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HomeMy WebLinkAbout2013 Budget 08 - Internal Service Funds City of Brooklyn Center 2013 Budget Internal Service Funds Internal Service Funds track dollars that come from other sources within the City operations and fund specific, critical functions of the organization. Revenues and costs for these services provided to the City organization are tracked separately in order to keep the costs at a minimum and facilitate funding for legally required benefits or services. The Internal Service Funds for 2013 are: • Central Garage Fund i i 313 This page has been left blank intentionally. 314 2013 Brooklyn Center Department Budget Narrative by Fund Department Name: Public Works Central Garage Department/Division Mission: The mission of the Brooklyn Center Central Garage is to provide efficient centralized management of fuel,preventive maintenance,repair and replacement of the city equipment fleet, effectively serving the needs of all departmental customers. Department/Division Description: The Central Garage provides fuel, scheduled and emergency repairs and maintenance for 144 pieces of capital equipment, 12 pieces of specialized equipment and 104 pieces of small equipment that make up the city fleet. The equipment is comprised of pieces from all departments and includes: fire trucks,police squad cars, dump trucks, loaders,tractors, pickups, staff cars,mowers,trailers, chain saws,pumps, generators and other miscellaneous equipment. The Central Garage administers the funding,replacement schedule and disposal of equipment in the fleet. The Central Garage coordinates vehicle turnover by determining and charging departments appropriate monthly amounts to ensure that vehicle replacement funds are available when vehicles are ready for replacement. On an annual basis, replacement costs, useful lives and salvage values must be individually determined for the entire fleet to calculate monthly replacement charges. Staffing Levels Positions FTEs 2012 2013 2014 • Crew Leader/Mechanic • Mechanic 2 2 2 • Night Service Person 1 1 1 • Administrative Technician 1 1 1 Strategic Functions/Division(s): • Perform routine and scheduled preventative maintenance on all fleet equipment. • Determine and maintain appropriate fund balances for scheduled replacement of fleet equipment. • Purchase new equipment and dispose of old equipment per established schedule. • Provide departmental users with detailed monthly billing documenting fuel usage,repairs,and fixed charges. I 315 Annual Goal and Strategies: 1. Achieve maximum equipment life through preventative maintenance strategies. a. Implement asset management system to insure on time maintenance actions. b. Monitor equipment repair frequency to minimize downtime. C. Develop and refine task code system to define maintenance actions. 2. Implement effective financial practices to provide required equipment funding. a. Conduct annual review and update of equipment replacement costs. b. Use cooperative purchasing contracts to manage cost control. C. Manage auction process to maximize return on equipment disposal. 3. Optimize fleet software program to manage equipment asset data. a. Provide detailed monthly cost reports for departmental users. b. Monitor equipment efficiency and cost of ownership. C. Evaluate equipment utilization. Annual Goal Performance Measures: 1. Results/Effectiveness Measures • Complete all required annual DOT Commercial Vehicle inspections. • Maintain fuel inventory according to accounting standards. • Fuel cost volatility 2. Efficiency Measure • Average fuel cost. 3. Productivity Measure • Number of work orders completed per mechanic. • Mechanics billable time. 316 Capital Outlay and Other Initiatives with Significant Budget Impact CAPITAL OUTLAY The following equipment is scheduled for replacement in 2013 and 2014. REPLACEMENT MAKE/MODEL DEPT CITY ID YEAR COST Toro Greensmaster 3050 Golf 277 2013 $ 27,400 Toro Groundsmaster 4700D Parks 245 2013 $ 78,400 Ford F150 Pickup Police 318 2013 $ 22,750 000 Chevrolet Impala Police 389 2013 $ 22,000 Cate!pillar 950G Street 15 2013 $185,000 Root Snow Blower Street 79 2013 $ 92,000 Chevrolet %Ton Pickup Water 611 2013 $ 19,000 16' Toro Mower 580D Parks 250 2013 $111,223 Total Capital Outlay Request for 2013 $557,773 Ford E250 Cargo Van Engineering 56 2014 $ 20,575 Montauk Boston Boat Fire 9 2014 $ 50,075 Ford Escape Fire 105 2014 $ 22,250 Toro Reelmaster 5200D Golf 271 2014 $ 46,245 1 Ton 4 x 4 Truck/Plow . Parks 202 2014 $ 46,500 Reel Mower 6700D Parks 205 2014 $ 83,463 Ford Interceptor Police 322 2014 $ 33,980 Ford Interceptor Police 323 2014 $ 33,980 Ford Interceptor Police 324 2014 $ 33,980 Ford Interceptor Police 325 2014 $ 33,980 Ford Interceptor Police 331 2014 $ 33,980 Ford Interceptor Police 332 2014 $ 33,980 Ford Interceptor Police 335 2014 $ 33,980 Chevrolet Impala Police 347 2014 $ 22,650 Ford F350 Street 52 2014 $ 46,550 Trackless Sidewalk Plow Street 65 2014 $121,400 Ford F450 Street 68 2014 $ 47,500 Chevrolet Silverado Street 116 2014 $ 19,550 Total Capital Outlay Request for 2014 1 $764,61 8 317 This page has been left blank intentionally. I 318 CITY OF BROOKLYN CENTER Budget Report 2010 2011 2012 12/31/2012 2013 2013 Actual Actual Final YTD Recommended Approved Object Code/Description Amount Amount Budget Actual Budget Budget 70100 CENTRAL GARAGE 49951 CENTRAL GARAGE OPERATIONS 4000 REVENUES AND EXPENSES 4001 REVENUES 4300 INTERGOVERNMENTAL REVENUE 4360 COUNTY GRANTS 4599 MISCELLANEOUS REVENUE 4600 MISCELLANEOUS REVENUE 4603 INTEREST EARNINGS 16,731- 24,571- 18,000- 12,062- 15,000- 15,000- 4605 UNREALIZED INVESTMENT GAIN/LOS 10,843 6,850- 4606 OTHER REVENUE 1,103- 7,052- 1,200- 4600 MISCELLANEOUS REVENUE 6,990- 38,473- 18,000- 13,262- 15,000- 15,000- 4860 CENTRAL GARAGE 4862 FUEL SALES-INTERNAL 225,597- 272,451- 279,768- 249,458- 354,747- 354,747- 4862.1 FUEL SALES-EXTERNAL 92,146- 122,361- 116,800- 140,321- 125,000 125,000- 4863 REPLACEMENT CHARGES 589,297- 653,488- 629,696- 635,805- 794,785- 794,785- 4864 OVERHEAD CHARGES 185,927- 182,444- 170,591- 172,846- 194,222- 194,222- 4865 REPAIR/MAINT CHARGES 447,785- 424,058- 523,625- 355,216- 566,329- 566,329- 4860 CENTRAL GARAGE 1,540,752- 1,654,802- 1,720,480- 1,553,647- 2,035,083- 2,035,083- 4599 MISCELLANEOUS REVENUE 1,547,742- 1,693,275- 1,738,480- 1,566,909- 2,050,083- 2,050,083- 4900 OTHER FINANCING SOURCES 4911 SALE OF PROPERTY 20,950- 27,884- 18,300- 4919 GAIN ON FIXED ASSET DISPOSAL 2,388 51,987- 4921 REFUNDS&REIMBURSEMENTS 44,294- 49,548- 12,642- 4900 OTHER FINANCING SOURCES 62,856- 129,418- 30,942- 4001 REVENUES 1,610,598- 1,822,693- 1,738,480- 1,597,851- 2,050,083- 2,050,083- 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES&SALARIES-FT EMPLOYEES 250,338 250,138 254,180 256,625 261,324 261,324 6102 OVERTIME-FT EMPLOYEES 595 700 272 6100 WAGES AND SALARIES 250,933 250,138 254,880 256,897 261,324 261,324 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE PAY 1,117 1,021 6110 OTHER PAYMENTS-NON INSURANCE 1,117 1,021 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 17,587 18,135 18,427 18,625 18,946 18,946 6125 FICA 14,915 14,869 15,759 15,317 16,201 16,201 6126 MEDICARE CONTRIBUTIONS 3,488 3,478 3,686 3,582 3,789 3,789 6120 RETIREMENT CONTRIBUTIONS 35,990 36,482 37,872 37,524 38,936 38,936 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 48,447 50,952 53,940 46,494 53,940 53,940 6130 INSURANCE BENEFITS 48,447 50,952 53,940 46,494 53,940 53,940 6150 WORKER'S COMPENSATION 6151 WORKER'S COMP INSURANCE 9,446 8,023 8,109 8,268 8,413 8,413 319 CITY OF BROOKLYN CENTER Budget Report 2010 2011 2012 12131/2012 2013 2013 Actual Actual Final YTD Recommended Approved Object Code/Description Amount Amount Budget Actual Budget Budget 6150 WORKER'S COMPENSATION 9,446 8,023 8,109 8,268 8,413 8,413 6099 PERSONAL SERVICES 345,933 346,617 354,801 349,184 362,613 362,613 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPLIES 335 293 300 192 340 340 6203 BOOKS/REFERENCE MATERIALS 136 150 150 150 6200 OFFICE SUPPLIES 335 429 450 192 490 490 6210 OPERATING SUPPLIES 6212 MOTOR FUELS 308,683 393,500 426,000 414,283 510,840 510,840 6213 LUBRICANTS&ADDITIVES 14,960 14,528 14,000 16,054 16,000 16,000 6215 SHOP MATERIALS 7,995 6,779 9,500 7,361 8,500 8,500 6217 SAFETY SUPPLIES 614 651 700 654 700 700 6218 WELDING SUPPLIES 3,736 4,569 4,500 3,439 4,600 4,500 6219 GENERAL OPERATING SUPPLIES 1,162 1,289 1,300 1,299 1,300 1,300 6210 OPERATING SUPPLIES 337,150 421,315 456,000 443,091 541,840 541,840 6220 REPAIR&MAINT SUPPLIES 6221 MOTOR VEHICLES 93,064 94,339 93,000 63,587 93,000 93,000 6222 TIRES 15,524 15,357 18,000 18,027 18,000 18,000 6226 SIGNS&STRIPING MATERIALS 2 6227 PAINT SUPPLIES 216 280 300 10 300 300 6220 REPAIR&MAINT SUPPLIES 108,805 109,976 111,300 81,624 111,300 111,300 6230 REPAIR&MAINT SUPPLIES-OTHER 6239 OTHER REPAIR&MAINT SUPPLIES 32 296 200 666 300 300 6230 REPAIR&MAINT SUPPLIES-OTHER 32 296 200 666 300 300 6240 SMALL TOOLS&MINOR EQUIPMENT 6241 SMALLTOOLS 3,090 2,841 3,400 3,118 3,400 3,400 6242 MINOR EQUIPMENT 474 53,100 42,260 6243 MINOR COMPUTER EQUIPMENT 1,680 1,700 2,000 6240 SMALL TOOLS&MINOR EQUIPMENT 5,244 2,841 58,200 47,378 3,400 3,400 6199 SUPPLIES 451,566 534,857 626,150 572,951 657,330 657,330 6299 OTHER CHARGES&SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 2,296 4,805 3,500 2,470 3,500 3,500 6300 PROFESSIONAL SERVICES 2,296 4,805 3,500 2,470 3,500 3,500 6320 COMMUNICATIONS 6321 TELEPHONE/PAGERS 301 300 271 285 285. 6323 RADIO COMMUNICATIONS 512 600 600 6320 COMMUNICATIONS 301 300 782 885 885 6330 TRANSPORTATION 6333 FREIGHT/DRAYAGE 1,084 773 1,400 190 900 900 6330 TRANSPORTATION 1,084 773 1,400 190 900 900 6340 ADVERTISING 6350 PRINTING AND DUPLICATING 6351 PRINTING 290 287 . 300 349 300 300 320 CITY OF BROOKLYN CENTER Budget Report 2010 2011 2012 12/31/2012 2013 2013 Actual Actual Final YTD Recommended Approved Object Code/Description Amount Amount Budget Actual Budget Budget 6350 PRINTING AND DUPLICATING 290 287 300 349 300 300 6360 INSURANCE 6363 MOTOR VEHICLE INSURANCE 30,449 29,035 53,000 29,586 47,900 47,900 6367 EQUIPMENT(INLAND MARINE) 13,568 12,767 14,000 11,364 15,000 15,000 6360 INSURANCE 44,017 41,802 67,000 40,950 62,900 62,900 6380 UTILITY SERVICES 6388 HAZARDOUS WASTE DISPOSAL 1,392 751 2,000 1,015 1,500 1,500 6380 UTILITY SERVICES 1,392 751 2,000 1,015 1,500 1,500 6400 REPAIR&MAINT SERVICES 6401 MOTOR VEHICLE SERVICES 56,915 62,978 65,000 48,305 65,000 65,000 6402 EQUIPMENT SERVICES 5,469 6,133 5,500 2,818 5,500 5,500 6406 MULTI-FUNCTION MTNCE 500 705 1,000 1,000 6400 REPAIR&MAINT SERVICES 62,384 69,111 71,000 51,828 71,500 71,500 6410 RENTALS 6417 UNIFORMS 4,985 6,717 4,000 6,166 5,600 5,600 6410 RENTALS 4,985 6,717 4,000 6,166 5,600 5,600 6420 IS SERVICES/LICENSES/FEES 6422 SOFTWARE MAINT 13,060 5,947 6,250 5,919 6,250 6;250 6423 LOGIS CHARGES 4,258 3,274 3,969 3,638 4,147 4,147 6420 IS SERVICES/LICENSES/FEES 17,318 9,221 10,219 9,557 10,397 10,397 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 778 1,016 1,500 878 1,825 1,825 6433 MEETING EXPENSES 12 100 100 100 6434 DUES&SUBSCRIPTIONS 1,603 150 250 250 6430 MISCELLANEOUS 2,393 1,016 1,750 878 2,175 2,175 6440 OTHER EXPENSES 6441 LICENSES,TAXES&FEES 1,895 1,563 2,500 2,017 2,000 2,000 6447 TOWING CHARGES 1,665 720 800 1,576 600 800 6449 OTHER CONTRACTUAL SERVICE 1,481 1,841 1,300 1,263 1,800 1,800 6440 OTHER EXPENSES 5,040 4,123 4,600 4,856 4,600 4,600 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 3,920 2,867 2,500 1,893 2,500 2,500 6460 CENTRAL GARAGE CHARGES 3,920 2,867 2,500 1,893 2,500 2,500 6470 TRANSFERS AND OTHER USES 6471 ADMINISTRATIVE SERVICE TRANSFE 40,705 44,792 40,426 40,426 41,117 41,117 6470 TRANSFERS AND OTHER USES 40,705 44,792 40,426 40,426 41,117 41,117 6490 OTHER MISC COSTS/EXPENSES 6494 DEPRECIATION EXPENSE 638,835 624,661 6490 OTHER MISC COSTS/EXPENSES 638,835 624,661 6299 OTHER CHARGES&SERVICES 824,661 811,228 208,995 161,360 207,874 207,874 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6540 EQUIPMENT&MACHINERY 5,596 5,347 2,850 2,585 18,400 18,400 6545 OTHER EQUIPMENT 738,500 321 CITY OF BROOKLYN CENTER Budget Report 2010 2011 2012 12/31/2012 2013 2013 Actual Actual Final YTD Recommended Approved Object Code/Description Amount Amount Budget Actual Budget Budget 6550 MOTOR VEHICLES 492,170 557,773 557,773 6501 CAPITAL OUTLAY 5,596 5,347 741,350 494,754 576,173 576,173 6500 CAPITAL OUTLAY 5,596 5,347 741,350 494,754 576,173 576,173 6001 EXPENDITURES/EXPENSES 1,627,757 1,698,048 1,931,296 1,578,249 1,803,990 1,803,990 4000 REVENUES AND EXPENSES 17,159 124,645- 192,816 19,602- 246,093- 246,093- 49951 CENTRAL GARAGE OPERATIONS 17,159 124,645- 192,816 193602- 246,093- 246,093- 70100 CENTRAL GARAGE 17,159 124,645- 192,816 19,602- 246,093- 246,093- 322