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HomeMy WebLinkAbout2014 06-19 FCM 1 Financial Commission Regular Meeting Minutes June 19, 2014 1. Call to Order The meeting was called to order by Acting Chairperson Mr. Landis at 6:35 PM Members Present: Commissioners Landis, Van Der Werf, Schueller and Schulz. Members Absent: Chairperson Newman (excused), Commissioner Kragness (excused), Council Liaison Lawrence-Anderson (excused). Staff present was Finance Director Reinhardt. 2. Adoption of the Agenda Mr. Landis moved adoption of the June 19th, 2014 agenda. Mr. Schueller seconded the motion. With all in favor, the agenda was adopted. 3. Minutes Mr. Schueller moved adoption of the minutes from the January 16, 2014 meeting. With no objection, the motion was adopted. 4. Mayor and City Council Compensation for 2015-2016 Mr. Reinhardt reviewed the City Council policy that every two years it is the responsibility of the Financial Commission to review the City Council’s compensation and recommend a compensation level for the upcoming two years. Comparison of compensation from communities identified in the policy was provided along with financial implications of various levels of compensation increases. Written comments provided by Commissioner Newman were read, which supported no adjustment for the next two years based on the current compensation of 10% above the averages provided. The Financial Commission discussed what the appropriate level of compensation compared to other communities should be. Commissioner Van Der Werf inquired whether the Commission believed we should authorize additional compensation to reimburse technology expenses that were necessary for the City Council to complete their duties as Councilmembers. The Financial Commission expressed their appreciation for all the efforts and the amount of time commitment of the City Council and recognized that they are valued members of the community. However, because of the continued slow growth of the economy they questioned how an increase would reflect on the citizens of the 2 community. The Financial Commission also cited the relative position in the 10 city comparison of mayor and city council wages as the rationale for their recommendation. Commissioner Van Der Werf moved adoption of a 0% increase for the next two years. Mr. Schueller seconded the motion. With all in favor, the motion was adopted. The Financial Commission noted that their recommendation was not performance based. 5. RFP for Audit Services Mr. Reinhardt reviewed updates to the RFP for Auditing Services that included the additional of requesting proposals for the Fire Relief and discussed the schedule for the process. 6. Future Meeting Dates Commissioners were made aware of the joint budget meeting dates with City Council. The first joint work session will be held on Monday, July 7, 2014 beginning at 6:30 PM in the City Council Chambers. 7. Feedback on Work Session w/Auditor on 2013 Audit Commissioners discussed the auditor’s presentation from June 3, 2014. The Financial Commission discussed the declining use of the golf course and discussed potentially adding the topic to a future meeting to further explore options relating to the golf course. Adjournment With no other business to transact, Mr. Landis adjourned the meeting at 7:30 PM.