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2013 02-25 CCP Regular Session
AGENDA CITY COUNCIL STUDY SESSION February 25, 2013 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center February 25, 2013 AGENDA 1. Informal Open Forum with City Council – 6:45 p.m. –provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation – 7 p.m. –Pastor Bernard Bouissieres, Brookdale Christian Center Assembly of God 3. Call to Order Regular Business Meeting –The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Approval of Agenda and Consent Agenda –The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. February 11, 2013 – Study Session 2. February 11, 2013 – Regular Session b. Licenses c. Approval of Site Performance Guarantee Release for 1501 Freeway Boulevard (GSA – MPOB Project, FBI Field Office) d. Resolution Approving Projected Use of Funds for 2013 Urban Hennepin County Community Development Block Grant Program, Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements e. Annual Report on Franchise Fees f. Resolution Opting Not to Waive Limited Tort Liability for 2013 g. Resolution Amending the 2013 Water Utility Rates CITY COUNCIL AGENDA -2- February 25, 2013 h. Resolution Authorizing the Execution of a Cooperative Construction Agreement for Bridge No. 27041 Located at TH No. 100 at Bass Lake Road (C.S.A.H. 10)/57 t1 Avenue North (C.S.A.H. 57) Between the State of Minnesota (MnDOT), Hennepin County, Three Rivers Park District and the City of Brooklyn Center 7.Presentations/Proclamations/Recognitions/Donations —None. 8.Public Hearings —None. 9.Planning Commission Items —None. 10.Council Consideration Items a. Consideration of Type IV 6-Month Provisional Rental License for 5725 Emerson Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. b. Consideration of Type IV 6-Month Provisional Rental License for 5507 Judy Lane Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. c. Consideration of Type IV 6-Month Provisional Rental License for 5000 Howe Lane Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. CITY COUNCIL AGENDA -3- February 25, 2013 d.Consideration of Type IV 6-Month Provisional Rental License for 5600 Lilac Drive North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. e.Consideration of Type IV 6-Month Provisional Rental License for 7007 Newton Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. f.Consideration of Type IV 6-Month Provisional Rental License for 6012 York Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. g.Consideration of Type IV 6-Month Provisional Rental License for 5715 Emerson Avenue North 1. Resolution Approving a Type IV Rental License for 5715 Emerson Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Motion to adopt resolution. 11.Council Report 12.Adjournment AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 25, 2013 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.National League of Cities Service Line Program 2.Assessment Hearing Policy 3.Annual Reports — Departmental 4.Strategic Plan Annual Report 5.2013 Legislative Issues 6.Roseville "U" Concept (Citizens Academy) — Councilmember Myszkowski fiece■ve4Q Feb, 2-C eow)cii bj Jo gober+s Open ftram February 25, 2013 Dear Mayor, City Council Members and City Staff, I understand that after the council hearing today February 25, 2013 post the final City Council approval of the CDBG fund allocation, the city is required by the CDBG program to submit documents including public input notes from the public hearing held on February 11, 2013 to Hennepin County by February 28, 2013. I request that this 2 pg. document be attached to those above items being sent to Hennepin County under public input notes. This information is to serve as an additional notes separate from the notes the City will be providing to Hennepin County from the public hearing held on February 11, 2013. I believe when it comes to Citizen Participation it is important for citizens know their own needs, and their advise and participation is essential to the success of the program. This letter is not to show the City of Brooklyn Center in a negative light. My goal is to address a few issues respectfully in order for a change and/ or clarification in the current process of CDBG funds. Citizen Participation Plan/Process Brief: My experience in dealing with the City staff this year during the CDBG citizen participation process has been unfair and poor. I will submit a detailed Formal Complaint to the appropriate personal by March 01, 2013. The program is to give much attention to the needs of low-and moderate income persons, so I feel those persons should be in the program planning and implementation process. I believe when it comes to Citizen Participation it is important for citizens know their own needs, and their advise and participation is essential to the success of the program. CDBG $150,000 Neighborhood Stabilization/ Code Enforcement Program Staff Facts: 1. City of Brooklyn Center Statement: "The City staff member Jesse Anderson, Deputy Director BCS/ HRA Specialist and Housing & Community Standards Supervisor received no financial benefit from any of the programs seeking CDBG funds." - per Assistant City Manager la. The City CDBG application for $150,000 Neighborhood Stabilization/ Code Enforcement program is completed by Jesse Anderson. Deputy Director BCS/ FIRA Specialist and Housing & Community Standards Supervisor. lb. The City CDBG primary contact person for the $150,000 Neighborhood Stabilization/Code Enforcement program is Jesse Anderson, Deputy Director BCS/ HRA Specialist and Housing & Community Standards Supervisor. lc. A City staff member that approves, denies and collects CDBG applications including the $150,000 Neighborhood Stabilization/ Code Enforcement program is Jesse Anderson. Deputy Director BCS/ HRA Specialist and Housing & Community Standards Supervisor. id. A City staff member who is part of the program/activity allocation recommendations including the $150,000 Neighborhood Stabilization/ Code Enforcement program to the City Council is Jesse Anderson, Deputy Director BCS/ HRA Specialist and Housing & Community Standards Supervisor. le. A City staff member who is part of the monitoring, assessment and accountability of the $150,000 Neighborhood Stabilization/ Code Enforcement program is Jesse Anderson, Deputy Director BCS/ HRA Specialist and Housing & Community Standards Supervisor. if. This Neighborhood Stabilization/ Code Enforcement program requesting $150,000 ran by Jesse Anderson, Deputy Director BCS/ HRA Specialist and Housing & Community Standards Supervisor is separate from the City Code Enforcement program. This Neighborhood Stabilization/ Code Enforcement program of $150,000 a year has No other funding source, only CDBG funds. Citizen Input/Request/Recommendations: 2.City of Brooklyn Center Statement: Hennepin County has indicated that no more than three activities should be undertaken in each city receiving CDBG. - Per Assistant City Manager Other cities are utilizing more than three activities under the Public /Human Service Programs . I am requesting that the City of Brooklyn Center do the same or at least look at ways to make this process fair and balanced for other organizations within the community that might directly service initiatives surrounding youth, homelessness, rental housing, special needs housing and etc. That benefit low income persons, prevents or eliminates slums and/or blight or meets urgent community needs. The City of Brooklyn Center for the past 4 years has given the same three CDBG Public /Human Service programs organizations allotments, which makes it hard for new applicants to be awarded any portion of the CDBG funds. Brooklyn Park PY2013 CDBG Program awarded allocation for Public /Human Service Programs were 8 (eight). 3.City of Brooklyn Center Statement: The City believes that HUD expects them to use up to 15% of CDBG Funding for Public Service Activities and at least 70% of the CDBG expenditures during the program year must be used for activities benefiting low and/or very low income persons ( each City must meet this requirement at the local level). - Per Assistant City Manager The City has used 15% of allocation on public service programs. The remainder of funds are used between the City Housing Rehabilitation Program & the City Neighborhood Stabilization/ Code Enforcement program In the past 4 years the City of Brooklyn Center has received $600,000 in CDBG funds through the Neighborhood Stabilization/ Code Enforcement program. This year (2013) will make it a grand total of $750,000. 4. City of Brooklyn Center Statement: It has been indicated that the Neighborhood Stabilization/ Code Enforcement Program is monitored by (The Deputy Director BCS/ IFRA Specialist and Housing & Community Standards Supervisor, Assistant City Manager, Finance Director(accounting), the City Council and the City Manager) to ensure its accountability and to assess the progress/ need of this $150,000 Neighborhood Stabilization/ Code Enforcement program using CDI3G fund amount. The CDBG Neighborhood Stabilization/ Code Enforcement Program focus areas and activities are unclear. I think there could be a better clarification of the focus areas that the funds will be used in directly and in-directly when it comes to low-moderate income persons. Maybe by identifying the areas. Conclusion: Over this 3 month process I find that the City Council and city staff may not understand CDBG program in full. Which I believe makes it hard to provide the answers to the citizens in a timely manner. I believe it will be beneficial to have a special meeting for the Mayor, City Council and City Staff (All those who are involved in CDBG program process) that will have a representative from HUD and Hennepin County present to answer questions, inform and give ideas concerning allocation requirements & the citizen participation process. HUD or Hennepin County might also consider looking into requirements of the way cities conduct Citizen Participation meetings, in the future. A better job has to be done with the transparency of the program activates and the Citizen participation Process. Thanks for your time in this matter, Concerned Citizen, Robertsj3@live.com 2 City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION FEBRUARY 11, 2013 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Dan Jordet, Director of Business and Development Gary Eitel, City Clerk Sharon Knutson, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Kleven requested discussion on Item 6e, Resolution Authorizing the City Manager to Write Off Uncollectible Accounts Receivable and Returned Checks, in particular the accounts receivable amount of $875 for false alarms at Hallelujah Sanctuary. City Manager Curt Boganey explained that after a certain number, the City charges a fee if it responds to false alarms. In this case, the City was not able to collect from the party so staff is recommending the cost be written off Councilmember Lawrence-Anderson asked when was the last call to that address. Finance Director Dan Jordet replied it was in 2009. He advised of staffs efforts to collect the amount owing and indicated it was also sent to a collection agency but payment was still not received. Councilmember Lawrence-Anderson requested discussion on Item 6c, Resolution Calling for a Public Hearing on Proposed Special Assessments for Diseased Tree Removal Costs and Delinquent Weed Removal Costs, in particular the process to identify a diseased tree and assess the costs. Mr. Boganey stated the City Forester is responsible to identify diseased trees and sometimes a resident will notify the City. He explained the property owner is given the opportunity to remove the tree and if it is not removed, the City has the tree taken down and the owner either pays the City or the cost is assessed for collection with the property taxes. MISCELLANEOUS Councilmember Myszkowski reported that Sylvia Winkelman, a resident and Block Captain, called and expressed concern with cars being parked on the street in front of a rental property. 02/11/13 -1- DRAFT Ms. Winkelman had requested the City provide an informational flyer that a Block Captain can provide to alert new residents of things like animal regulations and parking restrictions. Assistant City Manager/Director of Building and Community Standards Vickie Schleuning indicated that some Block Captains hand out the Good Neighbor brochure. Councilmember Kleven stated she is a Block Captain and when cars are parked on the street, she informs them that it is a ticketable offense. Mr. Boganey requested the location so he can talk with Police Chief Benner and determine whether tickets have been issued. Councilmember Myszkowski reported on her meeting with Director of Community Activities Jim Glasoe and Kelsey Schuster to talk about the process to give the Youth Council direction so it can become a City-recognized Ad Hoc Advisory Commission. Councilmember Kleven asked if they will become part of the Brooklyn Bridge Alliance for Youth. Councilmember Myszkowski explained that is not being considered and they will probably remain as separate entities. Mayor Willson stated he is proud to serve as Chair of the Brooklyn Bridge Alliance for Youth. He described the different youth organizations and hope that in the future they can come together to share resources. Mr. Boganey added with the new Executive Director in place, there will be easier and more effective collaboration between youth councils. Councilmember Kleven asked if there have been leaks in the Community Center roof. Mr. Boganey stated he has not received that report but it is known there are issues with the building. He stated he will follow up with that question and noted staff will be providing a recommendation on how to implement the Building Maintenance Plan and its funding in the near future. Councilmember Ryan announced he will be out of town March 8-13, 2013, to attend the National League of Cities Conference. He reminded the City Council of the need to schedule a date for the Council retreat. Councilmember Ryan noted there is a vacancy on the Charter Commission due to the resignation of the Vice Chair and he understands Judy Thorbus has submitted an application. He noted Ms. Thorbus is a long serving member of the Housing Commission, has experience with the City, and an appreciation for the purpose of the Charter. He asked if the City Council would be amenable to making a recommendation to the Chief Judge's Clerk on behalf of Ms. Thorbus. City Clerk Sharon Knutson reported the Chief Judge has informed her that interested applicants need to reapply. She advised that currently, she has received no applications for the Charter Commission. Mayor Willson stated he will contact Ms. Thorbus so she is aware of the need to reapply. He indicated being appointed to the Charter Commission would not be in conflict with serving on the Housing Commission; however, when making appointments he reviews the on-line meeting minutes to determine the rate of attendance prior to making appointments. 02/11/13 -2- DRAFT Mr. Boganey advised the Charter Commission Chair has indicated they are interested in holding a joint meeting with the City Council after reviewing the City Council's response. It was the consensus of the City Council to schedule a joint meeting with the Charter Commission, if requested. ADJOURNMENT Mayor Willson adjourned the Study Session at 6:26 p.m. 02/11/13 -3- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 11, 2013 CITY HALL — COUNCIL CHAMBERS 1.INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Dan Jordet, Director of Business and Development Gary Eitel, City Clerk Sharon Knutson, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. Mayor Willson opened the meeting for the purpose of Informal Open Forum. No one wished to address the City Council. Councilmember Kleven moved and Councilmember Ryan seconded to close the Informal Open Forum at 6:45 p.m. Motion passed unanimously. 2.INVOCATION Mayor Willson requested a moment of silence for those who have lost their lives in our country due to an inordinate increase in gun violence. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL Mayor Tim Wilson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Director of 02/11/13 -1- DRAFT Business and Development Gary Eitel, City Clerk Sharon Knutson, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, Fire Chief Lee Gatlin, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6.APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Kleven moved and Councilmember Myszkowski seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.January 28, 2013 — Study Session 2.January 28, 2013 — Regular Session 3. January 28, 2013 — Work Session 6b. LICENSES MECHANICAL Absolute Mechanical, LLC Metro Plumbing and Heating River City Plumbing Simply Plumbing LLC Tim's Quality Plumbing RENTAL INITIAL (TYPE — two-year license) 6605 Camden Drive 5842 York Avenue N. 6324 Scott Avenue N. RENEWAL (TYPE III— one-year license) 700-890 66 th Avenue N. — Georgetown Park 5711 Camden Avenue N. 5133 Drew Avenue N. 6437 Kyle Avenue N. RENEWAL (TYPE I— three-year license) 6813 Humboldt Avenue N. B103 2718 O'Henry Road 7338 Ohms Lane, Edina 545 8' Avenue NW, St. Joseph 8290 Main Street NE, Fridley 12234 Ridgewood Drive NW, Elk River 523 Central Avenue, Osseo Calvin Johnson John Hood Benson Vang Wiensch Construction Alma Sybrant Sarah Vogt Sheng Lee Elena Pecherskaya Wade Klick 6c. RESOLUTION NO. 2013-22 CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS AND DELINQUENT WEED REMOVAL COSTS 02/11/13 -2- DRAFT 6d.RESOLUTION NO. 2013-23 APPROVING CONTRACT FOR LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL 86 AND THE CITY OF BROOKLYN CENTER FOR CALENDAR YEAR 2013 6e.RESOLUTION NO. 2013-24 AUTHORIZING THE CITY MANAGER TO WRITE OFF UNCOLLECTIBLE ACCOUNTS RECEIVABLE AND RETURNED CHECKS 61. RESOLUTION NO. 2013-25 AUTHORIZING EXECUTION OF A LETTER OF ENGAGEMENT FOR PROFESSIONAL SERVICES FOR AUDIT OF THE 2012 FISCAL YEAR Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a.REPORT FROM CENTENNIAL AMPHITHEATER FUNDRAISING TASK FORCE Dr. Duane Orn described Centennial Amphitheater Funding Task Force activities and progress related to fundraising for an amphitheater. He indicated they have now raised $175,000 (in hand and letters of intent) in addition to funds from the January 25, 2013, fundraising event. Dr. Orn indicated they have 170(c)(1) tax exempt status; however, some will donate only to organizations with a 501(c)(3) non-profit status. In addition, they have learned that some grants are not available for "bricks and mortar" or new construction projects. Dr. Orn indicated the Showmobile needs to be replaced as it is in a state it can no longer be repaired and lacks a suitable setting for distinguished Veterans programs. Dr. Om advised of significant donations made by Gatlin Development and Dale Greenwald and noted their goals are to fundraise $335,000 and complete this project within the next 12 months. The Council extended its appreciation to Dr. Orn and the Task Force for their volunteerism and indicated support for this project that will involve no public dollars yet provide public benefit. Councilmember Ryan moved and Councilmember Myszkowski seconded to accept the annual progress report from the Amphitheater Fundraising Task Force. Motion passed unanimously. 7b.2012 COMMUNITY SURVEY RESULTS City Manager Curt Boganey introduced the item, discussed the history of the Community Survey, and introduced Dr. William Morris, president of Decision Resources. 02/11/13 -3- DRAFT Dr. William Morris, Decision Resources, presented the findings of the December 2012 Community Survey, noting with the Quality of Life question they found the highest change from negative to positive in their 25 years of polling during a four-year comparison. Dr. Morris concluded that positive ratings are up in intensity, Brookdale is no longer as salient, and concerns from crime have shifted from violent crime to residential or other types of crime. This alone accounts for most of the 20% increase seen across-the-board. Residents overwhelmingly endorse the City's redevelopment efforts as well as financial incentives to target development coming into the community. Areas where concern was expressed related to messy residential yards and support was expressed for the City to put more effort into Code enforcement. Dr. Morris indicated that overall, the survey results show an increase in the number of boosters on the City's behalf, a high regard for the efforts of the City Council, and increased optimism about the future. He noted this reservoir of goodwill will serve the community well. Dr. Morris stated it was a pleasure to make this report showing an outstanding year of improvement, the highest Decision Resources has seen anywhere across the metro area. In response to the City Council's questions, Dr. Morris stated they assured the survey reflected the diversity of the City by taking into account cellular telephone only households and using 11 different foreign language speakers when conducting the survey. The City Council thanked Dr. Morris and his staff for the survey and methodology in which it was presented, giving the City a high confidence in the results. The City Council indicated it was thrilled with the results and knows the spirit of Brooklyn Center has been lifted, in large part due to the hard work and credit of City staff and determination of the City Council to change the perspective of Brooklyn Center. Councilmember Ryan moved and Councilmember Myszkowski seconded to accept the survey results. Motion passed unanimously. 8. PUBLIC HEARINGS 8a. PROPOSED USE OF 2013 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Mr. Boganey introduced the item, described the regulation requiring a Public Hearing prior to considering applications, and the process that would be followed at tonight's meeting. Assistant City Manager/Director of Building and Community Standards Vickie Schleuning described the Community Development Block Grant (CDBG) Program, its purpose, and requirements imposed. She reviewed how the 2012 CDBG allocation of $211,641 was distributed and indicated the City's 2013 CDBG allocation is $211,641. Based on this amount, meeting the 70 percent requirement means that $148,148.70 of the total allocation must be expended on programs and services directly benefiting low-income persons as defined with incomes ranging from 30 to 50 percent (very low income) to 80 percent (low income) of the median household income as defined by HUD. 02/11/13 -4- DRAFT Ms. Schleuning presented the requests of public service agencies and described services provided by Senior Community Services H.O.M.E. Program requesting $14,000; Community Emergency Assistance Program (CEAP) Senior Service Program requesting $15,000; and, H.O.M.E. Line Tenant Advocacy Program requesting $8,185. She described the services provided by the City of Brooklyn Center' Neighborhood Stabilization/Code Enforcement requesting $150,000 and the Home Rehabilitation Program requesting $29,901. Ms. Schleuning presented the basis for staffs Option 2 recommendation to make the following allocation: Senior Community Services H.O.M.E. Program $12,500 (requested $14,000); CEAP Senior Service Program $12,500 (requested $15,000); H.O.M.E. Line Tenant Advocacy Program $6,740 (requested $8,185); City of Brooklyn Center Neighborhood Stabilization/Code Enforcement $150,000 (requested $150,000); and, Home Rehabilitation Program $29,901 (requested $29,901). It was noted that staff is not recommending funding of Job Readiness and Computer Training (requested $15,000) or Early Childhood Education Improvements (requested $15,000). Ms. Schleuning answered questions of the City Council relating to the request of Christina's Child Care Center for capital improvements for playground equipment, noting it would have to be tracked by the applicant for a five-year period with forms submitted to Hennepin County to determine if it qualified for the requirements. The request of PRO USA is for Job Readiness and Computer Training. The Council acknowledged the difficulty of allocating the City's CDBG annual allotment and recognition there are greater needs in the community than funds available. Councilmember Ryan moved and Councilmember Myszkowski seconded to open the Public Hearing. Motion passed unanimously. Timothy Morin, Coordinator of Services for Senior Community Services in the northwest suburbs, presented the request of H.O.M.E. and described the organization's mission to allow seniors to remain in their homes by providing services such as homemaking, home repairs, and yard maintenance. In addition, they have worked jointly with the Fire Department to provide and install smoke and carbon monoxide detectors in homes owned by seniors. He stated in 2012 they provided 800 hours of service to low-income seniors through paid workers, contractors, and volunteers. Councilmember Myszkowski disclosed she is an Officer on the CEAP Board but receives no compensation or benefit. City Attorney LeFevere advised this poses no legally disqualifying basis for not voting on this matter. Byron Laher, Executive Director of CEAP, 7051 Brooklyn Boulevard, thanked the Council for its past support and described the programs they provided to Brooklyn Center's residents, delivering over 12,000 hot meals and over 700 specific chore services in 2012. He indicated 02/11/13 -5- DRAFT 63% of residents they serve with CDBG funds live alone, 80% are women, and over one-half are over 80 years of age. Samuel Spaid, attorney with the HOME Line Tenant Advocacy Program, explained they provide a free hotline for the City's tenants to provide free legal advice, saving legal costs, and preventing evictions. They served 2,000 extremely-low to low-income tenants over the past year, and prevented 20 evictions. Mr. Spaid noted this year foreclosure is expected to be lower and they are not receiving as many bed bug calls. Duanna Siryon, PRO USA Executive Director, presented the request for $15,000 of CDBG funding to provide Job Readiness and Computer Training. He stated they are in the third year of this program, which operates from June to November, and would like to offer expanded services beyond two days per week. Mr. Siryon indicated he is an auditor at the State Department of Revenue and been doing taxes in the community for 12 years so he decided to offer that program as well. He stated he has used personal funds for computer training since they have no other funding for teachers and materials. Kirkpatrick Weah, representing the Liberian Human Rights and Refugee Welfare Organization, thanked the City for this opportunity. He described his 15 years of working with Liberian refugees and great need for computer literacy training and experience for job interviews. Mr. Weah stated he had opened the Liberian-African Youth Center where the computer training will occur during evenings and weekends when other public buildings are closed. The Council discussed the grant application and asked clarifying questions of Messrs. Siryon and Weah relating to location of the Youth Center and Transcea Bible Church, number of days and location where training will occur, collaboration with the Youth Center as a co-agent, type of computers to be purchased, and current use of the Community Corner. Ophelia Vonyee Zeogar, Christina's Early Childhood Center Program Director, stated they have been in operation since 2006 in Brooklyn Park and two years ago moved to Jehovah Jireh Church. She described the services provided to clients and actions taken to receive accreditation. Stephen Barron Zeogar, Christina's Early Childhood Center Chairman, stated they provide services to low-income mothers on a sliding scale and care for children while they are getting State approval from their own pocket. The CDBG funds would be used to improve the playground since they are not able to walk to the City's park during winter weather. It was noted they would also like to purchase new toys to improve fine motor skills and new story books. The Council discussed the request and asked clarifying questions of Ms. Zeogar and Mr. Zeogar. Jo Roberts, Coon Rapids resident, stated her opinion that a citizen participation process is important and suggested the City offer such meetings prior to holding the Public Hearing to eliminate misunderstanding of what CDBG funds can be used for and teach requirements of City, HUD, and Hennepin County. With regard to the community survey support for additional residential code enforcement, Ms. Roberts suggested the use of $150,000 each year from CDBG 02/11/13 -6- DRAFT has not been effective so the Council should consider using those funds for other organizations and opportunities. The Council discussed the grant applications and asked questions of staff. Ms. Schleuning advised HUD requires that only 15% can be allocated toward public services and to allocate at least $7,500 per service. Hennepin County has recommended funding no more than three activities to maximize the funds. Rev. George Wonlon, Transcea Bible Church General Secretary, thanked the Council for its work and commented on the importance of making the decision on CDBG funding based on what is best for the community, not development. Mr. Weah referenced the community survey findings relating to crime and City Council's goals to reduce crime. He explained one of the reasons he opened the Youth Center is because of the 2012 incident when a Liberian youth killed his mother and brother. He stated he had spent $900 of personal funds to sustain the Center because of the importance of youth. Mr. Weah stated the Youth Center is comprised of more than 45 churches and 11 pastors registered to be on the Youth Center team. He stated they would like to address the City Council at a future meeting to inform of their work with pastors, ministers, and the Bible College. Ms. Roberts asked why the requested playground equipment and materials would not fit into the category for neighborhood revitalization. Mr. Boganey explained the difference between neighborhood revitalization projects that benefit the public as opposed to an activity that provides a service to specific individuals. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to close the Public Hearing. Motion passed unanimously. Councilmember Ryan moved and Councilmember Myszkowski seconded •to direct staff to prepare a resolution to allocate CDBG Funds based on Option 2. Councilmember Kleven voiced support for Option 3 and reallocating funding to add the requests for Job Readiness and Computer Training and Early Childhood Education Improvements. Mr. Boganey advised that funding for public service activities cannot be expanded beyond 15%. The Council again acknowledged its desire to address all requests; however, funding is limited so it has a duty to strategically apply CDBG to produce the greatest benefit to the entire population, not just one segment, of the City. In addition, CDBG involves federal funds that are highly scrutinized and the two organizations not recommended for funding do not have a long- term record in Brooklyn Center. However, the three organizations recommended for funding have been consistently approved because each can leverage CDBG dollars from private and public sources and provide significant services called for by the City's residents. 02/11/13 -7- DRAFT Councilmember Kleven stated she will reluctantly support Option 2 after hearing the comments of colleagues. The Council commented on the benefit of reviewing grant applications that have been successful, attending classes on grant writing to leverage the most dollars, and establishing a relationship with funders. Motion passed unanimously. 9.PLANNING COMMISSION ITEMS —None. 10.COUNCIL CONSIDERATION ITEMS 10a. HEARING FOR TEDDY BEAR EXTENDED LLP REGARDING RENTAL PROPERTY LOCATED AT TWIN LAKES MANOR City Clerk Sharon Knutson advised that City Code Section 12-901(9) requires that rental properties must remain current with property taxes and City utilities during the term of the rental license. She presented the history of action taken relating to Twin Lakes Manor, an apartment complex with 12 buildings and 310 units. It was noted that on August 7, 2012, the City Council approved a renewal rental license, which expired October 31, 2012, so the property is posted as unlicensed and undergoing inspection for the rental license renewal. Ms. Knutson advised that on November 28, 2012, the City Assessor notified the City Clerk that Twin Lakes Manor had delinquent second half 2012 property taxes in the amount of $153,674.14 plus accruing penalties and interest and the Utility Billing Clerk advised that utilities were delinquent in the amount of $60,940.83. Ms. Knutson stated on November 30, 2012, a letter was sent to Teddy Bear Extended LLP notifying of delinquent taxes and utilities. On January 10, 2013, the City Clerk notified the City Prosecutor that property taxes and utilities were still not current. The City Prosecutor mailed a letter and notice of proposed license action on January 14, 2013. Ms. Knutson advised that as of today, Hennepin County confirmed second half 2012 property taxes plus penalties and interest remained unpaid in the amount of $164,915 and the Utility Billing Clerk confirmed that utilities remained unpaid in the amount of $60,940.83, a violation of City Code Section 12-901(9). Ms. Knutson completed presentation of the staff report and reviewed other instances when the City Council had revoked and suspended rental licenses for violation of City Code Section 12- 901(9). Ms. Knutson answered questions of the City Council relating to the unresponsiveness of the property owner. Councilmember Ryan moved and Councilmember Kleven seconded to open the hearing. Motion passed Unanimously. 02/11/13 -8- DRAFT Jesse Menton, representing Teddy Bear Extended LLP, 17221 Creekridge Pass, Minnetonka, stated he is the broker for Leon Fischer who owns this property. Mr. Menton described the deteriorating health of Mr. Fischer and advised that an investor in the community is interested in the property, which is currently for sale. As for the unpaid taxes and utilities, Mr. Menton explained that situation was not known when the purchase agreement was signed so he suspects there will be liens on the property to satisfy those payments prior to closing. Mr. Boganey stated City staff is presently working with Mr. Fischer on his rental license application and making property inspections. The City is not in court with the property owner and will continue moving the licensing process toward the issuance of a new rental license assuming Code violations are addressed or there is a change in ownership. He advised the City Council has the option to suspend or revoke but that does not assure payment of taxes or utilities. The City Council discussed the violation of the Ordinance, indicating revocation appears to be warranted for failure to pay taxes and utilities unless something is presented to sway that opinion and instead consider a suspension for a period of time. The City Council acknowledged the property owner is cooperating on Code issues and based on the testimony of Mr. Menton, it appears there may be mitigating circumstances due to Mr. Fischer's health and that the property may be sold. Mr. Menton described the types of property improvements Mr. Fischer had completed and confirmed he desperately wants to sell the property. The City Council asked questions of Mr. Menton relating to whether the property had been professionally managed and circumstances resulting in 77 vacant units. James Soderberg, 6401 Camden Avenue N., confirmed that he and Mr. Falkman have signed a purchase agreement for Twin Lakes Manor and anticipate a closing by April 15, 2013. Erik Falkman, 6401 Camden Avenue N., stated they have been negotiating with Mr. Fischer for months, have term sheets from preferred lenders, and are well along in the process. They expect to have an appraisal within the next week with third party survey and environmentals done in three weeks. Mr. Falkman stated they have budgeted about $16,000 per unit to reinvest in the property. He assured the Council the grounds and units will be beautiful. Mr. Soderberg described their anticipated investment in Twin Lakes Manor, including a clubhouse with state-of-the-art fitness equipment, noting it will be higher than invested in any of their previous projects. He suggested it would be in everyone's best interest to hold off until May 15, 2013, allowing Mr. Fischer more time to get to closing without suspending or revoking the license. He stated he hoped the City Council would find this to be an unusual circumstance. Mayor Willson noted the time was 11:05 p.m. and asked for a motion to extend the 11:00 p.m. adjournment policy. Councilmember Ryan moved and Councilmember Kleven seconded to extend the adjournment past 11:00 p.m. and complete the agenda. 02/11/13 -9- DRAFT Motion passed unanimously. Mr. LeFevere advised of actions that could be taken to table consideration, set a date when a rental application could be accepted, or allow the status quo to remain. He noted that the rental license had already expired so an action to suspend or revoke would not be effective. The City Council discussed options available under the circumstances to not encumber the potential sale of this property to an investor who would make improvements to and relicense the property for rental. Mr. Soderberg expressed concern with their ability to secure financing if there is no rental license on the building. He noted unpaid taxes and utilities will be paid at closing and asked if he can get pre-approved for a rental license. Mr. LeFevere advised a contingent approval could be considered subject to resolving Code violations, payment of property taxes and City utilities, and application/issuance of a new rental license, He noted this type of action had not been considered previously with rental licensure but has been considered with liquor licensure due to only one City Council meeting in December. Councilmember Lawrence-Anderson moved and Councilmember Kleven seconded to close the hearing. Motion passed unanimously. Mr. LeFevere advised that Teddy Bear Extended LLP has no rental license and cannot rent vacant units, so if the City Council takes no action it will remain status quo until they submit an application. The consensus of the City Council was to take no action on the rental property located at Twin Lakes Manor. 10b. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH, A202 Ms. Schleuning advised that 6819 Humboldt Avenue North, A202, was inspected and 12 property code violations were cited and ultimately corrected. There have been zero validated police incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV 6-month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed that mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan. Councilmember Ryan moved and Councilmember Myszkowski seconded to open the hearing. 02/11/13 -10- DRAFT Motion passed unanimously. No one appeared to speak. Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to close the hearing. Motion passed unanimously. Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the issuance of a Type IV 6-month provisional rental license and mitigation plan for 6819 Humboldt Avenue N., A202, with the requirement that the mitigation plan must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 11.COUNCIL REPORT Councilmember Ryan moved and Councilmember Kleven seconded to suspend Council Reports. Motion passed unanimously. 12.ADJOURNMENT Councilmember Kleven moved and Councilmember Ryan econded adjournment of the City Council meeting at 11:25 p.m. Motion passed unanimously. 02/11/13 -11- DRAFT City Council Agenda Item No. 6b COUNCIL ITEM MEMORANDUM February 19, 2013 Curt Boganey, City Manager Maria Rosenbaum, Deputy City Clerk Aff DATE: TO: FROM: SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses at its February 25, 2013. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. MECHANICAL Aerotek HVAC & Duct Cleaning Air Furnace Care, Inc. Air Mechanical Alber's Mechanical Contractors Anderson Air Inc. Bonfe's Plumbing Heating & Air Centraire Ht g & A/C Cheyenne Plumbing & Heating Inc. Corporate Mechanical D J's Heating & Air Fireside Hearth & Home Genz-Ryan Plbg & Htg Co. Global Mechanical LLC Golden Valley Heating Goodview Heating & Air dba Kingsway Plbg Home Energy Center Horwitz, Inc. J-Berd Mechanical Knott Mechanical Inc. Minnesota Petroleum Service Modem Heating & A/C MS Universal Services Quality Refrigeration Ron's Mechanical Sabre Heating & A/C 34345 Quinton Avenue, Center City 4101 93' Avenue N, Brooklyn Park 16411 Aberdeen Street NE, Ham Lake 200 West Plat Blvd, St. Paul 503 Valley High Road, Burnsville 505 Randolph Avenue, St. Paul 7402 Washington Avenue S, Eden Prairie 25903 Rabbit Street, NW, Zimmerman 5114 Hillsboro Avenue N, New Hope 6060 LaBeaux Avenue NE, Albertville 2700 Fairview Avenue N, Roseville 2200 West Highway 13, Burnsville 17830 Concord Court, Elk River 5182 West Broadway, Crystal 451 Babcock Circle, Delano 2415 Annapolis Lane N, Plymouth 4401 Quebec Avenue N, New Hope 3308 Southway Drive, St. Cloud 3961 Quebec Avenue N, New Hope 682 39 th Avenue NE, Minneapolis 2318 First Street NE, Minneapolis 4785 Underwood Lane, Plymouth' 6237 Penn Avenue S, Richfield 12010 Old Brick Yard Road, Shakopee 15535 Medina Road, Plymouth - • - . • - - ... . .... - - . . .. - - . .. Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM MECHANICAL - Continued Schadegg Mechanical, Inc. 225 Bridgepoint Drive, So St. Paul Solid Refrigeration LLC 1125 American Blvd E, Bloomington Standard Heating 130 Plymouth Avenue, Minneapolis St. Marie Sheet Metal, Inc. 7940 Sprig Lake Park Rd, Spring Lake Park Wenzel Heating & A/C 4145 Old Sibley Memorial Hwy, Eagan RENTAL See attached report. SIGN HANGER Scenic Sign Company P.O. Box 881, St. Cloud Spectrum Sign Systems, Inc. 9278 Isanti Street NE, Blaine Topline Advertising 11775 Justen Circle, Maple Grove - - - . __ . .. • - • . .. . _ Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life .for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy — Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I —3 Year 1-2 units 0-1 3+ units 0-0.75 Type II— 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ um s Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units .0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for people and preserves the public trust Property Address Dwelling Type Renewal or Initial Owner Property Code Violations License Type Police CFS * Final License Type ** Previous License Type *** 3715 69th Ave N Passed w/Weather Deferral Two Family (2)Initial Duane Chilgren 16 8/Unit III N/A III 5426 Fremont Ave N Single Family Initial Matthew Klein 1 II N/A II 5801 Halifax Ave N Passed w/Weather Deferral Single Family Initial Lin Shuang LLC 1 II N/A II 5548 Lilac Dr Single Family Initial Prosperous Property Inc 3 II N/A II 2318 55th Ave N Single Family Renewal Helen Osonowo 3 II 0 II III 3707 61st Ave N Single Family Renewal Doug Wahl 4 II 0 II II 1600 69th Ave N Single Family Renewal Vo Hieu 0 I 0 I II 5425 70th Cir Single Family Renewal Ali Sajjad 0 I 0 I II 5519 Colfax Ave N Single Family Renewal Ryan Smith 3 II 0 II III 6418 Colfax Ave N Single Family Renewal Shawn Cha/Manny Phothirath 8 III 0 III II 5219 Ewing Ave N Single Family Renewal Home Leasing & Management, Inc.7 III 0 III III 7100 Indiana Ave N Single Family Renewal John Wright 0 I 0 I IV 7164 Unity Ave N Single Family Renewal Vivian Olson 1 I 0 I III * CFS = Calls For Service for Renewal Licenses Only (Initial Licenses are not applicable to calls for service and will be listed N/A.) ** License Type Being Issued Type I = 3 Year Type II = 2 Year Type III = 1 Year ***Initial licenses will not show a previous license type; N/T indicates No Type since it was under the previous 2-year rental license program All properties are current on utilities and property taxes Rental Licenses for Council Approval on February 25, 2013 City Council Agenda Item No. 6c COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Tim Benetti, Planning & Zoning Specialist THROUGH: Gary Eitel, Director of Business and Development SUBJECT: Site Performance Guarantee Release Request GSA — MPOB Project (FBI Field Office Site — 1501 Freeway Blvd.) Recommendation: ItIt is recommended the City Council approve the release of the remaining site performance guarantee held by the city for completion of various site improvements, in conjunction with the construction of the new FBI field office buildings, located at 1501 Freeway Boulevard. Background: On August 24, 2009 the City Council approved Planning Application No. 2009-004, the site and building plans of a 145,317 sq. ft. office building, along with a 28,255 sq. ft. annex and 3-story parking structure, all for the new FBI regional field office facility. Approvals included certain conditions, one of which related to the posting of a financial guarantee by means of an irrevocable letter of credit in the amount of $330,776.00, issued by Wells Fargo Bank., which would be held by the City to ensure completion of various site improvements and submittal of the final as-built survey. At the January 17, 2011 meeting, the City Council authorized the partial reduction of this original letter of credit from $330,776.00 to $20,000.00, with the understanding this reduced security would be held for one more year over to insu -re that all landscaping and trees survive a one-year growth cycle, and all sidewalks and curb/gutter sections remain viable. On February 4, 2013, Planning Staff received an email from Molasky Group of Companies (owners of the subject site) requesting the release of this remaining security. Staff has deteanined that all landscaping is thriving and doing well on the subject site, and all sidewalks and other hard-surfaced areas appear satisfactory. The owners previously submitted the required as-built survey, which was found to be acceptable by the Public Works Department. There should be no reason to hold or retain any additional security at this time. Budget Issues: There are no budget issues to consider. Council Goals: Ongoing: 5. We will improve the image of the City with citizens and others Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust tto copyMob=INSCO INSURANCE SERVICES, INC.Underwriting Manager for. Developers Surety and indemnity Company Indemnity Company of California17780 Fitch, Suite 200 • Irvine, California 92614 • (949) 263-3300wwW.inscoDico.com MAINTENANCE BOND BOND NO. 76243S KNOW ALL MEN BY THESE PRESENTS: THAT we, PH Minneapolis. LLC , as Principal, and Developers Surety and Indemnity Company , a corporation organized and doing business and under and by virtue of the laws of the State of Iowa and duly licensed to conduct surety business in the State of Minnesota as Surety, are held and firmly bound unto City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota File NO. 2009-004, FBI Field Office/Parking, Annex GSA-FBI Field Office 1501 Freeway Blvd. Brooklyn Center, MN 65430 as Obligee, in the sum of Twenty Thousand Dollars ($ 20.000.00 ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal entered into an agreement or agreements with said Obligee to: WHEREAS, said agreement provided that Principal shall guarantee replacement and repair of improvements as described therein for a period of 1 year(s) following final acceptance of said improvements. NOW, THEREFORE, if the above Principal shall indemnify the Obligee for all loss that Obligee may sustain by reason of any defective materials or workmanship which become apparent during the period of i year(s) from and after acceptance of the said improvements by Obligee, then thia obligation shall be void, otherwise to remain in full force and effect. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney-in-Fact, this 10th day of February , 2012 Year 10-1005 (Variable Term) (REV. 8/11) ALL-PURPOSE ACKNOWLEDGEMENT (here Insert name and title of the officer) STATE OF Nevada COUNTY OF Clark o'LtO I , before me, Lisa M. Bobrick personally appeared Faith Rivera El LIMITED 0 GENERAL •PARTNER(S) NOTA P LSTATE OF NEVADACounty of ClarkLISA M. BOBRICKApp. No. 00-60998-1 1.1 A t. ires Feb.1,2012 personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within Instrument and acknowledged to me that he/she/they executed the same In hiWherltheir authorized capacity(ies), and that by his/herAheir signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signatur_':;3p , /g6 -etail (SEAL) N OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF A'TTACHED DOCUMENT El INDIVIDUAL o CORPORATE OFFICER TITLE OF TYPE OF DOCUMENT TITLE(S) This area for Official Notarial Seal 1.3 ATTORNEY-IN-FACT El TRUSTEE(S) o GUARDIAN/CONSERVATOR CD OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE By. Stephen T. Pate, Senior Vice Preside BY'Charles L. Day, Assistant Secretary POWER OF ATTORNEY FOR DEVELOPERS SURETY AND INDEMNITY COMPANY INDEMNITY COMPANY OF CALIFORNIA PO Box 19725, IRVINE, CA 92623 (949) 263-3300 KNOW ALL MEN BY THESE PRESENTS, that as except as expressly limited, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, do each, hereby make, constitute and appoint: ***Wm. Allen Kaercher, Alicia Marasco, Jeremy Brown, Lisa M. Bobrick, Faith Rivera, jointly or severally*** as their true and lawful Attomey(s)-in-Pect, to make, execute, deliver and acknowledge, for and on behalf of said corporations, as sureties, bonds, undertakings and contracts of surety- ship giving and granting unto said Attomey(s)-in-Factfull power and authority to do and to perform every act necessary, requisite or proper to be done In connection therewith as each of said corporations could do, but reserving to each of said corporations full power of substitution and revocation, and all of the acts of said Attorney(s)-In-Fact, pursuant to these presents, are hereby ratified and confirmed, Tills Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Board of Directors of DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, effective as of January 1st, 2008. RESOLVED, that the Chairman of the Board, the President and any Vice President of the corporation be, and that each of them hereby is, authorized to execute Powers of Attorney, quarrying the attorney(s) named In the Powers of Attorney to execute, on behalf or the corporations, bonds, undertakings and contract of suretyship; and that the Secretary or any Assistant Secretary of the corporations be, and each of them hereby is, authorized to attest the execution of any such Power of Attorney; RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and In the future with respect to any bond, undertaking or contract of suretyship to which It is attached. IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA have severally causes these presents to be signed by their respective Vice President and attested by their respective Assistant Secretary this January 1st, 2008, State of California County of Orange OCT. '1=‘.4 stAr 10 tc, 1.01 1939 l c" Vel\.,;•.. /010 "AbiN.,70 • ...... On January 1st, 2008 before me, Date Here Insert Name and Title of the Officer personally appeared Stephen T. Pate and Charles L Day Name(s) or Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument end acknowledged to me that he/she/they executed the same In his/her/Melt authorized capacity(les), and that by his/her/their signature(s) on the Instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the Instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and offi (al seal. Signature Chrietefir J. Roach Place Notary Seal Above CERTIFICATE The undersigned, as Assistant Secretary, of DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CAUFORNIA, does hereby certify that the foregoing Power of Attorney remains in full force and has not been revoked, and furthermore, that the provisions of the resolutions of the respective Boards of Directors of said corporations set forth in the Power of Attorney, are In force as of the date of this Certificate. This Certificate is executed in the Ctty of Irvine, California, the /0 day of Fr*xmaiN aria- Albert Hillebrand, Assistant ecretary ID-1380(Wet)(Rev.07/07) Christopher J. Roach, Notary Public City Council Agenda Item No. 6d COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Vickie Schleuning, Assistant City Manager/Director of Building and Community Standards SUBJECT: Proposed Use of 2013 Community Development Block Grant Funds and Resolution Approving Projected Use of Funds for 2013 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Recommendation: It is recommended that the City Council consider adoption of a Resolution Approving Use of Funds for 2013 Urban Hennepin County Community Development Block Grant Program, Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Background: A public hearing was held on February 11, 2013 in accordance with Community Development Block Grant (CDBG) requirements. The City Council received public input and reviewed information regarding the CDBG funding allocation for 2013 CDBG year. At the meeting, the City Council made a recommendation for staff to prepare a resolution to approve funding. RESOLUTION A resolution has been prepared for City Council's consideration to approve the 2013 CDBG program. Funding for the 2013 CDBG program would be made available by July 1, 2013 and CDBG funds must be spent no later than December 31, 2014 (within 18 months). Total preliminary 2013 City Allocation for CDBG Program Year 2013 is $211,641. The following allocation for Program Year 2013 is included in the resolution: CDBG Activity Allocation Public Services Senior Community Services ILO Al .E. Program $ 12,500 CEAP Senior Service Program $ 12,500 HOME Line Tenant Advocacy Plogiarn $ 6,740 Non-Public Services City of Brooklyn Center Neighborhood Stabilization/ Code Enforcement $150,000 Home Rehabilitation Program $ 29,901 Total:$211,641 Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM The resolution included with this memorandum also authorizes signature of the Subrecipient Agreement, which is the agreement between Hennepin County and the City of Brooklyn Center relative to CDBG funds. It also authorizes any third party agreements that would be executed between the City and third party vendors such as any public service providers. These agreements are standardized agreements developed by Hennepin County and will be submitted after approval of the City's 2013 CDBG program. Budget Issues: CDBG funds are exclusively federal dollars. CDBG funds have been incorporated into the 2013 City budget. Council Goals: Strategic: 3. We will stabilize and improve residential neighborhoods Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Attachments: Attachment I - Resolution Attachment II - Council Memo from Public Hearing held on February 11, 2013. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Attachment I — Resolution Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2013 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the City of Brooklyn Center held a public hearing on February 11, 2013 to obtain the view of citizens on housing and community development needs and priorities and the City's proposed use of $211,641 from the 2013 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is a subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the City agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 10 days, ending on February 11, 2013. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following projects for funding from the Urban Hennepin County CDBG Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2013 Urban Hennepin County Community Development Block Grant Program. Project Budget SCS Household and Outside Maintenance for the Elderly $ 12,500 CEAP Senior Services Program $ 12,500 Home Line Tenant Advocacy Program $ 6,740 City of Brooklyn Center Neighborhood Stabilization/Code Enforcement Activity $150,000 Home Rehabilitation Program (Rehabilitation of Private Property) $ 29,901 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2013 CDBG Program. BE IT FURTHER RESOLVED, that should the final amount of FY2013 CDBG available to the City be different from the amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Attachment II - Council Memo from Public Hearing held on February 11, 2013 COUNCIL ITEM MEMORANDUM DATE: February 11, 2013 TO; Curt Boganey, City Manager FROM: Vickie Sclimning, Assistant City Manager/Director of Building and Community Standards SUBJECT: Public Hearing on Proposed Use of 2013 Community Development Block Grant Funds Recommendation: It is recommended that the City Council conduct the public hearing and accept input from the public regarding Use of Funds for 2013 Urban Hennepin County Community Development Block Grant Program. Staff requests direction from the Council regarding allocation of the CDBG funds. Based on the feedback, staff will prepare resolutions for approval at the February 25, 2013 City Council Meeting. Background: Brooklyn Center is one of 40 Hennepin County cities participating in the Urban Hennepin County Community Development Block Grant (CDBG) program. With the CDBG program, federal dollars from the Department of Housing and Urban Development (HUD) are awarded to Hennepin County and are allocated to participating cities on a formula basis. Tb.erefore, the City of Brooklyn Center is considered a Subrecipient of CDBG funding This public hearing meets the requirements of the Hennepin County Citizen Participation Plan and HUD requirements. Federal CDBG Statutory Requirements The federal authorizing statute for the CDBG program requires that each funded CDBG activity meet one of three national objectives: 1.Benefiting low income persons 2.Preventing or eliminating shuns and/or blight 3. Meeting urgent community needs. The federal statute also specifies that each recipient receiving funds must insure at least 70 percent of the CDBG expenditures during the program year be used for activities benefiting low and/or very low income persons. Each city must meet this requirement at the local level. We have been advised to use the 2012 CDBG allocation of $211,641 for the allocation amount in 2013. However, this allocation could be adjusted. Based on this amount, meeting the 70 percent requirement means that S148,148.70 of the total allocation must be expended on programs and services directly benefiting low income persons. Low income persons are defined as persons with incomes ranging from 30 to SO percent (very low income) to 80 percent (low income) of the Mnikaa: Ensxceimg atrfactivr, cie.rs, xfri ardunteez e par* eflift, pfarnnthe pM3Zkzr1 COUNCIL ITEM MEMORANDUM median household income in the Minneapolis/St Paul metropolitan area as defined by HUD. Currently, the median household income level is $64,400 for a twilit)/ of four. The City may choose to allocate a maximum of 15% of CDBG funding to eligible public service activities. However, the City is not obligated to provide any fimding to public service agencies. History of CDBG Allocation Summary of 2010 C'DBG Allocations The following summary represents the City's 2010 CDBG allocation of the total $203,588: •Senior Community Services Household Outside Maintenance for the Elderly (H.O.M.E) program— $15,150 •Community Emergency Assistance Program Senior Services program — $9,410 •Neighborhood Stabilization/Code Enforcement program —$151,001.83 •HOME Line's Tenant Advocacy — $3,785 •Housing Rehabilitation ( Rehabilitation of Private Property) — $24,241.17 Summary of 2011 CDBG Allocations The following summary represents the City's 2011 CDBG allocation of the total $171,014: •Senior Community Services Household Outside Maintenance for the Elderly (H.O.M.E.) program — $11,760 •Community Emergency Assistance Program Senior Services program — $8,400 •Neighborhood Stabilization/Code Enforcement program — $126,000 •HOME Line's Tenant Advocacy — $5,460 •Housing Rehabilitation (Rehabilitation of Private Property) — $29,901 Summary of 2012 CDBG Allocations The following stmimary represents the City's 2012 CDBG allocation of the total $211,641: •Senior Community Services Household Outside Maintenance for the Elderly (H.O.M.E.) program — $14,600 •Community Emergency Assistance Program Senior Services program — $10,470 •Neighborhood Stabilization/Code Enforcement program — $150,000 •HOME Line's Tenant Advocacy — $6,670 •Housing Rehabilitation ( Rehabilitation of Private Property) — $29,901 2013 CDBG Public Service Applicants The following agencies submitted for CDBG public service activities/program funding. Senior Community Services' Household outside Maintenance for the Elderly (H.O.M.E.) program 2013 request is $14,000 to continue the H.O.M.E. Program in Brooklyn Center. Details of Senior Community Services H.O.M.E. Program are provided las 72: Ensurin. g art tarectitr,d sal( communny a1 cnc the quality qf4ft&ad prestrni nalic trust COUNCIL ITEM MEMORANDUM in their attached "2013 CDBG Request for Funding" form. This program has been part of the City's CMG program for 18 years, •Community Emergency Assistance Program (CEAP) 2013 request is $15,000 to continue the Senior Services Program in Brooklyn Center, including Meals on Wheels. Details on the CEAP Senior Services Program are provided in their attached '2013 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 13 years. •HOME Line Tenant Advocacy Services request is for $8,185 to provide funding for HOME Line's Tenant Advocacy Services Program. Details on HOME Line's request are provided in their attached "2013 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 5 years. •PRO USA, Liberian-African Youth Center, Liberian HUM1111 Rights and Refugee Welfare Organization (LIIIRRWO) and Transcea Bible Church request is for $15,000 to provide job readiness and computer training,. This would be a new program. Details of PRO USA's request are provided in the attached "2013 CDBG Request for Funding" form. PRO USA has not received previous funding from the City's CDBG program. •Christina's Child Care Center, Inc request is for $15,000 to provide early childhood education improvements with the purchase of classroom material and playground equipment Det•ils of Christina's Child Care Center's request are provided in the attached "2013 CDBG Request for Funding" form. Christina's Child Care Center, Inc has not received previous funding from the City's CDBG program. CDBG Non-Public Service Projects The following programs are proposed to receive CDBG funding. •City of Brooklyn Center Neighborhood Stabilization/ Code Enforcement Program request is $150,000 to address foreclosed and 'Mara properties and arrest the decline of neighborhoods in the City. This program provides services throughout the city, including all low and moderate income levels. Details on the CDBG Code Enforcement activity are provided in the attached "2013 Request for Funding" form. This would be the fifth year of funding for the neighborhood stabiliz' ation code enforcement activity. •Home Rehabilitation Program (Rehabilitation of Private Property). If the Neighborhood Stabilization/City Code Enforcement Program is approved and the maximum public service amount of 15% is awarded to any or all of the public service requests, there would be $29,901 available to allocate to this program from the 2013 preliinimary CDBG allocation. This amount would be used to address emergency items such as furnace replacement, water and sewer service repair, etc, for individual properties. The Home Rehabilitation program has been part of the City's CDBG program since CDBG was first created in the mid 1970's. sroimea arreahr, clact, see cattny th.i rablincesdie quatilylec presenrs the public trust COUNCIL ITEM MEMORANDUM CDBG ADMINISTRATTVE REOU1REMEN'TS •PUISILIIII to federal program requirements, each city receiving a CDBG allocation from the thban Hennepin County CDBG program is limited to a 15 percent cap on public service projects. The H.O.M.E. Program (Senior Community Services), Senior Services Program (CEAP), the HOME Line Tenant Advocacy Program, Early Childhood Education Im.provements, and Job readiness and Computer training are categorized as public service projects. Based on the estimated allocation for 2013, the maximum amount of CDBG funds that can be allocated to public service activities is $31,745 or 15% of the City's 2013 CDBG allocation. The 15% cap on public service is a CDBG statutory requirement The City is not obligated to provide any funding for these services. •Hennepin County has indicated that no more than three activities should be undertaken in each city receiving CDBG funds. •Each Public Service activity should have a budget of at least $7,500. This is not a statutory requirement, and the county has indicated in their CDBG guidelines that when funds are committed by other cities to carry out a single activity of mutual interest, this limit does not apply. CRAP, H.O.M.E. Program (Senior Community Services) and HOME Line are considered multi-city activities or county wide activities. •CDBG activities must address a high priority need according to the County's Consolidated Plan for affordable housing, community development and human services. Cities funding activities that are not high priorities under the consolidated plan must explain why the project is needed in their city. PITBLIC HEARING AND RESOL'UTION The attached public hearing notice was published in the January 17, 2013 edition of the Brooklyn Center Sun Post newspaper. Hennepin County requires 3 public hearing be held on the use of CDBG funds and that the 2013 CDBG programs must be submitted to Hennepin County by February 28, 2013. Four draft resolutions have been prepared approving the 2013 CDBG program for City Council's consideration. Funding for the 2013 CDBG program would be made available by July 1, 2013 and CDBG funds must be spent no later than December 31, 2014 (within 18 months). The resolution included with this memorandum also authorizes signature of the Subrecipient Agreement, which is the agreement between Hennepin County and the City of Brooklyn Center relative to CDBG funds. It also authorizes any third party agreements that would be executed between the city and third party vendors such as any public service providers. These agreements are standardized agreements developed by Hennepin County and will be submitted after approval of the City's 2013 CDBG program. Representatives of the public agencies that applied for CDBG funding have been notified of the public hearing. OPTIONS FOR 2013 CDBG ALLOCATIONS siam:xjtñ athve, ciArr, ravourna mamma the quality eltrje and pawn pith& trust COUNCIL ITEM MEMORANDUM Total preliminfAry 2013 City Allocation for CDBG Program Year 2013 (July 1 , 2013 through December 31, 2014) is 5211,641. Staff has prepared four options for consideration for CDBG Program Year 2013. After Council feedback, a resolution will be prepared for the February 25, City Council meeting. CDBG Activity Requested Amount ' Option 1 Same as 2012 ' Option 22,... (Recommend . Option 3 -• Option 4 Public Services, Senior Community Services H.O.M.E. Program $14,000 $14,600 S12,500$7,935 $7,935 CEAP SettiOr Service , Program $15,000 $10,470 $12,500 57,935 $7,935 HOME Line Tenant Advocacy Program $8,185 $6,670 $6,740 $7,935 $7,935 Job readiness and Computer training $15,000 $7,935 Early Childhood Education Improvements $15,000 $7,935 . • . Non-Public Services ..City of Brooklyn Center Neighborhood Stabilization/ .Code Enforcement $150000P $150 000 ''I $150 0001 $150 000I $150 000/ Home Reliabilita' tion Piggra_ln $29,901 $29,901 $29,901 $29,901 . $29,901 I Total: 1 S247,086 $211,641 $211,641 5211,641 , 5211,641 Staff recommendation, Option #2, is based on the following criteria: 1.Does the program meet the CDBG requirements? 2.Does the program fulfill community needs? 3.How does the program align with City goals? 4.Has the organization demonstrated the ability to successfully implement a program using CDBG funds? 5.What is the overall budget for the program and does it have other funding sources to ensure sustainability? 6.Are there similar services already provided by existing agencies within the community? 7. What is the ease of access of senices to the community? Le. Location of agency, methods of contact S. Is the application submittal complete? Budget Issues: CDBG funds are exclusively federal dollars. - amain an aaractiny, dm% :ale car:m.14mi)* dial enhancesdit plaray ere( godly/zero= dee pit31k gust COUNCIL ITEM MEMORANDUM Council Goals: Strategic: 3. We will stabilize and improve residential neighborhoods Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Attachments: Attachment I Fundin History Attachment 11 Home Line Application and Request for Funding Attachment Ill CEAP Application and Request for Funding Attachment IV Home Application and Request for Funding Attachment V Christina's Child Care Center, Inc Application and Request for Funding Attachment VI PRO USA Application and Request for Funding Attachment VU — Neighborhood Stabilization!Code Enforcement Request for Funding Attachment VIII — Hennepin County CDEG Fund Memo Attachment — Public Hearing Notice :Emocri-',:g avaaive, ciczn We commun.* e and prestrws the public mist Attachment I - Funding History Community Development Block Grant Program (CDBG) (Updated Feb 2012) !20i230 1 $211,641 1 - . i2011-25 1 $203,588 [ $170,294 2010-41 I $171,014 1 $186,965 $15,150 2009-37 1 $188,965 1 $186,215 1 $15,148 42008-15 $186,215 1 $136,215 ' $17;318i 1-2008-27 I $195,019 I NA $18,135 I $11,115 2006-16 ' $195,019 1 NA $18,135 ' $11,115i 2005-38 I $199,764 I NA I $18,480 1 $11,340 2004-29 ' $239,029 I NA I $22,000 2003-35 .1 $234,516 [ 1 $22,000 1 $13,000 . 200232 1 $234,516 NA $22,000 1 $13,000 1 $11,760 $8,400 ' $9,410 $9,284 $10,614 $13,500 $8,283 $158,283 $165,769 $169,944 $165,769 $203,529 $24,516 [ $175,000 ' $24,516 1 $175,000 $5,400 I $126,000 $3,785 $150,000 $3,500 $150,000 Attachment II— HOME Line Application and Request for Funding 2013 URBAN TIEINNEPIN COVNTY CD139 PROORANI REQUEST FOR FUNDING flh1ableforin ()se oiefor,n per project) A. GENERAL INFORMATION 1.Pity: l3rooklyn Center 2.Project Name: HOME Line's Tenant Advocacy Services 3. Primary Contact Person/ Phone NO./Email Mike Vraa, 12728-5770 x 113, hornelinemmotg ;3. •PROSECT DATA 1.CDBG Funding Requested $ 8,185 (needs to be same as emineit resolution) 2.Is this an existing CDBG-funded projeet? Mires []No 3.Project LOC-nth-Or: 3455 BlOOrnington Avetnie, MiiineapoliS. 55407. HOME Line' tenant serviceS are Citywide. Tenants call ntir free hotline frOni their hi:dues. ,4.PrOject DeseAPtioni(Dadribe the ptoJeOtin as hitich detail OS polsible, including the local need(s) the project Will address.) Renters make up nearly 3,786 households in Brooklyn Center, and litany of these families have low incornes. When have problems involving their hOnies, those Who don't know their rights and responsibilities can endup living hi housing that is unsafe, lose security deposits that are rightilly'theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hdtline provides free legal advice to tenants about landlord/tenantlaw. These services prevent problems ranging from homelessness to illness from unsafe HIATT ethiditieilS, and fault in fedifeing.theliSe Of the City's ernergencyracnifces. The Tenant 1-intlifie Services .-begah 44102 AS a service to Suburban Hennepin County residents Today we .getvd the entire state and have recently taken Our 148 000th eat Four staffAttorheys and a:tenalit advocate work full time on the libtliiie 6.16-hg With 75-106 law student volunteers each year. Brooklyn Center has accounted rot 4,109 calls 8iribe 102. Our Tenant Hotline'Services -to BrooklYn -Centerhayehelped save tenants at least $22,78 in 2012. We Nye also helped to prevent the eyiction of 20 Brooklyn Center families Last year alone we advised 218 renter househelds from Brooklyn Center. The most common reasons Brooklyn Center residents call our hotline are., repairs, evictions, and security deposits. The need for this service in Brooklyn Center is apparent -Brooklyn Center residents already rely on this valuable serVide. By off- eritig free tenant hotline ServiceS, HOME Line'haS been PrOViding needed 8e0106$ forthose Most vulnerable. While our serviCes hte available io all renterS free of charge, .99% of ont Brooklyn Center callers have low incomes; (77%) of these callers are women; .63% are racial Minorities. Our programs are aimed at low-income renters. We identify the key demographics at the beginning of each call. 5.onsnlidated Plan. Ptiorities't Using the Priority Sunimary chattl3eloW, identify What 'priority(ies) the project will meet (Note.- lfa propoSed project is a low Urban County .pridrity, you Must explain -why it has qher priority in you ,'ommimity.) -Priglit.*s i se X.to Indicate Rental Housing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special Needs Housing Public Service Neighborhood Revitalization Transportation'SerVices 6.Describe anticipated results/accomplishments the project will have, (number of pqr!s'o).IS to receive services, number of affordable housing units to be rehabilitated or built, etc.) We anticipate assisting Approximately 210 Brooklyn Center renter households over the hotline during the program year, saving tenants $30,000 dollars in rent abatements and security deposits, preventing 20 617.k-tiring. Also See the attached one pageSheet, which Cava§ What HOME Line has'Acconiplialied iti Brooklyn Center in the past Implementation Seiteritild (Identify Mar! or project tasks to occur during/ -Within the first 12 months of the 18 month expenditure periOd. Expenditure period begins July 1, 2013 and ends December 31, 2014) Task: Tenant Services Date:, Ongoing 8, Budget; (SpectO _total pro fect budget by major funding sources. Attach additional kstings )vhere appropriate) _ FUNDING SOURCES AMOUNT FUNDING 'SOURCES AMOUNT . Proposed FY20.13 CDBG 72,647 Other Federal Rinds (TRN - HUD) 150,000 State .(DHS and "State Housing Finance Agency) 15 000 County (FHPAP and Foreclosure) 67,500 Bloomington, Eden Prairie, Minnetonka, Crystal 18,456 Metropolitan Council -0 Private (McKnight, Hugh J. Andersen, Greater Mn, Family Housing Fund Cob* Bar, and MN 126,000 State Bar Foundation) Attorney fees, contributions, book sales,60,300trainings Program Total 499,902,84 Greater Minnesota Housing Fund 29,000 Htig- hi Andersen Foundation 9,000 McKnight Foundation 75,000 Minnesota State Bar Foundation 1,000 Ramsey County Bar Foundation 2,000 .Minnesota Housing Finance Agency 10 000 Family floilisinj -Fund 10,000 Family Homeless Prevention &AsSistance Program 22i500 _Hennepin County -35,000 DHS Prison Grant 5,000 TaN grant (HUD)150,600 Bloomington Health & Hainan Services Grant 7,958 ,Brooklyn Center CDBG .6,051 Brooklyn Park CDBG 7,000 Crystal 1;000 Eden Prairie 5,000 Edina 'CDBG ,2,225 Hennepin 'County Consolidated Pool tiDI .,G 8,227 Maple GroVe CDI3G 3,000 Minnetonka (DBG 3413 New Hope 'CDBG 2,038 Plymouth CDBG 6,210 Ramsey County CDBG 22,488 ,Richfield -CDB6 5,364 15t. Pau) copp 4,016 COMMUnity Shares 3,000 Contributions 15,000 Hotline Training 22,506 Tenant Rights Book 3,000 Interest Income 200 Miscellaneous Int-Ohne (Health Cate Credit)1,600 Other (Attorney 'Pees, etc)15,000 TOtal Income 492,588 .455 Bloomington AveMinneapotis, MN 55407 Office Phone: 61 2, 20 -5r70Hotline: :$1W728-5767612/728-*761www.homelinetnn.org Jose Anderson City of Brooklyn 'Center 6301 Shingle Creek Bottlevard Brooklyn Center, MN 55430 January 14, 2013 Dear Mr. Anderson, This letter is to request funding in the _attiount of $8,185 from the city of Brooklyn Center's Cominunity Development Block ant Program to support HOME Line's services for renters. A copy of the 2013 CDBG Program Request for Funding is enclosed. Along With the CDBG Request Form, I-am enclosing a summary of our hotline's service to Brooklyn Centerresidents. In 2012 2 in Brooklyn Center, HOME Line served 218 families, prevented 20 eVictions, and saved tenants over $22,678 in returned damage deposits and tent abatements. HOME Line is building Upon our depth of experience in serving Brooklyn Center. •We are -Waking to Meet current -challenges Pacing low income renters and would like the City of BroOklyn Center to continue as our partner in meeting theseneeds. We thank you for the opportunity to submit this application. If you have any questions or need additional infer/nation, please ball me at 612/728-5770, extension 107 Of Mike Vrad, Our 'managing attorney at extension 113. Sincerely, Beth Kodluboy Executive Director enClostires as rioted Tenant Advocacy in Minnesota Urban Henhepin Couitty Comirunity Development Block drant Program (CDi3G) P12013 (July 1, 2013 thit June 80, 2014) Application Request for City of Brooklyn Center Funds APPLICATION DUE: Tuesday January 15, 2013 by 4:30 PM Public Hearing: February 11, 2013 A. GENERAL INFORMATION 1. Name of Organization: HOME Line a.Address: 3455 Bloomington AVenue, Minneapolis, MN 55407 b.Phone: 612 .728:5770 c. Organization years in operation: 21 2. Name of program for which funding is being requested: Tenant Hotline Services a,Who does the program serve? All Brooklyn Center renters b,Is your proposed program currently in operation? Yes N. c.If yes, number of years the program has been in operation: 21 d.If no, what remains to be completed before the program can begin? List all tasks yet to be Completed. e. When is the planned starting date? Ongoing 3. What is your organization's experience in administering public funds? 21 4. List below the person(s) responsible for submitting this RFP, and for administering the proposed program: Submitting RFP: tieth Kodluboy Title Executive Director Phone: 612 278-5770 x107 Fax: 612 728-5761 a.Email: Bethk@homelinemn.org b.Is this a paid staff position? YE1 Program Administrator: Mike Vraa Title ManagingAttorney/Hotline Director a.Phone: 612 728-5770x 113 Fax: 612 728-5761 b.Email; rriikev@horneiinemn.org c. Is this a paid staff position? Y NO 5. Amount of Brooklyn Center FY.013 CDB-G funcis requested: 8,185 B INFORMATION ABOUT YOUR PROPOSED PROGRAM: 1. Proposed program description. Be concise, vet thorough in describing the activitl of only the program for which funding is being sought, and in Only as much detail as needed. Include Brooklyn Center local need(s) and population served. 'CDI3G funds cannot be used to replace current program funds. If this an existing program, funds must be Used to eXpand the program. Renters make up nearly 3,786 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who'clqn't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emerge* resources. The Tenant Hotline Services began in 1992 as a serviceth:Suburban Hennepin -County residents. Today we serve the entire State and have recently taken our 148 000th call. Four staff attorneys and a tenant advocate work full time on the hotline along with 76,-100 law student volunteers each year Brooklyn Center has accounted for 4,709 hotline calls since 1992. Our Tenant Hotline SerVices to Brooklyn Center have helped Save tenants atleast $21,678 Id 2012. We bite alSo helped to prevent the evidtion Of 2-0 Brooklyn Center families in 2012. Last year alone we advised 218 renter househOlds from Brooklyn Center The most common reasons Brooklyn Center residents call our hotline are repairs, evictions, and security deposit. The heed for this service in Brooklyn Center is apparent Brooklyn Center residents already rely On this valuable service. By offering free tenant hotline services, HOME Line has been providing needed services for those most Vulnerable. While our services are available to all renters free of charge, 99% of our Brooklyn Center callers have low incomes; 77%) of these callers are women; 63% are racial minorities. Ourprograms are aimed at low income renters. We identify the key demographics at the beginning of each call. 2.Describe the anticipated results and accomplishments for your proposed prograrri. We anticipate assisting approximately 110 Brooklyn Center renter households over the hotline during the_,program year, preventing 10 evictions, and saving tenants over „ 2.10,000 dollars in rent abatements and security deposit. Also see the attached one-page sheet, which covers what HOME Line has accomplished in Brooklyn Centel' in the Past. 3.If yoU have previodsly been funded through CDB.0 funds,-Olease provide a breakdown of the SerVices that have been provide to Brooklyn Center residents and the accomplishments. See attached 1 page §Urnmary of services for 2012 4.What is the internal prOthcel to be Used td 'evaluate the SlicteSs Of y our prepOsed prOgram 'end the beriefit(s) th the community? HOME Line documents every call in our database. The database records all defile -graphic information, reaSont for the calls and recommended advice In addition, follow up analysis by a University of Minnesota statistics PhD candidate is used to extrapolate the results to show the impacts of our work in each community. HOME Line makes a strong effort to document and "repcirt on all our activities and results and can produce reports that derriOristrate our effectiveneSs. 5.Do other entities provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? The only other organizations providing similar services for tenants in Brooklyn Park are the Minnesota Attorney General's office and Legal Aid. The AG 's Office refers tenants With questions to our hotline, but does hot give tenants Specific advice. We often confer with colleagues at Legal Aid on litigation and court issues and on legislative matters. However, our hotline, while providing a service Similar to that of Legal Aid, does not have the extremely low income requirements of Legal Aid. We Will alsb adviSt renters on an isSub that renters face as part Of their rental agreement. Briefly describe why your program is Unique in the servite'attivityyoli are proposing to fund. Not having income restrictions allows us to serve the "working poor," which is made up of individuals who cannot afford traditional legal services but who are More seriously affected by wrongly withheld security deposits the prospect of eviction and serious repair issues. Even without income guidelines, over 98% of our hotline callers are still low or very low income residents who do not qualify for Legal Aid and who need help with rental issues beyond evictions. Our Tenant Hotline greatly improves the delivery of legal services -to tenants by providing an easy and efficient way for indiViduals to access'information about their rights as a tenarit. ;Many legal issues can be.prevented or solved with only One call, and Muth Of the information WegiVe tenants boo to prevent even greater problernSlri the future, 6. :P:leaSeiriestribe your experience administering federal/public funds arid hid* you have been able to meet the CarripliaticereqUireiterits. (please provide a copy Of pervious annual arid quarterly reports) HOME Line throughout its history has had a wide variety of local, state, and Federal programs that provide funding for ouei'èrVicêg.ThiS'inCludeS city, CDBG, CotiritY; State arid Federal funding. HOME Line has always Coinplied*ith theVariOus requirements (*Jail Of these prograMS: 5.Implementation Schedule : (Identify Major nib:lett tasks tO'ciccuf during the 12 months Of the funding iyele). .FY2013 expenditure period runs July 1i 2013 through June 30, 1014. Task: Tenant Hotline Services Date': Ongoing Task: bate: Task Date: 6.Budget: List your Agerity/Organizaticin funding seiirce(s) OriiVfo'r the SpecifiC prOgrani for -Which FY2013 CDBG funds a being requested. Add additional lines as needed. FUNDING SOURCES AMOUNT Proposed FY2013 CDBG $72,647 Other Federal Funds (specify) $159,000 State (specify) $15,000 _County (speCify)_ $57,500 Municipal (specify) $18,546 Metropolitan council $0 Private (specify) $126,000 ,Other (specify) $60,030 Program Total $499,902 7. List below specifically *hat activities Or kerns the CDBG hinds are proPOsed tO be Spent on in the delivery of your program. C9BG funds are used to Pay for the direct Cost of providing the Tenant Hotline service to Brooklyn Center renters. This is calculated using the costs of the hotline and dividing the budget by the number of calls to determine the cost per call, 37.55. This is then multiplied by the number of calls, based on 2012. Calls to the hotline, Which in Brooklyn Center's -case equals $8A85. HUD requires specific documentation to receive reimbursement for program activities for which CDBG funds have been allocated. Required documents include certified verification that at least 51% of households served are low/moderate income eligible per HUD income limits and Staff time spent on program operation is to be documented. Please sign the Statement below certifying yOur Organization has the capacity to participate in the CDI3G. process arid an provide the required documentation in the implementationschedule. I, (Name)Beth Koduboy, (Title) Executive Director of (Agency/Organization) HOME Line verifies and takes responsibility for providing all required program documentation to receive COBG reimbursement. Top Ten ReaSoris For Calls (2012) 1. Repairs-49 -2, Evictions 38 3.Security Deposit 16 4.Notice tó Vacate 15 5 Break Lease 10 6.Pees 8 7.Privacy Intrusion 8.Neiglibbrs 9.Applieation 10. Foreclosure 2 Callers' Income 2012 HOME Line's Tenant Hotline in Brooklyn Center: 2012 OvEuyiw In 2012, 218 Brooklyn Center renter households contacted HOME Liiie for Tenant Hotline Services. This represents service to approximately 543 residents When all family members have been cOunted. The 'cost t9 Serve )3 rnnidYn Center in 2 01 3 is $8, W. HithiLiwrs In 2012, HOME Line helped renters from Brocildyii Center: •Recover and/or save an estimated $22,678. •Prevent an estimated 20 .evictions. •Renters With repair issues who follow out advice are 57% more likely to get their problem ,fixed than those who •-In landlord foreclosure, the average amount of days stayed after the Sheriff's sale by feriterS We We helped is 180 days, and the amount Of mOridy saved by renters in landlord foreclosure is $Z374 in 2012. INcomE BREAKDOW1N - The vastinajority(99%) of these callers are egtrerriely- low, very low or low income These income categories are those used by the U. S. Department of11. U. D.: •Extremely Low: Incomes below 30% emetro median. •Very Low: Incomes between 30% and 50% of metro median •Low: Incomes between 50% and 80% of metro inedian. •Moderate: Incomes above 80% of metro median. RACIAL BREAKDOWN 58% African American 37% Caucasian 3% Asian 2% Hispanic GENDER BREAKDOWN 77% Female 22% Male Attachment III — CEAP Application and Request for Funding 2013 URBANTIENNEriN courNTy CP13QPROQ-RA1V1 REQUEST FOR FUNDING (11110Id fonn. Use oè form per project) A. GENERAL INFORMATION 1.-City: Brooklyn Center 2.Project.Name: CEAP Senior Services Program 3.-Primary Contact PersOni.Phone NO./Email Clare Brumback 763 -450 -3666 Ciare.bfibac coa13.6-oni B. PROJECT -DATA 1.CDBG Funding Requested $ 15,000 .(needs to be same as council resolution) 2.is thisekiStirig CDBG-furided 'pOjebt? X Yes LJN 0 3.Project Lecntion: Address 7051 BrOoklyn blvd. Brooklyn Center, 1VIN 55429 4.Project DeStriptioniOeteribe the project in as rrineh detail as possible, including the local.need(s) the project Will address.) CEAP's Meals on Wheels and Senior Chore Services provides seniors and adults with disabilities in Brooklyn Center the help they need that allows them to stay in their aim 'homes. Last year CEAP served 12,400 hot meals in Brooklyn Center though out Meals on Wheels Program and perfermed 711 choi.eS. Since our move to the Northwest Family Service Center in the fall of 2012, we have seen a 15% increase in request for services for our senior S. The City of Brooklyn Center's investment in this program will help us to continue to meet these needs and the demand for services from our vulnerable adults. These services serve the community in the following ways: •Maintains homes and prevents neighborhood blight. •Provides a link Or the resident to Other Odal services and tiiidentify residents who may have other special needs. •Fosters independence and supports social and Mental health.•'Creates savings 'because of the the utilization Of volunteers, especially fall and Spring yat d cleaning &Mits._•Natera vital Calatilanity connections of residents% bashleWa; Faith communities, students and seniors. Chore Services: Referrals for this program continue to increase as our popdiation ages and baste home repair and maintenance becomes too difficult and costly for seniors and the disabled. This program is open to adults 60 years and -older or adults with physical restrictions. CEAP proVides trustworthy, qualified WOrlterS and eriSMOSWOrh IS done On t timely basis and in a thorough Manner. This program provides the following services: •Seasindil outdoor Mr:0k such as lawn -care and Shniv*Routine indoor Cleaning. ■I-lome repairs olleavy cleaning. Meals on Wheels This program delivers nutritious meals to seniors and adults With disabilities. Volunteers from our community deliver these meals daily and provide not only a good, balanced meal but also the valuable check-in and daily connection to the community. Many of our seniors living alone Coma on this interaction. MOMS on Wheels Clients Pay for their meals is they are able but will receive this service regardless of their ability to pay: Senior Service programs combined:■ 63% Of the residents We serve life Alone.•80% of residents that live alone are women.•52% of the residents we serve are over 80,years old. CEAP provides these services to support those in our community who need our help to stay independent, healthy and connected to the broader community. 5. Consolidated Plan Priorities: Using the Priority 8unimary thart 'below, identify 'what priority(ies) the 'project will Inept. (Ictoter;Ifa proposedpi ofoct is a low urban cbiligy priQrity, you must explain why it has a higher priority in your community.) -Prioyitip,u \ to in dicat eNC , C C'atv -JR etaal Housing Existing Housing; (Rehabilitation) First Tithe Homeciwndiship Hortielessness Special Needs Housing Public Service x Neighborhood Revitalization Transportation Services 2 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number ofalfordable housing units to be rehabilitated or built, etc) Seniors and adults With disabilities will receive these crucial support Sets/leek With expected ektiati§ion in 2013 based On our new address iriBroolclyit Center and our partnership Withileimepin County Health and Emhart Services This partnership:helps us identify needs Of the residents in our community and react to these needs in a collaborative mariner. Residents who may not have known about our services are licivj requesting service because of referral, At the end of 2012 we were trending a 15% increase in request for services. Implementation Schedule: (Identify major projecttasks to occur during/ -within the first 12 months of the 18 month expenditureperiod. Expenditure period begins July 1, *2012 and ends December 3 4'2013.) Task: Intake and asSessinent Of all client intake and ahritiA file reView. On-going Task: Providing outreach materials and information to all partners such as city Ounty, faith comMunities, buSihesses and local media, Oii-going. Task: Review of programs and operations through annual site visits by Metropolitan Area Agency on Aging and Hennepin County. Taslc. Client satisfaction surveys conducted twice annually S. Budget: Spec total protect budget bymajor funding sources. Attach additional •ijtings Where appropriate.) FUNDING SOURCES AMOUNT .2013 CDBG $15,000. Prior Year CDBG Funding (2012 only) $10,000 Other Federal Funds (specify) $20,784 MAAA/MOA _Low Income Housing Tax Credits _$ 'State (Specify) Municipal Metropolitan Council Private .1individuals and foundations $5000 Program Fees $55,000 Project Total $116,176 Grant Funds pay for expansion of service through community engagement, recruitment and 3 retention of volunteers and chore workers, intake and screening of clients, BOA background check on workers, scheduling workers and drivers and data collection and entry. Urban ilentiepin ouritytonithUnity Development Biotic Grent Program (Ci3BG) FY2013 (July i, 2018 thru June go, 2014) AppliCatiOri Request for City Of Brooklyn Center'Ounils APPLICATION ,DUE : .T.00$0 .0y.:10140110 .15,20 .11;0y.4t30 PM Public Hearing: February 11, 2013 A. GENERAL INFORMATION 1. Name of Organization: Community Emergency Assistance Programs (CEO) a.Address: 7051 Brooklyn Blvd. 13rOoklyn Center, Mn 55429 b.Phone: 763-450-3666 c. Organization years in operation: 42 2. Name of program for which funding is being requested: Senior Services Program a. Who does the program serve? b, Is your proposed program currently in operation? Yes El No c.If yes, number of years the program has been in operation: 20+ years d.If no, what remains to be completed before the prograrn can begin? List all tasks yet to be -Completed. e. When is the planned starting date? 3. What is your organization's experience in administering public funds? We have administered public funds for 20+ years. 4. List below the person(s) responsible for submitting this RFP, and for administering the proposed program: Submitting RFP: Clare Brumback Title Director of Development Phone: 763-450-3666 Fa): 763-56679604 a.Email: clare.brumback@ceap.com b.Is thN a paid staff position? V N Program Administrator: Annetta \Millers Title Director of Family Services a.Phone: 763-450-3671 Fax: 763-566-9604 b.Email: annetta.Willers@ceap,corn c. Is this a paid staff position? YE] NO 5, Amount of Brooklyn center FY2013 CDBG funds requested: $ 15,000 B. INFORMATION ABOUT YOUR PROPOSED PROGRAM: 1. Proposed program description. Be cOncise, vet thorough in describing the activity of only he program for which funding is being sought, and in only as much detail as needed. include Brooklyn Center local need(s) and population serVed. CDBG kinds car-1mA be used to replace current program funds. If this an existing program, funds must he used to expand the m-ograrn. CEAP's Meals on Wheels and Senior Chore Services provides seniors and adults with -disabilities in Brobklyn Center the help they need that allows them to stay in their own homes. Last year CEAP served 12400 hot meals in Brooklyn Centerthough our Meals on Wheels Program and performed 711 chores. Since our move to the Northwest Family Service Center in the fall of 2012, We have seen a 15% increase in request for services for our seniors. The City of Brooklyn Center's investment in this program will help us to continue to meet these needs and the demand for services from our vulnerable adults. These services serve the community in the following ways: • Maintains homes and prevents neighborhood blight. •Provides a lints for the resident to other social services and to identify residentswho may have other :special needs. •Fosters independence and supports social and mental health. Creates savings because of the the utilization of volUnteers, especially fall and spring yard cleaning events. Fosters vital community connections of residents, businesses, Faith communities, Students and seniors. Chore SerVices: Referrals for this program continue to increase as our population ages and basic home repair and maintenance becomes 06 difficult and costly for Seniors and the disabled This program is Open to adults 60 years and older or adults with physical restrictions. CEAP provides trustworthy, qualified workers and ensures work is done on a timely basis and in a thorough manner. This program provides the following services: •Seasonal madder Work such as lawn care and snow remeval. Routine indoor cleaning. Home repairs Heavy cleaning. Meals on Wheels This program delivers nutritious meals to seniors and adults with disabilities. Volunteers from our community deliver these meals daily and provide not only a goad, balanced Meal but alsO-theValdable check in and daily connection to the community. Many of our seniors living alone count on this interattion. Meals On Wheels clients pay for their meals as they are able but will receive this service regardless of their ability to pay. ,Senior Service programs combined: •63% Of the residents we serve live alone. •80% Of the residents We SehrethatfiVe alone are wornen. the residentsWe serve are Over •sp years Old. CEAP provides these services to support those in our community who need obi - help to Stay independent, healthy and connected to the broadercciihriumity. 2.Describe the anticipated results and aecempliShinents for YoUr proPesed prograin. Senior's and adults With disabilities Will reteive these crbbial StiPport Service -s, With expected exparisiOn in 2013 based On our new address in Brooklyn Center and our Partnership With Hennepin County Health and Human Services..This partnership helps us identify needs of the residents in our community and react to those needs in a collaborative manner. Residents Who may nit have known about our services are now requesting service because of referral. At the end of 2012 we were trending al.5% increase in requestforserVices. 3.If you have previously been funded through CDBG funds, please provide a breakdown of the services that have been provide to Brooklyn Center residents and the accoMplishmenis. CEAP has grown the Senior Services Program consistantly over the years. Meals on Wheels serves over .14440 meals per year and Senior Chores has averaged over 700 chores pers year over the last 5 years. Chores lat year iricluded s now removal (85 Ohs), Mowing (300 jobs), In -doer maintenance and cleaning( 105 jobS) and home repairs and seasonal outdoor Work (146 jobs) CEAP's motto is "Growing a ,Stronger.Community"and We bring the community together thrciugh Services arid community engagement through vOlunteerism. CEAP Utilizes over 30,000 volunteer hours from our community What is the internal protocol to be used to evaluate the success of your proposed program and thel3enefit(s) to the community? Intake /Assessment for new clients and annual file review for existing clients (ClientTrack database) Client database tacks progress and reports outcome measures monthly, quarterly and annually. Volunteer management files are maintained and updated monthly. Review of programs and operations by Metropolitan Area Agency on Ageing and Hennepin County, Client Satisfaction surveys are conducted twice annually. Do other entities provide Brooklyn Center residents thesa me or similar, services for which you are requesting funding? Yes," Horne" also prpyides slime Chore service Briefly describe why your program is unique in the service activity you are proposing to fund. CEO's Senior Service are unique because not only does the senior or adult with disabilities receive tangible, needed services, but also connections and relationships in the community that stop isolation and helplessness. -Our volunteer base is from the community and working for the community. 6. Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. (please provide a copy of pervious annual and quarterly reports) CEAP maintains data on all our client ContaCt, services arid outcomes and reviews against eXpeCtations, gcials and objectives as needed or required. S. IMPlerneritationSthedule: (Ident(y', inajot' projea taqd to OcOur during the 12 months Of the funding Ode). FY2013 expenditure period runs July 1, 2013 through June 36, 2014. Usk: Provide new outreach materials to all c011aborative partners (faith, business county, city) Date: on-going Task: Intake and assesment of all client int-take and annual file review Date: On :going with review in August 2013 Task: elinet Satisfaction Survey twice per year Date: August 2013 and January 2014 6.Budget: List your Agency/Organization funding source(s) onIV for the specific program for Which P1'2013 CD -BG funds are being requested. Add additional lines as needed. FUNDING SOURCES AMOUNT 'Proposed FY2013 CDBG $15,000 Other Federal Funds (specify) $20,784 MAAA State (specify) County (specify) Municipal (specify) Metropolitan Council Private (specify) $5000 Individtials and Foundations Other (specify)$55,000 Prcigrain Total $95,784 7.List below specifically What activities or items the CDBG funds are proposed to be spent on in the delivery of your prOgra rri. Grant Funds pay for expansion of service through community engagement, recruitment and retention of Volunteers and chore workers, intake and screening& clients, BCA background Check on workers, scheduling workers and driVers 'and data -collection and entry. HUD requires specific dOcurnentatiori tO receive reirnbUrsérnent for program activities for which CDBG funds have been alloCated. Required documents include certified verification that at least 51% of households served are low/moderate income eligible per HUD income limits and Staff time spent on program operation is to be documented. Please sign the S. statement below certifying your organization has the .capacity to participate In the cDpg process and can provide -the required documentation in the implementation scheckile. I, (Name)Byron La her , (Title) President of (Agency/Organization) Community Emergency Assistance Programs (CEAP) verifies and takes responsibility for providing all required program documentation to receive CDBG reimbursement. Attachment IV — Home Application and Request for Funding 2013 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (fil1ab76 forh.l. Use one form per proje0t) A. GENERAL INFORMATION 1.City: Brooklyn Center 2.Project Name: 'H:O.M.E. Program 3. Primary COntact Person/ Phone NO/Email: Deb TaylOr/952-541-1019 x317/d.t4lOr@senioreommuinty.org B. PROJECT DATA 1.CDBG Funding Requested $ 14,000 (needs to be same as council resolution) 2.Is this an existing CDBG-funded project? E1Yes ONo 3, Project Location: AddreSs Or CityWide X 4. Project Description : (Describe the project in as much detail as possible, including the lobal need(s) the project Will address.) The Household & Outside Maintenance for Elderly program known as H.O.M.E. is 'operated by Senior Community Services (§CS), AVell-respeCted Minnesota non profit 501(c)(3) organization, now in its 63rd year The mission of H.O.M.E. is to assist older adults to maintain their dignity and live independently by providing accessible, reliable, and affordable homemaker, home maintenance and chore services. Provided on a sliding fee scale, services include: 1)homemaking = housecleaning, laundry, and grocery shopping;. , ,2)Ulric maintenance, including interior/exterior painting, minor home repairs, Miner carpentry, and installing disability bars; and, 3) chore services, conSisting of lawn mOwing, snow renioVal, raking yard cleanup, and Window Washing. haS been serving the conimunity since 100 and partnering With the City of ,Brooklyn Center for .18 years. These services help seniors; stay in their homes and apartments in dignity and safety, H.O.M:E. services meet seniors special needs because H.O.M.E. is a trusted provider and because our services are available on a fair and affordable sliding fee scale, while at the same time, preserving Brooklyn Center's 1 housing stodk 5.Consolidated Plan Priorities: Using the Priority Summary chart below, identify what „pridlity(ies)the project Will meet 1 (Note: If aj,roposed fkOject LS as low Urban county priórity, you Must explain why it has ir higher priority in your community.) --e',,A.,!-;;,• Pkidritien..1k;\ 1-L' irtgic‘1 1( Rental Hough* Existing Housing (Rehabilitation) First Time llomeownership Homelessness Special Needs Housing Public Service Neighborhood Revitalization Transportation Services 6.Desctibe anticipated results/accomplishments the project will have. (number of persons to receive services, number of affordable housing units to be rehabilitated or .built, etc.) We anticipate serving 44 Brooklyn Center residents age .66+. -H.O.M.E. has discussed with the Brooklyn Center Fire Department the option of continued funding for the smoke detector program and there have been discussions with the Fire Department Public Edueatiori diVisiori to partner On a Home Safety program n in the Coining thenths: _• litiPlernentation $chedule: (Identifj) mojoi-projeof tedb tO ociir duein Withih The firSt 12 months of the month expenclituropeHod. Expenditure period begins July 1, 2012 and end§ December 31, 2613.) Task Homemaking; Home Maintenance and Painting Pate Ongoing—year around Task: Mowing and Snow Removal Date Mewing in the summer and snow removal in the winter Task : Yard Cleanup (taking, weedipoAiiiifiing, etc) Date Spiirig and Fall 8. Budget: (Speci& total project budget by major finding sources: Attach additional listing& ivhe'reapprOpilate). 'Aj1415ING SOtlkdEg AMOUNT 2013 CDI3G $79,313 Prior Year CDBG Funding (2012 only) Other Federal Funds - Title III & HRA $125,102 Low Income Housing Tax Credits $ State (specify) $ Municipal — City Social Service Funding $27,052 .Metropolitan ,Council Private —Sliding Pee Seale 3290,0,00 Other — United Way, FoundatiOns, $143,30 Individual Donations Project Total $664,767 Prior Year CDHG Funding (for this project) was $14,603. Urban Hennepin County Corntnimity Development Block Grant Program (CDBG) FY2013 (July 1, 2013 thru June 30, 2014) Application Request for City of Brooklyn Center Fun -cis APPLICATION DUE: Tuesday January 15, 2013 by 4:30 PM Public Hearing: February 11, 2013 A. GENERAL INFORMATION 1. Name of Organization: Senior Community Services a.Address: 10709 Wayzata Blvd., Suite 111, Minnetonka, MN 55305 b.Phone: 952-541-1019 x317 c. Organization years in operation: 63 2. Name of program for which funding is being requested: HOME. (Household & Outside Maintenance for Elderly) a.Who does the program serve? Persons 60+ b.Is your proposed program currently in operation? Yes El No El c. If yes, number of years the program has been in operation: 32 cl. If no, what remains to be completed before the program can begin? List all tasks yet to be -Completed. N/A e. When is the planned starting date? N/A 3. What is your organization's experience in administering public funds? Senior Community Services has administered COBG and Older Americans Act Federal Title III Funding for over 20 years 4. List below the person(s) resOonSiblefor submitting this RFP, and for administering the proposed program: Submitting REP: Deb Taylor Title COO Phone: 952-541-1019 x317 Fax: 952-541-0841 a.Email: d.taylorpseniorcommunity.org b.Is this a paid staff position? `I [X] N 111 Program Administrator: Tim Morin Title HO ME. Program Coordinator a.Phone: 952-745-4046 Fax: 9-52 -5,41-6841 b.Email: t.morineseniorcornmiinity.org c. Is this a paid staff position? `I N 5, Amount of Brooklyn Center FY2013 CDBG funds requested: $ 14,000 B. INFORMATION ABOUT YOUR PROPOSED PROGRAM: 1. Proposed program description. Be concise.Vet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as needed. Include Brooklyn Center local need(s) and population served. CDBG funds cannot be used to replace current program funds. If this an existing program, funds must b e. used to expand the program. The Household & Outside Maintenance for Elderly program known as H.O.M.E. is operated by Senior Community Services (SCS), a well-respected Minnesota non-profit 501(c)(3) organization, now in its "63rd year. The mission of is to assist older adults to maintain their dignity and live independently by providing accessible, reliable, and affordable homemaker, home maintenance and chore services. Provided on a sliding fee scale, services include: 1) homemaking —.housecleaning, laundry, and grocery shopping; ,2) horne maintenance, including interior/exterior painting, minor home repairs minor carpentry, and installing safety grab bars; and, 3) chore services; consisting of laWn ItoWing, Snow removal, raking, ,yard cleanup, and Window washing. H.O:M.E. has been seniing the community since 1980 and partnering with the city of Brooklyn Center for 18 years. These'serViCeS help seniors stay in their homes and agartinerits in dignity MIA safetY. -1-1 ,04"KE services meet seniors' speCial needs because H.O.M.E.Is a trusted provider and because our services are available on a fair and affordable sliding fee scale, while at the same time, preserving Brooklyn Center's housing stock. 2. Describe the anticipated results and accomplishments for your proposed program. We anticipate serving 44 Brooklyn Center residents age 60+. H.O.M.E. has discussed With the Brooklyn Center Fire Department the option of continued funding for the smoke detector program and there have been discussions With the 'Fire Department's Public Education .division to partrierOn a flOme Safety program in the coming Months: 3, If you have previously been funded through;COBG funds ; please provide a breakdciwn of the services that have been provide to Brooklyn Center residents and the accomplishments. In -calendar year 2012, H.O.M.E. provided services to 153 Brooklyn Center residents age 60+. Through a partnership with the Brooklyn Center Fire Department H 2 O.M.E purchased smoke detectors and carbon monoxide detectors with CDBG funds for -123 Brooklyn -Center elderly residents and the Fire Department installed the detectors. In 'addition, H.O.M.E. prOVided 800 hours of seiVice t033 lower income elders in BraOklyn Center (three H.O.M.E. Clients also had smoke detectors installed). The breakdown of the jobs included: - Minor Repairs: 22 - Homemaking: '29 - Painting: - Mowing: 130 -Spring & Fall Yard Cleantip: 22 - Snow Removal: .16 Spring & Fall Yard Cleanup WaS provided by volurite'er groUpS, intluding Breck Schbol and UnitedHealth. 4. What is the internal protocol to foe used to evaltiate the success of your proposed program and the henefit(s) to the ccomunity? Senior Community Services (SCS) is proud of its record of providing impactful services that are valued by seniors and help achieve community goals ofkeeping senior's -engaged, healthy, safe, and living independently for as long as possible. SCS tracks and reports on the following outcomes for the H.O.M.E. program through an annual survey: •85% of Clients will report being :Satisfied With the H.O.M.E. program. •of Clients will remain independent as a result of getting timely help With physically demanding tasks : •85% of clients will report that H.O.M.E. services helped them to continue living independently at home. The 1-1.0.M.E. program has met or exceeded these outcomes in every year we've provided service, The fl.O.M.E. program director monitors serVice levels and outcomes to make changes and problem-solve as necessary throughout the year, making regular progress reports to SCS Chief Operating Officer. The SS Board of Directors' Program Review Committee reviews the14.0.M.E. program annually to assure it is meeting its goals and Objectives and makes a presentation to the full Board of DirectOrS. Evaluation data re used to assess the need for and effectiveness of SCS services and to evaluate progress on the organization's strategic plan. 5. Do other entities provide Brooklyn Center residents the same, or similar, services for which you are requesting funding'? Yes. CEAP provides some of the same services - but we work closely with them to avoid duplication of services. Briefly describe why your program is unique in the service activity you are proposing tO fund. Volunteers are integral to the success of this program; extending the services far beyond what the professional Staff alone Could provide. Senior Community Services has an extensive and well established Volunteer recruitment and training program. Use of trained volunteers keeps program costs down and provides opportunity for community engagement and civic pride In Brooklyn Centen:H.o.M.E. provided 315 hours of volunteer service. Through our partnership With the 13rOoklyn Center Fire Department, an additional 123 hours of Volunteer service was previded. Participation in the H.am.E. program assures access to additional resources and services that would benefit the older adult Additional services are provided in a seamless manner, consistent with our Mission, as part of our Comprehensive approach to helping older adults live independently in their own homes. Many frail elders utilize other SCS services, such as care coordination participation in physical fitness, educational, recreational and social activities outside their home through ,SCS six Senior center and conimunity-based programs; or support for their family members through SCS' caregiver coaching and counseling. In addition, SCS' has successful, established partnerships with over 255 other agencies, units of government churches, school districts and local community programs to provide access to services such as respite, adult day services and home care, meals on wheelS, transpartation, ett.-, and ensures that SCS provides an integrated, non-duplicative service system for every elder, regardless of that person's entry point into SCS services. 6. Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. (please provide a copy of pervious annual and quarterly reports) Senior Community Services has over 20 years experience successfully administering federal/public funds and meeting the Compliance requirements thrOugh a Comprehensive .database that tracks all pertinenet information. 5.Implementation Schedule: (Identify major project tasks to occur during the 12 months of the funding cycle). FY2013 expenditure period runs July 1,2013 through June 30,2014. Task: Homemaking, Home Maintenance and Painting Date: Ongoing - year.around Task: Mowing and Snow Removal Date: IVIoWing in the summer and inoW removal in the whiter Task: •Yard Cleanup(raking, weeding, trimming, etc.) Date: Spring and Fall 6.Budget: List.your Agency/Organization funding source(s) only for the specific program for which FY2013 CDBG funds are being requested. Add additional lines as needed. FUNDING SOURCES AMOUNT Proposed FY2013 CDBG $79,313 Other Federal Funds (specify) $125,102 State (specify) County (specify) Municipal (specify) $27,052 Metropolitan Council Private (specify) $290,000 Other (specify) $143,300 PrograinTotal $664,767 7. List below specifically what activities or items the CDBG funds are proposed to be spent on in the delivery of your program. We seek partnership with the city of Brooklyn Center again in 2013/14 to support Brooklyn Center seniors in need through Sliding fee access to Senior CommOnity Services' 1-1.0,M.E. pi -6gram. This continued partnership will not Only enable low to middle income older adults in the community to access reliable and affordable homemaking, home maintenance and Chore services by providing a sliding fee scale, it will help keep residents in their homes and communities, leverage additional resources to support residents and foster a positive sense of community. HUD requires specific documentation to receive reimbursement for program activities for which CDBG funds have been allocated. Required documents include certified verification that at least 51% of households served are low/moderate income eligible per HUD income limits and staff time spent on program operation is to be docurnented, Please Sign the statement below certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I, (Name) (Title) Chief Operating Officer of (Agency/Organization) -Senior Community Services verifies and takes responsibility for providing all required program documentation to receive CDBG reimbursernent. Heinle-pin County CDBG Program Client Bette* Reporting Form Agency Name: SeriiiirCOMMUnibi Services Program Name: 'Home North Brooklyn Center Reporting period: 10101/2912-12/31/2012 ,Income Categories New Individuals Served this Reporting Period ISIff.ofilbEk:, 46_0441 -i.j ti cl-ci% Extremely Low 0 4446MIRPramgf*. 31-50% "LOW"12 61-80% "Moderate Subtotal '1 Greater Than -80"7.UNKNOWN*** Totals - - ' -21 Race/Ethnicity Categories # Non-Hispanic .# Hispanic # Non -HispanicE;# Hispanic 11-White 19 12-Black/African American 2 13-Mien 14-American Indian T.;...,tte§4, 15-Native Hawaiian/Other Pacific Islander 16-American Indian/Alaskan Native & White 17-Asian & White 18-Black/African American & White 19- American Indian/Alaskan Native & Black/African American 20 2 0ther/Multi-rabial Totals 21 Female Head Of Household 16 Describe accempltshments during this report period (attach additional pages as need): In the fourth quarter Of 2012 We were able to provide 322.25 hours of services to 21 Brooklyn Center seniors residing in 17 itch-nee. We provided 18.5 hours Of cleaning 'Sal-Vice, 7.5 hours Of laWrirhoWinj service, 226 hours of volunteer service, 5.25 hours Of minor repair service and 55 hours of snow removal service. H.O.M.,E. continues to tivOrk with the Brooklyn Center Fire Department on the free smoke detector -program. We Are also continuming to market and build partnerships within the community. Information provided by: Timothy Morin (Signature)1. Morin (Date) 1110/2013 White 98 S. Number,of Female Headed Households: 50 e. Race/Ethnicity of all people (total number should equal nuinber on line 1 '.Hispanic/Latinci • American Indian or Alaska Native Asian Black &African AmeriCan Native Hawaiian or Pacific Islander American Indian or Alaska Native and White Asian and White Mad( OrAfriCan AnieriCan and White Arneritän Indian Or Alaska Native and Black Or African American Other 'CITY OP MIWETONKA CDRG PROGRAM SUMMARY OF ACCOMPLISHMENTS FOR 'SERVICES PK:Rom? DATE SERVICES PROVIDED FROM 10/01/2012-,12/31/2012 AdEl■10 NAME: ,Senior Community Services PROGRAM/SERVICE NAME: Household & Outside -Maintenance for Hider y (H.o.m.E.) 1. Total number of people benefiting from activity: 98 'Note: For child tare count the parent(s) and Child(ren). For all Other services count the number of people directly benefiting froni the SerVice) 21 Information alit* the people served from the activity '■ Median income (Use current 5ection•8 income guidelines to determine household income category) Households with iricarneS abOVe 80% Of area niediari inedine Households with incomes between 80% and 50% of area median income 37 HOUtehcild'S with inCOrnes between 50% arid 30% dared:median incbrfie 38 Households with incomes below 30% of area median income 7 TOTAL (Niirritier shiCad eCiiialriUmber Online 1)98 3. •Pioiiide brief decriptiati of Crathiti plihtnetiti Of the projiaialserViaa dtain this time peilad (attach additional pages as needed: Ftoiri Dabber 1st through Detettibbi‘ 31'st, 917.5 service hours were provided to 98 clieot .(toidupliedteib.. residing in 71 Minnetonka homes. The maiority.Of the 107 labs represented by these hours were for Cleatiint110 nbs 242 -Hou butMinneto a residents were Lawn Mowing (9 lobs.21 Hours —Minor re airs (17 lobs, 38 Hours) Painting (8 lobs, 123.5Hours) Snow Removal (13 Jobs, 13 Hours) and VOlunteer Leaf Raking (30 lobs, 460 hitairs) Inforthation provided by Timothy Morin, Program 'Coordinator, H.0.14..E. North/West.. :Date: 01109/2013 Attachment V — Christina's Child Care Center, Inc Application and Request for Funding 2013 ITRBAN HENNEPIN - COUNTY CDI3G PROGRAM REQUEST FOR FUNDING fon)). Use bhe fill?: per project) A. GENERAL INFORMATION 1.-City: Brooklyn Center 2.Project Name: Early Childhood Education Improvement 3. Primary Uinta:et Pel-son! Phone No./Emall: 763-390-5870/Sb2eogar@chriskids2.brg B. PROJECT DATA 1. CDBG Funding Requested $ 15,000 (needs to be st1isecittiteil feseltiticin) 2: Is this an existing CDBG-funded projedt? LYes XNo 3. :Project Location: Address: 6120 Xerxes .Ave N, Brooklyn Center, MN 55430 or CityWide _ . Project Dekriptiori: (Describe the project in as much detail as possible, including the local need(s) the project will address) A commitment to early childhood education, resulting in our preschoolers being fully proficient in 90% Of rigorous school readiness indicators compared With 50% Of theirs peers aeroSS Minnesota. Our Professional feathers CouPled With an eeCi-friend41 environment facilitate the optimal growth and development of the child. We hope to expand our program to offer services to sehool-age kids to help them with tutoring, home wok assistance, summer program and much more. .5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify What ,priority(ies) the project will meet. (Note: .1:fa proposed project is a low -urban county priority, you must-explain why it has a higher priority in your 'community.) 141itit , -Rse X toj sgiChte Rental Housing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special Needs Housing Public Service Neighborhood *Revitalization Transportation Services 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number ofaffordable housing units to be rehabilitated or built, etc.) Implementation (Identib, majOr project kisksrtO Occur during/ within the fist 12 months of the :1 -8 month expenditure period. Expenditure period begins July 1, 2012 and ends December 2013). Task: Playground Date July 3O,2013 Task: Classrooms Date October 30, 2013 Task: Learning Materials Date February 28 204 8. Budget: (Spec)5 total project budget by major finding sources. Attach additional listings where appropriate,) FUNDING SOURCES AMOUNT 2013 CDBG $15,000 Prior Year CDBG Funding (2012 only)$0 Other Federal Funds (specify)$0 Low Income Housing Tax Credits $0 State (specify)$0 Municipal $0 Metropolitan Council $0 Private (specify)$0 Other (specify)$0 Project Total $15,000 Urban Hennepin County tominunity Development Block Grant Program (CDBG) FY2013 (July 1, 2013 thru June 80, 2014) Application Request for City of Brooklyn Center Funds APPLICATION 'DUE TOOOV.,.100 .0ty 15,2013 by 4:$0 PM Public Hearing:. February A ; 2013 A. GENERAL INFORMATION 1. Name of Organization: Christina's Child Care tenter, Inc a.Address: 6120 XerXes Avenue North, Bróoklyn Center, MN 55430 b.Phone: 763-390-5870 c. Organization years in operation: Seven Years 2. Name of program for which funding is being requested: Early Childhood Education and Care a.Who does the program serve? Low/moderate income and Malithry Family b.Is your proposed program currently in operation? Yes Ei No1=1 c.If yes, number of years the program has been in operation: Seven years d.If no, what remains to be Completed before the program can begin? List all tasks yet to be Completed. e. When is the planned starting date? 3. What is your organization's experience in administering public funds? We have professional knowledge in handling public funding. While we have never been awarded any grants, we get paid directly from the state and county funding. We are a Fiscal Responsible organization. 4. List below the person(s) responsible forsubmitting this RFP, and for administering the proposed program: Submitting RFP: Mr. Stephen Barron Zeogar Title Chairman BOD Phone: 763-464-9238 Fax: 763-566-0335 a.Email: sbzeogar@chriskids2.org b.Is this a paid staff position? Y111 N Program Administrator: Ophelia Vonyee Zeogar 'Title Program Director a.Phone: 763-390-5870 Fax: 763-566-0335 b.Email: ophe1ia@chriskids2.org c. Is this a paid staff position? Y 1E1 N 5. An19Unt of Brooklyn tenter FY2 013 CI:43d funds reclue,stO:d: 15,000 B. INFORMATION ABOUT YOUR PROPOSED PROGRAM: 1. PrOposed program description. Be concise, yet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as needed. Include Brooklyn Center local need() and population served. CDBG funds cannot be used to replace current program funds. If this an existing program, funds must be Used to eXpaiid the PrograM. We offer an eco-friendly child care and early childhood educational services to all low/moderate income and Military family. Christina's Child tare Center aims to prepare its students to excel as young leaders of tomorrow by Combining an exclusive collegiate-based Curriculum tailored specifically for children With enhanced, first class child care Services. Unlike our competitors, we offer free transportation, advanced technology programs, activities such as arts and crafts, dance, theatre and gymnastics, all in one location. 2.Describe the anticipated results and accomplishments for your proposed program. A Commitment tO early childhciod education, resülting in our pretchOOlers being fully proficient in 90% of rigorous school readiness indicators compared With 50% of theirs peers across Minnesota. Our professional teachers coupled with an eco-friendly environment facilitate the optimal growth and development of the child. We hope'to expand our program to offer services to school-age kids to help them with tutoring, home work assistance, summer program and much more 3.if you have previously been funded through CDBG funds, please provide a breakdown of the servicesthat have been provide to Brooklyn Center residents and the aCCOtriplishmentS. N/A What is the internal protocol to be used to evaluate the success of your proposed program ano the benefit(s) to the community? We seta rigitoliS benChrnark to eiialuate but students and weClo a bi-annUal internal and external atidit of ciur program's. 5.DO other entities peovide Brooklyn Ce'nter reSidents the Sarne, or similar, serVices toe Which you are requesting funding? There are many Children Day Care in Brooklyn Park but Christina Child Care offers an extensive and well-rounded Child care that prepares our children for kindergarten Briefly describe why your program is unique in the service activity you are proposing to fund. We provide affordable Child Care; We provide free transportation services, open early and close late to accommodate single working parents in the CoMinunity. We partner with the parents in developing an inclusive curriculum that prepares ourchildren for kindergarten 6.Please describe your .eXperien,ce administering federal/130:0c funds and how You have been abie to Meet the compliance requiretnents. -(please provide a copy of pervious annual and quarterly reports) N/A 5, Iniplerneritation -Schedtile: (IdentifyinCtjor Object tasks to debit' durhij the 12 thohths bf the funding Ode). FY20:13 expenditure period tuns July 1,.1013 through June 30, 2014. Task: Playground Date July30 2013 Task: 'Classrooms Dote: October 30,2.011 Task learning Materials Date: Febnial*28, 2014 Budget : irList your Agency/Organization fundingsource(s) only for the specific program for which FY2013 CDBO funds are being requested. Add additional lines as needed. FUNDING SOURCES AMOUNT Proposed FY2013 CDBG $15,000 Other Federal funds (specify) $0 State (specify) $0 COUnty (specify) $0 Municipal (specify) $0 Metropolitan Council $0 Private (specify) $0 Other (specify) $0 Program Total $15,000 7. List below specifically what activities or items the CDBG funds are proposed to be spent on in the delivery of your program. 1.10 build an eco-friendly Playground for the children. 2.To buy more classroom equipment and learning materials. HUD requires specific documentation to receive reimbursement for program activities for which CDBG funds have been allocated. Required documents include certified verification that at least 51% of households served are low/moderate income eligible per HOD income limits and staff time spent on program operation is to be documented. Please sign the statement below certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I, (Name)Stephen Barron Zeogar (Title) Chairman BOD of (Agency/Organization) Christina Child Care Center, inc. verifies and takes responsibility for providing all required program documentation to receive CDBG reimbursement. Attachment VI — PRO USA Application and Request for Funding 2013 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING 01141e fqm. Use one form per project) A. GENERAL INFORMATION 1.City: Brooklyn Center 2.Project Name: Computer Training and Job Readiness 3. Primary Contact Person/ Phone No./Email KitkpatribkWeah yahOo.COni 763-355-6sDo B. PROJECT DATA 1..CDBG Funding Requested $ 15,000.00 (needs to be Same as council resolution) 2.Is this an existing CDEIG-fimded project? DYes ONo 3.Fri:dart LOcition: Address 3300 Bas S Lake Road, Ste 311, Brociklyn Center or Citywide 4.Project Description: (DeScribe the :project in as much detail as passible, including the Ideal neej(s) the project will address.) Describe the anticipated results and accomplishments for your proposed prograrn. Include historical data as appropriate. Many African come to the US without computer knowledge. Few African American youth interviewed from our survey shows that not only Africans need the training. Community members from priority population need computer training. Some go to NorthPoint Health and Wellness Center in Minneapolis and other places in Minneapolis thereby traveling over long distance. Some have to be put on waiting list because of space. The Liberian African African American Youth also referred to as Northwest Hennepin Minority Health and Cultural Center will takes up to 100 people. With more available computers, residents in Brooklyn Center will not have to go to Minneapolis looking for computer training centers. The Project will train students, youth, eiders Who are in need Of computer literacy to do their academic work, job readiness and communication with friends, employers academic institutions, etc. The Youth Center is currently recruiting peOple, who want to attend the training. The Transcea Bible Church, Which Fastor, George Wonlon heads is also informing members of his church about the program. He is the Secretary of the Liberian Ministers Association (LMA). He will inform many other churches about the program, He too has computer training expertise. Faith Chapel Church, one of the leading and larger African churches in Brooklyn Park has ,expressed willingness to help provide manpower to the program and add resume preparation to the computer training. Their office will form part of the Center offices with Pastor Wonlon who is also located at the youth center 1 offices. The SOtriali Confederation will Contact SOrnalis in Northwest HennePin, particularly New' Hope, Brooklyn Park/Center to take advantage of the program. Leaflets will be distributed to African, African American and main stream churches to promote the program. We will combine the computer training with 'counseling, which is needed 55 much within _African, African American communities. This makes our program more unique and falls within Brooklyn Center's thriving community program. 5.Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies)The project will meet. (Note: If a proposed project is--a low 'urban county priority, you must explain why it has a higher priorib4n your community.) ,Use X.to inilicat, Rental Housing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special 'Needs Housing Public Service Neighborhood Revitalization Transportation Set-vices 6.Describe aritieipated EeStiltS/aceemplishinerits the piojeciwill have. (inimber of persons to receive services, number of affordable housing units to be rehabilitated or built etc.) Over 40 people may be trained for the computer program. ;Implementation Schedule: (Identify major project tasks to occur during/ ivithinthe first 12 months ofthe 18 month expenditure period. Expenditure period begins July 1, 2012 and ends December 31, 2013.) Task: Recruitment Date 3130/13 TaSk: hitervieW of pOtential partidipairtS' Date 4/30/13 TaSk: Centiriencement fprojebt Date 7/01/13 8. iBudget: (SpeC10 total prbject budget by major finding sources. Attach additional liStings 'where appropriate.) FUNDING SOURCES AMOUNT 2 2013 CDE1G $15,000.00 Prior Year CDF1GFunding .(2012 only) rila Other Pederal .Vunds.(specify) Low Income Housing Tax Credits -$ State (Speeify) Municipal Metropolitan Council $ Private (specify) Other (specify) Project Total $ Urban Hennepin COunty Community Developrrient Block Grant PrOgi.ain (CD -13d) FV2613 (July 1,2013 ihru June 3O, 2014) Application Redliest for City Of Brooklyn Center Funds APPLICATION DUE: Tuesday January 15, 2013 by 4:30PM Public Hearing: February 3.1, 2013 A. *GENERAL INFORMATION 1. 'Name of Organization: Pilo t.JA ilead Agency), Liberian -African'Youth Center, Liberian Human Rights and Refugee Welfare Organization (LIHRRWO) and Trankea Bible Church a.Address: 3300 Bass Lake Road, Ste 311, Brooklyn Center, MN 55429 b.Phone: 1800765-8108 alterriatiVe phone 763-355-5600 t. Organization years in opeMtion: 6 yeari ( Lead Agent) 2. Name of Program for which -funding is being requested: Computer Training indusive of job readiness a.Who does the program serve? The PrOjett willierve African, African American and Other POpUlations b.Is your proposed program currently in operation? NO. It was but not now. t. If number Of years the prOgrarri has been in operation: d. If no,whaf remains to be completed before the program can begin? List all tasks yet to be completed. When is -the planned starting date? The Project will purchase not less than ten computers.The program toinmentes Oh-R.11y 1, 201.1 approval Of grant 8. What is your organization's experience in administering public finds? The Lead Agency, PRO USE has received grants and Used them for the purpose intended with accurate reports Sent to grant Makers with eternal editor's reports. 4. List below the person(s) responsiblefor submitting this RFP, and for administering the proposed program: Submitting RFP: Mr. Duanna Siryon Title Executive Director, PRO USA a.Phone": 1800-765-8104 Fax: 1800765-:8104 b.Email: E-infoOprousa.org ,aaaunity@yahoo.com c. Is this a paid staff position? Yes. Program Administrator: Kirkpatrick Weah The Exe. Director,. Liberian Human Rights & Refugee Welfare Org. a. Phone: 763-355-5600 la. avcriwhOvahoo.corn,adaunitYPVando.cdin, kirkpatritkweah6yahOp.tom c. Is this a paid staff position? yes. He shall be compensated for the time he will put in during the project. Besides, Mr. Weah works 10 hours daily at the youth center, where he serves as coordinator of the center The most important thing is to have someone at the project location to supervise things and provide training as wet'. He has The qualification for the prOject, 5. Amount of RrooOyn Park FY013 CP06 funds requested:I$ 15,000.06 6. The City of Brooklyn Park Mission Statement is as follows:A Thriving Comniuhity InSOiring Pride Where Opportunities Exist for All City priorities include services for youth diversity and leveraging community resOurtes. a. How does your proposed program activity support the Brooklyn Center Mission and priorities? The grant is an opportunity for the partictilar communities in Brooklyn Center partitularly that need job readiness and computer literacy. African African American living around 55428-55430 will benefit a lot given the proximity. Using computer training achieved to get job meets Brookyn Park objective for the grant. B. INFORMATION ABOUT YOURPROPOSED PROGRAM: 1.Proposed program description. Be concise, vet thorough in describing theectivity of orily the prOgram for Which fundingis being sought and in only as much detail as needed. Include Brooklyn Park local need(s) andpopulation served.CDBG hinds cannot be Used to replace current program funds. If this an existing program, funds must be used to expand theprOgra 2.,Describe the anticipated fesUltS and accbroplishmentS .fcir your proposed *grain -. Include historical .data as appropriate, The Collaborative agencies InCluding its Lead Agency, PRO USA, have respectively Conducted computer training for immigrants and others, The Liberian Human Rights and Refugee Welfare Organization ,(LIHRRWO). Currently runs the newly established and the only African Youth *Center in the State Of Minneseta, which is located at 3800 Bass Lake Road Ste 316. Since .2004 it continues to provide Services such as housing, immigration and legal asiistance, etc. The project will train students, youth, elders who are in need of computer literacy to clO their academic work, job readiness and communication With friendS, employers academic institutions, etc. The Liberian African Youth Center is currently recruiting people, who want to attend the training. The Ira nscea Bible Church, which Pastor, George Wonlon heads is also informing members of his church about the ptegeein. He is the Secretary of the Liberian Ministers Association (LMA). He will inform many Other .churches about the program He too has computer training expertise; Faith Chapel Church, one of the leading and larger African churches in Brooklyn Park has expressed willingness to help provide manpower to the program and -add resume preparation to the computer training. Their Office will form part of the .Center offices with Pastor Wcinlon who is also lobated at the youth center offices. The ;Somali Confederation Will contact Somalis in Northwest Hennepin, particularly New Hope, Brooklyn Park/Center to take advantage of the program. Leaflets Will be distribtited to African, African American and main strearn churches to promote the program. 3.What is the internal protocol to be used to evaluate the success of your proposed program and the benefit(s) to the tommuriity? We will have registration Sheet of all participants of the program. We Will have intake form, evaluation form to ascertain the impact of the program on the users and the community. The number of people who started the program and completed it and those who did not will all be recorded. Those who did not complete will be encourage to continue in phase two and or onWard. 4.Do other entities provide Brooklyn Park residents the same; or similar, services for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund. Ours is the heft to form for the folloWine a Our youth center Where the program Will be conducted opens from 9:00 a.,m, —8:30 p m unlike other places. We have specialists in computer training from particularly the African African American communities and churches that are willing to provide in-kind contribution by training people even after the grant period runs Out So their will be continuity. 13. Faith ChaPel Church is adding another cOMPPIlent to the PrP4rarn,içh s esurile PteParation While Transcea Bible Church is adding volunteer hours to the computer training including counseling Of youth or others that will come to the program. So, two or three birds will be killed with one stone thereby achieving beyond the project focus This is what Our cOnunUnity needs most c. Money to execute the computer training by compensation of trainers, purchases of papers and making available computers will be undertaken by the collaborative agencies, that will be reimbursed quarterly. These three agencies are financially solvent to execute the purpose of the program without delay. One of the major reasons our proposal will be successful is the community has over the years Work With thoSeWho will ruh the project including clergy. d We have the facilities to accommodate people on the program. Our offices are opened for 12 hours. People use our center even Sundays-. The computer lab will be opened from 3:30-6:30 prri on Sundays to allow students to complete their_assignments or job seekers to complete their applications for submission on Monday, etc. The Project Coordinator, Mr. Kirkpatrick Weah of LIHRRWO, who is also the Director of the Center works almost ten hours -daily at the center. Pastor Wonlon will be at the center most of his days and on S'aturdays. This proposal has a potential of being of success than ever before. The Center has eight collaborative agencies. They all will contribute to the success Of the program. 5. Implementation Schedule:. (Identify major= project talcs to oddr doting the l2 months of the funding cycle). FY2013 expenditure period runs July 1, 2613through 'lune* Task: Recruitment Date 3130/13 Task. Interview of potential participants Date 4/36/13 Task: Commencement of project Date 07/01/13 7.budget:List your Agency/Organization funding source(s) only for the specific prograrnfor which *FY2013 CPBQ funds are being requested.Add additional lines as needed. FUNDING SOURCES .AIVIO0 NT Proposed FY2013CDBG $15,000 .Other Federal Funds (specify) State (specify) County (specify) MUnicipal (specify) Metropolitan Council _Private (specify) 'Other (speclfy) Program Total $15,00000 8.list below specifically what-activities or items the Cb BO funds areproposed to be spent on in the delivery of your program. a. Compensation for two trainers. Each will make $15.00 per hour for three .hours per week. both will earn $850.00 per month x 12 -months = $4,326.00, ten computers -=$,000.00, Internet =$502.00 at $47.00 per month. Use of youth center for 12 months =$2,000.00. Project Coordinator= $1,500 ply. PRO USA $1,696:00 for oVerSight and adrifinistratiVe cost. Total $15;000.00 HUD requires specific documentation to receive reimbursement for program activities for which tDBG funds have been a IlbEated. ReqUired docurnents include Certified Verificatian that at least 51% of hellseholds served are 16W/mOderate income eligible per l-105 income limits and staff time spent on program operation is to be documented Please sign the statement below certifying your organization has the capacit,,, to participate in thetDi36 process and can provide the eeqUieed deanieritaticin in the implementation Sehethile. I, Kirkpatrick Weah, Projects/Programs Director of the Liberian-African Youth Center takes responsibility for providing all required program documentation to receive CDf3G reienbtirseerierit, With appreval of the Lead Agent, PRO USA Execlitive Director; Mr. Duanna Sirycin, who is the oversight of the project. NOTE A complete RFP Application for CDBG funds must inekide the following: •Completed and -signed F12013 RFP Application •Copy of your Agency/Organization's 501(c)(3) letter \EconDev‘c0BG \2014 CDF3G ProgramWeetings\2013 Application.40bc Attachment VII— Code Enforcement Request for Funding 2013 VRI3ANTIENINEPPT COIUNTY cpsqpRoGRAm REQUEST FOR FUNDING Use offefoi,n per project) A. GENERAL INFORMATION I City: Brooldyn Center 2.Project Name: Neighborhood Stabilization/Code Enforcement 3.Primary Contact Person/ Phone NO./Email Jesse Anderson, 763-569-3420 B. PROJECT DATA 1.-CDBG Funding Requested $ 150,000 (needs to be sanie as council resolution) 2.Is this an existing CDBG-funded projeet? lafes ON° 3.Project Location: Address or Citywide E] 4.Project Description : (Describe the prOject in as Much detail as possible, including the local need(s) the project will *Ickes's.) Consistent withNational, State and County trends, the City of Brooklyn Center has experienced high rates of residential property foreclosures resulting in significantnumbers of vacant and abandoned_properties. Brooklyn Center is one of six Hennepin County cities experiencing the greatest ritunbei of foreeleSureS. Only Brooklyn Park and Minneapolis have more foreclosed and vacant residential properties than Brooklyn Center. On n percent basis, Brooklyn tenter had the highest percentage Of foreclosures of all cities in suburbanliennepin County from 2007 through 2010. Based on current market conditions and projections by governmental and InianCial insfitutitnis, Brooklyn Center will continue to experience high rates of foreclosures for several years to come. Specific data for foreclosed and vacant properties in Brooklyn Center is shown by the following: Foreclosures in Brooklyn Center'2006 135 2007 254 200 394 2009 305 2010 287 2011 246 2012 197 Properties Vacant some point within 2009 804 Properties Vacant some point within 2010 1 Properties Vacant Seine pOint Within 20,11 916 Properties Vacant some poirit within 2012 630 Currently vacant homes as of January, 2012 288 (Differ MOO in totals indie -ates re occupancy) .1itie to Continual fluctuations in housing market and tracking capacity, numbers may vary Slightly. The impacts of foreclosed and vacant properties in the City Of BroOklyn. Center is summarized by the following: Vacant and abandoned properties can create costly problems for cities in general and potentially severe problems for Specific neighborhoods hardest hit by clusters of ;foreclosed or vacant prOperties. Vacant properties detract from the quality Of life in cities and can severely drain municipal budgets. These properties negatively affect homeowners Who struggle to maintain their properties in an 'environment where property :values may continue to dedline. *The number of vacant properties fluctuates, but is expected to be high for the next few years. The status of the prOperty, ownership, responsible parties and 1i-timbers can Change daily. Some properties were vacant for two years. •The Majority of vacant properties in the city have one or More code violations, everything from 'health/life safety hazards to general nuisances. •Significant city resources and costs are being spent to deal with problems associated with vacant PrePerties, often- aldfliag resources from other programs areas. •Early intervention with vacant properties helps to ensure minimum community standards, while increasing Citizen SatisfaCtion. *The presence Of vacant homes and foreclosures on a block is impacting the sale prices of open market transactions. Some properties are being listed below or nearland values. *Long term vacant properties create potential for increased levels of vandalism and more Serious criniinal aethrity. City of Brooldvn Center:Foreclosure and Vacant Property Strateny The following is a summary of the city's comprehensive foreclosure and vacant property strategy. Implementation Of the'Strategy-Will lifirrilve both ideal and CDBG funding lOulcOS. Four Step Foreclosure and Vacant Property Strategy Step 1 — Data Collection Identify the scope and depth of foreclosures and its impact on the community M order to develop effective adtiOn. plans. Although initial analysis is already complete, monitoring Conditions as the housing market fluctuates and evolves is an ongoing process. Step 2 — Neighborhood Stabilization Evaluating the condition of properties, eliminating imminent health and life safetyhazards, securing buildings andMinimizing nuisances. Step 3 — PreVention and Intervention Educational and referral activities to prevent or assist individuals going through the foreclosure 2 proCess. Step 4 — Reinvestriient Getting vacant propertiesre-occupied with a focus on safe and decent housing and owner-occupancy. As part of the overall foreclosure and vacant property strategy, the City has adopted a Vacant Building Ordinance which inClUdes the following -pre-Visions and requirements: •An owner, mortgage company or other responsible party must register a residential or commercial property that is Vacant for more than 30 days.•A property plan, which includes operational information and a Plan for re occupying the property, must be &Vele-pied, Actions must be taken to ensurelhe property is secured and maintained in good condition. An inspection prier to re-occupancy is required to engine the property meets minimum health and safety standards•A strearnlinedprocess for correction of nuisances and city facilitated abatements is eatablished.•Unpaid registration fees and costs Of abatements and city services may be specially assessed to the piaperty, Snmmary,Of ebb d Assisted Activities Related to City's Foreclesitre and Vacant Property Strategy CDBG assisted activities will focus on increased and targeted code enforcement in eligible geographicalareas of the city qualifying as part of thelow,and moderate income upper quartile requirement the primary goal Of these CDBG ASSisted activities ia to arrest the &dine Of city neighbOrhoOdS. Code enforcement activities are deseribed -by the following: •Maintaln list bivadatit residential properties, identify and evaluate property cOnditions and take actions to eliminate health and life safety hazards.•When foreclosed and Vacant properties are identified, assure that property is speured, including boarding up if necessary, and checking to see that utilities are shut off if necessary to avoid problems auckas frozen pipta, address public nuisance and housing/building toile vidlations.▪Administer provisions of city's Vacant Building Ordinance including identifying and working with responsible party (ies) to :ensure property is secured and address required actions responsible party (ies) must take to comply with Vacant Budding Ordinance.•Work with responsible parties on the development of a property plan pursuant to the requirements of the eity's Wain Building Ordinance, including timetable to address applicable regulations/violations. Work with residents to address issues relative to foreclosed and vacant properties that are unique to a particular neighborhood and work witkappropriate city departments/staff and/Or non-profit and community groups in a collaborative approach to property maintenance and rehabilitation. Proaetiyely address issUes whiCh cause or Create a blighting influenee on adjoining properties. 5. -Consolidated Plan Priorities : Using the Priority Summary chart below, identify What 'priority(ie:s) the object Will Meet. (-Atotë.' If a _grOpOs -ed in',6feet is it tow ifrhan cciiihty priority; :"Inust explain )0hy.it iäs a higher priority in )fotir comMunity) • '140,:::to 11,001 e 1 Rental Housing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special Needs Housing Public Service NeighborhbOd 'Revitalization Transportation Services 6.; De:kiike anticipated te.stilts/accomplislorients the project will have. (maybe/4 of persons to receivo serVices, 'flambe,- of affordable housing wilts to be t &habilitated or byilt, etc.) The goal in 2012 was to address all existing foreclosed and vacant properties es a timely manner. City staff have worked to process all foreclosures and vacant properties within the city. Currently there are 225 vacant properties that are monitored, inspected, and registered. The goals for 2012 are to accomplish the following: *Verify and update existing inventory ofall foreclosed and vacant residential properties in the city. •Continue -to quickly recognize vacant properties quicker by combining information on bank owned property and low-water consumption. •Monitor foreclosures and associated problems such as vacant properties. 4Work with mortgage companies and servicing companies for vacant properties for a timely response and resale of vacant properties, •Rleidify and prioritize property code violations With health and Safety issues addressed and resolved first so that properties are safe and secured. 'Address and resolve secondary -hoirSing/bnilding code and public nuisance VitaatieriS f vacant and foreclosed prdpertieS, 'Continue to implement and administer the requirements Of the bity's Vacant i3nildiag (Win -mice. *ASsine that residents in areas affected by foreclosed and vacant properties are hifonfied about Ode enforcement activities and that resident information regarding foreclosed and vacant properties is incorporated into property monitoring and .information actiVities. in addition to dDt30 assisted code enforcement activities, it is the bity:',s goal to provide staff and financial resources to aSSine that at ininimunt, AO of the current number of vacantand foreclosed properties are re occupied with a focus on safe decent affordable owner occupied housing. Between Match 2009 and January 2013 one hundred and thirteen (113) Renew Loans had doSed on vacant/foreclosed properties in the pity, providing homes fornew,homeowners in the pity and contributing to the stability of city neighborhoods.4 CDBG activities assisted are part of a larger strategy to arrest the decline of City neighborhoods. Other non CDBG activities being deployed to an -eStneighborhood .deClitie hichide: *Renew Than Program •Neighborhood Stabilization Program •(NSP) Program •Remove and Rebuild Program *Street and Utility Improvement Program *Expanded Neighborhood Watch Program •Crime Reduction Strategy ',Strategic Plan to Improve Neighborhoods *City Foreclosure Strategy 7. Implementation Sthedule: (Identt& major project tasks to occur during/ withinthe first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2011 and ends December 31, 2012.) TaSk: Morithly MonitOring .Vachnt Properties Date: Ongoing Task : Decrease negative impact of Vacant Date : Ongoing Task Neighborhood Sweep inspection Completed bale : October 15, 2012 8, Budget: (S`peei total project budget by majorfiinding sourceS. Attach additional listings -where appropriate) FUNDING SOURCES AMOUNT CMG $150,000 (2013) Prior Year CDBG Funding (for this project) S150,000 Other Federal Funds (spedify) Low Income }lousing Tax Credits -$ State (Specify) Metropolitan Council Private (speCif-3) .Other (Snebify) Project Total -$300,000 5 Attachment VIII — County CDBG Fund Memo Hennepin County Memo DATE: January 2, 2013 TO Urban Hennepin County 'Direct Allocation Cooperating Communities FROM: ark Hendrickson, Principal Planner SUBJECT: 2013 Urban Hennepin County CDBG Program Accompanying is the 2013 CDBG Program planning packet. A hardcopy of the packet will only be mailed if requested. Project funding proposals must be submitted by February 28, 2013 Please schedule your public hearing as soon as possible to meet this deadline, If you're not able to meet the submission deadline, contact your county CDBG rep as soon as possible, The following items are provided: Planning Allocation by Community (preliminary) Sample Notice of Public Hearing Sample Resolution Request for funding form (fillable form) Consolidated Plan Schedule Preliminary FY2013 Funding: The House & Senate approved 2013 HUD appropriation budgets last summer that would slightly increase CDBG funding above the FY2012 level. Unfortunately, these bills haven't gone to conference committee to approve a final btidget. Then, last September, both houses passed Continuing Resolutions to fund government operations through March 2013, pending approval of a final budget. Until a final HUD budget is approved and the County is notified of its 2013 CDBG grant amount the FY2012 planning allocations will be used as the preliminary funding level for 2013. Under the funding formula contained in the current Joint Cooperation Agreement, communities that receive a funding allocation of 3.5% or more of the County's grant will receive a direct planning allocation. Communities that receive less than 3.5% will not receive a planning allocation. Instead, these communities will be included in the Consolidated Pool. Only cities contributing funding to the Consolidated Pool are eligible to Submit funding applications. Timely implementation of CDBG funded projects. As a condition of HUD entitlement grant funding, the county's unexpended CDBG grant funds cannot exceed 1.5 times the annual grant HENNEPIN COUNTY HousiNG, COMMUNRY WORKS AND TRANSIT 701 FOURTH AVENUE SOUTH, SUITE 400, MINNEAPOUS, MN 55415 PHONE (612) 346 -926 0 - FAx: (612) 348-2920 - ToD/M: (6 1 2) 596-6985 Iln0.11,11t This is calculated 90 days prior to the start of the new prograrnyear.To help -enStire continued CDBG funding, each city must commit CDBG funds within Six months and expend the fdridS Within 18 months Of the Start of a new program year However, communities are strongly encouraged to make every effort to expend funds Within '12 months To aid in This effort, the county will continue using expenditure goals to help cities monitor project implementation and expenditures. OTHER FUNDING AVAILABLE IN 2013 Under the County's Coordinated Request for Proposal (CRFP) to be released in early January 2013 the following programs provide additional opportunities for cities and other eligible applicants to apply for funding for housing and transit oriented development Application information Is available on the County's website- for additional program information'and applitation materials- wWW.coherthepinannus (search word: CRFP). HOME Program - $1.2 million (est.) Under the Coordinated RFP, the county is Currently requesting proposals for HOME funds. All cities will receive direct notification for the HOME PrOgrain. If your City or_a housing developer is interested in HOME Program funding please contact Tonja West -I-lather at 612- 348-2599. Emergency Solutions Grant (ESG) Prograin - $189,000 (est) NOTE: A separate request for proposals Will be issued later in 2013 through the County's Human Service and Public Health Dept (HSPI-lb.) If your city, non profit emergency .shelter, and/or emergency service provider in your community is interested in ESO funds pleaSe 'contact Mercy Das-Sulc at 612-348-5973. . . . . Mfor4able Fitnising Incentive. Fund (AHIF) Program - $2 it-Milan The Hennepin County Housing and Redevelopment Authority -(HOHRA) established the AHIF for the purpose of expanding the supply of safe, decent sanitary housing for veryloW- ince-nib .households and individuals in'Hennertin County, For information please Carol Stinar 612-3482670. , Transit Oriented Developnient Program(TOD)- $2millton For redevelopment area projects, including affordable housing, that increase ridership along Hennepin County transit corridors and routes. For more information please contact Patricia Fitzgerald 612-543-0864. HUD Continuum of Care for the Homeless Program $9 million (est.) NOTE: A separate request for proposals will be issued later in 2013 through the county's Human Service and Public Health Dept. (HSPHD,) Consistent with priorities established in the Heading Horne Hennepin 'Plan to End Homelessness funds can be used for acquisition, new cOnstruction, rehab, leasing or rental assistance for new permanent supportive housing for homeless families, singles adults or youth. Funds can also be used to renew (continue) funding of previously awarded grants fcir support services, leasing and rental assiStance. For more information please contact Allan Henden at 612-596-1841. CONSOLIDATED PLAN: PRIORITIES &STRATEGIES Use of CDEG funds to address local needs must be consistent with priorities identified in the_ „ Consolidated Plan for affordable housing, community development and human services. The relationship of proposed projects to countywide priorities will be evaluated during the proposal review process. CDBGAinds must be Used WI address a high ptierity, or in some cases a medium priority. ,If you propose a project that does not address one of these priorities (see priorities below), you must clearly explain why the project is e priority in your community. The explanation should be included in the project description section of the application *font Priorities for the new $-year Consolidated Plan period 2010,14 aregeiterally the stiine the prior periqa, 'One change is that o new priority has been identifiedforforeelOsure recovery activities. High Priority -Housing ActivitieSt •Rental housing for families, elderly, physically disabled persons and homeless persons with low- income (below 50 -percept of meaigiiipcome) with a priority for extremely lou'- inebthe persons (bele).* 30 percent of median income) . 3 Supportive libliSingfOr persons with mental illness with income below 50 percent of median income. 3 gehOilliciflop of owpet--occupied housing with income below 50 Pet tent Of median- income •Homeownership assistance to households with income below $0 pet -cent of median income •FOreelositre recovery activities Eligible activities inelude acqtfisition of property, development related infraStructnte, development soft-costs, downpayment assistance for first-time homebuyers and rehabilitation of existing units. High Priority Publie`Services/Facilities 3 Public services gnavor facilities to asSist families and seniors to maintain and/or increase seff- sufficiency and independent living and to assist youth and their families with counseling and crisis intervention set -vices, and related activities. Emergency services in response to the foreclosure prObleni and unemployment will also be considered 'Ugh priorities. High iiii6t44-, Neighborhood ReVitttliztitien: 3 Neighborhood revitalization activities :Mgt adcli*ess issues of substandard/blighted property in scattered site or defined area redevelopments that will also provide affordable housing on 20 peredhl Of the itnia. Planning and Removal of ArchitecturAl Barlitrs: Genera) planning activities and project for the removal of architectural barriers are considered a low CDBG funding priority, unless the activity or project is directly related to an otherwise eligible high pirietity housing or community development activity. 3 ADMINISTRATIVE REQUIREMENTS As a guideline, no more than three activities Should be undertaken in each community and each activity should have abudget of at least $7,500, When funds are committed by other cities to carry out a single activity of initial interest ; typically h pubiic -servide activity, the A116646611 should not be less $3,500. Communities Are strongly encouraged to develop joint initiatives to address mutual needs by consolidating their resources, LOW/MODERATE-INCOME BENEFIT LAO eib, Puol ensure that at least 70 percent of the expenditures during the prograinyear Only 1 to June are used for activities benefiting very tow and low-income persons. The authorizing statute for the CDBG Program requires that each funded activity meet one of three national objectives: benefiting low and moderate - income persons, preventing Or eliminating slums and/or blight, and meeting an Urgent need. The statute States that eachgrantee MuSt Meet this reqUirenient, FUNDING 'PUBLIC SERVICES,Participating communities have the flexibility to use up to 15 percent of their CDBG planning allocation to fund eligible, ptibt* public SerViceS. HUD rules thrill grantee use of CDBG funding for public sdrifteds .td 15 percent. AFFIRMATIVELY FURTHER FAIR HOUSING As a recipient of HUD funds, Hennepin County and each subrecipienticommunity must affirmatively further fair housing, Hennepin County encourages all communities to be proactive by addressing impediments to fair housing eheice in your community. As a potential condition to receiving future funds, HUD annually evaluates efforts to affirmatively further fair housing choice. To continue its support of countywide fair housing efforts, Hennepin County Will allocate funds from its administrative budget for fair housing serVices. Services including outreach, counseling and referral serviees, training and education programs and enforcement of fait housing laws and ordinances, will be targeted to priority actions and services identified inlhe Regional Analysis of Impediments and Fair Housing Action Guide, Communities are strongly encouraged to support sin -filar efforts within their community using CDBG and/or local funds. SUBMISSION REQUIREMENTS Public Hearing: Prior to Pebruary28,1013, each community receiving a direct funding allocation must conduct a local public hearing And adopt a council teSolutioribn the proposed Use of CD)3G funds. A sample public hearing notice And resolution are enclosed. The resolution includes language authorizing the execution of subrecipient and third party agreements, Project Projiatala: Project proposals must be submitted by February 28, 2013. Proposals can be submitted by email or regular mail. A tillable form is included with this memo. Use one form for each project, Hennepin County staff will review each project to determine ODBG eligibility, program benefit and the relationship -to emintyWide priorities. 4 Submit the followhik bv.Febnimy 28,2012: .■ Reijuest for Funding Form(S) •Couneil ReSOltitiOn (as SÔÔii IS pOSsible) •Public Hearing Sloike —Affidavit of Publication (as scion as possible) ▪Minutes from the Public Hearing tas soOn as possilile) ASSISTANCE Please contact Marl( Hendricksott'012-3413-2199 or Kevin [jockey 012:148-2270 if you have questions or need assistance with th 'plannin* process. Enclosures 5 Hennepin County PRELIMINARY 2013 CDBG Allocation Community 2013 Preliminary Allocation Brooklyn Center $211,641 Brooklyn Park $422,556 Cryatal $93,846 Edina $110,286 Hopkins . $98,953_ Maple Grove '$118,462 New Hope $118,505 Richfield $178,369 St. Louis Park $173,258 Subtotal 1$1,525,875 Consolidated Pool $399,090 Community Allocation Total 1,624,066 Hennepin County AdtPinistratith ;55,608 ,County Entitlement Total 2,211,566 THREWHOUSING DEVELOPEMENTCDBMCDBG 2013\2013 Prelim Alloc cities &Conpool.xlsx sAmriLt NOTICE OF PUBLIC HEARING 2013 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLI)CI. GRANT PROGRAM 1\lotiCe is hereby given that the it' Of in cedperation with HeinlePin County, pursuant to Title! of the Housing and Community Development Act of 1974 as amended, is Wait* A public hearing on 2013 At OM, in the The public hearing is on the houSing and ,community development needs and the city's'prOposed use of the 2013 Urban Hennepin County Community Dev e lopment Block Grant Program planning allocation In addition, between Jtilyl, 2013 to June 30, 2014, it is estimated that $ Insert amount if applicable) in program income generated froth previously funded CDG activities Will be available to the city, The city of is proposing to undertake the following activities with 2013 Urban Hennepin County CD130 fundstarting on or .abo.ut July 1, 2013, Activity 13tidget For additional 'information cri me priOritieA,iiiiiipdsed aCtivities, level of funding and program performance, contact the city of at or the Hennepin County Peparthient at $12-34 .8-0260. The public hearing is being held pursuant to Mg 411.59. (insert yolk ADA accesSibility notice here or Use the following Statement) This material can he provided to you in different forms on request, such as large print, if you call (voice) or (TTb/TTY). SAMPLE RESOLUTION RESOLUTION O. RESOLUTION APPROVING PROPOSED USE OF 2013 'URBAN HENNEPIN COUNTY 'COMMUNITY DEVELOPMENT BLOCK GRANT tift0bRAM FONDS AND AUTHORIZING EXECUTION OF sutiR,EciptENT AGREEMENT WITH HENNEPIN Cotmitt% AND ANY THIRD PARTY AGREEMENTS WHEREAS, the city of •, through execution of a Joint Cooperation Agreement With Hennepin County, is cooperating in the Urban -Hennepin County Community Development Block Grant Program; and -WHEREAS, the city of has developed a proposajfor .the use of201.3 Hennepin 'County Community DeVelopMent Block Grant fttrids ilia& available to it; and WHEREAS, the city held a public hearing on , 2013 to obtain the Views Of citizens on hewing and community development needs and priorities and the City's proposed use of $ _ from the 2013 Urban litnn6pin county Confirm:14y DeVelbprrient BlOck Grant. BE IT RESOLVED, that the city Council of .approves the following projects for funding from the 2013 Urban Hennepin County Community Development Block Grant Prograni and authorizes submittal of the proposal to Hennepin County, Activity Budget BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs_the Mayorand its to execute the'Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 413 Community DeVelopmenOlock Grant Program, BE IT FURTHER RESOLVED) thatSbould thefinal amount OfPY201.1 t'DBO available 10 the do be illfferentfrom the preliminary innountprOvided to thi city, the City Connell hereby authorizes the city ntanager/administrator to adjust project budget(i) to reflect an increase Or decrease in funding. ADOPTED: the day of By Its And Its ATFEST 2013 URBAN HENNEPIN COUNTY 1CDBG PROGRAM REQUEST :FOR T'UNDING (tillable form. Use one form per pro)eeo A. GENERAL INFORMATION I. City: 2.Project Name:• 3.Primary Contact Person/ Phone No./Email B. PROJECT DATA 1.CDOG Funding Requested $ (needs to be same as council resolution) 2.Is this an existing CDB-funded project? UYes EINo Projecaocation: Address or Citywide 4.Project Description: (Describe the project in us much detail as possible, including the !peal need(s) the project will address.) 5.Consolidated Plan Prioritie4: USing the Priority Stun:nary chart below, identify What priority(les) the project will meet, (Note: lf uprOposed project is alow urban county priority, you must explain why it has a higher priority in your community) . Priorities Use X to indicate Rental BoOsing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special Needs Housing Public Service Neighborhood kevitlization Transportation Services 1 -6„Beserihe anticipated ,ostiltslAccomplishments the project will have,-(Manber-of Por.Fons to ro.ceivc.,ierv,ce.y, number of akordablehoUsing units to be rehabilitated or built, 7.Implementation Schedule: (4Tert(i& major project tasks fo occur during/ within the ,firS1 12 months of the 18 month expenditure period. Expenditure period begins July 2013 and ends Decetither -31, 2014) Task: Date Task: Date Task: 'Date 8.Budget: (Specibi total project budget by major jimding sources. Attach additional listings where appropriate.) FUNDING SOURCES AMOUNT 2013. 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I,- an2 ,-..CaeaI-• e-04›,an2 't- c'2 Attachment IX - Public Hearing Notice www.Minnlocal.com MEDIA AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA )) ss.COUNTY OF HENNEPIN ) fitchagiliandikhaon, being duty sworn onen oath, states or affirms that he is the ChiefFinancial Officer of the newspaper(s) known abrooklyn Park, Brooklyn Center Sun-Post and has full knowledge of tho facts slatedbelow: (A)Tho newspaper has complied with all ofthe requirements constituting qualifica-tion as a qualified newspaper as provid-ed by Minn. Stat. §331A.02, §331A.07,and other applicable laws as amended.(B)The printed public notice that is attached was published In said newspaper(s)once each week, for one successivewee*); it was first published on Thurs-day, the 17 day of January .2013, and was thereafter printed andpublished on every Thursday to and in-cluding Thursday, the day of , 2013; and printedbelow is a copy of the lower case alpha-bet from A to 2, both inclusive, which ishereby acknowledged as being the sizeand kind of typo used in the compositionand publication of the notice: -Sltnncpwatui,wea City of Brooklyn Center (Otintai INBisnlion) NOM OF PLIOUC HEARINGCITY OP BROOKLYN CENTER2013 INMAN HENNEP1/1 COUNTYCOMMUNITY TAYELOPktENT BLOCK GRANT PROGRAMtOstte aWilily ch.en lie Coy or etowin COMM T1 MR:Pmalbl wth nth'CO0 County, porumni lo Via 1 ct VaaHoustsg and Communist CertelopmerA ActM 1974,as we ended, li Wang a putthearng Remy ,/ 11, 2013,817 prfl.cc as wan thereaheras matter maybe -Wird Mlia DrcaLlinCanlor °VFW.6.531 Shtsg+s Creek Patitnly,13too1/0 Carew, Mheisete ThO p0ft hoalin0t Om hotting ard ecermAily deveSSOmer400029 end InaCsy's secpased use al Rd eelknaled 2013 Urban Hares& Cant/ CcermarityD1004..irtnt 0 b0i. Gars Plowsrs ;lamina SInCafen 013211.641. Ii Redact+, Waxen Jai/ 1.2013 to .kne 33,2014. It Is esilmaisil WI no and,-tisnol prognun name Ircm ptedeuely tom CMG Whines vin no wraltatna IctMs MA lhn CO, dap:1010in iolorIa prosSos Ss to:H(13s* tiS Wowing scOnsos Win20131.htralltert.edn Cam*/ CDBO tund3 Maiden Or RANI ,h1)/ I. 2013. hood Pubic Service Prciects V.11415tkiGhbDrIvxd fisiebnissitin Coe Entsument kthity $150,600Retemitattn of Pereste Property $29,695 fct adStssn0 ktatrzfcn en be sikxlies,gopcsed scrshin. lowill0 tenant andprogram pedsrmsece, collect 20 City 0 Oconslr Center en rea -ece-se:e 0- theSistneph Ccuntylictd1+0 DeparteocIld 612448326& The 1+0:11c hearIng is Niro 11010 petP.+311 te MS 47155. Auxitgry lar parla-4 verl dcahilins are reraTah93 wen 0 ,000510 V:i00houns in adrancr. Rome 0450 hs City GSA At163 ,553.50omehoerofl9a.made Om SY, 20131 P12013CDOG jeer: ,-;',/e( CFO Subscribed and sworn to or affirmedbefore me on this JL.day ofJanuary , 2013, Notary Public JULIA I. HELKENN NOTARY PORUO•MINNESOTA My COMM, ET. 10, 31, 2015 City Council Agenda Item No. 6e COUNCIL ITEM MEMO NDUM DATE: 15 February 2013 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Finance SUBJECT: Annual Report on Franchise F Recommendation: It is recommended that the City Council receive the annual report on franchise fees given below. Background: As a condition of the ordinances adopted to establish and implement the franchise fees on Xcel Energy and CenterPoint Energy, staff is required to report to the City Council annually on the collection of franchise fees. This memorandum will serve that purpose. No formal action is required at this time. The 2012 fiscal year was the ninth year for collection of franchise fees from Xcel Energy and CenterPoint Energy. Receipts for the year from each of the franchisees were as follows: Company Date Received Xcel Energy 05/03/2012 $ 98,774.19 1st Qtr. Xcel Energy 08/03/2012 98,939.45 2nd Qtr. Xcel Energy 11/06/2012 99,415.12 3rd Qtr. Xcel Energy 02/04/2013 99,207.93_4th Qtr. Subtotal $ 396,336.69 2012 CenterPoint Energy 04/26/2012 $ 63,745.31 1st Qtr. CenterPoint Energy 08/02/2012 62,709.13 2nd Qtr. CenterPoint Energy 10/22/2012 62,026.06 3rd Qtr. CenterPoint Energy 01/22/2013 62,529.21 4th Qtr. Subtotal $ 251,009.71 2012 TOTAL $ 647,346.40 2012 All dollars received from the franchise fees were receipted to the Street Reconstruction Fund for use in the repair and reconstruction of city streets. For the 2012 fiscal year no funding was to have been transfeiTed out of the Fund for neighborhood reconstruction projects. Combined with the revenues received above and the cash remaining from prior year collections, the Street Reconstruction Fund will hold about $ 999,100 for future projects as of 31 December 2012. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM Budget Issues: The report above covers any budget issues that may be relevant to the current situation. Council Goals: Strategic: 5. We will continue to maintain and upgrade City infrastructure improvements Mission: Ensuring an attractive, clean, safe conununity that enhances the quality of life and preserves the public trust City Council Agenda Item No. 6f COUNCIL ITEM MEMORANDUM DATE: 14 February 2013 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Finance SUBJECT: Statutory Tort Liability Limits Recommendation: It is recommended that the City Council consider approval/adoption of the attached resolution adopting the no waiver option for statutory tort liability insurance. Background: Each year the City must chose whether to waive tort liability limit protections of Minnesota Statutes 466.04 as part of the insurance policy renewal application process. M.S. 466.04 states that the maximum liability for a city for any claim arising after 1 January 2010 is $ 500,000 with an aggregate maximum of $ 1,500,000 per incident. In past years the City Council has chosen not to waive the liability limits and the regular premium for insurance has covered all claims. If the City were to waive the limits set by statute, it would be prudent to purchase additional insurance coverage to cover possible higher awards in liability claims. Premiums for such insurance would exceed $ 9,000 per year. Budget Issues: The 2013 budget anticipates leaving the no waiver option in place for 2013 and has anticipated insurance premiums based on that no waiver option. Waiving the statutory limits would require that at least $ 9,000 in additional premium costs be allocated for 2013 and in each succeeding year. Council Goals: Ongoing: 1.We will provide streamlined, cost effective, quality services with limited resources 2.We will ensure the financial stability of the City Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust ''''''''''''' LTAMtn"? COVERAGE WAIVER-FoRm • • Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: •If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000. on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. •If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,500,000. on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,500,000., regardless of the number of claimants. O If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LII/lCiT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. City of Brooklyn Center accepts liability coverage limits of $ 500,00041,500,000 from the League of Minnesota Cities Insurance Trust (LMCIT). Check oneEZj The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. O The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this completed form to LMC17, 145 University Ave. W, 5t. Paul, MN. 55103-2044 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION OPTING NOT TO WAIVE LIMITED TORT LIABILITY FOR 2013 WHEREAS, the City of Brooklyn Center has an option to waive its protection under the tort liability limitation contained in Minnesota Statutes 466.04; and WHEREAS, the statutory tort limit for 2013 is $ 500,000 per individual with an aggregate of $ 1,500,000 per incident; and WHEREAS, the City of Brooklyn Center has not opted to waive its rights to limited tort liability in past years and is required to make a declaration of its intention every year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City does not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 for 2013. February 25, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6g COUNCIL ITEM MEMORANDUM DATE: 14 February 2013 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Finance SUBJECT: Hydrant Meter Rental Rates Recommendation: It is recommended that the City Council consider adoption of a resolution modifying the rental rates for hydrant meters. Background: Deposit amounts required for hydrant meter rental under Resolution 2007-140 no longer cover replacement cost of the meters rented. The meter and attachments for a 5/8 - or 3/4" meter for hydrant use cost the City $ 128.00. The cost for the large 3" meter and the attachments for hydrant use is $ 1,258.00. The deposits required for use of these meters should be amended to more closely reflect the actual cost of replacing a meter that is not returned. Loss of a hydrant meter through theft or neglect would cost the City $ 500.00 or more for the larger 3" meter under current rates. In addition, it is made clear in the attached resolution that water used through the hydrant meters will be billed at the Water Conservation Rate established annually by resolution. Since the City no longer send meter reading cards to residents, the attached resolution also eliminates the penalty for not returning the card in a timely manner. Resolution 2007-140 set the rate schedule for hydrant meter rentals as follows: Hydrant Meters 5/8" or 3/4 " Meter Deposit $ 100.00 Daily Rental $ 2.00 Monthly Rental $ 20.00 Minimum Rental $ 20.00 2 Y2" Meter Deposit $ 700.00 Daily Rental $ 14.00 Monthly Rental $ 140.00 Minimum Rental $ 140.00 Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM The attached resolution changes the rates to the following: Hydrant Meters 5/8" or 3/4" Meter Deposit $ 125.00 Rental Fee (per month or portion thereof) $ 25.00 3" Meter Deposit $ 1,200.00 Rental Fee (per month or portion thereof) $ 150.00 Water use will be paid in addition to the rental fee at the Water Conservation Rate In addition, the rate for Delinquent Meter Reading per account of $ 35.00 should be eliminated as the self-read postcard reporting system is no longer in use. Budget Issues: No additional budget issues are noted. --,• • ••, •,• •, ■ Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 2013 WATER UTILITY RATES WHEREAS, the City of Brooklyn Center is required by Minnesota Statutes 473.121, subdivision 2, to adopt and implement a rate structure for water sales that will promote and encourage water conservation; and WHEREAS, the cost of meters rented to residents and contractors for irrigation and other water needs from hydrants has increased since the rate was last changed in 2007; and WHEREAS, the deposit on such meter should be increased to cover loss of a meter through theft or neglect. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the 2013 water rates regarding hydrant meters shall be amended as follows, effective for all rentals initiated after March 1, 2013: Hydrant Meters 5/8" or 3/4 " Meter Deposit $ 125.00 Rental Fee (per month or portion thereof) $ 25.00 3" Meter Deposit $ 1,200.00 Rental Fee (per month or portion thereof) $ 150.00 Water use will be paid in addition to the rental fee at the Water Conservation Rate BE IT ALSO RESOLVED that the Delinquent Meter Reading per Account penalty rate of $ 35.00 for the second consecutive and each subsequent quarter shall be eliminated from the 2013 water rate schedule. February 25, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6h - COUNCIL ITEM MEMORANDUM DATE: February 19, 2013 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer sa SUBJECT: Resolution Authorizing the Execution of a Cooperative Construction Agreement for Bridge No. 27041 located at TH No. 100 at Bass Lake Road (C.S.A.H. 10)/57 th Avenue North (C.S.A.H. 57) Between the State of Minnesota (MnDOT), Hennepin County, Three Rivers Park District and the City of Brooklyn Center Recommendation: It is recommended that the City Council approve the Cooperative Construction Agreement for Bridge No. 27041 located at TH No. 100 at Bass Lake Road (C.S.A.H. 10)/57 th Avenue North (C.S.A.H. 57) between the State of Minnesota, Hennepin County, Three Rivers Park District and the City of Brooklyn Center. Background: The Minnesota Department of Transportation (MnDOT) has programmed the replacement of the Highway 100 bridge deck at Bass Lake Road/57 th Avenue North for 2013. Bass Lake Road and 57 th Avenue North fall under the jurisdiction of Hennepin County, Three Rivers Park District has been working with the City to extend the Twin Lakes Regional trail from the Shingle Creek Crossing site along 57 th Avenue North to the Mississippi River, and the City has recently completed the streetscape projects along Bass Lake Road and 57 th Avenue. Due to the joint jurisdictional corridor, the City, Three Rivers Park District and Hennepin County have been working with MnDOT to include other elements with the standard bridge re-decking project to accommodate and better suit local infrastructure needs and desires. The existing pedestrian facilities include substandard five (5) foot sidewalks on each side of the bridge. Reallocation of the bridge deck space that is created by a slight narrowing of the vehicle lanes, a slight narrowing of the center median and a slight widening of the bridge deck allows additional width for wider pedestrian facilities that include an approximate six (6) foot wide sidewalk on the north side and an approximate 10 foot wide regional trail along the south side. The regional trail will be separated from the traffic with a standard barrier for an increased level of safety. Other proposed bridge improvements that will complement the Bass Lake Road and 57 th Avenue streetscaping and the Highway 100 corridor bridge aesthetics include: architectural concrete surfacing that will mimic other Highway 100 bridges further south (see attached Exhibit A), decorative railing, ornamental street lighting and other similar concrete and streetscaping features (see attached Exhibit B). MnDOT has prepared a Construction Cooperative Agreement that details the construction, funding, operation and maintenance responsibilities of each party. The agreement specifies that the City of Brooklyn Center, Hennepin County and Three Rivers Park District will participate equally in the cost of those elements that are above and beyond the standard MnDOT bridge deck replacement improvements. The City's responsibilities generally include maintaining the north sidewalk, and streetscaping and street lighting improvements similar to the Bass Lake Road and 57 th Avenue Mission: Ensuring an attractive, clean, soft, inclusive community' that enhances the quality of lift for all people and preserves the public trust COUNCIL ITEM MEMORANDUM streetscaping agreements with the County and State. The agreement has been reviewed by the City Attorney. Budget Issues: Project costs and revenues are anticipated as indicated in the resolution and agreement (see attached). Council Goals: Strategic: 4. We will improve the city's image 7. We will continue to maintain the city's infrastructure improvements Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life .for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO, RESOLUTION AUTHORIZING THE EXECUTION OF A COOPERATIVE CONSTRUCTION AGREEMENT FOR BRIDGE NO. 27041 LOCATED AT TH NO. 100 AT BASS LAKE ROAD (C.S.A.H. 10)/57 TH AVENUE NORTH (C.S.A.H. 57) BETWEEN THE STATE OF MINNESOTA, HENNEPIN COUNTY, THREE RIVERS PARK DISTRICT AND THE CITY OF BROOKLYN CENTER WHEREAS, the State of Minnesota Department of Transportation ("State") has programmed the replacement of the Highway 100 (TH No. 100) bridge deck at C.S.A.H. 10/C.S.A.H. 57 in 2013; and WHEREAS, the City of Brooklyn Center ("City"), Hennepin County ("County"), Three Rivers Park District ("Park District"), and the State of Minnesota Department of Transportation ("State") have been working cooperatively to include additional concurrent improvements with the standard bridge deck project including a regional trail on the south side of the bridge, sidewalk on the north side of the bridge, street lighting, aesthetic elements (decorative bridge railings, architectural stone surfacing, and other streetscaping elements) and other associated construction elements; and WHEREAS, the project is multi-jurisdictional, involving the County, the State, the Park District and the City; and WHEREAS, the County, the State, the Park District and the City desire to set forth their various construction, funding, operation and maintenance responsibilities in a Cooperative Construction Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The City of Brooklyn Center enter into MnD OT Agreement No. 02766 with the State of Minnesota Department of Transportation, Hennepin County and Three Rivers Park District for the following purposes: To outline maintenance responsibilities and provide for payment by the City, Park District and County to the State for their shares of the costs of the traffic control signal revision, concrete walk, bikeway/multi-use trail construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 100 at Bass Lake Road (C.S.A.H. 10)157 th Avenue North (C.S.A.H. 57) within the corporate City limits under State Project No. 2755- 90. 2.The provisions of the draft Agreement are hereby accepted and approved, and the Mayor and City Manager are hereby authorized and directed to execute a final Agreement, which must be in substantial conformance with the provisions of the draft Agreement attached hereto. 3.The City's project cost is $36,327.00 and funding source is Brooklyn Center's TIF District 2: February 25, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Mn/DOT Contract No: 02766 Hennepin County Contract No: PW 01-40-13 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And CITY OF BROOKLYN CENTER And HENNEPIN COUNTY And THREE RIVERS PARK DISTRICT COOPERATIVE CONSTRUCTION AGREEMENT Brooklyn Center Amount Receivable State Project Number (S.P.): 2755-90 $36,327.00 Trunk Highway Number (T.H.): 100=212 State Project Number (S.P.): 2755-27041 Hennepin County Federal Project Number: NHPP 0100 (316) Amount Receivable County Project No.: 1301 $36,327.00 Lighting System Feed Point No.: City Signal Systems IDs: 21394 and 21395 Three Rivers Park District Amount Receivable $36.327.00 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and City of Brooklyn Center acting through its City Council ("City") and Hennepin County acting through its Board of Commissioners ("County") and Three Rivers Park District acting through its Board of Commissioners ("Three Rivers"). Recitals 1.The State will perform Bridge No. 27041 re-decking, approach panel replacement, traffic control signal revision, lighting, concrete walk and bikeway/multi-use trail construction and other associated construction on Trunk Highway No. 100 at Bass Lake Road (C.S.A.H. 10)/57th Avenue North (C.S.A.H. 57) according to State-prepared plans, specifications and special provisions designated by the State as State Project No. 2755-90 (T.H. 100=212)("Project"); and 2.The City, County and Three Rivers have requested the State include in its Project traffic control signal revision, concrete walk and bikeway/multi-use trail construction; and 3.The City, County and Three Rivers wish to participate equally in the costs of the traffic control signal revision, concrete walk and bikeway/multi-use trail construction and associated construction engineering; 4.Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; Plans 1.1. Effective date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration date. This Agreement will expire when all obligations have been satisfactorily fulfilled. Mn/DOT Contract No: 02766 Hennepin County Contract No: PW 01-40-13 2.5. Limited Use Permit (Bikeway/Multi-use Trail). Three Rivers will obtain, through the District's Right of Way Area Manager, a Limited Use Permit to cover Three Rivers' liability and maintenance responsibilities of the bikeway/multi-use trail to be constructed upon the State right-of-way. 3. Maintenance 3.1. By the City. Upon completion of the project, the City will provide the following without cost or expense to the State: A.North Side Sidewalk (off Bridge). Maintenance of sidewalk construction on the north side of Bass Lake Road (C.S.A.H. 10)/57th Avenue North (C.S.A.H. 57), including stamped and colored concrete sidewalk (if any) and pedestrian ramps on both sides. Maintenance includes, but is not limited to, snow and debris removal, patching, crack repair, panel replacement, mowing grass boulevards if any) and any other maintenance activities according to City policies and accepted City maintenance practices necessary to perpetuate the sidewalks in a safe, useable, and aesthetically acceptable condition. B.North Side Sidewalk (Bridge No. 27041 and Approach Panels). Maintenance of the sidewalk on the north side of Bridge No. 27041 over the Trunk Highway, including approach panels. Maintenance includes snow and debris removal and any other maintenance activities according to City policies and accepted City maintenance practices necessary to perpetuate the bridge and approach panel sidewalk in a safe, useable and aesthetically acceptable condition. C. Bridge No. 27041 Lighting. Maintenance and ownership of the Bridge No. 27041 ornamental lighting facilities construction. Maintenance includes but is not limited to; replacing faulty luminaries and knocked down or otherwise damaged poles; repairing or replacing underground facilities and wiring; repairing service cabinets, photocells, and all other miscellaneous hardware to keep the lighting facilities in working order; cleaning and re-lamping the luminaries; and if needed, painting the lighting facilities. The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the lighting facilities. As owner of the lighting facilities. the City will be responsible for all "Gopher State One Call" locates. 3.2. By the County. Upon completion of the project, the County will provide the following without cost or expense to the State: A.Roadways. Maintenance of Bass Lake Road (C.S.A.H. 10)/57th Avenue North (C.S.A.H. 57). Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing and seal coating and any other maintenance activities according to accepted County maintenance practices. B.Bridge No. 27041 (County Road over Trunk Highway). Maintenance and repair of Bridge No. 27041 construction carrying Bass Lake Road (C.S.A.H. 10)/57th Avenue North (C.S.A.H. 57) over the Trunk Highway. Maintenance and repair includes, but is not limited to, keeping the roadway, bridge deck, shoulders, medians and gutters clear of ice, snow, litter and debris, appropriate disposal of such material, pavement markings, guardrail, nonstructurally supported signing, and minor repair, painting and/or replacement of ornamental metal railing panels and any other maintenance activities necessary to perpetuate the bridge in a safe, usable and aesthetically acceptable condition. The State is responsible for inspection and structural maintenance of the bridge, including concrete surfacing, abutments and non-ornamental railings, from bridge approach panel to bridge approach panel. 3.3. By Three Rivers. Upon completion of the project, Three Rivers will provide the following without cost or expense to the State: A. Bikeways/Multi-use Trails (Approaches). Maintenance of any bikeways and multi-use trails construction. Three Rivers will be responsible for establishing maintenance for bikeways/ multi-use trails which will be consistent District-wide. Maintenance for that portion of the bikeway/multi-use trail to be constructed upon the trunk highway right-of-way will be according to the Limited Use Permit on -3- Mn/DOT Contract No: 02766 Hennepin County Contract No: PW 01-40-13 Telephone: 763-569-3340 Fax: 763-569-3440 E-Mail: slillehaug@ci.brooklyn-center.mn.us 5.3. The County's Authorized Representative will be: Name/Title: James N. Grube, County Engineer (or successor) Address: Hennepin County Public Works, 1600 Prairie Drive, Medina, MN 55340-5421 Telephone: 612-596-0307 Fax: 612-321-3410 E-Mail: James.Grube@co.hennepin.mn.us 5.4. Three River's Authorized Representative will be: Name/Title: Eric Nelson, Three Rivers Park District Senior Manager of Engineering (or successor) Address: 3000 Xenium Lane North, Plymouth, MN 55441 Telephone: 763-694-2060 6.Assignment; Amendments; Waiver; Contract Complete 6.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other parties and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 6.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 6.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 6.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, City, County and Three Rivers. No other understanding regarding this Agreement, whether written or oral, may be used to bind the parties. 7.Liability; Worker Compensation Claims 7.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City, County and Three Rivers. 7.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 8.Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 9.State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City, County and Three Rivers' books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. -5- Mn/DOT Contract No: 02766 Hennepin County Contract No: PW 01-40-13 CITY OF BROOKLYN CENTER The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions or ordinances. By: Title: Date: By: Title: Date: INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -7- Mn/DOT Contract No: 02766 Hennepin County Contract No: PW 01-40-13 THREE RIVERS PARK DISTRICT DEPARTMENT OF TRANSPORTATION The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions or ordinances. By: Title: Date: By: Title: Date: Recommended for Approval: By: (District Engineer) Date: Approved: By: (State Design Engineer) Date: COMMISSIONER OF ADMINISTRATION By: (With delegated authority) Date: INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -9- ID/ J. FED. PROJ. NO.....NHPP....010_0(316) MINNESOTA DEPARTMENT OF TRANSPORTATION GOVERNING SPECIFICATIONS THE 2005 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION `STANDARD SPECIFICATIONS FOR CONSTRUCTION', SHALL GOVERN.INDEX DESCRIPTION SHEET NO. 1 TITLE SHEET GENERAL LAYOUT ESTIMATED QUANTITIES AND TABULATION INDEXSTANDARD PLATES, SOILS AND CONSTRUCTION NOTES EARTHWORK TABULATION AND SUMMARY TABULATIONS INPLACE UTILITY TABULATIONS TYPICAL SECTIONS STANDARD PLAN SHEETS AND DETAILS ALIGNMENT PLAN ALIGNMENT TABULATIONS INPLACE UTILITY AND TOPOGRAPHY PLAN REMOVAL PLAN CONSTRUCTION PLAN INTERSECTION DETAILS PROFILES ORAINAGE,TURF ESTABLISHMENT & EROSION CONTROL PLAN DRAINAGE TABULATION AND PROFILES EROSION CONTROL DETAILSWATER RESOURCE NOTES AND STORM WATER POLLUTION PREVENTION PLAN NARRATIVE TCI-TC15 TRAFFIC CONTROL PLAN PMI-PM4 PERMANENT PAVEMENT MARKING PLAN SSI-SS7 SIGNAL PLAN SLI-SL4 LIGHTING PLAN STI-ST16 SIGNING PLAN XI CROSS SECTION PATTERN LINE LAYOUT X2-X5 CROSS SECTIONS CONSTRUCTION PLAN FOR REDECK BRIDGE NO. 27041, REPLACE APPROACH PANELS, SIGNALS, LIGHTING, AND TMS 2 3-4 5 6 7-8 9-10 11-1213-I8A, 19-32 33 34 35 36 37 38-39 40-43 44 45 46 47 LOCATED ON BASS LAKE ROAD (C.S.A.H. 10/57TH AVE./C.S.A.H. 57) OVER T.H. 100 IN_ BROOKLYN CENTER STATE PROJ. NO. 2755-90 (TH 100) GROSS LENGTH 596.00 FEET 0.113 MILES BRIDGES-LENGTH 244.26 FEET 0.046 MILES EXCEPTIONS-LENGTH 0.00 FEET 0.00 MILES NET LENGTH 596.00 FEET 0.113 MILES REF. POINT__0_1A+_00.69A__ TO REF. P0INT_014±00.89g_. NOTE: LENGTH AND DESCRIPTION BASED ON THE SB BASS LAKE RD. (SBCR10) ALIGNMENTINDEX MAP R 21 W • 65th"L'44•6AVE.65thI Di 65th AV. 448.4:1 4417E5 City Hall/ somfr E5th --':•;, j 66 w"%lt lb i 11 IF 4.) AVE.h AVE. AVE,41 tr AV E.AVE.t,1Vt. ONE ,RY RD. S AVE. m 4°rCE gLA."` 6r's/ AVE. tit AhiAVE100 JAW /- LA, Gis t AVE La AVE, La >S 4 AVE o- z m 6 0,-.= 0 ..V; z 5 > AV E. /, 4 SY/aw AVE.a •THIS PLAN CONTAINS 99 SHEETS 1/1 BR. NO.I HEREBY CERTIFY THAT THIS PLAN (HAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER MIER THE LAWS OF THE STATE OF MINNESOTA.2104114DR. PRINT NAME; JEFFREY OMENS . LICENSE " 2" DATE: SIGNATURE: DESIGN SOUAD '51s 1.1! ti 57th AV. BUROUEST 81h /41PL. /./BROOKLYN H. CRAY, R. OPPEOARO, L. ROVES, O. CH011611101, A. OVER56AS1.CENTER P 30.104 2010 POECKBERG 1.11f1 RECOMMENDEO FOR APPROVAL 20 DISTRICT TRANSPORTATION ENGINEER RECOMMENDED FOR APPROVAL .20 DISTRICT MATERIALS ENGINEER RECOMMENDED FOR APPROVAL .20 DISTRICT WATER RESOURCES/HYDRAULICS ENGINEER RECOMMENDED FOR APPROVAL 20 DISTRICT TRAFFIC ENGINEER RECOMMENDED FOR APPROVAL 20 STATE PRE-LETTING ENGINEER OFFICE CC LON) MAGNER' AifftOYAL 20 DIRECTOR, LAND MANAGEMENT APPROVED 20 APPROVED 20 CITY OF BROOKLYN CENTER ENGINEER APPROVED 20 HENNEPIN COUNTY DIRECTOR OF TRANSPORTATION AND COUNTY ENGINEER Ii55th AVE.END S.P. 2755-90 54th<54 SB BASS LAKE RD. (SBCR10) STA. 90 + 57E, \\.1 1 3 --"d PEE E. II. -r§s 1152 rid Ui>OA ST.>AS E.514 5 515 c.3ce tif SCALES 25' , 50' HORIZ. t 1000' 125' BEGIN S.P. 2755-90PLAN PROFILE INDEX MAP GENERAL LAYOUT STATE DESIGN ENGINEER5' VERT.SB BASS LAKE RD. (SBCR10) STA. 84+61 FOR PLANS AND UTILITIES SYMBOLS SEE TECHNICAL MANUAL STATE PROJ. NO. CHARGE IDENTIFIER 21_65 :zo DESIGN DESIGNATION Design ESALS 120 YEAR) 3,600,000 ADT (Current Year) 2011 I4,200 Design Speed 35 tMPH ADT (Future Year) 2033 = 15,000 Based on IT_OppItig_ Sight Distance DHV (Design Hr, Vol.) 2,300 Height of eye 3.5 , Height of object 2.0' 0 (D)rectional Distr.) = 50 X Design Speed not achieved ot: T (Heavy Commercial) == 3 .8 I HEREBY CERTIFY THAT THE FINAL FIELD REVISIONS, IF ANY, WERE PREPARED BY LIE OR UNDER LIT DIRECT SUPERVISION A110 THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA,PLAN REVISIONS PRINT NAME: LICENSEDATEAPPROVED BYSHEET NO. PROJECT LOCATION COUNTY; HENNEPIN . DISTRICT: DATE: . SIGNATURE; STATE PROW NO.2755-90 (TH 100 212) SHEET NO, 1 OF 17 SHEETS TYPICAL SECTION NO. 4 BRIDGE 27041 c. N8CR10 c. 5BCRIO 44' 8" CONCRETEMEDIAN 6" CONCRETEMEDIAN >2Z- 10' TRAIL >- -E- 1.5' -‹- 1.25'THRU 7' 0.015 0.0150.015 11' 85.5 0.015 2' --->- 11' -<THRU 6' AL1 . 2 5 'THRU 0.015 0'- 0' - LTL LTL 1' —›-1' 0.01 11' THRU 0.015 VAR GENERAL NOTES: ALL CROSS SLOPES ARE IN FT. PER FT. SHEET 2 OF 2 LIC. NO. 22117 DATE / Z -2o TYPICAL SECTIONS STATE PROJ. NO. 2755-90 (T.H. 100 ) SHEET NO. 12 OF 47 SHEETSDRAWN BY: RO CERTIFIED BYCHECKED BY: HO tACENSOPROFESSON MIMER // / // // // // // INP. R/W LEGEND PROPOSED ROADWAY EXISTING ROADWAY TRAFFIC FLOW / / / / /// / NB100INP NBCR10 4" CONC.CONST LIMWALK ;N BRIDGE TAPER CURB HEIGHT FROM allir iriva)°8 4 6" TO 8" TO MATCH WALKr 0 // //// / , /arde /z 0INW41%"'"1",411■1111111W .44:11 1•- TAPER CURB HEIGHT FROM6" TO 8" TO MATCH WALKON BRIDGE CONST LIM 4" CONC.WALK - 63 CONCRETE BARRIER (TYPE F. TL-5)(INCLUDED IN BRIDGE PLAN) CONCRETE 6)MEDIAN `st:" so 57 THAVE-j1,5o - •N. _ BEGIN S.P. 2755-90 S.B. BASS LAKE RD. (C.S.A.H. 10) SBCRIO STA. 84+61 SBCR10 END S.P. 2755-90 S.B. BASS LAKE RD. (C.S.A.H. 10) SBCRIO STA. 90+57 /,/// 0 // // <9//4V •///// / // 7- IMP R/W I 7 CONSTRUCTION PLAN CERTIFIED BY STATE PROJ. NO. 2755-90 (LH. 100 ) SHEET NO. 37 OF 47 SHEETSLIC. NO, 22117 DATE LICENSED PROFESSIONAL ENGINEER I F SBCRIO STA. 83+93 TO 92+05 SHEET 'I OF 1 NOTES: ALL DIMENSIONS ARE APPROXIMATE, FIELD VERIFY. STATIONS, WORKING POINTS, AND DIMENSIONS FOR NEW CONSTRUCTION ARE BASED ON THE ORIGINAL 1965 PLANS. FIELD VERIFY. 0 DIMENSIONS MEASURED ALONG EXISTING C. N.B. C.S.A.H. 10 AND WORKING LINE. ® REMOVE INPL ACE BARRIER, SIDEWALK, MEDIAN, CONCRETE DECK AND WEARING COURSE. INCLUDED IN ITEM "REMOVE CONC SLAB, CURBS, OVERLAY, RAIL". 0 REMOVE CHAIN LINK FENCE AND TUBULAR METAL RAIL. INCLUDED IN ITEM "REMOVE CHAIN LINK FENCE" AND "REMOVE METAL PIPE RAILING". REPLACE INPLACE BEARINGS AT ABUTMENTS AND PIERS WITH NEW BEARINGS. INCLUDED IN ITEM "RECONSTRUCT EXPANSION BEARINGS" AND "RECONSTRUCT FIXED BEARINGS". (D, NEW CONCRETE STRUTS FOR PIER PROTECTION TO BE ADDED BETWEEN PIER COLUMNS. ® RESEAL SLOPE PAVING JOINT AT BOTH ABUTMENTS. INCLUDED IN ITEM "RESEAL SLOPE PAVING JOINTS". INSTALL NEW METAL RAILING. INCLUDED IN ITEM "ORNAMENTAL METAL RAILING TYPE SPECIAL." CONSTRUCT A NEW CONCRETE SLAB, MEDIAN, SIDEWALK, CONCRETE BARRIER AND CONCRETE PARAPETS. )0 SIGN PANELS TO BE INSTALLED WITH NEW SUPPORTS. INCLUDED IN GRADING PORTION OF PLAN. INPLACE LIGHT FIXTURES TO BE PROTECTED DURING CONSTRUCTION. 0 UNSOUND CONCRETE ON ABUTMENT BEAM SEATS SHALL BE REMOVED AND REPAIRED. INCLUDED IN ITEM "RECONSTRUCT BRIDGE SEAT". PLACE ZINC GALVANIC ANODES IN REPAIRED CONCRETE AS SHOWN ON SHEET 7. SEE SPECIAL PROVISIONS. CONSTRUCT NEW CONCRETE PILASTER AT ABUTMENT. TREAT ABUTMENT FACES, WING WALLS, AND PIERS WITH SPECIAL SURFACE FINISH DNPLACEL REMOVE AND SALVAGE EXISTING LIGHT POLES. INCLUDED IN GRADING PORTION OF PLAN. BRIDGE NO. 27041 T.H. 100 UNDER C.S.A.H. 10 0.9 MILES N.E. OF JCT. OF T.H. 192 & 100 .01•11,FED. PROJ. NO. NHPP 0100(316) DESIGN DATA 2010 AND CURRENT INTERIM AASHTO LRFD BRIDGE DESIGN SPECIFICATIONS LOAD AND RESISTANCE FACTOR DESIGN METHOD HL93 LIVE LOAD MATERIAL DESIGN PROPERTIES: REINFORCED CONCRETE!f'c=4ks) n = 8 FY = 60 ks1 FOR REINFORCEMENT DECK AREA = 20895 SQ. FT.BRIDGE OPERATING RATING = HS-42.4 243'-107/8" OUT TO OUT OF BRIDGE DECK CXYDO 2'-10%"46'-6"72L7"2 '4016"72L-7"46'-6" SPAN 4SPAN 3SPAN 1 SPAN 2 W.P. "C"nW.P. "A"BENCHMARK DISK c_ N.B. C.S.A.H. 10 &WORKING LINE ]S1'34'35"(TYP.) ,— — f!) END TAPER _STA. 88+31*N it) 'le6 •U.i TAPER,n. >r -r _ W.P. " G" BEGIN TAPER STA. 87+21±/ cc W.P. "F" LIST OF SHEETS DESCRIPTIONNO. GENERAL PLAN AND ELEVATION 'SCHEDULE OF QUANTITIESq_ 5.8. C.S.A.H. 10 'TRANSVERSE SECTIONS3 BRIDGE LAYOUT4 ABUTMENT RECONSTRUCTION & REPAIRS5-10 PIER PROTECTION DET AILS & REINFORCEMENT11-13 14 FRAMING PLANW.P. !IwoW.P. 'M"SUPERSTRUCTURE DETAILS & REINFORCEMENT15-20 CONCRETE BARRIER TYPE MOD F (11-5)-21 CONCRETE BARRIER TYPE MOD P-1 (TL-2)22-27 ORNAMENTAL METAL RAILING TYPE SPECIAL28-29 PIER 2—./ Q N.B. T.H. 100—'1 BEARING DETAILS30-31c_ PIER S.B. T.H. 100—.7/ Q PIER 3 BRG. EAST ABUT.BRG. WEST ABUT.WATERPROOF EXPANSION DEVICE32-35 CONDUIT SYSTEM36-37 CONCRETE SLOPE PAVING38 39 DETAILS GENERAL PLAN AS-BUILT BRIDGE DATA40 (5:0 '`, • 0p 0,... N);,,, P Nfr •" 4 '1 .-10.1• VS, x. 1,••0 e• 4 BENCH MARK :SEE GRADING PLAN \ -.4.... s- ,5Do e s N'sr," 'N■ ■ • / 4 ' T ..6.- % / I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNED DATE LICENSED PROFESSIONAL ENGINEER NAME: TODD R. STEVENS Us No. 21312 TRUNK HIGHWAY NO.100MINNESOTADEPARTMENT OF TRANSPORTATION4A 'e 44, 0 F •/, too 412i411 IDENTIFICATION NO. 501 GENERAL . PLAN AND ELEVATION SEC. 2 T 118 N R 21 W CITY OF BROOKLYN CENTER HENNEPIN COUNTY „ APPROVED DATE 46,0), 4-te STATE BRIDGE ENGINEER DES. RJR DR. BEP/NA 27041CHK. TRSCHK. PDG SHEET NO. 1 OF 40 SHEETSSTATE PROJ. NO. 2755-27041 (T.H. 100)DESIGN UNIT: TODD R. STEVENSJOB NO. T9H112 9-10" PANEL "A"0 AilPANEL 9'-10" PANEL 11,v, '1* 116 2"10'-01/2" PANEL "B" 11_9w Tit POST "B" Till 9,-41/2"6Y4t1 73k1. 9-4W' 9,_611 I 4.- PANEL "0" 1 1 PANEL "D" . PANEL "C" 1'-13Y4"7-1 F i..-93N. 11 91_611 9'-6" METAL RAILPOST SPACING 11C11PANELPANEL "C" PANEL "C' OPEN JOINT 'Ye 90' F, 21/4" C 45* F CONCRETE POST SPACING 4 1 -6"60 '-61/2" 2'-4' 601-61/4" 2'-6' ri-654"9'-10" 9'-10"1lAu11 All I I IPOST "A" 2-R1310E 64-R1601E & 64-R1602E MEM IER III 2'-4" MIN. LAP (TYP.) 64-R1601E & 64-1602E II or11-1111111111111 H1111111111111INIMI11111111111111 2-R1310E % CONCRETEIPOST "A" Ii II 711111111MININ 2-R1310E % CONCRETEPOST "B" W /LIGHT& MATCH LINE PANEL "A" PANEL . 1 % METALRAILPOST(TYP.) 9'40" 9'-10" 10'-01/2"7 6W 10 Lovey' PANEL i PANEL "B" PANEL "B PANEL "A" In LI 1[1 II III Ill II TI II II II % ABUTMENT I PILASTER W/ LIGHT I NORTHWEST END CONTROL JOINT SPACING 5 SP. o ABT. 9'4". 45'-51/4" .1. 71_611 7'-6" 5 SP. 'ABT. 45'-41/4" 71-60 CONTROL JOINT SPACING " CORK (TYP. EACH -4 SIDE OF CONC. POSTS) OPEN JOINT 1 7/8" 90' F. 21/4" et 45 F 2a-Sli 57'-10%" 2'-4' 57'-10%" 4'-6" CONCRETE POST SPACING 61/2" 1-6%" 9.-4w. PANEL "D" 1•...91/2"71 1 I 9,-6" 90..611 PANEL "C' PANEL "C' I % ABUTMENT!PILASTER W/ LIGHTq_ CONCRETEPOST "B" W /LIGHT& MATCH LINE 62-R160/E & 62-R1602E NORTHEAST END 62-R1601E & 62-R1602E 71_6.1 5 SP. ART. 8'-6%" 42'-'3%"T-6" NORTH PARAPET & METAL RAILING INSIDE ELEVATION CONTROL JOINT SPACING NOTES: SEE SHEET NO. 24 FOR CONCRETE PARAPET AND REINFORCEMENT DETAILS. SEE SHEET NO. 25 FOR CONCRETE POST DETAILS. SEE SHEET NO. 29 FOR RAIL PANEL DETAILS. CONTROL JOINT SPACING 5 SP. Q ART. B'-61/2"= 42-8 3/8" TITLE:CERTIFIED BY LICENSED PROFESSIONAL ENGINEER DATE NAME: TODD R. STEVENS LIC. NO. 21312 NORTH PARAPET & RAILING DETAILS DES: DR, REP APPROVED: CRIC: TRS SHEET NO. 22 OF 40 SHEETS BRIDGE NO. 27041 MEM 5 SP. a ABT. = 45'-51/8"5 SP. a ABT. 9'-0%"= 45'-4%e7...6.1 71_6"1 -6 "CONTROL JOINT SPACINGCONTROL JOINT SPACING r9'-10" 9'-10" 10 '-01/2 7Ifi" 5/810'-01/2" 940" PANEL "A" • PANEL "A" PANEL "B" PANEL "B" '1'4-PANEL "A" 1.7 1'-'3W I IPOST "C" CONCRETE POST SPACING 4 1 -6" IIIiIIOIi iI1I[iIIIIifl mom m mill 5 MMININIONIN111111•111IMIWIN CONCRETE POST "D" W /LIGHT& MATCH LINE 64-T1601E & 64-T1602E IllIll 1" CORK (TYP. EACH SIDE OF CONC. POSTS) 1,11 IL 9 '-6"61/2"9'-41/2" I PANEL "0" PANEL "C" 7 11_9%01.-91/2" 2-T1311E POST "0" W /LIGHT I* & MATCH LINE CONCRETE1 I 11111 IIIlL Inu ILLJii 2-71311E 2-11311EC. CONCRETE I POST "C" I 7-6"7L61'611 CONTROL JOINT SPACINGCONTROL JOINT SPACING 7 -6 "7 I5 SP. 0 ABT; 42"-83/8"5 SP. a ART. SLEW= 42'-9%" OPEN JOINT 1 7/8" a 90' F, 21/4" a 45' F 2'-6' POST "0" 57`40%" 9-6" 9.-5" 't PANEL "C" '414 PANEL "C" I I I q. METAL RAILPOST •-■-I!TYP.) 62-71601E & 62-T1602E 11.11 IiI 1 01111IntsImunimmuli1011110— WIV 1:6111101 I 13 X 11111111111111111111111 9-6" PANEL "C" EH MI num m 2-T1311E 62-T1601E, 61-T1602E & 1-T1603E I . ABUTMENTI PILASTER W/ LIGHT SOUTHWEST END CERTIFIED BY LICENSE] PROFESSIONAL ENGINEER DATE NAME: TODD R. STEVENS LIC. NO. 21312 TITLE: OES: OR BEP APPROVED:SOUTH PARAPET CHM CHK: IRS BRIDGE NO. & RAILING DETAILS SHEET NO. 23 OF 40 SHEETS 27041 2-T1310E2-11310E ABUTMENT I PILASTER W/ LIGHT 1 SOUTHEAST END ROB .41■ 2'-4" MIN. LAP . (TYP.) 64-71601E, 63-T1602E & 1-T1603E NIMIIII111111111111 IllIllVc. CONCRETEIPOST "C" 2-T1310E ENE 111111011E 11 IiiIEIllII 9 1 -10" 2'-6" 10 ,-01/2" 6W' 65/8" PANEL "A" 60'-61/4" 9 '-10" 940" •PANEL "A" PANEL "A" PANEL "B" I - I1'-91/2" 1-.11-9W POST "0" BEI 2-T1310E DATEBY REVISIONS LIGHTING DETAILS STATE PROd.N0.2755-90 (T.H.100) SHEET NO. SL2 OF SL4 SHEETSDRAWN BY PB CKD BY GB DATE' 12/2012 BRACKET MM-1A—BLTX LUMINAIRE LUMEC DMS55-135W8OLED4K—ES—LE3S—VOLT—CDMPTBD—BLTX POLE LUMEC AMT6V-14 1V-0" BOLT PATTERN PER MANUFACTURER'S RECOMMENDATION LIGHTING UNIT TYPE SPECIAL 1 CERTIFIED BY LICEHSE0 PROPESSIWAL 010180.11 LIC. No. 19863 DATE* 12/19/2012 .15 SCALE III FEET TO INPLACE CITYLIGHTING ■4 WH[TO INPLACE CITYR- LIGHTING X HANDH OLE LEGEND LIGHTING UNIT TYPE SPECIAL I HANDHOLE 2" PVC CONDIT DIRECTIONAL BORE (UNLESS OTHERWISE NOTED INPLACE CITY LIGHTING UNIT INPLACE CONDUIT CITY ED. PT . A LIGHTING STANDARDS AND BASES NO.STATION LT.RT.LOCATION TYPE 10 AS SHOWN ---BR. 27280 SPECIAL 1 11 AS SHOWN ---BR. 27280 SPECIAL 1 12 AS SHOWN ---BR. 27280 SPECIAL 1 13 AS SHOWN ---BR. 27280 SPECIAL 1 14 AS SHOWN ---BR. 27280 SPECIAL 1 15 AS SHOWN ---BR. 27280 SPECIAL 1 C :■*) FEEDPOINT: CITY A LOCATION: BASS LAKE ROAD (C.S.A.H.I0) METER ADDRESS: NA LIGHTING PLANBYDATEREVISIONS 14+ CKD 8Y1 GB DATE' 12/2012 CERTIFIED BY la011°17/9 LICEMSZO FROFESSICHAL EHAMEER—TRAWN BY LIC. NO 19863 DATE' 12/19/2012 STATE PROJ.N0.2755-90 (T.H.100) SHEET NO. SO OF SLA SHEETS City Council Agenda Item No. 10a COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5725 Emerson Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5725 Emerson Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the Motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This property qualifies for a Type IV provisional rental license based on 30 property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more infoiniation. The following is a brief history of the license process actions: 10-19-2012 10-31-2012 12-02-2012 01-19-2013 01-23-2013 The Owner, Magdaline Opare-Addo, applied for an initial rental dwelling license for 5725 Emerson Ave N, a single-family residential property. An initial rental inspection was conducted. (30 property code violations were cited, see attached rental criteria) A second rental inspection was conducted and failed. A follow up inspection was conducted and passed. A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust COUNCIL ITEM MEMORANDUM 01-30-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 02-08-2013 A Mitigation Plan was submitted. 02-11-2013 The Mitigation Plan was finalized. 02-15-2013 A letter was sent to the owner notifying that the hearing before the Council will be held February 25, 2013. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established depat talent policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of detettnining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5 or more unitsGreater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more unitsGreater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for people and preserves the public trust I City of Brooklyn Center Phone: 763-569-3300 TTY 711 6301 Shingle Creek Parkway i u13 Fax: 763-569-3360 Brooklyn Center, MN 55430-2199 PER 1 1 Im www.cityofbrooklyncenter.org Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or nse finable form on City website. ;.Setiou A4 Pt operty Inforrnation Property Address: 5725 Emer s on Ave North . . Brooklyn Center MN 55430 . , : R .. , ■ •Owner Name magaaine Opare-Addo- Local Agent: Owner Address: 2465 132nd Lane, Coon Rapids, MN 55448 Agent Address: Owner Phone 763-226-0643 Agent Phone. Owner Email: LI - - .magadlinebmvii yahoo.corn Agent Email. - • Rental License:- - Nes I Renewal: Current, *Pending License Expiration Date: Type IV License Exp:Date: - (Six hio-rithSfront current license expiration) Based on property conditions and/or validated police nuisance qualifies for a Type IV Rental License. Before your license a Mitigation Plan must be completed and reviewed by City submitted immediately to ensure timely completion of the should indicate the steps being taken to correct identified ensure ongoing compliance with City Ordinances and applicable incidents, the above referenced property application can be considered by the City Council, staff. A fully completed Mitigation Plan must be license application process. The Mitigation Plan violations and the measures that will be taken to Codes. The Mitigation Plan provides an solutions to improve the overall conditions and ACTION NOW in order to meet all the city ordinance this *pending license period and avoid legal actions. opportunity to review property concerns and identify possible management of the property. NOTICE: Time is Running Out--You must TAKE and Mitigation Plan requirements within --,-,----ee inn e nue oginnen . Submit the following documents with the Mitigation Plan for approval: (if completed, if not completed, please include Housing Lease Addendum (after license approval). 1 Crime Free Housing Program Training Certificate scheduled date in Section C.I 1 I 2 Copy of Lease including Minnesota Crime Freei3. Submit written report by 10 11' of each month eUinn -C— Crüiie Fi e -Mb-Using rifegram RequWentents 1 Lease Addendum. tenants. Provide documentation to City if terms of the lease or any addendum& V 1. Use written lease including Crime Free Housing I I 1 2. Conduct criminal background check for all prospective requested.I 1 3 Pursue the eviction of tenants who violate the Type IV Mitigation Plan Rev 11-1641Page 1 1. i j 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: or Date Course Scheduled: 2120/13 Phase IIIComplete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department, Date Scheduled: 2/8/13 Improvements to be completed by: 4/8/13 Phase III I f II will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 304113 & 5/9/13 Do these two meeting dates occur before the *Pending Type IV License expiration date? (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon M Yes 111 No renewal. 1 Ii will have no repeat code violations documented within thepreviously past year. For properties with four or more mils: I I includeswill conduct resident training annually that crime prevention techniques.I I I will hold regular resident meetings. Section ..D ..ta -on..lrentl. taWtal Improyements Pl'ap Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date 2031Fumace/AC-2006 Water Heater-2024 2007 Kitchen Appliances-2010 2023 Laundry Appliances-2010 2023 Exterior -Paint/Siding, fascia, trim 201212008 2016/2058 -Windows 2007 2027 -Roof 1999 2018 -Fence 2006 2018 -Shed NA -Garage 199/2012 2049 -Driveway 2006 2016 -Sidewalks NA Smoke Alarms & Carbon Monoxide Alarms 2007/2012 2025/2026 Other(s). . . .: . 1$60itat E.— Step to Improve Management and Conditions OfProPeXtv Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to:II 1 I 1 'Check in with tenants every 30 days. I I I 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 I 3 Evict tenants in violation of the lease and all addendums.g 4. Provide lawn/snow service. 5.Provide garbage service. 6.Install security system. 7.Provide maintenance service plan for appliances. Name of service co.: 8.I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City, 9. Other(s): 17-1 11 1 1 III For City 1*--Nriligatioo Plan Approved By: ••■••••••••.....2 B din mmunity Standards Department/Title Please rend thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10th of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Magdaline Opare-Addo / Owner Owner or Agent Name and Title (Please Print) 2/5/2013 Owner or Agent pignature Date Additional Owner or Agent Name and Title (if applicable) (Please Print) Additional Owner or Agent Signature (if applicable) Date Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. 10b COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk \AI44y04 SUBJECT: Type IV 6-Month Provisional Rental License for 5507 Judy Lane Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5507 Judy Lane. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This property qualifies for a Type IV provisional rental license based on 13 property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 11-29-2012 12-10-2012 01-03-2013 01-07-2013 The Owner, David Sheets, applied for an initial rental dwelling license for 5507 Judy Lane, a single-family residential property. An initial rental inspection was conducted. (13 property code violations were cited, see attached rental criteria) A second rental inspection was conducted and passed. A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 01-18-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-23-2013 A Mitigation Plan was submitted. 02-05-2013 The Mitigation Plan was finalized 02-25-2013 A letter was sent to the owner notifying that the hearing before the Council will be held February 25, 2013. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. • The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perfoim a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I —3 Year 1-2 units 0-1 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1 5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for alipeople and preserves the public trust 11 11 I Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. 2. Copy of Leese including Minnesota Crime Free Housing Lease Addendum 1 1 3. Submit written report by 10'h of each month (after license approval). :SettiofiWSrelfaieetli„ Submit the following documents with the Mitigation Plan for approval: I 1 I Use written lease including Crime Free Housing Lease Addendum. 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 3 Pursue the eviction of tenants who violate the terms of the lease or any addendums.I J I City of Brooklyn Center 6301 Shlngle Creek Parkway Brooklyn Center, MN 55430-2199 Phone: 763-569-3300 TN 711 www.cityoffirooklyncentenorg Fox: 763-569-3360 1,-,,,,--,-.„_-,,,-.1 ,--,:7-77-7.777,-, • , -. , • .. .-7-7=-__.,-,----,;473=rm%.).7-irrraw,,,N1.1 Rental License Mitigation Plan—Type W Rental License Handwritten plans will not be accepted. Please type or use fl/fable fort,: on City website. :..PropertYAdditSS'-db :;:jiiily,,Lane:‘, -Okie-r:Na*:'.6d§i.',".; ' ' .1.49.:91../$9:baVid,...efi66is....., . , . .. .. ....._....., ,. row h'6-.Audi§ : ..isi..,Itydbdciale Ale S SI. Lths PhrNi'r.1.551:16, .4g.iitiA.ddi,ii:-;::, !:425.7 W9Otichil8 rAC/e.S:Si.,t.,1(41:1, 'Farll MN 5 -,,1)61,::::sk. .- ' - -.,-',1 ■-.41---.'_:•4';.-,-..,',.- 0:01i41- Phon e '6l2 -8673393 '4i6iii,n 00.6 '6i:-266 c-in' ' ..' ,OwNe - Britail"'-'"''',,-.''''',4 Y.Ty-,..,, :._.,:Sd,diii.dmatbe.wsn_qetsv,rjoirrlap:porR Agent • ii .i iiiiiiii0 -h'qe&t§: - ili'aiiii '611,,, ediri,■A.9 ay. .,. .,.. .,.,„ —....„..:, , ...kOtAl';hMe5:111111WAV„':,.....: ...kl'IC■4....Wi:iiii r:LiCn .qh:,4i.ii.,4':.ttO;;.:64;:::!:...-;;.i'VW-'-'i-.-5. -....-. • Loiitiiiks POnd.ing:Typo',IyUtcps'O.B.i;p,...9A:, ' It:., T Troth eth4ehidi&fwsi.,- di;1616,:p.:,,,,I, ,-..=:,..;•-:.,......::::1,J . Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Page 1 Type IV Mitigation Plan Rev 11-16-11 1-71 4. Attend City approved eight hour Crime Free Rousing course. Date Course Completed: or Date Course Scheduled: 2/29/13 Phase II Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department., Date Scheduled: 1 /22113 Improvements to be completed by: 30 days PO3„..046 Phase III I / Ii will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 3114 8c 5/9 Do these two meeting dates occur before the *Pending Type IV License expiration date? iff (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon Yes 0 No renewal. ( I ( I will have no repeat code violations documented within the past year.previously For properties with four or more units: I II I includeswill conduct resident training annually that crime prevention techniques.I 1 I will hold regular resident meetings. . .sSectioni) ...Long:Term;Capitalimprovenients Man Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC-1993 2015 Water Heater-1998 2016 Kitchen Appliances-2013 2023 Laundry Appliances-2013 2023 Exterior -Paint/Siding, fascia, trim 2008 2018 -Windows 2008 2018 -Roof 2000 2030 -Fence 2007 2030 -Shed 2007 2030 -Garage 1980 2030 -Driveway 2000 2014-Sidewalks 2008 2023 Smoke Alarms & Carbon Monoxide Alarms 2013 2018 Other(s) • -. .. .. - • - •.SeetiOn..E.H Stein to Improve Management and'Co_ntiitions of .Property Implementing the following best practices may assist in the management of your property. B 'checking the boxes below, you agree to: I. Check in with tenants every 30 days. I 1 I 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 II I II II I 8.I ant and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. 9.Other(s): Date 7/13 Date Owner or Agent Name and Title (Please Print) Owner 11.-Agent Signature Additional Owner or Agent Name and Title (if applicable) (Please Print) Additional Owner or Agent Signature (if applicable) Page 3 Type IV Mitigation Plan Rev 1146-11 3 Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 11=11 6 Install security system. 7. Provide maintenance service plan for appliances. Name or service co.: Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10" of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all infonnation provided above is true and accurate. I understand that If! do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. David Sheets - Owner For City 1 &Flip:Won Plan Aporoyod olice Department / Title nmunity Standards Department / Title Date t Ate City Council Agenda Item No. 10c COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk‘ehnig. kiAmi104 SUBJECT: Type IV 6-Month Provisional Rental License for 5000 Howe Lane Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5000 Howe Lane. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type II rental license. This property qualifies for a Type IV provisional rental license based on 12 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 10-18-2012 The Owners, Kristen and Mark Blincoe, applied for renewal of the rental dwelling license for 5000 Howe Lane, a single family dwelling. 11-16-2012 An initial rental inspection was conducted. 12 property code violations were cited, see attached rental criteria. 12-20-2012 A second rental inspection was conducted and passed. 12-20-2012 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 01-07-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 01-18-2013 01-22-2013 01-31-2013 02-08-2013 02-25-2013 license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A Mitigation Plan was submitted. The previous rental license expired. The Mitigation Plan was finalized. A letter was sent to the owner notifying that the hearing before the Council will be held February 25, 2013. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II —2 Year , 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defmed in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0 25 but not more than 1 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public tilt st COUNCIL ITEM MEMORANDUM 5 or more unitsGreater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: -We will ensure a safe and secure community -We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 -210 Phone: 763-569-3300 77Y 711 Fax: 763-569-3360 www.cityofbrooklyncenter.org Rental License Mitigation Plan—Type IV Rental License Handwritten plans will not be accepted. Please type or rise finable form on Cit,v website. $ectinii:.. ÷..rfopeity.IdOniatioli'. Property Address'. 500,, Howenowe Ln Owner Name: Mark and Kristen Blincoe Local Agent: TradewInd Properties (Brandon Martin) Owner Address: 1143 Conestoga St, Corona, CA 92881 Agent Address:. 11252 86th Ave, N, Maple Grove, MN 55369 Owner Phone: 763-232-0131 (Kristen mobile)Agent Phone:763_657_1957 Owner Email: ,.kris-ten.blincoe©gmail.com Agent Email. brandon@tradewindOroperties.net Rental License: I 1 Ne I 1 Renewal: Curret *Pending (Six mord& t License Expiration 1)ate:1131 /13 Type IV License Exp. Date: 7 /31 /13 froze current license expiration) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Sig4i0_6,.'43,4, 64iiikeif- 0.*06-nts.: . Submit the following documents with the Mitigation Plan for approval: I i i l. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.,I 1 1 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 1[. I 3. Submit written report by le of each month (after license approval). :geetion .;c—tfinietibe'lEtiiiiiik-,PiOgi'aiii:Re(iiiiiétientS:. • . I[akar 1.Use written lease including Crime Free Housing Lease Addendum. 2.Conduct criminal background check for all prospective tenants. Provide documentation to City if requested.I 1 13 Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Bev 11-16-11 1771 4, Attend City approved eight hour Crime Free Housing Date Course Completed; 1I18112 course. or Date Course Scheduled: Phase II = Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department.3//q fr'S AI--/5 4r , Date Scheduled: • • - .6' - - .. — Improvements to be completed by: Phase III (two). & 5/9/13 I. A/ I I will attend a minimum of 50% of the ARM meetings I will attend the ARM meetings scheduled for: 3114113 Do these two meeting dates occur before the *Pending (*See Section 4) If no, you will only be able to qualify Type IV License expiration for a Type IV Rental within the Past year. crime prevention techniques. .., - . date? 0 Yes III No License upon renewal. [ 1 I I will have no repeat code violations previously documented For properties with four or more units: 1 training that includeswill conduct resident annually I will hold regular resident meetings. S'6.6.16TAD .7 Long T.efin'ICiiiitilliiiiii*iirlihts:Plan Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC-furnace 2010, AC 2005 AC 2020, Furnace 2028 —. Water Heater-2009 2022 Kitchen Appliances- wge.dist,vosher, stovetop, oven 5,2009, 0W 2c06, stove 20e0, even evil,5,2023, ttg 2020. stove 2016, e,,02014 Laundry Appliances-washer/dryer 2005 2017 Exterior -Paint/Siding, fascia, trim paint 2000, 2010 2015 -Windows 2oao (partial)2020 (balance) -Roof 2005 2030 -Fence none -Shed none -Garage urik 2030 -Driveway 2005 2020 -Sidewalks OW(2018 Smoke Alarms & Carbon Monoxide Alarms smoke 2010, Co 2012 2022 Other(s)water softener 2009 2019 Sèr'etinii, E:-StOia.16.11iiiii.ieve I.VIniindiff0iii:ali'dtiiiiditioM:b0r600 Implementing the following best practices may assist in the lipileking the boxes below, you agree to: I. Check in with tenants every 30 days. management of your property. month.II I 2. Drive by property to check for violations twice a Page 2 Type IV Mitigation Plan Rev 11-16-11 3 Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 6.Install security system. 7.Provide maintenance service plan for appliances. Name of service co.: 8. I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City.ra 9. Other(s): I I 11 II In process of changing property managers to Tradewinds. Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 th of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan Comply with all applicable ordinances within the license period or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Mark Blincoe (owner) Owner or Agent Name and Title (Please Print) 01/2 /// Owner or Agent Signature Date Kristen Blincoe (owner) Additional Owner or Agent Name and Title (if applicable) (Please Print) Icfr;4-e, D la1 e 011:5 Agent Signature (( applicable) For City Use—Mitigation Plan Approved By: dice Department / Title CP'C\ 6feg-/)L3 uildin Community Standards Department / Title lfate z/13 Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. 10d COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5600 Lilac Dr Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5600 Lilac Dr. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type II rental license. This property qualifies for a Type IV provisional rental license based on 11 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 11-01-2012 The Owner, Sue Xiong, applied for renewal of the rental dwelling license for 5600 Lilac Dr, a single family dwelling. 11-30-2012 An initial rental inspection was conducted. 11 property code violations were cited, see attached rental criteria. 12-26-2012 A second rental inspection was conducted and passed. 12-26-2012 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 01-07-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 01-18-2013 01-22-2013 01-31-2013 02-04-2013 02-15-2013 license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A Mitigation Plan was submitted. The previous rental license expired. The Mitigation Plan was finalized. A letter was sent to the owner notifying that the hearing before the Council will be held February 25, 2013. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are perfoimance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater, than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5 or more unitsGreater than 0.35 but not more than 0 50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust „Section B—ReggirellI:locumeRts Submit the following documents with the Mitigation Plan for approval: I I I Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. II 2 Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by IO of each month (after license approval). 45s*tion r etiket*t el I. Use written lease including Crime Free Housing Lease Addendum.I 1 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 3 Pursue the eviction of tenants who violate the terms of the lease or any addendums. I City of Brooklyn Center Phone: 763 -569-3300 TTY 711 6301 Shingle Creek Parkway Fox: 763-569-3360 Brooklyn Center, MN 55430-2199 www.cityofbrooklyncenter.org •AINIC::::: .___=__ Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or usefillable form on City website. Section A-- Property Information Property Address: 5600 Lilac Drive north, Brooklyn Center, MN 55430 Owner Name Sue Property LLC Local Agent: Owner Address: 1049 Payne Ave, St. Paul, MN 55130 Agent Address: Owner Phone: 651-343-4454 Agent Phone: Owner Email:exiong33©grnail.corn Agent Email: Rental License: New I I Renewal: Current *Pending • (Six months License Expiration Date: 1 /3 1/13 Type IV License Exp. Date: 7/31113 front current license expiration) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Page 1 Type IV Mitigation Plan Rev 11-16-11 Jen 10 2013 10:44AM 65 17037859 P,3 7,--1 4. Attend City spproved eight hour Crime Free Housing course. Date Coursa Completed: 02024011 or . Date Course Scheduled: Phase IILj Complete Security Assessment end implement all security improvements recommended by the Brooklyn Ce ler olice Department, ..--- Date Scheduled: I (t Improvements to be completed by: ifi lt 1/1 Phase TfI .I ./ II will attend a minimum of 50% of the ARM meetings (two).r"I will attend the ARM meetings scheduled for; 14'3014,2013 & May 0, 2013 1r, Do these two in toting dates occur before the *Pending Type IV License expiration date? es LJ No (*See Section 4i If no, you will only be able to qualify for a Type IV Itental License upon renewal. Fri I will have no repeat code violations previously documented within the past year. For properties with four or more units: =1 1 will conduct resident training annually that includes crime prevention techniques.I II will hold reguar resident meetings. ..2 ,> - e illea•;.: if- ' ...' 1.f.iN 7 4 ". 11 I P.:i n-=.'ff I: t. ll:st.tt II I r ' 'Hi:;:!Ir: :: ' ; ' :',.-Tgiillt., Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered aceordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will muire earlier corrections. Date Last Replaced Estimated Replacement Date P0.1110,00/41ke-2006 2028 Water Heater-WU Me Kitchen Appliances-10-2010 10-2020 Laundry Appliances-10-2010 10-2020 Exterior -Paint/Siding, fascia, trim 10•2010 10-2016 10-20t0 10-2016 -Windows 10-2010 2026 -Roof 2005 eon -Fence 10-2018 -Shed 104010 2043 -Garage 2018 -Driveway gess-Sidewalks 0025 Smoke Alarms & Carbcn Monoxide Alarms 10-2010 2018 Other s ,,I , wilia-lill, i . Alemi:Pirstai ,-P .:i'l-i i. ' ' 1. i 1' ' i ! - elf :IA.', Al', !::!-'...• . .13 t' li 18 - r. WS .' t,.., Implementing the following best practices may assist in the management of your property. the boxes helow, you agree to:11321Liecking 1, Check in will tenants every 30 days. II 1 1 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11. p4 4Jan 18 2013 1044AM 6517837658 r7-13 Evict tenant in violation of the lease and all addendums, 4.Provide law risnow service. 5.Provide garbage service. -e/v/,=DolQ /2.-2-16. Dat For City Use--NtitigatioD Plan Approved By:LLA e. Orj Police Department / Title But ding : .mrnuni -t Standards Department / Title aNOININIMION• 6 Install security system.Horne Swim Ilvough Excel Enemy 7. Provide malateriance service plan for appliances. Name of service co.: S. I am and wil remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. Other(s): 9. II511 JI 11I I I I I Please read thoroughiy: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and al: applicable city codes. No later than the lOth of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with The Mitig-ttion Plan. I verify that all information provided above is true and accurate, I understand that if I do not comply with an approved Mitigation P an, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result Sue K Xiong President Owner or Agent Name-ld Tide (Please Print) Owner or gent Signatar Additional owner or Agent Name and Title (if applicable) (Please Print) 01-18-2013 Date Additional Owner or Agent Signature (ljapplicable) Date Page 3 Type IV Mitigation Plan Rev 11-1641 City Council Agenda Item No. 10e COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 7007 Newton Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 7007 Newton Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type II rental license. This property qualifies for a Type IV provisional rental license based on 12 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 09-26-2012 The Owner, Ting Sui Zheng, applied for renewal of the rental dwelling license for 7007 Newton Ave N, a single family dwelling. 10-22-2012 A rental inspection was scheduled but no one was on site for the inspection. 12-06-2012 An initial rental inspection was conducted. 12 property code violations were cited, see attached rental criteria. 12-31-2012 The previous rental license expired. 01-02-2013 A second rental inspection was conducted and passed with weather deferral. 01-02-2013 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 01-07-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-18-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-28-2013 A Mitigation Plan was submitted. 02-12-2013 The Mitigation Plan was finalized. 02-15-2013 A letter was sent to the owner notifying that the hearing before the Council will be held February 25, 2013. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II —2 Year1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3 units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) 0-1No Category Impact 1-2 3-4 units 5 or more units 0-0.35 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0 50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust I City of Brooklyn Center , 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 JAN 2 8 2013 EB 1 1 2013 Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fillable form on CiOwebsite. Phone: 763-569-3300 TTY 711 Fax: 763-569-3360 www,cityofbrooklyncenterorg Section A— Property Information Property Address: 7007 newton ave n brooklyn center mn 55429 Owner Name: • •ting sin zheng Local Agent: Owner Address: 210 van buren ave n hopkins mn 55343 Agent Address: Owner Phone: 9178153026 Agent Phone: Owner Email: gec442@grnail.corn Agent Email: Rental License: —1 New IN Renewal: Current *Pending (Six months License Expiration Date: 06/01/2013 1 g 3 t Type IV License Exp. Date: 06/01/2013 oe, 30 from current license expira(ion) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will betaken toensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. ,Section 13— Required Documents Submit the following documents with the Mitigation Plan for approval: ii Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. 2.Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3.Submit written report by I 0 th of each month (after license approval). 1 1 J. Section C— Crime Free Housing Program Requirements el 1.Use written lease including Crime Free Housing Lease Addendum. 2.Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 1 3 Pursue the eviction of tenants who violate the terms of the lease or any addendums. 1I1 I 1 1 Page 1 Type IV Mitigation Plan Rev 11-16-11 13 41, I i I 4. Attend City approved eight how' Crime Free Housing course. or Date Course Scheduled:Date Course Completed: may 12 2011 Phase II improvements recommended by the to be completed by: 11/11 'Yr16 1 ,/ I Complete Security Assessment and implement all security Brooklyn Center Police Department. Date Scheduled: 02/04/2013 Improvements Phase III (two). 14 8,1 may09 1 ,/ I I will attend a minimum of 50% of the ARM meetings I will attend the ARM meetings scheduled for: ina ,ch Do these two meeting dates occur before the *Pending (*See Section A) If no, you will only be able to qualify Type IV License expiration date? Yes I No for a Type IV Rental License upon renewal. within the past year. crime prevention techniques. 1 1 1 I will have no repeat code violations documentedpreviously For properties with four or more units: I will conduct resident training annually that includes1 11 will hold regular resident meetings. Section D 7 Long Term Capital Improvements Plan Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC-2009 2019 Water Heater-2009 2016 Kitchen Appliances-2008 2016 Laundry Appliances-2012 2018 Exterior -Paint/Siding, fascia trim 2008 1016 2008 2018 -Windows 2008 2018 -Roof 2008 2016 -Fence 2008 2018 -Shed 2008 2018 -Garage 2001 2013 -Driveway 2008 2017 -Sidewalks 2008 2017 Smoke Alarms & Carbon Monoxide Alarms 2012 2017 Other(s) Section E— Steps to Improve Management And Conditions of Property . Implementing the following best practices may assist in the 13y checking the boxes below, you agree to: management of your property. month. 11 I 1 I, Cheek in with tenants every 30 days.I t i I 2. Drive by property to check for violations twice a Page 2 Type IV Mitigation Plan Rev 11-16-11 Police epartment / TitleDa ee?/./cV/L3 z/,. /a uildi Community Standards Department / Title Date 3.Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 6.Install security system. 7. Provide maintenance service plan for appliances. Name of service co.: Jj 8. I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City.Ii ' 9. Other(s): Please read thoroughly: lithe Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 1h of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. ting sui zheng Owner or Agent Name and Title (Please Print) Owner or Agent Signature 01/24/2013 Date Additional Owner or Agent Name and Title (If applicable) (Please Print) Additional Owner or Agent Signature 1f applicable,.) Date Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. 10f COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 6012 York Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6012 York Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type III rental license. This property qualifies for a Type IV provisional rental license based on 18 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 08-03-2012 The Owners, Korpo Ngaima and Presley Hanson, applied for renewal of the rental dwelling license for 6012 York Ave N, a single family dwelling. 08-31-2012 An initial rental inspection was conducted. 18 property code violations were cited, see attached rental criteria. 10-01-2012 A follow up rental inspection was conducted and failed. 10-29-2012 A follow up rental inspection was conducted and passed. A $100 reinspection fee was assessed to the property. 10-3 1-20 12 The previous rental license expired. 11-06-2012 The $100 reinspection fee was paid. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A Mitigation Plan was submitted. The Mitigation Plan was finalized. A letter was sent to the owner notifying that the hearing before the Council will be held February 25, 2013. 11-06-2012 11-14-2012 11-29-2012 12-06-2012 02-05-2013 02-15-2013 If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council Mission: Ensuring an attractive, clean, safe, inclusive contnumity that enhances the quality of life foral/people and preserves the public trust COUNCIL ITEM MEMORANDUM disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) License Category No Category Impact 1-2 3-4 units 0-1 COUNCIL ITEM MEMORANDUM concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime, Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not morQ than 1 5 or more units ,Greater than 0.35 but not more than 0 50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust I City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 Phone: 763-569-3300 TTY 711 Fax: 763-569-3360 www.cityofbrooklyncenter.oto Rental License Mitigation Pinn—Type IV Rental License Handwritten plans will not be accepted. Please type or itse final* Prat on City website. .'$:00kiitt. 1iih).00.10,0)AktYpi.i.,. " Prnperty Address :6012 York AVE N Brooklyn Center, MN 55429 Owner Name: iPresley & Korpo Hanson Local Agent: Owner Address: 10281 41st PI, NE St. Michael MN 65376, . . . Agent Address: Owner Phone: 736-497-0808 Agent Phone:. Owner Email:presleyhanson@aol.corn Agent Email: Rental License: 1 I New Renewal: Curret *Pendi (Six months t License Ixpirtition Date: t I j 13- ig Type IV License Exp. Date: OJ I I /lir- font CWIT0111 license expiration) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualities for a Type IV Rental License. Before your license application can be considered by the City Council, Mitigation Plan most be completed 441 reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order IP meet All the city ordinance and Mitigation Plan requirements within this *pending license period and ovoid legal actions. SOitai *VIM kiViMO .: i .: Submit the following documents with the Mitigation Plan for approval: 1 i 1 I Crime Pico Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.II1 I II 2 Copy of Lease including Minnesota Crime Free Housing Lease Addendum 11 1 1 3. Submit written report by i 0 of each month (after license approval). Skit,ii,VIIIC41'.01:itieTaaait6illkViiiiiiiitil '64(iiialirkiiiii Pimp II i 1 1, Use written lease including Crime Fred !lousing Lease Addendum.I 1 I 2. Conduct criminal background check for all prospective tenants, Provide documentation to City if requested. [Li 3 Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 I i I A. Attend City approved eight hour Crime Free Housing course. or Date Course Scheduled:0 31111)2013Date Course Completed: Phase It improvements recommended by the P to be completed by: ' . 2013 L ,/ j Complete Security Assessment and implement all security Brooklyn Center Police Department. Date Scheduled: i 'a. Improvements Phase H (two), & 311412013 1 ,/ 1 I will attend a minimum of 50% of' the ARM meetings I will attend the ARM meetings scheduled for: 111012013 Do these two meeting dates occur before the I'Pending (Se Section A) If you will only be able to qualify 'type IV License expiration for a Type IV Rental within the past year. crime prevention techniques. date? 11 Yes No License upon renewal. . sf ii will have no repeat violations documentedcode previously For properties with four or more units: 1 1• training1 includeswill conduct resident annually that 1 11 will hold regular resident meetings. :S..- it10-111"-0. ',•::14'13.ii.ae_fili:VOliiali.i.iiiiiiVeliiitik011iV..-;:::: . , ,,_ :.;s: Based on condition and age, estimated replacement dates are provided for common capital items. Funding should he considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC- 0 1999 2024' Water floater-1 999 2024 Kitchen Appliances-6/26112 2023 Laundry Appliances-2008 2010 Exterior -Paint/Siding, fascia, trim 2012 2017 -Windows 199D 2020 -Roof 1999 2019 -Fence -Shed -Garage -Driveway -Sidewalks Smoke Alarms & Carbon Monoxide Alarms 2012 2013 Other(s) :5-..e'dif6&:-E-. f4i3i6Iiiiiii!Owiiiagofiat and:Ctifiditillilis tUrrdi$0ty Implementing the following best practices may assist in the 1 ry_yrticking the boxes below, you agree to: I. Check in with tenants every 30 days, umage.ment of your prop ty, month,11 i 1 2, Drive by property to check for violations twice a Page 2 Type IV Mitigation Plan Rev 11-16-11 1 financial claims due to the City. 9. Other(s): Date /9_ ign/urc.- (4-tY7Owner or Agent /) /‘ /4_ Date Korpo Hanson (wife) Additional Owner or Agent Name and Title of applicidde) (Please Nita) Additional Owner or Agent Signature (if applicable) Page 3 Type IV Mitigation Plan Rev 114641 I Evict tenants in violation of the lease and all addendum. I 4, Provide lawn/Snow service.I 5. Provide garbage service.I EDj 6. Install security system. 7. Provide maintenance service plan for appliances. Name of service co.: Oil II I I. 8. I am and Will remain entreat on payment of utility fees, taxes, assessmeots, tines, pcnalties and other Center point energy home plus Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the lO n of each calendar month, the licensee must submit to the Building and Community Standards Deportment a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is tree and accurate. I understand Mat if I do not comply with an approved Mitigation 'Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result, Presley Hanson Owner or Agent Name and Title (Please Pik) For City Use- IC !Aloft Plan Approved liy: e Police Department / Title 13uild,i ommunity Standards Department / Title te City Council Agenda Item No. lOg COUNCIL ITEM MEMORANDUM DATE: February 25, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5715 Emerson Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 5715 Emerson Ave. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The property qualifies for a Type IV Rental License based on the number of property code violations (11) and validated police nuisance incidents (one) in the past twelve months. The property was previously licensed as a Type IV Rental License. The property owner failed to meet the condition(s) of the Type IV Rental License, specifically failed to attend Owners/Managers Association Meetings, turn in monthly updates and complete security improvements. The property owner received a Type IV Rental License on July 9, 2012 on condition of adherence to the Mitigation Plan and City Ordinances. The owner has failed to comply with the Mitigation Plan and applicable ordinances. According to City ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. On January 9, 2013 staff met with the owner and the property manager to discuss their actions towards making improvements on the property and on the mitigation plans. A comprehensive plan was presented by the owner regarding long-term property management and compliance with license requirements. Therefore, staff is recommending approval of the continued Type IV Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License in lieu of denial, revocation or suspension at this time and will be closely monitoring the progress of the property. The following is a brief history of the license process actions. license approval activities: The owner, My Troung, applied for renewal of the rental dwelling license for 5715 Emerson Ave N, a single family dwelling An initial rental inspection was conducted. Eleven property code violations were cited, see attached rental criteria. A second rental license inspection was conducted and passed. City records indicate one validated police incident/nuisance calls occurred in the past twelve months. (08-29-2012 auto theft) The previous Type IV license expired. A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A $125 Administrative Fine was issued for not submitting a Mitigation Plan. A Mitigation Plan was submitted. The Mitigation Plan was finalized. A letter was sent to the owner notifying that the hearing before the Council will be held February 25, 2013. Current rental 09-14-2012 10-08-2012 11-08-2012 11-08-2012 11-30-2012 12-19-2012 01-03-2013 01-18-2013 01-30-2013 02-05-2013 02-15-2013 Prior Type IV Rental License approval activities: 04-18-2012 The owner, My Truong, applied for renewal of the rental dwelling license for 5715 Emerson Avenue N, a single-family residential property. 05-18-2012 An initial rental inspection was conducted. Zero property code violations were cited, see attached rental criteria. 05-18-2012 City records indicate one validated police incident/nuisance calls occurred in the past twelve months. (Disturbance on 11-12-11.) 05-3 1-20 12 The rental license expired. 06-06-2012 A $125 Administrative Citation was issued for failure to meet the plan requirements for the previous Type IV Provisional Rental License. 07-01-2012 An updated mitigation plan was submitted. 07-09-2012 A Type IV Rental License and Mitigation Plan was approved by City Council. Continued Type IV rental license approval activities: Mission: Ensuring an attractive, clean, safe, inclusive conununi01 that enhances the quality of life for all people and preserves the public trust 09-22-2011 10-19-2011 10-31-2011 11-30-2011 11-30-2011 12-05-2011 12-06-2011 12-09-2011 01-18-2012 01-19-2012 01-19-2012 01-19-2012 02-13-2012 03-06-2012 04-14-2012 06-06-2012 Prior Type IV 03-30-10 04-26-10 05-26-10 06-25-10 10-14-10 11-12-10 02-02-11 02-10-11 02-22-11 02-24-11 02-25-11 03-01-11 COUNCIL ITEM MEMORANDUM My Truong applied for a renewal of the rental dwelling license for 5715 Emerson Avenue N, a single-family residential property. An initial rental inspection was scheduled and no one was on site to meet the inspector. An initial rental inspection was conducted, noting eleven property code violations. (Please see attached rental criteria.) The reinspection was rescheduled. The rental license expired. The re-inspection was rescheduled. The property was posted as an unlicensed rental property. An Administrative Citation for $125 was issued for failure to meet the plan requirements. A phone call was made to the owner regarding the unpaid reinspection fee. The reinspection fee was paid. The reinspection was conducted and passed with one weather deferral item. City records indicate one validated police incident/nuisance calls occurred in the past twelve months. (Disturbance on 11-12-11.) A Type IV (Six Month Provisional License) was approved by City Council. A final requirements letter was sent to the owner notifying of the items remaining to meet plan requirements. (I.e. Phase II CFHP follow up was not completed.) Monthly Mitigation Plan update was received. A $125 Administrative Fine was issued for failure to meet the plan requirements. rental license approval activities: My Truong applied for initial rental dwelling license for 5715 Emerson Ave N, a single-family residential property. An initial rental inspection was conducted and 16 property code violations were cited. (Please see attached rental criteria) A second rental inspection noted violations were not corrected. A third rental inspection noted violations were not corrected. A fourth rental inspection noted one violation remained uncorrected. Staff left a message for owner regarding correction orders and re-inspection fees. Another phone call was made and the owner was re-informed of the $200 re- inspection fee due. A phone call was received from the property manager to discuss the re-inspection fee. Staff spoke to owner about the re-inspection fee. Staff spoke to owner about the re-inspection fee. The reinspection fee was paid. Letter were sent to owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license (submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc.) Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of We for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 04-14-11 A Mitigation Plan finalized. 05-09-11 The rental license and mitigation plan were approved by City Council. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0 75 but not more than 1 5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than .3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 3-4 units 5 or more units 0-1 0-0.25 0-0.35 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust COUNCIL ITEM MEMORANDUM Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 unitS Greater than 0.25 but not more than -1 - 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more unitsGreater than 0.50 Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Copy of Mitigation Plan Approved as Part of the July 9, 2012 Type IV Rental License Approval - Resolution Approving a Type IV Rental License for 5715 Emerson Ave N. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust City of Brooklyn Cpnter 6301 Shingle Creek Parkway Brooklyn Center, MN 5430-2199 .I Phone: 763-569-3300 TTY 721 Fox: 763-569-3360 www.cityofbrooklyncentenorg Rental License Handwritten plans will )(of 1 't ' irif" 'IR, t .'"E'IM-1.-" FtFrt 3tf 1,44... .11, . , 1315- , 8 .54" • . --z-*.;:::::: , -iii6rID :ACO-prIlle,i.'qi.H- n om Mitigation Plan--Type IV Rental License 144,be accepted. Please toe or use fillable fortn on City website. ' .6.'r---4-=-;.•%(15.15f,NR:RNO-"1, ..1..--' no, .*., ' i-.,-.., 1,-,% ', , atrav ,msr..mtr:41-ozatiu0farigaram;arta 2‘,... — ,...,,..-on Ave N ; • , ' aiiiMelit i'r 7II- 1- .Da- , .... _..I o r .,'citii..6SS: BiaisdepDo Ayé s;t442 )_' gc II t ''ddr68.':‘:i'nn viwpoll Nit,r,55,44 Sarrie KB P,II:011§'!k '4 " .:„ AgetIVPh011e' ' ::7 2,P.,; „r, , le iforf rn4j .-imiliz5,-,...?;:( ti....,,-,i! -1: ,r."-'7? .1 — a9.19M. 9. . ......... ' i11.01 i)9t* 1 r c1 • .,,, i 01F „,,..aPCir:kfr. :4,--g-oit, themg • .•,3- _ V NV ,._ -._,::!,::,1 ,. ,• ,-w.,.kz,•.•-,,-,*r -4, ' , ,, 43 mew ,i4liaa iz_aLoOPP ''M, ;c:-•2'4.- - - : ' • ir . '•-70-wn exs_p_ to • :Men ii AtilaZits-0: . , ra on ',To- Based on property conditions and/or qualifies for a Type IV Rental License. a Mitigation Plan must be completed submitted immediately to ensure t should indicate the steps being taken ensure ongoing compliance with City validated police nuisance incidents, the above referenced property Before your license application can be considered by the City Council, and reviewed by City staff. A fully completed Mitigation Plan must be mely completion of the license application process. The Mitigation Plan to correct identified violations and the measures that will be taken to Ordinances and applicable Codes. The Mitigation Plan provides an and identify possible solutions to improve the overall conditions and must TAKE ACTION NOW in order to meet all the city ordinance requirements within this *pending license period and avoid legal actions. .. .. ith the Mitigation Plan for approval: Training Certificate (if completed, if not completed, please include C. Minnesota Crime Free Housing Lease Addendum 10'h of each month (after license approval).1 1,12.1 ' --,- - -4 ir-snrim-msev-K:,_ • 5. i• Crime Free Housing Lease Addendum. i check for all prospective tenants. Provide documentation to City if i rants who violate the terms of the lease or any addendums. opportunity to review property concerns management of the property. NOTICE: Time is Running Out--You and Mitigation Plab P , vittVA.01,Y ik,..r . ubmit the following documents I 1 I Crime Free Housing PrIagram scheduled date in Sectr II 1 2 Copy of Lease including I 1 3 Submit written report liy MAWR MS ' &OM I 1 1 I. Use written lease including 1 ,./ 2. Conduct criminal backgroundie requested. I / 3 Pursue the eviction of Type IV Mitigation Plan Rev 11-16-11Page 1 / 4. Attend City approved ei lit hour Crime Free Housing course. Date Course Completed or Date Course Scheduled: 02120113 Phase IIIi I Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police D partment. ..., . Date Scheduled: Tite= `-. 1. 11).- II Improvements to be completed by: 1 0 , 114,--- -hiase III I II will attend a minimum Of p°/0 of the ARM meetings (two). I will attend the ARM meet ngs scheduled for: March 14th 2913 & May 0th 2013 Do these two meeting dates (*See Section A) If no, you occur before the *Pending Type III License expiration date? II Yes 0 No will only be able to qualify for a Type IV Rental License upon renewal. 1 1 I will have no repeat code v olations previously documented within the past year. tits: , ng annually that includes crime prevention techniques. meetings, 'Or properties with four or more u I will conduct resident train 1 I will hold regular resident ased on condition and age, estimated should be considered accordingly. tieplacement date will require earliel. ' ' TEPTIM 'f'7 i ■ ' a l 7 ''''' 4' replacement dates are provided for common capital items. Funding However, items broken, wom or otherwise in violation prior to the estimated corrections. Date Last Replaced Estimated Replacement Date umace/AC-Within last 8 years 06101/2020 ,,Vater Heater-Within last 5 years 06/01/2020 Kitchen Appliances-Within last 5 years 06101/2015 :.,aundry Appliances-Within last 5 years 06/01/2018 3xterior -Paint/Siding, fascia, trim Replaced where needed in 2012 06/01/2020 -Windows Within 10 years 06/01/2018 -Roof Garage New/House within 8 years Garage 05/01/2017 -Fence NIA -Shed Nth -Garage Unknown - New Roof 2012 06/0112030 -Driveway Glass 5 Unknown Black Top 20/17 -Sidewalks N/A Smoke Alarms & Carbon Monoxide Alarms Replaced 01/01/13 Replacing when needed Dther(s)ws-yv,,,, , $$$,A$ - TO ft&ALIBI, ,:t...i4„- LW 1 0 . $ $ l'AIL - Implementin g the following best practices may assist in the By checking the boxes below, you agree to: .. _OD . : iiinic . :::',.. - management of your property. 1 I I Check in with tenants evety 30 days.I, / I 2, Drive by property to check for violations twice a month. Type IV Mitigation Plan Rev 11-1641Page 2 I i evict tenants in violation of the lease and all addendums. 4. Provide lawn/snow service. 5. Provide garbage service, —1 6. Install security system, 7. Provide maintenance service plan for appliances. Name of service co.: I B. I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. 9. Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable City codes, No later than the 10th of each calendar month, the licensee must submit to the 13uilding and CommUnity Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, complylwith all applicable ordinances within the license period, or operate beyond the license expiration date; enforc .pment actions such as citations, formal complaint or license review may result. Eric Da Property Manager Owner Or Agent Name and Title (Please Print) 01/30/13 Owner or Agent Signature Date Additional Owner or Agent Name and Title (if applicable) (Please Print) Additional Owner or Agent Signature (if applicable) Date For City Use fitii I n Plan Appro■,ed By: P lice Department / Title Buildi Cominunity Standard Department /Title Page 3 Type IV Mitigation Plan Rev 11 -16 -11 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 5715 Emerson Avenue N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 5715 Emerson Avenue N, was issued a Type IV Rental License on July 9, 2012; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for an owner of a Type IV rental property to complete Phase II of the Crime Free Housing Program, including attendance at a minimum of 50 percent of Owners/Managers Association Meetings, complete Crime Prevention Through Environmental Design Requirements and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property had eleven property code violations noted during the initial rental license inspection; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 5715 Emerson Avenue N, Brooklyn Center, MN. February 25, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted.