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HomeMy WebLinkAbout2013 08-12 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION AUGUST 12, 2013 CITY HALL—COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Director of Community Activities, Recreation and Services Jim Glasoe, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth;Timesaver Off Site Secretarial,Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Ryan requested discussion on Item 6.a.1 July 15, 2013, Joint Work Session with Financial Commission minutes, in particular the percentages identified as 3.0 percent and 5,.7 percent for the property tax levy. He noted the August 5, 2013, Joint Work Session with' Financial Commission minutes show it is 3.5 percent. He stated his understanding that the levy limits allow a maximum increase of 3.0 percent with certain exceptions. City Manager Curt Boganey explained the formula is designed to allow for increases above 3.0 percent because it allows the City to include special levies. Councilmember Lawrence-Anderson requested the following correction to the Study Session minutes of July 22,2013: Page 4, Paragrgph 2 "...he wants the basketball court restored, as having one sew hoop is not game worthy." It was the consensus of the City Council to accept the correction to the July 22, 2013, Study Session minutes. Councilmember Lawrence-Anderson requested the following correction to the Regular Session minutes of July 22,2013: Pap,e 7,Paragraph 3 08/12/13 -1- "Councilmember Lawrence-Anderson stated she has served on the Odyssey Academy Board since 2009 as an unpaid volunteer and has seen nothing b sound financial direction." It was the consensus of the City Council to accept the correction to the July 22, 2013 Regular Session minutes. MISCELLANEOUS Youth in Government Day Councilmember Myszkowski stated Rebecca Gilgen, Brooklyn Bridge Alliance for Youth, asked her to inform the City Council about the opportunity to have a Youth in Government Day. This involves having a youth "shadow" a Council Member or staff member. She noted the City of Brooklyn Park is moving forward with their Youth in Government Day. Councilmember Myszkowski explained that students who participate in Youth in Government Day will also be eligible to participate in Youth in the State Capitol Day. She asked if the City Council would be interested in considering this opportunity. The City Council discussed its support of having a Youth in Government Day. Councilmember Myszkowski stated Ms. Gilgen has offered to assist with spearheading this effort, and she believed it would be a good opportunity for the Brooklyns Youth Council. The consensus of the City Council was to support a Youth in Government Day in Brooklyn Center. Mr. Boganey stated he will work with Ms. Gilgen to obtain additional information for the City Council's consideration. Interim Finance Director Councilmember Kleven thanked Mr. Boganey and staff for acting quickly to bring on an Interim Finance Director. Manganese Presentation Councilmember Kleven stated she had hoped the presentation on manganese would be made at tonight's Work Session as mentioned during the Joint Work Session with the Financial Commission. She stated she wants to know about potential large funding needs ahead of time. Mr. Boganey stated tonight's Work Session discussion will be on Capital Improvement Plans, and staff will make the presentation on manganese at the next Work Session. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS COMPREHENSIVE OVERVIEW OF CAPITAL NEEDS AND DEBT FUNDING PLANS Mr. Boganey introduced the topic and stated the City has an outstanding set of policies and among those are financial policies put together by the Financial Commission several years ago and adopted by the City Council. He stated the policies indicated that all capital improvements should be made in accordance with an adopted Capital Improvement Budget; the City will 08/12/13 -2- develop a multi-year plan that is updated at least biennially;an annual CIP budget that is based on a multi-year plan; and,the CIP budget will be coordinated with the operating budget. Mr. Boganey reviewed the CIP budget policies, noting the policy requires the City Council identify a funding source for each capital project proposal before it is approved. He described what is considered to be a capital improvement. Public Works Director/City Engineer Steve Lillehaug presented the 2007 Capital Maintenance Building Plan (CMBP), projects completed during 2008-2010, and projects deferred during 2011-2013. He explained that the City solicited consultants and hired McKinstry to conduct a 2012 Energy Performance Contracting Study with the expectation that energy savings would fully fund identified improvements. McKinstry evaluated the Community Center/City Hall campus and found there was $3+ Million of improvements needed but only $1 Million of energy savings,resulting in a significant shortfall. Mr. Lillehaug stated deferred improvements at the Community Center/City Hall campus were reviewed and it was found that some improvements were needed including replacement of the west wall, roof, pool circulation pumps, HVAC Systems 1 and 2, Pool HVAC system, energy control upgrades, and campus parking lot and sidewalk improvements. Staff also looked at the option of replacing the original outdated windows and doors but found while needed, it would not result in a significant energy savings. Mr. Lillehaug stated staff updated the improvement list and costs in 2013, included the 2014-2028 CIP, with funding undetermined for all CMBP projects. Mr. Boganey explained the purpose tonight is to provide the City Council with background information about the projects so the City Council can prioritize those projects at the next Work Session. Councilmember Kleven asked if staff considered the option of starting over with the City Hall rather than making repairs to the current facility. Mr. Boganey stated all projects presented involve repairs to the existing building and later staff will address the alternative of starting over. Assistant City Manager/Director of Building and Community Standards Vickie Schleuning presented the City Hall and Community Center Space Needs Assessment including background, status, and benefits. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Ryan moved and Councilmember Kleven seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. 08/12/13 -3- RECONVENE STUDY SESSION Councilmember Kleven moved and Councilmember Ryan seconded to reconvene the Study Session at 6:46 p.m. Motion passed unanimously. COMPREHENSIVE OVERVIEW OF CAPITAL NEEDS AND DEBT FUNDING PLANS—CONTINUED Ms. Schleuning presented the impacts of no action. Director of Community Activities, Recreation and Services Jim Glasoe presented the Community Center Space Needs Assessment including background, status, benefits, and impacts of no actions. Cindy McCleary, Principle with Leo A Daly, described their work with staff to identify who is the customer that the Community Center/City Hall campus buildings need to represent, noting the City's demographic shows some indicated growth. She presented information related to the identification of the community's values/ambitions/perceptions, and what the Community Center/City Hall campus "says"through its signage. Discussion on this item continued during the August 12, 2013,Work Session. ADJOURNMENT Mayor Willson declared the Study Session adjourned at 6:57 p.m. 08/12/13 -4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study/Work Session of the City Council of the City of Brooklyn Center held on August 12, 2013. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its August 26, 2013, Regular Session. AliQ City Clerk Mayor 08/12/13 -5-