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HomeMy WebLinkAbout2015 02-09 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION February 9, 2015 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4. Adjourn CITY COUNCIL MEETING City of Brooklyn Center February 9, 2015 AGENDA 1.Informal Open Forum with City Council - 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.January 26, 2015 - Study/Work Session 2.January 26, 2015 - Regular Session b. Licenses c.Resolution Calling for a Public Hearing on Proposed Special Assessments for Diseased Tree Removal Costs and Delinquent Weed Removal Costs d.Resolution Opting Not to Waive Limited Tort Liability for 2015 7. —None. CITY COUNCIL AGENDA -2- February 9, 2015 8. Public Hearings a.Dangerous and Potentially Dangerous Dog Hearing Fees An Ordinance Amending Chapter 1 of the City Code of Relating to Potentially Dangerous and Dangerous Dogs —This item was first read on January 12, 2015; published in newspaper on January 22, 2015; and is offered this evening Hearing. Requested Council Action: —Motion to open Public Hearing. —Take public input. —Motion to close Public Hearing. —Motion to adopt ordinance. Ordinances the official for Public 2. Resolution Amending the City Fee Schedule to Add a Hearing Fee for Potentially Dangerous Dog Sterilization Requirements Requested Council Action: Motion to adopt resolution. b.An Ordinance Amending Chapter 35 - Zoning of the City Code of Ordinances Regarding the Regulation of Outdoor Storage and Outdoor Sales Display Areas in the Industrial Districts —This item was first read on January 12, 2015; published in the official newspaper on January 22, 2015; and is offered this evening for Public Hearing. Requested Council Action: —Motion to open Public Hearing. —Take public input. —Motion to close Public Hearing. —Motion to adopt ordinance. Proposed Use of 2015 Community Development Block Grant (CDBG) Funds —This item was first read on January 12, 2015; published in the official newspaper on January 22, 2015; and is offered this evening for Public Hearing. Requested Council Action: —Motion to open Public Hearing. —Take public input. —Motion to close Public Hearing. —Motion to direct staff regarding allocation of the CDBG Funds. 9. Planning Commission Items —None. CITY COUNCIL AGENDA -3- February 9, 2015 10. Council Consideration Items a. Consideration of Type IV 6-Month Provisional Rental Licenses 1.3818 61st Avenue North 2.1106 Emerson Lane 3. 5748 Humboldt Avenue North —Resolution Approving a Type IV Rental License for 5748 Humboldt Avenue North Requested Council Action: —Mayor poll audience for applicants to address Council. —Receive staff report. —Motion to open hearing. —Receive testimony from applicants in order. —Motion to close hearing. —Take action on rental license applications and mitigation plans. b. Charter Commission Submission of Recommended Amendments to the City Charter Requested Council Action: —Motion to receive Charter Commission recommendations. —Council review and discuss amendments. —Motion to direct Staff to draft Charter amendment ordinance. 11. Council Report 12. Adjournment City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY/WORK SESSION JANUARY 26, 2015 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Recreation Supervisor Sue LaCrosse, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Ryan requested the following correction to the Work Session minutes of January 12, 2015: Page 2, third paragraph, strike second sentence and insert "...anticipates receiving a lot of questions. He stated that if the City Council/EDA determines to have a public dialogue on police community relations, we should first have an educational presentation where a spokesman for the Brooklyn Center Police Department could explain how they work and how their philosophy of community policing guides their work. That could facilitate such a dialogue, but the best forum where that could occur would be at a meeting hosted by the JCPP/MAC. In that way..." Page 4, second line "...with the Area Minister's Association..." Page 4, third line "...as well as the Joint Community Police Departmt Partnership Multi Cultural Advisory Committee that was created for this purpose." Councilmember Myszkowski requested the following correction to the Regular Session minutes of January 12, 2015: Page 13, third paragraph: 01/26/15 -1- DRAFT "...asked if she was contesting the assessment. Mr Ms. Leach answered in the affirmative..." It was the majority consensus of the City Council to accept the correction the January 12, 2015, Work Session and Regular Session minutes. Councilmember Graves requested discussion on Item 6c, Resolution Changing Polling Locations for Precincts 4, 6, and 7, in particular whether there is a difference in voter turnout between those two polling places, even demographically. City Manager Curt Boganey reviewed the packet information and stated staff will provide the City Council with voting results. Councilmember Graves supported advertising this change in polling locations at least 25 days in advance of the election and even advertising twice to assure residents receive notice and remember the change in polling locations. Mayor Willson suggested posting this information to the City's website and including it in a newspaper notice. Mr. Boganey commented on the benefit of not advertising too early before the election so it is not forgotten. In addition, households can change and should that occur, the new resident will not receive the notice. MISCELLANEOUS Couneilmember Lawrence-Anderson stated she is the Council's liaison to the Housing Commission and at last meeting they discussed the 63 d Avenue road project and whether a sign within the redevelopment area will be posted indicating it is an area for redevelopment as not everyone knows that is the intent. Mayor Willson commented on several other areas of redevelopment that could be similarly posted. Mr. Boganey explained that the notification signs posted in Brooklyn Park serve as another form of public notice beyond legal notification in the newspaper when a public hearing is scheduled and Brooklyn Park is seeking input on a rezoning or some other form of action before the City Council. Councilmember Lawrence-Anderson stated that may be the type of posting the Housing Commissioner vas recommending. Mayor Willson stated both options are rather appealing and he would support posting signage for both situations, and commercial as well as residential. Mr. Boganey reported the City received three applications to participate in the Brooklyn Center University's Experience Your City Government. He asked the City Council to encourage applications as the submittal deadline is February 14 2015. Mayor Willson stated he will make that announcement under tonight's Council Reports. Councilmember Lawrence-Anderson supported discussion at a future Work Session on security measures for Liquor Store #2, for both employees and patrons. Mayor Willson stated he would 01/26/15 -2- DRAFT first like input and a recommendation from Police Chief Benner as well as the Liquor Store employees. Mr. Boganey recommended staff provide a report on current security measures, potential deficiencies (if any), and recommended/suggested changes (if any). If the City Council supports additional dialog, it can be scheduled for a future Work Session. Councilmember Ryan commented on the interview of City Manager Curt Boganey by Channel 12, stating it was straight forward and encouraged people to sign up for the Citizen's Academy. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS HOLLY SUNDAY Mr. Boganey stated staff is prepared to give an overview and response to questions raised following the most recent Holly Sunday. Director of Community Activities, Recreation and Services Jim Glasoe stated in response to the request of City Council, staff has prepared a report relating to Holly Sunday. Recreation Supervisor Sue LaCrosse presented the 2014 Holly Sunday Event report outlining the purpose, history, estimated attendance, related expenses, and success of Holly Sunday. It was noted that the high attendance experienced in 2014 resulted in logistical problems, children being unable to have their pictures taken with Santa as time ran out, and pedestrian congestion. Ms. LaCrosse reviewed 2015 recommendations to order additional cookies, add a third face painter, limit the age to 10 and under to visit Santa, add additional staff for taking pictures with Santa to speed that process, prepare additional goodie bags, start event at 1:00 to 1:30 p.m., and move the staging area to the back corridor to accommodate the hay ride rig. Mayor Willson stated he had noticed more children attended the 2014 event and as demographics change, it may impact the number of attendance. He stated he worries about the impact of having two Santas as it may confuse younger participants. Ms. LaCrosse agreed and stated that suggestion had been discarded. Mayor Willson supported all being able to have a picture taken with Santa, regardless of age. Councilmember Lawrence-Anderson stated she appreciated that staff was able to accommodate goodie bags for the five children who were not able to visit Santa at the 2014 event. Councilmember Myszkowski thanked staff for the thoughtful recommendation, stating it works well for her and she thinks 2014 may have been an anomaly with the high number attending. She stated support for the 2015 recommendations. Councilmember Ryan stated support for staffs lead and suggestions. He stated he is encouraged that Recreation Supervisor Sue LaCrosse has worked so well with the Brooklyn Center Lions Club to identify issues that need to be worked out. Councilmember Ryan asked about the 01/26/15 -3- DRAFT expenses of $3,900, noting the Lions contribute $1,500 so the City paid the balance of $2,400. Ms. LaCrosse stated that is correct and it is paid from the CARS budget. Councilmember Graves asked how outreach and marketing was conducted for 2014 and if additional partners were used in 2014 that may have accounted for the additional turnout. Ms. LaCrosse described promotion of the event, noting it was the same as in past years. Councilmember Graves asked about the option of a two-day event. Ms. LaCrosse stated the cons would be doubling the cost, the hay ride would not be available for a second day, and there may be downtimes during which no one is visiting Santa or getting their face painted. She advised of similar events in neighboring communities, noting they are only for several hours with a charge for refreshments. Councilmember Graves asked about incorporating other holidays beyond Christmas that are being celebrated in the community. Ms. LaCrosse stated during the Earle Brown Days Festival a celebration was held for the City's mascot and during the Centennial Day Celebration there were free events. She stated the issue is with the expense to put on a special event. Councilmember Graves stated she was thinking about collaborating with other organizations and community groups to provide some staffing and/or activities. Councilmember Lawrence-Anderson stated she supports the increase in hours and understands it is not feasible to accommodate a two-day event. She volunteered to assist with the Santa visit. Mr. Boganey stated he had suggested having two Santas, positioned on opposite ends of the building, so confusion does not result. Ms. LaCrosse relayed a conversation she overheard between two boys discussing whether it was the 'real' Santa. She explained that the same Santa has been used for several years so the children are now used to seeing him. Mayor Willson supported the suggestion of Councilmember Graves to look into the option for a multi-cultural collaboration with community groups to include celebration of other holidays. Mayor Boganey stated it is a very intriguing idea that staff will follow up on. He stated the intent of this agenda item is to provide a report to the Council. Mayor Willson stated there has been an increase over the past three to four years in the number of young people so the City needs to be more accommodating. He supported preparing additional goodie bags to offer children who arrive late and are not able to visit Santa. Mr. Boganey noted this is a free event and residency Is not required to enjoy it Councilmember Ryan stated he has found that many who reside in Brooklyn Center or attend this event, iñay not be very aware of community boundaries and while some may not live in Brooklyn Center their children attend school in Brooklyn Center. He stated he does not support restricting attendance of Holly Sunday to Brooklyn Center residents. 01/26/15 -4- DRAFT Councilmember Myszkowski stated she often asks trick-or-treaters whO visit her house, between 80 to 100 a year, how many attend school in Brooklyn Center and found many attend Minneapolis schools. Mr. Boganey stated the issue is whether there should be a charge, as the event continues to grow, instead of restricting attendance to only residents. Mayor Willson stated that in view of how little is spent on this event, and because of the multiple school districts serving the City's residents, he would not oppose allocating additional dollars towards this event. ADJOURNMENT Councilmember Myszkowski moved and Councilmember Lawrence-Anderson seconded to close the Study Session at 6:38 p.m. Motion passed unanimously. 01/26/15 -5- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 26, 2015 CITY HALL - COUNCIL CHAMBERS 1.INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Director of Business and Development Gary Eitel, City Attorney Troy Gilchrist, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum, Roger Kloster, 7223 Lee Avenue North, stated he received a notice within his last water bill describing a rate increase so he called staff and learned the public hearing had been held in December and advertised in the Sun Post. Mr. Kloster described the sporadic delivery of the Sun Post and belief there should be a better way to advertise something important, such as a utility rate increase. Mr. Kloster suggested inserting a notice of rate increase in the preceding utility bill to notify residents of the increase and public hearing date. City Manager Curt Boganey thanked Mr. Kloster for the suggestions offered and explained the City's website has that information posted as well as the option to signup to receive automatic notices. Councilmember Ryan moved and Councilmember Graves seconded to close the Informal Open Forum at 6:50 p.m. Motion passed unanimously. 2.INVOCATION Councilmember Lawrence-Anderson offered an invocation for world peace and harmony. 3. CALL TO ORDER REGULAR BUSINESS MEETING 01/26/15 -1- DRAFT The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Troy Gilchrist, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Myszkowski moved and Councilmerber Lawrence-Anderson seconded to approve the Agenda and Consent Agenda, as amended, with amendments to the Work Session and Regular Session minutes of January 12, 2015, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.January 12, 2015 Study Session 2.January 12, 2015 - Regular Session 3. January 12, 2015 - Work Session 6b. LICENSES LIQUOR - CLASS B ON-SALE INTOXICATING, SUNDAY, AND 2 A.M. Jammin Wings LLC, dba Jammin Wings 2590 Freeway Boulevard Subject to submittal of proof of payment of second half 2014 property taxes, City utilities, and license fee paid by cash, certified check, or cashier's check. MECHANICAL Stern Heating/Cooling, Inc. Total Refrigeration RENTAL 1NJTIAL (TYPE II - two-year license) 5308 Emerson Avenue N. 5712 Bryant Avenue N. 6018 Camden Avenue N. 6718 Colfax Avenue N. 34181 180t1 Avenue, Red Wing 949 South Concord Street, S. St. Paul Michael Williamson Gavin Kleinknecht Crystal Brummer Gavin Kleinknecht RENEWAL (TYPE III - one-year license) 01/26/15 -2- DRAFT 3413 6211(1 Avenue N. 6213 Chowen Avenue N. Passed w/ Weather Deferral 6437 Kyle Avenue N. RENEWAL (TYPE II— two-year license) 7250 West River Road 5332-36 Russell Avenue N. 5447 72 nd Circle 6939 Brooklyn Boulevard 5825 June Avenue N. Lee Mixson Nazeen Khatoon Sheng Lee Paul Barli Douglas Ryan Joseph Ditto Jacob Yanish Mark Gettinger RENEWAL (TYPE I - three-year license) 6605 Camden Drive Calvin Johnson 7042 Emerson Avenue N. John Hicks 5426 Fremont Avenue N. Matthew Klein 4201 Lakeside Avenue 4206 Tammy Kassulker TOBACCO RELATED PRODUCT Regal Foods Corp. 615 66th Avenue N. 6c.RESOLUTION NO. 2015-26 CHANGING POLLING LOCATIONS FOR PRECINCTS 4,6, AND 7 6d.RESOLUTION NO. 2015-27 AUTHORIZING THE CITY OF BROOKLYN CENTER TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM 6e. SET DATE AND TIME OF FACILITATED STRATEGIC PLANNING AND TEAM BUILDING RETREAT FOR FRIDAY, FEBRUARY 6, 2015, AT 5:30 P.M. AND SATURDAY, FEBRUARY 7,2015, AT 8:00 A.M. Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. RESOLUTION NO. 2015-28 EXPRESSING RECOGNITION AND APPRECIATION OF MARC BOOTH FOR OVER 35 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER City Manager Curt Boganey expressed his thanks to Marc Booth for the extraordinary services provided during his 35 years of employment with the City of Brooklyn Center. Mayor Willson read in full a Resolution Expressing Recognition and Appreciation of Marc Booth for over 35 Years of Dedicated Service to the City of Brooklyn Center. 01/26/15 -3- DRAFT Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to adopt RESOLUTION NO. 2015-28 Expressing Recognition and Appreciation of Marc Booth for over 35 Years of Dedicated Service to the City of Brooklyn Center. Motion passed unanimously. 8.PUBLIC HEARINGS - None. 9.PLANNING COMMISSION ITEMS - None. 10. COUNCIL CONSIDERATION ITEMS 10a. MAYORAL APPOINTMENT OF COMMISSIONER AND ALTERNATE COMMISSIONER TO SERVE ON SHINGLE CREEK I WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSIONS Mayor Willson recommended ratification of David Mulla, 6732 Willow Lane, to serve as Commissioner and David Viasin, 5712 Colfax Avenue North, to serve as Alternate Commissioner on the Shingle Creek / West Mississippi Watershed Management Commissions with a term to expire January 31, 2018. Councilmember Myszkowski moved and Councilmember Ryan seconded to ratify the following 2015 Mayoral Appointment with a term to expire January 31, 2018: Shingle Creek / West Mississippi Watershed Management Commission David Mulla, 6732 Willow Lane Commissioner David Ylasin, 5712 Colfax Avenue North Alternate Commissioner David Mulla, 6732 Willow Lane, introduced himself and thanked the Council for the honor of serving Brooklyn Center in this important capacity. Councilmember Ryan described Professor Mulla' s related professional credentials. Motion passed unanimously. lOb. TOBACCO RELATED PRODUCTS LICENSE FOR VALUE FOODS, 6820 HUMBOLDT AVENUE NORTH Mr. Boganey introduced the item and reviewed the City Council's past consideration at the January 12, 2015, Study and Work Sessions when this item was tabled. He stated staff finds that the applicant has met all of the required ordinance qualifications. 01/26/15 -4- DRAFT Councilmember Ryan moved and Councilmember Graves seconded to remove consideration of a tobacco related products license for Value Foods, 6820 Humboldt Avenue North, from the table. Motion passed unanimously. Councilmember Lawrence-Anderson moved and Councilmember Myszkowski seconded to approve a tobacco related products license for Value Foods, 6820 Humboldt Avenue North. Mayor Willson stated he will support approval based on the recommendation of staff and the Police Chief noting, however, that the City Council takes this issue very seriously. Motion passed unanimously. lOc. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSES Mayor Willson explained the streamlined process that will now be used to consider Type IV 6- Month Provisional Rental Licenses. Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on the rental license as listed on tonight's meeting agenda. There being no one present to offer testimony, Mayor Willson called for a motion on Agenda Item 1 Oci. lOci. 2018 55th AVENUE NORTH Councilmember Lawrence-Anderson moved and Councilmember Myszkowski seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 2018 55th Avenue North, with the requirement that the mitigation plans and all applicable ordinances must be strictly adhered to before renewal license would be considered. Motion passed unanimously. lOd. CENTERPOINT ENERGY GAS FRANCHISE ORDINANCE Mr. Bogany introduced the item and explained the purpose of the ordinance. Staff finds that the model ordinance is in acceptable form and recommended to approve first reading and schedule a public hearing and second reading for February 23, 2015, at 7:00 p.m. It was noted the Franchise Agreement with CenterPoint Energy generates approximately $250,000 annually, which is included in the 2015 Capital Projects Fund budget to support the Street Reconstruction Program. If approved, the Agreement will run for 20 years and staff will draft a separate ordinance relating to the fees. Councilmember Graves asked for an explanation of the difference between a franchise fee versus a permit fee, the cost per household, and definition of customer class. Mr. Boganey explained the franchise fee is charged by CenterPoint Energy based upon class of customer (commercial/industrial), consumption, and size of service line. He stated he will provide the 01/26/15 -5- DRAFT specific information on the rates to the City Council. He further explained the purpose behind the language relating to permit fees to assure the City does not charge the utility twice for the same right (use of the City's rights-of-way). Councilmember Ryan stated the marginal franchise fee for non-City utilities is collected monthly from the rate payer by the utility company who then remits the fee to the City. Those fees are then used in the City's Capital Improvement Plan, which in turn lowers the level of assessment to benefiting property owners. Mr. Boganey agreed that is how franchise fees are used base on the current policy of the City. Councilmember Ryan referenced City Ordinance Section 8.4, Collection of Fee, and stated his interpretation it relates to not charging the fee on delinquent utility bills. City Attorney Troy Gilchrist stated that is correct, if the utility company is unable to collect payment on a utility bill, it is not required to make payment of non-collected franchise fees. Councilmember Graves encouraged the City to assure adequate advertisement of the upcoming public hearing. Mr. Boganey described the statutory requirement for notice of public hearing and explained that in this particular case, it is not a utility charge of the City so the issue of notice is more of a general nature. He assured the City Council that all practical means available will be used to inform the public of the upcoming public hearing. Mayor Willson reviewed the multi-step process followed for ordinance adoption and commented on the importance of franchise fees to fund infrastructure improvement projects. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve the first reading of an Ordinance Granting CenterPoint Energy Resources Corp., d/b/aI CenterPoint Energy Minnesota Gas ("CenterPoint Energy"), its Successors and Assigns, a Nonexclusive Franchise to Construct, Operate, Repair, and Maintain Facilities and Equipment for the Transportation, Distribution, Manufacture, and Sale of Gas Energy for Public and Private Use and to Use the Public Ways and Grounds of the City of Brooklyn Center, Hennepin County, Minnesota, for such purpose; and, Prescribing Certain Terms and Conditions Thereof, and set second reading and Public Hearing for February 23, 2015. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan announced that his family experienced a tragic loss when his father-in-law suffered a severe stroke and passed on January 17, 2015. He stated his appreciation for all of the expressions of sympathy and support that have been received. Councilmember Myszkowski reported on her attendance at the following and provided information on the following upcoming events: • January 17, 2015, Asian New Years Celebration • January 20, 2015, Earle Brown Days Committee Meeting • January 21, 2015, CEAP Board Meeting 01/26/15 -6- DRAFT Councilmember Lawrence-Anderson reported on her attendance at the following and provided information on the following upcoming events: • January 20, 2015, Earle Brown Days Committee Meeting • January 20, 2015, Housing Commission Meeting • January 22, 2015, Brooklyn Center Business Association Luncheon • January 23, 2015, Husband's surgery so unable to attend the January 24, 2015, Legislative Breakfast • January 25, 2015, Coffee Server at Cross of Glory • February 7, 2015, Brooklyn Center Copsicles Polar Plunge and opportunity to make a donation Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: • January 12, 2015, Swearing-in Ceremony and first City Council Meeting • January 13, 2015, Osseo American Indian Parent Advisory Council's Drum and Dance Rehearsal • January 24, 2015, Regalia Meeting • January 19, 2015, Martin Luther King Day Annual Parade in St. Paul • January 20, 2015, Parks and Recreation Commission Meeting • January 21, 2015, Parent Group Chat at the High School but missed the Crime Prevention Meeting • Recently contracted to work with the Minneapolis Youth Coordinating Board • January 29, 2015, Asian American Heritage Event • January 30 and 31, 2015, Newly Elected Officials Conference • February 2, 2015, KFIA Truth to Tell Interview • April 25, 2015, Annual Pow Wow at Osseo Junior High School Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: January 20, 2015, City Auditors Meeting Mayor Willson announced the opportunity to attend an eight-week course at Brooklyn Center University entitled Experience Your City Government. He encouraged those interested to register by February 14, 2015, noting the enrollment is limited to 20 and the fee is $25. Mr. Boganey added that there will be light refreshments during these courses and enrollees must be at least 18 years of age. Councilmember Lawrence-Anderson noted this successful program had been brought forward by Councilmember Myszkowski. Councilmember Myszkowski stated she learned of this program from the City of Roseville. Mayor Willson stated on January 27, 2015, there will be a Cable 12 interview of Mr. Boganey to explain this program. 12. ADJOURNMENT 01/26/15 -7- DRAFT Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded adjournment of the City Council meeting at 7:40 p.m. Motion passed unanimously. 01/26/15 -8- DRAFT City Council Agenda Item No 6b MECHANICAL All American Heating & Air C B Mechanical LLC Sharp Heating and A/C The Heating Guy LLC Tim's Quality Plumbing, Inc. 3600 72 nd Ave N, Brooklyn Center 15658 150th Avenue, Foreston 7221 University Avenue NE, Fridley 742672 nd Lane #3 15, Brooklyn Park 225 County Rd 81, Osseo RENTAL See attached report. SIGN HANGER Scenic Sign Corporation 828 South 5th Street, Sauk Rapids COUNCIL ITEM MEMORANDUM DATE: February 3, 2015 TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Clerk e SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on February 9,2015. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. iIiiSIii E/Is1friI?!' an (ttlJ(JCIiV(, ckiiii, Sal?, iii elusive community that enhances the qualit.v ojitfe fin- all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy - Adopted by City Council 03 -08 -10 Property Code and Nuisance Violations Criteria License Category (Based on Property Number of Units Code Only) Property Code Violations per Inspected Unit Type I - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-035 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. 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C)____ z a) C)><zz ><C C)z Z a)^ZZ Z C)Z C)-..C)C)a)N C)Z >>C)a)>a)Z CO <._<4-^44-<<><C<C -CO C COUO 4- -C)>< U •-.0o cCO>.- >< C) C 00-- I .C)0-0 CO WN -4 N -0 C)C0 zt CO .-i >-)XLDNN<CC000 UO >- C)LD m C)0.0)N 00 C)C C LO C)N NomNC)C)C)C)C)C)-1mNLONNCC)t O N LO LI)CO0 1 00)C)00 0 LI)D N (C)U)U)L.Q I))LI)O O N U) COUNCIL ITEM MEMORANDUM DATE: February 9, 2015 TO: Curt Boganey, City Manager FROM: Vickie Schleuning, Assistant City Manager/Director of Building & Community Standards SUBJECT: Resolution Calling for a Public Hearing on Proposed Special Assessments for Diseased Tree Removal Costs and Delinquent Weed Removal Costs. Recommendation: It is recommended that the City Council consider approval/adoption of the resolution ordering a Public Hearing for Monday, March 9, 2015 at 7 p.m. or as soon thereafter as the matter may be heard, to hear and pass upon any objections to the proposed special assessments for diseased tree removal costs and delinquent weed removal accounts. Background: The attached resolution calls for a Public Hearing to receive public testimony and comments regarding the proposed special assessments for diseased tree removal and weed removal accounts. The special assessment amounts are specified in the attached preliminary assessment rolls. All trees have been declared a public nuisance in past City Council resolutions, and the trees have been removed by the City's tree contractor in accordance with established policy. • Property owners with delinquent accounts for weed destruction have received notice of delinquent accounts in accordance with the established collection policy, and payments have not been made. At the scheduled Public Hearing, the City Council will consider adoption of the resolution to certify the special assessment levy rolls with Hennepin County. The 2014 interest rate for special assessments is six percent, as previously established by the Council. A copy of the special assessment pending levy roll is attached. Budget Issues: The proposed levy roll for diseased tree removal totals $18,492.50. The proposed levy roll for delinquent weed removal costs totals $32,836.75. An updated levy roll will be provided at the Public Hearing to reflect any additional payments made on these accounts. Strategic Priorities: • Financial Stability Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public frust COUNCIL ITEM MEMORANDUM • Vibrant Neighborhoods Attachments: - Resolution - Notice of Public Hearing for publication - Proposed levy roll Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moves its adoption: RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS AND DELINQUENT WEED REMOVAL COSTS. WHEREAS, the City performs and incurs costs for certain neighborhood maintenance services to protect public health, safety and welfare; and WHEREAS, Minnesota Statutes Chapter 429, provides for a Public Hearing process to recover the costs through special assessments; and WHEREAS, the City has performed neighborhood maintenance services, billed the property owners, and has not been reimbursed by certain property owners; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that: 1.A hearing shall be held on the 9th day of March, 2015, in City Hall at 7 p.m. or as soon thereafter as the matter may be heard, to pass upon the proposed assessments for the following charges: • Diseased Tree Removal Costs • Delinquent Weed Removal Costs 2.The City Clerk with the assistance of the Director of Building and Community Standards shall forthwith prepare assessment rolls for the above charges, and shall keep them on file and open to inspection by any interested persons. 3.The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. 4.The City Clerk shall cause mailed notice to be given to the owner of each parcel described in such assessment rolls not less than two weeks prior to the hearing. BE IT FURTHER RESOLVED BY THE City Council of the City of Brooklyn Center that this resolution shall be effective immediately. February 9, 2015 Date Mayor RESOLUTION NO. ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER NOTICE OF PUBLIC HEAPING ON PROPOSED SPECIAL ASSESSMENTS Notice is hereby given that the City Council of the City of Brooklyn Center, Minnesota, will meet in the Council Chambers of Brooklyn Center City Hall at 6301 Shingle Creek Parkway, on Monday, March 9, 2015 at 7 p.m. or as soon thereafter as the matter may be heard, to hear and pass upon any objections to the proposed assessments for the following: DISEASED TREE REMOVAL COSTS It is proposed to assess the cost of diseased tree removal to those tracts or parcels where trees were removed by written agreement with the property owner or by order of the City Council pursuant to City Ordinances, Section 20-301 through 20-305 and in accordance with MS 429. DELINQUENT WEED REMOVAL ACCOUNTS It is proposed to assess the cost of noxious weed destruction to those tracts or parcels where, pursuant to City Ordinance Section 19-1601 through 19-1604 and in accordance with MS 429, noxious weeds were destroyed by order of the City Weed Inspector and the cost for such destruction remains unpaid. PROCEDURAL INFORMATION FOR OBJECTIONS TO SPECIAL ASSESSMENTS An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or City Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or City Clerk. No such appeal as to the amount of an assessment for a specific parcel of land may be made unless the owner has filed a written objection to that objection to that assessment, signed by the affected property owner, with the City Clerk prior to the hearing or has presented such a written objection to the presiding officer at the hearing. These assessments are now on file at City Hall and open to public inspection. Written or oral objections to the proposed assessments will be considered at this meeting, but the City Council may consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. AUXILIARY AIDS AVAILABLE UPON REQUEST Auxiliary aids for persons with disabilities are available upon request at least 96 hours (4 days) in advance of the hearing. Please contact the City Clerk at 763-569-3300 to make arrangements Sharon Knutson, City Clerk By order of the City Council Amended Special Assessment Certified Roll (Trees) 2014 Tree Removal Printed February 04, 2015 Municipal Code No. 22 Levy Runs Five Years Capital Special Total Pending Interest Assessment Amount Levy No.Property Address Property ID Amount Charge Charge Certified 19064 5301 Emerson AveN 01-118-21-33-0124 550.00 30.00 30.00 610.00 19064 5900 Xerxes Ave N 02-118-21-22-0026 950.00 30.00 30.00 1,010.00 19064 5542 Irving AveN 02-118-21-41-0021 900.00 30.00 30.00 960.00 19064 5626 Logan Ave N 02-118-21-41-0079 1,650.00 30.00 30.00 1,710.00 19064 6018 Admiral P1 03-118-21-12-0039 200.00 30.00 30.00 260.00 19064 5931 Pearson Dr 03-118-21-21-0035 350.00 30.00 30.00 410.00 19064 6013 Halifax P1 03-118-21-21-0055 3,200.00 30.00 30.00 3,260.00 19064 6007 Halifax PI 03-118-21-21-0056 1,150.00 30.00 30.00 1,210.00 19064 52l9 Ewing Ave N 10-118-21-12-0060 1,650.00 30.00 30.00 1,710.00 19064 6812 Perry Ave N 33-119-21-11-0034 500.00 30.00 30.00 560.00 19064 673O Regent Ave N 33-119-21-11-0098 875.00 30.00 30.00 935.00 19064 6730 Scoff Ave N 33-119-21-12-0075 237.50 30.00 30.00 297.50 19064 5113 Winchester La 33-119-21-13-0030 5,500.00 30.00 30,00 5,560.00 Total:18,492.50 City of Brooklyn Center - 6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 1 of I Amended Special Assessment Certified Roll (Grass/Weeds) 2014 Weed Destruction Printed February 04, 2015 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levy No.PropertyAddress Property ID Amount Charge Charge Certified 19065 6042 Dupont AveN 01-118-21-21-0046 282.26 10.00 30.00 322.26 19065 6001 Camden Ave N 01-118-21-21-0069 282,26 10.00 30.00 322.26 19065 5903 Emerson AveN 01-118-21-22-0023 100.00 10.00 30.00 140.00 19065 6O47 Dupont Ave N 01-118-21-22-0030 270.23 10.00 30.00 310.23 19065 5920 Fremont Ave N 01-118-21-22-0094 516.42 10.00 30.00 556.42 19065 5700 Girard Ave N 01-118-21-23-0014 100.00 10.00 30.00 140.00 19065 5725 Emerson Ave N 01-118-21-23-0032 786.65 10.00 30.00 826.65 19065 5807 Emerson Ave N 01-118-21-23-0075 100.00 10.00 30.00 140.00 19065 5800 Dupont Ave N 01-118-21-24-0025 100.00 10.00 30.00 140.00 19065 5759 Bryant Ave N 01-118-21-24-0049 100.00 10.00 30,00 140.00 19065 816 5 7th Ave N 01-118-21-24-0066 294.28 10.00 30.00 334.28 19065 5838 Bryant Ave N 01-118-21-24-0091 100.00 10.00 30.00 140.00 19065 5630 Colfax Ave N 01-118-21-31-0012 270.23 10.00 30.00 310,23 19065 5525 Colfax Ave N 01-118-21-31-0072 246.19 10.00 30.00 286.19 19065 5617 Girard Ave N 01-118-21-32-0049 258.21 10.00 30.00 298.21 19065 S500 Emerson Ave N 01-118-21-32-0124 516.42 10.00 30.00 556.42 19065 5301 Girard Ave N 01-118-21-33-0017 270.23 10.00 30,00 310.23 19065 5448 Girard Ave N 01-118-21-33-0052 100.00 10.00 30.00 140.00 19065 5441 Dupont Ave N 01-118-21-33-0076 1,032.84 10.00 30.00 1,072.84 19065 5455 Emerson AveN 01-118-21-33-0091 100.00 10,00 30.00 140.00 19065 5355 Emerson Ave N 01-118-21-33-0111 984.76 10.00 30.00 1,024.76 19065 5339 Emerson Ave N 01-118-21-33-0114 100.00 10.00 30.00 140.00 19065 5420 Fremont Ave N 01-118-21-33-0168 100.00 10,00 30.00 140.00 19065 5320 Colfax Ave N 01-118-21-34-0076 270.23 10.00 30.00 310.23 19065 5305 Bryant Ave N 01-118-21-34-0078 492.38 10.00 30.00 532.38 19065 5301 Colfax Ave N 01-118-21-34-0087 516.42 10.00 30.00 556.42 19065 821 BelivueLa 01-118-21-34-0135 930.94 10.00 30.00 970.94 19065 5448 Camden AveN 01-118-21-43-0048 100.00 10.00 30.00 140.00 19065 5433 4th St 01-118-21-43-0056 100.00 10.00 30.00 140.00 19065 5421 4th St 01-118-21-43-0058 100.00 10.00 30,00 140.00 19065 5441 4th St 01-118-21-43-0091 200.00 10,00 30.00 240.00 190655900 Vincent Ave N 02-118-21-22-0062 246.19 10,00 30.00 286.19 19065 2348 BrookviewDr 02-118-21-31-0047 528,44 10.00 30,00 568.44 19065 5605 Humboldt Ave N 02-118-21-41-0006 100,00 10.00 30.00 140.00 19065 5509 Oliver Ave N 02-118-21-42-0070 100.00 10.00 30.00 140.00 19065 2106 EriconDr 02-118-21-42-0101 1,104.98 10.00 30.00 1,144.98 19065 5337 Newton Ave N 02-118-21-43-0016 246.19 10.00 30.00 286,19 19065 5301 Logan Ave N 02-118-21-43-0040 774.63 10.00 30.00 814.63 19065 5401 Oliver Ave N 02-118-21-43-0126 540.47 10.00 30.00 580.47 19065 2206 54th Ave N 02-118-21-43-0127 270.23 10.00 30.00 310.23 19065 5329 Irving AveN 02-118-21-44-0049 246.19 10.00 30.00 286.19 19065 5310 Knox AveN 02-118-21-44-0062 100.00 10.00 30.00 140.00 190655430 Irving Ave N 02-118-21-44-0078 100.00 10.00 30.00 140.00 19065 6006 Ewing AveN 03-118-21-12-0022 270.23 10.00 30,00 310.23 City of Brooklyn Center - 6301 Shingle Creek Parkway -Brooklyn Center MN 55430 Page 1 of 3 Amended Special Assessment Certified Roll (Grass/Weeds) 2014 Weed Destruction Printed February 04, 2015 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levy No.PropertyAddress Property ID Amount Charge Charge Certified 19065 5918 Admiral La 03-118-21-12-0099 318.33 10.00 30.00 358.33 19065 5821 Drew Ave N 03-118-21-13-0026 100.00 10.00 30.00 140.00 19065 5801 Drew Ave N 03-118-21-13-0029 370.23 10.00 30.00 410.23 19065 5713 Halifax Ave N 03-118-21-24-0005 100.00 10.00 30,00 140.00 19065 5808 Pearson Dr 03-118-21-24-0064 258.21 10.00 30.00 298.21 19065 SS49 Brooklyn Blvd 03-118-21-42-0018 100.00 10.00 30.00 140.00 19065 5201 Xerxes Ave N 10-118-21-11-0023 246.19 10.00 30.00 286.19 19065 52l9 Ewing Ave N 10-118-21-12-0060 762.61 10.00 30.00 802.61 19065 5201 Ewing Ave N 10-118-21-12-0063 564.51 10.00 30.00 604,51 19065 5030 Lilac Dr 10-118-21-13-0035 246.19 10.00 30.00 286.19 19065 5127 Twin Lake Blvd E 10-118-21-21-0004 834.75 10.00 30.00 874.75 19065 3825 5lstAve N 10-118-21-24-0022 270.23 10.00 30.00 310.23 19065 1112 Emerson La 25-119-21-33-0015 100.00 10.00 30.00 140.00 19065 7242 Newton AveN 26-119-21-42-0068 246.19 10.00 30.00 286.19 19065 6901 Morgan AveN 26-119-21-43-0018 246.19 10.00 30.00 286.19 19065 7025 Logan Ave N 26-119-21-43-0042 258.21 10.00 30.00 298.21 19065 7006 Morgan AveN 26-119-21-43-0052 258.21 10.00 30.00 298.21 19065 1707 7Oth Ave N 26-119-21-44-0040 246.19 10.00 30.00 286.19 19065 7037 Humboldt Ave N 26-119-21-44-0061 528.45 10.00 30.00 568.45 19065 7125 June AveN 27-119-21-32-0113 246.19 10.00 30.00 286.19 19065 6906 Grimes AveN 27-119-21-34-0067 306.30 10.00 30.00 346.30 19065 6910 France Ave N 27-119-21-43-0062 528.44 10.00 30.00 568.44 19065 6913 Regent Ave N 28-119-21-43-0005 100.00 10.00 30.00 140.00 19065 6907 Regent Ave N 28-119-21-43-0006 270.23 10,00 30.00 310.23 19065 6931 Perry AveN 28-119-21-44-0005 258.21 10.00 30.00 298.21 19065 6839 Perry Ave N 33-119-21-11-0038 294.28 10.00 30.00 334.28 19065 6703 Perry AveN 33-119-21-11-0060 810.71 10.00 30.00 850.71 19065 6842 Regent Ave N 33-119-21-11-0088 516.42 10.00 30.00 556.42 19065 6319 Scott Ave N 33-119-21-42-0073 200.00 10.00 30.00 240.00 19065 6724 France Ave N 34-119-21-12-0012 100.00 10.00 30.00 140.00 19065 3112 67th Ave N 34-119-21-14-0004 294.28 10.00 30.00 334.28 19065 6337 June AveN 34-119-21-32-0061 100.00 10.00 30.00 140.00 19065 6201 Lee Ave N 34-119-21-33-0052 246,19 10.00 30.00 286.19 19065 3813 Janet La 34-119-21-34-0032 246.19 10.00 30.00 286.19 19065 3807 62nd Ave N 34-119-21-34-0073 246.19 10.00 30.00 286.19 19065 3218 64th Ave N 34-119-21-41-0028 406.30 10.00 30.00 446.30 19065 2101 Freeway Blvd 35-119-21-13-0006 646.77 10.00 30.00 686.77 19065 6206 Xerxes Ave N 35-119-21-33-0058 100.00 10.00 30.00 140.00 19065 6811 Bryant Ave N 36-119-21-21-0030 100.00 10.00 30.00 140.00 19065 6719 Camden AveN 36-119-21-21-0100 318.33 10.00 30.00 358.33 19065 6811 Colfax Ave N 36-119-21-21-0116 540.47 10.00 30.00 580.47 19065 6807 Dupont Ave N 36-119-21-22-0008 270.23 10.00 30.00 310.23 19065 6731 Dupont Ave N 36-119-21-22-0012 246.19 10.00 30.00 286.19 19065 6100 Girard Ave N 36-119-21-33-0011 516.42 10.00 30.00 556.42 City of Brooklyn Center -6301 Shingle Creek Parkway - Brooklyn Center MN 55430 Page 2 of 3 Amended Special Assessment Certified Roll (Grass/Weeds) 2014 Weed Destruction Printed February 04, 2015 Municipal Code No. 22 Levy Runs One Year Capital Special Total Pending Interest Assessment Amount Levy No. Property Address Property ID Amount Charge Charge Certified 19065 6330 Camden AveN 36-119-21-42-0020 679.03 10.00 30.00 719.03 19065 6109 Lyndale Ave N 36-119-21-43-0023 246.19 10.00 30.00 286.19 Total:32,836.75 City of Brooklyn Center -6301 shingle Creek Parkway - Brooklyn Center MN 55430 Page 3 of 3 City Council Agenda Item No. 6d COUNCIL ITEM MEMORANDUM DATE: February 9, 2015 TO: Curt Boganey, City Manager FROM: Nathan Reinhardt, Finance Director SUBJECT: Statutory Tort Liability Limits Recommendation: It is recommended that the City Council consider approval/adoption of the attached resolution adopting the no waiver option for statutory tort liability insurance. Background: Each year the City must chose whether to waive tort liability limit protections of Minnesota Statutes 466.04 as part of the insurance policy renewal application process. M.S. 466.04 states that the maximum liability for a city for any claim arising after January 1, 2010 is $500,000 with an aggregate maximum of $1,500,000 per incident. In past years the City Council has chosen not to waive the liability limits and the regular premium for insurance has covered all claims. If the City were to waive the limits set by statute, it would be prudent to purchase additional insurance coverage to cover possible higher awards in liability claims. Premiums for such insurance would be approximately $9,000 per year. Budget Issues: The 2015 budget anticipates leaving the no waiver option in place for 2015 and has anticipated insurance premiums based on that no waiver option. Waiving the statutory limits would require that at approximately $9,000 in additional premium costs be allocated for 2015 and in each succeeding year. Strategic Priorities: . Financial Stability Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION OPTI1NGNOT TO WAIVE LIMITED TORT LIABILITY FOR 2015 WHEREAS, the City of Brooklyn Center has an option to waive its protection under the tort liability limitation contained in Minnesota Statutes 466.04; and WHEREAS, the statutory tort limit for 2015 is $500,000 per individual with an aggregate of $1,500,000 per incident; and WHEREAS, the City of Brooklyn Center has not opted to waive its rights to limited tort liability in past years and is required to make a declaration of its intention every year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City does not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 for 2015. February 9, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 LEAGUE oi CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES LIABILITY COVERAGE - WAIVER FORM LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of the covoraae. Please return the completed form to your underwriter or email to pstechlrnc.org I This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney. League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: o If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply, The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits apply regardless of whether the city purchases the optional excess liability coverage. If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. 500 ,000/ City of Brooklyn CtfectS liability coverage limits of $ 2,000,000 from the League of Minnesota Cities Insurance Trust (LMCIT). Check one:LI The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04. LI The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04 to the extent of the limits of the liability coverage obtained from LMCIT. Date of city counclllgoverning body meeting Signature Position 145 ONWERSITY AVE. WEST PHONE (651) 2814200 Pix (651) 2814299 ST. PAUL, MN 55103-2044 TOL1TRE (800) 9254122 yV.LMC.OPO City Council Agenda Item No. 8a COUNCIL ITEM MEMORANDUM DATE: February 2, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk AdtM J4flUii SUBJECT: Dangerous and Potentially Dangerous Dog Hearing Fees 1.An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Potentially Dangerous and Dangerous Dogs 2.Resolution Amending the City Fee Schedule to Add a Hearing Fee for Potentially Dangerous Dog Sterilization Requirements Recommendation: 1.It is recommended that the City Council open the Public Hearing, take public input, close the Public Hearing, and consider adoption of An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Potentially Dangerous and Dangerous Dogs. 2.It is recommended that following the Public Hearing and adoption of ordinance, the Council consider adoption of a Resolution Amending the City Fee Schedule to Add a Hearing Fee for Potentially Dangerous Dog Sterilization Requirements. Background: At its January 12, 2015, meeting, the City Council approved first reading of An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Potentially Dangerous and Dangerous Dogs. Attached are the materials provided at the January 12, 2015, meeting. The second reading and Public Hearing are scheduled for February 9, 2015. Notice of Public Hearing was published in the Brooklyn Center Sun-Post newspaper on January 22, 2015. If adopted, effective date will be March 21, 2015. Attached is a Resolution Amending the City Fee Schedule to Add a Hearing Fee for Potentially Dangerous Dog Sterilization Requirements. Budget Issues: Since there are currently no hearing fees collected, the hearing fees would reduce the cost the City pays related to the dangerous and potentially dangerous dog hearing. Strategic Priorities: . Financial Stability Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people andpreserves the public trust COUNCIL ITEM MEMORANDUM DATE: January 6, 2015 ;Tat), J Z AjricLa.- TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Potentially Dangerous and Dangerous Dogs Recommendation: It is recommended that the City Council consider approving first reading of An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Potentially Dangerous and Dangerous Dogs and setting second reading and Public Hearing for February 9, 2015. Background: City Code Sections 1-250 through 1-300 set forth definitions and procedures for potentially dangerous and dangerous dogs. Section 1-270 (4) provides that the owner of a dog that has been declared potentially dangerous or dangerous may contest and appeal a decision requiring a dog to be sterilized in accordance with the procedures set forth in Section 1-255 (5) (a). Minn. Stat. § 347.52 (d) does not provide an appeal for a dangerous dog. In order to avoid potential conflict, the City Attorney has recommended to limit the appeal process to potentially dangerous dogs. In March 2014 the City Council amended Section 1-255 (5) (a) and 1-260 requiring a hearing fee to contest and appeal the potentially dangerous or dangerous dog declaration or review of the declaration. The City. Council also adopted Resolution No. 2014-43 setting the hearing fees for the contest of the declaration or review. Inadvertently, a hearing fee was not established for the contest of the sterilization requirement. The hearing procedures to contest the sterilization requirement are the same procedures as to contest the potentially dangerous or dangerous dog declaration. A representative from the City Attorney's office serves as the moderator for the hearings, and the City pays the attorney fees for these services. An ordinance amendment is attached that would add language to require a hearing fee and also clarify the timelines and procedures for an owner to contest and appeal a decision requiring a potentially dangerous dog to be sterilized. The amendment also includes language to return the hearing fee if the Animal Control Review Panel overturns the sterilization requirement. A DRAFT resolution is also attached that would establish a hearing fee for a contested sterilization at $250 (the same fee set to contest a potentially dangerous or dangerous dog declaration). The resolution would be considered if the Council adopts the ordinance at its second reading and Public Hearing. Budget Issues: Since there is currently no hearing fee collected for the sterilization contest, the hearing fee would reduce the cost the City pays related to a potentially dangerous and dangerous dog hearing. Strategic Priorities: . Financial Stability Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 9th day of February 2015 at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Amending Chapter 1 of the City Code of Ordinances Relating to Potentially Dangerous and Dangerous Dogs. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1 OF THE CITY CODE OF ORDINANCES RELATING TO POTENTIALLY DANGEROUS AND DANGEROUS DOGS THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. The Brooklyn Center City Code of Ordinances, Section 1-270 is amended as follows: Section 1-270. POTENTIALLY DANGEROUS AND DANGEROUS DOGS: ADDITIONAL REQUIREMENTS. 4. Sterilization. The Animal Control Officer shall require a potentially dangerous or dangerous dog to be sterilized at the owner's expense. If the owner does not have the animal sterilized within 30 days of receipL of notice of intent, the Animal 'Control Officer shall have the animal sterilized at the owner's expense. The owner may contest and appeal a decision requiring a potentially dangerous dog to be sterilized in accordance with the procedures set forth in Section 1-255 (5) (a). Such request must be made in writing and delivered to the City Manager within 14 days of receipt of notice of registration. A hearing fee as set forth -by-City Council resolution must be paid prior to scheduling the hearing. In the event that the sterilization requirement is overturned, the hearing fee will be returned to the owner. ORDINANCE NO. Section 2. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of Mayor ATTEST: City Clerk Date of Publication: Effective Date: (Strikeout indicates matter to be deleted, double underline indicates new matter.) Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE CITY FEE SCHEDULE TO ADD A HEARING FEE FOR POTENTIALLY DANGEROUS DOG STERILIZATION REQUIREMENTS WHEREAS, on September 27, 2004, the City Council of the City of Brooklyn Center adopted Resolution No. 2004-132, which established fees for potentially dangerous and dangerous dog registrations; and WHEREAS, on March 24, 2014, the City Council of the City of Brooklyn Center adopted Resolution No. 2014-43 , which amended the City fee schedule to add hearing fees for potentially dangerous and dangerous dogs declarations and declaration reviews; and WHEREAS, on February 9, 2015, the City Council adopted Ordinance No. 2015-01; and WHEREAS, Section 1-270 (4) of Chapter 1 of the City Code of Ordinances provides that the City Council will establish a hearing fee by resolution for a dog owner who in writing requests to contest and appeal a decision requiring a potentially dangerous dog to be sterilized; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the following hearing fee related to the contest and appeal of a decision requiring a potentially dangerous dog to be sterilized is hereby established and must be paid prior to scheduling the hearing: Contest Sterilization Hearing Fee $250 BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that this resolution shall be effective March 21, 2015. February 9, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 8b MEMORANDUM - COUNCIL WORK SESSION DATE: February 9, 2015 TO: Curt Boganey, City Manager FROM: Tim Benetti, Planning and Zoning Specialist THROUGH: GaryGary Eitel, Director of Business and Development SUBJECT: Ordinance Amending Chapter 35 - Zoning of theCity Code of Ordinances Regarding the Regulation of Outdoor Storage and Outdoor Sales Display Areas in the Industrial Districts, proposed by the City of Brooklyn Center Recommendation: It is recommended the City Council; following consideration of this item under Second Reading and after Public Hearing, adopt the Ordinance Amending Chapter 35 - Zoning of the City Code of Ordinances Regarding thç Regulation of Outdoor Storage and Outdoor Sales Display Areas in the Industrial Districts Background: At the November 24, 2014 City Council Work Session, planning staff provided a presentation and initial findings and recommendations from the Planning Commission regarding standards allowing outdoor storage and display areas in the industrial zones. The Council supported this initiative and directed planning staff to prepare a new ordinance for City Council consideration. At the December 18, 2014 Planning Commission meeting, the Commission was presented with the proposed ordinance language and asked to conduct a public information hearing regarding these changes. Staff also sent notices to all registered property owners within the Industrial Park district. Upon conclusion of this public hearing process, the Planning Commission adopted a unanimous and favorable recommendation of the ordinance amendment to the City Council. At the. January 12, 2015 meeting, the City Council accepted this recommendation from the 'Planning Commission; approved the first reading of the proposed ordinance; and set a new public hearing regarding this ordinance for the February 9, 2015 regular City Council meeting. Notice of this public hearing was duly published in the January 22, 2015 edition of the Brooklyn Center Sun Post. The City Attorney has reviewed this Ordinance, and approved its final form, context and language. Strategic Priorities: Community Image Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust CITY OF BROOKLYN CENTER Notice is hereby given that a Public Hearing will be held on the 9th day of February, 2015, at 7:00 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an Ordinance Amending Chapter 35 of the City Code of Ordinances Regarding the Regulation of Outdoor Storage and Outdoor Sales Display Areas in the Industrial Districts. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at (763) 569-3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 35—ZONING OF THE CITY CODE OF ORDINANCES REGARDING THE REGULATION OF OUTDOOR STORAGE AND OUTDOOR SALES DISPLAY AREAS IN THE INDUSTRIAL DISTRICTS THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Section 35-330, paragraph 3 of the Brooklyn Center City Code is hereby amended by adding new subparagraph i as follows: Section 35-330. I-i INDUSTRIAL PARK. 3. Special Uses Outdoor storag e and display of materials, equipment, and products accessory and necessary to a principal or permitted use subject to the following standards: The items in the area designated on the site elan for outdoor storage or sales display area shall be effectively screened from view from adjacent public rights-of-way or adjacent properties by a solid wall or fence constructed of wood, masonry or other durable materials, or a combination offence, berm and landscapinu approved by the City Council. 2.Allowable areas used for outdoor storage or display areas on an • individual site shall not exceed fifteen percent (15%) of the -pro ss floor area of the principal building. 3.Outdoor storage or sales display area shall not be located within any front yard or corner side yard abutting a public right-of-way. or within the buffer setback areas as defined under Section 35-413, RESOLUTION NO. Subsection 1. a, b, e, and d. 4.Height of stacked or stored materials or equipment in the storage area shall not exceed the height of the screening fence or height levels approved by the City Council. 5.Outdoor areas shall not be used for the storage of Junk or inoperable vehicles, trash, debris, or any nuisance items as defined in the City Code, 6.The storage of hazardous liguids, solids, aases or wastes is strictly prohibited, unless authorized by the city's Building Official and Fire Chief, and approved by the City Council. 7.The outdoor storage area shall not be within or interfere with designated parking or drive aisles areas required by City Code Section 35-700 Off-Street Parking Requirements. 8.Any new or additional lighting installed to illuminate the storage area must be down-cast, cut-off style light fixtures, with a photometric plan approved by the City Council. 9.The storage area shall consist of a concrete or bituminous surface. The property owner or responsible tenant shall keen the outdoor storage areas free of refuse, trash, debris, weeds, and waste fill. 10.Any storage or placement of materials outside of the designated area shall be a violation of the City Code. 11.A detailed site plan specifically delineating the storage area including the landscaping and lighting plans for said areas, must be approved by the City Council. Section 2. Section 3 5-413, paragraph 9, of the Brooklyn Center City Code is hereby amended as follows: Section 35-413. SPECIAL REQUIREMENTS IN I-i AND 1-2 DISTRICTS. 9. Outdoor Storage and Activity Outdoor Sales Display Areas In the industrial park district (I 1)1-1 Industrial Park District all production, storage, servicing, or merchandising, except off-street parking and off-street loading shall be conducted within completely enclosed buildings, except outdoor storane areas or outdoor sales display areas allow e d b_y special use nermit in the I- I District must comply with the provisions of Section 35-330, Subsection 3.i. RESOLUTION NO. In the 1-2 General Industry District, outdoor storage is subject to the provisions of Section 35-331, Subsection 1.f. Semi-trailers, commercial shipping containers, or commercial moving and storage containers. may not be used for the outdoor storage of materials, equipment, merchandise, inventory, etc., except within an approved outdoor storage area. Fuel storage or storage of materials associated with a noncommercial use required • for. the public welfare which is not located within a completely enclosed building or buried below grade shall be completely screened from view utilizing earth or opaque structural materials. Said screening device shall be appropriately landscaped and. shall be esthetically compatible with other structures and landscaping on the site. Detailed plans for said screening shall be submitted to and approved by the City Council. Section 3. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this day of 2015. Mayor ATTEST: City Clerk Date of Publication: Effective Date: (Strikeout indicates matter to be deleted, double underline indicates new matter.) City Council Agenda Item No. 8c [ILI1lI[SJ I U I I akA LA I * [I] 1I WL'A I DATE: February 9, 2015 TO: Curt Boganey, City Manager FROM: Vickie SchleuningY' sistant City Manager/Director of Building and Community Standards SUBJECT: Public Hearing Regarding Proposed Use of 2015 Community Development Block Grant Funds Recommendation: It is recommended that the City Council conduct the Public Hearing and accept input from the public regarding Use of Funds for 2015 Urban Hennepin County Community Development Block Grant Program. Staff requests direction from the Council regarding allocation of the CDBG funds. Based on the feedback, staff will prepare resolutions for approval at the February 23, 2015 City Council Meeting. Background: Brooklyn Center is one of 40 Hennepin County cities participating in the Urban Hennepin County Community Development Block Grant (CDBG) program. With the CDBG program, federal dollars from the Department of Housing and Urban Development (HUD) are awarded to Hennepin County and are allocated to participating cities on a formula basis. Therefore, the City of Brooklyn Center is considered a Subrecipient of CDBG funding. This Public Hearing meets the requirements of the Hennepin County Citizen Participation Plan and HUD requirements. CDBG Statutory and Administrative Requirements Federal CDBG Statutory Requirements The federal authorizing statute for the CDBG program requires that each funded CDBG activity meet one of three national objectives: 1. Benefiting low income persons •2. Preventing or eliminating slums and/or blight 3. Meeting urgent community needs. The federal statute also specifies that each recipient receiving funds must insure at least 70 percent of the CDBG expenditures during the program year be used for activities benefiting low and/or very low income persons. Each city must meet this requirement at the local level. We do not yet know the amount of CDBG allocation for 2015. Therefore, we have been advised to consider the 2014 CDBG allocation of $243,462 for the allocation amount in 2015. However, this allocation amount could be adjusted. Based on this amount, $170,423.40 of the total allocation must be expended on programs and services directly benefiting low income persons in order to meet the 70 percent requirement. Low income persons are defined as persons with incomes ranging from 30 to 50 percent (very low income) to 80 percent (low income) of the frlissioiz: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM median household income in the Minneapolis/St. Paul metropolitan area as defined by HUD. Currently, the 80% median household income level is $63,900 for a family of four. If a city chooses to allocate CDBG funds to eligible public service activities, the amount is limited to a maximum of 15% of CDBG funding. A city is not obligated to provide any funding to public service agencies. Hennepin County Administrative Requirements for Public Service Activities Pursuant to federal program requirements, each city receiving a CDBG allocation from the Urban Hennepin County CDBG program is limited to a 15% cap on public service projects if the city chooses to allocate funds to public service agencies. Based on the estimated allocation for 2015, the maximum amount of CDBG funds that can be allocated to public service activities is $36,519, which is 15% of the City's 2015 CDBG allocation. Other guidance provided by Hennepin County for the disbursement of CDBG funds follows: o No more than three public service activities should be undertaken in each city receiving CDBG funds. o Each Public Service activity should have a budget of at least $7,500. If funds are committed by other cities to carry out a single activity of mutual interest, this limit may not apply. CEAP, H.O.M.E. Program (Senior Community Services), Avenues for Homeless Youth, and HOMELine are considered multi-city activities or county-wide activities at this time. o CDBG activities must address a high priority need according to the County's Consolidated Plan for affordable housing, community development, and human services. Cities funding activities that are not high priorities under the consolidated plan must explain why the project is needed in their city. The H.O.M.E. Program (Senior Community Services), Meal on Wheels (CEAP), the Tenant Advocacy Program (HOMELine), Brooklyn Avenues (Avenues for Homeless Youth), Housing Counseling Services (Lao Assistance Center of MN) and Food and Nutrition Services (CAPT USA) are categorized as public service projects. The CDBG Funding History Chart, Appendix 1, shows the City's funding allocation for CDBG funds from the years 2003-2014. 2015 CDBG Applicants The following agencies submitted for CDBG Public Service Agency activities/program funding. o Household outside Maintenance for the Elderly (H.O.M.E.) (Senior Community Services), 2015 request is $12,500 to continue the FLO.M.E. Program in Brooklyn Center. Details of Senior Community Services H.OM.E. Program are provided in their Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves (lie public (rust [EI)JJ( lU N I Dk I I DiA C) 1I 'AI attached "2015 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 20 years. Meal on Wheels (CEAP) 2015 request is $15,000 to continue the Meals on Wheels Program in Brooklyn Center. Details on the CEAP Meals on Wheels are provided in their attached "2015 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 15 years. o Tenant Advocacy Services (HOME Line) request is $9,545 to provide funding for HOMELine's Tenant Advocacy Services Program. Details on HOMELine's request are provided in their attached "2015 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 7 years. o Brooklyn Avenues (Avenues for Homeless Youth), 2015 request is $10,000 to fund Shelter and transitional housing programs with support services serving homeless youth in the northwest suburbs. Details of Avenues for Homeless Youth request for funding are provided in their attached "2015 CDBG Request for Funding" form. Avenues for Homeless Youth first received funding from the City's CDBG program in 2014. o Food and Nutrition Services (CAPI USA), 2015 request is $5,000 to fund the Food and Nutrition Services program. Details of CAPI USA's request are provided in their attached "2015 CDBG Request for Funding" form. CAPI USA has not received previous funding from the City's CDBG program. Housing Counseling Services (Lao Assistance Center of MN), 2015 request is $5,000 to fund the Housing Counseling Services Training and assistance. Details of Lao Assistance Center of MN request are provided in their attached "2015 CDBG Request for Funding" form. Lao Assistance Center of MN has not received previous funding from the City's CDBG program. o Success Plan (PRO USA), 2015 request is $10,000 to fund the youth success plan training. This would be a new program. Details of PRO USA's request are provided in their attached "2015 CDBG Request for Funding" form. PRO USA has not received previous funding from the City's CDBG program. The following programs are proposed to receive CDBG funding categorized as Non-Public Service Projects. o City of Brooklyn Center Neighborhood Stabilization! Code Enforcement Program 2015 request is $150,000 to address foreclosed and vacant properties and arrest the decline of neighborhoods in the City. This program provides services throughout the city, including all low and moderate income levels. Details on the CDBG Code Enforcement activity are provided in the attached "2015 Request for Funding" form. This would be the sixth year of funding for the neighborhood stabilization code enforcement activity. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM Home Rehabilitation Program (Rehabilitation of Private Property). If the Neighborhood Stabilization/City Code Enforcement Program is approved and the maximum public service amount of 15% is awarded to any or all of the public service requests, there would be $56,943 available to allocate to this program from the 2015 preliminary CDBG allocation. This amount would be used to address emergency items such as furnace replacement, water and sewer service repair, etc. for individual properties. The Home Rehabilitation program has been part of the City's CDBG program since CDBG was first created in the mid 1970's. Public Hearing The attached Public Hearing notice was published in the January 22, 2015 edition of the Brooklyn Center Sun Post newspaper. Hennepin County requires a Public Hearing be held regarding the use of CDBG funds. Further, the 2015 CDBG programs must be submitted to Hennepin County by February 26, 2014. Funding for the 2015 CDBG program would be made available by July 1, 2015 and CDBG funds must be spent no later than December 31, 2016 (within 18 months). However, we encourage all CDBG recipients to implement the program and use the funds within twelve months for accounting and performance purposes. Representatives of the public service agencies that applied for CDBG funding have been notified of the Public Hearing. Options for 2015 CDBG Allocations The total preliminary 2015 City Allocation for CDB G Program Year 2015 (July 1, 2015 through December 31, 2016) is $243,462. There are inadequate CDBG funds to accommodate the total number of requests the City has received for Public Service Agencies. Further, more than three Public Service Agencies, recommended limit by the County, have submitted requests for funding. Therefore, staff has prepared three options for consideration for CDBG Program Year 2015. After Council feedback, a resolution will be prepared for the February 23, 2015 City Council meeting. CDBG Activity Requested Amount Option I Option 2 Option 3 Public Services ($36,519 Max) H.O.M.E. Program (Senior $12,500 $10,000 $7,500 $12,500Community Services) Meals on Wheels (CEAP)$15,000 $10,000$7,500 $12,500 Tenant Advocacy Program $9,019 $7,500 $7,500(HOME Line) Brooklyn Avenues (Avenues for $10,000 $7,500$6,519 $4,019Homeless Youth) Food and Nutrition Services $5,000 $7,500(CAPI -USA) Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves (lie public (must COUNCIL ITEM MEMORANDUM Housing Counseling Services $5000(Lao -Assistance Center of MN) Success Plan (Pro USA)$10,000 Total Public Services *s67,045 $36,519(Over Budget)$36,519 $36,519 Non-Public Services City of Brooklyn Center Neighborhood Stabilization!$150,000 $150,000 $150,000 $150,000 Code Enforcement Home Rehabilitation Program $56,943 $56,943 $56,943 $56,943 Total CDBG Funds $273,988 (Over Budget)$243,462 $243,462 $243,462 Option 91 is based on a rating system developed to consider their alignment with City priorities, County Plan, and federal program requirements. Option #2 is based on equal funding distribution based on top ratings. Option 43 is based on the 2014 allocations. The rating system for Public Service activities was developed and implemented for 2014. The following criteria were used for rating the public service programs based on their applications: 1.Does the program meet the CDBG requirements (federal and county)? 2.Does the program fulfill community needs? 3.How does the program align with City goals? 4.Has the organization demonstrated the ability to successfully implement a program using CDBG funds? 5.What is the overall budget for the program and does it have other funding sources to ensure sustainability? 6.Are there similar services already provided by existing agencies within the community? 7.What is the ease of access of its services to the community? I.e. Location of agency, methods of contact, etc. 8.Is the application submittal complete and submitted by the deadline? The following is a breakdown of the scoring summary. H.O.M.E. Program (Senior Requeste Application Percent of Total Community Services)d Amount (115 Points Points Available) [H.o.M.E. Program (Senior $12 500 98 85% Community Services) Meals on Wheels (CEA P)$15,000 87 76% Tenant Advocacy Program $9 545'86°! (HOME Line) [Brooklyn Avenues (Avenues forJ $10,000 93 81% Mission: Ensuring an attractive, clean, safe coininuizity that enhances the quality of life and preserves the public (just COUNCIL ]ITEM MEMORANDUM Homeless Youth T Food and Nutrition Services 5 000 56 490/ (CAPI-USA) 'p Housing Counseling Services $5,000 48 42%(Lao-Assistance Center of MN) Success Plan (Pro USA) $10,000 34 30% Budget Issues: CDBG ftinds are federal dollars. Strategic Priorities: Vibrant Neighborhoods Attachments: Attachment I Attachment II Attachment III Attachment IV Attachment V Attachment VI Attachment VII Attachment VIII Attachment IX Attachment X Attachment XI - Funding History H.O.M.E. Program (Senior Community Services) Application - Meal on Wheels (CEAP) Application - Tenant Advocacy Program (HOME line) Application - Brooklyn Avenues (Avenues for Homeless Youth) Application - Food and Nutrition Services (CAPT USA) Application - Housing Counseling Services (Lao Assistance Center of MN) Application - Success Plan (Pro USA) Application - Neighborhood Stabilization/Code Enforcement Request for Funding - Hennepin County CDBG Fund Memo - Affidavit of Publication of Public Hearing Notice Mission: Ensuring an attractive, clean, safe community that enhances the quality of life ahl(lpJeserves the public (just 0 C.) U to C004-a0C) Cd a) u)r) I-ci) 0q 000 CI— LUN- >. ,-o C C)0 C)0 C)0 C)0 C)0 C)0 0q - =LI 0Q C)0 0Q 0p CDU CU N-0 0)-N CO CO CD 'N LULU CO Co CD 0 -Co --LU -0)- Co LU LU N 000 Co LU N>CD CD CD 0 c a) U-Lo, N 0 MN I -I-,o C CD 0 C)0 C)0 >Uo 0 , Cl)ci 0 0d 0d C)C)0do —0 0-0-N-'1 - N(0 00 0 C _ Lo —U3 I- 9- (0 --i-'C)0CE°Co < LiLl CD o 0 0 0 0 0 -J 0 0 0 0 0 0 a)CO CD Co CO 0 Eo N-CD (0 LU Co CO(ft (ft 0 00P°.°oo00 00 0 0ooqC)pC)0 0 CL 00 00 CDN-co LU LU 0 00 00IiitCOtN-<---cLqq o N C')0 0)0 ---Co CO -0 0 0 0 0 0 0 0 0 0 0 0•000000 0 00000 0GO0 Co0 -000L()LU CO-N-LU Co 000 C)0 00•Co O)-000 U)NN r LU LU N-N-CO CO C')NrcftrrrrrrrrrNN CD 0 N (D,It C\l '1!L!ThHHHH C6 d LIDC5C6 0(00 LU N-CDCOO)IU t Co N 0 0)CO CO co LU Co 00 0 0 0 0(D 00 C)0 0C)00 00 C)0ZNNC')N N N N NN N N NI C)CO IN CD CD CD 0 0 CD 000CD0CDCD0CD00CD0 C C')C')C')C')C')IN C')C')IN IN IN ]LL -:c - E — .- c E c © E ej 0 II Ct 0) -U 41)nI 0 ctC-)toC)4-) - 00II En cd C.)C tOCC0 0041)0to CCC Ii, U4C) 00 -d C—4-)Cd(4U-- I-i C.)cn Attachment II - H.O.M.E. Program (Senior Community Services) Application • ",-•:-. 'h' •h A GREAT PLACE TO START, A GREAT PLACE TO STAY wwwityoWwokIyflc.'nfl1I.Orfj Urbiuii 1-lennepin County Community Development Block Grout Prograni (CDBG) FY2015 (July 1, 2015 thru June 30, 2016) Applicatiou Request for City of Brooldyn Center Funds Supplemental Application Due: Tuesday January 21, 2015 by 4:30 PM Public Hearing: February 9, 2015 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:Seiiior Community Services Program Nanie:Household & Outside Maintenance for Elderly (HOME) Prog PurposeThe HOME Pro gr am started in 1980 with the goal to maintain older adults in affordable housing of their choosing - their own homes, including a p artments —assisting them to remain independent in dignity and safety for as lone as possible. t - ii]MI I o,dtn -to be cons1d ed 4r th pi ogi Inn 'oihiiuSt theeUhc ThtIInnU ieuhni _4 1.Does your Organizationhave a 501 (c)(3) status? - -U 2.Do the activities benefit at least 51% low- and moderate-income households with less L than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients?- 3.Does youorgafiizatiônhavb the staff capacity to admifliter thproain? - - 4.Do you understand and are capable of providing all required documentation to obtain N L reimbursement? 5 VThncli of the following Hhgible PubhcSen ice Activites will the piotns provide? - -•-(ChooseAllthatapplyY - - • - - - - - --LII LIo Employment services • -: - -EY- -- - •Prevention and ubllc serviced -- - , -LII [I]o Health Services .•- -(-_[:_i:i•• -o • bgtanceOseserVices -- • -UHousing Counseling LII-LI]- •- •. • • -- :Educitionprograrns --Uo Energy Conservation - - - -• -- - -o. S8 -vires forseliioroitizths --------- o Services for homeless persons Page 1 of 7 DignedQifoiis - :-fl-- (Each uestionh a flmunium-scote u'çl 'iflbeseied 'is iir1f the Points'9fflee iccoaurnendatiwspiocess)at Ali 6. Proposed program description. Be concise, yet thoroughin describing -the activity of only the program for which funding is being sought, and in only as much detail as 10 - needed, Include Brooklyn Center local need(s) and population seived. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds ]st year, the funds must be used to -expand the program. - The Household & Outside Maintenance for Elderly program known as HOME is operated by Senior Community Services, a well respected Minnesota non-profit 501(c)3) organization, now in its 64th year. The mission of Household & Outside Maintenance for Elderly (HOME) is to assist older adults to maintain their dignity and live independently by providing accessible, reliable, and affordable homemaker, home maintenance and chore services. Provided on a sliding fee scale, services include: 1)homemaking - housecleaning, laundry, and grocery shopping; 2)home maintenance, including interior/exterior painting, minor home repairs, minor carpentry, and installing safety gab bars; and, 3) chore services, consisting of lawn mowing, snow removal, raking, yard cleanup, and window washing. The HOME program has been serving the community since 1980 and partnering with the city of Brooklyn Center for 20 years. These services help seniors stay in their homes and apartments in dignity and safety. HOME services meet seniors' special needs because HOME is a trusted provider and because our services are available on a fair and affordable sliding fee scale, while at the same time, preserving Brooklyn Centei's housing stock. 7. Dsdribe the anticipated results aud-accoinplishtetits for your ppose pro gtam. We anticipate serving 80 Brooklyn Center Residents, age 60+ 8. - 1f'6uhavepeviously been funded through. CDBG funds, please provide a.10 brekdown of the services that have ben pnivided fo Brooklyn Cdnterrsid ents and - - the aécomp1isluints. - - - - - We projected serving 100 Brooklyn Center residents in 2014, age 60-F and we served 143 Brooklyn Center residents, We provided 492 jobs totaling 1,913,75 hours of service. The breakdown of these jobs are below: - Spring r Fall Yard Clean Up: 40 - Minor Reapirs: - Mowing: 230 - Homemaking: 23 - Snow Removal: 90 - Interior/Exterior Painting: 10 Page of? - Partnership with Brooklyn Center Fire Department installed 66 smoke and/or CO2 detectors In our most recent survey conducted in December 2014, here is the response to the question "Would you recommend HOME to other seniors?" Yes: 287 No: 2 Maybe: I 93% reported received a call back within 24hours. 99% reported that the office staff was courteous These results demonstrate that clients are very satisfied with the HOME program. 9.Do'OO plan to provide this service to other Oi ties ;Orjilrisdiction? Will CDBG 10 Rinds beus ed Yes. The HOME program serves Bloomington, Brooklyn Center, Brooklyn Park, Crystal, Deephaven, Eden Prairie, Edina, Excelsior, Golden Valley, Greenwood, Hopkins, Long Lake, Maple Grove, Minneapolis, Minnetonka, Minnetonka Beach, Mound, New Hope, Orono, Osseo, Plymouth, Richfield, Robbinsdale, Shorewood, Spring Park, St. Louis Park, Tonka Bay, Wayzata, and Woodland, Senior Community Services is requesting CDBG funds from other cities (Maple Grove $5,000; Edina $10,095; New Hope $5,000; Eden Prairie $9,000; Bloomington $20,000; Plymouth $5,000; and, Richfield $18,098) to provide HOME services to help their residents, age 60+, remain in their own homes. 10.Please describe hov yOu plan to record and report accomplishments and monitor.10 the resblts. - - - The HOME Program staff conducts an annual survey in December of program participants to gain feedback on how well the service or experience meets their needs and to evaluate our program outcomes. The survey responses are compiled in Januaty. Staff also review client records, This information is used to make continuous improvement in service delivery. The HOME Program also maintains a comprehensive Chore database that enable staff to analyze program effectiveness and make adjustments as needed, Regular site visits are conducted by fenders. Frequent, regularly scheduled staff meetings provide continuous quality improvement by methods such as community resource updates and in-service education. The program director and coordinators utilize professional development plans that focus learning on mission, service, and best practices. 11 Please describe yoar expeiiemicC aclniinmstei ing fedet al/public funds and how yOu 20 have been abletomeet the complitince ejuiremeiits. (please provide a copy of 1 1 pieviotis annual 'md quas tealy i eports) Also, please state if you Iia/e pevious1y been approvd forCDBd'fundiag add not met the reimbursement requiremedt? - -. We have 20+ years of experience administering federal funds. We administer federal funds (CDBG) in nine suburban Hennepin County cities. We also receive federal funding (Older Americans Act Funding Title Ill). Through our comprehensive Chore database, we are able to meet the compliance tracking sequirements. Attached is a quarterly report and a 2014 year end report. 12.. D Other entities ovide Brooklyn Centetfeidents theartae, 01' similar, services -10 -- - for which you arô i'equesting finding? Briefly desecibewisy your prografri is unique in the 6ervice activity you am prOposing to There are many other for profit providers that provide some parts of the comprehensive Page 3 of 7 services that HOME provides, but these services are provided, at market rate. The HOME program provides critical services to help seniors remain in their home on a sliding fee scale. We also use volunteers to provide spring and fall yard clean up free of charge to the client. There are often trust issues when it comes to a senior letting a stranger in their home to provide any service. The HOME program surveys its clients and the top three reasons that seniors chose the HOME program over other for profit providers is; 1. They cannot afford to pay the market rate. 2. They trust the HOME program's staff. 3. They are unable to do the work themselves. Participation in the Household & Outside Maintenance for Elderly (HOME) program assures access to additional resources and services that would benefit the older adult. Additional services are provided in a seamless manner, consistent with our Mission, as part of our comprehensive approach to helping older adults live independently in their own homes. Many frail elders utilize other Senior Community Services' services, such as care coordination, participation in physical fitnes$, educational, recreational and social activities outside their home through Senior Comi'nunity Services' five senior center and conmiunity-based programs; or support for their family members through caregiver coaching and counseling. In addition, Senior Community Services has successfully established partnerships with over 255 other agencies, units of government, churches, school districts and local community programs to provide access to services such as respite, adult day services and home care, meals on wheels, transportation, etc., and ensures that 'Senior Community Services provides an integrated, non-duplicative service system for every elder, regardless of that person's entry point into Senior community Services. 13. :Pleasd descilbe howthis program is ready for implementation and what steps 20 would ,heed to be -taken beforethis ptogram chnbe-s1,ai ted: HOME was originally a program of South Hennepin Human Services which started in 1980, but was transferred to Senior Community Services in 1990. At that time, HOME served the cities of Bloomington, Eden Prairie, Edina, Richfield and St. Louis Park. HOME expanded in 1992 to include the cities of Minnetonka and Brooklyn Center. In 1999, the Robbinsdale School District 281 Community Education approached Senior Community Services with the opportunity to merge their program with our program. In 2000, the merger went through and HOME expanded to the cities of Crystal, Golden Valley, New Hope, Plymouth and Robbinsdale. In 2003, HOME expanded once again, this time to the city of Hopkins. Due to the number of calls from seniors living in the cities of Maple Grove and Wayzata for HOME, services, in 2011, HOME expanded to Maple Grove and Wayzata to meet the need. Jr. 2014, Senior Community Services acquired, CEAP's Chore program and expanded to serve Brooklyn Park and Osseo, We also expanded to 11 conimunitites in the Westonka area in 2014. As of January 1, 2015, we have acquired Neighborhood Involvement Program's Chore program and new we seve the city of Minneapolis. HOME has a solid history of incremental expansion in Hennepin County to meet the growing needs and preferences for affordable homemaking, home maintenance and chore services. one oe of tIe City's priorIties 20- 14.- P1ase describ bow 'ourKagWli ni eat r mot ltsted belo' (Check all that apply) Sad atf'ichtnent fot more infouw'bqn about city - Page 4 of 7 Civic Engagement ..Cpnununitylmage o Focused Redevelopment o FhioidlStbThf'______ o Vibrant Neighborhoods (Zi Describe: It seems like every day we hear about people losing their homes to foreclosure. It is frustrating that there really isn't anything we can do to help these folks. There is another group of our neighbors that could lose their homes this year, not to foreclosure but to the inability to care for their homes. This is a group we can help stay in their homes through supporting the HOME program. Market- rate in-home professional help is simply out of reach for the low- or moderate- income seniors. HOME services are provided on a sliding contribution scale. HOME is able to offer its services to seniors regardless of ability to pay. But this is only possible with community support. (Financial stability) We also believe the city's support of the area's elderly population through the work of the HOME program is a worthwhile component in the overall strategy of improving and preserving Brooklyn Center's housing stock. (Conununity Image & Vibrant Neighborhoods) - See breakdown of services in Question 48, By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or tennination funding Applicant's Signatire: _. 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(U a) tcci a) 0> a) + U 0cc, a)0) o00) Hennepin County CDBG Program Client Benefit Reporting Form gency Name: Senior Community Services Program Name: Household and Outside Maintenance for the Elderly Brooklyn Center Reporting Period: 10/1/2014 thru 12/31/2014 CDBG 2nd Quarter New Individuals Served this Year-toDate Income Categories Reporting Period For office use only - 0-30% "Extremely Low"8 31-50% "Low'26 - - 51-80% Moderate 18 Subtotal 52 -- - - Greater Than 80%70 : - UNKNOWN**********- - Totals 122 Race/Ethnicity Categories # Non-Hispanic # Hispanic # Non-Hispanic # Hispanic 11-White 114 12-Black/African American 8 - 13-Asian 14-American Indian 15-Native Hawaiian/Other - Pacific Islander -- 16-American Indian/Alaskan Native & White -- 17-Asian & White 18- Black/African American &--- - White 10-American Indian/Alaskan Native & Black/African - American 20- Other/Multi-racial Totals 122 - - -- - - Female Head of Household--F----73 Describe accomplishments during this report period (attach additional pages as need): In the third quarter of 2014, 410.5 hours of services were provided to 41 Brooklyn Center seniors residing in 33 homes. HOME provided:, Seasonal Outdoor 666.75 Hours Minor Repair 13 Hours Mowing 118 Hours Cleaning 22.5 Hours Snow Removal 112 Hours Painting 10.5 Hours See sheet I from summary Information provided by: 942.75 Total Inn Ri rbhn\i Von rBun€ flow (Date) 118/2015 Hennepin County CDBG Program Client Benefit Reporting Form Agency Name: Senior Community Services Program Name: H.O.M.E. Brooklyn Center ReDortina Period: 01/01/2014- 12/31/2014 New Individuals Served this - Yéár-to-Date Income Categories Reporting Period - For office use only 0-30% 'Extremely Low"13 ----- - - - 31-50% "Low'20 - -, - - 51-80% Moderate'19 - - - Subtotal 52 - - Greater Than 80%II - - - - UNKNOWNI**********80 - - Totals 143 Race/Ethnicity Categories # Non-Hispanic # Hispanic # Non-Hispanic #.Hispanic 11-White 135 -- - 12-Black/African American 8 13-Asian 14-American Indian 15-Native Hawaiian/Other -- - Pacific Islander 16-American Indian/Alaskan -- - Native & White 17-Asian & White 18-Black/African American & White 19-American Indian/Alaskan - -:- Native & Black/African - American 20- Other/Multi-racial Totals 143 Female Head of Household I 88 Describe accomplishments during this report period (attach additional pages as need): In the year of 2014 we were able to provide 1913.75 hours of services to 143 Brooklyn Center seniors residing in 125 homes. We provided 55.00 hours of cleaning service, 567.75 hours of lawn mowing service, 297.75 hours of snow removal service, 854 hours of volunteer service, 70.75 hours of minor repair service, and 68.50 hours of painting services. H.O.M.E. continues to work with the Brooklyn Center Fire Department on the free smoke detector program. We are also continuing to market and build partnerships within the community. Information provided by: HOME Program Duparirnent of the Troosmyrntenai Revenue Service - In reply refer to: 0248562365 CINCINNATI OH 45999-0038 Mar. 19, 2008 LTR 4168C EQ 41-0720473 000000 00 000 00015663 BODC: TE SENIOR COMMUNITY SERVICES 10709 'IAYZATA BLVD MINNETONKA MN 55305-5509995 Employer Identification Number: 41-0720473 Person to Contact: Robert C. Voss Toll Free Telephone Number: '1-877-829-5500 - Deer Taxpayer: This is in response to. your request of Mar. 12, 2008) regarding youS tax-exempt status. Our records indicate that a determination letter was issued in May 1965, that recognized you as exempt from Federal income tax, and discloses that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(.vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to youor for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, *- sa1tos.fJ Michele N. Sullivan, Oper. Mgr, Accounts Management Operations I .3118 Attachment III - Meal on Wheels (CEAP) Application :3 CiPA AY BROWLYN CENTER ) A GREAT PLACETO START A GREAT PLACE TO STA, cit 3'o1v;ook1yweneroig Urban Hennepin County Community eve1opment Block Grant Program (CDBG) FY2015 (July 1, 2015 thru June 30, 2016) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2015 by 4:30 PM Public Hearing: February 9, 2015 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:A Program Name:CEAPs Meals on Wheels Purpose:Provide meals to homebound seniors. nnimR4uiterneits -, 'sin o'der to be cônsi4ered fo these-prógrim óu must eétt1je niinuinreqiireifl'ents. 1.Does your Organization hive a 501 (c)(3) status? -LII 2.Do the activities benefit at least 51% low- and moderate-income households with less Z LI than 80% Area Median Income (AM!) as stated by HUD and are you able to provide Income-eligible certification for all clients? 3. D6es yourorgfnization have th staff capacityto administer theprogram? .LII 4. Do you understand and are capable of providing all required documentation to obtain El reimbursement? 5 Which of the following Eligible Public Service Activates will the program provide 9 (ChooseAllthatapply) i::: : :. H • Employment services U L -Crime ,: revent1': •-. -U U • Health Services -U LI o Substance abuse sci vices LIII LI o Housing Counseling -U UU• Education piogiams • Energy Conservation U LI- • Seivices for senii citizens U • Services for homeless persons jj Page 1 of5 DigneQlalificatiQns' ,''' ' .•. q1estiouJias niaxinsu will scori :j t 9.(Each i'ettht b i) art dft recommenaatio,i proess 6. Proposed program description. Be concise, yet thorough in describing the activity of only the program for which funding is being sought,andinpnly as much detail as 10 (9needed. Include Brooklyn Center local need(s) and population served. CDBG funds cannot be used to replace current program funds. _lf this is an ecisting program and -- your organization did not receive Brooklyn Center CDBG funds kst year, the funds must be used to expand the program. - - - CEAP's Meals on Wheels delivers nutritious meals to seniors and adults with disabilities who are not able to provide hot meals for themselves. Meals On Wheels is a vital program in our community. Over 90 seniors in Brooklyn Center receive meals each day Monday through Friday through trusted, reliable volunteers from our community. Meals On Wheels is unique in that it also provides daily contact with a caring individual in the and that vital "check in" and follow up if needed. Describe the anticipated iesults and accomplishments for youi proposed program 5rconminunity ors will have access to a nutritious meal who may otherwise not be able to prepare on own which allows seniors to stay in their home. Volunteers deliver the meals so a munity connection is made as well during the daily "check-in" for wellness and safety. 8.If you have previously been funded through CDBG funds, pledse provide a 10 breakdown of the services that have been provided to Booklyn Center residents and the accomplishments. - - Previously funded CDBG programs for CEAP include CEAP's Meals on Wheels. Funds were used for program coordination, volunteer recruitment and an expanded selection of culturally appropriate meals. 9.Do you plan in provide this service to other cities or jurisdiction? Will CDBG -funds be used 10 CEAP's Meals on Wheels delivers meals in Brooklyn Center, Brooklyn Park and parts of Minneapolis. Requested funds will cover the staff labor costs to manage the entire program with the majority of the clients in Brooklyn Center. 10 Please describe how you plan toiecord and report accomplishments and monitor 10 the results . -0 CEAP tracks information of meal delivery and client information daily. This data is reviewed monthly by our staff; every other month by our Board of Directors and evaluated to ensure we are meeting our goals and objectives. We also reports our results to Metro Meals ON Wheels, Metropolitan Area Agency on Aging and Hennepin County. Client satisfaction surveys are conducted twice annually. 11.Please describe your experience administering federal/public funds and how you 20 - hav&been able to theet the eompliancerequireinents. (pleaseprovide a copy of:,:..,= revious annual and quarterly reports) Also, please stateif you have previously been ap3rovedfor CDBG funding and fiot met the Teimbursement requirements? CEAP has been administering public funds including CDBG funds for numerous years and have been compliant. 12.Do other entifies provide Brooklyn Center residents the same, or similar, services 10 - for which you are requesting funding? Briefly describe why your program is unique in Page 2 of5 the service activity you are proposing to fund. No, there are no other entities that provide meals to seniors in Brooklyn Center. 13.Please describe. howthisprograrn is -ready for implementation and what steps 20 would nee d- be takóii before this program canbe started. CEAP has been sucessfully operating Meals on Wheels for over 40 years in Brooklyn Center and contintues to grow and serve more people. 14.Please describe hàw your program meets one or more of the City's priorities.20 listed below. (Check all that apply) See attachment for more information about city priorities, . -: . : . - . . • -_____ • Civic Engagement ü :Community -Image • Focused Redevelopment . .LII Financial 9tabilfty El o Vibrant Neighborhoods- Describe :Enabling seniors to stay in their homes by providing a nutritious meal through CEAPs Meals on Wheels program helps Brooklyn Center's community image and vibrant neighborhoods. Brooklyn Center's support for CEAPs Meals on Wheels shows Brooklyn Center takes care of its residents and provides a sense of community as CEAP's Meals on Wheels offers that daily check-in for seniors living alone. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certifythat all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Applicant's Date: 1/21/15 Received by9,(ML.&/L_•Date: Z l-1S, Time: LI .20 Page3 ofs U nforn-tion-Public Seralce Application (family, youth awl senior semelces( Urban Heenepin County CDBG ProgramYear 2015 Gene Please answer belay, in this column Organization: Community Emergency Assistance Programs Type of entity: Won-profit COBG funding request: $15,060 Use of COBG funding (e.g. staff labor costs): Staff labor costs Contact person: Clare Brumback Phone/Email: 763-450-3666 / clare.brumback@ceap.com Program Information: What is the program name/type of service? Who is the target clientele? What needs does this program address? CEAP's Meals on Wheels delivers nutritious meals to seniors and adults with disabilities who are not able to provide hot meals for themselves, Meals On Wheels is a vital program in our community. Over 120 (over 30,000 annually) hot meals are distributed each day Monday through Friday through trusted, reliable volunteers from our community. Meals On Wheels is unique in that it also provides daily contact with a caring Individual in the community and that vital "check in" and follow up if needed. Yes. CEAP's Meals on Wheels Is located in Brooklyn Center. CEAP's Meals on Wheels nerves all of Brooklyn Center, Brooklyn Park and the Camden neighborhood of North Minneapolis. CEAP's Meals on Wheels serves seniors and adults with disabilities, 30% are black or African American, 3% Asian and 3% Hispanic. CEAP delivers over 120 meals a day, Monday-Friday totaling over 30,000 meals annually. CEAP's Meal on Wheels provides the ability for seniors and adults with disabilities to stay in their home by providing a nutritious meal delivered to their door. It also provides a daily check-in and valuable community connection for those that may not otherwise be able to get out of their home. Is this an existing CDBG-funded program? Wherein the program located, if applicable? What is the service area of this program? Is the need growing? Yes, as our community continues to age, CEAPo Meals on Wheels program continues to expand in Brooklyn Center. The reduction in funds available through the federal government because of the 2013 budget sequester has decreased our ability to provide subsidized meals for seniors. Many low- income seniors that were receiving subsidized meals may no longer afford CEAPs Meals on Wheels. Support is needed to continue to serve this growing population. How does the program address these needs? CEAPs Meals on Wheels continues to expand and take new clients and also provide culturally appropriate food as our community grows and becomes more diverse. As the cost of food increases, the need for CDBG funds is necessary for this program to grow and serve the community. How many persons were served by this program is the last 12 months? 221 What is your goal for number of persons served July 2015 - Jane 2016? 254 What percentage of clients are (or are estimated to be( low and moderate-income oersnnc? CDR5I rennires at least sin',. Staffing and Financial Capacity: Describe the organizations experience in providing this service, staff capacity and CEAPs has been a social services agency serving staff qualifications: Brooklyn Center since 1971 and operating Meals on Wheels since 1973. CEAPs Meals on Wheels coordinator has successfully performed the position for over 10 years. Awards must be spent by June 30, 2016, and it is requested that funds be spent by April 1, 2016. When is the anticipated date to expend the funds? April 1, 2016 Consistency with Plans and Public Support: Consolidated Plan? *Applications will be reviewed and ranked based on the 2015- 2019 Consolidated Plan high priorities, use the 2010-2014 priorities as a reference. High CEAP's Meals on Wheels is supported by the Describe any multi-community, multi-agency or public/private partnership support: community as the meals are delivered by volunteers. Leserlue now we activity meets a neeo not currently or aaequatery 001116 PLO 0511Cr prOgIaIII ocurvers meals to seniors to tnerr addressed by other services: homes In Brooklyn Center. Internal Revenue Service Date: March 15, 2007 COMMUNITY EMERGENCY ASSISTANCE PROGRAM INC 6840 78TH AVEN BROOKLYN PARK MN 55445-2760 408 Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: Ms. Julius 3108345 Customer Service Representative Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 41-0990340 Dear Sir or Madam: This is in response to your request of March 15, 2007, regarding your organizations tax- exempt status. In March 1972 we issued a determination letter that recognized your organization as exempt from federal Income tax. Our records indicate that your organization Is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 cr2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, WwL) Michele M. Sullivan, Oper, Mgr. Accounts Management Operations 1 Attachment IV — Tenant Advocacy Program (HOME line) Application BROOKLYN CENPLACE TER zV A GJEAT PLACE TO START -A dREAT tOTAY www ctryofbrooHynce,her 019 Urban Hennepin County Community Development Block Grant Program (CDBG) FY2015 (July 1, 2015 thru June 30, 2016) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2015 by 4:30 PM Public Hearing: February 9, 2015 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:HOME Line Program Name:Tenant Hotline Services Purpose:HOME Line will provide a tenant hotline that provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. .-- ii oIdèr to hecônsiderëd for thèMiimu ieguirents . 1.Does your Organization have a 501 (c)(3)status?, - - - - 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients?— 3 Does yomoi garnzation have the staff capãcit to admimtei the progi am 9 4. Do you understand and are capable of providing all required documentation to obtain reimbursement? M LII 5, Which of the following Eligible Public Service Activates will the program provide? - -. (Choose All that apply) .. - • Employment services -_LL -: CrimPrevention.and public services • Health Services - - - - - -LI LI :-±Substancab-sërvices • Housing Counseling I U .- .Eduation- programs - o Energy Conservation LI LI o Sei vices for senior citizens M1. • Services for homeless persons 01 U Page 1 ofl Qfieftions: :: .• ' ;.I[ai:,Sctr&'(Each question h'is a maximum scot find wdl be seo ed is pit `46 theecommendatmn Points (01Theusei process)only) 6. Proposed program description. Be concise, vet thorouch in describing the activiiy of only the program for which funding is being sought, and in only as much detail as 10 0 -needed. Include Brooklyn Center local need(s) and population served, CDBG fluids cannot be used to r eplace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program. Renters make up nearly 4,115 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. The Tenant Hotline Services began in 1992 as a service to Suburban Hennepin County residents. Today we serve the entire state and have recently taken our 175,000th call. Five full time and one part time staff attorneys work full time on the hotline along with 50-75 law student volunteers each year. Our Tenant Hotline Services to Brooklyn Center have helped save tenants at least $24,153 in 2014. We also helped to prevent the eviction of 24 Brooklyn Center families. Last year, we advised 243 renter households from Brooklyn Center. The most common reasons Brooklyn Center residents call our hotline are: evictions, repairs, and security deposits. The need for this service in Brooklyn Center is apparent -- Brooklyn Center residents already rely on this valuable service. By offering free tenant hotline services, HOME Line has been providing needed services for those most vulnerable. While our services are available to all renters free of charge, 97% of our Brooklyn Center callers have low incomes; (82%) of these callers are women; 77% are racial minorities. Our programs are aimed at low-income renters. We identify the key demographics at the beginning of each call. Additionally, in 2014, HOME Line has added Somali and Spanish Language Tenant Advocates to assist immigrant renters in their native language. Describe the anticipated results and accomplishments for your proposed program. J 5 We anticipate assisting approximately 240 Brooklyn Center renter households over the hotline during the program year, preventing 20 evictions, and saving tenants over $20,000 dollars in rent abatements and security deposits. - 8. If you have previouslybéèn funded throughCDBG funds,-please providea:r. 110 Page 2 of 7 ::bi:eakdown of the services that have been provided to Brooklyn Center lesidents and the accomplishments In 2014, 243 Brooklyn Center renter households contacted HOME Line for Tenant Hotline Services. This represents service to approximately 608 residents when all family members have been counted. In 2014, HOME Line helped renters from Brooklyn Center: • Recover and/or save an estimated $24,153. • Prevent an estimated 24 evictions. • Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. INCOME BREAKDOWN The vast majority (97%) of these callers are extremely-low, very-low or low-income. These income categories are those used by the U. S. Department of H.U.D.: • Extremely Low: Incomes below 30% of metro median. • Very Low: Incomes between 30% and 50% of metro median • Low: Incomes between 50% and 80% of metro median. • Moderate: Incomes above 80% of metro median. RACIAL BREAKDOWN 69% African American 23% Caucasian 3% Hispanic 2% Other 1% Asian 1% Native American GENDER BREAKDOWN 82% Female 18% Male :9;. Do you plan to provide this service to other cities or jurisdiction? Will CDBG 10 :f.j5 be used . . .0 Yes, In multiple cities CDBG and other city funds are utilized to pay for HOME Line's services.- JO Please desci ibe how you plan to record and ieport accomplishments and monitor 10 the iesults 1-lOMB Line records and documents all calls to our tenant hotline. We maintain these records in a database. In addition to basic demographic information, HOME Line record types of calls and follow up information and results when obtained. HOME Line analyzes the overall information to monitor trends and challenges facing families in rental housing, as well our overall impact in each community. HOME Line does and will continue to provide reports to the city of Brooklyn Center. 11 Please describe your experience administering federal/public funds and how you -20 j have been able to meet the cothpliance requirements (please piovide a copy of pievious annual and quartei ly retorts) Also please state if you have previously been approved forIDBGfundingand not mot e 6ithbuiseneit. requirements. -J-..- HOME Line throughout its history has had a wide variety of local, state, and Page 3 of 7 Federal programs that provide funding for our services. This includes city, CDBG, County, State and Federal funding. HOME Line has always complied with the various requirements of all of these programs. We have attached a copy of HOME Line's 2014 4th quarter report. This report is primarily for private foundations who support all of HOME Line's programs. 12 Do othei entities provide Biooklyn Center residents the same or similar, services 10 foiwhich you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund The only other organizations providing similar services for tenants in Brooklyn Park are the Minnesota Attorney Generals office and Legal Aid. The AG's office refers tenants with questions to our hotline, but does not give tenants specific advice. We often confer with colleagues at Legal Aid on litigation and court issues and on legislative matters. However, our hotline, while providing a service similar to that of Legal Aid, does not have the extremely low income requirements of Legal Aid. We are able to serve the working poor. We will also advise renters on any issue that renters face as part of their rental - agreement. 13 Please descitbe how this program is ready for implementation and what steps 20 vOti!dfleèd to be taken before this programcan be started: Program is ongoing, Spanish and Somali outreach started in September 2014. 14 Please desciibe howyour piogram meets one oi more of the City's prionties 20 listed below. (Check Oil that apply) See CtfaChrtient for more infomation about city priorities. - - o Civic Engagement • Community Image i o Focused Redevelopment - -FiirtôilStebi1ity • Vibrant Neighborhoods Describe:\Vhen renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. Renter families become civicly engaged in resolving their rental issues, giving their families more financial stability and contributing to the health and safety, as well as the good repair of their rental housing. Engaged tenants, involved in their communities and proactively dealing with tenant issues, increase their families financial stability, and improve the quality of housing, helping to create Vibrant Neighborhoods. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. Page 4 of 7 I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Applicants Signature:IfOROU^I Title: ExecutiveDirector Date: 1/20/2015 Received by- tvlt — Date: _/- _S Time:2 (V\ 61 1 Page of 7 Public Service Application (family, youth and senior services) Urban Hennepin County CDBG Program Year 2015 -Please ker elow]nthis csiumn- General Information: Organization:HOME Line Type of entity: Nonprofit CDBG funding request: $0545 Use of CDBG funding (e.g. staff labor costs): Staff Labor Costs Contact person: Phone/Email: Program Information: What is the program name/type of service? Is this an existing COOG-funded program? Where is the program located, if applicable? What is the service area of this program? Who is the target ciientle? Mike Vraa Managing Attorney/Hotline Director 612728-5770o113 mikev@hsmelinemn.org Tenant Hotline Services Yes Phone service City wide Loss Income Renters What needs does this program address? Renters make up nearly 4,115 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end splicing In housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. Additionally, the latest census information shows that Brooklyn Center now has 2,531 Spanish speaking residents. Brooklyn Center also has 3,223 African born immigrants from Subsaharau Africa. These immigrant communities are more likely to be renters, low-income, and because of language and cultural barriers, more susceptible to poor rental practices. Is the need grossing? Yes, 3% increase in calls over last year How does the program address these needs? HOME Line provides renters with the tools necessary to seep their hornet safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. In 2014, our Tenant Hotline Services to Brooklyn Center advised 243 renter households, helped prevent the eviction of 8 families, and saved tenants at least $24,153. The most common reasons Brooklyn Center residents call our hotline are: evictions, repairs, and security deposits. The need for this service in Brooklyn Center is apparent .-. Brooklyn Center residents already rely on this valuable service. While our services are available to all renters free of charge, 97% of our Brooklyn Center callers have low incomes; 82% of these callers are women; 77% are racial minorities. Our programs are aimed at low- income renters. HOME Line's new language and cultural access initiative means that Somali and Spanish speaking renters can directly call our Somali and Spanish speaking Tenant advocates in their native languages and get assistance with their rental problems. How many persons were served by this program in the last 12 608 months? What is your goal for number of persons served July 2018. Jane 600 -620 2016? What percentage of clients are (or are estimated to be) low and 97% moderate-income persons? CDBG requires at least 51%. Staffing and Financial Capacity: Describe the organization's experience in providing this service, staff capacity and staff qualifications: The Tenant Hotline began in 1992 as a service to Suburban Hennepin County residents. Today we serve the entire state Awards must be spent byinne 30, 2016, and it is requested that funds be spent by April 1, 2016. When is the anticipated date to expend the funds? April 1, 2016 Funding Sources, - - - Amount - - - - COBO - $88,436 0 State funding - - 100,000 thcalfundmg, - - - - - - - - - - - 139,787 Corporate contributIons 0 )'oundntlon coutribetionu - - - $143,717 Other (Hotline Training, Attorneys Feet, Books Sales, Contributions) - $S3,100 Other (Frinderu to be developed, new earned income) - - - - -------- 1O3,4i2 Consistency with Plans and Public Support: Is this a high, medium, or low priority service according to the 2010-2014 Consolidated Plan? 'Applications will be reviewed and ranked bated on the 2015-2019 Consolidated Plan high priorities, use the 2010-2014 priorities as reference. High - Public Service - Housing Counseling Describe any multi-community, multi-agency or public/private partnership support: HOME Lice has a history of successfully partnering with foundations and local and state governments to help support our Describe how the activity meets a need not currently or adequately being addressed by other services: The Attorney General's office refers tenants with questions to our hotline, but dues not give tenants specific legal advice L4TERVAL REVEOUR SERVICE P. c. so:: 3500 cIttCfl4:ATI, or 45201 Date: FEB 1 ? 2 00 HONE 0INE13LOomiiiGTON AVE F1I1UTEAP0LI ?EJ 55407-0000 DEPARTMENT OF THE TREASURY Employer Identification Nu:itber: 41l9.1 1115 170530037 6808-- Coit0Ct Person- ERIC 0 13ERTEt,SF11 100 31323 Contact Telephone 'ber: (077) 029-5500 Public Charity Sta.1JE: :70(b) (1) (A) (vi) Dear i,pplicartt Our letter dated (40v213b0r 1999, tted you would be exempt front Federalincome tax under section 501(C) (3) of the InternOl Revenue Code and you would be treated 00 a public charity during an advance ruling period. BaOCd on our records on the information you 5ubmittcd, we are Pleased to confirm that you are uxernpt under section 501(c) (3) of the Code, and you Oreclassified uc a public charity under the Code CCti0fl Listed in the hcedthr of this letter. Publicat1O 551, '('ax_ExemPt Status for Your Orgafli ttioa, provides detailed jOtemtLOII about your rIghtu and reoponnib itaem on an exempt oLani5aO You may request a copy by calling the toll-free nuldber for forOa, (000) 029-3676. Information in also available on our Internet Web Site at wuw. ITO. gov .please call our If you have general questionti about exempt orgOnitati000, toll-free nuaer shown in the heading be. ween 9:00 0.m, - 0:30 p.m. Weotern time, Please beep this letter in your parmefledit records. icerely yours, Q? Lois G. LernerDirector, Exempt Organizations, Rulings and Agreements Letter 1050 (D0/CG) HOME Office Phone: 612/728-5770 3455 Bloomington Ave Hotline: 612/728-5767 Minneanolis, MN 55407 Fax: 612/728-576]. MEMO TO: HOME Line Funders and Supporters FROM: Beth Kodluboy, Executive Director SUBJECT: Quarterly report (October I —December 31, 2014) DATE: January 22, 2014 Executive Summary In 2014, HOME Line expanded to serve the entire state of Minnesota. HOME Line took a record number of calls, 15,404, a 25% increase over our last year. Part of this increase is due to the Minneapolis expansion, but even excluding Minneapolis, HOME Line saw record numbers of calls from the rest of the state, a 9% increase from our previous record. This speaks volumes to the needs of tenants, as well as the pressure tenants are facing in this continued tight rental market. HOME Line added Somali and Spanish Speaking Tenant Advocates in 2014. These two new staff trained in tenant landlord law, produced materials in these Languages, set up direct dial hotline numbers, and are now working on outreach to these immigrant populations throughout the state. HOME Line's Tenant Hotline in 2014 o served one in every 37 renters in Minnesota. o prevented approximately 1,141 evictions. o saved renter households over $2,047,450 in security deposits and rent abatements. o 2,003 renters used our email an attorney as their way to receive tenant landlord legal assistance, a 20% increase over our previous record. o 74,376 people accessed our services through our website. Again, this is a record high. • HOME Line's Tenant Organizing focused on proactive strategies to conduct outreach to owners where affordable subsidy contracts are expiring to ensure owners take the correct steps to protect current residents. HOME Line added a Volunteer Coordinator position in November. Recognizing the need for volunteers to add to HOME Line's capacity to take more calls, and assist with organizing and advocacy, HOME Line shifted job responsibilities within our organizing to build this capacity. Already we are seeing positive results, and better coordination with volunteers. HOME Line January 22, 2015 Tenant Hotline Quarterly Report October 1 - December 30, 2014 HOME Line't Tenant Hotline provides renters with legal information about their tenant rights. The hotline started serving renters in suburban Hennepin County in 1992 and has slowly grown to serve more renters throughout the state, With the addition of Minneapolis on April 1, HOME Line now serves the entire state of Minnesota. Quarter Year to Date Opening to Date Calls Received: 3,529 15,404 175,195 Evictions Prevented: 260 1,138 12,929 *Total Money: $465,300 $2,032,341 $23,099,513 Volunteer Hours: 458 1721 42,016 Tenant/LL Law Trainings 12 55 1,968 Attendees 278 1,482 50,930 Type of Training's this quarter Trainings Total Trained Tenants (Non-English Speaking)3 35 Homeless Shelter 2 16 Landlords 5 187 High School Classes 1 25 City Inspectors 1 12 Top Ten Caller Issues 1.Repairs 735 African American:23.9 % 2.Evictions 449 Asian/Pacific Island:1.5 % 3.Security Deposits 438 Caucasian 66.9% 4.Break Lease 277 Hispanic 4.0 % 5.Notice to Vacate 239 Native American .9 % 6.Bedbug/Infestation 175 Other 2.8 % 7.Privacy/Intrusion 151 8.Inadequate Heat 129 9.Neighbor Problems 125 10.Fees 66 Total money saved is based on amount of money tenants recovered after calling HOME Line in Rent abatements, security deposits and returned fees. This research was completed by a University of Minnesota School of Statistics Ph.D. Candidate. This Quarter, our hotline added a volunteer coordinator to recruit and build up retention with volunteers. Each month during the fourth quarter has resulted in an increase in volunteer hours and calls assisted. Tt,,. ,, October November December Volunteer Hours: 53.75 Volunteer Hours: 112.25 Volunteer Hours: 117.75 It Calls by volunteers: 112 % Calls taken by Volunteers: 8.2%% Calls taken by Volunteers: 10.1%% Culls taken by Volunteers: 10.4% Wage Contribution $1,306.66 Wage Contribution $2,728.80 Wage Contribution $2,862.50 Work Study Hours: 14.25 Work Study Hours: 62 Work Study Hours: 104 HOME Line January 22, 2015 Page 3 Work Study Calls: 5 1 Work Study Calls: 31 Work Study Calls: 94 Combined hours contributed: 68 Combined hours contributed: 174.25 Combined hours contributed:221.7 Combined calls taken: 117 Combined calls taken: 135 Combined calls taken: 213 December is typically a low-volunteer month, however, since we began offering framings for volunteers on a monthly basis, this has allowed for a more consistent rate of volunteer participation. For the entire quarter, volunteers saved HOME Line $6,897.96 in hourly wages, for a total of 283,75 assisted hours and 335 calls. Both work study students and volunteers contributed 464 hours, made 465 calls for this quarter, and took 17% of the hotline calls. With a staff member focusing on volunteer recruitment and retention, it is our goal to increase the contributions made by both volunteers and work study students up to 300 hours per month over the course of 2015. We estimate that reaching this goal would save HOME Line a minimum of $7,293 per month in wages or $87,516 per year. Milestone HOME Line's tenant hotline set another record for calls received in a year. This year, we took 15,404 calls, nearly 3,000 higher than any previous year. Our call volume increased by an amazing 31%! This can be explained partially by our expansion into Minneapolis beginning April 1, 2014. However, even if we subtract Minneapolis calls, we still took 12,638 calls, nearly 1,000 more than any other year. Language Outreach Spanish Speaking 55 Spanish speaking families have contacted the Hotline this quarter on the language access line. Advocacy and education for Spanish speaking tenants has expanded and grown over the past several months. Appearances on radio shows such as La Voz del Pueblo on community radio KFAI and Conversaciones Legales on Radio La Raza I400AM has reached tenants throughout the metro area. The amount of Spanish speaker's that have reached the hotline has increased with continued community outreach and education. In Rochester, connections have been established with the local Chicano Latino Affairs Council: a statewide government agency established to advocate for the needs of the Minnesota Latino population. Additional connections were made with the Three Rivers Community Action Partnership as well as the Austin Welcome Center: a community organization serving the region's immigrant population. Further, networking with organizations such as the Mexican Consulate, has helped to establish the reach of Spanish language advocacy. HOME Line has engaged 20 families, almost all Spanish speakers, in a property where a new owner is imposing illegal fees. This began because of a new collaboration with the Lyndale Neighborhood organization in Minneapolis to work with renters in properties that neighborhood has identified. At Seasons Park Apartments (formerly Buena Vista Apartments in Richfield) HOME Line flyered 18 units regarding an illegal fine for a broken pipe. Management charged all residents in one building for the repair of a common area pipe that was broken. A majority of tenants were Spanish speakers and did not know they could contest this illegal charge. HOME Line's attorneys wrote letter to management contesting the legality of the increase. A work shop is being planned in collaboration with MIRA (Modulo de lnformacion y Recursos) aimed at informing Spanish speaking tenants of their rights as renters. Somali Speaking23 Somali speaking families have contacted the tenant hotline this quarter through the language line. HOME Line January 22, 2015 Page 4 Zeynab, HOME Line's Somali advocate contacted the branch of the African Development Center in Rochester as well as other points of contact for the Somali community in that city. This include the Intercultural Mutual Assistance Association (IMAA), Immigration Solution Center and the Zumbro Valley Mental Health Center. She is currently working to stablish Somali contacts in Owatonna, Mankato, Marshall and St. Cloud, Minneapolis, and St. Paul. Announcements were made on Nov 30 and Dec 7' on Somali community radio KFAI about HOME Line's services. Zeynab also attended a Somali Partnership building Networking event to connect this network with HOME Line services. Zeynab also conducted outreach to the People's Center health Services at Cedar River side area and met with community leaders at the West Bank Community Coalition. In Saint Paul, Spanish & Somali speaking tenant advocates have connected with Neighborhood House and look forward to future participation with their life skill courses. Media Appearances Tenant Advocate Claire Branigan was featured on KFAI Voz del Pueblo, a Spanish-language radio broadcast on 11/16/14 to discuss tenant/landlord law: https://homeiiiiei -nii.org/i-naiii/2014/1 1 /tenant-rights-on-la-voz-del-pueblo/ Tenant Advocate Claire Branigan, was a featured guest on Conversaciones Legales, on Radio Ia Raza 1400 AM on December 22, 2014. She spoke about HOME Line & tenant landlord law. Lyndale neighborhood reaches out to renters, Southwest Journal (11/18/14): littjx//wwv.southwestlournal .com/news/news/lyndale-neighborhood-reaches-out-to-renters Female tenants allege sexual harassment by landlords, Minnesota Public Radio (12/11/14): http://wxN,w.mprnews.org/stoi ,y/2014/12/1 1/landlord-sexual-harassment Women accuse their landlords of sexual harassment, Minnesota Public Radio (12/22/14): littr)://www.mr)rnews.org/storv/2014/12/22/i -enter-harassinent Policy Advocacy One excellent intern continued to spearhead HOME Line's blog on public policy. With prior history interning with other housing organizations, her work has been consistently top-notch. This quarter, her posts increased our blog's viewership by roughly 34% over our third quarter. Her contributions were thoughtful and took critical looks at both how renters are regarded and how those perceptions contribute to economic disparities in Minnesota communities. Preparation for the 2015 state legislative session this quarter included: ongoing work with the Homes for All coalition to include proactive tenant/landlord policy issues in their agenda, ground work on defense of the renters credit, stakeholder input on our bill from 2014 allowing for the breaking of a lease when a tenant has medical conditions that require alternative housing options, and check-ins with legislative authors. We have also been engaging with renters affected by the legal issues we HOME Line January 22, 2015 Page 5 hope to address with these legislative proposals. Organizing Organizers began a joint project with Housing Preservation Project to contact the owners of certain USDA Rural Development Section 515 properties across the state where upcoming mortgage maturity dates threaten the affordability of the projects and the long-term housing stability of existing residents. There are a number of options owners can take prior to maturity to preserve affordability or, at minimum, protect tenants from rent increases. We hope to encourage owners to protect tenants while also using the information we obtain from owners to advocate on state and federal level for better USDA housing policies. In HOME Line's efforts to get out the vote wrapped up midway through last quarter. We successfully engaged 333 callers to pledge and/or register to vote in the 2014 mid-term election. Organizers and interns additionally made turn-out calls with the League of Women Voters and Minnesota Public Interest Research Group, reminding pledged voters to get out to the polls and assisting individuals with any additional information needed to be successful on election day. Issue-oriented Building Organizing & Subsidized Housing Preservation In addition to the above projects, HOME Line organizers are constantly monitoring preservation status and interacting with tenants in many buildings considered at-risk due to subsidy loss or poor conditions/management. Below is a sample of buildings which we consider most at-risk. Creek Terrace Ants Minneapolis 16 Section 8 units HUD/MHFA The owner of this property gave notice to end the Section 8 contract in April of 2015. HOME Line began working with tenants in Creek Terrace, a partially-subsidized Section 8 property in Minneapolis, over the summer. HPP and HOME Line were able to clarify with MHFA that there are an additional 5 years remaining on the original 40 year contract, and that MHFA is obligated to keep the owner in for the remaining 5 years. It is our understanding MHFA will now require the owner to renew for 5 years, but they are also working to extend the contract longer if possible. We are awaiting word of the owners rescission of their opt-out notice and will stay in contact with tenants. Q.T. Properties buildings Minneapolis Several properties Market Rate HOME Line is working with staff from the Lyndale Neighborhood Association (LNA) to assist residents at several properties owned and/or managed by Q.T. Properties where tenants are facing rent increases and improper parking charge notices. We doorknocked several properties where there are high populations of Spanish-speaking tenants, many of whom have concerns about repairs, bedbugs, and fees. LNA has been working to build on a tenant-focused group that meets regularly to discuss and respond to rental issues in the neighborhood. The Apartment Shop buildings Minneapolis Several properties Market Rate HOME Line is working with staff from the Corcoran Neighborhood Association (CNA) to address substandard living conditions, poor management practices, and shared meter utility billing policies at a number of properties owned and operated by landlord Steve Frenz dba The Apartment Shop. We are identifying ways to enforce ordinances and state law in relation to improving energy efficiency, including having energy audits for several buildings as well as engaging with local council members about city policy options. HOME Line January 22, 2015 Page 6 Victoria Townhornes Brooklyn Center 48 Section 8 units HUDIMHFA The owner of this former project-based Section 8 property opted out of the contract last year. We engaged and organized residents of the property in response to the opt-out, property conditions, and overall poor management practices. Organizers have continued to work with tenants both collectively and individually to advise and support tenants through individual concerns and with widespread problems such as wrongfully billing tenants for required repairs made due to HRA Housing Quality Standards inspections. In this last quarter we helped several residents settle or otherwise defend themselves from what have been primarily poorly initiated eviction filings. We continue to work with tenants so they can hold management accountable for the extremely poor practices they have been experiencing over the past year. HOME Line's Tenant Hotline in Brooklyn Center: 2014 OVERVIEW In 2014,243 Brooklyn Center renter households contacted HOME Line for Tenant Hotline Services, This represents service to approximately 608 residents when all family members have been counted. The cost to serve Brooklyn Center in 2014 is $9,545. HIGHLIGHTS In 2014, HOME Line helped renters from Brooklyn Center: o Recover and/or save an estimated $24,153. o Prevent an estimated 24 evictions. e Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. INCOME BREAKDOWN The vast majority (97%) of these callers are extremely- low, very-low or low-income. These income categories are those used by the U. S. Department of H. U. D.: • Extremel y Lov: Incomes below 30% of metro median. • Very Low: Incomes between 30% and 50% of metro median • Li Incomes between 50% and 80% of metro median. • Moderate: Incomes above 80% of metro median Top Ten Reasons For Calls (2014) 1.Eviction 51 2.Repairs 40 3.Security Deposit 24 4.Notice to Vacate 22 5. Break Lease 12 6, Privacy/Intrusion 11 7. Neighbors 10 8, Application 8 9.Lock Out 6 10.Discrimination Callers' Income 2014 3% Extreme Low 59% RACIAL BREAKDOWN 69%African American 23%Caucasian 3%Hispanic 2%Other 1%Asian 1%Native American GENDER BREAKDOWN 82% Female 18% Male Attachment V - Brooklyn Avenues (Avenues for Homeless Youth) Application - A GREAT PLACE TO START, A GREAT PLACE TO STAY cjr:, bv tdnu' 1 -eph County Cc tim tmily Development Block Ct-not Progrnm (COBU) it'20 Ui I, 201 55 tEnt 1tne 30 201 6) lJPitCtG 1I tsuesl for City of Brooklyn entrt Fonda Supplemental AppHcaton Due: Tuesday Jarwary 21, 2015 by 4:30 PM Public Hearing: February 9, 2015 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:Avenues for Homeless Youth Program Name:Brooklyn Avenues Purpose: Emergency Shelter and Transitional Housing with support services for homeless youth in the northwest suburbs MinirnumRequirernentsl - - WW to. b onsideie for these nograsn youniutitseet thelVflnimnrnreguirments. Yes •, No I. Does your Organization have a 501 (c)(3) status?x Eli 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients? lii 3.Does your organization have the staff capacity to administer the program? 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? 5.Which of the following Eligible Public Service Activates will the program provide? (Choose All that apply) • Employment services • Crime Prevention and public services El 11 • Health Services • Substance abuse services El El • Housing Counseling L • Educatioti programs • Energy Conservation U L • Services for senior citizens U • Services for homeless persons U I U Page I of8 Designed QuiIifiinitbns :. '' - : -.-: - (E'icii 4uestion Ins 8 maximum sew c 'md will bç scot eI s pat t 01 the Max Points ScO)C' (0ft seoniineniatwn pioces)011k) 6.Proposed program description. Be concise, yet thoiough in describing the activity of only the program for which funding is being sought, and in only as much detail as 10 needed. Include Brooklyn Center local need(s) and population served. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program. Brooklyn Avenues is a 12-bed shelter and transitional housing program with intensive support services for homeless youth, ages 16 through 20. It will open the end of January 2015 and was created to support homeless youth in the northwest suburbs. Evidence of the need for this safe house is compelling. Most students in Brooklyn Center go to schools in Osseo School District 9279. In 2008, Osseo School District identified 128 students as homeless. In 2011, that number rose to over 300. Last year, over 500 students were identified as homeless. This issue is not going away. Unfortunately, until now, there have been no shelter and transitional housing programs for homeless youth in crisis in the northwest suburbs. In response to this rapidly escalating problem, the community decided to build Brooklyn Avenues, Youth will be referred to the program by school counselors, police, outreach workers, faith-based organizations and other nonprofit partners. from across the northwest suburbs. At Brooklyn Avenues, youth will first find safety and stability. Youth counselors and case managers provide direct care and guidance for youth 24 hours a day. Upon arrival, youth will work with staff to address their immediate crisis needs. Brooklyn Avenues will provide bedroom and bathroon facilities, three nutritious meals a day, personal hygiene supplies, laundry facilities, clothing, transportation assistance and computer lab/study space. Once youth feel safe and stable, they will access intensive support services designed to help them identify and pursue long-term goals and successfully transition into young adulthood. These services include case management, family counseling, nursing and mental health counseling, education and employment supoort, legal and immigration support, life skills training, long-term housing search support, and leadership and empowerment activities. Upon leaving Brooklyn Avenues, youth will continue to access supports through our after-care program for as long as they need to help ensure continued stability. 7.Describe the anticipated results and accomplishments for your proposed program.T_T_E Brooklyn Avenues will reduce the number of youth living without safe housing in the northwest suburbs. The program will get youth off the streets and out of harm's way, thereby reducing the opportunity for sex traffickers to prey on these young people. Immediate crisis support is vital and short-term - it's addressed first. Longer term, rage z or a Brooklyn Avenues will provide youth with the support they need to successfully transition into young adulthood - complete their education, become gainfully employed, have a safe and stable home, and fully participate in their community. The overall goal of Brooklyn Avenues will be to support at least 40 homeless youth every year so they move from "surviving the streets to thriving young adults." To that end, Brooklyn Avenues will focus on having a lasting impact on youth supported so they achieve the youth outcomes, both objective and subjective, listed below. Attitude: Youth are more hopeful and have a positive future orientation; youth have an increased positive attitude; youth feel more motivated; youth build trust among their peers, and youth show pride in the progress they have made. Skills: Youth build life skills; youth pursue their personal interests; youth have improved self-worth; youth engage in self-care and physical activity; youth improve their nutrition; youth seek medical and mental health care; youth avoid destructive behaviors, and youth follow through on commitments. Connections: Youth have connections with caring adults; youth make connections with community resources; youth are more willing to let people help, and youth are interested in helping others. Stability: Youth gain and maintain employment or public benefits, as needed; youth learn and manage financial responsibilities; youth secure and manage long-term, stable housing; youth pursue training and educational goals, and youth pursue personal health and wellness In addition, the program will have 2 "emergency shelter beds," which will provide youth with a safe place to sleep on an emergency basis and the ability to start making supportive connections. 8. If y&1.have previouslyleeri funded thniugk CDBGfunds, p lea se provide a 10 - breakdown of The servies that have ben provided to Brooklyn Center residents and the accomplishnients. The grand opening of Brooklyn Avenues is scheduled for January 30, 2015 and we will begin accepting youth and delivering services the following week. CDBG funding for this year will be used to help fund staffing costs through the end of the fiscal year. 9 Do you pianto provide thi service to other cities oi juusdiction? Will CDBGS 10 ftmdsb&ised Brooklyn Avenues will be available to homeless youth in the northwest suburbs. The budget for Brooklyn Avenues is approximately $600,000 annually. In FY 2014-15, Brooklyn Park, Brooklyn Center and New Hope all supported this effort with CDBG funds totalling $18,500, We will approach these cities and others in the northwest suburbs, along with a request for CDBG funds from the Consolidated Pool for support in FY 2015-2016. 6.4.Please describe how you plan to record and report accomplishments and monitor 10 - the results...- . - Page 3 of 8 Avenues' evaluation efforts will include statistical data collection through our intake and exit forms, case management evaluations, and an online self-assessment survey youth will take multiple times while at Avenues. This information will be reported as required for receiving CDBG funding and will be shared with partners and the community through Advisory Council meetings made up of key leaders and partners from the communities served, through Avenues' e-newsletter and in the Annual Report to the Community. 11.Please describe your experience administering féderailpublic funds and how you 20 ave.been able to. meet the compliance reUirernents. leasepi-ovide a copy of previous annual and quarteily leports) Also please state it you have previously teen pproved for CDBG funding and iiotnidt the ieimbursdthentrèqtrdrn&its? Avenues has significant experience, previous and current, administering public funds. Currently, we have grants and contracts with: - US Department of Human Services, Federal Youth Services Bureau (FYSB) - MN Department of Human Services, Office of Economic Opportunity -Hennepin County Human Services - Department of Education Food & Nutrition - Group Residential Housing. We have consistently met and will continue to meet all compliance requirements. See attached sample reports. 12.Do other entities provide Brooklyn Centcries idety(s thsame, or similar, services 10 for hich'ou are requesting funding? Briefly describe uhyyoi.jr program is unique in the setvice adtivity you are proposing to fthid. . . . .. . . Until now, there has been no youth-specific, site-based shelter and transitional housing beds for homeless youth in crisis in the northwest suburbs. The YMCA's Youth Intervention Services has some scattered site transitional apartments for youth stable enough to be earning an income. But most homeless youth do not have adequate income or the skills to live independently. They need the support of a program like Brooklyn Avenues to get them on their feet and headed toward successful independent living. Today, their only option is to leave their home community and head to the city for shelter and services. Unfortunately, the city shelters are at full capacity 100% of the time and turn away numerous youth every day, leaving the suburbs' young people literally on the streets. 1 3.. Please describe how this pfograln is ready for implementation and what steps 20 - wpuld need to b taken beforethis rogtmn can be started. . Brooklyn Avenues Grand Opening is January 30, 2015 and we will begin accepting youth the first week in February. Steps completed: - Aveneus and Brooklyn Park EDA signed the Memorandum of Understanding - Community Fundraising Committee formed - Community Fundraising Campaign kicked off - Public grant requests submitted - Private grant requests submitted Page of8 - Licensing application submitted to MN DHS and approved Property identified and construction completed - Avenues and Brooklyn Park EDA signed long-term, no-cost lease to operate Brooklyn Avenues - Community Action Council formed - Staff hired and training in progress Steps in progress and will be complete before Grand Opening: - Facility set up - New staff training - Outreach to community partners (this will be ongoing) 14. Please describe how your program meets one or more of the City's priorities 20 listed below. (Check all that apply) See attachment for more information about city pririties. o Civic Engagement o Community Image o Focused Redevelopment o Financial Stability o Vibrant Neighborhoods Describe:This program is closely aligned with Brooklyn Centers priorities around Civic Engagement, Community Image and Vibrant Neighborhgoods. Civic Engagement: The success of this program is dependent on significant community engagement freom across the northwest suburbs, Brooklyn Center's involvement in this project is rapidly growing. Numerous community members, churches, civic groups, nonprofit organizations and city employees are supportive of this effort donating time, talents and raising awareness and financial support for Brooklyn Avenues. Brooklyn Center Police Officer Knodle is a member of the Brooklyn Avenues Action Council. Community Image: Investment in Brooklyn Avenues will help the community's homeless. youth move from just survivng the streets to thriving young adults and make a postive contribution to the community's image. With just a bit of support, these young people become happy, productive members of the community - complete their education, become gainfully employed, live independently, raise families and give back to their community. Vibrant Neighborhoods: Vibrant neighborhoods take care of their youth - making every effort to ensure they are in a safe nurturing environment and have the support they need to flourish and grow into productive young adults. In response to the rapid escalation of homeless youth in the northwest suburbs, key community leaders asked Avenues to partner with them to open a safe house for these youth. Brooklyn Avenues will provide the safe nurturing environment and support needed. Pages of 8 By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. 1 certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Applicant's Signature:I 1 /'Title:Executive Director Date:01/20/1 5 Received by : Qz::^4x Date: 1 -2-0 - I el Time: 1( : 0(2 piv\ Page 6 of 8 ESG CAPER Subrecipient Report - ServicePoint Page 1 of 3 Report Options Provider Type ProviL'u R€por0fiGr!3JJ Provider' Avenues for Homeless Youth - Shelter (OEO ESG/RHYA) (611) Program Date Range* 07/01/2013 to 01/01/2014 Type of Data to Use in Report For emergency Shelters use L LI - u i)h., r'rJ teIrPoi1t Lt Client Filter Enter Client IDs separated by commas to highlight cells containing those Clients. Client IDs CR-65 ESG Persons Assisted 4a - Homeless Prevention Activities Number of Persona in Households Total Adults 0 Children . 0 Don't Know/Refused 0 Missing Information 0 Total 0 4b - Rapid Re-Housing Activities Number of Persons in Households Total Adults 0 Children 0 Don't Know/Refused 0 Missing Information 0 Total 0 4c - Shelter Activities Number of Persons in Households Total Adults Children Don't (now/Refused 0 Missing Information 0 https:f/minnesota.servicept.com/cOm.bowmaflsystems.SPS core.ServicePoint/indexhtinl 2/7/2014 ESG CAPER Subrecipient Report - ServicePoint Page 2 of 3 Total 66 4c1 Street Outreach Number of Persons in Households Total Adults O Children o Don't Know/Refused 0 Missing Information o Total o Clients Contacted (DQ) o Clients Engaged (DQ) o 4e - Total Persons Served Number of Persons in Households Total Adults 56 Children 8 Don't Know/Refused 0 Missing Information 0 Total 66 S - Gender Gender Total Male 26 Female 38 Transgendered 0Unknown 66Total 6-Age TotalAge 8Under 18 581824 0Over 24 Don't Know/Refused 0 0Missing Information 66Total 7-Special Populations Total Total Total Persona Persons Persons Served In Special Populations Served Served Emergency Sub-populations Total Prevention ItRH Shelters Veterans 1 0 0 1 Victims of Domestic Violence 24 0 0 24 Elderly 0 0 0 0 HIV/AIDS 0 0 0 0 rhrnfrll,,I fl fl https://miImesota.serVicept.COI1ilCOn1 ,b0WmaflSYStemP5C0receP0mttml 2/7/2014 ESU CAPER Subrecipient Report - ServicePoint Page 3 of 3 Persons With Disabilities Severely Mentally XII 4 0 0 4 Chronic Substance Abuse 7 0 0 7 Other Disability 0 0 0 0 Total 45 0 0 45 https ://rninnesota.servicept.com!corn.bowrnansystems.sp5.coreServicePoint/index.html 2/7/2014 I Print Fol in PERFORMANCE PROGRESS REPORT SF-PPR - Page 1 of Pages 3 1.Federal Agency and Organization Element to 2. Federal Grant or Other Identifying 3a.DUNS Number Which Report Is Submitted Number Assigned by Federal Agency 196777184 3b.EINACYF - Family and Youth Services Bureau 90CX6941-0-01 41-1765140 4. Recipient Organization (Name and complete address including zip code)5. Recipient Identifying Number or Account Number Avenues for Homeless Youth 1708 Oak Park Avenue North Minneapolis, MN 55411 6. Project/Grant Period 7. Reporting Period End Date 8.Final Report? 9 Yea Start Date: (Mont/i, Day, Year) End Date: (Month, Day, Year)j (Month Day, Year)9.Report FrequencyEl annual 0 semfennualD Uquarterly other 913012012 9/29/2017 9/29/2014 (if other, describe: ________ 10.Performance Narrative (attach performance narrative as instructed by the awarding Federal Agency) 11.Other Attachments (attach other documents as needed ores instructed by the awarding Federal Agp_çv 12 Certification I certify to thu best of my knowledge and behef that this report Is correct and complete for performance of actIvities for the purposes set forth In the award documents 12a. Typed or Printed Name and Title of Authorized Cart/tying Official 12c.Telephone (area code, numherand extension) Deborah Loon, Executive Director 612 -522 -1690 x 102 12d.Email Address x& V wiI'e dtV'i , 12b. Signature of Authorized Certifying Official 12e. Date Report Submitted Month, Day, Year 10/3012014 13.Agency Use only:-.-. PPR, Page I OMB Approval Number: 0970-0334 Expiration Date: 6/30/2009 Avenues for Homeless Youth Transitional Living Program Report Narrative 930.13 - 9.29.14 Introduction The purpose of the FYSB TLP grant is to provide financial support for Avenues for Homeless Youth's 20-bed Transitional Living Program (TLP) located at 1708 Oak Park Avenue North, Minneapolis MN. Avenues TIP addresses the physical, mental, emotional and life skills training needs of runaway, homeless and street youth so they may reach their potential, in spite of the impact of traumatic experiences, and transition to self-sufficient living and a thriving young adulthood. The following services are provided by Avenues TLP to enable youth participants to build skills and capacities that contribute to their healthy, positive and productive functioning as they move from "surviving the streets to thriving young adults:" • Outreach G Integrative health services • Housing with basic needs supports 0 Life skills training and practice • Program case management 0 Education and employment support • Positive youth development Transition and after care case activities management support The following evidence-based principles are at the core of Avenues' program model, activities and approach with all youth: Trusting relationships 0 Harm reduction Trauma-informed 0 Journey-oriented - o Non-judgmental Holistic o Positive youth development a Collaborative o Strengths-based Avenues' TLP supports youth as they pursue their goals in the following outcome areas (note we are using language of the youth from focus groups): o SAFETY - Move from uncertainty to safety and stability o ATTITUDE - Move from feelings of despair to feeling hope for their future o SKILLS - Move from being stuck to moving forward a CONNECTIONS - Move from feeling isolated to having positive connections with adults and peers a STABILITY - Move from being a homeless youth to a thriving young adult Maior Accomplishments Through this FYSB TLP grant, Avenues for Homeless Youth has worked to implement the program elements as outlined in its proposal. We filled staff positions to expand and improve services in the areas of After-Care Case Management, Youth Engagement, Overnight Youth Counselor, Mental Health Therapy and Nursing Consultation. A total of 67 runaway and homeless youth were served by Avenues' TLP from September 30, 2013 through September 29, 2014. This includes 20 youth who were living in the program as of September 30, 2013 and 20 youth who were living in the program as of September 29, 2014. As of October 31, 2014, Avenues TLP is supporting 70 youth —20 youth are living in the TLP and 50 youth are receiving after-care case management support. Strategy / Plan / Staff Changes Avenues for Homeless Youth has not deviated significantly from its project plan and does not have plans for any deviations at this time. The Youth Engagement Coordinator role and responsibilities were assumed by the Program Supervisor / Youth Engagement Coordinator, a new position Avenues created earlier in 2014. Forecasted Activities and Objectives for the TLP During the upcoming grant year, Avenues will pursue the following activities and objectives: 1.Support 60-70 youth in the TLP residential program and another 60-70 youth through our after-care case management program. 2.Continue strengthening the TLP in the following program areas: • Case Management • Nursing and Mental Health Assessment and Consultation • Independent Living Skills Training • Employment Opportunities and Support • Program Evaluation • Positive Youth Development Activities • After-Care Case Management 3.Continue our training and hiring of staff to fully apply the "9 Evidence-Based, Guiding Principles to Help Youth Overcome Homelessness," a development, participatory evaluation published in early 2014 by the Homeless Youth Collaborative on Developmental Evaluation, of which Avenues is a participating member. 4.Continue working with our public and non-profit partners on implementation of coordinated assessment, including improvements in use of l-lMlS, assessments of youth barriers and needs, and data sharing. 5. Continue working toward implementation of an electronic case management records system, thereby improving documentation and outcomes tracking. Internal Revenue Service Date: Septéniber 13, 2004 Avenues for Homeless Youth 1708 Oak Park Avenue North Minneapolis, MN 55411 Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: Stephanie Broach-Camp 31-04022 Customer Service Specialist Toll Free Telephone Number: 8:00 a.m. to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 41-1765140 Dear Sir or Madam: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on June 2, 2004. We have updated our records to reflect the name change as Indicated above. In February 1995 we issued a determination letter that recognized your organization as exempt froth federal income tax. Our records indicate that your organization is currently exempt under section 501 (c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, Janna K. Skufca, Director, TE/GE Customer Account Services AVENUES FOR HOMELESS YOUTH Outcomes Exits 7/1/13 through 6/30/14 Number of youth exited during period: 45 Indicator 1: Youth are housed instable housing. 73% I Measure: % of youth who are housed in stable housing (living with friends without a lease violation, in their own apartment, transitional or permanent supportive housing program, reunified with parents or other responsible family member) Indicator 2: Youth are successfully reunified with their families. F 27% Measure: % percentage of youth who are reunified with their parents or other responsible family member, Indicator 3: Youth will not become homeless, Measure: % of youth that were reunified or housed and are not homeless at 6 and 12 months after reunification date. 14C) C) IJ 2 - 0 ai 0 N 14CC Co CC - 0 a) -, CoCC N - 0C) ai CO C) CL V - : 0 (9 ,. 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Attachment VI - Food and Nutrition Services (CAPI USA) Application :st.7 B HOOEMY14-CENTER A GREAT PLACE TO START -A GREAT PLACE TO STAY Wwic you rnoktyncenter org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2015 (July 1, 2015 thru June 30, 2016) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2015 by 4:30 PM Public Hearing: February 9, 2015 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:CAPI USA (aka CAPI) Program Name:Food and Nutrition Services Purpose:To assist low-income, food insecure, foreign-born Asian immigrants secure nutritious and culturally appropriate emergency food and link them to additional economic support resources (i.e., SNAP, tax assistance, workforce dvelopment services, community gardening, health insurance, etc ordeYto be corlsidevd for hes pvo oti'austcneet the Mi1 liiñn, eguirexhens 1.Does your Organization have a 501 (c)(3) status?N Eli 2.Do the activities benefit at least 51% low- and moderate-income households with less L than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients? 3. Does your organization have the staff capacity to administer the program?LII 4. Do you understand and are capable of providing all required documentation to obtain .LIII reimbursement? 5. Which of the following Eligible Public Service Activates will the program provide? (Choose All that apply)-- • Employment services LI • Crime Prevention and public services Li_L1ii::i.• Health Services • Substance abuse services LI I LII • Housing Counseling LI I • Education programs LIJJJ • Energy Conservation U LI • Services for senior citizens • Services for homeless persons L1 I LI Page 1 of 6 ____ 1k 7lo-7 6.Proposed program description. Be concise, yet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as needed. Include Brooklyn Center local need(s) and population served. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program. CAPI's Food and Nutrition Services meets the nutritional needs of 425 low-income Asian families each month (P4,900 individuals/month), while serving as a gateway to public benefit eligibility screening and other economic support programs (i.e., SNAP, MNSure, SSI enrollment, access to tax assistance, workforce development and health insurance enrollment services). This program also was recently awarded a Homegrown Hero Award for sponsoring and managing 14 community gardens (and 154 assigned gardning plots) as a vehicle to stretch family budgets, increase healthy food intake and promote community building and physical activity options. Of the 425 households served monthly, approximately 68 (or 16%) of households are residents of Brooklyn Center. Also, in 2013 CAPI sponsored and managed one community garden in Brooklyn Center and assigned and supported 24 families with gardening plots. 7.Describe the anticipated results and accomplishments for your proposed program.5 - All Brooklyn Center residents served by CAPI's Food and Nutrition Services are eligible for: * 1345 pounds of culturally appropriate and nutritious food per month per person. In serving approximately 68 Brooklyn Center families each month, this translates to approximately 180 pounds of culturally appropriate and nutritious food annually. * All heads of households participate in an annual intake/needs assessment which includes a public benefit eligibility screening and referral to CAPI staff who provide assistance in accessing public benefits (i.e., SNAP, SSI, health insurance, etc) and providing workforce development services through our Career Pathways Program.* All heads of households are eligible to participate in CAPI's community gardening strategy 8.If you have previously been funded through CDBG funds, please provide a 10 breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. CAPI has not been previously funded through CDBG funds. 9.Do you plan to provide this service to other cities or jurisdiction? Will CDBG 10 funds be used Yes, CAPPS Food and Nutrition Services serves primarily Asian immigrants living in Minneapolis, Brooklyn Center and Brooklyn Park. This is the first time CAPI has applied for CDBG funds for this program. 10. Please describe how you plan to record and report accomplishments and monitor 10 the results. All heads of households directly served are tracked in CAPT's Client Track database management system. We are able to track all food distributed to households and all Page 2 of 6 assistance provided with corresponding outcomes. We are able to generate reports that are exclusive to Brooklyn Center residents. 11.Please describe your experience administering federal/public funds and how you 20 have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) Also, please state if you have previously been for CDBG funding and not met the reimbursement requirements?_approved API currently administers a number of performance-based government contracts via Hennepin County, MN DHS, MN Department of Health, MN DEED and others. We have previously administered federal ORR funding. Two years ago CAPI received CDBG funding from Brooklyn Park to administer services to 1-Imong Seniors. 12.Do other entities provide Brooklyn Center residents the same, or similar, services 10 for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund. CEAP operates a significant food shelf operation from the Northwest Service Hub (where CAPI has a shared office space). CAPrs Food Shelf is staff by three Hmong-speaking staff and is highly accessible to the Hmong community which is less engaged at CEAP. 13.Please describe how this program is ready for implementation and what steps 20 (7 would need to be taken before this program can be started. CAPIs Food and Nutrition Services has been serving the community since 1982. A significant population of Hmong people have been migrating from Minneapolis to Brooklyn Center and Brooklyn Park over the past decade. This community relies heavily on CAPT's services. 14.Please describehow your program meets one or more of the City's priorities 20 ()listed below. (Check all that apply) Se attachment for more information about city priorities. • Civic Engagement • Community Image S LI • Focused Redevelopment Lii 'Financial Stabilit • Vibrant Neighborhoods Describe: CAPT'.S Food and Nutrition Services addresses core economic needs of low-income (primarily) Hmong residents who have difficulty accessing human service support in the Brooklyn Center area. CAPT services promote economic self sufficiency and civic engagement and participation. A healthy Brooklyn Center Asian immigrant population contributes to vibrant Brooklyn Center neighborhoods. Page 3 of 6 By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Applicants Signature: tL/.- Title:Executive Director Date:Januarv 20, 2015 Received by : A4._.- Date: -7- O 1' Time: 2(0 Page 4 of 6 IRS P.0; Box 2508, Room 4010 Cincinnati OH 45201 In reply refer to: 4077550277 Apr. 07, 2010 LTR 4168C B 41-1417198 000000 00 00033056 BODC TE CAPI USA 3702 E LAKE ST MINNEAPOLIS MN 55046 039947 Employer Identification Number: **-0E00*7198 Person to Contact: Ms Benjamin Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer; This is in response to your Feb. 10, 2010, request for information regarding your tax-exempt status. Our records indicate that your organization was recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in May 1982. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Beginning with the organization's sixth taxable year and all succeeding years,- t must meet one of the public support tests under , section 170(b)(1)(A)(vi) or section 509(a)(2) as reported on Schedule A of- tub Form 990. If your organization des not' meet the public support test for two consecutive years, it-is required to File Form 990-PF, Return of Private Foundation, for the second tax year that the organization failed to meet the support test and will be reclassified - as a private foundation. 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LaU, 0 a)— 4-'N a)o - U0a) C.J ,U 0an N (5 -L a) a) UIN Lfl'-I0N a) 4-a U0 'U0) a) 'Ua) U a) 0 :1- LiUa)an P E U:3EE0 :3E Ua) LI),0 Li LIa)C C -0 C_ a)C t(D.0 blOa) C C t; E aj C 0 o raE • - .0 6 C EcQ (a 00 ' . ta)a) '6 0 C ' -aJ.(-o= 2tr- cc d 0aj rue ab'O 6: C OC O(, (a C (a bO.0 a) o a).0 >a) Ca) -D a) a) Ca)0 C 00 a) a) a) a).0 0 'U CL(aU 0 Ca) U 0C -Da)a)C (a a)a) 2 > a)-C 0-c 0)a)U a) U, a) 0 .0 1) L/) U)a) (a Ca)-o>-a) (a 0a)'O(a Attachment VII - Housing Counseling Services (Lao Assistance Center of MN) Application - OOLV CENTER A GREAT PLACE TO STAT A GR EAT PLACE TO STAY r Urban f-len nepin County Community Development Block Grant Program (CDBG) FY2015 (July 1, 2015 thru June 30, 2016) Apphcfition Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2015 by 4:30 PM Public Hearing: February 9, 2015 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Lao Assistance Center of MN Program Nanie:Housing Counseling Services Purpose:To provide cultural and linguistically appropriate 1-IUD certified I -on-i and group housin_g counseling services to Brooklyn Center Laotian residents focused on home buying, rental assistance and foreclosure prevention. L inre tboñsit1ered for flieseprogi ayouuus nctIie Mntimdn rguircñien*s 1 Does your Oiganization have a 501 (c)(3) status? 2.Do the activities benefit at least 51% low- and moderate income households with less than 80% Area Median Income (AMI) as stated by FEUD and are you able to provide Income-eligible certification for all clients? 3.Does your organization have the staff capacity to administer the program?L 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? 5.Which of the following Eligible Public Service Activates will the program provide? (Choose All that apply) Employment services- o Crime Prevention and public services • Health Services • Substance abuseservices LI U• Housing Counseling M L1 •Educationprogra.ms Energy Conservation U o Services for senior citizens -CF -0 oServices for homeless persons -Ll Iff Page 1 of ti axT 'SnC Fncliqstton h'as i maumutu score and wiH be scored n jiartolthe Points ,Q 1Pc cLornmem1ation process),use only)-'- I -. 6. Proposed program description. Be concise, yet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as 10 needed. Include Brooklyn Center local need(s) and population served. CDBO funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used -to expand the program. The primary goal of our Housing Counseling Services Program is to promote the American Dream of buying and retaining affordable housing. Our secondary goal is to ensure stable and affordable rental options for Lao community members who are not in a position to purchase a home. Key objectives include: (1) assisting people secure housing through viable rental options; (2) enhancing awareness on how to buy a home; and (3) providing the information and tools necessary to maintain home ownership by identifying the cause of default or delinquency, intervention strategies, and reviewing budgeting skills. The LACM's Housing Counseling Services Program provides cultural and linguistic-specific HUD certified 1-on-I and group housing counseling services that will yield positive outcomes for 140 Lao and other low-income community members living primarily in North Minneapolis, Brooklyn Center and Brooklyn Park. These services are administered by .75 FTE LACM staff including two of the state's only Lao-speaking HUD certified Housing Counselors. A summary of LACM's three primary Housing Services offered include: I) Renter assistance - In 2015, LACM counselors will provide 1-on-I rental assistance counseling to 40 individuals and facilitate two rental assistance workshops involving 20 participants. People receiving I-on-I rental assistance will secure 1-IUD public housing certification and recertification and/or obtain less expensive/affordable apartment units. LACM counselors will provide substantial one-on-one assistance, helping community members complete housing applications and identify and secure affordable unsubsidized apartment units. 2)Pre purchase and post purchase assistance— In 2015, LACM counselors will provide I -on- I pre-purchase counseling to 25 individuals and post purchase counseling to 5 individuals. Staff will also facilitate 8 HUC certified home-buyer workshops involving 80 participants. 3)Foreclosure prevention assistance - In 2015, LACM counselors will provide intensive home foreclosure assistance to 10 individuals and facilitate two workshops involving 20 participants. Of the 140 total people we expect to serve in 2015, we expect that at least 25 will be Brooklyn Center residents. 7, Describe the anticipated results and accomplishments for your proposed program.5 • 80 Lao eomniunity members will receive HUD certified I -on- I housing counseling services on rent (40), pre-purchasing (25), post-purchasing (5), and Page 2o16 foreclosure proven tion (lO) 120 Lao community members will participate in workshops on: home buying (80), rental assistance (20), and foreclosure prevention (20).• 90% receiving rental assistance will secure/sustain affordable housing and 50% will be certified/recertified for public housing • 80% receiving pre-purcliasing assistance will complete an action plan and 25% Will purchase it home within one year 80% receiving home foreclosure assistance will complete action plans and 25% will obtain remedies that result in maintaining homes 8.It you have previously been funded through CDBO funds, please provide a 10 breakdown of the services that have been provided to Brooklyn Center residents and I the accomplishments. We have not previously received CDBG funds for this or any LACM program. Of the 140 people we expect to serve in 1-on-I counseling and workshops at least 25 are expected to he Brooklyn Center residents._________________________ 9.Do you plan to provide this service to other cities orjurisdiction? Will CDBG 110 -2 funds be used I We expect to serve a total of 140 mostly low-income Lao community members who are primarily residents of North Minneapolis, Brooklyn Center and Brooklyn Park. We hope to secure first ever funds from Brooklyn Park ($6,000 pending) and Brooklyn Center ($5,000) 10. Please describe how you plan to record and report accomplishments and monitor 10 - the results. Client participation in workshops and l-on-1 counseling as well as all client outcomes is tracked by LACM's Housing Coordinator who utilizes HUD's Counselormax database. Results are monitored on a monthly basis by the Housing Coordinator and results are easily reported on a quarterly basis. 11, Please describe your experience administering federal/public funds and how you 2 oJ _have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) Also, please state if you have previously been approved for CDBG fundiog and not met the reimbursement requirements? LACM currently administers contracts with the Minnesota Department of Employment and Economic Development (DEED), the Minnesota Department of Health, the Minnesota Department of Human Services and Hennepin County. For the first time, LACM recently submitted a request to the City of Brooklyn Park (currently pending) for $6,000 in CDBG funding for the agency's 1 -lousing Counseling Services (to also serve Lao residents). To date, we have not secured CDBG funding but we are familiar with cost reimbursement contracts and fulfilling data and reporting requirements. 12.Do other entities provide Brooklyn Center residents the same, or similar, services 10 for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund. LACM employs the only two BUD certified Lao-speaking Housing Counselors in the state of Minnesota. LACM frequently serves Lao Brooklyn Center residents who need housing services. We are not aware of any other organizations that are providing these services in the Brooklyn Center area and we are the only organiation quipped to administer these services in Lao language., 13.Please describe how this program is ready for implementation and what steps I 20 [ would need to he taken before this program can be started.- This program is currently providing services and Brooklyn Center Lao residents are Page 3 of 6 already being served (representing approximately 20-25% of the people served annually via workshops and 1-on-i counseling. 14 Please describe howoui piogiam meets one ormoie of the City's Priorities listed bclo (Chfck all tint 'ipply) See attachment for more information about cit) 1 20 priolities Civic _Engagement e Community [m'ige El Focused Redevelopment - •Fi n an c ial Stability• Vibrant Neighborhoods Descrihe:LACM's Housing Counseling Services keel) struggling Lao homeowners in their homes and helps to stabilize the communities where Lao families are concentrated. LACM's services help Lao homeowners at risk of foreclosure negotiate and obtain murtgage remedies, and to become current on their mortgage payments. For Lao families interested in buying a home, pre-purchase counseling and home-buying workshops increase the likelihood of successful home-buying experiences, with fewer homebuyers falling behind in mortgage payments after purchase. For low-income community members needing assistance in securing affordable rental housing, LACM's i-on-i assistance helps renters secure and/or qualify for public/affordable housing, leading to greater family stability and vibrant neighborhoods. LACM's services strengthen the Lao community and the communities where Lao families are concentrated, helping to create wealth and maintain a healthy economy. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule, I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Applicant's Signature'it1e:Executivc Director Date: 1/16/15 Received by_t- a'446i_ Date: 1 -7-0— IS Time: 2 Page 4 of 6 Internal Revenue Service Date: March 5, 2004 Lao Assistance Center Of Minnesota 503 Irving Ave. N Ste. 100-A Minneapolis, MN 55405-1297 Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: Tracy Garrigus #31-07307 Customer Service Representative Toll Free Telephone Number: 500 am, to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 36-3255680 Dear Sir or Madam: This is in response to your request of March 5, 2004, regarding your organizations tax-exempt status. In November 1983 we issued a determination letter that recognized your organization as exempt from federal income tax, Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organizations operations would continue as stated in the application. If your organizations sources of support, or its character, method of operations, or purposes have changed, please let Lis know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it Must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay, All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization Is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code, Bequests, legacies, devises, transfers, or gifts to your organization or for its usa are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. 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CaZO1)0 •9Q..at ZM C'a .0 > -E.E a;iOp.- 'a '-.00 C 01) .0 Ea;a;0 C Ero 0 E—Eu a;00 .0 0E.0 0 .p C 00Zc a;.0 2-00.0 C N '-a;.1)) C CL (0p.a; aj (0 a; 000 C - -0 C >..0:3 C O (0a;0>'aa;0 0a;.-O > 'a >.0C 0 a; a;C 01)T -ga)C E 0.0.0 >. a;.. ai CL -0 E0 CL E0 0) E Ln -00'a u CL aj 0)-p Jo 0N a;:30 'a 0 a; Attachment VIII - Success Plan (Pro USA) Application 8TV ifliFBROOKLYN CENTER Ji2 A GREAT pLACE TO START A GREAT PL E TO STAY www cityofbrnok[yncentero;g Urban Hennepin County Community Development Block Grant Program (CDBG) FY2015 (July 1, 2015 thru June 30, 2016) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Tuesday January 21, 2015 by 4:30 PM Public Hearing: February 9, 2015 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name:Pro USA Program Name:Success Plan Purpose:To develop a homegrown leadership generation in Brooklyn Center, an outcome that will yield important individual successes for underserved teens, greater inclusiveness in community affairs, and ultimately an engine of community reinvestment. MhiniuinReqtifreineiits- - orcerto be eonsidetfoitheprograrn oii must. meet Ws No 1.Does your Organization have a 501 (c)(3) status? 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and are you able to provide Income-eligible certification for all clients? 3.Does your organization have the staff capacity to administer the program?Z U 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? Z 5 Which of the following Eligible Public Service Activates will the program piovide? (Choose All that apply) • Employment services LI al Criine.Prention and public:sârvicés - :-LI]-LZ • Health Services -LI Substance tibuse:sei - :. -. -:-. ::...El N • Housing Counseling • Education programs M LI • Energy Conservation -LI • Services foi senior citizens -LII • Services for homeless persons LI Pagel of7 Pesigiiéd àliti : . (Each question has i maximum scose and will be scoLed as part of the Popit (Ouffce, recojonsendation process)USC 1 6. Proposed program description. Be concise, vet thorough in describing the activity of only theprogram for which funding is being sought, and in only as much detail as 10 -needed. Include Brooklyn Center local need(s) and population served. CDBG funds cannot be used to replace current program funds if this is an èisting p dgram and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program. - -- Every kid in Brooklyn Center has hopes and dreams for the future. But how do kids lacking role models, connections and resources shape and fulfill these aspirations? The Success Plan program matches youth participants, aged 15-19, with a (volunteer) success coach to envision, plan and execute a personal path to life success. Coaches guide participants to resources they bring as successful community members and those that Pro USA coordinates on their behalf in the areas of civic involvement, job and college readiness, financial literacy and family planning. The success plan is based on the "Circle of Courage" model of youth intervention and makes use of the RIASEC interest model developed by John L. Holland. The applicability and effectiveness of both methodologies are well established and serve as the basis for an individualized relationship between coach and participant. The plan specifies the expected role of the participant; the coach; the participant's family (also individualized based on family circumstances); and Pro USA itself. The success plan is a social investment contract managed by Pro USA that defines the opportunity for standing community service providers to contribute throughout the participant's important developmental years of high school and college/workforce entry. 7 Descisbe the anticipated results and accomplishments for 'our proposed piograrn 5 y Working with approximately 10 teens in each grade 9-14 class (ages 15-19), Pro USA's Life Skills program intends to guide at-risk youth to make responsible choices, attain scholastic and employment success, and give back to their community in recognition that their community stepped up for them. This program offers Brooklyn Center an effective youth engagement channel and greater access by youth to resources they'll use to move up the ladder in life. We are working with such institutions as Brooklyn Bridge Alliance for Youth, Minnesota Alliance with Youth, Bolder Options, Youthprise, local businesses and private individuals to deliver on this value proposition. 8.Ifyou hav&prcviously been funded tli ough CDBG funds, please provide a -10 breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. N/A 9.Do you plan tQ provide this service to other cities or jurisdiction? Will CDBG 10 funds he used - -- - - - - Pro USA also serves Brooklyn Park and have a CDBG application pending. Page 2 of 7 record and Tep ort accofrpiishiietitsand monitor 10 the results Pro USA is arranging for technical assistance from Bolder Options, a longstanding and successful youth mentorship organization, to develop evaluations. These will include self- reporting of participants, coaches and other volunteers; progress against the goals in participants' individualized success plans; school grades and (as applicable) job performance reviews; and evaluations by youth service and resource providers partnering with Pro USA. As a funder through CDBG, Brooklyn Center can evaluate Pro USA's success through quantitative and qualitative assessments of community involvement undertaken by and motivated by participants in the Success Plan program. 11 Please describe your experience admimstenng federal/public funds and how you 20 have been able to meet the compliance requirements (please provide a copy of previous annual and quarterly reports) Also please state if you have previously been approved for CDBG funding and not met the reimbursement i equirements7 MN Revenue grant recipient since 2010 for a free tax preparation program for households at or below 50% AMI. This program, which organizes volunteer preparers, serves hundreds of households annually and generated more than $400,000 annually in tax refunds returning to the local economy. All income (after expenses) from this tax preparation grant has been invested in Pro USA's youth-oriented programming. 12 Do other entities provide Brooklyn Center residents the same or similar*,services 10 for which you are requesting funding? Briefly describe why your program is unique in the service activity you are proposing to fund;:, PRO USA is unaware of any other provider of whole-child development initiatives or success coaching for youth serving Brooklyn Center. Filling this niche was our motivation for developing this program and coordinating its delivery with government, civic, educational and other service providers in the community. 13 Please describe how this program is ready for implementation and what steps 20 (p would need to be taken before this program. can be started The following schedule outlines the Success Plan program's development path leading to rollout at the start of the 2015-2016 academic year: Task: Formalize relationships with program partners Date: 01/01/2015 - 03/15/2015 Task: Develop program assessment criteria Date: 01/01/2015 - 02/15/2015 Task: Approve HR policy governing coaches & volunteers Date: 01/01/2015 - 02/15/2015 Task: Develop success plan template Date: 01/15/2015 - 02/15/2015 Task: Recruitment and on-boarding of success coaches Date: 03/01/2015- 06/30/2015 Task: Youth participant recruiting Page 3 of 7 Date: 03/01/2015 - 06/30/2015 Task: Success plan preparation for first participants Date: 06/15/2015 - 08/31/2015 14. Please describe bow your program meets one or more of the City's priorities 20 -listed beloçv (Checic all thit apply) See attchrnent for more information about city priorities. • Civic Engagement o Community o Focused Redevelopment LI o Financial Stability : o Vibrant Neighborhoods LI Describe:As a city whose growth has been generated largely by ethnically diverse residents including recent immigrants working their way up the economic ladder and members of historically underserved populations, Brooklyn Center has committed to engaging its next generation of citizens and leaders. Pro USA seeks CDBG funding to mature as a key partner to the city for direct youth engagement and the strategic coordination of community resources for youth development. The Success Plan program prepares Brooklyn Center youth from challenged backgrounds for life success. It demonstrates that the community not only offers resources to underserved youth, but is actively engaged in their upward mobility. Built into the program is experience with civic engagement and volunteering, so that program graduates are prepared not only to achieve individual success through higher education and the professions, but also to return the community's investment in them socially and economically. Adapted from proven development, vocational interest and coaching models, the program moves kids along a development path that starts with belonging and culminates in generosity, defined as the ability and willingness to contribute to civic life. The program is a direct outgrowth of concerns expressed by local youth and parents; it adds unique value to the work of standing community resources and private volunteerism; and, consequently, has been encouraged by keystone youth development organizations serving Brooklyn Center, including Brooklyn Bridge Alliance for Youth, One2One and Youthprise. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. Page 4 of 7 I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination funding Applicant's Signature: Director Date:January 20, 2015 Received Date:I - Time:I 3 3 Page 5 of 7 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. o. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number:-\j 3 uOiO 26-2562417 DLN 50 930 30 02 PRO USA INC P0 BOX 29585 Contact Person: BROOKLYN, MN 55429 JO A CHRISTMAS lOS 31546 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) For: i 990 Required: Yes Effective Date of Exemption: May 5, 2008 Contribution Deductibility: Yea Addendum Applies: Yes Dear Applicant: We are pleased to inform you that upon review of your application for tax- exempt status we have determined that you are exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170' of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501 (c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter (DO/CG) -2- PRO USA INC Sincerely, • .-•- S t Robert Choi Director, Exempt Organizations Enclosure: Publication 4221-PC Rulings and Agreements .etter 047 (DO/CS) Public Service Application (family, youth and senior services Urban I-ier.spin County CDBG Program Year ZOOS Please answer below In this column Genera! Information: Organization:Pro USA, Inc Type of entity:Non-profit CDBG funding request:$10000 Use of CDSG funding (e.g staff labor costs):Staffing Contact person:Stephen Wreh-Wilson, Executive Director . Phone/Email: 763-202-8750, swiIson@prousa.org 763-202-8750, swilson@prousa.org Program Information: What is the program name/type of service? Success Plan/youth development Success Plan, youth leadership development Is this an existing CDBG-funded program?No Where is the program located, if applicable?7420 Unity Ave N, Ste 101, Brooklyn Park MN 55443 What is the service area of this program?Brooklyn Center and Brooklyn Park Who is the target clientele?Success-minded teens aged 15-19. Admission through recruitment or referral What needs does this program address?Lack of resources for success-focused youth Is the need growing?Yes. Census data confirm that Brooklyn Centers population under age 19 is rising moderately as percentage of the total, stare immigrant and minority populations. Educational attainment rates, home ownership and median Income trail the state's overall. How does the program address these needs? -Success Plan provides one-on-one success coaching, links to standing youth development initiatives (academic enrichment, life skills, sports), and a platform for youth leaders to advocate for issues and nerve community. How many persons were nerved by this program in the last 12 months? Approximately 10 What is your goal for number of persons served July 2015 - Jane 2016? Approximately 20 What percentage of clients are (or are estimated to be) low and moderate-income persons? CDBG requires at least 51%. 80 percent Staffing and Financial Capacity: Describe the organizations experience in providing Since 2008 Pro USA has operated as an all-volunteer organization that has this service, staff capacity and staff qualifications:originated many different event-based Interventions supporting youth in Brooklyn Center and Brooklyn Park and which has earned recognition and recommendations for their quality. The Success Plan initiative seeks to formalize the best practices of this effort into regular programming with new capacity from 1.5 HE professional staff including Executive Director Stephen Wreh-Wilson, an experienced program manager with a background In financial literacy, peace and justice, and employment advocacy. This capacity will enable Pro USA to recruit success coaches, manage their interactions with program participants, and coordinate partnerships with relevant youth services organizations. Pro USA Is arranging for technical assistance from Bolder Options, a longstanding and successful youth wentorship organization, to vet and train success coaches. Awards must be spent by June 30, 2016, and It Is January 1. 2016 requested that funds be spent by April 1, 2016. When is the anticipated date to expend the funds? Funding Sources.. / -'Aãiount CDBG - - - -$10000— - Otherfed8r8t -$ 9-1 - -$6 500 - Local fundlng .. -$ i Corporate contributionc -$ - - = - - - Fbundationcbntrlbutloiss •;.-,..$100900 -' dher(spcif)) - J -$10,000 comm ityfund(disingfrom individuals Otler(sThclfy) 7 . . . L :,' Consistency with Plans and Public Support: Is this a high, medium, or low priority service High-priority (Youth Services) according to the 2010-2014 Consolidated Plan? *Applications will be reviewed and ranked based on the 2015-2019 Consolidated Plan high priorities, use the 2010-2014 priorities as a reference. Describe any multi-community, multi-agency or This program offers Brooklyn Center as effective youth engagement channel public/private partnership Support:and greater access by youth to resources they'll use to move up the ladder in life. We are working with such institutions as Brooklyn Bridge Alliance for Youth, Minnesota Alliance with Youth, Bolder Options, Youthprise, local businesses and private individuals to deliver on this value proposition. Describe how the activity meets a need not As a city whose growth has been generated largely by ethnically diverse currently or adequately being addressed by other residents including recent immigrants working their way up the economic services:ladder and members of historically underserved populations, Brooklyn Center has committed to engaging its next generation of citizens and leaders. Pro USA seeks CDBG funding to mature as a key partner to the city for direct youth engagement and the strategic coordination of community resources for youth development. The Success Plan program prepares Brooklyn Center youth from challenged backgrounds for life success. It demonstrates that the community not only offers resources to underserved youth, but Inactively engaged in their upward mobility. Built into the program is experience with civic engagement and volunteering, so that program graduates are prepared not only to achieve individual success through higher education and the professions, but also to return the community's investment in them socially and economically. Adapted from proven development, vocational interest and coaching models, the program moves kids along a development path that starts with belonging and culminates in generosity, defined as the ability and willingness to contribute to civic life. The program is a direct outgrowth of concerns expressed by local youth and parents; it adds unique value to the work of standing community resources and private volunteerism; and, consequently, has been encouraged by keystone youth development organizations serving Brooklyn Center, including Brooklyn Bridge Alliance for Youth, One2one and Yeuthprise. PRO USA is unaware of any other provider of whole-child development initiatives or success coaching for youth serving Brooklyn Center. Filling this niche was our motivation for developing this program. Attachment IX - Neighborhood Stabilization/Code Enforcement Request for Funding H Urban Non Public Service Application Hennepin County CDBG Program Year 2015 Please answer below in this column General Information: City: Brooklyn Center Other partners (if CDBG funding $150,000 Use of CDBG funding (e.g. acquisition of Neighborhood Stabilization/Code Enforcement land, rehabilitation of Describe the activity: Brooklyn center had the highest percentage of foreclosures of all cities in suburban Hennepin County from 2007 through 2010. Based on current market conditions and projections by governmental and financial institutions, Brooklyn Center will continue to experience high rates of foreclosures for several years to come. • The number of vacant properties fluctuates, but is expected to be high for the next few years. The status of the property, ownership, responsible parties and numbers can change daily. Some properties were vacant for two years. • The majority of vacant properties in the city have one or more code violations, everything from health/life safety hazards to general nuisances. • Significant city resources and costs are being spent to deal with problems associated with vacant properties, often shifting resources from other programs areas. • Early intervention with vacant properties helps to ensure minimum community standards, while increasing citizen satisfaction. • The presence of vacant homes and foreclosures on a block is impacting the sale prices of open market transactions. Some properties are being listed below or near land values. • Long term vacant properties create potential for increased levels of vandalism and more serious criminal activity. Where will the activity be located? Throughout the City of Brooklyn Center excluding non-eligible neighborhoods What population(s) All Will this principally benefit low to moderate-income persons/neighborh ood areas, or directly benefit Anticipated accomplishments It will benefit Low to Moderate income Neighborhood Areas 100% of Vacant Properties within Brooklyn Center will be inspected, Code Enforcement Sweep inspection will be conducted of 50% of the city, Implementation Schedule - highest priority given to activities able to Tasks Staffing and Financial Describe city staff Currently there is are two Property Code Specialist and a Housing and Community capacity and Standards Supervisor that are participating in the program. The staff are all experience relevant experience in Code Enforcement/Neighborhood Revitalization. Will additional staffing/resources No, current staffing exist due to this being an ongoing project. Awards must be spent by June 30, 2016, and applications score It is anticipated that all funds will be expended by June 30, 2016. C^.—ne Amnitni- CDBG $150,000 Application in Progress Prior YearCDBG (for athlity Other federal funds - .-, '• (specify) Low Income HousIng-4k- . - ,.•. - . ..- I -. -. . 1Tax Credit - .-. State (specify)- _ocal (speáify I Metropolitan Council Jther (specif,) Total $150,000.00 - Uses of Funds Amount tf '.. Consistency with medium, or low priority service according to the 2010- 2014 Consolidated Plan? *Applications High Describe any community or private The efforts are incorporated into the City Councils Strategic Priorities. Specifically Describe how the addressing the priority of Vibrant Neighborhoods. activity meets a Neighborhoods will be attractive, safe, inclusive of a diverse housing stock with locally identified high owner occupied and quality rental properties. Citizens will feel connected to each priority community other and the natural environment will be protected and preserved for the development need:enjoyment of future generations. Attachment X - Hennepin County CDBG Fund Memo iflI Hennepin County hiti DATE: December 31, 2014 TO: Urban Hennepin County Direct Allocation Cities FROM: Abby Shafer, Senior Planning Analyst SUBJECT: Request for 2015 Hennepin County CDBG Funding The deadline for submitting request for funding materials is 4:00 pm February 26, 2015. Please schedule your public hearing to meet this deadline. This e-mail is the only notice your organization will receive regarding the Request for Community Development Block Grant (CDBG) funding process. Please forward this information to other staff within your organization as appropriate. The following items are attached: • Estimated Allocation by City • Request for Funding Form • Sample Notice of Public Hearing • Sample Resolution • Priority Needs 2010-2014 Consolidated Plan • Map of Low/Mod Block Groups • Current Income Limits GENERAL UPDATE 1.HUD is continuing to place emphasis on the ability of awardees to expend funds to meet HUD's "timeliness expenditure goals" In this regard, the standard term of CDBG agreements will be July 1,2015—June 30, 2016. 2.The County has not received notification of its 2015 CDBG grant amount therefore the 2014 allocation (see attached) should be used as an estimate for planning purposes. Please prepare for both an increase and a decrease in the funding. CONSOLIDATED PLAN: FUNDING OF PRIOR ITVAcIIVITIES Eligible activities include acquisition of property, rehabilitation of existing housing, construction of public facilities and infrastructure, public services, code enforcement, demolition, clean-up of brownfields, fair housing services, and down payment assistance for first-time homebuyers. Use of CDBG funds to address local needs must be consistent with priorities identified in the 2015-2019 Consolidated Plan, which will be completed in spring 2015, The priority needs for the 2010-2014 Consolidated Plan are attached as a reference. HENNEFIN COUNTY COMMUNITY WORKS 701 FounTi I AVONUS SOuTH, Surrc 400, MNNEAPOUS, MN 55415 PHONE: (612) 346-9260 FAX: (612) 348292.0 -TOD/TTY: (612) 596-6985 CDBG REQUIREMENTS The use of federal CDBG funding will trigger various requirements depending upon the type of activity being funded. The following is intended only as a summary list: • Environmental Review • Lead-Based Paint • Federal Labor Standards • Procurement • Accessibility Standards in Section 504 of the Rehabilitation Act of 1973 • Uniform Relocation Assistance and Real Property Acquisitions Policies Act (Uniform Act or URA) • Financial Management • Affirmatively Further Fair Housing --As a recipient of HUD funds, Hennepin County and participating cities must affirmatively further fair housing. Hennepin County encourages all cities to be proactive by addressing impediments to fair housing choice in your city. To continue its support of countywide fair housing efforts, Hennepin County will allocate funds from its administrative budget for fair housing services. Prioritized service are those identified in the Regional Analysis of Impediments including outreach, counseling and referral services, training and education programs and enforcement of fair housing laws and ordinances. Cities are strongly encouraged to support similar efforts within their community using CDBG and/or local funds. To find out more about CDBG regulations, review the Basically CDBG guide or search the federal regulations at 24 CFR Part 570. LOW/MODERATE-tl'J CODA E BENEFIT The primary national objective of CDBG is to benefit low and moderate-income persons. As such, Hennepin County must ensure that at least 70 percent of the funding is used for this purpose. Verification that low to moderate-income persons are being served is required (current income limits attached). Depending on the activity, low to moderate-income persons may receive a direct benefit or neighborhood area benefit. See attached map for eligible low to moderate-income block groups for activities that benefit all residents of an area. If a city would like to use CDBG funding to eliminate slums or blight, please contact abby.shaferliennenin.us . Replacement of lower-income affordable housing and reversion of assets requirements may apply. FUNDING PUBLIC SERVICES Cities have the flexibility to use up to 15 percent of their CDBG allocation to fund eligible, priority public services. Any public services not previously funded must be new services or a substantial increase in a service. The CDBG funds are not intended to replace other funds. ADMINISTRATIVE REQUIREMENTS Each activity should have a budget of at least $7,500. When funds are committed by other cities to carry out a single activity of mutual interest such as a public service activity, the allocation should not be lass $3,500. Communities are strongly encouraged to develop joint initiatives to address mutual needs by consolidating their resources. SUBMISSION REQUIREMENTS 1. Prior to February 26, publicize and conduct a public hearing and adopt a council resolution on the proposed use of CDBG funds. A sample public hearing notice and resolution are enclosed. The resolution includes language authorizing the execution of subrecipient and third party agreements. Complete request for funding form(s) using the correct Excel tab (non-public service or public service). Use one form for each activity. Hennepin County staff will review each activity to determine CDBG eligibility, program benefit and the relationship to consolidated plan priorities. Email the public hearing notice, affidavit of publication, council resolution, minutes from public hearing, and request for funding form(s) to abby.shafer(Bhennepin.us by 4:00 pm February 26, 2015, Attachment XI - Affidavit of Publication of Public Hearing Notice F1t NOpublbeMkTBUT0t0 (strarat ronronooss) NOTICE OF PUBLIC HEARING GrIT OF BROOKLYN 000TnR 2010 00000 nrnnnpra couNty COMMUNITY DEVELOPMENT BLOCK 000111 PROGRAM LOOse in hereby giono that the Coy of Brnotdye Center In nuop- 050000 00th 00000700 Cosruty, posrcaot Is TOte I of the Housing end CorrororOty Oev&upmrnt Act of 1074, as orrroodad, in horns9 o P0010 000riog no February 9, 2015,017 pro or on noon tlrernnt- reran the roaRer nay be hoard, at the Usuuktyrr Cotter City Hall 6301 ahunsin Creek Parlooey, Urnoilyn Crotrc Mremote. The Pr,tOo Hearts-a in about the housing and nnrr000sdty donclop- oruslonadu and the City. proposed 055 of the ontioretod 2055 Urban Hennepin Coorty CorrorrnsOty no. vuoprooss Block Osaur P5000cm pteurrtsrgeltonaOcnotS243,402.Tho Potsto Hmrtsog in bolrng hoist porno- ant to h 471.50. The City of Urnoldyn Cosine Is prnprrlrrg to cortorteko the IcOns- Org ertistlior wfttr 2015 tIsSue Hen- sopOr Csrarsy cono horde olostiw 00 nn about July l, 2015, hasodoo opprepria500r in2014. ostiws Reknit of Prlvnte Propusty $57,070 HOME. $52500 CSAR $12500 0000llboslsuod 0550000 Prvtefnaitnn VOl/Pane 01,201 Aversion toe $3,500He otorn Youth For odth000et krlo000ttoo nitwit the prrdricoo fenporost outhittiro, loonieS lurdtvg 0503 program pnrscs- nrarcu masons era City of nrnohlyo Cooterot 703-509-3300 uS IOn 000- 110710 Cus.nry 000nhss Dop000100t .t612-348-9240. AsinEaaj oils for possum nub d1ra001lm urn 000110910 0700 05- quest as laser 500005010 advuonis Reuse nuotnut tha City Cloetentln3- Isa-own to make assoogroleflts. 1/22/10, 39Pt, P011 Estcrsated 2015 CDOO, 337513 AFFIDAVIT OF PUBLICATION City of Brooklyn Center STATE OF MINNESOTA ) COUNTY OF NENNEPIN Charlene Void being duly swam or, an oath, stales or affirms that they are the Authorized Agent of the newspaper(s) knows at: SF Brooklyn Ctr/Brooktyn Park and has full knusvledge of the facts stated below: (A)The oowapaper has complied with alt of the requirements constituting qualifies- lion as a qualified oesvspapar as provided by Mien. Stat §331A02, §331A07 and ether applicable lows as amended. (B)This public Notice not printed and pub- lished is said newspaper(s) for I soccer- siTu issues; the first insertion being on 01/2212015 and the taut insertion being on 01/2212015. By: Cv\fLQ Authorized Agent Subscribed and sworn to or affirmed before menu 01122/2015. Notary Public Rose lsfoeessation: (I) Lnsvast classif:ed rots pail by cornrnswmnl users for corisparable spare. $4690 per column inch Ad 10337513 City Council Agenda Item No. lOa City Council Agenda Item No. lOa #1 COUNCIL ITEM MEMORANDUM DATE: February 09, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk 3Ltt'\4Jl4y 4TOk SUBJECT: Type IV 6-Month Provisional Rental License for 3818 61st Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 3818 61 " Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This ov'ner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type I Rental License. This property qualifies for a Type IV Rental License based on eighteen (18) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is 'a brief history of the license process actions: 08-25-2014 The Owner, Sherman Yih Feng Kho, applied for renewal of the rental dwelling license for 3818 615t Ave N, a single family dwelling. 09-19-2014 An initial rental license inspection was conducted. 18 property code violations were cited, see attached rental criteria. 09-30-2014 The previous rental license expired. 10-24-2014 A second rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 10-31-2014 A third inspection was conducted and property code violations were corrected and the $100 reinspection fee was paid. Mission: Ensuring on attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 10-31-2014 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 11-19-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-15-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-22-2015 A Mitigation Plan was submitted. 01-26-2015 The Mitigation Plan was finalized. 02-02-2015 A letter was sent to the owner notifying that the hearing before the Council will be held February 09, 2015. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: o At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1 - 3 Year 112 units 1071 Type 11 — 2 Year 1-2 units er than 1 but not more than 4 Type III — 1 Year -T - 1-2 units :I ^reater than 4 - but not more than 8 Type Vios 12 units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes I (Calls Per Unit/Year) No Category 1-2 0-1 Mission: Ensuring all attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Impact li 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 - but not more than 3 Category 34uhits Greaterth 0.25: iiotñibrethanI 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4tiiiits Øieaterthanf: - - 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: o Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust V --WP— Citi of Brooklyn Center 6301 5hinle Creek Parkway Brooklyn Center, MN 554O 219 Rerta1 License Mitigation Plan—Type IV Rental License Ifandwrittenplàns will mit be áecepted PIerse type or ase filkbrejorwon City op iYn. -33dO ascd on property cnndiLiois and/or validated police nuisance Incidents, the above referenced property qualifies for a Typo IV Rental License Before your license application can be considered by The City Council, a Mitigation Plaii must be completed and reviewed by City ttaff. A fully completed Mitigation Plrt must be suboutted immediately to ensure timely completion of the license application process The Mitigation Plan should indicate the steps bong taken to correct ideriti fled violations and the measures that will be taken to ensure ongoiii compliance with City Ordinances and applicable Codes The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improe the overall conditions and management of the property. NOTICE: Time is Runming Out—You srni.st TME ACTION 1()W in order to mcet all the city ordinance and Mitigation Plan requirements within this pending license period and avoid legal actions. Scctiou H- RcqtiiredDocurnerits _______ ___________ Submit the following documents with the Mitigation Plan for approvfl; 1.Crime Free housing PLoi1:1i Triiining Certificite (iCconplcted, ifnot completed, please inelude L.iJ 2 scheduled dote in SCtlOii C. Copy Lease includingof Minnsota Crime Free Housing Lease Addend= 3.Siihriit written report by i' ufeich month taller license appioval) Section ___ _Iljjs..!1 i.Use writcci lcsc; including crinic Free }lou&a Lease Addendum. 2.ondu;t criminal b ur.ckgrod check for all prospective tenants- Provide i]ocWllOntation to City 11 - 3. requctcd. Pursue the eviction of tenants who %iolae the terms of the lease or any addoniins. page'l Type IV Mitigêtlon Plan Rev 11-15-11 [7] 4. Attend City approved eight hour Ciinic Free Mousing course, Date Course Corrpkted: 0511 812Dm or Date Coirse Scheduled: Phase IILV j Complete Sccutity Asscssrneat and implement all security inproverncnts recommended by the Brooklyn Center Police Departnicnt. '1 Date Scheduled: 0113012015 Improvements to be completed by: Plinceffi[-J I wiji attend a. minimum of50% of the ARM meetings (two). I will attend tho ARM meetings scheduled for; MNth 12.20$ - & MAY14.2015 Do these two meeting dates occur before the Pcndfng Type tYLkcie expIratin date? [I Yes [] No(*See Sc't1on A) It no, you will only be able to qualify for a Type IV Rental Lkeie upon renewal. _____ J will have no repeat code violations previously documented within the past year. Fnrppertfrs with foui or i r4ni4r L=J1 I will conduct resident framing annually that includes crime prevention techiiiquoa.11 will hold regular resident meetings. Based on condition and ago, e*ticnatcd rcplaQemein dates are prnvide4 for common capital items. Funding outibe considered accordingly. However, items broken, woni or otherwise in violation prior to the estimated Date List Replaced WAC- - 2000 Heater-2000 Exterior 2010 2090 -Paint/Siding, fascia, trjm201 4 -Windows -.2020 203-Fence -. NA NAGaragelSS5 lJriveway 1955 -Sidewalks NA NA -.NA-- Smoke Alarms & Carbon Monncfrin Alnrni'z Implementing the following best pructkea may assist in the managameat ofyour pro fly cheeklIT the boxes below, yrn 'gree to: V , Chock in with tenants every 30days.Ii1 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-16-11 5. r j7. Evict tenants in violation of the lease and all acidendums. Provide lawnfsnow service, Provide garbage service. Install security system. Provide maintenance service plan for appliances. Name of service co.:____________________ I ani and will remain current on payment of utility fees, taxes, =essments,fines, penalties and other financial claims due to the City..I11 Other(s) Please rend thoroughly; If tho Type IV Rental License is approved by the City Cuneil, the Licensee Inust comply with the approved Mitigation Plan and all applicable city codes. No later than the 10th of each calendar month, the licensee tniist submit to the Building and Community Standards Department a written report describing all stcps taken to comply with the Mitigation Plan, Iverify that all information provided above is true and accurate. I understand that if I do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citation g. formal complaint or license review may result. Kathleen Tedke / Property Manager Owner orAe t Name and Title (Please Priir) 09/2212015 Owner r Acn gnature Date Additional Owner or Agent lame and Titk (?fappfloab/e) (PleasePpi,n) Additional Ovcror Agent Signature (ifapplkaMa) - Date Fr.I Citv Phi Aortwd fly;A-A ) '?olic Department I Title We .. 6 4-6a,4,,t a t Statjdard Department! Title 1A / 4 s- Ue Pane 9 Type IV MitIgation Plan Rev 12-1-11 City Council Agenda Item No. lOa #2 COUNCIL ITEM MEMORANDUM DATE: February 09, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 1106 Emerson Lane N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 1106 Emerson Lane N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type I Rental License. This property qualifies for a Type IV Rental License based on nine (9) property code violations found during the initial rental license inspection and one (1) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 06-10-2014 The Owner, Jan Dietrich, applied for renewal of the rental dwelling license for 1106 Emerson Lane N, a single family dwelling. 07-03-2014 An initial rental license inspection was conducted. 9 property code violations were cited, see attached rental criteria. 08-05-2014 A second rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 08-25-2014 A third inspection was conducted and property code violations were corrected however the $100 reinspection fee was not paid. 08-29-2014 The $100 reinspection fee was paid. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 4.Council Consideration. The application with a proposed mitigation pian will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM a.Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per . (Based on Property Inspected Unit Code Onlv) Type I - 3 Year 11-2 units 10 T1 Type iiTiunits Greater than 1 but not more than Type III — 1 Year 1-2 units Greater than but not more than 8 Type IV-6Months 11-2 units Greater than 8 b.Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No ateg _ 0-1 Impact 34 units'--,-: 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 - 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units __Greater than 0.50 a- - Budget Issues: There are no budget issues to consider. Strategic Priorities: o Vibrant Neighborhoods Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust u,gi1r City of Brooklyn Center Ttt' 711 6301 Shingle Creak Parkway / 4/' 0 Brooklyn CEflLEI, r' IN sso 219 r c 'nrL' ? M1 t Rental License Mitigation Plan--Typc IV Rental iens \ . 1IwLdwrilln plans bill not be accepted. Please Iipe or izseJillaMeform ii$lti. bsitc. 'Sectian A— Property Enforunatiun . Property Adresj I O Emerson Lane North. Brook'yn Center, MN 55430'\ / OwncrNam: Janice Dietrich Local Agent: Janice Dietrich Owner Address:Agent Address: Same as owner Owner Phonc 7634585573 Agent Phone: Same as owner Owner Email:jan dietrich@comcast net Agent Email: Same as owner Rental License: 0 New Renewal: Current License Expiration Date: 9014 Pending Type IVLicense Exp. Date.. (3fr ;nqnths from currerit license expiration) -- Based on property conditions and/or validated police nuisance incidcnts, the above referenced property, qualifies for a Type IV Rental License Before our license application can be considered by the City Council, a Mitigation Plan must be completed and reviewed by City staff A fully completed Mitigation Plan must be submitted immediately to ensure timely completion of the license application process The Mitigation Plan should indicate the steps being taken to correct identified violations a n d the measures that will be taken to ensure ongoing compliance with City Ordinances and applicable Codes The Mitigation Plan provides an opportunity to review property concerns and identify possible solutions to improve the overall conditions and management of the property. NOTRE Time is Running Out—You must TAKE ACTION NOW in order to nicet all the city ordinance and Mitigation Plan requirements within this *pending license period and avoid legal actions. Section 13— Required Documents Submi hegIIowing documents with the Mitigation Plan for approval Crime Free Housing Program Training CertifiCate (if completed,, if not completed, please include scheduled date in Section C. [hI 2. Copy of Lease including Minnesota Crime Free -Housing Lease Addendum F71 3. Submit written report by 10th of each month (aftar license approval). Section C— Crime Free Rousing Progm Requirements haceL I / I. Use writtn lease ineludingCrbne Free l4ousing Lease Addendum. VFj 2. Conduct cthnirial background check for all prospective tenants. Provide documentation to City if ______ re4uested. I I' J ! Fursu tht eviction of tenants who violate the terms of the ka* or any addendums Page 1 Type IV Mitigation Plan Rev 11-16-11 4. At*cnd City approved eight hour Crime Free Housing course. - Date Course Completed: or Date Course Scheduled: 3MI 15 Fha .1 Compkte Security Assessment and implement all security improvements recommended by the_______ Brooklyn renter Police Department Date Scheduled; // 'I Improvements to be completed by Fliuse III[7] I will attend a minimum of 50% ofthe ARM meetings (two). I will attend the ARM meetings scheduled for: 1111' & IIA 3114L_._. Do these two meeting dates occur before the -*Pending Type JYLkense expiration date? [J Yes 0 No (*&e SeclionA) If no, you will only be able to qualify for u Type IV Rental License upon renewal, I !i will have no repeat code violations previously documented within the past year. For proper/Mr with four or more units: I will conduct resident training annually that includes crime prevention techniques. 7=1 i will hold regular resident meetings. Section P - Long Term CaRital Improvements Plan Bused on condition and age estimated replacement dates are provided for common capital items. Funding should be considered accordingly. Uowvci items broken, worn or otherwise in violation prior to the estimated replacement date will require eilir OffettIOM.___________________ -Date Last Replaced Estimated Replacement Date Furnace/AC-July 2014 Ju1y20134 Water Heater-- My 2014 July2024 Kitchen Appliances-July 2014 iuy2G34 Laundry Appliances-2003 2023 Exterior 2000 2045 --Paint/Siding, fascia, trim 2000 2045-Windows 2000 2035-Roof WA-Fence -Shed - -2045-Garage -Driv 2007--2037 -Stdewalks 2007 2037 Smoke Alarms & Carbon Monoxide Alarms 912014 912015 Other(s) Section E—Steps to Improve Management and Conditions of Proper Implementing the following best pructces may assist in the management of your property. By checking the boxes below, you agree lo: I / I 1. Check in with tenants every 30 days. F-7-1 2. Drive by property to check for violations twice a month. Page 2 Type IV Mitigation Plan Rev 11-15-11 171 3 .Efl4.ILls.llhIIJ6.I17 Evict tenants in violation of the lease and all addendums provide lawn/snow service. Provide garbage service. Install security system. Provide maintenance service plan for appliances Name of service co: 1 am and will remain current on payment of utility fees, taxes, assesments fines, penalties and other financial claims due to the City. II 1 9. Other(s): Please read thoroughly If the Type 1Y Rental License is approved by the City Council, the Licensee must comply with the approved Mitigation Plan and all applicable city codes. No later than the jØO of each calendar rnonth the licensee must submit to the Building and community Standards Department a written report describing all steps taken to comply with the Mitigation Plan. I verify that all information provided above is true and accurate. I understand that if! do not comply with an approved Mitigation Plan, comply with all applicable ordinances within the license period, or operate beyond the license expiration date; enforcement actions such as citations, formal complaint or license review may result. Owner or Agent Name and Title (Please Print) öerotA ge nt SI 7J4C Additional Owner or Agent Name and Title (ifapp1icabk) (Please Prmi) Additional Owner or Agent Signature ifapplicable) Date For City tJ ,MiUtiOri F}aii Approved By: cJ, ^/ -I - ^ Police Department /Title jc3 & Departtneflt/ Title Page 3 Type IV Mitigation Plan Rev ii-i6--11 City Council Agenda Item No. lOa #3 COUNCIL ITEM MEMORANDUM DATE: February 09, 2015 TO: Curt Boganey, City Manager FROM: Sharon K nutson, City Clerk ^6tk 44wi* SUBJECT: Type IV 6-Month Provisional Rental License for 5748 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 5748 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on July 15, 2014, on condition of adherence to the Mitigation Plan and City Ordinances. The requirements of the Mitigation Plan were met for the previous license. However, the property qualifies for a Type IV Rental License based on fifteen (15) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. Therefore, according to City Ordinance, based on the number of property code violations, the license category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental License to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Current rental license approval activities: 10-06-2014 The owner, Danie Naoyeng Xiong, applied for renewal of the rental dwelling license for 5748 Humboldt Ave N, a single family dwelling. 10-16-2014 An initial rental license inspection was conducted. 15 property code violations were cited, see attached rental criteria. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM 10-31-2014 The previous Type IV Rental License expired. 11-18-2014 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 12-02-2014 A third inspection was conducted and property code violations were corrected however, the $100 reinspection fee is still owed. 12-02-2014 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 12-12-2014 The $100 reinspection fee was paid. 01-07-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-20-2015 A Mitigation Plan was submitted. 01-26-2015 The Mitigation Plan was finalized. 02-02-2015 A letter was sent to the owner notifying that the hearing before the Council will beheld February 09, 2015. 02-02-2015 A $300 Administrative Citation was issued for renting without a license. Previous Type IV Rental License approval activities: 03-05-2014 The owner, Danie Naoyeng Xiong, applied for renewal of the rental dwelling license for 5748 Humboldt Ave N, a single family dwelling. 03-17-2014 An initial rental inspection was conducted. Nine property code violations were cited, see attached rental criteria. 04-17-2014 A second inspection was conducted and passed. 04-17-2014 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 04-24-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 04-30-2014 The previous Type IV license expired. 06-04-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-16-2014 A Mitigation Plan was submitted. 06-23-2014 The Mitigation Plan was finalized. 06-26-2014 A letter was sent to the owner notifying that the hearing before the Council will be held July 14, 2014. Prior Type IV Rental License approval activities: 08-13-2013 The Owner, Danie Naoyeng Xiong, applied for renewal of the rental dwelling license for 5748 Humboldt Ave N, a single family dwelling. 08-21-2013 An initial rental inspection was conducted. Nine property code violations were cited, see attached rental criteria. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves time public trust COUNCIL ITEM MEMORANDUM 09-24-2013 A second rental inspection was conducted and passed. 09-24-2013 City records indicate zero validated police incident/nuisance calls occurred in the past twelve months. 10-09-2013 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-21-2013 A Mitigation Plan was submitted. 10-24-2013 The Mitigation Plan was finalized. 10-31-2013 The previous rental license expired. 11-25-2013 A letter was sent to the owner notifying that the hearing before the Council will be held December 9, 2013. If approved, after six months, a new rental license is required. The license process will begin in approximately immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Onlv) Type 1-3 Year 1-2 units 0-1 Type Ii — T-mits Greater than 1 but not more tha n 4 Type III —1 Year -2 units Greater than 4 but not more than 8 Type IV— 6 Months 1-2 units - - Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Mission: Ensuring an attractive, clean, safe, inclusive con,nui;:lly that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Impact 4unit 1 O-025 5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 bUt thai,, - 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 - ------ 1-2 Greater than 3 Categories 3-4units•Greãterthanl, Sor more units LGreater than 0.50 -- Budget Issues: There are no budget issues to consider. Strategic Priorities: • Vibrant Neighborhoods Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 5748 Humboldt Ave N Pvlissioii: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 5748 HUMBOLDT AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 5748 Humboldt Ave N, was issued a Type IV Rental License on July 15, 2014; and WHEREAS, the property qualifies for a Type IV Rental License based on the number of property code violations (15) and validated police nuisance incidents (zero); and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License to complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 5748 Humboldt Ave N, Brooklyn Center, MN. February 09, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COUNCIL ITEM MEMORANDUM I City of Srooklyn Center JAW 2 a . 601$hkg!(eek Prway c Brcoktyn Ceriter, MN 55430-2195 wvfbrk!yn-ert"f.r Rental License Mitigation PIn—Type IV Rental License Ikndwriller, plans ,eiil of be acceprd PI:e ,r ixseJII1abkfnr.n on Clif /.ik. Sec1on A— Projormton Property Address: 5748 Humboldt Ave N Brooklyn Center MN 55430 OicrName;Danje Nao Yeng Xiong 0-viier Address -, Lneal Atent- 8201 Wyoming Ave l Agent Address: Owner Phone763_496.9060 Agent Phone: - Owner Email., m ainongx@hotmail Agent Email: Rental License- Renewal: Current License Expiration Dat: ( 'Pending Type IV License I3xp. D) Irnn#th.c frnicitriiii Th'em ipirion) Ba,c4 on properly conditions andfor validated po1ic mtisance incidents, th above relerenced property qualifle (ur a Type IV Renal Ucense, Befle your Ikns appikailna can be eonidered by the City Council. a MhgaUnn Plan mug be cumplewd and reviewed by City Staff, A fully completed Mitigation Plan must be uhIle4J immediately t ensure iimely completion fthc Ikcn application proem The Mitigation Plan should indicate the *ps being taken to correct idnii lied vinialiorn and the measures that win h taken to el)-surg nnomecorni,haice with City Ordinances and appliabk (odes The Mitigation Plan provides an opportunity to review propeny concerns and Identify 1xissible.solutimis Co improve the overall cndit tts and management of the pnpe1-ty. NOTICE , Time is Running Out'.-You must TAKI ACI1ON NOW in order in meet all the city ordinance and Mitigation Plan rqukcnTentS within this 'pending license period and avoid legal actions. Sectkn B—Requirc Thuments Snbrn It the (bliowina documents with the Mitigation Plan for approval; 1. Crime Free Housing Prorarn Training Certificate (i(cnmpkied, if not o)mpteted, please include date in Section C. I / l 2. Copy of Ltae including Minnesota Crime 1--fee flouslng law Addeiithun 3 Submit written report by 10's ofench month (after license approval). Section CCr,m}reHourn Progrtia Regulrmrtts _____ jJ. IUSe written lease including Crime (bee I IoOns Lease Addendum. [j'L Conduct criminal background cheek for all j]ro5pcclive tenants, Provide documentation to City if requested. 3, Pursue the eviction of tenants who violate the terms of the least or any eddetidunis. P2a I Type IV Mitgation Plan Rev 1146-11 .4tlrslen: Enrurii, an eri,1eri4'e dee,, af ii,c/ioira community fharelthalleil the (f1111111)' nfIfe far Mi peipJe dprene3 the ptthllc its, XT 213/1 4.UL JMi Ci ty J dht hoar Crim eic; lin i;e Date Cunc Cornptted: 12,244112 o l)tc (iu' Schdukd: LL_i Cvmpktc curity m4 and iniknicnt all seuty sml 'nicnt rsimrnn&d by the I3nckt'n (cn!er Pol ice tkNrtmerd. I l)ite ch1uie&44 + t4k )mpl4i hy. p a ssed I Phase III J I will ittond a mitisunn of $OG of the ARM metii (tw,). I will stiend the AR1 tneeiiiigs scheduled fc: March 201 & Mav 2015 - Do these io tflCelin d ii "c ur Mole sk Pzdwg Tp li Lcessse e'pution date? e*lo(SSeciionA) 1(no, you will only be able to qualify for a Type IS' ResitlUcense upon t-cnewl. L2JI Wilt have no T ,pC1 c3e viol a tions ps'evioi,sly dllcum e nwd \L iLhiIl tb ps1 r. p1Is1:.Q il,f(,lr P p more :in)Vt I will conduct rc,Went tra ining annu1ly ihtt ivO u4c.s crime previi6Qn t4chflqUe.T1 i will lKild revisy rs&rit inetiii. Hased on condition and age, est immed rcpkscrncnt 33ws are prov Wcj for cowJ1in eopilil Items. run replueemcni øiouW be Wcred odingty l-1oweer, iern bncrt. im nt othencie in iivlatJo pricr to thedai will retuire ear!kr k1TI. FUM ceJAC. Wer lee- - OW009 0612024 !-Ugpda Ah No AW&nCM. WAfl*erior •PV81din. f3scia, Uini ^Roof •rnc__- Sbd -I I - - ___ -..!)riviwcy 20t0 2010 2110 __— 06t2648 0$F2O 0612049 —2014 nO ShOW41k (Mii2i204 - Smnke AIerm & Carbon bi D=i4e Alarm Se c tion E— Steps to linprovc Man y gSm e nt a nd conditions of Perty Implem"t ;np, Ou roBov ing bei p3aicci m ay iLs sisx in the irsna bumni rifycwr p ropmy,.8t' c/icPdng thr tvs bell; m'ycu agree to1i1 1. Check in with tenmtc cy 30 dap ;, . rvc by pr6peq to iics. ru t violations iwion Pagt 2 Type lVMtlgition Pun flv 111641 f__f 1 . vkj taj1i hi v i ol a tion of the t*e artd all aidums.H & Novidt lawn/snow scrvke, S. Pvie tb serviee 6.W1311 11y 7.Pro-Ode m iinc ervi plan for applia nc e Nwtw o fervke ccx: (2]] L 1 om s nd will rmnain eurrr on pyient of utiliW fem wes nients, in W .8 and oIhr ______ finincial claims du o the City,U Pk.se read thoruglil Iflhe T^pe IV kniml L immis pprnvd by the City Cttwicif, 1he Lkeriee mui eonipy with the sppr Mititioi Plan ird 1l applicable city codes. No later th a n the 10 of each caleuJar months the leene ubmh to the B hint und Comm u nity Sland ardi Dep artment a wrttti rnirt describing all steps taken comply with the M i tigation Plan, I verify thtt all T owma t iaii prov ided above i (rue and EeUr4te. I undcrand that if dici not c omply wft. approved Mhinllon Plan, comply with t11 a pplic a ble Qrdi=oes wthia he kense period, or opee tend the Iiceie expiration date; enlbrcernant actions su cli as eittkns, (onnal complaint or lizense riwiew may reulL Ov,ntror AgcolNa,nir and T1(k Ekto Pth,i) thner or Agent St / / Addit WWI! Ownir or Ant Name: and Tilk Of appkrahlaJ (PkePrii Adclitioiitd Owncj or Ant Siiaiur fpp!kahte) >sk'thio Dcpntmcn 1. I Title Datc tL? 4(i64 - Department / 1ILIO Pe 3 Tp W Mftigaton Plan R e v 11--11 City Council Agenda Item No. lOb COUNCIL ITEM MEMORANDUM DATE: February 5, 2015 TO: City Council FROM: Curt Bogtney, City Manageç SUBJECT: City Charter Amendments Recommendation: It is recommended that the City Council receive the revised Charter Commission amendment recommendations and 'consider directing staff to prepare a suitable ordinance for your consideration. Background: On November 10th 2014 the City Council received a set of recommended amendments to the City Charter. Most of these amendments were developed by staff and approved by the City Council in January of 2013 in response to a request for suggestions from the Charter Commission. Following a rather lengthy discussion (minute transcripts enclosed) the City Council voted to receive the recommended changes from the Commission. At the direction of the Council following the meeting, staff and attorney communicated with the Charter Commission Chair, requesting clarification based on concerns that were discussed at the Council meeting. The City attorney drafted a charter amendment submittal format, suggesting that this new format would clarify the intent of the Commission and would be consistent with the Rules of Procedure adopted by the Commission. The Charter Commission met and adopted for approval the attached seven amendments to the City Charter. They have prepared them in accordance with the method suggested by the City Attorney. They have been transmitted in a clear and cogent manner that satisfies the Charter Commission Rules of Procedure. Staff has reviewed the seven amendments and does not anticipate any administrative difficulties that would flow from their adoption. In fact staff supports the proposed City Charter changes. Under Minnesota Statutes 2014, Section 410.12, Subdivision 7, the City Council may enact a charter amendment by ordinance. If it is the direction of the Council we will prepare an ordinance for consideration with 30 days of Council receiving these recommendations. Adoption of said ordinance requires a unanimous approval of all Council members to become effective. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive c'orn;nunity that enhances the quality of life for all people inn! preserves the public trust BROOKLYN CENTER HOME RULE CHARTER COMMISSION January 18th 2015 Curt Boganey City Manager City of Brooklyn Center 6301 Shingle Creek Pkwy. Brooklyn Center, MN 55430 Re: Transmittal of Recommended Amendments to the City Charter Dear Mr. Boganey: The purpose of this letter is to transmit to the Brooklyn Center City Council proposed amendments to the Brooklyn Center City Charter. The enclosed recommended amendments are being forwarded for consideration for adoption by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7 and Section VIII(B)(3)(a) of the Charter Commission's Rules of Procedures ("Rules"). Each of the recommended amendments was accepted by a 2/3 affirmative vote of the actual membership (with never less than eight affirmative votes) of the Charter Commission as required by Section VIII(B)(1) of the Rules and are being transmitted as separate recommendations the City Council may act on individually or jointly. The Charter Commission understands the City will draft one or more ordinances as needed to address the recommended amendments and will act on them within the timelines established in Minnesota Statutes, section 410.12, subdivision 7. Please feel free to contact me if there are any questions or if you would like me to provide additional information regarding the Charter Commission's reasons behind the recommended amendments. Sincerely, Mark Goodell Chairperson Enclosure - Recommended Amendments #1 through #7 BROOKLYN CENTER HOME RULE CHARTER COMMISSION RECOMMENDED CHARTER AMENDMENTS The Brooklyn Center Home Rule Charter Commission hereby transmits the following recommended amendments to the City Charter for consideration and action by the City Council by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7. The following are presented as separate recommendations that the City Council may act on individually or jointly as it determines is appropriate. Recommended Amendment #1 Chapter 2, Section 2.05a of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 2.05a. PROCEDURES TO FILL COUNCIL VACANCIES BY SPECIAL ELECTION. If the unexpired term of the council vacancy is one year or longer, or if the unexpired term of the Council vacancy is less than one year and the Council chooses not to fill the vacancy through the appointment process, a special election shall be called by the Council or by the City Clerk if the Council fails to act within thirty (30) days of the occurrence of the vacancy. The pcial election will shall be held not sooner than ninety -(90) sixty (fiQl days and not later than one two hundred twenty (120) (200) days following the occurrence of the vacancy. Excent asurovided in this Section and to be otherwise governed by the provisions of Section4.03, Special Elections of the City Charter, all of the provisions of the Minnesota election law are applicable to the election as far as practicable. If more than two candidates file for the unexpired term, a primary election shall be held. Recommended Amendment #2 Chapter 2, Section 2.05b, paragraph 5 of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: If the Council pursues the appointment process but then fails to fill a vacancy within forty- five (45) days from the occurrence of the vacancy, the City Clerk shall call a special election to fill the vacancy. The special election will sh a ll be held not sooner than one hundred five (105) days and not later than one two hundred thirty five (135) (200) days following the occurrence of the vacancy. Except as provided in this Section and to be otherwise governed by the provisions of Section4.03, Special Elections of the City Charter, all of the provisions of the Minnesota election law are applicable to the election as far as practicable. If more than two candidates file for the unexpiredterm, a primary election shall be held. Recommended Amendment #3 Chapter 4, Section 4.06 of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 4.06. CANVASS OF ELECTION. The Council shall meet and canvass the election returns within fwe (5) days between the third (3rd) and the tenth (10th day after any regular, primary or special election, and shall make full declaration of the results as soon as possible, and file a statement thereof with the City Clerk. This statement shall include: (a) the total number of good ballots cast; (b) the total number of spoiled or defective ballots; (c) the true vote for each candidate, with an indication of those who were elected or nominated; (d) a true copy of the ballots used; (e) the names of the judges and clerks of election; and f) such other information as may seem pertinent. The City Clerk shall forthwith notify all persons elected or nominated of their election or nomination. In case of a tie vote, the Council shall determine the result by lot. The City Clerk shall be the final custodian of the ballots. Recommended Amendment #4 Chapter 5, Section 5.01 of the City Charter of the Cityof Brooklyn Center is hereby amended by deleting the stricken material and adding the double underli ne d material as follows: Section 5.01. POWERS RESERVED BY THE PEOPLE. The people of Brooklyn Center reserve to themselves the powers, in accordance with the provisions of this charter, to initiate and adopt any ordinance, except an ordinance appropriating money or authorizing the levy of taxes, and to require sueh an ordinance when passed by the Council to be referred to the registered voters for approval or disapproval. These powers shall be called the initiative and referendum. Recommended Amendment #5 Chapter 6, Section 6.02, Subdivision 3, paragraph (b) of the City Charter of the City of Brooklyn Center is hereby amended by deleting the sti4eken material as follows: Recommended Amendment #6 Chapter 6, Section 6.02, Subdivision 3, paragraph (c) of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material as follows: jIl -un ffLiI ciIIUIEF1i1I1MuiJJ fnJII$IILJ]1I LtllL 11111 UtiJllu1J1II Recommended Amendment #7 Chapter 9, Section 9.04 of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material as follows: Section 9.04. CITY MAY DISMISS PROCEEDINGS. The City may dismiss all or part of the property being acquired in a condemnation proceedings so long as the dismissal is filed with4he proper eeurt prior to the expiration of the time for an appeal or before entry of judgment if an appeal has been taken. When the proceeding is dismissed, the City shall pay all reasonable costs and expenses incurred by the condemnee including attorney's fees. Each of these recommended amendments was accepted by a 2/3rds affirmative vote of the actual membership (with never less than eight affirmative votes) of the Charter Commission as required by Section VIII(B)(l) of the Charter Commission's Rules of Procedures. The recommended amendments contained herein replace the recommended amendments on the same subjects previously communicated to the City, which are hereby withdrawn. Submitted to the City this 18th day of January 2015. BY THE CHARTER COMMISSION Mark Goode!!, Chairperson Mary O'Connor, Secretary Section 5.09. INITIATION OF CHARTER AMENDMENTS. Nothing in this charter shall be construed as in any way affecting the right of the registered voters, under the constitution and statutes of Minnesota, to propose amendments to this charter. MINNESOTA STATUTES ANNOTATED Section 410.12 Subdivision 7 Charter Amendment by Ordinance Subd. 7. Amendment by ordinance. Upon recommendation of the charter commission the city council may enact a charter amendment by ordinance. Such an ordinance, if enacted, shall be adopted by the council by an affirmative vote of all its members after a public hearing upon two weeks published notice containing the text of the proposed amendment and shall be approved by the mayor and published as in the case of other ordinances. An ordinance amending a city charter shall not become effective until 90 days after passage and publication or at such later date as is fixed in the ordinance. Within 60 days after passage and publication of such an ordinance, a petition requesting a referendum on the ordinance maybe filed with the city clerk. Such petition shall be signed by qualified voters equal in number to two per cent of the total number of votes cast in the city at the last state general election or 2,000 whichever is less. If the city has a system of permanent registration of voters, only registered voters are eligible to sign the petition. If the requisite petition is filed within the prescribed period, the ordinance shall not become effective until it is approved by the voters as in the case of charter amendments submitted by the charter commission, the council, or by petition of the voters, except that the council may submit the ordinance at any general or special election held at least 60 days after submission of the petition, or it may reconsider its action in adopting the ordinance. As far as practicable the requirements of (Minnesota Statutes 410.12) subdivisions 1 to 3 apply to petitions submitted under this section, to an ordinance amending a charter, and to filing of such ordinance when approved by the voters. Section 5.10. THE REFERENDUM. If prior to the date when an ordinance takes effect a petition signed by qualified registered voters of the City equal in number to ten (10) per cent of the total number of registered voters at the time of the last regular municipal election is filed with the City Clerk requesting that any such ordinance be repealed or submitted to a vote of the registered voters, the ordinance shall thereby be prevented from going into operation. The Council shall thereupon reconsider the ordinance at its next regular meeting, and by a majority vote either repeal or affirm the ordinance as passed. If the ordinance is affirmed, the Council shall immediately order a special election to be held'thereon, or submit the ordinance at the next regular municipal election, pending which the ordinance shall remain suspended. If a majority of the voters voting on the ordinance is opposed to the ordinance, it shall not become effective; but if a majority of the voters favor the ordinance, it shall go into effect immediately or on the date therein specified. City of Brooklyn Center -13- City Charter Last revised 1210412008 MINNESOTA STATUTES 2014 410.12 410.12 AMENDMENTS. Subdivision 1. Proposals. The charter commission may propose amendments to such charter and shall do so upon the petition of voters equal in number to five percent of the total votes cast at the last previous state general election in the city. Proposed charter amendments must be submitted at least 17 weeks before the general election. Only registered voters are eligible to sign the petition. All petitions circulated with respect to a charter amendment shall be uniform in character and shall have attached thereto the text of the proposed amendment in full; except that in the case of a proposed amendment containing more than 1,000 words, a true and correct copy of the same may be filed with the city clerk, and the petition shall then contain a summary of not less than 50 nor more than 300 words setting forth in substance the nature of the proposed amendment. Such summary shall contain a statement of the objects and purposes of the amendment proposed and an outline of any proposed new scheme or frame work of government and shall be sufficient to inform the signers of the petition as to what change in government is sought to be accomplished by the amendment. The summary, together with a copy of the proposed amendment, shall first be submitted to the charter commission for its approval as to form and substance. The commission shall within ten days after such submission to it, return the same to the proposers of the amendment with such modifications in statement as it may deem necessary in order that the summary may fairly comply with the requirements above set forth. Subd. la. Alternative methods of charter amendment. A home rule charter may be amended only by following one of the alternative methods of amendment provided in subdivisions 1 to 7. Subd. 2. Petitions. The signatures to such petition need not all be appended to one paper, but to each separate petition there shall be attached an affidavit of the circulator thereof as provided by this section. A petition must contain each petitioner's signature in ink or indelible pencil and must indicate after the signature the place of residence by street and number, or Other description sufficient to identify the place. There shall appear on each petition the names and addresses of five electors of the city, and on each paper the names and addresses of the same five electors, who, as a committee of the petitioners, shall be regarded as responsible for the circulation and filing of the petition. The affidavit attached to each petition shall be as follows: Stateof .........................................................) ) Countyof .....................................................) ........being duly sworn, deposes and says that the affiant, and the affiant only, personally circulated the foregoing paper, that all the signatures appended thereto were made in the affiant's presence, and that the affiant believes them to be the genuine signatures of the persons whose names they purport to be. Signed............................ (Signature of Circulator) Subscribed and sworn to before me this .......day of............. Notary Public (or other officer) authorized to administer oaths Copyright 0 2014 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 410.12 MINNESOTA STATUTES 2014 The foregoing affidavit shall be strictly construed and any affiant convicted of swearing falsely as regards any particular thereof shall be punishable in accordance with existing law. Subd. 3. May be assembled as one petition. All petition papers for a proposed amendment shall be assembled and filed with the charter commission as one instrument. Within ten days after such petition is transmitted to the city council, the city clerk shall determine whether each paper of the petition is properly attested and whether the petition is signed by a sufficient number of voters. The city clerk shall declare any petition paper entirely invalid which is not attested by the circulator thereof as required in this section. Upon completing an examination of the petition, the city clerk shall certify the result of the examination to the council. If the city clerk shall certify that the petition is insufficient the city clerk shall set forth in a certificate the particulars in which it is defective and shall at once notify the committee of the petitioners of the findings. A petition may be amended at any time within ten days after the making of a certificate of insufficiency by the city clerk, by filing a supplementary petition upon additional papers signed and filed as provided in case of an original petition. The city clerk shall within five days after such amendment is filed, make examination of the amended petition, and if the certificate shall show the petition still to be insufficient, the city clerk shall file it in the city clerk's office and notify the committee of the petitioners of the findings and no further action shall be had on such insufficient petition. The finding of the insufficiency of a petition shall not prejudice the filing of a new petition for the same purpose. Subd. 4. Election. Amendments shall be submitted to the qualified voters at a general or special election and published as in the case of the original charter. The form of the ballot shall be fixed by the governing body. The statement of the question on the ballot shall be sufficient to identify the amendment clearly and to distinguish the question from every other question on the ballot at the same time. If 51 percent of the votes cast on any amendment are in favor of its adoption, copies of the amendment and certificates shall be filed, as in the case of the original charter and the amendment shall take effect in 30 days from the date of the election or at such other time as is fixed in the amendment. Subd. 5. Amendments proposed by council. The council of any city having a home rule charter may propose charter amendments to the voters by ordinance. Any ordinance proposing such an amendment shall be submitted to the charter commission. Within 60 days thereafter, the charter commission shall review the proposed amendment but before the expiration of such period the commission may extend the time for review for an additional 90 days by filing with the city clerk its resolution determining that an additional time for review is needed. After reviewing the proposed amendment, the charter commission shall approve or reject the proposed amendment or suggest a substitute amendment. The commission shall promptly notify the council of the action taken. On notification of the charter commission's action, the council may submit to the people, in the same manner as provided in subdivision 4, the amendment originally proposed by it or the substitute amendment proposed by the charter commission. The amendment shall become effective only when approved by the voters as provided in subdivision 4. If so approved it shall be filed in the same manner as other amendments. Nothing in this subdivision precludes the charter commission from proposing charter amendments in the manner provided by subdivision 1. Subd. 6. Amendments, cities of the fourth class. The council of a city of the fourth class having ahorne rule charter may propose charter amendments by ordinance without submission to the charter commission. Such ordinance, if enacted, shall be adopted by at least a four-fifths vote of all its members after a public hearing upon two, weeks' published notice containing the text of the proposed amendment and shall be approved by the mayor and published as in the case of other ordinances. The council shall submit the proposed amendment to the people in the manner provided in subdivision 4, but not sooner than three months after the passage of the ordinance. The amendment becomes effective only when approved by the voters as provided in subdivision 4. If so approved, it shall be filed in the same manner as other amendments. Copyright 0 2014 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. MINNESOTA STATUTES 2014 410.12 • Subd. 7. Amendment by ordinance. Upon recommendation of the charter commission the city council may enact a charter amendment by ordinance. Within one month of receiving a recommendation to amend the charter by ordinance, the city must publish notice of a public hearing on the proposal and the notice must contain the text of the proposed amendment. The city council must hold the public hearing on the proposed charter amendment at least two weeks but not more than one month after the notice is published. Within one month of the public hearing, the city council must vote on the proposed charter amendment ordinance. The ordinance is enacted if it receives an affirmative vote of all members of the city council and is approved by the mayor and published as in the case of other ordinances. An ordinance amending a city charter shall not become effective until 90 days after passage and publication or at such later date as is fixed in the ordinance. Within 60 days after passage and publication of such an ordinance, a petition requesting a referendum on the ordinance may be filed with the city clerk. The petition must be signed by registered voters equal in number to at least five percent of the registered voters in the city or 2,000, whichever is less. If the requisite petition is filed within the prescribed period, the ordinance shall not become effective until it is approved by the voters as in the case of charter amendments submitted by the charter commission, the council, or by petition of the voters, except that the council may submit the ordinance at any general or special election held at least 60 days after submission of the petition, or it may reconsider its action in adopting the ordinance. As far as practicable the requirements of subdivisions 1 to 3 apply to petitions submitted under this section, to an ordinance amending a charter, and to the filing of such ordinance when approved by the voters. History: (1286) RL s 756; 1907 c 199s 1; 1911 c 343 si; 1939 c 292 s 1; 1943 c 227s 1; 1949c 122 S 1; 1959 c 305 s 34, 1961 c 608 s 5;6; 1969 C 1027s 3; 1973 c 503 s 1-4; 1986 c 444; 1998 c 254 art 1 s107;1999c132s42;2005c93s1,2008c331s7;2010c184s43 Copyright © 2014 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. lOa. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 5508 FREMONT AVENUE NORTH Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on this rental license. Seeing no one coming forward, Mayor Willson called for a motion. Councilmember Myszkowski moved and Councilmember Lawrence-Anderson seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for 5508 Fremont Avenue North, with the requirement that the mitigation plan and all applicable ordinances must be strictly adhered to before a renewal rental license would be considered. Motion passed unanimously. lob. TRANSMITTING CHARTER COMMISSION RECOMMENDATIONS TO DISCUSS PROVISION OF CITY CHARTER City Manager Curt Boganey introduced the item and stated that proposed City Charter amendments were prepared by the Charter Commission for the City Council's review and consideration. Councilmember Ryan thanked Mr. Boganey and City staff for continuing to communicate the Charter Commission's recommendations to the City Council. He expressed his support of the recommendations. Mayor Willson stated the Charter Commission made previous recommendations that conflict with the current proposed recommended changes. He added the City Council has a 30-day window in which to request clarification from the Charter Commission and take action on its recommendations. Mr. Boganey agreed. Councilmember Ryan stated the City Council may approve new Charter language by unanimous vote. He added Councilmember Kleven suffered a serious injury in August, and is still in recovery. He asked, in the absence of Councilmember Kleven, whether a vote could be considered unanimous if a City Councilmember is absent due to injury. City Attorney Troy Gilchrist stated language in statute typically refers to a unanimous vote of the City Council, and a majority of quorum is required. Mayor Willson stated the newly elected City Councilmember should be involved in the discussion and subsequent action in 2015. He requested that City staff contact the Charter Commission and request additional information and clarification. Mr. Boganey stated the City Council should only consider the Charter amendments referenced in the Council packet for this evening's meeting. He added City staff is reviewing some of the proposed amendments to determine whether they are comprehensive, and also whether they can be addressed as separate actions. Mayor Willson stated the City Council should determine 11/10/14 4- whether they will consider any or all amendments to the City Charter. Mr. Gilchrist stated he believes the amendments should be considered as one action, but he agreed to research precedents for other possible interpretations. Mr. Boganey stated City staff will consider the options available to the City Council with regard to the amendments if they adopt the recommendations at tonight's meeting. Mayor Willson requested that Mr. Gilchrist provide additional legal information for the City Council's review. Mr. Gilchrist agreed. Councilmember Ryan moved and Councilmember Myszkowski seconded to receive the Charter Commission recommended changes to the City Charter related to Sections 9.04, 5.01, and Section 6.02. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: • November 2, 2014, Lions Club Waffle Breakfast • November 6, 2014, Lions Club Monthly Dinner, held at Boulevard Hotel • November 8, 2014, West African Ebola Task Force Meeting held at Community Center • November 13, 2014, will attend Neighborhood Watch Captain's Appreciation Dinner held at Community Center Councilmember Myszkowski reported on her attendance at the following and provided information on the following upcoming events: • October 29, 2014, visited Open Houses at 5401 Queen Avenue North and 5651 Dupont Avenue North, homes remodeled through the Federal Neighborhood Stabilization Program • November 4, 2014, voted at her community polling place - expressed the importance of Election Night as a special and exciting community event, especially since voter turn-out was low • November 5, 2014, helped build raised garden beds in Evergreen Park Community Gardens as part of a community grant program • November 7, 2014, CEAP Board meeting • Councilmember Myszkowski expressed Councilmember Kieven' s disappointment at not being able to attend this evening's meeting. Councilmember Lawrence-Anderson reported on her attendance at the following and provided information on the following upcoming events: • November 2, 2014, Lions Club Waffle Breakfast • November 3, 2014, Brooklyn Center Business Association Board Meeting • November 4, 2014, Election Day events with her husband and daughter who turned 18 that day and voted for the first time • November 9, 2014, events at Cross of Glory Church • November 11, 2014, will visit Odyssey Academy fifth grade classes 11/10/14 -5- AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 9, 2015 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1, City Council Chambers Security 2. Consideration of Modifying Setback Requirements of Front Porches - Initial Findings and Comparisons of Other City Ordinances, Definitions and Standards Related to Modifying Setback Requirements PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Highway 252 Update - February 23 2.E-Cigarettes in Public Places - February 23 3. Sister City Voinjama Visit Update 4. Paperless Packets Report Work Session Agenda Item No 1 MEMORANDUM - COUNCIL WORK SESSION DATE: February 3, 2015 TO: City Council FROM: Curt Boga it Manager, Kevin Benner, Chief of Police, Vickie Schleuning, ACM 7 SUBJECT: City Council Meeting Safety Recommendation: It is recommended that the City Council consider providing direction to staff regarding your expectations of police presence and safety considerations during scheduled City Council meetings. Background: On January 26, 2015 at the beginning of the City of New Hope's City Council meeting, a lone gunman fired a shotgun at police officers that were just leaving the Council Chambers. This gunman's gunfire did strike two police officers. The lone gunman was fatally injured during this exchange of gunfire with police. The details about the motivations of this gunman remain unknown. This tragic incident has brought forward many questions about both the actual safety and perceived safety at public meetings. It is the highest priority of the administration that all members of the community feel safe attending a Council meeting. The matter of a safety review for each Council meeting agenda is already informally in place. Each topic for Council is discussed at a staff meeting before officially placing it on the agenda. A review of possible safety threats is discussed and if needed there are three levels of response considered: 1.Information only response for the police and staff that will be attending the meeting. 2.An officer present during the selected topic of considered dispute. 3. Posting an officer at the door of the Council meeting for the entire session. We believe it is appropriate to formalize the risk assessment for each item placed on the Council Agenda and expand the risk assessment to include any staff reports regarding threating behavior experienced by staff members during the course of their regular duties. The Council has approved certain upgrades (primarily technology) to the Council Chambers. The estimated project cost is $275,000.00 Some potential safety improvements and options that have been identified specific to the Council Chambers are provided below. These items will be further reviewed as part of the bidding process that will begin in March. Mission: Ensuring an attractive, clew,, safe, inclusive community that enhances the quality of life for all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION Provide better visibility to exterior areas and associated activities. Options include replacing front brick wall with glass wall sections adjacent to waiting area, replacing wood doors with glass doors, adding video cameras in areas and have available to staff for viewing. 2.Provide a more secure entrance. Options include adding card swipe or locking door (add panic hardware) on south door in Council Chambers. Provide lockdown capability on the main entrance doors to the Council Chambers for emergencies, however there is some debate on this one. 3.Upgrade internal emergency safety features where appropriate. Some options include reinforcement of front of Dias, provide emergency button at Dias and in AN room. 4.Provide additional emergency exiting options. Add additional exit out of AN room. 5.Other enhancements to security for the City Hall/Community Center campus may also improve the security of the Council Chambers but are not included for the purpose of this discussion. The purpose of this work session is to receive feedback from the Council about your safety concerns during meetings and to help provide the highest reasonable level of security. Policy Issues: What concerns if any does the Council have regarding Council Meeting safety? What actions by the staff would the Council deem necessary to address your safety concerns? iWission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for allpeopk' and preserves the public trust Work Session Agenda Item No. 2 MEMORANDUM - COUNCIL WORK SESSION DATE: February 9, 2015 TO: Curt Boganey, City Manager FROM: Tim Benetti, Planning and Zoning Specialist Gary Eitel, Director of Business and Development 6 SUBJECT: Discussion on Reduced Setbacks for Decks and Porches Located on Front of Single-Family or Two-Family Residential Dwellings Recommendation: It is recommended the City Council provide direction to City staff regarding its interest in pursuing an ordinance amendment to allow a reduced front-yard setback or encroachment for decks and porches located in the front-yard setback areas of single family and two-family residential dwellings. Background: At the City Council Study Session on July 22, 2013, the City Council asked that staff review the regulations and basis for front yard setbacks pertaining to front porches. A newspaper article had reported that some cities were modifying setbacks to allow construction of front porches. Some believe properly built front porches could benefit the community. It is also believed that front porches may provide a variety to housing styles, increase property values, and encourage community. A well-planned porch provides a gathering place, and some say adds charm and personality to a home's exterior. The City's Active Living Policy encourages front facades, extensions, and houses to be placed closer to street right-of-ways; encouraging residents to utilize, share and visit with their neighbors. More information about current City regulations, a comparison of setbacks in other cities, and recommendations for front porches follows. The City's current setback regulations for single family and other multi-family structures are listed in the table below: Front Rear Side Corner (2) (5) (6) Interior (2) (3) (5) District ---------------------- itl 25 One Family Dwelling (Comer.jqq_. 35 --_(5)....i_ R2 One Family Dwelling (interior Log. 35_ ....Py.P welling (c!!1LLot)._._ .ffi)_._ IL L._ TwoFamily Dwelling (Interior Lo 35 40 FamilyPJeii4L.... .... - 1L _..Q.... .. frlission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION The setback distances are measured from the exterior walls of the building to the respective property lines. City regulations permit an encroachment up to 3-feet (equal to 1/3 the distance of a minimum side-yard setback) for overhangs, cornices, soffits, and other projections from the exterior wall of a structure. Pursuant to Section 35-400. 3.b. the following side-yard setback reductions are allowed: b. In the case of permitted one family and two family dwellings, the dwelling may be located less than ten (10) feet, but not less than five (5) feet, from not more than one (1) of the established interior side lot lines, provided: (1) All other yard setback requirements are met; (2) The remaining minimum ten (10) foot interior side yard, between the dwellings and the lot line, shall not be used for any accessory building; (3) The exterior wall of the dwelling, facing the interior side yard of less than ten (10) feet, shall contain no openings including doors, or windows, or provision for mechanical equipment. Under City Zoning Code Section 35-400: 8.a. and b., certain structures or improvements are allowed to be placed in any yard area, and are not considered encroachments on yard setback requirements: a.In any yards: Off-street open parking spaces; terraces; awnings; canopies; steps not exceeding 10% of the area of the yard; chimneys; flagpoles; air conditioner condensers; temporary seasonal swimming pools; opaque fences, hedges, or walls provided they shall not exceed four feet in height in front yards and provided they do not impede vision within the sight triangle described in Section 35-560, or a clear view of the address of the principal building. Fences, hedges, or walls may exceed four feet in height alongside interior property lines. No fence, hedge or wall shall be allowed which constitutes an unsafe sight obstruction for pedestrians or motor vehicle operators. b.In rear yards: Recreational and laundry drying equipment; arbors and trellises; balconies limited to 15% of the yard area; breezeways, open porches; detached outdoor living rooms (patios). Comparative Matrix: The attached comparative matrix prepared by Planning Staff includes a list of 28 communities throughout the metropolitan area, which includes all adjacent (neighboring) cities. The table provides a front yard setback standard for typical R-1 Single Family or Two-Family residential dwellings; definitions of either decks and/or porches as provided in a few city ordinances; and certain encroachment and setback allowances for decks and porches (both open and covered) on the front edge of a dwelling. The following are a few highlights of the comparison: • The City of Roseville encourages and regulations state: "Open porches and balconies are encoura.ed on building fronts and may extend up to 8 feet into the required setbacks.". Mission: Ensuring an attractive, clean, safe, inclusive community that enhances (lie quality of life for all people and preserves the public trust MEMORANDUM - COUNCIL WORK SESSION This is consistent with existing Smart Growth design techniques and standards, and Brooklyn Center's Active Living Policies by encouraging front facades, extensions and houses to be placed closer to street right of ways; which encourages more residents to utilize, share and visit with their neighbors. • Some cities separate out or differentiate the allowable encroachments between open deck versus an open porch and in some cases a closed covered porch. Most of the cities researched allow a 5-10 foot encroachment of decks. Some cities limit the size of the structure or area to be taken up by the encroachment. (E.g. Coon Rapids = 100 sf.; Crystal = 240 sf.; Fridley = 50 sf.; St. Louis Park = 40-sf., etc.). • In most cities, a small covered vestibule of 5-6 feet is common; and in almost every community, a fire escape with balcony, and a handicap ramp with accessible landing are typically exempt from front and side yard setbacks. • Only one city (New Brighton) allows a reduced setback from 30-foot to 24-foot by means of a special use permit. Even though the City of Brooklyn Center utilizes special use permits for various uses and allowances in districts, Planning Staff does not recommend or think a special use permit would be needed for an allowable encroachment of a deck or porch. • Based on preliminary research and the setback comparison with other cities, it appears that Brooklyn Center's 35-foot front yard setback for residential areas is greater than the setbacks of 25-foot and 30-foot found in most other communities. Policy Issue:Does the City Council wish to consider an amendment to Chapter 35- Zoning Ordinance to allow or permit a reduced front-yard setback or encroachment for decks and porches located in the front-yard of single-family and two-family residential dwellings? If the City Council wants to consider an ordinance amendment, staff recommends that this item be referred to the Housing Commission for comment, and to the Planning Commission for consideration and recommendation. 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