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HomeMy WebLinkAbout2014 12-08 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION December 8, 2014 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. City Council Discussion of Agenda Items and Questions 2. Miscellaneous Discussion of Work Session Agenda Items as Time Permits 4. Adjourn CITY COUNCIL MEETING City of Brooklyn Center December 8, 2014 AGENDA 1.Informal Open Forum with City Council - 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.November 24, 2014 - Study Session 2.November 24, 2014 - Regular Session 3. November 24, 2014 - Work Session b. Licenses C. 2015 City Council Meeting Schedule d.Resolution Setting Salaries for Calendar Year 2015 e.Resolution Declaring Costs to be Assessed and Calling for a Public Hearing on Proposed Special Assessments for Improvement Project Nos. 2015-01 and 02, Freeway Park Area Street and Storm Drainage Improvements CITY COUNCIL AGENDA -2- December 8, 2014 f.Resolution Accepting a Feasibility Report and Calling for a Public Hearing, Improvement Project Nos. 2015-01, 02, 03 and 04, Freeway Park Street and Utility Improvements g.Resolution Ordering the Correction of Hazardous Conditions and Further for the Abatement of Public Nuisances, Safety and Health Hazards with Respect to that Real Estate Located at 5355 Emerson Avenue N Brooklyn Center, Minnesota 55430 Legally Described as Lot 002, Block 003, N. & E. Perkins Additions to Minneapolis, Hennepin County, Minnesota in the City of Brooklyn Center, Hennepin County, Minnesota and Its Owner, James J Brezinski h. Application and Permit for Temporary On-Sale Liquor License Submitted by Miracle Empowerment Center, 5801 John Martin Drive, for a Social Event to be Held January 16 and 17, 2015 7.Presentations/Proclamations/Recognitions/Donations —None. 8.Public Hearings a. Consideration of Public Utility Rates for 2015 —This item was published in the official newspaper on November 20, 2014; was opened for Public Hearing on November 24, 2014; and is continued this evening. Requested Council Action: —Motion to open Public Hearing. —Motion to take public input. —Motion to close Public Hearing. 1.Resolution Adopting 2015 Water Utility Rates, Fees and Charges Requested Council Action: —Motion to adopt resolution. 2.Resolution Adopting 2015 Sewer Utility Rates, Fees and Charges Requested Council Action: —Motion to adopt resolution. 3.Resolution Adopting 2015 Storm Sewer Utility Rates, Fees and Charges Requested Council Action: —Motion to adopt resolution. 4.Resolution Adopting 2015 Street Light Rates and Charges Requested Council Action: —Motion to adopt resolution. 5. Resolution Establishing 2015 Recycling Rate and Charges Requested Council Action: —Motion to adopt resolution. 9. Planning Commission Items —None. CITY COUNCIL AGENDA -3- December 8, 2014 10. Council Consideration Items a.Mayoral Reappointments to City Advisory Commissions Requested Council Action: —Motion to ratify Mayoral appointments. b.Consideration of Type IV 6-Month Provisional Rental Licenses 1.3912 61st Avenue North 2.3501 66th Avenue North 3.7018 Brooklyn Boulevard 4.6032 Humboldt Avenue North 5.6753 Humboldt Avenue North 6.6765 Humboldt Avenue North 7.6406 Indiana Avenue North 8.5308 Lilac Drive North 9.5800, 5830 Logan Avenue North - The Lilacs 10.7019 Morgan Avenue North 11.6400 Noble Avenue North 12.5201 Winchester Lane 13.3706 Woodbine Lane 14.5439 Camden Avenue North —Resolution Approving a Type IV Rental License for 5439 Camden Avenue North 15.6724 France Avenue North —Resolution Approving a Type IV Rental License for 6724 France Avenue North 16.5412 Penn Avenue North —Resolution Approving a Type IV Rental License for 5412 Penn Avenue North Requested Council Action: —Mayor poll audience for applicants to address Council. —Receive staff report. —Motion to open hearing. —Receive testimony from applicants in order, —Motion to close hearing. —Take action on rental license applications and mitigation plans. C. Resolution Declaring Costs to be Assessed and Calling for a Public Hearing on Proposed Special Assessments for Improvement Project Nos. 2015-05 and 06, 63 rd Avenue Street and Storm Drainage Improvements Requested Council Action: —Motion to adopt resolution. CITY COUNCIL AGENDA 4- December 8, 2014 d.Resolution Accepting a Feasibility Report and Calling for a Public Hearing, Improvement Project Nos, 2015-05, 06, 07 and 08, 63rd Avenue Street and Utility Improvements Requested Council Action: —Motion to adopt resolution. e.Hearing and Consideration of an On-Sale Class C Intoxicating Liquor License and Sunday Liquor License for AMF Earle Brown Lanes, 6440 James Circle North —Resolution Making Findings of Fact and Order Relating to AMF Earle Brown Lanes Liquor License Requested Council Action: —Receive staff report. —Motion to open hearing. —Receive testimony from applicant. —Motion to close hearing. —Take action on On-Sale Class C Intoxicating Liquor License and Sunday License. 11.Council Report 12.Adjournment Agenda Items Tabled Tobacco Related Products License for Value Foods, 6820 Humboldt Avenue North —This item was tabled at the September 8, 2014, meeting, until the applicant has resolved the court case. City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION NOVEMBER 24, 2014 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kleven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Nate Reinhardt, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, and Mary Mullen and Megan Pace, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Lawrence-Anderson noted, on the November 24, 2014, Regular Session Agenda, Item 7 is omitted. Mr. Boganey apologized for that oversight. Mayor Willson requested the following correction to the November 10, 2014, Regular Session meeting minutes: Page 4, last paragraph, last sentence: Replace with "Mayor Willson stated the City Council should determine whether they will consider any or all amendments to the City Charter." Mayor Willson requested that the City Council review the possibility of considering Type IV rental licenses under the Regular Session Consent Agenda. City Manager Curt Boganey stated he supports that approach but requested additional time to consider the implications, as applicants are entitled to a hearing by ordinance. Councilmember Lawrence-Anderson stated applicants who want a hearing could notify City staff and their license application could remain on the Regular Agenda. Mayor Willson stated an ordinance amendment might be necessary. Mr. Boganey agreed. MISCELLANEOUS Diversity and Inclusion Initiative Deadline for Proposals Councilmember Kleven asked whether City staff have received Diversity and Inclusion Initiative proposals, as the deadline is November 24, 2014. Mr. Boganey stated a few proposals have been 11/24/14 -1- DRAFT received, and are being reviewed. Minnesota Clean Indoor Air Act and E-Cigarettes Councilmember Kieven stated that many communities have banned e-cigarettes in the same places that smoking is banned under the Minnesota Clean Indoor Air Act. She added almost 20 cities and counties in Minnesota have acted to prohibit use of e-cigarettes in public places. She added she would like to see Brooklyn Center take similar action. Mayor Willson requested that this issue be added to an upcoming Study Session agenda. Riverwood Neighborhood Skating Rink Councilmember Kleven expressed her pleasure at the news that the Riverwood Neighborhood Association intends to re-establish a skating rink. Mayor Willson stated he expects more neighborhoods will follow suit. Highway 252 Fatal Hit-and-Run Councilmember Kleven expressed concern and sadness over an incident on November 18, 2014, when a 61-year old man was struck by two different vehicles and killed near the intersection of 73rd Avenue North and Highway 252. She noted that neither driver stopped. She asked when the Highway 252 Corridor Study Open House would be held. Mayor Willson stated the City website indicates the Open House will be held in late November or early December 2014. He added he plans to mention the Highway 252 situation during an upcoming interview with Channel 12. Mr. Boganey stated City staff has had numerous discussions with Mn/DOT regarding Highway 252 safety, and he is pleased with the progress that has been made toward making it a priority for the State of Minnesota. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS PLANNING COMMISSION REQUESTING CITY COUNCIL TO INITIATE AND DIRECT CITY STAFF TO PREPARE A POSSIBLE TEXT AMENDMENT TO CHAPTER 35— ZONING, SECTION 35-330, ALLOWING OUTDOOR STORAGE AND OUTDOOR DISPLAY AREAS IN THE I-i INDUSTRIAL PARK DISTRICT Planning and Zoning Specialist Tim Benetti introduced this issue and presented information for the City Council's review and comment. He stated the proposed zoning ordinance amendment has arisen from a request from a local landscaping company to create an outdoor display area, which is currently not allowed in the I-i District. Mayor Willson stated the request includes various outdoor display features, and requested that the City Council should consider each feature separately for inclusion in the ordinance at a future work session. Councilmember Lawrence-Anderson stated she would not support inclusion of chain link fences with plastic slats. 11/24/14 -2- DRAFT Councilmember Myszkowski stated outdoor displays would allow local companies to attract business and be competitive. She asked whether there is a high rate of vacancy in the I-i and 1-2 Districts. Mr. Benetti stated there are significant vacancies, but City staff tries to encourage improvements that will attract potential new tenants. He added City staff will ensure that outdoor display and storage areas do not become unsightly junk yards. Councilmember Myszkowski stated business tenants with attractive patio and landscaping display areas could be a positive addition to the City's industrial districts. Mr. Ryan stated a requirement should be considered that some types of landscape materials should be stored out of sight. He added that is an example of why such an ordinance amendment should be considered carefully. He noted some specific requirements could be handled under the special use permit process. It was the majority consensus of the City Council to direct City staff to prepare a text amendment to Chapter 35 - Zoning, Section 35-330, allowing outdoor storage and outdoor display areas in the I-i Industrial Park District. EARLE BROWN LANES 2015 LIQUOR LICENSE APPLICATION Mr. Bogáney requested that this item be delayed until the Work Session meeting, scheduled to be held after the Regular Session meeting, to obtain the applicant's input, as well as the advice of the City Attorney, neither of whom were in attendance for the Study Session. It was the majority consensus of the City Council to delay the discussion until the applicant and City Attorney were present at the Work Session meeting. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Mayor Willson adjourned the Study Session to Informal Open Forum at 6:45 p.m. RECONVENE STUDY SESSION Mayor Willson reconvened the Study Session at 6:52 p.m. ADJOURNMENT Mayor Willson adjourned the Study Session at 6:53 p.m. 11/24/14 -3- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 24, 2014 CITY HALL - COUNCIL CHAMBERS 1.INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Carol Kieven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Nate Reinhardt, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, City Attorney Charlie LeFevere, and Mary Mullen and Megan Pace, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Mr. Steve Erickson, North Hennepin Area Chamber of Commerce, gave a brief update on the Chamber of Commerce's events and publications. He added the Star Student Awards Annual Breakfast will be held at Hennepin Technical College on December 10, 2014. He noted the Chamber Luncheon on November 13, 2014, featured keynote speaker University of Minnesota President Eric Kaler. Joel Friday, 2301 Unity Avenue, Golden Valley, expressed concern that sidewalks and streets are not plowed within 24 hours of a snowfall, specifically the trails in North Mississippi Regional Park and the Mississippi River Trail. Councilmember Lawrence-Anderson moved and Councilmember Kieven seconded to close the Informal Open Forum at 6:50 p.m. Motion passed unanimously. 2.INVOCATION Councilmember Lawrence-Anderson gave the Invocation, encouraging Councilmembers and residents alike to practice kindness, patience and thoughtfulness during the hectic Holiday season. 11/24/14 -1- DRAFT 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL Mayor Tim Willson and Councilmembers Carol Kieven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Finance Director Nate Reinhardt, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, City Attorney Charlie LeFevere, and Mary Mullen and Megan Pace, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6.APPROVAL OF AGENDA AND CONSENT AGENDA City Manager Curt Boganey requested that Regular Session Agenda item 6c, Acceptance of Certificate of Achievement for Excellence in Financial Reporting, be considered as Item 7a. It was the majority consensus of the City Council to approve this agenda change. Councilmember Kleven moved and Councilmember Myszkowski seconded to approve the Agenda and Consent Agenda, as amended, with an amendment to the November 10, 2014, Regular Session meeting minutes, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.November 10, 2014— Special Session 2.November 10, 2014 - Study Session 3.November 10, 2014 - Regular Session 4.November 10, 2014 - Work Session 6b. LICENSES BOWLING ALLEY AMF Bowling Centers Inc. CHRISTMAS TREE SALES PQT Company dba Rum River Tree Farm FIREWORKS - PERMANENT Cub Foods GASOLINE SERVICE STATION Awad Company 6440 James Circle N 5040 Brooklyn Boulevard 3245 County Road 10 6501 Humboldt Avenue N 11/24/14 -2- DRAFT Brookdale Holiday Brooklyn Center Municipal Garage Christy's Auto Service Holiday Stationstores, Inc. Marathon Metropolitan Council Perfect Car Wash #504 Qwest Communications dba Century Link MECHANICAL Air Comfort Ht & A/C Crow River P & H Legacy Companies, Inc. Major Mechanical Inc. Twin City Mechanical PUBLIC DANCE AMP Bowling Centers Inc. RENTAL INITIAL (TYPE II - two-year license) 5325 Camden Avenue N 6610 Colfax Avenue N RENEWAL (TYPE III— one-year license) 5301 Russell Avenue N Sommerset Place Apts. 5211 Xerxes Avenue N Passed w/ Weather Deferral 3819 6lst Avenue N RENEWAL (TYPE II - Iwo-year license) 29306 8th Lane N 5929 Lyndale Avenue N RENEWAL (TYPE I— three-year license) 20165 1h Avenue N Riverwood Estates 2318 55th Avenue N 133967 1h Lane N 5006 France Avenue N 5636 Irving Avenue N TOBACCO RELATED PRODUCT Awad Company 5710 Xerxes Avenue N 6844 Shingle Creek Parkway 5300 Dupont Avenue N 420 66th Avenue N 1505 691h Avenue N 6845 Shingle Creek Parkway 6849 Brooklyn Boulevard 6540 Shingle Creek Parkway 19170 Jasper Street NW, Anoka 7440 20 t" SW, Howard Lake 8850 Wentworth Avenue, Bloomington 11201 86th Avenue N, Maple Grove 2141 108 t "Lane NE, Blame 6440 James Circle N Arshad Moghul Gavin Kleinknecht Nedzad Ceric Chad Johnson Fred Hanus Venessa Brevig Jean Darnell Donald Kasbohm Helen Osonowo Konrad Wagner Michael Mohs Bruce Goldberg 6501 Humboldt Avenue N 11/24/14 -3- DRAFT Brookdale Holiday Brooklyn Center Municipal #1 Brooklyn Center Municipal #2 Cub Foods Family Dollar Inc. Family Dollar Inc. Family Dollar Inc. Holiday Stationstores, Inc. Holiday Stationstores, Inc. Marathon Perfect Car Wash 4504 Sun Foods Wal-Mart Stores, Inc. 5710 Xerxes Avenue N 5625 Xerxes Avenue N 6930 Brooklyn Boulevard 3245 County Road 10 210557 th Avenue N 6211 Brooklyn Boulevard 6800 Humboldt Avenue N 42066 th Avenue N 6890 Shingle Creek Parkway 1505 69th Avenue N 6849 Brooklyn Boulevard 6350 Brooklyn Boulevard 1200 Shingle Creek Crossing 6c.ACCEPTANCE OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING This item was removed from the Consent Agenda and added as Item No. 7a. 6d.RESCHEDULE 2015 BUDGET HEARING FROM 6:00 P.M. TO 7:00 P.M. ON DECEMBER 1 Motion passed unanimously. 7.PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. ACCEPTANCE OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Mr. Boganey stated the Finance Director Nate Reinhart had received a Certificate of Achievement for Excellence in Financial Reporting for 2013. He congratulated Mr. Reinhart on his accomplishments on behalf of City staff. Mr. Reinhart thanked Assistant Finance Director Adam Flaherty and City staff for their assistance and support. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to accept the Certificate of Achievement for Excellence in Financial Reporting. Motion passed unanimously. 8.PUBLIC HEARINGS 8a. CONSIDERATION OF PUBLIC UTILITY RATES FOR 2015 Mr. Boganey requested that this item be continued to the December 8, 2014, City Council meeting, to comply with the 10-day publication notice requirement. 11/24/14 -4- DRAFT Councilmember Ryan moved and Councilmember Myszkowski seconded to continue the Consideration of Public Utility Rates for 2015 and subsequent Public Hearing to December 8, 2014. Motion passed unanimously. 9. PLANNING COMMISSION ITEMS 9a. PLANNING COMMISSION APPLICATION NO. 2014-016, SUBMITTED BY THE BROOKLYN CENTER SCHOOLS (ISD NO. 286) FOR SPECIAL USE PERMIT TO ALLOW A GROUP DAY CARE FACILITY IN THE C-2 (COMMERCE) DISTRICT, LOCATED AT 5910 SHINGLE CREEK PARKWAY Planning and Zoning Specialist Tim Benetti provided an overview of Planning Commission Application No. 2014-016, and advised the Planning Commission recommended approval of the application at its November 13, 2014, meeting. Mayor Willson stated chain link fences with 5-foot height have been allowed in this District in the past. He added the proposed 4-foot fence should be allowed due to this precedence. Councilmember Myszkowski stated she supports this location for the proposed facility, as it will be a community for students and their children. Mr. Benetti agreed, adding the facility will be located within the School District, which provides students with a better opportunity to continue their education. Councilmember Lawrence-Anderson stressed the importance of consistency with regard to allowable fence height. She added a 5-foot high fence was approved at Spiritual Life Church. Mayor Willson moved, and Councilmember Lawrence-Anderson seconded, to approve the following amendment to the Resolution: Page 2, 5th line from the bottom: Replace "4 foot-high" with "5-foot high" Motion passed unanimously. 1. RESOLUTION NO. 2014-154 APPROVING PLANNING COMMISSION APPLICATION NO. 2014-016, SUBMITTED BY THE BROOKLYN CENTER SCHOOLS (ISD NO. 286) FOR SPECIAL USE PERMIT TO ALLOW A GROUP DAY CARE FACILITY IN THE C-2 (COMMERCE) DISTRICT, LOCATED AT 5910 SHINGLE CREEK PARKWAY (MINNESOTA SCHOOL OF BUSINESS PROPERTY) Councilmember Myszkowski moved and Councilmember Kleven seconded to adopt RESOLUTION NO. 2014-154 Approving Planning Commission Application No. 2014-016, Submitted by the Brooklyn Center Schools (ISD No. 286) for Special Use Permit to Allow a 11/24/14 -5- DRAFT Group Day Care Facility in the C-2 (Commerce) District, Located at 5910 Shingle Creek Parkway (Minnesota School of Business Property). Motion passed unanimously. 10. COUNCIL CONSIDERATION ITEMS lOa. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 4806 TWIN LAKE AVENUE Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 4806 Twin Lake Avenue, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. lOb. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 5207 BOULDER LANE Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Kieven moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 5207 Boulder Lane, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. lOc. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6337 BRYANT AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 6337 Bryant Avenue North, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. 11/24/14 -6- DRAFT Motion passed unanimously. lOd. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 5333 DUPONT AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Lawrence-Anderson moved and Councilmember Myszkowski seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 5333 Dupont Avenue North, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. lOe. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 5548 HUMBOLDT AVENUE NORTH Mr. Boganey advised that 5548 Humboldt Avenue North was inspected and 10 property code violations were cited and ultimately corrected. There have been 0 validated police incidents/nuisance calls within the last 12 months. This property qualifies for a Type IV six- month provisional rental license based on the number of property code violations found during the initial rental license inspection. The property owner is also required to submit a mitigation plan and report monthly on the progress of that plan. Mr. Boganey reviewed actions taken in regard to this rental license application and indicated Staff has reviewed the mitigation plan and held discussion with the property owner and recommends approval based on meeting standards in the mitigation plan and all applicable ordinances. Councilmember Myszkowski moved and Councilmember Kieven seconded to open the hearing. Motion passed unanimously. Roger Logan, 2541 Adele Street, Maplewood, stated he is the owner of 5548 Humboldt Avenue North. He added he has made many improvements to the property since he purchased it. He expressed his intention to complete the requirements of the rental license. Councilmember Myszkowski moved and Councilmember Ryan seconded to close the hearing. Motion passed unanimously. Councilmember Kleven moved and Councilmember Lawrence-Anderson seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 5548 Humboldt Avenue North, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. 11/24/14 -7- DRAFT Motion passed unanimously. 101. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 6913 QUAIL AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Myszkowski moved and Councilmember Lawrence-Anderson seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 6913 Quail Avenue North, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. lOg. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 5540 KNOX AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. 1. RESOLUTION NO. 2014-155 APPROVING A TYPE IV SIX-MONTH PROVISIONAL RENTAL LICENSE FOR 5540 KNOX AVENUE NORTH Councilmember Ryan moved and Councilmember Myszkowski seconded to adopt RESOLUTION NO. 20 14-155 approving the issuance of a Type IV six-month provisional rental license and mitigation plan for 5540 Knox Avenue North, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: • November 13, 2014, Metropolitan Cities Association Luncheon • November 13, 2014, Metropolitan Cities Regional Meeting in Roseville - featured presentation by State Auditor Susan Grauer • November 13, 2014, Neighborhood Watch Captain's Appreciation Dinner sponsored by the Brooklyn Center Police Department • November 18, 2014, 63 d Avenue Street Improvements Project Open House 11/24/14 -8- DRAFT o November 19, 2014, Open House for Reverend Rachel Morey at Brookdale United Methodist Church Councilmember Ryan recognized Reverend Morey for her tireless efforts on behalf of area homeless youth, and her instrumental role in bringing a youth homeless shelter to the community. Councilmember Kleven reported on -her attendance at the following and provided information on the following upcoming events: November 24, 2014, visited her orthopedic specialist and received the good news that she is able to walk with no assistance, and drive again. She thanked the City Councilmembers for their support, and especially Councilmember Myszkowski for driving her to City Council meetings. Councilmember Myszkowski reported on her attendance at the following and provided information on the following upcoming events: - o - November 17, 2014, Brooklyns Youth Council meeting • November 17, 2014, Freeway Park Neighborhood Street Reconstruction Open House • November 18, 2014, 63rd Avenue Street Improvements Project Open House • November 19, 2014, Open House for Reverend Rachel Morey at Brooklyn Methodist Church • November 19, 2014, CEAP Board meeting Councilmember Lawrence-Anderson reported on her attendance at the following and provided information on the following upcoming events: • November 11, 2014, spoke with Odyssey Academy 4th and 5th graders, and answered their questions • November 13, 2014, Neighborhood Watch Captain's Appreciation Dinner • November 17, 2014, Odyssey Academy Board Meeting • November 18, 2014, 63'' Avenue Street Improvements Project Open House • December 4, 2014, Brooklyn Center Business Association Luncheon at Boulevard Hotel Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: • November 19, 2014, "Mayor's Minute" video recording at Cable Channel 12 • November 19, 2014, Open House for Reverend Rachel McIver Morey - along with many accomplishments already mentioned, Reverend Morey was instrumental in organizing and expanding the food shelf at the Brooklyn United Methodist Church • November 25, 2014, Brooklyn Bridge Alliance for Youth Event - funding and awards recognition 12. ADJOURNMENT Councilmember Ryan moved and Councilmember Kleven seconded adjournment of the City Council meeting at 7:46 p.m. - - Motion passed unanimously. 11/24/14 -9- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION NOVEMBER 24, 2014 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 7:46 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Carol Kieven, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Planning and Zoning Specialist Tim Benetti, City Attorney Charlie LeFevere, and Mary Mullen and Megan Pace, TimeSaver Off Site Secretarial, Inc. EARLE BROWN LANES 2015 LIQUOR LICENSE APPLICATION City Manager Curt Boganey introduced this issue and provided information for the City Council's review. He stated AMF Earle Brown Lanes was granted a conditional license in 2010, when they failed to meet minimum requirements for food/alcohol ratios. He added the applicant was present at this evening's meeting to provide additional information and request the issuance of a conditional license for AMF Earle Brown Lanes for 2015. Mayor/President Willson requested clarification regarding a discrepancy in two of the columns on the financial document provided by the applicant with regard to food and non-alcoholic beverages. City Attorney Charlie LeFevere stated the second column includes bowling and shoe rental. Mayor/President Willson referred to the year-to-date total amounts, which are different. Councilmember/Commissioner Ryan asked why the restaurant was closed from September 2013 to May 2014. Kaela Brennan, 800 Nicollet Mall, Suite 2600, stated she is the attorney for the applicant. She introduced- Gary Paone, District Manager, overseeing eight AMF facilities in the Midwest region. Ms. Brennan stated, with regard to the financial spreadsheet discrepancy, she believes that is a typo, and the two numbers should be the same. She apologized for the error. Ms. Brennan stated the AMF Brooklyn Center location was experiencing a loss of business revenues, and the restaurant was closed for 8 months to address overhead expenses. She noted the snack bar remained open during the entire period, and a full menu was available at the snack 11/24/14 -1- DRAFT bar. Gary Paone, AMF District Manager, stated he represents AMF Earle Brown Lanes. He added the bowling center has been a fixture in the community for years, with over 600 regular league bowlers and 18 different leagues. He noted the facility hosts corporate functions, church and school group events and holiday parties. He reviewed various improvements and upgrades to the facility within the past year. Councilmember/Commissioner Ryan stated this is a difficult issue for the City Council as a similar conditional license was approved for this applicant 4 years ago. He expressed concern that the future success of AMF Earle Brown Lanes would be compromised if the City Council denies the conditional license application. Mayor/President Willson stated while he agrees this is a difficult decision, approval of this conditional license does not follow the letter of the ordinance. Mr. Boganey stated the ratio stayed over 40% for the balance of the license period, because of actions taken by the applicant at that time. Mr. Paone stated in 2010 the company made efforts to address the revenue loss. He added the liquor license is vital to the financial stability of AMF Earle Brown Lanes. City Attorney Charlie LeFevere stated it would be helpful for the applicant to have a decision by the end of December. He added the applicant could be required to provide regular updates to the City Council with regard to their progress toward meeting the requirements of the conditional license. Mr. LeFevere stated the ordinance related to municipal liquor licenses includes requirements based on the type of establishment. He added the City Council could consider an ordinance amendment to change the definition of a restaurant, and an amendment to reduce the ratio percentage required for license approval. Mayor/President Willson expressed concern that this conditional license, if approved, will have implications with regard to precedence for other liquor license applications in the City. He added he would not support changing the ordinance to accommodate this license request. Mayor/President Willson asked whether the restaurant is currently open. Mr. Paone stated, with regard to the restaurant, many changes and improvements have been made to attempt to increase food sales, including introducing a new menu, a newly remodeled dining room, and the hiring of a new restaurant manager. He noted the restaurant was closed 3 weeks ago when the manager resigned, to regroup and figure out a plan for fixing the ratio and moving forward. Councilmember/Commissioner Ryan asked whether management has tried to obtain feedback regarding where customers spend their money when they come to AMF Earle Brown Lanes for bowling, and whether there are any obvious trends. Mr. Paone stated other AMF bowling centers typically have a combined food/beverage ratio of 35% of total revenue. Councilmember/Commissioner Ryan stated he supports a conditional license similar to the license approved in 2010 for AMF Earle Brown Lanes, requiring that the applicant meet the 11/24/14 -2- DRAFT food/beverage ratio percentage. He added the applicant met the ratio requirement for most of the license period when the license was approved in 2010. Mr. LeFevere stated a copy of the Resolution passed in 2010 was included in the City Council meeting packet. Councilmember/Commissioner Myszkowski asked whether there is a food and beverage manager currently employed at Earle Brown Lanes. Mr. Paone stated he is the District Manager, and there is a new General Manager on site. Councilmember/Commissioner Lawrence-Anderson asked whether the restaurant will re-open in the future. Mr. Paone stated the restaurant was closed because no one was coming in to eat. Mayor/President Willson stated there are other areas where patrons can eat within the facility, including the lounge and seating areas in the bowling area. Mr. LeFevere stated the City Council can interpret the ordinance with regard to the definition of a restaurant. He added cities are authorized to issue liquor licenses to bowling alleys. Councilmember/Commissioner Ryan stated the issuance of a conditional license would keep Earle Brown Lanes in business, and a lower ratio of 35% could be incorporated into the license requirements. Mr. LeFevere stated 35% is a realistic revenue percentage. Mr. Paone stated AMF will do whatever is necessary to keep the liquor license for Earle Brown Lanes. Mr. Boganey expressed concern that, with the closing of the restaurant at Earle Brown Lanes, the food/beverage ratio reflects a higher percentage of alcoholic beverage sales than food sales. He asked whether AMF management intends to make bowling a significant part of Earle Brown Lane's revenue. Mr. Paone stated AMF has a new marketing campaign and an increased presence in the Twin Cities metropolitan area with the recent acquisition of Brunswick Bowling Centers. Councilmember/Commissioner Lawrence-Anderson stated she is a member of the Brooklyn Center Business Association. She encouraged the applicant to get involved in the community and make their presence known, as local residents will want to support the business, Mr. Paone agreed that is a good idea, and bowling events are a major component of their growth plan. Councilmember/Commissioner Myszkowski agreed, adding she has not heard anything about the new management. She stated people go to Brunswick Lanes in Brooklyn Park. She noted she is a liaison to the Brooklyns Youth Council, and she regularly hears that there is not enough to do in Brooklyn Center. Councilmember/Commissioner Lawrence-Anderson asked whether the Earle Brown restaurant dining room could be used as a youth gathering place. Mr. Paone stated that is a possibility. Mayor/President Willson requested clarification with regard to the $1,000 penalty, and asked whether it is enough incentive for the applicant to meet the ratio. Mr. LeFevere stated the City Council has the discretion to impose greater penalties or revoke the conditional license. Councilmember/Commissioner Ryan re-iterated his support of a conditional license with the option of civil penalties should the applicant fail to meet the 40% ratio. He added the applicant 11/24/14 -3- DRAFT could be required to provide monthly revenue reporting to the City Council. Councilmember/Commissioner Myszkowski agreed, adding the conditional license would give the applicant some time and allow the City Council to review this issue and consider possible ordinance amendments. He asked whether the City Council could reserve the option to suspend the conditional license if there is a significant drop in the required ratio. Mr. LeFevere stated a conditional license with sanctions could be imposed, and the applicant could be instructed to provide a plan for meeting the percentage required by ordinance. He added a resolution can be addressed in December, with a more detailed discussion and more specific information. Mr. Boganey stated the license approval could contain the condition that failure to comply with restrictions may result in suspension of the conditional license. Councilmember/Commissioner Lawrence-Anderson stated she is optimistic that the new management of AMY Earle Brown Lane understands the implications and will work to remedy the situation. Mr. LeFevere stated the applicant should understand the definition of a dining room as defined by City ordinance, and if the dining room remains closed, whether that is consistent with City ordinance. Councilmember/Commissioner Kleven stated she agrees with the City Council's position on this issue. She urged the applicant to get out into the community and encourage people to bowl at AMF Earle Brown Lanes. She added the applicant should work hard to connect with organizations such as the Brooklyn Center Business Association. Mayor/President Willson requested that this issue be added to the City Council's December 8, 2014, Regular Session meeting agenda. ADJOURNMENT Councilmember/Commissioner Myszkowski moved and Councilmember/Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 9:15 p.m. Motion passed unanimously. 11/24/14 -4- DRAFT City Council Agenda Item No. 6b [EiiIJ[iJIfl V DATE: December 2, 2014 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Clerk SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on December 8, 2014. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. GASOLINE SERVICE STATION Northern Tier Energy/Retail SuperAmerica dba SuperAmerica 1901 57! Ave N 6950 Brooklyn Blvd 6545 West River Rd LIQUOR - CLASS A ON-SALE INTOXICATING AND SUNDAY Brooklyn Hotel Partners LLC dba Embassy Suites 6300 Earle Brown Drive LIQUOR - CLASS A ON-SALE INTO CICATING, SUNDAY, AND 2 AM 2200 Beverage Management, LLC dba Minneapolis Boulevard Hotel 2200 Freeway Boulevard LIQUOR - CLASS B ON-SALE INTOXICATING AND SUNDAY Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar 1400 Shingle Creek Crossing LIQUOR - CLASS F ON-SALE INTOXICATING AND SUNDAY Flik International Corp. dba Earle Brown Heritage Center 6155 Earle Brown Drive LIQUOR - ON-SALE CLUB INTOXICATING AND SUNDAY Duoos Bros. American Legion Post 630 6110 Brooklyn Boulevard Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for all people and preserves the public trust [ES1IJI fl Uk'A I I Dh!i (IM1IIPISJ1 LIQUOR - ON-SALE WINE INTOXICATING AND 3.2 PERCENT MALT LIQUOR Brooklyn Center Restaurant Inc. dba 50's Grill 5524 Brooklyn Boulevard Davanni's Pizza & Hot Hoagies 5937 Summit Drive LIQUOR - ON-SALE 3.2 PERCENT MALT LIQUOR Centerbrook Golf Course, Centennial Park and Evergreen Park 6301 Shingle Creek Parkway LIQUOR - OFF-SALE 3.2 PERCENT MALT LIQUOR Awad Company dba Winner 6501 Humboldt Avenue North Bassil Co. dba Marathon 1505 69th Avenue N Diamond Lake 1994 LLC dba Cub Foods - Brookdale Leng Ku dba Sun Foods Northern Tier Retail LLC dba SuperAmerica #3192 Northern Tier Retail LLC dba SuperAmerica #4160 Northern Tier Retail LLC dba SuperAmerica #4058 Wal-Mart Stores Inc. dba Walmart MECHANICAL Anderson's Residential Heating & A/C JJJC, LLC MWJ Heating and Cooling Modern Heating & Air Conditioning Inc. New Century Systems, Inc. RENTAL See attached report. TOBACCO RELATED PRODUCT Burr St. Market Inc. dba Quick Shop Northern Tier Energy/Retail SuperAmerica dba SuperAmerica Walgreen Company 3245 County Road 10 6350 Brooklyn Boulevard 6950 Brooklyn Boulevard- 6545 West River Road 1901 57th Avenue N 1200 Shingle Creek Crossing 1628 Co Rd 10, Spring Lake Park 7964 Brooklyn Boulevard, Brooklyn Park 1110 Hwy 55, Hastings 2318 First Street NE, Minneapolis 20150 75 th Avenue, Corcoran 5808 Xerxes Ave N 1901 57th Ave N 6950 Brooklyn Blvd 6545 West River Rd 6390 Brooklyn Blvd Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy - Adopted by City Council 03 -08 -10 Property Code and Nuisance Violations Criteria License Category (Based on Property Number of Units Code Only) Property Code Violations per Inspected Unit Type I —3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more thaii 3 Type IV - 6 Months - 1-2 units Greater than 8 3+ units Greater than 3 License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 374 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category .34 umts Greater than 0 25 but not more than 1 5 o more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. A'Iissio,z: Ensuring an attractive, clean, safe, inclusive coininhi!zity that enhances the quality of life for al/people and preserves the public trust (0a)>- Ci)0>-H (0a)>-N a)0.>.I- a)0.'- >-(0a) a) >-m I) 0.0-H>a) 0. (0 0 Q) U) U) 0 CL U) C 00 = a)CO11)C>- 0)H0)-U) (0C ** ** * U,a)><(04-,0- 13)0.0 0. C1)3 U)a) 4-, >-4-,U C04-,Ca) LI0) 00 0 0 OOz 0 0 0000cl 00 0 0 00 00 0 0000 C ILI CL 00 0 0 00 00 0 0000 v * o ---- 5 C a)CL * C 0)-Fa a) o.====-=--=---= . >-U- -iH gj o C)0 )0 0 C)0 0 0 0*. 0 LL '-1 I.OU___ '-4Or•.J U)ca ====--.4-=---=-a) Q E m 0 00 -N 00 -$4 0 00 0 -1 N a)(0 moO mm -. u 2o.9LU> I/I C bn1 a)C'S 0)00 = ro C C0CO U -a-.-co : CL W00 b - -----C 4 C •U 4 a)'-0) -a COU ZU) o CO -w CCO CCO 00 Caw a'Cc >--(1) C Z C >-4 Io0oCoCoE 0 R U I- - —— -76 'Fu o CO CO a)a)a)a v wa)(i.,0)0)0)0) C—.j C C C C C C C C C C C Q) _0)0)Ci)a)(V Q)a)a)0)0)0)0) in o ..E c ci U,C --2 EE EE E E E E E 00 (0U-COU bo C COU-(13L. CT)U-COU-COU-COIL CT)U COU-CO C 0)0)0 b0 Ci)0)0)a)0)0)0)0)0)0)-.D 0 )b0 —00000 4-I ..LU N-CO Nco ..E C C C C C C V)N v Lf)/)L/)L/) U -Fu Wo Nm0 0) U- z zz Z >Z Ci)Z ZZ 0.Ci)(1)Z CO ><< -D > 0)0)>0)<Ci)(0(1)-0)<C - -<<Z C C2CO-C-=4-0 C Ci)4-=C)>-E 0)-a)CO000)>>-+.LI)LI)0LI)00LI)j F-)0 L (0- 0 CT)0)0 0._J Z 0 LI)N C) c C 0)C -)N N 0 00 0m 0 o N '1-0 -i m -1 0 ,,0 -1 LI)m m -1 0 -1m NLU LI)I-0)NU)NIJ C N COU) 0- N N coN 0-II)-N LU N City Council Agenda Item No 6© City of Brooklyn Center DRAFT 1210812014 2015 City Council Meeting Schedule Regular City Council Meetings Council Chambers City Hall Study/Work Session 6:00 p.m. Informal Open Forum 6:45 p.m. Regular Session 7:00 p.m. Work Session immediately following (Continued) Regular Session Brooklyn Center City Council regularly meets the 2nd and 4th Monday each month, unless Monday is a holiday. January 12 January 26 February 9 February 23 March 9 March 23 April 13 April 27 May 11 May 26 (Tuesday) June 8 June 22 July 13 July 27 August 10 August 24 September 14 September 28 October 12 October 26 November 9 November 23 December '14 All dates are subject to change. Call City Hall at 763-569-3300 to verify dates and times. Strikethrough indicates meeting has been CANCELED. cc - Council Chambers located in upper level City Hall CR -Council/Commission Conference Room located in lower level City Hall CH -Constitution Hall located at Community Center EBHC -Earle Brown Heritage Center, 6155 Earle Brown Drive AA -All America Conference Room located in lower level City Hall Special City Council Meetings All dates are Monday unless otherwise noted. April 8 (Wednesday) 6:00 p.m. Joint Session w/Commissions CH April 20 7:00 p.m. Board of Appeal & Equalization CC May 4 6:00 p.m. Continued Board of Appeal & Equalization CC June 1 6:30 p.m. Work Session w/Auditor and Budget Work Session w/Financial Commission CC December 7 7:00 p.m. 2016 Budget Hearing and Special Meeting CC City Council Agei'da Item No. 6d [EI1ikI1I i IML'4 L I*Y OR1I1WIY4I DATE: November 18, 2014 TO: Curt Boganey, City Manager FROM: Kelli Wick, Human Resources Director SUBJECT: RESOLUTION SETTING SALARIES FOR CALENDAR YEAR 2015 Recommendation: It is recommended that the City Council adopt the resolution setting salaries for calendar year 2015. Background: Section 2.07 of the City Charter requires that the City Council shall fix the salary of all employees of the City. Generally speaking, the City employs three different sets of employees, union, non-union and city manager. Union employees encompass the vast majority of public works and police department employees. Salaries and wages for these employees are established through the collective bargaining process. We are settled for 2015 all union groups. The action before you relates to the wages and salaries of the eighty-three (83) non-union full-time employees working for the City. These at-will employees have no contract and rely upon the actions of the City Council through policy to assure reasonable working conditions, salaries and wages that are competitive in the market place. The proposed budget provides for a two percent general wage increase. It also provides for scheduled performance based step increases for employees below the range maximum. I am recommending approval of the pay plan with a 2% general wage increase for 2015. Budget Issues: The proposed budget will support a 2% pay plan adjustment and scheduled performance step increases provided by the resolution. Strategic Priorities: e Financial Stability Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of Ijfe for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO._________ RESOLUTION SETTING SALARIES FOR CALENDAR YEAR 2015 WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center requires that the City Council shall fix the salary of all officers and employees of the City; and WHEREAS, the 1984 Pay Equity Act as adopted and amended by the Legislature requires every political subdivision of the State of Minnesota to establish "equitable compensation relationships" between its employees; and WHEREAS, the City Council has reviewed the 2015 Full-time Employee Pay Plan; and WHEREAS, an individual employee's movement through their respective pay schedule reflects a progression in corresponding levels or improved job performance. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center that it hereby sets wages, salaries for the calendar year 2015 by adoption of the attached Pay Plan and allows the City Manager to set appropriate increases to the part-time schedule consistent with other employee groups, which the City Manager shall be authorized to pay. BE IT FURTHER RESOLVED that the City Manager may reclassify, adjust, add and/or delete position(s) to pay grades in the Pay Plan(s) but is limited to authorizing increases due to Pay Equity Act compliance and by the Annual Budget constraints adopted by the City Council; and BE IT FURTHER RESOLVED that the 2015 Full-time Pay Plan is approved and adopted because it is in general an equitable pay plan for City Employees; however, parts of the Pay Plan are approved and adopted solely for the purpose of compliance with the mandates of Minnesota Statutes, Section 471.999; that adoption of the Pay Plan shall create no vested rights, terms or conditions of employment or entitlement to any given level of compensation for any employee or group of employees; that the Pay Plan shall be subject to continuing review and reconsideration and may be amended from time to time by the City Council; and BE IT FURTHER RESOLVED that the City Manager be authorized to employ full and part-time and/or temporary employees as may be necessary, and to establish competitive rates of pay for such help consistent with the 2015 budget appropriations and to make interim appointments to fill vacant positions whenever a position is vacant because a regular employee is on leave of absence, vacation leave, sick leave, or is absent for any other reason, and to establish rates of pay for such appointments consistent with the 2015 budget appropriations; and RESOLUTION NO. BE IT FURTHER RESOLVED that authorized wage adjustments, not to exceed the maximums contained herein, shall become effective January 1, 2015. December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City of Brooklyn Center 2015 Pay Plan Full-Time Employees City of Brooklyn Center 2015 Employee Pay Plan Table of Contents Contents Page Positions 1 2015 City Manager & Department Head Pay Plan 4 2015 Supervisory Exempt Pay Plan 5 2015 Non-Organized Exempt Pay Plan 6 2015 Non-Organized Non-Exempt Pay Plan 7 2015 Local #49 (Maintenance) Pay Plan 8 2015 LELS Local #82 (Police Officers) Pay Plan 9 2015 LELS Local #86 (Commanders/Sergeants) Pay Plan 10 I 2015 City of Brooklyn Center Regular Full-Time Positions I • Position Positions Authorized Organized Exempt from Overtime CITY MANAGER'S OFFICE City Manager I Contract Yes-Exec Assistant City Manager/Director of BCS I No Yes-Exec City Clerk I No Yes-Adm Human Resources Director 1 No Yes-Adm IT Director I No Yes-Adm IT/GIS Specialist 1 No No Human Resources/Benefits Specialist I No No Deputy City Clerk I No No Customer Service Representative 1 No No Payroll/Human Resources Technician I No No BUSINESS AND DEVELOPMENT Director of Business and Development I No Yes-Exec Planning and Zoning Specialist I No Yes-Adm BUILDING AND COMMUNITY STANDARDS Deputy Director of Building & Community Standards I No Yes-Adm Housing/Community Standards Supervisor 1 No Yes-Adm Building Official I No Yes-Adm Building/Housing Inspector 3 No No Property Code Specialist 2 No No Building & Community Standards/Business Development Administrative Assistant 2 No No Permit Technician I No No FISCAL AND SUPPORT SERVICES Director of Finance I No Yes-Exec Assistant Director of Finance I No Yes-Adm Accountant I No Yes-Adm Utilities Technician II I No No Accounting Technician II I No No Liquor Stores Division Liquor Operations Manager I No Yes-Exec Liquor Store Manager 2 No Yes-Adm Liquor Store Assistant Manager I No Yes-Adm Liquor Store Office Assistant I No No Iosition bsitio Autliörized -Organized -OveThme FIRE DEPARTMENT Fire Chief/Emergency Management Coord.I No Yes-Exec Deputy Fire Chief I No Yes-Exec Fire Administrative Coordinator I No No POLICE DEPARTMENT Chief of Police I No Yes-Exec Police Commander 3 L #86 Yes-Adm Police Sergeant 6 L #86 No Police Officer 37 L #82 No Support Services Manager I No Yes-Adm Crime Analyst I No No Crime Prevention Specialist I No No Police Administrative Assistant I No No Police Records Technician 7 No No Property Technician I No No PUBLIC WORKS DEPARTMENT Director of Public Works/City Engineer I No Yes-Exec Assistant City Engineer I No Yes-Adm Project Engineer 1 No Yes-Adm Engineering Technician IV I No No Engineering Technician Ill 3 No No Public Works Administrative Assistant I No No Streets and Parks Division Deputy Director of Public Works I No Yes-Exec Supervisor of Streets and Parks Maintenance I No Yes-Adm Crew Leader 3 L#49 No Maintenance II 12 L #49 No Central Garage Division Mechanic 2 L#49 No Crew Leader I L#49 No Night Service Person I L #49 No Central Garage Administrative Technician I No No Public Works Administrative Technician I No No Public Utilities Division Supervisor of Public Utilities I No Yes-Adm Crew Leader 1 L#49 No Maintenance 11 5 L#49 No COMMUNITY ACTIVITIES, RECREATION & SERVICES Director of Community Activities, Rec. & Serv.1 No Yes-Exec Program Supervisor 3 No Yes-Adm Golf Course Superintendent I No Yes-Adm CARS Administrative Assistant I No No Recreation Clerk I No No Earle Brown Heritage Center Division EBHC General Manager 1 No Yes-Exec EBHC Operations Director I No Yes-Exec EBHC Crew Chief 2 No No EBHC Sales Director I No Yes-Exec EBHC Sales Manager 3 No Yes-Adm EBHC Maintenance Custodian 2 No No EBHC Secretary/Billing Clerk 1 No No EBHC Secretary/Receptionist I No No Government Buildings Division Maintenance Lead I No No Maintenance Custodian I No No Maintenance Technician 1 No No Custodian I No No 3 2015 City Manager and Department Head Pay Plan Exempt from overtime (not eligible for overtime) 1/1/15 PosituctutJe 1.,:Minifliuñ,,Maximum City Manager: Salary pursuant to employment contract Director of Finance Annual It '21RINF Chief of Police Annual $99,870 $122,453 Director of Public Works/City Engineer Annual $ 99,870 $ 122,453 Asst. City Manager/Dir. Of BCS Annual $ 92,081 $ 112,903 Director of Comm. Activities, Rec. & Services Annual $ 91,701 $ 112,436 Fire Chief Annual $ 91,583 $ 112,292 Director of Business & Development Annual $ 91,175 $ 111,791 The City Manager is authorized to set salaries within the established ranges. This schedule reflects a 2% increase January 1, 2015 ri 2015 Supervisory Full-time Pay Plan - Exempt 1/1/15 CAI I iljt II Pay UI I I UVCI LII I IC kI IV CIIIUIC IUI -Step Step .Step Ste 'Step Sqp5 B F1G/Grade Title -_DE S35 IT Director Annual $ 85,245 $ 89,507 $ 93,983 $ 96,332 $ 98,740 $ 101,209 $ 103,739 Hourly $ 40983 $ 43 032 $ 45484 $865$49875____ S34 _________________ Human Resources Director Annual $ 83,166 $ 87,324 $ 91,690 $ 93,983 $ 96,332 $ 98,740 $ 101,209 Hourly $ 39984 $ 41983 $ 44082 $ 45 184 $ 46314 $ 47471 $ 48658____ S33 ________________ Dep. Dir. Of Public Works Annual $ 81,137 $ 85,194 $ 89,454 $ 91,690 $ 93,983 $ 96,332 $ 98,740 Hourl9 $ 39008 $ 40959 $ 43 007 $ 44082 $ 45 184 $ 4314 $ 47471____ S29 _______________ Liquor Operations Manager Annual $ 73,506 $ 77,182 $ 81,041 $ 83,067 $ 85,144 $ 87,272 $ 89,454 EBHC General Manager Deputy Director of Building Hourly $ 35 340 & Community Standards $ 37 107 $ 38962 $ 39 936 $ 40 934 $ 41 958 $ 43 007 S24 City Clerk Annual $ 64,969 $ 68,217 $ 71,628 $ 73,419 $ 75,255 $ 77,136 $ 79,064 235 $ 32 797 $ 34 437 $ 35298 $ 36 180 $ 37 085 $5 38 012 S22 Support Services Manager Annual $ 61,838 $ 64,930 $ 68,177 $ 69,881 $ 71,628 $ 73,419 $ 75,255 ______________________Hourly $ 29:730 .$. 31.217 ;$2777 33.97,.$34:437,.$:35298.$:36480. This schedule provides salary ranges for supervisory employees. The schedule reflects all current salary ranges for this group and provides for a 2% increase January 1, 2015. This group of employees is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. 2015 Non-Organized Full-time Employee Pay Plan - Exempt 1/1115 Pv,mrf from r,rHmr (nrf e1i ible for overtime) Pay ,,-.tep Step Step 6T StepW"Step Stpj B 'C -0 ' E -' F GGrade"Title ,, C30 Supervisor Public Utilities Annual $ 75,172 $ 78,930 $ 82,877 $ 84,949 $ 87,072 $ 89,249 $ 91,480 Hourly\$ 36140 $ 37947 $ 39 845.$ 40 841 $ 41 862 $ 42 9O $ 43 981_____ C28 _________________ Assistant City Engineer Annual $ 71,550 $ 75,127 $ 78,883 $ 80,855 $ 82,877 $ 84,949 $ 87,072 Supervisor Streets/Parks HoUrl-'$ 34,399$36:119 $..39845 $",.40.841 41:862 C27 Assistant Finance Director Annual $ 69,804 $ 73,295 $ 76,959 $ 78,883 $ 80,855 $ 82,877 $ 84,949 Project Engineer Hourly'$ 33.560 $ 35.238.$ '37,O00 37.925:$,'8:873'.$ 39.845 .$"40841. C25 Building Official Annual $ 66,441 $ 69,763 $ 73,251 $ 75,082 $ 76,959 $ 78,883 $ 80,855 Planning/Zoning Specialist Housing & Comm Stds. Supv. 31.943 $ 33.549 I 3.Q9',,$' .37,.d0.0''$ 3792 C22 Accountant Annual $ 61,697 $ 64,782 $ 68,021 $ 69,721 $ 71,464 $ 73,251 $ 75,082 Hourly $ 29,662'1 3i.'145 $'.3?.702 $' 33.520 '$ 34:38 I',35.2i7:$ 3697.: C20 Rec. Program Supervisor Annual $ 58,724 $ 61,660 $ 64,743 $ 66,362 $ 68,021 $ 69,721 $ 71,464 EBHC Operations Director Golf Course Supt. ,.Hourly $ 28,233 '$ 29.64,$''31,.127 $ 31.905.$ '32;7Q;'$.1 .,'3435.8 C18 EBHC Sales Director Annual $ 55,894 $ 58,689 $ 61,624 $ 63,164 $ 64,743 $ 66,362 $ 68,021 28.216 $ 9.627,,;s ,3037 s. 3t17 $' 319O5 $'327Q2 C16 Maintenance Supervisor Annual $ 53,201 $ 55,861 $ 58,654 $ 60,121 $ 61,624 $ 63,164 $ 64,743 Liquor Store Manager Hourly $ 25577 $ 26856 $ 28199 $ 28904 $ 29627 $ 30367 $ 31127 C12 EBHC Sales Manager Annual $ 48,198 $ 50,607 $ 53,138 $ 54,466 $ 55,828 $ 57,224 $ 58,654 24.330 s 25.547,$ 26.186.:$, ,84Q $ 11 Assistant Liquor ManagerC8 Annual $ 43,665 $ 45,848 $ 48,140 $ 49,344 $ 50,577 $ 51,842 $ 53,138 23.144 $1 .23723 1"'s;'777",24316' This schedule provides a salary range for non-organized employees in exempt positions. The schedule reflects all current salary ranges for this group and provides for a 2% increase January 1, 2015. This employee group is exempt from overtime under ELSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. Merit Steps: Merit steps up to ten percent above the maximum rate shall only be awarded with the express approval of the City Council as recommended by the City Manager. 6 2015 Non-organized Full-time Employee Pay Plan - Non-exempt 111115 Non-exempt (eflciible for overtime) a tep th Ste,m'-F g- HIM D37 Engineering Tech IV Hourly $30.996 $32.546 $34.173 $35.027 $35.903 $36.801 $37.721 D34 Appraiser 11 Hourly $28.783 $30.222 $31.733 $32.526 $33.340 $34.173 $35.027 D33 IT/GIS Specialist Hourly $28.081 $29.485 $30.959 $31.733 $32.526 $33.340 $34.173 D32 Engineering Tech Ill Hourly $27.396 $28.766 $30.204 $30.959 $31.733 $32.526 $33.340 D31 Building Inspector Hourly $26.728 $28.064 $29.467 $30.204 $30.959 $31.733 $32.526 Crime Analyst D30 Property Code Specilist Hourly $26.076 $27.380 $28.749 $29.467 $30.204 $30.959 $31.733 D29 Maintenance Lead Hourly $25.440 $26.712 $28.047 $28.749 $29.467 $30.204 $30.959 D24 Crime Prevention Specialist Hourly $22.485 $23.609 $24.790 $25.410 $26.045 $26.696 $27.363 D21 Fire Adm. Coordinator Hourly $20.880 $21.924 $23.020 $23.595 $24.185 $24.790 $25.410 D20 Deputy City Clerk Hourly $20.370 $21.389 $22.458 $23.020 $23.595 $24.185 $24.790 HR/Benefits Specialist HR/Payroll Technician Police Adm. Assistant Public Works Adm. Assistant CARS Adm. Assistant BCS/BD Adm. Assistant D18 Accounting Technician II Hourly $19.389 $20.358 $21.376 $21.911 $22.458 $23.020 $23.595 D17 Central Garage Adm. Tech Hourly $18.916 $19.862 $20.855 $21.376 $21.911 $22.458 $23.020 EBHC Sec/Billing Clerk EBHC Maint. Custodian Police Records Technician Property Technician Utilities Technician II Permit Technician Public Works Adm. Tech. Maintenance Technician D13 EBHC Sec/Receptionist Hourly $17.137 $17.994 $18.893 $19.366 $19.850 $20.346 $20.855 Cust. Service Representative Liquor Store Office Assistant Recreation Clerk Maintenance Custodian D8 EBHC Crew Chief Hourly $15.147 $15.904 $16.699 $17.117 $17.544 $17.983 $18.433 D6 Custodian Hourly $14.417 $15.138 $15.894 $16.292 $16.699 $17.117 $17.544 This schedule provides a salary range for non-organized employees in non-exempt positions. The schedule reflects all current salary ranges for this group and provides for a 2% increase January 1 2015. This employee group is not exempt from overtime under ELSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. 7 2015 IUOE Local 49 Employee Pay Plan 1/1115 Non-exempt (eligible for overtime) Position title ________ 1-Jan 2O1 Maintenance Ill Hourly 27.32 Maintenance II Hourly 26.02 Step 3 Hourly 24.29 Step 2 Hourly 22.61 Step I Hourly 20.91 Start Hourly 19.21 Mechanic Hourly 27.32 Night Service Person Hourly 26.02 This schedule provides a salary range consistent with the labor agreement. Crew Leader: An employee assigned, in writing by the Department Head or Public Works Superintendent, to assist a supervisor as a crew leader will be paid an additional $1.50 per hour above the base wage of their regular position. The current agreement extends through December 31, 2016 co 0 Cl) w-J C 0 > CD 0 0 0 0 0CL LO C•1 U) ('4 r CU) -:1 (I) 0 0 U) (0 U)o CUU)0 >S-' (1) U) >' U) ('4 >CDCD - I-U) U)> Co . 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U) U)U)10CL W(IO)O)C/)(I)C/) WLLJLLJWWWLLJWWWWWWWWWWWWWWWW Ui Ui8_J —j _j _J _j _J _J _J _J __l _J _l _1 _i J _J _i _J J _J 1 _i J J ('4 (0 I-U).0EU)0U)0 0) 0 U) -oCU) xU) -4-,CU)EU)U)0)U) -I-,CU)I.-4- 0 U) I- 2015 Police Commander & Sergeant ( LELS Local 86) Pay Plan 1/1/is Exempt frOvØrtime. : Position Title / & Mirt Ma Commander Annual $ 99,144 $103,596 2% + $.321hr market adjustment $262. '863 1/1/is Non-exemptfrom Overtime Position Title , Max Sergeant 2% + $28/hr market adjustment Annual $ 90,397 Mnthly $ 7,533 Hourly $ 43.46 10 City Council Agenda Item No. 6e I]SJ[iJ I U V I k74 U'A I 3M (I) 14'WI lSJh'A I DATE: December 2, 2014 TO: Curt Boganey, City Manager FROM: Mike Albers, Project Manager S --- THROUGH: Steve Lillehaug, Director of Public Works/City Engineer O'1' SUBJECT: Resolution Declaring Costs to be Assessed and Calling for a Public Hearing on Proposed Special Assessments for Improvement Project Nos. 2015-01 and 02, Freeway Park Area Street and Storm Drainage Improvements Recommendation: It is recommended that the City Council consider approval of the resolution declaring costs to be assessed and calling for a public hearing on proposed special assessments for Improvement Project Nos. 2015-01 and 02, Freeway Park Area Street and Storm Drainage Improvements. Background: The attached resolution declares certain project costs to be assessed for the Freeway Park Area Improvement Project and calls for a public hearing on the proposed special assessments on January 12, 2015, immediately following the improvement hearing. Staff recommends that the Council consider holding the special assessment hearing immediately following the project improvement hearing. The purpose of holding the special assessment hearing prior to beginning the project is to assure that any objections to or appeals of the assessments are known prior to entering into a construction contract or issuing bonds to finance the assessed portion of the project. The established assessment rate would set the maximum levy amounts, guaranteeing property owners of the final cost they will pay for the project. Special assessments for this project have been calculated in accordance with the City's Special Assessment Policy. Budget Issues: The project cost is estimated to be $7,260,000. The total special assessments for this project are estimated to be $1,004,200.10 for street improvements and $273,260.64 for storm drainage improvements. The Draft Special Assessment Levy Roll for Improvement Project Nos. 2015-01 and 02 is included in Appendix D of the project's feasibility report. Strategic Priorities: . Vibrant Neighborhoods Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NOS. 2015-01 AND 02, FREEWAY PARK AREA STREET AND STORM DRAINAGE IMPROVEMENTS WHEREAS, the Brooklyn Center City Council has accepted the Engineer's Feasibility Report for Improvement Project Nos. 2015-01 and 02, Freeway Park Area Street and Storm Drainage Improvements; and WHEREAS, the total cost of the street and storm drainage improvement portion of said project is estimated to be $4,550,000; and WHEREAS, the City Clerk and City Engineer have prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: That portion of the cost to be assessed against benefited property owners for street improvements included in City Improvement Project No. 2015- 01 is declared to be $1,004,200.10. That portion of the cost to be assessed against benefited property owners for storm drainage improvements included in City Improvement Project No. 2015-02 is declared to be $273,260.64. 2.A hearing shall be held on the 12th day of January, 2015, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 3.The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. 4. The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. RESOLUTION NO. December 8,2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Hem No. óf COUNCIL ITEM MEMORANDUM DATE: December 2, 2014 TO: Curt Boganey, City Manager FROM: Mike Albers, Project Manager THROUGH: Steve Lillehaug, Director of Public Works/City Engineer SUBJECT: Resolution Accepting a Feasibility Report and Calling for a Public Hearing, Improvement Project Nos. 2015-01, 02, 03 and 04, Freeway Park Area Street and Utility Improvements Recommendation: It is recommended that the City Council consider approval of the resolution accepting a feasibilityreport and calling for a public hearing, Improvement Project Nos, 2015-01, 02, 03 and 04, Freeway Park Area Street and Utility Improvements. If approved by the City Council, legal notice would be published, and all property owners who could potentially be assessed for improvements would receive a Notice of Public Hearing via certified mail. Background: The project was established by the City Council on March 24, 2014, by Resolution 2014-39, for the residential neighborhood area commonly referred to as the Freeway Park Area. This action was taken in accordance with the Capital Improvement Program, which identifies the Freeway Park Area residential area for street and utility reconstruction during the 2015 construction season. The attached feasibility report provides a summary of the project evaluation process and preliminary layout of street and utility improvements. The report also includes the results of a resident questionnaire that was mailed to all property owners within the project area. A public information meeting was conducted on November 17, 2014, to provide project information to residents within the project area and gain additional input from the public. The informational meeting was generally positive in nature with the majority of questions and concerns relating to design details, special assessments and project schedule. A formal presentation of the feasibility of the project is planned at the public hearing. Budget Issues: The project cost is estimated to be $7,260,000. Funding sources for the project are proposed from a variety of sources as described in the feasibility report. Strategic Priorities: • Vibrant Neighborhoods Mission: Ensuring an attractive, clean, safe, inclusive connnnniti' that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING A FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING, IMPROVEMENT PROJECT NOS. 2015-01, 02, 03 AND 04, FREEWAY PARK AREA STREET AND UTILITY IMPROVEMENTS WHEREAS, the Brooklyn Center City Council, by Resolution No. 2014-39, directed the preparation of a feasibility report regarding proposed improvements to the streets, storm drainage system and public utilities in the Freeway Park Area neighborhood; and WHEREAS, the City Engineer has prepared said report and recommends that the proposed improvements be considered; and WHEREAS, a portion of the cost of street and storm drainage improvements for said project is proposed to be assessed against properties within the project area; and WHEREAS, the project cost is estimated to be $7,260,000 and the project funding sources are currently estimated to be: Special Assessments Sanitary Sewer Utility Water Utility Storm Drainage Utility Street Light Utility Street Construction Fund Total $1,277,000 $1,160,000 $1,420,000 $1,257,000 $ 130,000 $2,016,000 $7,260,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1.The Engineer's Feasibility Report for the Freeway Park Area Street and Utility Improvements is received and accepted. 2.A hearing shall be held on the 12th day of January, 2015, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. RESOLUTION NO. 3. The City Clerk is directed to cause a notice of the hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Public Works Dept City of Engineering DivisionBROOKLYN Phone: 763-569-3340CENTER FAX: 763-569-3440 iI:1IPtI'a1MrIMVI FOR I87I19L4JZI iU(UL1 WtNN#VAraY#i,iti,iiiIJIMi11iNJINaW1f.i IMPROVEMENT PROJECT NOS. 2015-01, 02, 03 and 04 CITY OF BROOKLYN CENTER, MINNESOTA December 2, 2014 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota Michael JAlbers, P.E. Reg. No. 47074 December 2, 2014 Feasibility Report Freeway Park Area Street & Utility Improvements Page 1 I. In 2015, the City of Brooklyn Center will be entering the 22' year of its long-range infrastructure rehabilitation program often referred to as the Neighborhood Street and Utility Improvement Program. This program has consisted of a systematic rehabilitation and/or replacement of the City's aging streets, water main, sanitary sewer, storm sewers, sidewalks and street lights. The City's Capita! Improvement Program identifies the Freeway Park Neighborhood for reconstruction in 2015. The proposed project includes roadway and utility improvements within the project limits shown on Figure 1. The improvement area consists of properties bounded between Grimes Avenue to Xerxes Avenue, from 67th Avenue to 69th Avenue. This report was prepared in response to City Council Resolution No. 2014-39 dated March 24, 2014, directing' staff to prepare a feasibility report and collect public input for the proposed project. Staff conducted a public informational meeting with residents and property owners located within the project area on November 17, 2014. A resident questionnaire and letter were also distributed as part of the project evaluation process. A summary of resident comments is provided in Appendix B. The 2015 project area consists of approximately 2.6 miles of streets and utilities. The project's neighborhood consists of approximately 204 residential properties that are zoned "RI ", 6 multi-family properties with 101 units that are zoned "R3", and 2 commercial properties that are zoned "Cl". Feasibility Report Freeway Park Area Street & Utility Improvements Page 2 Figure 1: Project Area a) C) U- 7 +^/ c. % ! /// LFI'ft ! LULUQ- U) Cci)Eci)>0 0E > 00 CO a- coci) COa- >CU ci)ci) U- I-. > oi Feasibility Report Freeway Park Area Street & Utility Improvements Page 3 II. STREET IMPROVEMENTS A.EXISTING CONDITIONS The majority of the local streets within the proposed project area were most recently improved between 1961 and 1969 resulting in the existing street pavement being in service for more than 45 years, except Freeway Boulevard which was constructed in 1981. The existing streets are generally 29 feet wide, which is typical for most low volume residential streets in Brooklyn Center. 67th Avenue from Drew Avenue to Grimes Avenue is generally 20 feet wide, Xerxes Avenue from 67th Avenue to 68th Avenue is generally 21 feet wide, and Freeway Boulevard from Shingle Creek Parkway to Xerxes Avenue is 32 feet wide. The roadways within the project area are very flat and do not have concrete curb and gutter except for 69th Avenue service road and Freeway Boulevard. The curb and gutter on Freeway Boulevard and 69th Avenue service road are in fair condition with notable locations where settlement/heaving and concrete cracking has occurred. The roadways' bituminous asphalt pavement has aged and is showing significant fatigue and distress, particularly along the unprotected edges. The typical service life for bituminous pavement is approximately 30 years. Generally, it is no longer cost-effective to routinely maintain these streets with seal coating or thin overlay procedures. Complete reconstruction is warranted. Concrete sidewalk exists along the west and south sides of Freeway Boulevard from Shingle Creek Parkway to Xerxes Avenue, along Xerxes Place from Freeway Boulevard to Xerxes Avenue, along 69th Avenue, and in the townhouse development on the west side of France Avenue. Bituminous trail exists in Freeway Park and the north side of the 69th Avenue service road. A geotechnical investigation was performed within the project area to obtain and analyze soil samples below the street pavement. The geotechnical evaluation report contains information regarding the subsurface soil and groundwater conditions and includes appropriate design and construction recommendations. Soil borings primarily indicate good soils containing sand, silty sand, clayey sand, and sandy clay to depths that range from 4 to 21 feet below the pavement surface. Traces of bituminous pavement fragments were encountered within the fill layers in some locations to depths of approximately 13 feet below the existing ground surface. Some poor soils consisting of organic deposit have been identified near Beard Avenue and 69th Avenue service road. Groundwater was noted at depths of 6.5 to 19.5 feet below the pavement surface in several areas. Traffic within the project area is generally limited to local traffic access to residential properties within the neighborhood with the exception of France Avenue. France Avenue experiences higher levels of traffic destined to one multi-family residential property (Victoria Townhouses) that is zoned "R3". France Avenue has traffic volumes of approximately 880 vehicles per day north of 68th Avenue. The remaining roadways generally do not provide connection to other neighborhoods and, therefore, do not experience high volumes of cut-through or collector-type traffic. Traffic volumes on streets within the project area are not anticipated to significantly increase in the future. B.PROPOSED STREET IMPROVEMENTS Based on the age and condition of the existing bituminous asphalt pavement surfaces and the proposed replacement of underlying utilities in certain locations, complete replacement of the street surface is warranted. Proposed street improvements include full depth reconstruction for the existing streets to a width of 30 feet for all streets within the project area, with the exception of 67th Avenue from Drew Avenue to Grimes Avenue to a width of 20 feet wide and Xerxes Avenue from 67th Avenue to 68 th Feasibility Report Freeway Park Area Street & Utility Improvements Page 4 Avenue to a width of 22 feet wide (see Appendix C, Street and Storm Sewer Improvements Figure). The roadway width for 67th Avenue and Xerxes Avenue are proposed to be narrower to better match the existing street widths and to minimize boulevard impacts. Based on the age and condition of the existing bituminous asphalt pavement surface, complete replacement of the street surface is warranted for the entire length of Freeway Boulevard. The existing concrete curb and gutter on Freeway Boulevard has not exceeded its life expectancy and can be suitably rehabilitated with spot repairs. Approximately 30 percent of the curb and gutter is estimated to be replaced due to heaving/settling issues and impacts by other construction (e.g. storm sewer repairs). Grimes Avenue is a dead-end street that terminates with no turnaround. A traditional bulb cul-de-sac would allow easier turning movements and would be better for storm water inlet placement. Adding bulb cul-de-sac on this street will be evaluated and implemented during the final design stages of the project if found feasible with the property owners that would be directly affected by adding the bulb cul- de-sac. The existing soil material will provide a stable foundation to support the proposed street and utility improvements. The roadway subgrade consists of good soils and is planned to be reclaimed (recycled) in place to be reused as the new aggregate base for the proposed street section. Removal of poor soils in isolated areas throughout the project for utility and or roadway construction will be performed as recommended in the forthcoming geotechnical report and as determined in the field during construction. The installation of concrete curb and gutter is proposed with the reconstruction of the streets within the project area. Concrete curb and gutter will assist in conveying storm water runoff to storm sewer catch basins. The improved drainage benefits derived from the installation of curb and gutter will significantly extend the service life of the new pavement. The street grades will also be designed to provide improved drainage to the storm sewer system. The proposed street reconstruction does not include substantial changes to the roadway width, alignment or elevation. In accordance with the new Complete Streets policy adopted by the City in 2013, all streets and trail projects, including design, planning, reconstruction, rehabilitation, maintenance, or operations by the City of Brooklyn Center shall be designed and executed in a responsible, equitable and financially reasonable way to accommodate and encourage travel by bicyclists, pedestrians, public transportation, emergency and commercial vehicles in a balanced manner. Implementation of the City's Complete Streets policy ensures that the needs and safety of pedestrians, bicyclists, motorists, and transit riders of all ages and abilities are taken into account in the design and operation of roads. Accordingly, the policy requires completing a worksheet to assist in the complete streets evaluation (see Appendix A, Complete Streets Worksheet). The Pedestrian & Bicycle Plan adopted in March 2014 identified a missing trail connection between Freeway Park and 69th Avenue. Based on these considerations, the following strategies and improvements are recommended: • Ensure that the needs and safety of pedestrians, bicyclists, motorists, and transit riders of all ages and abilities are taken into account in the design and operation of roads. • A 6' sidewalk located along the west side of France Avenue between 68th Avenue and 69th Avenue is proposed to connect the existing private sidewalks in the multi-family property located at 6740 Grimes Avenue (Victoria Townhouses) to 69th Avenue and the adjacent commercial properties. Additional information will be provided to residents about the sidewalk prior to January based on our outreach to come. • Approximately 10 percent of the sidewalk along Freeway Boulevard is estimated to be replaced Feasibility Report Freeway Park Area Street & Utility Improvements Page 5 due to heaving/settling issues. Pedestrian curb ramps will be constructed throughout the project at each crosswalk location with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA). Freeway Park exists partially on private land owned by Mound Cemetery, who has indicated interest in reverting this property to cemetery based on their needs. Further evaluation of park redevelopment options are currently being considered. It should also be noted that in-depth property surveys are not performed and when constructing the new driveway aprons, the determined location generally matches existing driveway locations and widths. It is not the intent under this project to verify and fix driveway-property line issues, which sometimes exist. Rather, the construction under this project generally occurs within City right-of-way. Other improvements include the installation of concrete driveway aprons, the replacement of trees that are impacted, replacement of landscaping elements and irrigation systems that are impacted and deficient segments of sidewalk are proposed to be repaired as warranted or impacted. Disturbed boulevard areas will be restored with topsoil and sod. III. STREET LIGHTING SYSTEM A.EXISTING CONDITIONS The neighborhood improvement program has historically included the replacement of free-standing street lights located within the neighborhood. Free-standing street lights are defined as lights mounted on poles, which do not contain any other overhead utilities attached to them. There are currently fourteen free-standing street lights within the project area. These lights consist of older style wood utility poles that have been in service for many years, most likely dating back to the original construction of the neighborhood. The existing free-standing street lights have overhead power services with cobra-head type light fixtures. Other street lights in the neighborhood exist on multiuse-type poles, which are unable to be removed and therefore are not planned to be replaced. There are currently fourteen street lights on multiuse poles within the project area. The City's Street Light Policy states that street lights may be provided at street intersections and at mid- block locations where the distance between intersections exceeds 700 feet. Street lights are currently located at all intersections and at all of the longer blocks that exceed 700 feet. B.PROPOSED STREET LIGHTING IMPROVEMENTS The recommended street light improvements include replacement of the fourteen existing free standing street lights with fiberglass poles, cut-off type light fixtures and underground power services. Other street lights that are mounted on multiuse transmission/distribution poles within the neighborhood are not proposed to be modified (see Figure 2). Staff received inquiries and requests for additional street lights from a few residents through the public outreach efforts of the project. In accordance with City policy, midblock streetlights may be installed where the block exceeds 700 feet in length upon receipt of a petition signed by a majority of the residents on the block, including signatures of the residents adjacent to the specific location where such midblock light is requested. Adding new street lights will be coordinated and evaluated during the final design stages of the project with the property owners that would be directly affected by adding new street lights. Should the appropriate petitions be received, additional lighting will be included in the project lighting improvements. Feasibility Report Freeway Park Area Street & Utility Improvements Page 6 Lj o LJj0 >-8 Figure 2: Street Light Exhibit 2 / -Z. / / E$Lg:N yoTd - .1 I: •7 7/i//I HfiiI -- HOWENA tffJHJ: D q - EWINGAYE or 1'' IH H"i I H--1' • / 2 ( Ø) H ci) (3011L — U . (1) C) ii- H U) (1) EU)>0 E o,o '1 U) C/) ci) coa- >Co U)ci) LL Feasibility Report Freeway Park A rea Street & Utility Improvements Page 7 IV. STORM DRAINAGE AND TREATMENT SYSTEM A.EXISTING CONDITIONS The project area is located within the Shingle Creek Watershed Management Commission area and flows to Palmer Lake and,Shingle Creek. The existing storm drainage system in the project area consists of a network of storm sewer pipes installed between approximately 1956 and 1993 and is generally underdeveloped. Generally, the surface water within the northwestern portion of this neighborhood flows northerly overland and via underground piping into City storm water pond No. 40-001 located south of West Palmer Lake Park, to Palmer Lake and eventually discharging into Shingle Creek. A minimal drainage area within the northeastern portion of this project flows to the west into City storm water pond No. 53-001 located near 69 th Avenue and Beard Avenue. Generally, the surface water within the southern portion of this neighborhood flows southerly overland to the underground storm sewer on 67th Avenue and discharging into the storm water pond No. 40-001 or the 1-94/1-694 ditches and eventually discharging into Shingle Creek. A minimal drainage area on Freeway Boulevard flows easterly overland to underground piping which connects to the trunk storm sewer on 69 th Avenue and eventually discharging into Shingle Creek. A televising inspection of the existing storm sewer is currently being conducted and will further be evaluated during final design. A cursory review of the existing underground pipe network in this area was found to be in fair to good condition with some isolated issues identified in several areas of piping and inlet structures that warrant repair. There are several isolated areas in the north half of the project area that experience localized flooding due to lack of storm inlets and due to the flat topography within the project area. Several comments from area residents indicated this lack of adequate drainage facilities within the neighborhood and were mostly related to standing water along the edge of the street and at driveways. However, no major flooding issues have been identified. B.PROPOSED DRAINAGE IMPROVEMENTS Storm sewer improvements will be made to the existing system that includes replacing/repairing catch basins and laterals where necessary. As indicated, the storm sewer system is to some extent underdeveloped. A more complete system is proposed to be installed including multiple new trunk and lateral lines and catch basins in several areas (see Appendix C, Street and Storm Sewer Improvements Figure). This expansion of the drainage system and installation of additional pipes and catch basin structures will help minimize localized drainage problems. Proposed water quality improvements include installing underground water treatment structures (grit chambers) that will remove sediment, litter and other suspended contaminants prior to discharging from the project area. Grit chambers will be placed at locations within the project area prior to storm sewer discharging from the neighborhood where feasible. Additionally, infiltration basins (rain gardens) will be incorporated throughout the project area within the boulevard areas where adjacent property owners volunteer and agree to these gardens. An infiltration basin consists of a relatively small area of plantings within a constructed depression located behind the street curb. Rainwater is routed to the areas from the street gutter and infiltrates naturally by plants and soils in the garden. This infiltration process removes nutrients and pollutants. By acting as a small detention pond, the rain garden plants and soils also provide a natural way of reducing the amount of runoff water that flows from rooftops, lawns, driveways and streets directly into the storm sewer system. The underground treatment chambers and infiltration basins are recommended for this Feasibility Report Freeway Park Area Street & Utility Improvements Page 8 project in certain areas to help meet the City's storm water treatment goals and requirements. V. SANITARY SEWER SYSTEM A.EXISTING CONDITIONS The existing sanitary sewer collection system within the project area consists primarily of eight-inch diameter vitrified clay pipe sewer mains. A majority of the sanitary sewer system was installed between 1956 and 1961. A sanitary sewer trunk line consisting of 21-inch diameter corrugated metal pipe runs along Ewing Avenue, 68th Avenue and Drew Avenue. A cured-in-place liner was installed along the 21-inch diameter trunk sanitary sewer as part of project 1995-11. This portion of the sanitary sewer collection system is not proposed to be replaced with the project except the access structures. Due to the age and materials used in the original construction of the sanitary sewer, a large portion of the sanitary sewer mains within the project area are subjected to frequent issues with root intrusion. Public Works crews must perform root sawing and jetting on an annual basis to maintain the system conveyance capacity and avoid sewer back-ups in many locations (see Figure 4). During the project planning phase, all public sanitary sewer pipes were inspected with remote televising equipment. These inspections confirmed that portions of the sanitary sewer have moderate to severe problems with root intrusion, sags, and sections of cracked and broken pipe along pipe joints and at many services. Surveys received from residents also indicate some occurrences of sewer service line blockage that are often attributed to root penetration of the service pipe joints and connection points. Figure 3 illustrates a typical section of sewer pipe with moderate root intrusion problems. The project contains many segments of sanitary sewer that are in likewise or worse condition. Figure 3: Sanitary Sewer Line, Tree Root Intrusion - 68th Avenuer B.PROPOSED SANITARY SEWER IMPROVEMENTS Complete replacement of the sanitary sewer trunk lines within the project area is recommended due to the extent of root intrusion, sags and cracked pipe within the collection system, except the previously lined 21-inch diameter pipe (see Appendix C, Sanitary Sewer and Water Main Improvements Figure). Isolated replacement of the problem areas is not cost effective. In accordance with past City construction practice, individual service lines between the sewer main and the property line would also be replaced. The sanitary sewer within the multi-family properties located at 6740 Grimes Avenue (Victoria Townhouses) and west of Freeway Boulevard (Earle Brown Estate Townhomes) are privately owned and no improvements are included as part of this public project. Feasibility Report Freeway Park Area Street & Utility Improvements Page 9 Figure 4: Sanitary Sewer Root Saw Locations ci) C) LI- /s /'$7 j Hi 11.7' I Iirpi I EE[IITIL U)U)En 0- 0 0 0 /C 03CO 0CO (0COO I.I uj c 1UOE EEWI AVE TtTnTL 0)-I—'C 0E C>.220 coo E Ca 0 (I) 000 I .0(1) CO'- Co> 0U) U- LU - >- Feasibility Report Freeway Park Area Street & Utility Improvements Page 10 VI. WATER SYSTEM A.EXISTING CONDITIONS A majority of the water main within the project area consists of 6-inch, 8-inch, and 16-inch diameter cast iron pipe installed between 1955 and 1969, and 16-inch ductile iron pipe (DIP) in the 69 th Avenue service road installed 1993. The 16-inch water on France Avenue and on the 69th Avenue service road is a trunk feeder from Water Tower no. 1 on the corner of 69th Avenue and France Avenue. The water main pipe velocities in the Freeway Park Area are all relatively low due to low domestic demands in this residential area. Higher corrosion rates have been noted within the project area and water records indicate that 17 water system breaks have occurred (see Figure 5). Minor water quality issues have been reported by residents. The Public Works Department inspected and discovered the cause of the water quality issues reported by the residents was water main pipe installed in the 1950's was unlined cast iron pipe, which is susceptible to excessive corrosion. Locations with unlined water main include Abbott Avenue, Beard Avenue, Drew Avenue, Ewing Avenue, France Avenue and portions of 67 th Avenue, 68th Avenue and 69th Avenue service road (see Figure 5). Generally, the water main is in good to fair condition and has not approached the end of its life cycle. B.PROPOSED WATER MAIN IMPROVEMENTS Recommended water main improvements include replacement of the existing cast iron water main with new ductile iron water main only in areas where the replacement of the adjacent sanitary sewer is deeper than approximately two feet below the existing water main and where unlined water main pipe was previously installed (see Appendix C, Sanitary Sewer and Water Main Improvements Figure). Construction of the sanitary sewer would undercut and impact the adjacent water main, potentially resulting in higher rates of failure when undermined during construction that could lead to a shorter service life (see Figure 5). In future years, nearer the end of the life cycle of the remainder of the water main that is not being proposed to be replaced (Grimes Avenue and portions of 67th Avenue and 69th Avenue service road), considerations of in-situ pipe lining is expected to be evaluated as warranted that will preserve the new roadway constructed with concrete curb and gutter that is being proposed as part of this current project. The proposed improvements also include replacement of valves, hydrants and water services extending from the water main in the street to the water curb stop located at the front property line. Replacement pipe materials include ductile iron pipe, which is more resistant to corrosion than cast iron pipe, and copper service pipe. The water main within the multi-family properties located at 6740 Grimes Avenue (Victoria Townhouses) and west of Freeway Boulevard (Earle Brown Estate Townhomes) is privately owned and no improvements are included as part of this public project. VII. RIGHT-OF-WAY AND EASEMENTS Generally, all public infrastructure owned, maintained and operated by the City throughout the project area is located within City easements and/or right-of-way. It is not anticipated that the City will need to obtain any additional easement for any existing or proposed improvement located within the roadway. If necessary, any identified easement needs during final design will be further coordinated with the City Attorney and the identified property owners. Feasibility Report Freeway Park Area Street & Utility Improvements Page 11 Figure 5: Water Main Break and Unlined Pipe Locations LU 11) 0) U- z + 1 IZ S AVE ISTj Cot-=)!) utR4'/ Jy /[/71j i/',' ,ILLW lH-4 EI /1 / / I7/ BF ____ i°TTF _Hi/II/ J - -I ETEI1JTiLii 1/ L I to I CH LL 77- LLI =J 1 tI II[ ]INUILI ine UDII AJ A ni11L-Ti Ii / J' I 0) ChCa)0 ca a)0> 0 2—J o- 0 o U) 00 U) C13a) I-U- IdI- LdLior - Feasibility Report Freeway Park Area Street & Utility Improvements Page 12 VIII. ESTIMATED COSTS AND FUNDING CONSIDERATIONS The total estimated cost of the proposed project is $7,260,000. Table 1 provides a summary of the estimated project costs and recommended funding amounts from the various sources as indicated. Funding for the project is further described below. A.FUNDING FOR STREET IMPROVEMENTS The estimated project cost of roadway improvements for all streets in this project area is $3,020,000. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for street improvements are proposed in accordance with the 2015 rates adopted by the City Council. The standard 2015 residential street assessment rate is $4,066 per RI zoned residential property. This rate would be assessed to all benefitting single family residential properties within the project area (see Figure 6). The multi-family properties located at 6740 Grimes Avenue (Victoria Townhouses) and west of Freeway Boulevard (Earle Brown Estate Townhomes) are zoned R3 and would be assessed based on a frontage basis. The commercial properties on Freeway Boulevard would be assessed based on an acreage basis. An "A" zone benefit includes the area abutting the street to be improved, extending to a depth of 200-feet and a "B" zone of lesser benefit for the remainder of the property area. The "A" zone rate is based on assessing 70 percent of the total street project cost deemed to benefit the property and the "B" zone rate is based on 30 percent. City owned park properties are not proposed to be assessed. A total estimated special assessment amount of $1,004,200.10 would be levied for street improvements. The remaining street construction costs would be funded from the Street Reconstruction Fund. A summary of the proposed special assessments for street improvements is provided in Appendix D. B.FUNDING FOR STORM DRAINAGE IMPROVEMENTS The total estimated cost for storm drainage improvements within the project area is $1,530,000. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for storm drainage improvements are proposed in accordance with the 2015 rates adopted by the City Council. The standard 2015 storm drainage special assessment rate is $1,220 per RI zoned single family residential property within the project area (see Figure 6). Storm sewer assessments for the commercial properties and the multi-family properties located at 6740 Grimes Avenue (Victoria Townhouses) and west of Freeway Boulevard (Earle Brown Estate Townhomes) have been computed similarly to the street assessments. On this basis, a total estimated special assessment amount of $273,260.64 would be levied for storm sewer improvements. A summary of the proposed special assessments for storm drainage improvements is provided in Appendix D. C. FUNDING FOR UTILITY IMPROVEMENTS The estimated cost of sanitary sewer improvements is $1,160,000; the estimated cost for water main improvements is $1,420,000; and the estimated cost for street light replacement is $130,000. As previously noted, these total cost estimates include the costs for project administration, engineering, legal and construction contingency. All costs for water, sanitary sewer and street light improvements will be funded by their respective utility funds in accordance with established policy for such improvements. Feasibility Report Freeway Park Area Street & Utility Improvements Page 13 Table I: Cost and Funding E CL G) o 0) •0 (z t 0 CL a> 2 • I- EO.LL LL 0) > C)C) C)C)0 0 0 0000 0000 0 0 0 0 0000000 0 0 CD 0 CD 0 0 0 0 — -( C 8):Q 00CD i 00 00 0 0 00 00 0 0 CD C) 0 0 0CCEoZ0)060C) CD 6CD ii5dr-66CD N- (0 C CD 0)6CDU)0)!CD CD 0 01 "t 01 ' 0 01LUidIt--'>oi RI U)(F)ifo U) (C) (ft (C)(ft 000 0 - 0 0000 0000 0 1 0 0 0 -a) In 00 C)00 0CC CCCC_6 6 6 -.-U)-IU)CD 0) (C) 0) (ft 0) (ft 0 0 0 6 : 00 6 0000 C) 00 C) CCCC C) CCC)0Q0 (D 0 0LE'iRa 6 6 6 ( C N.' 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'..5 1) (1) 0€00 (:i 1.to 00(1] Cto too o to0 .2 0.2222o2 0 0 O 00 IL!L1L1L1WLL) LU LZL co EING -j -. rillili GMESff.H Figure 6: Assessment Map D C') d II).0EIl)>0z (I)4—,Cci) Ea)>0 0 E co E °ci) (1)—'0(I) gc3 I—Co0 >CO ci)a)1U- 00:0Li o .501.10o > 01. Feasibility Report Freeway Park Area Street & Utility Improvements Page 15 IX.RECOMMENDED PROJECT SCHEDULE Table 2 is the preliminary schedule for the project. Table 2. Freeway Park Area Reconstruction Project - Schedule Action Target Date City Council Receives Feasibility Report Declares Cost to be December 8, 2014Assessed and Calls for Public Hearings Council Holds Public Hearing, Authorizes the Project and Orders January 12, 2015Preparation of Plans and Specifications City Council Approves Plans and Specs, Authorizes March 2015Advertisement for Bids City Receives and Opens Project Bids April/May 2015 City Council Considers Award of Contract April/May 2015 Start Project Construction May 2015 Construction Substantially Complete October 2015 X.CONCLUSIONS AND RECOMMENDATIONS The overall condition of the City's street and utility infrastructure systems is critical to the operation, safety, welfare and economic health of the entire community. As a result of the infrastructure needs described and the proposed solutions and estimated costs provided in this report, the proposed project is considered to be necessary, cost effective and feasible. Feasibility Report Freeway Park Area Street & Utility Improvements Page 16 U1631^ Complete Streets Worksheet Feasibility Report -- Freeway Park Area Street & Utility Improvements City of Brooklyn Center Complete Streets Policy Appendix A Complete Streets Worksheet This Complete Streets Worksheet is intended to serve as a guide when reviewing a roadway's ability to accommodate all modes of transportation (pedestrian, bicyclists, transit riders, freight, and automobiles) and people of all abilities in a cost-effective manner, while promoting safe operation for all users. Complete streets address the design of the entire street right-of-way to determine the best allocation of space between the various transportation modes. Complete streets may be achieved through single projects or incrementally through a series of smaller-improvements or maintenance activities over time. This worksheet was developed to facilitate implementing the complete streets process and to help sort through potentially conflicting modal priorities. The worksheet is also available in an electronic format that allows responses to by typed directly into the worksheet. Please reference the following materials when filling out the checklist: • City and/or County Comprehensive Plans that cover the project area • Transportation Plans that cover the project area (e.g., City, County, and/or State) • Bicycle or Pedestrian Master Plans that cover the project area (e.g., City, Park district, County, and/or State) • City and/or County ADA Transition Plans that cover the project area • Area specific studies • A Policy on Geometric Design of Highways and Streets (AASHTO "Green Book") • AASHTO Guide for the Development of Bicycle Facilities, 4th Edition • MnDOT Bikeway Facility Design Manual • Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) • ADA Accessibility Guidelines (ADAAG) • Proposed Rights-of-Way Accessibility Guidelines (PROWAG) • Hennepin County Complete Street Policy • State of Minnesota Complete Street Policy Complete Streets Policy Adopted by City Council June 24, 2013 1Project IInformation -Date: 12/02/2014,; Project Location City of Brooklyn Center (municipality): Roadway Jurisdiction: City of Brooklyn Center Freeway Park Area Street and Utility Improvements Project/Roadway Name: Improvement area consists of properties bounded between Grimes Project Start Point:Avenue to Xerxes Avenue, from 67th Avenue to 69th Avenue. See project area map in feasibility report. Project End Point: Mike Albers, City of Brooklyn Center Project Manager Define Existing and Future Land Use and Urban Design Context 1.Do any adopted plans call for the development of bicycle, pedestrian, transit or roadway facilities on, crossing, or adjacent to, the proposed project? If yes, list the applicable plan(s). Guidance: Possible sources of this information include Comprehensive Plans, Transportation Plans, Bicycle or Pedestrian Master Plans or area-specific studies developed by applicable City County and/or State Agencies. Brooklyn Center Pedestrian & Bicycle Plan (City of Brooklyn Center, March 2014) 2.Are there any local, county, statewide or federal policies that call for incorporating multimodal facilities? Guidance: Policies at the state and federal level may impact a project due to funding sources. NA A-2 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE 3.Describe the study area. Guidance: What are the predominant land uses along the corridor? What is the community character? (e.g., tree-lined streets, historic, new development) Are there any planned redevelopment areas in the project area? The project area consists of approximately 2.6 miles of streets and utilities. The project's neighborhood consists of approximately 204 residential properties, 6 multi-family properties with 101 units, and 2 commercial properties. Freeway Park exists partially on private land owned by Mound Cemetery, who has indicated interest in reverting this property to cemetery based on their needs. Further evaluation of park redevelopment options are currently being considered. 4.What trip generators (existing and future) are in the vicinity of the project that might attract walkers, bikers or transit users? Guidance: For example, large employers, downtown or shopping districts, schools, parks, community centers, medical centers, transit stations, government buildings and senior care facilities. The project area includes I City park (Freeway Park) and commercial properties adjacent to the project along Brooklyn Boulevard and Freeway Boulevard. Define Existing and Future Transportation Context 5. Describe existing and projected modal volumes, if available. mesVolu as Existing Pirojeded (Year)1Local Streets: low volume Local Streets: low volume Average Daily Traffic France Avenue (2014): 880 France Avenue (2034): 900 Not Available Not AvailablePedestrian Counts Not Available Not AvailableBicycle Counts Not Available Not AvailableTruck Volumes NA NA Transit Volumes APPENDIX A: COMPLETE STREETS WORKSHEET A-3 6. Existing vehicle speed conditions. a.What is the posted speed limit for the project and associated intersecting streets? 30 mph per state statute b.Provide speed data, if available. France Ave near 68th Ave: 24.6 mph (November 20, 2014) Not Available for other local streets c. Are excessive speeds an issue in the project area? None Known 7. Describe crash data, if available, and known conflict locations. Guidance: Crash data will likely not be available for pedestrians and bicycles. Crash trends and known conflict points should include neighborhood input and antidotal data, such as areas of known "near misses", or areas where seasonal activities cause safety issues, such as sports arenas or fairgrounds. a.Are there any crash trends between specific modes? There are no crash trends between specific modes. 11 of 16 crashes related to either snow conditions or drivers under the influence. b.Are there known conflict points between specific modes? No A-4 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE 8. Describe Classifications. a.What is the road functional classification? All streets within the project area are designated as Local Streets. France Avenue is also a local street except it has slightly high traffic due to the multi-family property on the west side of the road. b.Does the street cross any high functional classification roads? (yes/no) If so, please list. Yes: The north boundary of the project is 69th Avenue which is a Collector. c. Does the roadway have other classifications (e.g., truck route, transit route, bicycle route, emergency vehicle route)?, (yes/no) If so, please list. No 9. Sketch in or attach the existing cross-section(s). Guidance: The existing cross-section should include the full right-of-way and be clearly dimensioned. Additional cross-sections are advisable to illustrate specific situations or if corridor segments greatly vary. EXISTING TYPICAL SECTION .W. 60' R.O.W. 15' 15' 15' 15' BLVD TRAVEL LANE/PARKING I TRAVEL LANE/PARKING BLVD APPENDIX A: COMPLETE STREETS WORKSHEET A-5 1 0. What multimodal accommodations exist in the project and on streets that it intersects? Guidance: Multimodal accommodations may include transit routes, sidewalks, trails, and designated on-street bicycle facilities, such as bike lanes, sharrows or signed bike routes. A concrete sidewalk exists along the south side of 69th Avenue and a bituminous trail exists along the north side of 69th Avenue from Brooklyn Boulevard to York Place. A concrete sidewalk exists along the south of Freeway Boulevard and along the west side of Xerxes Place. A bituminous trail exists in Freeway Park. Private sidewalks exist on the west side of the France Avenue in the multi-family property (Victoria Townhouses: 6740 Grimes Place). 11.If there are no multimodal accommodations, how far away are the closest parallel facilities? Guidance: Designated transit routes or bikeways may not exist within the community, and therefore, may not be applicable. NA 12.What multimodal amenities exist in the project? Guidance: multimodal amenities may include benches, bike racks/lockers, trash receptacles, crosswalks, traffic signals, mature tree canopy, transit stops/shelters, and wayfinding signage. Freeway Park amenities: picnic area, picnic shelter, playground equipment, softball fields, basketball court, bituminous trails, trash receptacles and mature trees. 13. Describe any particular user needs/challenges along the project corridor that you have observed or have been informed of. Guidance: User needs may consist of lack of facilities (worn dirt pathways), traffic congestion, difficulty accessing bus stops or sidewalks due to snow piles at intersections, at-grade crossings of railroads or high volume roadways, and steep terrain. Several comments from area residents indicated this lack of adequate drainage facilities within the neighborhood and were mostly related to standing water along the edge of the street and at driveways. A-a COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE 14.Are the existing facilities ADA and PROWAG compliant? Guidance: Reference resources include the ADA Accessibility Guidelines (ADAAG), Proposed Rights-of -lAiby Accessibility Guidelines (PROWAG), and MnDOT Accessibility Design Tools website. No: The existing sidewalk along the south side of 69th Avenue has pedestrian curb ramps. The pedestrian curb ramps will be reviewed for compliance and will be replaced with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA) at each crosswalk location throughout the project as necessary. Identify Existing Deficiencies 15.Based on the land use and transportation context analysis, describe existing and anticipated future deficiencies to full multimodal transportation that the project could/should address. The Brooklyn Center Pedestrian & Bicycle Plan identified a missing trail connection between Freeway Park and 69th Avenue. Describe Future Objectives 16. Develop objectives regarding how multimodal facilities will be integrated into the project and how identified deficiencies will be addressed. Guidance: The objectives will form the basis for the street design. -Ensure that the needs and safety of pedestrians, bicyclists, motorists, and transit riders of all ages and abilities are taken into account in the design and operation of roads. -Pedestrian curb ramps should be constructed throughout the project at each crosswalk location with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA). -Freeway Park exists partially on private land owned by Mound Cemetery, who has indicated interest in reverting this property to cemetery based on their needs. Further evaluation of park redevelopment options are currently being considered. Recommend Area Typology/Street Typology and Test Cross-section(s) 7. Complete the following questions if your community has developed Area Typologies and Street Typologies (See page 21, "Roadway Classification versus Settings" For a description of area and street typologies.) Guidance: If applicable, list document that contains your agency's Area Typologies and Street Typologies a.What is the recommended Area Typology? NA b.What is the recommended Street Typology? NA APPENDIX A: COMPLETE STREETS WORKSHEET A-7 1 8. Sketch in or attach the initial cross-section(s) that depicts desired street elements. Guidance: Initial cross-section should be clearly dimensioned and indicate any additional right-of-way required. Additional cross-sections are advisable for specific situations or if corridor segments greatly vary. j XMIST1,1 60' I 6' 8 15' 15' 6'I WALK BLVD TRAVEL LANE/PARKING I TRAVEL LANE/PARKING . BLV W. 8' TRAIL 1' 19.Describe any constraints associated with the initial cross-section. Guidance: Potential constraints include lack of right-of-way, existing structures, existing mature trees or environ- mental features, topography or number of driveways. Potential constraints would be the number of existing mature trees and landscaping in the right-of-way, number of driveways, and increase in impervious surface area. 20.Sketch in or attach alternative cross-sections. Guidance: Alternative cross-sections should be modifications of the initial cross-section that respond to identi- fied constraints. All modes should receive equal consideration and accountability in the development of alternatives. ALTERNATIVE TYPICAL SECTION 60' W. 6' 8' 15 Q 15' WALK BLVD TRAVEL LANE/PARKING I TRAVEL LANE/PARKING 15' BLVD A-8 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE Describe Tradeoffs and Select Cross-section 21.Describe tradeoffs associated with the alternative cross-sections. Guidance: Examples of tradeoffs include removal of mature vegetation, narrower travel lanes, removal of on-street parking (one or both sides), right-of-way acquisition costs, and provision of bikeway facility on an adjacent parallel street. While alternative cross-section would not provide a trail it would reduce the number of mature tree removals and reduce the impervious surface area. 22.Sketch in or attach the selected cross-section(s). Guidance: Selected cross-section should be clearly dimensioned and indicate any additional right-of-way required. Additional cross-sections are advisable for specific situations or if corridor segments greatly vary. R.O.W. 60' R.O.W. 6' 6' 15' Q 15' 15' 3' WALK BLVD TRAVEL LANE/PARKING I TRAVEL LANE/PARKING BLVD France Avenue between 68th Avenue and 69th Avenue could be constructed with a concrete sidewalk on the west side of the road, as shown above. This potential sidewalk segment would connect the existing private sidewalks in the Victoria Townhouses multi-family property to 69th Avenue and the adjacent commercial properties. Based on a survey of the neighborhood, a majority of the property owners do not feel the neighborhood needs additional sidewalks or trails. All other streets are proposed to be constructed without trails or sidewalks. 23. If the project does not accommodate all modes, list reasons why facilities for that mode are not provided. Guidance: For example, the cost of the facility will be disproportionately high in relation to number of projected users; adequate right-of-way does not exist and acquisition of additional right-of-way would create adverse impacts to valued community assets; a bikeway facility is being planned on an adjacent parallel route that can service bicyclists'needs. Providing a trail/sidewalk facilities on all streets would require mature tree removal and increase the impervious surface area. All of the streets in the project area are local streets with low traffic volumes. Trail/sidewalk facilities on all streets would be out of character for this neighborhood. APPENDIX A: COMPLETE STREETS WORKSHEET A-9 Implementation 24.Identify project milestones, roles and responsibilities For project implementation City Council Conduct Public Hearing I Order Plans: January 12, 2015 City Council Approve Plans/Authorizes Advertisement for Bids: March 2015 City Council Accept Bids/Award Project: April/May 2015 Begin Construction: May 2015 Substantial Completion: October 2015 25.How will access for all modes be maintained during project construction? Guidance: Reference resource includes MnDOT Context Sensitive Solutions (CSS) Webinai Maintaining Pedestrian Access Through Construction & Maintenance Work Zones A drivable street will be maintained at most times during the construction. The exception would be during the installation/repair of the City utilities and reconstruction of the existing roadway, when access may be cut off for a limited period of time. Even during those activities, though, access will be restored by the end of each day. Access to the sidewalk system will be available for the majority of the construction project. However, the main interruption to access of the sidewalks will be during the replacement of deficient sections of sidewalk. For this work, access will not be available for approximately 7-10 days while the concrete cures. 26. Facility Maintenance a.What agency will be responsible for on-going maintenance for each mode? City of Brooklyn Center - Public Works Department will be responsible for on-going maintenance for the streets, sidewalks and trails. b.What specific seasonal and long-term maintenance is needed for each mode? Maintenance activities typically include patching, sealcoating, crack sealing, sweeping, minor sidewalk repair, and the cost of operating and maintaining the park light system. A- 0 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE Appendix B Resident Questionnaire Resident Comments Feasibility Report Freeway Park Area Street & Utility Improvements QUE STIfONNAIRE 2015 Freeway Park Area Reconstruction Project This questionnaire will help the City of Brooklyn Center engineering staff to better understand the infrastructure needs and issues in your neighborhood. This survey can be returned in person or by mail to: City of Brooklyn Center/Engineering Division, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430; or by fax at 763-569- 3440; or by email at: publicworks@ci.brooklyn-center.rnn.us . This survey can also be filled out on our website: www.cityofbrooklyncenter.org on the Freeway Park Area Reconstruction Project page (Search keyword Freeway). Please return this survey by November 7, 2014. You may also contact us at 763-569-3340 to discuss these issues. Please be advised we will contact you in the near future via mail regarding a meeting which will occur in the middle of November 2014. At the meeting we will gather additional information and solicit your input. Thank you for your cooperation in providing this important survey! Contact Information: Name: Address: Email Address: Phone Number: 2. Our televised sewer inspections typically identify sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as the line plugging or having the service cleaned out to the street? How often? Typically, improvements to the storm drainage system are needed. Do you have a problem with drainage or flooding in the street, your yard or your basement? 4. Do you experience problems relating to the water distribution system such as water pressure, taste, odor or color? (OVER) Do you have a lawn irrigation (or sprinkler) system located within your property? Please circle one Yes No Do you have a sump pump in your basement? Please circle one: A.Yes, my sump pump runs frequently (at least once every day) B.Yes, my sump pump runs less frequently C. No, I do not have a sump pump or do not use my sump pump 7. A rain garden is simply a "sunken" flowerbed, designed to retain and infiltrate as much storm water as possible. The benefit to the environment is the reduction in the amount of storm water entering our ponds, lakes and streams. If it is feasible to do so, do you wish to have a rain garden placed in the boulevard on your property? (If interested, further rain garden information will be provided this winter.) Please circle one Yes No Maybe City policy pertaining to sidewalk improvements is that sidewalks are not typically installed on local "residential" streets unless the Council orders the construction of sidewalks when such construction is warranted. Do you feel your neighborhood needs additional sidewalks? Please circle one Yes No If yes, where? 9.The City's policy pertaining to the spacing of existing street lights is to provide for lighting at intersections and at mid-bock locations where spacing exceeds 700 feet. Do you feel your neighborhood needs additional street lighting? Please circle one Yes No If yes, where? 10.What other concerns, comments and/or issues do you have pertaining to the streets, sidewalks, utilities, etc., in your neighborhood? Should you have questions or need more information, please contact the engineering division at 763-569-3340. 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(0 o€O c2 0 ____o C'.0),0)' 0) 3 0)0Z ___ '0 (0 C'0 Cu C o 0z CL Co ED C0.00 CcLo)::(0. . 0ç 00.00 EcE7002O'0 oo 000:3Z (3)0 0 2 (0 0 U, Ea) U) a) C'a0)0Z 0Z 0).2 2 . 2 0 2 o'3- >.0= :300•00(.02 a 2 C - C — (0.0 ._ 0) o 00 0 2 (0 <>0 0.0 0.0 0 (3 0) 03 E N:32C-0 •o.52 C,)___ W3193^ Project Drawings: Street and Storm Sewer Improvements Figure Sanitary Sewer and Water Main Improvements Figure Feasibility Report Freeway Park Area Street & Utility Improvements 69TH AVE. •k111 :: :.H 1 •.. ' . :7— IfltiJ 0- ' 'o,i, 7/ LI :'' .. r:-fIt '; .: . [ ,.. •>< c te! ii:::: j n n -- F :i1 ' / . j 1 1 \ r — -ii1 i . Z , : 4jt rO \' MOUND CEMETARY : \ I \ JiIc 44 - U E r I ü P r lob- 01 :i _1L j2- 1I1_IJ lLW :0 Li LD.(31 r lJj; )alRic AB Li) I — D '— j n fl r / b' Cj ii Li I t - L. I U . <Li Lj fl L ci LJ — -I---- - Icn LLJ0 1i FREEWAY PARK ug cip 1i rL Lj I Ilk WAVE I I I JV-: /J /N t TT LEGEND LJi PROPOSED STREET CONSTRUCTION PROPOSED CONCRETE CURB AND GUTTER 120 0 120 240 PROPOSED CONCRETE DRIVEWAY PROPOSED STORM SEWER PIPE —>>— AND STORM STRUCTURES SCALE FEET PROPOSED BITUMINOUS DRIVEWAY EXISTING STORM SEWER PIPE AND STREET AND STORM SEWER PROPOSED CONCRETE SIDEWALK —>>— STORM STRUCTURES TO REMAIN CITY OF IMPROVEMENTS (12/02/14)IN PLACE BROOKLYN CENTER =-___ _____ REPLACE BITUMINOUS TRAIL FREEWAY PARK AREA HENNEPIN COUNTY, MINNESOTA STREET AND UTILITY IMPROVEMENTS 2 RED IN PCEF El DD\ 4 ne L __ H [] D4 MOUND CEMETARYQc L JH'Y--JLI 1 \ ILiJ Fi-J /1 rL1T1 E D1i rn r D.LLJ ( J vi mnP CURED IN,PLACE LINER D\orJDDU • I I 0 ETU 0 [j LJ - fl°r o\En En - rLi D •:LXt LI L T j LJ--- J1-j FREEWAY PARK jDTTrj0 i PJ LI \ - L F CURED IN PLACE LINER \ JI' Ulti riR7ThI- AV tI Ifl El i I1 IT {q ----•-- • • -• • - - — — --- 69TH AVE__ •<- / := (4 (_0 c=_E] 0 Cf [1 I_<rN\\ ¶ l-J -c1 LLI [II] 0 -iITfl - t-'r-1 LI IJh1 L - J 0 uk -i • I )T Li- \ / -lft= JL1L_fl j •J\\/\ I1j H \ - 'H 1 I J \ ç9 1-1 cc ,'f • — ç JL7 .'\ •i I'll A I 1 / ' I : /1' / I wiuJ' \J,, Ld- 1 I / / • - (j N I \! I ' r L r 1 L I I ( IrLEGEND PROPOSED SANITARY SEWER PIPE AND SANITARY STRUCTURES —>— EXISTING SANITARY SEWER PIPE AND SANITARY STRUCTURES TO REMAIN -- --- - ' ' • c'VX>\ /7-,7 / IN PLACE Il — / 120 0 120 240 -----_ • / ,' -w- PROPOSED WATER MAIN AND FITTINGS TO BE 1 -- A • </- •/ / "• 'Ffl SCALE FEET p • • ' /I SL_I Lfl\..JL....LJ N -a--- EXISTING WATER MAIN AND FITTINGS TO ° REMAIN IN PLACE PROPOSED CONCRETE CURB AND GUTTER CITY or SANITARY SEWER AND WATER MAIN BROOKLYN CENTER IMPROVEMENTS (12/02/14) FREEWAY PARK AREA HENNE10 IN COUNTY, MINNESOTA STREET AND UTILITY IMPROVEMENTS DRAFT Proposed Pending Assessment Roll Feasibility Report Freeway Park Area Street & Utility Improvements CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 FREEWAY PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2015-01 AND 02 PROPERTYID HOUSE STREET NAME LEVY#STREET LEVY#STORM MOTES 3411921110032 6825 ABBOTT AVE N $ 4,066.00 1,220.00 3411921110033 6819 ABBOTT AVEN $ 4,066.00 1,220.00 3411921110034 6813 ABBOTT AVE N $ 4,066.00 1,220.00 3411921110035 6807 ABBOTT AVE N $ 4,066.00 1,220.00 3411921110036 6801 -ABBOTT AVE N $ 4,066.00 $ 1,220.00 411921110037 6800 BEARD AVEN $ 4,066.00 $ 1,220.00 411921110038 6806 BEARDAVE N 4,066.00 $ 1,220.00 411921110039 6812 -BEARD AVE N 4,066.00 $ 1,220.00 411921110040 6818 BEARDAVE N $ 4,066.00 $ 1,220.00 4119211100416824 BEARD AVE N 4,066.00 $ 1,220.00 411921110042 6830 BEARDAVE N 4,066.00 $ 1,220.00 411921110043 6837 BEARDAVE N 4,066.00 $ 1,220.00 411921110044 6831 BEARDAVE N 4,066.00 $ 1,220.00 411921110045 6825 BEARDAVE N 4,066.00 $ 1,220.00 411921110046 6819 BEARD AVE N $ 4,066.00 $ 1,220.00 411921110047 6813 BEARDAVE N $ 4,066.00 $ 1,220.00 411921110048 6807 BEARDAVE N 4,066.00 $ 1,220.00 3411921110049 6801 BEARDAVE N 4,066.00 $ 1,220.00 3411921110050 6743 BEARD AVE N 4,066.00 $ 1,220.00 3411921110051 6737 BEARDAVE N 4,066.00 $ 1,220.00 3411921110052 6731 BEARDAVE N 4,066.00 $ 1,220.00 3411921110053 6725 BEARDAVE N . 4,066.00 1,220.00 3411921110054 3301 68TH AVEN $ 4,066.00 1,220.00 3411921110055 3307 168TH AVE N $ 4,066.00 1,220.00 3411921110056 3313 68TH AVE N $ 4,066.00 1,220.00 3411921110057 6734 BEARDAVE N $ 4,066.00 1,220.00 3411921110058 6724 BEARDAVE N $ 4,066.00 1,220.00 3411921110059 6824 ZENITH AVE N $ 4,066.00 1,220.00 3411921110060 6818 -Z ENITH AVE N $ 4,066.00 1,220.00 3411921110061 6812 -Z ENITH AVE N $ 4,066.00 1,220.00 3411921110062 6806 -Z ENITH AVE N $ 4,066.00 1,220.00 3411921110063 6800 ZENITH AVE N $ 4,066.00 1,220.00 3411921110064 3106 68TH AVEN $ 4,066.00 1,220.00 3411921110065 3100 68TH AVE N $ 4,066.00 1,220.00 3411921110066 3012 68TH AVE N $ 4,066.00 1,220.00 3411921110067 3006 68TH AVEN $ 4,066.00 1,220.00 3411921110068 6825 ZENITH AVE N $ 4,066.00 1,220.00 3411921110069 6817 ZENITH AVE N $ 4,066.00 1,220.00 3411921110070 6809 ZENITH AVE N $ 4,066.00 1,220.00 3411921110071 6801 ZENITH AVE N $ 4,066.00 1,220.00 3411921110072 3007 68TH AVEN $ 4,066.00 1,220.00 3411921110073 3013 68THAVE N $ 4,066.00 1,220.00 3411921110074 3101 68TH AVE N $ 4,066.00 1,220.00 3411921110075 3107 68TH AVEN $ 4,066.00 1,220.00 3411921110076 3113 68TH AVEN 4,066.00 1,220.00 3411921110077 3201 68TH AVEN 4,066.00 1,220.00 3411921110078 3207 68TH AVE N 4,066.00 1,220.00 3411921110079 3213 -AVE N $ 4,066.00 1,220.00 3411921110080 3219 -AVE N $ 4,066.00 1,220.00 411921110081 3000 -68TH AVE N 4,066.00 1,220.00 411921110082 3001 68TH AVE N 4,066.00 1,220.00 411921110083 3000 -HURBER RD 4,066.00 1,220.00 411921110084 3006 -HURBER RD $ 4,066.00 1,220.00 411921110085 3012 -HURBER RD $ 4,066.00 1,220.00 411921110086 3018 THURffER RD 4,066.00 1,220.00 411921110087 3100 THURBER RD 4,066.00 1,220.00 411921110088 3106 THURBER RD 4,066.00 1,220.00 411921110089 3112 THURBER RD 4,066.00 $ 1,220.00 13 411921110090 3118 THURBER RD 41066.00 1,220.00 13 411921110091 13200 THURBER RD _____$ 4,066.00 1,220.00 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 FREEWAY PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2015-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY#STORM NOTES 411921110092 06 THURBER RD $ 4066.00 $ 1220.00 411921110093 3212 THURBER RD $ 4,066.00 $ 1,220.00 3411921110094 3218 THURBER RD $ 4,066.00 $ 1,220.00 411921110095 3300 THURBER RD $ 4,066.00 $ 1,220.00 411921110096 3007 THURBER RD $ 4,066.00 $ 1,220.00 411921110097 3013 ITHURBER RD $ 4,066.00 $ 1,220.00 411921110098 3019 THURBER RD $ 4,066.00 $ 1,220.00 411921110099 3101 THURBER RD $ 4,066.00 $ 1,220.00 411921110100 107 THURBER RD $ 4,066.00 $ 1,220.00 3411921110101 5113 THURBER RD $ 4,066.00 $ 1,220.00 411921110102 3119 THURBER RD $ 4,066.00 $ 1,220.00 411921110103 3201 THURBER RD $ 4,066.00 $ 1,220.00 411921110104 07 ITHURBER RD 4,066.00 $ 1,220.00 411921110105 3213 tHURBER RD 4,066.00 $ 1,220.00 411921110106 3219 THURBER RD 4,066.00 $ 1,220.00 411921110107 3301 THURBER RD 4,066.00 $ 1,220.00 3411921110108 3307 THURBER RD 4,066.00 $ 1,220.00 3411921110109 6712 BEARD AVE N 4,066.00 $ 1,220.00 3411921110110 6706 BEARD AVE N 4,066.00 $ 1,220.00 3411921110111 6700 BEARD AVE N 4,066.00 $ 1,220.00 3411921110112 06 67THAVEN 4,066.00 1,220.00 3411921110113 3300 67TH AVE N $ 4,066.00 1,220.00 3411921110114 24 67TH AVE N $ 4,066.00 1,220.00 3411921110115 3218 67TH AVE N $ 4,066.00 1,220.00 3411921110116 3212 67TH AVE N $ 4,066.00 1,220.00 3411921110117 3206 67TH AVE N $ 4,066.00 1,220.00 3411921110118 6818 TT AVE N $ 4,066.00 . 1,220.00 3411921110119 6812 _ABBOTT AVE N $ 4,066.00 $ 1,220.00 3411921110120 6806 ABBOTT AVE N $ 4,066.00 $ 1,220.00 3411921110121 6800 ABBOTT AVE N $ 4,066.00 $ 1,220.00 3411921120001 3827 69TH AVE N 4,066.00 $ 1,220.00 3411921120003 6725 EWING AVE N 4,066.00 $ 1,220.00 3411921120004 6719 EWING AVE N 4,066.00 $ 1,220.00 3411921120005 6713 EWING AVEN 4,066.00 $ 1,220.00 3411921120006 6707 EWING AVE N $ 4,066.00 $ 1,220.00 3411921120007 6701 EWING AVE N 4,066.00 $ 1,220.00 3411921120008 6700 FRANCE AVE N .,. 4,066.00 1,220.00 3411921120009 6706 FRANCE AVE N $ 4,066.00 1,220.00 3411921120010 6712 FRANCE AVE N $ 4,066.00 1,220.00 3411921120011 6718 FRANCE AVEN $ 4,066.00 1,220.00 3411921120012 6724 FRANCE AVE N $ 4,066.00 , 1,220.00 411921120013 6724 EWING AVE N $ 4,066.00 $ 1,220.00 411921120014 18 WNGAVEN _____$ 4,066.00 _____$ 1,220.00 411921120015 6712 EWING AVE N 4,066.00 $ 1,220.00 411921120016 6706 EWING AVE N 4,066.00 $ 1,220.00 411921120017 6700 EWING AVE N 4,066.00 $ 1,220.00 411921120018 6724 DREWAVE N 4,066.00 1,220.00 3411921120019 6718 DREWAVE N $ 4,066.00 1,220.00 3411921120020 6712 DREWAVE N $ 4,066.00 1,220.00 3411921120021 6706 DREWAVE N $ 4,066.00 1,220.00 3411921120022 6700 DREWAVE N $ 4,066.00 1,220.00 34 21120023 6725 DREWAVE N $ 4,066.00 . 1,220.00 34 1921120024 6719 DREWAVE N $ 4,066.00 $ 1,220.00 3411921120025 6713 DREW AVE N $ 4,066.00 $1,220.00 3411921120026 6707 DREW AVEN $4,066.00 $ 1,220.00 3411921120027 6701 DREW AVE N $ 4,066.00 $1,220.00 411921120028 6842 DREW AVEN $4,066.00 $ 1,220.00 3411921120029 6836 DREW AVE N $ 4,066.00 $1,220.00 3411921120030 824 TR-EW AVE N $4,066.00 $ 1,220.00 3411921120031 6818 DREW AVE N ______$ 4,066.00 _____$1,220.00 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 FREEWAY PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2015-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY#STORM NOTES 411921120032 6812 DREW AVE N $ 4,066.00 $ 1,220.00 411921120033 6806 DREW AVE N $ 4,066.00 $ 1,220.00 411921120034 6800 DREW AVE N $ 4,066.00 $ 1,220.00 411921120035 6742 DREW AVEN $ 4,066.00 $1,220.00 411921120036 6736 -DREW AVE N $4,066.00 $ 1,220.00 411921120037 6730 -DREW AVE N $4,066.00 1,220.00 411921120041 3701 69THAVEN $4,066.00 1,220.00 411921120042 6831 DREW AVEN $4,066.00 1,220.00 3411921120043 6825 -DREW AVEN 4,066.00 1,220.00 3411921120044 6819 DREW AVE N 4,066.00 1,220.00 3411921120045 6813 DREW AVE N 4,066.00 1,220.00 3411921120046 6807 DREW AVE N 4,066.00 1,220.00 3411921120047 6801 DREW AVEN 4,066.00 1,220.00 3411921120048 6800 -G AVE N 4,066.00 1,220.00 3411921120049 6806 -AVEN 4,066.00 .1,220.00 3411921120050 6812 EWING AVEN 4,066.00 $1,220.00 34119211200516818 EWING AVEN 4,066.00 $1,220.00 341 1921120052 _ 6824 EWING AVEN ,,.4,066.00 $1,220.00 3411921120053 6830 EWING AVEN $4,066.00 $1,220.00 3411921120054 6743 DREWAVE N $4,066.00 $1,220.00 3411921120055 6737 DREWAVE N $4,066.00 $1,220.00 3411921120056 6731 DREWAVE N $4,066.00 $1,220.00 3411921120057 6730 -EWING AVEN $4,066.00 $1,220.00 3411921120058 6736 EWINGAVEN $4,066.00 $1,220.00 3411921120059 6742 EWINGAVEN $4,066.00 $1,220.00 3411921120060 3801 69TH AVE N $4,066.00 $1,220.00, 3411921120062 6831 -EWI NG AVEN $4,066.00 $1,220.00 3411921120063 6825 -AVEN $4,066.00 $1,220.00 3411921120064 6819 EWING AVEN $4,066.00 $1,220.00 3411921120065 6815 -AVEN $4,066.00 $1,220.00 3411921120066 6809 -AVEN $4,066.00 $1,220.00 3411921120067 6801 -AVEN $4,066.00 $1,220.00 3411921120068 6800 FRANCE AVE N $4,066.00 ! 1,220.00 3411921120069 06 FRANCE AVE N $4,066.00 1,220.00 3411921120070 6812 FRANCE AVEN $4,066.00 1,220.00. 34119211200716818 FRANCE AVEN $4,066.00 1,220.00 3411921120072 6824 FRANCE AVEN $4,066.00 1,220.00 3411921120073 6743 EWING AVE N $4,066.00 $ 1,220.00 3411921120074 6737 EWNG AVE N $4,066.00 $ 1,220.00 3411921120075 731 EWNG AVE N $4,066.00 1,220.00 3411921120076 6734 FRANCE AVEN $4,066.00 1,220.00 3411921120077 6742 FRANCE AVE N $4,066.00 1,220.00 3411921140001 3001 ITHURBER RD $4,066.00 1,220.00 3411921140002 200 67TH AVE N $4,066.00 1,220.00 3411921140003 3118 67THAVEN $4,066.00 $ 1,220.00 3411921140004 3112 67THAVEN $4,066.00 1,220.00 34 1921140005 5106 67THAVEN $4,066.00 1,220.00 34 1921140006 3100 67TH AVE N $4,066.00 1,220.00 341 1921140007 3018 67THAVEN $4,066.00 $ 1,220.00 3411921140008 3012 67THAVEN $4,066.00 $ 1,220.00 3411921140009 3006 167TH AVE N $4,066.00 $ 1,220.00 3411921140010 3000 67THAVEN $4,066.00 $ 1,220.00 3411921140011 3obi 67TH AVE N $4,066.00 1,220.00 3411921140012 3007 67THAVEN $4,066.00 1,220.00 3411921140013 3013 67THAVEN $4,066.00 $ 1,220.00 3411921140014 3019 67THAVEN $4,066.00 1,220.00 3411921140015 3025 67TH AVE N $4,066.00 1,220.00 3411921140016 3101 167TH AVE N $4,066.00 1,220.00 3411921140017 3107 167TH AVE N $4,066.00 1,220.00 3411921140018 3113 167TH AVE N ______$4,066.00 1,220.00 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 FREEWAY PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2015-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY#STORM NOTES 3411921140019 3119 67TH AVE N $ 4,066.00 1,220.00 3411921140020 3201 67TH AVE N $ 4,066.00 1,220.00 3411921140021 3207 67TH AVE N 4,066.00 1,220.00 3411921140022 3213 67TH AVE N 4,066.00 1,220.00 3411921140023 3219 67TH AVE N 4,066.00 1,220.00 3411921140024 3225 167TH AVE N 4,066.00 1,220.00 3411921140025 3301 67TH AVE N 4,066.00 1,220.00 3411921140026 3307 67TH AVE N 4,066.00 1,220.00 3411921140027 3313 67TH AVE N 4,066.00 1,220.00 3411921140028 3319 67TH AVE N 4,066.00 1,220.00 3411921210010 6727 FRANCE AVE N 4,066.00 1,220.00 3411921210011 6721 FRANCE AVE N 4,066.00 1,220.00 3411921210012 6715 FRANCE AVE N 4,066.00 1,220.00 3411921210013 707 FRANCE AVE N 4,066.00 1,220.00 3411921210014 6701 FRANCE AVE N 4,066.00 1,220.00 411921210015 700 GRIMESAVE N 4,066.00 $1,220.00 3411921210016 6706 GRIMESAVE N 4,066.00 $ 1,220.00 3411921210017 6714 GRIMES AVE N 4,066.00 $ 1,220.00 411921210018 6720 GRIMES AVEN 4,066.00 $ 1,220.00 3411921210019 6728 GRIMES AVEN 4,066.00 $ 1,220.00 3411921210020 6727 GRIMES AVEN 4,066.00 $ 1,220.00 3411921210021 6719 GRIMES AVEN 4,066.00 $ 1,220.00 3411921210022 6715 GRIMES AVEN 4,066.00 $ 1,220.00 3411921210023 6707 GRIMES AVE N 4,066.00 $ 1,220.00 3411921210026 6740 GRIMES PL $ 36,759.33 $ 11,029.64 Multi Family R3, Frontage Rate, 678.05-ft 3511921220013 M2 _69TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220014 2916 -69TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220015 2920 -69TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220016 69TH LA N $ 863.28 $ 133.51 Multi Family R3,Unit Rate 3511921220017 - 2928 69TH LA N $ 863.28 133.51 Multi Family R3, Unit Rate 3511921220018 2932 69TH LA N $ 863.28 133.51 Multi Family R3, Unit Rate 3511921220019 2936 -69TH LA N $ 863.28 133.51 Multi Family R3, Unit Rate 3511921220020 2937 69TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220021 2913 -9TH LA N $ 863.28 133.51 Multi Family R3, Unit Rate 3511921220022 2917 69TH LAN 863.28 133.51 Multi Family R3, Unit Rate 3511921220023 2921 -9TH LA N 863.28 133.51 Multi Family R3, Unit Rate 3511921220024 2925 -9TH LA N - 863.28 133.51 Multi Family R3, Unit Rate 3511921220025 2929 -9TH LA N $ 863.28 133.51 Multi Family R3, Unit Rate 3511921220026 -9TH LAN 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220028 2910 -8TH LAN 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220029 2914 68TH LA N 863.28 $ 133.51 Multi Family R3, Unit Rate 11921220030 2918 68TH LA N 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220031 2922 68TH LAN $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220032 2926 68TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220033 _ 2930 68TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220034 2934 68TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220035 2938 68TH LA N $ 863.28 133.51 Multi Family R3, Unit Rate 3511921220036 2911 68THTA N $ 863.28 133.51 Multi Family R3, Unit Rate 3511921220037 2915 H LA N 863.28 133.51 Multi Family R3, Unit Rate 351 1921220038 2919 -H LA N 863.28 133.51 Multi Family R3, Unit Rate 351 1921220039 2923 -68TH LA N 863.28 133.51 Multi Family R3, Unit Rate 351 1921220041 2900 -67TH LA N 863.28 133.51 Multi Family R3, Unit Rate 351 1921220042 2904 -7TH LA N 863.28 133.51 Multi Family R3, Unit Rate 351 1921220043 2908 67TH LA N 863.28 133.51 Multi Family R3, Unit Rate 1921220044 -7TH LA N 863.28 $ 133.51 Multi Family R3, Unit Rate 11921220045 2916 -7TH LA N 863.28 $ 133.51 Multi Family R3, Unit Rate 35 11921220046 2920 -7TH LAN $ 863.28 $ 133.51 Multi Family R3, Unit Rate 11921220047 12924 -67TH LA N $ 863.28 $ 133.51 1 Multi Family R3, Unit Rate 3511921220048 12928 -67TH LA N ______$ 863.28 ______$ 133.51 IMulti Family R3, Unit Rate CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 FREEWAY PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2015-01 AND 02 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY#STORM NOTES 3511921220049 2932 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220050 2936 67TH LAN $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921220051 6865 SHINGLE CREEK PKWY $ 36,820.77 $ - Commercial Cl, A) 109,260.45 sf, (B) 82,795.46sf 3511921220052 2800 FREEWAY BLVD $ 14,828.00 $ - Commercial Cl, A) 44,000.00 sf, (B) 9,207.57sf 3511921230012 2800 167TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230013 2804 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230014 2808 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230015 2812 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35119 21230016 2816 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351192 1230017 2820 67TH LA NJ $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351192 1230018 2824 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35 11921230019 2828 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35 11921230020 2832 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230021 2836 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230022 2840 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230023 2844 67TH LAN $ 863.28 $ 133.51 Multi Family R3 Unit Rate 3511921230024 2801 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230025 2805 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230026 2809 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230027 2813 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 19212300282817 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230029 2821 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 19212300302825 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230031 2829 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230032 2833 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230033 2837 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230034 2841 67TH LA NJ $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 1921230035 2845 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35 11921230037 2915 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 51 21230038 2919 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 351 21230039 2923 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230040 2927 67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230041 2931 -7TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230042 2935 -67TH LA N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35119 21230044 6670 -ES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35119 21230045 6666 -ES PL N $ 863.28 .$ 133.51 Multi Family R3, Unit Rate 35 1921230046 6662 -ES PL N 863.28 133.51 Multi Family R3, Unit Rate 35 1921230047 6658 -XE ES PL N 863.28 133.51 Multi Family R3, Unit Rate 351 1921230048 6654 -XERXES PL N 863.28 133.51 Multi Family R3, Unit Rate 351 1921230049 6650 -X RXES PL N 863.28 133.51 Multi Family R3, Unit Rate 351 1921230050 6685 -XERXES PL N 863.28 133.51 Multi Family R3, Unit Rate 351 1921230051 6681 XERXES PL N 863.28 133.51 Multi Family R3, Unit Rate 3511921230052 6677 XERXES PL N 863.28 133.51 Multi Family R3, Unit Rate 3511921230053 _ 6673 -FL N 863.28 133.51 Multi Family R3, Unit Rate 3511921230054 6669 -S FL N 863.28 133.51 Multi Family R3, Unit Rate 3511921230055 6665 -S PL N 863.28 133.51 Multi Family R3, Unit Rate 3511921230056 6661 -PL N 863.28 133.51 Multi Family R3, Unit Rate 3511921230057 6657 XERXES PL N 863.28 133.51 Multi Family R3, Unit Rate 3511921230058 6653 -X ERXES FL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35 11921230059 6649 -XE RXES FL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35 11921230061 6600 -RX S PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 35 11921230062 6604 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230063 6608 -FL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230064 6612 -PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230065 6616 -PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230066 6620 -RXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230067 6601 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 511921230068 6605 XERXES PL N ______$ 863.28 1______$ 133.51 1 Multi Family R3, Unit Rate CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 FREEWAY PARK AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS 2015-01 AND 02 PROPERTYID HOUSE STREET NAME LEVY#STREET LEVY#STORM NOTES 3511921230069 6609 XERXES PL N $ 86328 $ 133.51 Multi Family R3, Unit Rate 3511921230070 6613 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230071 6617 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230072 6621 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230073 6625 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230074 6629 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230075 6633 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230076 6637 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230077 6641 XERXES PL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate 3511921230078 6645 XERXES FL N $ 863.28 $ 133.51 Multi Family R3, Unit Rate Total Assessments 1,Uu3,uu.Iu 1 1 , ou.O'f I City Council Agenda Item No. 6g I[i1Ih[SJ I fl IV 01Uh'A I MhYA 0) UI 1SJk'XI DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Vickie Schleuning, Assistant City Manager/Director of Building & Community Standards SUBJECT: RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 5355 EMERSON AVENUE N BROOKLYN CENTER, MINNESOTA 55430 LEGALLY DESCRIBED AS LOT 002, BLOCK 003, N. & E. PERKINS ADDITIONS TO MINNEAPOLIS, HENNEPIN COUNTY, MINNESOTA IN THE CITY OF BROOKLYN CENTER, HENNEPIN COUNTY, MINNESOTA AND ITS OWNER, JAMES J BREZINSKI. Recommendation: Staff is recommending the adoption of the subject resolution declaring the accessory structure and the principal structure a hazardous building and life safety hazard, authorizing the City Manager to abate the nuisance. Background: The property at 5355 Emerson Ave N is currently vacant and posted as uninhabitable due to the existing health and life safety hazards. The property was determined a vacant property in January 2013. The property is considered abandoned. The owner of record is deceased and family members have expressed no interest in the property. Several City-facilitated abatements have been conducted in order to manage hazardous conditions and eliminate public nuisances. The City has contracted the long grass/weed abatements in 2013 and 2014. An extensive amount of staff time and resources has been expended, both proactively and in response to resident complaints. The property has been open to trespass to people, pests, and the elements and has significant damage. Water has been entering the dwelling and accessory structure through the failing roof and exterior wall system for a significant amount of time. The structural integrity of both structures has been compromised and is structurally unsound, posing a risk of collapse. The following is a brief summary of actions related to this recommended Council action: o On January 8, 2013, the property was determined vacant. At that time, the water was shut off and a notice to register the property as vacant was issued. o On April 22, 2013 the garage door was boarded since it had fallen off the structure and the property was open to trespass. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people andpreserves the public trust [iIIiII[iiIflV DI'A LU k'4 [I) 1WI )llik'A I • On July 30, 2013 the property was administratively registered as a vacant property. • On December 11, 2013, the basement window was boarded since it had been broken and the property was open to trespass. • October 20, 2014 the inside of the property was inspected with access provided by the family of the deceased. The property was also posted as uninhabitable based on the imminent health and life safety hazards that existed. • On October 24, 2014, the garage and home of 5355 Emerson Avenue N was inspected and determined to further investigate the structural conditions of the physical property. It was determined to be a hazardous building. Water has been entering the dwelling and accessory structure through the failing roof and exterior wall system for a significant amount of time. The dwelling has major damage including holes, deteriorated structural members, collapsing ceilings, etc. The garage is also open to entry of pests. The structural integrity of both structures has been compromised where there is a risk of collapse. The house is not habitable and the house and garage are structurally unsound. A complete inspection report and pictures are attached. Based on findings, staff recommends the City Council adopt the findings of the City Inspectors regarding the hazardous conditions, and authorize the City Manager to abate the nuisance by razing the structure, removing any remaining junk and debris, and repairing the damage to the home and property, upon approval of such action by the district court. This includes removal of the foundation of the garage and house, backfill of any excavations, reestablished of groundcover. If declared a hazardous property, the City will follow requirements as established by Minnesota Statutes, including but not limited to notification and court actions as indicated in the attached Resolution. Budget Issues: The estimated direct cost of razing the garage and house is $22,000 depending on disposal and material costs. A record of costs associated with enforcement of this order will be kept including administrative time, attorney fees, and all other related costs. The property owners of record will be billed for all associated costs of abatement, and if unpaid, the costs will be specially assessed against the property. Strategic Priorities: o Vibrant Neighborhoods Attachments: • Resolution • Photos • Compliance Notice • Example Court Order Alission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 5355 EMERSON AVENUE N BROOKLYN CENTER, MINNESOTA 55430 LEGALLY DESCRIBED AS LOT 002, BLOCK 003, N. & E. PERKINS ADDITIONS TO MINNEAPOLIS, HENNEPIN COUNTY, MINNESOTA IN THE CITY OF BROOKLYN CENTER, IIENNEPIN COUNTY, MINNESOTA AND ITS OWNER, JAMES J BREZINSKI. WHEREAS, Minnesota Statutes §463.15 et seq defines a hazardous building or hazardous property as any building or property which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition or abandonment constitutes a fire hazard or hazard to the public safety or health; and WHEREAS, the correction of hazardous conditions and the abatement of public nuisances is necessary to protect the health, safety and welfare of the public by elimination of dangerous conditions, attractive nuisances and for the elimination of harborage for vermin, rats and other animals who may pose a danger to the public safety and health thereby providing for more sanitary and safe conditions and to further protect the integrity and desirability of neighborhoods; and WHEREAS, §3-103E, 12-1101 and 12-1102 of the Ordinances of the City of Brooklyn Center provides that any building or portion thereof which is damaged, dilapidated or unsafe or abandoned may be declared to be a hazardous building and further be declared unfit for human habitation and upon such declaration, the owner thereof shall make the property safe and secure immediately so that it is not hazardous to the health, welfare and/or safety of the public and does not constitute a public hazard; and WHEREAS, the fee owner and owner of record of the residential property (house and garage) at 5355 Emerson Avenue N, Brooklyn Center, Minnesota (hereinafter "the Property") is James J Brezinski; and WHEREAS, the buildings and premises are hazardous by reason of the following: On 24 October 2014, the garage and home of the Property was inspected and determined to be a hazardous building. Water has been entering the dwelling and accessory structure through the failing roof and exterior wall system for a significant amount of time. The dwelling has major damage from the elements. The garage is also open to entry of pests. The structural integrity of both structures has been compromised where there is a risk of collapse. The house is not habitable and the house and garage are structurally unsound. RESOLUTION: WHEREAS, the City has notified the owner of record, James J Brezinski., that the Property is a hazardous building within the meaning of Minnesota Statutes Chapter 463.15 et seq and City ordinances adopting Chapter 463.15 and has ordered him to raze and remove the dwelling and garage or rebuild according to laws and codes; and WHEREAS, the owner, James J Brezinski., has not complied with said order; and WHEREAS, the City Council of the City of Brooklyn Center adopts the findings of the City staff in the reports and photographs attached hereto and incorporated herein, as to the hazardous nature of the structure and the public nuisances existing thereon; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that: 1.The City Council finds that the single family home and garage at 5355 Emerson Avenue N Brooklyn Center, Minnesota are hazardous buildings because of the extensive damage caused by water intrusion and deferred maintenance. The structural integrity of both structures has been compromised where there is a risk of collapse. The home is not habitable and the premises contain an accumulation of debris and junk and the conditions thereon constitute a public nuisance. 2.The abatement of the public nuisances and hazardous conditions at said premises is hereby ordered by the City Council of the City of Brooklyn Center as follows: A. Immediate razing and removal of said dwelling or satisfactory repair of the dwelling and further removal of all debris therefrom, within 30 days of the date of service of the Council's Order upon each owner. Should all interested parties fail to satisfactorily raze and remove or satisfactorily repair the hazardous buildings as laid out above, the City Manager is hereby authorized, upon an appropriate court order, to cause and carry out the abatement described herein and to perform all other tasks and functions reasonably incident thereto and to keep an accurate record of the cost of all actions and proceedings herein including administrative time, attorney's fees, costs and disbursements, and all other costs of the enforcement of this Order; and to send a statement of such costs to the landowners and occupants who are directed herewith to pay the same. RESOLUTION: December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Attachment II- Photos - 4 I "'IIII I . / iIcJ M-^H-00141 HIM i / i©Io1II1 1R L r / 4 iop I 41i1 '1 I I.:. Attachment III- Notice .T CITY OF)BROOKLYN CENTER A GREAT PLACE TO START, A GREAT PLACE TO STAY www.cityofbrooklyncenter.org October 24, 2014 JAMES J BREZINSKI, Owner of Record 5355 Emerson Ave N Brooklyn Center, MN 55430 RE: 5355 Emerson Brooklyn Center, MN 55430 Dear Homeowner; An inspection of your property was conducted on 5355 Emerson and the violations at the property pose health and life safety hazards and must be corrected promptly. Please see the attached inspection report for specific information relating to the damage observed at the property. The following State Statutes apply to yourproperty: • 463.15 DEFINITIONS.Subd. 3 Hazardous building or hazardous property. "Hazardous building or hazardous property" means any building or property, which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or health. * 463.16 REPAIR OR REMOVE HAZARDOUS PROPERTY CONDITION. The governing body of any municipality may order the owner of any hazardous building or property within the municipality to correct or remove the hazardous condition of the building or property or to raze or remove the building. Duo to the condition existing on your property as stated In the attached inspection report and the determination that It Is a Hazardous Building you are being ordered to demolish the structure byDecember l's, 2014. A building permit will be required for the demolition of the two structures. If the property is not demolished by the December 1, 2014, the City Will demolish the stiuctures In according with the guidelines set forth by Minnesota -statute chapter 463, The costs, including administrative charges, will be the responsibility of the property owner, and if unpaid, will be specially assessed to the property In accordance with MS 429 et. seq. and MS 463. If you have questions, please contact me at (763) 569-3313. Sincerely, Je'Anderson Deputy Director of Building and Community Standards Attachment - Inspection Report Copy: Posted on site Copy: Mailed to First National Mortgage Company, 5280 Corporate Dr, Fredrick, MD 21701 Copy: Mailed to Diane Winscher, 911 Forest Dr, Saint Cloud, MN 56303-1208 City Hail Community Center - Police & Fire Departments 6331 Sliinge Creek Partway 6301 ShInglo Creek Partway 6645 Humboldt Avenue Nrth Brooklyn Center, MN 55430.2199 Brooklyn Center, MN 55430.2199 Brooklyn Center, MN 55430-1853 763.5693300. Fax: 763.569.3494 763.5693400' Fax: 763.569.3434 763.569.3333' Fax 763.561.0117 I CITY OFBROOKLYN.-CENTER . .•. •., . .', •• A GREAT PLACE TO START, A GREAT PLACE TO STAY www.cityofbr66k1j'n6enteorg Building & Community Standards Department Attachment- Hazardous Building Inspection Report Address: 5355 Emerson Avenue North Date: Original Inspection July 2.92.q14,Reinspection Ocober 24, 2014 Building Official, Mallory Holmen:.LLJeLL ,. The following violations were cited during recent inspections at the address listed above and must be corrected promptly In accordance with City and State regulations. The house (dwelling) and accessory structure (garage) Is a hazardous building and structurally unsound according to the State Building Code and Minnesota Statutes indicated below. Water has been entering the dwelling and accessory structure through the failing roof and exterior wall system for a significant amount of time. The dwelling has major damage from the elements. The garage Is also open to entry of pests. The structural integrity of both structures has been compromised where there Is a risk of collapse. Minnesota Statute 463,15 Subd. 3. Hazardous building or hazardous property means any building or property, which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or health. 1.The structural integrity of the structural members throughout the dwelling have been compromised, partly duo to extensive water damage and lack of maintenance. (Ch 12-702, Ch 12-703, Ch 12-704, Ch 12-708). 2.The foundation, exterior walls and roof (Ch 12-702): The asphalt shingle roof and stucco wall system are deteriorated and failing allowing the entry of water inside. 3.The windows, doors, and screens (Ch 12-703): Several windows are broken and In some locations boarded up. 4.The floors, interior walls and ceilings (Ch 12-704): The Interior walls, ceilings and floors are deteriorated and in poor condition. a.The walls are missing plaster and the lathe Is exposed in several rooms. b.The ceilings are missing plaster and the lathe is exposed In several areas. c.The flooring has loose, warped, protruding, and rotten flooring materials. d.The bathroom has standing water in the bathtub and the wall materials adjacent to the bathtub have fallen off exposing the lathe materials. The lathe materials are also falling from extensive moisture exposure. e. The exterior stucco has areas with cracks up to two inches. City Hall Community Center iouce cc 1-re uearxrnwn 6301 Shingle Creek Parkway 6301 Sh'ngie CreekPadcwej 6645 Humbokii Avenue Noclh I3rokiyn Center, MN 55430 Bocidyn Center, MN 55430 Bro.*iyn Ceeflor,MN 55430 763.569.3300. Fax: 7635693494 783 59,0400. Fax 7535693434 7835693333. Fax: 783.561.0717 5355 Emerson Ave N- Hazardous Building Inspection Report October 24, 2014 Page 2 5. The electrical system is compromised (Ch 12-504). a, The wire Insulation is saturated from the moisture entering the dwelling. b.Water has followed the electrical wires and entered the building through the ceiling/walls. In some cases water has been exiting through some of the fixtures. c.The electrical system was not operable at the time of inspection. 6. The plumbing and mechanical systems are damaged and In poor repair. (Ch 12-709): a. The plumbing pipes are corroded. h. The kitchen and bathroom are not functioning. c.The furnace and duct work has significant rust with holes In some locations. d.The water heaters have significant rust and grime noted in the area. e. The gas is turned off at the meter. 7. The Accessory Structure is structurally unsound and in poor condition (Chi 2-707) a.The roof sheathing Is missing In areas and the structure is not structurally sound or maintained. b.There are multiple holes in the roof to the exterior. c. The overhead garage door fell off due to the falling structure and the lack of maintenance. 8. Unsanitary conditions exist, also open to pest Infestation. (Ch 12-311) a.The carpet in the basement was damp and moldy. b.Stagnant water was located In the bathtub. c.Mold existed in the garage. d.Some food items and debris was left in house. Attachment IV.- Order [I] 1 I) I FOR THE CORRECTION AND ABATEMENT OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 5355 EMERSON AVENUE NORTH BROOKLYN CENTER, MINNESOTA 55430 LEGALLY DESCRIBED AS LOT 002, BLOCK 003, N. & E. PERKINS ADDITIONS TO MINNEAPOLIS, HENNEPIN COUNTY, MINNESOTA IN THE CITY OF BROOKLYN CENTER, HENNEPIN COUNTY, MINNESOTA The City Council of the City of Brooklyn Center, Minnesota, pursuant to Resolution No. a copy of which is attached hereto and incorporated herein, herewith orders James J. Brezinski and First National Mortgage Company, within 30 calendar days of service of this Order, to either raze and remove dwelling and the foundations and fill all excavations to grade with clean fill and to remove all junk, rubbish and debris from the premises or in the alternative, to repair and rebuild said dwelling according to law at 5355 Emerson Avenue North, Brooklyn Center, Hennepin County, Minnesota 55430 and further, If there is no compliance with this Order, a Motion for summary enforcement of this Order shall be made to the Hennepin County District Court unless an Answer is filed herein within twenty (20) days of the date of service of this Order upon said parties pursuant to Minnesota Statute §463.18. If no compliance with this Order shall have taken place or no Answer contesting this action filed herein or if such Answer is filed and the Court orders the enforcement of this Order, then the City of Brooklyn Center shall cause the dwelling and garage, and foundations and junk, rubbish and debris to be removed pursuant to Minnesota Statute §463.21 and City ordinances, with all costs thereof, including attorney's fees and administrative costs, to be a lien against the real estate on which said building was located, said lien to be levied and collected only as a special assessment in the manner provided by Minnesota Statutes Chapter 429 and the provision of Minnesota Statute §463.161. CITY OF BROOKLYN CENTER Dated:________________________ Curt Boganey, City Manager City Council Agenda Hm No. 6h S1iiIJ[iJ Ifl I thULUithYAO) 1I)1lJYAI TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk &MZA^V* DATE: December 3, 20144 SUBJECT: Application and Permit for Temporary On-Sale Liquor License Submitted by Miracle Empowerment Center, 5801 John Martin Drive, for a Social Event to be Held January 16 and 17, 2015 Recommendation: It is recommended that the City Council consider approval of the application and permit for temporary on-sale liquor license submitted by Miracle Empowerment Center, 5801 John Martin Drive, for a social event to be held January 16 and 17, 2015. Background: Miracle Empowerment Center, 5801 John Martin Drive, has submitted an application and permit for temporary on-sale liquor license for a social event to be held January 16 and 17, 2015. The applicant has satisfied the City's requirements, submitted the $25 fee for each day of the license, along with a certificate of coverage for liquor liability insurance, and has existed as a non-profit organization for at least three years. The application and accompanying documentation has been forwarded to the Police Department for review to discuss parking, safety, and security issues. After Council review, the application and permit will be forwarded to the Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division for approval. City Ordinance Section 11-107 (6) Temporary On-Sale Intoxicating Liquor License. This license may be issued only upon receiving the approval from the Commissioner of Public Safety. The license may be issued only in connection with a social event within the city that is sponsored by a club or charitable, religious, or other nonprofit organization that has existed for at least three years or to a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year. The license may authorize the sale of intoxicating liquor to be consumed on the Premises for not more than three consecutive days, and the City shall issue no more than twelve days' worth of temporary licenses to any one organization or for any one location within a 12-month period. The temporary license may authorize the sale of intoxicating liquor to be consumed on Premises other than Premises the licensee owns or permanently occupies. The temporary license may provide that the licensee may contract for intoxicating liquor catering services with the holder of an On-Sale Intoxicating Liquor License issued by any municipality. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust 1 61& GrnbIiiEiceint Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number I c po-t c_ II/Db7 Address City ((7y/V' State Zip Code I Minnesota I Name of person making application Business phone Home phone I qcx-/(c. (il— —ill LL- iJ Date(s) of event Type of organization IO ct Organization officer's name Vn kL Location where permit will be used. If an outdoor area, describe. -thk If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. o.ç 3 D7J If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City/County Date Approved 4oCity Fe AnountJ,Z -3 Date Fee Paid I W 4 4 *i; ^ Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. El Club El Charitable fl Religious _Other non-profit City State Zip I MnnesOta - Permit Date Page 1 of 1 City of Brooklyn Center 6301 Shingle Greek Pkwy 55430-2199 (763) 569-3300 Account No. 10100-4201 Temporary On-Sale Liquor License Application Addendum License Fee of $25 per day must be submitted to City Clerk with application Temporary Liquor License Fees are Non-Refundable Application Must Be Submitted 55 Days Prior to Event; City Council Approval Required Pursuant to City Code Section 11-107, Subdivision 6: The license maybe issued only in connection with asocial event within the city that is sponsored by a club or charitable, religious, or other nonprofit organization that has existed for at least three years. Information ctton Contact P son47 : Name: ('J Middle, and Last) Address: / /I V6 (W L-c (Street, Qity,and Zip Code)Ek ( po"A" fY (Home Telephone Number) /L 77 (Work Telephone Number) Information on Event: Name of Event: Location of Event: 58'O 1 h (of - V(2 34 ifJi (1 (Street, City, and Zip Code) T)of,c.(c) .,t,,l Tnp' r,fPvp.nf Date Start time of event End time of event Day 1 SOY\- I i [5 From: a.To: Day 0 From: a.m.)To: Day3 From: a.m./p.m.To: a.m./p.m. Day4 From: a.m./p.m.To: a.m./p.m. Security for Event (explain in detail how you will ensure no underage sales or consumption, how the area will be secured, i.e. by fence rope, barricade) - 5 6^_K W ^ E 'Z'- *—, C"(1 - c0i Insurance Requirement: Brooklyn Center requires proof of $300,000 dram shop liquor liability insurance with the City of Brooklyn Center named as an additional insured. This should be in the form of a certificate of insurance. However, if your event is being held on City property, such as a City park, you are required to have proof of $500,000 dram shop liquor liability insurance with the City of Brooklyn Center named as an additional insured. Information is collected to determine eligibility for license. Failure to provide information requested may result in denial of application. Signature: Date: '7/ City Council Agenda Item No. 8a COUNCIL ]ITEM MEMORANDUM DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Nathan Reinhardt, Finance Director SUBJECT: Public Hearing on Utility Rates for 2015 Recommendation: It is recommended that the City Council consider approval of the attached resolutions setting rates for consumption and use of City provided utility services for 2015. Background: At the October 20, 2014 joint work session of the City Council and Financial Commission, staff presented the expected expenditures for operation of the City's, utility services for 2015. The expenditures include total direct and indirect costs including depreciation of capital assets and administrative costs. Along with those costs are projections of the revenues needed for 2015 and for the next fifteen years to keep operations running smoothly and fund the infrastructure improvements needed in each of the utility systems. The cash flow analysis for each of the five utilities indicate anticipated rate changes necessary to maintain targeted cash balances during the construction of the utility improvements associated with the City's 15-year Capital Improvement Plan (CIP). Rate increases are projected for the Water Utility, Sanitary Sewer Utility and Recycling Utility in order to maintain cash reserves, fund normal operations and finance infrastructure improvements. Rate for the various utilities are recommended to change as follows for 2015: L1Irt lo fli m-11111§i(k Water Base Charge - Residential $8.20 $10.00 $1.80 /quarter (Per Quarter) Tier 1(0-30 gallons)$1.36 $1.66 $0.30 /1,000 gallons Consumption Charge - Tier 11(31 -60 gallons)1.70 2.07 0.37 /1,000 gallons Residential Meters Tier III (61 and greater)2.54 3.10 0.56 /1,000 gallons Consumption Charge -(Per 1,000 gallons)$1.70 $2.07 $0.37 /1,000 gallons Non-residential Sanitary Sewer Base Charge (Per Quarter)$74.70 $78.45 $3.75 /quarter Storm Sewer Base Charge (Per Quarter)$14.48 $14.48 No change Street Light Base Charge (Per Quarter)$6.55 $6.55 No change Recycling Base Charge (Per Quarter)$8.94 $9.21 $0.27 /quarter Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust I1lJ[iJ I.fl ah'A UhAI [I)"N"NOM 091 The utility bill for a household using 18,000 gallons of water (considered the average residential user) is shown in comparison to 2014 rates as follows: The proposed rates would become effective on January 1, 2015 for the Sanitary Sewer and Recycling Utilities. The proposed Water Utility rates would be effective beginning April 1, 2015. The delayed implementation of the water rates would allow the City additional time to communicate the increase to consumers and time for those consumers to budget for the additional increase or modify their water consumption. City Code sections 11.02 and 11.06 require a notice and hearing prior to the City Council setting the new utility rates. The Public Hearing Notice was published in the Brooklyn Center Post on November 20, 2014. Strategic Priorities: Financial Stability Mission: Ensuring an attractive, clean, safe, inclusive community that enhances (lie quality of life for all people and preserves (lie public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING 2015 WATER UTILITY RATES, FEES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, the City of Brooklyn Center has reviewed water rates for the necessary funding of Water Treatment Plant Improvement Project No. 2014-05; and WHEREAS, on behalf of the City of Brooklyn Center, Springsted Inc. analyzed the current and future funding needs of the Water Utility; and WHEREAS, the City of Brooklyn Center has reviewed the Water Rate Study prepared by Springsted, Inc., dated April 4, 2014, and agrees with the conclusion that proposed rate adjustments will be required to repay the Public Facilities Authority (PFA) Loan, operate the Water Utility and maintain sufficient reserves, and have updated the proposed cash flow sheets attached as Exhibit A to this Resolution; and WHEREAS, this uniform schedule shall be called the "Public Utility Rate Schedule" and shall be adopted by resolution of the City Council; and WHEREAS, financial requirements for the utility funds have been identified and reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following Water Utility rates, fees and charges are hereby adopted and shall be effective for all billings issued on or after April 1, 2015. 2015 WATER UTILITY RATE SCHEDULE Water Rates, Fees and Charges Base Rate Year 2015 $2.07 per 1,000 Gallons Quarterly Minimum Rate Meter Size 2015 Quarterly Minimum Charge 1"$2898 1'/2 it $3726 2"$7245 3"$14490 4"$244.26 6"$558.90 855 1,061 85 10"$1,415.80 RESOLUTION NO. Water Conservation Rate Meter Size Base Charge (minimum charge per quarter) 5/8" and 3/4" $10.00 Thousands of Gallons Consumption Charge (per 1,000 gallons used) 0 to 30 $1.66 31 to 60 $2.07 61 and greater $ 3.10 Other Charges Delinquent account, quarterly charge Greater of$ 3.00 or 10% of unpaid balance Certification for collection with property taxes $30.00 Fire Service Line Charge $ 12.50 per quarter December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0909 (90, *r- 09 0) o (0 (N 69 2969 6905 2!0) 9- (N 69 • 0 Wo (9 cli IQ IIL cr^• 8 11 10) :N-0) (0 ((fl02N 65 ; •888 0) :0)0):8 04 0) N- 0-0 00)0)04 65 .- 0 N- 0) (9 • (9 0< 090 2969 -1 0. 60 c! I=L I 8814 - I: Eff 8888 0. IQ ol (N - N. N (0 0) 6960 6965 oi -8-84)- 0) 0) (0 - 0) ('40 Iq0) _ 0) :- ('4 06 (N 0)160) 69 - N- ('4 (0 N- (9 88 00) 0)40 8 < N- 0 0) 8 •1 0(0 00 (4) ('4 88888• 888 069(000)0) 0(0N (0) N- 0) 888 cq 4.6 0969 lo 696, 0) 606, 88 6529 g 0) ('40 65 ('4 6 69 04 8888 8 3 888 8 0) 04 (0 0) (9 8 8 0) 8 o o 09 04 8 -6.oR- (N d ddddN--3 (N :- 69 (N (N 4)9 (-(.0 8 )0) 6)8_.-. 8- °o E: 098.0 6)- 08 c 09 UJ 8.•-5--8'c8c88 8888.0 88 :$33: 90.ZWC0N-0.JC)0000C(0I-009WZ5JFI30909 09 EL 09 (4)0 0 / P7 IL I /JIJJIT _N Tr o 0 . . . . . . . .0 0 o . 8 8 9 8 8 ::: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING 2015 SEWER UTILITY RATES, FEES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, this uniform schedule shall be called the "Public Utility Rate Schedule" and shall be adopted by resolution of the City Council; and WHEREAS, financial requirements for the utility funds have been identified and reviewed by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following Sewer Utility rates, fees and charges are hereby adopted and shall be effective for all billings issued on or after January 1, 2015. 2015 SEWER UTILITY RATE SCHEDULE Sewer Rates, Fees and Charges Base Rate Quarterly Residential (minimum quarterly charge) Single Family Apartment Senior Citizen Year 2015 $78.45 $54.91 $43.15 Non-Residential Rate Year 2015 $ 3.16 per 1,000 Gallons Fees SAC Charge set by MCES Fee Established by MCES Charges Delinquent account, quarterly charge Greater of $3.00 or 10% of unpaid balance Certification for collection with property taxes $30.00 Line cleaning charge Labor, materials, equipment and overhead Sanitary Sewer Connection Established annually by resolution December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING 2015 STORM SEWER UTILITY RATES, FEES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, this uniform schedule shall be called the "Public Utility Rate Schedule" and shall be adopted by resolution of the City Council; and WHEREAS, financial requirements for the utility funds have been identified and reviewed by the City Council. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brooklyn Center that the following Storm Sewer Utility rates and charges are hereby continued and shall be effective for all billings issued on or after January 1, 2015. 2015 STORM SEWER UTILITY RATE SCHEDULE Storm Sewer Rates and Charges Quarterly Rates per Acre Base Rate Cemeteries and Golf Courses Parks Single Family, Duplex, Townhouse School, Government Buildings Multiple Family, Churches Commercial, Industrial Vacant Land 2015 Minimum Quarterly Charge $ 57.90 $14.48 $28.95 $ 14.48/lot $ 72.38 $173.70 $ 289.50 As Assigned Charges Delinquent account, quarterly charge Greater of $3.00 or 10% of unpaid balance Certification for collection with property taxes Private facility cleaning charge December 8, 2014 Date ATTEST: City Clerk $30.00 Labor, materials, equipment and overhead Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING 2015 STREET LIGHT RATES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, this uniform schedule shall be called the "Public Utility Rate Schedule" and shall be adopted by resolution of the City Council; and WHEREAS, financial requirements for the utility funds have been identified and reviewed by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following Street Light Utility rates and charges are hereby adopted and shall be effective for all billings issued on or after January 1, 2015. 2015 STREET LIGHT UTILITY RATE SCHEDULE Street Light Rates and Charges Quarterly Rates Customer 2015 Minimum Quarterly Charge Per Dwelling Unit: Single, Double and Multiple Family $ 6.55 Residential Per Acre: Parks $ 10.90 Schools, Government Buildings, Churches $ 21.80 Retail and Service-Office $ 32.69 Commercial and Industrial $32.69 Vacant Land and Open Space As Assigned Charges Delinquent account, quarterly charge Greater of $ 3.00 or 10% of unpaid balance Certification for collection with property taxes $ 30.00 December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING 2015 RECYCLING RATES AND CHARGES WHEREAS, the City of Brooklyn Center is a member of the Hennepin Recycling Group (HRG), which is a joint powers group organized pursuant to Minnesota Statutes Section 471.59 (1987); and WHEREAS, the purpose of the joint powers agreement is to create an organization by which member cities may jointly and cooperatively provide for the efficient and economical collection, recycling and disposal of solid waste within and without their respective corporate boundaries in compliance with the Minnesota Waste Management Act, Minnesota Statutes Chapter 115A (1987); and WHEREAS, the HRG has established a curbside recycling program for its member cities to meet the requirements of Hennepin County Ordinance No. 13, Solid Waste Source Separation for Hennepin County; and WHEREAS, the City of Brooklyn Center must establish rates to fund the City's curbside recycling program and the cost for projected reimbursement of recycling charges from the HRG along with other program operating charges; and WHEREAS, Brooklyn Center Ordinance No. 89-11 authorizes the City to establish rates for recycling services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the recycling charges shall be as follows for all billings issued on or after January 1,2015: 2015 RECYCLING UTILITY RATE SCHEDULE Recycling Rates and Charges Minimum Charge per Household per quarter: $ 9.21 per quarter. Charges Delinquent account, quarterly charge Greater of $ 3.00 or 10% of unpaid balance Certification for collection with property taxes December 8, 2014 Date ATTEST: City Clerk $ 30.00 Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 12/1/2014 - SL AL Utifity Rates for 2015 Finance Department December 8, 2014 K d Le Maintain service levels Stabilize rate changes Provide cash for operating needs Provide cash for capital projects Provide cash for debt service 1 12/1/2014 Pro pcd Rate Changes Base Charge $8.20 $10.00 $1.80 /quarter(Per Quarter) Tier 1(0-30 gallons)$1.36 $1.66 $0.30 /1,000 gallons Tier 11(30-60 gallons)1.70 2.07 0.37/1,000 gallons Tier 111(61 and greater)2.54 3.10 0.56 /1,000 gallons Consumption Charge (Per 1,000 gallons)$1.70 $2.07 $0.37 /1,000 gallons Sanitary Sewer Base Charge $74.70 $78.45 $3.75 /quarter(Per Quarter) Storm Sewer Base Charge $14.48 $14.48 No change(Per Quarter) Base ChargeStreet Light $6.55 $6.55 No change(Per Quarter) Base Charge $8.94 $9.21 $0.27 /quarter(Per Quarter) 3 resiue nti u ulity Bill (18,000 gallon I ''fla $32.68 $39.88 $7.20 .'1t?J.i'oi $74.70 $78.45 $3.75 'lTIrwir $14.48 $14.48 - 1TI!Ji1 $6.55 $6.55 - $9.21 $137.35 $148.57 $11.22 2 12/1/2014 4\Jd[eritII1Ly(ate Comparison-- ----------$9867 $100.00 —Cost of iiiiiEti2III$30.00 23.68 ,9. 9. 5 r'secuuiiC)uthorjtIsLoan (PFA) Proposed PEA Loan of $19.66 million for the construction of the Water Treatment Plant Monthly draws anticipated to begin early 2015 Below market interest rate (<1.5%) Annual payments over 20 years, will be approximately $1.1 million Semi-annual payments expected to begin August 2015 Water utility rates will be phased in over a three year period 6 -g 'S 3 12/1/2014 vvdreau1Ien1 Plant Impact on Rates - $98.67 $100,00 pOSt of lOOO Gallons of Water per Qu arte r n 2014 $94.05 4., SI S (0 7 - ---- -----. - Airy ^e %w ItiiIty--Rate Comparison $90.00 Cost of 18,000 Gallons of Sanitary Sewer per Quarter in 20141 ,XSI Ole o 8 ri 12/1/2014 ut& Sewer utdity Rate-Comparison__ 1$25.00 Residential Storm Sewer Charge per Quarter for 2014 L L26j] $20.00 $14.48 $14.48 $15.00 $11.70 $11.70 $10.00 h----I II:°JiiLIL Fridley New Hope Roseville Crystal Richfield Brooklyn Brooklyn Shoreview Maplewood Golden Center Center Volley (2514) (2515) 9 ,^A 111ty_R a te Comparison - ------------------ -------- Residential StreetStreet Light Charge per Quarter for 2014 $6.45 Neil Hope Crystal Richfield Golden valley Brooklyn Brooklyn Shoreview Center (2014) Center (2015) 10 $10.00 -, $9.00 $8.00 $7.00 -_ $6.00 - $5.00 1 $4.00 $3.00 $2.00 -. $1.00 -j 5 12/1/2014 uing u uuiy Rate Comparison $12.00 Residential Recycling Charge per Quarter for 2014 $10.65 $10.00 $10.00 $02 $9.21 $7.60 New Hope Roseville Fridley Maplewood Brooklyn Brooklyn Golden Crystal Center (2014) Center (2015) Valley 11 cuestons? City Council Agenda Item No. i©a COUNCI{L ITEM MEMORANDUM DATE: December 2, 2014 TO: Curt Boganey, City Manager FROM: Sharon Iutson, City Clerk 4WM 4WA01k SUBJECT: Mayoral Reappointments to City Advisory Commissions Recommendation: The enabling resolutions for the City Advisory Commissions outline that the members of the Commissions shall be appointed by the Mayor with majority consent of the Council. It is recommended that the City Council ratify the Mayor's reappointments to commissions with terms expiring as follows: Financial Commission - term to expire 12/31/2017 Rex Newman Teneshia Kragness Dan Schueller Housing Commission - term to expired 12/31/2017 Mark Goodell Judy Thorbus Park and Recreation Commission - term to expire 12/31/2017 Bud Sorenson Jill Dalton Planning Commission - term to expire 12/31/2016 Randall Christensen Benjamin Freedman Stephen S chotming NW Suburbs Cable Communications Commission - term to expire 12/31/2015 Rex Newman Background: Several commission member terms on City advisory commissions will expire December 31, 2014. City staff liaisons to the commissions polled the members whose terms were expiring to determine their interest in continuing service on their respective commissions. A brief summary regarding the commission reappointments is attached, including a table that indicates the geographical distribution by neighborhood of the current members of the commissions, as well as an attendance record of commissioners. Budget issues: There are no budget issues to consider. MissiowEnsuringan attractive, clean, safe coin/nullity that enhances the quality of life uiidpreseii'es the public trust EIiBJ[iJ In,. a LU [I) iII in Financial Commission The Financial Commission is composed of a chairperson and six members, with members serving a three-year term. On December 31, 2014, the Financial Commission terms of Rex Newman, Teneshia Kragness, and Dan Schueller will expire. Mr. Newman, Ms. Kragness, and Mr. Schueller wish to continue their voluntary public service on the Financial Commission for another three-year term. Housing Commission The Housing Commission is composed of a chairperson and six members, with members serving a three-year term. On December 31, 2014, the Housing Commission terms of Mark Goodell, Ephraim Olani, and Judy Thorbus will expire. Mr. Goodell and Ms. Thorbus wish to continue their voluntary public service on the Housing Commission for another three-year term. Mr. Olani plans to complete his term but not seek reappointment. Notice of vacancy has been posted. Park and Recreation Commission The Park and Recreation Commission is composed of a chairperson and six members, with members serving a three-year term. On December 31, 2014, the Park and Recreation Commission terms of Bud Sorenson and Jill Dalton will expire. Mr. Sorenson and Ms. Dalton wish to continue their voluntary public service on the Park and Recreation Commission for another three-year term. Planning Commission The Planning Commission is composed of a chairperson and six members, with members serving a two-year term. On December 31, 2014, the Planning Commission terms of Randall Christensen, Benjamin Freedman, Katy Harstad, and Stephen Schonning will expire. Messrs. Christensen, Freedman, and Schonning wish to continue their voluntary public service on the Planning Commission for another two-year term. Ms. Harstad plans to complete her term but not seek reappointment. Notice of vacancy has been posted. Northwest Suburbs Cable Communications Commission The Northwest Suburbs Cable Communications Commission is composed of two representatives from each participating City, one of which is a representative of the City Council and the other a resident of the city, with members serving a one-year term. On December 31, 2014, the Northwest Suburbs Cable Communications Commission term of Rex Newman will expire. Mr. Newman wishes to continue his voluntary public service on the Northwest Suburbs Cable Communications Commission for another year. )Wissioi:: Ensuring an attractive, clean, safe conwwnitj' that enhances the quality of life aiidpieserves the public o C)0 (.)00 0 0 0CCCCCCCC C o 0 0 0 0 0 0 0 0 C)00 0 0 0 00 0 0)C 0)C C C C CC C C 0)'5 (I)5 •5 '5 5 '5elf r crrrrr O r v- 0 0 (D-(N -..(N -..'-.(N (0 C)r N-r -,r -(N (N -(0 N-C) 0) ii C/)0) (00 i'u 0)D (I) 0)C)) 0><00)xc cc0)0)(I) U)•D . II II II c C Cc wo o 0 0 0(0 (0 (0 (0> > > > 0 LU O 0 CtI- 00 Ct -C 0 '5o.0 0-C tn Ct si-o>'. Ct • 0OLL cL o_ LU Ui W LU W (0 (00 0 D LU LU O Q(0 (0> > Q LU Q 0 O LU Q O 0. LU IL 0 Ui CL LU O LU 0 wU C CC)4-,4—, C0 EE0U (I, 0I 0 -1 0 v- 0 m 4—,CC) o 0 —4 0 H —4 0-ci) U LU W D LO - D LU LU N cii LI)LI)t N LI) LI)N Cci)4—,4—' H x xIH to U TL!jx XX ><> N cu LU FT >'T X XLLIX X >< '1! 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I 457 ll I II ci) DOU)>< n :Lw< 1I!IHHH III"Il'i'IuiiIIIIHhI1iuIHHIIlililniIIiHu!!i 10rJ ciUCC0 Ca) C0 0 EE0LI C C C(a C Q 0 It 0 11 0 •0a) N 0 m N 0 0 0U w cflcom mm C - - -a),Hmo mN pJiTF1çn A >< xHx-4I L Li x < >< >i < >< > x X > Ia) w >( x x X CLCL H< xl cia) 0 ^ N a) -1 a) >< >W a) NN a)U- )<N C:a) cn X X )< -o C: C: C: b 0 >-C: a) a) (CD C ((C (C) E -0 0 C:ci a) 0 C > CM.2 - 0 CM a) 0 0 C: C C = U—.- ((Ca) a).0 C E a) 0 0m (Ca)(Ca) C-)0 LD City Council Agenda I[thrn No. llIb City Council Agenda Item No. lOb #1 Ei1IJ[iJ I N tV k'A I S(I) tPifli DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 04 yo)jAfA SUBJECT: Type IV 6-Month Provisional Rental License for 3912 6 I't Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 3912 61st Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type I Rental License. This property qualifies for a Type IV Provisional Rental License based on nine (9) property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 04-17-2014 The Owner, Nazneen Khatoon, applied for renewal of the rental dwelling license for 3912 61st Ave N, a single family dwelling. 05-02-2014 An initial rental inspection was conducted. 9 property code violations were cited, see attached rental criteria. 06-10-2014 A second rental inspection was conducted and failed. 07-09-2014 A consultation inspection was completed. Additional violations were found during the inspection that were not found during the initial inspection. 07-31-2014 The previous rental license expired. i1'Iission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 08-07-2014 A third inspection was conducted and failed. A violation needed further clarification on what will be an acceptable correction method. A $100 reinspection fee was charged to the property. 09-1'2-2014 A fourth inspection was conducted and passed. 10-06-2014 The $100 reinspection fee was paid. 10-20-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-04-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. The previous rental license expired. 11-11-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A citation for $300 was issued for operating without a rental license. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of ilfe for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Mission: Ensuring an attractive, clean, safe, inclusive connnunily that enhances the quality of life for all people and preserves the public (rust COUNCIL ITEM MEMORANDUM Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter, 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 8B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Jlvlission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people am/preserves the public trust COUNCIL ITEMS IMEMORANDUMiiBJI,] License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 34 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: o Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust I City of Brooklyn Center Phone: 763.569-3300 rrv 71i 6301 Shingle Creek Parkway Fm: 763-569-3360 Brooklyn Centers MN 554302199 www.cityofbrook!yoCeflter0r9 - Rental License Mitigation Plan--Type IV Rental License Handwrlllei: plans will not be accepted. Please type or usefihlablefonn on ('/fy website. Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoinf compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out—You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this 'pending license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: M I. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. 'LU 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum II / I . Submit written report by 10th of each month (after license approval). Phase 1 J 1. Use written lease including Crime Free Housing Lease Addendum. F-712, Conduct criminal background check for all prospective tenants. Provide documentation to City if requested.[71 . Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 If I 4. Attend City approved eight hour Crime Free Housing course. I Date course Completed: or Date Course Scheduled; Phase U / Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: 11/10114 Improvements to be completed by: 30 days Phase HIr71I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: & 11/13114 Do these two meeting dates occur before the *?ending Type IVLicersc expiration date? Lai Yes 0 No (*See Section A) if no, you will only be able to qualify for a Type IV Rental License upon renewal. I ' -I i will have no repeat code violations previously documented within the past year. For properties with four or more w:is: I will conduct resident training annually that includes crime prevention techniques. L_J I will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. 1-lowever, items broken, worn or otherwise in violation prior to the estimated rnnIaement date will require earlier Date Last Replaced Re laceinei unknown 2022 Furna—Mr- 2011 2031 Water 14pnter- 2011 2031 Kitchen Appli ances xterior -Paint/Siding, fascia,trim,._2022 -\Vindows______________________________________ 2032 -Roof jwn [E unknown 2022 2022 -Fence -Shed -Garage______ -Driveway unknutm 2022 -Sidewalk s._2014 2034 Smoke Alarms & Carbon Monoxide Alarms 2011 2022 F....Implementing the following best practices may assist in the management OfYoUrproperty. Bcheclth:g the boxes below, you agree to: / 1 1. Check in with tenants every 30 days. iri 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 • . Evict tenants in vioiOfl of the lease and all addendum. 4. Prov la/SflOW eMce.LIIIIJ .^rovlde .gubage servicc.: Install secutity sytm. 7.Provide mainteflaflCe service piai for sppliancS. Name oserViCe co.: 8.X am ani *111 reznain cujient on paynentof utility fees, taxes, asstssmefl es and othertsb fines, penal flnaial Cs du to the Civ. L1J Other(s): I . . P1eaS re4 througbIY . • If the 1pcW Rental Licens i approVed by the City Cotincil, the Licnsee must comply with lit approved Mitigation Planlid all .appliable city codes; No later than the 10b of each calendar month, the1 ensee must to submit to the Bui lding and nwnity Standards Departneflt a written report describing all -stop talcan comply with the Mitigation . •• • I verify that all information vided above is true and accurate. cundcrstarld that 111 do not co ly with an approved Mitigation Plan, ply with all applic al coinpable ordinances hint ilceiiC period, or tcbeyond • the license expiratiOKi date; a forcement actions such as citations, fointalflt or licens ieVleW may rest • • • -'v. Owner orAatm •• • • • • • •• •• Date Owner orAgent SIP , Additional Owneror Agent ama and Title WappllCdble) (1'1dSC Print) Additional Owner or Agent lignatare (/app1iCab ) Date Or City Flim Approvedfly; . . • Date 1 :P0hb0e Dep artment I liu1e * : •• Bufl uni S dards DepartntentlTitle • • : • • Type mitigation Pl ain Page 3 Rev 1IV 16-11 City Council Agenda Item No. lOb #2 iEIiIJSJ I NI*kUAI ahYA (I) 1I 1IWAJ DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk AMA \4'& SUBJECT: Type IV 6-Month Provisional Rental License for 350166 th Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 350166 1h Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type I Rental License. This property qualifies for a Type IV Provisional Rental License based on 13 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 03-11-2014 The Owner, Mike Haase, applied for renewal of the rental dwelling license for 350166 th Ave N, a single family dwelling. 04-01-2014 An initial rental inspection was conducted. 13 property code violations were cited, see attached rental criteria. 05-05-2014 A second rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 05-20-2014 A third inspection was conducted and failed. A $100 reinspection fee was charged to the property. Mission: Ensuring an attractive, clean, safe, inclusive coinniunity that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 06-04-2014 A fourth inspection was conducted and failed. A $100 reinspection fee was charged to the property. 06-18-2014 A fifth inspection was conducted and failed. A $100 reinspection fee was charged to the property. 06-24-2014 A sixth inspection was conducted and passed, however, $400 reinspection fee was not paid. 06-25-2014 $100 reinspection fee waived due to mix up in one correction which resulted in a resinspection fee. $300. reinspection fee paid. 06-30-2014 The previous rental license expired. 07-09-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-19-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-03-2014 A $125 Administrative Citation was issued for failure to submit a Mitigation Plan. 11-11-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A citation for $300 was issued for operating without a rental license. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust iIk[iJ fl Ii k'L'AID4[I) 1IIWJi tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust 4. COUNCIL ITEM MEMORANDUM License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units.F erty Code and Nuisance Violations Criteria nse Category Number of Units Property Code Violations per ed on Property Inspected Unit Only Type 1 - 3 Year 12 units Type 11 — 2 Year 1-2 units Greater than I but not more than 4 Type III — 1 Year 1-2 units .. FG-reater than 4 but not more than 8 Type IV —6 Months [j2 units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the pub!ic trust SLI1SJ[iJ IU tU k'AUh'A I*'A (1) 11I I1IA!A1 Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units .0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Grcater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 o more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: . Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive coininuiiity that enhances the quality of life for all people and preserves the public trust I City of Brooklyn Center Phone, 763-569-,3300 TTY 711 6301 ShingIeCreek Parkway NOV"' 1 2 2014 Fox. 763-569-3360 Brooklyn Center, MN 5$430-2199 wwv1tyofbraokIyncenter00 Rental License Mitigation Plan—Type IV Rental License Handwritten plans will not be accpteL Please type or usefihlablefoflfl on City website, Section A: Propefoidon — — — -- 1 Property Address: 3501 66th Ave N Owner N 3 InC:MWM Properüs -Local Warehosue. Owner Address:.Agent Address: 4531 Robin Circle, Robinsdoio, MN 55422 6101 Baker Road 2OO, M 'onka, 55345 . -- Owner Phone: 61 2,203.5413 Agent Phone:952 224.9911 -Owner 'm1ohaeiwhée@mSfl.cOm Agent alLicense: Ne\vRC11e\Va1tt Licensc Expiration Date: _!3LJ -xL. wending Type IV License Exp. Date:JLJ1lli - x L (Sir months from current license epfr Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type lv Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City stall. A fully completed Mitigation Plan must be submitted immediatóly to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to with City Ordinances and applicable Codes. The Mitigation Plan provides anensure oopportunity to review property concerns and identify possible solutions to Improve the overall conditions and management of the property, -- NOTICE: Time Is Running Out--You must TAKE ACTION NOW in orderto meet all the city ordinance and Mitigation Plan lioquireinoxitiwjthia this "pending ticcrrse period and avoid legal actions. ----------------- Submit the following documents with the Mitigation Plan for approval: 1 Crime Free Housing Program Training Certificate (if completed, If not completed please include • scheduled date in Section C. - Copy of Lease including Minnesota Crime Free Housing Lease Addendum -. 3. Submit written report by I& of each lnnth (alter license approval). — •Se - ReguiremeflS - . lhqeI L.J 1. Use written lease including Crime Free Housing Lease Addendum. [iT] 2. Conduct criminal background check far all-prospective tenants. Provide documentation to City if requested. •• . - ILJ 3. Pursue the eviction of tenants boviôlae the terms of the lease or any addenduins. Page 1 . . - Type IV Mitigation Plan Rev 11-16-11 4. Miend City app roved eight hourCrirne Free Housing courc. Date Course Completed: IVOU2013 or Date Couisc Scheduled: Phac11EJComplete Security Assessment and implement all ,security improvements rceornmcndcd by thc Brooklyn Center tep Dep ent. Date scheduled: I Z 1( j ro be completed by Phase ifi ULJ 1 will attend a minimnm of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled br 13'2014 & Du thtsc two etiug dates occur before th*Pending ?)pe JVL(ccnse expiration date? LW Yes 12] No (*4S?a Secflo 4) If no, you will only be able to qu4lify for a Type IV Rental Ucense Upon tettew*l. LJ I will have no repeat code violations preyiouslydoeumcntcd wilhifi thc past year. For pr€priks withfour or jitore u,iksi I will conduct resident training annually that includes crime prevention techniques, 1 will hold regular resident meetings Section fl - Long Term Capital Improvements Plan Based on condition and age, estimated replacement dates are provided for common capital items, Funding should be considered accordingly. However, items broke n, worn or otherwise in violation prior to the cstimttted replacement date will require crlier corrections. Furnace/AC-- Date V Tl•I 3£AthL z)t8Ccu 2012 Estimated Rcj4acment Date 2032 Allater Heater-&-co- 2020Kitchen Appliances. 200 LaUn4YAPPharneS- Exterior -Paint/Siding, fascia, trim 2015 2020•\Vindows_ Whon neces.any • -fence • 2015•Shed_ .-201 2025-Driveway -Sidewalks I 204_________2025 Smoke Alarm s &Carbon Monoxide Alarms 2014 OiherWtçonE— Stestomprove Management and C llo!!s o1pY -__- Implementing the following best practices may assist in the management of your property. RfcttecHñg the boxes below, you agree 10 V i, .flcck in with tenants every 30 dây, tI 4 Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-1-11 1 'i . Evict tenants in violation of the lease andall addendums. H 4. Provide lawn/snow service. S. Provide garbage service. 6. install security, system. .,..Provide maintenance service plan for appliances. Name of service co.:___________ T ani and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. I[ii 9. Other(s):____ Please read thoroughly If the Typo 1V Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the IO' of each calendar month, the licensee must submit to the Building -and Community Standa;di Department a written report describing all steps taken to comply with the Mitigation Plan. I veri' that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Owner or Agent Name and Title (Pkae Print) Owner or Agent Signature * Date Renters Warehouse Additional OwW or Amt and Title (t^qp?licabl e) (please Print) 11/11/2014 MD' n,il em entSietifl'r t'IfapDllcable) * Date ...i.-. . Ir ('liv Ue-.MiliaLloI Pl a n A)I\WCI fly: Police Department I Title Dat ell, hy— -Department/Title V D --..... .... .- ...-.-. .-. ....- Page 3 . Ty IV Mitigation Plan Rev 11-16-11 City Council Agenda Item N©0 1tb #3 COUNCIL ITEM MEMORANDUM DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 7018 Brooklyn Blvd Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 7018 Brooklyn Blvd. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a multi-family property with 1 building/8units. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Provisional Rental License based on 49 property code violations (6.13/unit) found during the initial rental license inspection and one validated police incidents/nuisance calls for the past twelve months (04/10/14 drugs). Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for .a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 04-30-2014 The Owner, Nelia Schaff, applied for renewal of the rental dwelling license for 7018 Brooklyn Blvd. This is a multi-family property with 1 building! 8units. 05-21-2014 An initial rental inspection was conducted. 49 property code violations were cited, see attached rental criteria. (6.13 violations/unit) 07-11-2014 A second rental inspection was conducted and failed. A reinpsection fee was not charged due to a miscommunication by the inspector. 07-15-2014 A third inspection was conducted and passed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the qualltj' of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 07-23-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 07-31-2014 The previous rental license expired. 09-19-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-04-2014 The property was posted as an unlicensed rental property. 11-19-2014 A Mitigation Plan was submitted. 11-25-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [S1flhJ[iJ IRli ak'UU 12 1 IiIJi disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable 1I'Iissio,,: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves time public trust [EI1IJ[iJ IU IM I'A I*A (I] 1il)iBJ'A1 concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year Type II —2 Year Type III - 1 Year Type IV —6 Months 1-2 units 0-1 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1 1-2 units Greater than 4 but not more than 8 1-2 units I Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). F License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [EI1ih(iJ In IV IL'4 UhUIIk'A (IM1iI I1IJ!A1 5 o more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.5 0 Decrease 2 1-2 Greater than 3 Categories 3-4 uiiits Greater thah 1 - - 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for all people and preserves the public trust I City of Brooklyn Center Phone: 763-5693300 TTY 711 6301 Shingle Creek Parkway uov Fax: 763-569-3360 Brooklyn Center, MN 55430-2199 12 2014 www.dtyofbrooklyncentet.Otg --..---J----- --;: Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use filiablefori'n on City webs lie. Property Address 7018 Brooklyn Blvd Ownçr Name Thomas Schaff Local Agent: Owner Address:Agent Address: 1651 WoodsidecnN.Ftidley.MN55432 same Owner Phone:612418-1935 Agent Phone:same Owner Email:thomscot@comca$t.flet Agent Email:sarne Rental License: [I] New Renewal:Current License Expiration Date /' (i'f *Pending Type W License Exp. Date: (Six months from current license expiration) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualities for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to pnsirepngOn,g compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE; Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. the following documents with the Mitigation Plan for approval: 1. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C. Ji 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by 10th of each month (after license approval). PhaeI11. Use written lease including Crime Free Housing Lease Addendum. [bl j 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if ______ requested. 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 1146-11 1=4. Attend City approved eight ho Crimç Free Housing course. it Ia )A )c1 Date Course Completed: I' j ( or Dale course Scheduled: - Phase IIL.J Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled:N ov9 2010 Improvements to be completed by: Jun 1, 2011 passed Phase 111 I v' II will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: SEP 11.2014 & NOV 13.2014 Do these two meeting dates occur before the 'Pending Type IV License expiration date? 1] Yes 11 No (See Section A) If no, you will only be able to qualify for a Type IV Rental License upon renewal. Lii?J I will have no repeat code violations previously documented within the past year. For properties wilh four or more units: Li I will conduct resident training annually that includes crime prevention techniques. I will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Estimated -- Date Last Replaced Replacement Date Furnace/AC- SEE ATTACHED FOR ALL NO ROOM HERE Water Heater- Kitchen Appliances- Laundry Appliances- Exterior -Paint/Siding, fascia, trim______________________ -Windows________________________________ -Roof____________________________ -Fence -Shed____________________________________ -Driveway. -Sidewalk s_______________________________ - Smoke Alarms & Carbon Monoxide Alarms Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to: 1. Check in with tenants every 30 days. II " I 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-1611 Section 0 '\.t) C) cfF. Long Term Capital Improvements Plan Based on condition and age, estimated replacement dates are provided for common capftw iternL Funding should be considered accordngfy. However, items broken, worn or otherwise In violation prior to the estimated replacement date will require earlier correctIons App liance DateLest Replaced E&timated Reeqemont Data Boiler 1998 2*OetthneaYtST) Water Heater 2009 2024 (svke 2 at3 thne per vi) Laundry Appliances • w1 na 2010 20200 • Wu 2 na 2006 2008 2022 (Just ervked) 2018 (ductdeancd 1ol&ne$YOC*S netd} - o+z na 2010 2020(dUctdeaMd 1or2d9syroc35n5ed) * Kltthen Appliances Stove -1 2002 2017() -2 2010 2025() -3 2011 20260 -4 1998 2018(0yflecUicWO*S8rea) -$2008 2023() -6 2006 20210 -7 2001 2016() -8,2006 20210 -Refrigerator -1 2008 2023fl -2 2014 (terurthhed)2016 (new) -3 2009 20241) -4 2009 20240 -S 2008 20231) -6 2006 20210 -7 2011 20260 -8 2012 20260 -* Stoves and Refrigerators are replaced when maintenance Is not an option, eud as: can't get -parts, tennant damage, cannot clean or repair technician suggot$ replacing Exterior Stucco & Brick pewer 201$*lCrackS ms&ita1ned, pantvMm needed) Paint/Siding 2014 ,fasda,tiim Window's 2011 2017+ (Some w4n0oWs h,v+ be* r&sc*d, o.furbshe(. Repce all by 2020) Roof & Gutters 2009 20490 Fence no Shed no Garage Unsure No estimated reptaCem&flt(mabltflWIce) Dnveway 298 2028 (see) ccs yeery, resurfce as needed, manse weeds) Sidewalks 1998 2026 (sidewalks good but for large crack repakad 2033 5prfrig) Smoke Alarms & Carbon Monode Alarms 2014 2033+ (per manuupuntlon) Othec - AC Wall 2012-2008 2022 -2028 (serviced and tested each Wing replaced as needed AC W)ndow 2014 -2009 2024-2020 (sendced and tested each song replaced as needed [ 13. Evict tenants in violation of the lease and all addendums. 4. Provide lawn/snow service. ^Vq 5. Provide garbage service. [M 6, Install security system. SEARS, CENTER POINT ENERGY ' I 7. Provide maintenance service plan for appliances. Name of service co.:___ M 8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City . IEi . Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the lO of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result Thomas S. Schaff, Owner, Manager Owner or Agent Name and Title (Please Print) frD0) 8,aoL Owner or Agent Signature Date Additional Owner or Agent Name and Title (i( applicable) (Please Print) Additional Owner or Agent Sigsiature(iJ applicable) Date For City Use--Mitigation Plan Approved By: Police Department I Title Date -r,v r : Y___ - Li)L&f IL! Department I Title I Date Page 3 Type IV Mitigation Plan Rev 11-16-11 City Coumil Agenda Item No. lOb #4 i1PJ[iJ I.flli th 'AL'A I Dk'4 (II 1flhSJ I DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk lwmk yawKkM. SUBJECT: Type IV 6-Month Provisional Rental License for 6032 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6032 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II rental license. This property qualifies for a Type IV Rental license based on twelve (12) property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 06-03-2014 The Owner, Deborah Yilek, applied for renewal of the rental dwelling license for 6032 Humboldt Ave N, a single family dwelling. 07-17-2014 An initial rental inspection was conducted. 12 property code violations were cited, see attached rental criteria. 08-19-2014 A second rental inspection was conducted and passed. 08-31-2014 The previous rental license expired. 09-03-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [EIiIJ(iJ IUV U Dlk"A tYAi*T1 (I) t1Ii1IJitI license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-27-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust S[I1IJ[SJ fl U 1k!AL!AI M'2 (0) 1I iIk'1I plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. Mission: Ensuring an attractive, clean, safe, inclusive coinnuillit)' that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM o At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units.F rty Code and Nuisance Violations Criteria se Category Number of Units Property Code Violations per d on Property Inspected Unit Only) Type l-3 Year 1-2 units 0-1 Type 11 – 2 Year 1-2 units Greater than 1 - - but not more than 4 —I Greater than 4 - but not more than 8 Type IV - 6 Months units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of its Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 --5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 374 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 - Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves (lie public trust [EI]JJ[IJ lUll I1SWAI Budget Issues: There are no budget issues to consider. Strategic Priorities: v Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people andpreserves the public trust I City of Brooklyn Center Phone: 763569-3300 M711 6301 Shingle Creek Parkway 1 Fox: 763-569-3360 Brooklyn Center, MN 55430-2199 www.cityofbrook!Yflceflter.Org Rental License Mitigation Plan—Type IV Rental License J-landwri#en plans will not be accepted Please type or use fihlabkforra on City websile. Section A- Property Address: 6032 Humboldt Avenue N,Brooklyn Center, MN 55430 Owner Name: De bo rah Counce Local Agent: Ad 16582 Ashby Lane, -Agent Address: Owner Phone: 763229.2017 Agent Phone: Owner Emaii:uflgmajI.corn -AgentEmahiiei Rental License: [11 New [} Renewal: CurrenWcenseEpiatiOflDate:03O/2O L 'Pending Type IV License Exp. Date: 2jji (SU mondu from ourren' llceasin Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License, Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongomn comnliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out—You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this pending license period and avoid legal actions. the following documents with the Mitigation Plan for approval: I. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.LU 12. Copy of Lease including Minnesota Crime Free Housing Lease Addendum [LI] 3. Submit written report by 10e of each month (after license approval). 1..Use written lease including Crime Free Housing Lease Addendum. 2.Conduct criminal background check for all prospective tenants. Provide documentation to City if (('r—equested. 3.Pursue the eviction of tenants who violate the terms of the lease or any addcnduifls. Page 1 Type IV Mitigation Plan Rev 11-16-11 se Expires -2014 VSS F -77 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: Bckv or Date Course Scheduled: No Phase III / I Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center fol ice Department. Date Scheduled: ______________________ Improvements to be completed by: Phase IllFT II will attend aminimurn of 50% of the ARM meetings (two). .. 4e4 I will attend the ARM meetings scheduled for: Nr 13,2014 & Do these two meeting dates occur before the *Pending Type iVLlcense expiration date? Cs E] No /p_.ection A) If no, you will only be able to qualify for a Type IV Rental License upon renewaL L1J I will have no repeat code violations previously documented within the past year. For properties with four or more unils: I will conduct resident training annually that includes crime prevention techniques. I will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC- NA Water Heater- u,2010 2020 Kitchen Appliances- Nøw 2009 2019 Laundxy Appliances- NA 2008 2016 - Exterior 2000 2020 2000 2020-Paint/Siding, fascia, trim NA 08/2014-Wi nd ows Stt In saw fted 08114 — 2013 2033_RoofNow -Fence 2008 2030 -ShedNA -Garage 0u1Ie foexienon cod Installed 08/14 ias.cemont not noodd -oo 2019-Driveway -Sidewalks Smoke Alarms & Carbon Monoxide Alarms -08114 Other(s) Implementing the following best practices may assist in the management of your property. B checking the boxes below, you agree to: 1 i. Check in with tenants every 30 days.e Drive by property to check for violations twice a month. " 1gY 4 vtL -f'ne. Page 2 Type IV Mitigation Plan Rev 11-16-11 I Evict tenants in violation of the lease and all addendums. 4.Provide lawnlsnow service. 5.Provide garbage service. 6.Install security system. Contsdont EmWHOm Scr400 plus 7.Provide maintenance service plan for appliances. Name of service co.__ [{II]1 8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. tL 1 9. Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 1 of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Deborah Counce Owner or Agent Name and Title (Please Print) th09/2014 Owner or Agent Signature Date Additional Owner or Agent Name and Title (fapplicable) (Please Print) Additional Owner or Agent Signature (ifapplicable) Date For Cit y Usc--Mitigation Plan Approved Dy: / 1 ///5 'Pollee Department /Title Date L41 t h t - Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. UIb #5 COUNCIL ITEM MEMORANDUM DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk JNW 4flA1Ii&S SUBJECT: Type IV 6-Month Provisional Rental License for 6753 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6753 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Provisional Rental License based on 11 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 12-06-2013 The Owner, Moeen Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 12-31-2013 An initial rental inspection was conducted. 11 property code violations were cited, see attached rental criteria. 02-26-2014 A second rental inspection was conducted and failed. Weather deferral was granted for exterior painting. 03-31-2014 The previous rental license expired. (Property was vacant until 10-01-2014.) 05-21-2014 A weather deferral inspection was completed and passed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the qlIalit3' of life for al/people and preserves the public trust [EI1IJ[SJ I 'i k'A•IhYA I*'4(I] 1'WI I1IJ1 06-03-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-27-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-30-2014 The rental license expired. 11-10-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional' license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust EO1IJ[SJ I IhY I IA (I) 1LI1SJYi I state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year !12 units 0-1 Type II-2 Year 11-2 units Greater than l but not more than 4 Type III - 1 Year ---[J-2 units Greater than 4 but not more than 8 Type IV - 6 Months 1-2 units I Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 34 units 0-;0.25 5 or more units 0-0.35 Mission: Ensuring an allractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the pu b/ic trust [ES1ik[I fl U Ii'4 I'A I Ik (I) 1I )1iJ'A I Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1. 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: e Vibrant Neighborhoods Attachment - Mitigation Plan IWission: Ensuring an attractive, clean, safe, inclusive community that enhances the qmutlity of life for all people and preserves (lie pa bile lust I City ot Brooklyn Center Phone: 763-569-3300 TTY 711 6301 Shingle Creek Parkway FcJY. 763-569-3360 Brooklyn Center, MN 554302199 www.cityofbrook1yncenter.Org - - - Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fillet/a form on City website. Section A— Property In1orii*tion . 5 .,••. Property Address: 67 Humboldt Ave N, Brooklyn Center, MN 55430 Owner Name:67 Humt Properties Local Agent: Owner Address:Agent Address: 3613 Clare Downs Path, MN 5501 3613 Clare Downs Path, MN 5506 Owner Phone-:651 261 38 Agent Phone: Owner Email:Agent Email:moeenm@yahoo .com Rental License: [I]New j Renewal: Current License Expiration Daie '' / )! *pending Type IV License Exp. Date: 1>' ,r' 6 Lix months from current license expiration) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out—You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. ng documents with the Mitigation Plan for app 1. Crime Free Housing Program Training Certificate (if completed, if not completed please include —a scheduled date in Section C. JJ 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by 10th of each month (after license approval). ____ 1. Use written lease including Crime Free Housing Lease Addendum. EEI 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if ___ requested.L?._J 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 7j4.Attefld City approved eight hour Crim Housing course, Date Course Completed: amil( or Date course Scheduled: Phase IIr' I Complete Security Assessnent and implement all security improvements recommended by the Brooklyn Center Police Department. by: !Y 3J3( j)-' EDate Scheduled: ________________ Improvements to be completed Phase IIIL 1 ft will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for; 112015 & 312015 tool Do these two meeting dates occur before the 'Pending Type IV License expiration date? 0 Yes LOW No (*3cc Sec/ion A) If no, you will only be able to qualify for a Type IV Rental License upon renewal. 1__1J I will have no repeat code violations previously documented within the past year. For prèpertks with four or more units: 1 will conduct resident training annually that includes crime prevention techniques. 1 ii will hold regular resident meetings. è1 l ...., Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections.EstimatedDate Last Replaced Replacement Date Furnace/AC-200912010 30 years - Water Heater-2014 loyoars Kitchen Appliances-2 5 ye&8 Laundry Applianc es-201112012 10 years Exterior-Paint/Siding, fascia, trim_______________________2014 _9__. 20 years-Windows assocIation-Roof_________________________________ -Fence assocls6on -Shed -Garage,,, -Driveway ______ assoclaSon-Smdewalks. Smoke Alarms& Carbon Monoxide Alarms 2014 -2020 Implementing the following best practices may assist in the management of your property. B eli ecklug the boxes below, you agree to: 1 i. Check in with tenants every 30 days.II 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation vian tev -.m•i. Fv' 13. j4.571 5. Ii. Evict tenants in violation of the lease and all addendums. Provide lawn/snow service. Provide garbage service. Install security system. Provide maintenance service plan for appliances. Name of service co. I [III 8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. n i 9. Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10th of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result Moeen Masood Agent Owner or Agent Name and Title (P/ease Print) I -A 11/10/2014 Owner or Agent Signature -. Date Additional Owner or Agent Name and Title (if ap/)llcable) (Please Print) Additional Owner or Agent Signature (liapplicable) -Date for City Use--Mitigation Plan Approved Uy: J-4 OC4, Police Department I Title Date 4j/tirfddtp j - ii Stan s Denartment /Title Date Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item N©0 lOb #6 kIiIJ[iJ I fl I IM U I k!4 0) 1I WJi DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk "-J^7 SUBJECT: Type IV 6-Month Provisional Rental License for 6765 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6765 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type III Rental License. This property qualifies for a Type IV Rental License based on 16 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 07-22-2014 The Owner, Moeen Masood, applied for renewal of the rental dwelling license for 6765 Humboldt Ave N, a single family dwelling. 07-30-2014 An initial rental inspection was conducted. 16 property code violations were cited, see attached rental criteria. 08-31-2014 The previous rental license expired. 09-03-2014 A second rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 10-14-2014 A citation was issued for $300 for operating without a rental license. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves (lie public trust COUNCIL ITEM MEMORANDUM 10-15-2014 A third inspection was conducted and failed. All repairs were completed however broken glass pieces were not picked up and remain a safety hazard. No reinspection fee was charged. 11-05-2014 A fourth inspection was conducted and passed. All glass pieces were removed. 11-10-2014 The $100 reinspection fee was paid. 11-10-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-10-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-01-2014 A $125 Administrative Citation was issued for failure to meet the Action Plan requirements. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public fr:ist ES1Sk'ESJtU I IM approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy -Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violatins noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year 1-2 units 0-1 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 Type III - 1 Year 11-2 units Greater than 4 but not more than 8 Type IV —6 Months 1-2 units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). 1 License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes L -(Calls Per Unit/Year) No Category I 1-2 0-1 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust kI]JJ[SJ I U N MA I!i I*A [Ifl1I UM1 Impact 3-4 units 0-0.25 Sormore units 0-0.35 - Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 butnt more an ,, 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than! 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: G Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of I?fe for al/people and preserves the public trust City at Brooklyn Center Phone: 763-569-3300 TTY 711MIT6301 Shingle Creek Parkway Fox: 763-569-3360 Brooklyn Center, MN 55430-2199 Nov 2014 www.cityofbrook!yflcefltet.Org Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fl/able form on City website. S e ction A-Propètty lnfôrmatki Property Address -'6765 Humboldt Ave N, Brooklyn Center, MN 55430 Owner Name:6765 Humboldt Properties Inc Local Agent:Moeen Masood Owner Address:Agent Address: 3613 Glare Downs Path, Rosernoi 3613 Clare Downs Path, Rosemou Owner Phone:6512613638 Agent Phone:6512613 Owner Email;Agent Email:menm @yo.m Rental License: D New Renewal: Current License Expiration Date! 31, ,Q____. *Pending Type 1V License Exp. Date: & iS) Six months from current licensee hat/on Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. documents with the Mitigation Plan for ap L Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.I V' Ii 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 1"] . Submit written report by lO of each month (after license approval). _,JI. Use written lease including Crime Free Housing Lease Addendum. [] 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if ______ requested. 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 4. Attend City approved eight hour Crime Free housing course. Date course Completed: 8111111 or Date Course Scheduled: Phase III I I Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: 3Ij21i' 2 a 4) i2- Improvements to be completed by: I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 112015 & 3/2015 Do these two meeting dates occur before the *Pending Type lYLicense expiration date? MYANo XT (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon renewal. L=Li I will have no repeat code violations previously documented within the past year. For properiles' with four or more units: I will conduct resident training annually that includes crime prevention techniques. [1 I will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated reolacement date will reauire earlier corrections. Date Last Replaced Replace meat Date Furnace/AC- 2008/2010 30yeas Water Heater- 2014 Kitchen Appliances- 2014 5y0ers 1iiindrv Annlisnce- 201112012 i0yiar* -Paint/Siding, fascia, him 2017 -Windows 20yws -Roof -Fence -Shed NA -Garage -Driveway -Sidewalks Smoke Alarms & Carbon Monoxide Alarms 2014 2020 Implementing the following best practices may assist in the management of your property. B . checking the boxes below, you agree to: M 1. Check in with tenants every 30 days. I[i 12, Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-1611 I ' I . Evict tenants in violation of the lease and all addendums. V 4. Provide lawn/snow service. S. Provide garbage service.11I 6. Install security system.1 1 i. Provide maintenance service plan for appliances. Name of service co,: II tJI 8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. 9. Other(s): Please read thoroughly: if the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10th of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result Moeen Masood (Ageni Owner or Agent Name and 10/114 Owner or Agent Date Additional Owner or Agent Name and Title (it applicable)(P/ease Pilaf) Additional Owner or Agent Signature (If applicable) Date For City Use-Mitigation Plan Approved By: /Q/ Q__ _._64 e^pf I I / z !2 /.;)o /,V— Police Department / Title Date Ø AviS%op i inp ' nmmurntv Standards Denarthient / Title Page 3 Type 5V Mitigation Plan Rev 11-1641 City Council Agenda Item No. lOb #7 i1JJh[iJ I U I V*4 U'AI ak'AO) 1I 1111h11 DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 6406 Indiana Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6406 Indiana Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type III Rental License. This property qualifies for a Type IV Rental License based on ten property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 06-30-2014 Previous rental license expired. 07-01-2014 The Owner, William Coleman, applied for renewal of the rental dwelling license for 6406 Indiana Ave N, a single family dwelling. 07-23-2014 An initial rental inspection was conducted. 10 property code violations were cited, see attached rental criteria. Property was posted as unlicensed rental property. 08-25-2014 A second rental inspection was conducted and failed. Permit was issued for window replacement and reinspection fee not charged. 09-12-2014 A third rental inspection was conducted and passed. 10-08-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental !ktissioJl: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust EI1BJ[I IMi)ifl1SJ'Ai license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-04-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-17-2014 A Mitigation Plan was submitted. 11-24-2014 The Mitigation Plan was finalized. 12-02-2014 A citation for $300 was issued for renting without a license. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and ]ktission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: e At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year 1-2 units Type 11 — 2 Year 1-2 units Greater than 1 but not more than 4 Type III — 1 Year --tj^2 units Greater than 4 - but not more than 8 Type IV — 6 Months -2 units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 374 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 025 but not more than I I1issioiz: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust II1Sk(J I fl li'M4 L I Dk'A (I) 1I I1SJYA I -5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 -5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: o Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust I City of Brooklyn Center 1OY 1 9 2#M Phone: 763-56933OO mm 6301 Shingle creek Parkway Fax: 763569-3360 Brooklyn Center MN 554302199 www.cityoJbrook1yflCenter.Org IN Still iii ijill Rental LicenseLicense Mitigation Plan--Type IV Rental License Handwritten plans will not he accepted. Please type or usefillableform on City website. rty.d: 64 Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pcndi1g license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: L.L_J I. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.F71 2. Copy of Lease including Minnesota Crime Free Housing Lease AddendumF793.. Submit written report by 1 0"' of each month (after license approval). PhneI / j I, Use written lease including Crime Free Housing Lease Addendum. [7] 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested, I 1_I . Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 I f 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: or Date Course Scheduled: Phase H7 I Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: Improvements to be completed by: - Phase III twill attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: fl1'4 & /14 Do these two meeting dates occur before the *Pending 7)'pe IV License expiration date? F01 Yes El No Mae Section 4)11 no, you will only be able to qualify for a Type 1V Rental License upon renewal. t Li I will have no repeat code violations previously documented within the past year. For properties wills four or more wilts: 11-i I will conduct resident training annually that includes crime prevention techniques.1 1 will hold regular resident meetings. MiRRVOT Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Estimated--Date Last Replaced Replacement Date Furnace/AC-__________________2020 Water Heater-_______________________2020 Kitchen Appliances- 2016 Laundry Appliances-__________________2018 Exterior 2018-Paint/Siding, fascia, trim 201412020• -Windows ___________ 2020-Roof - -Fence________ 2020 -2020Shed -Garage 2014 2017-Driveway -Sidewalks_ Smoke Alarms & Carbon Monoxide Alarms 2014 Other(s) -to ESfiwki i6 C dl ñóf orj Implementing the following best practices may assist in the management of your property. By cl*ecldug the boxes below, you agree to:JI / 11. Check in with tenants every 30 days. IF/i 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 111b-1 I-V 1 3. Evict tenants in violation of the lease and all addendums.I I 4. Provide lawnfsnow service.LIII I . Provide garbage service.[ I 6. Install security system. 7. Provide maintenance service plan for appliances. Name of service co.: _____ 8. I am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. _____ 9. Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 1 ofof each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all infotmation provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. • or Agent Name and Title (Please Print) b Q/LL Owner or Agent Signature Date Additional Owner or Agent Name and Title (f applicable) (Please Print) Additional Owner or Agent Signature (jiapplicalile) Date For City Use.-M gatiOn Plan Approved By d epathnenti Title _ Lii c$2 ij4ABui t / Title D e Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Hem No. lOb #8 COUNCIL ITEM MEMORANDUM DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5308 Lilac Dr Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5308 Lilac Dr. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Provisional Rental License based on 21 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 07-17-2014 The Owner, Paul Baird, applied for renewal of the rental dwelling license for 5308 Lilac Dr, a single family dwelling. 08-26-2014 An initial rental inspection was conducted. 21 property code violations were cited, see attached rental criteria. 09-26-2014 A second rental inspection was conducted and passed. 09-30-2014 The previous rental license expired. 10-08-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-31-2014 A Mitigation Plan was submitted. 11-05-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation Mission: Ensuring on attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [EIiBJ[iJ ifl IN MYA U"AI Mk'4 (S)tUi1 I1IW1 plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: . At least 75% of units will be inspected for properties with 15 or less units. !,fission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public (rust ksiBJ[SJ I • V I MA Sk ia 0) t11 I1IJ'AI o At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units.F ode and Nuisance Violations Criteria tegory Number of Units Property Code Violations per roperty Inspected Unit Type I —3 Year 1-2 units 0-1 3+ 'Units 0035 : Type 11-2 Year 1-2 units Greater than l but not more than 4 but not more than , 8 Type IV - 6 Months units Greater than 8 units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0425 5 or more units -0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0 25 but not more than 1 5 o more units Greater than 0.35 but not more than 0.50 Decrease 2 1 72 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust i[s]Ph[ii i ii L"1 I k'A (I) t1IWJkA1 Budget Issues: There are no budget issues to consider. Strategic Priorities: . Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust I City of Brooklyn Center Phone: 763-569-3300 77)' 711 6301 shingle Creek Parkway OCT3 1 2014 Fox: 763-569-3360 Brooklyn Center, MN 55430-2199 www.cityofbrooklyncentet.Org Rental License Mitigation Plan—Type IV Rental License Handwritten plans will not be accepted. P/case type or usefihlableform on City websile, Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ns.uie ongoirigeouplianCe with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: 77 1. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.7 1 2, Copy of Lease including Minnesota Crime Free Housing Lease Addendum713. Submit written report by I O'h of each month (after license approval). Phae I jJ 1. Use written lease including Crime Free Housing Lease Addendum. [ii] 2. Conduct criminal background check for all , prospective tenants. Provide documentation to City if requested.I " J . Pursue the eviction of tenants who violate the terms of the lease or any addendums. - Page 1 Type IV Mitigation Plan Rev 11-16-11 C=4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: or Date Course Scheduled:november 13,2014 Phase II f I Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: completed 2/28/2011 Improvements to be completed by: -- Phase III I ji will attend a minimum of 50% of the ARM meetings (two). will attend the ARM meetings scheduled for: november 13, 2014 & Do these two meeting dates occur before the *Pending Type IVLicense expiration date? Yes 0 No (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon renewal.I I will have no repeat code violations previously documented within the past year. For properties with four or more units: I J I will conduct resident training annually that includes crime prevention techniques. L I i will hold regular resident meetings. ME Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier eorreetiôns. Date Last Replaced Estimated Replacement Date Furnace/AC- 2000 (eat)2035 Water Heater-2012 2025 Kitchen Appliances-2013 2025 Laundry Appliances-2011/2013 2030 Exterior - 2008 -2030-Paint/Siding, fascia, trim -Windows 1995 (est)2035 2008 2048-Roof -Fence 19re (eat)2025 -Shed 1990 (eat)2025 -Garage originaat (eat 1975) -- If needed (2030) 1995 (eat)2040-Driveway -Sidewalks 1995 (eat) -2040- Smoke Alarms & Carbon Monoxide Alarms -2014 2029 - Other(s) AM Yj YON 810420, Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to: I I i. Check in with tenants every 30 days. fi 1 I 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 R 3. Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 1L( 6. Install security system. 7. Provide maintenance service plan for appliances. Name of service co.: ILJi 8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. II 1 9, Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10' of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result paul John baird Owner or Agent Name and Title (Please Print) 10-31-2014 Owr or AeikSiture " Date N/A E^^ Additional Owner or Agent Name and Title (If appikable) (Please Print) N/A Additional Owner or Agent Signature (if applicable) Date I For City Use-.Mitigation Plan Approved By: I __ e (?t i////V I Police Department / Title Date / I A mr,DateStandards Department Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. 10b #9 EIiIJ[iJ I N I N DIA IYA i'ai (I)t11a1 IISJii1 DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk ViMk SUBJECT: Type IV 6-Month Provisional Rental License for 5800 Logan Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5800 Logan Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a multi-family property with 2 buildings/22 units. The previous rental license was a Type III Rental License. This property qualifies for a Type IV Provisional Rental License based on 86 property code violations (3.91/unit) found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 06-03-2014 The Owner, Farnaz Toussi, applied for renewal of the rental dwelling license for 5800 Logan Ave N, a multi-family property with 2 buildings/22 units 07-01-2014 An initial rental inspection was conducted. 86 property code violations were cited, see attached rental criteria. (3.91/unit) 07-31-2014 The previous rental license expired. 08-18-2014 A second rental inspection was conducted and passed. 09-18-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, in elusive community that enhances the quality of lift for all people and preserves the public trust COUNCIL ITEM MEMORANDUM license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-04-2014 A $125 Administration Fine was issued for not submitting a Mitigation Plan and a $300 Administration Fine was issued for operating without a rental license. 11-05-2014 A Mitigation Plan was submitted. 11-25-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police Mission: Ensuring an attractive, clean, safe, inclusive community (11(11 enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public (must COUNCIL ITEM MEMORANDUM Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: e At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Onlv Type 1-3 Year 11-2 units 0-1 Type 11 — 2 Year 1-2 units Greater than 1 but not more than 4 Type III — 1 Year 1 2 units Greater than 4 but not more than 8 Type IVTi1Junits Greater than , 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 34 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3.4 tiiiit Greater than U5 but hot more thn1; Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [I1I1cSJ ifl IM Uh'A I MMI) 1.IIWJAI 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive coin:nunitj' that enhances the (nudity of life for al/people and preserves the public trust I City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2 Rental License 1\ Handwritten plans will not be Phone: 763-569-3300 Tn' 711 Fox: 763-569-3360 arer,oro IV JflLI1 License thrtñ4form on City website. Property Address 5800-5830 Logan Ave North, Brooklyn_Ce'ntr'Mt5430FrflaZ Owner Name Farnaz Toussi ocal Agent: Owner Address:Agent Address: 513 Erie Street, SE, MPLS, MN 55414 Owner Phone-AgentAgent Phone: Owner Email: shawndlh@ureach corn Agent Email: Rental License: New JRenewal:Current License Expiration DateLLt!" "PendingTypd N License Exp. Date:_____ (Six man!! incurre liei1sL' c'xp!ralioiV Based on property conditions and/or validated police nuisance incidents, the above referenced property iqialifies for a Type IV Rental License. Before your license application can be considered by the City Council, aMitigation Plan must be completed and reviewed by City staff. A ftifly completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this pending license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: r77 i:ctni Free housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.I 1 II 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by loll, of each month (after license approval). PheI{J ) .,;Usp written lease including Crime Free Housing Lease Addendum. [71 2 Cobduct criminal background check for all prospective tenants. Provide documentation to City if requested. L......J . Pursuethe eviction of tenants who violate the terms of the lease or any addendums, Page 1 : Type IV Mitigation Plan Rev 11-16-11 I I 4..,,Attend City approved eight hour Crime Free Housing course. Dale Course or Date Course Scheduled: Phase 1![iliJ Complete Security Assessment and implement all security improvements recommended by the Brooklyn Cent r Police Depa nt, Date Schedutod: L4(LJ( 5 Improvements to be completed by: - - Phase IIT', / I'vilI attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 01/08, 03/12,05/14,07/0920l5 & : Do these two meeting dates occur before the *Pending Type IV License expiration date? U Yes (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon renewal. I will have no repeat code violations previously documented within the past year. For prop?es with four or more units: 1 ,M11 conduct resident training annually that includes crime prevention techniques. Li 1 i will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be onsidered accordingly. However, items broken, worn or otherwise in violation prior to the estimated date will require earlier corrections. .piacerient EstimatedDate Last Replaced _jlacement DateRe Furnace/AC-- 2000 2025 Water Heater-2014 - 2024 Kitchen Appliances-2014 2024 Laundry Appliances- ExteriOr 4aint6idthg, fascia, trim 2014 -2016 iao -ongoing-WIn4pws 2012 2042 --Roor - -Fence - na na -Shed -Garage 2013 2018-Driveway. na - na• -Sidewalks Smoke Arms & Carbon Monoxide Alarms 2014 .eZcØ ri Othe' S ____________________ •.•-.-- ________ implementing the following best practices may assist in the management of your property. checklhg the boxes below, you agree to: LY 1 I. Check in with tenants every 30 days.111?II1 2. Drive by property to check for violations twice a month. ... ..••--.--.-. ..-.-. .. P8Q 2, 1. Type IV Mitigation Plan Rev 11-16-11 =It'Y.rEvjt1Widn1s in violation df (lie lase 4nd all addeñdwhs. 1 4,.-,'Pr*nde lawn/snow service 1 5. Prvidegarbage service. JE 6. Install security system. 7. Provide maintenance service plan for appliances. Name of service Co.: Center point onogy! Air mochankal IIII 8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other ___ iinancial claims due to the City. i 9. Other(s):, ---.. Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the IO of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to coniply ith 0.e Mitigation Plan. Uverify tiat all information provided above is true and accurate. I understand that if I do not comply with an pproved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond he license expiration date; enforcement actions such as citations formal complaint or license review may Farnaz Toussi 10/03/2014 Owner Date Additional Owner or Agent Name and Title (f oppilcabic) (Please Print) ''dditionlOvner or Agent Signature fapplicab!e Date VorCi1ykls..NtiligaLion Plan Al tcved fly: LLi4t/IK alice patment/Title Date ANY-- Buildinj-&C--tfhfttfn -1ty starkatds Pagé 3, Type IV Mitigation Plan Rev 11-16.11 City Council Agenda Item No. 10b 1E [EI1IJ(SJ lUl N 3k1Ik' I flI4 (I)t1I mJi DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 7019 Morgan Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 7019 Morgan Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II rental license. This property qualifies for a Type IV Provisional Rental License based on 14 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 07-30-2014 The Owner, Cory McClure, applied for renewal of the rental dwelling license for 7019 Morgan Ave N, a single family dwelling. 09-05-2014 An initial rental inspection was conducted. 14 property code violations were cited, see attached rental criteria. 10-06-2014 A second rental inspection was conducted and passed: 10-20-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. ]I'Iission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves (lie public (rust COUNCIL ITEM MEMORANDUM 10-31-2014 The previous rental license expired. 11-04-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-91 ito a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: . At least 75% of units will be inspected for properties with 15 or less units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM o At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I - 3 Year 1-2 units 0-1 Type II —2 Year 1-2 units Greater than 1 but not more Type T11 — 1 Year 1-2 units Greater than 4 but not more than 8 [pe IV - 6 Months I 1-2 units I Greater than 8 I 3+ units j Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people ant/preserves the public trust EI]JI[*I fl k'L'A I M"4 [I) 1IJiIi3i Budget Issues: There are no budget issues to consider. Strategic Priorities: e Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust I City of Brooklyn Center NOV o 20hz Phone: 763-569-3300 TTY 711 6301 Shingle Creek Parkway Fox: 763569-3360 Brooklyn Center, MN 554302199 www.CityOfbrookIYIWefltC(.OtQ - - Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or usefihlableform on City website. Ov..ncr Name Candlewood Home Buyers Local 4gerit O*ncr Address:Agent Address: • MN 55442 na5430 Teakwood Ln, Plyrnoulh, Owner Phone:612 207 3450 Agent Phone , OwnLrFmIl corymcc©yahO con AgLnt! na Rental License: New Reliewal: Current License Expiration Dat 1 •Pend Tpe l\' License Exp. Date!±! g4c_ e.vpiratio& Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License, Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staft fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing comiiianc with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out—You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval; t I. Crime Free Housing Program Training Certificate if completed, if not completed, please include scheduled date in Section C.El 2, Copy of Lease including Minnesota Crime Free Housing Lease Addendum _____ 3. Submit written report by I 0" of each month (after license approval). PhaeI V I I. Use written lease including Crime Free Housing Lease Addendum. EJ 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if a __ requested. __ 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 [7 4. Attend City approved eight hour Crime Free Housing course. - Date Course Completed: 9.114)2011 or Date Course Scheduled: Phase HI v# J Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. ,6j41 Date Scheduled: 1/14/14 Improvements to be completed by: 1 41 1 Phase III V II will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 11113114 & 118/I6 Do these two meeting dates occur before the *Pending Type IVLicense expiration date? Yes No (*See Section 4)11 no, you will only be able to qualify for a Type 1V Rental License upon renewal. Twill have no repeat code violations previously documented within the past year. For properties with four or more units: L=_J Twill conduct resident training annually that includes crime prevention techniques. I ] i will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections.- Date Last Replaced Estimated Rep1accnt Date Furnace/AC-2010 2035 Water Heater-2010 2018 Kitchen Appliances-2010 2025 Laundry ppliances-2010 2025 Exterior -Paint/Siding, fascia, trim________________________2010 2025 2025-Windows 2025-Roof 1990 2045-Fence____________________________________ 1990 2045 1990 2045 -Driveway 2035 -Sidewalks _____________________________________ Smoke Alarms & Carbon Monoxide Alarms -2012 - 2015 Other(s) 11 1ctr Implementing the following best practices may assist in the management of your property. By Checking the boxes below, you agree to: II v'i i. Check in with tenants every 30 days, F I 2. Drive by property to cheek for violations twice a month. Page 2 Type IV Mitigation Plan Rev 1-16-11 3. Evict tenants in violation of the lease and all nddcndunis,R 4, Provide lawn/snow service. I. 5 Provide garbage service. 6. Install security system. I Appliance care iI I V' I 7. Provide maintenance service plan for appliances. Name of service co.: ED 8.8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other ______ financial claims due to the City.F I 9. Other(s): I Please read thoroughly: If the Type IV Rental License is approved by the City Council the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the lOu' of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Cory McClure owner or Agent Name and Title (Please Print) 11/4/14. Owner orAgent'ignaturc Date Additional Owner or Agent Name and Title f applicable) (Please Print) * Additional Owner or Agent Signature (if applicable) Date For City t)c-.Mi ation flan Ap proved By:±L1L2M(Z ollee Department / Title Datc 4Lg t_ .,i.. ,',lo fl,,ntn,,nt ITit1 Page 3 Type IV Mitigation Plan Rev 1146-11 City Council Agenda I[tm N©0 1b #11 WJ[SJ IU I I*'A U!A i* ci) 1I iIJ'Al DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk AwA Kyu^ SUBJECT: Type IV 6-Month Provisional Rental License for 6400 Noble Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6400 Noble Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family property. This property qualifies for a Type IV Rental License based on 15 property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 04-08-2014 The Owner, ZamZam Gesaade, applied for an initial rental dwelling license for 6400 Noble Ave N, a single-family residential property. 04-17-2014 An initial rental inspection was scheduled. Access for the inspection was denied due to rehabilitation of the unit. 07-03-2014 A second inspection was conducted and failed. 15 property code violations were cited, see attached rental criteria. A $100 reinspection fee was charged to the property. 07-22-2014 The $100 reinspection fee was paid. 08-04-2014 A third inspection was conducted and passed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [EI1IJh[iJ I 4 UA I*4 [$)t1I 1lk1 08-20-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-19-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-07-2014 A Mitigation Plan was submitted. 11-24-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will Mission: Ensuring an attractive, clean, safe, inclusive coininunity that enhances the quality of life for all people and preserves (lie public trust I1IJ[iiIRiik'A Uh'AI* (I) 1flhIJNI consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, Mission: Ensuring an atiradlive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves (he public trust COUNCIL ITEM MEMORANDUM perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I - 3 Year 11-2 units 0-1 I-2Yea-2utht I Greater than 1 but not more than 4 Type III — I Year --L1 --2 units J_qreater than 4 but not more than 8 iVntir1-2 units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust EIiBI[SJ I IMhYA U I Ik'[I) IiSJk!A I License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 - Impact 3-4 units 0425 5 o more units -0-0.35 Decrease 1 1-2 Greater than 1 but not more than - Category 34 units Greater than 0.25,but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: e Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public (rust ZE City of Brooklyn Center Phone: 763-569-3300 TTV 711 6301 Shingle Creek Parkway Fax: 763-569-3360 Brooklyn Center, MN 55430-2199 www.cityofbrooklynceflter.Otg Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fihlable form on City websile. Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IN Rental License. Before your license application can be considered by the City Council s. a Mitigation Plan must be completed and reviewed by City staff. A filly completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review propertyconcerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: 7 ii, Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.F71 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 3. Submit written report by 10 ° of each month (after license approval). haeI:/j 1. Use written lease including Crime Free Housing Lease Addendum.F-7-1 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if _____ requested.I ' I 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 [7 I • Attend City approved eight hour Crime Free Housing course. Date Course Completed: 3-5-2010 or Date Course Scheduled: Phase II Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: 9/25/14 Improvements to be completed by: 11125/2014 Phase III I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for 11113/14 & 1/8/2015 dates before the Pending Type IV Licensc expiration date? [] Yes L] NoDo these two meeting occur (*See Section A) If no, you will only be able to qualify for a Type IV Rental License upon renewal. LU i will have no repeat code violations previously documented within the past year. For properiks with four or more units: I will conduct resident training annually that includes crime prevention techniques.______11 I will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. EstimatedDate Last Replaced 1piacement Date -Furnace/AC -2011 2018Water Heater-- 2019Kitchen Appliances-__________ Laundry Appliances- 2014 2019 - Exterior -Paint/Siding, fascia,2019 2041-Windows____________________________________ 2011 -Roof_________________________ ___________2030 -Fence NA 2050-Shed _______________________________2050 -Driveway 2029 2029-Sidewalks Smoke Alarms & Carbon Monoxide Alarms 2014 OtheEW Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to:II I 11. Cheek in with tenants every 30 days.ff-71 2. Drive by property to cheek for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 11/19/2014 81:35Pt4 6128712372 8A4AADIRI H(E CARE PAGE 03/03 L J . Evict tenants in violation of the lease and all ad.dendurns. [I. Provide lawn/snow service. ..E0 5 . Provide garbage service, . . ____6. Install security system. 7.Provide maintenance en.Ice plan for appl i ances. Name of service cO.L_ 8.I am and will remain current on paynientof utility fees1 tares, assessnentS, flues; penalties and other financial claims due to the City. LJ9.othera):_____-'-- .... .. ... Please read thorongbly. If the Type N Rental License is approved by the City Council, the Licensee niust comply with the approve4 Mitigtion laand all applicable city codes. No later than the 10u of eachbalendar month, thelicensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. . • I verify that all information providc4 above Is true and accurate. I understand that If I do not comply with an approved Mitiation Plan, comply withali applicable ordinances within the license period, or operate beyond the license e,irtion date; enforcement actions such as citations, formal çomialntor license ire view may result • ' . - erorAge ndTezsePrinO---- ._ ....... -......- •. •.• .-.--- - Ovneor Agent Sl • . ' Additional Owner or Agent Name and Titin (jt'ppUczbk) (Pleare ............... . Addttional Owner or Agent Signature (applicable) . - • .-..... For Cry Use-- tigation Plan Approved By; . • . . . .......:... . , ______ -Police Department /Title I 4_1 ^4U^d DW'CP0MM A^t^n Page 3 . ,. . Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. 1©b rII1p COUNCIL ITEM MEMORANDUM DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5201 Winchester Ln Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5201 Winchester Ln. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type I Rental License. This property qualifies for a Type IV Provisional Rental License based on 12 property code violations found during the initial rental license inspection and zero validated police incidents/nuisance calls for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 08-04-2014 The Owner, Yolanda Jackson, applied for renewal of the rental dwelling license for 5201 Winchester Ln, a single family dwelling. 08-22-2014 An initial rental inspection was conducted. 12 property code violations were cited, see attached rental criteria. 09-26-2014 A second rental inspection was conducted and passed. 09-30-2014 The previous rental license expired. 10-08-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental • license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of fife for al/people and preserves the public tilts! COUNCIL ITEM MEMORANDUM 11-03-2014 A Mitigation Plan was submitted. 11-18-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission: Ensuring an attractive, clean, sqfe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: o At least 75% of units will be inspected for properties with 15 or less units. e At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only)I Type I - 3 Year 1-2 units 0-1 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 Type III - 1 Year 11-2 units Greater than 4 but not more than 8 Type IV —6 Months L units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Sub. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greatei than 025. but not more than J 5 o more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Gieatei than 1 -5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people am! preserves the public trust [SLI]JJ[JI flVN*YAIL'4 I (Si1IhI )]JJ I Budget Issues: There are no budget issues to consider. Strategic Priorities: Vibrant Neighborhoods Attachment - Mitigation Plan I'Iission: Ensuring an attractive, clean, safe, inclusive comnzunij' that enhances the quality of ilfe for all people and preserves the public trust I City of Brooklyn Center NOV 0 Phone: 763-569-3300 TTY 711 6301 shingle Creek Parkway 2Oi Fax: 763-569-3360 Brooklyn Center, MN 55430-2199 www.cityofbrooklynCeflter.0r0 Rental License Mitigation Plan--Type LV Rental License Handwritten plans will not he accepted. Please ()pe or usefihlableform on city websile. Section A- Property Information Property Address: 5201 Winchester Ln OwncrName:yolanda Jackson -Local Agent: REI Property Mgmt Owner Address: 6333 FoggyCak Dr, Fairburn, CA 30213 Agent Address: 7900 Intcrnaliona Or t1300, Bimning ton MN 55425 Owner Phone: 952-210-8699 Agent Phone: 612-250-3014 Owner Email: jrnjackl @hotmaiicom -Agent Email:vjckje@reiprop.com Rental License: New Renewal: ___________________________ - Current License Expiration Date: 3j__• *Pending Type IV License Exp. Date: (SL nionthsfroin current license exigjg2 Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure oneoinQ corn ij with City Ordinances and applicable codes, The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACI1ON NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Section ',, Documents - Submit the following documents with the Mitigation Plan for approval: _ I. Crime Free Housing Program Training Certificate (if completed, if not completed, Please include ElI ?] scheduled date in Section C. 2. Copy of Lease including Minnesota Crime Free housing Lease Addendum Qj 3. Submit written report by 10" of each month (after license approval). Se 'on' Free lousing p^I iem Phac I[_I f 1. Use written lease including Crime Free Housing Lease Addendum. 7] 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested. 3.Pursue the eviction oltcnants who violate the terms of the lease or any addendums. -- Page 1 Type IV Mitigation Plan Rev 11-16-11 I V74. Attend City approved eight hour Crime Free Housing course. Date Course Completed: 1101I& - or Date Course Scheduled: Phase HELIComplete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: 11/4114 © 2pm Improvements to be completed by: 30 days Phase III I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: & 11113f14 Do these two meeting dates occur before the *Pendtng Type IV License expiration date? iI Yes No (*See Section A) if no, you will only be able to qualify fora Type IV Rental License upon renewal. 1 -I i will have no repeat code violations previously documented within the past year. For properties with four or more ,,,,i/s: I Ii I will conduct resident training annually that includes crime prevention techniques.I I will hold regular resident meetings. SectIongTem Capital Improvements Plan Based on condition and age, estimated replacement dates are provided for common capital Items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. EstimatedDate Last Replaced Replacement Date Furnace/AC-2008 2028 Water Heater-2008 2028 Kitchen Appliances- 202__ Laundry Appliances-unsure OS noodcd - Exterior unsure 2024-Paint/Siding, fascia, trim unsure--Windows unsure 2032-Roof -Fence_unsure 2032 muto 2032 unaute 2032 unsure 2032 unsuse 2032-Sidewalks Smoke Alarms &Carbon Monoxide Alarms unsure 6 years Other(s)___________ &ction E - Steps_toImproveMtiia ernezitandçqthttons of Property Implementing the following best practices may assist in the management of your property. Iychecking the boxes below, you agree to: V'I I. Check in with tenants every 30 days.LL_IJ 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 B /s/'/ Dat 61- A e- or Police Department! Title r1 Department / Title 3.Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 6.Install security system. 7.Provide maintenance service plan for appliances. Name of service co.:__ 8.1 a and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other ______ financial claims due to the City. I[1 9. Other(s): Please read thoroughly: lithe Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the lO of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. 7 ..-2 Owner or Agent Name and Title vner or Agent Signature Date 7-- / Additional Owner or Agent Name and Title af'applicable) (Please Print) Additional Owner or Agent Signature 'Ifcpplicab!e Date For City Use--Mitigation Plan Approved Dy: Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda Item No. lOTb #13 COUNCIL ITEM MEMORANDUM DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk ^Mw 4td^ SUBJECT: Type IV 6-Month Provisional Rental License for 3706 Woodbine Ln Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 3706 Woodbine Ln. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family property. This property qualifies for a Type IV Rental License, based on 39 property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 09-12-2014 The Owner, Heidi Borgheiinck, applied for an initial rental dwelling license for 3706 Woodbine Ln, a single-family residential property. 09-26-2014 An initial rental inspection was conducted. 39 property code violations were cited, see attached rental criteria. 10-28-2014 A second inspection was conducted and passed. 11-07-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-13-2014 A Mitigation Plan was submitted. fi'Iission: Ensuring an attractive, clean, safe, inclusive community that enhances the qualitij' of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Feeamounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves (lie public trust EoiNcSJ IN V*4 U'A I*A O):tiIiiIJ'A1 Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year units 0-1 Type 11 – 2 Y—ear 1-2 units Greater than 1 but not more than 4 Type III – I Year 1-2 units than 4 - but not more than 8 pe IV - 6 Months 1-2 units Greater than 8 + irnits Greater than b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units an Greater than 0.25 but not more th1 5 or more units Greater than 0.35 but not more than 0.50 Mission: Ensuring an attractive, clean, saft', inclusive community that enhances the quality of life for all people and preserves the public trust [1i1iJ(Ol U I N M4 U Iith'A (I)t1.1JiSJ I Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: o Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive colninullity that enhances the quality of life for al/people and preserves (lie public trust I City of Brooklyn Center Phone: 763-569-3300 Tfl' 711 6301 Shingle Creek Parkway Fox: 763-569-3360 Brooklyn Center, MN 55430-2199 www.cltyofbrook!yflCefltef.Org - - -- - Rental License Mitigation Plan—Type IV Rental License Handwritten plans will not be accepted. Please type or use fihlable form on City websile. Based on property conditions and/or validated police nuisance incidents, the above referenced properly qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff, A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure ongoine compliance with City Ordinances and applicable codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this*pending license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: [I) 1. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.LJI 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum171 . Submit written report by 10th of each month (after license approval). PheI /j 1. Use written lease including Crime Free Housing Lease Addendum. 57- 12. Conduct criminal background check for all prospective tenants. Provide documentation to City if requested.[. £] 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 4. Attend City approved eight hour Crime Free Housing course. Date Course Completed: 12/t31I3 or Date Course Scheduled: Phase IIL I Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: 11/21/14 Improvements to be completed by: 30 days I will attend a minimum of 50% of the ARM meetings (two). 1 will attend the ARM meetings scheduled for: 11113114 & 11113114 Do these two meeting dates occur before the Pending Type IVLicense expiration date? [J Yes [1 No (See Section 4) If no, you will only be able to qualify for a Type IV Rental License upon renewal. L. 'i" I i will have no repeat code violations previously documented within the past year. For properiles with four or more wills: I will conduct resident training annually that includes crime prevention techniques.1 I will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should he considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated renlacement date will reouire earlier corrections. - Date last Replaced Replacement Date Furnace/AC- 6/1984 2025 Water Heater- unsure 2016 Kitchen Appliances- 2013 2023 Ijuinilrv AnnhiRne4?c- 2009 2019 -Paint/Siding, fascia, trim 2020 -Windows,unsure 2016 -Roof 2020 -Fence -Shed r059 2014 2034 -Garage 2020 -Driveway±4 murface un3uro 2016 -Sidewalks_ 2016 Smoke Alarms & Carbon Monoxide Alarms - 2014 2016 Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree 10:II / I I. Check in with tenants every 30 days. 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 A. Ect tenants inNiolatitsnot'llic Ie and all iddenflows, 4. Provide law Wnow SICIVicc.r 5. Provide gthage service, 6. Install scuitysystcin. wvcepus!corerpoint 1. Provide nminten-Incv WrViM PISA for 011plitincts . Na rsie [EZJJ s. I an and will fentaincuttent on pytnent of tnitity fecs, txe.s.agwaxtts, fines, pc-nahies nnd firaneia1 claims due 10 the City. Pleas read thoroughly. if Olt Type IV Rental License is appnwed by the City Counci', the Uccc must comply with thc apprOM, Mitigation Plan and all applicable city codes. No later than the IO" of each e4lcn4r riUh, the lire*nee In "'t submit to the Building Irnd Community Siar4iud l)epartm.nt t written repoit describing all tcp tikn to comply with the Mitigation Plan. I verify that all 1nfomation provided above is true and accunite. I undcutand that II'! do not compy with an approved MitIg*tion Plan, comply with all applh'.ahlc ordinances within th e liccne period, or operate beycnCi the license expiration date; enforcement acli ons such as eItntlon. formal eir.plalnt or license review ro.y result Heidi_Borgheiinck Owner o etit Name and Title (Pkaie Prini) nov 10 20144U-jo2rA&tcnt Signature renters wraehouse___ Additional Owner or Agent Name and Title (if oppllcaWc) (NOW Pnni) nov 10 2014 Additkn* Owner or Atnt Slpnatutc (If appllcthl')Date t-cr ('tly U •.M twfl Pt.U. ippru'id IF,. 2oWa e' -- L)cpattnxnt I Titic Page 3 Type IV Mt1tOn Pian Rev 11-16,11 City Council Agenda Item No. lOb #14 COUNCIL ITEM MEMORANDUM DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5439 Camden Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 5439 Camden Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The property qualifies for a Type IV Rental License based on the number of property code violations (14) and validated police nuisance incidents (zero). Therefore, according to City Ordinance, based on the number of property code violations the license category remains a Type IV. The property owner received a Type IV Rental License on March 24, 2014 on condition of adherence to the Mitigation Plan and City Ordinances and meets all the condition of the Mitigation Plan. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental License to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Current rental license approval activities: 06-30-2014 The owner, Noell McPheeters, applied for renewal of the rental dwelling license for 5439 Camden Ave N, a single family dwelling. 07-16-2014 An initial rental inspection was conducted. There was no access to the property. 08-04-2014 A second inspection was conducted and failed. 14 property code violations were cited, see attached rental criteria. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people amid preserves the public trust [EI1$J[IJ I Nil akL' I Mk'A[I) iIJ1SJhkI 09-22-2014 A third inspection was conducted and failed. There was no access to the property. 09-30-2014 The previous rental license expired. 10-02-2014 A fourth inspection was conducted and failed. All items were corrected however there was no access to the garage. 10-20-2014 A fifth inspection was conducted and passed. 11-07-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-11-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. Prior Type IV Rental License approval activities: 09-09-2013 The Owner, Noell McPheeters, applied for an initial rental dwelling license for 5439 Camden Ave N, a single-family residential property. 10-16-2013 An initial rental inspection was conducted. (Ten property code violations were cited, see attached rental criteria) 11-14-2013 Inspectors notes indicate inspection would pass with weather deferral, however, the owner decided to install new doors and will call the city when they are installed. 12-18-2013 The follow-up inspection passed. 12-27-2013 An inspection scheduled for 12-17-2013 was rescheduled. 01-09-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-17-2014 A Mitigation Plan was submitted. 02-19-2014 The Mitigation Plan was finalized. 03-12-2014 A letter was sent to the owner notifying that the hearing before the Council will be held March 24, 2014. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public tris/ :IEsinJ i I I M'A UhYA I k!i (I) t1II WJ!Ai 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [I1t1IJ(IJ i li M L'A l*4 (IJ1II I]JIkk1 validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Number of Units Code Only) Property Code Violations per Inspected Unit Type 1-3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for ailpeople and preserves the public trust iiIJ[iJ fl N I Mk7IL'A I*' 0) UI WJh'AI 3+ unfts7 Greater than 1.5 but not more than 3 Type IV —6 Months 1-2 units Greater than 8 3+ units -Greater than 3 - b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 34 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 34 units Greater than 0.'25,-,,but not more than 1 -5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: . Vibrant Neighborhoods Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 5439 Camden Ave N Mission: Ensuring on attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO.___________ RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 5439 CAMDEN AVENUE NORTH WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 5439 Camden Ave N, was issued a Type IV Rental License on March 24, 2014; and WHEREAS, the property qualifies for a Type IV Rental License based on the number of property code violations (14) and validated police nuisance incidents (zero). WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for an owner of a Type IV rental property to complete Phase II of the Crime Free Housing Program, and attendance at a minimum of 50 percent of Owners/Managers Association Meetings, complete Crime Prevention Through Environmental Design Requirements and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 5439 Camden Avenue N, Brooklyn Center met the Mitigation Plan requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 5439 Camden Avenue N, Brooklyn Center, MN. December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. I City of Brooklyn Center Phone: 763469-3300 rr/711 • 630 Shngle Creek Parkway. Fox: 763-569-3360 Brooklyn renter, MN 55430299 wvw.cit',ofbrøoklyncentr..rorg • Rental License Mitigation Plan—Type IV Rental License Handwrl&n plans 01 not be accptcS Please type or use fihlable form on CYty website. ecl -4pyIUQfl3ThtOn Property Address: 5439 Camden Ave. N. Brooklyn Center, MN 55430 Owner Name: Noell McPhéeters Renters Warehouse Owner Address: - 5035 Norwood t.sne N Ptyniouth MN 66442 Agent Addrtn: 6101 B*kvRd. Soft 200, M1nns1o*s MN 5634$ Owner Phone 612-839-2761 Agent Phone 952470-8888 Owner Email: Jeff_B9nvenlsteotma1! .com At JZupfef©renterswarehousecOm Rental License: Jew LVI Renewal- Currtht Licése Expiration Date: —( ! *Pending TypelVLlccnseExl.Datt 7 '4 ' (Sbmonrhsfrom current license frqflon) • Based on property conditions and/or validated police rniisance incidents, the above refexenced property quaifies for a Type IV Rental Ucense. Before your Uccn application cau be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan awstbc submitted immediately to ensure timely completion of the license application process The Mitigation Plan ahould indicate the steps being taken to correct identified violations and the measures that will be taken to Megre onoinncomnlience with City Ord ances;ed applidable Codes. The Mitigation Plan provides an opportunity to rnvtew property concâms and identiy possible solutionslo improve the overall conditions and management of the property.. 0 NOTICE Time Running Out—You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pending, license perled and avoid legal actions. Set1on R— Required Documents -. Submit the fdUontng doeumànts with tireMltlgalioa Plan for approval [7 J 1,Crime Free {dusing Program Training rtiflcate (if 6=pletodf if not completed, please inlnd Lii 2. schodulod dati in Section C. Copy of Lease -Including MinnesotA Crime PreeIloirsing -Lcasc Addendum Li' I .Submit witten report by le ot each month (alter license approval. Saction C— Crime Free iloning Pronm Requirements hqeI I•J • Use written lease Including Crime Free Rousing Lease Addendum LLJ2 Conduct criniinál background check frall prospective tcianis. Provide documentation to City if [_J 3. requested. • - • - • . Pursue the eviction - of tenants wiio.vlolâte the terms of the lease or any addenduin. Page 1 - • • Type IV Mitigation Plan Rev 1146-11 ZIM Attend City approved eight hour Ciirnc Pree Housing course. Data Course Completed:_ _1°I or Dato CoeScbeduled Li.J Complete Security Msessrnent nInient all security, improvements recommended by the Brooklyn Center Police Dapart Date Scheduled:_____________ Improvements to be coinpict d by.4t/ t( t haui IwIII attend amniñlmuns of'50% of the ARM meetings (two). I I '!!!: I will attend the ARM meetings scheduled for. Do these two meeting dates occur bforc the Pending 2)e hLktnse expiration date? [] Yea I No (*See Section 4) If no you will only be able to qualify for a Type IV Rental License upon reuewat. EZJ twill have no repeat code violations previously documertod within the past year. For proper1es ,'Ith four or more Unto'.. LJ Twill conduct resident training annually,tbat in crime prevention techniques. 1T Twill bold regularresident meetings. Section D - Long Term Capft1 Imorovements P lan Based on condition and age, estimated replaecinetfl dates are provided for common capital items. Funding •should be considered accordingly. lowever,items l*oken, worn or otherwise in violation prior to the estimated rplacerncnt date wsil require earlier corrections __________________ Date Last Replaced Estimated.;olacemeatDate FumaWAC-71 Apil MW Water Heater- - .Aft 2WO - 2019 Kitchen Appliances-Mcy 2010 2020 Laun4yppliancea-' -r2OO6 2015 Exterior — Sop2O13 2020-Paint/Siding, fascia, trim AOM .. 2020-Windows jw2001 2021-Roof N/A WA-Pence WmmborM3 202$-Shed - . Noysmbcr2Gl3 - ozs.'Qarage 2020-Driveway; .Sldcwalks . Smoke Alarms & Carbon Monoxide Alarms Nb2O13 -As rMWO Other(s) Seetlon E - Steps to Improve M= gent and Condition! ofpewty Implementing the following best practices may assist in the paaagement of-your property. By èheeklng the boxes be!oyouógree ro: . I lI i. kin with tenants every3Odays. - II 11 2. Drive by property to chick .for violations 1,1cc a month. • ... ......... Page . . Type lVMlttgatlofl Plan Rev ll4bll [J 3. Evict tenants in violation of the lease and all addondums. 4. Provide lawn/snow service, S. Provide garbage service. Install sacurity system..1 i. Provide malntcnance service plan fr appliances. Name of service °.L EI]I 8. I aruind will remain current on paymentof utility fees, taxes, asaesstnents, fines, penalties and other financial claims duo to tho City,F19, Other(s): Please re*d thoroughly: If the Type IV Rental License. Is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codas. No laterthan the 10e each calendar month, the licensee must submit to the Building and Community StandardsDepastmont a written report describing all steps taken to. comply with the 'Mitigation Plan 1 verify that all information provided boun'is true and accurate. lunderstand that 1(1 do not comply with a approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date,'ate enforcement actions such as citations, formal complaint or license review may • result. • Josh Zupfer(RentèrsWarehàuse Representative) Own; 1 z esiti e 1) •• • ... Date. Additional Owner or Agent Name and Titl e (jfl2pp!k4le)t'PleasePrin) Additional One! or Agent Signature (fapplIcbbfe) ,Date For I'in ii: •M4;1¼o 'C¼ø . JL1L>' PolicDqartment/TitI -. I • Date U Tftl f"eq Page 3 .• • . Type IV Mitigation Plan Rev 11-1641 City Council Ageiida Hem No. 10b #15 Ei1IJc.HU U Uk'A LA I lk'A 0) UI'IiSA'ÀI DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk ^,mm&A-Ak SUBJECT: Type IV 6-Month Provisional Rental License for 6724 France Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 6724 France Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The property would qualify for a Type II Rental License based on the number of property code violations (two) and validated police nuisance incidents (zero). However, the property owner failed to meet the condition(s) of the Type IV Rental License, specifically failed to attend Owners/Managers Association Meetings. Therefore, according to City Ordinance, the license category remains a Type IV. The property owner received a Type IV Rental License on January 27, 2014 on condition of adherence to the Mitigation Plan and City Ordinances. The owner has failed to comply with the Mitigation Plan and applicable ordinances. According to City ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental License to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. The inspection of the property revealed two property code violations. However, since the Type IV Rental License condition has not been met, according to City ordinances, the license should be renewed s a Type IV Rental License. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of ilfe for all people and preserves the public trust COUNCIL ITEM MEMORANDUM The following is a brief history of the license process actions. Current rental license approval activities: 02-12-2014 The owner, Jessica Stoll, applied for renewal of the rental dwelling license for 6724 France Ave N, a single family dwelling. 03-06-2014 An initial rental inspection was conducted. Two property code violations were cited, see attached rental criteria. 04-09-2014 A second inspection was conducted and failed. No access to the property. A $100 reinspection fee was charged to the property. 04-24-2014 A third inspection was conducted and passed, however, $100 reinspection fee is still owed. 04-30-2014 The previous rental license expired. 05-01-2014 The property was posted as an unlicensed rental property. 05-05-2014 The $100 reinspection fee was paid. 05-22-2014 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 05-22-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-09-2014 A $125 Administrative Citation was issued for failure to meet the Mitigation Plan requirements. 06-27-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-31-2014 The rental license expired. 11-05-2014 A Mitigation Plan was submitted. 11-24-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. Prior Type IV Rental License approval activities: 08-09-2013 The owner, Jessica Stoll, applied for renewal of the rental dwelling license for 6724 France Ave, a single family dwelling. 09-05-2013 An initial rental inspection was conducted. Four property code violations were cited, see attached rental criteria. 10-15-2013 A second inspection was conducted and passed. 10-15-2013 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 10-23-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-31-2013 The previous Type IV license expired. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust II[i]Ih[J Ii I k"4 Uh'A I k'.[IM1I WA"AI 11-18-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 12-03-2013 A Mitigation Plan was submitted. 01-17-2014 The Mitigation Plan was finalized. 01-17-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. Prior Type IV Rental License approval activities: 11-06-2012 The Owner, Jessica Stoll, applied for an initial rental dwelling license for 6724 France Ave N, a single-family residential property. 11-16-2012 An initial rental inspection was conducted. (13 property code violations were cited, see attached rental criteria.) 12-04-2012 A follow up inspection was conducted and failed. 12-10-2012 A second follow up inspection was conducted and failed. 12-10-2012 $100 in reinspection fees were applied to the property. 12-14-2012 The rental inspection was conducted and passed. 01-03-2013 The $100 reinspection fee was paid. 01-31-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan,. completion of Phases I, II, and III of Crime Free Housing Program, etc. 02-20-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-08-2013 A Mitigation Plan was submitted. 04-03-2013 Mitigation Plan was finalized. 04-12-2013 A letter was sent to the owner notifying that the hearing before the Council will be held April 22, 2013. If approved, after six months, a new rental license is required. The license process has already begun. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust ESUk[iJf fl N M'4 SYA I k'A (I) 1II IlSJk'A I Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1 - 3 Year 1 1-2 units 0-1 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 Type ui — i Year 1j-2 units I Greater than 4 but not more than 8 Type IV —6 Months 1-2 units I Greater , than 8 Mission: Ensuring an attractive, clean, saft, inclusive community that enhances the quality of life for al/people and preserves (lie public trust EesJcIsJ IN I I:ak'A U I DhYA [S)t1I D1IJ I b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0 25 units -- 5 -- or -- more 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 34 umts Greater than 0.25--' but not mote than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 umts Greater than 1 - 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider Strategic Priorities: o Vibrant Neighborhoods Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 6724 France Avenue N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 6724 FRANCE AVE NORTH WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 6724 France Avenue N, was issued a Type IV Rental License on January 27, 2014; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for an owner of a Type IV rental property to complete Phase II of the Crime Free Housing Program, including attendance at a minimum of 50 percent of Owners/Managers Association Meetings, complete Crime Prevention Through Environmental Design Requirements and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 6724 France Avenue N, Brooklyn Center failed to attend Owners/Managers Association Meetings. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 6724 France Avenue N, Brooklyn Center, MN. December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. I City of Brooklyn Center Phone: 763-569-3300 TTY 711 6301 Shingle Creek Parkway Fax: 763-569-3360 Brooklyn Center, MN 55430-2199 www,c4yafbroOklYflcefltet.0r9 ---.--- -------- -- - Rental License Mitigation Plan--Type IV Rental License Handwritten plans will not be accepted. Please type or use fihlable form on City website. Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to ensure onnoing compliam with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Out--You must TAKE ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this *pe n ding license period and avoid legal actions. Submit the following documents with the Mitigation Plan for approval: 'I I. Crime Free Housing Program Training Certificate (if completed, if not completed, please include scheduled date in Section C.I Li 2. Copy of Lease including Minnesota Crime Free Housing Lease Addendum M3. Submit written report by 10th of each month (after license approval). Phase Iif I 1. Use written lease including Crime Free Housing Lease Addendum. F-71 2. Conduct criminal background check for all prospective tenants. Provide documentation to City if _______ requested.LL.J 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums. Page 1 Type IV Mitigation Plan Rev 11-16-11 I i I • Attend City approved eight hour Crime Free Housing course. Date course Completed: I 1111512014 or Date Course Scheduled: Phase II[,J Complete Security Assessment and implement all security improvements recommended by the Brooklyn Center Police Department. Date Scheduled: 11/1/14 @ 10;30am Improvements to be completed by: 11/1 0/14 Phase UII I II will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for 11113114 & 115115 Do these two meeting dates occur before the *Pending 2ype IV License expiration date? []Yes [1 No (*See Section 4) If no, you will only he able to qualify for a Type IV Rental License upon renewal. I will have no repeat code violations previously documented within the past year. For properties with four or more units: 1 will conduct resident training annually that includes crime prevention techniques. I will hold regular resident meetings. Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. EstimatedDate Last Replaced Replacement Date Furnace/AC- 2000's 2020 Water Heater- 2010 2030 Kitchen Appliances- 2008,2013.2013 2030 Laundry Appliances- 2011,1995 2030 Exterior -Paint/Siding, fascia trim__________________ -Windows 2000's 2030 -Rof 2003 2030 •Fence__ 2000s 2030 -Shed -Garage -Driyeway -Sidewalks Smoke Alarms & Carbon Monoxide Alarms 2013 2020 - Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to: II I 11. Check in with tenants every 30 days.II I I 2, Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 EIiII . Evict tenants in violation of the lease and all addendums. 4.Provide lawn/snow service. 5.Provide garbage service. 6. Install security system. [_J 7. Provide maintenance service plan for appliances. Name of service co.: [[JI 8. 1 am and will remain current on payment of utility fees, taxes, assessments, fines, penalties and other financial claims due to the City. iii 9. Other(s): Please read thoroughly: If the Type IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10 0 of each calendar month, the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. 1 verify that all information provided above is true and accurate. I understand that if! do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Jessica Stoll, Owner 0 or Agent Name and Title (Please Print) Datets 4 Additional Owner or Agent Name and Title (i/applicable) (Please Print) Additional Owner or Agent Signature (ifapplicible) Date For City Use--Mitigation Plan Approved By:14A olice Department /Title D 1 iL Cr ttiii nmmu iv dardsDer,artment/Title D Page 3 Type IV Mitigation Plan Rev 11-16-11 City Comicil Agenda Item No. H1b #16 EO1Ik[iJ I fl N N *'A UL!A.I*A(I)fl1JYiI DATE: December 8, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk liLA4 '2id'4 SUBJECT: Type IV 6-Month Provisional Rental License for 5412 Penn Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 5412 Penn Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The property qualifies for a Type III Rental License based on the number of property code violations (7) and validated police nuisance incidents (zero). However, the property owner failed to meet the condition(s) of the Type IV Rental License, specifically failed to attend Owners/Managers Association Meetings. Therefore, according to City Ordinance, the license category remains a Type IV. The property owner received a Type IV Rental License on February 24, 2014 on condition of adherence to the Mitigation Plan and City Ordinances. The owner has failed to comply with the Mitigation Plan and applicable ordinances. According to City ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental License to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. The inspection of the property revealed seven property code violations. However, since the Type IV Rental License condition has not been met, according to City ordinances, the license should be renewed as a Type IV Rental License. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM The following is a brief history of the license process actions. Current rental license approval activities: 06-09-2014 The owner, Anthony Martin, applied for renewal of the rental dwelling license for 5412 Penn Ave N, a single family dwelling. 07-07-2014 An initial rental inspection was conducted. 7 property code violations were cited, see attached rental criteria. 08-11-2014 A second inspection was conducted and passed. 08-20-2014 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 08-20-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 08-31-2014 The previous rental license expired. 09-19-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-27-2014 A Mitigation Plan was submitted. 11-18-2014 The Mitigation Plan was finalized. 12-01-2014 A $125 Administrative Citation was issued for failure to meet the Mitigation Plan requirements. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. Prior Type IV Rental License approval activities: 07-19-2013 The Owner, Anthony Martin, applied for an initial rental dwelling license for 5412 Penn Ave N, a single-family residential property. 08-08-2013 An initial rental inspection was conducted. (14 property code violations were cited, see attached rental criteria) 09-12-2013 The owner requested an extension to complete the work orders. 10-10-2013 A follow-up inspection was conducted and failed. A $100 reinspection fee was charged to the property. 11-04-2013 The $100 reinspection fee was paid. 11-04-2013 A second rental inspection was conducted and passed. 11-20-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 12-17-2013 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-03-2014 A Mitigation Plan was submitted. 01-27-2014 The Mitigation Plan was finalized. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [i[iiSJIJ I U I I ØIIYA U'AI M'A(IM1I IISk'AI 02-14-2014 A letter was sent to the owner notifying that the hearing before the Council will be held February 24, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire • calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission: Ensuring on attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of ilfe for al/people and preserves the public trust EIiSJ[iJ I fl V thYAU I Dk!(I) 11 IiIJA I Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1 - 3 Year 1-2 units 0-1 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 Type IV —6 Months 1-2 units Greater than 8 2 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 umts --O-025 1 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0 25 but not mote than .l. 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 -- -5 o more units Greater than 0.50 Budget Issues: Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust ES1IJ[iJ lUll k'A UYAl M 0) 1l auii There are no budget issues to consider. Strategic Priorities: . Vibrant Neighborhoods Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 5412 Penn Ave N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for (11/people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 5412 PENN AVENUE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 5412 Penn Avenue N, was issued a Type IV Rental License on February 24, 2014; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for an owner of a Type IV rental property to complete Phase II of the Crime Free Housing Program, including attendance at a minimum of 50 percent of Owners/Managers Association Meetings, complete Crime Prevention Through Environmental Design Requirements and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 5412 Penn Avenue N, Brooklyn Center failed to attend Owners/Managers Association Meetings. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 5412 Penn Avenue N, Brooklyn Center, MN. December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. O1(J 772-c' I City of Brooklyn Center Nov / o Phone: 763-569-3300 Tr/711 6301 Shingle Creek Parkway 2(1/4 Fax: 763-569-3360 Brooklyn Center, MN 55430-2199 wvvi.cflyoJbrook!yncen ter. org Rental License Mitigation Finn—Type IV Rental License Eandwr!ften pious will not be accepted. Please type orusefihiahleform on City webite. PropertyAddxess 5412 Penn Ave N Owner Name Anthony and Felisa Martin Local Agent William Martin Owner Address .1 O3 Ros!nweed, Mesqulte D( 75149 Agent Address t158 Junlper&NW. Coon Rad MN 5M8 Owner Phonc:j 2,741.7365; 61 2-741 .1511 Agent Phone :61 2.751.5563 7 . Owner Email an uwn,6 actcoumarUn95©asm Agent Email mathwiz9l7@aOl corn Rental Lccnse [J New [] Renewal Current License Expiration Date 08131/2014 *Pending Type XV License Exp. Date 0212812015 Months from current license piraflon) Based on property conditions and/or validated police nuisance incidents, the above referenced property qualifies for a Type IV Rental License. Before your license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff. A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license applicatinaprocess. The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures that will be taken to enaure pnaoier compliance with City Ordinances and applicable Codes. The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTICE: Time is Running Oat—You must T.AR ACTION NOW in order to meet all the city ordinance and Mitigation Plan requirements within this pending license period and avoid legal actions. ----- Submit the following documents with the Mitigation Plan for approval: Crime Free Housing Program Training Certificate (if completed, if not completed, please include 5heduled date in Section C. Copy of Lease including Minnesota Crime Free Housing Lease Addendum 'ubmit written report by 10" of each month (alter license approval). •Jso written lease including Crime FreeHousing Lease Addendum. 5.3 conduct criminal background check for all prospective tenants. Provide documentation to City if 3. Pursue the eviction of tenants who violate the terms of the lease or any addendums; Page 1 Type IV Mitigation Plan Rev 11-16-11 r —,7( 4. City approved eight hour Crime Free Housing course. Date Course Completed: 3119P2014 or Date Course Scheduled: Phase!!J_J Complete Security Assessment and implement all security improvements recommended by the Brooklyn Cent r Police Department.Ill/v Date Scheduled: Improvements to be completed by: Phase 111L/ I will attend a minimum of 50% of the ARM meetings (two). I will attend the ARM meetings scheduled for: 9111014 & 1l113f2014 Do these two meeting dates occur before the *Pen ding 7'pe IV License expiration date? Ei Yes U No (*See Section .4) If no, you will only be able to qualify for u Type IV Rental License upon renewal. I will have no repeat code violations previously documented within the past year. For properties with four or iizore units: LJJ I will conduct resident training annually that includes crime prevention techniques. I will hold regular resident meetings. SecfioiD —Long Term Capital Irrijii0vemelits Plan Based on condition and age, estimated replacement dates are provided for common capital items. Funding should be considered accordingly. However, items broken, worn or otherwise in violation prior to the estimated replacement date will require earlier corrections. Date Last Replaced Estimated Replacement Date Furnace/AC-1995 2020 Water Heater-2000 2020 Kitchen Appliances- Steve 6 R&rgcrcr 2012 2022 Laundry Appliances- Exterior 1995 2020-Paint/Siding, fascia, trim 1996 2021-Windows 2001 2021-Roof -Fence .L 1995 2025 -Shed - nb 1990 2020 -Sidewalks_____________________________________ 2000 2020 Smoke Alarms & Carbon Monoxide Alarms 2013 2016 Other(s) StithiE-Stes to J 0 6 Mitfiag emit and Implementing the following best practices may assist in the management of your property. By checking the boxes below, you agree to:F7 1 i. Check in with tenants every 30 days.[[-I 12. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 13. 4. S. 6.1ETI.v' I7 Evict tenants in violation of the lease and all addendums. Provide lawn/snow service. Provide garbage service. Install security system. Provide maintenance service plan for appliances. Name of service co.-, EDII 8. 1 a and will remain current on payment of utility fees, taxes, assessments, fries, penalties and other financial claims due to the City. II I 9. Other(s): Please read thoroughly: If the Typo IV Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the 10th of each calendar rnonth the licensee must submit to the Building and Community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I vetii that all information provided above is tine and accurate. I understand that ill do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Anthony Martin Owner or Agent Name and Title (Please Prin!) K,Owner (^Lgf 2' Felisa Martin 09/01/2014 )D ata 0910112014 Data For City Usc—Mitigation Plan Approved Police Deparimeat/Title Dcparthant / Ti tle-i tIc DateDate Date Page 3 Type IV Mitigation Plan Rev 11-16-11 City Council Agenda ]Item No. 10c [I[I1IJ[iJ I i V k"4 UYi I Dk'4 (I) 1I I1SJ I DATE: December 2, 2014 TO: Curt Boganey, City Manager FROM: Mike Albers, Project Manager THROUGH: Steve Lillehaug, Director of Public Works/City Engineer SUBJECT: Resolution Declaring Costs to be Assessed and Calling for a Public Hearing on Proposed Special Assessments for Improvement Project Nos. 20 15-05 and 06, 63' Avenue Street and Storm Drainage Improvements Recommendation: It is recommended that the City Council consider approval of the resolution declaring costs to be assessed and calling for a public hearing on proposed special assessments for Improvement Project Nos. 2015-05 and 06, 63'' Avenue (west of Brooklyn Boulevard) Street and Storm Drainage Improvements. Background: The attached resolution declares certain project costs to be assessed for the 63rd Avenue (west of Brooklyn Boulevard) Improvement Project and calls for a public hearing on the proposed special assessments on January 12, 2015, immediately following the improvement hearing. Staff recommends that the Council consider holding the special assessment hearing immediately following the project improvement hearing. The purpose of holding the special assessment hearing prior to beginning the project is to assure that any objections to or appeals of the assessments are known prior to entering into a construction contract or issuing bonds to finance the assessed portion of the project. The established assessment rate would set the maximum levy amounts, guaranteeing property owners of the final cost they will pay for the project. Special assessments for this project have been calculated in accordance with the City's Special Assessment Policy. Budget Issues: The project cost is estimated to be $4,545,000. The total special assessments for this project are estimated to be $272,294.46 for street improvements and $80,521.84 for storm drainage improvements. The Draft Special Assessment Levy Roll for Improvement Project Nos. 2015-05 and 06 is included in Appendix B of the project's feasibility report. Strategic Priorities: . Vibrant Neighborhoods Mission: Ensuring tin attractive, clean, sqie, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NOS. 2015-05 AND 06, 63 "'AVENUE STREET AND STORM DRAINAGE IMPROVEMENTS WHEREAS, the Brooklyn Center City Council has accepted the Engineer's Feasibility Report for Improvement Project Nos. 20 15-05 and 06, 6311 Avenue Street and Storm Drainage Improvements; and WHEREAS, the total cost of the street and storm drainage improvement portion of said project is estimated to be $3,084,000; and WHEREAS, the City Clerk and City Engineer have prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: That portion of the cost to be assessed against benefited property owners for street improvements included in City Improvement Project No. 2015- 05 is declared to be $272,294.46. That portion of the cost to be assessed against benefited property owners for storm drainage improvements included in City Improvement Project No. 2015-06 is declared to be $80,521.84. 2. A hearing shall be held on the 12th day of January, 2015, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. 4. The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. RESOLUTION NO. December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agendi ]Ithrn No. 106 COUNCIL ITEM MEMORANDUM DATE: December 2, 2014 TO: Curt Boganey, City Manager FROM: Mike Albers, Project Manager THROUGH: Steve Lillehaug, Director of Public Works/City Engineer 1^ SUBJECT: Resolution Accepting a Feasibility Report and Calling for a Public Hearing, Improvement Project Nos. 2015-05, 06, 07 and 08, 63id Avenue Street and Utility Improvements Recommendation: It is recommended that the City Council consider approval of the resolution accepting a feasibility report and calling for a public hearing, Improvement Project Nos. 2015-05, 06, 07 and 08, 63rd Avenue (west of Brooklyn Boulevard) Street and Utility Improvements. If approved by the City Council, legal notice would be published, and all property owners who could potentially be assessed for improvements would receive a Notice of Public Hearing via certified mail. Background: The project was established by the City Council on March 24, 2014, by Resolution 2014-40, for the residential neighborhood area commonly referred to as 63'd Avenue (west of Brooklyn Boulevard). This action was taken in accordance with the Capital Improvement Program, which identifies the 63'd Avenue residential area for street and utility reconstruction during the 2015 construction season. The attached feasibility report provides a summary of the project evaluation process and preliminary layout of street and utility improvements. The report also includes the results of a resident questionnaire that was mailed to all property owners within the project area. A public information meeting was conducted on November 18, 2014, to provide project information to residents within the project area and gain additional input from the public. A traffic calming workshop has subsequently been scheduled for December 10, 2014, to meet with the stake holders to help address the certain traffic safety issues identified. A formal presentation of the feasibility of the project is planned at the public hearing. Budget Issues: The project cost is estimated to be $4,545,000. Funding sources for the project are proposed from a variety of sources as described in the feasibility report. The planned scope and projected budgeting for the 63 r d Avenue project in the Capital Improvement Plan have been revised to include full replacement of the watermain (compared to 50% replacement). This estimated increase of $515,000 can be covered by the current cash reserves in the water fund and will need to be further evaluated as part of next year's budgeting and rate considerations. Strategic Priorities: e Vibrant Neighborhoods Iktission: Ensuring an attractive, clean, safe, inclusive conununitv that enhances the qua/ii' of life for all people and preserves (lie public (rust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING A FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING, IMPROVEMENT PROJECT NOS. 2015-05, 06, 07 AND 08,63 AVENUE STREET AND UTILITY IMPROVEMENTS WHEREAS, the Brooklyn Center City Council, by Resolution No. 2014-40, directed the preparation of a feasibility report regarding proposed improvements to the streets, storm drainage system and public utilities in the 63'd Avenue neighborhood; and WHEREAS, the City Engineer has prepared said report and recommends that the proposed improvements be considered; and WHEREAS, a portion of the cost of street and storm drainage improvements for said project is proposed to be assessed against properties within the project area; and WHEREAS, the project cost is estimated to be $4,545,000 and the project funding sources are currently estimated to be: Special Assessments $352,500 Sanitary Sewer Utility $526,000 Water Utility $845,000 Storm Drainage Utility $171,500 Street Light Utility $90,000 Municinal State Aid Fund $2,560,000 Total $4,545,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1.The Engineer's Feasibility Report for the 63' Avenue Street and Utility Improvements is received and accepted. 2.A hearing shall be held on the 12th1 day of January, 2015, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. RESOLUTION NO. 3. The City Clerk is directed to cause a notice of the hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. December 8, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Public Works Dept City of Engineering Division BROOKLYN Phone: 763-569-3340CENTER FAX: 763-569-3440 FOR IMPROVEMENT PROJECT NOS. 2015-05, 06, 07 and 08 CITY OF BROOKLYN CENTER, MINNESOTA December 2, 2014 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota Michael JAlbers, P.E. Reg. No. 47074 December 2, 2014 Feasibility Report 63" Avenue Street & Utility Improvements Page 1 nrrtent.iuiuij In 2015, the City of Brooklyn Center will be entering the 22m1 year of its long-range infrastructure rehabilitation program often referred to as the Neighborhood Street and Utility Improvement Program. This program has consisted of a systematic rehabilitation and/or replacement of the City's aging streets, water main, sanitary sewer, storm sewers, sidewalks and street lights. The City's Capital Improvement Program identifies portions of 63rd Avenue for reconstruction in 2015. The proposed project includes roadway and utility improvements along 63rd Avenue from Brooklyn Boulevard to the west city limits (see Figure 1). This report was prepared in response to City Council Resolution No. 2014-40 dated March 24, 2014, directing staff to prepare a feasibility report and collect public input for the proposed project. Staff conducted a public informational meeting with residents and property owners located within the project area on November 18, 2014. A resident questionnaire and letter were also distributed as part of the project evaluation process. A summary of resident comments is provided in Appendix B. The 2015 project area consists of approximately 1.1 miles of streets and utilities. The project's neighborhood consists of approximately 59 residential properties that are zoned "Ri ", 1 school property that is zoned "RI ", 1 church property that is zoned "RI ", and I commercial property that is zoned "C2". Feasibility Report 637d1 Avenue Street & Utility Improvements Page 2 Figure 1: Project Area HL IJONLJI_ L z JtLL\ Avg NTI Ld JT CL [Riz 11MIWJUNE uti Lllw [}LHT S ORE _RZ LEE AVEN F1E MAJO_L- i /t b+[flTh NOBLEVEN ORCHARDAVENt [J IEEILJ: jF_L ELllBBJL/ zEUJ EIi VEN / IT 11L] U I[I Tifl3 )J0OJJg1Ed UXIJ00 UI Q) 0) LI. (I)I .C Ea)>0 0E oa)'—a) (I) a)> -oI-(Y) CD Feasibility Report - 63 Avenue Street & Utility Improvements Page 3 II. STREET IMPROVEMENTS A.EXISTING CONDITIONS 63'' Avenue exists as a two-lane, collector roadway that functions for both local access and regional mobility. It is designated as a Municipal State Aid (MSA) route between Brooklyn Boulevard and the west city limit, 63 Avenue was most recently improved between 1960 and 1965 resulting in the existing street pavement being in service for more than 50 years. The roadway along 63 Avenue is very flat, exists with concrete curb and gutter and is 44-feet wide with concrete sidewalks on both sides of the roadway. The curb, gutter and sidewalks are in fair condition with notable locations where settlement/heaving and concrete cracking has occurred. The roadway's bituminous asphalt pavement has aged and is showing significant fatigue and distress. The typical service life for bituminous pavement is approximately 30 years. Generally, it is no longer cost-effective to routinely maintain these streets with seal coating or thin overlay procedures. Complete reconstruction is warranted. A geotechnical investigation was performed within the project area to obtain and analyze soil samples below the street pavement. The geotechnical evaluation report contains information regarding the subsurface soil and groundwater conditions and includes appropriate design and construction recommendations. Soil borings primarily indicate good soils containing sand and silty sand to depths that range from 5 to 18 feet below the pavement surface. Some poor soils consisting of organic deposits have been identified near Noble Avenue and June Avenue. Groundwater was noted at depths of 9.5 to 13 feet below the pavement surface in several areas. Generally, soils are anticipated to be similar to what was experienced with the Wangstad Area Reconstruction Project in 2014. Traffic within the project area is mostly regional traffic; however, the roadway is lined with single family homes so the corridor must function as a local street to serve the residents also. Actual traffic data was gathered in October 2014 along 63rd Avenue resulting with an approximate 5800 vehicles per day and an 85th percentile speed of 40.4 miles per hour. The 85th percentile speed is defined as the speed that 85 percent of the vehicles are traveling at or below. This data supports an identified and significant speeding issue. See Appendix D for additional existing traffic safety conditions. B.PROPOSED STREET IMPROVEMENTS Street Improvements Based on the age and condition of the existing bituminous asphalt pavement surfaces and the proposed replacement of underlying utilities, complete replacement of the street surface is warranted for the entire length of 63rd Avenue. Proposed street improvements include full depth reconstruction for 63rd Avenue to a width of 38-feet (see Appendix C, Street and Storm Sewer Improvements Figures). The existing soil material will provide a stable foundation to support the proposed street and utility improvements. The roadway subgrade consists of good soils and is planned to be reclaimed (recycled) in place to be reused as the new aggregate base for the proposed street section. Removal of poor soils in isolated areas throughout the project for utility and or roadway construction will be performed as recommended in the geotechnical report and as determined in the field during construction. The complete replacement of concrete curb and gutter is proposed with the reconstruction of the street due to heaving/settling issues and impacts by utility construction. Concrete curb and gutter will assist in conveying storm water runoff to storm sewer catch basins. The drainage benefits derived from the installation of curb and gutter will extend the service life of the new pavement. The street grades will also be designed to provide improved drainage to the storm sewer system. The proposed street Feasibility Report 63 Avenue Street & Utility Improvements Page 4 reconstruction does not include substantial changes to the roadway alignment or elevation. It should also be noted that in-depth property surveys are not performed and when constructing the new driveway aprons, the determined location generally matches existing driveway locations and widths. It is not the intent under this project to verify and fix driveway-property line issues, which sometimes exist. Rather, the construction under this project generally occurs within City right-of-way. Other improvements include the installation of concrete driveway aprons, the replacement of trees that are impacted, and the replacement of landscaping elements and irrigation systems that are impacted. Disturbed boulevard areas will be restored with topsoil and sod. Traffic Calming Significant changes in local traffic patterns are not anticipated as a result of the proposed reconstruction of the roadway and the proposed street design is sufficient to accommodate the current traffic levels. However, it has been documented through traffic studies performed by the City that a speeding issue exists throughout the 63'd Avenue corridor. In an effort to calm traffic and provide a safer environment for pedestrians and the traveling public while maintaining a good balance with thru-traffic mobility, a combination of traffic calming methods is proposed to help address the speeding issue along rd Avenue (see Appendix D, Traffic Calming Overview and Traffic Calming Evaluation). The following traffic calming management devices/measures are proposed at certain locations on 63' Avenue (see Appendix C and Appendix D): • The narrowing of the thru-lanes is proposed to be done by reducing the existing travel lane widths from roughly 14-feet to 11-feet in each direction while maintaining the 8-feet shared parking/shoulder/bike lane on both sides of the street, resulting in an overall street width of 38 feet. The proposed width of the thru lanes and the parking lanes are the minimum allowable in accordance with MSA standards. A solid 4-inch channelizing line will be painted to separate the 11 foot travel lane from an 8 foot parking lane (see Appendix C, Typical Section Figure). • Chokers/neckdowns are proposed at the majority of the intersections within the corridor (see Appendix C, Street and Storm Sewer Improvements Figures). Installation of neckdowns provides several benefits including reduced pedestrian crossing distance, possible reduced vehicle speeds and improved aesthetics if landscaping is incorporated into the design. Final design measures include detailed evaluation and design of the intersections to ensure adequate turning movements are designed for buses and trucks to maintain intersection safety. • Medians with enhanced crosswalks are proposed at Unity Avenue and Noble Avenue (see Appendix D, Traffic Calming Overview - Figures 1 and 2). • An enhanced crosswalk is proposed at June Avenue (see Appendix D, Traffic Calming Overview - Figure 3). It should also be noted that a detailed evaluation will be performed to determine and confirm warrants for the proposed new pedestrian crossing locations at Unity and June Avenues. • The Brooklyn Boulevard Corridor Study identified intersection improvements at 63rd Avenue and Brooklyn Boulevard. The intersection improvements include reconfiguring the lanes to better accommodate the traffic volumes and to improve operational efficiency of this intersection, resulting in better operation of the intersection and potentially resulting in fewer accidents. The geometric design will be optimized during final design based on a further traffic evaluation being performed (see Appendix D, Traffic Calming Overview - Figure 4). Pedestrian Improvements In accordance with the new Complete Streets policy adopted by the City in 2013, all streets and trail projects, including design, planning, reconstruction, rehabilitation, maintenance, or operations by the Feasibility Report 63rd Avenue Street & Utility Improvements Page 5 City of Brooklyn Center shall be designed and executed in a responsible, equitable and financially reasonable way to accommodate and encourage travel by bicyclists, pedestrians, public transportation, emergency and commercial vehicles in a balanced manner. Implementation of the City's Complete Streets policy ensures that the needs and safety of pedestrians, bicyclists, motorists, and transit riders of all ages and abilities are taken into account in the design and operation of roads. Accordingly, the policy requires completing a worksheet to assist in the complete streets evaluation (see Appendix A, Complete Streets Worksheet). City staff evaluated the 63rd Avenue corridor and identified possible changes that could better accommodate bicyclists, pedestrians, and vehicle traffic in a safe and balanced manner (see Appendix D, Traffic Calming Overview - Sidewalk and Trails Improvements). Based on these considerations, the following considerations and improvements are recommended: Ensure that the needs and safety of pedestrians, bicyclists, motorists, and transit riders of all ages and abilities are taken into account in the design and operation of the road. The existing 5-fl concrete sidewalk on the north side is proposed to be widened and replaced with a 10 foot bituminous trail while maintaining the 5-ft concrete sidewalk on the south side. Design considerations in determining which side of 63 r d Avenue is the "better fit" for a trail can be found in Appendix D, Traffic Calming Overview - Sidewalk and Trails Improvements o Pedestrian curb ramps will be constructed throughout the project at each crosswalk location with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA). o Potential bus stop enhancements will be provided at the intersection of 63'' Avenue and Brooklyn Boulevard (see Figure 2 and Appendix C, Street and Storm Sewer Improvements Figures) as identified in the Brooklyn Boulevard Corridor Study at bus stops with notable ridership levels. Planting bed or Paved area Entry path Low fence SidewalkfTrail Trash tceptacle Bench Figure 2: Typical Bus Stop Enhancements I 6' I 6' 5' 10' 6-10' Feasibilit Report 63"°'Avenue Street & Utility Improvements Page 6 Streetscape Additional aesthetic improvement efforts within the corridor include landscaping key nodes (e.g. Unity Avenue, Noble Avenue, June Avenue and Brooklyn Boulevard) where feasible with streetscaping and other landscape materials. These streetscaping elements will lend to breaking up the long, straight stretches of roadway, sidewalk and boulevards. Trees will also be planted in accordance with the reforestation program as feasible throughout the corridor. These aesthetic elements not only help to improve the corridor's image, but vertical elements also sometimes lend to calming traffic. Proposed Enforcement, Education and Encouragement Traffic Calming Strategies A successful traffic calming program must include engineering, enforcement, education and community involvement/encouragement. The enforcement, education and encouragement components of the plan are expected to be instrumental and equally as much of a part of this project. An implementation strategy will be further developed for consideration to be implemented concurrently with the 63rd Avenue corridor reconstruction project. III. STREET LIGHTING SYSTEM A.EXISTING CONDITIONS The neighborhood improvement program has historically included the replacement of free-standing street lights located within the neighborhood. Free-standing street lights are defined as lights mounted on poles, which do not contain any other overhead utilities attached to them. There are currently no free- standing street lights within the project area. All street lights along 63jd Avenue exist on multiuse-type poles which are unable to be removed. There are currently eighteen street lights on multiuse poles within the project area. The City's Street Light Policy states that street lights may be provided at street intersections and at mid- block locations where the distance between intersections exceeds 700 feet. Street lights are currently located at all intersections and at one mid-block location between Scott Ave and Unity Ave. The distance between street intersections within the project area does not exceed the 700 foot lighting spacing B.PROPOSED STREET LIGHTING IMPROVEMENTS All street lights in the project area are mounted on multiuse transmission/distribution poles along 63 rd Avenue and are not proposed to be replaced; however, City staff will be working with the utility company to potentially replace the luminaires on the multiuse pole with a more energy efficient luminaire (e.g. LED). In accordance with City policy, midblock streetlights may be installed where the block exceeds 700 feet in length upon receipt of a petition signed by a majority of the residents on the block, including signatures of the residents adjacent to the specific location where such midblock light is requested. Adding new street lights will be coordinated and evaluated during the final design stages of the project with the property owners that would be directly affected by adding new street lights. Should the appropriate petitions be received, additional lighting will be included in the project lighting improvements. IV. STORM DRAINAGE AND TREATMENT SYSTEM A. EXISTING CONDITIONS The project area is located within the Shingle Creek Watershed Management Commission area and Feasibility Report 63rd Avenue Street & Utility Improvements Page 7 flows to Shingle Creek. The existing storm drainage system in the project area consists of a network of storm sewer pipes installed between approximately 1956 and 1965. Generally, the surface water within the western portion of this neighborhood flows westerly overland, then northeasterly via underground piping into City storm water pond No. 50-001 located in Cahlander Park and eventually discharging into Shingle Creek. A minimal drainage area within the central portion of this project flows southerly to Major Avenue and into City storm water pond No. 52-001 located in the Arboretum and eventually into Upper Twin Lake. The surface water within eastern portion of this neighborhood flows easterly overland and via underground piping which connects to the trunk storm sewer on Brooklyn Boulevard and eventually discharging into Shingle Creek. A televising inspection of the eastern portion of the existing storm sewer along 63rd Avenue was completed in 2013. A televising inspection of the western portion of the existing storm sewer along 63'' Avenue is currently being conducted and will further be evaluated during final design. A cursory review of the existing underground pipe network in this area was found to be in fair to good condition with some isolated issues identified in a few areas of piping and block inlet structures that warrant replacement. Throughout the project area, no significant isolated or major flooding issues have been identified. Several comments from area residents were received that indicated a lack of adequate drainage facilities within the neighborhood and were mostly related to standing water along the edge of the street and at driveways. B. PROPOSED DRAINAGE IMPROVEMENTS Storm sewer improvements will be made to the existing system that includes replacing catch basins and laterals where necessary due to sanitary sewer and water main construction and replacement of any existing block storm sewer structure. Between Scott Avenue and the western city limit, the existing inlet and conveyance system does not meet the minimum MSA standards that are required to be met. A new storm sewer system will be evaluated and designed for this area during the final plan design stages to replace the existing system (see Appendix C, Street and Storm Sewer Improvements Figure). Proposed water quality improvements include installing underground water treatment structures (grit chambers) that will remove sediment, litter and other suspended contaminants prior to discharging from the project area. Grit chambers will be placed at locations within the project area prior to storm sewer discharging from the neighborhood. The underground treatment structures are recommended for this project in certain areas due to the lack of a practical location for construction of a storm water treatment pond within the project area and to help meet the City's storm water treatment goals and requirements. V. SANITARY SEWER SYSTEM A. EXISTING CONDITIONS The existing sanitary sewer collection system within the project area consists primarily of eight-inch diameter vitrified clay pipe sewer mains. A majority of the sanitary sewer system was installed between 1956 and 1960. Due to the age and materials used in the original construction of the sanitary sewer, approximately 50% of the sanitary sewer mains within the project area are subjected to frequent issues with root intrusion. Public Works crews must perform root sawing and jetting on an annual basis to maintain the system conveyance capacity and avoid sewer back-ups in several locations along 63rd Avenue (see Figure 4). Feasibility Report 63rd Avenue Street & Utility Improvements Page 8 Figure 3: During the project planning phase, all public sanitary sewer pipes were inspected with remote televising equipment. These inspections confirmed that portions of the sanitary sewer have moderate to severe problems with sags and root intrusion along pipe joints and at many services. Surveys received from residents also indicate some occurrences of sewer service line blockage that are often attributed to root penetration of the service pipe joints and connection points. Figure 3 illustrates a typical section of sewer pipe with moderate root intrusion problems. The project contains many segments of sanitary sewer that are in likewise or worse condition. - . rd Ave between Quail Ave and Regent Ave B. PROPOSED SANITARY SEWER IMPROVEMENTS Complete replacement of the sanitary sewer trunk lines within the project area is recommended due to the extent of root intrusion and sags within the collection system (see Appendix C, Sanitary Sewer and Water Main Improvements Figure). Isolated replacement of the problem areas is not cost effective. In accordance with past City construction practice, individual service lines between the sewer main and the property line would also be replaced. Other miscellaneous sanitary sewer repairs will be further prescribed during the final design and plan preparation stages. VI. WATER SYSTEM A.EXISTING CONDITIONS A majority of the water main within the project area consists of 10-inch diameter cast iron pipe installed between 1955 and 1960, with 6-inch water main between Scott Avenue and Unity Avenue installed in approximately 1958. The water main pipe velocities in the 63rd Avenue Area are all relatively low due to low domestic demands in this residential area. Water records indicate that three water system breaks have occurred within the project area (see Figure 4). While the water main is in good to fair condition and has not approached the end of its life cycle, minor water quality issues have been reported by residents. The Public Works Department inspected and discovered the cause of the water quality issues reported by the residents was that the water main pipe installed in the 1950's was unlined cast iron pipe. Locations of unlined water main are the segments from Brooklyn Boulevard to Lee Avenue and from Noble Avenue to Unity Avenue. B.PROPOSED WATER MAIN IMPROVEMENTS Recommended water main improvements include full replacement of the existing cast iron water main with new ductile iron water main due to several factors including the number of breaks, the proposed replacement of the adjacent sanitary sewer that is deeper than the existing water main (due to Feasibility Report 63" Avenue Street & Utility Improvements Page 9 undercutting issues during construction) and the majority of water main exists with unlined water main pipe (see Appendix C, Sanitary Sewer and Water Main Improvements Figure). The proposed improvements also include replacement of valves, hydrants and water services extending from the water main in the street to the water curb stop located at the front property line. Replacement pipe materials include ductile iron pipe, which is more resistant to corrosion than cast iron pipe, and copper service pipe. !iI 1ffi I1'L IIJDN U11 Generally, all public infrastructure owned, maintained and operated by the City throughout the project area is located within City easements and/or right-of-way. It is anticipated that the City may need to obtain additional easements/right-of-way near Brooklyn Boulevard to accommodate the proposed intersection improvements. The identified easement needs will be further coordinated with the City Attorney and the property owners, which both identified properties are owned by the Brooklyn Center Economic Development Authority. Feasibility Report 63 Avenue Street & Utility Improvements Page 10 Figure 4: Water Main Break and Sanitary Sewer Root Saw Locations -I R- Lth Lf4 .AVOJ r7L I iTjpF LT Q LU vil JUNE I UffNL LE --J-I-- -IiLUTh-çi1-J 4Eii1:::-L Tfl -1 NOBLE AVEN Z ARDAVE NO1E5'1 hTIL<- iLfj" flipL1b; AVEmLUZ / E H 4jH ftLELL_1- itrH HIIII ij ii '1 [IL 63 A400ja jo 49 j J..... OtN 1d u10 0J9i 0 ! • • a)IL 0I. U02Q0- cI)co c'so$ CO(\30CO -0(0COc3 C',0 0:• tlz- LJ -.0 Feasibility Report 63id Avenue Street & Utility Improvements Page]] 'iu* WA AI a )ZsII L%1 1 HJI I]I(LIAF I I) fli i'4U (I)F1 The total estimated cost of the proposed project is $4,545,000. Table 1 provides a summary of the estimated project costs and recommended funding amounts from the various sources as indicated. Funding for the project is further described below. A.FUNDING FOR STREET IMPROVEMENTS The estimated project cost of roadway improvements for all streets in this project area is $2,540,000. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for street improvements are proposed in accordance with the 2015 rates adopted by the City Council. The standard 2015 residential street assessment rate is $4,066 per RI zoned residential property. This rate would be assessed to all benefitting single family residential properties within the project area (see Figure 5). Other special use RI zoned properties that are larger than the standard single family lot include 4801 63rd Avenue (Unity Temple Church of God in Christ property), and 6201 Noble Avenue (Odyssey Academy property) would be assessed based on a frontage basis. The commercial property located at 6245 Brooklyn Boulevard zoned C2 would be assessed based on an acreage basis. In accordance with the City's assessment policy, an "A" zone benefit includes the area abutting the street to be improved, extending to a depth of 200-feet and a "B" zone of lesser benefit for the remainder of the property area. The "A" zone rate is based on assessing 70 percent of the total street project cost deemed to benefit the property and the "B" zone rate is based on 30 percent. A total estimated special assessment amount of $272,294.46 would be levied for street improvements. The remaining street construction costs would be funded from the Municipal State Aid Fund. A summary of the proposed special assessments for street improvements is provided in Appendix E. B.FUNDING FOR STORM DRAINAGE IMPROVEMENTS The total estimated cost for storm drainage improvements within the project area is $544,000. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for storm drainage improvements are proposed in accordance with the 2015 rates adopted by the City Council. The standard 2015 storm drainage special assessment rate is $1,220 per Ri zoned single family residential property within the project area (see Figure 5). Storm sewer assessments for the residential properties located at 4801 63 d (Unity Temple Church of God in Christ property), 6201 Noble Avenue (Odyssey Academy property), and 6245 Brooklyn Boulevard have been computed similarly to the street assessments. On this basis, a total estimated special assessment amount of $80,521.84 would be levied for storm sewer improvements. The remaining storm construction costs would be funded from the Storm Drainage Utility and Municipal State Aid Funds. A summary of the proposed special assessments for storm drainage improvements is provided in Appendix B. C. FUNDING FOR UTILITY IMPROVEMENTS The estimated cost of sanitary sewer improvements is $526,000; the estimated cost for water main improvements is $845,000; and the estimated cost for street light improvements is $90,000. As previously noted, these total cost estimates include the costs for project administration, engineering, legal and construction contingency. All costs for water, sanitary sewer and street light improvements will be funded by their respective utility funds in accordance with established policy for such improvements. Feasibility Report 63" Avenue Street & Utility Improvements Page 12 Table 1: Cost and Funding U, co w c Q LOCs V CD U- t — z_t () W-wow - 4; ELL >12 CL W 0 '.4 000 0q 0c0Q0000cqqcoo C)q Q)- 00 C) C)C) C)C)C)0 00 0 0 0 0 0C) 0 C) C) 0 C) U) C)0C) E °Rt C)U)QQU)Q 0 0. oI-to to 0). U) U)(' C) to U) C) 0N CO N 0) to( () U) Ct) . U) U) LO U)N U)U).COU)U)U)LU (I)U)U) 000 0 0 0 q CR0o0000100(D0 000C) C)C)0cc C)cc (4 U) cc0)(I)0)(4 0)(4 000 C)C)0oocC)C)ddo 0 0 o0000000C)0C) :00cccccccccccc (4 C)COs NU)0) It0)0) ItCO0) ItCOU) 000 C)C)00000 C3 C3^ C3 d C,0 'i.. 000000 0C)00 0C) LO M CDto cc cc cc W U)0)U)to(4 U)(1)U)(4 C)0 C) 0 C)000000 0 0 0 00doddo 0 0 0000000 0 0 0 c C)U) U) Ci R(o S 0U)CO('4 N 0CO N (3) (ft (4(f)U)U)to C'(ft U)U)U)0 000 0 0 00000dooC 00 0 C)d00001 C31o (DC)C) (DC) C)0C) U)C)('4 (0 C)0 6 6 C)tO N (0('4 ('4 '4U) (/)c.U)U) c'.i(/)i(/)(0 0) cj IU) C (0:0tm I Lh ILL•3>, .gC - (0 C 0.0:V > 0 (3 •?' C 0 LU a)CID:&a V E LL76i.oaE(3Eww<i LU LU ,LLF0<,J)COCO(OW(/)in .;iW-LUI I— Feasibility Report 63'7Avenue Street & Utility Improvements Page 13 Figure 5: Assessment Map I IOHj AV ON rQM3 13 F I E I EEl AVE N -:qT I La [IWER [Hill IERL LE fflTEENJ ' ,± HFfB'F dLJJiEL 49SON - RI LL 15 - - - SCOUAV N - / E *h±i EEI L - -- / - olI I I _I I -• 5'3j I [.-- E i3lb 19— - 62 - E REERihiJ: ItEII_L I 0 11 J:llD 4^1)10 10 1 I ii!1 a- 0. 0 ci("1 L.a) Ea)>0z (I)I—.C E0>0 00.E Eo$ (no 00(0'-I LJ j Feasibility Report 63" Avenue Street & Utility Improvements Page 14 IEU(kUhtWkiDI ] JJ ffII1(W [SI I i 11111 L Table 2 is the preliminary schedule for the project. Table 2. 63rd Avenue Street and Utility Improvements - Schedule Action Target Date City Council Receives Feasibility Report Declares Cost to be December 8, 2014Assessed and Calls for Public Hearings Council Holds Public Hearing, Authorizes the Project and Orders January 12, 2015Preparation of Plans and Specifications City Council Approves Plans and Specs, Authorizes March 2015Advertisement for Bids City Receives and Opens Project Bids April 2015 City Council Considers Award of Contract April/May 2015 Start Project Construction May 2015 Construction Substantially Complete October 2015 X. CONCLUSIONS AND RECOMMENDATIONS The overall condition of the City's street and utility infrastructure systems is critical to the operation, safety, welfare and economic health of the entire community. As a result of the infrastructure needs described and the proposed solutions and estimated costs provided in this report, the proposed project is considered to be necessary, cost effective and feasible. Feasibility Report 63rd Avenue Street & Utility Improvements Page 15 UTIMEO MA Complete Streets Worksheet Feasibility Report 63"dAvenue Street & Utility Improvements City of Brooklyn. Center Complete Streets Policy, ra jiiai.IrV Complete Streets Worksheet This Complete Streets Worksheet is intended to serve as a guide when reviewing a roadway's ability to accommodate all modes of transportation (pedestrian, bicyclists, transit riders, freight, and automobiles) and people of all abilities in a cost-effective manner, while promoting safe operation for all users. Complete streets address the design of the entire street right-of-way to determine the best allocation of space between the various transportation modes. Complete streets may be achieved through single projects or incrementally through a series of smaller improvements or maintenance activities over time. This worksheet was developed to facilitate implementing the complete streets process and to help sort through potentially conflicting modal priorities. The worksheet is also available in an electronic format that allows responses to by typed directly into the worksheet. Please reference the following materials when filling out the checklist: • City and/or County Comprehensive Plans that cover the project area • Transportation Plans that cover the project area (e.g., City, County, and/or State) • Bicycle or Pedestrian Master Plans that cover the project area (e.g., City, Park district, County, and/or State) • City and/or County ADA Transition Plans that cover the project area • Area specific studies • A Policy on Geometric Design of Highways and Streets (AASHTO "Green Book") • AASHTO Guide for the Development of Bicycle Facilities, 4th Edition • MnDOT Bikeway Facility Design Manual • Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) • ADA Accessibility Guidelines (ADAAG) • Proposed Rights-of-Way Accessibility Guidelines (PROWAG) • Hennepin County Complete Street Policy • State of Minnesota Complete Street Policy Complete Streets Policy Adopted by City Council June 24, 2013 IrnLk.]1 bate: 1 V02/2014- - llect Location City of Brooklyn Center municipality): Roadway Jurisdiction:City of Brooklyn Center Project/Roadway Name:63rd Avenue Street and Utility Improvements Improvement area consists of properties along 63rd Avenue fromProject Start Point:Brooklyn Boulevard to the West City Limits, See project area map in feasibility report.Project End Point: Mike Albers, City of Brooklyn CenterProject Manager Define Existing and Future Land Use and Urban Design Context 1.Do any adopted plans call for the development of bicycle, pedestrian, transit or roadway facilities on, crossing, or adjacent to, the proposed project? If yes, list the applicable plan(s). Guidance: Possible sources of this information include Comprehensive Plans, Transportation Plans, Bicycle or Pedestrian Master Plans or area-specific studies developed by applicable City, County and/or State Agencies. Brooklyn Boulevard Corridor Study (City of Brooklyn Center, May 2013) Brooklyn Center Pedestrian & Bicycle Plan (City of Brooklyn Center, March 2014) Brooklyn Park Recreation and Parks Master Plan (City of Brooklyn Park, October 2012) Draft Hennepin County 2040 Bicycle Transportation Plan (Hennepin County, Fall 2014) Mn DOT Safe Route to School Planning Assistance Project: Brooklyn Center Summary Memorandum (June 2013) 2.Are there any local, county, statewide or federal policies that call for incorporating multimodal facilities? Guidance: Policies at the state and federal level may impact a project due to funding sources. NA A-2 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE 3.Describe the study area. Guidance: What are the predominant land uses along the corridor? What is the community character? (e.g., tree-lined streets, historic, new development) Are there any planned redevelopment areas in the project area? The project area consists of approximately 1.1 miles of streets and utilities. The project's neighborhood consists of approximately 59 residential properties, 1 school property, I church property, and I commercial property. Commercial properties exist along Brooklyn Boulevard and could potentially be redeveloped in the future. 4.What trip generators (existing and future) are in the vicinity of the project that might attract walkers, bikers or transit users? Guidance: For example, large employers, downtown or shopping districts, schools, parks, community centers, medical centers, transit stations, government buildings and senior care facilities. The project area includes I school (Odyssey Academy) and I church (Unity Temple Church of God in Christ) Adjacent to the project are 3 City parks (Kylawn Park, Wangstad Park, and Marlin Park) and commercial properties along Brooklyn Boulevard. Define Existing and Future Transportation Context 5. Describe existing and projected modal volumes, if available. 63rd Avenue (2014): 5835 June Avenue (2034): 6400 Average Daily Traffic Not Available Not Available Pedestrian Counts Not Available Not Available Bicycle Counts Not Available Not Available Truck Volumes Not Available Not Available Transit Volumes APPENDIX A: COMPLETE STREETS WORKSHEET A-3 6. Existing vehicle speed conditions. a.What is the posted speed limit for the project and associated intersecting streets? 30 mph per state statute b.Provide speed data, if available. 40.5 mph just east of Unity Avenue, 42.0 mph west of Noble Avenue, and 38.5 mph west of Halifax Drive. (October 2930, 2014)c. Are excessive speeds an issue in the project area? Yes 7. Describe crash data, if available, and known conflict locations. Guidance: Crash data will likely not be available for pedestrians and bicycles. Crash trends and known conflict points should include neighborhood input and antidotal data, such as areas of known "near misses", or areas where seasonal activities cause safety issues, such as sports arenas or fairgrounds. I .IiI ,sriii a 1.I.]IiI* Covered7 Mode ii- -- 1 - 78 1/1/04 - 10/31/14 Vehicles 2 1/1/04-10/31/14 Pedestrians None 1/1/04 - 10/31/14 Bicycles a.Are there any crash trends between specific modes? There are no crash trends between specific modes. Brooklyn Boulevard Corridor Study identified safety issues at the intersection of Brooklyn Blvd/63rd Avenue. Other intersections do not exhibit critical crash issues; however, crash trends of rear end/following too close/sideswipe are present. b.Are there known conflict points between specific modes? No A-4 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE 8. Describe Classifications. a, What is the road functional classification? 63rd Avenue is designated as a Collector. b.Does the street cross any high functional classification roads? (yes/no) If so, please list. Yes: The east boundary of the project is Brooklyn Boulevard which is a Minor Arterial. c.Does the roadway have other classifications (e.g., truck route, transit route, bicycle route, emergency vehicle route)? (yes/no) If so, please list. Yes: 63rd Avenue is a MSA route and a Metro Transit bus route. 9. Sketch in or attach the existing cross-section(s). Guidance: The existing cross-section should include the full right-of-way and be clearly dimensioned. Additional cross-sections are advisable to illustrate specific situations or if corridor segments greatly vary. NORTH ROW EXISTING TYPICAL SECTION 66' SOUTH ROW 5' 44' F—F 5' 5' WALK BoJ8' 14' 14' SHARED PARKING/ SHARED . LANE LANE PARKING! PARKING/ BIKE LANE BIKE LANE ON APPENDIX A: COMPLETE STREETS WORKSHEET A-5 1 0. What multimodal accommodations exist in the project and on streets that it intersects? Guidance: Multimodal accommodations may include transit routes, sidewalks, trails, and designated on-street bicycle facilities, such as bike lanes, sharrows or signed bike routes. Concrete sidewalks exist along the north and south sides of 63rd Avenue from Brooklyn Boulevard to the West City Limit. Concrete sidewalks existing along the east and west sides of Brooklyn Boulevard. A Bituminous trail exists along the west side of Noble Avenue from 63rd Avenue to Kylawn Park. 11.If there are no multimodal accommodations, how far away are the closest parallel facilities? Guidance: Designated transit routes or bikeways may not exist within the community, and therefore, may not be applicable. NA 12.What multimodal amenities exist in the project? Guidance: multimodal amenities may include benches; bike racks/lockers, trash receptacles, crosswalks, traffic signals, mature tree canopy, transit stops/shelters, and wayfinding signage. - 63rd Avenue amenities: traffic signals at Brooklyn Boulevard with crosswalks, crosswalk at Noble Avenue, metro transit bus stops along 63rd Avenue, and mature trees. - Kylawn Park amenities: shelter building, picnic area, picnic shelter, playground equipment, softball fields, basketball court, bituminous trails, trash receptacles and mature trees. - Wangstad Park amenities: playground equipment, basketball court, picnic area, bituminous trails, trash receptacles and mature trees. 13. Describe any particular user needs/challenges along the project corridor that you have observed or have been informed of. Guidance: User needs may consist of lack of facilities (worn dirt pathways), traffic congestion, difficulty accessing bus stops or sidewalks due to snow piles at intersections, at-grade crossings of railroads or high volume roadways, and steep terrain. Several comments from area residents indicated excessive vehicle speeds and lack of bus stop amenities. A-o COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE 14.Are the existing facilities ADA and PROWAG compliant? Guidance: Reference resources include the ADA Accessibility Guidelines (ADAAG), Proposed Rights-of-Way Accessibility Guidelines (PROWAG), and MnDOT Accessibility Design Tools website. No: Pedestrian curb ramps should be constructed throughout the project at each crosswalk location with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA). Identify Existing Deficiencies 15.Based on the land use and transportation context analysis, describe existing and anticipated future deficiencies to Full multimodal transportation that the project could/should address. The Brooklyn Center Pedestrian & Bicycle Plan identified a missing trail connection between Noble Avenue and Perry Avenue. Describe Future Objectives 16.Develop objectives regarding how multimodal facilities will be integrated into the project and how identified deficiencies will be addressed. Guidance: The objectives will form the basis for the street design. The 5' sidewalk located along the north side of 63rd Avenue could potentially be converted to an 10' trail to complete the missing trail segment. Pedestrian curb ramps should be constructed throughout the project at each crosswalk location with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA). Additionally, the commercial properties along Brooklyn Boulevard are expected to be redeveloped overtime. Better pedestrian facilities on those sites will be included with those potential redevelopments. Recommend Area Typology/Street Typology and Test Cross-section(s) 17.Complete the following questions if your community has developed Area Typologies and Street Typologies (See page 21, "Roadway Classification versus Settings" for a description of area and street typologies.) Guidance: If applicable, list document that contains your agency's Area Typologies and Street Typologies a.What is the recommended Area Typology? NA b.What is the recommended Street Typology? APPENDIX A: COMPLETE STREETS WORKSHEET A-7 2' 1 8. Sketch in or attach the initial cross-section(s) that depicts desired street elements. Guidance: Initial cross-section should be clearly dimensioned and indicate any additional right-of-way required. Additional cross-sections are advisable for specific situations or if corridor segments greatly vary. INITIAL TYPICAL SECTION NORTH SOUTH ROW 66'ROW 10' 5' - - 38' F—F!(MIN.PER MSA)5'10' TRAIL - BBLVD I-I ----BLVD -*TRAIL - I 8' . 11'11'8' SHARED - B---BLANE LANE SHARED PARKING/PARKING!BIKE LANE BIKE LANE 19.Describe any constraints associated with the initial cross-section. Guidance: Potential constraints include lack of right-of-way, existing structures, existing mature trees or environ mental features, topography or number of driveways. Potential constraints would be the right-of-way limits and cost prohibitive. 20.Sketch in or attach alternative cross-sections. Guidance: Alternative cross-sections should be modifications of the initial cross-section that respond to identi- fied constraints. All modes should receive equal consideration and accountability in the development of alternatives. Other typical sections could include on-street trails, off-street trails on both sides of the streets or combinations thereof. ALTERNATE TYPICAL SECTION NORTH SOUTH ROW 66' ROW 2 '10' 5' 38' F—F (MIN. PER MSA) TRAIL BLVD 8' 11' 11' 8'*B BSHARED LANE LANE SHARED PARKING! PARKING! BIKE LANE BIKE LANE 5' 5' -LVD 1 7V - A-8 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE 10' 5' TRA ETD 2 ' Describe Tradeoffs and Select Cross-section 21.Describe tradeoffs associated with the alternative cross-sections. Guidance: Examples of tradeoffs include removal of mature vegetation, narrower travel lanes, removal of on-street parking (one or both sides), right-of-way acquisition costs, and provision of bikeway facility on an adjacent parallel street. Alternatives would include better accommodations for bike traffic, but at the expense of the needed and existing on-street parking. Shared parking/shoulders/bike lanes as proposed better fit the right-of-way and property restrictions that make widening the corridor not feasible. 22.Sketch in or attach the selected cross-section(s). Guidance: Selected cross-section should be clearly dimensioned and indicate any additional right-of-way required. Additional cross-sections are advisable for specific situations or if corridor segments greatly vary. NORTH ROW 66' SOUTH ROW 38' F—FI(MIN. PER MSA)5 ' 5' I 1' LVD 1 WALK 8' 11' SHARED LANE PARKING! BIKE LANE 11' 8' LANE SHARED PARKING/ BIKE LANE 23. If the project does not accommodate all modes, list reasons why facilities for that mode are not provided. Guidance: For example, the cost of the facility will be disproportionately high in relation to number of projected users; adequate right-of-way does not exist and acquisition of additional right-of-way would create adverse impacts to valued community assets; a bikeway facility is being planned on an adjacent parallel route that can service bicyclists' needs. Explicit on-street bike lanes are prohibitive due to the need to preserve on-street parking, project costs and right-of-way implications with further widening. APPENDIX A: COMPLETE STREETS WORKSHEET A-9 Implementation 24.Identify project milestones, roles and responsibilities for project implementation City Council Conduct Public Hearing! Order Plans: January 12, 2015 City Council Approve Plans/Authorizes Advertisement for Bids: March 2015 City Council Accept Bids/Award Project: April/May 2015 Begin Construction: May 2015 Substantial Completion: October 2015 25.How will access for all modes be maintained during project construction? Guidance: Reference resource includes MnDOT Context Sensitive Solutions (CSS) Webinar, Maintaining Pedestrian Access Through Construction & Maintenance Work Zones The roadway will be closed to thru traffic during construction. A drivable street will be maintained at most times during the construction. The exception would be during the installation/repair of the City utilities and reconstruction of the existing roadway, when access may be cut off for a limited period of time. Even during those activities, though, access will be restored by the end of each day. Access to the sidewalk system will be available for the majority of the construction project. However, the main interruption to access of the sidewalks will be during the replacement of deficient sections of sidewalk. For this work, access will not be available for approximately 7-10 days while the concrete cures. 26. Facility Maintenance a.What agency will be responsible for on-going maintenance for each mode? City of Brooklyn Center - Public Works Department will be responsible for on-going maintenance for the streets, sidewalks and trails. b.What specific seasonal and long-term maintenance is needed for each mode? Maintenance activities typically include patching, sealcoating, crack sealing, sweeping, and minor sidewalk repair. A-i 0 COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDE UYIM^Mb Resident Questionnaire Resident Comments Feasibility Report 63rd Avenue Street & Utility Improvements QUESTONNA]IRE 201563 rd Avenue North Area Reconstruction Project This questionnaire will help the City of Brooklyn Center engineering staff to better understand the infrastructure needs and issues in your neighborhood. This survey can be returned in person or by mail to: City of Brooklyn Center/Engineering Division, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430; or by fax at 763-569- 3440; or by email at: publicworks@ci.brooklyn-center.mn.us . This survey can also be filled out on our website: www.cityofbrooklyncenter.org on the 63H1 Avenue North Reconstruction Project page (Search keyword 63rd Ave). Please return this survey by November 7, 2014. You may also contact us at 763-569-3340 to discuss these issues. Please be advised we will contact you in the near future via mail regarding a meeting which will occur in the middle of November 2014. At the meeting we will gather additional information and solicit your input. Thank you for your cooperation in providing this important survey! Contact Information: Name: Address: Email Address: Phone Number: 2. Our televised sewer inspections typically identify sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as the line plugging or having the service cleaned out to the street? How often? Typically, improvements to the storm drainage system are needed. Do you have a problem with drainage or flooding in the street, your yard or your basement? Do you experience problems relating to the water distribution system such as water pressure, taste, odor or color? (OVER) 5.Do you have a lawn irrigation (or sprinkler) system located within your property? Please circle one Yes No 6.Do you have a sump pump in your basement? Please circle one: A.Yes, my sump pump ions frequently (at least once every day) B.Yes, my sump pump runs less frequently C. No, I do not have a sump pump or do not use my sump pump 7.Do you use the sidewalks along 63 d Avenue North? Please circle one Yes No 8.If yes, how? Please circle any that apply Walk Jog Bike Other: 9. If yes, how often? Please circle one: A.Less than I time a week B.Ito 2 times a week C.More than 2 tunes a week D.Everyday 10. Trails promote physical activity, fitness, and health and EXISTING CONDITIONS OPTIONAL TRAIL can lead to both short- and long-term increases in walking and bicycling. Would you support converting the existing -\NTI AL- r RAIL 5' concrete sidewalk on the north side of 63rd Avenue to a '4 - ___________________ton - -10' bituminous trail with a narrower street? 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(a a)a) 0)2o-(a0 — (a Ca) .-(a (a0CE (aC)>Q(a )'(a(D CC()a).022 00 0 0 0 o OarE Z ua>.Z a)(aa)'))>S-(jgc .a)-0 )a)C(a '0 a)00 o o 0)________ Appendix C Project Drawings Street and Storm Sewer Improvements Figure Sanitary Sewer and Water Main Improvements Figure Typical Sections Feasibility Report 63 Avenue Street & Utility Improvements - I --1 r'.' \ I 'I LEGEND PROPOSED ROADWAY PROPOSED CONCRETE DRIVEWAYS MILL & OVERLAY I J PROPOSED CONCRETE MEDIAN PROPOSED CONCRETE CURB GUTTER I I PROPOSED CROSSWALK I J PROPOSED BITUMINOUS TRAILS ENHANCED BUS STOP PROPOSED CONCRETE WALKS ,PROPOSED STORM SEWER PIPE AND STORM STRUCTURES PROPOSED BITUMINOUS DRIVEWAYS EXISTING STORM SEWER PIPE AND STORM STRUCTURES TO REMAIN IN PLACE I I I irL i-.'- •1 ' or I —' r - :•# r r fro 0 100 200 scale In foot r f - .1 -. ---. F, 1 6 ::= [3RD AVE N.. ?' H rn C: 21 'rI . L I rnIft >1 rn\ : \t - \' rr \ \ j \ \ \ - - - - ..: * I .iJ r ________ ________ ________ _____ ________ 1L. •- i OIL k: rr ,- 0, - <I F-1\ m .Z.l \.,*.I*1 b I - ! l - I-- I.- I I - rçtc - I I I -- I I -- I I •1 •I • - j \ \r \( \If..-' 1I I I •'1.r&* ._ I I 63RD AVENUE RECONSTRUCTION PROJECT Appendix C-I Consulting Group, inc. STREET AND STORM SEWER IMPROVEMENTS Job #8851 CITY OF BROOKLYN CENTER C.P. NOS. 2015-05,06,07,0812/1/2014 H P P \ LL11 rn "j eJ c - \ ' \ \ \ ç\ \r r- LEGEND I PROPOSED ROADWAY I ]PROPOSED CONCRETE DRIVEWAYS MILL & OVERLAY I I PROPOSED CONCRETE MEDIAN PROPOSED CONCRETE CURB & GUTTER I PROPOSED CROSSWALK I J PROPOSED BITUMINOUS TRAILS ENHANCEDBUS STOP PROPOSED CONCRETE WALKS ______PROPOSED STORM SEWER PIPEAND STORM STRUCTURESIPROPOSEDBITUMINOUS DRIVEWAYS EXISTING STORM SEWER PIPE ANDSTORM STRUCTURES TO REMAININ PLACE i---. ' / t '1 1 0 0 100 200 Scale In feet E r Uf.P ' n H1 cI j ( 01-f H C 0) I-- ct r L -Iii' I \\jj-fill m\ _q rH \ t - -- \ Z \ \ J - -.---- 4-_r 1II*0 ri S ;1I01 -- I I L - r I \ \ ' -- I -I \I - _____ - \ \ t t Lj 1100 63RD AVENUE RECONSTRUCTION PROJECT Consulting Group, inc. STREET AND STORM SEWER IMPROVEMENTSJob #8651 CITY OF BROOKLYN CENTER C.P. NOS. 2015-05, 06, 07, 0812/112014 Appendix C-2 L P P P \ \ LEGEND X PROPOSED SANITARY SEWER PIPE ANDSANITARY SERVICES EXISTING SANITARY SEWER PIPE ANDSANITARY SERVICES TO REMAIN \ \ \ \ I IN PLACE PROPOSED WATERMAIN AND WATER I, I SERVICES- - I 0 100 200 —1 \ I EXISTING WATERMAIN AND WATER ,\ \ SERVICES TO REMAIN IN PLACE - SCOIO l feet PROPOSED CURB AND GUTTER ri n ri H H ' / LI I[LJ riLI r L Lit itI pj I [1 / — I: _ ____ __ I'3I± itT 1 itP E Li rn' - I I >1c. rn,______ i \ ! \\ \ \ Fn ID J' --- 1 \ \ \_ \ I LLI 0 CD 5d D J_ 63RD AVENUERECONSTRUCTIONPROJECT Consulting Gup,Inc. SANITARY SEWER AND WATERMAIN IMPROVEMENTS Job 08851 CITY OF BROOKLYN CENTER C.P. NOS. 2015-05, 06, 07, 08 12/112014 Appendix C-3 P P \ \ \ \ L_J _ \ \ \ \n P P \ \ \ __ ."-\ \ \\ \\ ' \ \ \\\ \ Pid ED Li E11z LEGEND PROPOSED SANITARY SEWER PIPE ANDSANITARY SERVICES EXISTING SANITARY SEWER PIPE AND - '-- SANITARY SERVICES TO REMAININ PLACE PROPOSED WATERMAIN AND WATERSERVICES EXISTING WATERMAIN AND WATERSERVICES TO REMAIN IN PLACE PROPOSED CURB AND GUTTER 4^'\ m '\ \ iJT0liJE 3 100 200 scale In feet P1ri L2P [; LI\ ;t Elrn \ \ rn >1< SI <ISI,' •_- - - L I I ----- H mL <I rn I\0 I—Il Ic-- -J D j 63RD AVENUE RECONSTRUCTION PROJECT Consulting G ro up, Inc. SANITARY SEWER AND WATERMAIN IMPROVEMENTS Job /18651 CITY OF BROOKLYN CENTER C .P. NOS. 2015-05, 06, 07, 08 1211/2014 Appendix C-4 L I—.0LU 0 0 0 I-C-) I—Cl) 0 C-) LU LU LU (0 cciCD N-ci (0ci 10ciIC) ci Co uj Oz F-a LU 0-1 _jf--i-z cc QoWa °LLOO0ry CL C) I /// tp c •\ •.•,\ '-I \ /> w -zca 0 (a01 sU CL U) IL<w D> .a:<•9J Li cia:Iv) Liii ha:>1 caU) &-____-<lCDIwo W-iw ala- -o U<oa: i01.1 (:h(a._h-CE lw< (D lI>- S I- I-I -z(a oh 0 •SSIIIILO, ------AN a:I / W fitY/ / \c;\ ul \Al ):/ •-;:/ N '-I \ I > oir ----Va- - 0_j it) ifl Ln -z -U) a:'a Ld < •a: -0 •I(SI cia:>l)I__iU)I U)&Lu <-J w 46 zI0 U-Z oza: _j w50li<LLJ fro a:a 0 1 •CSI (SI-U)>1 (33 I-U- - U-wi-w-J ala- r")lz (DI uIU)>lw<10I CiI z w C'J -I- oil II U) NIII A ll U)'a dl a: -5Ii-_III 0a:----A U-f <I />•'/\ y/7 \ / \ L C-, a) CL 116acMril I ')IQ 1\)l,-h A I icQQ\liodON cuhIQisee-h\soiudwE)\tNIcavl\ =1; Traffic Calming Overview Dated December 1, 2014 Traffic Calming Evaluation Feasibility Report 63" Avenue Street & Utility Improvements December 1, 2014 63rd Avenue Reconstruction Project (2015) - Traffic Calming Overview Corridor Issues (transportation): speeding, vehicle volume, safety, image, "complete streets ", imbalance between local access and regional mobility, low pedestrian and bicycle usage, future corridor to light rail transit Improvement Strategies. engineering, enforcement, education, encouragement Vision for 63rd Avenue 63' Avenue was primarily developed in the 1950's and 1960s during a time in which the personal automobile dominated land use and transportation planning practices and policies and road building focused on moving as many cars as possible, as quickly as possible. Safety and accessibility for pedestrians, bicyclists, motorists and transit riders have too often been left out or addressed inadequately. The vision for 63"' Avenue would be to improve the image and obtain a better balance within the roadway corridor that emphasizes the safety and accessibility needs for all users which would include pedestrians, bicyclists, and transit riders as well as motorists, and to ensure that the ages and abilities of all users are taken into account in the design and operation of 63rd Avenue. Traffic Safety A number of residents at the recent neighborhood informational meeting expressed concerns about excessive speeds and traffic volumes along 63rd Avenue. On October 29-30, 2014, a traffic survey was performed that collected traffic counts and speeds along 63rd Avenue at three locations (see Table 1). Location Vehicles per Day 85% Speed (MPH) East of Unity Ave 5775 40.5 West of Noble Ave 5769 42.0 West of Halifax Dr 5954 38.5 Average 5833 40.4 63"' Avenue exists as a two-lane, collector roadway that functions for both local access and regional mobility. The traffic volumes are consistent with a collector roadway. The statutory speed limit and posted speed limit on 63"' Avenue are 30 MPH. The 85 th percentile speed is the speed that 85 percent of vehicles do not exceed (i.e. 15 percent of vehicles go faster than this speed, and 85 percent go at or below this speed). The 85th percentile speed is approximately 10 MPH over the speed limit. The data supports the apparent speeding issue on the roadway and warrants traffic calming strategies on 63rd Avenue. Traffic accident data within the 63rd Avenue corridor was also reviewed. Other than at the intersection with Brooklyn Boulevard, critical crash issues are not excessive. However, a trend was identified that includes rear-end, sideswipe and following too close type of accidents, which Table 1. 63 1d Avenue Traffic Survey Results (October 29-30, 2014) can be directly correlated to the identified type of speeding issue. Certain traffic calming strategies could be implemented to help address this issue. Complete Streets In accordance with the new Complete Streets policy adopted by the City in 2013, all streets and trail projects, including design, planning, reconstruction, rehabilitation, maintenance, or operations by the City of Brooklyn Center shall be designed and executed in a responsible, equitable and financially reasonable way to accommodate and encourage travel by bicyclists, pedestrians, public transportation, emergency and commercial vehicles in a balanced manner. Implementation of the City's Complete Streets policy ensures that the needs and safety of pedestrians, bicyclists, motorists, and transit riders of all ages and abilities are taken into account in the design and operation of roads. In addition to providing transportation alternatives, the Complete Streets policy encourages the integration of physical activity into daily routines through activities such as biking, walking and/or taking transit. Such activities promote the common goals shared with recreational activities including improved physical and mental health and decreased risk of chronic disease. There are additional benefits to the community which include; reduced medical costs associated with a healthier population, lower transportation costs, reduced pollution, improved air quality, and the encouragement of stronger and safer communities. 63rd Avenue is highly auto-oriented with a 44 foot wide street section. Sidewalks primarily for walking are provided on both sides of the street; however, the street lacks adequate bicycle facilities for the more recreational user (younger children) which would help keep them off the road and sidewalk. Since the roadway was originally constructed our economy, demographics and personal attitudes have changed drastically - we face rising gas prices, growing senior and immigrant populations, and large proportions of the population desire to live in bicycle friendly and walkable neighborhoods. Based on the policy, we should ensure design practices address the transportation needs of a changing world. While existing pedestrian counts are low for the corridor as verified in a recent AM and PM peak pedestrian count survey, it is hopeful that a better design, better balanced multi-modal corridor will help to encourage higher pedestrian activity. Additionally, other local and regional transportation documents support enhancing this corridor. The Brooklyn Center Pedestrian and Bicycle Plan adopted in March 2014 identified a trail gap on 63rd Avenue between Major Avenue and Perry Avenue. The City of Brooklyn Park Recreation and Parks Master Plan (October 2012) identifies 63rd Avenue as a priority trail network with a trail gap between CSAH 81 to the city limit, The Draft Hennepin County 2040 Bicycle Transportation Plan has CSAH 81 and Brooklyn Boulevard as planned bikeway corridors. Traffic Calming Toolbox Traffic calming is the combination of physical controls and community support to reduce the negative effects of motor vehicle use, alter driver behavior and improve conditions for non- motorized users A successful traffic calming program must include education, enforcement, engineering and community involvement. While raising the speed limit could also be a consideration, this option works contrary to the collective goal of traffic calming. Page 2 of 8 0C LR J,-. ------ j;•? Research has shown that drivers are influenced by the appearance of the road itself and the prevailing traffic conditions. Engineering traffic calming strategies involve changes in street alignment, installation of barriers, and other physical measures to reduce traffic speed. While an assortment of strategies is available, it must be noted that some traffic calming tools would not be allowed on this roadway due to the fact that the City uses Municipal State Aid funding from generated gas tax revenue. Certain design standards (e.g. thru-lane and shoulder widths, horizontal and vertical curvature, etc.) are required to be met in order to continue using this aid that prohibits such things as speed bumps/tables and other restrictive roadway design elements. The following are typical strategies in the traffic calming toolbox: o Narrower lanes - Drivers tend to slow down due to feeling constrained by narrower lanes. Chokers and Neckdowns - Physically narrowing the street at specific locations such as intersections. o Center Island Narrowing, Median Barriers - An island or barrier in the center of the street that serves to segregate traffic. IN I 5 _ o Chicane - Mainline alignment deviations (roadway curvature) to deter the path of travel so that the street is not a straight line. t1 Page 3 of 8 o Pavement Markings and Signing - Street markings and signing commonly placed for delineation and notification that provide guidance and information to road users. Targeted Police Enforcement - Specific monitoring of speeding and other violations by police. o Enforcement alone will not permanently reduce the traffic speed. o SMART Trailer and/or sign (Speed Monitoring and Recording Trailer) - Portable or permanent driver feedback signs that use radar to provide motorists with an instant message telling drivers how fast they are traveling. L It 25 -- o Neighborhood Traffic Safety Campaign - Community support, education and participation are integral parts of a successful traffic calming program. o Streetscape Elements - Adding landscaping elements where feasible will lend to breaking up the long, straight stretches of roadway, sidewalk and boulevards. Trees will also be planted in accordance with the reforestation program as feasible throughout the corridor. Proposed Traffic Calming for 63rd Avenue (Engineering Strategies) A combination of traffic calming methods is being proposed to help address the identified issues of 63rd Avenue. Geometrical and physical strategies include neckdowns/chokers, enhanced crosswalks, medians, horizontal curvature, gateway, streetscaping, pavement marking and signing, narrower thru-lane widths (maintain shoulder/parking lane). The narrowing of the thru-lanes is proposed to be done by reducing the existing travel lane widths from roughly 14-feet to 11-feet in each direction while maintaining the 8-feet shared parking/shoulder/bike lane on both sides of the street. A solid 4-inch channelizing line will be painted to separate the 11 foot travel lane from an 8 foot parking lane. Other strategies are described and depicted below at several key intersections (see Figures 1-4). Additionally, chokers/neckdowns are proposed at the majority of the intersections within the corridor. It should also be noted that a detailed evaluation will be performed to determine and confirm warrants for the proposed new pedestrian crossing locations at Unity and June Avenues. Page 4 of 8 I . i i Ii Figure 1. 63' Avenue at Unity Avenue - Proposed Traffic Calming: gateway, median, narrower thru-lanes. notential enhanced crosswalk Figure 2. 63 Avenue at Noble Avenue - Proposed Traffic Calming: median, narrower thru- Page 5 of 8 0 - c\-LJ \ C-, ii. l'l . CD. Figure 3. 63 1d Avenue at June Avenue Proposed Traffic Calming: chokers, narrower thru-lanes, rnii L The Brooklyn Boulevard Corridor Study identified intersection improvements at 63 d Avenue and Brooklyn Boulevard. The intersection improvements include reconfiguring the lanes to better accommodate the traffic volumes and to improve operational efficiency of this intersection, resulting in better operation of the intersection and potentially resulting in fewer accidents. The geometric design will be optimized during final design based on a further traffic evaluation being performed. Figure 4. 63 11d Avenue at Brooklyn Boulevard - Proposed Traffic Calming: narrower thru-lanes, enhanced crosswalk, medians, streetscaping AW 13 IrtUTCLNE— '\ - Page 6 of 8 Sidewalk and Trails Improvements Based on the Complete Streets policy, Brooklyn Center's Pedestrian and Bicycle Plan, Safe Routes to School planning and other adjacent plans, City staff evaluated the 63 d Avenue corridor and identified possible changes that could better accommodate bicyclists, pedestrians, and vehicle traffic in a safe and balanced manner. The existing 44 feet street width is larger than the current design standard for a two lane roadway with parking on both sides. Based on required design standards, the roadway's thru-lanes can be reduced from 14-ft to I 1-ft, while maintaining the outside 8-ft parking lanes, resulting in an overall street width reduction to 38 feet. Alone, this change in street width could potentially help reduce traffic speed on 63rd Avenue. Additionally, this reduction of roadway width (by 6-ft) allows for the existing 5-ft concrete sidewalk on the north side to be widened and replaced with a 10 foot bituminous trail, maintaining the 5-ft concrete sidewalk on the south side. See Figure 5 for depictions of the existing and proposed typical street sections in a side by side comparison format. Providing an off-street trail would improve the safety of the corridor by addressing a missing pedestrian mode (recreational biker) and hopefully encourage more pedestrian activity. Below are several design considerations in determining which side of 63' Avenue is the "better fit" for a trail: • No additional property would be needed to convert the sidewalk on the north side to a trail. All work would be completed within the existing right-of-way and easements (except at the intersection of Brooklyn Boulevard). • The south curb line must be maintained because the existing trunk storm sewer structures and pipes are mostly located under this curbline. Revising the location of the curb would result in significant increased costs to relocate the storm sewer line.. • The north curb line would move approximately 6' to the south due to changing the lane width from 14-ft to 11-ft. • The 8-ft shared shoulder/parking/bike lane would be maintained in both the existing and proposed street sections. • The proposed option of converting the north sidewalk to a trail and narrower street costs approximately $80,000 less than replacing the existing sidewalk and matching the existing street width. • A (high-level) evaluation of pedestrian origins and destinations was considered with a general understanding that a major recreational destination is Kylawn Park and the Arboretum that are on the south side of 63rd Avenue. The majority of the residents on the south side of 63rd Avenue would typically use the local roadway network south of 63 d Avenue to gain access while the north side residents could better benefit from a trail on the north side to collect and filter access across 63'' Avenue at key locations. Page 7 of 8 Figure 5. 63 Avenue Existing vs. Proposed Roadway Cross Section (conversion of 5-ft sidewalk to 10-ft trail on north side) NORTH EXISTING TYPICAL SECTION SOUTH ROW 66' ROW 1' ' ' 44 IF-F - 14' 8' SHARED LANE LANE SHARED PARKING/ PARKING! BIKE LANE BIKE LANE 8618 CONCRETE1 -.- --CURB & GUTTER NORTH PROPOSED TYPICAL SECTION SOUTH ROW 66' ROW 2 10' 5' 38' F—FI(MIN. PER NSA) 5 5' 1' TRAIL BLVD 8. BLVD WALK SHARED LANE LANE SHARED PARKING/ PARKING/ BIKE LANE BIKE LANE - B618 CONCRECURB & GUTTER Proposed Enforcement, Education and Encouragement Traffic Calming Strategies As indicated, a successful traffic calming program must include engineering, enforcement, education and community involvement/encouragement. The enforcement, education and encouragement components of the plan are expected to be instrumental and equally as much of a part of this project. An implementation strategy will be further developed for consideration to be implemented concurrently with the 63rd Avenue corridor reconstruction project. 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OC8'U 0 0 20 V a ,t N-a= 'U oC 'U E'U'U >.9 28'U --.. 'U 88 a° LU 'U o .9 E 'U > o a .2 C9 o .0 t o,o'U D <'U D 'U 'U C = o flH.h UIIcooti: 22 <8 20 ii Cl .2 •9••E .2o.82 2 .2 .2 .2.2 it 8Ufliio-- 0 982= 'U0 OZ0LU I- oigLLI 9.0 0 0 0 0 0 0 0 8C0W2tUO 0 2t o o9 o9 o9 o9 o9 o9 92 }-w 0 ' i I I0 Q lQ 'U ZW EI-2-i 2 Wa t .2 .2 tfla,ow W o0'Ua.Ea.9COiL 0Z 02 0z OO'Ua.9az0 (0>02 0z 'U 0 o 'Uo .2'o a a o a .2'o >.J _(__l ..(.J ..J I 'U 8 (l)2 8 8 (0 2 2 z 8 <a E a 0 a 2 a E )a 2 U)Z 2 Z U)2 U)>Z z0p 'U 8 LL (,'U .2'U .2'U .2'U °.9 C-'.9 'UC) 'U oICza 0 a U)E ICUi a ICUI a Ii:UI 0 'UE 'UE =(0E -8'U W 0 0z U)2 Z 2 U)co U)>Z z00 Li-c lW 8 8 0 0 V(0 'U'U 0 (0 00a0a0a22>-IC > N- - 0 W°0 (0 WE 8a 8-20<2a.8a >.5 >0z 8a 8a Ui C, OW CO 2 = H2 m E C .2°w 'U .2C,010 -8'U t'Urn a.9 Ca C 'U'U9 a I-Ui UI lU)U)I-0 F-Ca Ui .o e(0)t (C)U)N-(0 0) 00CC C-C CC CC CC C C(C-C U)In U)0)U)0 0 0)0 Definition: Speed humps are wave-shaped paved humps in the street. The height of the speed hump determines how fast it may be navigated without causing discomfort to the driver or damage to the vehicle. Discomfort increases as speed over the hump increases. Typically speed humps are placed in a series rather than singularly. (Road humps, undulations.) Description: • Rounded raised areas of pavement typically 12 to 14 feet in length. • Often placed in a series (typically spaced 300 to 600 feet apart). • Sometimes called road humps or undulations. Applications: • Residential, local streets. • Not allowed on collector and arterial streets. • Midblock placement, not at an intersection. • Not on grades greater than 5 percent. • Work well with neckdowns. Design/Installation Issues: • Typically 12 to 14 feet in length; other lengths (10, 22, and 30 feet). • Speed hump shapes include parabolic, circular, and sinusoidal. • Hump heights range between 3 and 4 inches with trend toward 3 - 3 % inches maximum. • Difficult to construct precisely; may need to specify a construction tolerance (e.g. ± 1/8 inch) on height. • Often have signage (advance warning sign before first hump in series and warning sign or object marker at hump). • Typically have pavement markings (zigzag, shark's tooth, chevron, zebra). • Taper edge near curb to allow gap for drainage. • Some have speed advisories. • Bicyclists prefer that it not cover or cross a bike lane. Advantages: • Effective speed control/reduction at the installation. • May reduce traffic volumes. • Does not impact parking. • Works well with curb extensions. Disadvantages: • May increase noise (breaking and acceleration). o May impact drainage. o Not appropriate for grades greater than 5 percent. o May shift traffic to parallel streets. o Tend to reduce air quality and increase energy consumption. o May increase speeds between humps. o May cause bus passengers discomfort. o Not appropriate on some horizontal/vertical curves. Requires signage that may be considered unsightly. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction I Reduction Consumption Pollution Services Permanent Probable Possible Small Small Low Possible Test Not Used on Increase Increase Increased Installation Collector and Response Time Possible Arterial Streets Traffic Management Devices/Measures B-4 Definition: Trapezoidal shaped speed humps in the street, similar to regular speed humps. (Trapezoidal humps, speed rlattorms. Description: o Long raised speed humps with a flat section in the middle and ramps on the ends; sometimes constructed with brick or other textured materials on the flat section. Applications: • Residential, local streets. • Not allowed on collector and arterial streets. • Typically long enough for the entire wheelbase of a passenger car to rest on top. • Mid block placement or at an intersection. • Not on grades greater than 5 percent. • Work well with neckdowns. Design/Installation Issues: o Typically 22 feet in the direction of travel with 6 foot ramps on each end and a 10 foot flat section in the middle; other lengths (32 and 48 feet). o Most common height is between 3 and 4 inches (as high as 6 inches). • Ramps are typically 6 feet long (up to 10 feet long) and are either parabolic or linear. - Advantages: • Effective speed control/reduction at the installation. • Designed to be aesthetically pleasing. • May reduce traffic volumes. • Typically does not impact parking. • Typically preferred by fire department over speed hump. Disadvantages: o May increase noise (breaking and acceleration). o May impact drainage. o Not appropriate for grades greater than 5 percent. • May shift traffic to parallel streets. o May increase speeds between tables. o May cause bus passengers discomfort. o Not appropriate on some curves. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction I Reduction Consumption Pollution Services Permanent Probable Possible Small Small Low Possible Test Not Used on Increase Increase Increased Installation Collector and Response_Time Possible Arterial Streets Traffic Management Devices/Measures B-S -Definition: A speed table designed as a pedestrian crossing, generally used at mid-block locations. (Raised crossings, sidewalk extensions.) Description: o Speed Table with flat area to accommodate pedestrian traffic. Applications: • Local streets. • Not allowed on collector and arterial streets. • Midblock placement or at an intersection. • Not on grades greater than 5 percent. • Works well in combination with curb extensions and curb radius reductions. Design/Installation Issues: • Typically 22 feet in the direction of travel with 6 foot ramps on each end and a 10 foot flat section in the middle; other lengths (32 and 48 feet) reported in U.S. practice. • Most common height is between 3 and 4 inches (as high as 6 inches). • Ramps are typically 6 feet long (up to 10 feet long) and are either parabolic or linear. Advantages: o Effective speed control/reduction at the installation. o Effective pedestrian amenity. o May be designed to be aesthetically pleasing. o May reduce traffic volumes. o Increases pedestrian visibility and likelihood that driver yields to pedestrian. Disadvantages: May increase noise (breaking and acceleration). o May impact drainage. • Not appropriate for grades greater than 5 percent. • May shift traffic to parallel streets. o May cause bus passengers discomfort. o Not appropriate on some curves. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible Possible Small Small Low Possible Permanent Not Used on Increase Increase Increased Installation Collector and Response Time Only Arterial Streets Traffic Management Devices/Measures B-6 -- Advantages: o Reduction in through movement speeds at intersection. o No effect on access. o Makes entire intersections more pedestrian-friendly. o Designed to be aesthetically pleasing. Disadvantages: • May slow emergency vehicles to approximately 15 miles per hour. o May impact drainage. Definition: A raised plateau where roads intersect. The plateau is generally 4 inches above the surrounding street. (Raised junctions, intersection humps, plateaus.) Description: o Flat raised areas covering entire intersections, with ramps on all approaches and often with brick or other textured materials on the flat section and ramps. Applications: • Local streets. • Allowed on collector and arterial streets at all-way stop controlled intersection only. o Works well with curb extensions and textured crosswalks. o Often part of an area wide traffic calming scheme involving both intersecting streets. Design/Installation Issues: • Storm drainage modifications may be necessary. • Typically rise to sidewalk level. • May require bollards to define edge of roadway • Installations typically have gentle 1:40 slopes on ramps. • Not typically used in densely developed urban areas where loss of parking would be unacceptable. Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Probable Possible Small Small Medium to Possible Permanent Possible Increase Increase High Increased Installation Drainage Response Time Only Problem Traffic Management Devices/Measures B-7 - - Definition: A change in pavement texture (e.g., asphalt road to brick crossing) that helps to make drivers aware of a change in the driving environment. Description: o An area within in the roadway set off from the typical pavement (e.g. bituminous and concrete) by using cobble stones, stamped concrete, etc. Applications: • Used as community enhancement and/or as a gateway treatment. • Works well with raised crosswalk and intersection applications. Design/Installation Issues: o In some cases, not preferred by bicyclists due to rough surface. Advantages: o Designed to be aesthetically pleasing. o May be used to define pedestrian crossing. o May reduce speeds. Disadvantages: • Increased Maintenance. • May increase noise. EvItrnfion Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible No Effect No Change Minimal Low to Minimal Permanent Effect Medium Impact Installation Only Traffic Management Devices/Measures B8 Definition: An island or barrier in the center of a street that serves to segregate traffic. (Midblock medians, median - s!owpoints, median chokers, central islands.) Description: o Raised islands located along the centerline of a street that narrow the travel lanes at that location. Applications: • Are often nicely landscaped to provide visual amenity and neighborhood identity. • Can help pedestrianize streets by providing a mid- point refuge for pedestrians crossings. • Sometimes used on wide streets to narrow travel lanes. • Works well when combined with crosswalks. Design/Installation Issues: • Bicyclists prefer not to have the travel way narrowed into path of motor vehicles. • Islands need to be wide enough to allow signs to mark them. • Driving lanes in each direction should be 12 feet plus gutter width. • Driveways, alleys, and snowplow operations should be considered. • Should not be used where on-street parking needs are extensive. El. Advantages: • Reduces pedestrian crossing width. o Provides a refuge for pedestrians and cyclists. o Provides barrier between lanes of traffic. o May produce a limited reduction in vehicle speeds. o May visually enhance the street through landscaping. o May prevent passing of turning vehicles. • Preferred by fire department/emergency response agencies to most other traffic calming measures. • May reduce traffic volumes. • Self-enforcing. Disadvantages: o May reduce parking and driveway access. o May reduce separation for bicycles and pedestrians. • May limit visibility of pedestrian crossings. • May reduce driver sightlines if over- landscaped. • Increased maintenance. U -141 FmI FTU .-:_,-.,*..,.-____..-• tS Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible Possible No Effect No Effect Medium Minimal Impact Test Increased Installation Maintenance Possible Traffic Management Devices/Measures B-9 - -- - - -Definition: -Physical curb reduction of road width at intersections. Similar to lane narrowing but used at intersection(s) Widening of street corners at intersections to discourage cut-through traffic, to improve pedestrian access and to help define neighborhoods. (Nubs, bulb-outs, knuckles, intersection narrowings, corner bulges, safe crosses.) Description: o Realignment of curb, reducing street width at intersections. Applications: • Residential, local streets. • Should not be used in locations where turn lanes or through lanes would be lost. • County typically does not allow neckdowns directly adjacent to county roads. • Can be used in multiple applications or on a single segment of roadway. Design/Installation Issues: • Must result in a minimum intersection opening and radii to accommodate turning movements. • Drainage issues may be significant. • Vertical delineators or object markers are often used to make visible to snowplow operators. Advantages: o May be aesthetically pleasing if landscaped. o Reduces pedestrian crossing distance. • May reduce speeds and traffic volumes. o Self-enforcing. • May improve sight lines. Disadvantages: o Unfriendly to cyclists unless designed to accommodate them. o Landscaping may cause sight line problems. o Increased maintenance if landscaped. o May impact drainage. o May impact bicycle accommodations. a May impact parking. May require signage that may be considered unsightly. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible Possible Small Small Medium to Minimal Impact Test Increase Increase High Installation Possible Traffic Management Devices/Measures B-iD -- Definition: -Treatmenttoa street that includes a sign, banner, landscaping or other structure that helps to communicate a sense of neighborhood identity. Description: o Monument or landscaping used to denote an entrance into a neighborhood. Applications: o Used at entrances to residential neighborhoods typically adjacent to collector or arterial roadways. Design/Installation Issues: o Determination and agreement for responsibility of maintenance. o Drainage issues may be significant. o Must maintain proper intersection sight lines. I, Advantages: o Positive indication of a change in environment from arterial/collector roadways to residential street. o May reduce entry speed. o Helps give neighborhood a sense of identity. o Allows neighborhood creativity and participation in design. Disadvantages: • Increased maintenance. • Determination and agreement of maintenance responsibility. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible Possible No Change Small Medium to Minimal Impact Permanent Increased Decrease High Installation Maintenance Only Traffic Management Devices/Measures B-il - Definition: Physical street narrowing to expand sidewalks and landscaped areas; possibly adding medians, on street parking, etc. (Pinch points, lane narrowing, midblock narrowings, midblock yield points, constrictions.) Description: o Curb extensions at midblock that narrow a street by widening the boulevard or sidewalk area. Applications: o Works well with pedestrian crossings. o Works well with speed humps, speed tables, raised intersections, textured pavement, and raised median islands. o Some applications use an island, which allows drainage and bicyclists to continue between the choker and the original curb line. Design/Installation Issues: • Bicyclists prefer not to have the travelway narrowed into the path of motor vehicles. • Typically designed to narrow road to 22 feet for two- way traffic with 1:10 tapers at the ends. • Adequate drainage is a key consideration. • Provides opportunity for landscaping. • Vertical delineators, bollards or object markers are often used to make visible to snowplow operators. • Effective when used in a series. • Avoid narrowings of two way traffic to single lanes. • Avoid use in locations where at the crest of a hill and on some curves. • Parking must be restricted at the choker. - 2 LV1r Advantages: • Reduces pedestrian crossing width and increases visibility of pedestrian. • May reduce speed and traffic volume • Self-enforcing. • Preferred by many fire department/ emergency response agencies to most other traffic calming measures. Disadvantages: • May impact parking and driveway access. • Unfriendly to bicyclists unless designed to accommodate them. • May impact drainage. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost EmergencyTest vs.Other Reduction Reduction Consumption Pollution Services Permanent Probable Possible Small Small Medium Minimal Impact .Test I May Impact Increase Increase Installation I Drainage Possible J Traffic Management Devices/Measures - B-12 Definition: Mainline deviations to deter the path of travel so that the street is not a straight line (by the installation of offset curb extensions). (Deviations, serpentines, reversing curves, twists.) Description: o A series of narrowings or curb extensions that alternate from one side of the street to the other forming S-shaped curves. Applications: o Residential, local streets. o Not allowed on collector and arterial streets. o Appropriate for midb?ock locations only. o Most effective with equivalent volumes on both approaches. o Typically, is a series of at least three curb extensions. o Can use on-street parking to create chicane. o Very effective method of changing the initial impression of the street. If designed correctly, drivers will not be able to see through. Appears as a road closure yet allows through movement. Design/Installation Issues: • Unless well designed, chicanes may still permit speeding by drivers cutting straight paths across the center line. • Recommend shifts in alignment of at least one lane width, deflection angles of at least 45 degrees, and center islands to prevent drivers from taking a straight "racing line" through the feature. IL Advantages: • Provides opportunity for landscaping. • Pedestrians have reduced crossing distance. • Imposes minimal inconveniences to local traffic. • Accepted by public as speed control device. • May reduce speed and traffic volumes. • Self-enforcing. • Emergency response typically prefer two- lane chicanes to speed humps. Disadvantages: • Can impact parking and driveway access. • Street sweeping may need to be done manually. • May impact drainage. • Typically, not appropriate for intersections. • Not appropriate on some curves. • May cause problems during winter. • Increased maintenance. • May create head-on conflicts on narrow streets. F,liiifinn CnnsirIcrtions Speed -Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution - Services Permanent Probable Possible Slight Slight Medium to Minimal Test Not Used on Increase Increase High Impact Installation Collector and Possible Arterial streets Traffic Management Deviceseasures B-13 Definition: Physical realignment of intersection typically used to promote better through movements for a majo roadway (vs. a minor roadway). (Modified intersections.) Description: o Revised street geometrics of an existing intersection that typically improves and decreases the traffic delay for the main through movement (vs. the less important road). Applications: • Typically used to correct and provide a non-stop condition for the legs of an existing intersection with the larger traffic volume. • Used to help define driver's right-of-way. Design/Installation Issues: • Drainage may be an issue. • May require mitigation signage due to substandard curvature of roadway. 5 .,%Proposed SidewalkL' . . .... r V Valloy Lune t :r Valley View Advantages: • Provides a more fluent through movement for the major roadway. • Improves driver expectation by providing a more typical intersection. • May better define driver's right-of-way. • May reduce traffic volume. Disadvantages: • May impact parking and driveway access. • May impact drainage. • May be perceived as an inconvenience by some neighbors. • May require additional right-of-way acquisition. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Varies Varies Small Small High Varies Permanent Decrease Decrease Installation Only Traffic Management Devices/Measures B-14 - -Definition: Circular; raised -island placed within the middle of intersections, requiring vehicles to divert around them; potentially forcing drivers to slow down as they traverse around the circle. (Intersection islands, similar to roundabouts.) :! 'Ukii&Description: • Raised islands, placed in intersections, around which traffic circulates (this is not a roundabout). • Motorists yield to motorists already in the intersection. • Require drivers to slow to a speed that allows them to comfortably maneuver around them. Applications: • Intersections of local streets. • Not allowed on collector and arterial streets. • One lane each direction entering intersection. Design/Installation Issues: o Typically circular in shape, though not always. o Often controlled by YIELD signs on all approaches, but many different signage approaches are used. o Key design features are the offset distance (distance between projection of street curb and center island), lane width for circling the circle, the circle diameter, height of mountable outer ring for large vehicles such as school buses and trash trucks, and potential for pedestrian path-vehicle path conflicts. • Usually landscaped in center islands. Quality of landscaping and its maintenance are key issues. • Landscaping needs to be designed to allow adequate sight distance. • Not typically used at intersections with high volume of large trucks and buses turning left. L9 Advantages: • No effect on access. • May reduce speed and traffic volumes. • Effective in reducing intersection collisions. • Self-enforcing. Disadvantages: • Can result in bicycle/auto conflicts at intersections because of narrowed travel lane. • May require parking restrictions at intersection. • Left turns may be confusing. • Care must be taken to avoid routing vehicles through unmarked crosswalks on side-street approach. • Increased maintenance. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible Possible Slight Small Medium Possible Test Not Used on Increase Increase Increased Installation Collector and Response Time Possible Arterial streets Traffic Management Devices/Measures B-15 Truck Apron One-way operation 20 mph Advantages: • Reduces speed at intersection approach • Longer speed reduction influence zone. • May reduce traffic volumes. • Effective in reducing intersection collisions. • Self-enforcing. • Provides space for landscaping. • Provides a good environment for bicycles. • Provides equal access to intersections for all drivers. • Cheaper to maintain than a traffic signal. Disadvantages: • Requires a larger amount of right-of-way than a typical intersection. • May require additional lighting and signing. • Initial safety issues as drivers adjust. • Increased maintenance responsibilities. Evaluation Considerations Definition: Raised circular areas (similar to medians) placed at intersections. Drivers travel in a counterclockwise ,------ direction around the circle. Modern roundabouts are "yield upon entry", meaning that cars in the circle have the right of way and cars entering the circle must wait to do so until the path is clear. When a roundabout is placed in an intersection, vehicles may not travel in a straight line. (Rotaries.) Description: o Circular intersections with specific design and traffic control features including yield control of all entering traffic, channelized approaches, and appropriate geometric curvature to ensure travel speeds within the roundabout are less than 30 mph. Applications: • Intersections of local, collector and arterial streets. • Used to improve the operation of an intersection. • Sometimes used as community enhancement as a gateway treatment. • Used in high crash areas where the crash type is inclined to be corrected by the use of a roundabout. Design/Installation Issues: o Adequate speed reduction. o Design vehicle consideration. • Pedestrian crossings located at least one vehicle length upstream from crossing and only across legs. • Circulating vehicles have the right-of-way. • All vehicles circulate in a counter-clockwise direction and pass to the right of the central island. • Incorporate splitter islands to separate traffic, to deflect entering traffic, and to provide opportunity for pedestrians to cross in two stages. Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Probable Possible No Effect Slight Medium to Possible Permanent Increased Increase High Increased Installation Maintenance Response Time Only Traffic Management Devices/Measures B-16 Definition: A barrier placed -diagonally across a four-legged intersection, interrupting traffic flow across the intersection: This type of barrier may be used to create a maze-like effect in a neighborhood. (Diagonal diverter.) Description: o Barriers placed diagonally across an intersection, blocking the through movement. Applications: o Used only on local roadways. o Not allowed on collector and arterial streets. o Closures are typically applied only after other measures have failed or have been determined to be inappropriate. o Often used in sets to make travel through neighborhoods more circuitous - typically staggered internally in a neighborhood, which leaves through movement possible but less attractive than alternative (external) routes. o Closures have been used as a crime prevention tool. Design/Installation Issues: • Provisions are available to make diverters passable for pedestrians and bicyclists. • There may be legal issues associated with closing a public street. • Barriers may consist of landscaped islands, walls, gates, side-by-side bollards, or any other obstruction that leave an opening smaller than the width of a passenger car. • Diverter width and curvature is dependent upon the intersection roadway widths. ----- , .----- -..:.T _ Advantages: • Typically reduces traffic volumes. • Reduces speeds at the closure area. • Bicycles /pedestrians may not be restricted. Disadvantages: • May divert significant traffic volumes to parallel local streets. • No significant effect on vehicle speeds beyond the closed block. • Increased emergency response in most cases. • Interrupts street network connectivity. • May impact drainage. • May impact parking. • Tends to increase travel distance. • May increase maintenance. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost EmergencyTest vs.Other Reduction Reduction Consumption Pollution Services Permanent Probable Probable Small Small Low to Varies Test Not Used on Increase Increase Medium Installation Collector and Possible Arterial streets Traffic Management Devices/Measures B-17 -- Laymig Advantages: o Typically reduces traffic volumes (mostly in one direction and possibly in the other). o Reduces speeds at the closure area. o Allows two-way traffic in the remainder of the street. o Shorter pedestrian crossing distance. Disadvantages: o May divert significant traffic volumes to parallel local streets. • No significant effect on vehicle speeds beyond the closed block. o Interrupts street network connectivity. o Enforcement issues (compliance may not be 100%) o Increased maintenance if landscaped. o Emergency vehicles may be minimally affected (they have to drive around partial closure with care). o Reduces access to residents. r -- Definition: -Physical blockage of one direction of traffic on a two-way street. The open lane of traffic is signed "One —'--- ( way", and traffic from the blocked lane is not allowed to go around the barrier through the open lane. (Half closure.) Description: o Barriers that block travel in one direction for a short distance on otherwise two-way streets (when two half-closures are placed across from one another at an intersection, the result is a semi-diverter). Applications: • Not allowed on collector and arterial streets. • Closures are typically applied only after other measures have failed or been determined to be inappropriate. • Often used in sets to make travel through neighborhoods more circuitous - typically staggered internally in a neighborhood, which leaves through movement possible but less attractive than alternative (external) routes. • Closures have been used as a crime prevention tool. • Intended to reduce the through traffic in one direction without the negative access issues of one-way streets. Design/Installation Issues: • Partial closure must extend to centerline of the affected street. a A minimum opening of 14 feet must be maintained. o Provisions are available to make diverters passable for pedestrians and bicyclists. • Barriers may consist of landscaped islands. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent PossibleProbable SmallSmallMediumMinimal Test Not Used on Increase Increase ImpactInstallation Collector and Possible Arterial streets Traffic Management Devices/Measures B-18 Definition: Physical street closure resulting in a dead end (no outlet) constructed with a circular turn-around area. Description: o A street with no outlet that eliminates cut-through traffic. Applications: • Used only on local streets. • Not allowed on collector and arterial streets. • Cannot be used on truck routes, bus routes, snow emergency routes, through streets, or any other major roadway. Design/Installation Issues: • Must be a minimum of 120 feet of right-of-way (diameter) to accommodate the minimum turn-around radius of 40 feet. • Obtain approval of police, fire and emergency medical services. II-IjJaj AWMW 7 1 Advantages: • Eliminates through traffic. • Reduces speed of the remaining vehicles. • Improves safety for all the street users. • Pedestrian and bike access maintained. Disadvantages: • Reduces emergency vehicle access. • Reduces access to properties for residents. • May be perceived as an inconvenience by some neighbors and an unwarranted restriction by the general public. • May increase trip lengths. • May increase volumes on other streets. • May require additional right-of-way acquisition. F,Iiificn (ciidprifinns Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Probable Yes Small Small High Possible Test Not Used on Increase Increase Increased Installation Collector and Response Time Possible Arterial streets Traffic Management Devices/Measures B-19 fl Advantages: • Typically reduces traffic volumes (mostly in one direction and possibly in the other). • Reduces speeds at the median area. • Allows two-way traffic in the remainder of the street. • Shorter pedestrian crossing distance. Disadvantages: o May divert significant traffic volumes to parallel local streets. • No significant effect on vehicle speeds beyond the closed block. o Interrupts street network connectivity. o Enforcement issues (compliance may not be 100%) o Increased maintenance if landscaped. o Emergency vehicles may be minimally affected. o Reduces access to residents. Definition: Raised island or barrier in the center of the street that serves to segregate traffic. Description: o Raised islands in the centerline of a street that continues through an intersection that blocks the left turn movement from all intersection approaches and the through movement at the cross street. Applications: o Median closures are typically applied only after other measures have failed or been determined to be inappropriate. o Intended to reduce the through traffic in one direction without the negative access issues of one-way streets. Design/Installation Issues: • A minimum opening of 14 feet must be maintained. • Provisions are available to make diverters passable for pedestrians and bicyclists. • Barriers may consist of landscaped islands. Evaluation Considerations Speed Traffic Fuel Air/Noise CostEmergencyTest vs.Other Reduction Reduction Consumption Pollution Services Permanent Small Possible No Effect No Effect Varies Possible Test Possibility Increased Installation Response Time Possible Traffic Management Devices/Measures B-20 II-111 7 I Definition: Small traffic islands installed at intersections to channel turning movements (Forced turn barriers, diverters.) Description: o Raised island barriers placed at intersections, typically blocking the through movement. Applications: o Used only on local roadways. o Not allowed on collector and arterial streets. o Physical barrier used to divert traffic to help prevent the temptation of drivers from making an illegal turning or through movement. o Intended to reduce traffic volume or to prevent a turning movement due to safety constraints. o Used for access management. Design/Installation Issues: o Island width and curvature is dependent upon the intersection roadway widths. o Must design corner radii to accommodate vehicle turning movements (e.g. Trucks and buses). Advantages: • Typically reduces traffic volumes. • May reduce speeds at island area. Disadvantages: • May divert significant traffic volumes to parallel streets. • Emergency vehicles may be minimally affected (they have to drive around island with care). • May interrupt street network connectivity. • May increase travel distance. Pnliiifirn nnirrfinn Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible Possible Small Small Low to Possible Test Not Used on Increase Increase Medium Increased Installation Collector and Response Time Possible Arterial streets Traffic Management Devices/Measures B-21 - Definition: Specific monitoring of speeding and other violations by police due to observed, frequent law disobedience. Description: o Use of local police to enforce traffic laws appropriate to traffic problems identified in a neighborhood. Applications: • Should only be used when specific problems are outlined or documented. • Can be used in conjunction with speed wagon applications. Design/Installation Issues: • No design needed in a physical sense. • Due to staff time constraints, every effort should be made to clearly identify the problem (e.g. speeding, driving in the parking lane, running stop signs, etc.) • The problem should be narrowed down to the occurrence day, time, specific location, or vehicle type. • Follow-ups indicating the impact of enforcement are needed to determine the effectiveness.Advantages: • Good temporary public relations tool. • Serves to inform puOblic that traffic law violations are undesirable behavior for which there are consequences. • Easy to implement. • Can result in area-wide positive impacts. IL Disadvantages: • Effect is not permanent. • Enforcement is an expensive tool. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other ReductionReduction Consumption Pollution Services Permanent Depends Possible No Effect No Effect High No Effect Temporary on Amount Traffic Management Devices/Measures B-22 -- Definition Driver feedback signs that use radar to provide motorists with an instant message, displayed on a board, telling them how fast they are driving. (Permanent Radar Signs.) Description: • Tool to help raise driver awareness. • Displays speeds of passing vehicles on a reader board • Used in areas with frequent speeding • Stationary Radar Signs direct a motorist's attention to the posted speed limit and displays the speed of the driver's vehicle on a large message board. • Purpose is to remind drivers that they are speeding to help encourage compliance. Applications: o The Police Department may use it as a "speed checkpoint" and have an officer present to issue citations to violators. o Portable Radar Sign on a dolly enables residents to borrow and place on their street o Stationary Radar Signs are used in locations that do not qualify for other physical measures, such as speed humps. Design/Installation Issues: • Needs power to function. SOLLL, 25 Radar Speed Trailer Advantages: o Heightens driver awareness of the speed limit and the speed they are traveling. Disadvantages: o May provide only short-term effectiveness o Vandalism may be an issue. Stationary Radar Signs Radar Dolly Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Probable No Effect No Effect No Effect Low No Effect Temporary or Permanent Traffic Management Devices/Measures - B-23 Definition: Educational campaign used to appeal for compliance with traffic laws. Description: o Neighborhood traffic safety campaigns that typically consist of personalized letters or general flyers that are distributed to all residents of a neighborhood that cite statistics on speeding within the neighborhood and appeal for compliance with traffic laws. Applications: o Used in local residential neighborhoods. Design/Installation Issues: o Target all residents of an entire neighborhood (not certain individuals). Neighborhood Traffic Management Area Advantages: • Low cost. • May reduce speeds. • Residents may feel better after the experience despite lack of noticeable results. Disadvantages: o Effects may be short term. Evaluation Considerations Speed Traffic Fuel Air/Noise CostEmergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible No EffectNo Effect No Effect Low No Effect Temporary or Permanent J Traffic Management Devices/Measures B-24 Advantages: • Relatively inexpensive installation cost. • Effectively defines driver's right-of-way. • Reduces speed at the intersection. Disadvantages: • When not warranted and used improperly, they typically cause negative traffic safety impacts (non-compliance with the signs and increased accidents). • May result in increased mid-block speeding. • Full compliance with stop control is rare. -Definition -. A -reguIatory sign -that gives notice to road users that traffic is required to stop. Used to assign right-of-way at an intersection. Recommended for installation only when specific warrants are met in accordance with the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). Stop signs are generally not installed to divert traffic or reduce speeding. Description: o An octagonal sign with a white legend and border on red background used to require traffic to stop. Applications: • Used at an intersection of a less important road with main road where application of the normal right-of- way rule would not be expected to provide a reasonably safe operation. • Used at a street entering a through highway or street. • Used at an unsignalized intersection in a signalized area. • Used when abnormal conditions exist such as very high speeds, restricted view or crash records indicate a need for stop control. Design/Installation Issues: • Stop signs should not be used for speed control. • Stop signs should be installed in manner that minimizes the numbers of vehicles having to stop. • In most cases, the street carrying the lowest volume should be stopped. A stop sign should not be installed on the major street unless justified by a traffic engineering study. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Varies Varies Small Small Low Possible Temporary or Must meet (may Increase Increase Increased Permanent MMUTCD increase)Response Time warrants Traffic Management Devices/MeasuresB-25 -- -Definition:-- The -use -of regulatory signs to restrict turning movements entirely or partially (e.g. restrictions for certain -- time periods durinq peak traffic periods). Description: o Prohibition of turns typically regulated by signs placed where they will most be easily seen by road users who might be intending to turn. Applications: • Used to restrict right, left and U- turns at intersections to work in conjunction with medians, signal systems, etc. • Used during certain time periods (peak traffic hours) to help maintain safety of certain driving situations. Design/Installation Issues: • Most effective when applied to peak traffic hours. • Consideration should be given to install physical barriers (active devices) to aid in the enforcement of the regulatory sign (passive device). - - L Advantages: • Low installation cost. • May increase safety. Disadvantages: o High violation rates without constant enforcement or physical barriers. o May inconvenience residents. Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other - Reduction Reduction Consumption Pollution Services Permanent Varies Yes Small No Effect Low No Effect Temporary or -Increase Permanent Traffic Management Devices/Measures B-26 Definition: Streets -that are designated for use by traffic in one direction only. Typically controlled by the use of "One ---- Way' regulatory signs. Description: o One-way signs used to indicate streets upon which vehicular traffic is allowed to travel in one direction only. Applications: • Used to restrict through traffic in isolated applications or in combinations that create maze-like routes through a neighborhood. • Used to increase street capacity and traffic flow. Design/Installation Issues: o Combine one-way streets in ways that force turns every block or two to avoid speeding or cut-through problems. tip 14111 Ioffil 1, gm-nd s -Ij I LIN 117 Advantages: • May increase roadway capacity. • May reduce traffic volumes. Disadvantages: • May inconvenience residents. o May increase speeds. o Enforcement issues. o May increase volumes on other streets. ONE WAY Evaluation Considerations Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent No Possible Small Small Low Varies Temporary or Decrease Decrease Permanent Traffic Management Devices/Measures B-27 qr Advantages: • Punishes or rewards based on compliance with speed limits. • Somewhat self-enforcing. Disadvantages: o May affect intersection operation if used at intersections with high levels of traffic. Definition:-Semi--actuated -traffic signals that are programmed to rest on green or red for the different legs of the ---------- intersection. Typically, signals are dependent upon traffic demand and maximized based upon total intersection delay with the rest on red given to the leg with the lower approach volume. Description: • 'Rest on Red" is an application of a signal system where all approaches to an intersection face red lights. If advance loops detect an approaching vehicle moving at or below the desired speed and no other vehicle is being served at the cross street, the signal turns green. If speeding is detected, the green phase is not triggered until the vehicle comes to rest at the stop line. • Rest on Green" is an application of a signal system where approaches along a main street will have a green light. If the traffic on the main street is moving at or below the desired speed and no one is waiting on the side street, the light will remain green on the main street. The signal will switch to red if speeding is detected. Applications: An application of a signal system used to control speed. Design/Installation Issues: • Should not be used on roadways with high levels of traffic due to operational concerns. o May be used at non-peak times at some intersections. Fviliiafinn Cnnsidfr2tinns Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible Varies Varies Varies High No Effect Temporary or Other Permanent Agency Approval Traffic Management Devices/Measures B-28 -Definition: Paint ortherrrroplastic street markings commonly placed for delineation that provides guidance and - information to the road user. Description: o Centerline, edgeline and transverse markings on the street used to provide guidance and information to the driver. Applications: • Used to supplement other traffic control devices. • Used to effectively convey regulations, guidance or warning. • Centerlines and edgeline use may have the effect of visually narrowing the roadway. • Used to create bicycle lanes. • Patterns of transverse markings placed across travel paths used to help slow traffic at intersections and at horizontal curve locations. Design/Installation Issues: • The materials used for markings should provide the specified color throughout their useful life. • Consideration should be given to selecting materials that will minimize tripping or loss of traction for pedestrians and bicyclists. Advantages: Provide important information while allowing minimal diversion of driver attention from the roadway. Perception of narrowing the roadway may modestly reduce speeds. Disadvantages: • Visibility of markings can be limited by snow, debris and water. • Marking durability is limited. FvIiiifinn Cnnsidrfinns Speed Traffic Fuel Air/Noise Cost Emergency Test vs.Other Reduction Reduction Consumption Pollution Services Permanent Possible No Effect No Effect No Effect Low No Effect Permanent Installation Only Traffic Management Devices/Measures B-29 we iiWU DRAFT Proposed Pending Assessment Roll Feaibiliiy Report 63rd Avenue Street & Utility Improvements CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 63RD AVENUE N RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2015-05 AND 06 PROPERTY ID HOUSE STREETNAME LEVY#STREET LEVY#STORM NOTES 3311921410029 4706 63RD AVE N $ 4,066.00 $ 1,220.00 3311921410030 4700 63RD AVE N $ 4,066.00 $ 1,220.00 3311921410047 4806 63RD AVE N $ 4,066.00 $ 1,220.00 3311921410081 4906 63RD AVE N $ 4066.00 1,220.00 3311921410082 4912 63RD AVE N $ 4,066.00 $ 1,220.00 3311921410083 4918 63RD AVE N $ 4,066.00 1,220.00 3311921410084 5000 63RD AVE N $ 4,066.00 1,220.00 3311921410085 5006 63RD AVE N $ 4,066.00 1,220.00 3311921410086 5012 63RD AVE N $ 4,066.00 1,220.00 3311921410087 5018 63RD AVE N $ 4,066.00 $ 1,220.00 3311921410130 4810 163RD AVE N 4,066.00 $ 1,220.00 3311921420001 5100 63RD AVE N 4,066.00 1,220.00 3311921420002 5106 63RD AVE N 4,066.00 $ 1,220.00 3311921420117 5330 63RD AVE N 4,066.00 $ 1,220.00 3311921420118 5324 63RbAVE N 4,066.00 $ 1,220.00 3311921420119 5318 63RDAVE N 4,066.00 $ 1,220.00 3311921420120 5312.63RDAVE N 4,066.00 $ 1,220.00 3311921420121 5306 163RD AVE N $ 4,066.00 $ 1,220.00 3311921420122 5300 63RD AVE N $ 4,066.00 $ 1,220.00 3311921420123 5212 63RDAVE N $ 4,066.00 $ 1,220.00 3311921420124 5206 63RDAVE N 4,066.00 $ 1,220.00 3311921430045 5207 63RDAVE N 4,066.00 $ 1,220.00 3311921430046 5221 63RD AVE N 4,066.00 $ 1,220.00 3311921430047 5301 63RD AVE N 4,066.00 $ 1,220.00 3311921430048 5307 163RD AVE N $ 4,066.00 $ 1,220.00 3311921430049 5313 163RD AVE N $ 4,066.00 $ 1,220.00 3311921430050 5319 63RDAVE N $ 4,066.00 $ 1,220.00 3311921430089 5323 63RD AVE N $ 4,066.00 $ 1,220.00 3311921440001 4811 63RD AVE N $ 4,066.00 $ 1,220.00 3311921440003 6201 NOBLE AVE N $ 9,421.19 $ 2,826.83 Special Use Ri, Frontage Rate, 173.78-ft 3311921440010 4801 163RD AVE N $ 9,252.04 $ 2,776.08 Special Use Ri, Frontage Rate, 170.66-ft 3311921440011 4921 163RD AVE N 4,066.00 $ 1,220.00 3311921440023 5001 63RD AVE N 4,066.00 $ 1,220.00 3311921440036 4901 63RDAVE N $ 4,066.00 $ 1,220.00 3311921440049 5015 63RDAVE N 4,066.00 $ 1,220.00 3411921310047 6301 INDIANAAVE N 4,066.00 $ 1,220.00 3411921310100 6300 INDIANAAVE N $ 4,066.00 $ 1,220.00 3411921320043 4606 63RD AVE N 4,066.00 $ 1,220.00 3411921320044 -4530 JKATHRENE DR 4,066.00 $ 1,220.00 3411921320057 -4512 63RDAVE N 4,066.00 $ 1,220.00 3411921320058 4506 63RDAVE N $ 4,066.00 $ 1,220.00 =4306 63RDAVE N 4,066.00 $ 1,220.00 3411921330045 -4501 63RDAVE N 4,066.00 $ 1,220.00 3411921330056 -6242 MAJORAVE N 4,066.00 $ 1,220.00 3411921330066 6242 NOBLE AVE N 4,066.00 $ 1,220.00 3411921340094 6243 1 FRANCE AVE N 4,066.00 $ 1,220.00 3411921340113 4213 63RD AVE N 4,066.00 $ 1,220.00 3411921340114 4207 63RD AVE N 4,066.00 $ 1,220.00 3411921340115 4201 63RD AVE N 4,066.00 $ 1,220.00 34 340116 4113 63RD AVE N 4,066.00 $ 1,220.00 3411921340117 4107 63RD AVE N 4,066.00 $ 1,220.00 3411921340118 4101 63RD AVE N 4,066.00 $ 1,220.00 3411921340119 4019 63RD AVE N 4,066.00 $ 1,220.00 3411921340120 4013 63RD AVE N 4,066.00 $ 1,220.00 3411921340121 4007 63RD AVE N 4,066.00 $ 1,220.00 3411921340122 4001 63RD AVE N 4,066.00 ______$ 1,220.00 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL December 8, 2014 2015 63RD AVENUE N RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2015-05 AND 06 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY#STORM NOTES 3411921340123 3913 63RD AVE N $ 4,066.00 $ 1,220.00 3411921340124 3907 63RD AVE N $ 4,066.00 $ 1,220.00 3411921340125 3901 63RD AVE N $ 4,066.00 $ 1,220.00 3411921340126 3813 63RD AVE N $ 4,066.00 $ 1,220.00 3411921420007 6301 BROOKLYN BLVD $ 4,066.00 $ 1,220.00 3411921430004 16245 1 BROOKLYN BLVD $ 13,727.23 $ 2,938.93 Commercial C2, 1 (A) 21,546.43 Sf, (B) 0 sf Total Assessments 1 $ 272,294.46 1 $ 80,521.84 2 City Council Agenda ]Item No. He COUNCIL ITEM MEMORANDUM DATE: December 4, 2014 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk kV5&. YA^ SUBJECT: Hearing and Consideration of an On-Sale Class C Intoxicating Liquor License and Sunday Liquor License for AMF Earle Brown Lanes, 6440 James Circle North Recommendation: It is recommended that the City Council review and discuss the liquor license application submitted by AMF Earle Brown Lanes. The City Council has the option to deny the license or to consider the resolution drafted by the City Attorney, which includes conditions as discussed at the November 24, 2014, Work Session. Background: On October 31, 2014, AMF Earle Brown Lanes, 6440 James Cir N, submitted a renewal liquor license application for an On-Sale Class C Intoxicating Liquor License and Sunday Liquor License. After review of the license application packet, AMF Earle Brown Lanes does not meet the requirements of City Ordinance Section 11-107.4.c relating to the 40% to 49% revenue derived from the serving of food. They only indicated 35%. Section 11-107.4.c reads: 11-107.4 On-Sale Intoxicating Liquor License. A Restaurant must have a dining rooin that is open to the general public, with a total minineuin floor area of 1,800 square feet and seat not less than 150 guests at one time in order to obtain an On- Sale Intoxicating Liquor License. The following are the classes of On-Sale Intoxicating Liquor Licenses that may be issued by the City. c. On-Sale Class C Intoxicating Liquor License. A Hotel or Restaurant that has 40% to 49% of its applicable revenue derived from the serving of food for consumption on the Premises and derives a considerable part of its revenue from sources other than Liquor or food is eligible for a Class C license. On November 24, 2014, the City Council met in Work Session and discussed the status of the license application with representatives from AMF Earle Brown Lanes (minutes from this meeting are included in Item No. 6a). The City Council directed staff to meet with the applicants prior to the next Council meeting to draft a recommendation for approval of an On-Sale Class C Intoxicating Liquor License with conditions as discussed. City Attorney Charlie LeFevere and staff met with representatives from AMF Earle Brown Lanes on December 3rd, and the City Attorney has drafted a resolution for consideration by the City Council. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, saft couwnunity that enhances the quality of life au d preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION MAKING FINDINGS OF FACT AND ORDER RELATING TO AMF EARLE BROWN LANES LIQUOR LICENSE Upon due notice, a hearing was held by the Brooklyn Center City Council on the 8 day of December, 2014 at 7:00 p.m., at the Brooklyn Center City Hall, on the matter of the liquor license application of AMF Earle Brown Lanes, pursuant to Brooklyn Center City Code, Section 11-125. City staff presented information relating to the failure of the liquor license applicant to meet the requirements of City Code, Section 11-107, paragraph 4(c) relating to the percentage of revenue derived from the serving of food for consumption on the premises. Having heard and duly considered the evidence presented at the hearing, the Council makes the following FINDINGS OF FACT and ORDER: FINDINGS OF FACT AMF Bowling Centers, Inc. d/b/a AMF Earle Brown Lanes (the "Licensee") holds an on- sale Class C intoxicating liquor license for 2014 and has applied for a license for 2015. 2. Brooklyn Center City Code, Section 11-107, paragraph 4(c) requires that, to be entitled to a Class C license, a restaurant must derive at least 40% of its revenue from the serving of food for consumption on the licensed premises. The Licensee has submitted information showing that, for the twelve-month reporting period ending September 30, 2014, only 35% of sales were derived from the sale of food. Therefore, the Licensee has not complied with the requirements of Section 11-107, paragraph 4(c) (the "Violation"). 4. This is the second time the Licensee has failed to meet the 40% food sales requirement. For the 2010 license year, the Licensee derived only 34% of revenues from the sale of food. The City issued a conditional license for 2011 and the Licensee met the food sales requirements for 2011, 2012 and 2013. In 2014 Licensee ceased operation of some parts of its food sales operations because they were not profitable. The Licensee has submitted for the Council's consideration a marketing plan entitled "Earle Brown Lanes Marketing Plan", which is on file with the City Clerk (the "Marketing Plan"), and has represented that it can, and will, take steps necessary to meet the requirement of City Code that at least 40% of its revenues be derived from the serving of food for consumption on the licensed premises. RESOLUTION NO. 6. The Council has determined that it is reasonable to grant a Class C license to the Licensee, but only on the terms and conditions set forth in the following order: ORDER On the basis of the FINDINGS and evidence and testimony presented at the hearing, the Council orders that a Class C intoxicating liquor license be granted to the Licensee for the 2015 license year on the following conditions: Each month during the term of the license, no later than the 15 day of each calendar month, commencing February 15, 2015, the Licensee shall submit to the City a report, certified by a certified public accountant, showing the percentage of revenue derived from the serving of food for consumption on the premises for the preceding calendar month. 2.The Licensee must receive at least 40% of its revenues from the serving of food for consumption on the premises in the calendar month of February 2015. 3.The Licensee must have achieved a cumulative percentage of 40% of revenues derived from the serving of food for consumption on the premises for the period November 1, 2014 through April 30, 2015. 4.The Licensee shall provide the City a monthly report by the 15i of each month, beginning February 15, 2015, describing steps taken to implement its Marketing Plan and to bring food sales revenues to at least 40%. Such reports will be provided for each of the months of January through April 2015. 5.Liquor service shall be available during all periods when food service is being provided. Food service, including providing table service of the full food menu, shall be available at all times when liquor service is being provided. 6.Licensee shall pay a civil penalty to the City in the amount of One Thousand Dollars ($1,000) for the Violation. Payment shall be made to the City Director of Finance before December 30, 2014. The limitation of sanctions for the Violation to a civil penalty of only $1000 and not including suspension or revocation of the license, and the issuance of a license for 2015 are based on the Licensee's undertaking to implement its Marketing Plan and take such additional steps as are needed to meet the 40% food sales requirement. Failure to meet the conditions of this Resolution may result in imposition of additional sanctions. 7.The Licensee shall comply with all requirements of City Code and State law relating to the sale of alcoholic beverages. RESOLUTION NO. The Licensee is once again advised and admonished that it is the Licensee's responsibility to meet the requirements of this Order and to meet the required percentage of revenues derived from the serving of food for consumption on the premises. Marketing and management efforts designed to increase the sale of food may, or may not, suffice to bring the Licensee into compliance with the requirements of City Code. If it is not possible for the Licensee to meet the requirements of this Order and of City Code through efforts to increase the sale of food, the Licensee may have to take other steps to reduce the revenues received from the sale of alcoholic beverages. By Order of the City Council of the City of Brooklyn Center this 81h day of December, 2014. Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 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Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1.Frozen Private Water Services Evaluation 2.Planning for Annual Retreat PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Consideration of Modifying Setback Requirements for Front Porches 2.Sister City Voinjama Visit Update 3.Highway 252 Open House 4.Paperless Packets Report Parking Lot Issues 1.. Joint Meeting with Charter Commission Work Session Agenda Item No. 1 k74 I k'A[I] WI )iIJh'A iiIk[SJi:!&'LIJ i N.1 Ef1 [IJI DATE: December 2, 2014 TO: Curt Boganey, City Manager FROM: Steve Lillehaug, Director of Public Works/ City Engineer SUBJECT: Frozen Private Water Services Evaluation Recommendation: It is recommended that the City Council consider providing direction to staff regarding the City's policy and practice pertaining to frozen Water service. Background: The winter of 2013-14 was one of the coldest in recorded history. The Minnesota Department of Natural Resources reported the winter of 2013-14 as the 9th coldest in Twin Cities history dating back to 1873. Local Fox 9 News reported that the Twin Cities had 50 days of below zero temperatures, the 5th most. Statistics also show that there were little if any days late into March that resulted in any meaningful temperatures that resulted in thawing. Attached is a memorandum provided by Hennepin County dated March 13, 2014, that provides additional extreme cold information about the winter of 2013-14. These conditions resulted in an extraordinary number of private water service lines that froze over the 2013-2014 winter due to the frost penetrating deeper into the ground than typical. In past years, the City of Brooklyn Center tracked and was aware of approximately 24 private services that had a record of freezing sometime prior. During the 2013-14 winter, 77 water services out of 8,903 of the water accounts in the City were reported to have frozen, 66 which did not have a prior history of freezing. While this is an extraordinary number of water service freezes compared to any prior year in Brooklyn Center, it is only 0.86% of the total. This situation was not unique to Brooklyn Center. A recent survey performed and compiled by the City of Roseville shows that this issue was a commonality to many other communities last winter with similar rates of frozen water services. Why Do Water Services Freeze In Minnesota, water lines are installed at a depth of approximately 7-fl, which typically remains below the frost line for the duration of most winters; The depth of frost varies significantly, mostly dependent on the extent of the winter temperatures and the amount of insulation on the surface of the ground. A snow covered surface insulates the ground fairly well, reducing the penetration of frost significantly while uninsulated surfaces such as plowed roadways are affected most significantly experiencing the deepest levels of frost. During the winter of 2013- 14, the frost depth approached depths of 7-ft and in turn froze the water in the water lines in some locations at that depth and/or shallower. The City of Brooklyn Center experienced no incidents of frozen City owned trunk or lateral water lines over last winter. The water flow within the City's lines is usually enough to prevent freezing even if the zone of ground surrounding the pipe is freezing. While this is true for the City lines, it is contrary to private water services that experience lower flows and sometime little Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Phil Mk [I) 1Wl iiIJhii[I1IJ[i!l'iI] ti J *JI1 [i)I if any flow. Most susceptible are homes where residents go on extended vacations, resulting in literally no water usage for long periods in some instances. Other extenuating factors that contribute to water services freezing include the location of a service being installed too shallow or the service being installed too close to other structures such as manholes. Ensuring water services are installed at proper depths and/or insulated properly when necessary should prevent water lines from freezing in most situations and under normal conditions as demonstrated by the low percentage of actual services that experience freezing. Another extenuating circumstance that has been identified as a commonality in services that freeze is the "long side" service. The City's watermain line is typically installed on one side of the street or the other, approximately 1 0-ft to 1 5 -ft from the centerline of the roadway. This leads to water service lines being shorter on one side of the street and longer on the other side of the street, the "long side". In Brooklyn Center, 70 of the 77 freezes occurred to the "long side" services. This is due to the fact that on the "long side", a longer portion of the service falls under the roadway, which is the most susceptible area for a water service to freeze due to the deeper frost zone occurring within the plowed, uninsulated roadway area as mentioned above. Water Service Line Ownership The ownership and responsibility of water service lines in Brooklyn Center is that of the property owners (vs. the City). Communities typically define the water service ownership one of two ways: 1) private from the home to the City's trunk line in the street, which is the case in Brooklyn Center, or 2) private from the home to the water shut off valve in the boulevard at the property line with the City being responsible from the property line including the water shut off valve to the trunk line. Per City Ordinance 4-201, Subdivision 7, "After the initial connection to the curb stop, the property owner shall thereafter be liable for all repair or grade adjustments to his water service line between the street main and the building being served." As indicated in the Roseville survey, 5 out of the 20 communities surveyed handle and define the ownership of the line like Brooklyn Center. While one approach is not more correct than the other, the advantage of Brooklyn Center's approach is that it simplifies and clarifies responsibility. One benefit is that the City avoids finger pointing that can be experienced when the responsibility is divided (i.e. a homeowner would be wise to refuse making any repair until and after the City has expended resources to pinpoint a service leak and determine that the location of the leak is indeed on the private side of the water shut off valve). Another example would be in the current situation where the frozen portion may be partly in the private portion of the service and partly in the public portion of the service. One could easily get into a debate about the fair way to share the cost of unthawing the pipe in this shared service ownership scenario. Having said that, the City's current ordinance that defines the service as being 100% private has been in place and has worked reasonably well for many years, but certainly not without some complaints or controversy. Unthawing Expense - Private As indicated, Brooklyn Center had 77 water lines that were reported to the City as freezing over the winter of 2013-14 (see attached figure for locations). Property owners were responsible for the direct costs of unfIeezing their lines. At an estimated cost of $200 to $1000 (sometimes more) per resident to unfreeze their line, this equates to about $46,000 that the residents spent for Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Ih'A Iik'4 [I] I!'LI] .1 IF3F11 [I]I private contractors to unthaw their lines. While this level of frozen services had never been experienced before in Brooklyn Center, it is likely that it could happen again. It should also be noted that through most years, only a few residents experienced frozen water services. Unthawing Expense and Lost Revenue - City City staff assisted residents throughout the winter of 2013-14. Assistance included troubleshooting and identifying the frozen service, assisting with temporary water hookups to a "friendly neighbor's" line, coordination, setting up rebates for water (explained more below), working with contractors to ensure thawing was performed in a safe manner, operating and locating valves and services and assistance with water meters. Approximately 235 hours of staff time was spent, many of which were overtime hours, and $1,100 for direct expenses for temporary water piping and hookup. This equates to approximate $9,000 of direct and indirect costs expended by the City over the winter as a result of the frozen water services. As a preventive measure, the City has a long established rebate program for those with a known history of freezing to run their water for the duration of the winter to help prevent a freeze up. When enrolled in this program, a certain rebate for the additional water used is provided. Last winter, 52 customers asked to run their water, of which 7 customers based on prior years asked to run their water and 15 customers hooked up to their neighbor. For a customer that enrolls in the program, the cost per customer (loss water fund revenue) is approximately $75 for the period from January to April, but all are computed on a case by case basis. When customers hooked up temporarily to a neighbor's water, the full amount of the water bill was rebated. The total amount of revenue loss as a result of this program for the 2013-14 winter was $3,867.66. Preventive Freeze Up Measures As discussed above, the City had previously tracked multiple properties that had frozen water services in the past For these properties, they were encouraged to run their water continually throughout the winter to help prevent their service from freezing. If enrolled in this program, the City would credit their water bill based on a certain rate to maintain the recommended flow of water needed to help prevent freeze up. To enroll in this program, the City sends out correspondence early in the winter to notify and provide direction to those susceptible to freezing based on past history. While this preventive program seems like a waste of ground water resources and contrary to the City's water conservation initiatives, it amounts to a relatively insignificant amount of water and is a comparatively low cost preventive measure. Future Private Frozen Water Service Policy Considerations Does the City of Brooklyn Center's policy provide fair and adequate service to its customers pertaining to frozen water services? In consideration of this question and as mentioned above, some Cities handle frozen water service issues differently as mentioned and referenced in the Roseville survey. Below are several options and considerations: 1.Do Nothing - Some Cities take a "do nothing" approach and based on policy is 100% the resident's responsibility to deal with the frozen water line with literally no assistance provided by the City. Also under this option there would be no credit to run water. 2.Brooklyn Center Current Practice/Policy - The service unthawing is 100% the responsibility of the resident. Brooklyn Center assists with coordination and also assists Alission: Ensuring an attractive, clean, safe, inclusive community that enhancesces the quality of life for all people and preserves the public trust 'Li]1IfMI]l in hooking up temporary water from a neighbor's if possible. Brooklyn Center's approach includes proactive preventive measures with a credit system to run the water continuously throughout the winter if enrolled in the program. 3.City Assistance, Attempt to Unthaw - Some Cities, regardless of ownership of the service use City staff and resources to attempt to unthaw the service line. Under this scenario, staff time is spent unthawing the service in lieu of other coordination efforts. It is estimated that unthawing a line would average about 2-hrs. To do this, the City would need to purchase a line thawer (e.g. Magikist pulse jet de-icer line thawer) which costs approximately $3,500. The League of Minnesota Cities Insurance Trust recommends that if a City feels compelled to help property owners thaw their line, that the City draft a waiver to be signed by the property owner. They also recommend developing a more detailed policy to define service levels, priorities and procedures for the thawing of frozen water service lines. It should be understood that under some circumstances, attempts to unthaw a line might be unsuccessful where the line must be dug up and fixed. Under this scenario, this fix would be the responsibility of the home owner. 4.City Full Responsibility - Under scenarios where the City owns and maintains the service from the property line/water shut off location to the water main, the City takes full responsibility to unthaw the line. While the City of Brooklyn Center could change the ownership of the service line, consideration would need to be given towards the equity to property owners, property owners that have already repaired their services for one reason or another at their cost, the total liability and impact on capital improvements, and the long term liability and cost over time if the City were to assume ownership to the property line. 5. Permanent Repairs - As indicated above in most instances, water services typically freeze within City right-of-way under the street. In these instances, permanent fixes are ideal but costly. A permanent fix would typically consist of digging up the water service and lowering it and/or insulating it. The cost to do this typically costs $5,000 to $10,000 on an individual basis. a.City's Reconstruction Program - As part of Brooklyn Center's neighborhood reconstruction program, water services are typically replaced (within the right-of- way) as part of the planned project and lowering/insulating services where freezing has occurred or are too shallow are done as part of and incidental to the project. Attached is a map that shows the locations of water freezes relative to the reconstruction program. The 2014 Wangstad project fixed four services, the 2015 project will fix one service, 2016 project five, 2017 project ten and 2019 project three for a total of 23 services out of the approximate 100 services that have been or are expected to be fixed over the this 6-year period. While the reconstruction program addresses a certain portion of the issue services, as planned it would not address them all. b.Develop a Project to Fix All - An approach that could be taken would be to develop a project to address all known frozen water service issues. Of the total known frozen services, 86 services remain that have been identified to have had a history of freezing. As indicated above, the cost would be approximately $5,000 to $10,000 to fix a service. Taking an average of $7,500 per service, this would amount to an estimated $645,000 to make repairs to all services. Again, it should be noted that the services are private and the cost has historically fallen on Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust k!4 I k, [I] 1WI lIt'A I1IJ[iJ I !i'LI) 1 41 *1 [iJl property owners for these type of repairs. Also, these repairs are assumed to be included and would typically only be needed within the right-of-way. Summary The City operates and maintains a water system to provide a continuous supply of safe drinking water to its residents. Current City code establishes ownership of the utility service that lies with the property owner. The City established a water enterprise that is funded through user fees to cover the cost of this service. All costs associated with assisting residents with frozen water service lines are funded through this fund. Changing policy would result in long term financial liability and have an impact on future water rates. Policy Issues: Does the City Council desire to provide a different level of service pertaining to the City's current practice in dealing with private frozen water service lines? Strategic Priorities: o Financial Stability Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Hennepin County Memo Emergency Management 1600 Prairie Drive Medina, MN 55340-5421 Phone: 612-596-0252 Fax: 763-478-4001 TDD: 763-478-4030 DATE: l3 March 2Ol4 TO: File (2013-14 Extreme Cold) FROM: Director, HCEM SUBJECT: Extreme Cold Impact on Water Pipes and Lines (PRELIMINARY) 1.Background. The winter of 2013-14 has been much colder than normal in the Twin Cities when measured against records of temperatures going back to 1873 (140 years). This has been the coldest winter since 1978-79 (35 years). One of the impacts of the cold temperatures is that water service lines have frozen more frequently than normal, cutting off service to residential, commercial and government customers. 2.Purpose. Hennepin County Emergency Management decided to investigate the scope of the problem, determine if the situation could escalate into a more serious emergency, and capture data and lessons learned for the use of planners considering future extreme cold events. This preliminary data will be consolidated and assessed resulting in a final report created as part of the Regional Emergency Management Planning Reference Collection which is housed at Hennepin County Emergency Management. 3. Environment Conditions. Temperatures - general discussion. The winter of 2013-14 was marked by sustained cold temperatures over a three month period (December 2013 through February 2014). There were very few periods of meaningful warm up. For example, with the exception of one day during the three month winter period, daily minimum temperatures were always below 32F. Meteorologists with the National Weather Service say that the urbanization of the Twin Cities in the ensuing 140 years means that the metro was actually warmer than it may have been in the past due to heat absorption effects of urban roads and structures. Thus, in typical Minnesota fashion, we can say ".. . it could have been worse." Temperatures - averages. This season's mean ambient air temperature from 01 December 2013 to 28 February 2014 was 9.8F as measured at MSP airport. The normal mean air temperature for this time period is 18.717. For December 2013, the average low temperature was 4.9F and high 19.9F. In January 2014, the average low temperature was -2.5F and high 18.4F. During February, the average low temperature was -0.2F and high 17.517. - Temperatures at or above 40F. During the period from 01 December 2013 to 28 February 2014, there were 5 instances when daily high temperatures rose to at or above 40 degrees F. The highest recorded temperature was 48F on 28 December. Next was 44F on 18 February. 27 December, 12 January and 19 February were daily highs of 40 degrees. Temperatures at or above 32F. During the period from 01 December 2013 to 28 February 2014, daily high temperatures were at or above 32F on 19 days. There was only one day during this three month period when the daily minimum temperature rose to at or above 32F. On 03 December, the daily low temperature was 32F. - Temperatures at or below OF. As of 15 March 2014, there had been 53 days this winter when the daily minimum temperatures were at or below 0 degrees F. The average is 21 days. In addition, there was a 17 day consecutive run of minimums at or below zero from 26 January to 11 February 2014. - Temperatures at or below -10F. There were 22 days that had minimum temperatures at or below -1 OF from 01 December through 15 March 2014. - Temperatures at or below -20F. There were 2 days that had low temperatures at or below -20F. The low temperature on 05 January was -20F, while the low on 06 January was -23F. - Snow. Through 28 February 2014, the Twin Cities had received 57.2 inches of snow, which is 16 inches above average. This is the largest official amount of snowfall since 2000-01. Cold temperatures prevented some of the typical snowmelt that would occur in more normal years. There were 22 days with at least 15 inches of snow on the ground at MSP airport as of 10 March 2013. Frost depth. Reports of deeper than normal frost lines were widespread across the region, with some exceptions such as Grand Forks, ND. Snow has an insulating effect that can reduce the frost line from moving deeper into the soil. Late snowfall, coupled with early low temperatures can help establish deeper frost lines that limit the insulating effects of snow. The NWS sensor at Chanhassen, which is in a snow- covered field reports a much shallower frost depth than reports near roads and cleared pavement. In addition, clearing snow along streets and parking lots reduces snow insulation and enables deeper frost penetration where water mains and customer water lines meet. Frost Depth Data - Brainerd: - Chanhassen - Grand Forks, ND: - Kenyon: - Maple Grove: - Otsego: - Plymouth: - Saint James: - Winnipeg, MB: 7 feet 14 inches (NWS sensor, under snow) 3 feet 6 feet 5.5 to 6 feet 6 feet (MnDOT sensor, under pavement) 7 to 8 feet 5.5 feet up to 9 feet 4. Situation across the Region. Media accounts suggest that the problem of water line freezing related to the extremely cold winter has been widespread across Minnesota and adjacent areas. Record or higher than normal numbers of frozen water lines have been reported through news accounts inthe following cities.... - Annandale (recommend keeping water running) - Austin (more than 40 reported - more unreported - normal 10) - Avon (number unknown - running water recommended) - Bayport (recommend running water - adjust bills as needed) - Belgrade (unspecified 'high number') - Bemidji (unspecified 'many lines') - Blackduck (asks for continuous stream until 1 April - no charge for extra water) - Brainerd (154 - record number - recommend running water - adjusting bills) - Burnsville (43 with 42 homes and I city structure) Cold Spring (no number given) - Crookston - Detroit Lakes (20) - Drummond, WI (issued a "Running Water Advisory) - Duluth (more than 100 - about 0.3 % of customers) - Ely (74. City declared 'Water Main Emergency') - Eveleth (more than 30 - can run water and bills will be adjusted) - Fargo, ND (225 - 24 hours longest wait for thaw) - Grand Forks, ND (no problems - frost only to 2-3 feet) - Hayward, WI (request residents to run water) - Hibbing (more than 100 —typical 15 to 20 —water bills adjusted. City pays to thaw) - Kenyon (more than 20 - typical 1 or 2) - Le Center (recommended all residents to run water stream continuously) - Lincoln-Pipestone Rural Water (more than 12) - Little Falls (30) - Madison, WI (275 - normal 0 to 5) - Mankato - Mapleton (5) - North Mankato (residents registered to run water and yet pay same as last year) - Rochester (almost 70 reported - many more fixed without report to utility) - Roseville - Saint Cloud (260 - 47 remain out - Reverse 911 call to ask residents to run water) - Saint James (3 - out for more than 3 weeks) - Selkirk, MB (21) Staples (no charge for additional water use - shower site opened - water provided) - Shoreview (40 - split thaw costs with residents up to $500) - Thunder Bay, ON (320 with 14 're-thaws') - Virginia (43 - can run water and bills will be adjusted) - Waterloo, IA (more than 500) - Waseca - Willow River (request residents to run water) - Winnipeg, MB (722 with 500 now waiting 12-17 day wait. 70 new cases a day with 15 successful thaws each day. 4,965 additional homes considered at risk) - Winona (more than 90. 38 was previous record. Giving water bill relief if pre-qualified) - Wrenshall (request residents to run water) 5. Situation in Hennepin County. Hennepin County Emergency Management asked municipal water utilities and fire departments to provide information regarding their experiences this season with frozen water lines and impacts they have caused. The following data was reported... Bloomington - 80 incidents reported. Some locations have refrozen when water was not run after the initial thaw out. Most cases are widespread, but one subdivision had five homes impacted, lasting 5 days. Areas with sandy soils tend to see the greatest impact. The city has not needed to provide bottled water and no residents have had to leave their homes. One (1) fire hydrant was frozen and marked out of service along with the water main serving it. The hydrant is privately maintained and the housing complex was able to thaw the main and hydrant which are back in service. Fire protection service freeze-ups have occurred as well (independent of the service line) at commercial, nursing homes/assisted living centers, and hotels. Typical outages can last 4 to five days depending on when contractors are able to arrive and assist customers if the case is a private responsibility. - Brooklyn Center —47 incidents reported, mostly residential. No bottled water has been provided. One resident was temporarily displaced. Service interruptions have typically lasted up to six days. No impacts to fire services have been noted. Brooklyn Park - 63 incidents reported, with 61 residential and 2 commercial. Bottled water has been distributed to affected residents by the fire department. Some residents have had to leave their homes. The typical outage has been solved in one week or less. No fire service impacts have been observed. - Crystal - 30 incidents reported in widespread areas throughout the city. 28 residential customers impacted and 2 commercial. The city has supplied temporary water to one residence because this service has been unable to be thawed so far. No residents have reported leaving their homes due to water cutoff. The typical service interruption is resolved in 24 hours. No impacts on fire services have been noted. Excelsior - I water line freeze up and I sewer line freeze-up noted. The water line freeze was at a school. The sewer was residential. The service outage was resolved within 2 days. Fire service has not been impacted. Golden Valley - 19 incidents reported, some are repeat freeze ups after the city has thawed the line. Most cases are widespread, but one cluster has included 4 residents and the water main is suspected of freezing there as Well. All impacts have been at residential customers. A 120-bed nursing care facility is thought to be at risk and is being monitored closely. The city has provided bottled water to affected residents. Some affected customers have voluntarily left their homes due to lack of proper sanitation. Service outages have ranged from I to more than 7 days. Fire service impacts have not been observed, but officials are closely monitoring several water mains on cul de sacs and other high-risk areas. Hopkins - 25 incidents reported across a widespread area. Both residential and commercial customers have been impacted. The city has not needed to provide bottled water and residents have not left their homes. The typical service interruption lasts 4 days. No impacts on fire services has been reported. Maple Grove - 4 incidents reported to the city. There may be more that have been handled strictly through private channels. Currently, frost in Maple Grove is observed to be 5.5 to 6 feet deep. Plymouth - 13 incidents reported, most impacts noted in % inch services or shallow depth lines (4.5 to 7 feet). Impacts have all been residential. Bottled water has not been issued by the city. No reports of residents having to leave. Typical outage lasts I to 2 days, and only 2 cases have lasted more than I week. No fire service impacts noted. Frost in Plymouth is reported to be 7 to 8 feet deep. Richfield - 14 incidents reported, with 12 residential,, I commercial, and I city-owned facility. The city has provided bottled water to effected residents and neighbors have provided effected residents with buckets of water for toilet flushing. Typical outages last from 1 to 2 days. - Saint Anthony— No incidents or fire service impacts reported. Saint Louis Park - 30 incidents of water line freezing in widespread areas. Also, 3 sewer line freeze ups were reported, with 2 residential and I commercial. Effected customers have been hooked into temporary water services. No reports of residents having to leave their homes. Incidents that cannotbe thawed on the same day have the temporary service by-pass installed until permanent fixes can be made. No impacts to fire services have been reported. - Hennepin County Medical Center (HCMC) - no effects noted. 6.Specific hazards and problems noted across region - Dangerous methods of thawing used by some contractors - electric fire risk. - Threats to fire hydrant water supplies and fire control/sprinkler systems - Health concerns regarding un-inspected hose hook-ups with neighbors for potable water - Heating can be impacted by water shut-off when steam radiators are involved - Unavailability of adequate numbers of thawing machines - not available for rental or lease. 7.Specific response actions noted across region - City crews thawing pipes (multiple cities) - Contractors thawing pipes (multiple cities) - Cities providing bottled water (multiple cities) - Staff additions to handle inquiries (Winnipeg) - Website forms to provide permission for city crews to connect hoses to nearby homes to provide water (Winnipeg) - Opening city facilities for showering (multiple cities) - Buckets provided so that neighbors can provide water for flushing toilets (multiple cities) - City testing/approval for vendor thawing equipment - many failures (Winnipeg) - Trend analysis to determine where freezes are likely and calling residents (Winnipeg) - City reimbursement of extra water charges required to maintain stream (multiple cities) - Advance approval required to get water bill break (multiple cities) - Hook ups to neighbors must be approved by city to get bill break - water safety rationale (Winnipeg) - Fire Service knocking on doors to inform at-risk residences about actions needed help preserve water service (Winnipeg) - Letters mailed to homes at risk (Winnipeg) - City waiving pipe-thawing fees (Winnipeg) 8. Proposals noted across the region for future - Mandate cities to post estimated restoration times on websites (Winnipeg) - Purchase or lease additional thawing equipment (Winnipeg) - Secure standing contracts with vendors to provide thawing assistance (Winnipeg) - Require pipes to be buried more deeply - below 8 feet (Winnipeg) - Require pipes to be larger diameter if unable to be deeply buried (Winnipeg) - Fire service being stressed by having to make water deliveries to all effected homes - require pick up of water for all but those who need special assistance (Winnipeg) - Cover hotel costs for displaced families —mayor's proposal (Winnipeg) /l///This is a preliminary report - data subject to correction, update or change//Ill/I Address comments, corrections or updates to: Eric Waage, Director, HCEM at eric.waagehennepin.us or 612 596-0252 Frozen Service Survey Roseville 10,230 130 None Attempting to thaw wI City Magilcist, uncover curb boxes No Reimbursement, but there will be further Yes, neighbors home, 8 5Council discussion. Shoreview 8,800 41 ROW to Main Reimbursement 50% of thawing cost, sip to $500 No 2 No St. Paul 94,000 700 ROW to Main Columbia 5,500 43 None Nothing No Reimbursement No Residents on their own No Heights Crystal 7,950 66 ROW to Main Attempting to thaw WI City Magilcist No Reimbursement No Attempt to thaw again at City expense.Yes TBD. Considering 50% of cost, but waiting on Only I it was a commercial property - they will NoLittle Canada 2,500 7 ROW to Main Provide resident wI list of contractors.council. - No not set reimbursed. Arden Hills 2,630 10 ROW to Main Nothing No Reimbursement No 1 re-freeze located curb box to assist resident No Fridley 7,800 80 None Locate standpipe, trace service line, work wI contractor.No Reimbursement Yes, neighbors home. Residents on their own 14 Do not allow homeowner's to thaw on their own, Inver Grove 7,100 29 ROW to Main Taking care of everything!only a few are frozen in the property owner No Thaw again and invoice homeowner.No Heights nortion of the service Richfield 10,820 24 ROW to Main Taking care of everything! Attempting City hot water Has not been any b/c they are thawing.No Attempt to thaw again at City expense.No Coon Rapids 21,000 180 ROW to Main machine and welders. Taking care of everything!N/A No Residents on their own 20 Maple Grove 23,000 16 None Nothing No Reimbursement No No 1 Plymouth 21,000 50 ROW to Main Gave welder info - paid for welders.Paid for welders No 2 3 Verify line frozen, located shut off valve(s). Gave list of Minnetonka 16,400 184 None contractors. Helped set up neighbor hookup, gave access to No Reimbursement No Residents on their own 15 fitness duh for showers. Andover 6,373 3 ROW to Main Give resident contractor names only.No Reimbursement No Residents on their own No Taking care of everything - when City responsibility.Case by case basis - have paid 100% on 2 of the No Attempt to thaw again at City expense, if City 1Apple Valley 15,500 21 ROW to Main . Investigate/confirm, but City does not do any thawing,cases,responsibility. Brooklyn Took care of everything, but back-charged if it was frozen N/A No Put on the bottom of the list, thawed, then 3 Park 22,500 130 ROW to Main on their side,charged them. North St.4,575 52 ROW to Main Taking care of everything!Full Reimbursement, no matter the cost.Yea, neighbors home. Attempt to thaw again at City expense.No Paul White Bear 9,000 132 House to Main Contractor with City assisting, as needed.No Reimbursement No Residents on their own 3 Lake Burnsville 16,400 70 ROW to Main Taking care of everything ROW to main.No reimbursement for private service line.No Quite a few- no count.es quite a few Brooklyn 8,900 77 None Assist in temporary water hookup No reimbursements No No 19 Center Yes, $20 per month. No Credit Adjust sewer to regular rate without water running. No Credit No Credit Yes, not sure how much - possibly just the extra usage (they have a fixed AMR base system) No Credit No, but there are on-going discussions. They will receive an "avg city usage" billing amt of 16,000 gal for winter qtr. Comparing to previous usage and adjusting accordingly. Still discussing Charge lowest tier & no sewer Yes, only for ones that were frozen and thawed - not everyone that just wants to run water. No Credit No Credit Adjusting their bill and basing usage on previous year's winter water usage. Yes, 360 gpd includes the sewer charges. Using January consumption as the monthly billing charge until safe to shut water off. No Credit Billing at the lowest tier for usage. Credit for running water throughout the winter. HLLj1I1i 1i !H',bd 7Lj1F7Tfl1 1ThllJ) i[J k\1,J,5911.! h-i HHW:1 Au I tli _l . jrI i:TfF14II' I -m--h/Ji IC / / Al / f---- !Tf Il lL I I I _ / L UPOil L I I I 3. / C Isn/LL*'- LLY.y /Ii cc / 1rE]i.TIT -if hp J F-- 1 Li I I —Ej I '[ \ \\\\ *0 U147 AL 1Ij \ 2 _lri--l-I l..a*n..i L1 I i Zi 5 ii IEJ I Vr 11 I l ç 7 _-, [1£i7Li B ful EEjp-_i-- \i'' 'ii c I FPI 1A F—g I LL 4__ IJ] L JJLII- - -VN\. ___ )I3 -; ]9IJ/l ui I J j I ---------- /\ /1 . /ZJJ/ I f-77 EF AM -Nit iL[ —l71Tnil:/f fI.FFIi 144jI IIIl/ I lft_}I Tir-Twr7 ;. iULiL Vfl ___ I ,'',w Etll2 11 1 1)1 1 j - I jrl ii ft'h -T1 ±L'\ Water Service Freeze U Locations City of Brooklyn Center 'I I -. L1mi rj—. 1 1LI nhL.1 . III ---.I I') .lIhii Legend F72014 Frozen Services 575 Repaired Service 575 Past Frozen Service (Not 2014, but still on freeze up list) 575 Service Abandoned 577 Removed From List for Unknown Reason Service Replaced with Reconstruction Project December 2014 Frozen Service List Frozen Date Address Frozen Date Address 151171ST AVE N 32 2/16/20145540 Colfax Ave N * 1612 73RD AVE N 33 2/17/2014 6326 Regent Ave N 37O769Tl-I AVE N 34 2/17/2014 gOl2 Aldrich Ave N * 4933 BROOKLYN BLVD 35 2/17/2014 3607 50th Ave N * 5002 WINGARD PL 36 2/17/2014 6712 West River Rd * 5004 WINGARD PL 37 2/18/2014 6840 Humboldt Ave N * 5006 WINGARO PL 38 2/18/2014 7201 Perry Ct 6 * 5348 COLFAX AVE N 39 2/18/2014 33l96lstAve N * 5406 SAILOR LA 40 2/18/2014 3305 Lawrence Rd * 6214 LILAC DR N 41 2/16/2014 4401 71st Ave N 7203 PERRY CTE 42 2/24/2014 565O Lilac 0rN * 7204 BROOKLYN BLVD 43 2/22/2014 7224 Noble Ave N 1 1/6/2014 6l23 Beard Ave N 44 2/24/2014 6106 Aldrich Ave N * 2 2/3/2014 l2l973rd Ave N 45 2/27/2014 4Sl2S3rd Ave N * 3 2/3/2014 7040 Drew Ave N 46 2/26/2014 6718 Scott Ave N * 4 2/4/2014 7208 Fremont Ave N *47 2/27/2014 SB43 Scott Ave N * 5 2/5/2014 7Ol4 Drew Ave N 48 2/28/2014 5558 Dupont Ave N * 6 2/5/2014 1207 Woodbine La 49 3/3/2014 3112 Lawrence Rd * 7 2/5/20147130 Fremont Ave N *50 3/3/2014 5040 Brooklyn Blvd 8 2/6/2014 7048 Drew Ave N '51 3/5/2014 5540 Dupont Ave N 9 2/6/2014 1200 Woodbine La 52 3/5/2014 5SlDColfax Ave N * 10 2/6/2014 5354 Sailor La *53 3/5/2014 5301 70th Cir N * 11 2/7/2014 7006 Grimes Ave N 54 3/5/2014 7042 Ewing Ave N * 12 2/8/2014 72OS Perry CtE *55 3/6/20146837 York PlN * 13 2/9/2014 683O Quail Ave N *56 3/6/2014 7224June Ave N * 14 2/9/2014 53O5 Bryant Ave N *57 3/6/2014 6811/l3 Noble Ave N * 15 2/10/2014 5333 Bryant Ave N *58 3/7/2014 42l27lst Ave N * 16 2/10/2014 832 Bel lvueLa *59 3/8/2014 7D24 Grimes Ave N 17 2/10/2014 G300 Grimes Ave N *60 3/8/2014 13218 Lawrence Rd 18 2/11/2014 5430 Major Ave N *61 3/8/20145244 Greatview Ave * 19 2/11/20145344 Camden Ave N *62 3/8/2014 l7l372nd Ave N * 20 2/12/2014 7024 Drew Ave N *63 3/10/2014 7012 Grimes Ave N * 21 2/12/2014 7067 Perry Ave N *64 3/10/20146225 Brooklyn Blvd * 22 2/13/2014 1106 Woodbine La *65 3/10/20146223 Brooklyn Blvd * 23 2/13/2014 683B York Pl 66 3/11/2014 7224 Indiana Ave N 24 2/14/2014 7D36 Emerson Ave N 67 3/11/2014 5630 Girard Ave N * 25 2/14/20147232 Fremont Ave N *68 3/1112014 6219 Brooklyn Blvd * 26 2/14/2014 7236 Emerson Ave N *69 3/12/20147212 Emerson Ave N * 27 2/15/2014 7018 Grimes Ave N *70 3/12/2014 5655 Brooklyn Blvd 28 2/15/2014 BllBellvueLa *71 3/12/2014 14901 Beard Ave N 29 2/15/2014 36Ol55th Ave N *72 3/3/2014 12121 57th Ave N 30 2/16/2014 S9Ol Xerxes Ave N *73 3/14/2014 16116 Camden Ave N * 31 2/16/2014S4Ol Bryant Ave N *74 3/17/2014 15516 Camden Ave N * 'New in 2014 (77 frozen services in 2014. Three repaired with Wangutand Reconstruction project.) Removed From Frozen Service List Address Status 3626 Admiral Lane Service replaced with reconstruction 2010 5008 Wingard Place Unknown - No longer on frozen list 5307 Bryant Ave N Repaired by City, insulated storm crossing 5309 Bryant Ave N Repaired by City, insulated storm crossing 5836 Brooklyn Blvd Service disconnected and abandoned 6827 Perry Ave N Service replaced with reconstruction 2008 7006 Logan Ave N Service replaced with reconstruction 2011 7130 Willow Lane Service replaced with reconstruction 2007 4112Janet Lane Service insulated and replaced with reconstruction 2014 4000Janet Lane Service insulated and replaced with reconstruction 2014 6142 Kyle Ave N Service insulated and replaced with reconstruction 2014 4000Joyce Lane I Service insulated and replaced with reconstruction 2015 LiiLfu I ' Legend . Complete Reconstruction Areas II2015 I " _ 1 - : - 4 - ii_- -+-- - J -r;j ''1 -v -•-' -/'- JI_I ! H 2016 [ Lij L1, ( (JI ] __T.2017 J::H -I1 \(-' /__ ' _I og r r-2018 j I I - ;JF .. .. I ! : 1Tfl 2025 - c r --- / \\jTTtfI/:: Full Depth Pavement Replacement Areas ::IL 2015 l'J'1 :: lz d1ill & Overlay ProjectAreas i J 3MEM 2029 H r Fl i ,,/Z 1I1Ti 1_J--I/I m2028 2027 T:I t ± L - L — Ii_1 IP:'' H.' ' - ,—Th—v L/2:/ LL -L IJ1T IJflj: / r I Jrozen Water Services Elan 7 2014 Frozen Services ij1ai = rt DPast Frozen Service (Not 2014, but still on freeze up list) UiL( / Removed From List for Unknown Reason Z1 - I - i''\ Repaired Service L/''/71 Capital Improvement Program Service Abandoned - - -- - City of Brooklyn Center J Service Replaced with Reconstruction Project 1 - - ' ] -_-la 7 N/FUH _ Ll I L November 2014 Work Session Agenda Item No. 2 Materials will be delivered tomorrow with the City Council Updatee