HomeMy WebLinkAbout2011 08-03 AFM
Amphitheater Fundraising Committee
Meeting Notes
August 3, 2011
Dr. Duane Orn called the meeting to order at 5:00 p.m.
Present: Dr. Duane Orn, Phil Cohen, Earl Simons, Myrna Kauth, Jeff Delzer, Earl Simons, Brett
Hildreth and Sue LaCrosse.
There was a motion by Myrna Kauth, seconded by Jeff Delzer to approve the minutes of July 20,
2011. Motion carried.
Financial Report:
Sue LaCrosse said nothing has changed since the last meeting. Dr. Duane
Orn asked her to put the current date on the financial reports as the amount of donations changes.
Phil Cohen reported on a memo he received from Jeff Carson’s office about deductibility. It
says, According to Publication 526 of the Internal Revenue Service, money or property given to
“Federal, State, and local governments, if your contribution is solely for public purposes” is a
Charitable Deduction. Phil Cohen will obtain the specific tax code.
There was a motion by Earl Simons, seconded by Myrna Kauth to table indefinitely the 501C3.
Motion carried.
OLD BUSINESS
esign of Location:
DDr. Duane Orn said that the area where the location will be was staked out
for the National Night Out Kickoff. Unfortunately because of the weather, no one saw it. There
is also a nice sign out there. Phil Cohen said he would like a thank you letter sent to Steve
Lillehaug.
Thank you letters:
Thank you letters to Joe Boston and Jerry Pedlar were mailed.
NEW BUSINESS
Knights of Columbus:
Myrna Kauth said the meeting with the Knights will be held on
September 1 or 7.
Charles LeFevere:
Phil Cohen said he left a message with Charlie to meet with him. This
would be a request for a donation.
National Night Out Kick-Off:
Dr. Duane Orn said there was a good turnout. Sue
LaCrosse said there were a lot of people who took the flyers and seemed interested in purchasing
a brick. The baskets with the guess the number of bricks in the jar, was a good draw.
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Plaza of Honor Bricks:
The committee discussed the revisions for the brick materials.
There is some confusion on how much of the brick price is tax deductible. Sue LaCrosse will
submit the information Phil Cohen supplied to the City to get this clarified. The goal is to get the
information on the website on Monday. Phil Cohen asked what would happen if someone
submitted an application for a name we already had. Sue LaCrosse said she would call them and
request they change it by adding an initial or middle name. However, she did not think we could
deny them if they wanted to keep it that way. Sue LaCrosse said she added the phrase “All
inscriptions will be reviewed to insure their suitability for public display” to the flyer and order
forms. If the committee needs to, they could review the applications with the following
guidelines:
No obscenities or profanities
No acronyms that could be construed as obscene or profane
No derogatory message (explicit or implied)
No sexually explicit messages
Sue LaCrosse asked the committee if they would want to have a brick made for the time capsule.
This will be added as an agenda item for the next meeting.
Other:
Dr. Duane Orn requested we send a thank you letter to Curt Johnson. Phil Cohen
said that Luther will be recognized by Detroit on August 20 because of what they are doing for
the dealership and community. Jeff Delzer suggested sending out a mailing to the businesses he
compiled on a list, which he gave to Keith Lester and Kathy Flesher.
Adjourn:
There was a motion by Myrna Kauth, seconded by Earl Simons to adjourn the
meeting. The meeting was adjourned at 6:05 p.m.
Next Meeting:
The next meeting is Wednesday, August 17 at 5:00 p.m.
Respectfully Submitted,
Sue LaCrosse
Program Supervisor
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