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2014 02-24 CCP Regular Session
AGENDA CITY COUNCIL STUDY SESSION February 24, 2014 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center February 24, 2014 AGENDA I. Informal Open Forum with City Council — 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation — 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.February 10, 2014— Study Session 2.February 10, 2014— Regular Session 3. February 10, 2014 — Work Session b. Licenses c.Annual Report on Franchise Fees d.Resolution Approving Projected Use of Funds for 2014 Urban Hennepin County Community Development Block Grant Program, Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements CITY COUNCIL AGENDA -2- February 24, 2014 7.Presentations/Proclamations/Recognitions/Donations a. TwinWest Chamber of Commerce Requested Council Action: —None, presentation only. 8.Public Hearings —None. 9.Planning Commission Items —None. 10.Council Consideration Items a.An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Dangerous and Potentially Dangerous Dogs Requested Council Action: —Motion to approve first reading and set second reading and Public Hearing for March 24, 2014. b.Consideration of Type IV 6-Month Provisional Rental License for 5843 Halifax Avenue North Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. c. Consideration of Type IV 6-Month Provisional Rental License for 5412 Penn Avenue North Requested Council Action:—Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on rental license application and mitigation plan. 11.Council Report 12.Adjournment City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION FEBRUARY 10, 2014 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Kleven asked, with regard to EDA Agenda Item 4a, whether the word "limited" should be inserted to make it consistent with Regular Session Agenda Item 6c. City Manager Curt Boganey agreed. Councilmember Kleven requested clarification with regard to the tort liability, and asked for a related hypothetical situation. Mr. Boganey stated the tort liability would apply if a lawsuit were to be brought against the EDA due to potential injury on an EDA-owned property. Councilmember Kleven stated, with regard to Work Session Agenda Item 1, the City Council packet contains Park and Recreation Commission minutes with the some typographical errors. Mr. Boganey agreed to forward the recommended changes to the Park and Recreation Commission secretary. Councilmember Myszkowski requested the following correction to the Regular Session minutes of January 27, 2014: Page 8, Agenda Item 11, Council Report, last line on the page: Replace "visitor" with "ambassador" It was the majority consensus of the City Council to accept the correction the January 27, 2014, Regular Session minutes. 02/10/14 -1- DRAFT MISCELLANEOUS Proposed Tour of Water Treatment Plant Councilmember Kleven asked whether City staff had decided on a date for the proposed tour of the Andover water treatment plant. Public Works Director/City Engineer Steve Lillehaug stated the date would be provided after tonight's meeting. He gave a brief update on the City's plans for a proposed water treatment plant. Councilmember Ryan asked, with regard to 2014 State sales tax relief, whether those funds could be allocated for Public Works projects such as the water treatment plant. Mr. Boganey stated the City could see an estimated $100,000 savings during 2014 due to sales tax relief, some of which may provide a cushion for proposed projects within the Operating Budget. Hennepin County Afterschool Summit — February 27, 2014 Councilmember Ryan stated he is unable to attend the Afterschool Summit on February 27, 2014. He added he plans to attend the League of Minnesota Cities' legislative conference that day. Mayor Willson stated he would be giving the welcome address at the Afterschool Summit He added he recently went to a videotaping session at the Hennepin County Government Center to record an interview for this event, along with County Commissioner Mike Opat, which will eventually be presented Statewide. He noted the Brooklyn Bridge Alliance for Youth has received significant positive recognition for the unique relationship between Brooklyn Center and Brooklyn Park. Councilmembers Kleven, Lawrence-Anderson, and Myszkowski stated that they all plan to attend the Afterschool Summit. City Manager's Review Mayor Willson stated the City Manager's Review should be scheduled within the next few weeks. He stated City Attorney Charlie LeFevere should be included in the review. It was the majority consensus of the City Council to schedule the City Manager's Review for Monday February 17, 2014, at 6:00 p.m. pending Mr. LeFevere's availability. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS REQUEST FROM SARA SCHOLL, 3307 POE ROAD, TO RESCHEDULE THE DANGEROUS DOG HEARING Mayor Willson stated the appellant, Sara Scholl, has requested that the City Council reschedule a Dangerous Dog Hearing on her behalf. He noted the absence of the appellant. He added the City Council agreed at its January 27, 2014, meeting to support the findings of the Animal Control Review Panel, and an additional hearing in this case is unnecessary. It was the majority consensus of the City Council to deny the request by Sara Scholl to reschedule the Dangerous Dog Hearing. Councilmember Kleven stated City staff has provided sufficient documentation and evidence in this case. Councilmember Lawrence-Anderson concurred. Councilmember Ryan stated, from 02/10/14 -2- DRAFT evidence provided to the City Council, the appellant agreed to the requirements of the Dangerous Dog Hearing, and therefore should not be granted an additional hearing. Mr. Boganey agreed, stating one of the dogs in question had been euthanized. He added the Dangerous Dog designation would have been eliminated if the City Council supported the appeal. He noted the designation would not therefore apply if the appellant should cease to own the dangerous dog. • CITY OF BROOKLYN CENTER PEDESTRIAN AND BICYCLE PLAN UPDATE Public Works Director/City Engineer Steve Lillehaug presented the Brooklyn Center Pedestrian and Bicycle Plan Update. He requested that the City Council provide direction and feedback to City staff with regard to the Plan. He stated the City received a grant through the Statewide Health Improvement Program. He added Hennepin County received a Community Transformation Grant (CTG) from the Centers for Disease Control and Prevention, and Brooklyn Center is the second community to receive a grant for this type of study. Mr. Lillehaug stated the overall purpose of the study is to identify best practices for increased walking and biking activity, as well as engaging the community in creating a healthier place to live. He added the County has targeted communities like Brooklyn Center, with changing populations and transportation needs, in an effort to create elements in the transportation network that will make walking and biking more convenient and safer. Mr. Lillehaug stated City staff has gathered community profile information, such as demographics, development, land use, and destinations within the community, such as recreational and educational facilities. He added the proposed plan overlays existing regional trail systems, including Shingle Creek and Twin Lakes Trails in the Three Rivers engagement and outreach effort. Mr. Lillehaug stated the Plan Update has included a significant community engagement and outreach effort, including distribution of surveys that were translated into several languages as well as partnering with local organizations to obtain feedback and concerns, to identify issues that are important to the community. He added City staff is evaluating ways of addressing these concerns, including trail gaps, traffic intersections, way finding, and security. Mr. Lillehaug stated City staff would continue to provide recommendations for implementation strategies, incorporating the plan into the Street Reconstruction Program, as well as possible federal funding through an infrastructure grant application. Mayor Willson requested clarification regarding the map on page 20 of the presentation, which shows a marking on Brooklyn Boulevard crossing over Shingle Creek. Mr. Lillehaug stated the curved marking identifies the location of a potential overpass or crossing element. Mayor Willson stated he was pleased to see the inclusion of the possible pedestrian crossing elements over Highway 252 and other locations. Mr. Lillehaug stated many of the proposed pedestrian crossing areas were identified through the community input process. 02/10/14 -3- DRAFT Discussion of this item continued and reached conclusion during the February 10, 2014, Work Session. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Mayor Willson adjourned the Study Session to Informal Open Forum at 6:45 p.m. RECONVENE STUDY SESSION Mayor Willson reconvened the Study Session at 6:55 p.m. City Manager's Review — continued Mayor Willson asked City Attorney Charlie LeFevere, who had arrived during the Open Forum, whether he would be available on February 17, 2014, to meet with the City Council regarding the City Manager's Review. Mr. LeFevere stated that is President's Day. Mayor Willson stated a Work Session Agenda Item should be added, so that the City Council and City Attorney could pick a date. Mr. Boganey agreed. ADJOURNMENT Mayor Willson adjourned the Study Session at 6:58 p.m. 02/10/14 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 10, 2014 CITY HALL — COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Infounal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Jonathan Huehn, 11576 52 nd Street NE, Albertville, stated he had hoped to address the City Council during the discussion on vaping devices. Mayor Willson stated that discussion would take place during the Work Session meeting, and the City Council would decide at that time whether public comment would be accepted. Mr. Huehn stated he uses a vaping device as a cessation tool to help him quit smoking, and there might be implications to health care coverage if the designation is changed, and vaping devices are considered tobacco products. Diane Olson, 2712 O'Henry Road, stated she is the Neighborhood Watch Captain for her block. She requested that the City Council consider denial of a renewal rental license for the owner of 2701 O'Henry Road. She stated this is a rental property that has caused considerable problems within their community, with multiple renters, numerous police calls, and general disruption to the neighborhood. Jonathan Larsen, 6540 Cherokee Lane, Brooklyn Park, stated he wanted to address the City Council regarding e-cigarettes, but added he was not prepared to do so in an Open Forum format. Corey Sackett, 6035 Bryant Avenue N, stated she purchased her home in Brooklyn Center in 2012. She added she was pleased to become a member of the community, and her home was an abandoned vacant property that she has renovated. She added she has three dogs, and was not aware of the City's two-dog limit. She noted she was recently informed of the two-dog limit, 02/10/14 -1- DRAFT and was given 21 days to remove one of her dogs. She requested that the City Council consider an extension and some flexibility with regard to the 21-day notice. Mayor Willson stated anyone who addresses the City Council will receive a letter from City staff, but issues raised during Open Forum will not be addressed by the City Council. Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to close the Informal Open Forum at 6:55 p.m. Motion passed unanimously. 2.INVOCATION Councilmember Ryan read from "A Soldier's Prayer," an inspirational poem attributed to an anonymous Confederate soldier. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Myszkowski moved and Councilmember Lawrence-Anderson seconded to approve the Agenda and Consent Agenda, as amended, with an amendment to the Regular Session minutes of January 27, 2014, as discussed in Study Session, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.January 27, 2014— Study Session 2.January 27, 2014 — Regular Session 6b. LICENSES 02/10/14 -2- DRAFT RENTAL INITIAL (TYPE — one-year license) 7145 Unity Avenue N INITIAL (TYPE II— two-year license) 3106 64th Avenue N 3319 66th Avenue N 5300 France Avenue N 4019 Joyce Lane 4207 Lakeside Avenue N #226 5313 Northport Drive 3007 O'Henry Road 7101 Unity Avenue N 5931 Zenith Avenue N RENEWAL (TYPE — two-year license) 5455 Emerson Avenue N Passed w/ Weather Deferral 6312 France Avenue N 7218 Kyle Avenue N 5223 Xerxes Avenue N RENEWAL (TYPE I— three-year license) 904 53 rd Avenue N 3601 55 th Avenue N 1605 68 th Lane N 6718 Aldrich Avenue N 5640 Fremont Avenue N 6800 Orchard Avenue N Andrew Singleton Invitation Homes Invitation Homes Invitation Homes Invitation Homes First House LLC Invitation Homes Invitation Homes Faith Goenner Invitation Homes Pramol Mathew TMC Management Corp Prosperous Property LLC TMC Management Corp Moshe Vorotinov/Istoki Mekorot Christine Mack Pevej Alam James Price/Dawn McNamara Doug Wahl Prosperous Property LLC 6c.RESOLUTION NO. 2014-27 OPTING NOT TO WAIVE LIMITED TORT LIABILITY FOR 2014 6d.RESOLUTION NO. 2014-28 CALLING PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS AND DELINQUENT WEED REMOVAL COSTS 6e.RESOLUTION NO. 2014-29 APPROVING THE LABOR AGREEMENT FOR LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL 86 (POLICE COMMANDERS AND SERGEANTS) AND THE CITY OF BROOKYN CENTER FOR THE CALENDAR YEARS 2014-2015 6f.RECEIVE HENNEPIN COUNTY HRA NOTICE OF SUBURBAN HRA AND EDA ACTIVITIES Motion passed unanimously. 02/10/14 -3- DRAFT 7.PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS -None. 8.PUBLIC HEARINGS 8a. ORDINANCE NO. 2014-02 PROHIBITING SAMPLING IN TOBACCO PRODUCTS SHOPS; ADDING NEW BROOKLYN CENTER CITY CODE, SECTION 23-110 Mr. Boganey reviewed the proposed ordinance amendment, which would prohibit sampling of tobacco products on site at licensed tobacco products shops. He added this amendment was prepared by the City Attorney at the request of the City Council. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to open the Public Hearing. Motion passed unanimously. Betsy Brock, Research Director for The Association for Nonsmokers-Minnesota, stated her organization supports this proposed update to the City's ordinance, and the amendment is consistent with what many other cities are doing to tighten ordinance language. Mayor Willson asked whether the Association could provide infolination on thirdhand tobacco exposure. Ms. Brock stated there are quite a few studies that have been done on tobacco smoke residue that lingers on clothing, in buildings and in cars, and increases exposure to harmful toxins. She agreed to forward research on this issue to City staff. Sheku Samba, 28 th Avenue N, stated he believes e-cigarettes are used irresponsibly by adults in the presence of children. He added their use is potentially hazardous, and all children must be protected from the dangers of unknown chemical exposure. Jonathan Huehn, 11576 52 nd Street NE, Albertville, stated he uses vaping devices to quit smoking, and he is concerned about the implications for health insurance policies if the designation is changed. He added a decision should not be made until more information is available. Mayor Willson stated delivery devices used for the purposes of smoking cessation are sanctioned by the FDA, but electronic vaping devices are not regulated. Mr. Huehn stated he is concerned that it will be difficult to repeal a law that has already been enacted if the FDA sanctions these devices in the future. Mayor Willson stated the ordinance amendment process is fairly easy at the City level. Councilmember Ryan stated the ordinance amendment would not have any affect on the sale of e-cigarettes. Mr. LeFevere agreed and stated the proposed language amendment closes a 02/10/14 -4- DRAFT loophole in the Minnesota Clean Indoor Air Act that currently does not prohibit sampling of tobacco products in tobacco sales establishments. He added tobacco products are prohibited for use in public places in Minnesota under the Clean Indoor Air Act, but this does not relate to e- cigarettes. He noted a separate Public Hearing would be necessary to address that topic. Councilmember Kleven moved and Councilmember Ryan seconded to close the Public Hearing. Motion passed unanimously. Councilmember Lawrence-Anderson moved and Councilmember Myszkowski seconded to adopt ORDINANCE NO. 2014-02 Prohibiting Sampling in Tobacco Products Shops; Adding New Brooklyn Center Code Section 23-110. Motion passed unanimously. 8b. PROPOSED USE OF 2014 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS Mr. Boganey introduced the review of potential recipients for Community Development Block Grant funding. He added a Public Hearing is required before the CDBG program can be adopted. He noted CDBG funds are limited to specific activities and uses, including programs that provide assistance to low-income people. He introduced Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and invited her to address the City Council. Ms. Schleuning stated City staff is requesting the City Council's consideration of applicants to receive 2014 CDBG funding allocations, and to hear comments from applicants during the Public Hearing. She noted a maximum of 15% of CDBG funds is allowed for allocation toward public services. Ms. Schleuning provided an overview of federal CDBG funds, for which the City of Brooklyn Center is a sub-recipient through Hennepin County. She added CDBG funds must satisfy national objectives benefiting low income persons, prevention, or elimination of slums and/or blight; meeting urgent community needs. She reviewed 2013 CDBG distribution, and stressed that 2014 allocation amounts can be adjusted throughout the year. Ms. Schleuning reviewed the 2014 applicants for the City's CDBG funding: Home Line Tenant Advocacy Services; Community Emergency Assistance Program (CEAP); Senior Community Services; Avenues for Homeless Youth; and Pro USA. She stated Home Line has participated in the City's CDBG program for 5 years. Ms. Schleuning stated Community Emergency Assistance Program (CEAP) has participated in the City's CDBG program for 14 years. She added CEAP's services include the local Meals on Wheels program as well as senior chore services. 02/10/14 -5- DRAFT Ms. Schleuning stated, in 2013, Senior Community Services' volunteers provided 1,038 hours of service to 84 residents in Brooklyn Center over the age of 60, including home maintenance and chores. She added this organization has participated in the City's CDBG program for 19 years. Ms. Schleuning stated Avenues for Homeless Youth is partnering with the Brooklyn Park EDA to open a 10-bed shelter transitional housing program for homeless youth. She added this program plans to support 30 to 40 homeless youth every year. She noted the Brooklyn Center Police Department is supportive of this program and its efforts on behalf of the City's homeless youth. Ms. Schleuning stated PRO USA, a financial literacy training program for youth, hopes to train over 50 secondary school students. Ms. Schleuning stated all the requests for CDBG funding are public service-related, and therefore fall under the 15% maximum allocation. She reviewed City staff's recommendations for allocation of 2014 CDBG funds, including 3 options for the City Council's consideration. Mayor Willson asked how many residential properties there are in Brooklyn Center. Ms. Schleuning stated there are 7,800 single-family homes. Mr. Boganey stressed that eligible recipients of CDBG funding must demonstrate the ability and willingness to provide documentation and maintain sufficient records of funding allocation. Ms. Schleuning stated the funding applicants were present to provide more information about their programs. Mayor Willson reviewed an article in US Mayor newspaper, in which HUD Secretary Shaun Donovan discusses how programs like CDBG can have a positive impact on economic development. He also reviewed an article regarding DollarWise, a financial education and summer youth jobs initiative. He asked Mr. Boganey to instruct City staff to provide copies of these articles for the City Council. Councilmember Myszkowski moved and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. Alyssa Kriesel stated she represents Senior Community Services' Household Outside Maintenance for the Elderly (H.O.M.E.) program. She added the program has received CDBG funding through Brooklyn Center for 19 years. She noted H.O.M.E. volunteers did 240 hours of volunteer work in Brooklyn Center in 2013. Mr. Boganey asked how the H.O.M.E. program is made known and available to seniors in Brooklyn Center. Ms. Kriesel stated H.O.M.E.'s coordinators reach out to various churches and civic organizations in all of the cities that the program serves. 02/10/14 -6- DRAFT Councilmember Ryan requested clarification with regard to the program's paid staff and volunteer workers. Ms. Kriesel stated volunteer groups contact them directly to offer their services, and the program's paid employees coordinate the provision of services to seniors in need of assistance. Deb Loon, Executive Director of Avenues for Homeless Youth, stated her organization is a non- profit network, which provides housing and support to homeless youth, and recognizes the lack of options available to young homeless people. She added the proposed 10-bed shelter in Brooklyn Park would allow homeless youth to stay in their community and minimize disruption in their lives. Ms. Loon stated the organization is working with Brooklyn Park EDA to acquire and renovate a property in that city which would provide shelter and 24-hour support to homeless youth between the ages of 16-21, and would accommodate 30-40 young people every year. Councilmember Kleven thanked Ms. Loon for her service to the youth of the community. She added she is thrilled that Avenues for Homeless Youth is among the applicants for the City's CDBG funding. Councilmember Myszkowski stated the proposed shelter would fill a critical need with regard to the care and housing of homeless youth. She asked whether teens younger than 16 will be welcome at the shelter. Ms. Loon stated the shelter will be subject to State guidelines pertaining to the juvenile homeless population, and youth between the ages of 10-17 are accepted at other facilities. Councilmember Ryan asked whether the proposed shelter would have an annual operating budget, and whether Brooklyn Park is providing the property. Ms. Loon stated the facility will cost approximately $600,000 annually, and Brooklyn Park will lease the property to Avenues for Homeless Youth for $1 per year. Mayor Willson stated that is an excellent dollar investment for Brooklyn Park. Ms. Loon agreed. Eric Hauge, Home Line Tenant Advocacy Services, thanked the City for past program support. He stated the program provided tenant counseling for 230 renter households and prevented 24 evictions in Brooklyn Center in 2013. He added the program provides assistance to mostly low- income renters. Councilmember Kleven asked whether Home Line assists renters who have difficulty getting their security deposits back. Mr. Hauge stated that is one of the top reasons that people call. He added the program provides basic information for renters about how to get their deposit back, which can make or break a person's ability to find and afford new housing. Stephen Wreh-Wilson, Executive Director, Pro USA, stated he is new to this organization, and hopes to provide financial literacy training for 50 secondary school students in 2014. He added the training would be provided in a classroom setting, exposing students to real-life financial decisions, and providing opportunities for mentorship and volunteering. 02/10/14 -7- DRAFT Councilmember Kleven asked how often classes would be offered, and whether community volunteers would be recruited by Pro USA. Mr. Wreh-Wilson stated he is currently in the process of recruiting trainers and organizing classes. He confirmed that Pro USA would be seeking volunteer support. Mayor Willson stated the Council's packet included a staff report indicating that the application for CDBG funds from Pro USA was late and incomplete. He added compliance with application deadlines is a critical part of the process. Mr. Wreh-Wilson stated it was necessary to update and re-submit the application after the deadline. He apologized for this mistake. Byron Laher, Executive Director, CEAP, stated his organization is currently planning a partnership with Senior Community Services. He added both programs have received funding from Brooklyn Center's CDBG program, and a continuing relationship between them will supply a joint volunteer labor force as well as a transfer of independent contractors to the H.O.M.E. program. He noted CEAP provides 30,000 meals to low-income seniors every year through the Meals on Wheels program, which ran out of funding during the State legislative sequester in the fall of 2013. Mr. Laher stated CEAP's Meals on Wheels program has partnered with commercial industries as well as food shelf networks, and about 65 volunteers every week engage the community and provide contact for seniors who would not otherwise have access to food and companionship. He added there are 37 programs in the metropolitan area, and the Brooklyn Center's program was one of only two that delivered meals during the coldest days of January 2014. Councilmember Kleven stated the Meals on Wheels program is a blessing for seniors who are not able to leave their homes, and thanked Mr. Laher for his commitment to the program. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the Public Hearing. Motion passed unanimously. Councilmember Ryan stated he supports Option 3, although reducing any of the requested funding is difficult. Mayor Willson concurred, adding that the needs of the community are greater than the available funding limits. Councilmember Myszkowski stated she would support Option 3 as the most appropriate solution, adding all the program applicants provide invaluable services to the community. She expressed satisfaction that the City is able to go beyond the County allocation guideline of three service providers, and become part of an overall solution to many of the public service needs of the community. Councilmember Lawrence-Anderson stated she also supports Option 3, adding all the organizations requesting CDBG funding provide important services to residents. She noted -8- DRAFT02/10/14 youth homelessness represents a real crisis in the community, and she supports the focus of energy and resources on that issue. Councilmember Ryan moved and Councilmember Myszkowski seconded to direct staff regarding the allocation of the CDBG Funds, recommending the adoption of 2014 CDBG Allocation Option 3. Motion passed unanimously. 9.PLANNING COMMISSION ITEMS -None. 10.COUNCIL CONSIDERATION ITEMS •-None. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: •January 30, 2014, planned to attend Metro Cities Water Forum •January 31 — February 1, 2014, Experienced Officials: 2014 Leadership Conference, sponsored by League of Minnesota Cities, Earle Brown Heritage Center •February 1, 2014, Polar Bear Plunge to benefit the Special Olympics by members of the Brooklyn Center Police Department •February 2, 2014, Lions Club Waffle Breakfast, Brooklyn Center High School •February 11, 2014, organization meeting for Crime Prevention Association's book drive fundraiser •February 13, 2014, Grand Opening of ITT Technical Institute Councilmember Kleven reported on her attendance at the following and provided information on the following upcoming events: •January 24, 2014, Panda Express opened at Shingle Creek Crossing •January 31 — February 1, 2014, Experienced Officials: 2014 Leadership Conference, sponsored by League of Minnesota Cities, Earle Brown Heritage Center •February 4, 2014, Multicultural Advisory Committee meeting featuring presentation by Liberia trip participants and update from Police Commander Tim Gannon •February 6, 2014, Best Western Hotel Grand Opening Councilmember Myszkowski reported on her attendance at the following and provided information on the following upcoming events: •February 2, 2014, Lions Club Waffle Breakfast, Brooklyn Center High School •February 4, 2014, Multicultural Advisory Committee meeting featuring presentation by Liberia trip participants and update from Police Commander Tim Gannon 02/10/14 -9- DRAFT Councilmember Myszkowski gave a brief reflection in memory of Joan Mondale, who passed away on February 3, 2014. Former Second Lady Mondale was a strong supporter of public art, and volunteered in a student arts program at Garden City Elementary School beginning in 2003. Councilmember Lawrence-Anderson reported on her attendance at the following and provided infoimation on the following upcoming events: •February 3, 2014, Brooklyn Center Business Association Executive Board meeting •February 4, 2014, dined at Schlotzky's in Shingle Creek Crossing •February 6, 2014, Best Western Hotel Grand Opening •February 9, 2014, dined at Panda Express Restaurant in Shingle Creek Crossing •February 20, 2014, Brooklyn Center Business Association luncheon, collecting donations of food for CEAP in connection with Minnesota Foodshare's March Campaign Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: •January 14, 2014, itinerary meeting with Liberia trip delegation •January 15, 2014, grand opening of Schlotzky's in Shingle Creek Crossing •January 16, 2014, Cable TV Channel 12 "Mayor's Minute" videotaping •January 18-21, 2014, visited Voinjama, Liberia with Councilmember Myszkowski, City Manager Boganey, and Cultural Liaison Monique Drier and her son Trey; forged Sister City agreement and received the Key to the City from Voinjama Mayor Yonger Sherman •February 4, 2014, "Champions for Youth" video recorded at Hennepin County Government Center - to be shown at Afterschool Summit on February 27, 2014 •February 6, 2014, Best Western Hotel Grand Opening •February 7, 2014, read to second graders at Northport Elementary School •February 12, 2014, Liberia Trip presentation and Sun Post Newspaper interview •February 12, 2014, Cable TV Channel 12 "Mayor's Minute" videotaping •February 18, 2014, Immigration Review meeting at Brooklyn Center Library with Commissioner Mike Opat •March 3, 2014, "Read Across America" at Evergreen Park Elementary School between 10:00 a.m.-3:45 p.m. Mayor Willson recognized David Luther of Luther Automotive Group, one of four national finalists for Time Magazine 2014 Dealer of the Year. 12. ADJOURNMENT Councilmember Ryan moved and Councilmember Myszkowski seconded adjournment of the City Council meeting at 8:51 p.m. Motion passed unanimously. 02/10/14 -10- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION FEBRUARY 10, 2014 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:55 p.m. ROLL CALL Mayor/President/President Tim Willson and Councilmembers/Commissioners Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Assistant City Manager/Director of Building & Community Standards Vickie Schleuning, City Attorney Charlie LeFevere, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. CITY OF BROOKLYN CENTER PEDESTRIAN AND BICYCLE PLAN UPDATE — continued Councilmember/Commissioner Kleven asked whether the proposed plan includes a trail on both sides of 69 th Avenue, west of Brooklyn Boulevard. Mr. Lillehaug stated there is currently a trail on the south side of 69 th Avenue, and the north side has been identified as a potential trail location. Councilmember/Commissioner Kleven stated she understood that the city has been involved in planning efforts with Three Rivers Park District to establish a connection to the regional trail. She added she thought that 57 th Avenue was identified as a possible location for that connection. She noted the south side of 57 th Avenue would be the best spot for a trail expansion as there is currently a sidewalk there. Councilmember/Commissioner Myszkowski thanked Mr. Lillehaug and City staff for their efforts in promoting community involvement. She added the proposed plan is comprehensive and she was glad to see feedback and comments from residents. Mr. Lillehaug stated City staff received approximately 165 public comments, which is a good response. Councilmember/Commissioner Ryan stated he would hope that any potential projects associated with this plan would be brought before the City Council/EDA for review. Mr. Lillehaug stated the plan has been undertaken to guide City staff in planning and implementing infrastructure improvements that will be in line with the pedestrian and bike plan. He added the plans would require final City Council/EDA approval. 02/10/14 -1- DRAFT Mr. Boganey stated City staff would provide further details when formal action is required. It was the majority consensus of the City Council/EDA to support the recommendations of City staff with regard to the City of Brooklyn Center Pedestrian and Bicycle Plan. Mr. Boganey stated the following two items should be added to the Work Session Agenda: Choose a date/time for City Manager's Review; and Mayor/President Willson's planned attendance at the US Annual Conference of Mayors from June 20-23. CITY MANAGER'S REVIEW It was the majority consensus of the City Council/EDA to meet on Thursday, February 20, 2014, at 6:00 p.m. to discuss the City Managers Review. Mr. Boganey and Mr. LeFevere agreed. ANNUAL U.S. CONFERENCE OF MAYORS Mayor/President Willson stated he plans to attend the 82" Annual U.S. Conference of Mayors from June 20-23, 2014, in Dallas, Texas. He added he would like to meet with City staff prior to this trip to discuss travel arrangements and other related plans. E -CIGARETTE REPORT Mr. Boganey stated the City Council/EDA directed City staff to gather data and information and provide an analysis of e-cigarettes as well as their regulation and use. He added City staff is requesting the City Council/EDA's direction and comments on this issue. He introduced Police Commander Tim Gannon, who has been the lead on this project. Commander Gannon presented a report regarding e-cigarettes and nicotine delivery systems. He recognized the efforts and hard work of Juvenile Officer Kris Knodle, whose help was invaluable due to his involvement with and knowledge of juveniles. Commander Gannon stated the City of Brooklyn Center conducts three annual random compliance checks, during which the City's Youth Explorers attempt to purchase tobacco products at local businesses that sell them. He added there were eight failed compliance checks in 2013, with no repeat failures. He noted sales of tobacco products to children are prohibited under State Statute 609.6855. Mayor/President Willson stated the compliance checks appear to be effective as there are no repeat violations. Commander Gannon agreed, adding tobacco sales to a minor is a chargeable offense and could lead to a gross misdemeanor charge. He added, however, 13 of the 24 businesses in Brooklyn Center that sell tobacco products also sell e-cigarettes, and only four of those locations sell vaporizer kits which include nicotine and flavor add-ons, and one business allows on-site sampling. Commander Gannon recognized the importance of preventative measures to keep tobacco products out of the hands of juveniles, and preventing repeated use and possible addiction. He added vaping devices are not popular with youth because of the $40-50 price range, and 02/10/14 -2- DRAFT compliance checks within the business community are a unique and effective method of controlling sales to minors. Mayor/President Willson stated the e-cigarettes look like cigarettes and are marketed in a variety of flavors that are appealing to minors. He added it would be easy for young people to think they are safe to use, and the price will probably come down over time. He noted there is currently insufficient information regarding the health effects of e-cigarettes. Commander Gannon stated many cities use a model policy provided by the Public Health Law Center, which outlines legislation that defines tobacco products. He added 25 Minnesota cities have updated their tobacco ordinances to include tobacco-related products, and 4 cities have limited the proximity of tobacco retailers to youth-oriented facilities. Commander Gannon thanked Emily Anderson of The Association for Non-Smokers Minnesota and Mr. LeFevere for providing policy information and guidance in the analysis of this issue. He added, with regard to new ordinance language, the City of Brooklyn Center could take precautionary steps to ensure that e-cigarettes are sold only to those who are old enough to purchase them. Mayor/President Willson stated, in his opinion, he cannot understand how anyone would believe that nicotine is not a health hazard, not only for smokers but also for people around them. Councilmember/Commissioner Ryan thanked Commander Gannon for the comprehensive report. He asked whether the City could limit sampling of e-cigarettes under the Minnesota Clean Indoor Air Act. Commander Gannon stated it is important to have an understanding of tobacco-related products, and how the term "smoking" is defined. He added many cities have adopted their own versions of the Clean Indoor Air Act rather than wait for the State to redefine it. Councilmember/Commissioner Ryan stated the most pressing task is to redefine tobacco use, and prohibit sampling in public places. Mr. Boganey stated the City cannot adopt ordinances that are less restrictive than the State, but they can adopt ordinances that are more restrictive. Councilmember/Commissioner Lawrence-Anderson thanked Commander Gannon and Officer Knodle for their hard work on this issue. She stated she has been extremely concerned about access to vaping devices for minors, and the possibility of creating a new generation of people addicted to nicotine. She added it is difficult to obtain information about the amounts of nicotine in vaping devices, since it is not FDA-approved. Councilmember/Commissioner Myszkowski stated the City should be proactive and prevent nicotine addiction in families. Mayor/President Willson thanked Commander Gannon for providing research and information to the City Council/EDA. He added the use of vaping devices is an emerging trend in the City, and he appreciates the Police Department's help in identifying best practices for future restrictions. 02/10/14 -3- DRAFT Mayor/President Willson stated he has been searching for ordinance language that could be crafted into an all-encompassing amendment. He added he would like to prohibit tobacco use in public areas, and restrict use of vaping devices as much as possible. Councilmember/Commissioner Ryan stated the City must exercise its authority to restrict the sale of devices to anyone under 18. He stated the City Council/EDA is within its authority to limit sampling in retail establishments, but he would feel more confident if solid evidence about vapor emissions was available. He added he would support the prohibition of use in public places. It was the majority consensus of the City Council/EDA to instruct staff to provide sample ordinance language related to vaping devices for the City Council/EDA's review. Mr. Boganey agreed to provide draft ordinance excerpts for City Council discussion and decision. ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissioner Lawrence- Anderson seconded adjournment of the City Council/Economic Development Authority Work Session at 9:45 p.m. Motion passed unanimously. 02/10/14 -4- DRAFT City Council Agenda Item No. 6b COUNCIL ITEM MEMORANDUM DATE: February 18, 2014 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Cle SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on February 24, 2014. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. MECHANCIAL Dependable Heating and Cooling K & K Mechanical Heating & Cooling MAG Mechanical Metro Air, Inc. Select Mechanical Services, Inc. RENTAL See attached report. 2619 Coon Rapids Blvd NW, Coon Rapids 8751 Palmgreen Avenue NE, Otsego 7100 Medicine Lake Road, Minneapolis 16980 Welcome Avenue SE, Prior Lake 6219 Cambridge Street, St. Louis Park Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy — Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 3+ units-Greater than 0.75 but not more than 1.5....... Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Property Address Dwelling Type Renewal or Initial Owner Property Code Violations License Type Police CFS * Final License Type ** Previous License Type *** 5327 Queen Ave N Two Family (1)Initial Alvin Stachowski 0 II N/A II 3807 61st Ave N Single Family Initial Invitation Homes 7 III N/A III 3200 63rd Ave N Single Family Initial Adedamola Ogundipe 3 II N/A II 1421 63rd La N Single Family Initial Gary Fraser 0 II N/A II 1336 68th Ln N Single Family Initial Soye Chalte 3 II N/A II 3808 France Pl Single Family Initial Invitation Homes 0 II N/A II 6353 Halifax Dr Single Family Initial Charles Anderson 1 II N/A II 4207 Lakeside Ave N #327 Single Family Initial Rachel Petz 1 II N/A II 3713 47th Ave N Ryan Creek Manor Passed w/Weather Deferral 1 Bldg 11 Units Renewal Drew Kabanuk 2 0.18/Unit I 0 I II 4500-4590 58th Ave N Twin Lake North Apartments Passed w/Weather Deferral 46 Bldgs 276 Units Renewal TLN LA NEL 784 2.84/Unit III 55 0.20/Unit III I 7111 Riverdale Rd Two Family (2)Renewal Allan and Vicki Olson 13 6.5/Unit III 0 III I 3813 61st Ave N Single Family Renewal Dhaneshwarie Himraj 4 II 1 II I 5119 66th Ave N Single Family Renewal Beverly Dahl 0 I 0 I III 419 67th Ave N Single Family Renewal John Stalock 4 II 0 II I 3815 Burquest La Single Family Renewal Nicole Cornell 1 I 0 I IV 4701 Eleanor La Single Family Renewal Charles Bright 0 I 0 I I 3834 Oak St Single Family Renewal Prosperous Property LLC 2 II 0 II II 6925 Regent Ave N Passed w/Weather Deferral Single Family Renewal Paul Cameron 4 II 0 II II 7030 Regent Ave N Single Family Renewal Douglas Wahl 5 III 0 III I 5344 Twin Lake Blvd E Single Family Renewal Takasi Sibuya 0 I 0 I I * CFS = Calls For Service for Renewal Licenses Only (Initial Licenses are not applicable to calls for service and will be listed N/A.) ** License Type Being Issued Type I = 3 Year Type II = 2 Year Type III = 1 Year *** Initial licenses will not show a previous license type Rental Licenses for Council Approval on February 24, 2014 All properties are current on City utilities and property taxes City Council Agenda Item No. 6c COUNCIL ITEM MEMORANDUM DATE: February 25, 2014 TO: Curt Boganey, City Manager FROM: Nathan Reinhardt, Finance Director tif' SUBJECT: Annual Report on Franchise Fees Recommendation: It is recommended that the City Council receive the annual report on franchise fees given below. Background: As a condition of the ordinances adopted to establish and implement the franchise fees on Xcel Energy and CenterPoint Energy, staff is required to report to the City Council annually on the collection of franchise fees. This memorandum will serve that purpose. No formal action is required at this time. The 2013 fiscal year was the tenth year for collection of franchise fees from Xcel Energy and CenterPoint Energy. Receipts for the year from each of the franchisees were as follows: Company Date Received Xcel Energy 05/03/2013 $ 99,101.58 1st Qtr. Xcel Energy 08/06/2013 99,081.13 2nd Qtr. Xcel Energy 11/14/2013 100,103.05 3rd Qtr. Xcel Energy 02/03/2014 100,821.20 4th Qtr. Subtotal $ 399,106.96 2013 CenterPoint Energy 04/30/2013 $ 63,083.23 1st Qtr. CenterPoint Energy 08/05/2013 63,202.83 2nd Qtr. CenterPoint Energy 11/07/2013 63,147.97 3rd Qtr. CenterPoint Energy01/29/2014 63,290.99 4th Qtr. Subtotal $ 252,725.02 2013 TOTAL $ 651,831.98 2013 Budget Issues: All dollars received from the franchise fees were receipted to the Street Reconstruction Fund for use in the repair and reconstruction of city streets. All remaining funds at year-end will be carried forward in the fund for future repair and reconstruction of city streets. Strategic Priorities: • Financial Stability Mission: Ensuring an attractive, clean, safe conununitv that enhances the quality of life and preserves the public trust City Council Agenda Item No. 6d Revised Resolution for Agenda Item 6d Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the City of Brooklyn Center held a Public Hearing on February 10, 2014 to obtain the view of citizens on housing and community development needs and priorities and the City's proposed use of $239,249 from the 2014 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is a subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the City agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 10 days, ending on February 10, 2014. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following projects for funding from the Urban Hennepin County CDBG Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2014 Urban Hennepin County Community Development Block Grant Program. Project Budget Senior Community Services H.O.M.E. Program $ 12,500 CEAP Senior Service Program $ 12,500 HOME Line Tenant Advocacy Program $ 7,387 Avenues for Homeless Youth $ 3,500 City of Brooklyn Center Neighborhood Stabilization/Code Enforcement $150,000 Activity Home Rehabilitation Program (Rehabilitation of Private Property)$ 53,362 RESOLUTION NO. BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2014 CDBG Program. BE IT FURTHER RESOLVED, that should the final amount of FY2014 CDBG available to the City be different from the amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. February 24, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COUNCIL ITEM MEMORANDUM DATE: February 24, 2014 TO: Curt Boganey, City Manager \)4 5FROM: Vickie Schleuning, Assistant City Manager/Director of Building and Community Standards SUBJECT: Proposed Use of 2014 Community Development Block Grant Funds and Resolution Approving Projected Use of Funds for 2014 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Recommendation: It is recommended that the City Council consider adoption of a Resolution Approving Use of Funds for 2014 Urban Hennepin County Community Development Block Grant Program, Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Background: A public hearing was held on February 10, 2014 in accordance with Community Development Block Grant (CDBG) requirements. The City Council received public input and reviewed information regarding the CDBG funding allocation for 2014 CDBG year. At the meeting, the City Council made a recommendation for staff to prepare a resolution to approve funding. RESOLUTION A resolution has been prepared for City Council's consideration to approve the 2014 CDBG program. Funding for the 2014 CDBG program would be available July 1, 2014 and CDBG funds must be spent no later than December 31, 2015 (within 18 months). Total preliminary 2014 City Allocation for CDBG Program Year 2014 is estimated at last year's final allocation of $239,249. Per City Council direction, the following allocation for Program Year 2014 is included in the resolution: CDBG Activity Public Services Senior Community Services H.O.M.E. Program $12,500 CEAP Senior Service Program $12,500 HOME Line Tenant Advocacy Program $7,387 Avenues for Homeless Youth $3,500 Total Public Services $35,887 Non-Public Services Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCE, ITEM MEMORANDUM City of Brooklyn Center Neighborhood Stabilization/ Code Enforcement $150,000 Home Rehabilitation Program $53,362 Total CDBG Funds $239,249 The resolution included with this memorandum also authorizes signature of a Subrecipient Agreement, which is the agreement between Hennepin County and the City of Brooklyn Center relative to CDBG funds. In addition, it authorizes any third party agreements that would be executed between the City and third party vendors such as any public service providers. These agreements are standardized agreements developed by Hennepin County and will be submitted after approval of the City's 2014 CDBG program. Additional background information can be found in the attached February 10, 2014 Council Item Memorandum. Budget Issues: CDBG funds are exclusively federal dollars. Strategic Priorities: 0 Vibrant Neighborhoods Attachments: Attachment I - Resolution Attachment II - February 10, 2014 Council Item Memorandum Mission: Ensuring an attractive, clean, Safe community that enhances the quality of life and preserves the public tnist introduced the following resolution and moved itsMember adoption: RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the City of Brooklyn Center held a Public Hearing on February 10, 2014 to obtain the view of citizens on housing and community development needs and priorities and the City's proposed use of $239,249 from the 2014 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is a subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the City agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 10 days, ending on February 10, 2014. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following projects for funding from the Urban Hennepin County CDBG Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2014 Urban Hennepin County Community Development Block Grant Program. Project Budget Senior Community Services H.O.M.E. Program $ 12,500 CEAP Senior Service Program $ 12,500 HOME Line Tenant Advocacy Program $ 7,387 City of Brooklyn Center Neighborhood Stabilization/Code Enforcement $150,000 Activity Home Rehabilitation Program (Rehabilitation of Private Property)$ 53,362 RESOLUTION NO. BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2014 CDBG Program. BE IT FURTHER RESOLVED, that should the final amount of FY2014 CDBG available to the City be different from the amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Attachment II -Council Memo from Public Hearing held on February 10, 2014 COUNCIL ITEM MEMORANDUM DATE: TO: FROM: SUBJECT: February 10, 2014 Curt Boganey, City Manager tI VVickie SchleuningAssistant City Manager/Director of Building and Community Standards Public Hearing Regarding Proposed Use of 2014 Community Development Block Grant Funds Recommendation: It is recommended that the City Council conduct the Public Hearing and accept input from the public regarding Use of Funds for 2014 Urban Hennepin County Community Development Block Grant Program. Staff requests direction from the Council regarding allocation of the CDBG funds. Based on the feedback, staff will prepare resolutions for approval at the February 24, 2014 City Council Meeting. Background: Brooklyn Center is one of 40 Hennepin County cities participating in the Urban Hennepin County Community Development Block Grant (CDBG) program. With the CDBG program, federal dollars from the Department of Housing and Urban Development (HUD) are awarded to Hennepin County and are allocated to participating cities on a formula basis. Therefore, the City of Brooklyn Center is considered a Subrecipient of CDBG funding. This Public Hearing meets the requirements of the Hennepin County Citizen Participation Plan and HUD requirements. - CDBG Statutory and Administrative Requirements Federal CDBG Statutory Requirements The federal authorizing statute for the CDBG program requires that each funded CDBG activity meet one of three national objectives: 1.Benefiting low income persons 2.Preventing or eliminating slums and/or blight 3. Meeting urgent community needs. The federal statute also specifies that each recipient receiving funds must insure at least 70 percent of the CDBG expenditures during the program year be used for activities benefiting low and/or very low income persons. Each city must meet this requirement at the local level. We have been advised to use the 2013 CDBG allocation of $239,249 for the allocation amount in 2014. However, this allocation amount could be adjusted. Based on this amount, $167,474.30 of the total allocation must be expended on programs and services directly benefiting low income persons in order to meet the 70 percent requirement. Low income persons are defined as persons with incomes ranging from 30 to 50 percent (very low income) to 80 percent (low income) of the Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM median household income in the Minneapolis/St. Paul metropolitan area as defined by HUD. Currently, the 80% median household income level is $63,900 for a family of four. If a city chooses to allocate CDBG funds to eligible public service activities, the amount is limited to a maximum of 15% of CDBG funding. A city is not obligated to provide any funding to public service agencies. Hennepin County Administrative Requirements for Public Service Activities Pursuant to federal program requirements, each city receiving a CDBG allocation from the Urban Hennepin County CDBG program is limited to a 15% cap on public service projects if the city chooses to allocate funds to public service agencies. Based on the estimated allocation for 2014, the maximum amount of CDBG funds that can be allocated to public service activities is $35,887.35, which is 15% of the City's 2013 CDBG allocation. Other guidance provided by Hennepin County for the disbursement of CDBG funds follows: O No more than three public service activities should be undertaken in each city receiving CDBG funds. o Each Public Service activity should have a budget of at least $7,500. If funds are committed by other cities to carry out a single activity of mutual interest, this limit does not apply. CEAP, H.O.M.E. Program (Senior Community Services) and HOME Line are considered multi-city activities or county-wide activities at this time. O CDBG activities must address a high priority need according to the County's Consolidated Plan for affordable housing, community development and human services. Cities funding activities that are not high priorities under the consolidated plan must explain why the project is needed in their city. The H.O.M.E. Program (Senior Community Services), Senior Services Program (CEAP), the HOME Line Tenant Advocacy Program, Early Childhood Education Improvements, and Job readiness and Computer training are categorized as public service projects. The CDBG Funding History Chart, Appendix 1, shows the City's funding allocation for CDBG funds from the years 2003-2013. 2014 CDBG Applicants The following agencies submitted for CDBG Public Service Agency activities/program funding. o Avenues for Homeless Youth 2014 request is $5,000 to fund Shelter and transitional housing programs with support services serving homeless youth in the northwest suburbs. Details of Avenues for Homeless Youth request for funding are provided in their attached "2014 CDBG Request for Funding" form. Avenues for Homeless Youth has not received previous funding from the City's CDBG program. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM •Community Emergency Assistance Program (CEAP) 2014 request is $15,000 to continue the Senior Services Program in Brooklyn Center, including Meals on Wheels. Details on the CEAP Senior Services Program are provided in their attached "2014 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 13 years. •HOME Line Tenant Advocacy Services request is for $9,167 to provide funding for HOME Line's Tenant Advocacy Services Program. Details on HOME Line's request are provided in their attached "2014 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 6 years. •PRO USA, 2014 request is $10,000 to fund Youth Financial Literacy Training. This would be a new program. Details of PRO USA's request are provided in their attached "2014 CDBG Request for Funding" form. PRO USA has not received previous funding from the City's CDBG program. Please note the application was not submitted by the deadline and was incomplete. •Senior Community Services' Household outside Maintenance for the Elderly (H.O.M.E.) program 2014 request is $14,500 to continue the H.O.M.E. Program in Brooklyn Center. Details of Senior Community Services H.O.M.E. Program are provided in their attached "2014 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 19 years. The following programs are proposed to receive CDBG funding categorized as Non-Public Service Projects. •City of Brooklyn Center Neighborhood Stabilization/ Code Enforcement Program request is $150,000 to address foreclosed and vacant properties and arrest the decline of neighborhoods in the City. This program provides services throughout the city, including all low and moderate income levels. Details on the CDBG Code Enforcement activity are provided in the attached "2014 Request for Funding" form. This would be the fifth year of funding for the neighborhood stabilization code enforcement activity. •Home Rehabilitation Program (Rehabilitation of Private Property). If the Neighborhood Stabilization/City Code Enforcement Program is approved and the maximum public service amount of 15% is awarded to any or all of the public service requests, there would be $53,362 available to allocate to this program from the 2014 preliminary CDBG allocation. This amount would be used to address emergency items such as furnace replacement, water and sewer service repair, etc. for individual properties. The Home Rehabilitation program has been part of the City's CDBG program since CDBG was first created in the mid 1970's. Public Hearing The attached Public Hearing notice was published in the January 23, 2014 edition of the Brooklyn Center Sun Post newspaper. Hennepin County requires a Public Hearing be held regarding the use of CDBG funds. Further, the 2014 CDBG programs must be submitted to Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL TICENI IVEMORANDUD Hennepin County by February 28, 2014. Funding for the 2014 CDBG program would be made available by July 1, 2014 and CDBG funds must be spent no later than December 31, 2015 (within 18 months). Representatives of the public service agencies that applied for CDBG funding have been notified of the Public Hearing. Options for 2014 CDBG Allocations The total preliminary 2014 City Allocation for CDBG Program Year 2014 (July 1, 2014 through December 31, 2015) is $239,249. Staff has prepared four options for consideration for CDBG Program Year 2014. After Council feedback, a resolution will be prepared for the February 24, 2014 City Council meeting. CDBG Activity Requested Amount Option '1 Option 2 Option 3 Public Services Senior Community Services H.O.M.E. Program $14,500$12,800 $14,500$12,500 CEAP Senior Service Program $15,000$11,500 $13,064 $12,500 HOME Line Tenant Advocacy Program $9,167 $8,087 $8,323$7,387 Youth Financial Literacy Training (Incomplete/late submission) $10,000 --- Avenues for Homeless Youth $5,000 $3,500 -$3,500 Total Public Services $44,500$35,887 $35,887$35,887 Non-Public Services City of Brooklyn Center Neighborhood Stabilization/ Code Enforcement $150,000$150,000 $150,000$150,000 Home Rehabilitation Program $53,362$53,362$53,362 $53,362 Total CDBG Funds $247,862 $239,249 $239,249$239,249 Options #1 and #2 are based on a new rating system. Option #3 is based on the 2013 allocations, with adjustment for an estimated CDBG fund increase, and adding a minimum allocation for an additional public service program. A new rating system for Public Service activities has been developed and implemented for 2014. The following criteria were used for rating the public service programs based on their applications: Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public (just COUNCI EM MEMORANDUM 1.Does the program meet the CDBG requirements (federal and county)? 2.Does the program fulfill community needs? 3.How does the program align with City goals? 4.Has the organization demonstrated the ability to successfully implement a program using CDBG funds? 5.What is the overall budget for the program and does it have other funding sources to ensure sustainability? 6.Are there similar services already provided by existing agencies within the community? 7.What is the ease of access of its services to the community? I.e. Location of agency, methods of contact, etc. 8.Is the application submittal complete and submitted by the deadline? The following is a breakdown of the scoring summary. Agency — ;Application (115 PointsL Available) Percent of 1 Requested Total Points Amount Adjusted Amount Based on Rating [HOME 115 100%$ 14,500.00 $ 14,500.00[ Homeline 105 91%$ 9,147.00 $ 8,323.00F CEAP 95 83%$ 15,000.00 $ 12,450.00 Avenues for 78 67%$ 5,000.00 $ 3,350.00 Youth ProUSA 42 37%$ 10,000.00 $ 3,700.00 Total:$ 53,647.00 $ 42,323.00 Budget Issues: CDBG funds are exclusively federal dollars. Strategic Priorities: 0 Vibrant Neighborhoods Attachments: Attachment I Attachment II Attachment III Attachment IV Attachment V Attachment VI — Attachment VII — Attachment VIII — Attachment IX -- Funding History Home Line Application and Request for Funding CEAP Application and Request for Funding Avenues for Youth Application and Request for Funding PRO USA Application and Request for Funding Senior Community Services Neighborhood Stabilization/Code Enforcement Request for Funding Hennepin County CDBG Fund Memo Affidavit of Publication of Public Hearing Notice Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust -.IP".YG)a) I.- (f)(.) :5 0 -51 0 :EU) 00600 16 60 Z%C fpCCI)7 MIOCL.) a C 11- a CO2 -5C ixa)x 0o6 o N.-1.069 0o6 cs)CO OiCN69 0o6 x-CO 05N---69- CI)o6 NCO C5i —C9 0o6 CO0 ,---—N69 0oc6CON C61-0s_ 69 >,co .c) _co -0 .5C \I (1) c06 '0 n Cs- OS °0Ea. 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(N69- CD040)CV61---=69- 00odCOIC)CO0N69- 00 6CD (3)COCOa-69- 00 6a-C \IcriCOc-69- 0CD 6CD0) 6(0Se; 006"ctN. CO0)N—69- 0 00 0 6 .71:a- CO0 N. 6 60") 0)S— r69 69- 00 6CV0 aiCO(N69- 00 (0-L.0 4cO(N69- (15•..CI a) Eec mz CD CilCO,-oCV 0 C?CV.-oCV LO Cil<-v-oCV N-- V. v-oCV 00) N- C° oCV o 10.,-. COoC)CV N. CilcoooCV CD CO 7." C?,i, too cpo oCV CV 0) CilNI-ooCV 1.0CO c6ooCV Cr)C I_ : i5 2C )_7LL COa-0N Na-0N a-.c--0N 0a-CDN 0100N CO00N t•••0CDN CD 1000 0CD 0N N et00N COCDCDN Attachment II — HOME Line Application and Request for Funding HOME Office Phone: 6121728-5770rD Hotline: 6121728-5767 3455 Bloomington Ave Fax: 612/728-5761 Minneapolis, MN 55407 w■,vw.homelinemn.org Jesse Anderson City of Brooklyn Center 6301 Shingle Creek Boulevaifd Brooklyn Center, MN 55430 January 10, 2014 Dear Mr. Anderson, This letter is to request fluxing in the amount of $9,167 from the City of Brooklyn Center's Community Development Block Grant Program to support HOME Line's services for renters. A copy of the 2014 CDBG Program Request for Funding is enclosed. Along with the CDBG Request Form, I am enclosing a summary of our hotline's service to Brooklyn Center residents. In 2013, in Brooklyn Center, HOME Line served 237 families, prevented 24 evictions, and saved tenants over $35,261 in returned damage deposits and rent abatements. HONE Line is building upon our depth of experience in serving Brooklyn Center. We are working to meet current challenges facing low-income renters and would like the City of Brooklyn Center to continue as our partner in meeting these needs. We thank you for the opportunity to submit this application. If you have any questions or need additional information, please call me at 612/728-5770, extension 107 or Mike Vraa, our managing attorney at extension 113. Sincerely, „ Beth Kodluboy Executive Director enclosures as noted 1. Does your Organization have a 501 (c)(3) status? 2, Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients? o e °Kam -pig het imum gqiure e_t- 3.Does your organization have the staff capacity to administer the program? El4.Do you understand and are capable of providing all required documentation to obtain reimbursement? 5. Which of the following Eligible Public Service Activates will the program provide? (Choose All that apply) •Employment services •Crime Prevention and nublic services •Health Services El C0 Substance abuse services ElLI El •Housing Counseling •Education programs 9 Energy Conservation •Services for senior citizens •Services for homeless Jersons CITY OFBROCRYX11 CEIVITER A GREAT PLACE TO START, A GREAT PLACE TO STAY www.cityofbrooklyncenterorg Urban Hennepin County Community Development Block Grant Program (CDBG) FY2014 (July 1, 2013 thru June 30, 2014) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2014 by 4:30 PM Public Hearing: February 10, 2014 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:HOME Line Program Name:Tenant Hotline Services Purpose:HOMF, Line will provide a tenant hotline that provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. Page 1 of? r '}. ill l' libils';-:' , •,,g, ;7- r_ g ,,, . ,. , i )11 .110.geSS1 V'''' IMIIIV .r;-', '''^'' -..ES.:,''''''' -1"f-':.:r;:4 - " V ' ' ' ' .4- 4' —kizmfaz4.,-;•§,10 .4 1 -- - : ,r4 . C..'1 ' •'t :IP'. a.A rv' ''''' _ k .-,., , 'aA 4,.. 40, ,tii.,,,,kt:_ re.ti,- ,,,.A. , .n y ,y :'1.. -3 6.Proposed program description. of only the program for which funding needed. Include Brooklyn Center cannot be used to replace current your organization did not receive must be used to expand the program. Be concise, yet thorough in describing the activity 10 i 6is being sought, and in only as much detail as local need(s) and population served. CDBG funds program funds. If this is an existing program and Brooklyn Center CDBG funds last year, the funds Renters make up nearly 4,016 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. The Tenant Hotline Services began in 1992 as a service to Suburban Hennepin County residents. Today we serve the entire state and have recently taken our 159,000th call. Five full time and one part time staff attorneys work full time on the hotline along with 50-75 law student volunteers each year. Brooklyn Center has accounted for 4,936 hotline calls since 1992. Our Tenant Hotline Services to Brooklyn Center have helped save tenants at least $35,261 in 2013. We have also helped to prevent the eviction of 24 Brooklyn Center families in 2013. Last year alone we advised 237 renter households from Brooklyn Center. The most common reasons Brooklyn Center residents call our hotline are: evictions,repairs, notice to vacate, and security deposits. The need for this service in Brooklyn Center is apparent -- Brooklyn Center residents already rely on this valuable service. By offering free tenant hotline services, HOME Line has been providing needed services for those most vulnerable. While our services are available to all renters free of charge, 99% of our Brooklyn Center callers have low incomes; (71%) of these callers are women; 76% are racial minorities. Our programs are aimed at low-income renters. We identify the key demographics at the beginning of each call. 7.Describe the anticipated results and accomplishments for your proposed program.5 5- We anticipate assisting approximately 230 Brooklyn Center renter households over the hotline during the program year, preventing 20 evictions, and saving tenants over $20,000 dollars in rent abatements and security deposits. 8. If you have previously been funded through CDBG funds, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. 10 / 0 In 2013, 237 Brooklyn Center renter households contacted HOME Line for Tenant Page 2 of 7 Hotline Services. This represents service to approximately 593 residents when all family members have been counted. The cost to serve Brooklyn Center in 2014 is $9,167. In 2013, HOME Line helped renters from Brooklyn Center: •Recover and/or save an estimated $35,261. c Prevent an estimated 24 evictions. Renters with repair issues who follow our advice arc 37% more likely to get their problem fixed than those who don't. •In landlord foreclosure, the average amount of days stayed after the sheriffs sale by renters we have helped is 180 days, and the amount of money saved by renters in landlord foreclosure is $11,870 in 2013. INCOME BREAKDOWN The vast majority (99%) of these callers are extremely-low, very-low or low-income. These income categories are those used by the U. S. Department of MILD.: . Extremely Low: Incomes below 30% of metro median. •Very Low: Incomes between 30% and 50% of metro median •Low: Incomes between 50% and 80% of metro median. •. Moderate: Incomes above 80% of metro median. RACIAL BREAKDOWN 70% African American 24% Caucasian 3% Asian 3% Hispanic GENDER BREAKDOWN 71% Female 29% Male 9.Have you ever been approved for CDBG limding and not met the reimbursement requirements? 10 / No 10.Please describe how you plan to record and report accomplishments and monitor the results. 10 / o HOME Line records and documents all calls to our tenant hotline. We maintain these records in a database. In addition to basic demographic information, HOME Line record types of calls and follow up information and results when obtained. HOME Line analyzes the overall information to monitor trends and challenges facing families in rental housing, as well our overall impact in each community. HOME Line does and will continue to provide reports to the city of Brooklyn Center . 11. Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) 20 2. 0 HOME Line throughout its history has had a wide variety of local, state, and Federal programs that provide funding for our services. This includes city, CDBG, County, State and Federal funding. HOME Line has always complied with the various requirements of all of these programs. We have attached a copy of HOME Line's 2013 4 th quarter report. This report is Page 3 o17 primarily for private foundations who support all of HOME Line's programs. 12.Do other entities provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund. 10 i 0 The only other organizations providing similar services for tenants in Brooklyn Park are the Minnesota Attorney General's office and Legal Aid. The AG's office refers tenants with questions to our hotline, but does not give tenants specific advice. We often confer with colleagues at Legal Aid on litigation and court issues and on legislative matters. However, our hotline, while providing a service similar to that of Legal Aid, does not have the extremely low income requirements of Legal Aid. We are able to serve the working poor. We will also advise renters on any issue that renters face as part of their rental agreement, 13.Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. 20 i 0 Program is ongoing 14. Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) 20 2-0 0 Civic Engagement 4 •Community Image LI 6 Focused Redevelopment •Financial Stability 4 a Vibrant Neighborhoods 4 Describe: When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessaiy to keep their homes safe and affordable. Renter families become eiviely engaged in resolving their rental issues, giving their families more financial stability and contributing to the health and safety, as well as the good repair of their rental housing. Engaged tenants, involved in their communities and proactively dealing with tenant issues, increase their families financial stability, and improve the quality of housing, helping to create 'Vibrant Neighborhoods. By signing the statement below you are certifing your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate, I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Page 4 o17 'it le:Executive Director Date:1/14/14Applicant's Signature. — Received by: 75 e 4 Date:ie(G,,, Time: I Page 5 of 7 HOME t. 11117 3455 Bloomington Ave Minneapolis, MN 55407 Office Phone: 612[728-5770 Hotline: 612/728-5767 Fax: 612/728-5761 MEMO TO: HOME Line Funders and Supporters FROM: Beth Kodluboy, Executive Director SUBJECT: Quarterly report (October 1 —December 31, 2013) DATE: January 10, 2014 Executive Summary Tenant Hotline a In 2013, HOME Line served 11,702 renter families through the Tenant Hotline, prevented approximately 915 evictions, and saved renter households over $1,902,663 in security deposits and rent abatements. a ▪Over 12,746 different visitors viewed over 32,256 pages of legal and advocacy resources on the HOME Line website. In 2013, 40,791 different visitors accessed HOME Line's website for information, downloading legal forms and learning about our programs. ▪11,702 is the highest call volume in HOME Line's 21 year history. Organizing •HOME Line organizers and interns continued efforts in our volunteer outreach campaign, Interns conducted outreach to local non-profit organizations and institutions; particularly strong connections were made with those serving members of the Hmong American Community. One intern organized and facilitated a rich discussion with staff from the Hmong American Mutual Assistance Association (HAMAA), the Hennepin County Library and Twin Cities Arc, asking for insights into ways HOME Line can better serve the Hmong American Community, make our services more visible within the community, and how might we leverage our resources to serve individuals with language barriers. This conversation led to additional meetings and outreach opportunities with HAMAA. Public Policy •HOME Line staff continued our efforts behind the 2014 Tenant Bill of Rights—a broad selection of state tenant/landlord law changes that would further protect and empower M8innesota tenants. Organizers confirmed legislative authors for a number of the proposals and will be working until the beginning of the 2014 legislative session to strengthen support of this effort. •Interns and organizers conducted outreach to stakeholders that range from tenants to CAP agencies and county homeless prevention programs. HOME Line January 10, 2014 Page 2 Tenant Hotline Quarterly Report October 1 December 31, 2013 HOME Line's Tenant Hotline provides renters with legal information about their tenant rights. The hotline has grown from serving suburban Hennepin County in 1992 to serving the whole state except Minneapolis (which HOME Line does cover for a low-cost attorney consultation). Minneapolis Housing Services discontinued their service on 12/31/2011. Calls Received: Evictions Prevented: *Total Money: Volunteer Hours: Quarter 2,728 201 $359,688 232.5 Year to Date 11,702 915 $1,902,663 1,879.5 Opening to Date 159,703 11,792 $21,067,436 40,458.5 Tenant/LL Law Trainings 12 67 1,767 Attendees 385 1,655 49,347 Tyne of Training's this quarter College Students High School Students Landlords Social Workers Trainings 1 4 6 Total Trained 7 140 213 25 Top Ten Caller Issues Race 1.Repairs 573 African American:18.2% 2.Evictions 333 Asian/Pacific Island:2.2% 3.Security Deposits 313 Caucasian 70.6% 4.Break Lease Questions 210 Hispanic 2.8% 5.Notice to Vacate 194 Native American 1.0% 6.Bedbug/Infestation 115 Other 1.0% 7.Landlord Foreclosures 106 Declined 4.2% 8.Lack of Heat 104 9.Privacy/Intrusion 102 10.Lease Questions 95 Total money saved is based on amount of money tenants recovered after calling HOME Line in Rent abatements, security deposits and returned fees. This research was completed by a University of Minnesota School of Statistics Ph.D. Candidate. Milestone HOME Line's tenant hotline took a record number of calls in 2013. The previous record number was in 2010 (11,695 calls). This year, we took 11,702. Calls came in from all but one county in Minnesota in the last calendar year. HOME Line January 10, 2014 Page 3 Senior Housing Attorney Paul Birnberg worked with tenants in Kellogg Square, a large apartment complex in St. Paul. The Landlord didn't comply with state law and improperly charged tenants for a shared utility meter. We estimate that HOME Line's work saved over $36,000 in improper fees. Policy Advocacy ▪During this quarter we held initial lobbying meetings for the proposed 2014 Tenant Bill of Rights—a broad selection of possible state tenant/landlord law changes that would further protect and empower Minnesota tenants. We have confirmed legislative authors for a number of the proposals and will be working until the beginning of the 2014 legislative session to strengthen support of this effort. •Interns and organizers conducted outreach to stakeholders that range from tenants to CAP agencies and county homeless prevention programs. Of particular note, an intern and organizer met with education staff at Hubbs Education Center, an adult learning center that is part of St. Paul Public Schools. An instructor is partnering with HOME Line to engage ELL students on basic renters' rights and how their experiences relate to our Bill of Rights proposals. •Interns contributed over 239 hours in organizing and policy advocacy this quarter. Organizing •HOME Line continued work under out Tenant Resource Network HUD grant, engaging tenants in several at-risk Project Based Section 8 properties across the state. Most notably, we have been organizing tenants in Willmar where their homes are threatened by disrepair and owner bankruptcy. We also learned that a local nonprofit has a purchase agreement pending for Hickory Ridge in Plymouth, a property where we have been organizing residents for years. Organizing Quarterly Report October 1 —December 31, 2013 Issue-oriented Building Organizing & Subsidized Housing Preservation HOME Line organizers are monitoring preservation status and interacting with tenants in many buildings that can be considered at risk. Below is a sample of buildings which we consider roost at-risk. J & J / Four Seasons Marshall 3 properties, 24 units each, 37 RA units total RD The owner of these three properties applied to prepay last year and have been going through the USDA process since then. USDA found that the prepayment would have a negative effect ortminorities in the community, and will be requiring the owner to offer the apartments for sale. A local nonprofit is interested and is awaiting the sale postings. Last quarter organizers doorknocked the buildings to inform tenants about this process, and spoke to the owner about his decision. We continue to monitor the property and advise tenants as the USDA-required sale process approaches. Hickory Ridge Plymouth 32 Section 8 units HUD/MHFA HOME Line has been actively working with tenants at this property for years following reports of poor conditions and bad management practices. We learned this quarter that a well-established local nonprofit developer purchased the property as part of a preservation effort to keep Hickory Ridge affordable. The tenants who have been active in standing up for their rights and publicizing the need for preservation of the Section 8 deserve credit for making this property a key target for local and state preservation efforts. We will continue to assist the tenants here to ensure the ownership/management transition is smooth and HOME Line January 10, 2014 Page 4 the longstanding capital needs are addressed. Oklee Rentals Oklee 9 Section 8 units HUD/MHFA The owner of this property gave notice of a Section 8 opt-out effective 4/25/14. HUD recently approved the property as TRN eligible. Original information from MHFA was that the owner was considering incentives to preserve the property, however the owner has now become unresponsive. This quarter we sent information to tenants to initiate communication and engage residents in the process. Phillips Towers Apts Minneapolis 88 Section 8 units (out of 107 total) HUD/MHFA This TRN-eligible property is facing a mortgage maturity within the next year that will affect the tenants who are not covered under the Section 8 contract. We contacted the owner to request that they prepay the mortgage to protect tenants via vouchers. We continue to work with affected tenants who we doorknocked earlier in the year to contact the owner directly with their concerns about possibly not being protected on the mortgage maturity date. Riverview Apts Elk River 7 Section 8 units (out of 24 total) HUD/MHFA The owner gave notice to opt-out of the 7 Section 8 units effective August 2014. The property is owned by a nonprofit. We are attempting to communicate with the ownership and management about the proposed opt-out. Willow Run II Willmar 42 Section 8 units (out of 84 total) HUD/MITFA This apartment complex was in financial default over the past year and a HUD foreclosure sale was scheduled in June. Negotiations between HUD, MHFA, and SWMHP prior to the sale meant the property was likely to be preserved long-term under nonprofit ownership. Instead, a day before the foreclosure sale the owner declared bankruptcy. The owner requested permission in the bankruptcy court to sell the property to a proposed buyer, without retaining any meaningful rent restrictions or tenant protections. HOME Line doorknocked during the summer and has held numerous meetings with residents since then. Residents formed a tenant association and were represented in the bankruptcy hearing in November. The bankruptcy judge took 1-IUD's approval of the sale as adequate evidence for his approval—meaning the unrestricted sale can go through. We are working with HPP and residents to file a court case to stop the sale and require that preservation of the affordable rents and tenant protections remain in place. Top Ten Reasons For Calls (2013) 1.Evictions 44 2.Repairs 33 .3. Notice to Vacate 25 4. Security Deposit 22 5 Break Lease 16 6.Bed Bugs/Infestation 14 7.Foreclosure 10 8.Leases 10 9.Privacy Intrusion 8 10. Heat 6 Callers' Income 2013 Low 1E% E=emely Low 50% -7 Very Low 31% 110:V.1 Moderate 1% HOME Line's Tenant Hotline in Brooklyn Center: ND OVERVIEW In 2013, 237 Brooklyn Center renter households contacted HOME Line for Tenant Hotline Services. This represents service to approximately 593 residents when all family members have been counted. The cost to serve Brooklyn Center in 2014 is $9,167. HIGHLIGErrs In 2013, HOME Line helped renters from Brooklyn Center: ▪Recover and/or save an estimated $35,261. •Prevent an estimated 24 evictions. O Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. •In landlord foreclosure, the average amount of days stayed after the sheriffs sale by renters we have helped is 180 days, and the. amount of money saved by renters in landlord foreclosure is $11,870 in 2013. INCOME BREAIOOWN The vast majority (99%) of these callers are extremely- low, very-low or low-income. These income categories are those used by the U. S. Department of H. U. D.: •Extremely Low: Incomes below 30% of metro median. •Very Low: Incomes between 30% and 50% of metro median •Low: Incomes between 50% and 80% of metro median. •Moderate: Incomes above 80% of metro median. RACIAL BREAKTJOWN GENDER BREAISOWN 70% African American 71% Female 24% Caucasian 29% Male 3% Asian 3% Hispanic If the proposed project Is a low urban county priority, you must explain below why it has a higher priority In your community. REQUEST FOR FUNDING - PLIKIC SERVICEii URBAN HENNEPIN COUNTY CDBG PROGRAM YEAR 2014 General information: City: Brooklyn Center Co-Applicant: HOME tine Type of Entity: Private Subrecipient Project Na me: Tenant Hotline Services Contact: Beth Kodluboy Phone: 612-7213-5770 x107 Activity Data: tpa( council resolution, If applicable) CMG Funding Request: $ 9,167.00 Resolution: Is this an existing CDBG-funded project? Yes Project Location: 3455 Bloomington Ave, Minneapolis, MN 55407 Describe below the activity in detail, including priority need(s) it meets within the 2910-2014 Hennepin County Consolidated Plan. Click link below. 2010-2014 Hennepin rortv Consolidated Plan Chapter 5 Renters make up nearly 4,016 households In Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law, These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result In reducing the use of the city's emergency resources. The county has specified Family Services / Housing Counseling as a high priority. Specifically, the county has a five-year goal to "Support tenant advocacy and tenant hotline services to 5,000 persons." We anticipate assisting approximately 230 Brooklyn Center renter households over the tenant hotline during the program year, preventing 20 evictions, and saving tenants over $20,000 dollars in rent abatements and security deposits. Please choose the activity, and national objective that this project will meet from the drop down lists below. The activity priority level is noted next to each dropdown Item as: it (High), M (Medium), L (Low). Activity: Housing Services-H National Objective: L/M Income Area Benefit Please describe anticipated results/accomplishments the project will have: We anticipate assisting approximately 230 Brooklyn Center renter households over the tenant hotline during the program year, preventing 20 evictions, and saving tenants over $20,000 dollars in rent abatements and security deposits. Approximate number of persons to receive services: 230 imniementation Schedule: Identify major project tasks to occur during/within the first 12 months. Task: Maintain existing hotline service program levels for Brooklyn Center residents Task: Task: Task: Task: Task: Date: 1-Jul-13 Date: Date: Date: Date: Date: Budget: Specify total project budget by major funding sources. Attach additional listings where appropriate, FUNDING SOURCES AMOUNT SPECIFY FUNDING SOURCE CDBG 9,167,00 Brooklyn Center CDEIG Program Year 2014 Prior Year COBG Funding. This Project 6,666.00 Brooklyn Center CMG Program Year 2013 Other (speCiry) Other (specify) Other (Specify) Other (specify} Other (5pe.:ifel Project Total $ 15,833.00 ISignature: , Printed Name: Beth Kodluboy Date: 1/30/2.014 Title: Executive Director Attachment III — CEAP Application and Request for Funding Zigit CITY OFBE001C-PardZ C EIrK1 it- V a r A GREAT PLACE TO START, A GREAT PLACE TO STAYa www.cityofbrooklyncenter.org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2014 (July 1, 2013 thin June 30, 2014) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2014 by 4:30 PM Public Hearing: February 10, 2014 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:CEAP Program Name:Meals on Wheels Purpose:Expansion of hot meal delivery to homebound seniors and adults with disabilities. Minimum Reqoirements *in order to bc considered for these program you must meet the Minimum requirements. Yes No 1.Does your Organization have a 501 (c)(3) status?Nor 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients? ..- 3.Does your organization have the staff capacity to administer the program?gi 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? El 5. Which of the following Eligible Public Service Activates will the program provide? (Choose All that apply) 0 Employment services Eli Li 0 Crime Prevention and public services Fl Li. Health Services Li 0 Substance abuse services II II0 Housing Counseling LI LI 0 Education programs 0 0 Energy Conservation I I 0 Services for senior citizens Ah.Li0 Services for homeless persons Page 1 of 6 W ed Qualifications: (rah question has a maximum score and will be scored as part of the I ecommendation process.) Max Point's S" k ( (Office USE only) 6.Proposed program description. Be concise, yet thorough in describing the activity 10 I 0of only the program for which funding is being sought, and in only as much detail as needed. Include Brooklyn Center local need(s) and population served. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program. Meals On Wheels is a vital program in our community. Over 100(over 25,000 annually) hot meals are distributed each day,Monday through Friday through trusted, reliable volunteers from Our community. Members of our aging population or adults with disabilities need a hot meal daily that they are unable to provide for themselves. Meals On Wheels is unique in that it also provides daily contact With a caring individual in the community and that vital "check in" and follow up if needed. The requested funds will allow us to expand this program through communication, outreach, and volunteer development within our diverse community by offering African, Hispanic and Asian meals. We know we have many elders and homebound residents in our community who would appreciate culturally appropriate meals and would take this option if offered. CEAP piloted this program to success in 2011 and the meals are now available to order through our commercial providers to expand this program. 7.Describe the anticipated results and accomplishments for your proposed program.5 5- CEAP serves a diverse population (11%African,15% Hispanic,5% Asian) and many seniors who do not take -advantage of hot meal programs because they are unfamiliar with the concept and with the food offered. This expansion will bridge that gap and provide another community connection for individuals that usually do not have resources or supportive relationships. We will also use our valuable partnership with Hennepin County Human Service and Public Health to communicate and refer clients into this program.Our goal for expansion of services is 15% per day by the end of 2014 specifically to our Asian, African, and Hispanic neighbors in need of meals.(15 clients per day) 8. If you have previously been funded through CDBG funds, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. 10 i 0 CEArs Meals on Wheels and Senior Chore Services provides seniors and adults with disabilities in Brooklyn Center the help they need that allows them to stay in their own homes. Last year CEAP served 12,600 hot meals in Brooklyn Center though our Meals on Wheels Program and performed 612 chores. Since our move to the Northwest Family Service Center in the fall of 2012, we have seen a 15% increase in request for services for our seniors. CLAP will transition our Senior Chore Program to H.O.M.E. (Senior Community Services in the Spring of 2014 and partner to provide referrals for those vital services and continue our focus on building the capacity of our Meals On Wheels program. These services serve the community in the following ways: . Provides a link for the resident to other-social services and to identify residents who may have other special needs. Page 2 of 6 Fosters independence and supports social and mental health. . Creates savings because of the the utilization of volunteers. Fosters vital community connections of residents, businesses, Faith communities, students and seniors. 9.Have you ever been approved for CDBG funding and not met the reimbursement requirements? 10 / 0 CEAP has always met the reporting and reimbursement requirements. 10.Please describe how you plan to record and report accomplishments and monitor the results. 10 ) D CEAP tracks all client activity and information on Senior Express database system.We monitor our outcomes and expectations using this information and report accordingly. 11.Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) 20 .2.. 0 CEAP has 25+ years submitting required reports. CEAP is diligent in the tracking of program outcomes, financial reports /accounting and progamming data (Family Services and Senior Services) 12.Do other entities provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund. 10 1 0 No. CEAP Meals on Wheels not only provides tangible services that meet basic needs but also provide critical connections and a daily touch base for health, wellness and safety. 13.Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. 70 2. o Meals On Wheels is a core program of CEAP. Expansion of this program to meet the needs of our diverse community would include the following initiatives. 1) Development of a communication plan that is appropriate for the audience (on-line and printed materials in multiple langauges) 2)Recruitment of volunteers who are trained and able to communicate and develop relationships with the residents receiving meals.3)Work with our vendor to endure the availability of these meals as we expand the program. 14.Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) 70 0 0 Civic Engagement 0. * Community Image 4 o Focused Redevelopment 0 Financial Stability LI 0 Vibrant Neighborhoods X' Describe: By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. Page 3 of 6 I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding --)AApplicant's Signatury: /, / —Title:President Date:Januaty 14,2014 Received by: (,)4,06 Date: — I LI Time: ./2 0 C) 6/7 Page 4 of 6 80,000.00 REQUEST FOR FUNDING - PUBLIC SERVICE URBAN HENNEPIN COUNTY CDBG PROGRAM YEAR 2014 General Information': City: Brooklyn Center Co-Applicant: Community Emergency Assistance Programs (CEAP) Type of Entity: Private 5ubrecipient Project Name: Meals On Wheels expansion to our culturally diverse community. Contact: Clare Brumback Phone: 763-450-3666 Activity Data: leer cou're;ilre 'saft, if app !cable) CDBG Funding Request: $15,000 Resolution: Is this an existing CDBG-funded project? Yes Project Location: 7051 Brooklyn Blvd, Brooklyn Center, MN 55420 Describe below.the activity In detail, including priority need(s) It meets within the 2010-2014 Hennepin County Consolidated Plan. Click link below. 2010-2014 Hennepin County Consolidated Plan Chapter 5 Meals Oh Wheels Is a vital program in our community. Over 100(over 25,000 annually) hot meals are distributed Monday through Friday through trusted, reliable volunteers from our community. Members of our aging population or adults with disabilities need a hot meal daily that they are unable to provide for themselves. Meals On Wheels is unique in that it also provides daily contact with a caring individual in the community and that vital "check in" and follow up if needed. The funds will allow us to expand this program through communication, outreach, and volunteer development to expand our program to our diverse community by offering African, Hispanic and Asian meals. We know we have many elders and homebound residents in our community who would appreciate culturally appropriate meals and would take this option if offered. CEAP piloted this program to success in 2011 and the meals are now available to order through our commercial providers to expand this program. Please choose the activity, and national objective that this project will meet from the drop down lists below. The activity priority level is noted next to each dropdown item as: H (High), M (Medium), (Low). Activity: Senior-H National Objective: 1/M Income limited Clientele If the proposed project is a low urban county priority, you must explain below why it has a higher priority in your community. Please describe anticipated results/accomplishments the project will have: CEAP serves a diverse population (11%African,15% Hispanic,5% Asian) and many seniors who do not take advantage of hot meal programs because they are unfamiliar with the concept and with the food offered. This expansion will bridge that gap and provide another community connection for individuals that usually do not have resources or supportive relationships. We will also use our valuable partnership with Hennepin County Human Service and Public Health to communicate and refer clients into this program. Because the daily connections are through community volunteers, this program initiates and strengthens relationships that might not otherwise exist and follow our core value of "Growing a Stronger Community". Approximate number of persons to receive services: 20 / approx 4500 meal Implementation Schedule: Identify Major project tasks to occur during/within the first 12 months. Task: Intake a assessment of clients Task: Outreach For Senior Servies (MOW) with all community partners Task: Recruitment and training of volunteers Task: Evaluation and client surveys Task: Task: Btirleet::5OerifitotalPrcijec:t LiUdgetbimajer a I 'tepppapr . , , , , : CDBG 10,000.00 Prior Year CMG Funding -ThisProjeCt CDI3G Brooklyn Park and MAAA 24,845.00 Metropolitan Agency on Aging, City of Brooklyn Park Date: on-going Date: on-going Date: on-going Date: on-going Date: Date: , SPECIFY .FONDINGSDDRCE Attachment IV — Avenues for Youth Application and Request for Funding (hrit."!r ) :).))) .i:■,0)(1))) tiE).!1 •1Y) :'::)%11) A GREAI PLACE TO START, A GREAT PLACE TO STAY tviviv.t:ilyothtoolilyilventer.oig (11.1m1) :mil infinity Development Rioci, Program (CH11(;) 111 1 201 ,1 (July 1, 2013 uhun .lone 30, 7(114) Appliration 1?.ctitte,t fur City of Brooklyn t'enter Fonds iqloahrif Miniartit aviit IPs r 4:30 PIO Public Clearing: February 10, 2014 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:Avenues for Homeless Youth Program Name:Brooklyn Avenues Purpose:Shelter and transitional housing program with intensive support services serving homeless youth in the northwest suburbs Minimum Regttivemervis *in order to lw t!onsittered for these program you must meet the Minimum retptirements. Yes IA No FII. Does your Organization have a 501 (c)(3) status? 2. Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients? ll El 1 Does your organization have the staff capacity to administer the program?Il El 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? ll El 5.Which of the following Eligible Public Service Activates will the program provide? (Choose All that apply) 0 Employment services Jl El 0 Crime Prevention and public services 111 El 0 Health Services X 0 Substance abuse services lii I_1 0 Housing Counseling Z El6 - Education programs IZI El 0 Energy Conservation El LJ -0 Services for senior citizens o Services for homeless perSOnS ll El Page 1 of ? Iksigned Qualifications: (Each question has a maximum HCOVC and will be scored as part of the recommendation process.) Max Points Score (Office use oul■ry 6. Proposed program description. Be concise, yet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as 1 0 needed. Include Brooklyn Center local need(s) and population served. CD13G funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the hinds must be used to expand the program. "Brooklyn Avenues" will be 10-bed shelter and transitional housing program with intensive support services for homeless youth from the northwest suburbs, ages 16 to 21. It will be modeled after Avenues for Homeless Youth's successful North Minneapolis Shelter and Transitional Housing program. The population of homeless youth is rapidly escalating in the nothwest suburbs. The Brooklyn Center School District identified 27 homeless youth in 2010-11 and 37 in 2012.-13. This is just the youth in school and does not account for homeless youth who are not in school. Making matters worse, area police departments have been combatting a large sex trafficking ring that preys upon homeless young people. Youth will be referred to Brooklyn Avenues by school counselors, police, street and school outreach workers, faith-based organizations and other partners. At Brooklyn Avenues, youth will first find safety and stability. Youth counselors and case managers will provide direct care and guidance for the youth 24 hours per day. Upon arrival, youth will first work with staff to address their immediate, crisis needs. We will provide: Bedroom and bathroom facilities - Three nutritious meals per day Personal hygiene supplies -Laundry facilities - Clothing Transportation assistance - Computer lab and study space Once youth feel safe and stable, they can access intensive supportive services designed to help them identify and pursue long-term goals and successfully transition into young adulthood. Supportive services will include: Case management Family counseling - Nursing consultation, health education and medical referrals -Mental health assessments, therapy and referrals - Education and employment support Legal and immigration support -Life skills training - Long-term housing search support - Empowerment and engagement activities, including service learning projects Community volunteers will be involved in program delivery (e.g., tutors, youth engagement), as N'ell as fundraising, facility maintenance and collecting clothing and youth supplies. Page 2 of ‘s.S6ii 0eianid as-e —results :art ' `6,6Jtd . S 6. t$. for your .iiiii. OSe id. ini . - ..„: .....! .. The overall goal of Brooklyn Avenues will be to support 30 to 40 homeless youth every year so they move from "surviving the streets to thriving young adults." To that end, Brooklyn Avenues will focus on having a lasting impact on youth supported so they achieve the youth outcomes, both objective and subjective, listed below. Attitude: Youth have more hope and a positive future orientation; youth have an increased positive attitude; youth feel more motivated; youth build trust among their peers, and youth show pride in progress they have made. Skills: Youth build life skills; youth pursue their personal interests; youth have improved self-worth; youth engage in self-care and physical activity; youth improve nutrition; youth seek medical and mental health care; youth avoid destructive behaviors, and youth follow through on commitments. Connections: Youth have connections with caring adults; youth make connections with community resources; youth are more willing to let people help, and youth are interested in helping others. Stability: Youth gain and maintain employment or public benefits, as needed; youth learn and manage financial responsibilities; youth secure and manage long-term, stable housing; youth pursue training and educational goals, and youth pursue personal health and wellness In addition, the program will have 1 or 2 "emergency shelter beds" each night, providing youth with a safe place to sleep on an emergency basis and the ability to start making supportive connections. „ bi cw - ai,V*0611:S . ' .6,:gti' ri e ou BQInn ' 66 .iertOy.r P OW1.1 -fq P...$611-Yit,0:thfit.h ave b een, M' dedoi3ook1yn C enteiesidents'.and • . u .,.6.:**lifilli§accomplishments -. Avenues has not been previouskfunded through CDBG funds. Have e.yerb een pv.e or: in en 0 'ine elenn nt:Se e.. . : e ,,. iinir:Oinen .... 4,: A No,Please deschbeiow.` on'plan,to record repoft'neelinl i' e4 - zo Avenues' evaluation efforts will include statistical data collection through our intake and exit forms, case management evaluations, and an online self-assessment survey youth will take multiple times during their time with Avenues. This information will be reported as required for receiving CDBG funding and will be shared with partners and the community through Advisory Council meetings made up of key leaders and partners from. the communities served, through Avenues' e-newsletter and in annual report. 0i0'.40 -cribe youi xpeuence admiiisterjng fel eia1fpub1i t.' 6.0Al#,...0,-aire...-ehAié .I.Oin'.6-6I1W;p6iii0iiiii.66*gfiieiiiaf roliiire'6:too:.6f ':.....„... Page 3 of 7 previous annual and quarterly re orts I Avenues has significant experience, previous and current, administering public funds. Currently, we have grants and contracts with the US Department of Human Services, Federal Youth Services Bureau (FYSB); MN Department of Human Services, Office of Economic Opportunity; Hennepin County Human Services; Department of Education Food 8.z. Nutrition, and Group Residential Housing. We have met and will continue to meet all corn )liance re uirements. See attached sam Ile re oils. 12.Do other entities provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund. 10 There are no youth-specific, site-based shelter and transitional housing beds for homeless youth in crisis in the northwest suburbs. The YMCA's Youth Intervention Services has some scattered site transitional apartments for youth stable enough to be earning an income. But most homeless youth do not have adequate income or the skills to live independently. They need the support of a program like Brooklyn Avenues to get them on their feet and headed toward successful independent living. Today, their only option is to leave their home community and head to the city for shelter and services. But the city shelters are full 100% of the time and turn many youth away every day, leaving the suburbs' young people literally on the streets. 13.Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. 20 i 0 This program is slated to open in September 2014. Timeline, parties responsible/involved and steps to be taken include: January 2014: Avenues and the Brooklyn Park EDA - Memorandum of Understanding signed 1/13/14, the EDA is moving to purchase property. January 2014: Community - Fundraising Committee formed 1/9/14 and community fundraising campaign has kicked off December 2013-January 2014: Avenues - SHIF grant request submitted to Hennepin County, meetings with Heading Home Hennepin, FYSB TLP grant submitted, CDBG grants requests submitted to northwest suburb cities now in process. February 2014: Avenues - Licensing application submitted to MN DHS. February - June 2014: Avenues and EDA - Facility acquired and renovated by the EDA, long-term, no cost lease signed to operate Brooklyn Avenues, Avenues begins to set up facility for program. July - August 2014: Avenues - Facility set up continues, furnishings acquired, staff hired and trained, outreach to community partners continues. September 2014: Avenues opens! 14. Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) 20 1 0 o Civic Engagement Page d of 7 0 Community Image X o Focused Redevelopment 0 Financial Stability L.] 0 Vibrant Neighborhoods Describe:This program clearly aligns with Brooklyn Center's priorities around Civic Engagement, Community Image and Vibrant Neighborhoods. 1.Many members of the Brooklyn Center community are involved in planning and fundraising for this new program. Community volunteers will be integral to program delivery and support going forward. A Community Advisory Council will be created to ensure the program is connected to the larger community. 2.The program will help the community's homeless youth move from "surviving the streets to thriving young adults." As a result, youth will be able to become positive, contributing members of the community, boosting the community's image and ensuring neighborhoods are vibrant. 3. This new program also will help area police combat the growth in sex trafficking, which preys upon homeless youth, especially immigrant youth. Again, this will help Brooklyn Center achieve its goals for a positive community image and vibrant neighborhoods. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding i 1 )(7 (-11.1 -111V-27Applicant's Signature /1: Title:Executive Director Date:01/21/14 Received by: 1-c: .4adC fS(“‘ Date:• ° 7 1 - 1 H Time: Id c) Pt' Page 5 of? REQUEST FOR FUNDING - PUBLIC SERVICE URBAN HENNEPIN COUNTY CDBG PROGRAM YEAR 2014 General Information: City: Brooklyn Center Co-Applicant: Avenues for Homeless Youth Type of Entity: Public Subrecipient Project Name: Brooklyn Avenues Shelter & Transitional Housing Program Contact: Terry Velasquez, Director of Development Phone: 612-522-1690 Ext. 112 Activity Data: (r,rctitrica rtisolJtior. CMG Funding Request: $ 5,000.00 Resolution: Is this an existing CDBG-funded project? No Project Location: Brooklyn Park, MN Describe below the activity in detail, including priority need(s) it meets within the 2010-2014 Hennepin County Consolidated Plan. Click link below. 2010 -2014 tionne,in County Consolidated Plan Chapter 5 Avenues will hire and seek reimbursement forstaff time of an Overnight Youth Counselor. Youth counselors ensure the safety and security of the youth, create a positive community environment, support youth as they heal from the trauma they have experienced and prepare to secure and maintain stable housing. Youth Counselors ensure youth experience Avenues as a safe, respectful, clean and well-organized environment by: 1)Fostering trusting relationships. 2)Meeting basic needs (etc., distributing personal care supplies and clothing, preparing meals, etc.). 3)Supervising youth and establishing routines. 4)Coaching independent living skills. 5)Addressing conflict and responding to crisis situations. 6)Managing house activities (e.g., answering phone and door, cleaning, conducting intakes, supervising chores, etc.). 7) Ensuring activities are communicated and documented. This activity meets the High Priority Need, Youth Services and Homeless Prevention and Housing Services. This is an area of particular priority as it provides outreach and intervention services to homeless youth. In addition, it provides support services addressing the needs of immigrant youth-many of whom are from African nations and homeless. Please choose the activity, and national objective that this project will meet from the drop clown lists below. Tne activity priority level is noted next to each dropdown item as: (High), 1'1: (Medium), (Low). Activity: Youth-H National Objective: L/M Income Limited Clientele If the proposed project is a low urban county priority, you must explain below why it has a higher priority in your community. Please describe anticipated results/accomplishments the project will have: The overall goal of Brooklyn Avenues will bets support 30 to 40 homeless youth every year so they move from "surviving the streets to thriving young adults." To that end, Brooklyn Avenues will focus on having a lasting impact on youth supported so they achieve the youth outcomes, both objective and subjective, listed below. Attitude: Youth have more hope and a positive future orientation; youth have an increased positive attitude; youth feel more motivated; youth build trust among their peers, and youth show pride in progress they have made. Skills: Youth build life skills; youth pursue their personal interests; youth have Improved self-worth; youth engage in self-care and physical activity; youth improve nutrition; youth seek medical and mental health care; youth avoid destructive behaviors, and youth follow through on commitments. Approximate number of persons to receive services: 3010 40 per year . Implementation Schedule: Identify major project tasks to occur during/within the first 12 months. Task: Program operation Task: Provide safe, stable living environment Task: Meet youths' crisis needs Task: Provide intensive supportive services Task: Task: Budget: Specify total project budget by major funding sources. Attach additional listings where appropriate. FUNDING SOURCES AMOUNT SPECIFY FUNDING SOURCE.. CDBG $ 25,000.00 !Brooklyn Park, Brooklyn Center, New Hope, Chrystal Prior Year CDBG Funding-This Project - Federal 100,000.00 FYSB Transitional Living Grant Program State 152,000.00 Group Residential Housing, MN Homeless Youth Act County 150,000.00 'Hennepin Co Supportive Housing Initiative Fund & County Services contract City 30,000.00 City of Brooklyn Park Econ. Dev. Authority In-kind rent Foundations, Corps, Civic & Faith Orgs & Individuals 133,000.00 Project Total $ 590,000.00 (/ \ Oeit )c\—c..1 Lomk Date: 7/01/14 — 06/30/15 Date: 7/01/14-06/30/15 Date: 7/01/14 —06/3D/15 Date: 7/01/14-06/30/15 Date: Date: Signature: Printed Name: Date: Title: ESGP Report Avenues for Homeless Youth - Shelter (0E0 ESG/RHYA)(611) 7/1/12 to 7/1/13 run date :7/31/13 VI. Number Assisted(unduplicated count) a. Households Child 20 Total Adults 116. 136 -Men 51 .Transgender 2 Women 63 Total Individuals:: 136 5.Gender—Complete for All Persons 'Don't Know • 1 Female j 76 :Male 56 Transgender 3 Total Individuals: 136 6.Age—Complete for All Persons t.lrider 18 20 18-24 121. Over 24 0 :Don't Know/refused; 0 :Missing information 0 , Total Individuals: 136 ESGP Report 'Avenues for Homeless Youth - Shelter (0E0 ESG/RHYA)(611) 7/1/12 to :7/1/13 .run date 7/31/13 VIII. Number Assisted by Race and Ethnicity !American Indian or Alaska Native (HUD) Asian (HUD) Black or African American (HUD) Don't Know (HUD) Other 'Refused (HUD) ;White (HUD) ;American Indian and White.-1 American Indian and Black 4 Black and White 5, Other 4 Sum:: 136. Don't Know (HUD) r 3 Hispanic/Latino (HUD) 8 Not Hispanic/Latino 122 Refused (HUD) 3 Sum: 136 ■ 2 1 83 2 3 1 29 2 ESGP Report Avenues for Homeless Youth - Shelter (0E0 ESG/RHYA)(611) . • 7/1/12ito ;7/1/13 ,run date ;7/31/13 .. . . . . . . , IX Population served (by household type) 'Transgender Transgender : Sum: Female to Male to Single person household ..Don't Know 'Female:Male Male ;Female , :a Single adults, no children b Single youth, no children .i 1 i 63 13 51: 5 ;2 i !,,: 116, 20 Sum:., 1 ,76 56 1 :2:136, Two -person household Sum:: ESGP Report Avenues for Homeless Youth - Shelter (0E0 ESG/RHYA)(611) 7/1/12 to j711/13 :run date 7131/13 X. Homeless subpopulations disabilities iChronic Health Condition 1Mental Health Problem (HUD 40118) a.Domestic violence victim/survivor .Don't Know (HUD) 2 No (HUD) 101 'Yes (HUD) ;Missing b.Runaway/throwaway Youth YS h. Elderly (62+) ages_ i.Ever served on active duty? No (HUD) jYes (HUD) • Missing j.Chronically Homeless? No Yes Missing k. Leave any of these in the last 3 months? 38 1 20 113 3 57 87. 1 ActiveDuty Military_ . Adoptive home (from foster care system) Client does not know County Jail or Workhouse ,Drug or Alcohol Treatment Facility • Foster home (youth only) Group Home Juvenile Detention Center 4 ;Mental Health Treatment Facility or Hospital 5 NO 112 Residence for people with physical disabilities 1 Missing Leave any of these 3 to 6 months ago? iActive Duty Military iClient does not know 50 - 1County Jail or Workhouse 8 !Drug or Alcohol Treatment Facility 2 Foster home (youth only) *I1Group Home 1Juvenile Detention Center 1Mental Health Treatment Facility or Hospital 2 No 75 :Missing 2 I. How long since client had permanent place to live? 0 (Prevention/Current Residence) 1 - 2 Years 1 1 - 3 Months '3 -5 Years. . _ 3 -6 Months 16- 12 Months 9 Years or More Less than 1 Month Missing 1 2 16 1 35 29 16 24 25 1 22 1 ESGP Report .Avenues for Homeless Youth - Shelter (0E0 ESG/RHYA)(611) 7/1/12 'i t°6/30/13 irun date 17/31113 XI. Number Persons housed by type of Residential housing 1Family Members Family Members I:Missing: Barracks 136 Mobile home/trailer 0 Group Home 0 Other 0 -- Hotel! Motel 0 Scattered site apartment I 0 Single-family house 0 Single Room 0 Multiple types . _ 0 i Households 1Family Members ESGP Report Avenues for Homeless Youth - Shelter (0E0 ESG/RHYA)(611) 7/1/12 to 711113 run date 7/31/13 XII. Assessment data for All Clients Housing Status is required for all clients, regardless of age, as of June 1, 2010. This table includes only clients who are required to complete the question. Housing Status at Entry ;clientsi Percentage Tion't Know (HUD):2:1.33% :Imminently losing their !, :housing (HUD),5'3.33%, =Literally Homeless (HUD),100,66.67% 'Missing 1 0.67% Stably housed (HUD)t 1,0.67%. !Unstably housed and at- risk of losing their housing (HUD) 41 ,27.33%1 Sum:150 Does client have a disability of long duration has always been required for all adults; as of June 1, 2010, it is required for all clients, regardless of age. This table Includes only clients who are required to complete the question. Does client have a disability of long duration? ;clients 'Don't Know (HUD) Wo (HUD)101 ;.!Refused (HUD)f lYes (HUD)39.! 2 ! Sum:- 148:•• Avenues for Homeless Youth - Shelter (0E0 ESGIRHYA)(611) 711112 to 1711/13 run date 7/31/13 Clients ESGP Report 136 4,566 33,67; l BROOKLYNPARK POLICE DEPARTMENT 5403 85th Avo. N., Brooklyn Park, MN 55443-1893 • Phone 763-4938222 • Fax 763493-8393 TOD 763493-8066 January 13, 2014 To Wliom It May Concern, The Brooklyn Park Police Department emphatically supports the proposed Brooklyn Avenues Shelter and transitional housing progam kr homeless youth. The proposed 10-bed facility and its supporting programs will provide our vulnerable homeless teens a safe place to sleep, and a respite from their inevitable victimization by predators. It is the painful experience of our department that homeless teens in Brooklyn Park are the most likely of all populations to be at risk for physical and sexual assault. This is not acceptable. As you read this letter, there are teens that are homeless and frightened. By partnering with Avenues for Homeless Youth : you can bring hope, peace, and safety to hundreds of homeless teens. The Avenues for Homeless Youth has proven itself as an effective organization and we feel fortunate to be a partner with them. Please support the Brooklyn Avenues Shelter and Transitional Housing Program. When you do, you will save lives. Respectfully, Craig Enevoldsen Chief of Police FOR YOUTH DEVELOPMENT FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY January 15,2014 To Whom It May Concern, I am writing to urge your strong consideration and support of the proposal submitted by Avenues for Homeless Youth seeking funding for "Brooklyn Avenues", a 10-bed shelter and transitional housing program for homeless youth to be located in the City of Brooklyn Park. The program will provide safe and stable shelter and transitional housing with intensive support services for homeless youth, ages 16 to 21, from the northwestern suburbs. On any night in Minnesota, over 4,000 young people, age 21 and under, are homeless - they are on their own and don't have a safe, stable place to sleep. They are literally "surviving the streets." And Minnesota's population of homeless youth continues to grow at an alarming rate. Youth homelessness is rapidly escalating in the northwestern suburbs. Park Center High School already identified 21 young people this school year who are homeless and the Osseo School District has identified 245 homeless youth this year. Homeless youth are at great risk of exploitation and harm, easily falling prey to sex-trafficking rings, and oftentimes trading sex for food and shelter just to survive. This is not an urban, suburban or even a rural problem - this is a statewide problem and it's our problem. There are no youth-specific shelter and transitional housing beds for homeless youth in crisis in the northwestern suburbs. When the police pick up a homeless youth in the area and cannot bring them home, they have to bring them into Minneapolis for shelter, most often to Avenues for Homeless Youth or Hope Street. So community leaders asked Avenues for Homeless Youth to partner with the community and open a shelter and transitional housing program in the northwest suburbs similar to their North Minneapolis Shelter and Transitional Housing Program. The community is very supportive of this effort and we hope you will give it your support. If you have any questions or need additional information, please contact me at jisapun -icatvgicities or or 612.432.5129. Pung) Program Executive YMCA Greater Twin Cities Youth Intervention Services YMCA OF METROPOLITAN MINNEAPOLIS EMMA B. HOWE FAMILY YMCA 8950 Springbrook Drive, Coon Rapids, MN 55433-5848 P 753 785 7882 F 763 785 9133 W ymcatwincites.org 111111111\ Office of the Mayor noOKLYN 5200 85th Ave. N., Brooklyn Park, MN 55443-4301 • Phone 763-424-8000 ° Fax 763-493-8391 PARK TDD 763-493-8392 Mike Sable Acting Director of Community Development 763-493-8005 December 18, 2013 To whom it may concern: I am eager to express support for Brooklyn Avenues, a 10 bed homeless youth shelter and transitional housing program, planned to open in the City of Brooklyn Park in 2014. Brooklyn Park is the second largest and most diverse suburb in the metro area. We have a unique role in the region and it is our city's mission to create a thriving community where opportunities exist for all. In that spirit, we believe this project is essential to fill a large gap and meet critical needs for struggling youth in our community. We have a growing population of homeless youth who, with the kind of support this project will provide, can become full participants and contributors to our community. Without such support, these young people are being preyed upon by sex traffickers we know are active in this area. As a community, it is our responsibility to care for and support these young people. On August 12, 2013, the City of Brooklyn Park's Economic Development Authority (EDA) heard from over 40 community members who expressed a deep desire to help homeless youth in need of temporary housing and services. The EDA motioned unanimously to direct staff to establish a working partnership with Avenues for Homeless Youth and to identify the steps needed to open a facility in Brooklyn Park. The EDA discussed its desire to provide resources to acquire and rehabilitate a facility, which could be leased at no cost to Avenues for Homeless Youth. The EDA anticipates funding the purchase of the facility with existing Tax Increment funds that, by state statute, must be dedicated to affordable housing. The EDA already owns a similar facility where it partners with Simpson Housing Services to provide four units of transitional housing to single parents with children. In addition to the support shown by the community and the EDA board, I am personally committed to seeing Brooklyn Avenues open its door to serve our young people in need. At a recent special meeting of the Brooklyn Area Ministerial Alliance, pledging started in support of this new program. I was proud that the 2013 Brooklyn Park Mayor's prayer breakfast raised $1000 to demonstrate the commitment of the local faith community and jump-start local fundraising efforts. We look forward to working with you and other project partners to ensure Brooklyn Avenues serves the needs of our community for years to come. Sincerely, P Mayor Jeffrey Lunde City of Brooklyn Park ww w.hrookl ynj)arh.org ynpark.org . Park Center Senior HighfSD 279 International Eaccoloureato World School January 17, 2014 De h loon Executive Director Avenues fur Homeless N'oath 170'8 Par ri Avenue N. Minneapolis, MN 551 tit Dear Deb; We are pleased to write this lettez of support for the establishment of the new Brooklyn Ave noes! We have long been concerned' and aware of the high need for a safe r local shelter f nr h.DITIC.11f-,S youth in he Northwest suburbs and are gratefu land exitticd that the needs of our students are being thitosst2d. Over the years.. Park C.c tiler Senior High has had a -consistently high n umber of hen [Cuss students„ particularly unaccompo told mIicy. who have no adults in the'r lives provIdin3 them with their basic needs. They irC attempting rx fill51 -1 their high sdtuul education while hein:shintrj F.lnd homeless end without emotional support. There are vwy roiled shelter spares available in the Meh'ci area and all Itave been located in the inner city area. These shelters are racist often let w.111 waiting lists, but even if they have an open' lig the eiS.LithCe tIln oar students have to travel to stay in school IS often overwhelming Lu the point cif st tridents dropping out of school. Park Center has a staff that is committed to continuing the efforts to suppurt arid advocate for the basic needs of our many shiden Is who strogide alone to get their education and iimprciv ,.-2 Heir I yes. We are proud to work in partnership with the organizations and individuals who strongly share our cn writ -meat, such as Avenues for Homeless Youth and YMCA Point Northwest. Thank you fol all that you do for ''our kids." W43 r 111 Regards., 4 Y jeCtit tyrii-- leIliPjtrp -jn1 Mitzi Heath Prinrdpal Student Assistance Counselor Attachment V — Pro USA, Inc Application and Request for Fundingm3rCITY OFBROOLCVAJW CUTER A GREAT PL ACE TO START, A GREAT PLACE TO STAY WWW.cityotbrooklyncenterorg Urban Hennepin County Community Development Block Grant Program (CDBG) F112014 (July I, 2013 thru June 30, 2014) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2014 by 4:30 PM Public Hearing: rebruary 10, 2014 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: PRO USA, INC Program Name: YOUTH FINANCIAL LITERACY TRAINING Purpose: PRO USA's goal for the term of the 2014 CDBG arant is to deliver financial literacy training to 50 secondary-school students residing in the Brooklyn Center. Minnesota. Minimum Requirements *in order to be considered for these program you must meet the Minimum requirements. Yes No I. Does your Organization have a 501 (c)(3) status? 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients? N 3.Does your organization have the staff capacity to administer the program?-yr 4.Do you understand and arc capable of providing all required documentation to obtain reimbursement? &" 5.Which of the following Eligible Public Service Activates will the program provide? (Choose All that apply) •Employment services n •Crimc Prevention and public services LI LiIi6 Health Services Li •Substunce abuse services 111 I 1 4 Housing Counseling LI ,IA Li -Li 71 •Education programs_ •Energy Conservation 11 •Services for senior citizens LI . Services ibr homeless persons L.n Pag- I of 7 Designed Qualifications: (Each question has a maximum score and will be scored as part of the reconnnendation process.) Max Points score (onice use only) 6.Proposed program description. Be concise. vet thorough in describing the activity 10 .5--of only the program for which funding is being sought, and in only as much detail as needed. Include Brooklyn Center local need(s) and population served. CDBG funds cannot be used to replace current program funds. If [his is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program. PRO USA seeks to give Northwest Metro youth an early positive start to avoid wrong decisions that result in years or a lifetime of financial pain. This project is intended to enable youth the ability to speak the language of and ftinction well in the culture of the mainstream financial world of the United States. Many low- income families are routed by default into a second tier of financial services, and the overall goal °lour financial education efforts is to help them prevent this financial apartheid early on in their lives. PRO USA's financial education program will enable youth to improve technical skills while learning about the four cornerstones of financial literacy: a) budgeting to create savings, b) debt reduction and asset building, c) building a good credit rating, and d) consumer protection and financial institutions. This will include knowledge about the credit system of fees and interests, accessing and managing student loans, balancing a checkbook, checking the accuracy of a bank statement, and the implications of consumer debt. The program would be delivered at PRO USA's Learning Center within each of the trimesters of the high schools serving Brooklyn Center. The training uses scenario-based e-learning modules to expose secondary-school students to real- life financial decisions that they'll face as adults. They'll learn the skills -needed to navigate the basics of the financial system and the importance to their futures of making sound financial decisions. They will also be encouraged to co-evaluate the scenarios with their parents or other adults in their home or family. 7.Describe the anticipated results and accomplishments for your proposed program.5 2— PRO USA's goal for the term of the Brooklyn Center 2014 CDBG grant is to deliver financial literacy training to 50 secondary-school students residing in the Northwest Metro. While the proposed program is new, previous efforts by our specialists have produced significant economic returns. Since 2010, PRO USA has offered Tax Help Service Day in Northwest Hennepin suburbs. This free tax preparation service has averaged more than 150 returns annually for low-income area families (average FAG1 was just above $20,000 for clients served). Last year alone, this effort generated more than $400,000 in state and federal refunds going back into local communities. PRO USA's new executive director was formerly a founding staff member and the Page 2 o17 financial education director of African Development Center in Minneapolis. In this capacity he designed and delivered financial literacy programs for nearly 3,000 Minnesota households, leading to more than 200 new business starts and 1,000 first-time home purchases. This program N \ i 1 1 train/compensate two financial educators to facilitate learning. Work with these trainers/coaches to design program objectives to meet stated needs, educational materials and lesson plans to achieve learning objectives, delivery method to facilitate students' access to educational materials, and evaluation plan and data-collecting instruments. It will also acquire program equipment and conduct community outreach. E- learning coursework subscriptions and large format LCD display will be integral parts of the program. Outreach and publicity are also needed for the project. Finally, we look forward to providing scholarships at subsidized cost to train each student during the project period. 8.If you have previously been funded through CDBG funds, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. 10 0 N/A 9.Have you ever been approved for CDBG funding and not met the reimbursement requirements? 10 N/A 10.Please describe how you plan to record and report accomplishments and monitor the results. 10 C PRO USA proposes to provide basic financial literacy training to Brooklyn Center high- school students from low- and moderate-income households. The tailored curriculum, delivered in a classroom setting in our Learning Center with the use ole-learning tools, will result in certification of students by the National Foundation for Financial Education (NFFE), University of Minnesota Extension Services, and Lutheran Soacial Service.. PRO USA will seek to track the progress of students completing the program in order to measure the long-term benefit. The proposed time period on our grant application is from 10/14 (mo/yr) to 10/15 (Mo/yr). 11.Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. (please provide a copy of )revious annual and quarterly reports) 20 Se- PRO USA has 4 years of administering IRS and Foundation funding. See documents attached. 1.2013 Report to Minnesota Revenue 2.Supoort Letter From Minnesota Revenue 3. Support Letter from US Department of the Treasury 12. Do other entities provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund. 10 0 l'ag.e 3 of 7 PRO USA is unaware of any other provider of youth-oriented financial literacy education serving Brooklyn Park. Filling this niche was our motivation for developing this program and coordinating its delivery with local government, civic, educational and financial institutions. 13. Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. 20 / 0 I. Facility remodeling: We recently moved into new offices located centrally in Brooklyn Park! 2.Partnership development: Recruitment of additional financial and program resources 3.Community Outreach: Promote the program via high schools and other relevant community organizations serving the Northwest Metro. 4. Customize curriculum: We have access to several national financial literacy training programs, and we are tailoring the content to meet the needs of local youth. 14. Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) 20 0 Civic Engagement I I0 Community Image 0 Focused Redevelopment 0 Financial Stability • Vibrant Neighborhoods I I Describe: Brooklyn Center's mission of "a place to start, a place to stay" hinges in large part on the personal and community-facing financial decisions made by its residents. Financial literacy is a long-term process requiring the assistance of institutions outside the home. PRO USA's Learning Center, accessibly located along Brooklyn Boulevard, is being developed as a community resource for teaching key life skills, including basic personal financial management, to youth residing in the Northwest Metro. A block grant from Brooklyn Park is a sound investment in helping the city's low- and moderate- income youth to start positive financial habits early: prepare for college, adopt an entrepreneurial mindset, set saving goals, and budget for the future, and realize that it all started in the place they will eventually decide to stay. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. Page 4 01'7 I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Applicant's Signature:Title:Executive Director Date:01 /21 /2014 Received by: -Te-sx. A r!•-• r-N Date: - 2-1 - 9 Time: S" 14) p/il Date: 1/21/2014 Title: Executive Director Signature: Printed Name: Stephen Wreh-Wilson REQUEST FOR FUNDING - PUBLIC SERVICE Hennepin URBAN HENNEPIN COUNTY CDBG PROGRAM YEAR 2014 General Information . . . City: BROOKLYN CENTER Co-Applicant: Type of Entity: Private Subreciplent Project Name: YOUTH FINANCIAL LITERACY TRAINING Contact: STEPHEN WREN-WILSON Phone: 1-800-765-8104 or 763-443-5914 .fiCtiriTtV‘Dite .: CDBG Funding Request: $ 10,000.00 Is this an existing COBG-funded project? No Project Location: Enter Street Address (Preferable). Block Group(s)/Census Tract(s)/Neighborhood Location Describe below the actwityln detail including priority need(s) It rucets within h)re 2010 2014 Hennepin County Consolidated Plan Click link below 2010-2014 lietinepin'etivribiCankilidated Plan Chaoter S . .. This description of each activity shall estimate the number and type of families that will benefit from the proposed activities, the specific local objectives end priority needs and a target date for completion of the activity. Please describe services provided thoroughly. Example: Senior Services: Daily transportation services to nearby stores for approximately 100 seniors residing at Shady Manor Public Housing on Main and Elm Streets completed by July 1, 2015. Transportation Is identified as a high priority in the Consolidated Plan and is also a local objective for the City of Mapleville. The Brooklyn Center CDBG will be applied entirely to the scholarship fund lowering or defraying the enrollment cost for 50 students lathe Financial Literacy training. We estimate our cost to deliver this program at $400.00 per student at full enrollment. Thus a $10,000.00 grant award would cover 50 percent of participant costs for our targeted 50 students In the grant period. Please choose the activity and national objective that thin project will Meet frOnt . the drop deirn. lists below The activitypriority level Is noted neat to each dropdown item • Activity: Youth-H National Objective: L/M Income Limited Clientele If ifre :PrtiPOSidiit.-ialeitis a low urban rriunti priority you mast explain belOW Why it has a higher priority in your Brooklyn Center's mission of "a place to start, a place to stay" hinges In large part on the personal and community-facing financial decisions made by Its residents. Financial literacy Is a long-term process requiring the assistance of Institutions outside the home. PRO USA's Learning Center, accessibly located along Brooklyn Boulevard, Is being developed as a community resource for teaching key life skills, Including basic personal financial management, to youth residing in the Northwest Metro. A block grant from Brooklyn Park Is a sound Investment In helping the city's low- and moderate- Income youth to start positive financial habits early: prepare for college, adopt an PRO USA's goal for the term of the Brooklyn Center 2014 CDBG grant Is to deliver financial literacy training to 50 secondary-school students residing lathe Northwest Metro. While the proposed program is new, previous efforts by our specialists have produced significant economic returns. Since 2010, PRO USA has offered Tax Help Service Day in Northwest Hennepin suburbs. This free tax preparation service has averaged more than 150 returns annually for low- income area families (average FAGI was just above $20,000 for cheats served). Last year alone, this effort generated more than $400,000 in state and federal refunds going back into local communities. PRO USA's new executive director was formerly a founding staff member and the financial education director of African Development Center in Minneapolis. In this capacity he Approximate number of persons to receive services: Implementation Schedule Identify major praject tanks to occur during/withIn the first 12 months Task: New licensed staff and students's orientation Date: 10/1/2014-10/15/2014 Task: Program implementation Date: 10/16/2014-6/30/2015 Task: Program evaluation and reporting Date: 7/1/2015-9/30/2015 Task: Date: Task: Date: Task: Date: kirdieti .$PevcIfYicitaiPrUfeitbridget by major fuadlngeources Attach additIonal liutiagel.vhere appropriate GCMG ,..1 $ 10,000.00 Other (specify) Prior Year CIIBG funding This rojdct Other (specify) 2,600.00 lindividual Contributions . ;11 7,500,00 IMinnescrtaRevenue 1TCF2,800.00 1 National Bank • . • • , , m NNESMA • REVENUE Fri'US.A. Inc Amy Se Wrt-2%. %%at= LI:CCUTII,F Dim:a:yr Avt 3.; 5.cttc BrIX4:12 F 3.1j: To TAborn it .%fary Caricet7.– infamy ra t Wilkkoa 600 North Robcri Mail Station 7101 St. Paul, MN 55101-7701 Te 651-556-3052 raw 651-556-3156 in CB-II 711 for MituliSnta RtAac.' An vino! opilorittrtiry enlpf0):Vr lavtild ifkr a-xxx-i.i ioC.p..Y7. 7:5 A. Le for arala SuriPnr: to 11-4'4 vOIVIVicer•.• . — _tsx /stye:MM. Asa prst reeirimi -of the. Triirce-ama Pmide V.:•1..inteer Taxplyer Ass;man Servic... Pro USA_ LEL h3 Wr -tom.-rdraol v‘oridna 'AM Pro USA.[Tic azd ber.--x2 thrz • .77-svhcf th L • . reznitiet• Dueatg Ito 2012 fax-, • Prz, USA La: ":•". azd Troperty tax terarnzu and 119 federal inaaute tax rat-etrm. -0!,r. • : rt: saved a .-uh-ta, dial amount or moae . p 31-e-marr fees. zzora: FAG: K0.000 far Pro USA c11e ,Its. Il tefe.ntis arrXmatteri ar Pro trSA 2nOtittd teni-nria refands. er.d over S110,990 from Minnesoca rearm tatich w t • rati Their excelk-ta wm--k has ma. tb.= z frre :Lad or:Vara:or: within our tr11.2- Thank )01.1 for considerii Fro :17 73, sinccrrly. 61-401r- 41.4.111/— Trent Wells Outrieh and FalltraLior2 Income: Tax & Withholding Diviykr., Minnesota Deparink= tifitt.,‘ • DEPARTMENT orfl HE TREASURY INTERNAL REVENOF REA-V:11:11 A -MANIA. t.2.,,\ AND INVC1.-TMLNT covrvwq December 17, 2013 Pro USA. Inc, Affn: Mr. Stephen VVreh-Wilson, Executive Director, Pro USA, Inc. 7240 Unity Ave. N. Suite 101 Brooklyn Park, MN 55443 Dear Mr. Wreh-Wilson: As the Territory Manager for the aim of Internal Revenue Service that assists this country's poor to middle income taxpayers with filing and meeting their federal income tax obligations, I would like to express my appreciation to you for outstandinc work as a Partner with IRS. Our volunteers that are recruited each year become part of the IRS' Volunteer Income Tax Assistance (VITA) program. We are proud of the over 40 years -that volunteers all over the country have given to help their fellow citizens. As a Partner since 2011, Pro USA has shown outstanding commitment to the community of Brooklyn Park, not only to African, but all other immigrant and ethnic backgrounds, Your volunteer site has steadily increased numbers of federal income tax returns prepared in your Brooklyn Park site. Mr Duannah Siryon has been enthusiastic about fostering a spirit of collaboration among other partners in the Twin Cites through his participation as a charter member of the "Coalition for Multicultural Taxes and Financial Education." We in the Stakeholder Partnerships, Education and Communication (SPEC) organization of IRS fully endorse your operations. We extend our ongoing support in your efforts to reach the Twin Cities' multicultural inhabitants with your free income tax and financial education services. I would like to thank you and Mr. Duannah Siryon for allowing us to have established a partnership with your organization, Pro USA. We are honored to work hand in hand with you to help taxpayers most in need of assistance, such as determining their income tax obligations and refund amounts they have due as a result of overpayment of taxes. All of this is done free of charge. As an added benefit, many of the taxpayers you serve qualify for additional tax credits that provide extra money fortheir own houshoki budgets, My representative, Tax Consultant Lorena Mardian (at 651-726-1502) is also happy to assist you in providing materials, training and other support to ensure success in your programs and site. Please feel free to call on us at any time. We are available to speak to anyone on your staff as well. We look forward to an exciting new year arid season. Sincerely, SteveSo Territory Manager, Stakeholder Partnerships, Education, Communications (SPEC) St, Paul, MN - covering all of Minnesota, North and South Dakota Address: IRS /Stop 661 OBLM, Suite 708 / 1550 American Blvd. E / Bloomington, MN 55425 Attachment VI — Senior Community Application and Request for Funding ;-,fasii,KLYN CENTER A MEM PLACE TO-STOVE; GREAT PiACI '10 3 I AY wWw.cifyofbrooklyncenter.org Urbmi -1-felumpin Couniy Community Development Block Grunt Progront ((AVG) FV2014 (July 1, 2013 thru iune 30, 2014) Application Request for City of Br ooldyn Center Funds . Supplemental Application Due: Tuesday January 21, 2014 by 4:30 PM Public Hearing: February 10, 2014 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONS)! WOO AS AN AMACANT Ofganizrition Nanle:SCRIOY COMMaitv Setviees Program Nalhiel lb:Behold & Outside Maintenance for Eldetiv MOME1 Puttpose:The I IGIVM, Program stated in 1980 with the toal hi ftilairriain Oder adtitis in nfroctlab:e lane:btu of Illicit choosing thea . own homes, including, apaiiments — EISSISCi»g them co mmain itidenendent 5n dionity r.nd safety for as inm, pigsible. ,4 , , , 6 wqt L atibv... • _, •.toi: -* _,1_,1,_ .0)!tp, - ,---,.. • . • 1 I ii • 3PM„.t.,: D fl,..•.si.,1 1 - Fri •-,. !;,:;;:::... I.DaCK your Organi -fAlicm have 0 501 (0(3) slitttis? 2., Do tiwocrlivilics 1:,:-•nc:fit at least 51 Jaw- ,inict mocleratc-income I1ousdio1ds with less titan 8.0% Area iMediun Liconte (Atyll)lis stated by Hun and 2i able to piwide. lin:tone-y.40)1e certification fix al[ clerics? eil 3.Docs your organization have the staff capacity to adraMster the program? 4.Do you understand and am capable of providing all required documentation to obtain Niinbui-sementel — -- iXJ I _ 5. 'Which urthu mowing Eligible Public Servlcc A—Oil/Mrs will the progroin provide? : (Chops::: All that apply) •- Employment services U LI 111DLi •Crime Prevention and public servIees — ----- _•E* Health 8 erYices •Subsianco abuse services •Housing Counseling [71 CI11] D * Eduntion prootuts E 0•Encrgy Cow:cry:Atoll .•s oroces.. for snniar ei t inns 6 111 •servieCS .11)1: bo:nuless persons Fi n Pope 1 (...f 6, Proposed program description, De concise, vet thoro mob in deserihIng of only titti po„writro tir wirioli lording5 being sought, and in only as much detail as needed. Include Brooklyn Center loin] need(s) and pnpulton, served. CDBG funds o-arnot li l5Cit to CUE:MUD-021CM funk lf this is on existing prognnn mid your organization did riot receive Brooklyn Center Cf.1110 :hinds Iasi ycar, the; fonds' :1 -.1ost be used to ex )a.Lud the program, lloirsehn td & Outside Nlah)..enntice thr Odelly program lolown n J-TOME is opeicated by Senior Community Scrvim% rwzil-respzctecllMinnesola neql-prati( 501(e)1,3) organizolion, now in its 64th year, The misr.ion of Household OutsFide Maintenance for Elderly (110E) is to assist older adoliti to maintain their dignity 4ind live indepentlen'lly by providing accessible, relirtWe, :and affordable homemaker, home utaintenartee rind eltore services, Provided on a sliding fee scale, services intletle: 1)htnnemaking — Itous.etierming, laundry, and gm very shopping; 2)borne inaintenent:.e„ inoludEn.t.t interiorlextetinT piIui Ii, miner .110511C repairs, minor earpcntay, and installing safety grab bats; and, 3) thure :;,,tvices,, consisting of loArri mowing ; snow removal, viking, yd 4,11eartup, and window wash:intr. ii3O11.E.. has been serving the coirommity$1nee 1980 and pal -taming, with the city of Brooklyn Center for 19 years, These services help seniors stay in their .11Q111.9 and trdatitueirls hi dignity mid safely, H.O.M,F... meet sen1cirs' specinl occds locuitisc 11 0,M ,E, is. a truslIcd provider and because our services are- available on n fair 4Ind nranafilik lw F-2 Id P, wliiLc tit the same &into, preserving Brooklyn CcnIct's homing stock. 7. Describe the anticipated Jesuits and mon tplislnnents Thr you proposed Travail, 1,YQn1kipa le serving ,100 Brooklyn Center residents, ogc H, Jfycu lox previously been funkd through CMG Rinds, please provide a eds.down of the services that luvt. been provided to rirookl y il Center roskicnts and the ace-omplisliments, 10 0 10 We pAcet.cd setivinr; di Brooklyn Center residents in 2013, age 60 I and we molly double that innaber, Nerving 84 Brooklyn Center resideMs. We. provided 277 jobs totalirT 1,038 hours of service.. The breakdown of the bobs included: - Minor Rvgai 6:16 Homemaking: 21 - 3 137 - Snow Removal: 38 - Spriogp 1iI yr r.t 4.71041DOIT: Pulc 2 t.16 'We havc 207 yecris of experience edminktcring &ANTI funds. We administer federal funds (CM 0) in nine tnibttrban Hounepial County cities. We OM =PINT **rill funding ((Macy ,Amcrimns Act Funding Title 111), Throng our conipreltensive Chore tlitthiEliBr, wt are 41blcf; to Met the C;ompliance hulking minima -terns. Attacked is a nartelly :inert and a 2013 year end report, 12, 1)0 other unitier,s psovido 13iwklyn. Center residents the saute, oriirnikir2 services for whieli yon are requesting fond iivg? liyictly describe \thy your inogram is unicpc in the scrvice activity you are proposing to fund, 1 0 I 0 Senior Communtty Services -tracks alai 3 epOlifi On 1116 following natcomn for the HOME program arrough at AMR! snrver: 8594 or report being sniislied Prillt the FIOME program, (96% in 2013) 85% of clients will remain independent ns a Jesuit of getting timely help with physleolly dnt1iiii thslcs, (8W in 2(13) 85% of cl erns will report that IIOME services helped thern to continue living independently at horns, 06% in 2013) 9,Have yon ever been approved 1131. CDBC1 funding and met the reimbursonen requirements? 0 No 10,Time &scribe how yon plan to record and report aceotnplislunents and monitor the results. „ • The HOME Program sf.aff conducts on untund survey in Decenthu of probram participants to gain feedback on how well the. service ii. experiervx imt .21.5 their needs and to e•Valuale OiJr Fugrain outcomes, The survey nustronses are compiled in January. Staff also review client reenak ThIN infbrination is used 10 race continuous improvement in Kmiec The HOME Pronirm also maintains a compreliensive Chore database that enable staff to enalyze prooun eflcztiveness r,nd molie odjust =as as needed, Rcothir site visits arc conducted by funders. Frequent, regularly scheduled staff meetings p•roNide continuous Likud ty iroppivetnent by methods such as community resource updatcs and intsetvice etheatiott. The pi p)root directoy And en nnii nit I nrs ulilize prokssiontil development 'linos thnt foens learning on mission,, service, and best practices, :IL PI DEW CIOSC:libe your eNppricnce administering federalipub5ie furnts artd liOW you have been able to ut0et the eon tplianee reqnirentrols. (please pawl& cory previous utumal and quarterly reports) Cb:Al`' provides sonte of the seyvices provided by the 'TOME program, but riot all the servicns. For example, HOME. pnovides interior mid exterior paining services. We have worked closely with CEM to twilit] duplication of serviec.., The CEO of CRAP and the CEO of Senior- Community Services ore in diseritsr:4tons to merge. CHAN; chore prosstuar with Settiur ennuntatity Services' HOME program. L O 13. PlOtt.sedttscicibe how Ibis jirn: i teak' for implementation and what steps would need tO be taken before this pYorTnn can be started. 5 [OMB wos oriinally a frJegiarniS011F.15 I 1 ciincp1n Hurnan Services vihicir stalled in 19S0, ht vmr Inmsfericd in SCS in 1990. At that time, HOME served the cities of Bloomington, Eden Praitie, Edina, Richfield and St. Pak. HOME expunded 1992 to includellw cities of Minnetonka mid Brooklyn Center, in 1.999, the Robbinsda`de School District 281 Community Ednestion approached Senior Crimmunity Services with 14 opportunity to memo their program with our program, In 2080, the 7m:44,0r went Ihnon0 nrid 1101413 UlpMRICA to the cities of elyStal, Ciolden Valley, New Hope, Piy,,,motuto and Robbinsdale. In 2001, lIOME expanded once n,gnin, this time to the city of 20 0 3 of t seems, liko every day we hear about people losing their homes to fixeclostne. It is fruslrating thiLt then ruf;ity isn't anything v1/2.e CrAi do to help then folks. lbcre is mot hel grov dour Iteighbors ttiitctruki lose their homes this !,,,tait, not to foleelwan bul to the inabAily to care. for theit lini 0 7.45 is a vim we can hclp slay iii their itOMQS through su.pportint; a.c. HOME program. Markel- rate in-home profession& help is simply out of reach for the low- or trunckrAte- in Kone scifion. I IONIE services RTC provided on slid ine eontrikaion HOME k able. to offer its services to sonicos itegardless obi to pay. But this 15 only possible i.vith mum unity support. (finanzial stability) We also believe the city's Suppng (Stile ;VON'S elderly pophition throuph the work of the JlOMii progtain is a vAirthwhile tonvonerr: in the overall strategy of improviny. ond proervittu Brooklyn Center's housing stock. (Community Image Vibrant Nei Ehborhoods) - See breakdown of' scrykes in: Quesdon P8, Hopkins. Due In the nurnbu trom seniorsIiviti it) the ciIics of Maple Grow and Wayzata f31.11(i/y117... services, in 2011, 1101snE expanded to- Maple Grove old Wayzata to. meel the need. 110.M1'.. has a solid ttistoyy ofincrememal expansion in Suburb= flettnepin County Ito tricot the efowiti* tu.i.,-41s and prelerence:1 for affOrdable ltomentallitle t, .110111`,': iliallriOnatire: kind chore seavi ces. 14. Please describe how your protaam =cis ow or more of the City's. priorities listed below, (Check all That aPPlfi •CiViC Erigailetuent •Community linage •Poetised Redevelcyment •Pin uneliti Stobility •Vibraslt Neighborhoods Hy signing the statement below you trc CPraYirig your organintion has the CEITC1CiOy flupirkipalC itt the CDBG process mid can provide the squired dacontenuion in the implementation schedule, cerliff 0 -31 all answers to the above- questhms =tutu rind am -1mM undersiand that any fhlse intimation LID ttr omiF:qiort of infoimalion nomthis supplemeMal ppicili nn will he cakise for iejection of This npplication or torminalion funding 077 Signal ti / „le:640`10Title:C170 Date:11004 Dale7 Time: Reteived by: L. A,” e• •n• 10201 Wayzata Blvd., Suite 395, Mi nir !,:,..?!;,:i!.1 573,7; . . Describe below the activity in detail Inclu ding priority "(HO i t 1,pots within ttr:2010 2014 1-lennepin County Consolidated Plan. link below 20104614 Heimepin Countitinisoliclated Planth ter' Let's reimagine aging! By working together, we are creating a new vision for Independence, keeping the passion, purpose and potential of our older adults In our communities. As family, friends and neighbors age, we all have a shared responsibility to strengthen their connection to community. We join together open-hearted people who are ready to stop and listen, stand by and support the caregiver, and champion the senior's pursuit to lead an engaging life. Household & Outside Maintenance for Elderly (HOME) services will enable older adults in need of a little help with home maintenance, homemaking and chore services to leads vital and engaging life in the place they call home. Services are provided to Brooklyn tenter residents, age 601-, on a sliding fee basis. Over 80% of HOME clients are unable to pay the full cost of services. For them, HOME is a lifesaver that helps them age with dignity In their own homes and communities. Some services are provided at no-cost by volunteer groups. With our partners, we seek to build innovative systems that create new opportunities for care and community connection. Household and Outside Maintenance for Elderly (HOME) helps seniors remain In their homes In dignity and safety by providing reliable and affordable homemaking, grab bars & other safety Installations, minor repairs, exterior home maintenance, Interior and exterior painting, yard work, lawn mowing, and snow removal. Senior Services Is identified as a high priority in the Consolidated Plan. REQUEST FOR FUNDING - PUBLIC SERVICE URBAN HENNEPIN COUNTY CDBG PROGRAM YEAR 2014 • • General Information:• City: Co-Applicant: Type of Entity: Project Name: Contact: Phone: Brooklyn Center Senior Community Services Public Subreciplent Household & Outside Maintenance for Elderly Deb Taylor 952-767-7897 . , Activity Data: CDBG Funding Request: $ 14,500.00 •Is this an existing CDBG-funded project? Yes applicable) Resolution: Please choose the yctivity, and national ptleCtivi that this project ivIll meetomtheclropdow as High),VINiedirirri),'WOV4...e:., " • ',•,...1••1 •::+: • Activity: Senior-H National Objective: L/M Income Limited Clientele If the prOposed.projeCt Is a IoW.*piti:COnnty prierity,You mutt elain below why It has a higher priority in 41m mtinity. Please describe anticipated results/accomplishments the project will haag We anticipate serving 100 Brooklyn Center residents, age 60+. Here Is a sample of the Impact our Household & Outside Maintenance for Elderly (HOME) program has on the people we serve. always remember your kindness," - Elaine Senior Community Services loves getting feedback from the seniors and families we serve. Elaine, who is 86 and has lived in her own home for 59 years, found Senior Community Services' HOME program to be very helpful, "My thank-you seems so small compared to what you folks did for me. I was overwhelmed and so appreciative. Your volunteers raked, cut, bundled and bagged my yard waste. HOME is a fabulous program to help seniors remain in their own homes." Approximate number of persons to receive services: 100 Implementation Schedule: identify major project tasks to occur .durIng/wIthin the first 12 months. Task: Homemaking Task: Home Maintenance & Painting Task: Mowing Task: Snow Removal Task: Yard Clean Up (raking, weeding, trimming, etc) Date: Year Around Date: Year Around Date: Summer Date: Winter Date: Spring & Fall Date: Task: - ..‘ • .. • ... • ±•■•,....,_ , ...„, ., •• ... . , . .... .......,. • . . • • •, ....t. ..... .. .. . — . Bu.c.—jr0 -.Pe.c.i.fY tPt!!)-1..?1C.0 budAet by major hr .0L.ng so.tir,c e ,...-iatt*),.!.,0„.di .t.ilopatlior,■gsn y,q,er.!..or ppro■i.:9„."!!:q .., . _ -iintoipt9souc5,5 ::-..:3,.:, stg..01-,i...,,..,--,. i ' ' '-. -.,.Eciryfoolti.psOoRc.:i7.-,-. .,—14,506.00 (E.i.rooklyn tenterCDBG ,. ., -:',..:•-•;.:.•i'll2,60'0.-.0ii0-1;ii;:ii.i‘Pi2.0i3.6 ::,:!....:5"...-..'f. I.' .....:',:',''''....;-.,Ii.i:': ..:1::::.:':':'i :.:?:if:::.:•::::i.:..1":1 ,..-.'.:,,.....:;':-....':::.;:g!"-:::2- 202,967.00 I . 34;000:08 Other (individual Donations).., . 19,500.00 I . ..:,'';'.::;:t '.."...:-.•.:.':.....• ,s. •• 'Othat'(PiCiirz.Fn P.C-.46.6.6 .6)•.:;:: :::,r.!....,...:.:::00;66-10:00 '3,..-..,....:-;i2:,::.:::::•::f,. ,,, ,....,,,....,...,_,.......„.. :.,„„ .....-:.,. Other (In-Kind Volunteer Service: Hours) , ,, 1 91,200.00 I '''-''''''''''''''''''-'-:''''''-'''-t;':; ;C2'S''..".':' '-'':... '''''''-:'• ...':::"....';'.;; i.SICIT4.i.t.O.tal':' • ' ....:•''',',:•.-662;:16.1,.:607.,1',.',r --.,,...._....—A Printed Name: Deb Taylor activity priority level Is noted sext to each dropdown item CDBG Other.(Govarnment) 011in-aatilfeci*aSif Date: 1/15/2014 Title: CEO -- — - Hennepin County CPG Program Client Benefit Reporting Form Agermy Name: sehof ccrr_lipt ty 5grvizos Program Name: H.0 ME Brookim C*.trier Reporting Period: 01111■2013- 1231.12013 income Categories New Individuals Served this Reporting Period Year-to-Date For office use only 0-30% "Extremely Lee 1 d I -5D% "LW 17 51-B0 7)s 'Moderate"12 SubLIal 30 Gresier Than BEY...,0 UNKNOWN, 64 Totals 84 # Non-i-lisparXCl#Race/Ethnicity Categories g Non-His pa ni 11 Hispanic Hli5panic 11-While 62 __ . 12-BlaciAfrican AME1C311 14-Arr-f.,rican Indian 15-NalVe Havialar.Q1ler Pacific Islancer 16-American Indian:Alaskan Nalva. & Wile, 17-ikaitin &1Arnik-- 1ra- Black/At:can American & White. 1U- Arnurioan IndianiAlaskan Natwa & 8fack2African Arner2can 90- 01110f.'Mulli-lucial Totals 84 Female Hem' of Household 57 Describe nocompliihntotts dittiog this relsoei period hiliarb additional pages as need): Iti tho y000- of 2(113 wo won able to provide 1;033.25 fiGUTS af tervir.o- to 54 Brooklyn Center se nlora residing in 57 homes. We providerl 43.75 Warn of cicartirt9 service, 3C ,7 house of ravnt mewing hi:Mee, 304,0 hours of snow removal service, 325 hoera of voIunitter het-vice, 13,50 hours of minor repair aervIce, and 45 hout.B of paintian herr -moo, H.O.M.E, continues to work With flie oultlytt conler Fire Department on the free smoke detector program. WO ow fif-f;t3 COPtil+Ping to FrITIrliPt and build partnersidge 'Mille the community. I!: r(ITIMI tiiiii provided by: Ayst.% Kriw.4 aZix., f:-.!,,,:t AlyS.Sa F.IIEW [sate) 0110812014 Hennepin County CDBG Prograrn Client I3e1ef it Reporting Forth —Agency Name: -svilkx Conimuniw Senfces -_ --•Program Name: Home North Il'i:inktrri Center —Reporting Period: 04/01t201:3-0030.'2015 . .. Income Categories New Individuals Served thls , Reporting Parind Year-to-Dato For Office use only 0-30% 'Ext'en-IF.-'y Lod'0 31.51)% "tow.' i •2 .ii1-.2.-nii "M3nerate" -7 _ SobiotE'1'3 .. 3 -eater 'Iran Bail;0 UNKNOwei_ Totals 20 Race/Ethnicity Categories # Non -Hispanic qi # Hispa hie;II Non -Hispanic # Hispanic 11-While _ 12-DiackrAfrican American 2_ 13-Asian 14-American Indian 15- Native Hamel:an/Otter Paci-rn islander 10- Amer:can I ndiani'Alac.k an Native E, White 17- Arnt E.. 'LA:hite 10- ck/African Amerinan & White 19-American ladiaralasken 'Native 6. Blacktiklic.en American 20-OthefiV.ilh-rez.ial Totals 20 ' Feit11410 Head of ilotwehold--13 Mnicribe tmeempili,lintents (W11,4;1116 ntport period Ottacti littdilional Imites Wi nucil): In th a rinst quarto,- of 2073 vve ware able to provide so,3 holro3 of *-03.vicc.-s to 20 Brooklyn Center amnion; residing In 16 !tomes. We provided 0 hours of cleaning service, 43 hour.* of snow removal service, 24 hours of volunteer service, 4 hours of minor repair nervier:, ft.O.M.E. continueL: to work with the Brooklyn Center flee Depattenent on tho fro° smoke detector progrom. 'Nu are also continuing to market and build partnerships within the community. I air rni ii lion provided by: Alomn gli0f;10 aiy.li..s. Kii,st AlyeAn KricrEe (pato 07i01,12013. Attachment VII — Code Enforcement Request for Funding REQUEST FOR FUNDING - NON PUBLIC SERVICE URBAN HENNEPIN COUNTY CDBG PROGRAM YEAR 2014 General Information: City: City of Brooklyn Center Co-Applicant: Type of Entity: Local Government Project Name: Nieghborhood Revitaliation and Code Enfrocement Contact: Jesse Anderson Phone: 763-569-5420 Activity Bata: (per co unlit remlatkri, app.:able( CDB $ 160,000.00 Resolution: Is this an existing CDBG-funded pn Yes Pro Enter Street Address (Preferable). Block Group(s)/Census Tract(s)/Neighborhood Location Describe below the activity in detail, including priority need(s) it meets within the 2010-2014 Hennepin County Consolidated Plan, Click links below. 2010-2014 Hennepin county consolidated Plan chapter 4 2010-2014 Hennepin County Consolidated Plan Chapter 5 Consistent with National, State and County trends, the City of Brooklyn Center has experienced high rates of residential property foreclosures resulting in significant numbers of vacant and abandoned properties. Brooklyn Center is one of six Hennepin County cities experiencing the greatest number of foreclosures. Only Brooklyn Park and Minneapolis have more foreclosed and vacant residential properties than Brooklyn Center. On a percent basis, Brooklyn center had the highest percentage of foreclosures of all cities in suburban Hennepin County from 2007 through 2010. Based on current market conditions and projections by governmental and financial institutions, Brooklyn Center will continue to experience high rates of foreclosures forseveral years to come. Vacant and abandoned properties can create costly problems for cities in general and potentially severe problems for specific neighborhoods hardest hit by clusters of foreclosed or vacant properties. Vacant properties detract from the quality of life in cities and can severely drain municipal budgets. These properties negatively affect homeowners who struggle to maintain their properties in an environment where property values may continue to decline. 'The number of vacant properties fluctuates, but is expected to be high for the next few years. The status of the property, ownership, responsible parties and numbers can change daily. Some properties were vacant for two years. The majority of vacant properties in the city have one or more code violations, everything from health/life safety hazards to general nuisances. Significant city resources and costs are being spent to deal with problems associated with vacant properties, often shifting resources from other programs areas. Early intervention with vacant properties helps to ensure minimum community standards, while intreasing citizen satisfaction. 'The presence of vacant homes and foreclosures on a block is impacting the sale prices of open market transactions. Some properties are being listed below or near land values. 'Long term vacant properties create potential for increased levels of vandalism and more serious criminal activity. Please use the below drop down lists to choose the applicable activity and national objective that this project will meet, Activity:Code Enforcement National Objective: Addressing Slums or Blight on an Area Basis lithe proposed project is a low urban county priority, you must explain below why it has a higher priority in your community. Date: 1/22j2014 Title: Deputy Director of Building Signature: Printed Name: Jesse Anderson Please describe anticipated results/accomplishments the project will have, The goals for 2014 are to accomplish the following: * Verify and update existing inventor/ of all foreclosed and vacant residential properties in the city. •Continue to quickly recognize vacant properties quicker by combining information on bank omed property and low water consumption. ▪Monitor foreclosures and associated problems such as vacant properties. •Work with mortgage companies and servicing companies for vacant properties for a timely response and resale of vacant properties. •Identify and prioritize property code violations with health and safety issues addressed and resolved first so that properties are safe and secured. •Address and resolve secondary housing/building code and public nuisance violations of vacant and foreclosed properties. 4 Continue to implement and administer the requirements of the city's Vacant Building Ordinance. •Assure that residents in areas affected by foreclosed and vacant properties are informed about code enforcement activities and that resident information regarding foreclosed and vacant properties is incorporated into property monitoring and information activities. •In addition to CDBG assisted code enforcement activities, it is the city's goal to provide staff and financial resources to assure that at minimum, 103 of the current number of vacant and foreclosed properties are re-occupied with a focus on safe, decent affordable owner occupied housing. Between March 203? and January 2013 one hundred and thirteen (113) Renew Loans had closed on vacant/foreclosed properties in the city, providing homes for new homeowners in the city and contributing to the stability of city neighborhoods. CDBG activities assisted are part of a larger strategy to arrest the decline of Cityneighborhoods. Other non CDBG activities being deployed to arrest neighborhood decline include: •Renew Loan Program •Neighborhood Stabilization Program (NSF) Program •Remove and Rebuild Program •Street and Utility Improvement Program * Expanded Neighborhood Watch Program •Crime Reduction Strategy •Strategic Plan to Improve Neighborhoods •City Foreclosure Strategy Number of affordable housing units to be rehabilitated or built: Implementation Schedule: Identify major project tasks to occur during/ within the first 12 months. Task: Task: Task: Task: Task: Task: Monthly Monitoring of vacant properties Date:Ongoing Decrease negative impact of current vacant properties Date:Ongoing Neighborhood Sweep inspections Date:10/1512014 Date: Date: Date: Budget: Specify total project budget by major funding sources, Attach additional listings where appropriate. FUNDING SOURCES COBG Prior Year CDBG Funding - This Project Other Federal Funds ;specify) Low Income Housing Tax Credits State (spacify) Municipal Metropolitan Council Private (specify) Program Income Other (specify) AMOUNT 150,C00.00 SPECIFY FUNDING SOURCE Project Total S 150,033.00 Attachment VIII— County CDBG Fund Memo Hennepin County Memo DATE: January 8, 2014 TO: Urban Hennepin County Direct Allocation Communities FROM: Tonja West-Halner, Principal Planning Analyst Abby Shafer, Planning Analyst Cathy Gold, Administrative Assistant SUBJECT: 2014 Urban Hennepin County CDBG Program Accompanying is the CDBG Program planning packet. A hardcopy of the packet will only be mailed if requested. Project funding proposals must be submitted by February 27, 2014. Please schedule your public hearing to meet this deadline. Contact us as soon as possible if you are not able to meet the submission deadline. The following items are provided: Planning Allocation by Community (preliminary) Sample Notice of Public Hearing Sample Resolution Request for Funding Forms "*REVISED for 2014** Fillable excel (.xlsx) format Consolidated Plan Schedule PRELIMINARY FY 2014 FUNDING: Both the House and Senate approved a two-year budget agreement ending years of chaos in the budget and appropriations process. The agreement will likely allow the Transportation and Housing and Urban Development Appropriations Subcommittee to fund Community Development Block Grant (CDBG) program and HOME Investment Partnerships Program (HOME) at least at their FY 2013 level. The House and Senate Appropriations Committees are scheduled to produce a bill that can be voted on in earlyJanuary ahead of expiration of the current "Continuing Resolution" that is funding the federal government through January 15, 2014. Until that is finalized and the HUD budget is approved and the County is notified of its' 2014 CDBG grant amount, the FY2013 planning allocations will be used as the preliminary funding level for 2014. Please prepare for both an increase and a decrease in the funding. Under the funding formula contained in the current Joint Cooperation Agreement, communities that receive a funding allocation of 3.5% or more of the County's grant will receive a direct planning allocation. Communities that receive less than 3.5% will not receive a planning allocation. Instead, these communities will be included in the Consolidated Pool. Only cities contributing funding to the Consolidated Pool are eligible to submit funding applications. HEr4ZEF1 COUNTY HOUSING, CORIts1UN3TY Worra45-, AND TRAN.E;IT 701 FOURTH AVENUE SOUTH, S u rrE 400, M1NNEAFOLM, MN 55415 PHONE: (012) 45.428O- FAX: Oa 1 2) .546-2020 TDD/Trf; (512) 595-5955 Timely implementation of CDBG funded projects. As a condition of HUD entitlement grant funding, the county's unexpended CDBG grant funds cannot exceed 1.5 times the annual grant amount. This is calculated 90 days prior to the start of the new program year. To help ensure continued CDBG funding, each city must commit CDBG funds within six months and expend the funds within 18 months of the start of a new program year. However, communities are strongly encouraged to make every effort to expend funds within 12 months. To aid in this effort, the county will continue using expenditure goals to help cities monitor project implementation and expenditures. CONSOLIDATED PLAN: PRIORITIES & STRATEGIES Use of CDBG funds to address local needs must be consistent with priorities identified in the Consolidated Plan. The relationship of proposed projects to countywide priorities will be evaluated during the proposal review process. CDBG funds must be used to address a high priority, or in some cases a medium priority. If you propose a project that does not address one of these priorities (see priorities below), you must clearly explain why the project is a priority in your community. The explanation should be included in the project description section of the application form. Priorities for the 5-year Consolidated Plan period 2010-14 are generally the same as the prior period. High Priority Housing Activities: •Rental housing for families, elderly, physically disabled persons, and homeless persons with low- income (below 50 percent of median income) with a priority for extremely low-income persons (below 30 percent of median income). 1 Supportive housing for persons with mental illness with income below 50 percent of median in collie. •Rehabilitation of owner-occupied housing with income below 50 percent of median income •Homeownership assistance to households with income below 80 percent of median income 3 Foreclosure recovery activities Eligible activities include acquisition of property, development related infrastructure, development soft-costs, downpayment assistance for first-time homebuyers and rehabilitation of existing units. High Priority Public Services/Facilities •Public services and/or facilities to assist families and seniors to maintain and/or increase self- sufficiency and independent living, and to assist youth and their families with counseling and crisis intervention services; and related activities. Emergency services in response to the foreclosure problem and unemployment will also be considered high priorities. • High Priority Neighborhood Revitalization: •Neighborhood revitalization activities that address issues of substandard/blighted property in scattered site or defined area redevelopments that designate 20 percent of the units as affordable. 2 Planning and Removal of Architectural Barriers: General planning activities and project for the removal of architectural barriers are considered a low CDBG funding priority, unless the activity or project is directly related to an otherwise eligible high priority housing or community development activity. CDBG REGULATIONS AND ADDITIONAL CROSSCUTTING REGULATIONS The updated federal regulations at 24 CFR Part 570, are available by request from the County or by going to www.hud.gov . HUD's website also contains several resources to aid in CDBG administration, two of which we are highly recommending: "Basically CDBG" Entitlement Course Training Manual and "Community Development Block Grant Program - Guide to National Objectives and Eligible Activities for Entitlement Communities". Additional crosscutting federal regulations will be triggered by the use of CDBG funds depending upon the type of activity funded and the items CDBG is funding.. All applicable requirements associated with the federal regulation(s) must be met. Information provided in the application should account for the impact the federal regulations will have on budgets and timelines The following is intended only as a summary list: •Environmental Regulations •Lead Based Paint Regulations •Section 504 of the Rehabilitation Act of 1973 Uniform Relocation Assistance and Real Property Acquisitions Policies Act (Uniform Act or URA) Financial Management •Affirmatively Further Fair Housing -- As a recipient of HUD funds, Hennepin County and each subrecipient community must affirmatively further fair housing. Hennepin County encourages all communities to be proactive by addressing impediments to fair housing choice in your community. As a potential condition to receiving future funds, HUD annually evaluates efforts to affirmatively further fair housing choice. To continue its support of countywide fair housing efforts, Hennepin County will allocate funds from its administrative budget for fair housing services. Services identified in the Regional Analysis of Impediments and Fair Housing Action Guide including outreach, counseling and referral services, training and education programs and enforcement of fair housing laws and ordinances, will be prioritized. Communities are strongly encouraged to support similar efforts within their community using CDBG and/or local funds. ADMINISTRATIVE REQUIREMENTS As a guideline, no more than three activities should be undertaken in each community and each activity should have a budget of at least $7,500. When funds are committed by other cities to carry out a single activity of mutual interest such as a public service activity, the allocation should not be less $3,500. Communities are strongly encouraged to develop joint initiatives to address mutual needs by consolidating their resources. 3 LOW/MODERATE-INCOME BENEFIT Each city must expend at least 70 percent of the CMG allocation on activities benefiting very low and low-income persons. The authorizing statute for the CDBG Program requires that each funded activity meet one of three national objectives: benefiting low and moderate- income persons, preventing or eliminating slums and/or blight, or meeting an urgent need. The statute states that each grantee in meet this requirement. FUNDING PUBLIC SERVICES Participating communities have the flexibility to use up to 15 percent of their CDBG planning allocation to fund eligible, priority public services. HUD rules limit grantee use of CDBG funding for public services. Any public services not previously funded must be new services or a substantial increase in a service. The CDBG funds are not intended to replace other funds. SUBMISSION REQ UIREMENTS Public Hearing: Prior to February 27, 2014, each community receiving a direct funding allocation must conduct a local public hearing and adopt a council resolution on the proposed use of CDBG funds. A sample public hearing notice and resolution are enclosed. The resolution includes language authorizing the execution of subrecipient and third party agreements. Request for Funding Forms: A REVISED fillable excel form is included with this memo. It has two tabs. There is one tab for public service projects and one tab for all other projects. Use one form for each project. Hennepin County staff will review each project to determine CDBG eligibility, program benefit and the relationship to countywide priorities. Submit the following by February 27, 2014: •Request for Funding Form(s) •Council Resolution (as soon as possible) •Public Hearing Notice — Affidavit of Publication (as soon as possible) •Minutes from the Public Hearing (as soon as possible) Preferably, the forms should be submitted by e-mail to tonjamest-hafner(Tehennepin.us. However, they can be sent regular mail to our office ATTN: Tonja West-Hafner. TECHNICAL ASSISTANCE If you have any questions or need assistance with the planning process, please send an e-mail addressed to all three of us (to nja.west-h afnerP berm epin.us , abby.shaferPhennepin.us , catherine.gold (Mien nepin.us ). By doing so it will allow us to ensure you will get the most prompt response. 4 OTHER FUNDING AVAILABLE IN 2014 The County's Coordinated Request for Proposal (CRFP), released today, provides additional opportunities for cities and other eligible applicants to apply for funding for housing and transit oriented development. Application materials and program information are available on the County's website atvvww.bennepin.us/business/woric-with-henn-co/rfp HOME Program - $1.5 million (est.) Under the Coordinated RFP, the county is currently requesting proposals for HOME funds. All cities will receive direct notification for the HOME Program. If your city or a housing developer is interested in HOME Program funding please contact Tonja West-Hafner at 612-348-2599. Emergency Solutions Grant (ESG) Program - $189,000 (est.) NOTE: A separate request for proposals will be issued later in 2014 through the county's Human Service and Public Health Dept. (HSPHD.) If your city, non-profit emergency shelter, and/or emergency service provider in your community is interested in ESG funds please contact Mercy Das-Sulc at 612- 348-5973. Affordable Housing Incentive Fund (AHIF) Program - $2 million (est.) The Hennepin County Housing and Redevelopment Authority (HCHRA) established the AHIF for the purpose of expanding the supply of safe, decent, sanitary housing for very low-income households and individuals in Hennepin County. For information please call Carol Stinar at 612-348-2670. Transit One Development Program(TOD)- $2 million (est.) For redevelopment area projects, including affordable housing, that increase ridership along Hennepin County transit corridors and routes. For more information please contact Thatcher Imboden at 612- 348-4191. HUD Continuum of Care for the Homeless Program — TBD NOTE: A separate request for proposals may be issued later in 2014 through the county's Human Service and Public Health Department (HSPHD.) Consistent with priorities established in the Heading Home Hennepin Plan to End Homelessness funds can be used for acquisition, new construction, rehabilitation, leasing or rental assistance for new permanent supportive housing for homeless families, singles adults or youth. Funds can also be used to renew (continue) funding of previously awarded grants for support services, leasing, and rental assistance. For more information please contact Allan Henden at 612-596-1841. Enclosures Attachment IX-- Affidavit of Publication of Public Hearing Notice AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) ss COUNTY OF HENNEPIN ) Charlene Vold being duly sworn on an oath, states or affirms that they are the Authorized Agent of the newspaper(s) known as: SP Brooklyn Ctr/Brooklyn Park and has full knowledge of the facts stated below: (A)The newspaper has complied with all of the requirements constituting qualifica- tion as a qualified newspaper as provided by Minn. Stat. §331A.02, §33 IA.07, and other applicable laws as amended. (B)This Public Notite was printed and pub- lished in said newspaper(s) for 2 succes- sive issues; the first insertion being on 01/23/2014 and the last insertion being on 01/30/2014. CRQ0d,SAI—Q-V Authorized Agent Subscribed and sworn to or affirmed before me 00 01/3012014. AA". NAA,AAAAAANv.A.,,,,e0A,AAAAAAAA MANY ELIZADE11-1 i(61APP ‘.Not'ary PUMC-11'.11ivio:.0tamy Ocnue,Y*0 Excir6s Jan 31. 2)ir.1 56 Nev'VVVVVVv,,',,APONVVVit;:i Rate Information: (1) Lowest classified rate paid by commercial users for comparable space: $46.90 per column inch Ad ID 163907 City of Brooklyn Center (Official Publication) NOTICE OF PUBLIC HEARING CITY OF BROOKLYN CENTER 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the City of Brooklyn Center in coop- eration with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holdinga Public Hearing on February 10, 2014, at 7 p.m. or as soon thereaf- ter as the matter may be heard, at the Brooklyn Center City Hall, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota.The Public Hearing is on the housing and community develop- nieht needs and the City's proposed.. use of the estimated 2014 Urban Hennepin County Community De- velopment Block Grant Program planning allocation of $239,249. The City of Brooklyn Center is proposing to undertake the follow- ing activities with 2014 Urban Hen-nepin County CDBG funds starting on or about July1, 2014. Jjat• • Budget Public Service Projects $35,887 Neighborhood $150,000 Revitalization Code Enforcement Activity Rehabilitation ofPrivate Property $53,362 . For additional information about the priorities, proposed activities, level of funding and program perfor- mance, contact the City of Brooklyn Center at 763-569-3300 or the Hen- nepin County Housing Department at 612-348-9260.The Public Hearing is being held pursuant to MS 471.59. Awdliary aids for persons with disabilities are available upon re- quest at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrange- ments, 1/23/14, 3SP1, PHN 2014 Urban CDBG, 163907 City Council Agenda Item No. 7a Connect Belong Grow Give Advocate ZoilWestl CHAMBER OF COMMERCE Setting the Standard. Leading the Way. Brooklyn Center City Council-February 24, 2014 TwinWest CHAMBER OF COMMERCE Mission: TwinWest is an advocate for business. We are the voice of business in government and provide our members opportunities to grow their businesses and improve their communities. Represents 10 cities 30% of members are also outside of this footprint TwinWest CHAMBER OF COMMERCE 2/24/2014 TwinWest CHAMBER OF COMMERCE • Consumers are 63% more likely to buy goods and services in the future from a company they believe is a local chamber of commerce member 1 Twiri/Vest CHAMBER OF COMMERCE •Grow Minnesota! Business Retention & Expansion Visits •Transportation Infrastructure TwinWest CHAMBER OF COMMERCE State Priorities for 2014: -Repeal 3 B2B Taxes -Support SWLRT -Environmental Permitting -Minimum Wage \ , v I ::=1 =LI !sown ClINIM111•111 TwinWest CHAMBER OF COMMERCE TwinWest CHAMBER OF COMMERCE Local Priorities for 2014: -Introductions city council/mayor -`State of City' Events -Budget process & local government efficiency 0 2/24/2014 -Foundation Scholarships: $1M+ -STEM Summit -Early Childhood Initiative 2 2/24/2014 facebook. Victoria Kladey Vcrircaraercr Meier ercridcri Natalie McShane Sa.,13,6nce TwinWest CHAMBER OF COMMERCE TwinWest CHAMBER OF COMMERCE c/I 0 TwinWest TwinWest Twintiest CHAMBER OF COMMERCE 3 About TwinWest TwinWest is an advocate for business. We are the voice of business in government and provide our members opportunities to grow their businesses and improve their couummities. The TwinWest area— encompassing 10 western Twin Cities communities—has over 10,000 employers and includes — some of Minnesota's most dynamic businesses. The TwinWest Chamber of Commerce provides grassroots support for business issues. It is our priority to ensure the business climate in Minnesota is fair and competitive and provides predictability for Minnesota businesses. Minnesota Chamber Federation TwinWest supports the statewide policy priorities established by the - Minnesota Chamber of Commerce in partnership with local chambers across Minnesota. The Minnesota Chamber Federation adopted these priorities: - Repeal of Business Sales Taxes - Minimum Wage - Streamline Environmental Permitting - Workforce-Experiential Learning - Transportation-Efficiency and Accountability United For Jobs TwinWest Chamber of Commerce has joined a diverse coalition of businesses, local chambers, associations and organizations to repeal the B2B sales taxes and save Minnesota jobs. Join us and sign our petition at: www.imitedforjobsnutcom 2014 TwinWest Legislative Priorities State Taxes, Spending, and Government Reform •Repeal the business to business sales taxes enacted in the 2013 legislative session; these include the warehouse tax, telecommunications equipment tax and equipment repair sales tax •Utilize the Governor's "Unsession" to reduce redundancy and increase efficiency in government programs, commissions and boards. •Spending increases should come from economic growth, not tax increases. Transportation •TwinWest supports bonding to advance the construction of the Southwest Light Rail project in 2014. •TwinWest supports the prioritization of these transportation projects: the addition of a permanent third lane to 1-494 in Plymouth; increasing capacity on Highway 169 from 1-494 to 1-694; and the completion of Highway 610. •MN DOT will create a better transportation system from increasing efficiencies and creating benchmarks that ensure tax dollars are spent as effectively as possible. Local and Regional Government •City and county taxes should be based on the need for services and real growth. •TwinWest supports the use of object based coding for all local governments. This accounting method increases transparency and creates greater understanding for taxpayers. Health Care •TwinWest supports continuous improvement of the MN Sure system to ensure that it supports the goals of quality health care, affordability and consumer choice. •Improvements and efficiencies should drive down the cost of running the exchange and support the goals of affordability and access without unduly burdening businesses either financially or administratively. E-12 and Lifelong Learning •Systems, standards, and test results need to reflect the demands of a global economy. •Focus should be placed on strengthening experiential learning and expanding college and prep programs for students. •A focused and concerted effort should be made to ensure that every student has an effective teacher and that progress is being made on closing the achievement gap and increasing graduation rates. •Post-secondary courses should be better aligned with industry needs. Minimum Wage •TwinWest supports a minimum wage that conforms to the federal minimum wage ($7.25) •Training Wage and Tiered Wage (Tip Credit) Allowances. •TwinWest opposes automatic increases or escalators to the rate. Federal Legislation-Immigration •TwinWest supports a comprehensive federal immigration solution that provides consistency and predictability for employers, addresses current and future needs for both high skilled and lower skilled workers and a workable, reliable national employee verification system. Federal Legislation-Energy •TwinWest advocates for the development and expansion of American energy resources to improve national security and create jobs in the United States. Reliable and affordable energy is essential to running a business and fueling economic growth and competitiveness. 10700 Old County Road 15, Suite 170 • Plymouth, MN 55441 Phone: 763.450.2220 • Fax: 763.450.2221 • www.twinwest.com City Council Agenda Item No. 10a COUNCIL ITEM MEMORANDUM DATE: February 13, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 111144tyk SUBJECT: An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Dangerous and Potentially Dangerous Dogs Recommendation: It is recommended that the City Council consider approving first reading of An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Dangerous and Potentially Dangerous Dogs and setting second reading and Public Hearing for March 24, 2014. Background: City Code Sections 1-250 through 1-300 set forth definitions and procedures for dangerous and potentially dangerous dogs. Section 1-255 (5) provides that the owner of a dog that has been declared dangerous or potentially dangerous may contest the declaration and request a hearing before the Animal Control Review Panel (Panel). Section 1-260 provides that beginning six months after notice is given of intent to declare a dog to be potentially dangerous or dangerous an owner may request annually that the Panel review the designation. A majority of the owners of declared dogs do submit an appeal, so there are several appeal hearings heard by the Panel throughout the year. The findings by the Panel are about 50-50 to either uphold the dangerous or potentially dangerous dog declaration or not find sufficient evidence to declare the dog. Requests for a review of the designation are very infrequent. Currently the City Code does not require a hearing fee. A representative from the City Attorney's office serves as the moderator for the hearings, and the City pays the attorney fees for these services. In 2013, there was $3,783.83 in appeal hearing fees for seven (7) appeal hearing requests. The City Attorney fees include services for review of the case, notification to owners, hearing attendance, consultation with dog owners or their representatives/legal counsel, findings of fact letters following the hearings, and other information exchanges relating to the appeal hearings. In an effort to recover some of the costs of the hearings, an ordinance amendment is attached that would add language to require a hearing fee. A DRAFT resolution is also attached that would establish a hearing fee for a contested notice of intent at $250 and a hearing fee for designation review at $100. The resolution would be considered if the Council adopts the ordinance at its second reading and Public Hearing. Budget Issues: Since there are currently no hearing fees collected, the hearing fees would reduce the cost the City pays related to the dangerous and potentially dangerous dog hearings. Strategic Priorities: • Financial Stability Mission: Ensuring an attractive, clean, sore, inclusive connnunity that enhances the quality of life for people and preserves the public trust CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of 2014 at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Dangerous or Potentially Dangerous Dogs. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1 OF THE CITY CODE OF ORDINANCES RELATING TO DANGEROUS OR POTENTIALLY DANGEROUS DOGS THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. The Brooldyn Center City Code of Ordinances, Section 1-255 is amended as follows: Section 1-255. DECLARATION OF DANGEROUS OR POTENTIALLY DANGEROUS DOGS. 5. Contesting Declaration of Dangerous or Potentially Dangerous Dogs. a. If the owner of a dog has received a notice of intent under Section 1-255 (4), the owner may request that a hearing be conducted to determine whether or not such a designation is justified. Such request must be made in writing and delivered to the City Manager within 14 days of receipt of the notice of intent. A hearing fee as set forth by City Council resolution prior event iat the declaration is overturned, the hearing fee will be returned to the owner. Section 2. The Brooklyn Center City Code of Ordinances, Section 1-260 is amended as follows: Section 1-260. REVIEW OF DECLARATION. Beginning six months after notice is given of intent to declare a dog to be potentially dangerous or dangerous, an owner may request annually that the Animal Control Review Panel review the designation. A hearing fee as set forth by City Council resolution must be paid prior to scheduling the hearing. In the event that the declaration is overturned, the hearing fee will be returned to the owner. The owner must provide evidence that the dog's behavior has changed due to the dog's age, neutering, environment, completion of obedience training that includes modification of aggressive ORDINANCE NO. behavior, or other factors. If the Panel finds sufficient evidence that the dog's behavior has changed, it may rescind the potentially dangerous or dangerous designation. Section 3. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of 2014. Mayor ATTEST: City Clerk Date of Publication: Effective Date: (Strikeout indicates matter to be deleted, underline indicates new matter.) Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE CITY FEE SCHEDULE TO ADD HEARING FEES FOR DANGEROUS AND POTENTIALLY DANGEROUS DOGS WHEREAS, on September 27, 2004, the City Council of the City of Brooklyn Center adopted Resolution No. 2004-132, which established fees for dangerous and potentially dangerous dog registrations; and WHEREAS, on March 24, 2014, the City Council adopted Ordinance No. 2014- 03 amending Chapter 1 of the City Code of Ordinances Relating to Dangerous and Potentially Dangerous Dogs; and WHEREAS, Section 1-255 (5) of Chapter 1 of the City Code of Ordinances provides that the City Council will establish a hearing fee by resolution for a dog owner who in writing requests to contest the dangerous or potentially dangerous dog designation; and WHEREAS, Section 1-260 of Chapter 1 of the City Code of Ordinances provides that the City Council will establish a hearing fee by resolution for a dog owner who in writing requests, after six months of the notice of intent, a review of the dangerous or potentially dangerous dog designation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the following fees related to dangerous or potentially dangerous dog hearings are hereby established and must be paid prior to scheduling the hearing: Contest Declaration Hearing Fee $250 Review Declaration Hearing Fee $100 BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that this resolution shall be effective May 3, 2014. March 24, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 10b COUNCIL ITEM MEMORANDUM DATE: February 24, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk attU.M. 141)&4 SUBJECT: Type IV 6-Month Provisional Rental License for 5843 Halifax Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5843 Halifax Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. The previous rental license was a Type II rental license. This property qualifies for a Type IV provisional rental license based on nine property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 08-23-2013 09-10-2013 09-30-2013 10-24-2013 10-24-2013 The Owner, Ebassa Berhanu, applied for renewal of the rental dwelling license for 5843 Halifax Ave N, a single family dwelling. An initial rental inspection was conducted. Nine property code violations were cited, see attached rental criteria. The previous rental license expired. A second rental inspection was conducted and passed. City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. Mission: Ensuring an attractive, clean, safe, inclusive conununi0, that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. A $125 Administrative Citation was issued for not submitting a mitigation plan. A Mitigation Plan was submitted. The Mitigation Plan was finalized. A letter was sent to the owner notifying that the hearing before the Council will be held February 24, 2014 11-06-2013 11-18-2013 12-17-2013 12-30-2013 01-27-2014 02-14-2014 If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, Mission: Ensuring an attractive, clean, safe, inclusive conununiO , that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1 5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 Impact 3-4 units 5 or more units 0-1 0-0.25 0-0.35 Mission: Ensuring an attractive, clean, safe, inclusive conmundO , that enhances the quality of life for all people and preserves the public trust Decrease 1 Category 1-2 3-4 units Greater than 1 but not more than 3 Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 3-4 units 5 or more units Greater than 3 Greater than 1 Greater than 0.50 Decrease 2 Categories COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Strategic Priorities: • Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for ahlpeople and preserves the public trust Page 1 Type W Mitigation Plan Rev 11-16-11 . I— 'City of Brooklyn Center . . i 6301 Shingle Creek Parkway . ' Brooklyn Center, MN 55430;2199 6111111.1.1111011■Iiii Phone 7635693300 '17Y721 Fax: 763-569-3360 wMy,cityrollrooklyneenter.org -------,--.al-',c`-,mItrecr.,•==zr-vr.,7,70 4317. Flag AyeI Nt. lt.t M b12E3- Rental License Mitigation Pi nn--Type IV Rental License Handwriden plans will not be (weepier'. Ph a .N e type or use fillable form on City website. 554'3' l'_1 .6.11ftiCA;.1.■,1'''Brooki0eiiiivfN1=42'0',:'-'•Proper b E-11-1r1 Hii T faye'E 'lf;'d'6,e 'rtiii-n.:u 401Ageilt: fe - ij cr Adds;^AR6-Tit -TP .0 PPR 0:1 P! ,60 111 : 4420; Agent " v1PR.,99,UPP PI- Y0 h 9 „ . ',6•+25 Lost ,o 11 CAOO Renewal tiiiien:tHicOise'Bipiralio,ii bale; 3 PI-13 ;??.r.73, Ddti. A4-1)14 License Expires 03/31/2014 SK Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type 1V Rental License. Before your license application can be considered by the City Council, a Mitigation Plan -must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. equpte came Submit the following documents with the Mitigation Plan for approval: k Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. 2. Copy of Lease including Minnesota Crime Free Housing Lease AddendumMr-Submit written report by 10 th of each month (after license approval). r Phale 1L Use written lease including Crime Free Housing Lease Addendum. 2. Conduct criminal background check fur all prospective tenants. Provide documentation to City if requested. 3 Pursue the eviction of tenants who violate the terms of the lease or any addendums. 1 s/ I v I [v i , Seciftity gsesgirient and implement ill ttieunty inifirovements s recOMMerided4 the Brooklyn Center Police Department. Date Scheduled:44/k 2 [i f e ci ,4,-)0 Arimprovements to be completed by: N/A Phase III I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: September 11, 2014 & November 11, 2014 Do these two meeting dates occur before the *Pending Type IV License expiration date? n Yes 0 No (*See Section A) If no you will only be able to qualify for a Type IV Rental License upon renewal. I will have no repeat code violations previously documented within the past year. For properties with four or more units: I will conduct resident training annually that includes crime prevention techniques. I will hold regular resident meetings, Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require -earlier Corrections. : Fuitiacd/AC- Vat& Heater:. . Not sure .1<itCllenAppliances 7:. s Date Last Replaced Estimated Replacement Date 2025 2030 ..:• 2040 •t500 Not.Sire • NotSire, NOiture NoeSure •.-Sidewalks Smoke Ala= & Carbon Monoxide Alarms Other s ,• iStria:ft Implementing the following best practices may assist in the management of your property. B :rheeking the boxes below, you agree to: 'Check in with tendth'evay.30.daya...— . ye by ..,-to--:,014.edokitiholdtibiagli*ice:a mo nth :Ot WgIt! dditional Owner or Agent Signature ((f applicable) -Vaittnentlf i WV6ha ndy :Ota7'p 1 and •-10-441 e read thoroughly - .•,: ,-,,.• - -:.,,. 1 . ,_ If _ 6httt ic.c.._....„,.....:,a,f.,,,,::.6.-..1-0:rt, ,..:..,-•:,:-ri,._.:th,,...:::.I,:--::f..61:f::i•i:.igi.:,:;:::iftt:.'•%:;,:i.:,.',o-...-•,nd'.',;•i)m,;.iy'i.'..).:.ilh_.e the .. roved•,,• • • •• :itibni4 ta. e, .., . .. ,' .. - to the egaryni ..... '&11)ftlil't.'''''''. '-. . 'Viif. eAr611;cal6n 41. ' '' . ' *- -- t„bii to . rtightion• r.ann .., an ,..., . iii.ty,;standards.. ,.....,Departm ent..._ _.' . .. -Coliner i --'"--''4-iiidlithi--plsidetiee must •'nselappy.o.Y......._ ,..... „ • , .,...... f6,gi the 1 (?..„.__..„,..„.,.,..,,,..,...,..v, ,.g ill thst6 re ._ , -trable::•citY=c9 ..CPt:';„ :,.--..,--..:,-.-:,%,''•-•.--- giiiittenrep . comply With the Mittgi'dieil, Plaii:'..,.',•,..•::,:::::::,.:---.:z.:.-;:.:..-...,::::,:vr..........., . • -,..- ..... . - . , ..- ,„. • • • -... . • I verify that all itifiiiiiitiOti provided iitioVe FS trite' 64 'Cbufate. I itilildiStaiid that if I do not comply with an approved Mitigation Plan, cOMPlY Withi'allipplicible ordinances within the license period, or operate beyond the license expiration 'date; enforcerhent .actior Such as citations, formal complaint or license review may result Ebassa Berhanu Owner or Agent Name and Title (Please Print) /- q rti Date Owner or Agent Signature Additional Owner or Agent Name and Title (if-applicable) (Please Print) City Council Agenda Item No. 10c COUNCIL ITEM MEMORANDUM DATE: February 24, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 4142.42VO4(14A./96&____ SUBJECT: Type IV 6-Month Provisional Rental License for 5412 Penn Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5412 Penn Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This property qualifies for a Type IV provisional rental license, based on 14 property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 07-19-2013 The Owner, Anthony Martin, applied for an initial rental dwelling license for 5412 Penn Ave N, a single-family residential property. 08-08-2013 An initial rental inspection was conducted. (14 property code violations were cited, see attached rental criteria) 09-12-2013 The owner requested an extension to complete the work orders. 10-10-2013 A follow-up inspection was conducted and failed. A $100 reinspection fee was charged to the property. 11-04-2013 The $100 reinspection fee was paid. 11-04-2013 A second rental inspection was conducted and passed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 11-20-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 12-17-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-03-2014 A Mitigation Plan was submitted. 01-27-2014 The Mitigation Plan was finalized. 02-14-2014 A letter was sent to the owner notifying that the hearing before the Council will be held February 24, 2014. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: •At least 75% of units will be inspected for properties with 15 or less units. •At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I — 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II — 2 Year .... 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) License Category Number of Units No Category Impact 1-2 3-4 units 5 or more units 0-1 0-0.25 0-0.35 Decrease 1 Category 1-2 3-4 units Greater than 1 but not more than 3 Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 Greater than 3 3-4 units Greater than 1 Decrease 2 Categories 5 or more units Greater than 0.50 COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Council Goals: Strategic Priorities: • Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, WIN 55430-2199 Phone: 763 -569-3300 TTY 711 Fax 763-569-3360 www.cityof.brooklyncenter.org Rental License Mitigation Plan—Type IV Rental License . 11.andwritten plans will not be accepted. Please type or use tillable form on City website. Section A Property Information . Property.fiflA—re88: 5412 Penn Ave N, Brooklyn Center MN 55430 °\v"erl\lame:Anthony and Felisa Martin e.Local Ag nt Kenneth Foster Owner Address: ,. i 1033 Rosinweed, Mosquito TX 75149 . Agent Address: , . 4213 46th Ave N. Robbinsdale MN 55422 Owner PhcaF972.850,9863 .Agent Phone: 61 2275.8484 _Owner Ercw-11 : onthonyarrrfrn6Mactizm, nikicimartrigWaacorn Agent Braille delefo's@gmàil.corn s Reut;iticensez ' i INew I I Renewal: Current *Pending . (Six months License Expiration Date: 1, 2011Type IV License Exp, DriteMansh A from current license expiration) Based on property conditions and/or validated police nuisance incidents, thesibove referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be Submitted immediately to ensure timely completioii of the license application process. Tile Mitigation Plan should indicate the steps being taken to correct identified. violations and the measures that will be taken to. ensure oratoing complianCe with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management ofthe property. NOTICE: Time is Running Out—You must TAKE ACTION NOW in, order to meet all the city ordin.ance. and Mitigation Plan requirements witbin this *pending license period and avoid legal actions: .Seton E ReqUired Documents Submit the following documents with the Mitigation Plan for approval; I Crime Free Housing Program Training Certt.Iente (if completed, ifnot completed, please include scheduled date in Section C., . 2. Copy of Lease inclmiing Minnesota Crime Free Housing Lease Addendum Submit written report by le of each month (after license approval). Use written lease inClUdiug Crime Free Housing Lease Addendum. . I Conduct criminal background check for all prospective tenants. Provide documentation to City if reenested. .• Pursue the eviction of tenants who violate the terms of the lease or any aOdendorns, Page 1 Type IV Mitigation Plan Rev 11-16-11 Section C Crinte Vree Rousing Program Requirements e Ii t 2 - -M`3 ir-7-1 4. Attend City approved eight hour Crime Free Housing course. ! Date Course Completed: or Date Course Scheduled: Maiat 19 . 2014 PhaseLij Complete Security Assessment and implement all security improvements recommended by the orooklyn Center Police Decartment. Date Scheduled: January 2, 2014 Improvements to be completed by: i it II will attend a mit- Mnum of SO% of the ARM meetings (two), 1I v.zili attend the ARM meetinei scheduled for, march ta, 201* tk. July io,2014 Do these two mectin dates occur before the *Pe/ Wing Typelnicense expiration date? L1Ycs *go (*Sec Section A) If no you will only be 'able to qualify for a Type IV Rental License upon renewal. >crr I will have no repeat code violations previously documented within the past year. i Forproneides with four or more units: .1 I will conduct msident training annually that includes crime prevention techniques_ 1 -- 110Id regular resident meernAgs,' Seaton I".• Long Term Capital Improvements Plan I Based on condition and age, estimated replacement dates are provided for common capital items. Fowling I should be Considered acconiintily. However, items broken, worn or otherwise in violation prior to the estimated I lacernent date will e earlier corrections. stirnn. E teclDate Last Replaced - Re9lacement Daie 1 1995 9.1006 I, I Water Heater- .•aro c-0.9.-0 I ' K.1.--rehen A IiLF! jW,a______Ces stoset,.Reriaa'ador. , . ' 2012 t 1 Laundry Appliances- I Exterior I -Paint/Sidinv fascia, trim -Windows 1999 2000 Smoke AI &C thou Monoxide Alarms•2013 Section E Steps to Improve Management an Conditions of Pro e Implementing Ihe following bestpractices may assist in the rnanagerneat of-your property. checking the boxes below, you agree to: L. Cheek in witla te.nants every 30 days. 2. Drive by property to check for violations twice a month. Page 2 Type IV-Mitigation Plan Rev 11-16-11 , -Shed -rarage -Driveway -Sidewalks I Furnace/AC- 1995 11398 ' -Roof 2901 -Fence 1999 Paao • •,I•szeat 01107/14 vete Felisa Martin / Owner .A.dditional Owner or Agent Name and Title (if applicable) (Please Print) 01/07/14 3 Evict tenants in violation of the lease and all addendurns. Provide lawn/snow service. Provide garbage service. p b. 10.9tilii security system.Ht433 6Wlite Pt* IN cerdexpobtanergy 't 7. Provide maintenance service plan for appliances. Name of service co.: I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and otherI financial claims due to file City. Other(S): )lease read thoroughly; If the Type W Rental License is appto.ved by the City Council; the Licensee must comply with the approved IN/Wired .= Plan and alt applicable city codes. No later than the. 10' of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing ell stens vsken to comply with the MitigatiOn. Plan. I verify that all intbrmakion Provided above is true and accurate. .1. understand that ill do not WITH& with an approved Mitigation Plan, comply with all applicable ordinances within the HMSO period, or operate beyond the license expiration date: enforcement actions such as citations, formal complaint or license review may Anthony Martin 1 Owner Owner or Agent Name andTitle tPlease PO -dddional Owner or Agent Sitcom:are Izf apz7iwaóisi Dare I Police Deparmvzi f Tide Coiointnity Standards Deng talent I Title Page 3 Type IV Mitigation Plan Rev 114641 AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 24, 2014 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1. Discussion Regarding a Letter of Intent and Exclusive Negotiating Agreement with Ridgecrest Investors, LLC for the Commercial Develorent of Lot 1, Block 1, Northbrook Center 2 nd Addition (Told Development — 57 t and Logan) PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.BC University 2.Inclusion and Diversity Follow Up — Community Engagement Strategies 3.Consideration of Modifying Setback Requirements for Front Porches 4.Citywide Environmental and Sustainability Efforts Update 5.Sister City Voinjama Visit Update 6.E-Cigarette Options 7. Assessing Department Reorganization Parking Lot Issues 1. Joint Meeting with Charter Commission Work Session Agenda Item No. 1 MEMORANDUM - COUNCIL WORK SESSION DATE: TO: FROM: SUBJECT: February 24, 2014 Curt Boganey, City Manager Gary Eitel, Director of Business & Development TSE-.. Discussion regarding a Letter of Intent and Exclusive Negotiating Agreement with Ridgecrest Investors, LLC for the Commercial Development of Lot 1, Block 1, Northbrook Center 2 ' Addition (Told Development — 57 th & Logan) Recommendation: It is recommended that the EDA consider providing direction to staff regarding proceeding with a Letter of Intent and Exclusive Negotiating Agreement with Ridgecrest Investors, LLC for the Commercial Development of Lot 1, Block 1, Northbrook Center 2 nd Addition (Told Development — 57 th & Logan). Background: In 2013, City Staff met with Jeff Budish, CBRE, and Trent Mayberry, Told Development, to conceptually discuss the potential interest of Told Development's participation in the acquisition of the Brookdale Square site and partnering with the EDA on a mixed use residential and commercial development, similar to their Excelsior & Grand Project in St. Louis Park. At that time, Told Development expressed reservations on taking on an additional residential project; however, they were very interested in pursuing the potential commercial development of the 57 th and Logan Avenue site. Their interest referenced the similarities of this eight acre site to a commercial project, The Shores of Wedgwood that they were completing in the City of Maple Grove. This 8.5 acre PUD, located in the Northwest quadrant of 1-494 and Bass Lake Road, includes a Hilton Garden Inn, two multi-tenant commercial buildings, a Fairview Clinic, and a CVS Pharmacy. Additionally, there was confidential reference that a national commercial user was beginning a site selection process and they would like to pursue this business as an anchor commercial user for this site. Attached for your reference are copies of the marketing information for the Shores of Wedgwood project and aerial photography of the development. Information from the 2006 Northbrook Development Guidelines, prepared by Damon Farber Associates as part of the Opportunity Site Study, and the 2006 Letter of Intent with the Steiner Development Group for the proposed mixed use commercial & residential development of the Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust MEMORANDUM COUNCIL WORK SESSION 57th & Logan Avenue site were provided to Told Development as general parameters in pursing the potential acquisition of this 7.5 to 8 acre site owned by the EDA. Attached for your reference are copies of these prior planning concepts referenced above and a copy of the preliminary plat of Northbrook Center 2 ' Addition which identifies lot areas and the location of the overhead transmission easement. Told Development provided an initial draft of a letter of intent using their standard commercial language which was reviewed to ensure that the draft agreement was being prepared consistent with the statutory requirements for the sales of EDA owned properties. As the Letter of Intent evolved into its current format, the confidentiality of the proposed commercial user became less of an issue and Told Development had their consultant, Loucks & Associates prepare a conceptual development layout. This plan illustrates five potential commercial pad sites and a commercial theme which now enables the Letter of Intent to be prepared with greater specificity and assurance that as the EDA and Told Development progress through the various acquisition stages (letter of intent, purchase agreement, development agreement, approved development plans and ultimately closings) that the goals of the City/EDA are being met and the business plan of the Told Development is being satisfied. Conceptual Development Layout for the 57 th Ave. & Logan Site: The conceptual development layout illustrates five commercial pad sites and recognizes the following potential uses: •A 16,000 sq. ft. anchor tenant on a 2.5 acre site (comer of 57 th Ave. & Logan) with the following uses identified: grocery/gas station/anchor retail; •A 2,500 sq. ft. food/retail building on a 1 acre lot south of the Excel Energy transmission tower (comer of Hwy 100 & 57 th Ave); •A 2,500 sq. ft. food/retail building on an 1 acre lot north of this transmission tower fronting on Highway 100. •A 6,600 sq. ft. retail building on a 1.05 acre site that faces the central portion of the site and located north of an internal access drive that aligns with the overhead transmission easement; •A 14,000 sq. ft. building pad on 2.4 acres within the northern portion of the site identified as a potential hotel/office/medical use. Told Development has indicated that the design concept was prepared to provide opportunities for a neighborhood center catering to nearby residents as a well as the freeway traffic driving by the site on a daily basis. Additionally, they have provided building elevations and photographs from The Shops of Wedgwood to illustrate the types of exterior finishes, quality, and character of the development they envision for the site. Letter of Intent and Exclusive Negotiating Agreement: The Letter of Intent provides for acquisition of the 57 th & Logan Avenue site, which is identified as Lot 1, Block 1, Northbrook Center 2 h1 Addition. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION Note: Outlot A of this plat, the triangular tip of the site lying north of the intersection of Logan & 58 th Avenue is approximately 1/2 acre in size and was intentional omitted from the current negotiations to enable the MPCA to complete their ground water monitoring associated with finalizing the Dry Cleaning Vapor Study and Environmental Clean Up actions. The main components of the Letter of Intent include the following: the purchase price of $1,800,000; the buyer receives all Government approvals to complete an approved commercial development of the site; the buyer has a six month (180 day) period, referenced as the Tenant Development Period, to secure a commitment from a pharmacy, grocery store, or a nationally recognized retail tenant that will occupy at least 12,000 sq. ft. of retail space on the land that is acceptable to the Seller; if the buyer is unable to secure such a commitment either party may terminate the Development Agreement after the Tenant Development Period; a condition of the EDA's conveyance includes the provision that a Development Agreement will generally describe the acceptable development of the land; the Seller warrants that there are no wells on the land, there are no underground storage tanks on the Land, and to the best of the Seller's knowledge, there are no environmental or human hazards on the Land; a closing date on or before August 30, 2014. Policy Issues: Does the EDA believe the conceptual development plan submitted by Told Development is consistent with the EDA's development vision for this site? Does the EDA wish to proceed with negotiating a Letter of Intent with Told Development for the conveyance of the 57 th & Logan Avenue site? Strategic Priorities: • Focused Redevelopment Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust LETTER OF INTENT AND EXCLUSIVE NEGOTIATING AGREEMENT FOR DEVELOPMENT This Letter of Intent and Exclusive Negotiating Agreement is made as of the day of , 2013 by and between Ridgecrest Investors, LLC (d/b/a TOLD Development Company), a Minnesota limited liability company ("Buyer"), and the Brooklyn Center Economic Development Authority, a Minnesota public corporation ("Seller"). The purpose of this Letter of Intent and Exclusive Negotiating Agreement ("LOI") is to set forth certain nonbinding understandings and certain binding agreements for the preparation of a Development Agreement and for the purchase and development of vacant land. 1.Seller. Economic Development Authority of Brooklyn Center, Minnesota ("EDA" or "Seller"), 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430. 2.Buyer. Ridgecrest Investors, LLC (d/b/a TOLD Development Company), a Minnesota limited liability company. 3.Scope of Sale. Buyer intends to purchase the Land described as Lot 1, Block 1, Northbrook Center 2 nd Addition, comprised of approximately 7.00 acres (the "Land"). 4.Price and Terms. Buyer and Seller envision that the principal terms of the Development Agreement will be substantially as follows: a.Assets to be Acquired. Buyer will purchase the Land only with all easements and accesses thereto. Seller will convey marketable title to the Land. b.Liabilities to be Assumed. No liabilities will be assumed by Buyer. All the liabilities, other than those specifically mentioned herein or in the Development Agreement, shall be paid in full by the Seller. c.Consideration. Buyer shall deposit Earnest Money in the amount of Ten Thousand and No/100 Dollars ($10,000.00) in an escrow account with Old Republic Title Insurance Company. Earnest Money shall be refundable if Buyer cancels the Development Agreement in accordance with its terms. The aggregate consideration for the Land to be purchased shall be One Million Eight Hundred Thousand and No/100 dollars ($1,800,000.00), hereinafter "Purchase Price". d.Contingencies. The sale and purchase will be subject to the following contingencies, which may be modified by the mutual consent of the parties: i. Government Authority. Buyer will have been granted all permits, variances or other authorization needed to complete and/or operate the project. 1 432314v1 BR305-122 Financing. Buyer will have provided Seller with a copy of its financing commitment. Board/Council Authorization. Both Buyer and Seller will provide to the other corporate resolution or other evidence of authority, authorizing the purchase and sale. iv.During the first 180-day period after the effective date of the Development Agreement (the "Tenant Development Period"), Buyer will endeavor to secure a commitment from a pharmacy, grocery store or a nationally recognized retail tenant that will occupy at least 12,000 square feet of retail space on the Land and that is acceptable to Seller. If Buyer is unable to secure such a commitment either party may terminate the Development Agreement after the Tenant Development Period. v.Upon notification from Buyer that a nationally recognized retail tenant has made such a commitment, Buyer will promptly develop plans for development of the Land and make application for all zoning and land use approvals needed for its proposed development of the Land. Such plans are subject to approval by both the Seller and the City of Brooklyn Center (the "Development Plans"). Buyer will secure approval of all Development Plans within 90 days of the end of the Tenant Development Period. vi. Within 30 days of approval of all Development Plans, but no later than the date specified in paragraph 10, the parties will close the sale. e.Deed. The Deed conveying marketable title will be conveyed to Buyer at Closing. f.The Development Agreement will generally describe acceptable development of the Land. g.The Development Agreement will require that the Land be developed in accordance with plans approved by the Seller. Conveyance of the Land will be subject to covenants assuring that the Land will be developed in accordance with plans approved prior to closing or as later amended by mutual consent of the parties. The Development Agreement will include development of the Land that includes a pharmacy, grocery store or at least one nationally recognized retail tenant that is acceptable to Seller occupying at least 12,000 square feet. Seller will advise Buyer whether any proposed retail tenant is acceptable upon request. h.The Seller and Buyer will prorate taxes to date of closing. Seller will pay all levied or pending Special Assessments or other levies prior to closing. 2 432314v1 BR305-122 Seller will warrant that there are no wells on the Land; there are no underground storage tanks on the Land; and, to the best of Seller's knowledge, there are no environmental or human hazards on the Land. Seller will provide copies of all information relating to the Site from Seller's files including but not limited to surveys, soil conditions, environmental reports, plans for buildings, specifications, and geotechnical information. Additionally, Seller will provide Buyer with copies of all agreements with governmental authorities, easements, existing lease or other agreements that will affect or encumber the Site before or after a closing. 5.Government Review and Approval. Development of the Land will require public hearings for the sale of the property and land use approvals and site and building plan review. The City and the EDA will conduct public hearings and give full and fair consideration to the matters brought before them. Nothing in this Letter of Intent or the Development Agreement will require the approval of any application required for the development by the City or the EDA that is contrary to law or to the exercise of discretion by the City Council or the EDA as they deem appropriate in the best interest of the public at large. 6.Due Diligence Review. Promptly following the execution of the Development Agreement, Seller will allow Buyer to complete an examination of the Land, surveys, soils, environmental reports, plats, title, utilities and other legal documents as necessary and upon request of Buyer to complete due diligence. The parties will cooperate to complete due diligence expeditiously. 7.Termination. Buyer may terminate the Exclusive Negotiating Agreement or the Development Agreement to be entered into upon written notice to the Seller in which case all Earnest Money shall be returned to Buyer. 8.Definitive Development Agreement. All of the terms and conditions of the proposed transaction will be stated in the Development Agreement, to be negotiated, agreed and executed by Buyer and Seller. Neither party intends to be bound by any oral or written statements nor any correspondence concerning the Development Agreement arising during the course of negotiations, notwithstanding that the same may be expressed in terms signifying a partial, preliminary or interim agreement between the parties. 9.Development Agreement. All parties will use all reasonable efforts to complete and sign the Development Agreement before 10.Closing. Closing will occur on or before August 30, 2014. 11. Expenses. Each Party will pay their respective legal, accounting, underwriting, appraisal or other expenses incident to this Letter of Intent, the Development Agreement and the transactions contemplated hereby and thereby. 3 432314v1 BR305-122 12.Exclusive Negotiating Rights. In order to induce Buyer to commit the resources, forego other potential opportunities, and incur the legal, accounting and incidental expenses necessary properly to evaluate the possibility of acquiring the Land, and to negotiate the terms of, and consummate, the transaction contemplated hereby, Seller agrees that for a period of sixty (60) days after the date hereof, Seller and its respective officers, directors, employees, agents, and brokers shall not initiate, solicit, encourage, directly or indirectly, or accept any offer or proposal for all or any substantial part of the Land. 13.Miscellaneous. This Letter of Intent shall be governed by the laws of the State of Minnesota. This Letter of Intent constitutes the entire understanding and agreement between the parties hereto and their affiliates with respect to its subject matter and supersede all prior or contemporaneous agreements, representations, warranties and understandings of such parties (whether oral or written). No promise, inducement, representation or agreement, other than as expressly set forth herein, has been made to or by the parties hereto. This Letter of Intent may be amended only by written agreement, signed by the parties to be bound by the amendment. Evidence shall be inadmissible to show agreement by and between such parties to any term or condition contrary to or in addition to the terms and conditions contained in this Letter of Intent. This Letter of Intent shall be construed according to its fair meaning and not strictly for or against either party. 14. No Binding Obligation. Except for Section 12, this Letter of Intent does not constitute or create, and shall not be deemed to constitute or create, any legally binding or enforceable obligation on the part of either party to this Letter of Intent. No such obligation shall be created, except by the execution and delivery of the Development Agreement containing such -Watts and conditions of the proposed transaction as shall be agreed upon by the parties, and then only in accordance with the terms and conditions of such Development Agreement. RIDGECREST INVESTORS, LLC BROOKLYN CENTER ECONOMIC d/b/a TOLD Development Company DEVELOPMENT AUTHORITY By: By: Its Vice President Its President And by: Its Executive Director 4 432314v1 BR305-122 Gary Eitel a From: Trent Mayberry <tmayberry@toldmn.com > Sent: Friday, February 07, 2014 1:06 PM To: Gary Eitel; Jeff Budish Subject: Brooklyn Center - Concept Plan Attachments: Conceptual Site Plan.pdf; FV BL 03.JPG; Original_pan3.jpg; South Building.jpg; The Shops at Wedgwood - Project Sheet.pdf Gentlemen, Please find attached a concept plan for the Brooklyn Center site. As discussed, we really look at this as both a neighborhood center catering to nearby residents as well as all the freeway traffic driving by the site on a daily basis. We envision this center having convenient access to both types of users and emulating aspects of our neighborhood shopping center in Maple Grove. Also attached for reference are a project sheet and photos for The Shops at Wedgwood which features a Hilton Garden Inn, Fairview Clinic, CVS, daycare, and two small shop buildings with drive-thrus. This will give you an idea of the types of materials and the look and feel we are proposing. Obviously, this is only a concept plan and we are not yet certain which users will commit. However, we believe what is shown is a feasible plan for this site which under any circumstance would feature the quality construction and design that TOLD is known for. Let me know if you have any comments or questions. Have a great weekend, Trent Mayberry Vice President TOLD IMILOPMENT COMPMY Two Carlson Parkway, Suite 220 • Minneapolis, MN 55447 Direct: 952.278.0112 • Fax: 952.278.7574 • Mobile: 612.812.4533 tmavberrvatoldmn.com • www.tolddevelopmentcompanv.com 1 t 1.0Z him' • ajfr 4-_„cd 'cq9, WR 64111—r1 Mir L'OLD DEVELOPMENT COMPANY The Shops at Wedgwood Location Maple Grove, MN Building Use Neighborhood Retail Center Size 60,000 square feet Site 8.5 acres Completion Date 2006 Architect RSP Architects Contractor Rochon Corporation The Shops at Wedgwood features two buildings totaling 26,600 square feet of multi-tenant retail space, a CVS Pharmacy, and a Fairview Clinic situated on an 8.5-acre site in Wedgwood Commerce Centre. Wedgwood Commerce Centre is a 130-acre business park that features office and office-tech space, in addition to a Hilton Garden Inn and Tutor Time daycare center. The Shops at Wedgwood was recognized by the Minnesota Shopping Center Association (MSCA) with the STARR Award for Design & Aesthetics in 2006. ask aboutTOLD ft, featured projects bout TOLD product types available pfoperties contact us HOME TOLDG.......,.., Aidkurailimilfitit 1116 Company Overview PRINT PDF Company Overview TOLD Development Company is a real estate firm focused on the development, acquisition, and management of retail, multi-housing, office, medical office, and industrial properties. We are headquartered in Minneapolis and have another office in Milwaukee. Since TOLD was founded in 1985, we have capitalized upon the extensive real estate experience of our management to deliver more than 80 projects totaling in excess of 8 million square feet of space. TOLD's experience, creativity, and reputation enable us to successfully develop or acquire any project, regardless of its complexity. Our Mission Statement best describes TOLD's business philosophy: "To embody the highest standards of excellence in the delivery of quality real estate solutions through exceptional service, ingenuity, and the integrity necessary to insure complete customer satisfaction." Projects under continued development include Crossroads Commons, a $100 - million, 100-acre retail development in Plover/Stevens Point, Wisconsin and Lake DeIton Marketplace, a 70-acre retail development in Lake DeIton/Wisconsin Dells, Wisconsin. Both projects demonstrate our proven expertise in executing complex projects on behalf of our valued national retailers. Other prominent developments include Nagawaukee Center, a $50-million, 46- acre retail development in Delafield, Wisconsin, Excelsior & Grand, a $170-millioi. vertically mixed-use project in St. Louis Park, Minnesota, Wedgwood Commerce Centre, a 130-acre mixed-use business park in Maple Grove, Minnesota, Crossroads Corporate Center, a 13-building office park in Brookfield, Wisconsin totaling 825,000 square feet, and Meridian Crossings, a 400,000-square-foot Class-A office development in Richfield, Minnesota. TOLD was also among the first developers to conceive of entertainment retail with The Meridian, an $80-million project in downtown Seattle, Washington. In addition to ground-up development, TOLD has purchased existing assets for its long-term investment portfoio. These existing assets were purchased from developers, lenders, and tenants with the intention of stabilizing and/or repositioning them for a long-term investment. TOLD has also managed properties for the long-term benefit of third party owners. TOLD Development Company enjoys an exceptionally strong reputation with the lending and institutional investor communities. We pride ourselves on the long- term, multiple transaction relationships that we have with some of the country's most respected financial institutions. Our ability to finance projects creatively allows us to better service our clients. We frequently structure projects through financing instruments such as participating debt, joint ventures, pre-sales and sale/leasebacks. featured projectsTOLDGOCVEICflo ENI1 COwillui r HONE - ED PROJECTS leatured projects prc)ciuct types arailablo properties contaCIIIS Excelsior & Grand is a 16-acre redevelopment project located in St. Louis Park, Minnesota. This multi-phased project features 644 housing units and 88,000 square feet of retail space. Total project cost of $170 million. Phase I included 338 apartment units with 64,000 square feet of retail space. Phases 11,111, and IV included 306 condominiums with an additional 24,000 square feet of first floor retail space, including the first Trader Joe's grocery store in Minnesota. cln Excelior TOLD Development Company was selected by the City of St. Louis Park in July 2000 after the initial developer withdrew from the project. When TOLD Development Company assumed the development rights to the project, the plan proposed by the previous developer was determined not to be financially feasible. TOLD quickly assembled a team and addressed the complexities of the project and its financial viability. The resulting revisions balanced the benefits of vertical mixed-use with the financing challenges involved with such projects. TOLD Development Company developed all components of the project: apartments, condominiums, and retail. Please click here for further information. about TOLD featured projects I product types I available properties I contact us about TOLD TOLDC) riaac,AJENIT COS4Fikk r mogrogir"Imitip featured projects about TOLD < HOME product typos available properties contact us featured projects Wedgwood Commerce Centre is a 130-acre, mixed-use business park located at the intersection of Bass Lake Road and Interstate 494 in Maple Grove, Minnesota. The project features more than 800,000 square feet of office and office/tech space, with plans for an additional 200,000 square feet of Class-A office space. Wedgwood also features a 120-room Hilton Garden Inn, medical clinic, daycare, preschool, and 50,000 square feet of restaurant and retail space. Wedgwood Commerce Centre's reputation as the northwest metropolitan area's premier business park is due to the park's quality architecture, landscaping, and amenities. The park boasts such tenants as Cisco Systems and St. Jude Medical. about TOLD featured projects I product tijpes I available properties : contact us Tap - EDGwo on Cirin 7 NO. 494 -1,he Shops at 6/ 17; JUG WOO ID PHASE IMAPLE GROVE, MINNESOTA KL„, All Seasons CLEANERS Ch.* & We dgwo od fit . .‘;';x-Aljc.l.e.2. gOLOg ©.\\!_7 ighEreffiaacv ,Metro, Ci I EZ Nlientaleare AivedgwThesohobs a, For Additional Information Contact: Trent Mayberry I 952.278.0112 ltrent@toldmn.com DEVELOPMENT COMPANY -,- o) 9.) 0 a) CZ 0 .c0)._ r.(7) 4•-• 1... c15. I- ,.:-. (I) >, ,4-- a.) C 0 0U,.., 7.74 U) a) 0 .- asQ.is. -. z,-, m _c c 0) = -0 ,70 .(/) (.) a) ...c 2 '65 o) w .Y2 c o ..5. 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