HomeMy WebLinkAbout2014 07-07 CCP Joint Session with Financial CommissionAGENDA
CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION
Monday, July 7, 2014
6:30 p.m.
City Hall — City Council Chambers
I.Call to Order
II.Approval of Agenda
III.Overview/Introduction
IV.Capital Improvements Plan 2015 — 2029
V. Individual Capital Projects Funds
a.Capital Improvements Fund
b.Municipal State Aid Fund
c.Street Reconstruction Fund
d.Infrastructure Fund
e.Overview of Utility Funds
f.Technology Fund
g. EBHC Capital Fund
VI. Miscellaneous
VII. Adjournment
MEMORANDUM — COUNCIL and FINANCIAL
COMMISSION BUDGET WORK SESSION
DATE: July 3, 2014
TO: City Council and Financial Commission
FROM: Curt Boganey, City Manage
SUBJECT: Capital Improvement Plan and Annual Capital Program
Recommendation:
The purpose of the work session on Monday is to inform the Council and Commission regarding
the long range Capital Improvement Plan and the annual Capital Program for the various Capital
Funds of the City. No formal action is required.
Background:
On Monday we will review the various multi-year capital plans for the City. The planning
document identifies new and replacement capital needs over the planning period. The goal of
the plan is to identify all major non-recurring expenditures for City for infrastructure, buildings
and equipment. Each year we have improved and refined our planning effort.
The plan is intended to be flexible and comprehensive. Each year we adopt an annual capital
program which approves the projects which will be funded in the upcoming budget year. Each
year we make modification to the plan to reflect changes in funding, estimated costs and revised
priorities.
It is my opinion the current proposed plan is the most comprehensive and accurate planning
document that we have developed to date. We look forward to presenting the plan to you on
Monday evening.
Policy Issues:
Does the proposed Capital Improvement Plan and Annual Capital Program adequately and
efficiently provide for the ongoing capital needs of City. Is the proposed 2015 Capital Program
consistent with the priority needs of the community?
Strategic Priorities:
•Civic Engagement
•Community Image
•Focused Redevelopment
•Financial Stability
•Vibrant Neighborhoods
Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality oflife
Or all people and preserves the public trust
AL-I',
City of Brooklyn Center
City Council/Financial Commission Joint Work Session
Capital Projects -July 7, 2014
Table of Contents
2015 - 2029 Capital Improvement Plan
Introduction Pages 1-2
Charts Pages 3
Project Listing Pages 4-6
Individual Capital Projects Fund Cash Flows
Capital Improvements Fund Page 7
Municipal State Aid Fund Page 8
Infrastructure Reconstruction Fund . Page 9
Street Reconstruction Fund Pages 10-11
Overview of Utilities Fund
Water Utility Fund Page 12
Sewer Utility Fund . Page 13
Storm Drainage Utility Fund . Page 14
Street Lighting Utility Fund Page 15
Technology Fund
Capital Plan Details Page 16
Cash Flows Page 17
EBHC Capital Fund
Capital Plan Details Pages 18-20
Cash Flows Page 21
City of Brooklyn Center
2015 CAPITAL IMPROVEMENT PROGRAM
PROFILE
The 2015-29 Capital Improvement Plan (CIP) is a planning document that presents a fifteen-year overview of
scheduled capital projects to address the City's goals for maintaining public infrastructure. The CIP includes a
long-term financing plan that allows the City to allocate funds for these projects based on assigned priorities.
The fifteen-year horizon of the CIP provides the City with an opportunity to evaluate project priorities
annually and to adjust the timing, scope and cost of projects as new information becomes available. The
information contained in this plan represents an estimate of improvement costs based on present knowledge
and expected conditions. Changes in community priorities, infrastructure condition and inflation rates require
that adjustments be made on a routine basis.
A capital improvement is defined as a major non-recurring expenditure related to the City's physical facilities
and grounds. The 2015-2029 CIP makes a concerted effort to distinguish between major maintenance projects
contained in the City's operating budgets and capital improvement projects financed through the City's capital
funds and proprietary funds. Typical expenditures include the cost to construct roads, utilities, parks, or
municipal structures.
The CIP is predicated on the goals and policies established by the City Council, including the general
development, redevelopment, and maintenance policies that are part of the City's Comprehensive Plan. A
primary objective of the CIP is to identify projects that further these goals and policies in a manner consistent
with funding opportunities and in coordination with other improvement projects.
CIP Project Types
The Capital Improvement Plan proposes capital expenditures totaling approximately $144 million over the
next 15 years for improvements to the City's streets, parks, public utilities, and municipal buildings. A brief
description of the four functional areas is provided below.
Public Utilities
The City operates four utility systems, all of which have projects included in the CIP —water, sanitary sewer,
storm drainage, and street lighting. A vast majority of the public utility improvements are constructed in
conjunction with street reconstruction projects. The remaining portion of public utilities projects include
improvements to water supply wells, water towers, lift stations, force mains and storm water treatment system.
Street Improvements
Street improvements include reconstruction or resurfacing of neighborhood (local), collector and arterial
streets. Proposed improvements include the installation or reconstruction of curb and gutter along public
roadways. As noted earlier, street improvements are often accompanied by replacement of public utilities.
Park Improvements
Park improvements include the construction of trails, shelters, playground equipment, athletic field lighting
and other facilities that enhance general park appearance and increase park usage by providing recreational
facilities that meet community needs.
Capital Maintenance Building Improvements
Capital maintenance building improvements include short and long term building and facility improvements
identified in the 18-year Capital Maintenance Building Program approved in 2007.
CIP Funding Sources
Capital expenditures by funding source for the fifteen-year period are shown in Table 1 and Figure 1. Major
funding sources are described below.
Public Utility Funds
Customers are billed for services provided by the City's water, sanitary sewer, storm sewer, and street lighting
public utilities. Fees charged to customers are based on operating requirements and capital needs to ensure that
equipment and facilities are replaced to maintain basic utility services. Annually the City Council evaluates the
needs of each public utility system and establishes rates for each system to meet those needs.
Special Assessments
Properties benefiting from street and storm sewer improvements are assessed a portion of the project costs in
accordance with the City's Special Assessment Policy. Every year the City Council establishes special
assessment rates for projects occurring the following year. Rates are typically adjusted annually to maintain the
relative proportion of special assessments to other funding sources.
Street Reconstruction Fund
The Street Reconstruction Fund provides for the cost of local street improvements along roadways that are not
designated as municipal state aid routes. The revenue for this fund is generated from franchise fees charged for
the use of public right-of-way by natural gas and electric utility companies. The City's ability to provide
adequate revenue for the Street Reconstruction Fund is currently one of the main limiting factors in
determining the rate at which future street and utility improvements can be accomplished.
Municipal State Aid (MSA) Fund
State-shared gas taxes provide funding for street improvements and related costs for those roadways identified
as MSA streets. The City has 21 miles of roadway identified as MSA streets and is therefore eligible to receive
funding based on this designation. The annual amount available in 2015 is $881,017 and provides for
maintenance and construction activities within the City's MSA street system. It is expected that revenues from
the State will incrementally increase in 2016 and 2017 due to a statewide reformulation in allotment
computations for cities.
Capital Projects Funds
The City Council adopted a Capital Project Funding Policy in January 2014, to provide reoccurring sources of
funding for the City's Capital Projects Funds. The Policy specifically identifies three main funding sources
including: audited year-end General Fund unassigned fund balance above 52% of the next year's General Fund
operating budget; audited year-end Liquor Fund unrestricted cash balance that exceeds three and a half months
of the next year's operating budget and one year of budgeted capital equipment needs; and Local
Governmental Aid (LGA) received in the amount of $650,000 or half of the amount received by the City
(whichever is greater). Other funding sources in this category include grants, park district funding, watershed
funding, federal and state funding, and county funding as determined on a project by project basis. Typically
the City Council has directed these funds towards municipal facilities such as parks, trails, public buildings and
other general purpose needs.
2
TABLE 1. 2015-2029 Capital Improvement Plan - Summary by Funding Source
Total Funding
Need 15-yr
Average Annual
Funding Need
Percent of
Total Need
Water Utility $21,519,000 $1,434,600 15%
Sanitary Sewer Utility $17,189,000 $1,145,933 12%
Storm Drainage Utility $12,767,000 $851,133 9%
Street Lighting Utility $2,645,000 $176,333 2%
Municipal State Aid $10,954,000 $730,267 8%
Street Reconstruction Fund $26,608,000 $1,773,867 18%
Capital Projects Funds $29,531,000 $1,968,733 20%
Special Assessment Collections $22,380,000 $1,492,000 16%
TOTAL $143,593,000 $9,572,866 100%
FIGURE 1. 2015-2029 Capital Improvement Plan — Overview of Project and Funding Sources.
Capital improvement Nan by Funding Source
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EARLE BROWN HERIT,AGE CENTER Page 1
2015-2035 CAPITAL IMPROVEMENT PLAN (revIsed June 26, 2014)
Capital Item
Acquisition
Year
Acquisition
Cost
Estimated
Useful
Life
Acquisition or
Replacement
Year
Estimated
Cost
Subtotals
and
Totals
Mixer 1989 $12,000.00 20 2014 $18,500.00
Elec. Reader Boards for Inside/Outside New 15 2012 $128,000.00
Freezer 1989 $50,000.00 20 2014 $54,000.00
Parking Lot Lights 1989 20 2014 $88,000.00
Tack Room Fresh Air New 25 2014 $17,000.00
Make Up Air Unit Banquet and Kitchen 1989 21 2014 $29,000.00
Replace 2 Double Stacked Ovens 1989 20 2014 $23,000.00
Replace Inn Roofs 1989 20 2014 $35,000.00
Captain's/Estate/Loft Carpet 2007 $18,000.00 7 2014 $25,000.00 $417,500.00
Fountain 1989 20 2015 $55,000.00
Remodel New 30 2015 $100,000.00
Patio New 25 2015 $95,000.00
Replace 2 Boilers (Inn)1989 15 2015 $24,000.00
Parking Lot Mill and Overlay (East lots)1999 16 2015 $70,000.00 $344,000.00
LED Lighting Carriage Hall 1989 20 2016 $150,000.00
Concession Stand Facelift 1989 15 2016 $23,000.00
10 WAP and Wireless Controller 2011 5 2016 $16,400.00
Carriage Hall RTU #1, #2, #3, #4 1989 25 2016 $90,000.00
Carriage Hall Prefunction Tile or Carpet 1989 6 2016 $92,000.00 $371,400.00
LED Lighting Harvest 1999 20 2017 $41,000.00
Carriage Hall Window Replacement 1989 25 2017 $70,000.00
Air Handling Unit #5 and #6 1989 27 2017 $73,000.00
Replace Staging 1990 $19,925.00 3 2017 $45,000.00
Carriage Hall Carpet 2011 $50,000.00 6 2017 $50,000.00 $279,000.00
Inn Carpet at Earle Brown House 1989 10 2018 $30,000.00
Estate Bypass Walkway New 30 2018 $100,000.00
Energy Management System (HVAC)1999 $15,500.00 10 2018 $49,300.00
Tack/Morgan/Hall Carpet 2011 $27,000.00 7 2018 $32,000.00 $211,300.00
Hippodrome Roof (EDPM)1990 $91,575.00 20 2019 $100,000.00
Phone System 1998 $32,000.00 10 2019 $40,000.00
Carriage Hall Carpet 2005 $50,000.00 7 2019 $80,000.00
Link and Garden City Carpet 2012 7 2019 $60,000.00
Tack/Morgan/Hall Carpet 2004 $15,000.00 8 2019 $15,000.00
Multifunction Copier Main Office 2012 $15,000.00 7 2019 $20,000.00
GC/Harvest Prefunction/Link Carpet 2012 7 2019 $60,000.00 $375,000.00
Replace 2 Boilers Convention Center 2010 10 2020 $15,000.00
Replace Staging 1990 3 2020 $45,000.00
Facility Security System Server 2012 8 2020 $50,000.00
Main Kitchen Dishwasher 2005 $75,000.00 15 2020 $75,000.00
Replace Harvest Divider Walls 1999 15 2020 $20,000.00
Replace Harvest/Garden City Carpet 2013 $40,000.00 7 2020 $50,000.00
Man Lift - Small 2005 $15,000.00 15 2020 $20,000.00 $275,000.00
18
EARLE BROWN HERITAGE CENTER Page 2
2015-2035 CAPITAL IMPROVEMENT PLAN (revised June 24, 2014)
Capital Item
Acquisition
Year
Acquisition
Cost
Estimated
Useful
Life
Acquisition or
Replacement
Year
Estimated
Cost
Subtotals
and
Totals
2021 $25,000.00$18,000.00 7Captains/Estate/Loft Carpet 2007
2005 16 2021
2006 16 2021
Parking Lot Mill and Overlay
Replace Admin Office Carpet
$70,000.00
$18,000.00
$70,000.00
$23,000.00 $118,000.00
Elec. Reader Boards for Inside/Outside 2012 10 2022 $95,000.00
Prefunction Tile or Carpet Carriage Hall 2015 6 2022 $92,000.00
Replace One Boiler 2007 $15,000.00 15 2022 $15,000.00 $202,000.00
Main Large Marquee and Electronics 1989 15 2023 $30,000.00
Replace Combi Oven 1990 $14,165.00 12 2023 $40,000.00
Carriage Hall Carpet 2011 $50,000.00 6 2023 $50,000.00
Replace Compactor 1990 $11,375.00 15 2023 $17,775.00
Sealcoat both East Parking Lots 2015 $15,000.00 16 2023 $15,000.00 $152,775.00
Replace S. Carriage Hall Door/Windows 1989 15 2024 $45,000.00 $45,000.00
1 Tack/Morgan/Hall Carpet 20181 $30,000.001 7 2025 $32,000.001 $32,000.001
Multifunction Copier Main Office 2019 $15,000.00 7 2026 $20,000.00
Replace Harvest/GC/Link Carpet 2019 $30,000.00 7 2026 $30,000.00 $50,000.00
Replace Harvest/GC Carpet 2020 $40,000.00 7 2027 $50,000.00 $50,000.00
Rotunda Roof & CH Metal Work 1989 20 2028 $91,000.00
Inn Carpet 2018 10 2028 $30,000.00
HVAC EMS 2018 $15,500.00 10 2028 $49,300.00
Captain's/Estate/Loft Carpet 2021 $18,000.00 7 2028 $30,000.00 $200,300.00
Sealcoat Main Lot 16 2029 $15,000.00
Phone System 2019 $32,000.00 10 2029 $40,000.00
Carriage Hall Carpet 2023 $50,000.00 6 2029 $50,000.00 $105,000.00
Replace Stable Roof 1990 20 2030 $28,000.00
Replace 2 Convention Center Boilers 2020 10 2030 $15,000.00
Replace Harvest Blacksmith Roof 1990 20 2030 $20,000.00
Replace Chiller 1989 20 2030 $160,000.00 $223,000.00
Parking Lot Mill and Overlay (East Lots)1999 16 2031 $70,000.00
Hippodrome Roof (EDPM)1990 $91,575.00 17 2031 $100,000.00 $170,000.00
Carriage Hall Wall Panels 1989 $72,000.00 20 2032 $99,000.00
Tack/Morgan/Hall Carpet 2025 $30,000.00 7 2032 $30,000.00 $129,000.00
Multifunction Copier 2026 $15,000.00 7 2033 $20,000.00
Replace 2 Steam Jacket Kettles 1989 20 2033 $30,000.00
Replace GC/Harvest/Link Carpet 2026 $30,000.00 7 2033 $30,000.00
Replace One Boiler 2018 $10,000.00 15 2033 $15,000.00 $95,000.00
19
Replace Inn Roofs 1989 $50,000.00202034
Replace D Barn Roof 2009 $24,000.00 $24,000.00203420
20347
Capital Item
Acquisition
Year
Acquisition
Cost
Estimated
Useful
Life
Acquisition or
Replacement
Year
Estimated
Cost
Subtotals
and
Totals
$40,000.00 $40,000.00 $114,000.002027Harvest /Garden City Carpet
EARLE BROWN HERITAGE CENTER Page 3
2015-2035 CAPITAL IMPROVEMENT PLAN (revised June 24, 2014)
Main Kitchen Dishwasher 2005 $75,000.00 15 2035 $75,000.00
Man Lift -SmallSmall 2005 $15,000.00 15 2035 $20,000.00
Replace Harvest Divider Walls 199 15 2035 $20,000.00
Replace 2 Boilers (Inn)1989 20 2035 $24,000.00
Replace Carriage Hall Carpet 2029 $50,000.00 6 2035 $50,000.00
Captain's/Estate/Loft carpet 2028 $30,000.00 7 2035 $30,000.00 $219,000.00
Proposed Expenditures to be Estimated and Assigned
Courtyard Canopy
Hotel Style Chairs ($90-$110 per chair)
Water Towers through out Common Spaces
Infused Water Stations
Espresso/Latte Station
This report encompasses all anticipated capital expenditures (items exceeding $10,000) from 2015-2035.
All dollar amounts are shown in 2012 dollars, with appropriate yearly increases projected where possible.
20
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Agenda
Introduction
Capital Improvement Plan
Individual Capital Project Funds
o Capital Improvements Fund
O Municipal State Aid Fund
o Street Reconstruction Fund
O Infrastructure Fund
.0 Utility Funds
OTechnology Capital Fund
o EBHC Capital Funds
7/8/2014
Capital Improvement Plan 2015 — 2029
Capital Project Budgets 2015 and 2016
1
Introduction
Capital Improvement Plan
a Non-binding document of future intent of City
capital projects over the next 15 years
a By design, the CIP is fluid because future
priorities can change dramatically based on
current circumstances
a Developed by prioritizing a list of capital projects
based on estimated year needed and based on
anticipated funding opportunities
a 2015 projects will be incorporated in the
requested 2015 budget
Introduction
Capital Improvements Plan
a Public Utilities
a Street Improvements
o Park & Trail Improvements
o Capital Maintenance Building Program
Various Funding Sources
o Utility fees, special assessments, franchise fees,
state aid, liquor operations, etc.
Technology & EBHC Capital Plans
7/8/2 014
2
7/8/2014
2015 — 2016 Capital Improvement Plan
fliEnneill
Mt e
rew
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torn 201$
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Project Aspassolares Reccrot Fend Ft, lelry Ut1ty bt 1 ty 05177 Food CPet
2015
pt et erpoce Pc ei r.) Prompo 2015 53 53 91 53 VI 50 5)5:0) 100 5203.021
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Pre-coo Etd Eh -a.errorts (heet PI ,5,51 1).030 570003 93 5:0030 =COO 51 =QOM
0520006Rpm 0)65 P0,3053.1101 50)001 P4045
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NOTES: (A1:0,1 hod ph, ph e ...,. P Cr let COTrni,571 tor.7 Phon VCPtcr Act G._
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163765:151 F pie, g,ot (TE pogrom Se. MO) and Mrea Pops Fa, Ott, hcOng 5:76164
12 B,htn Eveto, Corridor 1m orpprment hot co PO:, et, a EMS Pls. soecco tS507,020) end .55 caPe 20) Pc tha Cey Cop tel InoccoeP2.5 P003 $127,000)
201 5 — 2029 Capital Improvements Plan Changes
Year Version 2013.0 Version 2014.0 Change."
2015 $11,585,000 $12,127,000 $542,000
2016 14,121,000 13,143,000 (978,000)
2017 22,275,000 16,687,000 (5,588,000)
2018 16,304,000 31,643,000 15,339,000
2019 10,463,000 12,853,000 2,390,000
2020 10,165,000 13,291,000 3,126,000
2021 1,709,000 2,188,000 479,000
2022 1,522,000 1,769,000 247,000
2023 3,365,000 4,725,000 1,360,000
2024 6,053,000 7,999,000 1,946,000
2025 6,417,000 8,471,000 2,054,000
2026 7,942,000 10,520,000 2,578,000
2027 1,768,000 2,328,000 560,000
2028 2,329,000 3,100,000 771,000
2029 2,749,000 2,749,000
3
CIP — Revisions for 2015
Project 2013 Plan for
2015
2014 Plan for
2015
Notes
Intersection Imp./Traffic Signal (66th 195,000 - Moved to 2016
Ave./Hwy 252)
Lions Park Trail Replacement 69,000 Removed
Storm Water Pond 46-001 Rehab 93,000 Delayed from 2014
Centennial Park — Ball Field Dike 100,000 New Project
Connections Shingle Creek Restoration 351,000 Delayed from 2014
Project
63rd Avenue North Reconstruction 3,440,000 3,910,000
Freeway Blvd. Improvements (West of 195,000 200,000
Xerxes)
Centennial Park Tennis Courts Resurfacing 82,000 90,000
Freeway Park Area Improvements 6,360,000 7,060,000
$37,000
290,000
598,000 - Moved to 2016
Freeway Park Trail Replacement
51" Avenue Improvements (at Brooklyn
Blvd.)
Brooklyn Blvd. Corridor Project 1(49th to
S I" Ave.)
$ - Moved to 201 6
- Moved to 2016
2015 — 2016 Capital Improvements Fund
Description Cost
Capital Maintenance Building Program $203,000
Connections Shingle Creek Restoration Project 263,000*
Centennial Park - Ball Field Dike 100,000
Centennial Park -Tennis Courts Resurfacing 90,000
2015 Total Cost $656,000
°Funded front Brooklyn Park, Shingle Creek Watershed Commission & Clean Water Act Grant (City will be responsible
for Storm Drainage costs)
Description Cost
Brooklyn Boulevard City Entrance Signs $17,000
155,000
400,000
58,000
634,000*
39,000
I 280 000"
69th Ave. Greenway & Cahlander Park Fence Rehab
Northport Park Building Replacement
Northport Park Lighting Replacement Project
Brooklyn Boulevard Corridor — Phase!
Freeway Park Trail Replacement
57thAve. M&O & Regional Trail (Humboldt to 1-94)
2016 Total Cost $2,583,000
*Funded 00% with out side funding. ^Funded by Federal Grant & Three Rivers Park District
7/8/2014
4
Capital Improvements Funding Policy
• General Fund transfer of audited year-end unassigned
fund balance above 52% of next year's General Fund
operating budget
Liquor operations transfer is an estimate of audited
year-end Liquor Fund unrestricted cash balance that
exceeds 3.5 months of next year's operating budget and
one year of budgeted capital improvement needs
c Local Government Aid (LGA) received in the amount of
$650,000 or half of the amount received by the City
(whichever is greater)
Other outside sources of revenues (i.e.grant funds)
Capital Improvements Fund — Cash Flow Analysis
Actual
2013
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cash Balance -Beginning 104,517 2,270,510 1,629,957 2,434,033 2,738,033 2,658,033 (11,987)
Changes in Accruals (13,979)
Re‘enues 2,332498 4,178,447 1,460,076 2,887,000 3,855,000 14,714,000 1,100,000
Expenditures (152,526)(4,819,000)(656,000)(2,583,000)(3,935,000)(17,384,000)(734,000)
Cash Balance - Ending $ 2,270,900 $ 1 ,629 ,957 $ 2 ,434 ,033 $ 2,738,033 $ 2,058 ,033 $ (11,967)$ 304,033
8,000,000
6.000,000
4.000.000
2.000000
0,000,000
8,000,000
6,000,000
4,000.000
2,000,000
1 nr,n,v6
_r-;■.,-=.,_. =
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Expenditures .44 Cash B3560e - Ending
2
7/8/2014
5
D scription Cost
2015 — 2016 Municipal State Aid (MSA) Fund
63rd Avenue North Reconstruction $2,560,000
2015 Total Cost $2,560,000
-Description lapst
Regional Trail & 57th Ave M&O (Humboldt to 1-94)$250,000
207,000
70,000
$527,000
Intersection Improvement/Traffic Signal (66th Ave./Hwy 252)
51" Avenue Improvements (At Brooklyn Blvd.)
2016 Total Cost
MSA Fund — Cash Flow Analysis
Actual
2013
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cash Balance - Beginning 728,651 1,269,668 (519,315)(275,298)(781,281)(750,264)
Changes in Accruals 745,121
Revenues 72,414 881,017 881,017 881,017 881,017 881,017 881,017
Expenditures (88,884)(340,000)(2,670,000)(637,000)(1,387,000)(850,000)(140,000)
Cash Balance - Ending 728,651 S 1,269,668 (519,315)(275,298)$ (781,281)$ (750,264)S (9,247)
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Expenditures --.4—C4sh - Endmg
7/8/2014
6
7/8/2014
Cost
$260,000
70,000
1,040,000
$1,370,000
ascription
63rd Avenue North Reconstruction
Freeway Blvd. Improvements (West of Xerxes)
Freeway Park Area Improvements
20 I Total Cost
$110,000
30,000
1,060,000
70,000
$1,270,000
Co s tDescription
Freeway Blvd. Mill & Overlay (East of Xerxes Ave.)
57 6 Ave M&O & Regional Trail
Palmer Lake West Area Improvements
SI " Avenue Improvements (at Brooklyn Blvd.)
2016 Total Cost
2015 — 2016 Infrastructure Fund
Infrastructure Fund — Cash Flow Analysis
Actual
2013
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cash Balance -Beginning -974,071 (675.186)91,943 (460,714)479E67 (1E05,317)
Changes in Accruals (2,00),887)
Re,enues 6,493,767 2,838 707 2137,129 886,252 2,769,290 1,518,538 4,560,745
Expenditures (3,517,829)(4,487.964)(1,370,000)(4438.909)(1,828,909)(3,003,572)(3,113,571)
Cath Balance - Ending $ 974,071 6 (675,186) 5 91,943 $ (460,714) 6 479,657 $ (1,005,317)$ 441,857
IIMEArA
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
6,000,000
5.000,000
4,000,000
3,000,000
2_000,000
1.000,000
(1.000,000)
(2000.000)
Expendaures Cosh 061Ince - Endmg
7
2015 — 2016 Street Reconstruction Fund
ascription Cost
Freeway Blvd. Improvements $70,000
2,080,000
$2,150,000
Freeway Park Area Improvements
2015 Total Cost
!Description
Freeway Blvd. Mill & Overlay (East of Xerxes Ave.)$340,000
64,000
1,750,000
40,000
$2,194,000
Azelia Ave & Northport Drive Retaining Wall Repl.
Palmer LakeWest Area Improvements
SI " Avenue Improvements (at Brooklyn Blvd.)
2016 Total Cost
Street Reconstruction Fund — Cash Flow Analysis #1
Actual
2013
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cash Balance - Beginning 875,451 1,525,625 1,516,594 2,016,594 472,594 1,125,594 (1,924,406)
Changes in Accruals (2,375)
Rewnues 652,549 3,747,964 2,650,000 896,582 3,396,582 1,204,809 3,704,809
Expenditures (3,756,995)(2,150,000)(2,440,582)(2,743,582)(4,254,809)(3,734.809)
Cash Balance - Ending $ 1,525.620 $ 1,516,594 2,016,594 $ 472,594 $ 1,125,594 $ (1,924,406)S (1,954,406)
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Expenditures —4—Cash Bab nce - Ending
6000,000
4.000.000
2.000,000
(2.000.000)
(4,000,000)
(6000.0001
7 /8/201 4
8
7/8/2014
CostDescription
'
$220,000
450,000
330,000
90,000
63rd Avenue North Reconstruction
Storm Drainage
Sanitary Sewer
Water Utility
Street Light
$88,000
$40,000
20,000
Freeway Blvd. Improvements (west of Xerxes)
Storm Drainage Utility
Street Light
Connections Shingle Creek Restoration Project
Storm Drainage Utility
$1,250,000
1,160,000
1,420,000
110,000
Freeway Park Area Improvements
Storm Drainage
Sanitary Sewer Utility
Water Utility
Street Light
Street Reconstruction Fund — Cash Flow Analysis #2
Actual
2013
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cash Balance -Beginning 875.451 1,525,625 1,516.594 2,166,594 622.594 1,272,594 1,922594
Changes in Accruals (2,375)
Revenues 652.549 3,747,964 2.800,000 915,076 3,412,076 4,922.933 4,859,110
Expenditures (3,756,995)(2,150.000)(2.459.076)(2,762.076)(4,272.933)(4,209,110;
Cash Balance - Ending $ 1,525,625 $ 1,516,594 $ 2,166,594 $ 622,594 $ 1,272,594 $ 5,922,594 S 2,572,594
2012 2013 2014 2015 2016 2017 2018 2019 2020 2071 2022 2023 2024 2025 2026 2027 2028 2029
Boa: • Exrxrdltures —4—Cash 9.33nce • EndIng
6.000.000
5,000,000
4,000.000
3,000,000
2.000.000
1.000,000
(1.000,000)
(2.000.000)
2015 Utility Projects ($5,391,000)
Storm Water Ponds Rehab (50-001 & 60-001)(46-00 I) $213,000
9
2016 Utility Projects ($6,569,000)
Description Cost "PM
Sanitary Sewer
Lift Station 1 —WetWell Improvement $212,000
Sanitary Sewer Lining along Mississippi River 819,000
Water Tower No. 3 Painting $1,243,000
Freeway Blvd. Mill & Overlay (east of Xerxes Avenue)
Storm Drainage Utility $90,000
Sanitary Sewer 10,000
Water Utility 10,000
Street Light 40,000
57. Ave M&O & Regional Trail (Humboldt to 1-94)
Storm Drainage Utility $40,000
Sanitary Sewer 10,000
Water Utility 10,000
Street Light 110,000
Storm Water Ponds (52-001 & 58-002 Rehab)$115,000
Palmer Lake West Area Improvements
Storm Drainage Utility $1.040,000
Sanitary Sewer Utility 1,180,000
Water Utility 1,370,000
Street Light 110,000
5 I" Avenue Improvements (at Brooklyn Blvd.)
Storm Drainage Utility $10,000
Sanitary Sewer 80,000
Water Utility 70,000
7/8/2014
2015 — 2016 CIP Impact on Utility Funds
Cash flows show the impact of the CIP
Plan on Utility Funds
o Details will be covered in the review of
Utility Funds budgets and rates.
Water Fund — Based on Springsted Water
Rate Study
1 0
7/8/2014
Water Fund — Cash Flow Analysis
Actual
2013
Budget
2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cash Balance - Beginning 2,953,240 2,911,058 2,368,176 1,643,012 2,429,711 3,399,646 1,778,555
Changes in Accruals (61,281)
Revenues 2,350,698 11,677,407 12,234,693 6,387,914 7,928,002 4.663,096 6,851,836
Expenditures (2,971.184)(12.955.583)(13.934,632)(6,828,292)(8,274,452)(7,749,256)(7,393,091)
Noncash - Depreciation 639,585 '735.294 '974,775 '1,227,077 '1,316,385 •1.465,069 '.1.557.208
Cash Balance - Ending 5 2,9 1,008 5 2,368,176 5 1,643,012 5 2 .428,711 5 3,399 .046 5 1,778,555 5 2,794 500
Cash Reserve - Operations (0 5 608.261 5 689,924 5 846,052 S 886,745 S 945.195 S 987,603 S 1,028,871
Cash Reserve - Capital -1,750,000 2,703,000 3,689,000 2,547,000 2,050,000 2,030,000
Cash Reserve - Debt Service'171,273 726,789 1,285,770 "1,622,444 •2,059,667 2,054,876 2,322,265
Cash Reserve - Total $ 779,534 5 3,106,713 $ 4,8 4,822 6,198,189 $ 6,561,862 $ 5,092,479 $ 0,361,136
Cash Reserve. V.373.7 4%39%61%35%52%
9000.000
7000000
6.000000
5.000000
4.000.000
3.000,000
2.000.000
1.000.000
2012 2013 2014 2015 2016 2017 2018 20)9 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Oui.13), ((IF) BIhnce -Ending
3000000
2500.000
2.000.000
1,500.000
1.000.000
500.000
(500,000)
(1,000000)
(1.500000)
(2.000,000)
Sanitary Sewer Fund — Cash Flow Analysis
Actual Budget Projected Projected Projected Projected Projected
2013 2014 2015 2016 2017 2018 2019
Cash Balance - Beginning 2,077,227 1,922,851 1,751,520 2,675,184
Changes in Accruals (42,725)
Rewnues 3,683,987 3,905,464 5,630,981 4,143,353
Eiependitures (4,506,565) (4,878,442) (5,533,013) (6,344,394)
Noncash - Depreciation 710,927 801,647 825,696 850,467
1,324,610 1,874,824
5,924.792 4,393,756
(6,250,559) (6,748,272)
875,981 902,261
422,569
4,522,552
(6,550,093)
929,329
Cash Balance - Ending 5 1,922,851 $ 1,751,520 $ 2,675 ,184 $ 9,324,090 $ 1 ,074 ,824 $ 422,569 5 (675,643)
Cash Reserve - Operations (.1 S 1,039,520 0 1.070.706 5 1,102,827 0 1,135,912
Cash Reserve - Capital 1,260,000 1,610,000 2,311,000 1,899,000
Cash Reserve - Debt Service ' 57,092 ' 264,623 r 264,887 ' 479,855
0 1,169.989 $ 1,205,089
2,280,000 1,963,000
• 479,725 ' 478,128
$ 1,241,24)
1,620,000
' 477,692
Cash Reserve -Total 9 2,356,612 3 2,945,329 5 3,678,714 5 3.514,767 5 3,929 714 0 3,646,217 5 3,338,934
Cash Reserve - %., 82% 59% /3% 38%48% 12%-20 %
r - '
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2023 2025 2026 7 2028 2029
Capital Outhy —4—Cash Pahrice - Enchng
11
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2 7 2028 2029
Capit3lOutlay -•-.Cash Balance Ending
(100.000)
500,000
400.000
300,000
200,000
100700
Street Light Fund - Cash Flow Analysis
Actual Budgeted Projected Projected Projected Projected
2013 2014 2015 2016 2017 2018 2019
Cash Balance • Beginning 92,810 82,395 271,958 274.941 231,107 65,157 106.637
Changes in Accruals (198,651)---
Resenues 416,944 450,369 450,413 450.419 450,331 449,999 450,082
Expenditures (257,079)(297,700)(485,437)(533,400)(656,602)(450,050)(398,752)
Noncash - Depreciation 28.371 36,900 38.007 39,147 40.322 41,531 42,777
Cash Balance -Ending $ 82,395 $ 271,958 $ 274,941 $ 231,107 $ 65,157 $ 106,637 5 200,745
Cash Reserve - Operations (3.5 1.10 5 75.164 S 77,419 5 79,742 0 82,134 $ 84,598 S 87,136 S 89,750
Cash Reserve -Capital 40,000 220.000 260,000 375 000 160.000 100,000 190,000
Cash Reserve - Total 5 115,164 5 297,419 $ 339,742 0 457,134 $ 244,598 $ 187,136 S 279,750
Cash Reserve -%72%9144 81%51%277,57%7251.
7/8/2014
5.009000
4,000.000
3.000.000
2.000.000
1.000.000
(1.000.000)
(2.000.000)
Cash Balance - Beginning
Changes in Accruals
Resenues
Expenditures
Noncash - Depreciation
Cash Balance - Ending
Cash Reserve - Operations)
Cash Reserve - Capital
Cash Reserve - Total
Cash Reserve -%
Storm Drainage Fund - Cash Flow Analysis
Actual Budget Projected Projected Projected Projected Projected
2013 2014 2015 2016 2017 2018 2019
3,877,639
13,338
1,613,843
(2,422,678)
1,034,761
4,116,903
1,642,370
(3,198,404)
1,175,000
3,735,869
1,639,842
(3,675,716)
1,210,250
2,910,245
1,638,190
(3,215,658)
0,246,555
2,579,335
1,637,529
(3,333,277)
1,283,954
2,167,541
1,636,705
(4,239,626)
1,322,473
887,093
1,634,144
(4,154,754
1,362,147
$ 4 ,116,903 5 3,735,869 $ 2,910,245 5 2,579,335 $ 2,167.541 5 887,093 5 4271 370
$ 528,035 5
1,300.000 "
543,876
1,811,000
5 560,192 5
' 1,295,000
576,998
1.355.000
$ 594,307
' 2,202,000
$ 612,137 6
• 2,056,000 '
630,501
1.688,000
$ 1,996.035 0 2,354,876 5 1,855,192 5 1,931.956 5 2,796,307 5 2,668,137 $2,318,501
215%159%057%134%78%33%-12%
■-
7
2012 2013 ' 2014 2015 2016 2017 2018 2020 2r 2022 2023 2024 2025 2026 2027 2028 2029
Capital Ovrhy -o-Cash Balance - Ending
12
2015- 2016 Technology Fund
Description Cost
Video Surveillance (General Fund departments)$30,000
9,000
24,175
14,500
20,000
20,000
Server Hardware
Network Hardware
IP Telephone Replacement
Fiber Optic Infrastructure
Security Card Access
AudioVisual - Conference Room I 0,000
2015Total Cost $127,675
Description Cost
Server Hardware $23,370
Network Hardware 22,700
Laserfiche Avante Software Upgrade 27,200
Video Surveillance (General Fund departments)15,000
Security Card Access 20,000
AudioVisual - Conference Room 10,000
2016Total Cost $118,270
Technology Fund - Cash Flow Analysis
Actual
2013
Projected
2014
Projected
2015
Projected Projected
2016 2017
Projected
2018
Projected
2019
Cash Balance - Beginning 27,798 53,535 16,485 28,810 60,540 131,540 133.540
Changes in Accruals 15,747
Revenues 98,031 100,000 140,000 150,000 150,000 150,000 150,000
Expenditures (88,041)(137,050)(127,675)(118.2701 (79,000)(148,000)1139,0001
Cash Balance - Ending 53,535 $ 16,485 $ 28,810 60,540 0 131,540 133,540 144,540
180000
160000
140.000
120.000
100.000
80.000
66000
40,000 -
20,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Expenditures -9--Cash Babnce - Ending
7/8/2014
13
Description Cost
Description Cost
2015 - 2016 EBHC Capital Fund
Fountain
Patio
Replace 2 Boilers (Inn)
Remodel
Parking Lot Mill & Overlay (East Lots)
$55,000
95,000
24,000
100,000
70,000
2015 Total Cost $344,000
LED Lighting Carriage Hall
Concession Stand Facelift
10 WAP &Wireless Controller
Carriage Hall RTU #1, #2, #3, #4
Pre-function Tile or Carpet Carriage Hall
2016 Total Cost
$150,000
23,000
16,400
90,000
92,000
$371,400
EBHC Capital Fund - Cash Flow Analysis
Actual Projected
2013 2014
Projected
2015
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Cash Balance - Beginning 480,923 726 494 478,447 335,404 164,675 86,004 74,876
Changes in Accruals (92,223)
Fie■enues 399,030 169,453 200,957 200,671 200,329 200,172 200,150
Expenditures (61,236)(417,500)(344,000)(371,400)(279,000)(211,300)(375,000(
Cash Balance - Ending 726,494 5 478,447 335,404 164,675 86,004 74,876 S (99,974)
3
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 • 2024 2025 2026 2027 2028
Expenditures -6-Cash Babnce - Ending
000,000
700.000
600.000
500.000
400000
300,000
200000
I (moo
(100.000)
(200.0001
(3000001
7/8/2014
14
Ouestions?
7/8/2014
Debt Implications
o Statutory Debt Limits
Debt per Capita
Debt Rating
OTax Rates
Utility Rates
15