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HomeMy WebLinkAbout2013 05-06 CCM Joint Work Session with Financial Commission 05/06/13 -1- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION MAY 6, 2013 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and the session was called to order by Mayor Tim Willson at 6:30 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present: City Manager Curt Boganey, Finance Director Dan Jordet, Assistant City Manager/Director Building and Community Standards (BCS) Vickie Schleuning, and Deputy City Clerk Maria Rosenbaum. Others present were Financial Commissioners Teneshia Kragness, Steve Landis, Rex Newman, Dan Schueller, and Dean Van Der Werf. Financial Commissioner Patricia Glenn arrived at 6:38 p.m. Councilmember Ryan moved and Councilmember Myskowski seconded to approve this evening’s agenda. Motion passed unanimously. AUDITOR REPORT AND MANAGEMENT LETTER James Eichten, CPA, partner with Malloy, Montague, Karnowski, Radosovich, & Company (MMKR), the City’s Auditing Firm, was introduced to review the City’s Management Report and Special Purpose Audit Reports. Mr. Eichten outlined the auditor’s role with Opinion on Financial Statements; Testing of Internal Controls and Compliance; State Laws and Regulations; and Single Audit of Federal Awards. He also outlined the Audit Opinions and Findings which included the following: • Financial Report – Unqualified or Clean Opinion • Internal Controls Over Financial Reporting – No Findings • Single Audit of Federal Awards – No Findings • Legal Compliance Audit Findings – Timely Payment of Invoices Mr. Eichten reviewed the Management Report prepared by MMKR and pointed out highlights relating to the Audit Summary, Estimated Market Values, Tax Rates, Governmental Funds Change in Fund Balance, Governmental Funds Revenue Per Capita, Governmental Funds Expenditures per Capita, General Fund Financial Position, General Fund Revenue by Source, General Fund Expenditures by Function, Enterprise Funds Change in Financial Position, Water 05/06/13 -2- Fund, Earle Brown Heritage Center Fund, and Golf Course Fund. He also recapped that the City had received a clean opinion on financial statements; overall is improving financial condition in City’s General Fund; and there is a continued ongoing assessment of financial projections and results including General, Other Operational, and Enterprise Fund activities. Finance Director Dan Jordet informed the group that information provided with the 2012 Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 2012, was provided and that he would like to discuss the anatomy of the CAFR and four points that will be important in the upcoming budget development. The anatomy of the CAFR was broken down in the following sections: Introductory, Financial Section, Government-Wide Financial Statements, Fund Financial Statements, Notes to Financial Statements, Required Supplementary Information, Combining and Individual Statements, and Statistical Section. The four points of discussion included information pertaining to Statement of Net Assets, General Fund Operations, General Fund Unassigned Fund Balance, and Proprietary Funds Cash Flows Statement. City Manager Boganey and Finance Director Jordet then responded to questions and statements from Council Members and Commissioners. It was noted that staff would follow up on questions raised regarding the Interfund Balance and Transfers relating to Special Revenue Fund – Community Development Block Grant actual amounts. Mayor Willson asked that special thanks be relayed to Assistant Finance Director Clara Hilger for all her dedicated work she provided to the City and that she will be greatly missed after her departure from the City. Mayor Willson also asked that a Mayor’s Proclamation be prepared. Councilmember Ryan moved and Councilmember Myszkowski seconded to receive the report provided this evening. Motion passed unanimously. The joint meeting ended and the Council recessed for a few minutes. MISCELLANEOUS – 5301 DUPONT AVENUE N Councilmember Dan Ryan informed that he had requested this item to be discussed as he had been contacted by three separate neighbors with regards to the problematic activity at this location. The Council discussed the issue and there was consensus to have Assistant City Manager/Director of BCS Vickie Schleuning coordinate a meeting with the Police Department, BCS, and surrounding neighbors to discuss the rental process and hear and address their concerns. ADJOURNMENT Councilmember Ryan moved and Councilmember Myszkowski seconded to adjourn the Work Session at 8:55 p.m. Motion passed unanimously.