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HomeMy WebLinkAbout2013 09-23 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION SEPTEMBER 23, 2013 CITY HALL—COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Pro Tern Dan Ryan at 6:00 p.m. ROLL CALL Mayor Pro Tern Dan Ryan and Councilmembers Carol Kleven, Kris Lawrence-Anderson, and Lin Myszkowski. Mayor Tim Willson was absent and excused. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS It was the majority consensus of the City Council to accept the correction to the September 9, 2013,Regular Session minutes. Councilmember Lawrence-Anderson requested the following correction to the Regular Session minutes of September 9, 2013: Page 11, Second Paragraph, Last bullet point: September 14 sat, 2013, Police Department Open House It was noted that tonight's Work Session agenda had been revised to remove Item 2. Strategic Plan Annual Report for Year Ending 2012. Councilmember Lawrence-Anderson requested discussion on Item 6b, Rental Licenses, in particular noting that several renewal licenses moved to a better license type. The City Council agreed with her su gg estion to ask at staffs convenience to prepare a report on how many properties were in the Type IV category when the program started compared to the level in that category today. City Manager Curt Boganey stated that staff will prepare a report showing trends in the types of rental licenses since inception of the program. Councilmember Lawrence-Anderson requested discussion on Item 6d, Resolution Calling for a Public Hearing on a Modification to the Redevelopment Plan for Housing Development and 09/23/13 -1- Redevelopment Project No. 1, Modification of Tax Increment Financing District No. 3, and the Adoption of a Modification to Tax Increment Financing Plan, in particular whether the TIF amendment is needed for bookkeeping purposes. Mr. Boganey explained the potential income for TIF 3 has grown significantly and the primary reason for the Public Hearing and amending TIF District 3 is to sell a bond to receive the proceeds and to make acquisitions the City Council has given authority to pursue. MISCELLANEOUS Salvation Army Collection Boxes Councilmember Kleven presented photographs of Salvation Army donation boxes showing they are overflowing and surrounded with items not yet collected. She reviewed resident comments expressing concern and the need to equally impose the City's ordinances relating to junk. Councilmember Kleven reported on the days for pickup and that the Salvation Army will respond within two hours when a complaint is received. The City Council discussed the location of other donation drop boxes and options to address this concern. Mr. Boganey stated staff will contact and work with the Salvation Army to find resolution. Recent Quote in Newspaper Councilmember Myszkowski stated two residents have voiced concerns about a newspaper quote relating to the incident when a police officer shot a suspect indicating "It was a good shoot." She urged staff to use compassion when comments are made during an investigation. Mr. Boganey stated that quote was attributed to an attorney for the officers, through their union, and not by a person who was under the control or jurisdiction of the City. Councilmember Lawrence-Anderson agreed that comment does not sound right; however, there is an internal language and that comment was validating that due to the circumstance, it was an appropriate response. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS MISSION STATEMENT REVIEW Mr. Boganey introduced the item and stated the City's current mission statement is: "Our mission is to ensure an attractive, clean, safe community that enhances the quality of life and preserves the public trust." He reviewed that during the Retreat, it was agreed the mission statement could be improved, become more concise, and easier to remember. Mr. Boganey noted the City Council has been provided with additional information and indicated he resonates toward the definition of John Carver who says a mission statement needs to answer two questions: What is the organization for? How will the world be different as a result of our efforts? Mr. Boganey suggested the mission statement should also be stated in results language to indicate what the result will be, it should be of few words and succinct, and authenticated by the City Council who acts on behalf of the owners (residents). He noted that Mr. Carver also indicates there should be horizontal integration, so it is seen everywhere and all know what the City Council is attempting to achieve. For employees, it should identify how their work 09/23/13 -2- connects. There should also be vertical integration with the mission becoming the backbone throughout the entire organization so all understand how the work they do relates to the mission. Mr. Boganey stated if the City Council agrees that is a reasonable way to proceed, the first question is for whose benefit does the City Council exist and who were the City Council elected to serve. He reviewed the Osseo School District's mission statement indicating: "Our mission is to inspire and prepare all students with the confidence, courage and competence to achieve their dreams; contribute to the community; and engage in a lifetime of learning." However, perhaps John Carver would shorten it to state: "Our mission is to inspire and prepare all students with the confidence, courage and competence to achieve their dreams." Mr. Boganey stated this mission statement is clear in whom it exists to benefit: all students. The City Council stated it exists to serve: residents, businesses and their employees, visitors, everyone within the City's boundaries, and City employees. Mr. Boganey stated the question is who the City Council is elected to serve, noting employees would not be included but he agreed they are stakeholders. He asked what results/outcome "they should expect from the City Council The City Council stated the results/outcomes are: protection, safety, quality municipal services, to create and sustain and enhance the community's environment, create a livable community where everyone is able to thrive,preserving the public's trust,transparency, and being supportive of the school districts. Councilmember M szkowski asked whether preserving the public's trust is actually value statement. Councilmember Lawrence-Anderson stated it is apparent that the City Council wants to be certain it is fiscally responsible and that it holds transparency in high regard. She found it to be a benchmark for the future that the City Council will always behave in that way, not that it had ever been a past issue. Councilmember Kleven stated she is satisfied with the current mission statement. Councilmember Myszkowski stated she supports updating the mission statement to inspire and create one that is easier to remember. Councilmember Lawrence-Anderson read a mission statement indicating: "Preserving our heritage, fostering opportunity, building community, and enhancing quality of life for all." ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lawrence-Anderson moved and Councilmember Kleven seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. 09/23/13 -3- RECONVENE STUDY SESSION Councilmember Myszkowski moved and Councilmember Lawrence-Anderson seconded to reconvene the Study Session at 6:46 p.m. Motion passed unanimously. MISSION STATEMENT REVIEW—CONTINUED The discussion continued on the City's mission statement. Mr. Boganey stated preserving the City's trust would be considered a value statement by Mr. Carver as it relates to executive limitations, which is a set of parameters around policy that the City Council is expected to operate within. Mr. Boganey referenced Page 69 of Focusing on Results stating the mission of the Metropolitan Indianapolis Board of Realtors and explained how the City's mission statement can become more detailed and enhanced. He stated preserving the public's trust is a way of further refining how the City Council goes about achieving its mission. He noted the Osseo mission statement could conclude at "inspire and prepare all students" but the rest of the wording enhances that mission. Mayor Pro Tem Ryan stated there could be a more effective mission statement for Brooklyn Center that is distinct but the key values in how to serve the public could indicate "operate in a manner that preserves the public trust and accountability." Mr. Boganey agreed those parameters can be added around the primary mission. Mr. Boganey stated the current mission statement could be more concise by shortening it to indicate: "To ensure an attractive, clean and safe community." However, that does not address creating a community where all will thrive, which says something different to constituents. He noted that mission driven organizations have advantages but it depends on how the mission statement is defined. Mayor Pro Tem Ryan offered: "Our mission, to ensure a safe, secure, attractive community that enhances the quality of life for all." Discussion on this item continued and reached conclusion during the September 23, 2013, Work Session. ADJOURNMENT Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to close the Study Session at 6:56 p.m. Motion passed unanimously. 09/23/13 4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center,Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study/Work Session of the City Council of the City of Brooklyn Center held on September 23, 2013. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its October 14, 2013, Regular Session. City Clerk Mayor 09/23/13 -5-