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HomeMy WebLinkAbout1992 05-12 EBDA Earle Brown Days Brooklyn Center Minnesota 0"301 Shingle Creek Parkway 55430 (612)569-3400 AGENDA 1992 Earle Brown Days Committee Tuesday, May 12 , 1992 City Hall Conference Room A 7 : 30 a.m. 1. Call to order 2 . Attendance 3 . Approval of minutes from April 14 4 . Committee reports: A) Ambassadors - Cohen B) Barn Dance - Kragnpss C) Car Show - Nerburn D) Craft Fair - Bergeland. • E) Ice Cream Social - BrookcPale F) Junior Royalty - Grahame` G) Kid's Fishing Contest - LaCrosse H) Parade - Risley I) Picnic/Games - Cohen/Dorff J) Publicity - Benjamin/LaCrosse K) Sunday In Central Park - LaCrosse L) Talent Contest - Neilson 5. Old business A) B) 6. New business A) B) 7 . Adjournment • 1 Earle Brown Days Brooklyn Center Minnesota 6301 Shingle Creek Parkway 55430 (612) 561-5440 Earle Brown Days Meeting Minutes April 14 , 1992 PRESENT: Nerburn, Graham, Nyquist, Pollock, Bergeland, Neilson, Roen, Dorff, Cohen, and LaCrosse. The meeting was called to order at 7 : 45 a.m. APPROVAL OF MINUTES: There was a motion by Roen, seconded by Graham to approve the minutes of March 10, 1992 . Motion carried. Bergeland welcomed Dorff back. CAR SHOW: Nerburn said the club has been publicizing the show. He asked Bergeland if the City car that is parked in the lot can be moved the day of the show. She said it would not be a problem. • There will be an indoor and an outdoor show. CRAFT FAIR: Bergeland reported there are already 16 paid crafters and one food vendor. She said she has a committee of three people. She asked LaCrosse if Northwest News would do the flyer again. LaCrosse said she will set up a meeting with Benjamin and Dorff. Bergeland said her mailing list is up to about 225 . The committee went to the Canterbury show and picked up business cards. Information will be sent to them. Bergeland asked Dorff if we were going to do door prizes again. He said he was getting prizes for the picnic/games event and didn't want to solicit twice. Pollock said she would donate a night at the Inn. The committee discussed the possibility of a prize donation from K-Mart, Target and Schmidt Music. If there are no other prize donations, there will just be one prize, the night at the Inn. JUNIOR ROYALTY: Graham reported a slight delay with the application. The parks and recreation department will get them typed. The application fee will be due at the orientation meeting. The children went to the children ' s hospital . This year' s junior royalty focus is civic awareness and community involvement. This year' s royalty and some of last year' s royalty will participate in the cleanup on April 25 . FISHING CONTEST: LaCrosse said that Tom Zenanko now has • another commitment and cannot do the contest. He said he will provide us with some prizes. However, LaCrosse requested money to purchase four children' s fishing rods. Other prizes may need to be purchased if Tom Zenanko does not come through. There was a • motion by Dorff, seconded by Graham to approve an expenditure of $150 for the Kid' s Fishing Contest. Motion carried. Cohen' s committee will also check into a donation from K-Mart. Kragness arrived at 7 : 55 a.m. She reported she went to the festival convention and picked up information. AMBASSADORS: Cohen passed out his proposal and said they will soon be sending out a mailing. He said if we are going to solicit merchandise, it should be done as a separate process from the cash donations. He confirmed budget estimates with the committees. Cummings arrived at 8 : 05 a.m. BARN DANCE: Kragness has the contracts for Best Buddies and the Bear Creek Band. FOOD VENDORS: Mary and Pam from the health department discussed their position in regards to the food vendors at Earle Brown Days events. They cannot deny anyone a license. However, the committee can choose to invite or not to invite a vendor. They highlighted the repeated violations of a particular vendor. There was a motion by Cohen, seconded by Nyquist to invite only vendors who have proven satisfactory records by the health department and • other regulations. Motion carried. ICE CREAM SOCIAL: No report. Kragness said she will contact Brookdale to find out how this will be done now that the stage is gone. PARADE: No report. PICNIC/GAMES: Dorff said Charlie LaFevere will chair this committee. He said there is a lot of work to do. PUBLICITY: LaCrosse passed out the ad prices of different papers. Her recommendation is to take out paid ads only in the Star Tribune and the Anoka Shopper. She asked the committee how much they want to spend advertising EBD as a whole and how much they want to spend advertising the craft fair. Neilson said he thinks we should concentrate on the craft fair, parade, barn dance, and car show. Bergeland will put together a craft fair publicity proposal for the next meeting. LaCrosse said she will try to meet with Benjamin and Dorff. TALENT CONTEST: Neilson said the information and applications will be out later this week. He doesn't expect to get many applications until June. He also has some contacts at studios and will call them to see if they will post the information. • OLD BUSINESS: LaCrosse requested board approval to apply for liability insurance. There was a motion by Bergeland, seconded by Nerburn to make application for insurance. Motion carried. TREASURERS REPORT: Cummings reported a balance of $13 , 437 . 25 as of 4/14/92 . Kragness asked for approval to pay the following bills: $700 Minnesota Street Machine Association for car show flyers, plaques, and trophies. $ 59 . 90 City of Brooklyn Center to reimburse for ad in the Star Tribune for crafters . City of Brooklyn Center to reimburse for postage- Cummings will add up the postage figures. There was a motion by Neilson, seconded by Nerburn to approve payment of these bills. Motion carried. ADJOURN: The meeting was adjourned. NEXT MEETING: Tuesday, May 12 , 7 : 30 a.m. City Hall, Conference Room A. Respectfully Submitted, O<a • Sue LaCrosse City Liaison i