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Home My WebLink About2013 10-07 CCP Joint Work Session with Financial Commission20131007090531386AGENDA CITY COUNCIL/FINANCIAL COMMISION JOINT WORK SESSION MONDAY October 7, 2013 6:30 p.m. City Hall- Council Chambers 1.Call to Order 2.Debt Service Funds 3. Special Revenue Funds a.Economic Development Authority b.Recreation Grant c. CDBG Grant 4. Internal Service Funds a. Central Garage Fund 5. Miscellaneous a. Remaining Actions i.Enterprise Funds October 21 st 2013 1. Utility Fees ii.General Fund Departments November 4 th 2013 iii.Budget Hearing December 2 hd 2013 iv.Budget Adoption December 9 th 2013 6. Adjournment MEMORANDUM - COUNCIL WORK SESSION DATE: October 4, 2013 TO: City Council and Financial Commission FROM: Curt Boganey, City Manage4; SUBJECT: Debt Service, Special Revenue and Internal Service Fund Budgets Recommendation: These items are discussion only. No action is required. Background: Debt Service Fund: Attached to this memorandum are two pages of information on 2014 payments for outstanding or planned bonds. These bonds fall into three categories. The first category, Improvement Bonds have been or will be issued to fund the cost of the street reconstruction program. These bonds will be paid with the proceeds of assessments against the property taxes of benefitting property owners. In 2013 proposed issue includes funding for special assessments and we will be issuing approximately $2.2 million of a $5.6 million dollar bond issue to fund the City share of the Street reconstruction program. The second category of bonds is Tax Increment Bonds. These bonds are paid from Tax Increments collected in TIF District #3. The proceeds of the bonds were used for TIF eligible economic development projects. Before year end we plan to issue additional bonds for the purpose of land acquisition. The size of this bond is will be determined over the next several weeks as we complete purchase agreements authorized by the EDA. The last category is Utility Revenue Bonds. These bonds are funded by the net revenues of the Water and Sanitary Sewer utilities. The proceeds of these bonds were used to replace all water meters in the City with remote radio-reader meters. Special Revenue Funds: Four Special Revenue Fund budgets will be reviewed. The first fund concerns the property tax levy for the Housing and Redevelopment Authority (HRA). It is fixed at the maximum levy rate of .01865% of the Taxable Market Value of the City. For the first time in several years this levy will increase due to an increase in Taxable Market Value in the City. The second fund concerns the Economic Development Authority (EDA). It is funded primarily by the transfer of HRA tax levy to the EDA fund. Even with increase in the HRA levy we anticipate the use of fund balance to cover the costs of the EDA operations in 2014. The current fund balance in the EDA is approximately $1 million dollars. We believe that the use of fund balance may be mitigated by using eligible administrative costs from TIF increment proceeds. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION The third fund accounts for funding of the Community Development Block Grant Program. The Revenue estimated for the year is $200,000. The funding allocation is based upon the program approved for fiscal year July 1, 2013-June 30, 2014. In February the City Council will review the CDBG program and establish the formal allocation for the second half of the year. The fourth Special Revenue Fund is Recreation Grants funding. Through a combination of donations, registration fees and designated reimbursements specific special activities of CARS department are funded and accounted for. The planned activities include, Safety Camp, After School Programs, Entertainment in the Park Earle Brown Days and Special Events and the Community Center i.e. the Halloween Event and Holly Sunday. Internal Service Funds: On Monday we will review the Central Garage Internal Service Fund. Revenues for this fund come in the form of charge backs and fees to other City Departments and Funds. The charges are intended to cover the cost of Garage services and overhead plus the cost of equipment replacement. For the last several years the replacement charges collected have been less than the anticipated need. In 2014 we estimate the charges will cover approximately 60% of the anticipated scheduled need. In 2014 we will complete a though review of this fund and provide a plan to address the expected needs. Policy Issues: Strategic Priorities: • Financial Stability council work session memorandum.10.07.13 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust DEBT SERVICE FUNDS •Improvement Bonds •Tax Increment Bonds City of Brooklyn Center 2014 Debt Service Funds Debt Payment Revenues & Expenditures Revenues Assessment Revenue Property Tax Revenue Interest Income TOTAL BUDGET Improvement Bonds 2004 Street Improvement Bonds 110,342 200 $ 110,542 2006 Street Improvement Bonds 169,459 400 169,859 2008 Street Improvement Bonds 323,245 750 323,995 2013 Street Improvement Bonds 575,000 687,000 1,262,000 $ 1,178,046 $ 687,000 $1,350 $ 1,866,396 Tax Increment Bonds 2004 G.O. Tax Increment Bonds -$ 1,809,319 -$ 1,809,319 2008 G.O. Tax Increment Bonds 154,781 154,781 2013 G.O. Tax Increment Bonds $ 1,964,100 -$ 1,964,100 TOTAL DEBT SERVICE REVENUES $ 1,178,046 $ 2,651,100 $1,350 $ 3,830,496 Principal Interest Agent Fees TOTAL Expenditures Payment Payments and Administration BUDGET Improvement Bonds 2004 Street Improvement Bonds 90,000 $ 4,928 $1,200 $ 96,128 2006 Street Improvement Bonds 140,000 14,960 1,500 156,460 2008 Street Improvement Bonds 245,000 49,539 1,500 296,039 2013 Street Improvement Bonds 885,000 377,000 1,262,000 $ 1,360,000 $ 446,427 $4,200 $ 1,810,627 Tax Increment Bonds 2004 G.O. Tax Increment Bonds $ 1,305,000 $ 503,319 $1,000 $ 1,809,319 2008 G.O. Tax Increment Bonds 125,000 28,781 1,000 $ 154,781 2013 G.O. Tax Increment Bonds $ 1,430,000 $ 532,100 $2,000 $ 1,964,100 TOTAL DEBT SERVICE EXPENDITURES $ 2,790,000 $ 978,527 $6,200 $ 3,774,727 NET TOTAL DEBT SERVICE BUDGET 55,769 debt principal 10/4/2013 City of Brooklyn Center 2014 Debt Service Required Principal Payments Issue Name Improvement Bonds 2004 Street Improvement Bonds 2006 Street Improvement Bonds 2008 Street Improvement Bonds 2013 Street Improvement Bonds Tax Increment Bonds 2004 G.O. Tax Increment Bonds 2008 G.O. Tax Increment Bonds 2013 G.O. Tax Increment Bonds Utility Revenue Bonds G.O. Utility Revenue Bonds (BAB) TOTAL BONDED INDEBTEDNESS Original Issue Amount Prior Years Payments 2014 Payment Balance Due 12/31/2014 Final Maturity Date $ 1,010,000 $ 830,000 $ 90,000 $ 90,000 2/1/2015 1,460,000 990,000 140,000 330,000 2/1/2017 2,390,000 1,040,000 245,000 1,105,000 2/1/2019 5,600,000 610,000 4,990,000 2/1/2019 $ 10,460,000 $ 2,860,000 $ 1,085,000 $ 6,515,000 $ 17,245,000 $ 6,440,000 $ 1,305,000 $ 9,500,000 2/1/2020 4,335,000 3,710,000 125,000 500,000 2/1/2018 5,660,000 5,660,000 2/1/2022 $ 21,580,000 $ 10,150,000 $ 1,430,000 $ 10,000,000 $ 2,350,000 $ 275,000 $ 140,000 $ 1,935,000 2/1/2025 34,390,000 13,285,000 2,655,000 18,450,000 debt principal 10/4/2013 SPF,CIAL REVENUE FUNDS •Housing Redevelopment Authority •Economic Development Authority •Community Development Block Grant •Recreation Grant Funds CITY OF BROOKLYN CENTER Budget Report Object! Description 2011 Actual Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 2015 Requested Requested Budget Budget 20200. HRA FUND 46321 - HRA FUND 4000 REVENUES AND EXPENSES 4001 REVENUES 4050 TAXES 4100 AD VALOREM TAXES 4101 CURRENT AD VALOREM TAXES -288,886 -296,499 -123,804 -246,160 -265,000 4101.1 MKT VALUE CREDIT-PROPERTY -16,182 -50 0 4120 DELINQUENT AD VALOREM TAXES -5,213 -4,846 -1,434 4100 AD VALOREM TAXES -310,282 -301,396 -125,238 -246,160 -265,000 4050 TAXES -310282 -301,396 -125,238 -246,160 -265,000 4001 REVENUES -310,282 -301,396 -125,238 -246,160 -265,000 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES & SERVICES 6400 REPAIR & MAINT SERVICES 6470 TRANSFERS AND OTHER USES 6481 EDA FUND TRANSFER 310,998 299,771 0 246,160 265,000 6470 TRANSFERS AND OTHER USES 310,998 299,771 0 246,160 265,000 6299 OTHER CHARGES & SERVICES 310,998 299,771 0 246,160 265,000 • 6001 EXPENDITURES/EXPENSES 310,998 299,771 0 246,160 265,000 000 REVENUES AND EXPENSES 716 -1,625 -125,238 0 0 46321 - HRA FUND 716 -1,625 -125,238 0 0 Total 20200 - HRA FUND 716 -1,625 -125,238 0 0 Object! Description CITY OF BROOKLYN CENTER • Budget Report 2011 2012 September YTD Actual Actual 2013 Amount Amount Actual 2013 Adopted Budget 2014 2015 Requested Requested Budget Budget 20300 - EDA FUND 46310 - DEVELOPMENT/RE-DEVELOPMENT 4000 REVENUES AND EXPENSES 4001 REVENUES 4300 INTERGOVERNMENTAL REVENUE 4310 FEDERAL REVENUE 4340 STATE REVENUE 4359 OTHER STATE GRANTS/AID -50,000 -790,000 -211,348 4340 STATE REVENUE -50,000 -790,000 -211,348 4360 COUNTY GRANTS 4362 COUNTY GRANTS/AID -239,997 0 4360 COUNTY GRANTS -239,997 0 4370 OTHER GRANTS/AID 4373 OTHER GRANTS/AID -524,984 -133,214 4370 OTHER GRANTS/AID -524,984 -133,214 4300 INTERGOVERNMENTAL REVENUE -50,000 -1,554,981 -344,562 4599 MISCELLANEOUS REVENUE 4600 MISCELLANEOUS REVENUE 4603 INTEREST EARNINGS -9,305 -4,762 -1,456 0 4605 UNREALIZED INVESTMENT GAIN/LOSS -2,261 942 0 4606 OTHER REVENUE -5,410 -6,314 -5,190 '4600 MISCELLANEOUS REVENUE -16,976 -10,134 -6,646 0 4599 MISCELLANEOUS REVENUE -16,976 -10,134 -6,646 0 4900 OTHER FINANCING SOURCES 4915.3 TRANSFERS IN FROM HRA FUND -310,998 -299,771 0 -246,160 282,110 296,215 4915.6 TRANSFERS IN FROM CDBG FUND -4,507 0 0 4921 REFUNDS & REIMBURSEMENTS -10,000 0 0 4900 OTHER FINANCING SOURCES -325,505 -299,771 0 -246,160 282,110 296,215 4001 REVENUES -392,481 -1,864,886 -351,208 -246,160 282,110 296,215 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES & SALARIES-FT EMPLOYEES 146,772 160,074 141,136 198,466 206,885 6100 WAGES AND SALARIES 146,772 160,074 141,136 198,466 206,885 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 1,288 2,111 0 6110 OTHER PAYMENTS-NON INSURANCE 1,288 2,111 0 ' 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 10,641 11,605 10,232 14,390 15,000 6125 FICA 8,507 9,809 8,480 12,305 12,827 6126 MEDICARE CONTRIBUTIONS 1,990 2,294 1,983 2,878 3,001 6120 RETIREMENT CONTRIBUTIONS 21,138 23,708 20,695 29,573 30,828 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 19,615 17,663 15,871 21,576 23,086 24,702 6130 INSURANCE BENEFITS 19,615 17,663 15,871 21,576 23,086 24,702 6150 WORKERS' COMPENSATION 6151 WORKERS' COMPENSATION 1,224 3,287 3,433 1,647 1,717 CITY OF BROOKLYN CENTER Budget Report Object! Description 2011 Actual Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 Requested Budget 2015 Requested Budget 6150 WORKER'S COMPENSATION 1,224 3,287 3,433 1,647 1,717 6099 PERSONAL SERVICES 190,035 206,843 181,135 251,262 262,516 24,702 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 38 38 56 500 250 250 6203 BOOKS/REFERENCE MATERIALS 57 0 0 0 6200 OFFICE SUPPLIES 95 38 56 500 250 250 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 3,684 117 0 500 250 250 6210 OPERATING SUPPLIES 3,684 117 0 500 250 250 6220 REPAIR & MAINT SUPPLIES 6223 BUILDINGS & FACILITIES 0 0 0 0 0 6220 REPAIR & MAINT SUPPLIES 0 0 0 0 0 0 6240 SMALL TOOLS & MINOR EQUIPMENT 6241 SMALL TOOLS 300 0 0 6243 MINOR COMPUTER EQUIPMENT 0 2,153 1,786 2,000 6240 SMALL TOOLS & MINOR EQUIPMENT 0 2,153 1,786 2,300 0 0 6199 SUPPLIES 3,779 2,309 1,842 3,300 500 500 6299 OTHER CHARGES & SERVICES 6300 PROFESSIONAL SERVICES 6301 ACCTG, AUDIT & FIN'L SERVICES 2,342 2,148 6,112 2,000 2,500 2,500 6302 ARCH, ENG & PLANNING 7,083 1,782 894 15,000 7,500 7,500 6303 LEGAL SERVICES 34,582 4,891 3,649 15,000 15,000 7,500 6307 PROFESSIONAL SERVICES 978 8,300 7,208 5,000 5,000 5,000 6300 PROFESSIONAL SERVICES 44,983 17,121 17,863 37,000 30,000 22,500 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 427 770 559 1,000 1,000 1,020 6320 COMMUNICATIONS 427 770 559 1,000 1,000 1,020 6330 TRANSPORTATION 6331 TRAVEL EXPENSE/MILEAGE 6 0 0 100 100 100 6333 FREIGHT/DRAYAGE 66 0 36 100 100 100 6330 TRANSPORTATION 72 0 36 200 200 200 6340 ADVERTISING 6341 PERSONNEL ADVERTISING 131 106 0 125 125 6342 LEGAL NOTICES 66 42 0 50 100 100 6349 OTHER ADVERTISING 1,066 1,330 0 3,000 1,500 1,500 6340 ADVERTISING 1,263 1,478 0 3,050 1,725 1,725 6350 PRINTING AND DUPLICATING 6351 PRINTING 0 45 19 100 100 100 6350 PRINTING AND DUPLICATING 0 45 19 100 100 100 6380 UTILITY SERVICES 6385 SEWER -6,244 0 0 0 6386 STORM SEWER 4,296 14,872 10,406 17,000 17,000 17,000 6389 STREET LIGHTS 759 2,322 1,627 1,900 2,000 2,000 6380 UTILITY SERVICES -1,189 17,194 12,034 18,900 19,000 19,000 6400 REPAIR & MAINT SERVICES CITY OF BROOKLYN CENTER Budget Report Object! Description 2011 Actual Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 Requested Budget 2015 Requested Budget 6402 EQUIPMENT SERVICES 0 0 0 6405 PARK & LANDSCAPE SERVICES 772 9,333 5,027 10,000 5,000 5,000 6406 MULTI-FUNCTION MTNCE 559 1,116 1,189 990 1,600 1,655 6409 OTHER REPAIR & MAINT SERVICES 12,561 4,540 333 1,500 1,500 1,500 6400 REPAIR & MAINT SERVICES 13,892 14,990 6,549 12,490 8,100 8,155 6420 IS SERVICES/LICENSES/FEES 6423 LOGIS CHARGES 1,196 1,431 960 1,554 1,886 1,860 6420 IS SERVICES/LICENSES/FEES 1,196 1,431 960 1,554 1,886 1,860 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 379 260 265 2,000 1,500 2,000 6433 MEETING EXPENSES 280 410 517 500 500 750 6434 DUES & SUBSCRIPTIONS 21,940 22,040 22,299 22,040 22,700 22,777 6430 MISCELLANEOUS 22,599 22,710 23,081 24,540 24,700 25,527 6440 OTHER EXPENSES 6441 LICENSES, TAXES & FEES 0 2,202 2,284 6449 OTHER CONTRACTUAL SERVICES 81,698 1,644,468 356,403 6440 OTHER EXPENSES 81,698 1,646,670 358,687 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 400 385 339 511 537 6462 FIXED CHARGES 1,073 1,059 796 1,120 1,154 6463 REPAIR & MAINT CHARGES 90 144 90 0 0 6465 REPLACEMENT CHARGES 2,007 1,867 1,408 2,113 2,385 6460 CENTRAL GARAGE CHARGES 3,570 3,455 2,633 3,744 4,076 6470 TRANSFERS AND OTHER USES 6471 ADMINISTRATIVE SERVICE TRANSFER 71,529 79,582 54,370 81,969 84,428 6482 MISC TRANSFER OUT 362,079 0 0 0 6470 TRANSFERS AND OTHER USES 433,608 79,582 54,370 81,969 84,428 6299 OTHER CHARGES & SERVICES 602,118 1,805,446 476,790 184,547 175,215 80,087 6001 EXPENDITURES/EXPENSES 795,932 2,014,597 659,767 439,109 438,231 105,289 4000 REVENUES AND EXPENSES 403,451 149,711 308,559 192,949 720,341 401,504 46310- DEVELOPMENT/RE-DEVELOPMENT 403,451 149,711 308,559 192,949 720,341 401,504 Total 20300 -EDA FUND 403,451 149,711 308,559 192,949 720,341 401,504 Object! Description CITY OF BROOKLYN CENTER Budget Report 2011 2012 September YTD 2013 2014 2015 Actual Actual 2013 Adopted Requested Requested Amount Amount Actual Budget Budget Budget 20400- CDBG FUND 46323 - CDBG 4000 REVENUES AND EXPENSES 4001 REVENUES 4300 INTERGOVERNMENTAL REVENUE 4310 FEDERAL REVENUE 4320 MISC FEDERAL GRANTS -604,303 -614,177 -776,835 -211,641 -200,000 4310 FEDERAL REVENUE -604,303 -614,177 -776,835 -211,641 -200,000 4360 COUNTY GRANTS 4370 OTHER GRANTS/AID 4373 OTHER GRANTS/AID 0 0 0 4370 OTHER GRANTS/AID 0 0 0 4300 INTERGOVERNMENTAL REVENUE -604,303 -614,177 -776,835 -211,641 -200,000 4001 REVENUES -604,303 -614,177 -776,835 -211,641 -200,000 6001 EXPENDITURES/EXPENSES 6299 OTHER CHARGES & SERVICES 6440 OTHER EXPENSES 6449 OTHER CONTRACTUAL SERVICES 491,826 494,465 680,559 31,740 30,000 6440 OTHER EXPENSES 491,826 494,465 680,559 31,740 30,000 6470 TRANSFERS AND OTHER USES 6480 GENERAL FUND REIMBURSEMENT 0 0 0 150,000 150,000 6481 EDA FUND TRANSFER 4,507 0 0 6482 MISC TRANSFER OUT 120,377 119,712 0 29,901 20,000 6470 TRANSFERS AND OTHER USES 124,883 119,712 0 179,901 170,000 6299 OTHER CHARGES & SERVICES 616,709 614,177 680,559 211,641 200,000 6001 EXPENDITURES/EXPENSES 616,709 614,177 680,559 211,641 200,000 4000 REVENUES AND EXPENSES 12,407 0 -96,275 0 0 46323- CDBG 12,407 0 -96,275 0 0 Total 20400- CDBG FUND 12,407 0 -96,275 0 0 its adoption: Member Dan Ryan introduced the following resolution and moved RESOLUTION NO. 2013-26 RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2013 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Brooklyn Center, through execution of a •Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the City of Brooklyn Center held a public hearing on February 11, 2013 to obtain the view of citizens on housing and community development needs and priorities and the City's proposed use of $211,641 from the 2013 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is a subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the City agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 10 days, ending on February 11, 2013. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following projects for funding from the Urban Hennepin County CDBG Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2013 Urban Hennepin County Community Development Block Grant Program. Project SCS Household and Outside Maintenance for the Elderly CEAP Senior Services Program Budget $ 12,500 $ 12,500 RESOLUTION NO. 2013-26 Home Line Tenant Advocacy Program $ 6,740 $150,000 $ 29,901 City of Brooklyn Center Neighborhood Stabilization/Code Enforcement Activity Home Rehabilitation Program (Rehabilitation of Private Property) BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2013 CDBG Program. BE IT FURTHER RESOLVED, that should the final amount of FY2013 CDBG available to the City be different from the amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. February 25, 2013 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Lin Myszkowski and upon vote being taken thereon, the following voted in favor thereof: Tim Willson, Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Budget Report Object! Description 2011 Actual Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 Requested Budget 2015 Requested Budget 28600 - CITY INITIATIVES GRANT FUND 45020 - RECREATION GRANTS 4000 REVENUES AND EXPENSES 4001 REVENUES 4300 INTERGOVERNMENTAL REVENUE 4370 OTHER GRANTS/AID 4373 OTHER GRANTS/AID -12,000 4370 OTHER GRANTS/AID -12,000 4300 INTERGOVERNMENTAL REVENUE -12,000 0 0 4399 CHARGES FOR SERVICES 4470 CHARGES FOR SERVICES-CARS 4473 CHILDREN RECREATION PROGRAMS -1,165 -1,078 -1,055 -1,125 -1,125 -1,125 4470 CHARGES FOR SERVICES-CARS -1,165 -1,078 -1,055 -1,125 -1,125 -1,125 4480 CHARGES FOR SERVICES-COMM CTR 4492 SPECIAL EVENTS -22,851 -8,538 -5,990 -8,500 -8,700 -8,700 4480 CHARGES FOR SERVICES-COMM CTR -22,851 -8,538 -5,990 -8,500 -8,700 -8,700 4399 CHARGES FOR SERVICES • -24,016 -9,615 -7,045 -9,625 -9,825 -9,825 4599 MISCELLANEOUS REVENUE 4600 MISCELLANEOUS REVENUE 4603 INTEREST EARNINGS -307 -122 -20 4612 DONATIONS & CONTRIBUTIONS -14,775 -31,702 -13,100 -14,400 -8,900 -8,900 4600 MISCELLANEOUS REVENUE -15,082 -31,824 -13,120 -14,400 -8,900 -8,900 4599 MISCELLANEOUS REVENUE -15,082 -31,824 -13,120 -14,400 -8,900 -8,900 4900 OTHER FINANCING SOURCES 4915 TRANSFERS IN -50,000 0 4921 REFUNDS & REIMBURSEMENTS -3,130 -136 -154 -2,825 -2,825 -2,825 4900 OTHER FINANCING SOURCES -3,130 -50,136 -154 -2,825 -2,825 -2,825 4001 REVENUES -54,227 -91,576 -20,318 -26,850 -21,550 -21,550 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6103 WAGES-PART TIME EMPLOYEES 11,751 10,091 8,016 10,765 11,365 11,515 6100 WAGES AND SALARIES 11,751 10,091 8,016 10,765 11,365 11,515 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 250 297 294 781 807 6125 FICA 683 626 497 667 690 6126 MEDICARE CONTRIBUTIONS 160 146 116 156 161 6120 RETIREMENT CONTRIBUTIONS 1,092 1,070 908 1,604 1,658 6150 WORKERS' COMPENSATION 6151 WORKERS' COMPENSATION 133 117 118 122 127 6150 WORKER'S COMPENSATION 133 117 118 122 127 6099 PERSONAL SERVICES 12,977 11,277 9,041 12,491 13,150 11,515 6199 SUPPLIES 6210 OPERATING SUPPLIES 6219 GENERAL OPERATING SUPPLIES 9,830 15,899 15,641 7,925 8,250 8,350 CITY OF BROOKLYN CENTER Budget Report Object! Description 2011 Actual - Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 Requested Budget 2015 Requested Budget 6210 OPERATING SUPPLIES 9,830 15,899 15,641 7,925 8,250 8,350 6240 SMALL TOOLS & MINOR EQUIPMENT 6242 MINOR EQUIPMENT 0 50,000 6240 SMALL TOOLS & MINOR EQUIPMENT 0 50,000 6199 SUPPLIES 9,830 65,899 15,641 7,925 8,250 8,350 6299 OTHER CHARGES & SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 313 295 0 6300 PROFESSIONAL SERVICES 313 295 0 6320 COMMUNICATIONS 6330 TRANSPORTATION 6339 OTHER TRANSPORTATION EXPENSE 569 321 511 450 475 475 6330 TRANSPORTATION 569 321 511 450 475 475 6340 ADVERTISING 6350 PRINTING AND DUPLICATING 6430 MISCELLANEOUS 6431 SPECIAL EVENTS 14,463 8,500 5,500 8,500 8,500 8,500 6433 MEETING EXPENSES 113 0 0 6430 MISCELLANEOUS 14,575 8,500 5,500 8,500 8,500 8,500 6440 OTHER EXPENSES 6449 OTHER CONTRACTUAL SERVICES 33,044 3,945 700 4,300 4,800 4,800 6440 OTHER EXPENSES 33,044 3,945 700 4,300 4,800 4,800 6490 OTHER MISC COSTS/EXPENSES 6299 OTHER CHARGES & SERVICES 48,502 13,061 6,711 13,250 13,775 13,775 6001 EXPENDITURES/EXPENSES 71,308 90,238 31,393 33,666 35,175 33,640 4000 REVENUES AND EXPENSES 17,081 -1,338 11,075 6,816 13,625 12,090 45020 - RECREATION GRANTS 17,081 -1,338 11,075 6,816 13,625 12,090 Total 28600 - CITY INITIATIVES GRANT FUND 17,081 -1,338 11,075 6,816 13,625 12,090 IN TERNAL SERVICE FUNDS • Central Garage-Equipment Replacement 2014 Brooklyn Center Department Budget Narrative Department Name: Public Works Central Garage Department Mission: The mission of the Brooklyn Center Central Garage is to provide efficient centralized management of fuel, preventive maintenance, repair and replacement of the city equipment fleet, effectively serving the needs of all departmental customers. Department Description: The Central Garage provides fuel, scheduled and emergency repairs and maintenance for 144 pieces of capital equipment, 12 pieces of specialized equipment and 104 pieces of small equipment that make up the city fleet. The equipment is comprised of pieces from all departments and includes: fire trucks, police squad cars, dump trucks, loaders, tractors, pickups, staff cars, mowers, trailers, chain saws, pumps, generators and other miscellaneous equipment. The Central Garage administers the funding, replacement schedule and disposal of equipment in the fleet. The Central Garage coordinates vehicle turnover by determining and charging departments appropriate monthly amounts to ensure that vehicle replacement funds are available when vehicles are ready for replacement. On an annual basis, replacement costs, useful lives and salvage values must be individually determined for the entire fleet to calculate monthly replacement charges. Staffing Levels Positions FTEs 2013 2014 2015 •Crew Leader/Mechanic 1 1 1 •Mechanic 2 2 2 •Night Service Person 1 1 1 •Administrative Technician 1 1 1 Strategic Functions/Division(s): •Perform routine and scheduled preventative maintenance on all fleet equipment. •Determine and maintain appropriate fund balances for scheduled replacement of fleet equipment. •Purchase new equipment and dispose of old equipment per established schedule. •Provide departmental users with detailed monthly billing documenting fuel usage, repairs, and fixed charges. Annual Goal and Strategies: 1. Achieve maximum equipment life through preventative maintenance strategies. a.Implement asset management system to insure on time maintenance actions. b.Monitor equipment repair frequency to minimize downtime. c. Develop and refine task code system to define maintenance actions. 2. Implement effective financial practices to provide required equipment funding. a. Conduct annual review and update of equipment replacement costs. b.Use cooperative purchasing contracts to manage cost control. c.Manage auction process to maximize return on equipment disposal. 3. Optimize fleet software program to manage equipment asset data. a.Provide detailed monthly cost reports for departmental users. b.Monitor equipment efficiency and cost of ownership. c. Evaluate equipment utilization. Annual Goal Performance Measures: 1. Results/Effectiveness Measures •Complete all required annual DOT Commercial Vehicle inspections. •Maintain fuel inventory according to accounting standards. •Fuel cost volatility 2. Efficiency Measure •Average fuel cost. 3. Productivity Measure •Number of work orders completed per mechanic. •Mechanics billable time. Capital Outlay and Other Initiatives with Significant Budget Impact (optional) The following equipment is scheduled for replacement in 2014 and 2015. MAKE/MODEL DEPT CITY ID REPLACEMENT YEAR COST Ford E250 Cargo Van Engineering 56 2014 $ 20,575 Montauk Boston Boat Fire 9 2014 $ 50,075 Ford Escape Fire 105 2014 $ 22,250 1 Ton 4 x 4 Truck/Plow Parks 202 2014 $ 46,500 Reel Mower 6700D Parks 205 2014 $ 83,463 Ford Interceptor Police 322 2014 $ 33,980 Ford Interceptor Police 323 2014 $ 33,980 Ford Interceptor Police 324 2014 $ 33,980 Ford Interceptor Police 331 2014 $ 33,980 Ford Interceptor Police 332 2014 $ 33,980 Ford Interceptor Police 335 2014 $ 33,980 Chevrolet Impala Police 347 2014 $ 22,650 Ford F350 Street 52 2014 $ 46,550 Trackless Sidewalk Plow Street 65 2014 $121,400 Ford F450 Street 68 2014 $ 47,500 Chevrolet Silverado Street 116 2014 $ 19,550 TOTAL CAPITAL OUTLAY REQUEST FOR 2014 $684,393 Ford F150 Van Engineering 755 2015 $22,150 Zodiac Boat/Motor Fire 0010 2015 $26,350 Chevrolet Suburban Fire 0106 2015 $52,700 Ford F250 Van Maintenance 0700 2015 $20,575 Dodge Charger Police 0307 2015 $34,750 Ford Interceptor Utility Police 0336 2015 $33,980 Ford Interceptor Sedan Police 0338 2015 $35,870 Ford F250 Sewer 0642 2015 $28,500 Ford F450 Sewer 0644 2015 $64,550 Elgin Pelican Sweeper Storm Drain 0043 2015 $180,030 TOTAL CAPITAL OUTLAY REQUEST FOR 2015 $499,455 CITY OF BROOKLYN CENTER Budget Report Object / Description 2011 Actual Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 Requested Budget 2015 Requested Budget 70100 - CENTRAL GARAGE 49951 - CENTRAL GARAGE OPERATIONS 4000 REVENUES AND EXPENSES 4001 REVENUES 4599 MISCELLANEOUS REVENUE 4600 MISCELLANEOUS REVENUE 4603 INTEREST EARNINGS -24,571 -16,037 -5,401 -15,000 -16,000 4605 UNREALIZED INVESTMENT GAIN/LOSS -6,850 3,243 0 4606 OTHER REVENUE -7,052 -1,200 -894 4600 MISCELLANEOUS REVENUE -38,473 -13,994 -6,294 -15,000 -16,000 4599 MISCELLANEOUS REVENUE -38,473 -13,994 -6,294 -15,000 -16,000 4860 CENTRAL GARAGE 4862 FUEL SALES-INTERNAL -272,451 -274,742 -204,380 -354,747 -370,000 -390,000 4862.1 FUEL SALES-EXTERNAL -122,361 -140,321 -90,718 -125,000 -140,000 -144,000 4863 REPLACEMENT CHARGES -653,488 -716,402 -544,219 -794,785 -787,424 -1,253,513 4864 OVERHEAD CHARGES -182,444 -188,144 -137,316 -194,222 -199,132 -200,000 4865 REPAIR/MAINT CHARGES -424,058 -390,533 -277,266 -566,329 -526,000 -541,780 4860 CENTRAL GARAGE -1,654,802 -1,710,143 -1,253,898 -2,035,083 -2,022,556 -2,529,293 4900 OTHER FINANCING SOURCES 4911 SALE OF PROPERTY -27,884 -20,800 -2,535 0 4919 GAIN ON FIXED ASSET DISPOSAL -51,987 -74,696 0 4921 REFUNDS & REIMBURSEMENTS -49,548 -12,642 -27,298 0 4900 OTHER FINANCING SOURCES -129,418 -108,138 -29,833 0 4001 REVENUES -1,822,693 -1,832,275 -1,290,025 -2,050,083 -2,038,556 -2,529,293 6001 EXPENDITURES/EXPENSES 6099 PERSONAL SERVICES 6100 WAGES AND SALARIES 6101 WAGES & SALARIES-FT EMPLOYEES 250,138 256,625 189,982 261,324 266,573 271,904 6102 OVERTIME-FT EMPLOYEES 0 272 98 0 6100 WAGES AND SALARIES 250,138 256,897 190,080 261,324 266,573 271,904 6110 OTHER PAYMENTS-NON INSURANCE 6111 SEVERANCE 1,021 1,184 0 6110 OTHER PAYMENTS-NON INSURANCE 1,021 1,184 0 6120 RETIREMENT CONTRIBUTIONS 6122 PERA COORDINATED PLAN 18,135 18,625 13,781 18,946 19,328 19,715 6125 FICA 14,869 15,390 11,175 16,201 16,527 16,858 6126 MEDICARE CONTRIBUTIONS 3,478 3,599 2,614 3,789 3,866 3,943 6120 RETIREMENT CONTRIBUTIONS 36,482 37,615 27,569 38,936 39,721 40,516 6130 INSURANCE BENEFITS 6131 CAFETERIA PLAN CONTRIBUTIONS 50,952 46,300 34,241 53,940 57,716 61,756 6130 INSURANCE BENEFITS 50,952 46,300 34,241 53,940 57,716 61,756 6150 WORKERS' COMPENSATION 6151 WORKERS' COMPENSATION 8,023 8,501 6,661 8,413 8,581 8,753 6150 WORKER'S COMPENSATION 8,023 8,501 6,661 8,413 8,581 8,753 6099 PERSONAL SERVICES 346,617 350,497 258,552 362,613 372,591 382,929 6199 SUPPLIES 6200 OFFICE SUPPLIES 6201 OFFICE SUPPIES 293 192 57 340 340 357 CITY OF BROOKLYN CENTER Budget Report Object! Description 2011 Actual Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 Requested Budget 2015 Requested Budget 6203 BOOKS/REFERENCE MATERIALS 136 0 20 150 1,350 200 6200 OFFICE SUPPLIES 429 192 76 490 1,690 557 6210 OPERATING SUPPLIES 6212 MOTOR FUELS 393,500 413,693 318,911 510,840 507,600 533,250 6213 LUBRICANTS & ADDITIVES 14,528 16,054 14,297 16,000 16,000 16,800 6215 SHOP MATERIALS 6,779 7,361 6,429 8,500 8,500 8,925 6217 SAFETY SUPPLIES 651 654 103 700 700 735 6218 WELDING SUPPLIES 4,569 3,439 3,550 4,500 4,500 4,726 6219 GENERAL OPERATING SUPPLIES 1,289 1,299 680 1,300 1,300 1,365 6210 OPERATING SUPPLIES 421,315 442,501 343,969 541,840 538,600 565,800 6220 REPAIR & MAINT SUPPLIES 6221 MOTOR VEHICLES 94,339 64,517 42,448 93,000 80,000 84,000 6222 TIRES 15,357 18,264 10,010 18,000 18,000 18,900 6226 SIGNS & STRIPING MATERIALS 0 0 0 6227 PAINT SUPPLIES 280 10 0 300 300 315 6220 REPAIR & MAINT SUPPLIES 109,976 82,792 52,458 111,300 98,300 103,215 6230 REPAIR & MAINT SUPPLIES-OTHER 6239 OTHER REPAIR & MAINT SUPPLIES 296 666 326 300 500 525 6230 REPAIR & MAINT SUPPLIES-OTHER 296 666 326 300 500 525 6240 SMALL TOOLS & MINOR EQUIPMENT 6241 SMALL TOOLS 2,841 3,118 1,158 3,400 3,400 3,570 6242 MINOR EQUIPMENT 0 42,260 0 0 800 840 6243 MINOR COMPUTER EQUIPMENT 0 2,000 0 0 1,300 2,040 6240 SMALL TOOLS & MINOR EQUIPMENT 2,841 47,378 1,158 3,400 5,500 6,450 6199 SUPPLIES 534,857 573,529 397,988 657,330 644,590 676,547 6299 OTHER CHARGES & SERVICES 6300 PROFESSIONAL SERVICES 6307 PROFESSIONAL SERVICES 4,805 2,470 2,040 3,500 3,500 3,500 6300 PROFESSIONAL SERVICES 4,805 2,470 2,040 3,500 3,500 3,500 6320 COMMUNICATIONS 6321 TELEPHONES/PAGES 301 271 200 285 225 230 6323 RADIO COMMUNICATIONS 512 382 600 600 600 6320 COMMUNICATIONS 301 782 582 885 825 830 6330 TRANSPORTATION 6333 FREIGHT/DRAYAGE 773 201 304 900 600 630 6330 TRANSPORTATION 773 201 304 900 600 630 6340 ADVERTISING 6350 PRINTING AND DUPLICATING 6351 PRINTING 287 349 187 300 300 315 6350 PRINTING AND DUPLICATING 287 349 187 300 300 315 6360 INSURANCE 6363 MOTOR VEHICLE INSURANCE 29,035 29,586 37,550 47,900 56,000 56,000 6367 EQUIPMENT (INLAND MARINE)12,767 11,364 14,767 15,000 16,000 20,000 6360 INSURANCE 41,802 40,950 52,317 62,900 72,000 76,000 6380 UTILITY SERVICES 6388 HAZARDOUS WASTE DISPOSAL 751 1,015 368 1,500 1,200 1,260 6380 UTILITY SERVICES 751 1,015 368 1,500 1,200 1,260 CITY OF BROOKLYN CENTER Budget Report Object I Description 2011 Actual Amount 2012 Actual Amount September YTD 2013 Actual 2013 Adopted Budget 2014 Requested Budget 2015 Requested Budget 6400 REPAIR & MAINT SERVICES 6401 MOTOR VEHICLE SERVICES 62,978 49,189 49,634 65,000 65,000 68,250 6402 EQUIPMENT SERVICES 6,133 3,167 1,905 5,500 5,500 5,775 6406 MULTI-FUNCTION MTNCE 705 615 1,000 1,000 1,030 6400 REPAIR & MAINT SERVICES 69,111 53,061 52,154 71,500 71,500 75,055 6410 RENTALS 6417 UNIFORMS 6,717 6,166 4,632 5,600 5,880 6,174 6410 RENTALS 6,717 6,166 4,632 5,600 5,880 6,174 6420 IS SERVICES/LICENSES/FEES 6422 SOFTWARE MAINT 5,947 5,919 6,159 6,250 6,200 6,300 6423 LOGIS CHARGES 3,274 •3,899 2,690 4,147 4,096 4,057 6420 IS SERVICES/LICENSES/FEES 9,221 9,818 8,849 10,397 10,296 10,357 6430 MISCELLANEOUS 6432 CONFERENCES AND SCHOOLS 1,016 878 1,321 1,825 1,400 1,890 6433 MEETING EXPENSES • 0 0 0 100 100.105 6434 DUES & SUBSCRIPTIONS 0 0 235 250 150 150 6430 MISCELLANEOUS 1,016 878 1,556 2,175 1,650 2,145 6440 OTHER EXPENSES 6441 LICENSES, TAXES & FEES 1,563 2,042 680 2,000 2,100 2,205 6447 TOWING CHARGES 720 1,576 796 800 840 882 6449 OTHER CONTRACTUAL SERVICES 1,841 1,263 973 1,800 1,890 1,985 6440 OTHER EXPENSES 4,123 4,881 2,450 4,600 4,830 5,072 6460 CENTRAL GARAGE CHARGES 6461 FUEL CHARGES 2,867 2,041 1,181 2,500 2,500 2,625 6465 REPLACEMENT CHARGES 304 • 6460 CENTRAL GARAGE CHARGES 2,867 2,041 1,485 2,500 2,500 2,625 6470 TRANSFERS AND OTHER USES 6471 ADMINISTRATIVE SERVICE TRANSFER 44,792 40,426 27,412 41,117 42,351 43,000 6470 TRANSFERS AND OTHER USES 44,792 40,426 27,412 41,117 42,351 43,000 6490 OTHER MISC COSTS/EXPENSES 6494 DEPRECIATION EXPENSE 624,661 652,297 0 6490 OTHER MISC COSTS/EXPENSES 624,661 652,297 6299 OTHER CHARGES & SERVICES 811,228 815,335 154,334 207,874 217,432 226,963 6500 CAPITAL OUTLAY 6501 CAPITAL OUTLAY 6540 EQUIPMENT & MACHINERY 5,347 2,585 18,400 18,400 0 3,000 6545 OTHER EQUIPMENT 0 55,000 0 6550 MOTOR VEHICLES 0 0 599,807 557,773 684,393 499,455 6501 CAPITAL OUTLAY 5,347 2,585 618,207 576,173 739,393 502,455 6500 CAPITAL OUTLAY 5,347 2,585 618,207 576,173 739,393 502,455 6001 EXPENDITURES/EXPENSES 1,698,048 1,741,946 1,429,081 1,803,990 1,974,006 1,788,894 4000 REVENUES AND EXPENSES -124,645 -90,329 139,055 . -246,093 -64,550 -740,399 49951 - CENTRAL GARAGE OPERATIONS -124,645 -90,329 139,055 -246,093 -64,550 -740,399 Total 70100 - CENTRAL GARAGE -124,645 -90,329 139,055 -246,093 -64,550 -740,399 Materials handed out at meeting its adoption: Member Dan Ryan introduced the following resolution and moved RESOLUTION NO. 2013-26 RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2013 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the City of Brooklyn Center held a public hearing on February 11, 2013 to obtain the view of citizens on housing and community development needs and priorities and the City's proposed use of $211,641 from the 2013 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreernent with Hennepin County, is a subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the City agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 10 days, ending on February 11, 2013. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following projects for funding from the Urban Hennepin County CDBG Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2013 Urban Hennepin County Community Development Block Grant Program. Project Budget SCS Household and Outside Maintenance for the Elderly $ 12,500 CEAP Senior Services Program $ 12,500 $ 6,740 $150,000 $ 29,901 RESOLUTION NO. 2013-26 Home Line Tenant Advocacy Program City of Brooklyn Center Neighborhood Stabilization/Code Enforcement Activity Home Rehabilitation Program (Rehabilitation of Private Property) Date Mayor ATTEST: February 25, 2013 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2013 CDBG Program. BE IT FURTHER RESOLVED, that should the final amount Of FY2013 CDBG available to the City be different from the amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Lin Myszkowski and upon vote being taken thereon, the following voted in favor thereof: Tim Willson, Carol. Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. 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Ce a_2e4-...-. ou...IL)4—,0 (/) o o o o ti 0 0 0 Aft■ LO k.0 1.11 0 Lf1 0 NJ 71: (NI N. 0 0) Ni 1--- *d-r\I 00 *71.: 00 LO 4:Pr *ma ungo 2014 Brooklyn Center Department Budget Narrative Department Name: Economic Development Authority (EDA) Department Mission: The mission of the Brooklyn Center Economic Development Authority is to initiate programs and facilitate redevelopment and/or renovation opportunities which promote public and private investments into commercial, industrial, and residential redevelopment and renovations activities. Department Description: The EDA Funded Activities and Programs are supported by staff from the departments of Business & Development and Building & Community Standards. The Director of Business & Development is responsible for the EDA's Business Retention, Expansion, and Attraction & Community Marketing activities: promoting development opportunities; and planning initiatives & budgeting associated with the use of Tax Increment Financing. The Deputy Director/HRA Specialist and the Housing & Community Standards Supervisor of the Buildings and Community Standards Department are responsible for administering the EDA's housing initiatives, including the Renew Loan Program, the Renew Grant Program, and the Remove & Rebuild Program; the MN. Housing & Finance Agency (MHFA) Rehab Loan Program with reduced interest rate; the Federal Neighborhood Stabilization Program — NSP acquisition, rehab, and resale of foreclosed homes. Administrative support services are provided from administrative pool of the Building & Community Standards Department. Staffing Levels Positions FTEs 2012 2013 2014 •Director of Business and Development 1 1 1 •Deputy Director of Buildings and Community 0.7 0.7 0.7 Standards (BSC) •Housing Community Standard Supervisor 0.3 0.3 0.3 •Administrative Support Staff from BSC Dept.0.5 0.5 0.5 Total 2.5 2.5 2.5 Strategic Functions/Division(s): •Business Retention, Expansion, and Community Marketing Activities Promoting development opportunities; collaborating with business groups, organizations and agencies focused on commerce, employment, and economic growth; planning initiatives & advocating visions for public and private investments into the City. •Housing Activities Developing housing initiatives which promote home ownership opportunities and reinvestment into the community's housing stock. Administrating the EDA's Renew Loan and Grant programs, the Remove & Rebuild program, the MHFA Rehab Loan assistance program and coordinating HUD's Neighborhood Stabilization Program-NSP purchase and rehab program. •Marketing and Promoting the redevelopment of EDA owned Properties. Annual Goal and Strategies: 1. Working with property owners and their contractors in developing strategies and planning concepts for the redevelopment of their property consistent with the community's vision and development standards. a.Completion of Phase II Improvements to the Shingle Creek Crossing PUD, including the redevelopment of the Food Court Building lot and improvements to the partial daylighting of Shingle Creek. b.Redevelopment of the former Jerry's Food Lot. c. Completion of Luther Auto's expansion of the Honda Dealership site, the screening wall and final landscaping of the Honda and Toyota lots, and the construction of the Volkswagen Dealership. 2. The acquisition and rehab of vacant foreclosed homes thorough the NSP III Program. a.Working with GMHC on the rehabbing and marketing of 14 homes acquired with NSP funds. b.Working with GMHC, local realtors, and code enforcement in the identification of eligible properties foreclosed properties to acquire 2-3 additional homes within the designated census tracts c. Compliance with the federal program requirements for the use of the $301,825 of NSP III funds programed for 2013 expenditures and the $588,875 programed for expenditures through March 31, 2014. 3. The marketing of EDA properties. a.Completing the Agreements for the sales and development of the Phase II Embassy Site for a complementary hotel to the Embassy Suites and the Earl Brown Heritage Center. b.Completing the Agreements for the sales and development of Lot 1, Block 1, Northbrook 2nd Addition, a 7+ acre lot propo'sed for commercial development. c. The EDA's approval of development concepts for the southern portion of the Opportunity Site and for EDA properties within the Brooklyn Boulevard Corridor. Annual Goal Performance Measures: 1. Results/Effectiveness Measures •The approval of final site and development plans by the Planning Commission and City Council. •The EDA's approval of development agreements, purchase agreements and development concepts for EDA properties 2. Efficiency Measure •The use of the developer's consultants to prepare development concepts and to cast the vision for redevelopment •Minimizing staffs involvement in the search of eligible properties for NSP funded acquisitions. 3. Productivity Measure •The issuance of building of demolition permits for the former Honda Dealership site and the former Brookdaje Food Court Building. The issuance of building permits for the Luther Volkswagen Dealership, the replacement retail buildings for the food court lot, and the former Jerry's Food lot.. •The marketing, sales, and closings of the NSP rehabbed homes. Capital Outlay and Other Initiatives with Significant Budget Impact (optional) The continued use of TIF 3 Housing Funds in the voluntary acquisition of single family homes along Brooklyn Boulevard; the use of TIF 3 Funds for eligible pooled expenditures/acquisitions within the southern Opportunity Site; and the potential use of TIF 4 funds for environmental cleanup and site demolitions/site restorations within the Opportunity Site and the 57 th and Logan Site.