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HomeMy WebLinkAbout1993 07-13 EBDM Earle Brown Days Brooklyn Center Minnesota 6301 Shingle Creek Parkway 55430 (612)569-3400 Earle Brown Days Meeting Minutes July 13, 1993 PRESENT: Bergeland, Dorff, Roen, Neilson, Nyquist, Kragness and LaCrosse. Meeting was called to order at 7:39 a.m. APPROVALOF MINUTES: There was a motion by Neilson, seconded by Dorff to approve the minutes of June 23, 1993. Motion carried. ARTS & CRAFTS FAIR: Bergeland said it was a good show. There were 5 no show crafters and 1 no show food vendor. There were 69 total registered crafters and food vendors. They had 998 register for the door prize. Attendance was down about 400 from last year but the show was larger. She had problems with some crafters leaving early on Saturday. Bergeland learned from some of the exhibitors that other shows will • not let crafters back in if they close up early. She will add this to the list of rules for next year. On the evaluations, the exhibitors expressed an interest in having entertainment. Neilson :aid a strolling duo might be nice. Bergeland would lik° to know how much was spent on postage so she can determine how much of a profit was made. LaCrosse said she will figure it out. They also suggested the food vendors be spread out among the crafters. Bergeland is not sure it can be done because of electricity and the size of the trucks. The crafters also suggested more signage. One possibility is to have a banner put on the roof of one of the buildings. Bergeland said she didn't know who would do this. 7:55 a.m. Cohen arrived. Kragness said some of the volunteers who worked the arts and crafts fair and the barn dance did an excellent job. She would like to see them receive a letter of appreciation. LaCrosse said if she can get something written up, the recreation office can type it and get them out. PICNIC/GAMES: Dorff said the weather was good. They had 168 children and 131 adults. They ran out of water balloons and need to have 144 balloons filled with water for next year. He would like to get out a letter of appreciation to everyone who contributed prizes. Next year he' would like to have a letter of introduction similar to the one he took out this year. The new letter Would have a.list of 1993 contributors on the back. They had 10-12 Rotary members helping. Neilson said his sound system • 1 worked well. Other possible games that were discussed included -hoe kick, and watermelon seed spitting and pie eating contests. PARADE: Roen isn't sure if there are any outstanding bills. One politician and the Brooklyn Center High School danceline were the only ones who passed out literature. Cohen said there were some big gaps in the parade. Cohen said he was wondering what would happen if the Prior Lake scooters got out of control. He questioned whether they should be in the parade. TALENT CONTEST: Neilson said he made his report last time. There was some discussion on where to hold next year's contest. Brookdale will be contacted. AMBASSADORS: Cohen needs to know where we're at. BARN DANCE: Kragness reported there were 385 paid participants. It was very successful. There were also many children 12 and under. The line dance instruction was very popular and the band was good. She wants to send a reference letter to the band. Cohen said it was a nice family affair. Kragness said she did receive complaints that there were too many kids on the dance floor. Neilson said he arranged the entertainment for Maple Grove's festival. He said they had a line dance contest which was judged by the person teaching line dancing. He also said we have some of the most unique and successful events. Bergeland said there will be a bill coming for the popcorn and supervisor. Bergeland said there has to be more people to clean tables. • Kragness said she had some volunteers who did not show up and Cohen helped her clean. She said they worked hard. She said it was herd to run up and down the steps for the hotdogs. LaCrosse said she will check on the park and recreation department's hot dog machine to see if that could be used. Bergeland will check to see if there is any other alternative. Kragness said the line dance instruction could start earlier. Maybe hats could be sold. However, with the sale of hats, there would be sales tax and the need for more volunteers. PUBLICITY: LaCrosse said she would like to see more support from the Chamber. We have a hard time getting businesses to put up posters or distribute fliers. During Brooklyn Park Tater Daze, their posters are visible at most businesses. The chamber should be able to show its support by encouraging businesses to promote EBD. Cohen suggested Kragness set up a meeting with Mary Welch and the president of the chamber to discuss this. Cohen said they could sponsor an event, like Rotary and the Lions Clubs do. FISHING CONTEST: LaCrosse said that Zenanko was at the contest and adds to the quality of the program. The number of children was down about 50 from last year. A couple of committee members won door`prizes at the Picnic/Games. Bergeland said this may not be a very popular thing but she did not allow any committee members or 2 • crafters to sign up for the door prize at the Arts & Crafts Fair. She questioned whether committee members should be eligible for prizes. Cohen suggested this be put on as an agenda item for next year. HALL OF FAME: Nyquist said the Hall Of Fame was well attended and went well. LaCrosse asked if someone from the historical society and the tennis club should be represented on the committee next year. If so, she would contact them. Kragness said yes. Bergeland said that two of the volunteers from the Arts & Crafts Fair had expressed an interest in becoming board members. LaCrosse said Tony Ditty had also expressed an interest in becoming a board member. Neilson said he knew someone that might be interested. Discussion of board members was tabled to a future meeting. PAYMENT OF BILLS: New Market Arts & Crafts Fair - donuts/coffee $ 32.17 New Market Barn Dance - buns 13.00 On Site Sanitation Restrooms 304.55 City of Brooklyn Center Publicity - Star Tribune ads 1,223.42 City of Brooklyn Center Publicity - Osseo/Maple Grove Press 618.00 City of Brooklyn Center Fireworks 1,000.00 City of Brooklyn Center Barn Dance - Food 72.65 • ECM Publishers Publicity - Anoka Shopper 522.00 King Video Publicity - Television ads 250.00 There was a motion by Cohen, seconded by Neilson to pay these bills. Motion carried. LaCrosse said there must still be some outstanding bills. For example, the bills for Trophies By Linda have not been paid for Junior Royalty, Talent Contest and Parade. Cohen suggested we review the bill pay procedure. A special meeting will be held on July 27, 1993, 7:30 a.m. for the purpose of settling up accounts. ADJOURN: The meeting was adjourned at 8:50 a.m. NEXT MEETING: Tuesday, July 27, 7:30 a.m.,City Hall, Conference Room A. Respectfully Submitted, Sue LaCrosse City Liaison 3