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Home My WebLink About1992 10-13 EBDA AGENDA 1993 Earle Brown Days Committee Tuesday, October 13, 1992 City Hall Conference Room A 7:30 a.m. 1. Call to order 2. Approval of minutes from July 7, 1992 3. Financial Report - Cummings 4. Committee Reports for 1993 festival - Bring your completed evaluation forms (sent in July) A) Ambassadors - Cohen B) Arts & Crafts Fair - Bergeland • C) Barn Dance - Kragness D) Car Show - Nerburn E) Ice Cream Social - Brookdale F) Junior Royalty - Graham G) Kid's Fishing Contest - LaCrosse H) Parade - Risley I) Picnic/Games - Dorff J) Publicity - LaCrosse K) Sunday In Central Park - LaCrosse L) Talent Contest - Neilson -a'"4 (5�- 5. Old Business A) B) 6. New Business A) Law Enforcement Festival - weekend before Earle Brown Days B) 7. Set up next meeting 8. Adjournment a ` Earle Brown Days Brooklyn Center Minnesota .6301 Shingle Creek Parkway 55430 (612)569-3400 Earle Brown Days Meeting Minutes July 7, 1992 PRESENT: Nerburn, Kragness, Ditty, Dorff, Pollock, Bergeland, Roen, Neilson and LaCrosse. The meeting was called to order at 7:40 a.m. APPROVAL OF MINUTES: There was a motion by Neilson, seconded by Dorff to approve the minutes from June 23, 1992. Motion carried. BARN DANCE: Kragness said everything went great and the attendance was pretty good. There were over 225 paid admissions, not including kids. There is a possibility of charging a dollar more next year. Admissions income was $497 and concessions income was $364.95. CAR SHOW: Nerbum said the had 174 cars. Admissions income w • y as $889.60. Nerbum reported that Cohen will work with Big Wheel Rossi who is interested in sponsoring the whole car show next year. Nerburn would like to see more support from the business community both financially and with allowing posters and flyers to be put up. It was decided a letter asking for greater support should be sent to some of the businesses, such as Dayton's and Target, and signed by the board members. Cummings arrived at 7:50 a.m. CRAFT FAIR: Bergeland said there were five no shows, but their checks had already been deposited. She reported income of $2,745, expenses $1,765,19, balance $979.81. Cohen arrived at 8 a.m. CRAFT FAIR cont: Bergeland reported on the comments made by the crafters which included: need more signs, and not to go to 8 p.m. on Friday. She said a half dozen exhibitors have already requested the same booth space for next year. They all liked the amount of space they .had And, the weather was wonderful. AMBASSADORS: Cohen asked where we were financially. Cummings reported a balance of $9,973.78 as of 7/07/92. This did not include income received on 7/07/92 nor did it include many outstanding bills. ICE CREAM SOCIAL: Cohen said the band should be moved up to 7:15/7:30 because we lost people. If the band concert started when the ice cream is served, we . would hold people. He suggested starting the ceremony at 6:30 and the band at 7 p.m. He questioned whether the band could start that early and LaCrosse said she did not think it would be a problem. Dorff suggested the winners of the talent contest perform at this event. Risley said they could also be in the parade. Neilson said we could include an extra sheet with the talent contest information inviting the winners to participate in these events. JUNIOR ROYALTY: Graham said there was a good turnout. The evaluations she received from parents included: loved picnic, have games at the picnic that don't take as much ability, 6:30 too early for starting barn dance, and coronation room too hot and too small. She said she received one complaint from a parent who's child didn't make it. Graham said she has a request for an application fee refund from a family who changed their mind. The family had two children, paid $20, and participated in one event. There was a motion by Cohen, seconded by Bergeland to authorize a refund of 50%. Motion carried. Graham said due to a manufacturing problem, the buttons were not made and the check for them was returned. Admissions income at the coronation was $201 . FISHING CONTEST: LaCrosse said the fishing contest went great. There was one complaint from a father because his son's fish was still listed on the sign board even though someone beat him out. LaCrosse said in the future the board will be erased about 15 minutes before the official closing time to avoid this. Dorff said he ran into the Zenanko's and they would like to host the contest again next year. Neilson knows Ron • Schara and maybe we could get some extra publicity for the contest next year. There were almost 200 participants, 20 more than last year. LaCrosse said the leaders suggested two categories, one for parent and child and one for child only. Many of the parents help the younger children, while the older children do it themselves. Financially, this might not be possible. She added there were no complaints from parents about this. Cohen said he would like to see a framed certificate given out to the financial contributors. There was a motion by Bergeland, seconded by Graham to approve the purchase of frames and certificates, not to exceed $100. Motion carried. PARADE: Risley said it was a great parade. There were no complaints, except his own. He was upset by the politicians that handed out literature even when they were told not to. Risley said he would like to send a letter to them informing them of the policy and telling them if they can't adhere to it, they are not welcome back. The committee gave their approval to send out a letter. KDWB and Drug Emporium will not be invited back next year because they passed things out. Risley said he watched the tape and KDWB's unit was dangerous because people were running up to the moving vehicle. He will have one more bill for signs, approximately $180. Cohen made a motion, seconded by Dorff, to approve payment of the signs, not to exceed $200. Motion carried. • PICNIC/GAMES: Dorff said they had 126 kids and 168 adults. The are throwing out • the sack race. Nine Rotary members worked and they needed all of them. The most popular activity was the water balloon toss. They will include activities for the handicapped next year. Graham said she has two parents would be willing to assist with this. Kragness asked who would do the certificates and frames. Cohen said he will work with Dorff and LaCrosse. PUBLICITY: LaCrosse asked the committee what they thought of the publicity this year. Neilson said he liked the Star Tribune display ads. Kragness said she heard it announced on several different radio stations. SUNDAY IN CENTRAL PARK: LaCrosse said we had more people than ever for the concerts and fireworks. The weather probably had a lot to do with it. There were many excellent comments about the fireworks. TALENT CONTEST: Neilson said he liked the facility and he heard good comments about it from the contestants. We need to have more chairs set up for the finals. Cohen asked if he would like to move to the high school next year. Neilson said he liked the community center. The area for performing works out well for the dancers and if they get a baton twirler, the ceiling is high enough to accommodate it. He also • said it is free and the sound system works great. He said we would probably have to pay to use the high school. NEW BUSINESS: Roen said there was not enough space for the handicapped to watch the parade. People with the Henry Sibley band come two hours early and reserve the areas designated for the handicapped. LaCrosse said Risley has already talked to Mr. Splinter about extending the parade route and changing the judges area. Therefore, this problem may be alleviated for next year. Risley said he is interested in moving the judging stand on the other side of the bridge. The bands are stopping by the high school because this is where the judges are. Because they are stopping, there are large gaps between units for people watching on the other side of the bridge. He plans to talk to some of the bands to get their input about the change. Kragness asked for approval to pay the following bills: Earle Brown Heritage Center $ 10.11 Postage Henry Dorff 10.00 Reimbursement pie prize C&K Printing 76.50 Shirts/caps - parade BFI 329.04 Portable Services Rod Gove - not to exceed 200.00 Signs - parade ECM Publishers 510.00 Display ads - Anoka Shopper City of Brooklyn Center 88.08 Star Tribune - festival ad • City of Brooklyn Center 47.38 Postage Trophies By Linda 35.53 Ribbons - picnic/games Jerry's New Market 30.35 Donuts - craft fair Merry Lynne Printers 102.00 Banners - junior royalty is Jerry's New Market 38.24 Refreshments - junior royalty City of Brooklyn Center 553.50 Osseo/Maple Grove Press ad City of Brooklyn Center 51.10 Star Tribune Classified - A&C City of Brooklyn Center 1120.64 Star Tribune Display ads City of Brooklyn Center-not to exceed 150.00 Food - barn dance Atrium - not to exceed 100.00 P op & P op corn - barn dance BC High School - not to exceed 100.00 Clean-up - parade Marnie Wipper 10.00 Refund - junior royalty There was a motion b Roen seconded N r rn a these bills. Motion carried. y by e bu top y After doing g som e quick figuring,figuring, Cummings made a financial estimate that there would be a balance of a little over $7,000.00 after payment of these bills. The meeting was adjourned at 9:10 a.m. Respectfully Submitted P Y Q Sue LaCrosse City Liaison •