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HomeMy WebLinkAbout2013 10-21 CCM Joint Work Session with Financial Commission MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION OCTOBER 21, 2013 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and the session was called to order by Mayor Tim Willson at 6:30 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present: City Manager Curt Boganey, Community Activities, Recreation and Services Director Jim Glasoe, Public Works Director/City Engineer Steve Lillehaug, Interim Finance Director Greg Andrews, and Deputy City Clerk Maria Rosenbaum. Others present were Financial Commissioners Patricia Glenn, Steve Landis, Rex Newman, and Dean Van Der Werf. ENTERPRISE FUNDS City Manager Curt Boganey discussed that this evening is review the following Enterprise Funds: Earle Brown Heritage Center; Centerbrook Golf Course; Recycling; Liquor; and the Water, Sanitary Sewer, Storm Sewer, and Streetlight Utilities. Community Activities, Recreation and Services Director Jim Glasoe outlined a PowerPoint discussing the Earle Brown Heritage Center's mission, department description, staffing levels, strategic functions, annual goals/strategies, annual performance measures, capital outlay, and budget highlights. There was discussion regarding the additional Sales Manager position, and the recently new remodeled Northland Inn (now Marriott). Community Activities, Recreation and Services Director Glasoe discussed that the additional Sales Manager will help in driving more revenue and that the market will be more competitive now with newly renovated Marriott. Community Activities, Recreation and Services Director Glasoe outlined a PowerPoint discussing the Centerbrook Golf Courses mission, department description, staff levels, strategic functions, annual goals/strategies, annual goal performance measures, capital outlay, and budget highlights. There was discussion regarding the consideration of a move from Central Garage to leased equipment which could save up to $7,000 and improve efficiency and course condition. Other discussion topics with this fund included costs to keep the golf course up; cost of mowing and keeping up the 28 acre site, outcome of what is happening in the City of Brooklyn Park with their two golf courses, moving from City water to storm water for irrigation, and the idea of composting food waste for fertilizer. 10/21/13 4- Community Activities, Recreation and Services Director Glasoe outlined a PowerPoint discussing the Recycling Fund budget summary, rate and cash flow, and residential recycling rates for 2013/2014. The Recycling Fund will not have any increases in fees for 2014. City Manager Curt Boganey outlined a PowerPoint discussing the Brooklyn Center Liquor Funds mission, department description, staffing, strategic functions, annual goals and strategies, annual performance measures, and capital outlay and initiatives. The two liquor stores combined profits are used to fund projects benefitting the community and avoid the necessity of larger property tax levies for such projects. With these two funds, the City essentially breaks even after the $200,000 transfer to the General Fund. Public Works Director/City Engineer Steve Lillehaug outlined a PowerPoint discussing the Public Works Department mission, department description, staffing, strategic function, annual goals and strategies, and key initiatives. Public Works Director/City Engineer Lillehaug discussed the budget summary for water utility, water utility rate and cash flow, and water utility rate comparisons. Interim Finance Director Greg Andrews added information regarding the cash flow analysis that included debt that will be incurred with the new water treatment plant that is proposed to be built in 2014. The increases in this fund include a large percentage increase due to the proposed new water treatment plant for the years 2015 to 2017 with percentages starting to lower in 2018 and 2019. This proposed five year outlined is consistent with City Council Policy. There was discussion regarding borrowing, franchise fees, and the possibility of hiring a consultant for a rate study. City Manager Boganey stated that he would need to clarify the statutory cap on franchise fees; and that this would be a good time for a consultant to define the costs associated with capital and operating cost breakdowns. There was consensus for a consultant to be hired to do a rate study. Public Works Director/City Engineer Lillehaug discussed the budget summary for sanitary sewer, sanitary sewer utility rate and cash flow, and sanitary sewer utility rate comparisons. This fund continues in the same format as previous years and adjustments may be needed for the years 2016-2018 and has a proposed five percent increase. Public Works Director/City Engineer Lillehaug discussed the budget summary for storm sewer, storm sewer utility rate and cash flow, and storm sewer utility rate comparisons. This fund has a healthy cash flow and no increase is being proposed in 2014. Public Works Director/City Engineer Lillehaug discussed the budget summary for street lighting, street light utility rate and cash flow, and street light utility rate comparisons. This fund has a higher increase of ten percent to help with the shortfall in the cash flow and helps with leveling out over the next 15 years. 10/21/13 -2- MISCELLANEOUS City Manager Boganey inquired if the Council would be amenable to rescheduling the November 4, 2013, Budget Work Session with Financial Commission to November 18, 2013. There was consensus to reschedule the meeting and an item will be placed on the next City Council Agenda to amend the 2013 City Council Meeting Calendar. City Manager Boganey informed that interviews for the Finance Director position are complete and they are negotiating final details with a candidate. ADJOURNMENT Councilmember Ryan moved and Councilmember Kleven seconded to adjourn the Work Session at 8:54 p.m. Motion passed unanimously. 10/21/13 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center,Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of the of the City Council of the City of Brooklyn Center Joint Work Session with Financial Commission held on October 21, 2013. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its November 12,2013,Regular Session. Alm City Clerk Mayor 10/21/13 -4-