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HomeMy WebLinkAbout2014 07-07 CCP Joint Session with Financial CommissionAGENDA CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION Monday, July 7, 2014 6:30 p.m. City Hall — City Council Chambers I.Call to Order II.Approval of Agenda III.Overview/Introduction IV.Capital Improvements Plan 2015 — 2029 V. Individual Capital Projects Funds a.Capital Improvements Fund b.Municipal State Aid Fund c.Street Reconstruction Fund d.Infrastructure Fund e.Overview of Utility Funds f.Technology Fund g. EBHC Capital Fund VI. Miscellaneous VII. Adjournment MEMORANDUM — COUNCIL and FINANCIAL COMMISSION BUDGET WORK SESSION DATE: July 3, 2014 TO: City Council and Financial Commission FROM: Curt Boganey, City Manage SUBJECT: Capital Improvement Plan and Annual Capital Program Recommendation: The purpose of the work session on Monday is to inform the Council and Commission regarding the long range Capital Improvement Plan and the annual Capital Program for the various Capital Funds of the City. No formal action is required. Background: On Monday we will review the various multi-year capital plans for the City. The planning document identifies new and replacement capital needs over the planning period. The goal of the plan is to identify all major non-recurring expenditures for City for infrastructure, buildings and equipment. Each year we have improved and refined our planning effort. The plan is intended to be flexible and comprehensive. Each year we adopt an annual capital program which approves the projects which will be funded in the upcoming budget year. Each year we make modification to the plan to reflect changes in funding, estimated costs and revised priorities. It is my opinion the current proposed plan is the most comprehensive and accurate planning document that we have developed to date. We look forward to presenting the plan to you on Monday evening. Policy Issues: Does the proposed Capital Improvement Plan and Annual Capital Program adequately and efficiently provide for the ongoing capital needs of City. Is the proposed 2015 Capital Program consistent with the priority needs of the community? Strategic Priorities: •Civic Engagement •Community Image •Focused Redevelopment •Financial Stability •Vibrant Neighborhoods Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality oflife Or all people and preserves the public trust AL-I', City of Brooklyn Center City Council/Financial Commission Joint Work Session Capital Projects -July 7, 2014 Table of Contents 2015 - 2029 Capital Improvement Plan Introduction Pages 1-2 Charts Pages 3 Project Listing Pages 4-6 Individual Capital Projects Fund Cash Flows Capital Improvements Fund Page 7 Municipal State Aid Fund Page 8 Infrastructure Reconstruction Fund . Page 9 Street Reconstruction Fund Pages 10-11 Overview of Utilities Fund Water Utility Fund Page 12 Sewer Utility Fund . Page 13 Storm Drainage Utility Fund . Page 14 Street Lighting Utility Fund Page 15 Technology Fund Capital Plan Details Page 16 Cash Flows Page 17 EBHC Capital Fund Capital Plan Details Pages 18-20 Cash Flows Page 21 City of Brooklyn Center 2015 CAPITAL IMPROVEMENT PROGRAM PROFILE The 2015-29 Capital Improvement Plan (CIP) is a planning document that presents a fifteen-year overview of scheduled capital projects to address the City's goals for maintaining public infrastructure. The CIP includes a long-term financing plan that allows the City to allocate funds for these projects based on assigned priorities. The fifteen-year horizon of the CIP provides the City with an opportunity to evaluate project priorities annually and to adjust the timing, scope and cost of projects as new information becomes available. The information contained in this plan represents an estimate of improvement costs based on present knowledge and expected conditions. Changes in community priorities, infrastructure condition and inflation rates require that adjustments be made on a routine basis. A capital improvement is defined as a major non-recurring expenditure related to the City's physical facilities and grounds. The 2015-2029 CIP makes a concerted effort to distinguish between major maintenance projects contained in the City's operating budgets and capital improvement projects financed through the City's capital funds and proprietary funds. Typical expenditures include the cost to construct roads, utilities, parks, or municipal structures. The CIP is predicated on the goals and policies established by the City Council, including the general development, redevelopment, and maintenance policies that are part of the City's Comprehensive Plan. A primary objective of the CIP is to identify projects that further these goals and policies in a manner consistent with funding opportunities and in coordination with other improvement projects. CIP Project Types The Capital Improvement Plan proposes capital expenditures totaling approximately $144 million over the next 15 years for improvements to the City's streets, parks, public utilities, and municipal buildings. A brief description of the four functional areas is provided below. Public Utilities The City operates four utility systems, all of which have projects included in the CIP —water, sanitary sewer, storm drainage, and street lighting. A vast majority of the public utility improvements are constructed in conjunction with street reconstruction projects. The remaining portion of public utilities projects include improvements to water supply wells, water towers, lift stations, force mains and storm water treatment system. Street Improvements Street improvements include reconstruction or resurfacing of neighborhood (local), collector and arterial streets. Proposed improvements include the installation or reconstruction of curb and gutter along public roadways. As noted earlier, street improvements are often accompanied by replacement of public utilities. Park Improvements Park improvements include the construction of trails, shelters, playground equipment, athletic field lighting and other facilities that enhance general park appearance and increase park usage by providing recreational facilities that meet community needs. Capital Maintenance Building Improvements Capital maintenance building improvements include short and long term building and facility improvements identified in the 18-year Capital Maintenance Building Program approved in 2007. CIP Funding Sources Capital expenditures by funding source for the fifteen-year period are shown in Table 1 and Figure 1. Major funding sources are described below. Public Utility Funds Customers are billed for services provided by the City's water, sanitary sewer, storm sewer, and street lighting public utilities. Fees charged to customers are based on operating requirements and capital needs to ensure that equipment and facilities are replaced to maintain basic utility services. Annually the City Council evaluates the needs of each public utility system and establishes rates for each system to meet those needs. Special Assessments Properties benefiting from street and storm sewer improvements are assessed a portion of the project costs in accordance with the City's Special Assessment Policy. Every year the City Council establishes special assessment rates for projects occurring the following year. Rates are typically adjusted annually to maintain the relative proportion of special assessments to other funding sources. Street Reconstruction Fund The Street Reconstruction Fund provides for the cost of local street improvements along roadways that are not designated as municipal state aid routes. The revenue for this fund is generated from franchise fees charged for the use of public right-of-way by natural gas and electric utility companies. The City's ability to provide adequate revenue for the Street Reconstruction Fund is currently one of the main limiting factors in determining the rate at which future street and utility improvements can be accomplished. Municipal State Aid (MSA) Fund State-shared gas taxes provide funding for street improvements and related costs for those roadways identified as MSA streets. The City has 21 miles of roadway identified as MSA streets and is therefore eligible to receive funding based on this designation. The annual amount available in 2015 is $881,017 and provides for maintenance and construction activities within the City's MSA street system. It is expected that revenues from the State will incrementally increase in 2016 and 2017 due to a statewide reformulation in allotment computations for cities. Capital Projects Funds The City Council adopted a Capital Project Funding Policy in January 2014, to provide reoccurring sources of funding for the City's Capital Projects Funds. The Policy specifically identifies three main funding sources including: audited year-end General Fund unassigned fund balance above 52% of the next year's General Fund operating budget; audited year-end Liquor Fund unrestricted cash balance that exceeds three and a half months of the next year's operating budget and one year of budgeted capital equipment needs; and Local Governmental Aid (LGA) received in the amount of $650,000 or half of the amount received by the City (whichever is greater). Other funding sources in this category include grants, park district funding, watershed funding, federal and state funding, and county funding as determined on a project by project basis. Typically the City Council has directed these funds towards municipal facilities such as parks, trails, public buildings and other general purpose needs. 2 TABLE 1. 2015-2029 Capital Improvement Plan - Summary by Funding Source Total Funding Need 15-yr Average Annual Funding Need Percent of Total Need Water Utility $21,519,000 $1,434,600 15% Sanitary Sewer Utility $17,189,000 $1,145,933 12% Storm Drainage Utility $12,767,000 $851,133 9% Street Lighting Utility $2,645,000 $176,333 2% Municipal State Aid $10,954,000 $730,267 8% Street Reconstruction Fund $26,608,000 $1,773,867 18% Capital Projects Funds $29,531,000 $1,968,733 20% Special Assessment Collections $22,380,000 $1,492,000 16% TOTAL $143,593,000 $9,572,866 100% FIGURE 1. 2015-2029 Capital Improvement Plan — Overview of Project and Funding Sources. 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LI",2 ru 2 i,12, 2 ,,2 >3 '2 a 2 it 2 T9 1- E 12 2 L (7) 5 (3 , 21 i= 12 m 2 ,;.) >9- °:'f, o cc w f,at x m .ce Li! 0 0 a) -0 0 N oN -6 A ft a,P„It, 2 a_ t oo N ft o N t F,'o2 Nft `?-3) ft 0ci 0 o 03- •LO I")0a_ t o hi LO CI 0M CU)O LO 006LO 00) co EARLE BROWN HERIT,AGE CENTER Page 1 2015-2035 CAPITAL IMPROVEMENT PLAN (revIsed June 26, 2014) Capital Item Acquisition Year Acquisition Cost Estimated Useful Life Acquisition or Replacement Year Estimated Cost Subtotals and Totals Mixer 1989 $12,000.00 20 2014 $18,500.00 Elec. Reader Boards for Inside/Outside New 15 2012 $128,000.00 Freezer 1989 $50,000.00 20 2014 $54,000.00 Parking Lot Lights 1989 20 2014 $88,000.00 Tack Room Fresh Air New 25 2014 $17,000.00 Make Up Air Unit Banquet and Kitchen 1989 21 2014 $29,000.00 Replace 2 Double Stacked Ovens 1989 20 2014 $23,000.00 Replace Inn Roofs 1989 20 2014 $35,000.00 Captain's/Estate/Loft Carpet 2007 $18,000.00 7 2014 $25,000.00 $417,500.00 Fountain 1989 20 2015 $55,000.00 Remodel New 30 2015 $100,000.00 Patio New 25 2015 $95,000.00 Replace 2 Boilers (Inn)1989 15 2015 $24,000.00 Parking Lot Mill and Overlay (East lots)1999 16 2015 $70,000.00 $344,000.00 LED Lighting Carriage Hall 1989 20 2016 $150,000.00 Concession Stand Facelift 1989 15 2016 $23,000.00 10 WAP and Wireless Controller 2011 5 2016 $16,400.00 Carriage Hall RTU #1, #2, #3, #4 1989 25 2016 $90,000.00 Carriage Hall Prefunction Tile or Carpet 1989 6 2016 $92,000.00 $371,400.00 LED Lighting Harvest 1999 20 2017 $41,000.00 Carriage Hall Window Replacement 1989 25 2017 $70,000.00 Air Handling Unit #5 and #6 1989 27 2017 $73,000.00 Replace Staging 1990 $19,925.00 3 2017 $45,000.00 Carriage Hall Carpet 2011 $50,000.00 6 2017 $50,000.00 $279,000.00 Inn Carpet at Earle Brown House 1989 10 2018 $30,000.00 Estate Bypass Walkway New 30 2018 $100,000.00 Energy Management System (HVAC)1999 $15,500.00 10 2018 $49,300.00 Tack/Morgan/Hall Carpet 2011 $27,000.00 7 2018 $32,000.00 $211,300.00 Hippodrome Roof (EDPM)1990 $91,575.00 20 2019 $100,000.00 Phone System 1998 $32,000.00 10 2019 $40,000.00 Carriage Hall Carpet 2005 $50,000.00 7 2019 $80,000.00 Link and Garden City Carpet 2012 7 2019 $60,000.00 Tack/Morgan/Hall Carpet 2004 $15,000.00 8 2019 $15,000.00 Multifunction Copier Main Office 2012 $15,000.00 7 2019 $20,000.00 GC/Harvest Prefunction/Link Carpet 2012 7 2019 $60,000.00 $375,000.00 Replace 2 Boilers Convention Center 2010 10 2020 $15,000.00 Replace Staging 1990 3 2020 $45,000.00 Facility Security System Server 2012 8 2020 $50,000.00 Main Kitchen Dishwasher 2005 $75,000.00 15 2020 $75,000.00 Replace Harvest Divider Walls 1999 15 2020 $20,000.00 Replace Harvest/Garden City Carpet 2013 $40,000.00 7 2020 $50,000.00 Man Lift - Small 2005 $15,000.00 15 2020 $20,000.00 $275,000.00 18 EARLE BROWN HERITAGE CENTER Page 2 2015-2035 CAPITAL IMPROVEMENT PLAN (revised June 24, 2014) Capital Item Acquisition Year Acquisition Cost Estimated Useful Life Acquisition or Replacement Year Estimated Cost Subtotals and Totals 2021 $25,000.00$18,000.00 7Captains/Estate/Loft Carpet 2007 2005 16 2021 2006 16 2021 Parking Lot Mill and Overlay Replace Admin Office Carpet $70,000.00 $18,000.00 $70,000.00 $23,000.00 $118,000.00 Elec. Reader Boards for Inside/Outside 2012 10 2022 $95,000.00 Prefunction Tile or Carpet Carriage Hall 2015 6 2022 $92,000.00 Replace One Boiler 2007 $15,000.00 15 2022 $15,000.00 $202,000.00 Main Large Marquee and Electronics 1989 15 2023 $30,000.00 Replace Combi Oven 1990 $14,165.00 12 2023 $40,000.00 Carriage Hall Carpet 2011 $50,000.00 6 2023 $50,000.00 Replace Compactor 1990 $11,375.00 15 2023 $17,775.00 Sealcoat both East Parking Lots 2015 $15,000.00 16 2023 $15,000.00 $152,775.00 Replace S. Carriage Hall Door/Windows 1989 15 2024 $45,000.00 $45,000.00 1 Tack/Morgan/Hall Carpet 20181 $30,000.001 7 2025 $32,000.001 $32,000.001 Multifunction Copier Main Office 2019 $15,000.00 7 2026 $20,000.00 Replace Harvest/GC/Link Carpet 2019 $30,000.00 7 2026 $30,000.00 $50,000.00 Replace Harvest/GC Carpet 2020 $40,000.00 7 2027 $50,000.00 $50,000.00 Rotunda Roof & CH Metal Work 1989 20 2028 $91,000.00 Inn Carpet 2018 10 2028 $30,000.00 HVAC EMS 2018 $15,500.00 10 2028 $49,300.00 Captain's/Estate/Loft Carpet 2021 $18,000.00 7 2028 $30,000.00 $200,300.00 Sealcoat Main Lot 16 2029 $15,000.00 Phone System 2019 $32,000.00 10 2029 $40,000.00 Carriage Hall Carpet 2023 $50,000.00 6 2029 $50,000.00 $105,000.00 Replace Stable Roof 1990 20 2030 $28,000.00 Replace 2 Convention Center Boilers 2020 10 2030 $15,000.00 Replace Harvest Blacksmith Roof 1990 20 2030 $20,000.00 Replace Chiller 1989 20 2030 $160,000.00 $223,000.00 Parking Lot Mill and Overlay (East Lots)1999 16 2031 $70,000.00 Hippodrome Roof (EDPM)1990 $91,575.00 17 2031 $100,000.00 $170,000.00 Carriage Hall Wall Panels 1989 $72,000.00 20 2032 $99,000.00 Tack/Morgan/Hall Carpet 2025 $30,000.00 7 2032 $30,000.00 $129,000.00 Multifunction Copier 2026 $15,000.00 7 2033 $20,000.00 Replace 2 Steam Jacket Kettles 1989 20 2033 $30,000.00 Replace GC/Harvest/Link Carpet 2026 $30,000.00 7 2033 $30,000.00 Replace One Boiler 2018 $10,000.00 15 2033 $15,000.00 $95,000.00 19 Replace Inn Roofs 1989 $50,000.00202034 Replace D Barn Roof 2009 $24,000.00 $24,000.00203420 20347 Capital Item Acquisition Year Acquisition Cost Estimated Useful Life Acquisition or Replacement Year Estimated Cost Subtotals and Totals $40,000.00 $40,000.00 $114,000.002027Harvest /Garden City Carpet EARLE BROWN HERITAGE CENTER Page 3 2015-2035 CAPITAL IMPROVEMENT PLAN (revised June 24, 2014) Main Kitchen Dishwasher 2005 $75,000.00 15 2035 $75,000.00 Man Lift -SmallSmall 2005 $15,000.00 15 2035 $20,000.00 Replace Harvest Divider Walls 199 15 2035 $20,000.00 Replace 2 Boilers (Inn)1989 20 2035 $24,000.00 Replace Carriage Hall Carpet 2029 $50,000.00 6 2035 $50,000.00 Captain's/Estate/Loft carpet 2028 $30,000.00 7 2035 $30,000.00 $219,000.00 Proposed Expenditures to be Estimated and Assigned Courtyard Canopy Hotel Style Chairs ($90-$110 per chair) Water Towers through out Common Spaces Infused Water Stations Espresso/Latte Station This report encompasses all anticipated capital expenditures (items exceeding $10,000) from 2015-2035. All dollar amounts are shown in 2012 dollars, with appropriate yearly increases projected where possible. 20 DO CC; •NCO CO N•cri cv- C LO CD1 CO CO •NTY CO TY 0CO N0 01 CI CI)0 CD0 CV 0 CD toCO 0 aoo 01 CT) 0 IN0 a0) itt t , r.z -acm_ cs LII +442 cuu bacu r., . . r.a ixc3o c u_. _L. L9 . . i. * c11 .2 i § § § — ;isT g 8 8 g, ., t oo N N00 T- N o 3 CDDC CD o o o00 to aCO0 0 CI OD 0 a 6 a IALOU)N 0 a IN"1" N o a o . o Ei oo .4... a, a 0 DI.0 0 IN a 0 CI 0 0 TY- c, o aCOO 0- 0 10 NN N -^ TY CO 6"oN CO O N0 0 CONco cr. 3- DF. COa . not- to a- a • tomo to o c73a 6 c‘ia, aT- - CD ae) 8 6 ,T= oo ao oa a co-o cocri oo oo 0 0LOn o o co n LO00 CO LO 0) N a a,cri 0 0 ci to 0 N N 0 0 IN IN 00 T- CO6 6 ,-,o oN 01 Tc1 • N0 IN 0CO T-CO CD N tOCO a ooco co aa oiCO ONN N 0 IN ro oO a- co o to CC)O toOtoO to cv CI o nO CL CO Ofl N CO a- a uo•n tc; ‘•71- N (0N 1- a- a- COc 0-) aaNOON))CO CO ODN ONONTY CO Na a, CD 0 Nto CO ""N CO co to 6 co ‘o co 6-co a to oN CO TY T- IN. 01 1- CDN N N o.94 o2 N t,a oo ▪ N 7'0 -a o tri r7,.92.. a2 0 CD -o 2 N 'CS0 N CO 8to ' (,■2 V.1 0 N 0": -211- t< Ta ■75 N Agenda Introduction Capital Improvement Plan Individual Capital Project Funds o Capital Improvements Fund O Municipal State Aid Fund o Street Reconstruction Fund O Infrastructure Fund .0 Utility Funds OTechnology Capital Fund o EBHC Capital Funds 7/8/2014 Capital Improvement Plan 2015 — 2029 Capital Project Budgets 2015 and 2016 1 Introduction Capital Improvement Plan a Non-binding document of future intent of City capital projects over the next 15 years a By design, the CIP is fluid because future priorities can change dramatically based on current circumstances a Developed by prioritizing a list of capital projects based on estimated year needed and based on anticipated funding opportunities a 2015 projects will be incorporated in the requested 2015 budget Introduction Capital Improvements Plan a Public Utilities a Street Improvements o Park & Trail Improvements o Capital Maintenance Building Program Various Funding Sources o Utility fees, special assessments, franchise fees, state aid, liquor operations, etc. Technology & EBHC Capital Plans 7/8/2 014 2 7/8/2014 2015 — 2016 Capital Improvement Plan fliEnneill Mt e rew 7)11273 12.127003CM $. MIO 7013 torn 201S 5. 2015 torn 201$ 111.503 00: 50)0050,32': 5)010240)2313 033)03 Emet 9Se Stoop CcSome Motor, 5. e A, 2003, 2130041 CO31P0,e27s IPA Pre,/ Project Aspassolares Reccrot Fend Ft, lelry Ut1ty bt 1 ty 05177 Food CPet 2015 pt et erpoce Pc ei r.) Prompo 2015 53 53 91 53 VI 50 5)5:0) 100 5203.021 Ake, 211 Pet costruot 52:000011=1.111......1111111SO52550000 5220570 Millal.5-60.000 $320.00) .s.so, coo 50 $0910100 Pre-coo Etd Eh -a.errorts (heet PI ,5,51 1).030 570003 93 5:0030 =COO 51 =QOM 0520006Rpm 0)65 P0,3053.1101 50)001 P4045 9o, WoMPeni16-001PP-ab SO SO 50 MI 50 5153500 90 503023 53 92 5) 50 50 $0 90 00 $e3e264 P.( Ten, Coorts Poert-tho Preoopy PccIc Aro lhorp.ohvto SO 51.003.003 SO sz oao coo SO 9) so 57 250 CCO 50 50 50 $7 100203 57,423202 $110030 mcco SO 500 202 57.160202 Sp-5MA Park -SA 541 1:50 SO 50 50 93 SO SO SO 512300 5100000 30oe5t074 Shcole Creel. P.m.°, Potted 50 M 56 550022 50 5) SO 5030)0 htt $ISIOX 20155.551 01.370010 1:1)3)20 52 EM MO 51811.000 31.510.000 5110)10.) 5223020 555603) 512,127.000 NOTES: (A1:0,1 hod ph, ph e ...,. P Cr let COTrni,571 tor.7 Phon VCPtcr Act G._ 2016 Spoiho MO Oti Ererrco So, LI St., 1 - Mt Wel 5p-a.ence-1 SO 52 $0 SO 53 53 50 SO SO SO $11 5211020 5) 50 517000 SO $17.007 52100)1 25.255 Suer Liin; akno V 2556160 Phu M 93 50 93 $516003 SO SO so swam.: :511 Ioe Obv, & Cahlsrd, Pat FirueR.MS SO SO 50 52 52 53 5155003 51550120 .230 700)5003003133 00,11.2 Presca ELP 1/2 and O.Per (.5I d Aries Ms j 53 511010) 53 5443 000 50 50 52 mow 50 51.243.000 53 mow mow 5)3 .000 50 vo 51.245010 540) 010 lot,. Pre Sob no Reppcerept 57th5.560 poi Reg'cra Wt.-PO.55 .141/ SO 330.000 50 SO 00 so 5350020 mow 50 SO 93 mum $lam) $110032 s-00000 51.26000 5402.010 CM63) 57.70000 e9.m %%to. Po-cls 52501 5 5,033 Pehob SO 53 M 0115530 SO $3 SO 50 511500 •,r11-port 546 0315,0n6 11103426'2075 Plect 52 SO 93 50 SO 53 SO 5$5000 MOM eopla 5W and Hothpott Oe.¢ P5a1,6 WA Repl. POher Lalo eek-st km lerpcs.ehato SO 57,0000)0 554000 51.750032 50 50 SO 51,010002 53 90 SO 51,151030 51.370,203 5110003 SO SO 56500: 56.520007 Pre_co..5 acTrPe al P003)0)33 50 53 52 $0 SO SO 50 53200 $167 Aeor. Irmsaastotras (oe Matto 13145 smoso 542000 5700020 $1000)551003 ss0000 50 51 5134000$ 0:2)30,71 50)6013 Corn. Project 1 .405 to 515 629 I-tt:Sectal Inpirre.: S -131 Xv11, Aeli, 25:1 53 5) 50 50 $) SO 00 507,033 SO W 53 53 9) 50 5)30 00 50 034 Sill 00( I 5307.06C 2016 Su.. I SI 270 MO 57103)02 5527,000 01.231010 $7011.003 5772210) 72)000) 521)000) 513,143506 163765:151 F pie, g,ot (TE pogrom Se. MO) and Mrea Pops Fa, Ott, hcOng 5:76164 12 B,htn Eveto, Corridor 1m orpprment hot co PO:, et, a EMS Pls. soecco tS507,020) end .55 caPe 20) Pc tha Cey Cop tel InoccoeP2.5 P003 $127,000) 201 5 — 2029 Capital Improvements Plan Changes Year Version 2013.0 Version 2014.0 Change." 2015 $11,585,000 $12,127,000 $542,000 2016 14,121,000 13,143,000 (978,000) 2017 22,275,000 16,687,000 (5,588,000) 2018 16,304,000 31,643,000 15,339,000 2019 10,463,000 12,853,000 2,390,000 2020 10,165,000 13,291,000 3,126,000 2021 1,709,000 2,188,000 479,000 2022 1,522,000 1,769,000 247,000 2023 3,365,000 4,725,000 1,360,000 2024 6,053,000 7,999,000 1,946,000 2025 6,417,000 8,471,000 2,054,000 2026 7,942,000 10,520,000 2,578,000 2027 1,768,000 2,328,000 560,000 2028 2,329,000 3,100,000 771,000 2029 2,749,000 2,749,000 3 CIP — Revisions for 2015 Project 2013 Plan for 2015 2014 Plan for 2015 Notes Intersection Imp./Traffic Signal (66th 195,000 - Moved to 2016 Ave./Hwy 252) Lions Park Trail Replacement 69,000 Removed Storm Water Pond 46-001 Rehab 93,000 Delayed from 2014 Centennial Park — Ball Field Dike 100,000 New Project Connections Shingle Creek Restoration 351,000 Delayed from 2014 Project 63rd Avenue North Reconstruction 3,440,000 3,910,000 Freeway Blvd. Improvements (West of 195,000 200,000 Xerxes) Centennial Park Tennis Courts Resurfacing 82,000 90,000 Freeway Park Area Improvements 6,360,000 7,060,000 $37,000 290,000 598,000 - Moved to 2016 Freeway Park Trail Replacement 51" Avenue Improvements (at Brooklyn Blvd.) Brooklyn Blvd. Corridor Project 1(49th to S I" Ave.) $ - Moved to 201 6 - Moved to 2016 2015 — 2016 Capital Improvements Fund Description Cost Capital Maintenance Building Program $203,000 Connections Shingle Creek Restoration Project 263,000* Centennial Park - Ball Field Dike 100,000 Centennial Park -Tennis Courts Resurfacing 90,000 2015 Total Cost $656,000 °Funded front Brooklyn Park, Shingle Creek Watershed Commission & Clean Water Act Grant (City will be responsible for Storm Drainage costs) Description Cost Brooklyn Boulevard City Entrance Signs $17,000 155,000 400,000 58,000 634,000* 39,000 I 280 000" 69th Ave. Greenway & Cahlander Park Fence Rehab Northport Park Building Replacement Northport Park Lighting Replacement Project Brooklyn Boulevard Corridor — Phase! Freeway Park Trail Replacement 57thAve. M&O & Regional Trail (Humboldt to 1-94) 2016 Total Cost $2,583,000 *Funded 00% with out side funding. ^Funded by Federal Grant & Three Rivers Park District 7/8/2014 4 Capital Improvements Funding Policy • General Fund transfer of audited year-end unassigned fund balance above 52% of next year's General Fund operating budget Liquor operations transfer is an estimate of audited year-end Liquor Fund unrestricted cash balance that exceeds 3.5 months of next year's operating budget and one year of budgeted capital improvement needs c Local Government Aid (LGA) received in the amount of $650,000 or half of the amount received by the City (whichever is greater) Other outside sources of revenues (i.e.grant funds) Capital Improvements Fund — Cash Flow Analysis Actual 2013 Projected 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cash Balance -Beginning 104,517 2,270,510 1,629,957 2,434,033 2,738,033 2,658,033 (11,987) Changes in Accruals (13,979) Re‘enues 2,332498 4,178,447 1,460,076 2,887,000 3,855,000 14,714,000 1,100,000 Expenditures (152,526)(4,819,000)(656,000)(2,583,000)(3,935,000)(17,384,000)(734,000) Cash Balance - Ending $ 2,270,900 $ 1 ,629 ,957 $ 2 ,434 ,033 $ 2,738,033 $ 2,058 ,033 $ (11,967)$ 304,033 8,000,000 6.000,000 4.000.000 2.000000 0,000,000 8,000,000 6,000,000 4,000.000 2,000,000 1 nr,n,v6 _r-;■.,-=.,_. = 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Expenditures .44 Cash B3560e - Ending 2 7/8/2014 5 D scription Cost 2015 — 2016 Municipal State Aid (MSA) Fund 63rd Avenue North Reconstruction $2,560,000 2015 Total Cost $2,560,000 -Description lapst Regional Trail & 57th Ave M&O (Humboldt to 1-94)$250,000 207,000 70,000 $527,000 Intersection Improvement/Traffic Signal (66th Ave./Hwy 252) 51" Avenue Improvements (At Brooklyn Blvd.) 2016 Total Cost MSA Fund — Cash Flow Analysis Actual 2013 Projected 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cash Balance - Beginning 728,651 1,269,668 (519,315)(275,298)(781,281)(750,264) Changes in Accruals 745,121 Revenues 72,414 881,017 881,017 881,017 881,017 881,017 881,017 Expenditures (88,884)(340,000)(2,670,000)(637,000)(1,387,000)(850,000)(140,000) Cash Balance - Ending 728,651 S 1,269,668 (519,315)(275,298)$ (781,281)$ (750,264)S (9,247) 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Expenditures --.4—C4sh - Endmg 7/8/2014 6 7/8/2014 Cost $260,000 70,000 1,040,000 $1,370,000 ascription 63rd Avenue North Reconstruction Freeway Blvd. Improvements (West of Xerxes) Freeway Park Area Improvements 20 I Total Cost $110,000 30,000 1,060,000 70,000 $1,270,000 Co s tDescription Freeway Blvd. Mill & Overlay (East of Xerxes Ave.) 57 6 Ave M&O & Regional Trail Palmer Lake West Area Improvements SI " Avenue Improvements (at Brooklyn Blvd.) 2016 Total Cost 2015 — 2016 Infrastructure Fund Infrastructure Fund — Cash Flow Analysis Actual 2013 Projected 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cash Balance -Beginning -974,071 (675.186)91,943 (460,714)479E67 (1E05,317) Changes in Accruals (2,00),887) Re,enues 6,493,767 2,838 707 2137,129 886,252 2,769,290 1,518,538 4,560,745 Expenditures (3,517,829)(4,487.964)(1,370,000)(4438.909)(1,828,909)(3,003,572)(3,113,571) Cath Balance - Ending $ 974,071 6 (675,186) 5 91,943 $ (460,714) 6 479,657 $ (1,005,317)$ 441,857 IIMEArA 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 6,000,000 5.000,000 4,000,000 3,000,000 2_000,000 1.000,000 (1.000,000) (2000.000) Expendaures Cosh 061Ince - Endmg 7 2015 — 2016 Street Reconstruction Fund ascription Cost Freeway Blvd. Improvements $70,000 2,080,000 $2,150,000 Freeway Park Area Improvements 2015 Total Cost !Description Freeway Blvd. Mill & Overlay (East of Xerxes Ave.)$340,000 64,000 1,750,000 40,000 $2,194,000 Azelia Ave & Northport Drive Retaining Wall Repl. Palmer LakeWest Area Improvements SI " Avenue Improvements (at Brooklyn Blvd.) 2016 Total Cost Street Reconstruction Fund — Cash Flow Analysis #1 Actual 2013 Projected 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cash Balance - Beginning 875,451 1,525,625 1,516,594 2,016,594 472,594 1,125,594 (1,924,406) Changes in Accruals (2,375) Rewnues 652,549 3,747,964 2,650,000 896,582 3,396,582 1,204,809 3,704,809 Expenditures (3,756,995)(2,150,000)(2,440,582)(2,743,582)(4,254,809)(3,734.809) Cash Balance - Ending $ 1,525.620 $ 1,516,594 2,016,594 $ 472,594 $ 1,125,594 $ (1,924,406)S (1,954,406) 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Expenditures —4—Cash Bab nce - Ending 6000,000 4.000.000 2.000,000 (2.000.000) (4,000,000) (6000.0001 7 /8/201 4 8 7/8/2014 CostDescription ' $220,000 450,000 330,000 90,000 63rd Avenue North Reconstruction Storm Drainage Sanitary Sewer Water Utility Street Light $88,000 $40,000 20,000 Freeway Blvd. Improvements (west of Xerxes) Storm Drainage Utility Street Light Connections Shingle Creek Restoration Project Storm Drainage Utility $1,250,000 1,160,000 1,420,000 110,000 Freeway Park Area Improvements Storm Drainage Sanitary Sewer Utility Water Utility Street Light Street Reconstruction Fund — Cash Flow Analysis #2 Actual 2013 Projected 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cash Balance -Beginning 875.451 1,525,625 1,516.594 2,166,594 622.594 1,272,594 1,922594 Changes in Accruals (2,375) Revenues 652.549 3,747,964 2.800,000 915,076 3,412,076 4,922.933 4,859,110 Expenditures (3,756,995)(2,150.000)(2.459.076)(2,762.076)(4,272.933)(4,209,110; Cash Balance - Ending $ 1,525,625 $ 1,516,594 $ 2,166,594 $ 622,594 $ 1,272,594 $ 5,922,594 S 2,572,594 2012 2013 2014 2015 2016 2017 2018 2019 2020 2071 2022 2023 2024 2025 2026 2027 2028 2029 Boa: • Exrxrdltures —4—Cash 9.33nce • EndIng 6.000.000 5,000,000 4,000.000 3,000,000 2.000.000 1.000,000 (1.000,000) (2.000.000) 2015 Utility Projects ($5,391,000) Storm Water Ponds Rehab (50-001 & 60-001)(46-00 I) $213,000 9 2016 Utility Projects ($6,569,000) Description Cost "PM Sanitary Sewer Lift Station 1 —WetWell Improvement $212,000 Sanitary Sewer Lining along Mississippi River 819,000 Water Tower No. 3 Painting $1,243,000 Freeway Blvd. Mill & Overlay (east of Xerxes Avenue) Storm Drainage Utility $90,000 Sanitary Sewer 10,000 Water Utility 10,000 Street Light 40,000 57. Ave M&O & Regional Trail (Humboldt to 1-94) Storm Drainage Utility $40,000 Sanitary Sewer 10,000 Water Utility 10,000 Street Light 110,000 Storm Water Ponds (52-001 & 58-002 Rehab)$115,000 Palmer Lake West Area Improvements Storm Drainage Utility $1.040,000 Sanitary Sewer Utility 1,180,000 Water Utility 1,370,000 Street Light 110,000 5 I" Avenue Improvements (at Brooklyn Blvd.) Storm Drainage Utility $10,000 Sanitary Sewer 80,000 Water Utility 70,000 7/8/2014 2015 — 2016 CIP Impact on Utility Funds Cash flows show the impact of the CIP Plan on Utility Funds o Details will be covered in the review of Utility Funds budgets and rates. Water Fund — Based on Springsted Water Rate Study 1 0 7/8/2014 Water Fund — Cash Flow Analysis Actual 2013 Budget 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cash Balance - Beginning 2,953,240 2,911,058 2,368,176 1,643,012 2,429,711 3,399,646 1,778,555 Changes in Accruals (61,281) Revenues 2,350,698 11,677,407 12,234,693 6,387,914 7,928,002 4.663,096 6,851,836 Expenditures (2,971.184)(12.955.583)(13.934,632)(6,828,292)(8,274,452)(7,749,256)(7,393,091) Noncash - Depreciation 639,585 '735.294 '974,775 '1,227,077 '1,316,385 •1.465,069 '.1.557.208 Cash Balance - Ending 5 2,9 1,008 5 2,368,176 5 1,643,012 5 2 .428,711 5 3,399 .046 5 1,778,555 5 2,794 500 Cash Reserve - Operations (0 5 608.261 5 689,924 5 846,052 S 886,745 S 945.195 S 987,603 S 1,028,871 Cash Reserve - Capital -1,750,000 2,703,000 3,689,000 2,547,000 2,050,000 2,030,000 Cash Reserve - Debt Service'171,273 726,789 1,285,770 "1,622,444 •2,059,667 2,054,876 2,322,265 Cash Reserve - Total $ 779,534 5 3,106,713 $ 4,8 4,822 6,198,189 $ 6,561,862 $ 5,092,479 $ 0,361,136 Cash Reserve. V.373.7 4%39%61%35%52% 9000.000 7000000 6.000000 5.000000 4.000.000 3.000,000 2.000.000 1.000.000 2012 2013 2014 2015 2016 2017 2018 20)9 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Oui.13), ((IF) BIhnce -Ending 3000000 2500.000 2.000.000 1,500.000 1.000.000 500.000 (500,000) (1,000000) (1.500000) (2.000,000) Sanitary Sewer Fund — Cash Flow Analysis Actual Budget Projected Projected Projected Projected Projected 2013 2014 2015 2016 2017 2018 2019 Cash Balance - Beginning 2,077,227 1,922,851 1,751,520 2,675,184 Changes in Accruals (42,725) Rewnues 3,683,987 3,905,464 5,630,981 4,143,353 Eiependitures (4,506,565) (4,878,442) (5,533,013) (6,344,394) Noncash - Depreciation 710,927 801,647 825,696 850,467 1,324,610 1,874,824 5,924.792 4,393,756 (6,250,559) (6,748,272) 875,981 902,261 422,569 4,522,552 (6,550,093) 929,329 Cash Balance - Ending 5 1,922,851 $ 1,751,520 $ 2,675 ,184 $ 9,324,090 $ 1 ,074 ,824 $ 422,569 5 (675,643) Cash Reserve - Operations (.1 S 1,039,520 0 1.070.706 5 1,102,827 0 1,135,912 Cash Reserve - Capital 1,260,000 1,610,000 2,311,000 1,899,000 Cash Reserve - Debt Service ' 57,092 ' 264,623 r 264,887 ' 479,855 0 1,169.989 $ 1,205,089 2,280,000 1,963,000 • 479,725 ' 478,128 $ 1,241,24) 1,620,000 ' 477,692 Cash Reserve -Total 9 2,356,612 3 2,945,329 5 3,678,714 5 3.514,767 5 3,929 714 0 3,646,217 5 3,338,934 Cash Reserve - %., 82% 59% /3% 38%48% 12%-20 % r - ' 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2023 2025 2026 7 2028 2029 Capital Outhy —4—Cash Pahrice - Enchng 11 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2 7 2028 2029 Capit3lOutlay -•-.Cash Balance Ending (100.000) 500,000 400.000 300,000 200,000 100700 Street Light Fund - Cash Flow Analysis Actual Budgeted Projected Projected Projected Projected 2013 2014 2015 2016 2017 2018 2019 Cash Balance • Beginning 92,810 82,395 271,958 274.941 231,107 65,157 106.637 Changes in Accruals (198,651)--- Resenues 416,944 450,369 450,413 450.419 450,331 449,999 450,082 Expenditures (257,079)(297,700)(485,437)(533,400)(656,602)(450,050)(398,752) Noncash - Depreciation 28.371 36,900 38.007 39,147 40.322 41,531 42,777 Cash Balance -Ending $ 82,395 $ 271,958 $ 274,941 $ 231,107 $ 65,157 $ 106,637 5 200,745 Cash Reserve - Operations (3.5 1.10 5 75.164 S 77,419 5 79,742 0 82,134 $ 84,598 S 87,136 S 89,750 Cash Reserve -Capital 40,000 220.000 260,000 375 000 160.000 100,000 190,000 Cash Reserve - Total 5 115,164 5 297,419 $ 339,742 0 457,134 $ 244,598 $ 187,136 S 279,750 Cash Reserve -%72%9144 81%51%277,57%7251. 7/8/2014 5.009000 4,000.000 3.000.000 2.000.000 1.000.000 (1.000.000) (2.000.000) Cash Balance - Beginning Changes in Accruals Resenues Expenditures Noncash - Depreciation Cash Balance - Ending Cash Reserve - Operations) Cash Reserve - Capital Cash Reserve - Total Cash Reserve -% Storm Drainage Fund - Cash Flow Analysis Actual Budget Projected Projected Projected Projected Projected 2013 2014 2015 2016 2017 2018 2019 3,877,639 13,338 1,613,843 (2,422,678) 1,034,761 4,116,903 1,642,370 (3,198,404) 1,175,000 3,735,869 1,639,842 (3,675,716) 1,210,250 2,910,245 1,638,190 (3,215,658) 0,246,555 2,579,335 1,637,529 (3,333,277) 1,283,954 2,167,541 1,636,705 (4,239,626) 1,322,473 887,093 1,634,144 (4,154,754 1,362,147 $ 4 ,116,903 5 3,735,869 $ 2,910,245 5 2,579,335 $ 2,167.541 5 887,093 5 4271 370 $ 528,035 5 1,300.000 " 543,876 1,811,000 5 560,192 5 ' 1,295,000 576,998 1.355.000 $ 594,307 ' 2,202,000 $ 612,137 6 • 2,056,000 ' 630,501 1.688,000 $ 1,996.035 0 2,354,876 5 1,855,192 5 1,931.956 5 2,796,307 5 2,668,137 $2,318,501 215%159%057%134%78%33%-12% ■- 7 2012 2013 ' 2014 2015 2016 2017 2018 2020 2r 2022 2023 2024 2025 2026 2027 2028 2029 Capital Ovrhy -o-Cash Balance - Ending 12 2015- 2016 Technology Fund Description Cost Video Surveillance (General Fund departments)$30,000 9,000 24,175 14,500 20,000 20,000 Server Hardware Network Hardware IP Telephone Replacement Fiber Optic Infrastructure Security Card Access AudioVisual - Conference Room I 0,000 2015Total Cost $127,675 Description Cost Server Hardware $23,370 Network Hardware 22,700 Laserfiche Avante Software Upgrade 27,200 Video Surveillance (General Fund departments)15,000 Security Card Access 20,000 AudioVisual - Conference Room 10,000 2016Total Cost $118,270 Technology Fund - Cash Flow Analysis Actual 2013 Projected 2014 Projected 2015 Projected Projected 2016 2017 Projected 2018 Projected 2019 Cash Balance - Beginning 27,798 53,535 16,485 28,810 60,540 131,540 133.540 Changes in Accruals 15,747 Revenues 98,031 100,000 140,000 150,000 150,000 150,000 150,000 Expenditures (88,041)(137,050)(127,675)(118.2701 (79,000)(148,000)1139,0001 Cash Balance - Ending 53,535 $ 16,485 $ 28,810 60,540 0 131,540 133,540 144,540 180000 160000 140.000 120.000 100.000 80.000 66000 40,000 - 20,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Expenditures -9--Cash Babnce - Ending 7/8/2014 13 Description Cost Description Cost 2015 - 2016 EBHC Capital Fund Fountain Patio Replace 2 Boilers (Inn) Remodel Parking Lot Mill & Overlay (East Lots) $55,000 95,000 24,000 100,000 70,000 2015 Total Cost $344,000 LED Lighting Carriage Hall Concession Stand Facelift 10 WAP &Wireless Controller Carriage Hall RTU #1, #2, #3, #4 Pre-function Tile or Carpet Carriage Hall 2016 Total Cost $150,000 23,000 16,400 90,000 92,000 $371,400 EBHC Capital Fund - Cash Flow Analysis Actual Projected 2013 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cash Balance - Beginning 480,923 726 494 478,447 335,404 164,675 86,004 74,876 Changes in Accruals (92,223) Fie■enues 399,030 169,453 200,957 200,671 200,329 200,172 200,150 Expenditures (61,236)(417,500)(344,000)(371,400)(279,000)(211,300)(375,000( Cash Balance - Ending 726,494 5 478,447 335,404 164,675 86,004 74,876 S (99,974) 3 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 • 2024 2025 2026 2027 2028 Expenditures -6-Cash Babnce - Ending 000,000 700.000 600.000 500.000 400000 300,000 200000 I (moo (100.000) (200.0001 (3000001 7/8/2014 14 Ouestions? 7/8/2014 Debt Implications o Statutory Debt Limits Debt per Capita Debt Rating OTax Rates Utility Rates 15