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HomeMy WebLinkAbout2013 05-28 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION May 28, 2013 (TUESDAY) 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center May 28, 2013 (TUESDAY) AGENDA 1.Informal Open Forum with City Council — 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation — 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.May 6, 2013 — Joint Work Session with Financial Commission 2.May 13,2013 — Study Session 3.May 13,2013 — Regular Session 4.May 13,2013 — Work Session b.Licenses c.Resolution Authorizing Final Payment, Project Nos. 2007-01, 02, 03, and 04, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage, and Utility Improvements d. Resolution Providing a Twelve Month Extension to the Time Period for the Recording of the Shingle Creek Crossing 2 nd Addition Final Plat e. Resolution Providing a Six Month Extension to the Time Period for the Recording of the Shingle Creek Crossing 3'd Addition Final Plat CITY COUNCIL AGENDA -2- May 28, 2013 7.Presentations/Proclamations/Recognitions/Donations a. Resolution Expressing Recognition and Appreciation of Della Young for Her Dedicated Public Service on the Shingle Creek and West Mississippi Watershed Management Commissions Requested Council Action: —Motion to adopt resolution. 8.Public Hearings —None. 9.Planning Commission Items —None. 10.Council Consideration Items a.Resolution Adopting the Brooklyn Boulevard Corridor Study Plan as a Planning and Development Guide for Brooklyn Boulevard from 1-94 to 49 th Avenue North Requested Council Action: —Motion to adopt resolution. b.Consideration of Type IV 6-Month Provisional Rental License for 5619 Knox Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. 11.Council Report 12.Adjournment City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION MAY 6, 2013 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and the session was called to order by Mayor Tim Willson at 6:30 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present: City Manager Curt Boganey, Finance Director Dan Jordet, Assistant City Manager/Director Building and Community Standards (BCS) Vickie Schleuning, and Deputy City Clerk Maria Rosenbaum. Others present were Financial Commissioners Teneshia Krangess, Steve Landis, Rex Newman, Dan Schueller, and Dean Van Der Werf. Financial Commissioner Patricia Glenn arrived at 6:38 p.m. Councilmember Ryan moved and Councilmember Myskowski seconded to approve this evening's agenda. Motion passed unanimously. AUDITOR REPORT AND MANAGEMENT LETTER James Eichten, CPA, partner with Malloy, Montague, Karnowski, Radosovich, & Company (MMKR), the City's Auditing Firm, was introduced to review the City's Management Report and Special Purpose Audit Reports. Mr. Eichten outlined the auditor's role with Opinion on Financial Statements; Testing of Internal Controls and Compliance; State Laws and Regulations; and Single Audit of Federal Awards. He also outlined the Audit Opinions and Findings which included the following: •Financial Report — Unqualified or Clean Opinion •Internal Controls Over Financial Reporting — No Findings •Single Audit of Federal Awards — No Findings •Legal Compliance Audit Findings — Timely Payment of Invoices Mr. Eichten reviewed the Management Report prepared by MMKR and pointed out highlights relating to the Audit Summary, Estimated Market Values, Tax Rates, Governmental Funds Change in Fund Balance, Governmental Funds Revenue Per Capita, Governmental Funds Expenditures per Capita, General Fund Financial Position, General Fund Revenue by Source, General Fund Expenditures by Function, Enterprise Funds Change in Financial Position, Water 05/06/13 -1- DRAFT Fund, Earle Brown Heritage Center Fund, and Golf Course Fund. He also recapped that the City had received a clean opinion on financial statements; overall is improving financial condition in City's General Fund; and there is a continued ongoing assessment of financial projections and results including General, Other Operational, and Enterprise Fund activities. Finance Director Dan Jordet informed the group that information provided with the 2012 Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 2012; was provided and that he would like to discuss the anatomy of the CAFR and four points that will be important in the upcoming budget development. The anatomy of the CAFR was broken down in the following sections: Introductory, Financial Section, Government-Wide Financial Statements, Fund Financial Statements, Notes to Financial Statements, Required Supplementary Information, Combining and Individual Statements, and Statistical Section. The four points of discussion included information pertaining to Statement of Net Assets, General Fund Operations, General Fund Unassigned Fund Balance, and Proprietary Funds Cash Flows Statement. City Manager Boganey and Finance Director Jordet then responded to questions and statements from Council Members and Commissioners. It was noted that staff would follow up on questions raised regarding the Interfund Balance and Transfers relating to Special Revenue Fund — Community Development Block Grant actual amounts. Mayor Willson asked that special thanks be relayed to Assistant Finance Director Clara Hilger for all her dedicated work she provided to the City and that she will be greatly missed after her departure from the City. Mayor Willson also asked that a Mayor's Proclamation be prepared. Councilmember Ryan moved and Councilmember Myszkowski seconded to receive the report provided this evening. Motion passed unanimously. The joint meeting ended and the Council recessed for a few minutes. MISCELLANEOUS — 5301 DUPONT AVENUE N Councilmember Dan Ryan informed that he had requested this item to be discussed as he had been contacted by three separate neighbors with regards to the problematic activity at this location. The Council discussed the issue and there was consensus to have Assistant City Manager/Director of BCS Vickie Schleuning coordinate a meeting with the Police Department, BCS, and surrounding neighbors to discuss the rental process and hear and address their concerns. ADJOURNMENT Councilmember Ryan moved and Councilmember Myszkowski seconded to adjourn the Work Session at 8:55 p.m. Motion passed unanimously. 05/06/13 -2- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MAY 13, 2013 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Myszkowski requested discussion on Item 6e, Approval of Joint Work Session Meetings with the Financial Commission, in particular the dates as she may have some scheduling conflicts. Mayor Willson explained the majority of the City Council will still be in attendance and there is opportunity for absent Councilmembers to be brought up-to-date. He asked Councilmember Myszkowski to inform staff of dates of conflict. Councilmember Ryan requested discussion on Item 6e, Approval of Joint Work Session Meetings with the Financial Commission, noting the staff memorandum indicates the December 2, 2013, Budget Hearing starts at 6:30 p.m.; however, it has been the practice of the City Council to hold that meeting at 7:00 p.m. The City Council agreed to meet at 6:30 p.m. City Manager Curt Boganey stated the meeting schedule will be updated. Mr. Boganey stated he received several questions from Councilmember Ryan and this afternoon had e-mailed that information to the members of the City Council. He stated the information related to the EDA item and whether there would be no deal without a ten-year tax abatement. Mr. Boganey stated the developers have asserted that without the tax abatement, the project will not go forward. If the City Council is comfortable with the request, staff will draft a development agreement and assess whether the tax abatement is essential to the feasibility of the project. 05/13/13 -1- DRAFT Mr. Boganey noted there is value in a sale at $500,000, a fair price that compensates for the abatement. It was noted the abatement estimate of $300,000 is over ten years so the $500,000 received today would exceed that value. In addition, it was close to the fair market value and close to the value of constructing the Link. Councilmember Ryan stated that is the benefit of getting that large sum ($500,000) up front for the property. He thanked Mr. Boganey for the explanation. Mr. Boganey stated he also received questions about tonight's Work Session item, Commercial Vehicle Parking, and options to respond to the property owner's desire to park a commercial vehicle on his residential driveway and for a change in the City ordinance. Mr. Boganey stated the question is whether the present property owner could be exempted from complying with the ordinance. He stated he reviewed this with the City Attorney and both recommend an exemption not be considered, as the City Council does not have that discretion. Mayor Willson concurred and spoke in support for upholding the City's ordinance. He noted he had told this property owner at the previous meeting that any ordinance change would be prospective and not help this particular property owner. Councilmember Kleven asked about the option to consider a variance, which she would support. She stated she hates to think that this young man will have to sell his home. She mentioned another property with many vehicles parked outdoors, making it unsightly. Councilmember Kleven stated she does not find this resident's property to be unsightly and none of his neighbors had complained. Councilmember Myszkowski stated that while she also sympathizes with this resident's position, she has to uphold the City's ordinances. Councilmember Ryan stated many municipalities ban commercial vehicles from parking in residential neighborhoods, and it would be wise for business owners to research the types of vehicles that can be parked if working from their homes. Councilmember Lawrence-Anderson stated she spoke to this resident and noted the State of Minnesota does not license his vehicle as a commercial vehicle. She stated there are far more unsightly things on the City's streets than this vehicle and asked when the City last looked at Chapter 19. Mr. Boganey stated that discussion can occur at the Work Session and the City Council can raise questions for staff to investigate. MISCELLANEOUS CDBG Program Requirements Councilmember Kleven stated it behooves the City Council to understand the requirements of CDBG and asked members if they would be open to inviting a County or Federal representative 05/13/13 -2- DRAFT to provide education as to federal rules and what is expected of Brooklyn Center. She noted an audit had been performed of Hennepin County's CDBG Program and it was found that Hennepin County had not followed through. Mayor Willson stated each year City staff provides a lot of information, he understands fully the CDBG process, and is comfortable with the decisions made. He noted that Hennepin County's policy had been discussed at the City Council's joint meeting with the Financial Commission. Councilmember Myszkowski stated her understanding that the auditor had found discrepancies between the actions of the City and the agreement with Hennepin County. Hennepin County had not updated the agreement to comply with federal procedures. She stated the documentation received during consideration of the CDBG was comprehensive, it explained the federal rules, and was sufficient. Councilmember Myszkowski stated she also read information from the federal website. Mayor Willson stated the auditor made a statement that the City had correctly followed the CDBG funding but Hennepin County's paperwork had not been updated. Councilmember Kleven stated her impression that there were some things in the City's process that were not correct. Mayor Willson stated that was not his understanding. Councilmember Ryan stated the section of the CDBG in question related to a program called NSP -1 Stabilization Program. Mr. Boganey stated the issue raised by the auditor had to do with the language in the NSP 1 grant agreement between the City and Hennepin County not being current. He explained that Hennepin County had elected to not update the grant agreement wording since the NSP-1 program is almost over. Mr. Boganey noted the auditor determined the City did everything needed and its actions were consistent with the changes in the federal rules and regulations but the Hennepin County paperwork was not modified to reflect changes made by the federal government. Mayor Willson concurred and noted City staff was also told the City had followed all of the rules regardless of the language. He stated the auditors did a very thorough job to notice the language difference. That was the only discrepancy with their audit and he thinks the City is doing a stellar job. Mr. Boganey stated the auditors did not make an official finding as it relates to the use of federal funds. The auditors, whose job is to audit the use of federal funds, confirmed the City's work met all federal requirements. Councilmember Kleven asked what the City did not do. Mr. Boganey stated the auditors found the City met all requirements of the federal government. 05/13/13 -3- DRAFT Councilmember Kleven asked if there will be new quarterly reports for the 2013 CDBG funds provided to Hennepin County. Mr. Boganey stated each grant received has a separate grant agreement and Hennepin County will probably not do anything differently. He stated in order for a City to be required to do a single audit, it has to receive over a threshold amount of federally appropriated funds. Councilmember Kleven submitted questions for Mr. Boganey to research. Pictures of Neighborhood Homes Councilmember Lawrence-Anderson stated at 4:15 p.m. this afternoon, her husband observed someone taking pictures of all the homes on her street. She stated she would provide this information and the car license plate number to staff. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS COMMERCIAL VEHICLE PARKING City Manager Curt Boganey introduced the item, noting the property owner at 4300 65 th Avenue North was sent a Compliance Notice regarding a commercial vehicle in his residential driveway and notifying him that the commercial vehicle is in violation of City Ordinance 19-103, Public Nuisances Further Defined. Since the notice was issued, there have been several telephone conversations with staff explaining the violation and possible solutions to meet ordinance requirements. The property owner then spoke at the April 22, 2013, Open Forum asking for an exemption or change to the ordinance. He asked if there is interest by the City Council to consider a modification to the ordinance given the facts currently known, or if there are additional facts or information the City Council would like prior to considering an ordinance modification. Councilmember Ryan stated in this case, it is a new truck, not an eyesore, and no apparent complaint from adjacent property owners. However, if the City Council revises the ordinance relating to height or weight restrictions, there may be a future case where another request for modification is required. Councilmember Ryan expressed concern that considering this request may open another set of issues and asked if it would not be prudent for any business owner operating from his home to research restrictions of parking commercial vehicles in a residential driveway. He stated the State changed its licensing of trucks several years ago and that issue, in his mind, was secondary to how a previous City Council defined a reasonable standard (size and weight) of a commercial vehicle. Mayor Willson noted there may be credence to consider a change if the City is being more restrictive than the State of Minnesota. He asked if the City Council wanted staff to spend time researching a potential ordinance change if there is not City Council support to consider such an amendment revision. Councilmember Kleven stated she supports staff looking into changing the ordinance since this particular truck is not considered commercial by the State of Minnesota. 05/13/13 -4- DRAFT Mayor Willson stated it is valid to determine why the State does not consider this to be a commercial vehicle, but he would oppose directing staff to make an ordinance change without further direction from the City Council as to the specific ordinance amendment. Discussion on this item continued and reached conclusion during the May 13, 2013, Work Session. ADJOURNMENT Mayor Willson closed the Study Session at 6:45 p.m. 05/13/13 -5- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MAY 13, 2013 CITY HALL — COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Bernard Boussier, 6030 Xerxes Avenue North, stated he is representing Betty Dudley, 6510 Brooklyn Boulevard, who does not believe she should be charged a fine of $3,040 as she had complied with all that was asked and the citation was closed. He noted Ms. Dudley has provided a written request to the City Council as well as supporting documentation. City Manager Curt Boganey explained that this matter relates to an administrative fine and Hennepin County does not hold an appeal hearing on this sort of special assessment. City Attorney Charlie LeFevere advised that Hennepin County does not look at this type of assessment (administrative fine) independently. But, if the City Council concludes that something was done in error, unfair, or illegally, the City can reopen that assessment and ask Hennepin County to remove that cost. Ms. Dudley stated that she had complied with the citation order yet $1,085 was placed on her 2012 taxes and another $3,332 was applied in 2013. She described the items she felt were incorrectly cited, noted her outdoor furniture was placed on a ground deck, and asked the City Council to direct the City Assessor to remove these fees from her property taxes. Mr. Boganey stated staff will determine the facts, whether proper notice had been given, and if the fine should be applied. 05/13/13 -1- DRAFT After consultation with Messrs. Boganey and LeFevere, the City Council determined to entertain comment from Jeremy and Tracy Mickelson, 4300 65 th Avenue North, relating to the Work Session agenda item. Jeremy Mickelson, 4300 65 th Avenue North, submitted pictures of vehicles parked in other residential areas that do not comply with the City's ordinance. He stated Inspector Eric Sonnenberg had indicated there were no other cases similar to his on the books and asked why his truck is being targeted. Mayor Willson asked staff to forward the pictures to Code Enforcement. Tracy Mickelson, 4300 65 th Avenue North, stated the point is that there are many successful commercial businesses in Brooklyn Center, which is a good thing for the City. She asked why the City's ordinance lumps their type of truck with farm equipment and other vehicles that are not of a professional nature that could be an eyesore to the community. Ms. Mickelson asked that the ordinance be reconsidered to allow vehicles that are slightly over the height and weight limit but are not unsightly to be parked in a residential neighborhood. Mayor Willson closed the Informal Open Forum at 7:00 p.m. 2.INVOCATION Rev. Steven Nyl of St. Alphonsus Church offered the Invocation. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:03 p.m. 4.ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, Time Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 05/13/13 -2- DRAFT 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the Agenda and Consent Agenda and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.April 22,2013 — Study Session 2.April 22,2013 — Regular Session 3.April 29,2013— Board of Appeal and Equalization 6b. LICENSES MECHANICAL 3-D Heating and Air Conditioning Air Corps, LLC Avid Heating and Cooling, Inc. Bob Kissner Plumbing & Heating Crosstown Mechanical Galaxy Mechanical Gilbert Mechanical Go Fetsch Mechanical KB Service Company LBP Mechanical Professional Mechanical Services Stafford Home Service Total Comfort Treated Air Company Yale Mechanical MOTOR VEHICLE DEALERSHIP R.L. Brookdale Motors, Inc. Luther Brookdale Honda Metro Brookdale Mitsubishi Luther Brookdale Mazda Mitsubishi BB Motor Sales, LLC Luther Brookdale Buick GMC Luther Brookdale Chevrolet Brooklyn Park Motors, Inc. Luther Brookdale Toyota Scion RENTAL INITIAL (TYPE — one-year license) 800 62' Avenue N. 5321 71 st Circle N. 5700 Camden Avenue N. 206 Jefferson Avenue N., Watertown 2230 Terminal Road, Roseville 7700 County Road 110 W., Minnetrista 15353 Iodene Street, Ramsey 509 Como Avenue, St. Paul 4920 173 rd Avenue N.E., Ham Lake 4451 W. 76 th Street, Edina 25884 Quail Ridge Trail Lindstrom 430 E. County Road D, Little Canada 315 Royaston Avenue N., Minneapolis 8851 Research Center Road, New Hope 6225 Cambridge Street, Minneapolis 4000 Winnetka Avenue N., New Hope 9954 166 th Court S.E., Becker 220 West 81 st Street, Bloomington 6800 Brooklyn Boulevard 7235 Brooklyn Boulevard 4301 68 th Avenue N. 6701 Brooklyn Boulevard 6700 Brooklyn Boulevard John Herbes Pramod Khakural Mark Knerr 05/13/13 -3- DRAFT INITIAL (TYPE — two-year license) 4806 Howe Lane 3813 Urban Avenue 5913 Washburn Avenue N. RENEWAL (TYPE III— one-year license) 4200 Lakebreeze Avenue 5942 Aldrich Avenue N. Passed w/ Weather Deferral 5914 Fremont Avenue N. 5727 James Avenue N. 6012 Pearson Drive RENEWAL (TYPE II — two-year license) 4216 Lakebreeze Avenue Passed w/ Weather Deferral 2923 68 th Lane N. 4824 71 8t Avenue N. 6018 Admiral Place 5147 Drew Avenue N. 5341 Girard Avenue N. 5559 Lyndale Avenue N. 5332 Morgan Avenue N. Passed w/ Weather Deferral 3000 Quarles Road 7018 Regent Avenue N. RENEWAL (TYPE I— three-year license) 4700 Lakeview Avenue 1500 72nd AvenueN. 5407 Brooklyn Boulevard 5420 Emerson Avenue N. 6114 Girard Avenue N. 5712 Northport Drive SIGNHANGER Crosstown Sign, Inc. Sign Source Prosperous Property, LLC Michael Hogenson Robert Lindahl Michael Lattery Michael Brass Queena Sloan Amelia Zachariason / Missing CFHC Michael Haase/Missing CFHC and follow up on CPTED Ita Ekah Steven Pfeiffer C&D Angell's Property Management Lutheran Social Services of Minnesota Frank Jin Jeremy Robertson/Missing one ARM meeting and will attend May 9 Dragon Property Management James Waters Mary Ann Preble Danny Vo Nancy Dahlquist Thomas Le Duane Orn Christopher Raisch Sarah Vogt Cindy and Raymond Scherbing 16307 Aberdeen Street, Ham Lake 7660 Quattro Drive, Chanhassen 6c. RESOLUTION NO. 2013-51 ESTABLISHING FEE FOR BREWER TAPROOM LICENSE 05/13/13 -4- DRAFT 6d.RESOLUTION NO. 2013-52 ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NOS. 2013-01, 02, 03, AND 04, KYLAWN PARK AREA STREET AND UTILITY IMPROVEMENTS 6e.APPROVAL OF JOINT WORK SESSION MEETINGS WITH THE FINANCIAL COMMISSION 61. APPROVAL OF SITE PERFORMANCE GUARANTEE RELEASE FOR 6545 WEST RIVER ROAD (SUPERAMERICA) Motion passed unanimously. 7.PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. RESOLUTION NO. 2013-53 EXPRESSING APPRECIATION TO CENTERPOINT ENERGY FOR A $1,650 COMMUNITY PARTNERSHIP GRANT AWARD Cindy Zachmeier, 6801 Adam Avenue N., retiree of CenterPoint Energy, presented Public Works Director/City Engineer Steve Lillehaug with a $1,650 Community Partnership Grant Award to purchase Public Works Department safety equipment. Mayor Willson read in full a Resolution Expressing Appreciation to CenterPoint Energy for a $1,650 Community Partnership Grant Award. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve RESOLUTION NO. 2013-53 Expressing Appreciation to CenterPoint Energy for a $1,650 Community Partnership Grant Award. Motion passed unanimously. Mayor Willson asked Ms. Zachrneier to convey the City's appreciation to CenterPoint for this generous grant award. 8.PUBLIC HEARINGS - None. 9. PLANNING COMMISSION ITEMS 9a. AN ORDINANCE AMENDING CHAPTER 34 AND CHAPTER 35 OF THE CITY CODE OF ORDINANCES REGARDING THE ALLOWANCE OF DYNAMIC MESSAGE SIGNS (DMS) TO PUBLIC PLACES AND USES AND ADDING NEW DEFINITIONS OF PUBLIC USES 05/13/13 -5- DRAFT City Manager Curt Boganey introduced the item, reviewed the City Council's past discussion, and stated the purpose of the proposed ordinance amendment to allow Dynamic Message Signs (DMS) for public and semi-public uses (i.e., churches, schools, City Hall, etc.). It was noted this item was brought forward due to a request from Evergreen Park Elementary School. Planning and Zoning Specialist Tim Benetti provided details relating to the request by Evergreen Park Elementary School for a DMS and ordinance amendment language as recommended by the Planning Commission on a 6-0 vote. He stated staff recommends the City Council grant first reading and schedule a Public Hearing and second reading on June 10, 2013. Mayor Willson stated he was pleased with the thorough vetting conducted by the Planning Commission and that it held an additional meeting to consider public comment. He stated he received a telephone call from a church about its sign and asked if the grandfathering principle would allow those signs in place now to remain but if ever changed or upgraded, the new sign would have to meet the ordinance. Mr. Benetti stated the Planning Commission did address the grandfathering provision and agreed that if previously approved DMS signs did not meet current setbacks it would be left alone; however, the interval requirement must be met. Councilmember Myszkowski noted the vast majority of Public Hearing comments were from churches and asked whether any residents from the west side of Dupont Avenue attended. Mr. Benetti stated he does not remember any residents from that neighborhood making comment at the Public Hearing. He described the general announcement process used for an ordinance amendment. Councilmember Myszkowski stated she wants to assure neighboring residents are aware that if this ordinance is changed, a sign will be installed. Mr. Benetti stated if desired by the City Council, staff can mail out notification to specific properties in the Evergreen School area. Mayor Willson asked what this would mean for notification of future sign requests. Councilmember Myszkowski stated her concern is the close distance of the residential properties to this proposed sign. Mayor Willson suggested this type of sign require a permitting process so notification is made to properties within 350 feet. Mr. Benetti stated the Planning Commission discussed whether to allow this type of sign under a Special Use Permit (SUP) process so the Public Hearing would be published and written notification sent. However, updating the DMS sign would not require that process. City Attorney LeFevere stated he sees no problem with requiring a SUP if the DMS sign is within 350 feet or a specific distance from residential property. He indicated this is not time sensitive so he would recommend a conservative approach in not considering first reading until the ordinance language has been updated and finalized Councilmember Ryan asked if anyone expressed concern with the brightness of the sign. Mr. Benetti stated they did not and many from the church group wanted a brighter sign to increase public safety but staff does not support having overly bright signs that light up the area. He indicated that staff has not received complaints relating to DMS signs. 05/13/13 -6- DRAFT Councilmember Ryan stated with commercial signs, the ordinance already contains strongly worded restrictions. But if living adjacent to a commercial property, it is a reasonable expectation it would have an illuminated sign. However, he would not object if it was referred to the Planning Commission for review and recommendation. Motion by Mayor Willson seconded by Councilmember Myszkowski, to direct staff to draft SUP language if the DMS sign is within a specific distance of residential property and refer it to the Planning Commission for consideration and Public Hearing. Councilmember Ryan voted against the same. Motion passed. 10. COUNCIL CONSIDERATION ITEMS 10a. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 3401 — 3413 47 TH AVENUE NORTH (RYAN LAKE APARTMENTS) Assistant City Manager/Director of Building and Community Standards Vickie Schleuning advised that 3401 — 3413 47 th Avenue North, a 22-unit rental property, was inspected and 52 property code violations (2.36/unit) were cited and ultimately corrected. There have been zero validated police incidents/nuisance calls within the last 12 months. The property owner received a Type IV Rental License on January 14, 2013, on condition of adherence to the Mitigation Plan and City ordinances; however, the owner failed to attend Owners/Managers Association meetings, turn in monthly updates, and complete security assessment and improvements. The owner did not meet the conditions of the Type IV Rental License. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated staff has reviewed the Mitigation Plan and held discussion with the property owner and recommends approval based on meeting standards in the Mitigation Plan and all applicable ordinances. Ms. Schleuning stated this property is in court appointed receivership; however, the property ownership has not changed hands. The receivership is responsible to meet all licensing requirements and attend ARM meetings. Councilmember Ryan moved and Councilmember Myszkowski seconded to open the hearing. Motion passed unanimously. Steven Schachtman, Steven Scott Management, 5402 Parkville Drive, Minneapolis, stated the court has appointed his firm as Receiver and as of today, the Mitigation Plan and staffing is in place and some problem tenants have been evicted. He stated he has completed all life and safety orders in a timely fashion and will complete outdoor items as weather permits. Mr. Schachtman stated the only issue of concern is the cost for a trash enclosure and whether it will be approved by the court. He stated his impression is the receivership will last for a long period of time. 05/13/13 -7- DRAFT Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to close the hearing. Motion passed unanimously. 1. RESOLUTION NO. 2013-54 APPROVING A TYPE IV RENTAL LICENSE FOR 3401 — 3413 47 TH AVENUE NORTH (RYAN LAKE APARTMENTS) Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to adopt RESOLUTION NO. 2013-54 Approving a Type IV Rental License for 3401 — 3413 47 th Avenue North (Ryan Lake Apartments), with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10b. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6331-6401-6425 BEARD AVENUE NORTH Ms. Schleuning advised that 6331-6401-6425 Beard Avenue North was inspected and 75 property code violations (2.08/unit) were cited and ultimately corrected. There has been one validated police incidents/nuisance call within the last 12 months. The property owner received a Type IV Rental License on January 14, 2013, on condition of adherence to the Mitigation Plan and City ordinances; however, the owner failed to attend Owners/Managers Association Meetings, turn in monthly updates, and complete security assessment and improvements. The owner did not meet the conditions of the Type IV Rental License. It was noted this property is in receivership. Ms. Schleuning reviewed actions taken in regard to this rental license application and indicated Staff has reviewed the Mitigation Plan and held discussion with the property owner and recommends approval based on meeting standards in the Mitigation Plan and all applicable ordinances. Councilmember Ryan moved and Councilmember Kleven seconded to open the hearing. Motion passed unanimously. Steven Schachtman, Steven Scott Management, 5402 Parkville Drive, Minneapolis, stated the court has appointed his firm as Receiver and he received correspondence today relating to the outside items, which he will address with City staff He stated he sees no problem in correcting these items and, in fact, had made more property corrections than requested by the City. Mr. Schachtman stated there have been several evictions of problem tenants and the property manager has been through the Crime Free Program and has a zero tolerance policy. Councilmember Myszkowski moved and Councilmember Ryan seconded to close the hearing. Motion passed unanimously. 05/13/13 -8- DRAFT 1. RESOLUTION NO. 2013-55 APPROVING A TYPE IV RENTAL LICENSE FOR 6331-6401-6425 BEARD AVENUE NORTH Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to adopt RESOLUTION NO. 2013-55 Approving a Type IV Rental License for 6331-6401-6425 Beard Avenue North, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10c.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6343 DUPONT AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6343 Dupont Avenue North, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10d.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 7189 UNITY AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 7189 Unity Avenue North, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10e. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6807 HUMBOLDT AVENUE NORTH, C101 Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. 05/13/13 -9- DRAFT Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6807 Humboldt Avenue North, C101, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10f.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH, A101 Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6819 Humboldt Avenue North, A101, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10g.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH, A102 Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Lawrence-Anderson moved and Councilmember Myszkowski seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6819 Humboldt Avenue North, A102, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10h. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH, A104 Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6819 05/13/13 -10- DRAFT Humboldt Avenue North, A104, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10i.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH, A201 Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6819 Humboldt Avenue North, A201, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10j.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH, A203 Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6819 Humboldt Avenue North, A203, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10k. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 7143 FRANCE AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Myszkowski moved and Councilmember Lawrence-Anderson seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 7143 France Avenue North with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 05/13/13 -11- DRAFT 101. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6765 HUMBOLDT AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Lawrence-Anderson moved and Councilmember Kleven seconded to approve the issuance of a Type IV six-month provisional rental license and Mitigation Plan for 6765 Humboldt Avenue North, with the requirement that the Mitigation Plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following: •April 23, 2013, MAC meeting •April 27, 2013, Volunteers Community Mediation Services 38 th Anniversary Celebration and Liberian Nobel laureate Leymah Gbowee's speaking event •May 4, 2013, Brooklyn Center Prayer Breakfast •May 6, 2013, Joint City Council meeting with the Financial Commission to receive the audit report •May 9, 2013, Northwest Civic Engagement Event sponsored by African Immigrant Services Councilmember Kleven reported on her attendance at the following: •April 25, 2013, Planning Commission meeting •April 27, 2013, Brooklyn Center Women's Club Fundraiser •April 27, 2013, African Coalition Fund Raiser •April 27, 2013, Volunteers Community Mediation Services 38 th Anniversary Celebration and Liberian Nobel laureate Leymah Gbowee's speaking event •April 29, 2013, Board of Appeal and Equalization •May 2, 2013, Volunteer Recognition Breakfast for Robbinsdale School District •May 4, 2013, Brooklyn Center Prayer Breakfast •May 6, 2013, Joint City Council meeting with the Financial Commission to receive the audit report •May 8, 2013, Northwest Hennepin Human Services Council event to recognize volunteers and community partners •May 8, 2013, North Hennepin Fire Shared Services Study Meeting Councilmember Kleven congratulated Mai Vue, Brooklyn Center High School, and Katrina Le, Park Center High School, for receiving $16,000 Medtronic scholarships and support services. She then provided an update on the installation of Youth Recreation Center equipment. Councilmember Myszkowski reported on her attendance at the following: 05/13/13 -12- DRAFT •April 27, 2013, MAC meeting •April 27, 2013, Volunteers Community Mediation Services 38 th Anniversary Celebration and Liberian Nobel laureate Leymah Gbowee's speaking event •May 4, 2013, Brooklyn Center Prayer Breakfast •May 6, 2013, Joint Work Session with Financial Commission to receive the audit report •May 8, 2013, Volunteer Luncheon for CEAP •May 8, 2013, Park Center Honors Night Councilmember Lawrence-Anderson reported on her attendance at the following: •April 25, 2013, Brooklyn Center Business Association luncheon •April 27, 2013, Volunteers Community Mediation Services 38 th Anniversary Celebration and Liberian Nobel laureate Leymah Gbowee's speaking event •April 28, 2013, Malmborg's Open House •April 29, 2013, Board of Appeal and Equalization •May 4, 2013, Brooklyn Center Prayer Breakfast •May 6, 2013, Brooklyn Center Business Association Board Meeting •May 6, 2013, Work Session with Financial Commission to receive the audit report Councilmember Lawrence-Anderson announced the Brooklyn Center Crime Prevention Program's annual golf tournament on May 17, 2013, at Centerbrook Golf Course and the Grandview Park Neighborhood Meeting. Mayor Willson reported on his attendance at the following: •April 23, 2013, Brooklyn's Alliance for Youth meeting •April 24-26, 2013, Convening of Cities for Immigrant Integration hosted by New York City Mayor Bloomberg •April 27, 2013, African American Action Coalition event •April 27, 2013, Spoke at Volunteers Community Mediation Services 38 th Anniversary Celebration and Liberian Nobel laureate Leymah Gbowee's speaking event •April 29, 2013, Board of Appeal and Equalization •May 2, 2013, Community Mediation Services Anniversary Dinner Event •May 4, 2013, Cinco de Mayo neighborhood event •May 6, 2013, Work Session with Financial Commission to receive the audit report •May 9, 2013, Northwest Civic Engagement Event sponsored by African Immigrant Services 12. ADJOURNMENT Councilmember Ryan moved and Councilmember Kleven seconded adjournment of the City Council meeting at 8:27 p.m. Motion passed unanimously. 05/13/13 -13- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION MAY 13, 2012 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:48 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Assistant City Manager/Director of Building & Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. Mayor/President Willson recessed the Work Session at 8:48 p.m. The meeting was reconvened at 8:56 p.m. COMMERCIAL VEHICLE PARKING It was noted that the property owner at 4300 65 th Avenue North was sent a Compliance Notice regarding a commercial vehicle in his residential driveway and notifying him that the commercial vehicle is in violation of City Ordinance 19-103, Public Nuisances Further Defined. Since the notice was issued, there have been several telephone conversations with staff explaining the violation and possible solutions to meet ordinance requirements. The property owner then spoke at the April 22, 2013, Open Forum asking for an exemption or change to the ordinance. Jeremy and Tracy Mickelson, 4300 65 th Avenue North, stated they had nothing to add to the comments made during tonight's Informal Open Forum. Councilmember/Commissioner Myszkowski agreed with the need to update the ordinance language. She noted Brooklyn Center has many "blue collar" workers and applauded those who are in business for themselves. She expressed concern with economic impact if the City is not "friendly" for this type of situation. Councilmember/Commissioner Myszkowski stated while campaigning she noticed that open backed trucks were unsightly as well as very large and older recreational vehicles. She agreed with the need to determine why the State of Minnesota does not consider this type of vehicle to be commercial and found that some of the vehicles listed in the ordinance do not belong in residential areas. 05/13/13 -1- DRAFT Mayor/President Willson stated while in New York City, it was mentioned 60% of their business comprises small enterprises located in strip malls with a small storefront and several employees. He agreed with the small business effort. Mayor/President Willson stated he would not oppose considering an ordinance change, if warranted. Councilmember/Commissioner Ryan stated if it would be problematic in how to address relief of this complaint and suggested staff be asked to address that issue, as the City must enforce its ordinances. He noted it is reasonable to expect that some property uses are restricted in residential neighborhoods but in this case, the vehicle violation is marginal as the ordinance is currently written. City Manager Curt Boganey stated the equal protection clause of the State constitution indicates the City must treat like situations similarly and it would violate the right of citizens if the City were to pick and choose when to enforce and not enforce an ordinance. He stated the ordinance needs to be applied in a uniform manner no matter how we may feel about the individuals or fairness of the ordinance. Mr. Boganey stated staff will investigate the pictures submitted and if a violation exists on those properties, a citation will be issued. Mayor/President Willson stated in the City Council/EDA' s earlier discussions on the dynamic message signs, he noticed the Planning Commission meeting minutes made reference to a bus that is being used as a residence and an illuminated sign is being used as its lighting. He asked staff to investigate whether a bus is being used in that way. Councilmember/Commissioner Lawrence-Anderson asked staff to determine the last time this ordinance was updated and how many citations have been issued for commercial vehicles in residential driveways in the last 12 months. She stated she wants to assure the City is fair and not isolating this one location for ordinance violation. Councilmember/Commissioner Lawrence-Anderson asked if Code Enforcement is doing a sweep of the entire City to assure the ordinance is being equally applied. Mayor/President Willson explained that Code Enforcement sweeps one-quarter of the City each year and this is not the first time this type of issue has been raised. He noted that those sweeps also bring to attention whether an ordinance may need to be amended. Councilmember/Commissioner Ryan stated he would not have considered enforcing this closely; however, it is in the ordinance and needs to be enforced. Mayor/President Willson stated Code Enforcement is told to not apply ordinances arbitrarily and the City has every right to be more restrictive than State Statutes. However, he found comments by Councilmember/Commissioner Myszkowski relating to the importance of small business compelling and would consider looking at ordinance language as well as State Statute guidelines for commercial vehicles. Councilmember/Commissioner Ryan stated he would not object to looking at ordinance language but he is aware that while residents do not support commercial vehicles being parked in their neighborhood, they may be reluctant to raise a complaint. In addition, large recreational -2- DRAFT05/13/13 vehicles are a concern if it involves blocking sight lines or creating a safety issue. Councilmember/Commissioner Ryan stated the standards can seem unfair to whomever they are applied, but he feels the City has an obligation to make a fair determination on community standard, as residential property owners should have a reasonable expectation on the definition of what is an appropriate residential use. Mayor/President Willson noted if residents do not support an ordinance revision, they will make it known during the Public Hearing. Councilmember/Commissioner Kleven stated support to revisit the ordinance language, consider regulations in other communities, and to hold a Public Hearing. Mayor/President Willson stated the City Council/EDA has determined a direction to consider tonight and he does not need information from other communities before making that decision. Councilmember/Commissioner Lawrence-Anderson stated with the current ordinance, you can have a beat up 10-foot high and 30-foot long trailer in a residential driveway yet a decent no- imprint vehicle is in violation. However, she understands the difficulty in defining what is and is not acceptable in appearance. Glen Halverson, 4312 65 th Avenue North, stated he thinks a lot of the problem is with the City's definition of a commercial vehicle. Jeremy Mickelson, 4300 65 th Avenue North, asked for clarification on the City's definition of a commercial vehicle. The City Council/EDA reviewed the ordinance language defining the maximum vehicle size, weight, and hours of parking. Assistant City Manager/Director of Building & Community Standards Vickie Schleuning clarified that if it is a residential style vehicle, it is not included in the definition of a commercial vehicle. Mr. Boganey indicated a copy of the ordinance will be provided to Mr. Mickelson. The majority consensus of the City Council/EDA was to direct staff to investigate the State of Minnesota commercial designations, the number of commercial vehicle violations issued in the last 12 months, and the date this ordinance was last updated or adopted. ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissioner Myszkowski seconded adjournment of the City Council/Economic Development Authority Work Session at 9:25 p.m. Motion passed unanimously. -3- DRAFT05/13/13 City Council Agenda Item No. 6b COUNCIL ITEM MEMORANDUM DATE: May 21, 2013 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Clerk L41/1, SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses at its May 28, 2013. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted approptiate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments ai-e noted below the property address on the attached rental report. GARBAGE COLLECTION VEHICLE Dick's Sanitation Service Inc. 8984 215 th Street W, Lakeville FIREWORKS — PERMANENT STRUCTURE Walgreens 6390 Brooklyn Boulevard Walmart Store #5625 1200 Shingle Creek Parkway FIREWORKS — TEMPORARY STAND TNT Fireworks: Cub Location Walmart Store #5625 MECHANICAL Elias Plumbing Friendly Heating & Air Conditioning Heating & Cooling Design Marsh Heating & A/C MMH Plumbing, Inc. Neil Heating & Air Resource Plumbing & Heating St. Marie Sheet Metal, Inc. RENTAL See attached report. 3245 County Road 10 1200 Shingle Creek Parkway 3853 155 th Street W, Rosemount 13050 Arthur Street, Rogers 10830 Able Street NE, Blaine 6248 Lakeland Avenue N, Brooklyn Park 3060 62'1 Street SW, Waverly P.O. Box 29292, Minneapolis 2109 Oakridge Street, St. Paul P.O. Box 32148, Fridley •• Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances - the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy — Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only)...... Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1 5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3 units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3 units Greater than 0.25 but not more than 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. 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G.) -o 0- oC - Z El..) inro a)4-,V) " coa) co 0Ln a) . — G.) C L.):..1 n F--.,,= Zas a. a) z.7--".. 4-4>. a)a LnOCCUv") s_ (...)CU co =Ln a jc > kr,=a)u m o:1 II '5a)_co t....., CU 0_O.CU >-. COC H >..,a) o 8 ce -0 .ca) v)=4-. v) 4-6a) Ln CuO0C -.>._0.) a.)V) Do v) 8 a)U) LnU_ 0.C>- (L)Ln H u=co CUU in coCH ascr)0 ELl_ :71 7.-*0 * *** * City Council Agenda Item No. 6c COUNCIL ITEM MEMORANDUM DATE: May 21, 2013 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer SUBJECT: Resolution Authorizing Final Payment, Project Nos. 2007-01, 02, 03 and 04, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage and Utility Improvements Recommendation: It is recommended that the City Council approve the resolution authorizing final payment, Improvement Project Nos. 2007-01, 02, 03 and 04, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage and Utility Improvements. Background: On May 14, 2007, the City Council awarded Contract 2007-A to Hardrives, Inc., of Rogers, Minnesota for the construction of the Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage and Utility Improvements. While Hardrives, Inc., successfully completed the construction work and requested final payment for the project back in 2008, the Minnesota Department of Transportation (MnDOT) recommended placing a hold on the release of the final retainage and contract voucher due to issues with labor compliance (see attached letter dated May 8, 2008). As a result of MnDOT's request, the City withheld the project retainage in the amount of $10,008.35 and has not issued final payment to Hardrives, Inc. After several years of investigation, the labor compliance issue has been resolved and MnDOT has recommended finalizing the project (see attached letter dated March 5, 2013). All contractual requirements have now been met by the contractor, and staff recommends release of the withheld retainage and final project payment in the amount of $10,008.35. Budget Issues: The original contract amount with Hardrives, Inc. for the project improvements was $1,427,782.41. The total value of work certified for final payment is $1,359,830.76. The total project cost including contingencies/administration/engineering/legal is $1,583,295.12 and was completed 4.4% under budget in the amount of $72,987.29. The attached resolution provides a summary of the final amended costs and funding sources for the project. Council Goals: Strategic: • 7. We will continue to maintain the city's infrastructure improvements Ongoing: 5. We will ensure the City drinking water is high quality and that the storm water is properly managed Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of ilk for people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING FINAL PAYMENT, PROJECT NOS. 2007-01, 02, 03 AND 04, FREEWAY BOULEVARD AND SHINGLE CREEK PARKWAY STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Hardrives, Inc., of Rogers, Minnesota has completed the following improvements in accordance with said contract: Improvement Project Nos. 2007-01, 02, 03 and 04, Contract 2007-A, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage and Utility Improvements NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1.Final payment shall be made on Improvement Project Nos. 2007-01, 02, 03 and 04, Contract 2007-A, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage and Utility Improvements, taking the contractor's receipt in full. The total amount to be paid for said improvements under said Contract shall be $1,359,830.76. 2.The estimated project costs and revenues are hereby amended as follows: COSTS As Original Award As Final Contract $1,427,782.41 $1,359,830.76 Reforestation $ 2,500.00 $ -0- Street Lighting $ -0-$ 83,540.00 Contingency $ 107,000.00 $ 16,244.80 Subtotal Construction Cost $1,537,282.41 $1,459,615.56 Admin/Legaj/Engr.$ 119,000.00 $ 123,679.56 Total Estimated Project Cost $1,656,282.41 $1,583,295.12 RESOLUTION NO. REVENUES As Original AwardAs Final Street Assessment $ 529,131.00 $ 529,131.00 Sanitary Sewer Utility $ 67,654.35 $ 48,730.72 Water Utility Fund $ 29,911.40 $ 34,500,50 Storm Drainage Utility Fund $ 112,422.70 $ 70,033.41 EDA (Olive Garden Site)$ 23,830.97 $ 27,517.87 Street Reconstruction Fund $ 102,100.20 $ 90,041.94 MSA Construction Fund $ 791,231.79 $ 699,799.68 Street Light Fund $ -0-$ 83,540.00 Total Estimated Revenue $1,656,282.41 $1,583,295.12 Bingo9999 May 28, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. OF TRP,- 001 E5 0).Minnesota Department of Transportation 0 Office of Construction and Innovative Contracting 395 John Ireland Boulevard, MS 650 Saint Paul, MN 55155-1899 F/ Z&7-'I Office Tel: 651-366-4202 Fax: 651-366-4248 May 8, 2008 Mr. Todd Blomstrom Brooklyn Center City Engineer 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Subject: REQUEST FOR RECORDS State Project/Contract Number: 109-109-030, etc. Project Location: MSAS 109 — Shingle Creek Parkway Prime Contractor: Hardrives, Inc. Case File Number: 08015527047 Dear Mr. Blomstrom: Recently, the Mn/DOT Labor Compliance Unit (LCU) in conjunction with the United States Department of Transportation's Office of Inspector General searched the premises of Watab Hauling, Inc. (WFII), a subcontractor that performed hauling activities on multiple state and federally funded highway construction projects throughout the state of Minnesota, The basis for the search concerns violations of both the state and federal prevailing wage laws. As a result, our office will be conducting an investigation into the matter. Based on a preliminary review of various documents, it appears that WHI may have performed work under the above-mentioned contract. If so, please mail a copy of the cover sheet and the federal and/or state wage decisions from the construction proposal, along withal! certified payroll records submitted by WM. To that end, our office recommends that the county consider placing a hold on the release of the final retainage and contract voucher until all documentation is examined and the matter resolved. However, if the final voucher for the above-mentioned contract has been issued, please notify our office immediately. If you have any questions, please contact me at (651) 366-4204. Thank you for your cooperation. Sincerely,e,74.‘'aktr, Clancy Finnegan Mn/DOT Labor Investigation Team Leader cc: Greg Coughlin, Mn/DOT District SAE File Wd I /-7,-/..vy 4 bf / 9 , of 7;43 An equal opportunity employer ,% Minnesota Department of Transportation % -/e 395 John Ireland Boulevard Saint Paul, Minnesota 55155-1899 March 5, 2013 Mr. Steve Lillehaug City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Subject: PREVAILING WAGE CASE FILE CLOSED State Project/Contract Number: 109-109-030 Project Location: Shingle Creek Parkway — Brooklyn Center, MN (2007) Prime Contractor: Hardrives, Case File Number: 08015527047 Dear Mr. Lillehaug: Recently, Mr. Gary Bauerly of Watab Hauling, Inc., a Subcontractor that performed work under the above-mentioned contract pled guilty to a felony charge of "Theft by Swindle" on six state and/or federally funded highway construction projects. In regards to this project, he was order to pay prevailing wage restitution to 13 employees in the gross amount of $4,296.58. Because of this, the MnDOT Labor Compliance Unit (LCU) has closed the prevailing wage case file associated with the above-mentioned project. If no other issues exist under the above-mentioned contract, the LCU recommends that you release any funds that may have been withheld as a result of this matter. If you have any questions, please contact me at (651) 366-4204. Sincerely, Clancy Finnegan Mn/DOT Labor Investigation Team Leader cc: Justin Vinge, Hardrives„ Inc. Ted Schoenecker, Mn/DOT Metro District SAE File An equal opportunity employer City Council Agenda Item No. 6d COUNCIL ITEM MEMORANDUM DATE: May 21, 2013 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer SUBJECT: Resolution Providing a Twelve Month Extension to the Time Period for the Recording of the Shingle Creek Crossing 2" Addition Final Plat Recommendation: It is recommended that the City Council consider approval of the resolution providing a twelve month extension to the time period for the submittal of the Shingle Creek Crossing 2" Addition final plat. Background: On November 13, 2012, the City Council adopted Resolution No. 2012-143 approving the final plat for Shingle Creek Crossing 2" Addition submitted by Loren Van Der Slik on behalf of Gatlin Development Company. This proposed new subdivision involves the replatting of six lots generally located inside the Shingle Creek Crossing Planned Unit Development project site. Attached for your reference is a copy of the resolution approving the final plat and a copy of the final plat. The subdivision ordinance identifies a 30 day period that an applicant has to record a final plat; otherwise, the approval of the final plat will be considered void. The applicant has not yet recorded the plat but is continuing to work with City staff and the City attorney to finalize the subdivision agreement that is required to be recorded with the County before proceeding with recording the final plat. Given the nature of the delay, staff is recommending that a twelve month extension be granted, which extends the deadline for final plat submittal until November 13, 2013. Budget Issues: There are no budget issues to consider. Council Goals: Strategic: 1. We will proceed aggressively with implementation of City's redevelopment plans Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources __. _ . . • , Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people mut preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION PROVIDING A TWELVE MONTH EXTENSION TO THE TIME PERIOD FOR THE RECORDING OF THE SHINGLE CREEK CROSSING 2 ND ADDITION FINAL PLAT WHEREAS, the City Council, on November 13,2012, adopted Resolution No. 2012- 143 approving the Shingle Creek Crossing 2" Addition final plat, submitted by Lauren Van Der Slik on behalf of Gatlin Development Company; and WHEREAS, the City's subdivision ordinance requires that the recording of a final plat shall occur within 30 days after the date of approval of the final plat; otherwise, the approval of the final plat shall be considered void; and WHEREAS, the final plat has not yet been recorded and an extension is needed to allow the finalization of the subdivision agreement between the owner with the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a twelve month time extension for the recording of the Single Creek Crossing 2" Addition final plat is approved. May 28,2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member Kay Lasman introduced the following resolution and moved its adoption: RESOLUTION NO. 2012-143 RESOLUTION APPROVING FINAL PLAT FOR SHINGLE CREEK CROSSING 2 ND ADDITION WHEREAS, the Planning Commission has recommended approval for the final plat for SHINGLE CREEK CROSSING 2 ND ADDITION based on certain conditions as set forth in the Planning Commission Resolution No. 2012-25 City Council Resolution No. 2012-130; and WHEREAS, the applicant has applied for approval of the final plat for SHINGLE CREEK CROSSING 2 ND ADDITION as required by City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the final plat for SHINGLE CREEK CROSSING 2 ND ADDITION is hereby approved, subject to the following conditions: 1.Conditions as previously required by the City Council pertaining to the development's Preliminary Plan approval in accordance with City Council Resolution No. 2012-130. 2.Conditions as previously recommended by the Planning Commission pertaining to the final plat in accordance with Planning Commission Resolution No. 2012-25. 3.All recommendations and conditions as noted in the City Engineer's final plat review memorandum dated October 19, 2012. 4.Evidence of title satisfactory to the City Attorney and City Engineer. 5. Any other conditions as established by Hennepin County and/or the Minnesota Department of Transportation for recording of said Final Plat. Prior to release by the City of the final, approved plat, the owner must reimburse the City the full amount of legal fees incurred by the City in obtaining a review or opinion of title. November 13, 2012 Lit • "IL 4 414....ai IA City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Dan Ryan and upon vote being taken thereon, the following voted in favor thereof: Tim Willson, Carol Kleven, Kay Lasman, Lin Myszkowski, and Dan Ryan; . and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. ATTEST: Mayor SHINGLE CREEK CROSSING 2ND ADDITION R.T. DOC. NO. KNOW ALL PERSONS BY THESE PRESENTS: That Shingle Creek, LLC, a Delaware limited liability company, owner and proprietor of the following described property situated in the County of Hennepin, State of Minnesota, to wit: Outlot A and Lots 12, 13, 16 and 17, Block I, all in SHINGLE CREEK CROSSING, Has caused the some to be surveyed end platted as SHINGLE CREEK CROSSING 2ND ADDITION and does hereby dedicate to the public, for public use forever, the drainage and utility easements as shown on sold plat. In witness whereof said Shingle Creek, LLC, a Delaware limited liability company, has caused these presents to be signed by its proper officer this _ day of 20 Signed: Shingle Creek, LLC, a Delaware limited liability company By. Shingle Creek MM, Inc., a Delaware corporation; its Managing Member SIGNED: its Sole Regular Director Franklin C. Gatlin III STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 20 by Franklin C. Gatlin 111 the Sole Regular Director of Shingle Creek MM, Inc., a Delaware corporation, as Managing Member of Shingle Creek, LLC, a Delaware limited liability company, on behalf of said company. BROOKLYN CENTER, MINNESOTA This plot of SHINGLE CREEK CROSSING 2ND ADDITION was approved and accepted by the City Council of Brooklyn Center, Minnesota, at a regular meeting thereof held this day of 20__. If applicable, the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer have been received by the City or the prescribed 30 day period has elapsed without receipt of such comments and recommendations, as provided by Minn. Statutes, Section 505.03. Subd. 2. CITY COUNCIL OF BROOKLYN CENTER, MINNESOTA BY: Mayor BY: _Monager TAXPAYER SERVICES DEPARTMENT, Hennepin County, Minnesota I hereby certify that taxes payable in 20___ and prior years have been paid for land described on this Plat, dated this _ day of 20 if V. Chopin, Hennepin County Auditor BY: _Deputy Julie K. Passe'aqua Notary Public County, My Commission Expires: September 24, 2013 SURVEY DIVISION, Hennepin County, Minnesota Pursuant to Minnesota Statutes, Sec. 383B.565 (1969), this plat has been approved this __ day of I, Mork S. Hanson, do hereby certify that this plot was prepared by me or under my direct supervision; that I am a duly 20 Licensed Land Surveyor in the State of Minnesota; that this plot is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on the plat; that all monuments depicted on the plat have been, or will be correctly set within one year; that all water boundaries and wet lands as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the dote of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. William P. Brown, Hennepin County Surveyor BY: Dated this _ day of 20 REGISTRAR OF TITLES, Hennepin County, Minnesota Mark S. Hanson, Licensed Land Surveyor Minnesota License No. 15480 STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me on this day of 20 by Mark S. Hanson. I hereby certify that the within plat of SHINGLE CREEK CROSSING 2ND ADDITION was filed in this office this _ day of , 20 at o'clock __.M. Rachel Smith, Acting Registrar of Titles BY: _Deputy Notary Public, County, Minnesota My Commission Expires JJ S UNDE SURVEYING ...1■1111I SHEET 1 OF 2 SHEETS SHINGLE CREEK CROSSING 2ND ADDITION ,cet.. 4 ',,10 ; 13,6 N84*.33`27”E ------ W 1/4 CORNER OFSEC. 2, T. 118, R. 21HENNNEPIN COENTY CASTIRON 11018,41ENT (FOLND) NO I '0525 °E44.15 - 4:7-1 A I c - It- / L/I I L.,/-IL.L_ A...3L.4(...14-11 It.. BENCH.MARK -1 5148 °17:54"E_ .5013*.31'.3.3"E 798,19 V"- 78.74_L=120.67 R=163.64 .42 °1157 °C=117.96 C.0RG..-611 .19'26 °E TELEPHONE EASEMENT- PER DOC NOS. 3525253 & 3556312 517 100'03"E936'3 c;) R.T. DOC. NO. 100 0 100 200 SCALE IN W LINE OR,..SEC 2 T. //a R. 21 -- SW CORNER OF / SEC. 2, T. //4 R. 21HENNNEPIII COCNTY CAST IRON NoNumENr (roam) CS) ,g.;:g''..,914' S8776 '39 '5 rIVILN EY.Z./ EASEMENT , Ncovr NOT TANGETIT--"" L=118.35 8.,348.70 .6-19`26'49" C--.11Z79 C.BRG..=.577 °4£1`.511"W .5t0 1 \ 175711 \ t„. FEET DRAINAGE \ '''' KVYETNT `7A/ 5177,Ala F 1452 .20'58'E -------4.551 e n1.„ 0 DENOTES IRON MONUMENT SET, MARKED WITH PLS 15480 •DENOTES IRON MONUMENT FOUND MARKED WITH PLS 15480, UNLESS OTHERWISE SHOWN. FOR THE PURPOSES OF THIS PLAT, THE WEST LINE OF SECTION 2, TOWNSHIP 118, RANGE 21 IS ASSUMED TO HAVE A BEARING OF NO I °06'35 °E. ••". SHINGLE CREEK (DITCH NO. 13) COP OF WATER ELEVATION = 838.8 FEET, AS LOCATED ON 07/24/2012. BENCH MARK: TOP OF TOP NUT OF FIRE HYDRANT LOCATED S88 ° I 7'34"E A DISTANCE OF 798.49 FEET FROM THE NE CORNER OF OUTLOT A. ELEVATION = 851.58 FEET (BASED ON NATIONAL GEODETIC VERTICAL DATUM OF 1929) ,,„,5101 56 2W9 0 586 °31'06 "W - -- 37.15 ees „O■j';5" &II z /PS' 4. p o' 0441 9•• \ r Iv 55 \ oo / A4ty, A I •As■ v 56 , Vd5 1 \ f \ 0.°0.5`5,55‘5"- . , 56 5/r GP z ,, z .. \ , \ 7 0 1;5,1 I I 0/TON.........COCA.EDGE OPCH Z\s' \'‘,Z Z sx$ 105\9? 11 ,Z , 0,t) \kk j ti 7 14590G '' P " 1 71Iz Z (I .1, lo ,-k- ZAcP z -yr \ I C.,:'14 , V ' 'C' 0 0 . V 1I Z70 V c, .553 °41'02"W -------- V 5,■40?,C. V z 4LS4 D SURVEYING SHEET 2 OF 2 SHEETS City Council Agenda Item No. 6e COUNCIL ITEM MEMORANDUM DATE: May 21, 2013 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer SUBJECT: Resolution Providing a Six Month Extension to the Time Period for the Recording of the Shingle Creek Crossing 3 rd Addition Final Plat Recommendation: It is recommended that the City Council consider approval of the resolution providing a six month extension to the time period for the submittal of the Shingle Creek Crossing 3 rd Addition final plat. Background: On April 22, 2013, the City Council adopted Resolution No. 2013-48 approving the final plat for Shingle Creek Crossing 3 rd Addition submitted by Loren Van Der Slik on behalf of Gatlin Development Company. This proposed new subdivision involves replatting six existing lots and subdividing into five lots, located inside the Shingle Creek Crossing Planned Unit Development project site. Attached for your reference is a copy of the resolution approving the final plat and a copy of the final plat. The subdivision ordinance identifies a 30 day period that an applicant has to record a final plat; otherwise, the approval of the final plat will be considered void. The applicant has not yet recorded the plat but is continuing to work with City staff and the City attorney to finalize the subdivision agreement that is required to be recorded with the County before proceeding with recording the final plat. Given the nature of the delay, staff is recommending that a six month extension be granted, which extends the deadline for final plat submittal until November 20, 2013. Budget Issues: There are no budget issues to consider. Council Goals: Strategic: 1. We will proceed aggressively with implementation of City's redevelopment plans Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Mission: Ensuring an attractive, clean, stye, inclusive community that enhances the quality of life n far all people and preserves the pa hlic trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION PROVIDING A SIX MONTH EXTENSION TO THE TIME PERIOD FOR THE RECORDING OF THE SHINGLE CREEK CROSSING 3 rd ADDITION FINAL PLAT WHEREAS, the City Council, on April 22, 2013, adopted Resolution No. 2013-48 approving the Shingle Creek Crossing 3 rd Addition final plat, submitted by Lauren Van Der Slik on behalf of Gatlin Development Company; and WHEREAS, the City's subdivision ordinance requires the recording of a final plat shall occur within 30 days after the date of approval of the final plat; otherwise, the approval of the final plat shall be considered void; and WHEREAS, the final plat has not yet been recorded and an extension is needed to allow the finalization of the subdivision agreement between the owner with the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a six month time extension for the recording of the Single Creek Crossing 3 rd Addition final plat is approved. May 28, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. April 22, 2013 Date Mayor ATTEST:\.4461-14A 111111.,4114.A City Clerk Member Lin Myszkowski introduced the following resolution and moved its ad option : RESOLUTION NO. 2013-48 RESOLUTION APPROVING FINAL PLAT FOR SHINGLE CREEK CROSSING 3 RD ADDITION WHEREAS, the City Council approved the proposed preliminary plat for SHINGLE CREEK CROSSING 3 RD ADDITION based on certain conditions as set forth in the City Council Resolution No. 2013-21; and WHEREAS, the applicant has applied for approval of the final plat for SHINGLE CREEK CROSSING 3 RD ADDITION as required by City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the final plat for SHINGLE CREEK CROSSING 3 RD ADDITION is hereby approved, subject to the following conditions: 1.Conditions as previously required by the City Council pertaining to the development's Preliminary Plan approval in accordance with City Council Resolution No. 2013-21. 2.Conditions as previously recommended by the Planning Commission •pertaining to the final plat in accordance with Planning Commission •Resolution No. 2013-02. 3.All recommendations and conditions as noted in the City Engineer's final plat review memorandum dated January 11, 2013. 4.Evidence of title satisfactory to the City Attorney and City Engineer. 5.Any other conditions as established by Hennepin County for recording of said Final Plat. 6.Prior to release by the City of the final, approved plat, the owner must reimburse the City the full amount of legal fees incurred by the City in obtaining a review or opinion of title. The motion for the adoption of the foregoing resolution was duly seconded by member Carol Kleven and upon vote being taken thereon, the following voted in favor thereof: Tim Willson, Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan; and the following voted against the same: none; \A/hereupon said resolution was declared duly passed and adopted. SHINGLE CREEK CROSSING 3RD ADDITION R.T. DOC. NO. KNOW ALL PERSONS BY THESE PRESENTS: That Shingle Creek, LLC, a Delaware limited liability company, owner and proprietor of the following described property situated in the County of Hennepin, State of Minnesota, to wit: Lots 2, 3, 6, 7, 8 and 9, Block I, all in SHINGLE CREEK CROSSING, Hos caused the same to be surveyed and plotted as SHINGLE CREEK CROSSING 3RD ADDITION and does hereby dedicate to the public, for public use forever, the drainage and utility easements as shown on said plat. In witness whereof said Shingle Creek, LLC, a Delaware limited liability company, has caused these presents to be signed by its proper officer this day of 20 Signed: Shingle Creek, LLC, a Delaware limited liability company By. Shingle Creek MM, Inc., a Delaware corporation; its Managing Member SIGNED: its Sole Regular Director Franklin C. Gatlin III BROOKLYN CENTER, MINNESOTA This plat of SHINGLE CREEK CROSSING 3RD ADDITION was approved and accepted by the City Council of Brooklyn Center, Minnesota, at a regular meeting thereof held this day of _ 20 If applicable, the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer hove been received by the City or the prescribed 30 day period has elapsed without receipt of such comments and recommendations, as provided by Minn. Statutes, Section 505.03. Subd. 2. CITY COUNCIL OF BROOKLYN CENTER, MINNESOTA BY: Mayor BY: Manager TAXPAYER SERVICES DEPARTMENT, Hennepin County, Minnesota STATE OF COUNTY OF I hereby certify that taxes payable in 20._. and prior years have been paid for land described on this Plat, dated this day of 20 The foregoing instrument was acknowledged before me this day of , 20 by Franklin C. Gatlin III the Sole Regular Director of Shingle Creek MM, Inc., a Delaware corporation, as Managing Member of Shingle Creek, LLC, a Delaware limited liability company, on behalf of said company. Mark V. Chapin, Hennepin County Auditor BY: Deputy Julie K. Passalaqua Notary Public, County My Commission Expires: September 24, 2013 SURVEY DIVISION, Hennepin County, Minnesota Pursuant to Minnesota Statutes, Sec. 383E3.565 (1969), this plat has been approved this ____ day of I, Mark S. Hanson, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly 20 . Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on the plat; that all monuments depicted on the plat have been, or will be correctly net within one year; that all water boundaries and wet lands as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. William P. Brown, Hennepin County Surveyor BY: Dated this day of 20 REGISTRAR OF TITLES, Hennepin County, Minnesota STATE OF MINNESOTA COUNTY OF HENNEPIN Mark S. Hanson, Licensed Land Surveyor Minnesota License No. 15480 I hereby certify that the within plat of SHINGLE CREEK CROSSING 3RD ADDITION was filed in this office this day of , 20 at o'clock This instrument was acknowledged before me on this day of 20 by Mark S. Hanson.Rachel Smith, Acting Registrar of Titles BY: Deputy Notary Public, County, Minnesota My Commission Expires JJSUNDELAND SURVEYING SHEET 1 OF 2 SHEETS SHINGLE CREEK CROSSING 3RD ADDITION 56 S27 °49 WE — 43.49 L=- 36. I I R=515.00 d=4 °01'02" C=36.10 C. BRO=S7.3 °3522"W SE CORNER OFSEC. 4 T. IIEL R. 2/ & ..SW CORNER OF SEC. 2, C. Ha R. 2t PO/LW HENNNEPIN COLPITYCAST IRON LIONIAIENT JJ SUNDE LAND SURVEYING Li AG NAIL \ • 750 C--,CIA-1,:)1 A A /V/L_ / /4(/, (/L_I IF-11V C)4 A/c/-/- A TIC) / x/-1/11 L/LJ t--3.21.f.'S I. A4/\7:: ROAL: COTS A//) 4 /1Li. 11 LI. I v S89 °43,'54"E 449.38 1- 100 0 100 200 SCALE , , IN FEET 0 DENOTES IRON MONUMENT SET, MARKED WITH PLS 15480 • DENOTES IRON MONUMENT FOUND MARKED WITH PLS 15480, UNLESS OTHERWISE SHOWN. . FOR THE PURPOSES OF THIS PLAT, THE WEST LINE OF SECTION 2, TOWNSHIP 118, RANGE 21 IS ASSUMED TO HAVE A BEARING OF NO I °06'35E. • R.T. DOC. NO. SHEET 2 OF 2 SHEETS City Council Agenda Item No. 7a Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DELLA YOUNG FOR HER DEDICATED PUBLIC SERVICE ON THE SHINGLE CREEK AND WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSIONS WHEREAS, Della Young served as Brooklyn Center Commissioner on the Shingle Creek and West Mississippi Watershed Management Commissions from January 26, 2009, to May 9, 2013; and WHEREAS, she has made significant contributions toward the goal of the Shingle Creek and West Mississippi Watershed Management Commissions, which is to enhance the water quality of the water resources within the watersheds through public information and education, analysis of the causes of harmful impacts on the water resources, regulation of the use of water bodies and their beds, regulation of land use, and capital improvement projects; and WHEREAS, her leadership and expertise have been greatly appreciated by the Shingle Creek and West Mississippi Watershed Management Commissions; and WHEREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that her service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Della Young is hereby recognized and appreciated by the City of Brooklyn Center, and this resolution serves as a visible and lasting expression of gratitude for the leadership and service she has rendered to the citizens of Brooklyn Center. May 28, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 10a COUNCIL ITEM MEMORANDUM DATE: May 21, 2013 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/City Engineer -1'& SUBJECT: Resolution Adopting the Brooklyn Boulevard Corridor Study Plan as a Planning and Development Guide for Brooklyn Boulevard from 1-94 to 49th Avenue Recommendation: It is recommended that the City Council consider approval of a resolution adopting the Brooklyn Boulevard Corridor Study Plan as a planning and development guide for Brooklyn Boulevard from 1-94 to 49 th Avenue. Background: At the January 14, 2013, City Council Work Session, the Council received an overview of the Brooklyn Boulevard Corridor Study including partnership and public outreach efforts; components of the documentation and foundation of the study; and the draft Executive Summary Report. The study has been completed and all documents have been finalized. Attached for review and consideration are the following: •City Council Work Session memorandum and meeting minutes from the January 14, 2013 meeting •Final Executive Summary Report dated May 2013 Budget Issues: Upon consideration and adoption of the study, City staff will pursue partnership and funding seeking and planning as outlined in the plan. Council Goals: Strategic: 1. We will proceed aggressively with implementation of City's redevelopment plans 7. We will continue to maintain the city's infrastructure improvements Mission: Ensuring - an attractive, clean, safe, inclusive community that enhances the quality of life ,fOr all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE BROOKLYN BOULEVARD CORRIDOR STUDY PLAN AS A PLANNING AND DEVELOPMENT GUIDE FOR BROOKLYN BOULEVARD FROM 1-94 TO 49 TH AVENUE WHEREAS, the City of Brooklyn Center's Comprehensive Plan identifies multiple transportation and developmental issues within the Brooklyn Boulevard (CSAH 152) corridor as follows: •Development of a design theme for the corridor •How the design theme fits into Hennepin County Conidor Guidelines •Elimination of the remaining single-family units along the boulevard •Assembly and redevelopment of usable parcels into parcels large enough with proper internal circulation and site access and/or open space areas •Intersection improvements where needed for better access •Multi-modal and transit amenities (bus pull-offs, better bus shelters, other transit orientated design elements) •Lacking any sense of being a "complete street" •Right-of-way impacts •Safety, both vehicular, bicycles and pedestrians The Comprehensive Plan also identifies Brooklyn Boulevard as a critical element within the City Center; and WHEREAS, the City of Brooklyn Center retained the services of SRF Consulting Services to study corridor issues along Brooklyn Boulevard from 1-94 to 49 th Avenue and to provide guidance for future transportation, redevelopment and streetscaping improvements; and WHEREAS, partners involved throughout the study included the Minnesota Department of Transportation; Hennepin County; Three Rivers Park District; Metro Transit; City of Minneapolis; and City of Brooklyn Center staff, Planning Commissioners, Councilmembers, citizens, business owners and property owners; and WHEREAS, the study focused efforts on renewing, revitalizing and redeveloping the corridor through the development of the different study elements including vision and goals, existing conditions inventory and review, recommended concepts, implementation plan, interim and ultimate concept layouts and a right-of-way map; and WHEREAS, on January 14, 2013, the City Council Study Session included an overview presentation by City staff and the consultant including partner and public outreach efforts, RESOLUTION NO. study work and documentation, Planning Commission Resolution 2012-22 and the Executive Summary Report; and WHEREAS, the City Council voiced its support for this study and discussed the use of the Brooklyn Boulevard Study as an official planning and development guide for corridor initiatives and enhancements. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center hereby adopts the Brooklyn Boulevard Corridor Study Plan as a planning and development guide for Brooklyn Boulevard from 1-94 to 49 th Avenue. May 28, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. January 14, 2013, City Council Work Session Minutes related to the Brooklyn Boulevard Corridor Study Plan: BROOKLYN BOULEVARD CORRIDOR STUDY UPDATE Public Works Director/City Engineer Steve Lillehaug introduced the item, provided an overview of public outreach, and described documentation created. Beth Bartz, SRF Consulting, presented an overview of the Brooklyn Boulevard Corridor Study, vision and goals, consideration of existing goals, and concept for three segments. She then described traffic components, land use transition areas, landscaping, and transit corridors. Kevin Jullie, SRF Consulting, presented components contained in the Implementation Plan and advantages to consider smaller projects with realistic funding amounts and available funding sources, to allow for certain traffic safety and operational benefits implemented sooner than• waiting for the entire project; to allow for projects to line up with proposed redevelopment as it occurs; and, more manageable construction with smaller, more limited projects. He reviewed phased improvement projects that had been identified and potential funding sources. Mr. Jullie described the next steps to move forward to assure preparedness when funding becomes available to implement improvements. Director of Business and Development Gary Eitel advised of the Planning Commission's consideration to preserve and enhance the adjacent residential neighborhoods; to project adjacent residential properties; and, to identify necessary right-of-way impacts and corridor widths. With regard to Mn/DOT's response to a bridge theme, Mr. Lillehaug advised that Mn/DOT will fund a standard amount for re-decking, surface texturing, street lighting, and the rails. Anything beyond that would be a City expense. He indicated the City will need to develop a theme with Mn/DOT shortly because the Brooklyn Bridge is under design. It was noted the Bass Lake bridge theme is similar to the France Avenue bridge. Mr. Eitel presented roadway segment elements and options that could be considered. Councilmember/Commissioner Ryan pointed out that the properties along 60 th and Admiral Lane north from the church are shallow so for redevelopment to occur, the next tier of properties needs to be considered as opportunities arise. Mr. Eitel indicated staff will prepare concepts to show how that area could develop. He concluded presentation of the Planning Commission's consideration of future land use and redevelopment areas. Mr. Lillehaug responded to the City Council's/EDA's questions related to timing of improvements by Malmborg's Garden Center and traffic loads anticipated in the future. He requested Council comment pertaining to the Study and Executive Summary as a whole. City Manage Curt Boganey responded to the City Council's/EDA's questions related to methods available for the City to purchase properties between 63"d and Halifax. He explained that a change in State law severely limited the City's ability to use eminent domain and there is a general opinion that in the future cities may have to provide evidence that it needs more authority. Mr. Boganey stated if there is a situation where the City has acquired 95% of the properties within a block but there is one holdout, it may want to go before the Legislature to request some authority be granted. The City Council/EDA voiced its support for the Brooklyn Boulevard Corridor Study and Executive Summary, as presented, noting it has taken the project further than previous studies by identifying properties to be acquired and combined, revenue streams, and funding mechanisms. Mr. Lillehaug thanked the City Council/EDA for its input and stated staff will bring this Study before the City Council for formal action. Brooklyn Boulevard Corridor Study Summary Repo rt City of Brooklyn Center Prepared by: Consulting Group, Inc. May 2013 Table of Contents Summary Report Preface 1 Introduction 2 Corridor Context 2 Process Summary 3 Public Outreach 3 Vision and Goals 4 Existing Conditions 5 Demographics 5 Land Use 5 Transit 5 Trails and Sidewalks 5 Traffic, Safety, and Access 5 Environmental and Cultural Constraints 6 Recommended Concept 7 Concept Development 7' Concept Components 9 Implementation Plan 16 Conclusions 21 Moving Forward 23 BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT SRF Consulting Group, Inc. List of Tables Table 1: Study Partners 3 Table 2: Vision and Goals 4 Table 3: Land Use Transition Areas 12 Table 4: Recommended Transit Stop Amenities 15 Table 5: Project Description and Costs 17 List of Figures Figure 1: Summary of Recommended Concept 8 BROOKLYN BOULEVARD CORRIDOR STUDY- SUIVIAIARY REPORT 2 SRF Consulting Group, Inc. Summary Report Preface The Summary Report is intended to capture the breadth of work and documentation that was compiled during the Brooklyn Boulevard Corridor Study in 2012. The Summary Report captures key findings and recommendations prescribed in the Study's Vision and Goals and Existing Conditions Report, Recommended Concept Report and Implementation Plan. These plans serve as the foundation for the Brooklyn Boulevard Corridor Study. Various technical memorandums were also prepared during the course of this project. These supporting documents should serve as a guide when making future planning and engineering decisions. Furthermore, additional guidance has been given by elected leaders and policy makers. On November 29, 2012, the Planning Commission passed a resolution supporting the draft design concepts for the 2012 Brooklyn Boulevard Corridor Study, in addition to recommending future land use and design considerations along the corridor (Planning Commission Resolution 2012-22). Supporting Documents 1.Brooklyn Boulevard Traffic Analysis Technical Memorandum (July 23, 2012) 2.Brooklyn Boulevard Open House Summaries (June 19, 2012 and September 18, 2012) and Project Comments 3.Technical Advisory Committee Meeting Records (January 24, 2012, March 13, 2012, April 9, 2012, August 15, 2012 and November 14, 2012) 4.Interim and Ultimate Recommended Concepts Layouts 5.Implementation Plan Layout 6.Right-of-way Map BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT SRF Consulting Group, Inc. or Arterials erial roadways inphasize mobility for short to medium length trips and provide limited access to , properties. v hi Introduction The purpose of the Brooklyn Boulevard Corridor Study is to define a vision and future roadway concept for the corridor that can serve as the foundation for identifying financial resources for preliminary engineering and construction. The enhanced corridor would improve transportation for all modes; establish a cohesive streetscape design to encourage pedestrians, bicyclists, and transit users; and attract and retain businesses. Brooklyn Center's Comprehensive Plan (2008) also identifies Brooklyn Boulevard as a critical element within the City Center. Therefore, it merits focused efforts to renew, revitalize, and redevelop. In keeping with the recommendations of the Comprehensive Plan (2008), the City developed a vision for the future of Brooklyn with input from agency and community stakeholders. Project partners include Hennepin County, Three Rivers Park District, the Minnesota Department of Transportation (MnDOT) and Metro Transit. The Summary Report highlights the planning process, existing conditions visions and goals and recommendations described in the Final Reports. More importantly, the Summary Report outlines the Implementation Plan. The intent of the Implementation Plan is to identify roadway projects along the Brooklyn Boulevard corridor that ultimately fit together and to develop a strategy to complete the comprehensive improvements to the corridor. Planning-level cost estimates are also included to understand the financial needs for the various projects. A summary of these improvements and cost estimates are included in Table 5. Corridor Context Brooklyn Boulevard serves as a primary corridor within Brooklyn Center's City Center, which is the triangle formed by Highway 100, Brooklyn Boulevard, and 1-694. The corridor serves as an alternative transportation connection between Minneapolis and the northern suburbs. As a minor arterial, the boulevard also provides access from Highways 100 and 1-694 to Shingle Creek Crossing. Shingle Creek Crossing is a 65 acre site, which was once anchored by the Brookdale Mall. The mall was closed in 2010 and is part of a larger redevelopment effort. These efforts have resulted in a new Wal-Mart and plans to add new commercial and retail space. Land uses along Brooklyn Boulevard reflect the evolution of the community from the time Brookdale Center was constructed in 1962 until today. Land use patterns closely resemble post- World War II housing that has remained in residential use, housing converted to commercial uses, smaller locally owned businesses, national chain businesses, and offices. The quality and character of development along the corridor also varies significantly and reflects eras of prosperity and disinvestment. Over the past 50 years, these land use patterns have resulted in a corridor that does not function at an optimal level. For instance, numerous driveways and access points create safety and operational concerns for motorists. Potentially incompatible adjacent land uses also reduce the quality of life for current occupants and dampen redevelopment opportunities. BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 2 SRF Consulting Group, Inc. Process Summary Throughout the study process, stakeholder input was gathered to identify existing issues, help shape the corridor vision and goals, develop the recommended concept, and specify implementation roles. On-going coordination with agency partners helped the study team to refine and select concepts and was also used to build consensus for long-term solutions. The study was led by the City of Brooklyn Center with participation from various agencies with decision-making authority (see Table 1). These study partners formed the Technical Advisory Committee (TAC) for the project and met seven times to provide input on study components, the recommended corridor concept, and implementation steps. The project team also consulted with the Brooklyn Center City Council to advise them of project progress and to gather input. Stakeholder Involvement The stakeholder involvement process had several key objectives: •Build agency consensus through on- going communication and involvement. •Develop successful, context- sensitive solutions through agency collaboration. • Provide opportunities for public input prior to fmalizing the corridor vision. Table 1: Study Partners Agency Jurisdiction Minnesota Department of Transportation 1-94 and Highway 100 interchanges and the bridge over Highway 100 Hennepin County Brooklyn Boulevard and intersecting County roads Metro Transit Transit operations and infrastructure Three Rivers Park District Trail crossing at 55 th Avenue Public Outreach A breadth of public outreach efforts were used to engage the public. A project website, series of newsletters, and press coverage informed the public about the study and encouraged input. In addition, two open house meetings were held, which were open to the public. The first meeting focused on identifying existing corridor issues and presenting an early corridor concept for refinements and comments. The second meeting included a presentation of the recommended concept and implementation plan. Meeting attendees were generally supportive of the study and confirmed many similar existing issues identified by the study team and TAC. Public Involvement Goal A public involvement goal was developed for the Brooklyn Boulevard Corridor Study: To develop a progressive vision and corridor concepts for Brooklyn Boulevard that balances the needs of land use, transportation, and livability improvements and will be supported by diverse stakeholders. The future vision for the corridor will reflect the transportation needs of the City and County, while considering the needs of multimodal users of the corridor, BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 3 SRF Consulting Group, Vision and Goals The Brooklyn Boulevard Corridor Study was guided by a vision and goals that addressed five topic areas. The vision for Brooklyn Boulevard was also established with input from agency and community stakeholders. The vision and goals are summarized in Table 2. Table 2: Vision and Goals Topic Roadway Functionality 4e . Goal Improve roadway safety, improve traffic operations, reduce the number of access points to enhance mobility and safety, and address all modal needs. Land Use, Community Character and Redevelopment Identify land uses that are not compatible with the future vision for transportation functions, improve transitions to residential neighborhoods, develop a streetscape concept, and promote Complete Streets principles. Transit Enhance transit rider safety and comfort, improve transit operations, support transit ridership by providing transit supportive land uses, and identify deficient pedestrian access to bus stops. Pedestrian and Bicycle Facilities Identify gaps in the trail and sidewalk network, appropriate improvements given the corridor context, and key pedestrian crossing enhancements. Implementation Identify a comprehensive set of projects to build towards the long- term vision for the corridor, identify potential funding sources and agency responsibilities, prioritize needed improvements, and sustain long-term agency commitment to the study recommendations. BROOKLM BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 4 SHE Consulting Grow), Inc. Existing Conditions As part of the Brooklyn Boulevard Corridor Study, an Existing Conditions Study report was prepared to identify corridor issues. The identification and mapping of corridor needs, deficiencies, constraints, and opportunities assisted in refining the conidor vision and goals as well as the recommended corridor concept. An assessment of the existing conditions guided development of the recommended concept. A summary of key findings is presented below. Demographics Regional forecasts for Brooklyn Center indicate an increases in population (17 percent), households (11 percent), and employment (58 percent increase in retail employment, 100 percent increase in non-retail employment) over the next twenty years. These forecasts support the need for transportation improvements in the conidor. Land Use Single-family homes directly on Brooklyn Boulevard are recommended to transition to other land uses in the City of Brooklyn Center's Comprehensive Plan (2008), which recommends the redevelopment and reconfiguration of these parcels. As residences along Brooklyn Boulevard become available, the City will purchase these properties — this will enable site reconfiguration and parcel assembly to better fit the long-term corridor vision. Transit Existing transit routes, service levels, and amenities are generally adequate for the level of ridership in the corridor. Transit effectiveness along the corridor is hindered by a lack of pedestrian-oriented compact development that provides destinations for transit users. Improvements to transit infrastructure elements may also encourage land use changes and increase transit use. Trails and Sidewalks Sidewalks are present throughout the corridor but have inadequate boulevards, which create an uncomfortable environment for pedestrians. The free right turn configuration at some intersections and Highway 100 off ramps creates a challenge for pedestrians crossing the turn lane, causing them to defer to vehicles that are unlikely to give pedestrians the right of way. Additionally, trails are not continuous and better east-west crossings for bicyclists and pedestrians are needed. Streetscaping improvements would provide visual amenities and establish an identity for the corridor. Traffic, Safety, and Access The recommended concept for the corridor includes specific improvements, such as turn lane modifications, access closures, and geometric changes to address safety and traffic operation issues. Key issues identified include: BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 5 SRF Consulting Group, Inc. •Free right turn from the 1-94 off ramps onto southbound Brooklyn Boulevard •Free right turn at the south Highway 100 off ramp to northbound Brooklyn Boulevard that presents a challenging pedestrian crossing •High turning volumes at the 51st Street/Brooklyn Boulevard intersection Environmental and Cultural Constraints During the inventory of existing conditions, no major issues were identified that substantially influenced concept development. Given the level of anticipated improvements and the lack of critical resources present, further study should not be required through an environmental review to implement the recommended changes. BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 6 SRF Consulting Group, Inc. Recommended Concept The recommended concept for this segment of Brooklyn Boulevard was developed to address the issues identified as part of the planning process, in addition to the findings listed in the vision and goals and existing conditions report. Visions and goals focused on improving; roadway functionality, land use and redevelopment, transit and pedestrian and bicycle facilities. The Recommended Concept Report provides a more in-depth view behind the technical analysis and findings. The recommend concept is summarized in Figure 2 and highlighted throughout this section. Concept Development The recommended geometric layout was developed over the course of the study in cooperation with TAC members. Early drafts were presented and discussed at TAC meetings and at the first public open house, then refined to respond to stakeholder input. The geometric layout incorporates a balance between the required functions of an "A Minor" Arterial (mobility and access) connecting 1-694 to Highway 100, and providing local access to adjacent businesses and connected neighborhoods. The layout also incorporates aesthetic components as well as multi- modal transportation needs, including vehicles, bicycles, pedestrians, and transit. Concept development began with consideration of the roadway's capacity and appropriateness of the speed limit for the context of the roadway. The existing four-lane roadway provides sufficient vehicular capacity and does not require expansion at this time based on coordination with Brooklyn Center, Hennepin County, and MnDOT staff as well as traffic operations review. The concept was also developed based on 40 miles per hour (mph) design speed north of TH 100 and 35 mph south of TH 100. The existing posted speed is 40 mph north of Highway 100 and is appropriate; however, the posted speed is typically determined based on a speed study. The existing posted speed of 35 mph south of TH 100 is appropriate as well as there are multiple direct residential accesses that are to be maintained. The 35-40 mph speeds fall within the low speed regime of MnDOT and Minnesota State Aid manuals for roadway facility design. The low speed regime allows more flexibility in lane width and turn-lane lengths on the roadway and with clear zone requirements to fixed objects behind the curb. Therefore, the layout incorporates 11-foot lanes to preserve the lower speed character of the roadway while also providing opportunity to increase amenities behind the curb, such as widened boulevards, plantings, wider sidewalk/trail width, and transit amenities, such as benches and/or shelters Concept development also took into consideration access management. As part of the study, existing access points were reviewed and compared with future land use plans. Direct access to Brooklyn Boulevard was recommended to be consistent with Hennepin County's access spacing guidelines of full access every 1/4 mile and partial access every 1/8 mile. The geometric layout developed for the project meets the intent of Hennepin County access spacing guidelines and calls for a raised median throughout the corridor from Highway 100 to 1-694. Various access points were also consolidated or eliminated for the recommended concept. The greatest impact to access will be between 58th Avenue (Bass Lake Road) and 63rd, where no median exists today. BROOKL1W BOULEVARD CORRIDOR STUDY - SUMMARY REPORT 7 SRF Consulting Group, Inc. SUMMARY OF PROPOSED FUTURE CONCEPT Corridor Character Segments , Segment A Segment B OPIP Segment C 1 'WINN! ;. Key Features t • Trail along the west side throughout the corridor. •Sidewalk along the east side throughout the corridor. •10 minimum boulevards throughout (area between the sidewalk and the road). Segment A : • Access management. N • Median to channelize traffic.r. Improved traffic operations on major side streets such as 63rd. Ave. t , • Improved boulevard/sidewalk spacing. •Right turn lanes at major side streets. •Improved control of traffic entering from 1-94. •Land use change for improved business access. Segment B 1 'Opportunities for streetscaping/amenities for new mall I. area. •Realignment of frontage roads on west side to improve Brooklyn Boulevard operations. •Intersection improvements to better control vehicle speeds. •Improved pedestrian and transit operations. ;. Segment C •Bridge rehabilitation. •Revised three lane section to facilitate tight driveway spacing. •Improved sidewalk and trail for pedestrians and opportunity to connect with Minneapolis system. Figure 1: Summary of Recommended Concept BROOKLYN BOULEVARD CORRIDOR STUDY— SUMMARY REPORT 8 SRF Consulting Grow:), Inc. Concept Components The geometric layout incorporates various elements to address the issues reviewed as part of the study. The Summary Report has highlighted a number of these components, including traffic components, land use transition areas, pedestrian/bicycle components, streetscaping, gateway and transit improvements. Traffic Components Intersection geometry for the recommended concept is based on traffic analysis at various intersections along the corridor. Turn lanes will accommodate future traffic projections as the area grows and redevelops. Dual left-turn lanes from Brooklyn Boulevard onto 58th Avenue are included to accommodate traffic moves to destinations, such as the Brooklyn Center Transit Center and the redevelopment of Shingle Creek Crossing. Based on the findings, a list of recommended traffic elements is included in the recommended concept and layout. A summary of those elements are included in callout box below and on 10. Traffic Elemen Left and right-turn lanes for a 40 MPH roadway (turn-lanes may be longer based on capacity needs or storage requirements) •Desired Standard: 315 feet (this includes full width turn-lane and taper) •Minimum Standard: 235 feet (this includes full width turn-lane and taper) 1 -94 South Ramp Intersection •Modify the 1-94 off-ramp from a free channelized right-turn lane to a stop condition channelized right-turn lane. 65th Avenue North Add a northbound right-turn lane of desired standard length. •ise the southbound right-turn lane from an auxiliary lane from the 1-94 ramp to a 300 to 500 foot right- tur n lane (full width). 63rd Avenue North •Provide right-turn lanes on the northbound and southbound approaches of desired standard length, although the northbound right-turn lane should start after the West Fire Station access. •Remove the split-phasing on the cross-street and replace with a permissive-only phase. Consider providing an eastbound leading left-turn phase (with 3rd car detection). With this being a signalized intersection, modify the eastbound approach to provide a left-turn lane, thru lane and a right-turn lane. A lane for the right-turn movement for westbound is desirable, but not imperative. 62nd Avenue North, 61st Avenue North, 60th Avenue North/Admiral Lane and 59th Avenue North •Provide right-turn lanes on the northbound and southbound approaches on a case-by-case basis and where space is available. Implementation could occur as right-of-way becomes available during redevelopment. A future traffic signal maybe warranted at 61st Avenue based on future redevelopment. Other factors to consider are pedestrian crossings of Brooklyn Boulevard and transit locations at this intersection. BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 9 SRF Consulting Grow', hie. Bass Lake Road (CSAH 10) •Add a second southbound left-turn lane (300 feet in length). •Extend westbound left-turn lane from 125 feet to at least the standard length. •Remove the northbound "auxiliary" lane from 56th Avenue North and replace with 300 to 500 foot right-turn lane. •Provide a right-turn lane into the Cub Foods/Wells Fargo access. Because of the intersection spacing between 56th Avenue North and this access, this right-turn lane will likely be shorter than the minimum standard length. •Extend eastbound turn lanes to provide 250 feet of storage (this will likely require purchase of home(s). Consider purchasing them as they become available on the south side of Bass Lake Road. •Remove all three channelized right-turn islands and provide a yield condition. 56th Avenue North •Modify westbound right-turn lane to a stop condition with no add lane. •Extend southbound left-turn lane to 400 feet of full width with taper. •Modify northbound right-turn channelized island to be a yield condition or modify the island (on the north side) to provide only one entering lane from the southbound left-turn movement (may need additional analysis). •Extend the northbound right turn lane to the desired standard length. 55th Avenue North •Remove westbound and northbound channelized right-turn islands and provide a stop condition. •Extend northbound and southbound left-turn lanes to provide desired standard length. •Realign west frontage road to provide greater intersection spacing from Brooklyn Boulevard. TH 100 North Ramp •No recommendations but need to consider auxiliary lane from the TH 100 South Ramp to 55th Avenue North. TH 100 South Ramp I •Modify off-ramp channelized right-turn lane to a stop condition and remove auxiliary lane to the north. •Modify the northbound channelized right-turn onto the freeway on-ramp to tighter radius. •Add the fourth approach (eastbound) and provide access to North Lilac Drive. Remove this access from 51st Avenue. •Signalize the intersection. 51st Avenue North •Provide connection to the TH 100 south ramp via Lilac Drive. •Provide a southbound left-turn lane of desired standard length. 50th and 49th Avenue North •Could consider three-lane section, but would need Minneapolis to continue a similar roadway section. Other Private Access •Provide right-turn lanes to private access locations based on case-by-case basis. Higher volume driveways may need right-turn lanes to provide a safer intersection. BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 10 SRF Consulting Group, 171C. Land Use Transition Areas Over the years, Brooklyn Boulevard has evolved into an "A Minor" Arterial roadway with high traffic volumes. The corridor will continue to serve this function based on future traffic forecasts and land use plans, which creates a need to improve the corridor's mobility and safety. As part of this effort, it is also important to recognize the City's long-term goal to redevelop single-family parcels along Brooklyn Boulevard to land uses better situated for this roadway, where higher traffic volumes would be seen as a benefit, rather than a drawback, to the adjacent land uses. As redevelopment occurs, access to these sites will need to be controlled to ensure the corridor's safety and mobility is not jeopardized. Therefore, the recommended concept has eliminated direct access to some of these parcels. These parcels would be considered as potential future land use transition areas and are located in five areas throughout the corridor. The future land use transition areas were analyzed to determine preliminary parcel redevelopment parameters that might affect future redevelopment. For all of the land use transition areas, future land use change and access transition would be contingent upon willing sellers and private market demand. Roadway reconfiguration may also require property acquisition, but allow for remnant parcel development. Table 3 summarizes the land use transition areas and the recommended roadway options. BROOKLIW BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 11 SRF Consulting Group, Inc. Table 3: Land Use Transition Areas Location West Side of Brooklyn Boulevard Transition Area Intersection of 55th Ave./Brooklyn Blvd. Service Road Concept Summary The service road west of 55th Ave. would be realigned west, so the 55 th Ave. Service road intersection is closer to Northport Elementary School. Land Use Impacts The conceptual service road realignment would significantly impact nine parcels, such that these parcels would likely not be able to support future development. South of Bass Lake Road (Service Road Access Option) Access could occur from multiple points along the Brooklyn Blvd. Service Road. The main internal circulation would most likely occur between 57 th Ave. and the service road cul-de-sac. The proposed land use transition area south of Bass Lake Road is comprised of five parcels. These parcels would need to be assembled into a larger parcel to provide flexibility for future redevelopment. South of Bass Lake Road (Expanded Parcel Option) Abandon the Brooklyn Blvd. service road north of 57 th Ave. and the service road cul- de-sac. Main access with the alternative option would be limited to 57 th Ave. The proposed land use transition area south of Bass Lake Road is comprised of 17 parcels. Internal circulation could potential be more flexible and provide better opportunities for redevelopment Admiral Lane to 61st Ave. Access drives could only occur off of Admiral Lane and 61 St Ave. Main internal circulation would occur between Admiral Lane and 61't Ave. access drives. Potential uses for the area could be used for alternative types of senior housing, limited use office condominiums or could be combined with adjacent parcels to the west for future redevelopment. The area is comprised of 17 single family residential parcels. 61st Ave to 62nd Ave Access could occur off of 6Ist Ave or 62nd Ave. Potential uses for this area include an option for large scale senior housing or to relocate existing Brooklyn Boulevard businesses to an overall PUD. The area is comprised of two commercial parcels and one single family residential parcel. 62nd Ave to 63rd Ave Revised parking layout and access drives would allow boulevard treatments and off- street trails in the area and promote redevelopment. The area is comprised of three commercial parcels (includes current vacant lot). 63rd Ave. to Halifax Drive The access drive off of 63"I Ave. should be located west of existing Ewing Lane and be setback from Brooklyn Blvd. Main internal circulation would occur between the 63 rd Ave. and Halifax Drive access drives, The area is comprised of 13 single family residential parcels. These parcels could be used for limited use office condominiums or combined with adjacent parcels to the west for future redevelopment. East of Brooklyn Boulevard 61st Ave.The transition concept includes the extension of 6 l't Ave. east of Brooklyn Blvd. and the creation of a new cul-de-sac. The area is comprised of six commercial parcels and two multi-family residential parcels. One commercial parcel would be significantly impacted by the new cul-de-sac. 65th Ave.Access could occur off of 65th Ave or Ewing Ave. The area is comprised of 4 commercial parcels. BROOICL1W BOULEVARD CORRIDOR STUDY— SUMMARY REPORT 12 SRF Consulting Grow), Inc. Pedestrian Facility Components The existing sidewalks along Brooklyn Boulevard are immediately adjacent to the curb or have minimal separation (three to five feet) from the roadway, which leads to an uncomfortable environment for pedestrians. The Recommended Concept includes wider boulevards throughout the corridor. Furthermore, the study recommends that a sidewalk be located on the east side of Brooklyn Boulevard, extending the full length of the study area from 49th Avenue to 1-694. The sidewalk is recommended to be buffered from the roadway with a 10-foot boulevard to enhance user comfort and safety. The study also includes a proposed realigned intersection at Admiral Lane/60th Avenue. The City may want to consider the construction of a sidewalk along Admiral Lane, 60th Avenue, and a short segment of Vincent Avenue. to make a convenient connection to Centennial Park. The City may also want to consider including a sidewalk along the extension of 61st Avenue, east of Brooklyn Boulevard and then a short off-street extension of the sidewalk east to Beard Avenue. 4 '" Recommended Pedestrian Safety Improvements Include: •Median refuge islands •Countdown timers •Future signal at 61st Avenue/Brooklyn Boulevard intersection •55th Avenue Regional Trail crossing o An at-grade crossing is recommended to provide trail crossing accommodations with fewer property impacts and lower cost than a grade- separated crossing. o Possible future overpass consideration with adjacent property redevelopment opportunities. Off-Street Multi-Use Trail Components The study concluded that an off-street multi-use trail should be located on the west side of Brooklyn Boulevard, extending the full length of the study area from 49th Avenue to 1-694. The trail is recommended to be buffered from the roadway with a 10-foot boulevard to enhance user comfort and safety. Placing the multi-use trail on the west side provides convenient access to four neighborhood parks and one elementary school, in addition to linking adjacent communities. It also takes advantage of two existing trails along the west side of the roadway. On-street bike facilities were also examined as part of this study. Given that a four lane section along with a design speed of 40 mph are proposed for north of TH 100, an on-street bike facility is a concern from a safety standpoint and therefore not recommended for the area north of TH 100. The area south of TH 100, with a 35 mph design speed, and 3-lane section with shoulders, may allow for on-street bicycle facilities. It is recommended that the City coordinate with the City of Minneapolis when determining the feasibility of implementing bike lanes south of TH 100. BROOKLYN BOULEVARD CORRIDOR STUDY- SUNLITARY REPORT 13 SRF Consulting Grow), Inc. Streetscape Components Streetscape elements proposed for Brooklyn Boulevard build upon recently constructed streetscapes on Bass Lake Road and Xerxes Avenue Brooklyn Boulevard continues to reinforce the identity of this district as the community's commercial core. Streetscape elements such as street lights, maintenance strips, fencing and bus stops continue the vocabulary already established for the district. The concepts include recommendations for three character segments for streetscape elements. The segments include 49 th Avenue to TH 100, TH 100 to 59 th Avenue, and 59 th Avenue to 1-694. In essence, each segment includes similar boulevard and median treatments (see call out boxes). However, a range of improvements is recommended for each of the segments as shown on the Recommended Concept Summary graphic. Gateway Components Gateway monuments are recommended at key community and commercial area entrances to the corridor (for example, TH 100, Bass Lake Road, and 1-94). Intersections along Brooklyn Boulevard received one of three different streetscape treatment types (primary, secondary and no treatment), based on their role in providing community gateways, wayfinding, and streetscape character. Primary intersections are located at community gateways City or arrival to the City's commercial core. Primary intersections receive the highest level of streetscape treatment and may include large gateway monuments, heightened landscape plantings, seating and trash receptacles, and fencing/screening of adjacent parking lots. to announce arrival and entrance to the Proposed Gateways Primary Gateways •On and off ramps at TH 100 •58th Avenue (Bass Lake Road) •1-694 Secondary Gateways •49th Avenue •55th Avenue •61st Avenue •63rd Avenue •65th Avenue Secondary intersections are located at signalized intersections that are not primary intersections. These intersections include enhancements that create a pleasant environment for pedestrians as they wait to cross Brooklyn Boulevard. Secondary intersections receive some streetscape treatment, but not to the same extent as primary intersections and may include small monuments and landscape plantings. Both primary and secondary intersections will have marked crosswalks at signalized intersections with colored pavement at the intersections. Streetscaping Improvements The boulevard treatment options include: •Turf grass with street trees •Maintenance strip •Sidewalk or trail •Sidewalk access to bus stops •Ornamental lighting Median treatment options include: •Ornamental lighting •Colored pavement and bollards in narrow medians •Turf grass with street trees and a maintenance strip in wide medians •Landscape planting beds at the end of turf grass areas BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 14 SRF Consulting Group, Inc. Transit Components Transit is an important component of the transportation infrastructure within the Brooklyn Boulevard Corridor study area. A total of 10 bus routes operate on portions of Brooklyn Boulevard. Cunently, there are no plans for additional increased transit service along Brooklyn Boulevard; however improvements to some bus stop locations and increased passenger amenities are recommended to encourage increased transit use in the corridor. Currently, there are 18 bus stops directly on Brooklyn Boulevard. Bus stop spacing in the corridor is approximately eight stops per mile. This type of spacing provides the greatest amount of access to transit customers by minimizing the distance users need to travel to a bus stop. No additional bus stops are needed along Brooklyn Boulevard. As development occurs, consideration should be given to the placement of buildings closer to Brooklyn Boulevard and to the placement of parking farther from the roadway. Building in this manner provides better access for transit customers to adjacent land uses. Along Brooklyn Boulevard, the majority of the bus stops are located at the near-side of an intersection; however, there are a few bus stops along the corridor that are at far-side and mid- block locations. Many of the existing bus stop locations along the corridor have been placed in appropriate locations; however, five locations were identified as problematic and needing to be relocated. In addition to adjusting the location of some bus stops, it is recommended that bus pull-outs on Brooklyn Boulevard be removed. This is recommended because removing the bus pull-outs and allowing buses to remain in the travel lane eliminates the need for buses to merge in and out of traffic, thus providing a faster travel time for transit customers. Removing the existing pull-outs also helps provide consistency in the corridor. As a part of the future roadway concept, a 10-foot boulevard is proposed between the edge of the roadway and the sidewalk. This boulevard along with the sidewalk width provide for an adequate pedestrian/transit patron distance from vehicles, eliminating the need to provide pull-outs for the sake of creating a delineated space for transit users. The future transit concept includes recommendations for three tiers of transit stop amenities based on ridership at each stop (See Table 4). Table 4: Recommended Transit Stop Amenities Transit Tiers Low Volume Boarding Locations Recommendations At low volume boarding bus stop locations, a bench, trash receptacle, and landscaping elements are proposed. Medium Volume Boarding Locations At medium volume boarding bus stop locations, two benches, trash receptacle, and landscaping elements are proposed. High Volume Boarding Locations At high volume boarding bus stop locations, a passenger shelter, a bench, trash receptacle, a bicycle locker and bicycle racks, and landscaping elements are proposed. Lighting was also considered as it affects transit customer perceptions of safety and security at a bus stop as well as the use of the site by non-transit customers. Lighting can enhance a person's sense of comfort and security, especially in the evening and late evening. Bus stops should be coordinated with existing streetlights to provide a minimum level of lighting and security; lighting should be incorporated at medium- and high-volume boarding locations if feasible. BROOKL1W BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 15 SRF Consulting Group, Inc. Implementation Plan The implementation plan documents basic information, including a description of the location and design features for each project (see Table 5). Planning level cost estimates for each project are included to position the project for future funding opportunities. The overall improvements identified in the concept layout are estimated to cost in excess of $30 million. Improvements include the complete reconstruction of 1.1 miles of a four-lane urban facility with turn lanes and restricted access at cross streets and business driveways. Easement needs are in addition to the costs shown. The Implementation Plan also allows for traffic safety and operational benefits to be realized sooner rather than waiting for the entire project to be built. Projects can be timed to coincide with redevelopment as it occurs along the corridor. Furthermore, the Implementation Plan identifies smaller projects with independent utility that can be constructed in phases and are consistent with the Recommended Concept. Preliminary phased improvement projects have been identified as: •Pavement rehabilitation from 49th Avenue to 51st Avenue and conversion to a 3-lane section and addition of trail •Intersection and Frontage Road reconfiguration at 51st Avenue and South TH 100 Ramps •Bridge over Highway 100 re-decking and reconfiguration •Intersection, frontage road and access improvements between TH 100 and 65th Avenue •Bass Lake Road Intersection Reconfiguration •Roadway reconstruction from Bass Lake Road to 65th Avenue •63rd Avenue Pavement rehabilitation / Reconstruction •TH 94 Off-ramp reconfiguration •Trail construction •Streetscaping and other aesthetic improvements It is also important to recognize the scarcity of available funding and the reality that project funding will need to be acquired over time. Therefore, various funding sources have been identified to plan for potential funding. The Implementation Plan allows project partners to match smaller projects with realistic funding amounts. Potential funding sources include: •Surface Transportation Funding (STP) Federal funding program •State funding through MnDOT •Safe Routes to School — Federal Funding Program •Transportation Alternatives (TA) — Federal Funding Program •State Aid funding, City and/or County funding program •County Participation — Roadway BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 16 SRF Consulting Group, Inc. •County Participation — Roadside Enhancement Partnership Program •Special grants •Local funds •Special assessments •Developer agreements BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 2 SRF Consulting Group. Inc. Table 5: Project Description and Costs Project Name Project Type Project Description Estimated Project Cost Potential Funding Source Project Priority #1 - 49 th Pavement Located between 49th Avenue and 51st Avenue, this project would include a mill Ave to 51s t Ave Rehabilitation and Walk/Trail/ Streetscaping and overlay of the existing roadway, add trails and walks and convert the existing four-lane section to a three-lane section with shoulders. $598,000 A, B, D, E, F Ultimate 3 Located between 49th Avenue and 51st #1A - 49th to 51 st Walk/Trail/ Streetscaping Avenue, this project would add trails and walks while maintaining the existing four- lane roadway configuration. $367,000 B, E, F Interim 4 Roadway Located between the TH 100 bridge and 51st Avenue, this project would reconstruct #2 - 51 st to Reconstruction and the existing roadway, add a signal system at $3,152,000 A, D, E Ultimate TH 100 Intersection Improvements TH 100 south ramp intersection, add trails and sidewalks, modify the west frontage road access, and add a center median island. 1 This project would be part of the MnDOT Ultimate#3 - TH 100 Bridge Bridge Rehabilitation lead TH 100 bridge re-decking scheduled for 2014. $1,569,000 G 1 Located between TH 100 and Bass Lake#4 _ 55 th Ave Frontage Street Realignment Road, this project would combine roadway realignment at 55th Avenue to improve intersection spacing with Brooklyn $753,000 C Ultimate 3 Road Boulevard. Located at the intersection of Brooklyn#5 _ 55 th Ave Frontage Road Intersection Improvem ents Boulevard and 55th Avenue, this project would eliminate free right turns. The project also includes signal revisions and trail crossing enhancements. $416,000 A, D Ultimate 2 Located between TH 100 and Bass Lake Pavement Road, this project would include a mill and overlay of the entire roadway with turn lane #6- TH Rehabilitation improvements. The project would also Ultimate 100 to Bass and modify 55 th and 56 th Ave. interchanges by $1,217,000 A, B, D Lake Road Intersection Improvements eliminating free right turn movements to and from Brooklyn Boulevard. The project does not include sidewalks, trails or streetscaping. 2 #6A - TH Walk/Trail/Located between TH 100 and Bass Lake Interim 100 to Bass Lake Road Streetscaping Road, this project would add trails, walks and streetscaping. $1,343,000 B,E 4 BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 17 SRF Consulting Group, Inc. #7 - Bass Lake Road Intersection Improvements and Walk/Trail/ Streetscaping Located at the intersection of Bass Lake Road and Brooklyn Boulevard, this project would revise the existing intersection configuration by eliminating free right movements for enhanced pedestrian access/safety and provide for dual left-turn lanes from southbound Brooklyn Boulevard to eastbound Bass Lake Road. The project would also include a frontage road cul-de- sac reconstruction south of Bass Lake Road. $2,302,000 A, D, E Ultimate 2 #8 — Bass Lake Road to 65th Avenue Roadway Reconstruction and Walk/Trail/ Streetscaping Located between Bass Lake Road and 65th Avenue, this project would be the proposed ultimate condition for the corridor by reconstructing the existing roadway, adding center median islands for improved access control, signal system at 63rd Avenue, entrance modifications, trails and walks and streetscaping. $7,647,000 A, B, C, D, E Ultimate 2 #8A — Bass Lake Road to 6th Avenue Roadway Reconstruction and Walk/Trail/ Streetscaping Located between Bass Lake Road and 65th Avenue, this project would be the proposed interim condition for the corridor by reconstructing the existing roadway, signal system at 63rd Avenue, entrance modifications, trails and walks and streetscaping (cent median islands would not be constructed as part of the project). $7,582,000 A, B, C, D, E Interim 2 #9 — 60th Avenue Street Alignment Located on 60th Avenue between Beard Avenue and Brooklyn Boulevard, this project would realign 60th Avenue (through the currently empty lot) to create an intersection with Admiral Lane to the west. $389,000 H Ultimate3 #10 — Access Revisions Street Realignment Located at 63rd Avenue from France Avenue to Beard Avenue, this project would include a mill and overlay of the existing roadway and add turn lanes on Brooklyn Boulevard. $552,000 G Ultimate 5 #12 — EB I- 94 Off Ramp Intersection Improvements Located at the eastbound TH 94 off-ramp to Brooklyn Boulevard, this project would revise the current intersection to eliminate the free right-turn onto Brooklyn Boulevard. . $552,000 G Ultimate 5 #13 — WB 1-94 Off Ramp Intersection Improvements Located on the TH 94 westbound off-ramp to Brooklyn Boulevard, this project would revise the current intersection geometry to reduce the intersection skew with Brooklyn Boulevard. $923,000 G Ultimate 5 BROOKL YN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 18 SRF Consulting Group, Inc. Table Key: Funding Sources: A — Surface Transportation Program B —Transportation Alternatives C — Safe Routes to School D — Hennepin County Participation — Roadway E — Hennepin County Participation — Roadside Enhancement Partnership Program F — Hennepin County Bikeway Gap Funding G — MnDOT State Funding H — Local Funds Proj ect Priorities: 1 — Current Program funding or Immediate known Safety Concerns 2 — Projects Identified to score well for potential funding 3 — Projects that accommodate land use changes 4 — Maintenance Projects 5 — Potential MnDOT projects BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 19 SRF Consulting Group, Inc. The overall corridor was broken down into 13 potentially separate projects based on functionality, geographic location, independent utility, reasonable cost and type of project improvements. Some of the 13 projects could be broken-down further; in fact, a few are shown with interim and ultimate scenarios that allow for further flexibility from an implementation standpoint. For the task of prioritizing the various projects along the Brooklyn Boulevard corridor, a scale of 1 through 5 is utilized, with 1 being of highest priority and 5 being the least priority. Below is a summary of how each priority level is defined: •Priority 1 projects: Implemented over the next 1 year Currently programmed for funding or rehabilitation •Priority 2 projects: Implemented over the next 2 to 4 years Score favorably on near term funding solicitation (such as federal STP or TA applications). Immediate known safety concerns •Priority 3 projects: Implemented in 4 to 6 years Accommodate land use changes through redevelopment Provide safety and operational improvements in isolated areas •Priority 4 projects: Implemented in 6 to 10 years Pavement replacement/rehabilitation as needed over time Enhancement type projects that involve improvements behind the curb •Priority 5 projects: Implemented in 6 to 10 years Future projects likely to be built as part of larger project which at this time are not programmed. BROOKLYN BoULEVARD CORRIDOR STUDY- SUMMARY REPORT 20 SRF Consulting Group, Inc. Conclusions Findings and recommendations from this study are described in greater detail in the Existing Conditions Report, the Recommend Concept Report and the Implementation Plan. Key conclusions and recommendations from this study are summarized below: Geometric Layout •The geometric layout incorporates a balance between the required functions of an "A Minor" Arterial (mobility and access) connecting 1-694 to TH 100. •The geometric layout includes 11-foot lanes to preserve the lower speed character of the roadway, while providing opportunity to increase pedestrian and bicycle amenities, and landscaping. •The existing four-lane roadway provides sufficient vehicular capacity and does not require expansion at this time. •The existing posted speed of 40 miles per hour design north of TH 100 and 35 mph south of TH 100 is appropriate at this time. Access Management •North of TH 100, direct access to Brooklyn Boulevard is recommended to follow Hennepin County spacing guidelines of full access every 1/4 mile and partial access every 1/8 mile. •South of TH 100, existing direct residential accesses are recommended to be maintained. The section of roadway has a lower design speed and characteristics consistent with a residential area where multiple accesses are present. •Restrict full access between 58th Avenue (Bass Lake Road) and 63rd, with a center median island. Land Use Transition Areas •Single-family parcels along Brooklyn Boulevard will be redeveloped overtime to land uses better suited for this roadway, where higher traffic volumes would be seen as a benefit, rather than a drawback. •Roadway reconfiguration may require property and easement acquisition that could allow for remnant parcel development. Pedestrian/Bicycle Facilities •An off-street multi-use trail with boulevards is recommended to be located on the west side of Brooklyn Boulevard, extending the full length of the study area. BROOKLYN BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 21 SRF Consulting Group, Inc. •The study recommends a 'sidewalk with boulevards be located on the east side of Brooklyn Boulevard, extending the full length of the study area from 49 th Avenue to 1-694. •The public process did indicate a desire for an on-street bike lanes. Intersection Safety Enhancements •Incorporate median refuge islands and countdown times throughout the study area. •Install a future traffic signal at the intersection of 61 st Avenue and Brooklyn Boulevard. •In order to accommodate the Twin Lakes Regional Trail crossing at 55 th Avenue, an at- grade crossing is recommended. The existing at grade crossing will be enhanced with the elimination of the free right island at 55 th Avenue. Streetscape Character •Improve the existing community gateway at 49 th Avenue. •Implement new community gateways at 1-694, TH 100 and at Bass Lake Road and Brooklyn Boulevard. •Apply streetscaping design components throughout the corridor (e.g., turf grass with street trees, maintenance strip, ornamental lighting with banners, and plantings). Specific improvements have been identified for the corridor and are described in the Recommended Concept Report. Transit Components •Relocate the following problematic bus stop locations: o Brooklyn Boulevard between 63 rd Avenue and Halifax Drive (southbound) o Brooklyn Boulevard between 61 st Avenue and 62' Avenue (northbound) o Brooklyn Boulevard and Admiral Lane (southbound) o Brooklyn Boulevard and 60 th Avenue (northbound) o Brooklyn Boulevard and TH 100 (northbound) o Brooklyn Boulevard and TH 100 (southbound) •Remove bus pull-outs on Brooklyn Boulevard. •Passenger amenities are recommended at all bus stop locations. Bus shelters and passenger amenities should be placed behind the sidewalks or trails when feasible. Different levels of amenities are recommended based on the number of passengers using the bus stop. These are described in more detail in the Recommended Concept Report. BROOKLYAT BOULEVARD CORRIDOR STUDY- SUMMARY REPORT 22 SRF Consulting Group, Inc. Moving Forward This multi-dimensional plan provides the design foundation that can be developed and implemented over time by the study partners, enabling them to better plan for ongoing redevelopment and the necessary corridor improvements. More importantly, this study provides the guidance necessary to move forward in achieving the corridor's vision. Achieving this vision will help reach the corridor's desired function, character and identity. However, as improvements are implemented and the corridor redevelops overtime, priorities and needs may shift. Therefore, ongoing collaboration between project partners is necessary to maintain project momentum. A large part of this coordination will be focused on identifying and obtaining funds to implement improvements. The implementation plan will serve as a key resource in helping align potential funding sources with improvements. As funding is pursued and secured in the future, the Brooklyn Boulevard study will serve as the primary source of planning, engineering/design, and implementation for the corridor from 49th Avenue to 1-94. BROOKLYN BOULEVARD CORRIDOR STUDY - SUMMARY REPORT 23 SHE Consulting Group, I71C. City Council Agenda Item No. 10b COUNCIL ITEM MEMORANDUM DATE: TO: FROM: SUBJECT:Type IV 6-Month Provisional Rental License for 5619 Knox Ave N May 16, 2013 Curt Boganey, City Manager Sharon Knutson, City Clerk Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5619 Knox Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type III rental license. The property is a single family dwelling. This property qualifies for a Type IV provisional rental license based on 12 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 11-08-2012 12-05-2012 01-14-2013 01-31-2013 02-05-2013 The Owner, Justin Jenririch, applied for renewal of the rental dwelling license for 5619 Knox Ave N, a single family dwelling. An initial rental inspection was conducted. 12 property code violations were cited, see attached rental criteria. The owner requested an extension to complete the repairs to the property. The previous rental license expired. A second rental inspection was conducted and failed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 03-14-2013 03-20-2013 04-09-2013 04-10-2013 04-25-2013 04-25-2013 04-30-2013 05-17-2013 A third rental inspection was conducted and failed. A $100 reinspection fee was applied to the property and paid. A building permit was issued for window replacement. A building permit inspection for a window permit was conducted and approved. Therefore, all orders were completed and the property passed inspection. City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A Mitigation Plan was submitted. The Mitigation Plan was finalized. A letter was sent to the owner notifying that the hearing before the Council will be held May 28, 2013. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al people and preserves the public trust COUNCIL ITEM MEMORANDUM 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. - Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of detettnining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) License Category Number of Units No Category Impact 1-2 3-4 units 0-1 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 3-4 units Greater than 1 but not more than 3 Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 Greater than 3 3-4 units Greater than 1 Decrease 2 Categories 5 or more units Greater than 0.50 COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: Strategic: - We will ensure a safe and secure community - We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Section A— Property information Property Addreis: 5619 knox ave N. Brooklyn Center MN Owner MitT1C: Justin Jennrich Owner Address: 122 102nd Lane NE blame MN 55434 (15Tvet Ph "c: 6127233748 (-/""" Emaii:Justin.Jennrich@grnall.com Mt k.City of Brooklyn Cente 2 • au 6301 Shine Creek Parkway Brooklyn Center, MN 55410.2199 Phone, -567.3300 rry 711Ft:Lc 763.569 ,3350 w me.< ;1 yoffxrx..1 /y.n rent er Org Rental License Mitigation Plan—Type IV Rental License Hon dwritien pia trA will not be der:voted. Pleime ripe 4'r use fillahle fiirm on City n'ehslie. Rental 1,ieeme: I I Net\ LW Renewal: Curren: I ii7.•ose Expiration 1),:aar f — 3/-1,,,, *Pend ing Type IV Lieenie Exp. Date44'9 Paii2°43 — _. (Six irronths frani oirrent 1icens6 o'rpiroliort) Based on property conditions antFor validated police nuisance incidents, the above referenced property qualifies for a Inc IV Rental License. Before ),‘,viir licerte aRplication can be considered by the City Council, a Mitigation Plan must be completed and reviewed by Cit .% staff, A fully completed Mitigation Plan must be submitted immediate') to ensure timely completion of license application ce' 11w Mitipation Plan should indicate the steps being taken to corre•rt identified % iolations and the measures thai ciI1 be taken to Osurc Orwoine cOmplianc-c with City Ordinances and applicable ( odes I he Ntitigatina l'Imt provides aa opportunity to review pm perry concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements w ithin this ndin g liecose ivricx1 and avoid legal actions'. Section B— Required Documents Submit- the following documents with the N1itigation Plan for npproval: Crime Free f lousing Program Training Cenitic:ite cum/Acted, if not completed, please include -Scheduled date in Section C„ Copy of Lease including Minnesota Crime FUCe171 2. Submit written report by IO A of each month (after license approval) Section C— Crime Free Housing Program Requirements I Use v. Wien lease including Crime Free I loasing I „ease Addendum, I 2. Conduct criminal baCkground check for all prospective tenants Proside documentation to City if requested. Pursue the eviction of lettant who inlatc 11w ternts IC.111: or any addendum ,. Patke Af) , Type IN:Mitigation Plan Re'' 1146-11 LI I 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed:. 015/2012 or Date Course Scheduled: Phase H,/ I Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: 511 /2012 Improvements to be completed by: 2/6113 Phase IIII I I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 519/2013 & 5/9/2013 Do these two meeting dates occur before the *Pending Type Bi License expiration date? Yes I No (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon renewal. I I will have no repeat code violations previously documented within the past year. For properties with four or more units: I will conduct resident training annually that includes crime prevention techniques.I I will hold regular resident meetings. Section D — Long Term Capithl Improvements Plan Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated re lacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC- seems to be about 12-15 years old 112000 1/2020 Water Heater- Seems to be about 10-12 years old 1/2000 1/2020 Kitchen Appliances- purchased row when I purchased borne 8/2011 812031 Laundry Appliances- purchased new when I purchased home 8/2011 8/2031 Exterior -Paint/Siding, fascia, trim 7/2007 7/2037 -Windows 3/2013 3/2033 -Roof 7/2007 5/2013 -Fence 1/1990 1/2020 -Shed ilia rJa -Garage nla n/a -Driveway 7/2007 7/2037, -Sidewalks 7/2007 7/2037 Smoke Alarms & Carbon Monoxide Alanns 7/2007 7/2017 Other(s) Section E — Steps to Improve Management and Conditions of Proper Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to: 1 I I. Check in with -tenants every 30 days.II 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 Evict tenants in violation of the lease and all addendums. Provide lawn/snow service. Provide garbage service. Install security system. 7.Provide maintenance service plan for appliances. Name of service co.: 8.I am and will remain current on payment °futility fees, taxes, assessments, fines, penalties and other financial claims due to the City. 9. Other(s): I will continue to work with the city to make improvements whenever they are asked of me. Ill II I I For City Use —Mit ination Plan Approved tiy: 67_,76 Date Police Departm Title Coma unity Standards Department / Title Date Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 th of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. u161,,in Joywin-6/ Owner or Agent Name and Title (Please Print) Additional Owner or Agent Name and Title 41 applicable,) (Please Print) Additional Owner or Agent Signature (if applicable) Date Page 3 Type IV Mitigation Plan Rev 1146-11 AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION May 28, 2013 (TUESDAY) Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1.Joint Fire Service Study Update 2.Amphitheater Update PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.BC University 2.Assessment Hearing Policy 3.Strategic Plan Annual Report 4.2013 Legislative Issues 5.Highway 100 Bridge at Brooklyn Boulevard Re-decking Project — May or June 6.Comprehensive Overview of Debt Plans for 2013, 2014, and 2015 Fiscal Years 7.Inclusion and Diversity Follow Up 8.Commercial Vehicle Ordinance Follow Up 9.Legislative Update 10.2013 Retreat Follow Up — June 24, 2013 a.Values and Mission b.Key Performance Indicators Parking Lot Issues 1. Joint Meeting with Charter Commission Work Session Agenda Item No. 1 COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Lee Gatlin, Fire Chief DATE: May 22, 2013 SUBJECT: Report on Fire Shared Study Recommendation: Presentation is information only. No Council action is required. Background: The purpose or goal of fire shared services are to enhance the quality of the fire service, leverage acquisition of the latest equipment and training, and reduce operational cost in the future. The Fire Chief will present, through a PowerPoint presentation, the results and recommendations of the Fire Shared Study prepared by Emergency Services Consulting International (ESC1). Budget Issues: There are no budget issues to consider. Council Goals: Strategic: 1. We will ensure a safe secure community. Recommendation: Presentation is information only. No Council action is required. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust North Hennepin County, Minnesota Shared Services Study Executive Summary The Cities of Brooklyn Center, Brooklyn Park, Maple Grove, Osseo, Plymouth, and Robbinsdale along with the Cities of Crystal and New Hope served by West Metro Fire District, contracted with Emergency Services Consulting International to conduct a shared services feasible study for the area's fire departments. This document serves as a report of the analysis that was performed for each participating agency and the region as a whole. The report that follows begins with a review of the general organizational components of each agency including basic organizational descriptions, as well as a review of governance and lines of authority, foundational policy documents, organizational design, and budget and finance. These sections begin to lay the foundation for future shared services and identify organizational issues that can be enhanced through a regional approach including consistent standard operating guidelines across all agencies. This is particularly important for those departments that routinely work together through mutual and/or automatic aid agreements. One major issue of note in the opening section of the evaluation is that of budget and finance and the various methods that each city employs to account for costs within their respective fire department. Each fire department/city has established a separate service delivery model within their boundaries and several of the departments are charged with the responsibility of radiological response in addition to normal day-to-day operations. The various functions and missions of the departments are summarized below. EMS First Hazardous Technical Response Fire Code Radiological Materials Rescue as Suppression Enforcement Response Response Response Primary Brooklyn Center Brooklyn Park Maple Grove Osseo Plymouth Robbinsdale West Metro • • • This difference in service delivery model also leads to some differences in the budgetary models making simple comparison not so simple. For instance, Brooklyn Park is the only agency that is the primary Cli-!-Emergency Services Consul,!ing,4!).1 Page 1 Shared Services Study North Hennepin County, Minnesota medical first responder but that function is not broken out within its budget while code enforcement, radiological response, and emergency management responsibilities are separated out within each agency's budget. ESCI has attempted to break out those ancillary costs; but where services/functions are not segregated into a separate budget category, no such break out was possible. Within the body of the report, ESCI provides a side-by-side comparison of the study agencies as well as to state and national benchmark data as available. While the Minnesota state average for per capita fire protection cost is approximately $73 and the national average is approximately $131, the combined regional cost per capita is approximately $37, significantly below the state and national averages. Another difference between the study agencies concerns relief associations. Based on state data, the average benefit amount was $4,725. Brooklyn Center, Plymouth, and Robbinsdale each have benefits of $7,500, the highest in the State of Minnesota. These plans (defined as 'other' types by the Minnesota State Auditor) differ from Brooklyn Park, Maple Grove, and West Metro which are in defined benefit plans while Osseo maintains a lump sum plan. Although the combined assets and funding ratio indicates that there would be a surplus if the plans were combined, this is not necessarily the case. The defined contribution plans are based on the number of personnel participating in the plan, and the funding ratio can vary from year to year based on participation. Actual funding levels should be evaluated by appropriate accounting professionals and legal counsel should a full consolidation of services move forward. The next section of the report focuses on capital assets distributed throughout the study area. In total, the seven departments operate from 18 facilities. Based on individual benchmark comparisons, the area is nine stations below the number of stations found in similar locations around the nation; however, when combined, the population of the combined area suggest that the regional coverage could be reduced by one station. The distribution of the current stations is well suited for the entire study area to a large degree and any additions or removals of stations is addressed in the cooperative efforts section of the report. Staffing and personnel management was the focus of the next report section. Each department was interviewed and a roster of personnel and positions was provided to ESCI. Since none of the study agencies are considered totally paid or career departments, it is understood that most of the administrative and support personnel have responsibilities within the operations of the agency during emergency incidents. It is useful, however, to identify the administrative and support positions currently Page 2 mergency Services Consulting North Hennepin County, Minnesota Shared Services Study in place to support the day-to-day functions of the departments. The study agency is comprised of a total of 31.5 full-time FTE and 27 paid-on-call positions to support the administrative and support functions of the region. This is compared to a total of two full-time and 377 paid-on-call or volunteer personnel involved in solely operational roles. ESCI commonly sees a ratio of administrative and support personnel to total personnel in the range of 10 to 15 percent; the ratio for the study region calculates to 13.4 percent, directly in line with the project team's expectations. An evaluation of the staffing methodologies and shift schedules between the departments revealed stark differences. From an on-duty staffing perspective, all departments but Osseo staff personnel during certain periods of the day. Of those departments that provide for on-duty crews, Brooklyn Center chooses to staff during the nighttime hours rather than during the day as the others provide. Brooklyn Park is the only department that provides for 24-hour on-duty staffing seven days a week and relies less on paid-on-call personnel than do the other agencies. Another major difference is the rate and method of pay for officers and firefighters. Each department pays their personnel slightly differently; whereas some pay their officers an annual stipend, others pay an hourly rate. The rank structure within the study area is also very different from department to department. While some agencies may use the term Assistant Chief others may use Deputy Chief. Similarly, many of the agencies use the rank of Lieutenant while Plymouth does not. This rank structure variety is one of the opportunities for the departments to work more closely together to increase consistency throughout the region. The report continues with a review of each department's staffing performance for all incidents compared to structure fires and a review of each agency's recruitment and retention programs. ESCI found that some personnel within the system are employed at multiple departments. While some within the region feel that this cross-employment negatively impacts the availability of personnel during mutual and automatic aid circumstances, others feel that it is no different than those personnel holding positions with other employers outside the fire service. While ESCI does not offer an opinion as to this methodology, it would be beneficial for the entire region to cooperate more closely on recruitment and retention efforts to ensure that all personnel are meeting a minimum standard of knowledge and abilities as well as availability for the system. The next section of the document, and the most technical, concerns actual service delivery performance; obviously the most publicly visible component of any emergency services agency. The section begins with an evaluation of overall service demand. Service demand can be defined differently E "`Y s'''"'Page 3 Shared Services Study North Hennepin County, Minnesota based on the service delivery model chosen. For instance, Brooklyn Park is the primary medical first responder for its community, thus service demand will include all types of incidents responded to by the department. The other agencies, however, are not the primary medical first responder, relying alternatively on the police department for those services; occasionally the departments do respond in a medical capacity. Some argue that not including the medical incidents responded to by law enforcement does not give an accurate picture of total community service demand. For the purposes of this analysis however, ESCI is more concerned with existing departmental service demand that is determined by the service delivery model chosen by the individual community. Therefore, Brooklyn Park's service demand is significantly higher than the others within the study region due to its service delivery model as illustrated in the figure below. 6.000 - %OW 4,000 3000 2,000 1,000 0 BCVFD winPAGFD OFD RFD WWI) • 12-e • EMS • Other Even though the service delivery model within the other communities does not include serving as the primary medical first responder, it is easy to see that medical response still comprises a large percentage of each department's total workload; even higher than fire workload in all departments except Maple Grove, Osseo, and Robbinsdale. While both the International Association of Fire Chiefs and the International Association of Fire Fighters have issued policy statements supporting fire-based EMS as the preferred model, the ultimate choice of service delivery model lies within the individual communities. The decision to move to one model over another should be driven by community demographics, service demand statistics, community desire, and fiscal resources. The intent of this study is not to drive one model over another but rather to evaluate the feasibility of sharing resources given the differences between the existing models. *Emergency Services ConsultingPage 4 North Hennepin County, Minnesota Shared Services Study The service delivery section continues with an analysis of service demand temporally; that is by month, by day, and by hour, in order to establish any trends that can be addressed by dynamic staffing or other alternatives to the current staffing methodology. Demand was also viewed geographically and, as expected, most of the current service demand occurs within Brooklyn Park due to the high volume of medical demand. The next analysis concerns distribution of physical resources. Based on the current distribution of stations, 93.3 percent of all service demand can be reached within four minutes of travel from the existing stations. This should not be confused with total response time as many of the stations are not staffing on a continual basis. Additional time would be necessary for personnel to respond to the station and then respond the appropriate apparatus to the scene of the emergency incident. Based on this information, no additional stations would be necessary to maintain the current level of performance based on the travel model. Actual performance will be discussed later. Concentration analysis was the next analysis performed for the region. Concentration analysis evaluates the capability of the region to generate sufficient apparatus within a given time period that is directly tied to the building of an effective response force—the number of resources necessary to effectively mitigate a moderate risk incident. The analysis identified that the region should be able to concentrate as many as 14 engines within eight minutes of travel and as many as eight aerial apparatus within that same period. Again, this should not be confused with total response time as staffing, availability of on- call personnel, and simultaneous incidents will impact the actual performance in this regard. Response performance was the final analysis performed within the service delivery section of the report. This begins with a review of the time taken for the processing of incidents by the communications center, which is outside the control of the fire departments. Hennepin County is responsible for the dispatch of incidents within the study region and the call processing time was determined from the computer-aided dispatch records. The focus here, however, is on fire department response performance and that begins with an analysis of how quickly the departments are getting en route to an incident after dispatch. For career departments, the National Fire Protection Association suggest that personnel be en route to a medical incident within 60 seconds of dispatch and a fire incident within 80 seconds of dispatch, both measured at the 90 th percentile. However, for departments that are not consistently staffed with on-duty personnel, no turnout time performance standard has been established. * .Em "V neY S'r6c"ung Page 5 00:00 01.1X1 02:00 03:00 04:00 05-00 0600 071X • 90th % • Average Shared Services Study North Hennepin County, Minnesota As would be expected, Brooklyn Park, staffed 24-hours a day, has the lowest overall turnout time performance as indicated in the figure below. Regardless of what the call processing or turnout times are for a particular organization or a region, the most important aspect of response is actually getting the appropriate resources on the scene of the emergency. The following figure illustrates the total response performance for the study agencies from time of dispatch to arrival at the incident for 2011. Average 90 th BCVFD 04:2307:09 BPFD 03:51 06:13 MGFD 05:0109:49 OFD 02:0505:49 PFD 05:35 10:21 RFD 03:1506:03 WMFD 03:3906:32 NFPA recommends that a mostly volunteer/POC department strive for a response performance of nine minutes in an urban environment when measured at the 90" percentile and ten minutes in a suburban environment when measured at the 80 th percentile. The analysis performed by ESCI indicates that the region is receiving exceptional response performance from the study departments. Page 6 Emetgenry. Services Consulting North Hennepin County, Minnesota Shared Services Study The final section of the evaluation of current conditions for the study agencies focused on the support programs of training and life safety services. Each department within the study area conducts training unilaterally with little interaction with neighboring departments. The exception is the consortium for initial training that is a collaborative effort between BCVFD, MGFD, OFD, RFD, and WMFD. Training is one area in which multiple departments can collaborate in a manner that is advantageous to all and improves the overall training throughout the entire region. While each department provides life safety services on some level, there is little consistency among the study agencies. Varying degrees of requirements exist with myriad programs and efforts for public education. Some agencies are already contracting for inspection and code enforcement services and this potential collaborative effort should be further explored with the entire region. In addition to fire prevention and code enforcement activities, four of the seven agencies' fire chiefs are also designated as the municipal emergency manager. While this issue was touched upon in the finance and budget section of this document, the levels of the respective programs and completeness of plans and processes regarding emergency management was outside the scope of this project. In future cooperative efforts, the function of emergency management throughout the region should be considered. While the previous pages of this executive summary have provided an overview of the current conditions existing within the study agencies, the intent of this project was to investigate the feasibility of increasing shared services between the communities in regard to their fire departments. Section II of the document provides a general description of the various types of partnering strategies; functional consolidation, operational consolidation and legal merger, and then provides an analysis on the feasibility of those options. This assessment begins with the feasibility of a region-wide consolidation and starts with the developments of a baseline budget. Currently, the cities are spending approximately $11,208,000 for fire protection. Capital expenditures could be captured in other parts of the cities' budgets such as capital improvement funds or otherwise, but this total is what was reported in the individual department's budgets. This total is comprised of approximately $7,290,000 for personnel expenditures and $4,404,000 for materials and services with the remaining identified as capital costs. The baseline evaluation also identifies 15 career and 377 paid-on-call operational personnel 31.5 career Page 7 Shared Services Study North Hennepin County, Minnesota administrative and support FTEs. From here, ESCI began the process of identifying the feasibility and costs associated with shared services. The fire departments within the study area already benefit from some collaborative programs such as mutual and automatic aid, initial training, and limited purchasing; it is natural that continuing the long- term strategy of cooperation should eventually lead to the whole area forming a single fire agency. Since each department within the study area is predominantly paid-on-call or volunteer in the way that they deliver operational services, the total budget for fire protection is relatively low - $11,208,076; $38.35 per capita compared to $73.40 for Minnesota and $131.31 nationally. The greatest savings from consolidations and/or mergers are typically found in personnel costs and/or redundant fire stations and apparatus. While some savings can be realized from a reduction in redundant stations and their accompanying apparatus, this is limited within this particular project. Paid- on-call and duty crew personnel would presumably still receive pay for station duty, incident response, training sessions and meetings and would likely see an overall increase in these costs based on the highest current rate ($14.92 — BCVFD). These changes could result in an increase in the overall cost of providing fire protection to the region through a consolidated system. However, there are a number of redundant administrative and support positions within the study region. As already presented, the study departments have 31.5 administrative and support positions including 5.0 fire chiefs and 7.5 administrative assistant positions. Reduction in this type of staff complement could result in a decrease in the overall cost of fire protection across the region or those savings could be reinvested in the operations component of the system. In calculating potential savings for a unified organization, ESCI made several assumptions in regard to personnel: •The number of Fire Chiefs would be reduced to one •The number of Assistant Chiefs would remain at one and would be considered the administrative chief •The number of Deputy Chiefs would be reduced to three; one each for operations, training, and fire prevention/enforcement •Six Battalion Chief positions would be created to provide day-to-day operational supervision •The number of Deputy Fire Marshals would be reduced to one •The number of Fire Inspectors would be increased to seven •An additional full-time Public Education Officer would be created lit,',,,,Emergency Services Consulting , itierPage 8 North Hennepin County, Minnesota Shared Services Study • The number of Administrative Assistants would be reduced to two The following figure summarizes the changes to the administrative and support complement if a consolidated department were implemented. Position Current Total Consolidated Total Change Estimated Savings/Additional Cost Fire Chief 5.0 1.0 -4.0 -$411,154.00 Assistant Chief 1.0 1.0 0.0 $0.00 Deputy Chief 4.0 3.0 -1.0 -$81,169.00 Battalion Chief 0.0 6.06.0 $420,000.00 Fire Inspector 2.5 7.0 4.5 $276,340.00 Pub. Ed. Officer 1.5 2.0 0.5 $28,909.00 Deputy Fire Marshal 5.0 1.0 -4.0 -$269,764.00 Admin. Asst.7.5 2.0 -5.5 -$263,398.00 Fire Prevention Lt.1.0 0.0 -1.0 -$67,254.00 Fire Specialist 1.0 0.0 -1.0 -$57,594.00 Fire Safety Tech.2.0 2.0 0.0 $0.00 Fire Prey. Intern 1.0 0.0 -1.0 $0.00 Total 31.5 25.0 -6.5 ($425,084.00) ESCI was unable to generate a baseline model budget that breaks out personnel, operations, and materials due to the way that some of the study departments maintain their budgets and allocate non- operational costs. However, ESCI was able to make some generalizations about the total savings based on salary data only. Based on the example administrative and support complement detailed above, the region could see a savings of approximately $425,084 in salary costs, not including benefits. Analysis of specific cost changes for any existing tax entity will be dependent upon the method that is selected to fund the new consolidated system, but it should be obvious that those departments that currently do not use paid personnel would see less of an impact than those that do. Once a determination is made as to what revenue source or combination of sources are to be used in funding the consolidated system, specific comparisons can be developed to demonstrate the individual cost impact to participating communities. Capital improvement programs were also reviewed and a functional shared service for capital replacement is recommended as identified later in this summary. Although significant savings could potentially be realized from a consolidation of all study agency departments, the differences in service delivery models will be the largest hurdle to overcome. Currently, Brooklyn Park is the primary medical first responder for its community and will, in all 'Ern"g'"eY S" c"Page 9 Shared Services Study North Hennepin County, Minnesota likelihood, continue to do so. Other departments, however, particularly those further away from Brooklyn Park, have expressed little desire to enter this type of service delivery model that would potentially increase their need for dedicated on-duty personnel, thus increasing costs to the system. Each city should evaluate the costs and benefits of continuing their law enforcement-based first responder program and compare it against the potential costs and benefits of operating such a program within their respective fire departments. Aside from consolidation, a closest unit response model could be implemented throughout the area based on current station locations. This would, however, require significant coordination on a daily basis based on the staffing methodologies used throughout the region. A closest unit response program would automatically dispatch the closest staffed unit to incidents regardless of municipal boundary. This type of program would also require a more consistent service delivery model throughout the region. The remaining shared services alternatives provided are functional and should be considered to be all- inclusive. Some of the programs area already in place within some of the study departments and there are, more than likely, other programs that the region could benefit from. The functional efforts identified below are those that were deemed to be the best fit for the study area and should be evaluated individually within each department for implementation. Regional Training Program Objective: Consolidate training programs to provide more options for volunteer attendance and to capitalize on the instructor base of each agency. Summary Background: In regard to ongoing training, the departments currently have separate training programs, which may limit instructional opportunity, duplicate recordkeeping, and foster separation of workgroups. This is already being done to a certain degree regarding recruit training. This program should be expanded to include ongoing continuing education for all levels of personnel. Regional Code Enforcement and Life Safety Education Program Objective: Provide for a Uniform Fire Code with a single set of local amendments that apply to new construction, remodels, and tenant improvements as well as providing for cost effective, regional code enforcement activities and life safety education programs. Page 10 ,,,,,,Emergency Services ConsuIting, North Hennepin County, Minnesota Shared Services Study Summary Background: The municipalities comprising the study region have adopted the state fire code and, with only a few exceptions, each has added local amendments to address issues considered unique to the jurisdiction. Several have imposed more stringent fire sprinkler requirements. Adopting a single fire code would benefit the fire departments, developers, and the citizens of the region. One such benefit includes a decrease in the cumulative cost of individually developing local amendments to the fire code. Unified Standard Operating Guidelines/Procedures Objective: Provide guidelines for operation during emergencies, emergent, and non-emergent incidents. Summary Background: Currently each fire agency in this study is responsible for developing a unique set of standard operating guidelines for their organization. Joint Purchasing of Equipment and Apparatus Objective: Create a single set of emergency apparatus specifications and provide for single-source uniform emergency apparatus for all study fire agencies. Summary Background: The study fire departments use and maintain a variety of emergency apparatus types and equipment such as self-contained breathing apparatus (SCBA), personal protective equipment (bunker gear, helmets, gloves, etc.), and all sorts of small and large tools and ancillary equipment . Among the common types of apparatus and equipment each department uses different makes, models, and configurations. A standard specification and procurement process for each apparatus and equipment type would result in lower cost, faster production, training efficiencies, and safer and more efficient scene operations. A joint purchasing program can also lead to a long-term program of sharing equipment across the region to enhance the capabilities of all participating departments. This could include a joint capital replacement plan that encompasses all heavy rolling stock within the region. Joint Wellness/Fitness/Occupational Medicine Program Objective: Provide a fire service-related occupational and health program that includes a wellness and fitness program, including initiatives to improve the health and wellbeing of personnel at all ranks and status in an effort to reduce injuries and frequency of sick/injury incidents. Summary Background: The importance of employee health and welfare and the potential liability associated with the lack of such programs necessitates that fire departments establish close professional Vilri,,(Elnergency SCIViCtS Page 11 Shared Services Study North Hennepin County, Minnesota relationships with occupational medicine specialists to assure that emergency workers are protected by the most up-to-date occupational health and safety programs possible. Consistent Performance Objectives Objective: Develop deployment standards and performance objectives that formally establish the distribution and concentration of emergency resources, both fixed and mobile. Summary Background: All agencies have policies for deploying resources, albeit at times informal and undocumented. Developing standards for response and coverage will formally define the distribution and concentration of the fixed and mobile assets of the entire region. Consolidated Logistics, Equipment, and Apparatus Maintenance Program Objective: Develop a joint Support Services Division that promotes improved operational readiness and achieves procurement efficiencies by eliminating duplication in the acquisition and distribution of supplies. Summary Background: The purchasing program can create joint bids for supplies and equipment and can achieve additional benefits such as integrated inventory of supplies that can accommodate lag times in deliveries from manufacturers and suppliers. Joint Recruitment and Retention Program Objective: Create a regional recruitment program that draws on the specific demographics of the communities served and coordinates hiring processes that provides for consistent application and evaluation components. Make retention programs (pay, benefits, etc.) more consistent in order to prevent personnel from leaving one agency and joining another. Summary Background: A joint recruitment and retention program would allow all the study departments to pool their resources and apply for regional grant opportunities in order to attract more paid-on-call personnel to the system. In conclusion, the departments within the study region already benefit from some shared services as previously outlined in this report. As economic issues continue to burden local governments, additional shared services should be closely examined and implemented in such a way that the entire region benefits. ESCI has outlined some of the more likely services that can be shared across municipal boundaries and encourages both the fire officials and municipal leaders to work together to accomplish Page 12 Emergency Servicu Consulting North Hennepin County, Minnesota Shared Services Study a more cohesive fire protection and emergency services system within the region. As already stated, the single most difficult obstacle to overcome will be the differences in levels of service offered between the study agencies, particularly emergency medical services first response. ESCI cannot set policy regarding these services and recommends that municipal leaders work with their individual fire departments to determine the expectations of their communities and then come together to form a consensus regional service delivery model. Until this is accomplished, little in the way of operational shared services will be possible. ESCI began collecting data for this project in August of 2012 and has spent the last six months developing this report. It is our sincere hope that the information and data contained within this document serves to improve the overall services delivered throughout the study region. .Emergency Se Page 13 Shared Services Study North Hennepin County, Minnesota This page intentionally left blank. Page 14 Inergency Senriccs Consulting, Work Session Agenda Item No. 2 MEMORANDUM - COUNCIL WORK SESSION DATE: May 23, 2013 TO: City Council FROM: Curt Boganey, City Mana SUBJECT: Civic and Veterans Memorial Amphitheater Recommendation: It is recommended that the City Council consider providing direction to staff regarding the request to allocate $100,000 in the 2014 capital budget toward the construction of the Civic and Veterans Memorial Amphitheater. Background: As part of the Centennial Celebration a recommendation was made to build an Amphitheater, as a legacy to the rich past and exciting future of the City. Initially the Centennial Committee and subsequently the Amphitheater Task Force (ATF) was established by the City Council and charged with the responsibility of raising the funds necessary to complete this endeavor. It was estimated that $335,000 would be raised. The initial term of the committee was three years ending in February of 2015. Approximately $151,992 in cash donations/pledges has been raised. An additional $35,000 of in- kind pledges has been made. The committee has committed to continue efforts to raise an additional $51,000, leaving a shortfall of approximately $100,000. Policy Issues: •Is the request of a City contribution of $100,000 toward the construction of the proposed Civic and Veterans Memorial Amphitheater a reasonable request? •Does this expenditure of public funds take priority over other anticipated 2014 expenditures? - attractive, clean, saft, inclusive community that enhances the quality of for all people and preserves the public trust Mission: Ensurino Memo To:Jim Glasoe Director of Community Activities, Recreation & Services Department From: Amphitheater Fundraising Task Force Date: May 15, 2013 Subject Request for Capital Improvement Funds Background As the celebration of Brooklyn Center's Centennial year concluded in December, 2011, the Centennial Committee expressed a desire to leave a legacy to commemorate the City's rich past, exciting present and its future filled with promise. With that mission in mind, they proposed the construction of an Amphitheater in Centennial Park, which is widely used by residents and non-residents alike who are drawn to its numerous amenities. This beautiful park is the ideal setting for concerts, plays, celebrations and Veteran's memorial events, but the park currently lacks a venue for these types of activities. This structure will be enjoyed for generations to come and it will be the embodiment of the memories and momentum created by the Centennial Celebration. Objectives •Provide a visible, lasting tribute to those citizens who have died in service to our country and to those whose contributions have improved and honored our City. •Provide a legacy to the City in honor of its first 100 years. •Provide an attractive, permanent and multi-functional structure. •Represent our partners committed to the quality of life in Brooklyn Center — our citizens, businesses and civic organizations who support this community and the arts. Budget Revenue Donation/Pledge $151,992 In-Kind 35,000 Total $186,992 Expenses Construction $275,880 Professional Services 59,120 Total $335,000 Needed $151,140 Request As the City prepares its budget for 2014, we respectfully request the City allocate $100,000 toward the cost of the construction of the Civic and Veterans Memorial Amphitheater. The Task Force will continue fundraising efforts to acquire $51,000 and will aggressively market the brick pavers. If all the brick pavers are sold, it will generate over $100,000 and the City will recoup their investment. There is also a market for used Showmobiles. We may be able to list it on an auction site and receive some revenue from its sale. COUNCIL ITEM MEMORANDUM DATE: February 20, 2012 TO: Curt Boganey, City Manager FROM: Jim Glasoe, Director of Community Activities, Recreation and Services SUBJECT: Establishing Centennial Amphitheater Fundraising Task Force Recommendation: It is recommended that the City Council consider establishing the Centennial Amphitheater Fundraising Task Force. Background: As the Centennial Memorial Amphitheater Fundraising Committee had been affiliated with the Centennial Celebration Committee that was dissolved on February 8, 2012, members of the Committee have requested the City Council consider designating them as a City Council advisory Task Force. By doing so, the Centennial Amphitheater Fundraising Committee can continue their fundraising efforts to solicit donations towards the construction of a memorial amphitheater in Centennial• Park, according to the parameters established by the City Council. Budget Issues: There are no budget issues to consider. Council Goals: Ongoing: 5. We will improve the image of the City with citizens and those outside of the City's borders Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING THE BROOKLYN CENTER CENTENNIAL AMPHITHEATER FUNDRAISING TASK FORCE AND DEFINING DUTIES AND RESPONSIBILITIES WHEREAS, the Brooklyn Center City Council has authorized the creation of an ad hoc task force for the express purpose of raising, funds and/or soliciting in-kind donations for the construction of a memorial amphitheater in Centennial Park. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that there is hereby established within the City of Brooklyn Center the Centennial Amphitheater fundraising task force, according to the following parameters: Sudivision 1. Title: This organization shall be known as the Centennial Amphitheater Fundraising Task Force. Sudivision 2. Scope: The scope of the group shall be limited to obtaining donations for the construction of an amphitheater in Centennial Park. Sudivision 3. Purpose: The express purpose of this group shall be limited to raising funds and in-kind donations for the construction of said amphitheater. Sudivision 4. Membership/Composition: The membership of the group shall be limited to the current membership, plus a City Council or staff liaison. The group retains the right to appoint sub-committees as necessary and appropriate. Sudivision 5. Term: The term of the task force shall be three years, or until such time as the group reaches their fimdraising goal of $335,000 or lessor amount needed to construct the City approved Amphitheater Sudivision 6: Reporting: The Centennial Amphitheater Fundraising Task Force shall make regular reports to the City Council regarding their progress. Sudivision 7. Fiduciary Authority: All contributions shall be deposited in city accounts and shall be subject to annual financial oversight. Furthermore, all contributions shall include necessary documentation to return the donations, should the fundraising efforts ultimately not be successful. RESOLUTION NO. Sudivision 8. Excess Funds: If funds are raised in excess of the goal, the excess funds will be used to support enhancements to the building, or to fund on-going capital costs related to maintenance of the facility. February 27, 2012 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member • and upon vOte being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted.