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HomeMy WebLinkAbout1993 05-25 EBDM 1 ` Earle Brown Days Brooklyn Center Minnesota 6301 Shingle Creek Parkway 55430 (612)569-3400 Earle Brown Days Meeting Minutes May 25, 1993 PRESENT: Kragness, Nerburn, Ditty, Nyquist, Dorff, Pollock, Roen, Neilson, Risley and LaCrosse. Meeting was called to order at 7:32 a.m. PUBLICITY: LaCrosse passed around the proposed ads. She said the communications coordinator recommends we adopt some type of theme each year and then plan our publicity around the theme. For this year, she said we could use celebrate the fun, Brooklyn Center hosts Earle Brown Days. She also said we should try to use the same format for all our publicity. We will use the same format as shown on the flyer designed by NorthWest News. LaCrosse said the communications coordinator is interested in being on the committee next year. • LaCrosse said that Kin Video has submitted a cable proposal. The only charge would be a � r r Y � $250 production charge and the ads would appear on stations such as CNN, USA, and Lifetime. We would receive a minimum of 50 ads during the week of Earle Brown Days. It may be closer to 100 ads. LaCrosse asked the committee what they wanted to have included. Kragness said we should have the events that make money. She said community g Y Y television should have footage of the barn dance, parade, talent show, music and fireworks. LaCrosse asked if they wanted the ad to start out with celebrate the fun, Brooklyn Center hosts Earle Brown Days. Kragness said yes and we should have the fun includes.... LaCrosse said she will include as many events with dates as possible. There was a motion by Dorff, seconded by Pollock to approve $250 for cable ads. Motion carried. Bergeland arrived at 7:38 a.m. LaCrosse said Roxana from NorthWest News and Lisa from the Post will be doing their tabloids soon. She asked the committee what they would like to see as editorial in them. There was no response. She then asked them if they would like her to work with the two papers. They said yes. Last year Cohen took some pictures of the parade and the picnic/games. LaCrosse will see if they can be included in the tabloids. Graham arrived at 7:40 a.m. . PARADE: Risley said there are 9 bands and 75 units so far. The Lions parade is hurting us because they are attracting the big bands. Some of the other parades only have 2 bands. So we are doing pretty good. LaCrosse asked him who was delivering the letter to the residents in the area. He said the boy scouts will deliver them at no charge. She asked him if he wanted the parks and recreation department to run them off. He said yes and it would be updated. ARTS & CRAFTS FAIR: Bergeland said she needs to have the packets sent out to crafters and food vendors. She has address labels made out and they are attached to the packet. The food vendors need the list of rules also. Bergeland reported there are 56 crafters and 5 food vendors, 15 ahead of last year. CAR SHOW: Nerburn said everything is going well. Kragness asked about selling food. Nerburn said only if we had volunteers to do it. She said she has volunteers who may want to work the food stand. Nerburn said if we do sell food, we should look at only hotdogs, pop and popcorn. Nerburn said the people really start coming at 10:30 a.m. AMBASSADORS: LaCrosse said the checks have been coming in to her and passed out a list of contributors as of May 21. Contributioiis total $2,950 so far. TALENT CONTEST: There are about 10 contestants so far. Neilson said they usually come in the week before the deadline. Neilson would like to look into holding the contest at Brooklyn Center High School. They have the new auditorium. Graham said you have to pay for a custodian and their sound and light people. Ditty said he will talk to Norwick and get the exact costs. • PICNIC/GAMES: Dorff said he worked on the games. He added kids to the balloon toss and for the balloon toss pros, he added an egg toss. He will ask Rotary members to help work again. JUNIOR ROYALTY: Graham said the parent orientation went well and there are other events planned including a pool party, bowling, Burger King and Earle Brown Days events. She said she has a proposal for the committee. She said she has worked hard to make the junior royalty a quality program and has worked hard for recognition in other communities. She would like junior royalty to have their own float. She has purchased and is willing to donate a trailer. The trailer cost $350. She is asking the board to match that amount for the building and decorating supplies. Decorating supplies will cost about $183. Builder's Square is willing to pay for 50% of building supplies. The parents will volunteer their time to build it. LaCrosse said she had a few concerns. She will call the insurance company to find out what the extra cost for liability insurance would be. She asked Graham how many parades they would attend, how many would ride the float and what would be the months of the parades. Graham said they would attend 10-12 parades from June through October with approximately 6-10 people riding on the float. LaCrosse asked if they had a place to store it. Graham said yes. LaCrosse asked what would happen to the float if Graham was no longer involved with junior royalty and no one else wanted to chair it. Graham said the float would be the property of Earle Brown Days and this would be written as such. LaCrosse asked • what would be on the float. Graham said nothing had been decided yet. It would probably say Junior Royalty with the City logo. LaCrosse said she will check to see if this is okay. Nyquist said he will check with Rotary to see if they would be willing to pay the $350 for the construction. LaCrosse asked how much the committee is willing to pay for insurance. There was a motion by Nerburn, seconded by Roen to approve funds of $350 to build a junior royalty float pending determination of costs for insurance not to exceed $300 without board approval. Motion carried. APPROVAL OF BILLS: Proex Junior Royalty pictures $ 150.00 C&K Screen Printing Junior Royalty shirts 34.00 City of Brooklyn Center Junior Royalty pool party 68.00 Jerry's Junior Royalty Refreshments - orientation 46.72 Quality Photo Process. Junior Royalty buttons 215.13 Prom Nite Junior Royalty crowns '%R8.?_7 Graham turned in $90 income for junior royalty. Y There was a motion by Nyquist, seconded by Roen to approve payment of these bills. Motion carried. BARN DANCE: Kragness said she has to look into refreshments. • ICE CREAM SOCIAL: Kragness said it starts at 6:30 p.m. Kragness will work with Brookdale. LaCrosse said the band is scheduled. OLD BUSINESS: Ditty asked if we needed volunteer shirts. LaCrosse said she still has a box full of shirts in her office. Nyquist asked if the Hall of Fame Dedication was going to be an Earle Brown Days event. LaCrosse said yes. He said he didn't see it on the schedule. She said they got the information to her too late for the first schedule. It will be on the rest of the publicity and will be given to NorthWest News and the Post. LaCrosse met with Ernee and Jane of the Historical Society to get details. NEW BUSINESS: Pollock has donated a night at the Inn on the Farm which will be used as a door prize for the Arts & Crafts Fair. The meeting was adjourned at 8:21 a.m. NEXT MEETING: Tuesday, June 1, 7:30 a.m., City Hall. Respectfully Submitted, • Sue LaCrosse City Liaison