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HomeMy WebLinkAbout2013 02-21 FCA Mir AGENDA Brooklyn Center Financial Commission Thursday, February 21, 2013 - 6:30 PM All American Conference Room (Main Level of City Hall) I. Call to Order II. Introductions III. Approval of Agenda IV. Approval of Minutes a. May, 17, 2012 V. Election of Commission Chairperson VI. Appointment of Commission Vice Chairperson VII. Review of Resolution 99-110; Enabling Resolution VIII. Discussion of 2012 Work Plan a. RFP for Audit Services b. 2014 Budget Joint Meetings with the City Council IX. Other Business a. Open House/Forum Session with City Council and All Commissions on Wednesday, April 10, 2013 b. Other Commission Business X. Adjournment Financial Commission Regular Meeting Minutes 17 May 2012 1. Call to Order The meeting was called to order by Mr. Newman at 6:35 PM Members Present: Commissioners Newman, Landis, Schueller, VanDerWerf, Hollingshead. Members Absent: Agbossou (excused), Plunkett. Staff present was Director of Finance]ordet. 2. Adoption of the Agenda Without objection, Mr. Newman declared the agenda adopted. 3. Minutes Mr. Landis moved adoption of the minutes from the 15 March 2012 meeting. Ms. Plunkett seconded the motion. With all voting in favor, the motion was adopted. 4. Mayor and City Council Compensation There was some confusion over whether a vote had been taken on the recommended 3% increase for each of the ensuing two years for the Mayor and City Council members. To correct the situation, Mr. Landis moved and Mr. VanDerWerf seconded a motion to recommend a 3% per year increase in Mayor and City Council member compensation for fiscal years 2013 and 2014. Will all present voting in favor the motion was adopted. 5. Other Busienss A list of the budget joint work sessions with the City Council was distributed. Mr. Schueller distributed a list of cities using the Met Council wastewater facilities that use a senior discount program for charging utilities. 10. Adjournment With no other business to transact, Mr. Landis moved and Ms. Hollingshead seconded a motion to adjourn. With all voting in favor, the meeting was adjourned at 7:12 PM. 1 r i . 1 RESOLUTION NO:91-115 RESOLUTION NO. 92-99 RESOLUTION NO. 929-168 RESOLUTION NO. 95-78 RESOLUTION NO. 98-13 RESOLUTION NO. 99-110 RESOLUTION ESTABLISHING' A BROOKLYN CENTER FINANCIAL COMMISSION AND DEFMNG DUTIES AND RESPONSIBILITIES WHEREAS,the Brooklyn Center City Council established by Resolution Nos.91-115 and 92-99 an ad hoc task force for the express purpose of reviewing the fiscal impacts of State of Minnesota budgetary problems on Brooklyn Center and assisting the City Council in formulating priorities and responses to a limited fiscal resource situation; and WHEREAS,on June 22, 1992,the ad hoc City Financial Task Force presented to the City Council a report entitled"General Fund Budget Prioritization Process"which was accepted by the City Council; and WHEREAS, there is an ongoing need to formulate priorities and responses to continuing limited fiscal resources. NOW,THEREFORE,BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City ofBrooklyn Center an advisory Financial Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Financial Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of- advising-the City Council regarding matters relevant.to the Citys financial status. Subdivision 3. PURPOSE:The Commission shall serve as an advisory body to assist the City Council in evaluating and developing fiscal policies, fiscal procedures, Mayor and Council Member total compensation,budgetary and capital matters,and such other issues.as.may be assigned to the Commission by the City Council or referred to it by the City Manager. The Commission may, also identify and recommend to the City Council issues and matters for Commission and/or staff review. Subdivision 4. COMPOSITION: The Commission shall be composed'of a chairperson and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision 5. 1 Subdivision S. MEMBERS METHOD OF SELECTION TERM OF OFFIC E- REMOVAL: Chairperson: The Chairperson shall be elected by majority vote of the Financial Commission membership. The election shall be conducted at the Financial Commission's first regular meeting of the calendar year,or in the"case-of a vacancy, within two regularly scheduled Financial Commission meetings-from the time a vacancy of the chair occurs. The Chairperson may be removed by majority vote of the Financial Commission membership. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear,as necessary,before the City Council to present the viewpoint of the-Commission in matters relevant to the City's financial status as it relates to business under consideration by the City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Financial Commission of matters relevant to city finances. Vice. Chairperson: A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may-be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. . Members'Term of Office: Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three-year terms,except that any person appointed to fill a vacancy occurring prior to the expiration of the tercet for which his or her predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his or her term of office, a member shall continue to serve until his or her successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness,disability, or other activity preventing proper fulfillment of duties,responsibilities, rules and regulations of the Commission,the Commissioner maybe temporarily replaced by an interim Commissioner appointed by the Mayor with majority consent of the City Council. e 3 . Qualifications for Membership: Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission and have an interest in the financial.operations of the City. Representation Requirements: Members shall be appointed upon the basis of qualification and interest and to reflect a general representation ofthe diversity ofthe community. Conflict of Interest: Commissioners shall comply with provisions of the City of Brooklyn Center's business ethics policy. Resignations-Removal from Office-Vacancies: ' Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from duly called Commission meetings or unexcused absences from a majority of duly called- Commission meetings within one calendar year shall constitute automatic resignation from office. The City Council liaison shall inform the Mayor and City Council of such automatic resignations. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. The procedure for filling Commission vacancies is as follows: 1. Notices of vacancies shall be posted for 30 days before any official City Council action is taken; 2. Vacancies shall be announced in the City's official newspaper; 3. Notices of vacancies shall be sent to all members.of standing advisory commissions; 4. Applications for Commission membership must be obtained in the City Clerk's office and must be submitted in writing to the City Clerk; 5. The City Clerk shall forward copies ofthe applications to the Mayor and City Council; 6. The Mayor shall identify and include the nominee's application form in the City Council agenda materials for the City Council n ieeting at which the nominee is presented; 7. The City Council,by majority vote,may approve an appointment at the City Council meeting at which the nominee is presented. Compensation: Commissioners shall serve without compensation. t 4 Subdivision 6. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 7. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson within thirty(30)days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special.meetings may be called by the Chairperson. Subdivision 8. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned the City Manager. Subdivision 9. EX OFFICIO MEMBERS: The Mayor, or his or her City Council designee,shall serve as an ex officio member of the Commission,privileged to speak on any matter but without a vote, and shall provide. a liaison between the Commission and the City Council. BROOKLYN CENTER FINANCIAL COMMISSION Chairperson and six members (revised January 2013) Rex Newman Anissa Hollingshead 3107 61st Avenue North 3224 62nd Avenue North Brooklyn Center, MN 55429 Brooklyn Center, MN 55429 RexNewman(alcomcast.net anissa.hollingshead(ftmail.com (763) 561-2760 (h); (763) 391-4921 (w) (612) 521-4332 Appointed: 1/8/2007 Appointed 9/26/2011 Term expires: 12/31/2011' Term Expires: 12/31/2013 Dan Schueller Patricia Glenn 5937 Emerson Avenue North 6511 Humboldt Avenue North # 315 Brooklyn Center, MN 55430 Brooklyn Center, MN 55430 dschue5(oyahoo.com patriciaj20068880)yahoo.com (763) 566-6417 (612) 799-5840 Appointed: 1/11/2010 Appointed: 1/14/2013 Term Expires: 12/31/2011 Term Expires: 12/31/2013 Steve Landis Teneshia Plunkett 7118 Grimes Avenue North 5906 Vincent Avenue North Brooklyn Center, MN 55429 Brooklyn Center, MN 55430 landis.steve(algmail.com mrskragnessO)yahoo.com (763) 503-7899 (763) 412-7248 (c) Appointed: 2/10/2010 Appointed: 8/23/2010 Term Expires: 12/31/2012 Term Expires: 12/31/2011 Dean Van Der Werf 6736 Regent Avenue North Brooklyn Center, MN 55429 deeanvanderwerf(a)g mail.com (763) 561-0146 (h); (612) 386-8395(c) Appointed: 7/11/2011 Term Expires: 12/31/2012 2013 City Council Liaison: Carol Kleven council memberkievenCa)ci.brooklyn-center.mn.us (763) 561-3495 City Manager: Curt Boganey (w) (763) 569-3303 cboganey(a)ci.brooklyn-center.mn.us Director of Fiscal &Support Services: Daniel Jordet (w) (763) 569=3345 djordet(alci.brooklyn-center.mn.us [February 20,'2013]