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HomeMy WebLinkAbout2007-160 CCR1 Member Kay la.sman introduced the following resolution and moved its adoption: RESOLUTION NO. 2007-160 RESOLUTION ADOPTING A "REQUEST FOR PROPOSALS" DOCUMENT FOR PROVIDING PROFESSIONAL AUDIT SERVICES WHEREAS, the City of Brooklyn Center is required by its City Council Code of Polices to solicit proposals for performance of the annual audit of the Comprehensive Annual Financial Report; and WHEREAS, a form for obtaining those proposals, the Request for Proposals; Professional Auditing Services" has been developed and reviewed by the required people; and WHEREAS, the City Council desires to obtain a fair and impartial review of the financial statements of the City of Brooklyn center at the most reasonable cost possible. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the "Request for Proposals; Professional Audit Services", dated December 2007, is approved and should be distributed to firms wishing to prepare proposals for performance of the annual audit. n December 10. r to Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Mark Yelich and upon vote being taken thereon, the following voted in favor thereof: Tim Willson, Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich; and the following voted against the same:none; whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 2007-160 City of Brooklyn Center Minnesota Request for Proposals 1 Professional Auditing Services December 2007 Daniel Jordet Director of Fiscal & Support Services 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 (763) 569-3345 diordetO-ci.brooklvrrcenter.mn. us I. INTRODUCTION General Information The City of Brooklyn Center is soliciting proposals from qualified certified public accounting firms for audit of its financial statements for the three (3) fiscal years ending December 31, 2007, 2008 and 2009 with the option of auditing its financial statements for each of the three (3) subsequent fiscal years. These audits are to be performed in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Inquiries about the engagement or the request for proposal should be addressed to: Daniel Jordet Director of Fiscal and Support Services diordeta..ci.brooklvn-center.mn.us (763) 569-3345 Nine (9) copies of the proposal must be received at: 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 by 4:00 PM on Thursday, December 27, 2007. The City of Brooklyn Center reserves the right, where it may serve the City of Brooklyn Center's best interest, to request additional information or clarification from proposers. Following a review of the proposals a recommendation for award will be made by the Financial Commission to the City Council. A final decision for award of the work will be made by majority vote of the City Council. The City of Brooklyn Center reserves the right to retain all proposals submitted. Submission of a proposal indicates acceptance by the fine of the conditions contained in this request for proposal, unless clearly and specifically noted in the proposal submitted and confirmed in the letter of engagement between the City of Brooklyn Center and the furn selected. Term of Engagement The City's goal is a three-year engagement understanding with three additional one-year engagements subject to the annual review and the satisfactory negotiation of terms (including a price acceptable to both the City RESOLUTION NO. 2007-160 of Brooklyn Center and the selected firm), the concurrence of the City Council and the annual availability of an appropriation. II. SERVICES REQUESTED A. Scope of Work to be Performed The City of Brooklyn Center will retain the accounting firm to audit its financial processes, records and statements in order to express an opinion on the fairness of the presentation of its government-wide, governmental major fund, business-type major fund and aggregate remaining non-major governmental and business-type fund financial statements in conformity with generally accepted accounting principles. The auditor shall also perform the tests and procedures involving required supplementary information required by the Governmental Accounting Standards Board (GASB) as mandated by generally accepted auditing standards. The City of Brooklyn Center also desires the firm to review the presentation of the statistical section of the financial statements insofar as current generally accepted auditing standards require such review. The auditor is not required to audit the schedule of expenditures of federal awards if such audit is not triggered by the threshold of funding received by the City for the fiscal period. B. Auditing Standards to be Followed To meet the requirements of this request for proposal, the audit shall be performed in accordance with generally accepting auditing standards as set forth by the American Institute of Certified Public Accountants, the standards for financial audits set forth in the US General Accounting Office's Government Auditing Standards (1994), the provisions of the Single Audit Act of 1996 and the provisions of US Office of Management and Budget (OMB) Circular A-133. Financial statements will be held to the standards promulgated by the Government Accounting, Auditing and Financial Reporting edition effective for the year being audited. C. Reports to be Issued Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue the following reports: 3 RESOLUTION NO. 2007-160 1. An Independent Auditor's Report expressing an opinion on the presentation of the financial statements in conformity with generally accepted accounting principles. 2. A Report on Compliance and on Internal Control over Financial Reporting based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3. An Independent Auditor's Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133, if applicable. 4. A Report on Compliance with Minnesota Legal Compliance Audit Guide for Local Government. 5. An Audit Committee Letter In the required Report on Internal Controls, the auditor shall communicate any reportable conditions found during the audit. Reportable condition(s) shall be defined using the standards promulgated by the Statements of Auditing Standards (SAS) in effect for the fiscal year being audited. Non-reportable conditions discovered by the auditors shall be reported in the separate Audit Committee Letter, which shall be referred to in the Report on Internal Controls. Auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the City Manager. Reportine to the Citv Council. Auditors shall assure themselves that the City Council of the City of Brooklyn Center's City is informed of each of the following: • The auditor's responsibility under generally accepted auditing standards. • Significant accounting policies. • Management judgments and accounting estimates. • Significant audit adjustments. • Other information in documents containing audited financial statements. • Disagreements with management. • Management consultation with other accountants. • Major issues discussed with management prior to retention. • Difficulties encountered in performing the audit. 4 RESOLUTION NO. 2007-160 D. Special Conditions I .,The City of Brooklyn Center will send its comprehensive annual financial report to the Government Finance Officers Association of the United States and Canada for review in their Certificate of Achievement for Excellence in Financial Reporting program. It is anticipated that the auditor will not be required to provide special assistance to the City of Brooklyn Center to meet the requirements of that program. However, the city will accept suggestions and assistance in this regard. 2. The schedule of expenditures of federal awards, if applicable, and related auditor's report, as well as the reports on the internal controls and compliance, are not to be included in the comprehensive annual financial report, but are to be issued separately. 3. The City currently anticipates it will prepare one or more official statements in connection with the sale of debt securities which will contain the general purpose financial statements and the auditor's report thereon. The auditor shall be required, if requested by the fiscal advisor and/or the underwriter, to issue a "consent and citation of expertise" as the auditor and any necessary "comfort letters" as maybe required or requested. E. Working Paper Retention and Access to Working Papers All working papers and reports must be retained, at the Auditor's expense, for a minimum of three (3) years following the issuance of an opinion, unless the firm is notified in writing by the City of Brooklyn Center of the need to extend the retention period. The auditor will be required to make working papers available, upon request, to the following parties or their designees: • City of Brooklyn Center • Federal Cognizant Agency • US General Accounting Office (GAO) • Parties designated by the federal or state governments or by the City of Brooklyn Center as part of an audit quality review process. • Auditors of entities of which the City of Brooklyn Center is a sub- recipient of grant funds. In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. RESOLUTION NO. 2007-160 III. DESCRIPTION OF THE GOVERNMENT A. Principal Contact The Auditor's principal contact with the City of Brooklyn Center will be the Director of Fiscal and Support Services, who will coordinate the assistance to be provided by the City of Brooklyn Center to the auditor. B. Background Information The City of Brooklyn Center is a northern suburban community located in Hennepin County, in the Twin Cities metropolitan area and encompasses approximately 8.5 square miles. The 2000 census population of the City is 29,854. Moody's Investors Service has assigned an Al rating for city debt instruments. Brooklyn Center is a municipal corporation under Minnesota Statutes "Plan B" form of government. The City's governing body consists of a Mayor and four Council members, all elected at large. Council members serve overlapping terms of office. The present Mayor and Council members and there respective terms are: Tim Willson Mayor December 31, 2010 Dan Ryan Council Member December 31, 2010 Mark Yelich Council Member December 31, 2010 Kay Lasman Council Member December 31, 2008 Mary O'Connor Council Member December 31, 2008 The City Manager is responsible for the daily management of city business and the administration of policy as directed by the Council. Cornelius L. Boganey is the City Manager and has served in this capacity since 2006. Prior to this he had served as the Assistant City Manager for Brooklyn Center. Daniel Jordet has been with the City as the Fiscal and Support Services Director since 2004. He was previously the City Administrator for the City of Saint Peter and Deputy City Manager for the City of Mankato. Clara Hilger, the Assistant Finance Director, has been with the City since 2005 having previously served as the Fiscal Analyst for the City of Blaine C. Budgetary Basis of Accounting The City of Brooklyn Center prepares its budgets on a basis consistent with generally accepted accounting principles. 1 RESOLUTION NO. 2007-160 D. Pension Plans The City of Brooklyn Center participates in the following pension plans: PERA - A defined benefit program with employer and employee contributions. Fire Relief Association - A defined benefit program with employer contributions. E. Component Units The City of Brooklyn Center is defined, for financial reporting purposes, in conformity with the Governmental Accounting Standards Board's Codification of Governmental Accounting and Financial Reporting Standards, Section 2100. Using these criteria, two component units are included in the City of Brooklyn Center financial statements. The management of the City of Brooklyn Center identified the following component units for inclusion in the City of Brooklyn Center's financial statements: • Housing and Redevelopment Authority of Brooklyn Center, Minnesota (HRA) • Economic Development Authority of Brooklyn Center, Minnesota (EDA) The Brooklyn Center Fire Relief Association is a nonprofit organization that provides pensions and other benefits to its members in accordance with Minnesota Statutes. Its Board of Directors is elected by the membership. Because the association is able to fund its programs independently of the City it is excluded from the reporting entity. F. Personnel Assigned The Finance Department is headed by the Director of Fiscal and Support Services and consists of five employees. The principal functions performed and the number of employees assigned to each are as follows: Function Number of Empjojges Assistant Finance Director 1 Accountant 1 Finance Technician 1 Utility Billing Technician 1 7 RESOLUTION NO. 2007-160 G. Technology Infrastrucdue: Optical fiber connects most city facilities to the central information processing facility located at City Hall. Brooklyn Center is a member of LOGIS; a technology consortium of 26 cities that share hardware and software operations and equipment. Brooklyn Center has been a LOGIS member since 1977. The following finance related software applications are provided through LOGIS: • General Ledger • Budget • Payroll • Utility Billing • Permits • Special Assessments • Fire • Police • GIS • Parks and Recreation H. Internal Audit Function The City of Brooklyn Center does not maintain an independent internal audit function other than internal checks performed by the Finance Department. 1. Availability of Prior Audit Reports and Working Papers Interested proposer's who wish to review prior years' audit reports and management letters should contact : Clara Hilger, Assistant Finance Director 6301 Shingle Creek Parkway Brooklyn Center Minnesota 55430 chilg-er(i),ci.brooklvn-center.mn.us 763-569-3352 The City of Brooklyn Center will assert its best efforts to make prior audit reports and supporting working papers available to proposers if requested.. IV. T MT REQUIREMENTS A. Proposal Calendar Thursday, December 20, 2007: Last date for submission of questions. 8 RESOLUTION NO. 2007-160 Thursday, December 27, 2007: Proposals to be submitted to the City. B. Schedule for the 2007 Fiscal Year Audit • Detailed Audit Plan: The auditor shall provide City of Brooklyn Center both a detailed audit plan and a list of all schedules to be prepared by the City of Brooklyn Center no later than January 25, 2008. • Fieldwork: The auditor shall complete all fieldwork by May 1, 2008. A schedule for interim work, fieldwork and draft reports will be determined upon completion of the auditor selection process. An earlier time schedule will be developed for audits of future fiscal years. C. Entrance Conference and Exit Conferences At a minimum the following conferences should be held by the dates indicated on the schedule. These dates may be changed by mutual agreement between the City of Brooklyn Center and the selected auditor. Week of Januarv 21.2008: Entrance conference with City Manager and Director of Fiscal and Support Services. The purpose of this meeting will be to discuss any potential audit problems and the interim work to be performed. This meeting will also be used to establish overall liaison for the audit and to make arrangements for work space and other needs of the auditor. No Later than the Week of April 14.2008: Entrance conference with Director of Fiscal and Support Services and the Assistant Finance Director to commence field audit work. No Later than the Week of Mav 19.2008: Exit conference with City Manager and Director of Fiscal and Support Services. The purpose of this meeting will be to summarize the results of the field work and to review results and findings. A time schedule will be developed for audits of future fiscal years. D. Date Final Report is Due The Finance Department shall prepare draft financial statements, notes and all required supplementary schedules and statistical data for the 2007 Fiscal Year by April 4, 2008. The auditor shall provide all recommendations, revisions and suggestions for improvement to the Fiscal and Support Services Director no later than May 22, 2008 for the audit of the 2007 Fiscal Year. A revised report, including draft auditor's report(s), shall be delivered to the Director of Fiscal and Support Services no later than June 1 of each year. RESOLUTION NO. 2007-160 The final report should be delivered to the Director of Fiscal and Support Services at 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota 55430 V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION A. Finance Division and Clerical Assistance The finance division staff and responsible management personnel will be available during the audit to assist the firm by providing information, documentation and explanations. The preparation of confirmations will be the responsibility of the City of Brooklyn Center using the format provided by the auditor. B. Work Area The City of Brooklyn Center will provide the auditor with reasonable workspace, table and chairs. The auditor will also be provided with access to the Internet, a telephone, photocopying facilities and a fax machine. Access to the auditor's working network may be arranged with the Information Technology staff during field work. C. Report Preparation COMPREHENSIVE ANNUAL FINANCIAL REPORT: Report preparation, editing, printing and binding shall be the responsibility of the City of Brooklyn Center. ALL OTHER REPORTS: Report preparation, editing, printing and binding shall be the responsibility of the auditor. VI. PROPOSAL REQUIREMENTS A. General Requirements Responses to this Request should include the following information in the order prescribed. Submissions must be received by 4:00 p.m. on Thursday, December 27, 2007 for a proposal/response to be considered by the City: • Title Page: Title page showing the request for proposal subject; the firm's name; the name, address and telephone number of the contact person; and the date of the proposal. • Table of Contents 10 RESOLUTION NO. 2007-160 • Transmittal Letter: A signed letter of transmittal which briefly states the proposers' understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for the three year period. • Technical Proposal: The Technical Proposal should follow the order set forth in Section VI - B (below). • Dollar Cost Proposal: The Dollar Cost Proposal should follow the order set forth in Section VI. - C (below). • An executed copy of Proposer Warranties, attached to this Request for Proposal (Appendix A). Proposers should send nine (9) completed proposal packets to the following address: 1 Daniel Jordet Director of Fiscal and Support Services City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Please mark the package as an "Audit RFP" B. Technical Proposal General Requirements: The purpose of the Technical Proposal is to demonstrate the- qualifications, competence and capacity of the firms seeking to undertake an independent audit of the City of Brooklyn Center in conformity with the requirements of this request for proposal. As such, the substance of proposals will carry more weight than their form or manner of presentation. The Technical Proposal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposal requirements. The Technical Proposal should address all the points outlined in the request for proposal (excluding any cost information which should only be included in the sealed dollar cost bid). The proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements of the request for proposal. While additional data may be presented, the following items must be 11 RESOLUTION NO. 2007-160 included. They represent the criteria against which the proposal will be evaluated. Independence: The firm should provide an affirmative statement that it is independent of the City of Brooklyn Center as defined by generally accepted auditing standards the US General Accounting Office's Government Auditing Standards (1994). The firm also should provide an affirmative statement that it is independent of all of the component units of the City of Brooklyn Center as defined by those same standards. The firm should also list and describe the firm's professional relationships involving the City of Brooklyn Center or its component unit for the past five years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit. In addition, the firm shall give the City of Brooklyn Center written notice of any professional relationships entered into during the period of this agreement. License to Practice in Minnesota: An affirmative statement should be included that the firm and all assigned key professional staff are properly licensed to practice in Minnesota. Firm Qualifications and Experience: The proposer should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part-time basis. The firm shall also provide information on the results of any federal or state desk review of field reviews of its audits during the past three (3) years, In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations. Partner. Sunervisorv and Staff Qualifications and Experience: Identify the principal supervisory and management staff, including engagement partner, managers, other supervisors and specialists, who would be assigned to the engagement. Indicate whether each such person is licensed to practice as a certified public accountant in Minnesota. Provide information on the government auditing experience of each person. 12 RESOLUTION NO. 2007-160 Provide information regarding the number, qualifications and experience of the specific staff to be assigned to this engagement. Indicate how the quality of the staff, over the term of the engagement, will be assured. The proposer should identify the extent to which staff to be assigned to the audit reflect the City of Brooklyn Center's commitment to Affirmative Action. Engagement partners, managers, other supervisory staff and specialists may be changed if those personnel leave the firm, are promoted or are assigned to another office. Consultants and firm specialists mentioned in response to this request for proposal can only be changed with the express prior written pemlission of the City of Brooklyn Center, which retains the right to approve or reject replacements. Other audit personnel may be changed at the discretion of the proposer provided that replacements have substantially the same or better qualifications or experience. Prior Engagements with the Citv of Brooklvn Center: List separately all engagements within the last five years, ranked on the basis of total staff hours, for the City of Brooklyn Center by type of engagement (i.e., audit, management advisory services, other). Indicate the scope of work, date, engagement partners, total hours, the location of the firm's office from which the engagement was performed and the name and telephone number of the principal client contact. Similar Engagements with Other Government Entities: For the firm's office that will be assigned responsibility for the audit, list the most significant engagements (maximum-five) performed in the last five years that are similar to the engagement described in this request for proposal. These engagements should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, total hours and the name and telephone number of the principal client contact. For city engagements, indicate whether or not the Comprehensive Annual Financial Report received the GFOA Certificate of Achievement for the most recent audit Snecific Audit Anvroach: The proposal should set forth a work plan, including an explanation of the audit methodology to be followed to perform the services required in Section II of this request for proposal. In developing the work plan, reference should be made to such sources of information as the City of Brooklyn Center's budget and related materials, organizational charts, manuals and programs, and financial and other management information systems. 13 RESOLUTION NO. 2007-160 Proposers will be required to provide the following information on their audit approach: • Proposed segmentation of the engagement • Level of staff and number of hours to be assigned to each proposed segment of the engagement • Sample size and the extent to which statistical sampling is to be used in the engagement • Extent of use of EDP software in the engagement • 'T'ype and extent of analytical procedures to be used in the engagement • Approach to be taken to gain and document an understanding of the City of Brooklyn Center's internal control structure • Approach to be taken in determining laws and regulations that will be subject to audit test work • Approach to be taken in drawing audit samples for purposes of tests of compliance Identification of Anticipated Potential Audit Problems: The proposal should identify and describe any anticipated potential audit problems, the firm's approach to resolving these problems and any special assistance that will be requested from the City of Brooklyn Center. Report Format: The proposal should include sample formats for required reports. C. Sealed Dollar Cost Proposal Total All-Inclusive Maximum Price: The sealed dollar cost proposed should contain all pricing information relative to performing the audit engagement as described in this request for proposal. The total all-inclusive maximum price to be bid is to contain all direct and indirect costs including all out-of-pocket expenses. The City of Brooklyn Center will not be responsible for expenses incurred in preparing and submitting the technical proposal or the sealed dollar cost bid. Such costs should not be included in the proposal. The following information should be included the Dollar Cost Proposal: • Name of Firm • Certification that the person signing the proposal is entitled to represent the empowered to submit the bid, and authorized to sign a contract with the City of Brooklyn Center. 1 14 RESOLUTION NO. 2007-160 • A total all-inclusive Maximum Price for each year of the three (3) year engagement which shall include: • Rates by Partner, Specialist, Supervisory and Staff Level Times Hours Anticipated for Each • A schedule of professional fees and expenses, presented in the format provided in the attachment Appendix B, that supports the total all- inclusive maximum price for each year. The cost of special services should be disclosed as separate components of the total all- inclusive maximum price. • Out-of-pocket Expenses Included in the Total All-inclusive Maximum • Price and Reimbursement Rates: All reimbursable expenses by category as included in the total all-inclusive maximum price submitted by the firm. • Rates for Additional Professional Services: If it should become necessary for City of Brooklyn Center to request the auditor to render any additional services to either supplement the services requested in this RFP or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between City of Brooklyn Center and the firm. Any such additional work agreed to between City of Brooklyn Center and the firm shall be performed at the same rates set forth in the schedule of fees and expenses included in the sealed dollar cost bid. Manner of Payment: The City expects that progress payments will be made on the basis of hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the firm's dollar cost proposal. Interim billing shall cover a period of not less than a calendar month. Payment of the final billing will be held by the City pending the delivery of the firm's final reports. VII. EVALUATION PROCEDURES A. Review of Proposal The City of Brooklyn Center reserves the right to retain all proposals submitted and use any idea in a proposal regardless of whether that proposal is selected. B. Evaluation Criteria Proposals will be evaluated using three sets of criteria. Firms meeting the mandatory criteria will have their proposals evaluated for both technical qualifications and price. The selection process will include, but not be limited to, the following criteria: 15 RESOLUTION NO. 2007-160 1. Mandatory Elements • The audit firm is independent and licensed to practice in Minnesota. • The firm has no conflict of interest with regard to any other work performed by the firm for the City of Brooklyn Center. • The firm adheres to the instructions in this request for proposal on preparing and submitting the proposal. • The firm submits a copy of its last external quality control review report and the firm has a record of quality audit work. 2. Technical Quality • Expertise and Experience o The firm's past experience and performance on comparable government engagements. o The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation o The firm's expertise with the GFOA Certificate of Achievement in Financial Reporting. • Audit Approach o Adequacy of proposed staffing plan for various segments of the engagement o Adequacy of sampling techniques o Adequacy of analytical procedures • Price o Cost will be a factor in the selection of an audit firm. However, price will not be the dominating factor in the selection process. C. Oral Presentation During the evaluation process, the City may, at its discretion, request anyone or all firms to make oral presentations. Such presentation will provide firms with an opportunity to answer any questions the Financial Commission or their designee may have on a firm's proposal. Not all firms may be asked to make such oral presentations. D. Right to Reject Proposals Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in 16 RESOLUTION NO. 2007-160 the proposal submitted and confirmed in the contract between the City of Brooklyn Center and the firm selected. The City of Brooklyn Center reserves the right without prejudice to reject any or all proposals. E. Disclaimer There is no expressed or implied obligation for the City of Brooklyn Center to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. 1 17 RESOLUTION NO. 2007-160 APPENDIX A CITY OF BROOKLYN CENTER PROPOSER WARRANTIES A. Proposer warrants that it is willing and able to comply with State of Minnesota laws with respect to foreign (non-state of Minnesota) corporations. B. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts or omissions of any officers, employees or agents thereof. C. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement without the prior written permission of the City of Brooklyn Center. D. Proposer warrants that all information provided in connection with this proposal is true and accurate. E. The proposer certifies that it can and will provide and make available at a minimum, all services set forth in Section II, Nature of Services Required. Signature of Official: Name (typed): Title: Firm: Date: 1 18 RESOLUTION NO. 2007-160 APPENDIX B CITY OF BROOKLYN CENTER SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE 2007 FINANCIAL STATEMENTS NOTE: The rate quoted should not be presented as a general percentage of the standard hourly rate or as a gross deduction from the total all-inclusive maximum price. Standard Quoted Hourly Hourly Hours Rates Rates 1 Partners Managers Supervisory Staff Other (Specify) Subtotal Out-of-Pocket Expenses Meals and Lodging Transportation Other (Specify) Total All- inclusive Price for 2007 Audit Services $ $ $ $ $ $ $ $ $ Total 19 RESOLUTION NO. 2007-160 APPENDIX B CITY OF BROOKLYN CENTER SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE 2008 FINANCIAL STATEMENTS NOTE: The rate quoted should not be presented as a general percentage of the standard hourly rate or as a gross deduction from the total all-inclusive maximum price. Partners Managers Supervisory Staff Other (Specify) Subtotal Out-of-Pocket Expenses Meals and Lodging Transportation Other (Specify) Total All- inclusive Price for 2008 Audit Services Standard Quoted Hourly Hourly Hours Rates Rates $ Total 1 20 RESOLUTION NO. 2007-160 APPENDIX B CITY OF BROOKLYN CENTER SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE 2009 FINANCIAL STATEMENTS NOTE: The rate quoted should not be presented as a general percentage of the standard hourly rate or as a gross deduction from the total all-inclusive maximum price. 1 Standard Quoted Hourly Hourly Hours Rates Rates Partners Managers Supervisory Staff Other (Specify) Subtotal Out-of-Pocket Expenses Meals and Lodging Transportation Other (Specify) Total All- inclusive Price for 2009 Audit Services $ $ $ $ Total 21