HomeMy WebLinkAbout2011 07-06 AFM
Amphitheater Fundraising Committee
Meeting Notes
July 6, 2011
Dr. Duane Orn called the meeting to order at 5:00 p.m.
Present: Dr. Duane Orn, Phil Cohen, Earl Simons, Sharon Kephart, Sue Low and Sue LaCrosse.
Dr. Duane Orn asked if we were far enough down the line on fundraising to have the City
negotiate and enter into a contract with Blumentals. He also asked if we were far enough along
to pour a slab. Phil Cohen asked how much does a concrete slab cost?
Minutes:
There was a motion by Phil Cohen, seconded by Sue Low to approve the minutes
of June 1, 2011. Motion carried.
Financial Report:
With in-kind, donations, and pledges, our income is $50,962.
Donations:
We need to nail down a contribution from North Memorial. Phil Cohen said he
will meet with Charlie LeFevere.
Ground Breaking:
We may have a ground breaking in September but need to find out the cost
of the cement slab. Sue LaCrosse said she thinks plans would need to be approved by the parks
and recreation commission and they do not meet again until September.
501C3: P
hil Cohen reported he met with Jeff Carson to find out about establishing a
501C3 organization. There will need to be officers and a registered address. Once the Articles
are filed, the organization needs to have a meeting to elect officers, adopt bylaws, and choose a
bank to setup the account. The committee needs to decide who has check writing authority and
who files the tax forms.
Sharon Kephart said that in some case money for a specific project can be run through another
501C3 organization. She will draft a memo to the committee outlining how this is done.
Other:
Earl Simons suggested hosting an amphitheater Birthday Party event.
Adjourn:
There was a motion by Sue Low, seconded by Sharon Kephart to adjourn the
meeting. Motion carried.
Next Meeting:
The next meeting is Wednesday, July 20 at 5:00 p.m.
Respectfully Submitted,
Sue LaCrosse
1
Program Supervisor
2