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HomeMy WebLinkAbout2013 08-12 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION August 12, 2013 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center August 12, 2013 AGENDA 1.Informal Open Forum with City Council — 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation — 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda • —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.July 15, 2013 — Joint Work Session with Financial Commission 2.July 22, 2013 — Study Session 3.July 22, 2013 — Regular Session 4.August 5, 2013 — Joint Work Session with Financial Commission b. Licenses c.Application and Permit for Temporary On-Sale Liquor License Submitted by City of Lakes Nordic Ski Foundation for an Event to be Held at Surly Brewing Company, 4811 Dusharme Drive, Brooklyn Center, on September 21 and 22, 2013 d.Resolution Granting Corporate Authority For Signing of Checks and Transaction of Financial Business Matters e. Resolution Withdrawing a "Request for Proposals" Document for Providing Professional Audit Services CITY COUNCIL AGENDA -2- August 12, 2013 f. Fiber Optic Network Expansion and Partnerships 1.Resolution Authorizing Execution of an Agreement for Development, Operations, and Maintenance of an Institutional Communication Network Between the City of Brooklyn Center and LOOTS 2.Resolution Authorizing Execution of a Fiber Agreement Between the City of Brooklyn Center and Hennepin County g. Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees h. Resolution Calling for a Public Hearing on Proposed Special Assessments for Delinquent Nuisance Abatement Costs, Delinquent Administrative Fines/Citations, and Delinquent Administrative Vacant Building Registrations Resolution Approving a Land Use Amendment to the 2030 Comprehensive Plan from "SF-Single Family" to "RB-Retail Business", Relative to the R3-Multiple Family Residential Zoned Land Generally Located at 3955, 4001, and 4007 69 th Avenue North j. Resolution Calling for a Public Hearing on Proposed Special Assessments for Delinquent Public Utility Service Accounts 7.Presentations/Proclamations/Recognitions/Donations —None. 8.Public Hearings a. An Ordinance Amending Chapter 35 of the City Code of Ordinances Regarding the Zoning Classification of Certain Land Generally Located at 3955, 4001 & 4007 — 69th Avenue North —This item was published in the official newspaper on August 1, 2013, and is offered this evening for second reading and Public Hearing. Requested Council Action: —Motion to open Public Hearing. —Motion to take public input. —Motion to close Public Hearing. —Motion to adopt ordinance. 9. Planning Commission Items a. Planning Commission Application No. 2013-012 Submitted by Recreation Fire and Miracle Ministries for a Special Use Permit to Operate a Place of Religious Assembly (Church) in the PUD/I-1 (Planned Unit Development/Industrial Park) District. The Planning Commission recommended approval of this application at its July 25, 2013, meeting. CITY COUNCIL AGENDA -3- August 12, 2013 1. Resolution Regarding the Disposition of Planning Commission Application No. 2013-012 Submitted by Recreation Fire and Miracles Ministries Church for a Special Use Permit to Operate a Place of Religious Assembly in the PUD/I-1 Zone (6601 Shingle Creek Parkway) Requested Council Action: —Motion to adopt resolution. 10. Council Consideration Items a.Consideration of Type IV 6-Month Provisional Rental License for 7025 Newton Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. b.Consideration of Type IV 6-Month Provisional Rental License for 7009 Unity Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. 11. Council Report 12. Adjournment City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION JULY 15, 2013 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and the session was called to order by Mayor Tim Willson at 6:34 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present: City Manager Curt Boganey, Finance Director Dan Jordet, and Deputy City Clerk Maria Rosenbaum. Others present were Financial Commissioners Patricia Glenn (arrived at 6:39 p.m.), Teneshia Kragness (arrived at 6:40 p.m.), Dan Schueller (arrived at 6:35 p.m.), Rex Newman, and Dean Van Der Werf. PROPERTY TAX LEVY FOR 2014 City Manager Curt Boganey discussed this evening would provide an opportunity to discuss and get direction on the establishment of a preliminary Property Tax Levy for 2014. Since the last meeting on July 1, 2013, materials relating to new regulations and present alternatives for the 2014 Brooklyn Center Property Tax Levy had been prepared for review and discussion. The final valuations have not been established and staff will use the current available property valuations to illustrate the property tax impact of the alternatives on various classes and value of property. Finance Director Dan Jordet outlined a PowerPoint discussing the Legislatures expanded allotment of Local Government Aid (LGA), the implementation of a property tax levy limit of one year, and the effect of the levy limit calculation allowing for increase larger than three percent. He provided 2012 and 2013 levy limit implications; scenarios for City Goal and Levy Limit Maximums for 2014 property tax levies; illustrations of tax capacities for 2013 and 2014; year comparisons for 2011-2014 General Fund Revenues, General Fund Revenue Sources, Non- Tax General Fund Revenues; and outlined Revenue Alternatives and Expenditures. There was discussion regarding the materials presented and the concern of the high increase that will take place with commercial/industrial properties. It was noted that the City will need to make sure good dialogue and feedback takes place with commercial/industrial property owners, along with an analysis, to monitor this carefully. Even though this is a State formula it will be important to work with the commercial/industrial property owners. 07/15/13 -1- DRAFT There was consensus for staff to move forward with preparing numbers with a 3.0 percent and 5.7 percent property tax levy along with moving forward developing the expenditure side of the budget. An analysis on the impact of commercial/industrial properties will also be prepared to see the impact and help with the decision on whether or not to use LGA. MISCELLANEOUS City Manager Boganey asked if the continued discussion that was to take place on July 22, 2013, at the City Council Work Session can be deferred to the August 5, 2013, Joint Work Session with Financial Commission due to his unexpected absence this week. It was noted that was acceptable. It was noted that Walmart has been improving their appearance and business. ADJOURNMENT Councilmember Ryan moved and Councilmember Myszkowski seconded to adjourn the Work Session at 7:58 p.m. Motion passed unanimously. 07/15/13 -2- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION JULY 22, 2013 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Assistant City Manager/Director of Building and Community Standards Vicki Schleuning, Police Commander Tony Gruenig, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Mayor Willson stated he would like to remove Consent Agenda Item 6c, Resolution Declaring Brooklyn Center to be a Healthy Eating and Active Living Community, for consideration as Item 7b. Councilmember Lawrence-Anderson stated this is a great idea but her question is the City's role. Mayor Willson noted that is addressed in the last paragraph: "working in partnership with citizens and businesses, will make every effort to support and promote healthy eating and active living among its citizens through adoption of this Healthy Eating and Active Living Community Resolution." Councilmember Kleven requested discussion on Item 6f, Resolution Accepting Work Performed and Authorizing Final Payment, Improvement Project No. 2012-10, Earle Brown and Opportunity Area Street Lighting Replacement, in particular the amount of the final payment of $16,000. Mayor Willson noted the legal costs had doubled. Councilmember Kleven requested discussion on Item 7a, Resolution Expressing Appreciation for the Donations of the Brooklyn Center Walmart Store in Support of the Earle Brown Days Celebration, noting the question mark should be changed to a period. Councilmember Myszkowski requested discussion on Item 8a, Resolution Authorizing the Issuance of Revenue Bonds for Odyssey Academy Project Under Minnesota Statutes, Section 469.152 through 469.165 and Approving Related Documents, in particular the copy/paste errors on Page 5 of the Official Statement, and last line of third paragraph indicating: "authorized by the authorizer." She noted the authorizer is the Audubon Center for the North Woods. City 07/22/13 -1- DRAFT Manager Curt Boganey indicated this document was prepared by their bond counsel for other schools, not the City, and it is a draft document. Councilmember Myszkowski referenced the wording on Page 25, noting one paragraph refers to the Charter School being in St. Paul and later in the document, it is referred to as a German Emergence School. Councilmember Myszkowski requested a correction to Item 9b, Resolution Regarding the Recommended Disposition of Planning Commission Application No 2013-011 Submitted by the Luther Company, LLLP, the Preliminary Approval of a PUD Amendment to the 2008 Luther Auto Toyota-Honda Planned Unit Development by Incorporating Three Parcels of Land Area (Totaling 1.78 Acres) into the New Honda Automobile Dealership Site and Includes a Propose Site Development Plan to Provide Additional Vehicle Storage Area for the Honda Dealership (all for the properties located at 3955, 4001, and 4007 69 th Avenue North), noting on Page 6, second paragraph, that indicates "Chari Burfeind" instead of "Chair Burfeind." Councilmember Myszkowski requested a correction to Item 9c, Resolution Regarding the Recommended Disposition of Planning Commission Application No. 2013-010 Submitted by the Luther Company, LLLP to Rezone Properties from R3-Multiple Family Residence to PUD/C2- Planned Unit Development / Commerce District, noting on Page 3 of the Planning Commission Report, Land Use and Zoning History, it indicates: "Planngin Report" instead of "Planning Report." Councilmember Ryan requested discussion on Item 9a, Planning Commission Application No 2013-008 Submitted by the Luther Company, LLLP Requesting Site and Building Plan Approval of the New Luther Brookdale Volkswagen Automobile Dealership Facility (6801 & 6837 Brooklyn Boulevard), in particular the Resolution, bottom of Page 2, Condition 6, that indicates: "The new trash enclosure constructed with the same building materials as used to construct the principle structure." Councilmember Ryan suggested it be changed to indicate: "The new trash enclosure shall be constructed with the same building materials as those used to construct the principle building." MISCELLANEOUS Mayor Willson requested the addition of Item 7c, Resolution Recognizing and Expressing Appreciation of the Luther Company, LLLP for its Donation to the Brooklyn Center American Little League. The City Council agreed with this agenda addition. Mayor Willson invited Councilmember Lawrence-Anderson to make comment during the City Council meeting relating to the anticipated $1,000 donation by the Brooklyn Center Lions Club for this same effort. Councilmember Myszkowski asked if Friday updates can be included in I-Legislate. Mr. Boganey stated he will find out and report back. 07/22/13 -2- DRAFT Councilmember Myszkowski stated she will be out of town from August 13-21, 2013, and unable to attend the joint meeting with the Financial Commission. Councilmember Kleven stated she visited the Centennial Park community gardens and found they were beautiful. Councilmember Kleven asked why there is no Farmer's Market this year. Councilmember MySzkowski stated it may be due to the late start of the growing season. Councilmember Kleven asked about the response to the recruitment for daytime firefighters. Mr. Boganey stated he is unsure of the response and there are several weeks remaining for that recruitment. Councilmember Lawrence-Anderson referenced a newspaper article highlighting the trend of front porches and mentioning that cities are modifying setbacks to allow construction of front porches. She encouraged the City Council to read this well-written article and consider whether the City's setback requirements should be modified to allow front porches that would enhance housing style variety, increase property values, and encourage community. The City Council agreed to discuss this topic at an upcoming Work Session. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS VANDALISM AT FIREHOUSE PARK Mr. Boganey stated the City Council had requested discussion on vandalism at Firehouse Park and whether a security camera should be installed. Director of Community Activities, Recreation and Services Jim Glasoe provided a review of activity at Firehouse Park relating to the removal of the basketball hoops in 2010 and reinstallation of one basketball hoop with activity being monitored. Past consideration also included the possible relocation of the court and recommendations to install a camera to monitor activity in lieu of relocating the court. Mr. Glasoe stated in June of 2013, the Park & Recreation Commission reaffirmed its recommendation to install a camera based upon recent activity at the park. He indicated the calls for service during March 2010 to May of 2012 averaged 2.8 per month and from June 2012 to present averaged 2.4 calls per month. Mr. Glasoe stated staff finds there are other high target areas that cameras could be deployed and as cuirent activity does not warrant a permanent camera installation nor moving the basketball court, would recommend continued monitoring of the park. Mayor Willson noted there is no one to monitor the cameras and asked whether response time to calls is an issue. He stated there may be citizens in this area that could be asked to monitor the cameras to see if that would be a resolution. Mr. Boganey stated if those citizens monitor cameras, they could just as well monitor the park and call. He noted the activity in the park may not be a high priority to the Police Department or take precedence over other calls so there may still be a delay in response depending on other calls received. 07/22/13 -3- DRAFT Mayor Willson stated it appears Firehouse Park may be a perpetual problem. Mr. Boganey stated staff may not believe it is a perpetual problem that is greater than any other park. Mayor Willson stated that may be the case but this comes before the City Council several times each year. Councilmember Lawrence-Anderson reported the Park & Recreation Commission Chair has indicated that after the incident in 2010, he wants the basketball court restored, as having one court is not game worthy. Mayor Willson suggested organizing camera monitoring through a website. Mr. Boganey stated a previous discussion included cameras that could be moved from one location to another because a principle concern in establishing a permanent camera setup at Firehouse Park is that the needs may be greater at other parks. So staff is most inclined to recommend a system that is more portable to maximize the value of the system. Councilmember Ryan stated he is open to considering a camera if it offered flexibility but because of the cost is reluctant at this time without hearing more about how calls are currently being handled and addressing potential conflicts with internet monitoring. Mayor Willson stated he found it intriguing to consider a flexible system that could be used at other venues such as the Dudley Tournament. Police Commander Tony Gruenig agreed with the consensus that one camera at this time is not warranted as it would not solve the problem and may require six to eight cameras to monitor all angles. He explained this level of calls for service is in the nature of parking violations, after hours park use, or minor vandalism and not calls relating to endangerment of life. It was the majority consensus of the City Council to request the Park & Recreation Commission to take this issue under advisement and provide a recommendation. Business Card Content Mayor Willson noted the Friday Update includes a request for comment on the City Council's business cards. The City Council offered no comments. ADJOURNMENT Councilmember Ryan moved and Councilmember Myszkowski seconded to close the Study Session at 6:40 p.m. Motion passed unanimously. 07/22/13 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JULY 22, 2013 CITY HALL — COUNCIL CHAMBERS I. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Ray Christensen, 6803 Toledo Avenue N., stated his concern with the Maranatha building at 5401 69 th Avenue North, noting it is beautiful; however, appears to be four-stories in height, is not being maintained so the weeds are high, and the retaining ponds are stagnant and breeding mosquitoes. Mr. Christensen asked if this height impacts the setbacks and requested a written response to the concerns he has raised. Councilmember Kleven moved and Councilmember Ryan seconded to close the Informal Open Forum at 6:48 p.m. Motion passed unanimously. 2.INVOCATION Reverend Jonathan Neh Doe Sr., African United Methodist Church, offered an Invocation. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 07/22/13 -1- DRAFT 4.ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to approve the Agenda and Consent Agenda, as amended to consider Consent Agenda Item 6c as Item 7b, Resolution Declaring Brooklyn Center to be a Healthy Eating and Active Living Community; and, add Item 6b, Resolution Recognizing and Expressing Appreciation of the Luther Company, LLLP for its Donation to the Brooklyn Center American Little League, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.July 1,2013 — Joint Work Session with Financial Commission 2.July 8,2013 — Study Session 3.July 8,2013 — Regular Session 4.July 8,2013 — Work Session 6b. LICENSES MECHANICAL JJJJ, LLC Kath HVAC Legacy Mechanical Yours By Design Heating & Cooling 7694 Brooklyn Boulevard, Brooklyn Park 3069 Rice Street, Little Canada 114 Thomas Circle, Monticello 1543 126 th Avenue NE, Minneapolis RENTAL — CURRENT RENTAL STANDARDS INITIAL (TYPE — two-year license) 5464 72 11g Circle Katherine Banaszak 2012 Ericon Drive Kristina Coryell RENEWAL (TYPE III— one-year license) 5025 Drew Avenue N. Ryan Ferguson RENEWAL (TYPE — two-year license) 2840 67 th Lane N. Steven Tonna 07/22/13 -2- DRAFT 5212 70 th Avenue N. 1606 71 st Avenue N. 5930 Aldrich Avenue N. 6207 Dupont Avenue N. 5214 Ewing Avenue N. 5000 Howe Lane 4118 Woodbine Lane 6725 Willow Lane N. RENEWAL (TYPE I— three-year license) 5235 Drew Avenue N. 5630 Irving Avenue N. 5307 Knox Avenue N. SIGNHANGER A-Sign & Screen Printing Company Roland Bell Gregory Lang Lori Stevenson Thomas Le My Truong Kristen/Mark Blincoe Ron/Jeanette Blasewitz Angelo Santos Jay Battenberg Mary Gilleshammer Abraham Montemayor 708 Lowry Avenue N., Minneapolis 6c.RESOLUTION DECLARINC BROOKLYN CENTER TO BE A HEALTHY EATINC AND ACTIVE-L " " w k This item was removed from the Consent Agenda and considered as Item 7b. 6d.RESOLUTION NO. 2013-75 AUTHORIZING CHANGE IN THE RATE STRUCTURE FOR THE EMPLOYEE DUAL AND HOUSEHOLD MEMBERSHIP FEES AT THE COMMUNITY CENTER 6e.RESOLUTION NO. 2013-76 DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES 6f.RESOLUTION NO. 2013-77 ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 2012-10, EARLE BROWN AND OPPORTUNITY AREA STREET LIGHTING REPLACEMENT • 6g. RESOLUTION NO. 2013-78 ESTABLISHING IMPROVEMENT PROJECT NOS. 2014-01, 02, 03, AND 04, WANGSTAD PARK AREA STREET AND UTILITY IMPROVEMENTS Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. RESOLUTION NO. 2013-79 EXPRESSING APPRECIATION FOR THE DONATIONS OF THE BROOKLYN CENTER WALMART STORE IN SUPPORT OF THE EARLE BROWN DAYS CELEBRATION 07/22/13 -3- DRAFT Mayor Willson read in full a Resolution expressing appreciation to the Brooklyn Center Wal- Mart for its donations to support the Earle Brown Days Celebration. Councilmember Myszkowski moved and Councilmember Ryan seconded to adopt RESOLUTION NO. 2013-79 Expressing Appreciation for the Donations of the Brooklyn Center Wal-Mart Store in Support of the Earle Brown Days Celebration. Motion passed unanimously. 7b.RESOLUTION NO. 2013-80 DECLARING BROOKLYN CENTER TO BE A HEALTHY EATING AND ACTIVE LIVING COMMUNITY Mayor Willson read in full a Resolution declaring Brooklyn Center to be a Healthy Eating and Active Living Community. Councilmember Kleven moved and Councilmember Ryan seconded to adopt RESOLUTION NO. 2013-80. Declaring Brooklyn Center to be a Healthy Eating and Active Living Community. Motion passed unanimously. 7c.RESOLUTION NO. 2013-81 RECOGNIZING AND EXPRESSING APPRECIATION OF THE LUTHER COMPANY, LLLP FOR ITS DONATION TO THE BROOKLYN CENTER AMERICAN LITTLE LEAGUE Mayor Willson read in full a Resolution Recognizing and Expressing Appreciation of the Luther Company, LLLP for its Donation to the Brooklyn Center American Little League. He explained this donation is being made in recognition of the recent incident of vandalism at the fields. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to adopt RESOLUTION NO. 2013-81 Recognizing and Expressing Appreciation of the Luther Company, LLLP for its Donation to the Brooklyn Center American Little League. Councilmember Lawrence-Anderson reported the Brooklyn Center Lions has indicated they will also be making a donation towards this effort. Mayor Willson stated his disappointment with this type of vandalism and support of the firms who have come forward with donations to rectify that damage. Motion passed unanimously. 8. PUBLIC HEARINGS 8a. RESOLUTION NO. 2013-82 AUTHORIZING THE ISSUANCE OF REVENUE BONDS FOR ODYSSEY ACADEMY PROJECT UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1655 AND APPROVING RELATED DOCUMENTS 07/22/13 -4- DRAFT City Manager Curt Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution to authorize the issuance of revenue bonds for the Odyssey Academy project. It was noted this Public Hearing has been officially noticed for tonight's meeting. Finance Director Dan Jordet presented the request to issue $5.3 million in conduit revenue bonds to ASG Brooklyn Center, a non-profit organization, to improve the Odyssey Academy property. He noted Charter Schools are prohibited from owning real property so ASG Brooklyn Center was formed to purchase the property, make renovations, and administer and pay for the bonds. Their lease with Odyssey Academy will provide the funds to pay the bonds. Of the total $5.3 million, $5 million would be tax exempt and $300,000 would be taxable as that portion would be used for administrative. The bonds would be amortized over 30 years at a 7% interest rate. If issued, the bonds will carry the City of Brooklyn Center's name and ASG Brooklyn Center will be paying to use the City's tax exempt status, as allowed by Statute. The full fiscal, legal, and moral responsibility to repay the debt rests with ASG Brooklyn Center and there would be no obligation on the City of Brooklyn Center or its citizens. In return, the City receives one-half of 1% of the face value of the bonds as an issuer fee that would total $26,500. Mr. Jordet then presented the sources and uses statement. Jacqueline May, Cushman & Wakefield, introduced herself. Paul Donovan, Cushman & Wakefield, NorthMarq Real Estate Services, stated the Osseo School District has decided to sell this property and they have reached agreement to purchase that asset and improve the property, creating an asset for Brooklyn Center on a 13-acre green space. Mr. Donovan stated Odyssey Academy has a summer school program that has increased enrollment with 40% coming from Brooklyn Center. Mr. Donovan stated they feel this project is properly positioned to go to the market to get financing for this acquisition. He requested the City Council favorably consider this request. Councilmember Myszkowski moved and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. Lisa Sedlock, 6912 42" Avenue, Crystal, teacher at Odyssey Academy, described what had been accomplished by working together with families and children and stated her support for the project to enhance the school and provide more opportunity for students. Halley Anderson, 5213 Eleanor Lane, stated she attended Odyssey Academy from Kindergarten through 8 th grade and found it to be a family-oriented school with close relationships. She stated she supports approval of the bond, as it will provide opportunity for students and a place of which they will be proud. Alicen Thorstad, 4506 63' Avenue N., stated Odyssey Academy has provided opportunity to the community and proven itself as a good neighbor by maintaining their property as they have a 07/22/13 5 DRAFT vested interest in the community. Ms. Thorstad stated they have a Neighborhood Watch and she has never heard any neighbor complain about Odyssey Academy, as they found it to be an asset. Jeoffrey Reed, 2935 Morgan Avenue N., Minneapolis, Dean of Students, stated during the past seven years he has seen the school grow from 150 to nearly 300 students. He stated it is important for Odyssey Academy to continue to develop and offer quality education and asked the City Council to consider this investment for Odyssey Academy and the Brooklyn Center community. Kendra Auld, 6831 Colfax Avenue, stated she attended Odyssey Academy, was a four season athlete on the A honor roll, and learned leadership, independence, time management, and to move beyond her comfort zone. She stated support for this bond issue and asked the City Council to favorably consider their request. Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to close the Public Hearing. Motion passed unanimously. The City Council thanked staff for its excellent job in vetting this request to assure the City's interests are addressed and this bond issue will result in creating an asset for the City and its residents. The City Council acknowledged that Odyssey Academy serves a worthy public purpose to the City of Brooklyn Center and the City has a duty to support all schools to the greatest extent within its means. Councilmember Myszkowski asked for comment by the issuer, Audubon Center for the North Woods. Mr. Donovan stated Audubon Center for the North Woods has written a letter of support, been interviewed by the investment bankers on their continued interest to authorize the school, and Ziegler found it was one of the more glowing authorizer reports they have seen. In addition, there is also written documentation in support of this request. Councilmember Myszkowski requested a copy of that documentation. Councilmember Myszkowski stated she had served on the Osseo School Board and Property Committee during previous attempts to acquire the building and has struggled with this decision. She commented on the impressive educational system in Minnesota in past years, her experience while serving on the School Board, and in the field of education. Councilmember Myszkowski stated she finds this to be a volatile, high-risk bond with a high interest rate and she does not know if it will be sustainable for 30 years, noting the financial forecast only goes to 2018. She stated she has asked her constituents about their position on this request and knows the neighbors of Odyssey Academy love having it in their neighborhood. Councilmember Myszkowski stated she knows Odyssey is part of the City's fabric and understands there is no liability on the City; however, she intends to vote against the request due to concerns she has expressed and questions as to risk factors and volatility of State funding. 07/22/13 -6- DRAFT The City Council discussed the request and acknowledged that the full risk and obligation lies with ASG Brooklyn Center and the City of Brooklyn Center would bear no risk for this bond issue. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to adopt RESOLUTION NO. 2013-82 Authorizing the Issuance of Revenue Bonds for Odyssey Academy Project under Minnesota Statutes, Section 469.152 through 469.1655 and Approving Related Documents. Councilmember Lawrence-Anderson stated she has served on the Odyssey Academy Board since 2009 as an unpaid volunteer and seen nothing but sound financial direction. In addition, leadership has been established that is committed to longevity and growth and she has witnessed that growth. Councilmember Lawrence-Anderson stated once the building is purchased, all attention can focus on improving the property. Councilmember Kleven stated she will support the request of Odyssey Academy but understands and respects the struggle Councilmember Myszkowski has experienced with this decision. Mayor Willson stated Councilmember Myszkowski has raised valid points about the risk to Odyssey Academy over a 30-year term and to the City related to its image; however, he is an optimist and willing to support the request for conduit bonding, as it will be a good asset to the community. Mayor Willson asked Odyssey Academy to take the comments of Councilmember Myszkowski under advisement as her points are valid. Councilmember Myszkowski voted against the same. Motion passed. The City Council agreed with the suggestion by Councilmember Myszkowski to schedule discussion at a future Work Session relating to how the City can better support and encourage all students, such as a quarterly student essay in the City's newsletter and/or pairing seniors with elementary students so they can learn of each other's cultures. 9. PLANNING COMMISSION ITEMS 9a. PLANNING COMMISSION APPLICATION NO. 2013-008 SUBMITTED BY THE LUTHER COMPANY, LLLP. REQUEST FOR SITE AND BUILDING PLAN APPROVAL OF THE NEW LUTHER BROOKDALE VOLKSWAGEN AUTOMOBILE DEALERSHIP FACILITY (6801 AND 6837 BROOKLYN BOULEVARD) Planning and Zoning Specialist Tim Benetti provided an overview of Planning Commission Application No. 2013-008 and advised the Planning Commission recommended approval of the application at its July 11, 2013, meeting. Mr. Benetti answered questions of the City Council regarding the request for Site and Building Plan approval for the new Luther Brookdale Volkswagen Automobile Dealership facility at 6801 and 6837 Brooklyn Boulevard. Mr. Benetti described the underground stormwater management chambers that can accommodate above- ground parking and provide stormwater treatment prior to discharge into a drainage system. 07/22/13 -7- DRAFT 1. RESOLUTION NO. 2013-83 REGARDING THE RECOMMENDED DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2013- 008 SUBMITTED BY THE LUTHER COMPANY, LLLP REQUESTING SITE AND BUILDING PLAN APPROVAL OF THE NEW LUTHER BROOKDALE VOLKSWAGEN AUTOMOBILE DEALERSHIP FACILITY (6801 & 6837 BROOKLYN BOULEVARD) Councilmember Myszkowski moved and Councilmember Kleven seconded to adopt RESOLUTION NO. 2013-83 Regarding the Recommended Disposition of Planning Commission Application No. 2013-008 Submitted by the Luther Company, LLLP Requesting Site and Building Plan Approval of the New Luther Brookdale Volkswagen Automobile Dealership Facility (6801 & 6837 Brooklyn Boulevard). The City Council expressed its appreciation to the Luther Company for locating and expanding in Brooklyn Center. Motion passed unanimously. 9b. RESOLUTION NO. 2013-84 REGARDING THE RECOMMENDED DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2013-011 SUBMITTED BY THE LUTHER COMPANY, LLLP, THE PRELIMINARY APPROVAL OF A PUD AMENDMENT TO THE 2008 LUTHER AUTO TOYOTA-HONDA PLANNED UNIT DEVELOPMENT BY INCORPORATING THREE PARCELS OF LAND AREA (TOTALING 1.78 ACRES) INTO THE NEW HONDA AUTOMOBILE DEALERSHIP SITE AND INCLUDES A PROPOSED SITE DEVELOPMENT PLAN TO PROVIDE ADDITIONAL VEHICLE STORAGE AREA FOR THE HONDA DEALERSHIP (ALL FOR THE PROPERTIES LOCATED AT 3955, 4001, AND 4007 69 TH AVENUE NORTH) Planning and Zoning Specialist Tim Benetti provided an overview of Planning Commission Application No. 2013-011 and advised the Planning Commission recommended approval of the application at its July 11, 2013, meeting. He answered questions of the City Council regarding the request for preliminary approval of a Planned Unit Development (PUD) by incorporating three parcels of land area totaling 1.78 acres into the new Honda automobile dealership site and Site Development Plan to provide additional vehicle storage area at 3955, 4001 and 4007 — 69 th Avenue North. Mr. Benetti described the location of the fence, sound wall, and tree impact. He indicated that during the Planning Commission's Public Hearing, two Victoria Townhome owners stated their concern as documented in the meeting minutes. The City Council discussed the setback distances to property lines and requirement for downcast cut-off light fixtures to provide security while also mitigating concerns of spill-over lighting. Mayor Willson acknowledged the attendance of two interested citizens and asked if the City Council was willing to open the meeting to public comment. The City Council agreed. 07/22/13 -8- DRAFT April Heckard, 6907 France Avenue North, and Melinda Garcia, 6913 France Avenue North, voiced their concern relating to the negative impact on their property from having a car dealership across the street. They indicated they appreciate that Luther Companies has been responsive and asked the City Council to consider increased buffer areas to protect their residential neighborhood from commercial light. Linda McGinty, Luther Companies, stated she was pleased these two residents came forward to voice their concerns. As a result, they have identified the lights on this lot can be lowered to 15 feet in height and the wattage reduced. In addition, they will introduce vines on the fence. Ms. McGinty stated they will provide a copy of the plans, once prepared, to these residents to gain their input. The City Council thanked the Luther organization for addressing concerns of the residents and indicated support for the options of reduced height, reduced wattage, and to create a living fence. Councilmember Ryan moved and Councilmember Myszkowski seconded to adopt RESOLUTION NO. 2013-84 Regarding the Recommended Disposition of Planning Commission Application No. 2013-011 Submitted by the Luther Company, LLLP, the Preliminary Approval of a PUD Amendment to the 2008 Luther Auto Toyota-Honda Planned Unit Development by Incorporating Three Parcels of Land Area (Totaling 1.78 Acres) into the New Honda Automobile Dealership Site and Includes a Proposed Site Development Plan to Provide Additional Vehicle Storage Area for the Honda Dealership (all for the properties located at 3955, 4001, and 4007 69 th Avenue North). Motion passed unanimously. 9c. RESOLUTION NO. 2013-85 REGARDING THE RECOMMENDED DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2013-010 SUBMITTED BY THE LUTHER COMPANY, LLLP TO REZONE PROPERTIES FROM R3-MULTIPLE FAMILY RESIDENCE TO PUD/C2-PLANNED UNIT DEVELOPMENT/COMMERCE DISTRICT Mr. Benetti provided an overview of Planning Commission Application No. 2013-010 and advised the Planning Commission recommended approval of the application at its July 11, 2013, meeting. He answered questions of the City Council regarding the request by Luther Company to rezone properties from R3-Multiple Family Residence to PUD/C2-Planned Unit Development/Commerce District. Councilmember Myszkowski moved and Councilmember Ryan seconded to adopt RESOLUTION NO. 2013-85 Regarding the Recommended Disposition of Planning Commission Application No. 2013-010 Submitted by the Luther Company, LLLP to Rezone Properties from R3-Multiple Family Residence to PUD/C2-Planned Unit Development/Commerce District. Motion passed unanimously. 07/22/13 -9- DRAFT 1. AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY CODE OF ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND GENERALLY LOCATED AT 3955, 4001 AND 4007 — 69 TH AVENUE NORTH Councilmember Ryan moved and Councilmember Myszkowski seconded to approve first reading of Ordinance Amending Chapter 35 of the City Code of Ordinances Regarding the Zoning Classification of Certain Land Generally Located at 3955, 4001 and 4007 — 69 th Avenue North and set second reading and Public Hearing for August 12, 2013. Motion passed unanimously. Mayor Willson thanked the Luther Organization for its $2,000 donation to repair the damage to the American Little League fields, noting a Resolution of Appreciation had been adopted earlier in the meeting. 9d. RESOLUTION NO. 2013-86 ADOPTING A POLICY FOR IMPLEMENTING CERTAIN ARCHITECTURAL DESIGN GUIDELINES WHICH ENCOURAGE ACTIVE LIVING PRINCIPLES FOR THE CITY OF BROOKLYN CENTER Mr. Benetti introduced the item and described the policy to address architectural design elements as part of the City's participation in Hennepin County's Active Living Program and the City's adoption of the Complete Streets Policy. Mr. Benetti answered questions of the City Council relating to creation of a two-story design façade, The Council indicated its support to incorporate this policy with the Complete Streets Concept and to establish safe accessibility for pedestrians and bicyclists as well as motorists. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to adopt RESOLUTION NO. 2013-86 Adopting a Policy for Implementing Certain Architectural Design Guidelines which Encourage Active Living Participles for the City of Brooklyn Center. Motion passed unanimously. 10. COUNCIL CONSIDERATION ITEMS 10a. MAYORAL APPOINTMENT OF ALTERNATE COMMISSIONER TO SERVE ON SHINGLE CREEK/WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSIONS Mayor Willson announced the appointment of David Vlasin as the Alternate Commissioner to the Shingle Creek/West Mississippi Watershed Management Commission. Councilmember Kleven moved and Councilmember Myszkowski seconded to ratify the Mayoral appointment of David Vlasin, 5712 Colfax Avenue North, as Alternate Commissioner to the 07/22/13 -10- DRAFT Shingle Creek/West Mississippi Watershed Management Commission with a term to expire January 31, 2015. Motion passed unanimously. 10b.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH A202 Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. 1. RESOLUTION NO. 2013-87 APPROVING A TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6819 HUMBOLDT AVENUE NORTH A202 Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded to adopt Resolution No. 2013-87 Approving a Type IV six-month Provisional Rental License for 6819 Humboldt Avenue North A202, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 10c.CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6906 NEWTON AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Kleven moved and Councilmember Myszkowski seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 6906 Newton Avenue North, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following: •July 12, 2013, 17 th Annual Relay for Life sponsored by the American Cancer Society •July 15, 2013, Metro Cities Transportation Policy Planning Committee Meeting •July 15, 2013, Joint City Council / Financial Commission Meeting •July 17, 2013, Mississippi River Critical Corridor Discussion •July 18, 2013, Kylawn Park Neighborhood Meeting 07/22/13 -11- DRAFT Councilmember Kleven reported on her attendance at the following: •July 10, 2013, Delivered Welcome Bags •July 11, 2013, ARM Meeting •July 11, 2013, Planning Commission Meeting •July 12, 2013, 17 th Annual Relay for Life sponsored by the American Cancer Society •July 15, 2013, Joint City Council / Financial Commission Meeting •July 16, 2013, Earle Brown Days Committee Meeting •July.17, 2013, 150 th Anniversary of Gettysburg Event •July 20, 2013, St. Al's Fun Fest •Thanked Youth Volunteers from Living Word Church who weeded the public rain gardens along Dupont Avenue. Councilmember Myszkowski reported on her attendance at the following: •July 10, 2013, Puppet Playhouse at Garden City Park •July 15, 2013, Joint City Council / Financial Commission Meeting •July 16, 2013, Earle Brown Days Committee Meeting •July 16, 2013, Housing Commission Meeting •July 17, 2013, Chaired the CEAP Meeting •July 18, 2013, Kylawn Park Neighborhood Meeting Councilmember Lawrence-Anderson reported on her attendance at the following and provided information on the following upcoming events: •July 15, 2013, Joint City Council / Financial Commission Meeting •July 17, 2013, Crime Prevention Meeting •July 18, 2013, Kylawn Park Neighborhood Meeting •July 25, 2013, Brooklyn Center Business Association Luncheon •July 25, 2013 Boys Cry at Mall of America VIP Theater Mayor Willson reported on his attendance at the following: •July 15, 2013, Cable 12 Mayor's Minutes Interview •July 15, 2013, Joint City Council / Financial Commission Meeting •July 15-16, 2013, America Society and Council of the Americas Roundtable Session •July 15, 2013, Planned Parenthood Open House for 30-Year Anniversary Celebration •July 16, 2013, Earle Brown Days Committee Meeting 12. ADJOURNMENT Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded adjournment of the City Council meeting at 9:19 p.m. Motion passed unanimously. 07/22/13 -12- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION AUGUST 5, 2013 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and the session was called to order by Mayor Tim Willson at 7:08 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present: City Manager Curt Boganey, Finance Director Dan Jordet, and Deputy City Clerk Maria Rosenbaum. Others present were Financial Commissioners Patricia Glenn, Steve Landis, Rex Newman, Dan Schueller, and Dean Van Der Werf. OVERVIEW/INTRODUCTION City Manager Curt Boganey discussed this evening was to seek direction on the final parameters for the production of a balanced budget, as well as final direction on the levy maximum and the maximum use of Local Government Aid (LGA) as a potential funding resource. Special thanks to Finance Director Dan Jordet was provided by Council Members and Financial Commissioners. REVIEW OF BUDGET DOCUMENTS Finance Director Dan Jordet outlined three charts to describe initial department budget requests and reductions that had been proposed to arrive at a budget that essentially maintains the status quo in terms of service delivery and budgetary practices; added costs that occur without any change in staffing, services, or budget practices; and the budgetary gap in funding that needs to be closed. There was discussion amongst the Council Members and Financial Commissioners on the two new priority requests (Building/Housing Inspector Position and Street Salt Materials) and the proposed 3.0 and 5.5 percent tax levy numbers provided and the impact it will have on both percentages. There was a recommendation for a 3.5 percent tax levy to be created for further consideration. Consensus was to develop a 3.5 percent tax levy with adding the two new additional priority requests at this point and to see what the capital review at the August 12, 2013, Work Session meeting will bring to the table for consideration. 08/05/13 -1- DRAFT NEXT STEPS There was no discussion regarding the next steps listed on the agenda. MISCELLANEOUS There were no miscellaneous items discussed. ADJOURNMENT Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to adjourn the Work Session at 8:25 p.m. Motion passed unanimously. 08/05/13 -2- DRAFT City Council Agenda Item No. 6b COUNCIL ITEM MEMORANDUM DATE: August 6, 2013 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Clerk SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses at its August 12, 2013. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. MECHANICAL 1 st Call Heating & A/C 11585 272 nd Ave, Zimmerman B & B Plumbing 25593 109 th NW, Zimmerman Forced Air One 6768 158 th Ln NW, Ramsey Riccar Heating & A/C 2387 Station Parkway NW, Andover Schwantes Heating 6080 Oren Avenue N, Stillwater RENTAL See attached report. SIGN HANGER Leroy Signs 6325 Welcome Avenue N, Brooklyn Park Mission Ensuring tractive, clean, safe, inclusive .community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy — Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria Property Code Violations per Inspected Unit License Category (Based on Property Code Only) Type I — 3 Year Number of Units 1-2 units 0-1 3+ units 0-0.75 Type 11-2 Year 1-2 units 3+ units Greater than 1 but not more than 4 Greater than 0.75 but not More than 1.5 T e III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units 3+ units Greater than 8 Greater than 3 License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. 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COc-Irc)Li) o>< a) -9- -74 COc-ICOLn CU ..-1->---..x0 CY 01c-ICr)11) Z0., >< CD 3 e_• LnNMLO Z a) > <C Cro130'-- ,--92 L-I ,:tI.r)Lrl co.0a)cLE-000 CO)-ICVcf City Council Agenda Item No. 6c COUNCIL ITEM MEMORANDUM DATE: TO: FROM: SUBJECT: July 22, 2013 Curt Boganey, City Manager Sharon Knutson, City Clerk XNA-M_ .1.4\nbc16 -6\iL Application and Permit for Temporary On-Sale Liquor License Submitted by City of Lakes Nordic Ski Foundation for an Event to be Held at Surly Brewing Company, 4811 Dusharme Drive, Brooklyn Center, on September 21 and 22, 2013 Recommendation: It is recommended that the City Council consider approval of the application and permit for a temporary on-sale liquor license submitted by City of Lakes Nordic Ski Foundation for an event to be held at Surly Brewing Company, 4811 Dusharme Drive, on September 21 and 22, 2013. Background: City of Lakes Nordic Ski Foundation has submitted an application and permit for temporary on- sale liquor license for an event to be held at Surly Brewing Company, 4811 Dusharme Drive, on September 21 and 22, 2013. The applicant has satisfied the City's requirements, submitted the $25 fee for each day of the license, along with a certificate of coverage for liquor liability insurance, and has existed as a non-profit organization for at least three years. The applicant will meet with the Police Department to review and discuss parking, safety, and security issues. After Council review, the application and permit will be forwarded to the Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division for approval. City Ordinance Section 11-107 (6) Temporary On-Sale Intoxicating Liquor License. This license may be issued only upon receiving the approval from the Commissioner of Public Safety. The license may be issued only in connection with a social event within the city that is sponsored by a club or charitable, religious, or other nonprofit organization that has existed for at least three years or to a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year. The license may authorize the sale of intoxicating liquor to be consumed on the Premises for not more than three consecutive days, and the City shall issue no more than twelve days' worth of temporary licenses to any one organization or for any one location within a 12-month period. The temporary license may authorize the sale of intoxicating liquor to be consumed on Premises other than Premises the licensee owns or permanently occupies. The temporary license may provide that the licensee may contract for intoxicating liquor catering services with the holder of an On-Sale Intoxicating Liquor License issued by any municipality. Budget Issues: There are no budget issues to consider. - Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the qualiO , of life for all people and preserves the public trust Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 222, St. Paul MN 55101-5133 (651) 201-7507 Fax (651) 297-5259 TTY (651) 282-6555 WWW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION 1 1 \A Al A. I NCI\i_..:1 ii Cl DATE ORGANIZED L , EZ-10 -2-Yw TAX EXEMPT NUMBER L-1, I ns-STREET ADDRESS 1 2j)0 i ‘.---17\e,0 d0Vg Wt\i--K1 STATE ZIP COD N ME OF PERSON MAKING APPLI,CATION \.k ditAA RU i Zilsj e6 P IV BUSINES P ONE (6(1 60 C 3 SI HOME PHONg tot -21 S"-F . 76if DATES LIQUOR WI E SOLIPIAT, i .,..,•i 4-1 it 4- A 2,2, 2CLUE TYPE OF ORGA IZATI° N CH TA ' LE RELIGIOUS OTHER NONPROFIT ORGANIZATION OFFICER'S N Kka■°' ' - ' ADDRESS i '5"k; 3 . vde..4/1 Ayes (___44,fick, Wit/0 GANIZATION 0 FI E S NAME 44- 1,16t-6`0 ADDRESS MI ti AA Rtw -S-1. ORGANIZAT 0 OFFICER'S NAME ---- '1 \\ ADDRESS it 6° -?-t'\ C.., _A■21........_.12,CV Location lice will be used. If an outdoor at.ea, desciibK(Likik4,- \AL/WM:VA ., L'i .Z U , l'Ulak.9, Ni___ . MN o 5.e_f.49._,A,-.0-Xt okic ideu..,, ..o Ai-ediAls a+ --i-Lo r3ti,c).(iu-e,Acq, aArk.o.t t\ rs —000,_ e 4 A7V-rikft?1 ( ot C A niyAl(Q a avvvi s_g_ L vin.-4 fvt.91,4--- (ea I)4 ‘m.rls .Will th applicant cony act for intoxicating liquor se ice? I so,Iit! Ca -IL '. At •e the name and address of the liquor lieenbee p -•viding ,,. ,xemIL the ervice. 0 I) I Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage.: S APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY - DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division win return this application to be used as the License for the event PS-09079 (12/09) BROOKLYN CENTER POLICE DEPARTMENT MEMORANDUM TO: Curt Boganey, City Manager FROM: Kevin Benner, Chief of Police DATE: July 29, 2013 SUBJECT: Police Review of Surly Event Application I have reviewed the security plan provided by Surly Brewing for their two-day event scheduled for September 21-22, 2013. I find noconcerns with their plan as provided. I have approved their road closure permit for this event as required by city ordinance 25-902. City Council Agenda Item No. 6d COUNCIL ITEM MEMORANDUM DATE: 31 July 2013 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Financ SUBJECT: Acting Treasurer and Authority Transaction of Financial Matters Recommendation: It is recommended that the City Council consider a resolution appointing an Acting City Treasurer and providing that Acting Treasurer with Authority for Transaction of Financial Matters. Background: City Charter Section 7.10 requires that disbursements of City funds be made by check bearing the facsimile signature of the City Manager and Treasurer. The Director of Finance serves as Treasurer. That individual is also granted annual authority to transact financial business on behalf of the City. With the Director of Finance position vacant and until the position can be filled in an interim capacity during recruitment of a new Director it is recommended that the City Clerk be appointed to hold signature authority on checks and disbursements and have authority on financial transactions. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION GRANTING CORPORATE AUTHORITY FOR SIGNING OF CHECKS AND TRANSACTION OF FINANCIAL BUSINESS MATTERS WHEREAS, the City Treasurer must be a signatory to any and all checks issued by the City in payment of obligations of the City; and WHEREAS, specific individuals must be designated by the City Council as authorized to sell, assign, and endorse for transfer various financial instrument in the regular conduct of City business. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that Cornelius L. Boganey, City Manager and Sharon Knutson, City Clerk, are hereby authorized to sign checks and to sell, assign, and endorse for transfer certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of this municipality. August 12, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6e COUNCIL ITEM MEMORANDUM DATE: 28 May 2013 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Finance SUBJECT: 2013 Professional Audit Servic Recommendation: It is recommended that the City Council consider the attached resolution withdrawing the Request for Proposals for Professional Auditing Services, dated June 2013. Background: Staff presented a Request for Proposals for Professional Auditing Services (the "RFP") to the City Council for approval on June 10, 2013. At that time it was expected that financial operations would be fully staffed by the end of June. In that case reviewing RFP responses and choosing the successful submission for the next six audits would not have been difficult. Since that time the first round of applications and interviews for Assistant Finance Director did not produce a successful candidate and the position remains unfilled. In addition, filling the soon-to-be-vacant Director of Finance position leaves finance operations two people short on a five person staff. It would be to the City's disadvantage to change auditors at this point in time. The current auditors, MMKR, are familiar with Brooklyn Center's systems, personnel and general ledger. They would be in the best position to determine any irregularities in financial activities caused during fiscal 2013. They also understand Brooklyn Center's reports and would be in the best position to assist newly appointed staff in the preparation and dissemination of those reports. In order to keep the spirit of the Council Policy on Audit RFP's the current RFP may simply be postponed for a one year period of time. In that way the newly appointed personnel would have time to review the RFP for their own preferences, clear it through the Financial Commission and City Council and run a timely and productive RFP process for the City of Brooklyn Center. To that end, the attached resolution withdrawing the current RFP is attached. Should this resolution be approved, finance staff will notify the firms that received the June 2013 RFP distribution by mail that the RFP has been withdrawn. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM Budget Issues: Over the past six years the budget and actual expenditures for audit have been as follows: Budget Actual General Audit Actual Single Audit Total Cost 2007 $ 43,050 $ 38,725 -0-$ 38,725 2008 $ 42,910 $ 38,575 -0-$ 38,575 2009 $ 41,020 $ 38,615 -0-$ 38,615 2010 $ 43,000 $ 38,446 $ 9,500 $ 47,946 2011 $ 55,300 $ 38,473 $ 5,600 $ 44,073 2012 $ 57,200 $ 38,500 $ 6,500 $ 45,000 Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION WITHDRAWING A "REQUEST FOR PROPOSALS" DOCUMENT FOR PROVIDING PROFESSIONAL AUDIT SERVICES WHEREAS, the City of Brooklyn Center is required by its City Council Code of Polices to periodically solicit proposals for performance of the annual audit of the Comprehensive Annual Financial Report; and WHEREAS, such proposals would be solicited in 2013 under the adopted schedule for requests for proposals; and WHEREAS, a "Request for Proposals" document was issued by the City on June 14, 2013 to 10 public accounting firms with potential interest in performing such service for the City; and WHEREAS, the City is currently short two of the five staff members in the Finance Division. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that that the "Request for Proposals; Professional Audit Services", dated June 2013, be withdrawn. August 12, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6f COUNCIL ITEM MEMORANDUM DATE: August 6, 2013 TO: Curt B o ganey, City Manager FROM: Patty Hartwig, Information Technology Director SUBJECT: Fiber Optic Network Expansion and Partnerships Recommendation: It is recommended that the City Council consider approval of the Resolution Authorizing Execution of an Agreement for Development, Operations, and Maintenance of an Institutional Communications Network between the City of Brooklyn Center and LOGIS and the Resolution Authorizing Execution of a Fiber Agreement between the City of Brooklyn Center and Hennepin County. Background: The City has been building their own fiber optic infrastructure network since 2003 with current "live" fiber optic connections to City Hall, Community Center, East Fire, West Fire, Police, Public Works Maintenance Facility, Earle Brown Heritage Center and Liquor Store #1. The last fiber optic infrastructure improvement was in September, 2011, Resolution 2011-134. The City had the opportunity to work with a private contractor to install city owned conduit for fiber optic expansion. Conduit was installed with the vision of installing fiber optic cable in the future. The Cities of Brooklyn Center and Maple Grove, Hennepin County, and LOGIS began - discussion last year about partnering in the build out of the fiber optic network. - Hennepin County has interest in connecting two buildings; Hennepin County Family Service Center (7051 Brooklyn Boulevard) and Hennepin County Government Center (6125 Shingle Creek Parkway). LOGIS has interest in fiber optic redundancy for their hot-site located at Brooklyn Center Police Department. City of Maple Grove has interest as a member of LOGiS having redundancy to the LOGIS hot-site location at the City of Brooklyn Center Police Department. City of Brooklyn Center has interest to connect Liquor Store #2 and enhance the City's fiber redundancy. The City will gain the following benefits of this fiber optic expansion and partnerships: redundancy of the data, phone, security and video networks for the city facilities and reduce the operating costs of the Liquor Store #2 operations. Alission: Ensuring an attractive, clean, safe, inchtsive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Through planning the attached agreements are being presented for City Council consideration. Budget Issues: The 2013 Approved Technology Fund allocated $30,000 for fiber optic redundancy. Partnering with Hennepin County and LOGIS under the proposed agreements will save the City approximately $15,000 from the budgeted amount and expand the network further than planned and budgeted. The Liquor Fund will fund the estimated $10,200 to connect Liquor Store #2 to the expanded fiber optic network infrastructure from 70 th/Halifax to Brooklyn Center Liquor Store #2. Council Goals: Strategic: 1. We will continue to maintain the city's infrastructure improvements Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources Attachments Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR DEVELOPMENT, OPERATIONS, AND MAINTENANCE OF AN INSTITUTIONAL COMMUNICATIONS NETWORK BETWEEN THE CITY OF BROOKLYN CENTER AND LOGIS WHEREAS, the City has an opportunity to work with LOGIS to expand the fiber optic network between 63 rd/Xerxes and 69 r11/Shingle Creek Parkway and City of Brooklyn Center Public Works Maintenance Facility and Police Department; and WHEREAS, the City has an opportunity to work with LOGIS to allow access to the City of Brooklyn Center's existing fiber optic network between City of Brooklyn Center Public Works Maintenance Facility and 69 th/France; and WHEREAS, the cost of the opportunity is advantageous because of this partnership; and WHEREAS, funding is available in the Approved 2013 Technology Fund Budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the Mayor and City Manager are hereby authorized and directed to execute the Agreement for Development, Operations, and Maintenance of an Institutional Communications Network between the City of Brooklyn Center and LOGIS, attached hereto and incorporated herein by reference as Attachment I. August 12, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Attachment I AGREEMENT FOR DEVELOPMENT, OPERATION, AND MAINTENANCE OF AN INSTITUTIONAL COMMUNICATIONS NETWORK THIS AGREEMENT ("Agreement") is entered into this 12 th day of August, 2013, by and between Local Government Information Systems, a Minnesota joint powers organization ("LOGIS"), and the City of Brooklyn Center, a Municipal corporation and Member of LOUIS ("Brooklyn Center"). RECITALS A.The purpose of this Agreement is to establish the terms and conditions of the sharing of fiber optic infrastructure including the planning, installation, operation, maintenance and improvement of this infrastructure to allow an independent institutional communications network ("I-Net") that will serve the independent interests of Brooklyn Center and LOUIS. B.This agreement acknowledges that LOUIS is a joint power organization and the rights of access of LOUIS extend to its membership. C.Brooklyn Center and LOUIS jointly and cooperatively, intend to plan, design, install, operate, maintain and develop an I-Net system as more described in Exhibit A and Exhibit B. D.LOUIS has entered into other agreements, substantially identical to this Agreement, with other Members regarding other portions of the I-Net. Brooklyn Center acknowledge that unique circumstances presented by the I-Net within other Members' boundaries may require additional or modified provisions and therefore agrees that this Agreement is independent from other similar agreements with other Members or other non-Member parties, and LOGIS. NOW, THEREFORE, in consideration of the mutual promises, covenants and undertakings herein contained, the parties agree as follows: 424422v3 CLL BR291-4 1 Attachment I 1.Recitals. The Recitals are incorporated into the Agreement. 2.Design. Brooklyn Center and LOUIS will jointly and cooperatively design the I-Net as described in Exhibit A. All parties acknowledge that the other parties intend to utilize the I-Net each for its own separate purposes. Each agrees that to the extent possible, the I-Net design will accommodate the respective purposes of each party. 3.Installation. Brooklyn Center is responsible for all aspects of the I-Net installation and LOGIS is obligated to provide assistance to Brooklyn Center, and each party will keep the other advised of all schedules, changes, and other relevant matters during the installation. 4.I-Net Ownership. Parties agree to the I-Net strand ownership allocation as set forth in Exhibit B. Each party owns and is responsible for any additional conduit or strands it installs subsequent to this agreement. Each party's ownership rights in the I-Net will survive a member's withdrawal from LOGIS or termination of this Agreement as set forth in section 13 below. Brooklyn Center owns and will continue to own conduit in place to be used for purposes of this Agreement and existing on the date of this Agreement. 5.Operation, Maintenance, Repair. All parties are each solely responsible for their respective I-Net operations, maintenance, and repair. Each party must give the other party written notice of any intended service, repair, or replacement of the I-Net fiber or other facilities ("Facilities") as defined under "Right of Access". 6.Right of Access. All parties and their respective authorized designees, may access the I-Net for the purposes described in this Agreement, subject to all necessary governmental approvals. Each must provide the other with seven (7) days' notice prior to such access, except in the case of emergencies. In an emergency, either party may respond as necessary and must provide notice to the other within 24 hours of the action taken. All parties agree to 424422v3 CLL BR291-4 2 Attachment I make arrangements to have their termination facilities available to parties' authorized maintenance personnel on a twenty-four hour, seven day a week basis. 7. Costs. Costs associated with the I-Net will be allocated as follows: i.Initial Planning and Design. Brooklyn Center and LOOTS will share the costs associated with initial planning and design of the I-Net on a percentage of fiber owned basis. Planning and design costs include all third-party professional costs necessary to carry out the initial planning and design, including I-Net architectural, engineering and legal costs. To the extent either party provides services from its own salaried-staff and such services are agreed to be reasonable contributions to the initial planning and design, the staff contributions will be deducted from the share of the party providing services at an agreed upon rate customary for the type of service performed. ii.Installation. Brooklyn Center is responsible for the purchase of the facilities and the installation of the I-Net as defined in Exhibit A. Brooklyn Center will pay the initial cost and shall bill LOGIS for its obligation as defined in Exhibit A. LOGIS recognizes these are estimated installation costs and agrees to pay actual costs within a maximum of 110 percent of estimated costs. LOUIS shall reimburse Brooklyn Center within thirty days of receipt of the bill from Brooklyn Center. Each party remains obligated to pay for its share of cost of any installation benefiting it and authorized by it, regardless of whether the party withdraws from LOGIS or terminates this Agreement. iii. Operations and Maintenance. Brooklyn Center and LOGIS will share the operations and maintenance costs pro rata based on the number of each party's fiber optic strands at the location(s) of the operation or maintenance. The expense of I-Net 424422v3 CLL BR2914 3 Attachment I operational, maintenance, or repair work necessary will be borne solely by the party requiring it. In situations where operational, maintenance, or repair work is required by more than one party, expenses will be borne by all parties requiring said work and shared pro rata based on the number of each party's fiber optic strands at the location(s) of repair. iv. Locates. Brooklyn Center, is solely responsible for locates and the cost of locates required under Minnesota Statutes § 216D.01, Gopher One Call. Said provision notwithstanding, Brooklyn Center may arrange and coordinate locate services in any manner they deem appropriate to comply with this statute. (e.g., Gopher One Call notifications, locate service requests, billing, and payments) 8.Additional Facilities. Each party reserves the right to add facilities to the I-Net as needed. If a party decides to add facilities, it will notify the other parties prior to entering into any commitment regarding the addition. Notice of the intended additional facilities purchase is for the purpose of identifying potential shared or reduced costs if the other parties seek or agree to add their own additional facilities. No party may prevent any other from purchasing and installing additional facilities for its own uses, provided, however, that no additional facility may materially impede or jeopardize the other parties use of the I-Net. 9.I-Net Use by Non-LOGIS Member. If a party decides to serve a non-LOGIS member using the I-Net, the party so choosing is fully responsible for gaining all regulatory approvals necessary, if any, and must indemnify and hold harmless the other party against any and all claims or damages by the non-member or other third party. Nothing in this paragraph shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes, Chapter 466. 424422v3 CLL BR291-4 4 Attachment I 10.Liability Limitation. Each party is liable to the other only to the extent the negligent actions or inactions of one proximately cause direct out-of-pocket cost to the other. No party is responsible for lost services, lost revenues, lost profits, indirect, consequential or special damages or attorneys' fees incurred by another. 11.Indemnity and Duty to Defend. All parties agree to indemnify and hold each other harmless from any and all liability on account of injury to third parties or damage to third party property occasioned by the negligent actions or inactions of another. The party seeking to be indemnified and defended shall provide timely notice to the others when the claim is brought. The party undertaking the defense shall retain all rights and defenses available to the party indemnified and no immunities are hereby waived that are otherwise available to the other parties. Nothing in this paragraph shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes, Chapter 466. 12.Insurance. Each party represents that it carries the insurance coverage necessary for municipal, county, or joint powers organizations under Minnesota law and has and will maintain coverage for I-Net operations. No party waives its immunities under Chapter 466. 13.Termination. This Agreement may be terminated only under the following circumstances: i.By mutual agreement of the parties expressed in writing. ii.By material breach of a party that has not been cured after written notice and a reasonable opportunity to cure. iii. Subject to receipt of full payment for the pro-rata I-Net share, the parties' respective ownership of the I-Net shall survive any termination of this Agreement, whether by material breach by either party, withdrawal of parties from LOGIS, dissolution of LOGIS or otherwise. Each party agrees that the other party's right of access to the I- Net for operation, maintenance, expansion, or other necessary purposes shall survive 424422v3 CLL BR2914 5 Attachment I termination and that all parties shall cooperate fully with each other and with the other Members under this provision to allow LOGIS to continue its operations of the I-Net for LOGIS purposes. iv. Dissolution of LOGIS. All parties ownership rights in the I-Net shall be governed by the terms set forth in the LOGIS Joint and Cooperative Agreement and By-Laws. 15 Dispute Resolution. If the parties cannot agree on any matter arising out of this Agreement, after a reasonable period of good faith negotiations, they agree to engage a qualified third party to mediate the disagreement, and share the costs of the mediator on an equal basis. The parties will work in good faith with the mediator to find an acceptable solution and must reduce any settlement agreement to writing. Any such agreement must be incorporated into and made a part of this Agreement. If a mediated agreement cannot be reached, each party has available to it all rights in law or equity. 16 Licenses, Permits and other Regulatory Approvals. Each party agrees to obtain any and all required licenses, permits or other governmental approval necessary to effectuate any work initiated by the party. For joint projects, Brooklyn Center will have primary responsibility for obtaining such permission or approvals. 17 Covenant of Mutual Cooperation and Continued Access. Notwithstanding any provision in this Agreement to the apparent contrary, the parties agree that the intent of this Agreement is to allow the parties to share the cost of an I-Net installation, operation, maintenance, repair and expansion on fair and equitable terms and that each party will cooperate in effectuating the fulfillment of that intent by the other party, including but not limited to allowing continued access to the I-Net whether this Agreement remains in existence and whether Brooklyn Center withdraws from LOGIS. 424422v3 CLL BR291-4 6 Attachment I IN WITNESS WHEREOF, the duly authorized officers of the undersigned have executed this Agreement on behalf of the parties hereto. For City of Brooklyn Center By: By: Title: Mayor Title: City Manager Date: Date: For LOGIS By: Title: Date: 424422v3 CLL BR291-4 7 Attachment I EXHIBIT A — I-NET NEW CONSTRUCTION Segment 1 — Brooklyn Center will install 48 strand single mode fiber optic cable running from 63 rd and Xerxes hand hole #40 to 69 111 and Shingle Creek Parkway handhold #49. Estimated cost: $15,000 split evenly between LOGIS and Brooklyn Center. Segment 2— Brooklyn Center will install 48 strand single mode fiber optic cable running from Brooklyn Center Public Works hand hole #27 to 67 th and Brooklyn Center Police Department. Estimated cost: $15,000 split evenly between LOGIS and Brooklyn Center. Each party will be responsible for providing the splicing and termination information at the time of installation for their unique usage. Each party will be responsible for unique costs related to their termination and splicing. 424422v3 CLL BR291-4 8 Attachment I EXHIBIT B — I-NET OWNERSHIP ALLOCATION AFTER TRANSFER Strand and conduit ownership of new fiber optic segments: Segment 1 — 63 rd and Xerxes handhold #40 to 69 th and Shingle Creek Parkway handhold #49- 48 strand single mode fiber optic cable: •Brooklyn Center - 42 strands •LOGIS - 6 strands Segment 2— Brooklyn Center Public Works hand hole #27 to the Brooklyn Center Police Department —48 strand single mode fiber optic cable: •Brooklyn Center - 32 strands •LOGIS - 12 strands •Hennepin County -4 strands Brooklyn Center existing fiber optic segments: Segment 3 — Brooklyn Center Public Works hand hole #27 to hand hole to 69 th and France Avenue handhold #46 - 48 strand single mode fiber optic cable: •Brooklyn Center - 28 strands •LOGIS - 12 strands •Hennepin County - 8 strands 424422v3 CLL BR2914 9 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF A FIBER AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND HENNEPIN COUNTY WHEREAS, the City of Brooklyn Center has an opportunity to work with Hennepin County to expand the fiber optic network between 69 th/France and City of Brooklyn Center Public Works Maintenance Facility and City of Brooklyn Center City Hall and Hennepin County Brookdale Service Center; and WHEREAS, the City has an opportunity to work with Hennepin County to allow access to the City of Brooklyn Center's existing fiber optic network between City Hall, Police Department and Public Works Maintenance Facility; and WHEREAS, the City has an opportunity to work with Hennepin County to allow access to Hennepin County's existing fiber optic network between Hennepin County Family Service Center (7051 Brooklyn Boulevard) and 69 th/France; and WHEREAS, the cost of the opportunity is advantageous because of this partnership; and WHEREAS, the fiber optic expansion is funded by Hennepin County. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the Mayor and City Manager are hereby authorized and directed to execute the Fiber Agreement between the City of Brooklyn Center and Hennepin County, attached hereto and incorporated herein by reference as Attachment I. August 12, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Attachment I FIBER AGREEMENT THIS AGREEMENT ("Agreement") is entered into this 12 1 day of August, 2013, by and between Hennepin County, State of Minnesota, ("Hennepin County"), and the City of Brooklyn Center, a Municipal corporation ("Brooklyn Center"). RECITALS WHEREAS, the purpose of this Agreement is to establish each party's rights, duties and obligations in regard to the fiber optic infrastructure more fully described herein ("I-Net"). NOW, THEREFORE, in consideration of the mutual promises, covenants and undertakings herein contained, the parties agree as follows: 1.Recitals and Definitions. The Recitals are incorporated into the Agreement. As used herein, the non-capitalized term 'fiber' shall mean a strand or strands of single-mode fiber optic cable, located in conduit, duct, vault or the like as those terms are otherwise known and accepted throughout the technology industry. 2.Design. Brooklyn Center shall design the fiber optic infrastructure I-Net as more fully described in Exhibit A and Exhibit B. Hennepin County shall have the right to approve the Design (the approved design may be referred to herein as the "Design"). In the event that Hennepin County does not approve the Design, Hennepin County may immediately terminate this Agreement and, thereupon, shall be released from its obligation to pay any amount hereunder and released from its obligation to transfer any interest in the Six — Segment 6 Stands (as defined herein). 3. Installation and Testing. Pursuant to the Design, Brooklyn Center shall install, or have installed, fiber optic cable in Segment 1 and Segment 2 pursuant to the Design and as more fully described in Exhibit A ("Installation"). In the event Brooklyn Center engages a third- 427631v2 BR291-4 1 Attachment I party to perform the Installation, Brooklyn Center shall select the installation contract vendor(s) pursuant to applicable law, enter an agreement with contract vendor(s), manage performance pursuant to the terms of the said agreement and pay said contract vendor(s) pursuant to the requirements of applicable law. Brooklyn Center shall keep Hennepin County advised of all schedules, changes, and other relevant matters during the installation. Brooklyn Center shall notify Hennepin County when Installation is complete and ready for testing. Hennepin County shall notify Brooklyn Center if the Installation does not conform to the Design and this Agreement. If Hennepin County does not notify Brooklyn Center within sixty (60) days, the Installation shall be deemed "Accepted" (or "Acceptance"). 4. I-Net Ownership. A.General. As of the date of this Agreement, Hennepin County owns all right, title and interest in and to that portion of the I-Net referred to as Segment 6, and Brooklyn Center owns all right, title and interest in and to the remainder of the I-Net. B.Hennepin County Fiber. Upon Acceptance of the Installation, Hennepin shall thereby transfer and assign all right, title and interest in and to six (6) strands of fiber optic cable in Segment 6 as further described in Exhibit B (the "Six - Segment 6 Strands"). For clarification and not limitation, Hennepin County shall retain ownership of all right, title and interest in and to the remaining forty-two (42) strands of fiber optic cable in Segment 6 as more fully described in Exhibit B. C. Conduit. Each party will continue to own conduits it installed and owned prior to the date of this Agreement. Brooklyn Center will own new conduits installed under this Agreement. 427631v2 BR291-4 Attachment I D. Right to Use. (i)Upon Acceptance of the Installation and subject to the provisions herein, Brooklyn Center shall thereby transfer and assign to Hennepin County all right, title and interest in and to the strands of fiber optic strands owned by Brooklyn Center and described in Exhibit B. (ii)Upon Acceptance of the Installation and subject to the provisions herein, Hennepin County shall thereby transfer and assign all right, title and interest to the Six Segment 6 Strands (as defined herein). 5.Operation, Maintenance, Repair. Each party will be solely responsible for maintenance and repair of all strands that it owns. Each party must give the other party notice of any scheduled service, repair, or replacement of said fiber or other facilities. 6.Right of Access. Upon notification by a party that it, or its agent or designee, needs to maintain, repair or otherwise access owned fiber pursuant to Section 5, the so notified party shall provide necessary access, ingress and egress to the property, buildings, structures or other places owned or controlled by the party and where the fiber is physically located for the purposes of operation, maintenance and repair and subject to all necessary governmental approvals. Each must provide the other with seven (7) days' notice prior to such access, except in the case of emergencies wherefore the performing party will provide notice as soon as possible. Each party will exercise best efforts to have its termination facilities available to parties' authorized maintenance personnel on a twenty-four hour, seven day a week basis. 7. Costs. Costs associated with the I-Net will be allocated as follows: i. Installation. Brooklyn Center shall pay all costs, fees and expenses related to Installation including but not limited to purchase of the facilities as well as payment 427631v2 BR291-4 3 Attachment I of Installation costs, permits and licenses. Upon Hennepin County's Acceptance of the Installation, Brooklyn Center shall bill Hennepin County for the actual costs of Installation. Hennepin County shall pay the invoiced amount except that, in no event shall Hennepin County pay more than 110 percent of the amount indicated in Exhibit A for Segment 1 installation or more than 110 percent of the amount indicated in Exhibit A for Segment 2 installation. Brooklyn Center acknowledges and agrees that it shall be responsible for any amount in excess of said 110 percent cap. Hennepin County shall pay Brooklyn Center within thirty days of receipt of the invoice from Brooklyn Center. Operations and Maintenance. In situations where operational, maintenance, or repair work is required by more than one party, expenses will be borne by all parties requiring said work and shared, pro rata, based on the number of fiber optic strands owned by each party at the location(s) of repair. Locates. Brooklyn Center is solely responsible for providing locates required under Minnesota Statutes § 216D.01, Gopher One Call, for all conduits owned by Brooklyn Center. Hennepin County is solely responsible for providing locates required under Minnesota Statutes § 216D.01, Gopher One Call, for all conduits owned by Hennepin County. Each party may arrange and coordinate locate services in any manner it deems appropriate to comply with this statute (e.g., Gopher One Call notifications, locate service requests, billing, and payments). The party providing a locate shall pay all costs, fees and expense related to said locate. The party providing the locate may bill the other party for a pro rata share of the cost of the locate based on the number of strands each party owns at the location of the locate services. 427631v2 BR2914 4 Attachment I 8.I-Net Use by an Outside Party. If either party allows third parties to use the fiber optic cables it owns, the party so choosing is fully responsible for gaining all regulatory approvals necessary, if any, and must indemnify and hold harmless the other party against any and all claims or damages by the third party. 9.Liability Limitation. Nothing herein shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes, Chapter 466. Each party is liable to the other only to the extent the negligent actions or inactions of one proximately cause direct out-of-pocket cost to the other. No party is responsible for lost services, lost revenues, lost profits, indirect, consequential or special damages or attorneys' fees incurred by another. 10.Indemnity and Duty to Defend. Each party shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law. Each party agrees to defend, indemnify and hold the other harmless from any and all liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from the party's negligent actions or inactions or the negligent actions or inactions of the party's agents or designees. The party seeking to be indemnified and defended shall provide timely notice to the others when the claim is brought. The party undertaking the defense shall retain all rights and defenses available to the party indemnified and no immunities are hereby waived that are otherwise available to the other parties. 11.Insurance. Each party represents that it is duly self-insured or it carries the insurance coverage necessary for municipal, county, or joint powers organizations under Minnesota law and has and will maintain coverage for I-Net operations. 12. Termination. This Agreement may be terminated only under the following circumstances: i. By mutual agreement of the parties expressed in writing. 42763Iv2BR2914 5 Attachment I ii.At any time, Hennepin County may transfer ownership of any or all of the fiber optic strands transferred to it by Brooklyn Center under this Agreement by providing sixty (60) days' written notice of termination. Upon the effective date of said termination, Hennepin County shall no longer be obligated for any costs related to the transferred fiber optic strands including but not limited to the costs of maintenance, operation or locates. iii.Each party agrees that the other party's right of use of fiber and right of access to the I-Net for operation, maintenance, expansion, or other necessary purposes shall survive termination and that all parties shall cooperate fully with each other to continue the operation of the I-Net. 13.Licenses, Permits and other Regulatory Approvals. Each party agrees to obtain any and all required licenses, permits or other governmental approval necessary to effectuate any work initiated by the party. For joint projects, Brooklyn Center will have primary responsibility for obtaining such permission or approvals. 14.Covenant of Mutual Cooperation and Continued Access. Notwithstanding any provision in this Agreement to the apparent contrary, the parties agree that the intent of this Agreement is to allow the parties to share the cost of an I-Net installation, operation, maintenance, repair and expansion on fair and equitable terms and that each party will cooperate in effectuating the fulfillment of that intent by the other party, including but not limited to allowing continued access to the I-Net whether this Agreement remains in existence. 15. No Relationship. Each party shall select the means, method, and manner of performing its obligations hereunder. Nothing is intended or should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as 427631v2 BR2914 6 Attachment I constituting either party as the agent, representative, or employee of the other for any purpose. 16.Comply with Applicable Law. Each party shall comply with applicable state, federal and local law, including but not limited to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (MGDPA), Minnesota Statutes Section 16C.05, Subd. 5 and Minnesota Statutes Section 471.425. 17.Subcontractors. Each party binds itself, its partners, successors, assigns and legal representatives to the other party for all covenants, agreements and obligations contained in this Agreement. 18.Merger and Modification. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. The express substantive legal terms contained in this Agreement may not be altered, varied, modified or waived by any change order, implementation plan, scope or work, development specification or other development process or document. 19.Minnesota Law Governs. The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. 427631v2 BR291-4 Attachment I IN WITNESS WHEREOF, the duly authorized officers of the undersigned have executed this Agreement on behalf of the parties hereto. For City of Brooklyn Center By: By: Title: Mayor Title: City Manager Date: Date: For Hennepin County By: Title: Date: 427631v2 BR291-4 8 Attachment I EXHIBIT A — I-NET NEW CONSTRUCTION Segment 1 — Brooklyn Center will install 48 strand single mode fiber optic cable running from 69 th and France to Brooklyn Center Public Works hand hole #27. Estimated costs: $14,000. Costs will be paid by Hennepin County. Segment 2 — Brooklyn Center will install a 48 strand single mode fiber optic cable and conduit from the Hennepin County Brookdale Service Center to the Brooklyn Center City Hall hand hole #20. Estimated cost: $16,000. Costs will be paid by Hennepin County. Each party will be responsible for providing the splicing and termination information at the time of installation for its unique usage. Each party will be responsible for unique costs related to its termination and splicing. 427631v2 BR291-4 Attachment I EXHIBIT B — I-NET OWNERSHIP ALLOCATION AFTER TRANSFER Strand and conduit ownership of new fiber optic segments: Segment 1 — 69 th and France to Brooklyn Center Public Works hand hole #27 — 48 strand single mode fiber optic cable: •Brooklyn Center will own the conduit and 40 strands •Hennepin County will own 8 strands Segment 2— Hennepin County Brookdale Service Center located at 6125 Shingle Creek Parkway to the Brooklyn Center City Hall hand hole #20 —48 strand single mode fiber optic cable: •Brooklyn Center will own the conduit and 36 strands •Hennepin County will own 12 strands Segment 3 — Brooldyn Center Public Works hand hole #27 to Brooklyn Center Police Department — 48 strand single mode fiber optic cable: •Brooklyn Center will own the conduit and 44 strands •Hennepin County will own 4 strands Brooklyn Center existing fiber optic segments: Segment 4— Brooklyn Center City Hall hand hole #20 to Brooklyn Center Public Works hand hole #27 — 24 strand single mode fiber optic cable: •Brooklyn Center will own the conduit and 20 strands •Hennepin County will own 4 strands Segment 5 — Brooklyn Center City Hall hand hole #20 to Brooklyn Center Police Department —72 strand single mode fiber optic cable: •Brooklyn Center will own the conduit and 46 strands •LOGIS will own 24 strands •Hennepin County will own 2 strands Hennepin County existing fiber optic segments: Segment 6 — 7051 Brooklyn Boulevard to the Brooklyn Center hand hole on 69 th and France - 48 strand single mode fiber optic cable: •Hennepin County will own the conduit and 42 strands •Brooklyn Center will own 6 strands 427631v2 BR291-4 10 City Council Agenda Item No. 6g COUNCIL ITEM MEMORANDUM DATE: TO: FROM: SUBJECT: August 12, 2013 Curt Boganey, City Manager 16,Vickie Schleuning,'Assistant City Manager/Director of Building & Community Standards Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees Recommendation: It is recommended that the City Council declare a public nuisance and order the removal of diseased trees for certain properties as listed in the resolution. Background: The attached resolution represents the official Council action required to expedite removal of diseased trees that were recently marked by the City Tree Inspector. The City of Brooklyn Center has maintained a policy of removing and properly disposing of diseased trees in order to prevent tree diseases from spreading throughout the community. The removal of diseased trees is defined in City Ordinance Chapter 20-301to 20-306. Although the City has historically focused on Dutch Elm disease, other transmissible diseases and infestations are addressed as well. Property owners are given the opportunity to remove the diseased tree on their own or enter into an agreement to allow the City to remove the diseased tree. Where an agreement with the property owner is executed; a minimal administrative charge of $50 is applied to the costs associated with the tree removal. After a diseased tree is declared a public nuisance by the City Council, another Compliance Notice will be provided to the property owner allowing additional time, at least five days, for voluntary correction, again providing an option for an agreement with the City. If the property owner does not correct the violation or enter into an agreement, the City will remove the diseased tree. An administrative abatement service charge will be charged based on the cost of the abatement, with a minimum charge of $150. Budget Issues: The City's share of the cost of removal for diseased trees within the public right-of-way and on City property is included in the 2013 budget under the Public Works Forestry operating budget. The cost of removal for diseased trees located on private property is the responsibility of the Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM respective property owner, and if unpaid, is specially assessed to the property. Council Goals: Strategic: 8. We will encourage citywide environmental sustainability efforts. Ongoing: 1. We will provide streamlined, cost effective, quality services with limited resources. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES AT CERTAIN PROPERTIES IN BROOKLYN CENTER, MINNESOTA WHEREAS, Brooklyn Center City Code Section 20-301 declares any diseased tree a public nuisance and provides for abatement by the City if not corrected by the property owner;• and WHEREAS, removal of diseased trees and abatement of the public nuisances is necessary to prevent the spread of tree diseases and to protect the environmental quality and desirability of neighborhoods; and WHEREAS, a Notice to Abate Nuisance and a Diseased Tree Removal Agreement has been issued to the owners of certain properties in the City of Brooklyn Center allowing the owners twenty (20) days to remove diseased trees on the owners' property; and WHEREAS, the City can expedite the removal of these diseased trees by declaring them a public nuisance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The diseased tree at the following address is hereby declared to be a public nuisance. Pronertv Address Tree No. and Type 2407 Ericon Drive 51 - Elm 2200 55 th Ave N 52 - Elm 5601 Logan Ave N 53, 54 & 55 — Elm 5843 Irving Ave N 56 - Elm 1201 57 th Ave N 57 - Elm 4913 Beard Ave N 58 - Elm 6035 Bryant Ave N 59 — Elm 6901 Brooklyn Blvd 60— Elm 6610 Colfax Ave N 61 — Elm 5800 Emerson Ave N 62 - Elm 2. After twenty (20) days from the date of the initial notice, the property owner(s) will receive a second written notice providing five (5) business days in which to contest the determination of the City Council by requesting, in writing, a hearing. Said request shall be filed with the City Clerk. RESOLUTION NO. 3. After five (5) days, if the property owner fails to request a hearing, the tree(s) shall be removed by the City. The cost of abatement shall be recorded and become the personal responsibility of the owner of record. If unpaid, the costs shall be specially assessed to the property in accordance with city codes and Minnesota Statutes Chapter 429. August 12, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6h COUNCIL ITEM MEMORANDUM DATE: August 12, 2013 TO: Curt Boganey, City Manager FROM: Vickie Schleuning,il ssistant City Manager/Director of Building & Community Standards SUBJECT: Resolution Calling for a Public Hearing on Proposed Special Assessments for Delinquent Nuisance Abatement Costs, Delinquent Administrative Fines/Citations, and Delinquent Administrative Vacant Building Registrations Recommendation: It is recommended that the City Council consider approval/adoption of the resolution ordering a public hearing for Monday, September 9, 2013 at 7 p.m. or as soon thereafter as the matter may be heard, to hear and pass upon any objections to the proposed special assessments for delinquent nuisance abatement accounts, delinquent administrative fines/citations, and delinquent administrative vacant building registrations, for the period July 1, 2012 to June 30, 2013. Background: The attached resolution calls for a public hearing to receive public testimony and comments regarding the proposed special assessments for delinquent nuisance abatement accounts, delinquent administrative fines/citations, and delinquent administrative vacant building registrations. The special assessment amounts are specified in the attached preliminary assessment rolls and are summarized as follows; •Delinquent nuisance abatement account property owners have received notice of delinquent accounts in accordance with the established collection policy and have not made payments. •Delinquent administrative fines/citations have been issued to property owners in accordance to established policy and have not been paid. •Owners of properties that have been administratively registered as vacant have received notice of delinquent accounts in accordance with the established collection policy and have not made payments. At the scheduled public hearing, the City Council would consider adoption of the resolution to certify the special assessment levy rolls with Hennepin County. The 2013 interest rate for special assessments is six percent, as previously established by the Council. A copy of the special assessment pending levy roll is attached. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the -public trust COUNCIL ITEM MEMORANDUM Budget Issues: The proposed levy roll for delinquent nuisance abatement costs totals $16,734.25. The proposed levy roll for delinquent administrative fines/citations costs totals $118,100.00. The proposed levy roll for delinquent administrative vacant building registrations is $6,200.00. Council Goats: Strategic: 2.We will stabilize and improve residential neighborhoods. 3.We will ensure a safe and secure community. Mission: Ensuring an attractive, clean, safe connnuni4 , that enhances the quality of life and preserves the public trust Member introduced the following resolution and moves its adoption: RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DELINQUENT NUISANCE ABATEMENT COSTS, DELINQUENT ADMINISTRATIVE FINES/CITATIONS, AND DELINQUENT ADMINISTRATIVE VACANT BUILDING REGISTRATIONS WHEREAS, the City performs and incurs costs for certain neighborhood maintenance services to protect public health, safety and welfare; and WHEREAS, Minnesota Statutes Chapter 429, provides for a public hearing process to recover the costs through special assessments; and WHEREAS, the City has performed neighborhood maintenance services, billed the property owners, and has not been reimbursed by certain property owners; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that: 1. A hearing shall be held on the 9th day of September, 2012, in City Hall at 7 p.m. or as soon thereafter as the matter may be heard, to pass upon the proposed assessments for the following charges: •Delinquent Nuisance Abatement Costs •Delinquent Administrative Fines/Citations •Delinquent Administrative Vacant Building Registration 2. The City Clerk with the assistance of the Director of Building and Community Standards shall forthwith prepare assessment rolls for the above charges, and shall keep them on file and open to inspection by any interested persons. 3.The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. 4.The City Clerk shall cause mailed notice to be given to the owner of each parcel described in such assessment rolls not less than two weeks prior to the hearing. BE IT FURTHER RESOLVED BY THE City Council of the City of Brooklyn Center that this resolution shall be effective immediately. August 12, 2013 Date Mayor RESOLUTION NO. ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Special Assessment Pending Levy Roll (Abatement) July 1, 2012 - June 30, 2013 Abatement Printed August 12, 2013 Municipal Code No. 22 Levy Runs One Year Levy No.Property Address Property ID Amount 18412 5957 Lyndale Ave N 01-118-21-12-0010 750.00 18412 6023 Lyndale Ave N 01-118-21-12-0031 900.00 18412 6012 Colfax Ave N 01-118-21-21-0098 275.00 18412 5408 Colfax Ave N 01-118-21-34-0058 200.00 18412 5400 Camden Ave N 01-118-21-43-0084 340.00 18412 5728 Irving Ave N 02-118-21-14-0093 1,416.84 18412 5716 Logan Ave N 02-118-21-14-0107 325.00 18412 5329 Irving Ave N 02-118-21-44-0049 673.69 18412 5401 Irving Ave N 02-118-21-44-0089 250.00 18412 5931 Pearson Dr 03-118-21-21-0035 300.00 18412 3906 Eckberg Dr 03-118-21-31-0065 275.00 18412 5549 Brooklyn Blvd 03-118-21-42-0018 840.00 18412 3601 53rd PIN 03-118-21-43-0073 465.00 18412 5030 Lilac Dr N 10-118-21-13-0035 255.00 18412 4937 Brooklyn Blvd 10-118-21-14-0012 275.00 18412 7217 Camden Ave N 25-119-21-31-0083 605.00 18412 1712 72nd Ave N 26-119-21-41-0076 828.66 18412 7119 Grimes Ave N 27-119-21-31-0037 2,154.28 18412 6907 Palmer Lake Dr W 27-119-21-43-0102 275.00 18412 6825 Regent Ave N 33-119-21-12-0092 320.00 18412 5107 Eleanor La 33-119-21-42-0006 415.00 18412 6319 Scott Ave N 33-119-21-42-0073 405.00 18412 3118 Quarles Rd 34-119-21-14-0076 325.00 18412 6436 Indiana Ave N 34-119-21-31-0079 1,609.22 18412 3412 62nd Ave N 34-119-21-43-0026 1,956.56 18412 6807 Dupont Ave N 36-119-21-22-0008 300.00 Total:16,734.25 City of Brooklyn Center - 6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 1 of 1 Special Assessment Pending Levy Roll (Admin Fines/Citations) July 1, 2012 - June 30, 2013 Administrative Penalty/Citation Printed August 12, 2013 Municipal Code No. 22 Levy Runs One Year Levy No.Property Address Property ID Amount 18414 6023 Lyndale Ave N 01-118-21-12-0031 125.00 18414 6006 Camden Ave N 01-118-21-12-0036 375.00 18414 5706 Camden Ave N 01-118-21-13-0044 125.00 18414 6028 Bryant Ave N 01-118-21-21-0087 125.00 18414 6021 Bryant Ave N 01-118-21-21-0097 375.00 18414 6035 Dupont Ave N 01-118-21-22-0032 1,000.00 18414 6012 Emerson Ave N 01-118-21-22-0040 125.00 18414 6021 Fremont Ave N 01-118-21-22-0065 625.00 18414 6014 Girard Ave N 01-118-21-22-0071 375.00 18414 5914 Fremont Ave N 01-118-21-22-0093 125.00 18414 1400 57th Ave N 01-118-21-23-0007 125.00 18414 5700 Girard Ave N 01-118-21-23-0014 125.00 18414 5826 Humboldt Ave N 01-118-21-23-0105 375.00 18414 5725 Aldrich Ave N 01-118-21-24-0041 125.00 18414 5729 Bryant Ave N 01-118-21-24-0046 125.00 18414 5712 Bryant Ave N 01-118-21-24-0063 1,875.00 18414 5829 Aldrich Ave N 01-118-21-24-0088 125.00 18414 5630 Colfax Ave N 01-118-21-31-0012 125.00 18414 5631 Bryant Ave N 01-118-21-31-0037 125.00 18414 5625 Fremont Ave N 01-118-21-32-0022 250.00 18414 1300 55th Ave N 01-118-21-32-0030 1,875.00 18414 5538 Girard Ave N 01-118-21-32-0035 125.00 18414 5546 Girard Ave N 01-118-21-32-0036 125.00 18414 5448 Girard Ave N 01-118-21-33-0052 250.00 18414 1425 55th Ave N 01-118-21-33-0072 800.00 18414 5447 Dupont Ave N 01-118-21-33-0075 8,250.00 18414 5322 Fremont Ave N 01-118-21-33-0127 375.00 18414 5333 Dupont Ave N 01-118-21-33-0139 375.00 18414 5301 Dupont Ave N 01-118-21-33-0146 125.00 18414 5408 Colfax Ave N 01-118-21-34-0058 2,100.00 18414 5403 Colfax Ave N 01-118-21-34-0103 125.00 18414 5432 Dupont Ave N 01-118-21-34-0111 105.00 18414 5624 Camden Ave N 01-118-21-42-0031 125.00 18414 5614 Camden Ave N 01-118-21-42-0032 730.00 18414 5930 Earle Brown Dr 02-118-21-12-0010 125.00 18414 5807 Knox Ave N 02-118-21-14-0021 125.00 18414 5800 Logan Ave N 02-118-21-14-0025 125.00 18414 5739 James Ave N 02-118-21-14-0033 375.00 18414 5716 Logan Ave N 02-118-21-14-0107 125.00 18414 5901 Vincent Ave N 02-118-21-22-0043 375.00 City of Brooklyn Center -6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 1 of 4 Special Assessment Pending Levy Roll (Admin Fines/Citations) July 1, 2012 - June 30, 2013 Administrative Penalty/Citation Printed August 12, 2013 Municipal Code No. 22 Levy Runs One Year Levy No.Property Address Property ID Amount 18414 5301 Russell Ave N 02-118-21-34-0002 500.00 18414 5408 Russell Ave N 02-118-21-34-0017 125.00 18414 5307 Penn Ave N 02-118-21-34-0043 605.00 18414 5402 Russell Ave N 02-118-21-34-0053 125.00 18414 5524 Irving Ave N 02-118-21-41-0024 125.00 18414 5533 Irving Ave N 02-118-21-41-0030 4,250.00 18414 5533 Knox Ave N 02-118-21-41-0087 125.00 18414 5633 Logan Ave N 02-118-21-42-0005 875.00 18414 5617 Logan Ave N 02-118-21-42-0006 900.00 18414 2101 Brookview Dr 02-118-21-42-0052 500.00 18414 2106 Ericon Dr 02-118-21-42-0101 125.00 18414 1900 Brookview Dr 02-118-21-42-0111 1,000.00 18414 5436 Logan Ave N 02-118-21-44-0030 675.00 18414 5319 Knox Ave N 02-118-21-44-0069 125.00 18414 5316 Logan Ave N 02-118-21-44-0073 125.00 18414 5401 Irving Ave N 02-118-21-44-0089 125.00 18414 5345 James Ave N 02-118-21-44-0097 250.00 18414 5344 James Ave N 02-118-21-44-0110 3,875.00 18414 5424 James Ave N 02-118-21-44-0123 875.00 18414 5431 James Ave N 02-118-21-44-0128 125.00 18414 5425 Irving Ave N 02-118-21-44-0138 125.00 18414 6012 York Ave N 03-118-21-11-0039 125.00 18414 5924 Beard Ave N 03-118-21-11-0071 125.00 18414 5924 Abbott Ave N 03-118-21-11-0088 3,750.00 18414 6031 Brooklyn Blvd 03-118-21-12-0015 7,975.00 18414 6042 Ewing Ave N 03-118-21-12-0085 125.00 18414 5727 Brooklyn Blvd 03-118-21-13-0092 125.00 18414 6012 Pearson Dr 03-118-21-21-0021 125.00 18414 6019 Pearson Dr 03-118-21-21-0031 1,875.00 18414 5913 Halifax Ave N 03-118-21-21-0075 625.00 18414 6000 June Ave N 03-118-21-21-0098 125.00 18414 4000 61st Ave N 03-118-21-21-0111 375.00 18414 6018 Kyle Ave N 03-118-21-22-0015 125.00 18414 5713 Halifax Ave N 03-118-21-24-0005 375.00 18414 5706 June Ave N 03-118-21-24-0019 125.00 18414 5808 Pearson Dr 03-118-21-24-0064 125.00 18414 3901 Burquest La 03-118-21-31-0041 125.00 18414 5349 Sailor La 03-118-21-43-0013 125.00 18414 5319 Northport Dr 03-118-21-43-0047 125.00 18414 3607 53rd PIN 03-118-21-43-0072 125.00 City of Brooklyn Center -6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 2 of 4 Special Assessment Pending Levy Roll (Admin Fines/Citations) July 1, 2012 - June 30, 2013 Administrative Penalty/Citation Printed August 12, 2013 Municipal Code No. 22 Levy Runs One Year Levy No.Property Address Property ID Amount 18414 5300 Northport Dr 03-118-21-44-0020 125.00 18414 5214 Ewing Ave N 10-118-21-12-0023 5,075.00 18414 5219 Ewing Ave N 10-118-21-12-0060 2,225.00 18414 3301 49th Ave N 10-118-21-14-0052 875.00 18414 5137 France Ave N 10-118-21-21-0048 375.00 18414 3919 52nd Ave N 10-118-21-21-0054 125.00 18414 4204 Lakebreeze Ave 10-118-21-32-0053 250.00 18414 4819 Lakeview Ave 10-118-21-32-0056 500.00 18414 4807 Azelia Ave N 10-118-21-32-0065 375.00 18414 3401 47th Ave N 10-118-21-42-0038 125.00 18414 7241 Fremont Ave N 25-119-21-32-0011 3,125.00 18414 1411 72nd Ave N 25-119-21-32-0060 125.00 18414 7109 Willow La N 25-119-21-41-0020 125.00 18414 7211 Dallas Rd 25-119-21-42-0039 125.00 18414 7218 West River Rd 25-119-21-42-0041 1,375.00 18414 1600 71st Ave N 26-119-21-41-0030 300.00 18414 1706 72nd Ave N 26-119-21-41-0075 125.00 18414 7236 Knox Ave N 26-119-21-41-0105 125.00 18414 7006 Morgan Ave N 26-119-21-43-0052 2,125.00 18414 1510 69th Ave N 26-119-21-44-0068 1,875.00 18414 7106 Halifax Ave N 27-119-21-31-0042 750.00 18414 7137 France Ave N 27-119-21-31-0050 125.00 18414 7124 Indiana Ave N 27-119-21-31-0094 125.00 18414 6918 Grimes Ave N 27-119-21-34-0069 855.00 18414 3707 72nd Ave N 27-119-21-42-0089 125.00 18414 6943 Palmer Lake Dr W 27-119-21-43-0093 1,875.00 18414 6907 Regent Ave N 28-119-21-43-0006 125.00 18414 6931 Toledo Ave N 28-119-21-43-0041 125.00 18414 5300 70th Cir 28-119-21-43-0095 8,750.00 18414 6931 Perry Ave N 28-119-21-44-0005 250.00 18414 6812 Orchard Ave N 33-119-21-11-0013 125.00 18414 6845 Perry Ave N 33-119-21-11-0037 125.00 18414 5413 68th Ave N 33-119-21-12-0031 125.00 18414 6843 Scott Ave N 33-119-21-12-0065 125.00 18414 6336 Orchard Ave N 33-119-21-41-0015 375.00 18414 6400 Orchard Ave N 33-119-21-41-0017 500.00 18414 5107 Eleanor La 33-119-21-42-0006 125.00 18414 6319 Scott Ave N 33-119-21-42-0073 125.00 18414 6130 Scott Ave N 33-119-21-43-0019 125.00 18414 6807 Drew Ave N 34-119-21-12-0046 125.00 City of Brooklyn Center - 6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 3 of 4 Special Assessment Pending Levy Roll (Admin Fines/Citations) July 1, 2012 - June 30, 2013 Administrative Penalty/Citation Printed August 12, 2013 Municipal Code No. 22 Levy Runs One Year Levy No.Property Address Property ID Amount 18414 3400 66th Ave N 34-119-21-13-0012 4,300.00 18414 6537 Chowen Ave N 34-119-21-13-0045 375.00 18414 3025 Quarles Rd 34-119-21-14-0084 875.00 18414 4306 65th Ave N 34-119-21-23-0065 2,880.00 18414 6436 Indiana Ave N 34-119-21-31-0079 125.00 18414 6400 Noble Ave N 34-119-21-32-0026 1,875.00 18414 6325 Kyle Ave N 34-119-21-32-0079 375.00 18414 6437 Kyle Ave N 34-119-21-32-0109 375.00 18414 6212 Lee Ave N 34-119-21-33-0039 125.00 18414 3906 Janet La 34-119-21-34-0013 375.00 18414 6121 France Ave N 34-119-21-34-0017 250.00 18414 3807 62nd Ave N 34-119-21-34-0073 125.00 18414 4007 Joyce La 34-119-21-34-0104 7,975.00 18414 3307 Poe Rd 34-119-21-41-0070 125.00 18414 3113 65th Ave N 34-119-21-41-0113 125.00 18414 3001 Quarles Rd 34-119-21-41-0124 1,875.00 18414 6300 France Ave N 34-119-21-42-0008 125.00 18414 3407 65th Ave N 34-119-21-42-0018 125.00 18414 6331 Beard Ave N 34-119-21-42-0023 125.00 18414 6119 Beard Ave N 34-119-21-43-0063 125.00 18414 3301 62nd Ave N 34-119-21-44-0084 125.00 18414 2101 Freeway Blvd 35-119-21-13-0006 500.00 18414 6319 Brooklyn Dr 35-119-21-32-0052 375.00 18414 2813 66th Ave N 35-119-21-32-0114 675.00 18414 6228 Brooklyn Dr 35-119-21-33-0008 375.00 18414 6857 Dallas Rd 36-119-21-12-0061 125.00 18414 6835 Colfax Ave N 36-119-21-21-0015 125.00 18414 6701 Bryant Ave N 36-119-21-21-0075 125.00 18414 6807 Dupont Ave N 36-119-21-22-0008 125.00 18414 6800 Humboldt Ave N 36-119-21-22-0047 125.00 18414 1323 67th Ln N 36-119-21-22-0115 125.00 18414 6407 Fremont Ave N 36-119-21-32-0048 125.00 18414 6114 Dupont Ave N 36-119-21-34-0036 2,000.00 Total: 117,675.00 City of Brooklyn Center -6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 4 of 4 Special Assessment Pending Levy Roll (Administrative Vacant Building Registration) July 1, 2012 - June 30, 2013 Administrative Vacant Building Registration Printed August 12, 2013 Municipal Code No. 22 Levy Runs One Year Levy No.Property Address Property ID Amount 18413 6028 Bryant Ave N 01-118-21-21-0087 400.00 18413 5301 Colfax Ave N 01-118-21-34-0087 1,000.00 18413 6930 Halifax Ave N 27-119-21-34-0039 400.00 18413 7203 Perry Ct E 28-119-21-41-0151 1,000.00 18413 3112 67th Ave N 34-119-21-14-0004 1,000.90 18413 6701 Bryant Ave N 36-119-21-21-0075 1,400.00 18413 6807 Dupont Ave N 36-119-21-22-0008 1,000.00 Total: 6,200.00 City of Brooklyn Center - 6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 1 of 1 City Council Agenda Item No. 6i COUNCIL ITEM MEMORANDUM DATE: August 12, 2013 TO: Curt Boganey, City Manager FROM: Tim Benetti, Planning and Zoning Specialis THROUGH: Gary Eitel, Director of Business and Development 1-2 • SUBJECT: Resolution Approving a Land Use Amendment to the 2030 Comprehensive Plan from "SF-Single Family" to "RB-Retail Business", Relative to the R3-Multiple Family Residential Zoned Land Generally Located at 3955, 4001 & 4007 69th Avenue North Recommendation: It is recommended that the City Council adopt the Resolution Approving the Proposed Land Use Amendment to the 2030 Comprehensive Plan from "SF-Single Family" to "RB-Retail Business", Relative to the R3-Multiple Family Residential Zoned Land Generally Located at 3955, 4001 and 4007 69th Avenue North. Background: The three parcels noted above consist of approximately 1.76 acres of combined land area and are owned by Luther Company, LLLP. Luther acquired these parcels next to their new Honda Auto site (6800 Brooklyn Boulevard) in order to provide additional vehicle parking/storage area. On June 26, 2013 the Planning Commission considered under public hearing this proposed land use amendment to the City's 2030 Comprehensive Plan. The Commission adopted Resolution No. 2013-09, which provided a favorable recommendation of the land use amendment. At the July 8, 2013 City Council meeting, the Council adopted City Resolution No. 2013-74, which provided preliminary approval of said land use amendment and authorized city staff to submit this land use amendment (under separate application) to the Metropolitan Council. On July 31, 2013, city staff received official written correspondence (attached) from the Metropolitan Council accepting and approving the city's request to amend the 2030 Comprehensive Plan. The attached resolution provides for the city's acceptance and final approvals specifically related to this land use amendment request. Budget Issues: There are no budget issues to consider. Council Goals: Strategic: 1. We will proceed aggressively with implementation of City's redevelopment plans. 4. We will improve the city's image. • _ - - Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Le8end PlannedExistin6UseFt use Use Single Family SF Two or Three Family TF Townhome (Medium Density) TH Multi Family (High Density) MF Office/Service Business OS Retail Business RB Industrial Railroad or Utility RU Public and Semi-Public PS Schools Parks, Recreation, or Open PRO Vacant Lakes and Rivers Roadways Airport Shingle-Creek l Shingle Creek Subject Area Revise from SF to RBRB NeiOS/RB 2030 COMPREHENSIVE PLAN — LAND USE MAP (CURRENT) Shingle Creek RB EXHIBIT-A LUTHER AUTO — HONDA EXPANSION PROJECT (2013) PROPOSED LAND USE AMENDMENT - ILLUSTRATION 2030 COMPREHENSIVE PLAN — LAND USE AMENDMENT MAP w/ NEW CHANGES it Metropolitan Council i TiJ July 31, 2013 Mr. Tim Benefti Planning and Zoning Specialist City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 City of Brooklyn Center, 1.77-acre Luther Honda Expansion Comprehensive Plan Amendment - Administrative Review Metropolitan Council Review File No. 20616-4 Metropolitan Council District 2 Dear Mr. Benetti: Thank you for the "Luther Auto Honda Expansion Project" Comprehensive Plan Amendment (CPA) received by the Metropolitan Council on July 15, 2013. The CPA re-guides 1.77 acres from Single Family to Retail Business for an expanded Honda dealership. The amendment area is located at 3955, 4001, and 4007 69 th Avenue North. Council staff finds the amendment meets the CPA Administrative Review Guidelines adopted by the Council on July 28, 2010. The proposed amendment does not affect official forecasts or the City's ability to accommodate its share of the region's affordable housing need. Therefore, the Council will waive further review and action and the City may place this amendment into effect. Staff offers the following comments: Transit (Kyle Burrows, 612-349-7749) Route 761 runs along 69 th Ave N and turns north on France Ave North, stopping within a 1/4 mile of the site. Maintaining pedestrian access to the corner of 69 th Ave and France Ave is an important component of transit service in the area. The City has indicated that Luther Honda may be required to replace the existing sidewalk and that walkway connections will be made, if necessary, to fulfill Active Living Programming. The amendment, explanatory materials and the information submission form will be appended to the City's Plan in the Council's files. If you have any questions please contact Freya Thamman, Principal Reviewer, at 651-602-1750. Lis eth Barajas, Muag Local Planning As0 tanc cc: Julie Munson, Minnesota_Hou ing Tod Sherman, Development Reviews Coordinator, MnDOT Metro Division Lona Schreiber, Councilmember, Metropolitan Council District 2 Freya Thamman, Sector Representative/Principal Reviewer Raya Esmaeili, Reviews Coordinator N:1ConnnDevILPAnntinunities113rooklyn CentertLettervlBrooklyn Center 2013 CPA 1.77ae Luther 12.7.1p Athnittltev.doc www.metrocouneil.org 390 Robert Street North • St. Paul, MN 55101-1805 • (651) 602-1000 • Fax (651) 602-1550 • TTY (651) 291-0904 An Equal Opportunity Employer Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A LAND USE AMENDMENT TO THE 2030 COMPREHENSIVE PLAN FROM "SF-SINGLE FAMILY" TO "RB-RETAIL BUSINESS", RELATIVE TO THE R3-MULTIPLE FAMILY RESIDENTIAL ZONED LAND GENERALLY LOCATED AT 3955, 4001 AND 4007 — 69 TH AVENUE NORTH WHEREAS, on March 22, 2010, the City Council unanimously approved Resolution No. 2010-65, a resolution adopting the 2030 Comprehensive Plan Update; and WHEREAS, Luther Auto Group LLLP ("Luther") owns the three parcels referenced in the heading, consisting of 1.76 total acres of land, all currently zoned R3-Multiple Family Residence (Townhouse/Garden Apartments/Condos), and which the three parcels noted herein shall be known as the "Subject Site"; and WHEREAS, Luther owns the adjacent 16.5 acre Honda and Toyota dealership development located at 6700 and 6800 Brooklyn Boulevard, which is immediately adjacent to the Subject Site and was approved under separate planned unit development in 2008 by the City of Brooklyn Center and is currently zoned PUD/C2 (Planned Unit Development/Commerce) by the City Zoning Ordinance; and WHEREAS, Luther is proposing to expand this new auto dealership development on the Subject Site, which requires rezoning, site and building plan and platting to complete this expanded redevelopment of the Subject Site; and WHEREAS, the current zoning of the Subject Site of R3 (Multiple Family Residence) district and its underlying land use identified as "SF-Single Family" in the 2030 Comprehensive Plan would impede the normal, orderly redevelopment of this site as planned by Luther under such a zoning and land use category; and WHEREAS, the City of Brooklyn Center initiated this land use amendment to the 2030 Comprehensive Plan in order to change the current land use designation of SF-Single Family to RB-Retail Business; and WHEREAS, subject to a successful outcome of this land use amendment action, the City will consider the proposed expansion and consideration of this PUD/C2 District zoning on the Subject Site under separate action; and WHEREAS, the Planning Commission held a duly called public hearing on June 26, 2013, whereby a planning staff report was presented and public testimony regarding the land use change; and RESOLUTION NO. WHEREAS, the Planning Commission considered the land use amendment request utilizing the guidelines for evaluating and determining the land use amendment as contained in the June 26, 2013 planning staff report, and the City's 2030 Comprehensive Plan; and WHEREAS, the Planning Advisory Commission of the City of Brooklyn Center did recommend to the City Council that the land use amendment to change the current land use designation from SF-Single Family to RB-Retail Business on the Subject Site may be approved, based upon the following initial findings: 1.There appears to be a justifiable and reasonable case to change this land use, and there appears to be a clear and public need or benefit for this land use amendment. 2.The proposed uses in the proposed land use amendment area can easily be accommodated and contemplated for development of the subject property. 3.The proposed land use amendment will be consistent and compatible with the surrounding land use classifications. 4.There have not been any real significant or substantial physical land use changes in this area since the subject property was amended. 5.The land use amendment will result in an expansion of a zoning district warranted or supported by the City's Comprehensive Plan and can be considered to be in the best interest of the community. 6.The Subject Site is geneially unsuited for uses permitted in the present land use category with respect to size, configuration, topography or location, due in part to the size and limited access onto the adjacent roadway system. 7. The land use amendment may be supported and approved due to the evidence of a broad public purpose. WHEREAS, the Planning Advisory Commission of the City of Brooklyn Center did further recommend to the City Council that the land use amendment to change the current land use designation from SF-Single Family to RB-Retail Business designation be approved based upon the following findings: 1) The proposed land use amendment will improve the appearance of the city and enhance the quality of life, property values and civic pride in this northwest neighborhood area; RESOLUTION NO. 2)The proposed land use amendment will provide an opportunity to provide an ideal redevelopment of a targeted area in an established residential sector; eliminates an obsolescent or deteriorating land use; and stimulates new investment in the neighborhood and community. 3)The proposed land use amendment will enhance and strengthen City Center's economic viability and status in the regional market place by the following supporting statements: a)helps to increase employment opportunities, rental occupancy and tax base; b)provides for the redevelopment of an obsolete and underutilized site into a use(s) that address needs in the marketplace; c) the new site will use shared parking as a means of potentially increasing density and diversity of uses. 4)The proposed land use amendment will provide an opportunity to create a new zoning district, which provides for a more flexible mix of land uses and to encourage good design. 5)The proposed land use amendment meets the following Land Use, Redevelopment and Physical Image Strategies of the 2030 Comprehensive Plan: a.Protect and enhance the residential neighborhoods. b.Improve the appearance of the city to enhance quality of life, property values and civic pride. c. Improve the image of the City through branding and coordinated theme development in public areas. 6) The proposed land use amendment meets the following Land Use and Redevelopment Objectives of the 2030 Comprehensive Plan: a.Gradually reduce & eliminate incompatible relationships among land uses; b.Continue the selective redevelopment of targeted areas, commercial, industrial and residential, to eliminate obsolescent or deteriorating land uses and stimulate new investment. i. Ensure that redeveloped sites adhere to the planning and design principles contained in this comprehensive plan and• special area plans. Assist with spot replacement of housing that becomes deteriorated beyond the point of economic rehabilitation. Ensure that replacement housing fits with its neighbors. c. Use the zoning ordinance to provide for a more flexible mix of land uses and to encourage good design. RESOLUTION NO. WHEREAS, the Planning Advisory Commission of the City of Brooklyn Center did thereby recommend to the City Council that the land use amendment to change the current land use designation from SF-Single Family to RB-Retail Business, may be approved subject to certain conditions. AND WHEREAS, by City Council directive granted under City Resolution No. 2013-74, dated July 8, 2013, city staff submitted a formal application to the Metropolitan Council to consider this land use amendment; and on July 31, 2013 the City received written acknowledgement and confirmation from the Metropolitan Council the acceptance and approval of the proposed land use amendment as indicated herein. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Brooklyn Center that the proposed land use amendment to change the current land use designation from SF-Single Family to RB-Retail Business is acceptable and approved, subject to the following conditions: 1.The land use shall be become valid only if the City Council accepts the planned (separate) rezoning of the overall site from R3 Multiple Family Residence to PUD/C2 Planned Unit Development/Commerce) District. 2.No part of this subject area or lands may be developed or used as part of the adjacent automobile dealership until such time as all related land use application requests have been accepted and approved by the City. August 12, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6j COUNCIL ITEM MEMORANDUM DATE: 7 August 2013 TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Finance SUBJECT: Resolution calling for a Public ling on Proposed Special Assessments for Delinquent Public Utility Service Accounts Recommendation: It is recommended that the City Council consider adoption of a resolution calling a public hearing for Monday, 9 September 2013 on the matter of unpaid public utility service accounts. Background: One of the City's methods for collecting unpaid utilities is to assess them to the property served by the utility. Under Minnesota Statutes (M.S. 444.075, Subd. 3f) municipalities are allowed to certify unpaid utilities to the property taxes for the parcel served by the utility. City Code Section 4-105 confirms the City's expectation that this method of collection will be used for delinquent, unpaid utility charges. For the Fall Assessment of 2013, accounts included in the preliminary assessment roll attached to this memorandum include those delinquent and unpaid as of 30 June 2013. This list is sorted and presented by the address number of the customer. This year there are 823 accounts totaling $ 441,023 in unpaid utility charges, penalties and interest. This compares with 889 accounts totaling $ 462,366 in 2012. With the adoption of this resolution, a letter will be sent to each of these accounts informing them of the amount due on their account, the potential assessment of the amount to their property taxes, and informing them of the Public Hearing location, date and time. Following the Public Hearing on 9 September 2013 the Council will be asked to consider a resolution certifying overdue, unpaid accounts for assessment against 2014 property taxes. Budget Issues: There are no exceptional budget issues Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS BE IT RESOLVED by the City Council of the City of Brooklyn Center that: 1.A hearing shall be held on the 9th day of September, 2013, in City Hall at 7:00 PM or as soon thereafter as the matter may be heard, to pass upon the proposed assessments for Delinquent Public Utility Service Accounts. 2.The City Clerk, with the assistance of the Director of Finance, shall forthwith prepare assessment rolls for the above charges and shall keep them on file and open to inspection by any interested persons. 3.The City Clerk is directed to cause a notice of the Public Hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. 4.The City Clerk shall cause mailed notice to be given to the owner of each parcel described in such assessment rolls not less than two weeks prior to the hearing. 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Requested Council Action: Motion to open Public Hearing; Motion to take public input; Motion to close Public Hearing; and Motion to adopt ordinance. Background: On July 11, 2013 the Planning Commission reviewed under separate public hearing Planning Commission Application No. 2013-010, submitted by the Luther Company, LLLP ("Luther") for rezoning of said lands from R3-Multiple Family to PUD/C2 Planned Unit Development/Commerce. This rezoning would help facilitate the expansion plans to the 2008 Luther Auto Toyota-Honda Planned Unit Development project. The Commission provided a favorable recommendation to approve the rezoning. At the July 22, 2013 meeting, City Council adopted Resolution No. 2013-85, which gave preliminary approval of the request made by Luther to rezone said lands, and initiated the first reading of the proposed ordinance. Attached for the City Council's review is the Ordinance amending Chapter 35 of the City Code of Ordinances regarding the zoning classification of certain land generally located at 3955, 4001 & 4007 — 69 th Avenue North, from R3-Multiple Family to PUD/C2 Planned Unit Development/Commerce. Council Goals: Strategic: 1. We will proceed aggressively with implementation of City's redevelopment plans. 4. We will improve the city's image. Mission: Ensuring . an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust PROPOSED LUTHER REZONING - ILLUSTRATION .62mim••■••.-^ er,..ete • Properties Current Zoning R3-Multiple Fanly ,ews 03.4e, now A011 • f AAv • 'AAA 7, XookAK in. LS X au pJ The easterly-451.025 feet of that part of Lot 3, CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 12th day of August, 2013, at 7:00 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain lands, generally located in the northwest quadrant section of the City of Brooklyn Center, located at 3955, 4001 & 4007 — 69 th Avenue North. Auxiliary aids for peisons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at (763) 569-3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY CODE OF ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND GENERALLY LOCATED IN THE NORTHWEST QUADRANT SECTION OF THE CITY OF BROOKLYN CENTER, LOCATED AT 3955, 4001 & 4007 — 69 th AVENUE NORTH. THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner Section 35-1120. MULTIPLE FAMILY RESIDENCE DISTRICT (R3). The following properties are hereby established as being within the (R3) Multiple Family Residence District zoning classification: Tract A, Registered Land Survey No. 806. The City-owned land situated in that Part of Lot 3, Auditor's Subdivision No. 25, Hennepin County, Minnesota described as follows: Commencing at a Point on the East Line of said Lot 3, 289.74 feet South of the centerline of 69 th Avenue North (formerly County Road No. 130); thence West parallel with the centerline of said 69 th Avenue North a distance of 150.34 feet; thence North parallel with the East Line of said Lot 3 to the centerline of said 69 th Avenue North; thence East along the centerline of said 69 th Avenue North to the Northeast Comer of said Lot 3, treating the said centerline of said 69 th Avenue ORDINANCE NO. North as the North Line of said Lot 3; thence South along the East Line of said Lot 3, 289.74 feet to the Place of Beginning. [Parcel I.D. No. 34-119-21-21- 0003 — Addr. 6831 France Avenue North]. Section 35-1240. PLANNED UNIT DEVELOPMENT DISTRICT (PUD). The following properties are hereby established as being within a (PUD) Planned Unit Development District zoning classification: 4. The following properties are designated as PUD/C2 (Planned Unit Development/Commerce): Tract A, Registered Land Survey No. 806, Hennepin County, Minnesota. [Addr: 4007 — 69th Avenue North]. The East Half of That Part of Lot 3, Auditor's Subdivision No. 25, Hennepin County, Minnesota described as follows: Commencingata Point on the East Line of Said Lot 3, 289.74 feet South of the centerline of 69th Avenue North (formerly County Road No. 130), which Point is marked by a Judicial Landmark; thence West parallel with the centerline of said 69th Avenue North, 300.68 feet for the Point of commencement of the land to be herein described; thence continuing West parallel with the centerline of said 69th Avenue North, 150.34 feet; thence North parallel with the East Line of said Lot to the centerline of said 69th Avenue North, treating said centerline as the North Line of said Lot 3; thence East along the centerline of said 69th Avenue North, to its Intersection with a line running North and South parallel with and distant 300.68 feet West of the East Line of said Lot; thence South on the last mentioned parallel line to the Point of Commencement of the land described herein. [Addr: 4001 — 69th Avenue North] That Part of Lot 3, Auditor's Subdivision No. 25, Hennepin County, Minnesota described as follows: Commencing at a Point on the East Line of said Lot 3, 289.74 feet South of the centerline of 69th Avenue North (formerly County Road No. 130); thence West parallel with the centerline of 69th Avenue North a distance of 300.68 feet; thence North parallel with the East line of said Lot 3 to the centerline of 69th Avenue North; thence East along the centerline of 69th Avenue North to the Northeast Comer of said Lot 3, treating the said centerline of 69th Avenue North as the North Line of said Lot 3; thence South along the East Line of said Lot 3, 289.74 feet to the Place of Beginning., ORDINANCE NO. Except That Part Thereof Described as follows: The City-owned land situated in that Part of Lot 3, Auditor's Subdivision No. 25, Hennepin County, Minnesota described as follows: Commencing at a Point on the East Line of said Lot 3, 289.74 feet South of the centerline of 69th Avenue North (formerly County Road No. 130); thence West parallel with the centerline of said 69th Avenue North a distance of 150.34 feet; thence North parallel with the East Line of said Lot 3 to the centerline of said 69th Avenue North; thence East along the centerline of said 69th Avenue North to the Northeast Corner of said Lot 3, treating the said centerline of said 69th Avenue North as the North Line of said Lot 3; thence South along the East Line of said Lot 3, 289.74 feet to the Place of Beginning. Acklue .:ca_h1 Section 2. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this day of , 2013. Mayor ATTEST: City Clerk Date of Publication Effective Date (Note: (Strikeout text indicates matter to be deleted, while underline indicates new matter.) The Luther Company Rezoning of 3955, 4001 & 4007 69th Avenue North from R3 Multiple Family Residence to PUD/C2 Planned Unit Devetopment/Commerce Planning Application No. 2013-010 1.F.)--faA I t`,410)„ ity our cil /ue ust1 ). .1 3, ntroduction •Consideration of an Ordinance (2 nd Reading) — amending Chapter 35 of the City Code of Ordinances — the zoning classification of 3955, 4001 & 4007 — 69th Ave N. •Three parcels currently zoned R3 - Multiple Family; and consists of 1.78 acres in total area •Rezoning facilitates Luther's general request to add the three parcels into the Luther Brookdale Honda property and provide additional vehicle storage/ arking area 11111111111L BA 1 kiL 1 0_ 4 .0:••■■■• ••■ 0.7 7-zae rbrtrokIn Centa . I t U . 1 11111 1110111• 0 . td1111-1:''' 1011.1111,1111111 Lutic Bre31:61t 670J Urce.:11, Er .L1,11 C eau-, lN Ereabies CIO Brtaklya Breallgt Cruel-. lei PARMG FIPANSION " TOYOTA f.1,401).0er JUNE 11, 2014. .77.....• • Eft:: ro.L.:1 ;75 Sife- velop - a A imiriary & Ana P ing (PC = Aug. 29th and CC = Sept. 9th) u.I se Amendment Update cgiwIrd. (,`=X 'SF-Single Family" - 2030 Comprehensive Plan rezoning unable to take place until land use amended (under separate consideration by Council) Met Council has provided written authorization and approval to revise/amend the City's 2030 Comprehensive Plan and Land Use Map (to accommodate this rezoning) RECOMMENOA Planning Commission adopted PC Resolution No. 2013-11, which provides a favorable recommendation to the City Council to approve Planning Application No. 2013-010 submitted by the Luther Company, LLLP to Rezone Properties from R3-Multiple Family Residence to PUD/C2- Planned Unit Development/ Commerce District - Ci111111111111111111111111W TW m 1 -1 - II 11 -1 -1j_ti ., 774iltrt -vm,,enEstERLN UESTED COUNCIL ACTION Following consideration of this item (Second Reading) — the Council is requested: •.Motion to open Public Hearing; •Motion to take public input; otion to close Public Hearin.g...7, KQ)I iii 0 )6.10,1oipt aftd.11JInanwe.„ City Council Agenda Item No. 9a COUNCIL ITEM MEMORANDUM DATE: August 12, 2013 TO: Curt Boganey, City Manager FROM: Tim Benetti, Planning and Zoning Specialis THROUGH: Gary Bite!, Director of Business and Development Az • SUBJECT: Resolution Regarding the Disposition of Planning Commission Application No. 2013-012 Submitted by Recreation Fire and Miracles Ministries Church for a Special Use Perna to Operate a Place of Religious Assembly in the PUD/I-1 Zone (6601 Shingle Creek Parkway) Recommendation: It is recommended that the City Council, following consideration of this planning application item, adopt the Resolution Regarding the Disposition of Planning Commission Application No. 2013-012 Submitted by Recreation Fire and Miracles Ministries Church for a Special Use Permit to Operate a Place of Religious Assembly in the PUD/I-1 Zone (6601 Shingle Creek Parkway). Background: On July 25, 2013 the Planning Commission conducted a public hearing on Planning Commission Application No. 2013-012 submitted by Recreation Fire and Miracle Ministries for a Special Use Permit to operate a place of religious assembly (church) in the PUD/I-1 (Planned Unit Development/Industrial Park) District.. Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 2013-012, an area map showing the location of the property under consideration, the Planning Commission minutes relating to the Commission's consideration of this matter and other supporting documents included in this review. Also attached for review is Planning Commission Resolution No. 2013-13, in which the Commission provided a favorable and unanimous recommendation of the Special Use Permit request. Budget Issues: There are no budget issues to consider. Council Goals: Strategic: 3. We will ensure a safe and secure community 6. We will increase the engagement of all segments of the community Mission: Ensuring an attractive, clean, safe, inclusive conununiO , di at enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION REGARDING THE DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2013-012 SUBMITTED BY RECREATION FIRE AND MIRACLES MINISTRIES CHURCH FOR A SPECIAL USE PERMIT TO OPERATE A PLACE OF RELIGIOUS ASSEMBLY IN THE PUD/I-1 ZONE (6601 SHINGLE CREEK PARKWAY) WHEREAS, Planning Commission Application No. 2013-012 submitted by Recreation Fire and Miracles Ministries Church (Applicant) proposes a special use permit allowing a place of religious assembly, to-wit a church, located at 6601 Shingle Creek Parkway (Subject Property); and WHEREAS, the Subject Property is situated in the PUD/I-1 (Planned Unit Development/Industrial Park) District, which district was originally approved by Planning Commission Application No. 95009 with the adoption of City Resolution No. 95-157 by the City Council on July 10, 1995, and said zoning district was officially established under City Ordinance No. 96-3, adopted by the City Council on July 19, 1996; and WHEREAS, pursuant to City Code Section 35-330; Subpart 3, "Places of religious assembly such as chapels, churches, temples, mosques and synagogues" requires a special use permit to operate in the I-1 Industrial Park District, and the Applicant has submitted such application to the City of Brooklyn Center for official consideration under said Planning Application No. 2013-012; and WHEREAS, the Planning Commission held a duly called public hearing on July 25, 2013, whereby a planning staff report and public testimony regarding the rezoning and development plan were received; and WHEREAS, the Planning Commission considered the Special Use Permit request in light of all testimony received, the guidelines and standards for evaluating this special use pennit contained in Section 35-220 of the City's Zoning Ordinance, and the request complies with the general goals and objectives of the City's 2030 Comprehensive Plan; and WHEREAS, the Planning Advisory Commission of the City of Brooklyn Center does hereby recommend to the City Council that Planning Application No. 2013-012 submitted by Recreation Fire and Miracles Ministries Church, be approved based upon the following considerations: 1. The establishment, maintenance or operation of the special use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. RESOLUTION NO. 2.The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. 3.The establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 4.Adequate measures have been or will be taken to provide ingress, egress and parking so designed as to minimize traffic congestion in the public streets. 5.The special use shall, in all other respects, conform to the applicable regulations of the district in which it is located. AND WHEREAS, the Planning Advisory Commission of the City of Brooklyn Center does hereby further recommend to the City Council that Planning Application No. 2013-012 be approved subject to the following conditions and considerations: 1.The special use permit is issued for a place of religious assembly and associated uses at this location. Other uses not comprehended by this application shall not be permitted as part of this special use permit. Any expansion or major alteration to the use shall be subject to an amendment to this special use permit. 2.This special use permit is subject to all applicable codes, ordinances and regulations. Any violation, thereof, may be grounds for revocation. 3.Tenant improvement plans are subject to review and approval by the Building Official with respect to applicable codes through the building permit process. 4.Special use approval is exclusive of all signery which is subject to the provisions of Chapter 34 of the City Ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of• Brooklyn Center, Minnesota, that Planning Commission Application No. 2013-012 submitted by Recreation Fire and Miracles Ministries Church, which proposes a special use permit allowing a place of religious assembly (a church), located at 6601 Shingle Creek Parkway, has met the required standards used to measure and authorize the approval for granting a special use permit, and said special use permit is hereby approved subject to the conditions memorialized herein. RESOLUTION NO. August 12, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JULY 25, 2013 CALL TO ORDER The Planning Commission meeting was called to order by Chair Burfeind at 7:06 p.m. ROLL CALL Chair Burfeind, Commissioners Randall Christensen, Benjamin Freedman, Carlos Morgan, and Michael Parks were present. Also present were Councilmember Carol Kleven, Secretary to the Planning Commission Tim Benetti, Director of Business & Development Gary Eitel, and Planning Commission Recording Secretary Rebecca Crass. Stephen Schonning was absent and excused. APPROVAL OF MINUTES—JULY 11, 2013 There was a motion by Commissioner Morgan, seconded by Commissioner Christensen, to approve the minutes of the July 11, 2013 meeting as submitted. The motion passed unanimously. CHAIR'S EXPLANATION Chair Burfeind explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. APPLICATION NO. 2013-012 RECREATION FIRE & MIRACLES MINISTRIES CHURCH Chair Burfeind introduced Application No. 2013-012, a request for Special Use Permit approval to operate a church in an existing commercial office/warehouse facility, situated in the PUD/I-1 (Planned Unit Development/Industrial Park) zoning district located at 6601 Shingle Creek Parkway. (See Planning Commission Information Sheet dated 7-25-13 for Application No. 2013-012.) Mr. Benetti explained the applicants plan to lease 4,477 sq. ft. of the available building space and will use the office area for church activities and the warehouse area for storage and supplies. He added they expect less than 100 people during their busiest times. Mr. Benetti reviewed the Standards for Special Use Permits and described how the standards could be met through approval of the application. Commissioner Christensen referenced the occupancy load indicated 357 people (based on the Code Review plan sheet). Mr. Benetti responded the occupancy load has not been officially reviewed or accepted yet; as the City's Building Official makes the final determination. Mr. Page 1 7-25-13 Benetti further stated that occupancy load is usually based on State Building Code allowances for certain, identifiable areas of a building. Even though the space to be leased by the church indicates a high level of occupancy, their special use narrative only indicated up to 100 seats would be provided. Commissioner Christensen then followed up by asking if a wedding was performed, would they be able to have a reception. Mr. Benetti replied the applicant would need to secure various foods and liquor license permits from the City Clerk in order to hold a reception that served food or alcohol (or both); but the narrative did not include this and the city does not feel that this activity will take place at this location. Commissioner Morgan asked if food could be served. Mr. Benetti responded that is not part of the approval process at this time. He added if there were a full service food or liquor provided, they would need to get a permit or license as required by the City and County regulations. Commissioner Morgan also referred the occupancy load on the plan. Mr. Benetti explained the number was submitted by an architect to be reviewed by the Building Official based on the size of the space to be occupied and the designated occupancy type. He added the applicant indicated the current size of their membership is small and they do not anticipate growing to a large number in the near future. Mr. Benetti further explained the applicant should be able to meet parking demands based on the time of day and off hours they will occupy the space related to other uses in the building. PUBLIC HEARING — APPLICATION NO. 2013-012 There was a motion by Commissioner Christensen, seconded by Commissioner Freedman, to open the public hearing on Application No. 2013-012, at 7:22 p.m. The motion passed unanimously. Chair Burfeind called for comments from the public. Ms. Jessica Harstad, representing the applicant, stated alcohol cannot be brought into the building and their average attendance is about 76. Typically the church activities do not take place until after 6:00 p.m. which allows for other businesses in the area to leave without causing any traffic or parking issues. She added they will not be holding any receptions in the building, only wedding ceremonies. CLOSE PUBLIC HEARING There was a motion by Commissioner Morgan, seconded by Commissioner Christensen, to close the public hearing on Application No. 2013-012. The motion passed unanimously. The Chair called for further discussion or questions from the Commissioners. The Commissioners interposed no objections to approval of the Application. ACTION TO RECOMMEND APPROVAL OF PLANNING COMMISSION RESOLUTION NO. 2013-13 REGARDING THE RECOMMENDED DISPOSITION OF PLANNING Page 2 7-25-13 COMMISSION APPLICATION NO. 012 SUBMITTED BY RECREATION FIRE AND MIRACLES MINISTRIES CHURCH FOR A SPECIAL USE PERMIT TO OPERATE A PLACE OF RELIGIOUS ASSEMBLY IN THE PUD/I-1 ZONE (6601 SHINGLE CREEK PARKWAY) There was a motion by Commissioner Freedman, seconded by Commissioner Christensen, to approve Planning Commission Resolution No. 2013-13. Voting in favor: Chair Burfeind, Commissioners Christensen, Freedman, Morgan, and Parks And the following voted against the same: None The motion passed unanimously. The Council will consider the special use permit application at its August 12, 2013 meeting. The applicant must be present. Major changes to the application as reviewed by the Planning Commission will require that the application be returned to the Commission for reconsideration. DISCUSSION ITEM There were no discussion items. OTHER BUSINESS- JULY 22, 2013 COUNCIL UPDATES Mr. Benetti reviewed items approved by the City Council at their July 22, 2013 meeting including the Luther Company applications. Mr. Benetti further described the plan for landscaping and explained they are working with the Luther Company on placement and design of the fence/screening and other landscaping on the site including retaining some of the existing healthy trees. He added that the Luther Company is willing to work with the city to have a minimal impact on the neighboring properties regarding landscaping, screening and lighting on the site. Chair Burfeind stated he was pleased that Luther was willing to turn down the lights on the parking lot to eliminate the bright lights. He added if staff is identifying certain trees to protect, he suggested that Luther emphasis protecting those trees on the plan. Mr. Benetti emphasized that the plan that will be brought back to the Commission will be very clear about landscaping on the property. Mr. Benetti stated the City Council was pleased with the recent Architectural Design and Land Use Guidelines presented by the Planning Commission. There was a brief discussion regarding the status of Shingle Creek Crossing and various tenants expected to occupy. Commissioner Christensen stated he feels there is no "branding" or name recognition in this new development area, and it is hard to identify the Shingle Creek Crossing development when traveling along Hwy 100. He added it would be nice to add something that 'screams' to people Page 3 7-25-13 what is happening in the area to identify Shingle Creek Crossing and what the place offers. He suggested the City work in partnership with the developer to create an image. Chair Burfeind stated he agrees that creating an image and branding Shingle Creek Crossing is - important and he added he is disappointed to see Discount Tire as part of this development since in the initial stages of planning, much more desirable businesses and restaurants were presented as part of the Shingle Creek Crossing development. Mr. Eitel responded he feels the same way; however, this use is not restricted by the PUD and the developer has had difficulties in siting businesses on the Xerxes Avenue portion of the development and obtaining interest by full service/sit down type restaurants. He added Mr. Gatlin has leases signed for retail uses within Building D that do not involve a drive up window. Mr. Eitel stated Maranatha is considering scheduling a tour of the facility in October before the residents make the move into the new facility in November. The demolition of the existing nursing home is scheduled to occur this winter with phases I & II of the project being completed by spring 2014. There was no other business. ADJOURNMENT There was a motion by Commissioner Morgan, seconded by Commissioner Freedman, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 8:07 p.m. Chair Recorded and transcribed by: Rebecca Crass Page 4 7-25-13 Cit., of BROOKLYN CENTEI? Planning Commission Report Meeting Date: July 25, 2013 •Application Filed: 06/28/13 •Review Period (60-day) Deadline: 08/27/13 •Extension Declared: N/A •Extended Review Period Deadline: N/A Application No. 2013-012 Applicant: Recreation Fire and Miracles Ministries Church Location: 6601 Shingle Creek Parkway Request: Special Use Permit to Operate a Place of Religious Assembly (Church) in the PUD/I-1 (Planned Unit Development/Industrial Park) District INTRODUCTION Recreation Fire and Miracles Ministries is requesting a Special Use Permit to operate a church or place of worship within the PUD/I-1 (Planned Unit Development/Industrial Park) District. The property is located at 6601 Shingle Creek Parkway, which is identified as Freeway Business Center I Building. Pursuant to City Code Section 35-330; Subpart 3, "Places of religious assembly such as chapels, churches, temples, mosques and synagogues" requires a special use permit to operate in the I-1 Industrial Park District. This item is being presented for review under public hearing. Notices were mailed to all registered surrounding property owners within 350-feet of the subject property. BACKGROUND The property at 6601 Shingle Creek Parkway consists of 4.6 acres of land. The Freeway Business Center building was originally approved in 1984 as a 75,000 sq. ft. office/warehouse facility, which was zoned I-I Industrial Park zoning at that time. In 1995 the City approved the rezoning of this site and the surrounding properties from I-1 to PUD/I-1 (Planned Unit Development/Industrial Park) District. This rezoning also re-established (reallocated) the shared parking lot located in the central area of these properties, and provide for additional requirements on cost sharing and maintenance of the parking and private drive access (Parkway Circle). The site contains approximately 156 on-site parking spaces, with allowance of up to 121 spaces in the central parking area, or 227 spaces. This allocation was originally based on providing enough spaces for the new office areas, warehousing space and a clinic According to the most recent property prospectus prepared by CSM (and submitted by the Applicants), the property currently has 44,026 sq. ft. of available space. According to the Applicants, the church intends to lease only 4,477 sq. ft. of the available building space. Part of this space is already developed with separated office and warehousing spaces, with 3,027 sf. for office are and 1,450 sf. of warehouse. The Applicant indicated only the office area would be used for the regular church activities area (assemblage) while the warehouse area will be used for only storage and supplies. The Applicant stated in their narrative that their church averages 76 people during their busiest times (Sunday); and they plan or wish to set-up 100 chairs. The church intends to hold regular services, weddings and baptisms only. The church's hours of operation (as per their lease with CSM) will be Monday through Friday from 5:00 PM until midnight. They will have full access on Saturday and Sunday with unlimited hours. Unless a wedding takes place on Saturday, the space will probably not be used. Services begin on Sunday starting at 9:00 AM and are reserved for the entire day. The Applicants indicated they do not plan to provide or allow any shared activities taking place on the property; as this was written into their own insurance policy. Parking will be accommodated along the front of the building as well as the back of the building (if needed). The Freeway Business Center building consists of approximately 75,000 sq. ft. of floor space. Of this, approximately 31,000 sf. is used by existing tenants, namely Hennepin County North Medical Clinic, MoneyGram Corporation, and Abra Auto Body and Glass. A small tenant space of 4,477 sf. of area will be leased to the church group. ZONING The subject property is zoned PUD/I-1 (Planned Unit Development /Industrial Park). As indicated previously, and pursuant to Section 35-330, Subdivision 3c, of the Zoning Ordinance "[P]laces of religious assembly such as chapels, churches, temples, mosques and synagogues" are all allowed by special use peimit only in the I-1 Zones. This section allows limited commercial and service and office uses such as proposed to be located in the I-1 zoning district provided the use can meet the general standards for special use permits contained in Section 35- 220 of the zoning ordinance and the special criteria outlined in Section 35-330, Subdivision 3e. COMPLIANCE FOR STANDARDS FOR SPECIAL USE PERMITS Pursuant to City Code Section 35-220, Subdivision 2, the following standards must be measured or met in order to satisfy the issuance of a special use permit. a. The establishment, maintenance or operation of the special use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. b.The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. c.The establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. d.Adequate measures have been or will be taken to provide ingress, egress and parking so designed as to minimize traffic congestion in the public streets. e.The special use shall, in all other respects, conform to the applicable regulations of the district in which it is located. App. No. 2013-012 PC 07/25/2013 Page 2 STAFF ANALYSIS The analysis of this special use will provide responses to the five standards noted in 35-220, Subdiv. 2. a. The establishment, maintenance or operation of the special use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. A supporting statement may be made that the establishment of a place of worship may promote and enhance the general public welfare, as the community of Brooklyn Center contains a large number of religious uses and places of assembly, serving a mixed variety and diverse population group and residents. This diverse populace and mix of different religious affiliation groups are what makes the community somewhat unique and recognized for its support of diversity and inclusion for all members of society. There are no cases, studies or pending (or closed) enforcement actions within the city against any church use, group or property, which would give rise to any indication that churches or other similar places are a detriment or danger to the public health, safety moral or comfort of the community. Staff believes this religious use would be acceptable under this particular standard The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. It might seem that a church use may not be an appropriate use within an industrial zoned property or use; however, it can be pointed out that there have been a number of churches located in other I-1 Zones over the years. Spiritual Life Church got its start in the industrial building at 6865 Shingle Creek Parkway; Alleluia Sanctuary Church was approved by special use permit in 2010 and Harvestime Global Ministry was approved in 2006, both located in the Palmer Lake Plaza Building; and The BAPS [Hindu] Temple, located at 2300 Freeway Boulevard is also located in the 1-1 zone. There certainly is precedent for churches in the industrial park and it has not been shown that they are incompatible with the allowable uses in this zoning district. Although this office/warehouse facility has existing tenants and a large available space for future tenants, Staff has reason to believe that the times of church services and the agreements made between property owner and the church should not interfere with the regular business hours of the other exciting (or future) tenants. Staff is not aware of any reports, research or information that would lead us to feel the church use would "substantially diminish and impair property values within the neighborhood..." therefore, Staff believes this religious use would be acceptable under this particular standard. c. The establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The Applicant stated in their narrative that their church averages 76 people during their App. No. 2013-012 PC 07/25/2013 Page 3 busiest times (Sunday); but they plan or wish to set-up 100 chairs. Although the occupancy of the leased space has not yet been determined (by the City's Building Official), if we assume these numbers are accurate, then the space should be able to accommodate this gathering or church visitors. The church's hours of operation of Monday-Friday, 5:00 pm. until midnight indicates they intend to operate beyond the typical 7:00/8:00 am. to 4:00/5:00 pm. working hours of the site and surrounding properties, so there should be little if any conflicts with full-time church leaders and visitors to the site during these times. With typical services on weekends (Saturdays and Sundays)- this too should have little if any effect on the on-site users or surrounding uses. The Freeway Business Building appears to have adequate on-site parking to accommodate a large gathering or group during these times, so there should be no need to park on adjacent or any other off-site facilities. Staff believes this religious use would be acceptable under this particular standard. d. Adequate measures have been or will be taken to provide ingress, egress and parking so designed as to minimize traffic congestion in the public streets. The subject site contains three separate access points, two on the north side and one on the south side. These access points are off Parkway Circle, which is a private roadway system shared and maintained by the abutting and surrounding properties. There is no direct access on to Shingle Creek Parkway from this site. Located to the back (west) of the subject property, are two separate off-site parking areas (knows as the "Central Parking Area" in previous development plans and planning reports), which created and installed by the original developers of this area to serve as a joint, off-site parking area for additional or overflow parking needs for the new• office/warehouse and commercial businesses in this area. The rear parking/loading area of the subject site is connected directly to the northerly parking area by a cross access easement, and the south parking area is connected in a similar fashion to the south side. From all indications in reviewing old aerial photographs, periodic spot-checks of this area, and no record of any illegal parking or over-parking complaints in this area, it appears the subject site and the surrounding uses have enough on-site parking to accommodate their employees and customers, and the central parking areas are used sparingly. Per City Code Sect. 35-700, Off-Street Parking Requirements, Places of public assembly such as churches, theatres, auditoriums (other than school auditoriums) mortuaries, stadiums, arenas, dance halls are required to provide the following: One space for every three seats. Places of public assembly located in a retail shopping center complex of 50,000 square feet or more, exclusive of the place of public assembly, may have one space for every four seats. App. No, 2013-012 PC 07/25/2013 Page 4 For Medical and dental clinics, the following is used to determine parking numbers: Three spaces for each doctor or dentist, plus one space for every two employees or one space for each 150 square feet of gross floor area, whichever requirement is the greater. For Office Buildings, the following calculating is used: Building Gross Floor Area (G.F.A.) 0 — 20,000 sq. ft. 20,000 — 220,000 sq. ft. Over 220,000 sq. ft. And for Industry and Wholesale the following is used: Required G.F.A. 200 G.F.A. .0005 G.F.A. + 190 G.F.A. 300 One space for every two employees based upon maximum planned employment during any work period or one space for each 800 square feet of gross floor area whichever requirement is greater. In the event the latter requirement is greater, adequate land area shall be provided for the required off-street parking area, but improved space need only be provided according to the employees ratio. Staff is unable to determine the complete allocation of floor space dedicated to all existing uses in the subject site; but we surmise that all uses have or meet their parking needs adequately with the current on-site parking areas. On-site and drive-by inspections of the subject site leads staff to believe the parking is not an issue or will be an issue with the allowance or addition of this church use. The church group indicated to Staff that up to 76 congregants attend the church, but 100 seats would be provided. Under this scenario, up to 34 parking spaces (at 1:3 ratio) would be needed. Nevertheless, the hours of operations leads Staff to believe that parking will be easily accommodated on-site and there should be no impacts upon the on- site or surrounding uses. Staff believes this religious use can meet these standards and is therefore acceptable under said standards. e. The special use shall, in all other respects, conform to the applicable regulations of the district in which it is located. Barring any adverse objections or issues with the City Building Official on the allowable (posted) occupancy of this 4,477 sq. ft. leased space, the church use should be able to conform and meet or exceed the applicable regulations and codes established for this area and the structure itself. Staff is confident that the Applicants and/or the property owners will undertake serious efforts or measures to ensure this place of assembly meets or exceeds all current State of Minnesota building code regulations, including safe entrance App. No. 2013-012 PC 07/25/2013 Page 5 and exits points into the area; ADA requirements; proper restroom facilities; fire safety measure in place; and others. The leased space will not be approved for any occupancy (or place of assembly) until such measures and standards have been met or agreed upon by the City Building Official and City Fire Chief. Staff believes this religious use can meet these standards and is therefore acceptable under said standards. RECOMMENDATION It is the opinion of Planning Staff that the standards for this special use permit and the criterion used to measure or determine the appropriateness of this religious use in this PUD/I-1 zoning district have been satisfactorily addressed. It is therefore further recommended that Planning Application No. 2013-012, which comprehends the special use permit at the subject site, be approved, and that the Planning Commission adopt the attached Planning Commission Resolution No. 2013-13 with the following conditions: 1.The special use permit is issued for a place of religious assembly and associated uses at this location. Other uses not comprehended by this application shall not be permitted as part of this special use permit. Any expansion or major alteration to the use shall be subject to an amendment to this special use permit. 2.This special use permit is subject to all applicable codes, ordinances and regulations. Any violation, thereof, may be grounds for revocation. 3.Tenant improvement plans are subject to review and approval by the Building Official with respect to applicable codes through the building permit process. 4.Special use approval is exclusive of all signery which is subject to the provisions of Chapter 34 of the City Ordinances. App. No. 2013-012 PC 07/25/2013 Page 6 Commissioner Freedman introduced the following resolution and moved its adoption PLANNING COMMISSION RESOLUTION NO. 2013-13 RESOLUTION REGARDING THE RECOMMENDED DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2013-012 SUBMITTED BY RECREATION FIRE AND MIRACLES MINISTRIES CHURCH FOR A SPECIAL USE PERMIT TO OPERATE A PLACE OF RELIGIOUS ASSEMBLY IN THE PUD/I-1 ZONE (6601 SHINGLE CREEK PARKWAY) WHEREAS, Planning Commission Application No. 2013-012 submitted by Recreation Fire and Miracles Ministries Church (Applicant) proposes a special use permit allowing a place of religious assembly, to-wit a church, located at 6601 Shingle Creek Parkway (Subject Property); and WHEREAS, the Subject Property is situated in the PUD/I-1 (Planned Unit Development/Industrial Park) District, which district was originally approved by Planning Commission Application No. 95009 with the adoption of City Resolution No. 95-157 by the City Council on July 10, 1995, and said zoning district was officially established under City Ordinance No. 96-3, adopted by the City Council on July 19, 1996; and WHEREAS, pursuant to City Code Section 35-330; Subpart 3, "Places of religious assembly such as chapels, churches, temples, mosques and synagogues" requires a special use permit to operate in the I-1 Industrial Park District, and the Applicant has submitted such application to the City of Brooklyn Center for official consideration under said Planning Application No. 2013-012; and WHEREAS, the Planning Commission held a duly called public hearing on July 25, 2013, whereby a planning staff report and public testimony regarding the rezoning and development plan were received; and WHEREAS, the Planning Commission considered the Special Use Permit request in light of all testimony received, the guidelines and standards for evaluating this special use permit contained in Section 35-220 of the City's Zoning Ordinance, and the request complies with the general goals and objectives of the City's 2030 Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED by the Planning Advisory Commission of the City of Brooklyn Center to recommend to the City Council that Planning Application No. 2013-012 submitted by Recreation Fire and Miracles Ministries Church, be approved based upon the following considerations: 1. The establishment, maintenance or operation of the special use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. Res. 2013-13 1 of 3 2.The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. 3.The establishment of the special use will not impede the normal and orderly development and improvement of sunounding property for uses permitted in the district. 4.Adequate measures have been or will be taken to provide ingress, egress and parking so designed as to minimize traffic congestion in the public streets. 5.The special use shall, in all other respects, conform to the applicable regulations of the district in which it is located. BE IT FURTHER RESOLVED by the Planning Advisory Commission of the City of Brooklyn Center to recommend to the City Council that Planning Application No. 2013-012 be approved subject to the following conditions and considerations: 1.The special use permit is issued for a place of religious assembly and associated uses at this location. Other uses not comprehended by this application shall not be permitted as part of this special use permit. Any expansion or major alteration to the use shall be subject to an amendment to this special use pelmit. 2.This special use permit is subject to all applicable codes, ordinances and regulations. Any violation, thereof, may be grounds for revocation. 3.Tenant improvement plans are subject to review and approval by the Building Official with respect to applicable codes through the building permit process. 4.Special use approval is exclusive of all signery which is subject to the provisions of Chapter 34 of the City Ordinances. July 25, 2013 Date Secretary Res. 2013-13 2 of 3 The motion for the adoption of the foregoing resolution was duly seconded by Member Christensen and upon vote being taken thereon, the following voted in favor thereof: Chair Burfeind, Commissioners Christensen, Freedman, Morgan, and Parks. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Res. 2013-13 3 of 3 LOGISMap Output Page .ft rWEL,I;ff'81f*,) 7!,.r*P1M 1 • rMkhriBt - -'-' • SUBJECT SITE 6601 Shingle Creek Pkwy http://gis.logis.org/LOGIS__ArcIMS/ims?ServiceName=bc_logismaP_ovsdeKlientVersion=4.08iForm=True&Encode=False[7/11/2013 10:57:44 AM] 9101:110 AVMARld I 3101:110 AVMNEIVc1 b+a, -e a5ect q i LI BUILDING PLAN 8,_ E -3 . >8 > — — ,T §. L8 8 i, 0 v .,,,. ., F`d 8 tt, `A R ==c=8 Q 1-2 g ; PARK , la st Ave NT 11 li _ 73r,d Aye I, , 80th Ave 4.1 e. LI .i. vookdale or ,....tV -11 .•a.) < 71 $..., tijz pz, - k • =,,, .0 ik 1!w6-ar5,-,-e-hia-----, I z -0.L.,, A.•., ‘ :' --, , t FRIDLEYI. p.u.4 . _g 73rd Ave .- Mssissipp 6Ist -Ave NE - — • Pd CRYSTAL Ilifi 1:13B A \ \ a BROOKLYN gCENTER xi.a*, me .69the.e 65th 63rd Ave I FREEWAY e, 3 BUSINESS )r="=-- 't CENTER . 57th Ave N 'T1 J rri\th Ave N b ROVBINSDALE < .,Il45 --- t <1 • -5 El 49_,Init.N.; 44, MINNEAPelLI 450, 0 1'1 Av_ell[P., . 1 / •53rd•A.4e 1 4 7.1 44th AveOLUMBI It) HEIGHT! 4Oth AveLri37th, NE6He <113 erg 16'6 ) ,( 40r, ---1air ttifeD. 4113. • **MAC■85 ."0 O7, 52;5,ftti tfPitG".`sZSW el;F'1.,r6.10E( RelfitOkC ROVIT$16 lie6 Iilhv 1 Fi0FtOKINgET, c. 419 4111D4''' rg$gligoo( c.=ic FOR _EASE NDUSTMA S M DEVELOPING REAL ESTATE FOR PEOPL BUSINESS & COMMUNITIES FREEWAY BUSINESS CENTER 6601 Shingle Creek Parkway Brooklyn Center, MN Inexpensive back room office space. PROPERTY INFORMATION •44,026 sf available now •36,898 sf office space •7,128 sf warehouse space •14' clear height •3 dock doors •Monument signage available •Easy access to hwy. 94/694 O Divisible to 15,000 sf CONTACT BRUCE CARLAND p: (612) 395.7028 c: (612) 308.9578 bcarland@csmcorp.net CSM o 500 Washington Avenue So., Ste 3000 0 Minneapolis, MN 0 (612) 395.7000 v_mivi.C $ WI I ©OMB -iff),.1-Elf.)'firlANY CEL111_111 1M 4a1) ahlffilfg111?.C1:0101‹ !Pic;;114?1,kY„q1 o lararol!'sdkim (ce-iritk'AiiNj PARKING: UTILITIES: NOTES: 4.5/1,000 Utility services to be separately metered and the responsibility of tenant, along with janitorial, trash removal, etc. Space is divisible to 15,000 sf BUILDING SIZE: 69,723 total sf AVAILABLE SPACE: 36,898 sf office/7,128 sf warehouse/44,026 sf total ELECTRICAL: 1200 amps TELECOM/DATA/FIBER: Served by Qwest & AT&T. Copper & fiber network infra structure in place. Bldg. connected to multiple OC-N fiber optioc rings DOCKS: 3 dock high doors BASE RENTS: $9.00/sf office, $4.50/sf warehouse OPERATING EXPENSES; $5.21/sf for 2013 SITE PLAN AVAILABLE 44,026 S.F. f;. ;I I 1111 I 1111 111111111 11111111 1111 J 11111 I III 1111 I II I I I SHINGLE CREEK PARKWAY .515 0.001CanflIM FON SF \ A AU.' ttra BUILDING PLAN 713(QUSPAVAT• /VALISE C SM CSM 0 500 Washington Avenue So., Ste 3000 0 Minneapolis, MN 0 (612) 395.7000 Era inic1, Prophet Austin Idahosa Pastor Elizabeth Idah r Recreation Fire Home Events Page Photo Album Links Church Store Blog Church Calendar Guest Book Our Location Recommend Our Site Prophet Austin Idahosa,Recreation Fire and Miracles Ministries,A prophetic,Teaching and Deliverance Ministries. 111PRIM C„ dMa -n 1 -I1nta br each 14) a tra ., ) 1 to e nce tat i% e your -nlkeitiarLit ‘)''''4.4breakthrough Ministering ,4414- Prophet AustinlIdahosaN ifjoA Prophet Austin ldahosa, Pastor Elizabeth hialtlisa Breaking yoke oimardal delay, Destroying The root of ancestralri.xnver.sL.that_ hh*O4ariniarn'' 'age, Destroyingile..sirroughold nan tal • • breakthrough, Breaking In nof curses d eoveant.s.that odrectsq ---inarriagem;:lloy to get a:clear vision about your dime partner and removing embargo over marna,ge • Proverbs 18:22 He who fulds-alvile'luids'a good thing and obtain's favor from the Lord Hebrew 13:4 Marriage i4 honorable among all and the bed undefiled. ../opin —Dolt.: 13th ofJuly 2013 Phone: 71.. •The Empowerment Center Webs 581 i_ohn Martin Drive Brooklyn Center fmeLfiremirasle. = — ---. c._ - t==....z.=,......... , .1•■■•=.= ...=. _ _ ..=...-... k .0";',;:-. .—....... _ ---- Wia===— - ----•.---.E.----........F—a--...---111/1-: — ,....--, Copyright 2013 Recreation Fire and Miracles Ministries. All Rights Reserved Pd Recreatmon Nirrades Nijnsitri re and s Chu r=1 ' 6601 Shingle Creek Parkway Special Use Permit - Planning Application No. 2013-012 Agenda Item No. 9.a City Council Meeting August 12,2013 AMID Introduction Recreation Fire & Miracles Ministries requesting Special Use Permit to operate a place of worship within the PUD/I-1 (Planned Unit Development/ Industrial Park) District. ■ Property located at 6601 Shingle Creek Parkway (Freeway Business Center I Building) City Code Section 35-330; Subpart 3, "Places of religious assembly such as chapels, churches, temples, mosques and synagogues' require a special use permit to operate in the I-1 District. Background ■ Overall Property consists of 4.6 acres of land. Freeway Business Center building approved in 1984 as a 75,000 sq. ft. office/warehouse facility 1995 - City rezoned this site and surrounding properties from 1-1 to PUD/I-1 (Planned Unit Development/Industrial Park) District. ■ rezoning re-established (reallocated) shared parking lot located in the central area of properties ■ Subject Site contains 156 on-site parking spaces, with allowance of up to 121 spaces in the central parking area - or 227 spaces. e-4 Crra,6 Y.S hared Parkin(' Arsa SUEJECT SiT= 66-01 Stincle areek Filmy :7•7=-7.7T, " 4,1 F0 . . . rp•i-mir.11 i: fit.; Or , r71.1,r, t " t 114 r aTMIT IrilFV— 'I .t, Site Layout Background N Church averages 76 people during their busiest times (Sunday); plans to set-up 100 chairs Hours of operation - Monday-Friday - 5:00 PM to Midnight Full access on Saturdays and Sundays with unlimited hours. N Services begin Sundays at 9:00 AM - reserved for entire day The church intends to hold regular ministerial services, weddings and baptisms only; no other shared or ancillary type activities will take place EXISTING DEMISING WALL NEW DETAISING WALL LOADING AREA COMMON WAREHOUSE BACK COOR BUILDING MCCHANICA' ROOM OCCUPANCY NEW DEMISING +. WALL ,-EXISTING DEMISING WALL FRONT -N. DOORS FLOOR PLAN (?:145 y- 5-1CCCUPANCY I Floor Plan 1> Total Floor Space for Church = 4,477 sf. ■ Currently mix of Office space (3,027 sf.) and Warehouse space (1,450 sf.) ■ Church intends to use the "office" area only; the warehouse area use for misc. storage Requested Council Action Planning Commission adopted PC Res. 2013-13, which provides a favorable and unanimous recommendation to approve this Special Use Permit Adopt the Resolution Regarding the Disposition of Planning Commission Application No. 201 3-01 2 Submitted by Recreation Fire and Miracles Ministries Church for a Special Use Permit to Operate a Place of Religious Assembly in the PUD/I-1 Zone (6601 Shingle Creek Parkway) ■ Special Use Permit conditions are noted in the council resolution City Council Agenda Item No. 10a COUNCIL ITEM MEMORANDUM DATE: August 12, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 41476( SUBJECT: Type IV 6-Month Provisional Rental License for 7025 Newton Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 7025 Newton Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This property qualifies for a Type IV provisional rental license, based on 12 property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 04-23-2013 The Owner, Steve Branham, applied for an initial rental dwelling license for 7025 Newton Ave N, a single-family residential property. 05-21-2013 An initial rental inspection was conducted. (12 property code violations were cited, see attached rental criteria) 06-24-2013 A second rental inspection was conducted and passed. 06-28-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime .Free Housing Program, etc. 07-15-2013 A Mitigation Plan was submitted. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for allpeople and preserves the public trust COUNCIL ITEM MEMORANDUM 07-16-2013 The Mitigation Plan was finalized. 08-02-2013 A letter was sent to the owner notifying that the hearing before the Council will be held August 12, 2013. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust 0-1Type I — 3 Year 0-0.75 1-2 units 3+ units Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type 11-2 Year Type III — 1 Year Type IV —6 Months 1-2 units 3+ units . 1-2 units 3+ units ass.—1-2 units Greater than 1 but not more than 4 Greater than 0 75 but not more than 1.5 Greater than 4 but not more than 8 Greater than 1.5 but not more than 3 Greater than 8 3+ units Greater than 3 COUNCIL ITEM MEMORANDUM b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of detenaining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: Strategic: -We will ensure a safe and secure community -We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive comma-thy that enhances the quality of life for all people and preserves the public trust I City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 --LL-L-.....----- JUL 4-6-2013 Phone: 763-559-3300 TTY 711 Fax: 763-569-3360 www.cityofbroaklyncenterorg Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fillable.forin on City website. Section A.7 Property Information Property Address : 7025 Newton Ave N, Brooklyn Center,MN 55430 °wile'. Name Stephen Branham Local Agent: Stephen Branham Owner Address: 209 74th Ave N, Brooklyn Park MN 55444 Agent Address: 209 74th Ave N, Brooklyn Park<MN 55444 Owner Phone 612-382-5600 Agent Phone 612-382-5600 Owner Email: sbranhamhfa@comcast.net Agent Email: sbranhamhfa©corncastnet Rental License: [MI New Renewal: Current *Pending (Six months License Expiration Date: Type IV License Exp. Date: 12/28/2013 from current license expiration) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Section B7-- Rpquired Dpcuments Submit the following documents with the Mitigation Plan for approval: 1 1 1 Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C., r i L 2 Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by le of each month (aller license approval). Section C— Crime Free Housing Program Requirements Pha s e Ils/ I 1. Use written lease including Crime Free Housing Lease Addendum. i 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested.I 1 3 Pursue the eviction of tenants Nvlio violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 Date Scheduled: July 23rd, 2013 Improvements to be completed by: & November 14th Phase III I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: Sept 12th 11 1 I will have no repeat code violations previously documented within the past year. 11 I I. Check in with tenants every 30 days. 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: 41 2-0/ or Date Course Scheduled: Phase II Complete Security AsSessment and implement all security improvements recommended by the Brooklyn Center Police Department. Do these two meeting dates occur before the *Pending Type IV License expiration date? Yes No (*See Section 4) If no, you will only be able to qualify for a Type IV Rental License upon renewal. . For properties with four or more units: I will conduct resident training annually that includes crime prevention techniques. I will hold regular resident meetings. Section D — Lona Term Capital Improvements Plan Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated reolacement date I reauire earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC-2005 2025 Water Heater-2005 2015 Kitchen Appliances-2009 2024 Laundry Appliances-2007 2027 Exterior -Paint/Siding, fascia, trim 2013 .2020 -Windows t aos 2025 -ROM'2005 2025 -Fence 2000 2025 -Shed NA -Garage 1965 NA -Driveway 1985 2025 -Sidewalks NA Smoke Alanns & Carbon Monoxide Alarms 2013 2025 Other(s) Section E — Steps to Improve Management and Conditions of Property Implementing the following best practices may assist in the t ianagement of your property. By checking the boxes below, you agree to: I11151 I I II 1 viA_k Daty/5—//z Owner or Age t Signature Buildi on muniv Standards l)epartment / Title Date (.:1. Police Department / Title 3 Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 6 Install security system. 7.Provide maintenance. service plan for appliances. Name of service co.: 8.I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. 9. Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the, Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10' of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Stephen Branham (owner) Owner or Agent Name and Title (Please Print) Michelle Branham (owner) Additional Owner or Agent Name and Title (if applicable) (Please Print) \AA./uALLpp F71 Additional Owner or Agent Signature (f applicable) Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. 10b COUNCIL ITEM MEMORANDUM DATE: August 12, 2013 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk Mt9K_ SUBJECT: Type IV 6-Month Provisional Rental License for 7009 Unity Avenue N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 7009 Unity Avenue N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type III rental license. This property qualifies for a Type IV provisional rental license based on ten property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License since the property met license requirements and on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 04-16-2013 The Owner, Balcary Fatty, applied for renewal of the rental dwelling license for 7009 Unity Ave N, a single family dwelling. 05-10-2013 An initial rental inspection was conducted. Ten property code violations were cited, see attached rental criteria. 06-10-2013 A second rental inspection was conducted and passed. 06-10-2013 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 06-19-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of for all people and preserves the public trust COUNCIL ITEM MEMORANDUM license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-30-2013 The previous rental license expired. 07-16-2013 The property was posted as unlicensed. 07-17-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 07-17-2013 A Mitigation Plan was submitted. 07-29-2013 The Mitigation Plan was finalized. 08-01-2013 A letter was sent to the owner notifying that the hearing before the Council will be held August 12, 2013. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the path), of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II— 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1 5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 • 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 3-4 units 5 or more units 0-1 0-0.25 0-0.35 Mission: Ensuring an attractive, dean, safe, inclusive comnutnity that enhances the quality of life for all people and preserves the public trust Decrease 1 Category 1-2 3-4 units Greater than 1 but not more than 3 Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 3-4 units 5. or more units Greater than 3 Greater than 1 Greater than 0.50 Decrease 2 Categories COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: Strategic: -We will ensure a safe and secure community -We will stabilize and improve residential neighborhoods Attachment - Mitigation Plan Mission: &murk?, an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Rental LicenSC:..New Owner Phone: 763..218 ,5701 Agent Phone: O',.ner Lmail BA"r■fr\R'''t..,FATTY@GAMLITS.COM Agent Email: Renewal: Currei t License Expiration Date: 06/3 0/201 3 *Pendi ig Type IV License Exp. Date: 12 /30 /2013 (Six months from cznrent license expiration) Owner Address:Agent Address: P mel Name ' BAKARY FATTY Local Agent: 2632 106TH LN NW, COON RAPIDS MN 55433 City of Brooklyn Center Phone: 763-569-3300 TTY 711 6301 Shingle Creek Parkway Fox: 763-569-3360 Brooklyn Center, MN 55430-2199 www.cityofbrooklyncentenorn M11111111111=1111=11,._===-Me_ Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fillableforin on City website. Property Address: 7009 UNITY AVE N Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions, eer _ion,.... . __. egnirled Wennt_04sT . Submit the following documents with the Mitigation Plan for approval: Crime Free Hot.ising Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. Copy of Lease including Minnesota Crime Free Housing Lease Addendum Submit written report by 10 th of each month (after license approval). I i I I. 1 2 V' 3. eiti6ii ., _iiiii&Fi ee H1ousing.gyogcant'12041iiteinents.el Use written lease including Crime Free Housing Lease Addendum. Conduct criminal background check for all prospective tenants, Provide documentation to City if requested. Pursue the eviction of tenants who violate the terms of the lease or any addendums, 1 1. i 2, 1 i 1 3 Page 1 Type IV Mitigation Plan Rev 11-16-11 I 1 IPhase III I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 091120013 ii I II I will conduct resident training.annually that includes crime prevention techniques. I will hold regular resident meetings. flu I and-Cciptii Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to: 1.Check in with tenants every 30 days. 2.Drive by property to check for violations twice a month, 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: August 8-9, 2013 or Date Course Scheduled: Phase II V Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled .: 09/18/2012 ) Improvements to be completed by: Crif g/ & 11/1020 1 3 Do these two meeting dates occur before the *Pending Type IV License expiration date? 1-61Yes —I No (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon renewal. I will have no repeat code violations previously documented within the past year. For properties with four or more units: - . 104 , :A 4 Based on condition and age, eStimated replacement dates are provided for common capital items, Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will re uire earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC-2007 2020 Water Heater-2006 2020 Kitchen Appliances-2009 2019 Laundry Appliances-2007 2018 Exterior -Paint/Siding, fascia, trim Association Responsible 2020 Association Responsible 2017 -Windows UNSURE 2020 -Roof 2009 2030 -Fence NONE NONE -Shed N/A NONE -Garage 2008 2018 -Driveway 2005 2020 -Sidewalks 2005 2020 Smoke Alarms & Carbon Monoxide Alarms 2012 2015 Other(s) Page 2 Type IV Mitigation Plan Rev 11 -16 -11 of/c2‘11(2 -7 84 ommunity Standards Department / Title Date For City Use—Mitigation Plan Approved By: I(oliee Department / Title H 1 3 Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 6.Install security system. Centerpoint Energy 7.Provide maintenance service plan for appliances. Name of service co.: 8.I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City, 9.Other(s): Associatien is paid to provide external services RiFri Vt I 1 Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 th of each calendar month; the licensee must submit to the Building and Community Standards Department a:written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. BAKARY FATTY Owner ent N e4Ind Title (Please MO 07/17/2013 Owner o gen ignature Date Additional Owner or Agent Name and Title (if applicable) (Please Print) Additional Owner or Agent Signature (if applicable) r Date Page 3 Type IV Mitigation Plan Rev 11-16-11 Work Session Agenda AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION August 12, 2013 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1.Comprehensive Overview of Capital Needs and Debt Funding Plans 2.Update Regarding Sister City Visit to Voinjama, Liberia PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Part II: Comprehensive Overview of Capital Needs and Debt Funding Plans (August 26th) 2.BC University 3.Assessment Hearing Policy 4.Strategic Plan Annual Report for Year Ending 2012 5.Inclusion and Diversity Follow Up — Community Engagement Strategies 6.Manganese Follow Up 7.Mission and Values Statement Review and Strategic Plan Update 8.Consideration of Modifying Setback Requirements for Front Porches Parking Lot Issues 1. Joint Meeting with Charter Commission Work Session Agenda Item No. 1 MEMORANDUM - COUNCIL WORK SESSION DATE: August 9, 2013 TO: City Council FROM: Curt Boganey, City Mana SUBJECT: Comprehensive Overview of Capital Needs and Funding Options Recommendation: It is recommended that the City Council consider providing direction to staff regarding capital project selection, priorities, and funding alternatives. This topic will be presented in two work sessions. The first work session will provide an overview of all of the known unfunded capital projects. We will describe the projects, the importance of the projects, and the estimated project costs. During the second work session scheduled for August 26, 2013, we will review the various sources of revenue available to the City, prioritize projects, and finalize a plan that ideally will minimize if not eliminate projects where a source of funding cannot be identified. Background: Capital Building Maintenance Plan Each year the City Council adopts a 15-year Capital Improvement Plan and annual capital program as part of the budget process. Several years ago the City engaged the services of a consultant, Bonestroo, to assess the conditions of our City buildings. This assessment determined that several of our buildings had accumulated significant deferred maintenance that would require substantial reinvestment to bring them to standard and to avoid catastrophic failure in the future. The original total cost of these deferred capital maintenance items exceeded $ 5,797,000. Since that original report (capital building maintenance plan) we have found it difficult to identify adequate funding to eliminate the back log of needs and to fund the scheduled ongoing capital repairs as they become due. Most recently we have had the Community Center and City Hall part of the Bonestroo study reviewed and costs updated by McKinstry, a firm that provides repair and improvements directed toward lowering energy consumption costs. The primary purpose of this analysis was to determine if any of the costs identified in the Bonestroo report could be funded through guaranteed energy savings. On Monday staff will review the findings of the Bonestroo and McKinstry Studies which explain the needs identified therein. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality ()Pile for all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION City Hall/Community Center Remodel Plan One of the Strategic Goals of the City Council is to improve the community image. Part of the image is related to the conditions of government facilities and how they affect customer perception and customer service. One the most recent steps we have taken to address this issue at City Hall has been replacement of the terribly inadequate Council Chambers and meeting room chairs and equipment. We are quickly approaching the end of the useful life of our audio video equipment in the Council Chambers. Over the years we have observed customer response and received feedback regarding the layout of City Hall and the Community Center. Much of the feedback indicates the inadequacy of our current office layout, signage, parking, and overall appearance in terms of perception and customer experience. Before moving forward with additional piecemeal approaches which may later be viewed as short sighted, we engaged the services of Leo A Daly to assess all of these issues in a comprehensive manner and to provide multiple options. This seemed to be an especially prudent given that the McKinstry study has identified nearly $3 million in improvement needs at the Community Center if we maintain the existing building and services in its present configuration. Staff and a representative from Leo A. Daly will be at the meeting Monday to present the findings of our Community Center and City Hall Assessment Study along with the various options available to the City. Street Reconstruction Plan We are nearing the end of our first cycle in the Street and Utility Reconstruction Program. The only dedicated funds to pay the City share of these costs have been proceeds from our franchise fee. In the current year the revenue from this source is estimated at $662,189. Over the next several years we have projects scheduled where the City share is expected to range from $1.3 million to $2.5 million per year. If we exclusively rely on franchise fees, the estimated cumulative gap over the next eight years is more than $8 Million. On Monday staff will briefly discuss this gap in funding. The Council has had in-depth discussion regarding this capital project in the past. The desire to complete this project is clear. The question before the Council will be the method of funding, debt, or other means. Brooklyn Boulevard Corridor Project The Brooklyn Boulevard Corridor Project endorsed by the City Council has an estimated total cost of $18,369,000. These costs are expected to occur over several years. We estimate that the City will be required to fund approximately 20% of these costs. As of this date very little of the State, County, or Federal funding has been confirmed. Based on our experience and best information at this time, we believe an 80% share is possible. As we get closer to construction these shares will be updated and our ultimate share may increase or decrease. We believe it is prudent that we identify a means of funding at least 20% or $3,673,870 of the potential costs as City share at this time. Mission:Eusuling an attractive, clean, safe, inclusive community that enhances the quality of life fOr all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION Other CIP Projects with Funding Gaps I have provided a list of anticipated projects where no City source of funding has been finalized. In addition to the projects above they include the following: Amphitheater (w/o $100,000 LGA) $ 150,265 Council Chambers Technology $ 45,000 Highway 252 Reconstruction Unknown These projects will be discussed and described at the meeting on Monday also. Policy Issues: Is it prudent and necessary for the City to assure that all projects approved in the Capital Improvement Plan identify a potential/likely sources of funding necessary to complete the project when due? Should the City identify projects in the CIP for which no potential/likely source of funding has been identified? Council Goals: Strategic: We will continue to maintain the city's infrastructure and improvements Mission: Ensuring an attractive, clean, soft!, inclusive community that enhances the quality of life Or all people and preserves the public trust L UPDATED 8/9/2013 Designated Funding Gap Funding Non-City Funding Needed ahlawces City Gap Funding Needed _____ Comments Project Cost Individual Projects:Projects: Council Chambers Technology Community Center Roof CC West Wall Renovation Pool Circulation Pumps Boiler Upgrades CC HVAC 1 & 2 Centennial Park Amphitheater CMBP: PW Garage & Cold Storage 0-BP: P CMBP: Community Center ' s CMBP: Fire Stations Pool Boiler Upgrade Pool HVAC Upgrade Controls Upgrade Window/Door Replacements Chiller Upgrade Photovoltaic Solar Power Subtotal: Building Projects Stand Alone Major Projects: Brooklyn Boulevard Corridor Subtotal: Brooklyn Boulevard TOTAL: ESTABLISHED FUNDING NEEDS FUNDING NEEDS YET TO BE DETERMINED: City Hall Renovation Options: Option # 1 Option # 2 Option #3 Option # 4 (demo and rebuild) Community Center Renovation Options: Minor Improvements and Repairs Demo and rebuild Highway 252 Reconstruction 184,735.00 45,000.00 897,000.00 455,238.00 58,346.00 315,000.00 300,000.00 50,265.00 NWCCTV Funds McKinstry Study McKinstry Study McKinstry Study McKinstry Study McKinstry Study Centennial Committee 788,100.00 2007 CMBP for projects 2014 through 2025 90,444.00 $ - $ 90,444.0 421,000.00 $ -$ 421,000.00 421,000.00 2007 CMBP for projects 2014 through 2025 175,500.00 175,500.00 175,500.00 McKinstry Study 730,110.00 730,110.00 730,110.00 McKinstry Study 262,545.00 262,545.00 262,545.00 McKinstry Study 162,000.00 162,000.00 162,000.00 McKinstry Study 299,000.00 299,000.00 299,000.00 McKinstry Study 329,518.00 329,518.00 329,518.00 McKinstry Study 6,089,101.00 $ 230,000.00 $ 5,859,101.00 $ 184,735.00 $ 5,674,366.00 2015 $598,000.00 $$ 598,000.00 $ 478,400.00 119,600.00 COBC Engineering Estimate 2016 $3,152,000.00 $$ 3,152,000.00 $ 2,521,600.00 630,400.00 COBC Engineering Estimate 2017 $10,890,000.00 $$ 10,890,000.00 $ 8,712,000.00 2,178,000.00 COBC Engineering Estimate 2018 $3,729,000.00 $$ 3,729,000.00 $ 2,983,200.00 745,800.00 COBC Engineering Estimate 18,369,000.00 $$ 18,369,000.00 $ 14,695,200.00 3,673,800.00 24,458,101.00 $ 230,000.00 $ 24,228,101.00 $ 14,879,935.00 $ 9,348,166.00 2,511,502.00 4,258,629.00 8,296,130.00 13,579,605.00 2,500,000.00 16,000,000.00 unknown 175,000.00 130,000.00 45,000.00 897,000.00 897,000.00 455,238.00 455,238.00 58,346.00 58,346.00 315,000.00 315,000.00 300,000.00 300,000.00 335,000.00 100,000.00 235,000.00 788,100.00 $-$ 788,100.00 - 90,444.00 2007 CMBP for projects 2014 through 2025 Cir ,)r , j-cts 2 rough 202N'll SACity Hall Master Plan\Significant Community Projects Costs 05132013\Projects Capital Improvement Master Plan 05102013.curt City of Brooklyn Center Street Reconstruction Fund Cash Flows Analysis Actual Budget Proposed Projected 2012 2013 2014 2015 Projected 2016 revised Projected 2017 6/26/2013 Projected 2018 Projected 2019 Projected 2020 Projected 2021 Revenues Fund Transfer $ -$ -$-$ -$ -$ -$ Franchise Fees 647,346 660,000 $ 680,000 $ 680,000 $ 680,000 $ 700,000 $ 700,000 $ 700,000 $ 725,000 $ 725,000 Debt Service Levy $ -$ -$-$ -$ -$ -$ Bond Proceeds (net)$ -$ -$$ -$ -$ - Misc. Operating 188,000 $$ -$-$ -$ -$ -$ - Misc. Non-operating 2,123 2,189 $ 519 $ (1,680)$ (4,209)$ (6,682)$ (9,274)$ (13,972)$ (17,632)$ (21,638) Total Revenues 837,469 662,189 $ 680,519 $ 678,320 $ 675,791 $ 693,318 $ 690,726 $ 686,028 $ 707,368 $ 703,362 Expenditures Bond Principal $ -$$$ Debt Service $ -$$ -$ Bond Principal $ -$$$ Debt Service $ -$$$ Bond Principal •••$ -$$$ Debt Service $ -$$ -$ Total Expenditures $$$ -$ Capital Outlay $ 152,002 $ 1,330,000 $ 1,560,000 $ 1,690,000 $ 1,665,000 $ 1,730,000 $ 2,570,000 $ 2,150,000 $ 2,310,000 $ 320,000 Total Cash Requirement $ 152,002 $ 1,330,000 $ 1,560,000 $ 1,690,000 $ 1,665,000 $ 1,730,000 $ 2,570,000 $ 2,150,000 $ 2,310,000 $ 320,000 Beginning Cash Balance $ 191,033 $ 875,452 $ 207,641 $ (671,840)$ (1,683,520)$ (2,672,729)$ (3,709,410)$ (5,588,684)$ (7,052,656)$ (8,655,287) Changes in Assets/Liabilities $ (1,048)$ -$ -$ -$ -$ -$ -$ -$ -$ Revenues*$ 837,469 $ 662,189 $ 680,519 $ 678,320 $ 675,791 $ 693,318 $ 690,726 $ 686,028 $ 707,368 $ 703,362 Expenditures $ (152,002)$ (1,330,000)$ (1,560,000)$ (1,690,000)$ (1,665,000)$ (1,730,000)$ (2,570,000)$ (2,150,000)$ (2,310,000)$ (320,000) Depreciation Add-Back $ -$ -$ -$ -$ -$ -$ -$ -$ -$ Ending Cash Balance $ 875,452 $ 207,641 $ (671,840)$ (1,683,520)$ (2,672,729)$ (3,709,410)$ (5,588,684)$ (7,052,656)$ (8,655,287)$ (8,271,926) Assumptions: Cash basis All assumptions are predicted on Cash Basis presentation. 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LU ›- 1-_- 0 =. z . 0 X F- I— 0. ce DCL ea0 s ui _1 1— ci•:( el < LU • • • Ul • • • 0 • * t= cc 0 z* u -- ffl.:oAt g 7,1 a “uciaaa ' a '4z §Aaaaaal 9 Ei3 aaau i;g111fliiF. !gg==q;ii 6 2W.25H 00 29- tnZ rz w 0 p.17: c&i3etdLuO 110 D Z0 tn 2013-83 Resolution Regarding the Recommended Disposition of Planning Commission Application No. 2013-008 Submitted by the Luther Company, LLLP Requesting Site and Building Plan Approval of the New Luther Brookdale Volkswagen Automobile Dealership Facility (6801 & 6837 Brooklyn Boulevard) 07-22-13 2013-84 Resolution Regarding the Recommended Disposition of Planning Commission Application No. 2013-011 Submitted by the Luther Company, LLLP, the Preliminary Approval of a PUD Amendment to the 2008 Luther Auto Toyota-Honda Planned Unit Development by Incorporating Three Parcels of Land Area (Totaling 1.78 Acres) Into the New Honda Automobile Dealership Site and Includes a Proposed Site Development Plan to Provide Additional Vehicle Storage Area for the Honda Dealership (All for the Properties Located at 3955, 4001 & 4007 — 69 th Avenue North) 07-22-13 2013-85 Resolution Regarding the Recommended Disposition of Planning Commission Application No. 2013-010 - Submitted by the Luther Company, LLLP to Rezone Properties from R3-Multiple Family Residence to PUD/C2-Planned Unit Development/ Commerce District 07-22-13 2013-86 Resolution Adopting a Policy for Implementing Certain Architectural Design Guidelines Which Encourage Active Living Principles for the City of Brooklyn Center 07-22-13 2013-87 Resolution Approving a Type IV Rental License for 6819 Humboldt Avenue North A202 07-22-13 2013-88 Resolution Granting Corporate Authority for Signing of Checks and Transaction of Financial Business Matters 08-12-13 2013-89 Resolution Withdrawing a "Request for Proposals" Document for Providing Professional Audit Services 08-12-13 2013-90 Resolution Authorizing Execution of an Agreement for Development, Operations, and Maintenance of an Institutional Communication Network Between the City of Brooklyn Center and LOGIS 08-12-13 2013-91 Resolution Authorizing Execution of a Fiber Agreement Between the City of Brooklyn Center and Hennepin County 08-12-13 2013-92 Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees 08-12-13 2013-93 Resolution Calling for a Public Hearing on Proposed Special Assessments for Delinquent Nuisance Abatement Costs, Delinquent Administrative Fines/Citations, and Delinquent Administrative Vacant Building Registrations 08-12-13 2013-94 Resolution Approving a Land Use Amendment to the 2030 Comprehensive Plan from "SF-Single Family" to "RB-Retail Business", Relative to the R3-Multiple Family Residential Zoned Land Generally Located at 3955, 4001, and 4007 69th Avenue North 08-12-13 2013-95 Resolution Calling for a Public Hearing on Proposed Special Assessments for Delinquent Public Utility Service Accounts 08-12-13 2013-96 Resolution Regarding the Disposition of Planning Commission Application No. 2013-012 Submitted by Recreation Fire and Miracles Ministries Church for a Special Use Permit to Operate a Place of Religious Assembly in the PUD/I-1 Zone (6601 Shingle Creek Parkway) 08-12-13 Work Session Agenda Item No. 2 MEMORANDUM - COUNCIL WORK SESSION DATE: August 8, 2013 TO: City Council FROM: Curt Boganey, City Maiz SUBJECT: Sister City Visit to Voinjama, Liberia Recommendation: It is recommended that the City Council consider providing direction to staff regarding participation in the Sister City Visit to Voinjama Liberia. Background: On July 8 th at the Study Session we discussed the planned Sister City visit to Voinjama, Lofa County, Liberia (minutes excerpt enclosed). At that meeting there was interest expressed in attending by several Council members. As indicated in July, the Vice President has expressed an interest in knowing how many may be attending the planned visit by mid-August. At this time I have no further detailed information regarding the scheduled itinerary. I would like to notify Pastor Collins following the meeting of the potential participants. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for people and preserves the public trust MISCELLANEOUS SISTER CITY VISIT TO VOINJAMA LIBERIA City Manager Curt Boganey introduced the item and noted the questions that had been raised by Pastor Collins relating to the City's visit to Voinjama, Liberia. He reviewed the estimated costs and proposed itinerary. Mr. Boganey stated those who have expressed interest include himself, Mayor Willson, and Monique Drier (who would be funded by Hennepin County). He stated Pastor Collins would like an indication by mid-August. Mayor Willson asked whether a trip in January/February should be considered since there would be better weather. Mr. Boganey agreed. Councilmember Kleven stated her understanding that no tax dollars will be spent to support the cost for Council Members to attend. Mr. Boganey stated based on the resolution adopted by the City, the expectation is that these dollars would not be reimbursed by the City. Mayor Willson asked about raising funds for staff and the Police Chief and Fire Chief to attend. Mr. Boganey stated the Police Chief indicated he probably would not wish to go as it is a long time for him to be away from his family. Mayor Willson asked Mr. Boganey to check with staff and report back on that option. Councilmember Myszkowski stated she may be able to make the trip and asked that her name be added tentatively. Councilmember Ryan stated he would also be interested in going but needs to first check his schedule. Mr. Boganey stated he will provide an update in several weeks.