HomeMy WebLinkAbout2015 09-08 CCP Joint Work Session with Financial CommissionAGENDA
CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION
Tuesday, September 8, 2015
6:30 p.m.
City Hall – City Council Chambers
I. Call to Order
II. Approval of Agenda
III. 2016 City Manager Recommended Levy
IV. Adjournment
MEMORANDUM – CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life
for all people and preserves the public trust
DATE: September 8, 2015
TO: Curt Boganey, City Manager
FROM: Nathan Reinhardt, Finance Director
SUBJECT: 2016 General Fund Budget
Recommendation:
It is recommended that the City Council & Financial Commission consider providing direction to
staff regarding the 2016 preliminary property tax levy and budget to be adopted Monday,
September 14th, 2015.
Background:
At the July 20, 2015 City Council-Financial Commission Joint Work Session a budget overview
was presented that includes current financial results, strategic priorities, operating budget
policies and property tax implications based on preliminary department budget requests. The
preliminary review of the 2016 budget, based on departmental requests, would have required a
levy increase of approximately $929,000 (6.48 percent).
The City Manager has further reduced the preliminary levy by an additional $340,000 (2.49
percent). Despite the significant reductions the budget continues to include the new initiatives of
a full-time fire inspector, expansion of the fire department duty crew, a part-time utility billing
clerk, a part-time information technology technician, mobile recreation programs, recreation
registration software, replacement of fire department SCBA equipment, and replacement of
police officer bullet proof vests.
The following is a summary of changes to the department budget requests that include additional
revenues, a reduction in contingency, increased employee turnover savings, a part-time utility
billing clerk, a shift from pre-funding the fire department radio replacement to anticipated lease
financing, and across the board department expense reductions or ¾ of a percent.
Revenues Amount Expenses Amount
Building Permit Revenues ($85,000) Part-time Utility Billing Clerk $19,000
Vacant Building Registrations 20,000 Contingency (100,000)
Engineering Reimbursement 25,000 Salary/Turnover Savings (80,000)
Misc. Special Assessments 35,000 Fire Dept. Radio Replacement (48,500)
0.75% Dept. Reductions (135,500)
Total Revenue Adjustments ($5,000) Total Expense Adjustments ($345,000)
MEMORANDUM – CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life
for all people and preserves the public trust
The City Manager’s recommended property tax levy is provided as follows:
Description 2015 Adopted 2016 Proposed Change % Impact
General Levy $14,332,534$14,669,750$337,216 2.28%
Abatement Levy 49,000 59,00010,000 0.07%
Debt Service Levy 396,496 639,485 242,989 1.64%
Total City Levy $14,778,030 $15,368,235 $590,205 3.99%
HRA Levy $280,460 $308,518 $28,058 10.0%
The proposed 2016 property tax levy is being significantly impacted by the required increase in
the debt service levy to fund the Neighborhood Reconstruction Program improvements. Of the
$590,205 total levy increase, $242,989 is attributed to the debt service levy.
For informational purposes a 1% change in the 2015 requested property tax levy is
approximately $148,000. The Housing and Redevelopment Authority Levy is limited to
.01813% of taxable market value of the City.
2016 General Fund Budgeted Revenues
Total requested General Fund revenues/expenditures for 2016 are $19,783,159, which is an
increase of $380,558 (1.9%) from the previous year.
Significant General Fund revenue changes from the prior year budget are as follows:
Revenues
Description Change
General Fund property tax levy $347,216
Building Permits 108,250
Local Government Aid (General fund portion only) 19,996
Miscellaneous Special Assessments 45,000
Interest earnings (General fund portion only) 27,739
Excess Tax Increments (110,000)
Licenses (29,515)
Community Center – Charges for Services (17,650)
MEMORANDUM – CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life
for all people and preserves the public trust
2016 General Fund Budgeted Expenses
Significant General Fund expenditure changes from the prior year budget are as follows:
Wages & Benefits
Description Change
Cost of living adjustment (2 percent increase) $183,669
Cafeteria contribution (6.0 percent increase) 92,049
PERA rate increase (0.25 percent increase) 14,035
Part-time Utility Billing Clerk 19,128
Part-time IT Technician 27,686
Fire Inspector/Duty Crew expansion 46,026
Additional vacancy/turnover savings (80,000)
Supplies/Services & Charges
Description Change
Elections contractual services $37,972
Police – Bullet proof vest/safety supplies 43,000
CARS – Mobile Recreation Initiative 15,000
CARS – Recreation Registration Software 40,000
Central garage allocation (31,130)
SEH capital building software (initial investment – 2015) (65,163)
Contingency (50,000)
2016 General Fund Capital Outlay
Capital outlay for the General Fund is budgeted to decrease by a net amount of $4,072. A
complete capital outlay listing for the General Fund is as follows:
General Fund – Capital Outlay Listing
Location - Description Amount
City Hall – Carpet/paint/tile $37,800
Police – Carpet/paint 10,000
Fire – SCBA equipment 52,700
Parks – Overseeder replacement 12,000
Community Center – Annual maintenance 13,000
Community Center – Equipment replacement 20,000
Community Center – Pool vacuum replacement 6,500
Total General Fund Capital Outlay $152,000
MEMORANDUM – CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life
for all people and preserves the public trust
Market Value Changes - Property Tax Implications:
Preliminary estimates from the County assessor’s office shows continued growth in taxable
market value. The City’s taxable market value is estimated to increase by $114.6 million (7.7%)
for taxes payable in 2016. The market value continues to be driven by residential and apartment
property value increases.
The tax capacity charts above provide a breakdown of tax capacity by classification. The
comparison of this chart to last year shows that residential properties will pay a larger share of
total City property taxes in 2016, while commercial properties will pay a smaller portion of total
property taxes.
MEMORANDUM – CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life
for all people and preserves the public trust
Median Value Home
Most residents have probably experienced an increase in the assessed value of their home over
the past year. The Hennepin County’s assessor’s office estimated the median value home in the
City of Brooklyn Center to be $142,100, compared to $131,400 in 2015. This is a $10,700
(8.1%) increase as assessed home values have reached their highest levels since 2010.
The City’s total proposed property tax levy of $15,368,235 is an increase of $590,205 (3.99%)
from 2015. Of this increase, $242,989 is dedicated to repay the debt service for the 2015 Bond
Issue to fund the Neighborhood Reconstruction Improvements. The remainder is comprised of a
$10,000 increase in the tax abatement levy and a $337,216 increase to fund General Fund
operations.
$196,100
$180,400
$156,500
$137,500
$133,900 $119,400 $114,300
$131,400
$142,100
$‐
$50,000
$100,000
$150,000
$200,000
$250,000
200820092010201120122013201420152016
MEMORANDUM – CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life
for all people and preserves the public trust
An estimated impact based on the preliminary 3.99% property tax increase and the estimated
market values changes are illustrated in the chart above. The median value home last year had
an assessed value of $131,400, and a taxable market value of $105,986 (less the market value
exclusion). The median value home’s assessed value increased from $131,400 to $142,100, with
a taxable market value of $117,649 (less the market value exclusion). As a result of the increase
in that median value homes market value the property tax will increase by an estimated $83 or
11.15%.
For informational purposed, a 1% change in the proposed levy calculates to approximately $8
per year in property taxes on the median value home.
For multi-family residential, commercial and industrial we used hypothetical taxable market
values and calculated the property taxes that would have been paid in 2015 on that value for that
classification of property. For those hypothetical properties, we then increased the value in the
same proportion that the total market value increased for that property classification type and
calculated the estimated 2016 property tax based on the new valuation and tax rates. Based on
these calculations, multi-family residential would see an increase of 4.77%, commercial a 1.07%
decrease and industrial a 0.60% increase. If a particular property has a valuation change of a
different proportion from the previous year or additional value added, these values would be
different.
Strategic Priorities:
The proposed preliminary budget is intended to maintain current levels of service and prioritize
the accomplishment of the City Council’s strategic priorities:
Resident Economic Stability
Targeted Redevelopment
Enhanced Community Image
Inclusive Community Engagement
Strengthened and Empowered Youth
Key Infrastructure Investments
20152016
TaxableTaxable2015201520162016
MarketMarket$%TaxCityTaxCity$%
ClassificationValueValueChangeChangeRateTaxesRateTaxesChangeChange
Single Family Residential* 105,986$ 117,649$ 11,663$ 11.00%70.026 742$ 70.115 825$ 83$ 11.15%
Multi Family Residential1,700,000$ 1,778,864$ 78,864$ 4.64%70.026 14,881$ 70.115 15,591$ 710$ 4.77%
Commercial 2,100,000$ 2,111,216$ 11,216$ 0.53%70.026 29,393$ 70.115 29,080$ (313)$ -1.07%
Industrial 2,500,000$ 2,555,060$ 55,060$ 2.20%70.026 35,093$ 70.115 35,304$ 210$ 0.60%
Property Tax Changes (Based on 3.99% Levy Increase & Market Value Changes)
i
City of Brooklyn Center
City Council/Financial Commission Joint Work Session
2016 Proposed Budget – September 8, 2015
Table of Contents
2016 Preliminary Levy & Budget
Powerpoint Presentation ............................................. Pages 1-11
General Fund Revenues
Revenue Summary………..……………………………………. Page 12
General Fund Revenue Detail .................................... Pages 13-14
General Fund Expenditures
Expenditure Summary ................................................ Page 15
Expenditure Summary by Object ............................... Pages 16-17
General Government
Mayor-Council ............................................................ Pages 18-20
Administration Narrative ........................................................ Pages 21-25
City Manager ............................................................... Page 26
Elections ...................................................................... Page 27
City Clerk .................................................................... Page 28
Human Resources ...................................................... Page 29
Information Technology ............................................. Page 30
Fiscal & Support Services Narrative ........................................ Pages 31-33
Finance ........................................................................ Page 34
Business and Development Narrative .................................... Pages 35-38
Assessing ..................................................................... Page 39
Planning and Zoning ................................................... Page 40
Police Department Narrative .................................................. Pages 41-43
Police Administration ................................................. Page 44
Police Investigation ..................................................... Page 45
Police Patrol ................................................................ Page 46
Police Support Services .............................................. Page 47
Police Station and Buildings ....................................... Page 48
Fire Department Narrative ...................................................... Pages 49-51
Fire Department ......................................................... Page 52
Emergency Preparedness ............................................ Page 53
Building and Community Standards Narrative ....................... Pages 54-58
Building Inspections ................................................... Page 59
Code Enforcement ...................................................... Page 60
Public Works Narrative .......................................................... Pages 61-63
Public Works – Admin/Engineering .......................... Page 64
Public Works – Street Maintenance ........................... Page 65
Public Works – Traffic Control ................................. Page 66
ii
Public Works – Forestry ............................................. Page 67
Public Works – Park Facilities ................................... Page 68
Community Activities, Recreation and Services Narrative ..... Pages 69-71
CARS – Administration .............................................. Page 72
CARS – Recreation Administration ........................... Page 73
CARS – Adult Recreation ........................................... Page 74
CARS – Teen Programs ............................................. Page 75
CARS – Youth Programs ............................................ Page 76
CARS – General Recreation ....................................... Page 77
CARS – Community Center ....................................... Page 78
CARS – Pool ............................................................... Page 79
CARS – General Government Buildings ................... Page 80
Non-Departmental Accounts ................................................. Page 81
Legal ............................................................................ Page 82
Joint Powers Payments ................................................ Page 83
Convention and Tourism ........................................... Page 84
Risk Management (Insurance) .................................... Page 85
Central Supplies and Support ..................................... Page 86
Reimbursement from Other Funds ............................ Page 87
Transfer Out ............................................................... Page 88
iii
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1
City of Brooklyn Center
2016 Preliminary Levy & Budget
September 8, 2015
Property Tax Levy
20152016Change% Impact
General Levy$14,332,534$14,669,750$337,2162.28%
AbatementLevy –Embassy Suites49,00059,00010,0000.07%
Debt Service Levy –Improvements396,496639,485242,9891.64%
Total City Levy$14,778,030 $15,368,235 $590,205 3.99%
HRA Levy $280,460$308,518$28,05810.00%
City of Brooklyn Center 2016 Budget2
Note: A property tax levy increase/decrease of 1% is
approximately $148,000
1
2
City of Brooklyn Center 2016 Budget3
Budget Overview –General Fund
Revenues
Description 2015 Budget2016 BudgetChange
Taxes $15,751,533$16,003,749$252,216
Licenses& Permits 728,115806,850 78,735
IntergovernmentalRevenue 1,362,9411,386,43723,496
Chargesfor Services 855,000813,397 (41,603)
Fines& Forfeits 316,500301,500 (15,000)
MiscellaneousRevenue 238,512321,22682,714
Other Financing Sources 150,000 150,000 0
Total General Fund Revenues$19,402,601$19,783,159$380,558
General Fund Revenues by Source
4
2016 Budget2015 Budget
City of Brooklyn Center 2016 Budget
2
3
City of Brooklyn Center 2016 Budget5
Significant Changes -General
Fund Revenues
Increase
General Fund Property Tax Levy $347,216
Building Permits 108,250
LocalGovernment Aid (LGA) (General Fund Portion Only)19,996
Miscellaneous Special Assessments 45,000
Interest Earnings (General Fund Portion Only)27,739
Reduction
ExcessTax Increments ($110,000)
Licenses (29,515)
Community Center (17,650)
City of Brooklyn Center 2016 Budget6
General Fund Expenses by Function
Description 2015 Budget2016 BudgetChange
GeneralGovernment $3,650,259$3,757,001$106,742
Police 7,887,2357,934,40647,171
Fire & Emergency Mgmt.1,266,0481,358,38392,335
Building& Community Standards1,079,0671,109,47430,407
Business& Development 203,943163,761 (40,182)
JointPowers 161,000150,000 (11,000)
CentralSupplies 171,500142,080 (29,420)
PublicWorks 3,620,2343,735,795115,561
CARS 1,539,4971,627,48487,987
Miscellaneous (176,182)(195,225)(19,043)
Total General Fund Expense$19,402,601$19,783,159$380,558
3
4
General Fund Expenses by Function
7
2015 Budget 2016 Budget
City of Brooklyn Center 2016 Budget
City of Brooklyn Center 2016 Budget8
General Fund Expenses by Object
Description 2015 Budget2016 BudgetChange
Wages& Benefits $13,387,306$13,686,908$299,602
Supplies 575,035666,47391,438
Charges& Services 6,110,6956,134,13823,443
Capital Outlay 156,500152,428 (4,072)
Transfers (826,935)(856,788)(29,853)
Total General Fund Expense$19,402,601$19,783,159$380,558
4
5
Salary Assumptions
Assumes a 2% wage adjustment beginning
1/1/2016
Assumes cafeteria contributions for health insurance
will increase 6% ($64)
Assumes $230,000 in turnover/vacancy savings
City of Brooklyn Center 2016 Budget9
City of Brooklyn Center 2016 Budget10
General Fund –Personnel
Note: Amounts include general fund employees only
2016 Net Budget Increase of $299,602 (2.24%)
Increase
2%Salary Adjustment (1/1/2015)$183,669
CafeteriaContribution(6.0% increase)92,049
PERA(0.25% rate increase for coordinated plan)14,035
Part-time Utility Billing Clerk 19,128
Part-timeIT Technician 27,686
FireInspector/Duty Crew expansion (net)46,026
Vacancy/Turnover Savings (80,000)
Other wages and benefits adjustments (2,988)
5
6
General Fund –Full Time Employees
11
132.9
130.5
126.5
121.0
119.0
120.0
118.0
120.0
126.0 126.0
125.5
120.0
122.5 123.0
120.0
119.8
115
117
119
121
123
125
127
129
131
133
135
2001200220032004200520062007200820092010201120122013201420152016
Em
p
l
o
y
e
e
s
Year
City of Brooklyn Center 2016 Budget
City of Brooklyn Center 2016 Budget12
Significant Changes -General Fund Expenses
(Supplies/Services & Charges)
Increase
Elections $37,972
Police–Bullet Proof Vest/Safety Supplies 43,000
CARS–Mobile Recreation Initiative 15,000
CARS -RecreationRegistration Software 40,000
Reduction
Central Garageallocation ($31,130)
SEH capital building software (initial investment)(65,163)
Contingency (50,000)
2016 Net Budget Increase of $114,881
6
7
City of Brooklyn Center 2016 Budget13
General Fund –Capital Outlay
2016 Net Budget Decrease of $4,072
Location–Description Amount
CityHall–Carpet/paint/tile $37,800
Police –Carpet/paint 10,000
Fire–SCBA Equipment 52,700
Parks –Overseederreplacement 12,000
Community Center–Annual maintenance 13,000
Community Center–Equipment replacement 20,000
CommunityCenter –Pool vacuum replacement 6,500
Total General Fund Capital Outlay $152,000
City of Brooklyn Center 2016 Budget14
Transfers Out
20152016Difference
Technology Fund $140,000$140,000 $ -
Golf Course 40,00045,000 5,000
Total $180,000$185,000 $5,000
7
8
City of Brooklyn Center 2016 Budget15
HRA Levy
Highlights
HRA levy is limited to .01813% of the taxable market value of the city.
HRA’s maximum levy amount $308,518
Taxable Market Value
City of Brooklyn Center 2016 Budget16
Class Payable2015Estimated2016Change
Commercial $284,830,700$286,351,900 0.5%
Farm 179,400 179,000-0.2%
Industrial 116,400,900118,964,500 2.2%
Residential 881,896,576983,738,79311.5%
Apartment 186,954,600 195,627,580 4.6%
Totals$1,470,262,176 $1,584,861,773 7.7%
8
9
Tax Capacity Estimates
City of Brooklyn Center 2016
Budget17
Median Value Home
City of Brooklyn Center 2016
Budget18
9
10
Preliminary Estimates –Tax Rates
City of Brooklyn Center 2016 Budget19
Levy Type
Levy
Payable
2015
Proposed
Levy
Payable
2016
$
Change
%
Change
City Tax
Rate
Payable
2015
CityTax
Rate
Payable
2016Change
GeneralLevy$14,381,534$14,728,750$347,2162.41%68.14767.196(.951)
DebtLevy 396,496 639,485 242,989 61.28%1.879 2.917 1.038
Total City Levy$14,778,030 $15,368,235 $590,205 3.99%70.026 70.115 0.088
HRALevy $280,460 $308,518 $28,058 10.00%1.230 1.408 0.178
Projected Property Tax Impacts
City of Brooklyn Center 2016 Budget20
Notes:
1)The 2016 Median Residential Estimated Market Value (Homestead) is $142,100 (Taxable Market Value $117,649).
The 2015 Median Residential Estimated Market Value (Homestead) was $131,400 (Taxable Market Value $105,986)
2)These are hypothetical examples for specific property values for Multi Family (2015 value of $1.7 million), Commercial
(2015 value of $2.1 million) & Industrial (2015 value of $2.5 million). The values of these properties were assumed to
be adjusted for 2016 by the same proportion of total estimated market value of that property classification. If a
particular property has a different rate of valuation change from the previous year or additional value added, these
values will be different.
20152016
TaxableTaxable 2015201520162016
MarketMarket$%TaxCityTaxCity$%
ClassificationValueValueChangeChangeRateTaxesRateTaxesChangeChange
Single Family Residential* 105,986$ 117,649$ 11,663$ 11.00%70.026 742$ 70.115 825$ 83$ 11.15%
Multi Family Residential1,700,000$ 1,778,864$ 78,864$ 4.64%70.026 14,881$ 70.115 15,591$ 710$ 4.77%
Commercial 2,100,000$ 2,111,216$ 11,216$ 0.53%70.026 29,393$ 70.115 29,080$ (313)$ -1.07%
Industrial 2,500,000$ 2,555,060$ 55,060$ 2.20%70.026 35,093$ 70.115 35,304$ 210$ 0.60%
Property Tax Changes (Based on 3.99% Levy Increase & Market Value Changes)
10
11
City of Brooklyn Center 2016 Budget21
Next Steps
September 14, 2014 (Regular City Council Meeting): City Council
adopted preliminary budget and levy
11
City of Brooklyn Center
2016 Budget - General Fund - Revenue Summary
2015
20132014June201520162017
Actual Actual YTD BudgetBudgetChangeBudget
10100 GENERAL FUND
PROPERTY TAXES 13,712,403$ 13,527,862$ 7,226,116$ 14,381,533$ 14,728,749$ 2.41%14,728,749$
TAX INCREMENTS 423,587 549,268 149,125 490,000 380,000 -22.45%380,000
SALES AND USE TAXES 881,252 914,651 594,283 880,000 895,000 1.70%900,000
TOTAL TAXES 15,017,242 14,991,781 7,969,524 15,751,533 16,003,749 1.60%16,008,749
LICENSES 355,864 311,952 192,727 327,615 298,100 -9.01%298,100
PERMITS 728,139 709,458 373,466 400,500 508,750 27.03%348,750
TOTAL LICENSES & PERMITS 1,084,003 1,021,410 566,193 728,115 806,850 10.81%646,850
FEDERAL 43,370 - - - - 0.00%-
STATE 959,121 1,320,982 792,777 1,278,641 1,294,437 1.24%1,294,437
COUNTY 4,500 - 5,000 - - 0.00%-
LOCAL 79,171 80,465 47,357 84,300 92,000 9.13%92,000
TOTAL INTERGOVERNMENTAL 1,086,162 1,401,447 845,134 1,362,941 1,386,437 1.72%1,386,437
GENERAL GOVERNMENT 280,662 208,175 127,924 158,050 148,240 -6.21%68,700
PUBLIC SAFETY 60,627 13,239 6,691 24,750 16,250 -34.34%16,250
COMMUNITY DEVELOPMENT 7,772 2,653 - 8,000 6,000 -25.00%6,000
PARKS & RECREATION 259,012 256,340 131,302 257,700 254,057 -1.41%257,500
COMMUNITY CENTER 382,050 330,190 239,529 406,500 388,850 -4.34%389,350
TOTAL CHARGES FOR SERVICES 990,123 810,597 505,446 855,000 813,397 -4.87%737,800
SPECIAL ASSESSMENTS 160,755 128,138 76,031 85,000 130,000 52.94%130,000
FINES & FORFEITURES 287,631 312,130 148,676 316,500 301,500 -4.74%301,500
INVESTMENT EARNINGS (25,763) 61,760 34,490 46,787 74,526 59.29%63,242
MISCELLANEOUS 162,551 138,349 45,162 106,725 116,700 9.35%117,700
OTHER FINANCING SOURCES 3,000 - - - - 0.00%-
TRANSFERS IN 149,381 129,544 - 150,000 150,000 0.00%-
10100 GENERAL FUND REVENUES 18,915,085$ 18,995,156$ 10,190,656$ 19,402,601$ 19,783,159$ 1.96%19,392,278$
Object Code / Description
12
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
10100 - GENERAL FUND
4101 - CURRENT AD VALOREM TAXES13,526,153$ 13,512,475$ 7,211,800$ 14,381,534$ 14,728,750$ 2.41%14,728,750$
4101.1 - MKT VALUE CREDIT-PROPERTY TAX 15 - - - - 0.00%-
4102 - ALLOWANCE FOR UNCOLLECTIBLE - - - (287,108) (147,287) -48.70%(147,287)
4120 - DELINQUENT AD VALOREM TAXES 152,292 6,543 10,844 258,397 132,558 -48.70%132,558
4154 - PENALTIES & INT-DELINQ TAXES 33,943 8,844 3,472 28,710 14,728 -48.70%14,728
PROPERTY TAXES 13,712,403 13,527,862 7,226,116 14,381,533 14,728,749 2.41%14,728,749
4150 - TAX INCREMENTS 423,587 549,268 149,125 490,000 380,000 -22.45%380,000
TAX INCREMENTS 423,587 549,268 149,125 490,000 380,000 -22.45%380,000
4161 - LODGING TAX 881,252 914,651 594,283 880,000 895,000 1.70%900,000
SALES & USE TAXES 881,252 914,651 594,283 880,000 895,000 1.70%900,000
TOTAL TAXES 15,017,242 14,991,781 7,969,524 15,751,533 16,003,749 1.60%16,008,749
4201 - LIQUOR LICENSES 71,942 54,518 11,900 66,500 49,900 -24.96%49,900
4202 - BEER LICENSES 3,275 1,800 292 2,900 1,800 -37.93%1,800
4203 - GARBAGE HAULING LICENSES 3,485 3,435 3,250 3,460 3,435 -0.72%3,435
4204 - CIGARETTE LICENSES 3,315 3,513 88 3,150 3,150 0.00%3,150
4205 - RENTAL DWELLING LICENSES 254,948 229,724 165,560 233,550 223,040 -4.50%223,040
4207 - MECHANICAL LICENSES 9,040 9,292 7,410 9,000 9,000 0.00%9,000
4209 - SERVICE STATION LICENSES 2,500 3,090 - 2,500 2,300 -8.00%2,300
4210 - MOTOR VEHICLE DEALER LICENSES 1,500 1,250 1,500 1,250 1,250 0.00%1,250
4211 - BOWLING ALLEY LICENSES 720 720 - 720 - -100.00%-
4212 - AMUSEMENT LICENSES 725 710 605 725 725 0.00%725
4213 - MISCELLANEOUS BUSINESS LICENSE 4,414 3,900 2,122 3,860 3,500 -9.33%3,500
LICENSES 355,864 311,952 192,727 327,615 298,100 -9.01%298,100
4221 - SIGN PERMITS 6,105 4,545 4,724 5,000 5,000 0.00%5,000
4222 - BUILDING PERMITS 521,965 501,016 229,699 275,000 400,000 45.45%250,000
4223 - MECHANICAL PERMITS 63,204 74,768 61,178 40,000 40,000 0.00%35,000
4224 - SEWER & WATER PERMITS 1,460 3,325 2,160 1,500 1,500 0.00%1,500
4225 - PLUMBING PERMITS 51,106 63,830 39,463 30,000 25,000 -16.67%25,000
4226 - ROW PERMIT FEE 5,015 1,814 225 3,000 1,500 -50.00%1,500
4227 - ELECTRICAL PERMITS 78,384 59,476 35,333 45,000 35,000 -22.22%30,000
4228 - MISC BUSINESS PERMITS 900 684 684 1,000 750 -25.00%750
PERMITS 728,139 709,458 373,466 400,500 508,750 27.03%348,750
TOTAL LICENSES & PERMITS 1,084,003 1,021,410 566,193 728,115 806,850 10.81%646,850
4320 - MISC FEDERAL GRANTS 43,370 - - - - 0.00%-
FEDERAL 43,370 - - - - 0.00%-
4341 - LOCAL GOVERNMENT AID 411,378 772,307 747,076 747,076 767,072 2.68%767,072
4345 - PENSION AID-FIRE RELIEF 135,340 133,745 5,000 135,000 135,000 0.00%135,000
4346 - PENSION AID-POLICE 342,619 340,815 - 340,000 340,000 0.00%340,000
4347 - PENSION AID-PERA 34,365 34,365 17,183 34,365 34,365 0.00%34,365
4348 - LOCAL PERFORMANCE AID 4,280 - - 4,200 - -100.00%-
4352 - POLICE TRAINING GRANT 15,379 14,803 15,993 15,000 15,000 0.00%15,000
4359 - OTHER STATE GRANTS/AID 15,760 24,947 7,525 3,000 3,000 0.00%3,000
STATE 959,121 1,320,982 792,777 1,278,641 1,294,437 1.24%1,294,437
4362 - COUNTY GRANTS/AID 4,500 - 5,000 - - 0.00%-
COUNTY 4,500 - 5,000 - - 0.00%-
4373 - OTHER GRANTS/AID 8,528 7,809 6,362 10,000 10,000 0.00%10,000
4374 - POLICE LIAISON / DARE 70,643 72,656 40,995 74,300 82,000 10.36%82,000
LOCAL 79,171 80,465 47,357 84,300 92,000 9.13%92,000
TOTAL INTERGOVERNMENTAL 1,086,162 1,401,447 845,134 1,362,941 1,386,437 1.72%1,386,437
4401 - VACANT BLDG REG FEE 110,000 95,240 62,200 60,000 60,000 0.00%24,000
4402 - RENTAL CONVERSION FEE 64,400 36,400 22,000 20,000 20,000 0.00%17,000
4403 - PLANNING APPLICATION FEES 10,025 5,750 5,460 7,500 7,500 0.00%6,000
4404 - ZONING CHANGES/SPECIAL USE PER 1,750 1,675 1,600 4,650 4,650 0.00%2,500
4405 - SALE OF MAPS & DOCUMENTS 144 325 384 - - 0.00%-
4407 - ASSESSMENT SEARCHES 25 25 - - - 0.00%-
4408 - REINSPECTION FEES 26,850 18,150 13,764 15,000 15,000 0.00%12,500
4409 - SECTION 8 INSPECTIONS 17,706 21,398 8,164 12,500 12,000 -4.00%-
4410 - REOCCUPANCY INSP FEE 38,195 24,375 11,505 29,250 21,840 -25.33%-
4411 - FILING FEES - 225 - 50 50 0.00%-
4412 - ABATEMENT FEES 805 810 225 500 500 0.00%250
4413 - FINAL PLAT & VACATION FEES 500 250 - 500 500 0.00%250
4415 - TREE CONTRACTOR REGISTRATION 1,575 1,225 1,295 1,100 1,200 9.09%1,200
4416 - ZONING LETTER 700 805 210 500 500 0.00%500
4417 - ABATEMENT SVC CHG 4,350 (456) - 4,500 2,500 -44.44%2,500
4419 - ONLINE CREDIT CARD SURCHARGE 3,637 1,978 1,117 2,000 2,000 0.00%2,000
GENERAL 280,662 208,175 127,924 158,050 148,240 -6.21%68,700
GENERAL FUND
REVENUES
FUND - 10100
13
4421 - POLICE REPORT REVENUE 971 791 525 750 750 0.00%750
4422 - LICENSE INVESTIGATIONS 1,650 1,200 850 1,000 1,000 0.00%1,000
4423 - ANIMAL CONTROL REVENUE 5,005 2,911 3,864 4,500 4,500 0.00%4,500
4424.1 - FIRE INSPECTIONS 150 700 400 500 500 0.00%500
4425 - BURGLAR ALARM FEES 3,440 - - 3,000 3,000 0.00%3,000
4426 - TOWING REVENUE 10 20 - - - 0.00%-
4427 - POLICE SERVICE REVENUE 998 1,175 1,052 - 500 100.00%500
4428 - PRIVATE SECURITY CONTRACTS 48,403 6,255 - 15,000 6,000 -60.00%6,000
4429 - MISC POLICE REVENUE - 187 - - - 0.00%-
PUBLIC SAFETY 60,627 13,239 6,691 24,750 16,250 -34.34%16,250
4451 - NUISANCE ABATEMENTS 7,772 2,653 - 8,000 6,000 -25.00%6,000
COMMUNITY DEVELOPMENT 7,772 2,653 - 8,000 6,000 -25.00%6,000
4471 - ADULT RECREATION PROGRAMS 198,509 195,972 82,422 200,950 192,450 -4.23%193,800
4472 - TEEN RECREATION PROGRAMS 5,555 6,845 8,220 7,000 7,200 2.86%8,000
4473 - CHILDREN RECREATION PROGRAMS 54,308 52,630 40,310 48,350 52,907 9.43%55,350
4474 - GENERAL RECREATION PROGRAMS 640 893 350 1,400 1,500 7.14%350
PARKS & RECREATION 259,012 256,340 131,302 257,700 254,057 -1.41%257,500
4481 - MEMBERSHIPS-FAMILY 35,904 33,755 20,512 38,000 35,000 -7.89%35,000
4482 - MEMBERSHIPS-INDIVIDUAL 30,423 27,149 17,712 35,000 30,000 -14.29%30,000
4483 - SILVER SNEAKERS TAXABLE 18,141 19,009 11,324 15,000 20,000 33.33%21,000
4485 - GENERAL ADMISSIONS-INDIVIDUAL 94,625 70,635 49,705 110,000 95,000 -13.64%95,000
4486 - GENERAL ADMISSIONS-GROUP - - - 1,000 1,000 0.00%1,000
4487 - SWIM LESSONS 168,852 148,539 122,483 167,500 168,000 0.30%170,000
4489 - LOCKER RENTAL 5,369 4,196 3,615 5,000 6,000 20.00%6,000
4493 - GAME ROOM 2,431 2,300 1,061 3,000 2,500 -16.67%2,500
4494 - MERCHANDISE FOR RESALE 1,205 925 532 1,500 1,500 0.00%1,500
4495 - CONSTITUTION HALL RENTAL 24,225 21,924 12,832 22,000 23,000 4.55%23,500
4496 - GIFT CERTIFICATE 156 (26) (247) 500 250 -50.00%250
4497 - CONCESSIONS & COMMISSIONS 719 1,784 - 8,000 6,600 -17.50%3,600
COMMUNITY CENTER 382,050 330,190 239,529 406,500 388,850 -4.34%389,350
TOTAL CHARGES FOR SERVICES 990,123 810,597 505,446 855,000 813,397 -4.87%737,800
4508 - UNCLAIMED EVIDENCE 74 1,566 76 1,500 1,500 0.00%1,500
4511 - COURT FINES 260,008 269,699 135,077 290,000 275,000 -5.17%275,000
4512 - ADMINISTRATIVE FINES 27,015 40,865 13,523 25,000 25,000 0.00%25,000
4513 - RENTAL DWELLING FINES 534 - - - - 0.00%-
TOTAL FINES & FORFEITURES 287,631 312,130 148,676 316,500 301,500 -4.74%301,500
4601 - SPECIAL ASSESSMENTS 160,708 128,125 76,031 85,000 130,000 52.94%130,000
4607 - SPEC ASSESS INTEREST 47 13 - - - 0.00%-
TOTAL SPECIAL ASSESSMENTS 160,755 128,138 76,031 85,000 130,000 52.94%130,000
4603 - INTEREST EARNINGS 28,656 49,454 34,490 46,787 74,526 59.29%63,242
4605 - UNREALIZED INVESTMENT GAIN/LOSS(54,419) 12,306 - - - 0.00%-
TOTAL INVESTMENT EARNINGS (25,763) 61,760 34,490 46,787 74,526 59.29%63,242
4604 - CHECK PROCESSING FEES 120 270 30 - - 0.00%-
4606 - OTHER REVENUE 23,963 11,327 3,154 25,000 25,000 0.00%25,000
4612 - DONATIONS & CONTRIBUTIONS 27,080 9,864 9,721 10,500 10,500 0.00%10,500
4812 - FACILITY RENTALS 35,277 36,186 23,913 31,200 31,200 0.00%31,200
4921 - REFUNDS & REIMBURSEMENTS 76,111 80,702 8,344 40,025 50,000 24.92%51,000
TOTAL MISCELLANEOUS 162,551 138,349 45,162 106,725 116,700 9.35%117,700
4931 - BOND SALES 3,000 - - - - 0.00%-
TOTAL OTHER FINANCING SOURCES 3,000 - - - - 0.00%-
4915 - TRANSFERS IN 149,381 129,544 - 150,000 150,000 0.00%-
TOTAL TRANSFERS IN 149,381 129,544 - 150,000 150,000 0.00%-
REVENUES 18,915,085$ 18,995,156$ 10,190,656$ 19,402,601$ 19,783,159$ 1.96%19,392,278$
14
City of Brooklyn Center
2016 Budget - General Fund - Expenditure Summary by Function
2015
20132014June201520162017
Object Code / Description Actual Actual YTD Budget BudgetChange Budget
10100 GENERAL FUND
41110MAYOR & COUNCIL 132,883$ 124,546$ 100,059$ 122,010$ 120,653$ -1.11%124,728$
41320CITY MANAGER 308,719 352,491 221,092 337,441 355,392 5.32%366,158
41410ELECTIONS 72,113 107,326 48,734 90,030 128,002 42.18%102,668
41430CITY CLERK 165,670 172,593 116,643 175,929 179,246 1.89%185,655
41520FINANCE 442,559 501,335 360,114 548,859 575,528 4.86%596,892
41550 ASSESSING 325,123 259,591 102,070 201,100 200,825 -0.14%210,850
41610LEGAL 401,222 403,021 238,829 472,000 454,700 -3.67%457,248
41810HUMAN RESOURCES 302,961 283,580 210,242 356,289 371,283 4.21%383,303
41920INFORMATION TECHNOLOGY 429,054 465,200 300,323 488,643 530,041 8.47%535,541
41940GOVERNMENT BUILDINGS 900,802 674,063 467,658 857,958 841,331 -1.94%867,326
GENERAL GOVERNMENT 3,481,106 3,343,746 2,165,764 3,650,259 3,757,001 2.92%3,830,369
42110 ADMINISTRATION 249,239 288,731 237,380 298,935 306,964 2.69%316,107
42120INVESTIGATION 880,713 804,986 589,667 880,915 922,509 4.72%933,871
42123 PATROL 4,829,511 5,064,026 3,425,054 5,511,311 5,519,123 0.14%5,632,924
42151SUPPORT SERVICES 738,280 791,875 534,922 938,498 955,096 1.77%1,005,274
42170STATION & BUILDINGS 197,009 198,390 150,643 257,576 230,714 -10.43%234,288
POLICE 6,894,752 7,148,008 4,937,666 7,887,235 7,934,406 0.60%8,122,464
42210FIRE 969,323 1,089,170 521,330 1,182,727 1,271,193 7.48%1,351,405
42510EMERGENCY PREPAREDNESS 73,725 70,681 50,245 83,321 87,190 4.64%89,768
FIRE 1,043,048 1,159,851 571,575 1,266,048 1,358,383 7.29%1,441,173
41910PLANNING & ZONING 151,603 235,984 71,126 203,943 163,761 -19.70%186,936
42410BUILDING INSPECTIONS 457,465 502,799 351,356 584,874 628,718 7.50%646,972
42411CODE ENFORCEMENT 386,551 397,798 305,529 494,193 480,756 -2.72%504,895
COMMUNITY SERVICES 995,619 1,136,581 728,011 1,283,010 1,273,235 -0.76%1,338,803
43110ENGINEERING 701,421 805,956 495,129 842,518 857,983 1.84%902,916
43220STREET MAINTENANCE 1,383,833 1,410,331 805,717 1,449,683 1,491,953 2.92%1,540,182
43221TRAFFIC CONTROL 208,077 212,425 128,861 219,129 234,610 7.06%237,131
45201PARK FACILITIES 892,669 893,115 576,768 1,010,356 1,048,343 3.76%1,057,236
45204FORESTRY 85,480 94,696 66,662 98,548 102,906 4.42%105,856
PUBLIC WORKS 3,271,480 3,416,523 2,073,137 3,620,234 3,735,795 3.19%3,843,321
45010 ADMINISTRATION 201,396 208,809 140,517 219,626 227,132 3.42%231,200
45110REC ADMINISTRATION 443,938 462,958 304,171 462,688 504,781 9.10%505,358
45111 ADULT PROGRAMS 156,119 152,860 108,980 164,612 169,248 2.82%166,722
45112TEEN PROGRAMS 8,582 5,742 631 17,100 12,444 -27.23%13,378
45113 YOUTH PROGRAMS 56,469 52,834 50,142 60,966 67,073 10.02%86,789
45119GENERAL RECREATION 30,700 13,507 16,104 29,518 44,344 50.23%50,731
45122COMMUNITY CENTER 140,678 146,270 74,225 221,242 225,874 2.09%225,874
45124POOL 395,761 375,826 261,561 363,745 376,588 3.53%382,588
CARS 1,433,643 1,418,806 956,331 1,539,497 1,627,484 5.72%1,662,640
44110JOINT POWERS 149,203 145,503 135,604 161,000 150,000 -6.83%190,000
45310CONVENTION & TOURISM 418,595 434,459 288,561 418,000 425,125 1.70%427,500
48140INSURANCE 181,808 209,003 176,517 232,753 236,438 1.58%249,249
48150CENTRAL SUPPLIES 219,027 155,498 150,901 171,500 142,080 -17.15%166,650
NON-DEPARTMENTAL 968,633 944,463 751,583 983,253 953,643 -3.01%1,033,399
48170INTERFUND REIMBURSEMENT (971,172) 1,689,822 323,273 (1,014,324) (1,049,324) 3.45%(1,049,324)
48210TRANSFERS OUT 102,166 100,000 - 187,389 192,536 2.75%192,536
TRANSFERS (869,006) 1,789,822 323,273 (826,935) (856,788) 3.61%(856,788)
10100 GENERAL FUND EXPENDITURES 17,219,275$ 20,357,800$ 12,507,340$ 19,402,601$ 19,783,159$ 1.96%20,415,381$
15
City of Brooklyn Center
2016 Budget - General Fund - Expenditure Summary by Object Code
2015
20132014June201520162017
ActualActualYTDBudgetBudgetChangeBudget
10100 GENERAL FUND
5586COST OF SALES-MISC751$ 811$ 54$ -$ 450$ 100.00%450$
TOTAL COST OF SALES751 811 54 - 450 100.00%450
6101WAGES & SALARIES-FT EMPLOYEES7,854,183 8,016,269 5,292,331 8,489,163 8,509,442 0.24%8,782,758
6102OVERTIME-FT EMPLOYEES376,114 400,119 232,957 335,300 348,700 4.00%350,760
6103WAGES-PART TIME EMPLOYEES973,644 943,475 627,910 1,004,345 1,118,628 11.38%1,146,496
6104OVERTIME-PART TIME EMPLOYEES4,593 445 874 2,000 2,000 0.00%2,000
6105CONTRACTED SVCS OT36,229 4,982 - 15,000 5,000 -66.67%5,000
6111SEVERANCE PAY58,215 121,416 111,826 - - 0.00%-
6112CAR ALLOWANCE6,000 6,000 3,500 6,000 6,000 0.00%6,000
6122PERA COORDINATED PLAN351,513 361,598 237,702 405,178 435,718 7.54%446,278
6123PERA POLICE & FIRE PLAN555,630 592,934 433,196 653,540 696,003 6.50%715,160
6124PERA DEFINED CONTRIBUTION881 907 567 1,077 1,499 39.18%1,574
6125FICA - SOCIAL SECURITY336,970 340,062 222,418 353,058 362,496 2.67%370,439
6126FICA - MEDICARE134,862 135,792 90,472 145,295 148,458 2.18%152,268
6127 FIRE RELIEF ASSOCIATION 135,340 153,545 5,000 141,471 135,000 -4.57%135,000
6131CAFETERIA PLAN CONTRIBUTIONS 1,188,153 1,234,245 916,625 1,550,376 1,627,176 4.95%1,757,399
6141UNEMPLOYMENT COMPENSATION 13,078 14,438 23 - - 0.00%-
6151WORKER'S COMP INSURANCE 270,369 265,514 210,662 285,503 290,788 1.85%297,447
TOTAL PERSONAL SERVICES 12,295,774 12,591,741 8,386,063 13,387,306 13,686,908 2.24%14,168,579
6201OFFICE SUPPLIES 23,830 21,319 15,065 29,850 29,075 -2.60%30,140
6202COPYING SUPPLIES - - - - - 0.00%-
6203BOOKS/REFERENCE MATERIALS 4,445 1,700 2,393 6,130 4,595 -25.04%4,700
6204STATIONARY SUPPLIES - - - 200 200 0.00%300
6211CLEANING SUPPLIES 23,090 13,989 8,313 20,000 24,000 20.00%24,000
6212MOTOR FUELS - - - - 1,600 100.00%3,200
6214CLOTHING & PERSONAL EQUIPMENT 68,240 78,156 44,067 75,155 95,465 27.02%70,875
6216CHEMICALS/CHEMICAL PRODUCTS 30,510 30,203 12,903 19,520 15,630 -19.93%16,630
6217SAFETY SUPPLIES 4,559 9,219 1,985 6,680 24,775 270.88%7,015
6219GENERAL OPERATING SUPPLIES 88,397 104,089 70,471 110,345 111,013 0.61%121,335
6219.1GEN OP SUP-FIRE EDUCATION 2,981 - - 3,000 3,000 0.00%3,000
6223BUILDINGS & FACILITIES 1,228 393 1,679 2,950 2,950 0.00%2,950
6224STREET MAINT MATERIALS 122,596 90,990 72,185 92,500 97,320 5.21%100,170
6225PARK & LANDSCAPE MATERIALS 27,100 15,811 8,956 27,190 28,800 5.92%22,800
6226SIGNS & STRIPING MATERIALS 31,057 30,922 14,723 31,510 31,510 0.00%31,510
6227PAINT SUPPLIES 780 364 1,469 975 1,000 2.56%1,030
6231ATHLETIC FIELD SUPPLIES 7,799 5,133 1,867 4,960 5,100 2.82%5,260
6233COURT SUPPLIES 596 2,007 - 725 725 0.00%750
6239OTHER REPAIR & MAINT SUPPLIES 51,312 45,572 29,650 45,200 47,200 4.42%48,300
6241SMALL TOOLS 3,085 2,269 820 3,520 3,770 7.10%3,820
6242MINOR EQUIPMENT 73,384 27,286 8,561 41,925 60,075 43.29%54,490
6243MINOR COMPUTER EQUIPMENT 53,032 115,467 54,653 52,700 78,670 49.28%42,130
TOTAL SUPPLIES 618,021 594,889 349,760 575,035 666,473 15.90%594,405
6301ACCTG, AUDIT & FIN'L SERVICES 37,100 43,271 37,139 36,000 31,999 -11.11%34,500
6302 ARCH, ENG & PLANNING 13,655 22,094 1,255 20,000 20,500 2.50%21,000
6303LEGAL SERVICES 398,897 400,321 224,987 451,000 437,462 -3.00%440,000
6305MEDICAL SERVICES 4,003 16,556 6,431 17,775 15,400 -13.36%19,500
6306PERSONNEL/LABOR RELATIONS 5,197 - - 5,000 5,000 0.00%5,000
6307PROFESSIONAL SERVICES 190,336 235,167 297,445 480,390 483,574 0.66%519,100
6308CHARTER COMMISSION 368 128 161 1,500 1,500 0.00%1,500
6321TELEPHONE/PAGERS 40,114 38,987 18,393 42,177 34,885 -17.29%35,700
6322POSTAGE 44,960 54,206 27,538 65,500 58,200 -11.15%58,200
6323RADIO COMMUNICATIONS 27,346 23,398 15,474 28,120 28,120 0.00%20,000
6329OTHER COMMUNICATION SERVICES 32,284 37,024 19,795 36,350 35,275 -2.96%36,335
6331TRAVEL EXPENSE/MILEAGE 3,382 4,139 2,100 5,650 5,750 1.77%9,025
6333FREIGHT/DRAYAGE 9,125 9,470 6,197 10,480 10,230 -2.39%10,230
6339OTHER TRANSPORTATION EXPENSE 3,248 3,412 275 4,000 4,000 0.00%4,000
6341PERSONNEL ADVERTISING 5,973 975 918 5,150 5,450 5.83%5,460
6342LEGAL NOTICES 4,697 4,707 7,620 8,350 6,995 -16.23%8,350
6349OTHER ADVERTISING - - - 400 250 -37.50%250
6351PRINTING 37,415 40,840 24,471 48,225 45,010 -6.67%45,880
6361GENERAL LIABILITY INSURANCE 105,501 118,949 89,866 123,183 123,763 0.47%131,333
6362PROPERTY INSURANCE 50,427 69,244 53,995 72,918 76,279 4.61%80,945
6364DRAM SHOP INSURANCE 1,124 839 988 - 1,033 100.00%1,096
6366MACHINERY BREAKDOWN INSURANCE 6,182 7,347 5,376 7,660 7,393 -3.49%7,845
6368BONDS INSURANCE 1,755 1,930 1,436 1,992 2,003 0.55%2,126
6381ELECTRIC 302,059 275,204 178,899 278,895 283,150 1.53%285,400
6382GAS 151,719 192,963 108,032 175,250 177,350 1.20%182,350
6383WATER 41,756 31,672 14,341 59,683 59,714 0.05%61,100
6384REFUSE DISPOSAL 27,340 28,127 22,046 35,950 39,200 9.04%39,900
6385SEWER 9,696 13,188 7,861 14,800 15,200 2.70%15,800
6386STORM SEWER 52,229 55,925 31,705 68,900 65,400 -5.08%67,400
6387HEATING OIL - 3,158 25 4,500 5,000 11.11%5,000
6388HAZARDOUS WASTE DISPOSAL 4,883 3,764 786 5,950 5,950 0.00%5,950
Object Code / Description
16
6389STREET LIGHTS 16,968 19,836 11,308 22,150 22,850 3.16%23,500
6402EQUIPMENT SERVICES 74,769 70,227 63,064 51,810 46,250 -10.73%48,270
6403BLDGS/FACILITIES MAINT SERVICE 190,186 71,482 47,237 144,000 144,200 0.14%144,900
6404STREET MAINT SERVICES 85,375 95,275 14,558 98,000 103,000 5.10%106,100
6405PARK & LANDSCAPE SERVICES 77,258 104,541 82,290 105,050 115,150 9.61%117,490
6406MULTI-FUNCTION MTNCE 23,743 22,743 13,500 25,450 26,475 4.03%27,950
6407TRAFFIC SIGNALS MAINT 3,129 3,578 3,171 4,500 4,500 0.00%9,000
6408COMMUNICATION/INFO SYSTEMS 4,580 3,296 1,179 5,500 4,500 -18.18%5,665
6409OTHER REPAIR & MAINT SVCS 16,984 5,021 632 11,500 11,700 1.74%11,850
6412BLDGS/FACILITIES 16,023 17,319 11,624 18,150 18,600 2.48%19,100
6415OTHER EQUIPMENT 1,847 63 - 300 500 66.67%510
6417UNIFORMS 1,089 1,279 856 1,500 1,515 1.00%1,530
6421SOFTWARE LICENSE 6,046 1,979 269 67,163 2,225 -96.69%2,290
6422SOFTWARE MAINT 56,850 69,338 59,615 71,150 81,671 14.79%74,471
6423LOGIS CHARGES 314,998 400,989 255,863 387,363 465,248 20.11%472,744
6431SPECIAL EVENTS 5,103 3,353 5,924 5,000 9,015 80.30%15,965
6432CONFERENCES AND SCHOOLS 75,221 87,699 74,183 106,012 120,810 13.96%117,770
6433MEETING EXPENSES 5,538 4,713 6,150 9,350 11,330 21.18%12,035
6434DUES & SUBSCRIPTIONS 51,525 58,891 56,160 64,365 67,750 5.26%69,430
6435CREDIT CARD FEES 45,124 45,348 31,392 38,500 50,500 31.17%53,000
6436UNCOLLECTIBLE CHECKS/DEBTS 669 - - - - 0.00%-
6441LICENSES, TAXES & FEES 4,971 3,462 5,169 5,025 6,300 25.37%6,550
6442COURT AWARDS/SETTLEMENTS 10,346 4,001 18,420 15,000 15,000 0.00%15,000
6443PRIZE AWARDS/EXPENSE REIMB 618 958 724 1,500 1,500 0.00%1,500
6445CONVENTION BUREAU PAYMENT 418,595 434,459 288,561 418,000 425,125 1.70%427,500
6446CONTINGENCY ACCOUNT 23,450 - - 150,000 100,000 -33.33%100,000
6447TOWING CHARGES 821 1,741 700 700 750 7.14%750
6448PRISONER BOARDING CHARGES 90,528 94,942 50,693 110,000 105,200 -4.36%115,000
6449OTHER CONTRACTUAL SERVICE 532,563 625,712 370,358 593,940 648,050 9.11%664,250
6491 MERCHANDISE FOR RESALE 946 1,290 3,436 1,500 1,600 6.67%1,500
TOTAL SERVICES & OTHER CHARGES 3,768,634 3,990,540 2,682,591 4,648,226 4,702,349 1.16%4,825,895
6461FUEL CHARGES 285,571 268,277 113,930 300,770 241,971 -19.55%250,158
6462FIXED CHARGES 161,088 158,656 96,546 165,507 148,130 -10.50%152,574
6463REPAIR & MAINT CHARGES 368,704 312,766 172,400 371,774 373,247 0.40%384,443
6465REPLACEMENT CHARGES 587,961 637,994 363,870 624,418 667,991 6.98%688,031
TOTAL CENTRAL GARAGE CHARGES 1,403,324 1,377,693 746,746 1,462,469 1,431,339 -2.13%1,475,206
6520BUILDINGS & FACILITIES - 8,453 11,690 64,500 47,794 -25.90%60,000
6540EQUIPMENT & MACHINERY - 3,851 7,163 31,500 97,634 209.95%140,634
6545OTHER EQUIPMENT - - - 10,500 6,500 -38.10%6,500
6560FURNITURE 1,777 - - 50,000 500 -99.00%500
6580INFORMATION SYSTEMS - - - - - 0.00%-
TOTAL CAPITAL OUTLAY 1,777 12,304 18,853 156,500 152,428 -2.60%207,634
6471ADMINISTRATIVE SERVICE TRANSFE (582,133) (598,700) (349,605) (599,324) (599,324) 0.00%(599,324)
6472ENGINEERING SERVICE TRANSFER (399,904) (465,602) (235,883) (415,000) (450,000) 8.43%(450,000)
6473STORM SEWER TRANSFER - - - - - 0.00%-
6480GENERAL FUND REIMBURSEMENT - - - - - 0.00%-
6482MISC TRANSFER OUT 113,031 2,854,124 908,761 187,389 192,536 2.75%192,536
TOTAL TRANSFERS OUT (869,006) 1,789,822 323,273 (826,935) (856,788) 3.61%(856,788)
10100 GENERAL FUND EXPENDITURES 17,219,275$ 20,357,800$ 12,507,340$ 19,402,601$ 19,783,159$ 1.96%20,415,381$
17
2016 Brooklyn Center Department Budget Narrative by Fund
Department Name: Mayor and City Council
Department/Division Mission:
The Mission of the Mayor and City Council is to provide visionary leadership to the organization and
oversee the proper operation of the city through the City Manager.
Department/Division Description:
The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under
the Council-Manager form of government as established by the City Charter, the City Council exercises
the legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Appeal and
Equalization, the Economic Development Authority, the Housing and Redevelopment Authority, and the
Canvassing Board for municipal elections.
The City Council budget includes expenses related to interpreters for hearing impaired or non-English
speaking persons who attend City Council meetings; the annual joint meeting of the City Council and
advisory commissions; and a consultant to facilitate two City Council work sessions.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Community Engagement:
Initiated by the City Council, in 2016 the City will continue the Brooklyn Center Citizens Leadership
Academy also known as BCU.
The primary goal of the academy is to provide an in depth introduction of Brooklyn Center local
government to 20 citizen volunteers reflective of our diverse community. These individuals will
participate in eight successive weekly “classes” with City department leaders, and elected officials. They
will have an opportunity tour City facilities, learn the history and future plans for their local government.
The expected benefit of this engagement effort is to inform, educate and stimulate interest in the City
Brooklyn Center. Through this effort we will foster an informed constituency and encourage greater
participation in civic and community life.
Staffing Levels
Positions FTEs 2015 2016 2017
Mayor
City Council Members
1
4
1
4
1
4
Total 5 5 5
18
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
2015 Actual Value 2016 Target Value
Citizen Participation in BCU the leadership
academy
9 20 participants
BCU participants report the course as exceptionally
valuable
100% 100%
BCU participants rated the overall quality as
excellent
100% 100%
BCU participant will recommend program to a
friend
100% 100%
*Two of participants did not respond to survey
19
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41110 - MAYOR COUNCIL
6103 - WAGES-PART TIME EMPLOYEES46,780$ 48,126$ 30,079$ 49,570$ 48,126$ -2.91%50,532$
6124 - PERA DEFINED CONTRIBUTION881 907 567 1,077 1,499 39.18%1,574
6125 - FICA - SOCIAL SECURITY1,822 1,874 1,181 1,737 1,124 -35.29%1,180
6126 - FICA - MEDICARE 682 701 440 717 700 -2.37%732
6151 - WORKER'S COMP INSURANCE 149 139 111 159 154 -3.14%160
TOTAL PERSONAL SERVICES 50,31451,74732,37853,26051,603-3.11%54,178
6203 - BOOKS/REFERENCE MATERIALS 64 26 - - - 0.00%-
6219 - GENERAL OPERATING SUPPLIES 209 504 374 350 350 0.00%350
TOTAL SUPPLIES 273 530 374 350 3500.00%350
6301 - ACCTG, AUDIT & FIN'L SERVICES 19,904 21,322 - 2,000 - -100.00%-
6307 - PROFESSIONAL SERVICES 16,128 7,309 11,886 15,000 14,000 -6.67%15,000
6308 - CHARTER COMMISSION 368 128 161 1,500 1,500 0.00%1,500
6331 - TRAVEL EXPENSE/MILEAGE 30 22 - 100 100 0.00%100
6351 - PRINTING 213 110 - 300 300 0.00%300
6432 - CONFERENCES AND SCHOOLS 5,749 4,521 10,220 8,000 8,000 0.00%8,000
6433 - MEETING EXPENSES 2,123 486 2,396 2,500 2,800 12.00%2,800
6434 - DUES & SUBSCRIPTIONS 37,781 38,371 42,644 39,000 42,000 7.69%42,500
TOTAL SERVICES & OTHER CHARGES 82,29672,26967,30768,40068,7000.44%70,200
TOTAL BUSINESS UNIT EXPENSES 132,883$ 124,546$ 100,059$ 122,010$ 120,653$ -1.11%124,728$
41110 - MAYOR COUNCIL
GENERAL FUND
20
2016 Brooklyn Center Department Budget Narrative by Fund
Department Name: Administration
Department/Division Mission:
The Mission of the Department of Administration is to provide visionary leadership to the organization
and support to other essential governmental functions in a customer focused manner.
Department/Division Description:
The Department of Administration is composed of the City Manager’s Office, The Office of the City
Clerk, Human Resources and Information Technology.
The City Manager’s Office is composed of the City Manager, Assistant City Manager/Director of
Buildings and Community Standards. The primary responsibility of the City Manager is organizational
leadership. The Assistant City Manager is also the communications manager.
The Office of the City Clerk is composed of the City Clerk, Deputy Clerk and Customer Service
Representative. The Clerk’s Office manages records, administers elections, business licenses and
responds to public inquiries.
The Human Resources Division is composed of the HR Director, HR Specialist and Payroll Technician.
This office, manages human resource activities, including labor relations, payroll and benefits
administration and employee recruitment.
The Information Technology Division is composed of the IT Director and IT/GIS Specialist. A new part
time IT support position is proposed for the 2016 budget year. This division plans, manages and supports
the City technology infrastructure.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Customer Intimacy and Operational Excellence
In 2016 we will continue to develop and adopt best of class quality performance practices to improve
results and customer satisfaction. We will continue to evaluate the Baldrige system as one way of
developing an ongoing process improvement practice. We will continue our monthly double dozen
meetings with an increased emphasis on management training, introduction of best practices and strategic
planning.
Inclusive Community Engagement
In 2016 we will continue our Inclusion and Diversity efforts. The long term goal is to establish an
organizational culture that promotes participation, engagement and creativity for employees while
developing an intimate understanding of and appreciation of our diverse customers/citizens. Our goal is to
improve our ability to serve and encourage community ownership and public trust. In 2016 we will
21
continue the work our Diversity and Inclusion Council established in 2015, facilitated by the vendor
Inclusion Inc. In 2016 the efforts of the Council will expand to include more of an external customer
focus. The Council will continue to prioritize, organize and implement the recommendation of the client
audit conducted by Inclusion Inc.
Staffing Levels
Positions FTEs 2015 2016 2017
City Manager
Assistant City Manager-Director of Building
Community Standards and Housing Programs
City Clerk
Deputy City Clerk
Customer Service Representative
Human Resources Director
Human Resources Specialist
Human Resources/Payroll Technician
Information Technology Director
Information Technology/GIS Specialist
Information Technology Technician – PT
1
1
1
1
1
1
1
1
1
1
-
1
1
1
1
1
1
1
1
1
1
0.5
1
1
1
1
1
1
1
1
1
1
0.5
Total 10 10.5 10.5
Strategic Functions/Division(s):
Effective and Responsive Organization Leadership
o The City Manager with support from the Assistant City Manager is responsible to the City
Council for the successful implementation of City Council Policy. As the Chief
Administrative Officer the City Manager is expected to enforce the City Charter and all
City ordinances. The City Manager prepares the Annual Budget as a means of
implementing Council Policy. The City Manager provides advices and makes
recommendations to the City Council with respect to Council policy. The City Manager is
the sole employee of the City Council. All employees work under the general direction of
the City Manager
o The City Managers’ office is responsible for effective Intergovernmental Relations. The
City Manager and his staff work with community members, other public and private
agencies, organizations, schools and other stakeholders on all areas that affect the City.
o The City Managers’ office is responsible for effective public communications primarily
under the direction of the Assistant City Manager. The office handles and coordinates
internal and external City communication activities. The office coordinates publication of
the City Newsletter, creates newsletters, form, flyers, handles information released to the
media and develops other information packets as needed. The office handles coordination of
cable TV activities in the organization, including broadcast of Council meetings.
Council Support, Records Management, Licensing and Elections Administration
22
o The City Clerk is responsible for maintaining official City records, coordinating City Council
and City Commission materials and activities, coordinating business licensing, producing and
coordinating City employee newsletter, and supervision of secretarial support staff in the
Administration Department.
The City Clerk Serves as the City’s Election Official and administers elections. Ensures
elections are handled in accordance with state, federal, and county regulations. Oversees all
activities related to City elections including notices, candidate filing, absentee voting, testing
voting equipment, materials, and certification of process. Coordinates polling places.
Supervises the recruiting and training of election judges.
The 2016 Elections Budget increase is a reflection of the scheduled General State and
National Elections
The City Clerk is responsible for Official City Records/Data Retention. Maintains official
City records, including storage and disposition.
Coordinates Council correspondence, meetings, and other activities. Ensures coordination,
maintenance, and accuracy of Council minutes, resolutions, and other official documents.
Oversees the City Council agenda preparation process. Posts Council/Commission notices as
required by Open Meeting Law. Coordinates the nomination/appointment process for City
advisory commissions
Attraction and Retention of an Inclusive Quality Workforce
o The Human Resources Office is responsible for providing customer focused support to the
mission of recruiting and retaining an inclusive quality workforce.
The Human Resources Office is responsible for the development of and effective customer
focused administration of the employee compensation and benefit program.
The Human Resources Office is responsible for providing leadership to effective Labor
Relations Management and is a key member of the labor negotiations team along with the
City Manager.
The Human Resources Office is responsible for Personnel Policy development and
Personnel Policy training and enforcement.
The Human Resources Office is responsible for customer focused administration of the
payroll process and other pay related activities i.e. pay/equity and EEO reporting
Strategic Implementation of Information Technology
o The Information Technology division manages and supports the data and voice needs of all
City departments and buildings and the citywide Geographic Information Systems (GIS)
function, inclusive of the following:
23
Data - Management and operations of the Local Area Network (LAN)
Voice - Management and operations of the telephone and voice mail systems
Hardware and Software - Purchases, installs, and maintains all City computer equipment
and software - current inventory of 10 servers, 182 computers, 14 multi-function devices,
40 printers, 7 scanners, other hardware peripherals, and more than 60 different software
applications.
Training - Identifies and provides computer and telephone training as determined for all
City users.
Research and Development - Conducts planning, research, and implements through project
management. Develops Information Technology policies, procedures, and strategic plans.
Geographic Information Systems - Management and operations of the City Geographic
Information Systems (GIS) including maintaining parcel, street, utilities and other
infrastructure databases.
The Information Technology division manages the City of Brooklyn Center’s efforts in
promoting the effective and efficient transaction of City business and decision-making by
providing methods of communication and access to necessary data and information.
Information Technology staff works with management to develop cost reducing
plans/options that result in improved service delivery through the use of technology.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Foster a culture of inclusion throughout the
organization
2015 activities
ongoing
Complete 100% of 2015 priority
activities
Promote customer focused fact based service
delivery using best practice models
Not started
incomplete
Introduce Baldrige concept to
100% of Managers and
Supervisors
In collaboration with Business Development
Department, Implement Economic Stability for
Residents Strategic Initiatives
Ongoing 1.Establish workforce
collaborative
2. New Job Creation
3. Community education and
training strategy
4. Promotion for start-up business
Enhance the Strategic Planning System Strategic
priorities, targets
and initiatives
established
Refine action steps and success
measures for all strategic priorities
24
25
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41320 - CITY MANAGER
6101 - WAGES & SALARIES-FT EMPLOYEES236,741$ 266,511$ 168,254$ 254,562$ 267,194$ 4.96%272,538$
6111 - SEVERANCE PAY1,735 7,584 - - - 0.00%-
6112 - CAR ALLOWANCE6,000 6,000 3,500 6,000 6,000 0.00%6,000
6122 - PERA COORDINATED PLAN 17,164 19,354 12,619 19,093 21,173 10.89%21,586
6125 - FICA - SOCIAL SECURITY 13,689 14,639 10,874 14,049 14,098 0.35%14,098
6126 - FICA - MEDICARE 3,624 4,032 2,543 3,691 3,961 7.32%4,039
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,701 22,851 16,944 25,416 26,940 6.00%29,096
6151 - WORKER'S COMP INSURANCE 1,584 1,696 1,294 1,705 1,831 7.39%1,866
TOTAL PERSONAL SERVICES 303,238342,667216,028324,516341,1975.14%349,223
6203 - BOOKS/REFERENCE MATERIALS 64 310 184 200 250 25.00%250
6219 - GENERAL OPERATING SUPPLIES 14 226 52 150 200 33.33%200
6243 - MINOR COMPUTER EQUIPMENT 108 - - - 3,700 100.00%3,700
TOTAL SUPPLIES 186 536 236 350 4,1501085.71%4,150
6307 - PROFESSIONAL SERVICES - - - 1,000 1,000 0.00%1,000
6321 - TELEPHONE/PAGERS 905 760 329 775 540 -30.32%560
6329 - OTHER COMMUNICATION SERVICES - - - - 430 100.00%445
6331 - TRAVEL EXPENSE/MILEAGE 22 - 8 300 300 0.00%300
6351 - PRINTING 38 - - - - 0.00%-
6421 - SOFTWARE LICENSE - - - - 225 100.00%230
6432 - CONFERENCES AND SCHOOLS 2,164 6,487 2,521 6,000 4,000 -33.33%6,000
6433 - MEETING EXPENSES 134 122 50 500 250 -50.00%250
6434 - DUES & SUBSCRIPTIONS 2,032 1,919 1,920 4,000 3,300 -17.50%4,000
TOTAL SERVICES & OTHER CHARGES 5,295 9,288 4,82812,57510,045-20.12%12,785
TOTAL BUSINESS UNIT EXPENSES 308,719$ 352,491$ 221,092$ 337,441$ 355,392$ 5.32%366,158$
GENERAL FUND
41320 - CITY MANAGER
26
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41410 - ELECTIONS
6101 - WAGES & SALARIES-FT EMPLOYEES49,752$ 50,819$ 33,120$ 51,565$ 52,597$ 2.00%53,649$
6102 - OVERTIME-FT EMPLOYEES18 - - - - 0.00%-
6111 - SEVERANCE PAY 53 199 - - - 0.00%-
6122 - PERA COORDINATED PLAN 3,608 3,691 2,484 3,867 4,076 5.40%4,158
6125 - FICA - SOCIAL SECURITY 2,945 2,934 1,901 3,197 3,261 2.00%3,326
6126 - FICA - MEDICARE 689 686 445 748 763 2.01%778
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,352 11,424 8,472 12,708 13,470 6.00%14,548
6151 - WORKER'S COMP INSURANCE 334 323 255 345 352 2.03%359
TOTAL PERSONAL SERVICES 68,75170,07646,67772,43074,5192.88%76,818
6219 - GENERAL OPERATING SUPPLIES 168 810 1,896 900 4,733 425.89%5,700
6243 - MINOR COMPUTER EQUIPMENT 1,772 - - - - 0.00%1,900
TOTAL SUPPLIES 1,940 810 1,896 900 4,733425.89%7,600
6322 - POSTAGE 1,233 317 - 1,000 1,700 70.00%1,700
6331 - TRAVEL EXPENSE/MILEAGE 24 56 20 150 150 0.00%150
6333 - FREIGHT/DRAYAGE - 440 - 350 400 14.29%400
6342 - LEGAL NOTICES - 536 - 450 450 0.00%450
6351 - PRINTING - 986 - 2,500 2,500 0.00%2,500
6402 - EQUIPMENT SERVICES (80) 6,654 (174) 3,000 3,500 16.67%3,500
6412 - BLDGS/FACILITIES - 1,165 - 1,300 1,300 0.00%1,300
6415 - OTHER EQUIPMENT - - - 300 300 0.00%300
6432 - CONFERENCES AND SCHOOLS 210 - 280 350 350 0.00%350
6433 - MEETING EXPENSES - 372 - 200 500 150.00%500
6434 - DUES & SUBSCRIPTIONS 35 175 35 100 100 0.00%100
6449 - OTHER CONTRACTUAL SERVICE - 25,739 - 7,000 37,500 435.71%7,000
TOTAL SERVICES & OTHER CHARGES 1,42236,440 16116,70048,750191.92%18,250
TOTAL BUSINESS UNIT EXPENSES 72,113$ 107,326$ 48,734$ 90,030$ 128,002$ 42.18%102,668$
GENERAL FUND
41410 - ELECTIONS
27
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41430 - CITY CLERK
6101 - WAGES & SALARIES-FT EMPLOYEES118,140$ 120,506$ 78,647$ 122,443$ 124,892$ 2.00%127,388$
6111 - SEVERANCE PAY495 2,057 - - - 0.00%-
6122 - PERA COORDINATED PLAN8,565 8,752 5,899 9,183 9,679 5.40%9,873
6125 - FICA - SOCIAL SECURITY7,881 7,939 5,025 7,591 7,743 2.00%7,898
6126 - FICA - MEDICARE1,843 1,857 1,175 1,775 1,811 2.03%1,847
6131 - CAFETERIA PLAN CONTRIBUTIONS22,704 22,848 16,996 25,416 26,940 6.00%29,096
6151 - WORKER'S COMP INSURANCE791 767 605 821 836 1.83%853
TOTAL PERSONAL SERVICES160,419164,726108,347167,229171,9012.79%176,955
6203 - BOOKS/REFERENCE MATERIALS - - - - - 0.00%-
6219 - GENERAL OPERATING SUPPLIES 203 3 - 150 150 0.00%150
6243 - MINOR COMPUTER EQUIPMENT - 2,587 - - - 0.00%-
TOTAL SUPPLIES 203 2,590 0 150 1500.00%150
6331 - TRAVEL EXPENSE/MILEAGE - 69 69 100 100 0.00%100
6342 - LEGAL NOTICES 3,618 3,958 7,344 7,000 5,645 -19.36%7,000
6351 - PRINTING 206 175 175 200 200 0.00%200
6432 - CONFERENCES AND SCHOOLS 1,004 575 478 1,000 1,000 0.00%1,000
6434 - DUES & SUBSCRIPTIONS 220 500 230 250 250 0.00%250
TOTAL SERVICES & OTHER CHARGES 5,048 5,277 8,296 8,550 7,195-15.85%8,550
TOTAL BUSINESS UNIT EXPENSES 165,670$ 172,593$ 116,643$ 175,929$ 179,246$ 1.89%185,655$
GENERAL FUND
41430 - CITY CLERK
28
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41810 - HUMAN RESOURCES
6101 - WAGES & SALARIES-FT EMPLOYEES196,043$ 196,665$ 131,246$ 204,339$ 208,426$ 2.00%212,596$
6111 - SEVERANCE PAY576 2,278 - - - 0.00%-
6122 - PERA COORDINATED PLAN14,213 14,283 9,844 15,325 16,152 5.40%16,477
6125 - FICA - SOCIAL SECURITY12,267 12,073 8,095 12,669 12,922 2.00%13,180
6126 - FICA - MEDICARE2,869 2,823 1,893 2,964 3,023 1.99%3,083
6131 - CAFETERIA PLAN CONTRIBUTIONS34,056 34,273 25,416 38,124 40,410 6.00%43,644
6151 - WORKER'S COMP INSURANCE1,315 1,249 1,012 1,368 1,396 2.05%1,423
TOTAL PERSONAL SERVICES261,339263,644177,506274,789282,3292.74%290,403
6219 - GENERAL OPERATING SUPPLIES 2,120 863 844 1,550 950 -38.71%850
6243 - MINOR COMPUTER EQUIPMENT - 1,579 1,116 1,100 1,150 4.55%-
TOTAL SUPPLIES 2,120 2,442 1,960 2,650 2,100-20.75%850
6305 - MEDICAL SERVICES 1,058 1,431 1,611 1,200 3,000 150.00%3,000
6307 - PROFESSIONAL SERVICES 37,210 13,977 27,527 75,000 80,504 7.34%85,600
6331 - TRAVEL EXPENSE/MILEAGE 20 20 29 100 100 0.00%100
6333 - FREIGHT/DRAYAGE - 27 - 50 50 0.00%50
6432 - CONFERENCES AND SCHOOLS 735 1,340 1,235 1,500 1,900 26.67%2,000
6434 - DUES & SUBSCRIPTIONS 479 699 374 1,000 1,300 30.00%1,300
TOTAL SERVICES & OTHER CHARGES 39,50217,49430,77678,85086,85410.15%92,050
TOTAL BUSINESS UNIT EXPENSES 302,961$ 283,580$ 210,242$ 356,289$ 371,283$ 4.21%383,303$
GENERAL FUND
41810 - HUMAN RESOURCES
29
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41920 - INFORMATION TECHNOLOGY
6101 - WAGES & SALARIES-FT EMPLOYEES168,680$ 172,051$ 112,286$ 174,822$ 178,319$ 2.00%181,883$
6102 - OVERTIME-FT EMPLOYEES616 729 - 1,500 2,000 33.33%3,060
6103 - WAGES-PART TIME EMPLOYEES- - - - 23,852 100.00%25,045
6111 - SEVERANCE PAY820 3,390 - - - 0.00%-
6122 - PERA COORDINATED PLAN12,274 12,548 8,421 13,342 15,906 19.22%16,274
6125 - FICA - SOCIAL SECURITY10,576 10,778 7,092 11,029 12,725 15.38%13,020
6126 - FICA - MEDICARE2,473 2,521 1,659 2,579 2,975 15.35%3,044
6131 - CAFETERIA PLAN CONTRIBUTIONS22,706 22,849 16,944 25,416 26,940 6.00%29,096
6151 - WORKER'S COMP INSURANCE1,133 1,098 865 1,192 1,376 15.44%1,407
TOTAL PERSONAL SERVICES219,278225,964147,267229,880264,09314.88%272,829
6219 - GENERAL OPERATING SUPPLIES 1,142 2,072 783 2,500 2,055 -17.80%2,600
6243 - MINOR COMPUTER EQUIPMENT 2,449 - 2,193 2,000 4,750 137.50%-
TOTAL SUPPLIES 3,591 2,072 2,976 4,500 6,80551.22%2,600
6307 - PROFESSIONAL SERVICES 4,700 6,534 6,316 7,000 7,000 0.00%7,800
6321 - TELEPHONE/PAGERS 2,052 1,520 1,029 2,000 1,880 -6.00%1,650
6331 - TRAVEL EXPENSE/MILEAGE 664 762 373 900 900 0.00%930
6333 - FREIGHT/DRAYAGE - - 11 - - 0.00%-
6351 - PRINTING 38 - - - - 0.00%-
6408 - COMMUNICATION/INFO SYSTEMS 3,576 3,296 1,179 5,500 4,500 -18.18%5,665
6421 - SOFTWARE LICENSE 396 198 - 2,000 2,000 0.00%2,060
6422 - SOFTWARE MAINT 38,186 39,574 37,922 45,000 45,000 0.00%46,000
6423 - LOGIS CHARGES 156,303 185,280 103,200 187,863 194,363 3.46%192,007
6432 - CONFERENCES AND SCHOOLS 270 - 50 4,000 3,500 -12.50%4,000
TOTAL SERVICES & OTHER CHARGES 206,185237,164150,080254,263259,1431.92%260,112
TOTAL BUSINESS UNIT EXPENSES 429,054$ 465,200$ 300,323$ 488,643$ 530,041$ 8.47%535,541$
GENERAL FUND
41920 - INFORMATION TECHNOLOGY
30
2016 Brooklyn Center Department Budget Narrative by Fund
Department Name: Fiscal & Support Services
Department/Division Mission:
To provide accurate and timely information to all users of financial information and to provide
administrative and professional support in financial matters to all departments and divisions of the City.
Department/Division Description:
In the General Fund, the Finance Division of the Department assembles and processes documents which
facilitate the daily financial operations of the City. The Finance Division oversees the administration of
claims and risk management for the property and casualty portion of the City’s insurance program. The
Division manages investments of City funds as well as issuance and repayment of debt obligations of the
City.
The Utility Billing Division acquires and processes data which allow for the billing and collection of
revenues for the City’s five utilities.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Resident Economic Stability
Maintain a positive financial position with a long term perspective
In 2016 we will continue to implement long-term forecasting. This includes updating our future cash
flow assumptions based on current information and review of potential financing options. An analysis
will include reviewing the impact of projected new debt issuances on the property tax levy and utility
rates.
Fiscal responsibility
In 2016 we will strive to maximize investment returns while maintaining appropriate levels of risk for the
size and structure of the City’s investment portfolio. This will include a more detailed analysis on current
and future City cash flows.
Value continuous improvement and innovation
In 2016 we will implement DocuSphere software, which will provide an automated workflow process for
accounts payable. The software will allow finance staff to locate invoices/documents at all steps of the
process, increase timeliness of invoice processing, eliminate duplicated processes and reduce manual data
entry.
31
Enhance the customer experience
We will continue to improve the experience of our utility billing customers. We will implement Invoice
Cloud utility billing payment acceptance software allowing additional convenient and secure methods of
payments online and through an automated phone system. In 2016, we will continue to build awareness of
these additional payment options and product features.
Staffing Levels
Positions FTEs 2015 2016 2017
Finance Director
Assistance Finance Director
Accountant
Accounting Technician
Utility Billing Technician
PT Utility Billing Technician
1
1
1
1
1
-
1
1
1
1
1
0.5
1
1
1
1
1
0.5
Strategic Functions/Division(s):
Finance Division
o The Division provides for the collection, recording and deposit of all funds in bank
accounts and reconciles those bank accounts to the General Ledger on a monthly basis.
o The Division provides for the expenditure of funds for goods and services used by the City
including the proper recording and documentation of such expenditures.
o The Division prepares and distributes reports on the financial condition of the City.
o The Division invests available funds in approved investment types.
o The Division reports financial information to outside monitoring agencies
o The Division leads and assists financial planning activities through coordination of the
annual budget process and special analysis and reporting projects on specific programs.
Utility Billing Division
o The Division collects data for the preparation of utility bills, calculates, prints and mails
the bills to customers.
o The Division responds to customer inquiries by telephone, mail, e-mail and in person
regarding the calculation of bills and the regulations, policies and practices affecting utility
billing.
Total 5 5.5 5.5
32
o The Division oversees collection of bill payments and proper recording of those receipts.
o The Division initiates such collection practices as might be necessary for the collection of
all utility accounts receivable.
Annual Goal and Strategies:
1. Ensure the financial stability of the City.
a. Review and analyze alternatives for funding City infrastructure investments
b. Review purchasing process with Departments for relevance and ease of use
c. Assure adequate cash flow and investment of idle cash
2. Enhance customer access to utility account information and actions
a. Ensure on-line and phone system ability to accept payment
b. On-line access to customer account history information
c. On-line distribution option for quarterly bills
3. Assure adequate and proper access to financial information for Departments and citizens
a. Prioritize monthly update of general ledger information
b. Assure relevance and ease of access to information for Departments
c. Keep website information current on a variety of financial data
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
Previous ValueActual Value Target Value
GFOA’s Certificate of Achievements for Financial
Report
Awarded Awarded Awarded
Availability of financial reports to all users after
month-end (including City Council monthly report)
Obtaining
baseline data
22 days^
21 days
Date of audit opinion May 8, 2014 May 18, 2015 June 1, 2016
City bond credit rating AA AA AA
Rate of investment return on all cash/investments 0.353% 0.616%* 0.700%
Number of utility billing on-line accounts 998 1,186^ 1,225
*2014 Data
^Through June 30, 2015
33
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41520 - FINANCE
6101 - WAGES & SALARIES-FT EMPLOYEES281,845$ 351,445$ 232,259$ 364,360$ 371,090$ 1.85%381,151$
6102 - OVERTIME-FT EMPLOYEES34 2,644 1,844 2,000 1,000 -50.00%2,000
6103 - WAGES-PART TIME EMPLOYEES32,227 - - - 16,480 100.00%16,480
6111 - SEVERANCE PAY568 2,864 2,505 - - 0.00%-
6122 - PERA COORDINATED PLAN20,544 25,717 17,558 27,477 30,192 9.88%30,972
6125 - FICA - SOCIAL SECURITY19,254 21,723 14,419 22,715 23,710 4.38%23,928
6126 - FICA - MEDICARE4,503 5,080 3,372 5,313 5,648 6.31%5,794
6131 - CAFETERIA PLAN CONTRIBUTIONS45,821 55,729 42,360 63,540 67,350 6.00%72,740
6151 - WORKER'S COMP INSURANCE2,104 2,248 1,796 2,454 2,609 6.32%2,677
TOTAL PERSONAL SERVICES406,900467,450316,113487,859518,0796.19%535,742
6201 - OFFICE SUPPLIES 449 59 50 700 700 0.00%700
6203 - BOOKS/REFERENCE MATERIALS 298 207 110 600 600 0.00%600
6219 - GENERAL OPERATING SUPPLIES 136 19 17 800 300 -62.50%500
6242 - MINOR EQUIPMENT 2,667 364 - 1,500 500 -66.67%2,500
6243 - MINOR COMPUTER EQUIPMENT 1,533 3,620 2,220 1,100 1,850 68.18%-
TOTAL SUPPLIES 5,083 4,269 2,397 4,700 3,950 -15.96%4,300
6301 - ACCTG, AUDIT & FIN'L SERVICES 13,172 11,106 31,267 34,000 31,999 -5.89%34,500
6307 - PROFESSIONAL SERVICES 250 - 644 1,000 1,000 0.00%1,000
6331 - TRAVEL EXPENSE/MILEAGE 49 268 199 500 500 0.00%500
6333 - FREIGHT/DRAYAGE 8,920 8,812 6,049 9,800 9,500 -3.06%9,500
6341 - PERSONNEL ADVERTISING 212 - 25 500 500 0.00%500
6351 - PRINTING 3,588 5,789 1,651 3,500 4,500 28.57%4,500
6406 - MULTI-FUNCTION MTNCE 1,116 536 529 1,500 1,200 -20.00%1,250
6432 - CONFERENCES AND SCHOOLS 2,352 2,395 540 3,200 3,200 0.00%3,200
6433 - MEETING EXPENSES - 80 70 500 400 -20.00%400
6434 - DUES & SUBSCRIPTIONS 902 630 630 1,800 700 -61.11%1,500
6441 - LICENSES, TAXES & FEES 15 - - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 30,57629,61641,60456,30053,499-4.98%56,850
TOTAL BUSINESS UNIT EXPENSES 442,559$ 501,335$ 360,114$ 548,859$ 575,528$ 4.86%596,892$
GENERAL FUND
41520 - FINANCE
34
2016 Brooklyn Center Department Budget Narrative
Department Name: Business & Development
Department/Division Mission:
The mission of the Brooklyn Center Business Department is to guide the development and
redevelopment activities to ensure compliance with the City’s ordinances and policies; and
conformance with the City Comprehensive Plan.
Department/Division Description:
The Business and Development Department is composed of a Director and a Planning &
Zoning Specialist with ½ FTE administrative support services provided through Buildings
and Community Standards Department.
The Planning & Zoning Division is responsible for the processing of development reviews
for all development activities, including site plans review, subdivisions, zoning applications,
development & performance agreements. This division also serves as the staff liaison to the
Planning Commission and maintains the City’s Comprehensive Plan.
The Director is responsible for the EDA’s Business Retention, Expansion, and Attraction &
Community Marketing activities: promoting development opportunities; and planning
initiatives & budgeting associated with the use of Tax Increment Financing. Additionally,
the Director oversees the contract with Hennepin County for Assessing Services and assists
as the staff liaison for the Board of Equalization.
Key Initiatives focused on the achievement of strategic priorities/value
propositions
Focused Redevelopment
Continued development of Shingle Creek Crossing.
In 2016 we will continue to work with the developer in their completion of the Phase II Building
Improvements:
Western Portion: Vehicular and Pedestrian Access improvements from Xerxes Ave. and the
completion of Western side of the Food Court Building (pad sites 9 & 10 and
building pad sites R & T) A total of 29,000 sf.,
Central Portion: Building Pad Sites L and N & S, designed for 38,100 sf. of retail/services
businesses,
Central Portion Adjacent to Shingle Creek: Building Pad Sites K, M, O, and Q, designed for
24,600 sf. with parking to support restaurant uses,
EDA Parcel: The redevelopment of the former Boulevard Restaurant site.
35
In 2016 we will update the cash flow projections to assess options and opportunities relating to
the available funds for eligible in-district TIF expenditures and provide recommendation on the
possible use of these funds to complement the development and ensure the successful
redevelopment of the former Brookdale Mall properties.
Commence redevelopment of the South Opportunity Site Area.
In 2016, we will complete the demolition of the foundations and floor stabs of the former
Brookdale Square commercial site.
In 2016, we will process a preliminary plat for the redevelopment of the EDA’ s properties
within the Southern Portion of the Opportunity Site with street improvement that incorporate the
principles of Active Living and infrastructure improvements to facilitate the redevelopment of a
phased Residential/Commercial PUD.
In 2016, we will complete the public street and infrastructures improvements and process a final
plat to facilitate the 1st phase development of 120-150 market rate apartment units.
Brooklyn Boulevard Senior Housing Redevelopment of the former Cars with Heart Site
In 2016, we will complete the rezoning and site plan approval for the development of 140 units
of affordable assisted care for senior housing and 24 units for specialized senior care.
In 2016, we will complete a Tax Increment Agreement that will provide for the issuance of a
Pay-As-Go-Note to address the Project’s need for financial assistance and define the terms for
the conveyance of EDA property and 2nd mortgage security to be held by the EDA.
Staffing Levels
Positions FTE’s 2015 2016 2017
Director* - - -
Planning & Zoning Specialist
Administrative Support Staff
1
0.5
1
0.5
1
0.5
Total- FTE 1.5 1.5 1.5
(*) The Business & Development Director oversees the department, but the wages/benefits
are funded by the Economic Development Authority.
Strategic Functions/Division(s):
Planning & Zoning Services
o Processing of development reviews for all development activities, including site
plans review, subdivisions, zoning applications, development & performance
agreements to ensure compliance with the City’s ordinances and conformance with
the City’s adopted comprehensive plan.
36
Business Retention, Expansion, and Attraction & Community Marketing Activities
o Promoting development opportunities; collaborating with business groups,
organizations and agencies focused on commerce, employment, and economic
growth; and planning initiatives & advocating visions for public and private
investments in the City.
Annual Goals and Strategies:
1. Identify and plan for key redevelopment sites or areas throughout the City to
eliminate obsolescent or deteriorating land uses and stimulate new investments in
those targeted areas.
a. Working with property owners and their contractors in developing strategies
and planning concepts for the redevelopment of their property consistent with
the community's vision and development standards.
b. Coordinating the review of site development plans within the Shingle Creek
Crossing PUD to meet the developer’s construction schedules and needs of the
new businesses.
c. Encouraging the redevelopment/renovation opportunities for the Humboldt
Neighborhood Shopping Center area.
d. Encouraging redevelopment opportunities within the Brooklyn Boulevard
Corridor that would contribute to the visioning of this corridor and image of the
community.
e. Work with the Luther Auto Group on the site planning and redevelopment of
the Atlantis Pool Lot and Bus Garage property for a new auto dealership.
f. Work with the New Millennium Academy on the completion of their Public K-8
Charter School.
2. To expand the City’s role in Business Expansion, Retention and Community
Marketing.
a. Active participation with the Brooklyn Center Business Association, Northwest
Chamber of Commerce, and other business organizations.
b. Develop community marketing literature to promote the business and industrial
opportunities, maximize the use of the City’s web site to recognize business
opportunities, and work with the commercial and industrial property
management and leasing companies.
c. Meet with commercial - industrial property owners and businesses to identify
actions that the City should take to improve the business environment and
promote business growth within the Community.
3. Beginning the process of educating the Planning Commission on the process of
updating the 2030 Comprehensive Plan.
4. Updating the Subdivision and Zoning Ordinances.
37
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Satisfaction of the TIF Forgivable Loan –
Shingle Creek Crossing Development
185,865 sf. (77.8%) Construction of
53,135 sf to achieve
239,000 sf.
1st Phase Development of the Opportunity
Site
Demolition of
Brookdale Square
Bldgs. In 2015
Site Plan & Plat
Approvals, ready for
1st phase
development
Brooklyn Boulevard Senior Housing Project Demolition completed
of buildings in 2015.
Site Plan Approval,
ready for
development
Identification of Redevelopment
Opportunities and Planning Activities
2015 Community
Development Planning
& Activities Map
Preparation of the
2016 Planning &
Activities Map
Luther Auto Group Phase IV (New Car
Dealership)
Phases I, II, III
dealerships completed
Site Plan approval,
ready for
development
2040 Comprehensive Plan Update 2030 Plan Update
completed in 2010
Acceptance of Metro
Council’s System
Statement & 0utline
process, components
and schedule for
updating the 2030
Comprehensive Plan
38
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41550 - ASSESSING
6101 - WAGES & SALARIES-FT EMPLOYEES191,716$ 78,062$ -$ -$ -$ 0.00%-$
6102 - OVERTIME-FT EMPLOYEES- 210 - - - 0.00%-
6103 - WAGES-PART TIME EMPLOYEES7,590 9,081 - - - 0.00%-
6111 - SEVERANCE PAY341 - - - - 0.00%-
6122 - PERA COORDINATED PLAN14,450 6,333 - - - 0.00%-
6125 - FICA - SOCIAL SECURITY 12,592 4,952 - - - 0.00%-
6126 - FICA - MEDICARE 2,945 1,158 - - - 0.00%-
6131 - CAFETERIA PLAN CONTRIBUTIONS 26,653 14,329 - - - 0.00%-
6151 - WORKER'S COMP INSURANCE 1,373 730 - - - 0.00%-
TOTAL PERSONAL SERVICES 257,660 114,855 - - - 0.00%-
6201 - OFFICE SUPPLIES 188 - - 200 200 0.00%200
6203 - BOOKS/REFERENCE MATERIALS 1,320 50 - - - 0.00%-
6214 - CLOTHING & PERSONAL EQUIPMENT 118 - - - - 0.00%-
6219 - GENERAL OPERATING SUPPLIES 65 - - - - 0.00%-
6242 - MINOR EQUIPMENT 98 548 - 100 - -100.00%-
6243 - MINOR COMPUTER EQUIPMENT 3,053 - - - - 0.00%-
TOTAL SUPPLIES 4,842 598 - 300 200 -33.33%200
6307 - PROFESSIONAL SERVICES 16,342 101,704 101,396 200,000 200,000 0.00%210,000
6321 - TELEPHONE/PAGERS 546 264 - - - 0.00%-
6322 - POSTAGE 3,145 4,636 - - - 0.00%-
6329 - OTHER COMMUNICATION SERVICES 3,139 2,992 380 - - 0.00%-
6331 - TRAVEL EXPENSE/MILEAGE 45 35 - - - 0.00%-
6341 - PERSONNEL ADVERTISING 121 25 - - - 0.00%-
6351 - PRINTING 1,232 259 - - - 0.00%-
6406 - MULTI-FUNCTION MTNCE 744 357 294 800 625 -21.88%650
6421 - SOFTWARE LICENSE 559 - - - - 0.00%-
6423 - LOGIS CHARGES 26,218 27,795 - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 1,682 357 - - - 0.00%-
6433 - MEETING EXPENSES 208 21 - - - 0.00%-
6434 - DUES & SUBSCRIPTIONS 885 481 - - - 0.00%-
6441 - LICENSES, TAXES & FEES 215 55 - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 55,081 138,981 102,070 200,800 200,625 -0.09%210,650
6461 - FUEL CHARGES 550 306 - - - 0.00%-
6462 - FIXED CHARGES 2,401 1,397 - - - 0.00%-
6463 - REPAIR & MAINT CHARGES 755 589 - - - 0.00%-
6465 - REPLACEMENT CHARGES 3,834 2,865 - - - 0.00%-
TOTAL CENTRAL GARAGE CHARGES 7,540 5,157 - - - 0.00%-
TOTAL BUSINESS UNIT EXPENSES 325,123$ 259,591$ 102,070$ 201,100$ 200,825$ -0.14%210,850$
GENERAL FUND
41550 - ASSESSING
39
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41910 - PLANNING AND ZONING
6101 - WAGES & SALARIES-FT EMPLOYEES106,314$ 105,849$ 51,934$ 106,637$ 92,238$ -13.50%94,332$
6102 - OVERTIME-FT EMPLOYEES1,606 1,167 - 1,500 2,000 33.33%2,000
6103 - WAGES-PART TIME EMPLOYEES- - - - 18,537 100.00%19,173
6111 - SEVERANCE PAY270 500 - - - 0.00%-
6122 - PERA COORDINATED PLAN7,824 7,769 3,895 8,111 8,739 7.74%8,952
6125 - FICA - SOCIAL SECURITY 6,620 6,430 3,408 6,705 6,993 4.30%7,161
6126 - FICA - MEDICARE 1,548 1,504 797 1,568 1,636 4.34%1,674
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,704 18,340 8,472 19,062 16,164 -15.20%17,458
6151 - WORKER'S COMP INSURANCE 718 677 399 725 757 4.41%776
TOTAL PERSONAL SERVICES 147,604142,23668,905144,308147,0641.91%151,526
6201 - OFFICE SUPPLIES 11 - - - - 0.00%-
6219 - GENERAL OPERATING SUPPLIES 37 42 40 50 50 0.00%-
6243 - MINOR COMPUTER EQUIPMENT - - - - 2,000 100.00%-
TOTAL SUPPLIES 48 42 40 50 2,0504000.00%0
6303 - LEGAL SERVICES - - - 5,000 9,362 87.24%10,000
6307 - PROFESSIONAL SERVICES - - 860 49,000 - -100.00%20,000
6331 - TRAVEL EXPENSE/MILEAGE - - - 100 100 0.00%100
6342 - LEGAL NOTICES 1,079 213 226 700 700 0.00%700
6351 - PRINTING 19 - - 400 200 -50.00%400
6406 - MULTI-FUNCTION MTNCE 745 750 315 850 650 -23.53%675
6432 - CONFERENCES AND SCHOOLS 1,202 391 435 2,700 2,700 0.00%2,700
6433 - MEETING EXPENSES - 30 - - 100 100.00%-
6434 - DUES & SUBSCRIPTIONS 285 295 345 835 835 0.00%835
6449 - OTHER CONTRACTUAL SERVICE - 92,027 - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 3,33093,706 2,18159,58514,647-75.42%35,410
6560 - FURNITURE 621 - - - - 0.00%-
TOTAL CAPITAL OUTLAY 621 - - - - 0.00%-
TOTAL BUSINESS UNIT EXPENSES 151,603$ 235,984$ 71,126$ 203,943$ 163,761$ -19.70%186,936$
GENERAL FUND
41910 - PLANNING AND ZONING
40
2016 Brooklyn Center Department Budget Narrative
Department Name: Police
Department Mission:
To protect and serve in a manner that preserves the public trust.
Department Description:
The police department is comprised of four divisions: Administration, Patrol, Investigations, and Support
Services. The department pursues its mission by providing timely response to reports of criminal activity,
medical emergencies, traffic safety, and natural disasters. This service is provided twenty-four hours a day,
seven days a week. The department embraces the concept of community-oriented policing, which promotes
residents and businesses to take an active role to reduce crime and the perception of crime. To expand
community involvement, the department also has membership associations with the Brooklyn Center Crime
Prevention Board, Brooklyn Alliance for Youth, Minnesota Police Explorer Post #888, and the Joint
Community Police Partnership.
The department also strategically partners with surrounding police agencies to share crime analysis data and
collaboratively employ police staff resources to prevent the formation of crime patterns in key areas.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Enhanced Community Image
Perception of safety in the community
Engage troubled youth with alternatives to Court interventions by means of Diversion services to
improve outcomes.
Engage all youth with positive and constructive contacts with Police.
In 2016, we will engage the media on stories that spotlight police efforts in crime reduction and citizen
engagement. This may include allowing better and more frequent access to police personnel and activities.
In 2016, we will maintain a team of officers whose primary focus is to constantly monitor criminal activity
and address it in a proactive manner. This team will be uniquely trained and available 24/7 to address
trending or pattern crimes.
In 2016, we will work to engage youth who have entered the criminal justice system at the first sign of
trouble and direct them to resources that focus on improving their contribution to the community.
In 2016, we will work to identify youth who have been exposed to domestic violence in their home to
resources within Cornerstone domestic abuse services.
In 2016, we will expand our youth outreach activities to build on our already existing open gym activities,
Safety Camp and Elementary School “cop talks”.
41
Staffing Levels
Positions FTEs 2015 2016 2017
Chief 1 1 1
Division Commanders 3 3 3
Support Services Manager 1 1 1
Sergeants 6 6 6
Detectives 5 5 5
School Resource Officer 1 1 1
Juvenile Officer 1 1 1
Auto Theft Officer (Grant funded until 6/30/17) 1 1 .5
Violent Offenders Task Force Officer 1 1 1
Hennepin County Drug Task Force Officer 1 1 1
Patrol Officers 28 28 28
Crime Analyst 1 1 1
Crime Prevention Specialist 1 1 1
Administrative Assistant 1 1 1
Records Technician 8 8 8
Community Service Officers (10 – PT Staff ) 4.64 4.64 4.64
Total Number of Personnel 64.64 64.64 64.14
Strategic Functions/Division(s):
Administration Division
o We provide the overall leadership and management oversight of the police department. We
ensure that proper funds and resources are allocated as efficiently as possible to aid in the
reduction of crime and life-safety issues. We also deliver the highest level of professional
service possible to all we serve.
Investigation Division
o We handle approximately one thousand felony-level cases that are in need of an advanced
level of police investigation beyond field-level information gathering. Our work includes
advanced-level evidence recovery and applying those results to aid in suspect identification,
such as DNA and physical property evidence. We also work in direct partnership with
Hennepin County Child Protection Services, the Hennepin County Attorney’s Office, and
Cornerhouse Child Interview Services.
Patrol Division
o We are the primary responder to all public safety calls for service. Each year, the police
department handles nearly 40,000 public safety incidents. The Patrol Division has three units
that work together to ensure the best quality of service is delivered for each call. They are the
Community Service Unit, the Emergency Operations Unit, and the Street Patrol Unit.
Support Services Division
o We are responsible for preparing all police reports in a format that can be used for review and
dissemination of crime information. We are also responsible for reporting accurate crime data
to the state of Minnesota from the records we generate. Each year, the police department
processes nearly 7,000 detailed reports.
42
Annual Goal and Strategies:
1. Reduce domestic violence:
a. Actively engage the city and county prosecutors' offices in their decisions when charging
cases involving domestic violence.
b. Educate the community on the signs of domestic violence and provide prevention resources.
c. Expand the community knowledge of the domestic violence prevention services of
Cornerstone Domestic Violence service center in Brooklyn Center.
2. Reduce youth crime:
a. Maintain a dedicated juvenile officer position to work directly with juvenile probation and
the family courts.
b. Work regionally with all Hennepin County law enforcement agencies to develop a universal
youth diversion program.
c. Educate the community on gateway crimes, such as curfew, truancy, and drinking. Provide
prevention resources for parents.
3. Reduce crime, and the perception of crime, at the city's commercial properties:
a. Dedicate a patrol team to the commercial center of the city.
b. Engage business owners/managers to work together in maintaining zero tolerance of
nuisance crimes such as loitering, littering, and public intoxication.
c. Work in partnership with Metro Transit in keeping public transportation to the commercial
area safe.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Part One violent crimes compared to Hennepin Co
Compared in a ratio of per 100,000 residents
325 Brooklyn Center
425 Hennepin County
3% below the average
of Hennepin County
Businesses in crime reduction led programs 22 Businesses actively
engaged out of a targeted
45 area businesses.
25 businesses
Number of youth that complete diversion no repeat 195 referrals 62 pass 32%
success rate
Increase that success
rate to 35%
Number of residents involved in Crime Prevention 193 Block Captains/ 43%
of the City represented
200 Block Captains/
50% of the City
represented
Number of cases handled by DART*1 157- 100% 100%
1-DART- Domestic Abuse Response Team
*2014 Data unless otherwise noted
43
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42110 - POLICE-ADMINISTRATION
6101 - WAGES & SALARIES-FT EMPLOYEES154,654$ 166,913$ 102,379$ 170,834$ 176,748$ 3.46%181,047$
6111 - SEVERANCE PAY997 6,140 31,275 - - 0.00%-
6122 - PERA COORDINATED PLAN2,679 3,370 2,309 3,629 4,018 10.72%4,158
6123 - PERA POLICE & FIRE PLAN16,997 18,493 11,597 18,735 20,234 8.00%20,638
6125 - FICA - SOCIAL SECURITY2,526 3,201 2,098 3,000 3,215 7.17%3,326
6126 - FICA - MEDICARE2,166 2,349 1,900 2,478 2,563 3.43%2,625
6131 - CAFETERIA PLAN CONTRIBUTIONS15,831 19,267 11,978 25,416 26,940 6.00%29,096
6151 - WORKER'S COMP INSURANCE4,448 4,413 3,194 4,696 4,806 2.34%4,907
TOTAL PERSONAL SERVICES200,298 224,146 166,730 228,788 238,524 4.26%245,797
6214 - CLOTHING & PERSONAL EQUIPMENT 120 925 6 505 500 -0.99%500
6219 - GENERAL OPERATING SUPPLIES 514 1,266 657 450 450 0.00%450
6243 - MINOR COMPUTER EQUIPMENT - - 2,722 2,900 - -100.00%-
TOTAL SUPPLIES 634 2,191 3,385 3,855 950 -75.36%950
6305 - MEDICAL SERVICES 260 4,110 3,878 3,400 3,400 0.00%3,500
6306 - PERSONNEL/LABOR RELATIONS 2,597 - - 5,000 5,000 0.00%5,000
6307 - PROFESSIONAL SERVICES 5,907 6,900 20,200 2,500 2,500 0.00%3,000
6321 - TELEPHONE/PAGERS 576 790 361 790 540 -31.65%560
6331 - TRAVEL EXPENSE/MILEAGE 45 73 - 100 100 0.00%100
6341 - PERSONNEL ADVERTISING 318 206 225 2,000 2,000 0.00%2,000
6412 - BLDGS/FACILITIES 6,336 6,688 7,250 7,250 7,500 3.45%8,000
6421 - SOFTWARE LICENSE - 438 - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 27,469 31,240 29,708 31,042 32,000 3.09%32,500
6433 - MEETING EXPENSES 1,053 1,713 1,323 3,000 3,000 0.00%3,000
6434 - DUES & SUBSCRIPTIONS 2,126 9,516 1,873 9,200 9,200 0.00%9,200
6441 - LICENSES, TAXES & FEES 1,620 720 2,447 2,010 2,250 11.94%2,500
TOTAL SERVICES & OTHER CHARGES 48,307 62,394 67,265 66,292 67,490 1.81%69,360
TOTAL BUSINESS UNIT EXPENSES 249,239$ 288,731$ 237,380$ 298,935$ 306,964$ 2.69%316,107$
GENERAL FUND
42110 - POLICE-ADMINISTRATION
44
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42120 - POLICE-INVESTIGATION
6101 - WAGES & SALARIES-FT EMPLOYEES588,750$ 542,452$ 379,450$ 588,839$ 600,651$ 2.01%613,618$
6102 - OVERTIME-FT EMPLOYEES34,596 33,552 22,924 40,000 40,000 0.00%40,000
6103 - WAGES-PART TIME EMPLOYEES40 - - - - 0.00%-
6105 - CONTRACTED SVCS OT22,653 1,784 - - - 0.00%-
6111 - SEVERANCE PAY3,073 10,405 22,386 - - 0.00%-
6123 - PERA POLICE & FIRE PLAN93,526 89,238 65,185 96,212 103,787 7.87%105,886
6125 - FICA - SOCIAL SECURITY(17) - - - - 0.00%-
6126 - FICA - MEDICARE9,104 8,029 5,748 9,118 9,289 1.88%9,478
6131 - CAFETERIA PLAN CONTRIBUTIONS 74,005 69,883 54,027 88,956 94,290 6.00%101,836
6151 - WORKER'S COMP INSURANCE 22,370 19,416 16,301 22,450 22,872 1.88%23,333
TOTAL PERSONAL SERVICES 848,100 774,759 566,021 845,575 870,889 2.99%894,151
6201 - OFFICE SUPPLIES - - 203 - - 0.00%-
6214 - CLOTHING & PERSONAL EQUIPMENT5,760 4,750 4,499 5,100 6,000 17.65%6,200
6219 - GENERAL OPERATING SUPPLIES 314 366 16 425 425 0.00%425
6243 - MINOR COMPUTER EQUIPMENT 5,184 1,579 - - 9,250 100.00%3,800
TOTAL SUPPLIES 11,258 6,695 4,718 5,525 15,675 183.71%10,425
6307 - PROFESSIONAL SERVICES 4,892 5,420 3,404 3,500 4,000 14.29%4,200
6321 - TELEPHONE/PAGERS 2,675 4,424 2,264 7,340 4,220 -42.51%4,345
6331 - TRAVEL EXPENSE/MILEAGE - 353 156 75 75 0.00%100
6432 - CONFERENCES AND SCHOOLS 310 - - - 8,000 100.00%-
6434 - DUES & SUBSCRIPTIONS 200 200 225 650 650 0.00%650
6449 - OTHER CONTRACTUAL SERVICE 13,278 13,135 12,879 18,250 19,000 4.11%20,000
TOTAL SERVICES & OTHER CHARGES 21,355 23,532 18,928 29,815 35,945 20.56%29,295
TOTAL BUSINESS UNIT EXPENSES 880,713$ 804,986$ 589,667$ 880,915$ 922,509$ 4.72%933,871$
GENERAL FUND
42120 - POLICE-INVESTIGATION
45
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42123 - POLICE-PATROL
6101 - WAGES & SALARIES-FT EMPLOYEES2,851,603$ 2,927,398$ 1,961,775$ 3,252,570$ 3,208,761$ -1.35%3,311,241$
6102 - OVERTIME-FT EMPLOYEES211,616 214,454 143,287 191,800 197,000 2.71%197,000
6103 - WAGES-PART TIME EMPLOYEES116,077 134,616 97,382 125,000 125,000 0.00%125,000
6104 - OVERTIME-PART TIME EMPLOYEES 100 18 39 - - 0.00%-
6105 - CONTRACTED SVCS OT 13,576 3,198 - 15,000 5,000 -66.67%5,000
6111 - SEVERANCE PAY 38,057 40,388 36,343 - - 0.00%-
6122 - PERA COORDINATED PLAN 15,059 18,045 11,604 21,718 20,697 -4.70%20,894
6123 - PERA POLICE & FIRE PLAN 430,069 467,268 340,442 507,926 531,140 4.57%547,338
6125 - FICA - SOCIAL SECURITY 13,120 16,070 10,518 17,954 16,558 -7.78%16,715
6126 - FICA - MEDICARE 46,214 47,796 32,193 52,338 51,414 -1.77%52,911
6131 - CAFETERIA PLAN CONTRIBUTIONS377,959 423,826 312,255 533,736 552,270 3.47%596,468
6141 - UNEMPLOYMENT COMPENSATION 3,522 2,308 - - - 0.00%-
6151 - WORKER'S COMP INSURANCE 105,789 102,785 82,773 120,486 118,869 -1.34%122,453
TOTAL PERSONAL SERVICES 4,222,761 4,398,170 3,028,611 4,838,528 4,826,709 -0.24%4,995,020
6203 - BOOKS/REFERENCE MATERIALS 215 - 774 500 250 -50.00%250
6214 - CLOTHING & PERSONAL EQUIPMENT39,279 42,927 30,576 39,500 64,500 63.29%34,000
6217 - SAFETY SUPPLIES 941 6,118 777 1,000 19,000 1800.00%1,000
6219 - GENERAL OPERATING SUPPLIES 14,159 23,624 19,665 17,500 18,000 2.86%18,000
6242 - MINOR EQUIPMENT 471 1,568 1,108 2,725 3,000 10.09%3,000
6243 - MINOR COMPUTER EQUIPMENT 11,490 53,239 27,503 28,300 30,315 7.12%6,830
TOTAL SUPPLIES 66,555 127,476 80,403 89,525 135,065 50.87%63,080
6305 - MEDICAL SERVICES - - 942 1,175 1,000 -14.89%1,000
6306 - PERSONNEL/LABOR RELATIONS 2,600 - - - - 0.00%-
6307 - PROFESSIONAL SERVICES 3,918 5,893 2,485 1,000 2,000 100.00%2,000
6321 - TELEPHONE/PAGERS 8,538 8,703 4,167 9,180 8,120 -11.55%8,375
6323 - RADIO COMMUNICATIONS 18,058 14,558 10,574 19,620 19,620 0.00%20,000
6329 - OTHER COMMUNICATION SERVICES16,393 21,749 13,383 22,440 21,840 -2.67%22,500
6331 - TRAVEL EXPENSE/MILEAGE - 11 29 100 100 0.00%100
6333 - FREIGHT/DRAYAGE 41 70 27 - - 0.00%-
6402 - EQUIPMENT SERVICES 2,614 2,390 8,605 6,000 6,000 0.00%6,000
6409 - OTHER REPAIR & MAINT SVCS - 150 - - - 0.00%-
6421 - SOFTWARE LICENSE 1,556 - - - - 0.00%-
6422 - SOFTWARE MAINTENANCE - - 1,625 - 2,200 100.00%2,500
6423 - LOGIS CHARGES 12,599 19,486 14,827 20,213 20,519 1.51%22,082
6432 - CONFERENCES AND SCHOOLS 4,294 6,025 5,306 5,800 5,800 0.00%6,000
6447 - TOWING CHARGES 821 1,741 700 700 750 7.14%750
6449 - OTHER CONTRACTUAL SERVICE 31,751 25,730 22,764 31,000 32,000 3.23%32,500
TOTAL SERVICES & OTHER CHARGES 103,183 106,506 85,434 117,228 119,949 2.32%123,807
6461 - FUEL CHARGES 141,286 144,003 68,372 160,683 128,796 -19.84%133,154
6462 - FIXED CHARGES 41,491 30,822 19,563 33,536 28,006 -16.49%28,847
6463 - REPAIR & MAINT CHARGES 119,252 102,598 57,364 125,570 127,735 1.72%131,567
6465 - REPLACEMENT CHARGES 134,983 154,451 85,307 146,241 152,863 4.53%157,449
TOTAL CENTRAL GARAGE CHARGES 437,012 431,874 230,606 466,030 437,400 -6.14%451,017
TOTAL BUSINESS UNIT EXPENSES 4,829,511$ 5,064,026$ 3,425,054$ 5,511,311$ 5,519,123$ 0.14%5,632,924$
GENERAL FUND
42123 - POLICE-PATROL
46
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42151 - POLICE-SUPPORT SERVICES
6101 - WAGES & SALARIES-FT EMPLOYEES367,808$ 359,821$ 253,529$ 440,313$ 446,610$ 1.43%461,372$
6102 - OVERTIME-FT EMPLOYEES1,197 11,282 570 1,500 1,500 0.00%1,500
6111 - SEVERANCE PAY537 2,217 - - - 0.00%-
6122 - PERA COORDINATED PLAN26,753 26,954 19,057 33,136 34,728 4.80%35,873
6125 - FICA - SOCIAL SECURITY24,320 23,868 16,526 27,394 27,782 1.42%28,699
6126 - FICA - MEDICARE5,688 5,584 3,865 6,406 6,498 1.44%6,711
6131 - CAFETERIA PLAN CONTRIBUTIONS80,560 81,342 57,512 114,372 121,230 6.00%130,932
6151 - WORKER'S COMP INSURANCE2,468 2,334 1,957 2,969 3,010 1.38%3,112
TOTAL PERSONAL SERVICES 509,331 513,402 353,016 626,090 641,358 2.44%668,199
6201 - OFFICE SUPPLIES 5,148 2,737 2,528 6,000 6,000 0.00%6,000
6214 - CLOTHING & PERSONAL EQUIPMENT1,546 2,920 1,490 2,800 7,300 160.71%2,800
6219 - GENERAL OPERATING SUPPLIES 2,830 2,612 1,766 3,250 3,250 0.00%3,300
6242 - MINOR EQUIPMENT 158 1,034 488 700 1,700 142.86%700
6243 - MINOR COMPUTER EQUIPMENT 2,063 2,862 - - 1,350 100.00%9,100
TOTAL SUPPLIES 11,745 12,165 6,272 12,750 19,600 53.73%21,900
6307 - PROFESSIONAL SERVICES 331 2,061 794 750 - -100.00%-
6321 - TELEPHONE/PAGERS 9,495 5,529 1,217 2,975 2,280 -23.36%2,350
6329 - OTHER COMMUNICATION SERVICES 6,317 5,028 1,025 2,200 2,200 0.00%2,250
6331 - TRAVEL EXPENSE/MILEAGE - - - 50 50 0.00%50
6333 - FREIGHT/DRAYAGE 12 67 110 200 200 0.00%200
6342 - LEGAL NOTICES - - 50 - - 0.00%-
6351 - PRINTING 5,605 7,059 3,700 7,850 7,850 0.00%8,000
6402 - EQUIPMENT SERVICES 9,327 4,994 2,240 18,560 - -100.00%-
6406 - MULTI-FUNCTION MTNCE 4,049 4,067 2,295 4,600 4,700 2.17%4,950
6421 - SOFTWARE LICENSE 287 588 269 - - 0.00%-
6422 - SOFTWARE MAINT 50 3,589 3,755 3,750 6,250 66.67%6,450
6423 - LOGIS CHARGES 90,432 137,990 106,236 148,358 165,158 11.32%175,675
6436 - UNCOLLECTIBLE CHECKS/DEBTS 272 - - - - 0.00%-
6441 - LICENSES, TAXES & FEES 499 394 430 365 250 -31.51%250
6448 - PRISONER BOARDING CHARGES 90,528 94,942 50,693 110,000 105,200 -4.36%115,000
6449 - OTHER CONTRACTUAL SERVICE - - 2,820 - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 217,204 266,308 175,634 299,658 294,138 -1.84%315,175
TOTAL BUSINESS UNIT EXPENSES 738,280$ 791,875$ 534,922$ 938,498$ 955,096$ 1.77%1,005,274$
GENERAL FUND
42151 - POLICE-SUPPORT SERVICES
47
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42170 - POLICE-STATIONS AND BLDGS
6101 - WAGES & SALARIES-FT EMPLOYEES35,279$ 26,125$ 23,438$ 36,494$ 37,224$ 2.00%37,968$
6102 - OVERTIME-FT EMPLOYEES607 - - 1,000 2,200 120.00%2,200
6103 - WAGES-PART TIME EMPLOYEES- - - - - 0.00%-
6111 - SEVERANCE PAY132 462 - - - 0.00%-
6122 - PERA COORDINATED PLAN2,602 1,898 1,758 2,902 3,056 5.31%3,114
6125 - FICA - SOCIAL SECURITY 2,436 1,827 1,582 2,399 2,444 1.88%2,490
6126 - FICA - MEDICARE 570 427 370 561 572 1.96%583
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,358 11,424 8,472 12,708 13,470 6.00%14,548
6151 - WORKER'S COMP INSURANCE 1,761 1,237 1,338 1,912 1,948 1.88%1,985
TOTAL PERSONAL SERVICES 54,745 43,400 36,958 57,976 60,914 5.07%62,888
6201 - OFFICE SUPPLIES - 26 - - - 0.00%-
6211 - CLEANING SUPPLIES 245 2,271 1,333 2,000 2,000 0.00%2,000
6214 - CLOTHING & PERSONAL EQUIPMENT - - - 100 100 0.00%100
6216 - CHEMICALS/CHEMICAL PRODUCTS - - - 250 250 0.00%250
6219 - GENERAL OPERATING SUPPLIES - 1,009 2,654 - 1,000 100.00%1,000
6225 - PARK & LANDSCAPE MATERIALS - - - 600 750 25.00%750
6239 - OTHER REPAIR & MAINT SUPPLIES 4,791 3,257 5,893 4,100 4,100 0.00%4,200
6241 - SMALL TOOLS - - 80 - - 0.00%-
6242 - MINOR EQUIPMENT - 90 1,800 1,200 1,250 4.17%1,250
TOTAL SUPPLIES 5,036 6,653 11,760 8,250 9,450 14.55%9,550
6381 - ELECTRIC 69,068 66,210 43,890 61,500 62,500 1.63%63,000
6382 - GAS 18,473 24,032 14,698 23,000 23,000 0.00%23,000
6383 - WATER 2,773 1,387 275 5,000 5,000 0.00%5,500
6384 - REFUSE DISPOSAL 1,875 1,922 1,149 2,500 2,500 0.00%2,500
6385 - SEWER 949 527 389 4,000 3,000 -25.00%3,000
6386 - STORM SEWER 654 654 326 800 800 0.00%800
6387 - HEATING OIL - - - 1,000 1,000 0.00%1,000
6388 - HAZARDOUS WASTE DISPOSAL 2,172 1,135 251 2,750 2,750 0.00%2,750
6389 - STREET LIGHTS 179 197 98 200 200 0.00%200
6402 - EQUIPMENT SERVICES 299 6,559 7,005 2,100 3,000 42.86%3,000
6403 - BLDGS/FACILITIES MAINT SERVICE 22,756 17,673 11,661 26,000 26,000 0.00%26,500
6405 - PARK & LANDSCAPE SERVICES 4,306 4,396 3,925 6,000 6,000 0.00%6,000
6409 - OTHER REPAIR & MAINT SVCS 3,066 - - 2,000 2,000 0.00%2,000
6441 - LICENSES, TAXES & FEES 110 120 110 - 100 100.00%100
6449 - OTHER CONTRACTUAL SERVICE 10,548 23,525 8,374 12,500 12,500 0.00%12,500
TOTAL SERVICES & OTHER CHARGES 137,228 148,337 92,151 149,350 150,350 0.67%151,850
6520 - BUILDINGS & FACILITIES - - 9,774 42,000 10,000 -76.19%10,000
TOTAL CAPITAL OUTLAY - - 9,774 42,000 10,000 -76.19%10,000
TOTAL BUSINESS UNIT EXPENSES 197,009$ 198,390$ 150,643$ 257,576$ 230,714$ -10.43%234,288$
GENERAL FUND
42170 - POLICE-STATIONS AND BLDGS
48
2016 Brooklyn Center Department Budget Narrative by Fund
Department Name: Fire/Emergency Preparedness
Department/Division Mission:
The mission of the Brooklyn Center Fire Department is to protect lives and property from the adverse effects
of fire and other dangerous conditions, whether manmade or acts of nature. This will be accomplished
through public education and a commitment to excellence in training and superior customer service.
Department/Division Description:
The Brooklyn Center Fire Department is a progressive, full-service, volunteer department which provides
fire suppression, emergency medical response, public education programs, and inspections of existing
buildings within the community. The department has an authorized strength of 40 volunteer firefighters,
who work out of two fire stations, and employ a full-time Fire Chief, who also serves as the Fire Marshal,
and Emergency Management Director, a full-time Deputy Fire Chief of Operations, and a full-time
Administrative Support person.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Key Infrastructure Investments
Safety
In 2016 the fire department is planning to proactively improve customer service through the
incremental implementation of a new staffing model and improve the quality and delivery of fire
prevention and safety education. We believe it to be an efficient and effective means to meet the
community’s high expectation as it relates to public safety and emergency response; all the while
remaining fiscally conservative in our approach.
Our recommendations are guided by our desire to inspire innovation as it relates to customer service,
recognize fiscal limitations by identifying cost savings opportunities.
Program Recommendations:
Incrementally expand the duty crew shifts to a 12 hour model with the long term goal of
implementing a 24 hour Duty Crew Staffing Model.
Hire a full-time Fire Inspector to meet our annual goal of completing all fire inspections and
life safety education duties.
Staffing Levels
Positions FTEs 2015 2016 2017
Fire Chief
Deputy Fire Chief
Fire Inspector/Training Officer
Administrative Coordinator
Volunteer Firefighters (Current authorized strength is 40)
1
1
1
38
1
1
1
1
40
1
1
1
1
40
Total 41 44 44
49
Operational Functions/Division(s):
Fire Prevention/Education
The fire department offers a variety of public education opportunities which focus on fire
prevention providing people the knowledge and skills they need to lead safer lives.
Additionally the fire department conducts building inspections within the community making
the community a safer place.
Emergency Response
Provides fire suppression, emergency medical services, mitigation of hazardous materials spills
and leaks, and other rescue services to the citizens and visitors whom transverse our
community.
Emergency Management
Helps to identify and mitigate risks within the community through individual and
organizational preparedness. Through planning, training, conducting emergency management
drills, and coordination of the city’s response to disasters.
Annual Operating Goal and Strategies:
Emergency Response
Reduce the loss of life and property from fire events.
a. Achieve a 9 minute response time to a structure fire with 15 firefighters 90% of the time
(NFPA Standard 1720).
b. Confine fire to room of origin 75% of the time.
c. Recruit and hire 10 additional firefighters who are day available and are able to respond to
calls between 06:00-18:00.
Fire Prevention/Education
Fire prevention reduces the loss of life and property from fire and emergency medical events
through education.
a. Conduct commercial property inspections throughout each district in accordance with the
fire departments inspection cycle.
b. Continue implementation of public awareness campaign for seniors concerning household
hazards through the support of a program titled Household & Outside Maintenance for
Elderly (H.O.M.E.)
c. Finish the Public Educations Division pursuit of obtaining certification from the State Fire
Marshal’s Office to be recognized as a Juvenile Fire Setter Program to aid in mitigating
and preventing children from playing with fire within the city and the surrounding area.
d. Implement a “Smoke Busters” Campaign which will focus on installing new smoke
detectors and carbon monoxide detectors in home’s within the community who do not
currently have operating ones. This will also allow firefighters to discuss the need for an
escape plan.
50
Emergency Management
Prepare the community and city staff to respond to, recover from, and reduce the effects of
natural or manmade disasters.
a. Assure all leadership team members and key city staff is trained to the appropriate National
Incident Management Level (NIMS).
b. Conduct an annual emergency management tabletop exercise.
c. Develop an Emergency Management community web page which contains information on
personal preparedness.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Achieve a 9 minute response time to a structure fire
with 15 firefighters 90% of the time (NFPA
Standard 1720).
79.2%
(19/24 occurrences) 90%
Confine fire to room of origin 75% of the time. 54.2%
(13/24 occurrences)
75%
Percentage of commercial properties inspected in
accordance with inspection cycle
100%
District 2 100%
Educational program presentations per year 87 40
Number of smoke and CO alarms installed 31 smoke/30 CO 60 smoke/50 CO
Number of Educational presentations for City Staff 3 4
*2014 data
Capital Outlay and Other Initiatives with Significant Budget Impact
$242,623.85 for the replacement of the department’s Self Contained Breathing Apparatus
(SCBA). The SCBA’s will need to be replaced by 2018; therefore this is a placeholder to
recognize funds will be required to purchase new ones in 2018. This amount is provided
through a lease to own program over a 5 year period at a cost of $48,524.77.
$146,000 for the replacement of the department’s mobile and portable radios. Requesting
funding of $48,667 over the next 3 yrs. Hennepin County Dispatch will no longer support
the radios the department currently possesses after 2018. Additionally Motorola no longer
produces this model therefore parts for repair will become significantly more difficult to
find over time.
Request $46,020 to move from PT to FT Fire Inspector/Training Officer
$49,528.92 of budgeted fire funds will be redirected to cover the entire cost of expanding
the duty crew by 2.5 hours and approximately 38% of the FT Fire Inspector Salary
51
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42210 - FIRE
6101 - WAGES & SALARIES-FT EMPLOYEES104,129$ 120,786$ 98,592$ 196,516$ 252,114$ 28.29%254,924$
6103 - WAGES-PART TIME EMPLOYEES255,876 274,862 123,605 295,000 265,616 -9.96%270,928
6111 - SEVERANCE PAY566 2,490 - - - 0.00%-
6122 - PERA COORDINATED PLAN 2,050 1,151 - - - 0.00%-
6123 - PERA POLICE & FIRE PLAN 15,038 17,935 15,972 30,667 40,842 33.18%41,298
6125 - FICA - SOCIAL SECURITY 15,810 17,207 7,624 18,290 16,468 -9.96%16,938
6126 - FICA - MEDICARE 5,244 5,746 3,184 7,127 7,507 5.33%7,625
6127 - FIRE RELIEF ASSOCIATION 135,340 153,545 5,000 141,471 135,000 -4.57%135,000
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,647 11,752 11,770 25,416 40,410 58.99%43,644
6141 - UNEMPLOYMENT COMPENSATION 6 - - - - 0.00%-
6151 - WORKER'S COMP INSURANCE 50,443 56,931 43,596 46,076 49,401 7.22%49,569
TOTAL PERSONAL SERVICES 596,149 662,405 309,343 760,563 807,358 6.15%819,926
6201 - OFFICE SUPPLIES 162 2,754 471 800 800 0.00%800
6203 - BOOKS/REFERENCE MATERIALS 1,858 480 316 3,000 1,200 -60.00%2,000
6214 - CLOTHING & PERSONAL EQUIPMENT 20,383 25,533 7,146 25,000 14,800 -40.80%25,000
6217 - SAFETY SUPPLIES - 439 - 400 400 0.00%500
6219 - GENERAL OPERATING SUPPLIES 16,531 14,736 7,840 18,000 18,800 4.44%20,000
6219.1 - GEN OP SUP-FIRE EDUCATION 2,981 - - 3,000 3,000 0.00%3,000
6241 - SMALL TOOLS 1,058 198 - 800 800 0.00%800
6242 - MINOR EQUIPMENT 13,531 14,966 3,904 20,000 18,000 -10.00%20,000
6243 - MINOR COMPUTER EQUIPMENT 4,574 30,918 4,093 4,300 4,500 4.65%1,900
TOTAL SUPPLIES 61,078 90,024 23,770 75,300 62,300 -17.26%74,000
6305 - MEDICAL SERVICES 2,685 11,015 - 12,000 8,000 -33.33%12,000
6307 - PROFESSIONAL SERVICES 7,332 15,024 2,676 - 4,000 100.00%5,000
6321 - TELEPHONE/PAGERS 3,367 3,722 2,563 3,975 4,920 23.77%5,090
6323 - RADIO COMMUNICATIONS 9,288 8,840 4,900 8,500 8,500 0.00%-
6329 - OTHER COMMUNICATION SERVICES 3,241 3,944 3,122 7,550 7,170 -5.03%7,400
6331 - TRAVEL EXPENSE/MILEAGE - - - 400 400 0.00%3,500
6341 - PERSONNEL ADVERTISING 126 60 15 800 1,000 25.00%1,000
6351 - PRINTING 561 78 91 500 600 20.00%600
6381 - ELECTRIC 24,101 20,798 13,530 21,900 23,000 5.02%23,000
6382 - GAS 15,421 21,699 12,710 24,250 24,250 0.00%24,250
6383 - WATER 2,207 1,833 346 3,355 4,100 22.21%4,100
6385 - SEWER 1,785 2,456 394 2,100 2,100 0.00%2,200
6386 - STORM SEWER 549 941 470 600 600 0.00%800
6389 - STREET LIGHTS 150 283 142 150 150 0.00%200
6402 - EQUIPMENT SERVICES 8,157 6,556 3,557 3,000 5,000 66.67%5,000
6406 - MULTI-FUNCTION MTNCE 328 338 196 500 500 0.00%525
6422 - SOFTWARE MAINT 968 7,540 2,065 2,200 2,250 2.27%2,350
6432 - CONFERENCES AND SCHOOLS 4,197 10,283 7,370 10,000 15,000 50.00%15,000
6433 - MEETING EXPENSES - 32 24 - - 0.00%-
6434 - DUES & SUBSCRIPTIONS 3,288 2,748 3,646 2,500 3,500 40.00%3,500
6443 - PRIZE AWARDS/EXPENSE REIMB 618 958 724 1,500 1,500 0.00%1,500
6449 - OTHER CONTRACTUAL SERVICE 217 401 125 1,850 2,000 8.11%2,000
TOTAL SERVICES & OTHER CHARGES88,586 119,549 58,666 107,630 118,540 10.14%119,015
6461 - FUEL CHARGES 15,021 16,066 6,272 16,995 15,289 -10.04%15,806
6462 - FIXED CHARGES 26,399 32,753 19,161 32,848 28,330 -13.75%29,180
6463 - REPAIR & MAINT CHARGES 53,649 35,334 23,860 36,805 38,970 5.88%40,139
6465 - REPLACEMENT CHARGES 128,441 133,039 80,258 137,586 147,772 7.40%152,205
TOTAL CENTRAL GARAGE CHARGES 223,510 217,192 129,551 224,234 230,361 2.73%237,330
6540 - EQUIPMENT & MACHINERY - - - 15,000 52,634 250.89%101,134
TOTAL CAPITAL OUTLAY - - - 15,000 52,634 250.89%101,134
TOTAL BUSINESS UNIT EXPENSES 969,323$ 1,089,170$ 521,330$ 1,182,727$ 1,271,193$ 7.48%1,351,405$
GENERAL FUND
42210 - FIRE
52
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42510 - EMERGENCY PREPAREDNESS
6101 - WAGES & SALARIES-FT EMPLOYEES49,753$ 46,809$ 33,169$ 52,636$ 53,907$ 2.41%54,985$
6111 - SEVERANCE PAY287 1,172 - - - 0.00%-
6122 - PERA COORDINATED PLAN 3,607 3,400 2,488 3,948 4,178 5.83%4,261
6125 - FICA - SOCIAL SECURITY 3,218 3,030 2,140 3,263 3,342 2.42%3,409
6126 - FICA - MEDICARE 753 709 500 763 782 2.49%797
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,352 11,424 8,472 12,708 13,470 6.00%14,548
6151 - WORKER'S COMP INSURANCE 334 298 256 353 361 2.27%368
TOTAL PERSONAL SERVICES 69,304 66,842 47,025 73,671 76,040 3.22%78,368
6201 - OFFICE SUPPLIES - - - 350 350 0.00%400
6203 - BOOKS/REFERENCE MATERIALS - - - 500 500 0.00%500
6204 - STATIONARY SUPPLIES - - - 200 200 0.00%300
6219 - GENERAL OPERATING SUPPLIES - - - 800 800 0.00%800
6242 - MINOR EQUIPMENT - - - 2,500 3,000 20.00%3,000
TOTAL SUPPLIES - - - 4,350 4,850 11.49%5,000
6381 - ELECTRIC 344 331 226 350 350 0.00%400
6402 - EQUIPMENT SERVICES 1,073 2,008 2,109 2,500 2,500 0.00%3,000
6408 - COMMUNICATION/INFO SYSTEMS 1,004 - - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 1,800 1,300 625 2,000 3,000 50.00%3,000
6434 - DUES & SUBSCRIPTIONS 200 200 260 450 450 0.00%-
TOTAL SERVICES & OTHER CHARGES 4,421 3,839 3,220 5,300 6,300 18.87%6,400
TOTAL BUSINESS UNIT EXPENSES 73,725$ 70,681$ 50,245$ 83,321$ 87,190$ 4.64%89,768$
GENERAL FUND
42510 - EMERGENCY PREPAREDNESS
53
2016 Brooklyn Center Department Budget Narrative by Fund
Department Name: Building & Community Standards
Department/Division Mission:
The Building & Community Standards Department promotes clean, safe and attractive neighborhoods
where people want to live and do business. Exceptional customer service is provided related to
residential and commercial development and construction, property maintenance, housing, and
community services. It is through the use of modern technology, professional staff and collaboration
with our customers that we efficiently and effectively serve the community.
Department/Division Description:
The department monitors development and construction activities through consultation, plan review and
site visits. Compliance with state and local building, fire, property maintenance, rental, zoning, and
other codes is ensured for residential and commercial properties. (Building, plumbing, mechanical, fire
suppression, electrical, water and sewer, sign permit applications, etc.)
The department also develops and implements community initiatives to address health/life safety
hazards, public nuisances and various quality of life standards. Neighborhood preservation and good
relations between neighbors and businesses are encouraged through proactive property maintenance
sweeps, as well as response to complaints. Department staff works with various city departments,
advisory groups, nonprofit agencies, businesses and citizens to help keep the environment clean, safe,
attractive and prosperous. Neighborhood initiatives such as foreclosure related issues and the vacant
building program are administered, along with other community improvement strategies. Public
education and community engagement initiatives are developed and implemented to ensure strong
residential and commercial neighborhoods. The department also coordinates administrative process for
diseased/dead trees, special assessments, and administrative penalty program.
The department implements several Economic Development activities including responsibility for
Housing Redevelopment Authority (HRA) and housing programs. In addition to privately funded
ventures, the department works with public funds (local, state and federal) to rehabilitate substandard or
obsolete housing, to regain occupancy with responsible homeowners. Other housing initiatives are
created, managed, or shaped in order to assist existing homeowners with housing needs and to promote
life cycle housing. The department provides staff liaison to the Housing Commission. The department
works with other departments regarding business attraction, promotion, development, and economics.
In May 2014, ownership services were transferred to Building & Community Standards Department
after the assessing function was given to Hennepin County. The department processes homestead
applications, ownership information, and special assessments for the city. *The staff and expenses for
the ownership services functions were transferred to this department’s budget. The Staffing Levels Chart
below is amended to indicate staffing change.
The department manages and operates under various funding sources such as permit and license fees,
service fees, Community Development Block Grant (CDBG), Neighborhood Stabilization Programs
(NSP), Tax Increment Financing (TIF) Housing Funds, and general fund.
54
Staffing Levels
Positions FTEs 2015 2016 2017
Director /Assistant City Manager (1 FTE)^
Deputy Director/HRA Specialist (1 FTE)^^
Housing & Community Standards Supervisor (1 FTE)^^
Building Official (1 FTE)
Building/Housing Inspectors (3 FTE)
Property Code Inspectors (2 FTE)
Administrative Assistant (1 FT)^^^
Administrative Assistants (3 PT Positions)^^^
Permit Technician (1 FT)
Seasonal Technicians (1-3 PT Positions)
Contract Electrical Inspections
Contract Construction Specialty Inspections
-
-
1
1
3
2
1.0
0.5
1.0
-
-
-
0.25
0.75
1
3
2
0.6
0.9
1.0
-
-
-
0.25
0.75
1
3
2
0.6
0.9
1.0
-
-
Strategic Functions/Division(s):
Community and Neighborhood Initiatives
o Residential and commercial neighborhoods are monitored and evaluated for short-term
and long-term needs using various resources in order to enhance the city’s image and
attract responsible residents and businesses. In addition to strategic planning and
prevention efforts, community issues are analyzed and addressed to resolve problems.
Programs and projects are developed in response to city priorities and determined needs.
Projects include the Neighborhood Health Study and City Neighborhood Area
Improvements as well as Public Safety Initiatives.
Building and Construction Inspection Program
o The building and construction inspection program assists homeowners, contractors and
businesses with their construction projects to ensure compliance with building and
Total Fund Budget 9.5 9.5 9.5
Notes:
^ The Assistant City Manager serves as Director for Building & Community Standards, and is funded
by City Manager budget.
^^ A portion of the Deputy Director/HRA Specialist and Housing & Community Standards positions,
a total 1.0 FTE, is funded by Economic Development Authority for economic development and
housing redevelopment authority functions.
^^^ Department includes an additional 1.0 FTE administrative support not included in the chart, which
is funded by the EDA and Planning budgets. Administrative support is provided to Business &
Development and other departments by this administrative support pool. Since the 2015 budget, the
budget reflects 0.5 FTE that was transferred to this department with the Ownership Services
functions in May 2014.
- Department contracts for electrical and construction specialty inspections.
- Total staffing for the department is 12.5 FTEs plus interns, with certain FTEs reflected in other
City budgets.
55
construction codes (Building, Fire, Mechanical, Plumbing, Electrical, Energy, etc.). A
variety of educational and communication tools are used to ensure buildings are safe and
sound throughout the building’s life. Inspection staff also coordinates the city’s internal
construction and plan review process.
Rental Inspections Program
o The rental licensing program ensures rental housing is maintained in a safe and attractive
manner, and an asset to the community. The performance-based program provides
incentives for properties that are well-maintained and managed, as well as corrective tools
for properties needing improvement. The program is carefully coordinated among several
city departments. Along with the rental license inspections and monitoring activities, staff
assist with license enforcement, Crime Prevention through Environmental Design
inspections, education, and other activities.
Vacant Building Program
o The vacant building program monitors mortgage foreclosures and vacant properties to
ensure they are maintained in safe, healthful conditions, minimizing public nuisances and
neighborhood blight. Staff works with responsible parties to maintain properties in
accordance with property plans. Where necessary, city-facilitated abatement actions are
initiated to eliminate hazards. Re-occupancy inspections are performed to ensure the
properties and environments are safe and in compliance with applicable regulations. In
addition, staff identifies and refers unsafe or obsolete properties to the ReMove &
ReBuild, and NSP programs.
Property Maintenance and Code Enforcement
o Proactive monitoring efforts and responses to complaints about properties improve the
conditions and appearance of the residential and commercial neighborhoods. Properties
are reviewed for health/life safety hazards, property codes and public nuisances. The
department may work independently or as part of multi-agency efforts on focused
neighborhood initiatives and community problem-solving activities. Proactive sweep
inspections are performed to address nuisances that are visible from the street or public
area.
Economic Development/HRA/Housing Programs
o The housing program develops housing policies and programs to promote high quality
housing opportunities for a diverse community. Programs are established in collaboration
with the private sector, public agencies, and Housing Commission in order to promote and
market Brooklyn Center neighborhoods. Funding sources include federal funds such as
Neighborhood Stabilization Programs (NSP) and Community Development Block Grant
(CDBG), as well as Tax Increment Financing (TIF) Housing Fund. Programs may include
ReNew, ReMove & ReBuild, and NSP programs. The program also collaborates with
non-profit organizations to provide services to residents in need such as low income,
elderly and disabled persons. The department works with other departments regarding
business attraction, promotion, development, and community initiatives.
Ownership Services
56
o Homestead applications, property ownership information, and special assessments are
performed in order to ensure information is available to internal and external customers.
Homestead credits ensure residents receive the allowed financial benefits for owner or
relative-occupied homes. In addition, the special assessment system ensures the City
obtains payment for certain services, and that current and future property owners have
access to pending outstanding financial obligations to the City. Many departments depend
on property ownership information for regular communication with property owners.
Key Initiatives Focused On the Achievement of Strategic Priorities/Value Propositions
Enhanced Community Image
1. We will stabilize and improve residential neighborhoods.
a. Coordinate and inspect residential rental properties in accordance with city code
requirements
b. Continue implementation of housing and NSP programs with fourteen NSP properties
were completed in 2015. Two additional properties are in the process of being acquired
to continue the program into 2016 due to availability of additional federal funds.
c. Monitor and inspect vacant properties
d. Implement the recognition program for rental properties
2. We will ensure all buildings are designed, constructed and maintained in a safe and sound
condition.
a. Work with developers, architects, business owners and property owners to ensure
building plans indicate compliance with all residential and commercial construction
codes
b. Develop system for delivering welcome and introductory information for newly
remodeled or constructed businesses that can also be used for business retention
strategies
3. We will provide effective communications and public education about neighborhood and
community initiatives.
a. Develop or revise educational materials for department programs and projects
b. Create videos, PowerPoint Shows or other medium for use on the website and other
means
4. We will provide accurate and timely information regarding property ownership and special
assessments.
a. Analyze and recommend efficient process for special assessments and searches
b. Continue to update processes, systems and public information to provide efficient and
clear processing of homestead applications and ownership documents
57
Annual Operating Goal Performance Measures
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Percentage of inspected residential properties in
full compliance with property maintenance codes
(1,671 inspected in 2014, 130 remain open)
73% 100%
Percentage of qualified re-occupied vacant
properties in compliance with the vacant building
ordinance (141 total reoccupied)
92.1% 100%
Percentage of residents surveyed saying their
proud of their neighborhood (Average of 4
neighborhood meetings)
85.25% 100%
Average city cost of city-facilitated abatement per
administrative service charge
(39 vacant) (149 grass/weed abatement)
[Includes direct costs, but not all overhead]
$275 junk/debris
$128 long grass/weeds
$150
Cost per online permit transaction (563 ePemits)
compared to office issued ePermit types
$7.17 ePermit
$10.96 Office
$8.00 ePermit
$15.00 Office
Average gap cost per effective rehabilitated house
sale for NSP properties (Effective means meets all
program rehab criteria )
$91,255 $103,000
*Based on 2014
Capital Outlay and Other Initiatives with Significant Budget Impact (optional)
Security and customer service layout improvements for department- continued from 2015 budget
58
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42411 - CODE ENFORCEMENT
6101 - WAGES & SALARIES-FT EMPLOYEES229,649$ 232,394$ 171,048$ 254,635$ 235,379$ -7.56%243,937$
6102 - OVERTIME-FT EMPLOYEES8,353 30,075 12,451 8,000 8,000 0.00%8,000
6103 - WAGES-PART TIME EMPLOYEES22,992 4,780 17,545 20,000 67,649 238.25%74,347
6111 - SEVERANCE PAY515 2,602 196 - - 0.00%-
6122 - PERA COORDINATED PLAN17,255 19,059 14,452 21,198 24,759 16.80%25,520
6125 - FICA - SOCIAL SECURITY16,068 16,497 12,543 17,523 19,806 13.03%20,416
6126 - FICA - MEDICARE3,758 3,858 2,933 4,098 4,632 13.03%4,776
6131 - CAFETERIA PLAN CONTRIBUTIONS38,669 40,310 39,183 44,478 45,798 2.97%49,463
6151 - WORKER'S COMP INSURANCE1,773 1,683 1,561 1,949 2,196 12.67%2,262
TOTAL PERSONAL SERVICES339,032 351,258 271,912 371,881 408,219 9.77%428,721
6201 - OFFICE SUPPLIES 946 829 652 1,450 1,450 0.00%1,450
6203 - BOOKS/REFERENCE MATERIALS - - - 300 300 0.00%300
6214 - CLOTHING & PERSONAL EQUIPMENT 284 - - 500 500 0.00%500
6219 - GENERAL OPERATING SUPPLIES 454 540 477 800 800 0.00%800
6242 - MINOR EQUIPMENT 122 715 - 300 400 33.33%400
6243 - MINOR COMPUTER EQUIPMENT 1,349 6,415 3,375 3,600 850 -76.39%1,900
TOTAL SUPPLIES 3,155 8,499 4,504 6,950 4,300 -38.13%5,350
6307 - PROFESSIONAL SERVICES 253 36 10,485 1,000 5,200 420.00%6,000
6321 - TELEPHONE/PAGERS 1,523 1,980 849 2,040 1,500 -26.47%1,550
6329 - OTHER COMMUNICATION SERVICES 1,464 1,502 1,106 1,920 1,800 -6.25%1,850
6331 - TRAVEL EXPENSE/MILEAGE 8 54 6 50 100 100.00%100
6341 - PERSONNEL ADVERTISING 210 268 115 300 300 0.00%300
6351 - PRINTING 323 100 122 500 300 -40.00%300
6406 - MULTI-FUNCTION MTNCE 1,095 1,102 461 1,300 1,000 -23.08%1,100
6423 - LOGIS CHARGES 1,500 1,680 980 1,680 1,680 0.00%1,680
6432 - CONFERENCES AND SCHOOLS 1,060 2,629 2,261 6,000 6,000 0.00%7,000
6433 - MEETING EXPENSES - - 38 - 100 100.00%100
6434 - DUES & SUBSCRIPTIONS 75 88 349 850 900 5.88%900
6441 - LICENSES, TAXES & FEES 526 326 343 - - 0.00%-
6449 - OTHER CONTRACTUAL SERVICE 16,196 9,221 2,449 30,000 30,000 0.00%30,000
TOTAL SERVICES & OTHER CHARGES 24,233 18,986 19,564 45,640 48,880 7.10%50,880
6461 - FUEL CHARGES 7,201 6,071 2,825 7,537 5,600 -25.70%5,789
6462 - FIXED CHARGES 3,892 3,723 2,152 3,688 3,573 -3.12%3,680
6463 - REPAIR & MAINT CHARGES 4,271 5,031 1,889 3,897 3,464 -11.11%3,568
6465 - REPLACEMENT CHARGES 3,611 4,230 2,683 4,600 6,220 35.22%6,407
TOTAL CENTRAL GARAGE CHARGES 18,975 19,055 9,549 19,722 18,857 -4.39%19,444
6560 - FURNITURE 1,156 - - 50,000 500 -99.00%500
TOTAL CAPITAL OUTLAY 1,156 - - 50,000 500 -99.00%500
TOTAL BUSINESS UNIT EXPENSES 386,551$ 397,798$ 305,529$ 494,193$ 480,756$ -2.72%504,895$
GENERAL FUND
42411 - CODE ENFORCEMENT
59
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
42410 - BUILDING INSPECTIONS
6101 - WAGES & SALARIES-FT EMPLOYEES242,604$ 292,573$ 200,117$ 324,424$ 341,014$ 5.11%350,839$
6102 - OVERTIME-FT EMPLOYEES1,906 3,939 999 4,000 4,000 0.00%4,000
6103 - WAGES-PART TIME EMPLOYEES542 - 1,850 6,000 24,537 308.95%25,173
6111 - SEVERANCE PAY580 2,854 5,053 - - 0.00%-
6122 - PERA COORDINATED PLAN17,766 21,537 15,084 25,081 28,639 14.19%29,451
6125 - FICA - SOCIAL SECURITY15,170 18,327 13,153 20,736 22,913 10.50%23,560
6126 - FICA - MEDICARE3,548 4,286 3,076 4,849 5,359 10.52%5,510
6131 - CAFETERIA PLAN CONTRIBUTIONS44,808 46,855 36,179 63,540 70,044 10.24%75,650
6141 - UNEMPLOYMENT COMPENSATION- 11,322 - - - 0.00%-
6151 - WORKER'S COMP INSURANCE1,676 1,928 1,584 2,298 2,535 10.31%2,609
TOTAL PERSONAL SERVICES 328,600 403,621 277,095 450,928 499,041 10.67%516,792
6201 - OFFICE SUPPLIES 568 501 257 800 500 -37.50%500
6203 - BOOKS/REFERENCE MATERIALS 357 546 842 800 1,200 50.00%500
6214 - CLOTHING & PERSONAL EQUIPMENT 400 268 - 500 600 20.00%600
6219 - GENERAL OPERATING SUPPLIES 312 377 982 900 1,250 38.89%1,500
6241 - SMALL TOOLS - - - 100 100 0.00%100
6242 - MINOR EQUIPMENT 90 1,325 79 500 500 0.00%500
6243 - MINOR COMPUTER EQUIPMENT 774 2,867 6,882 5,400 1,275 -76.39%-
TOTAL SUPPLIES 2,501 5,884 9,042 9,000 5,425 -39.72%3,700
6307 - PROFESSIONAL SERVICES 68,522 39,924 29,593 60,000 60,000 0.00%60,000
6321 - TELEPHONE/PAGERS 1,327 1,643 713 1,630 1,260 -22.70%1,300
6329 - OTHER COMMUNICATION SERVICES 1,234 1,215 735 1,440 1,320 -8.33%1,360
6331 - TRAVEL EXPENSE/MILEAGE - 25 - 100 100 0.00%100
6341 - PERSONNEL ADVERTISING 147 32 - 200 300 50.00%300
6351 - PRINTING 257 92 32 400 200 -50.00%200
6402 - EQUIPMENT SERVICES 60 - - - - 0.00%-
6406 - MULTI-FUNCTION MTNCE 1,095 1,102 461 1,300 1,000 -23.08%1,100
6421 - SOFTWARE LICENSE 1,363 486 - - - 0.00%-
6423 - LOGIS CHARGES 27,946 28,758 17,978 29,249 31,528 7.79%32,502
6432 - CONFERENCES AND SCHOOLS 3,390 2,910 3,370 5,000 5,000 0.00%5,500
6433 - MEETING EXPENSES 127 176 189 - 200 100.00%200
6434 - DUES & SUBSCRIPTIONS 540 695 1,398 865 1,500 73.41%1,600
6435 - CREDIT CARD FEES 5,756 3,403 2,177 6,000 6,500 8.33%6,500
6436 - UNCOLLECTIBLE CHECKS/DEBTS 397 - - - - 0.00%-
6441 - LICENSES, TAXES & FEES 110 110 66 - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 112,271 80,571 56,712 106,184 108,908 2.57%110,662
6461 - FUEL CHARGES 5,513 3,623 2,041 6,097 3,426 -43.81%3,542
6462 - FIXED CHARGES 2,392 2,108 1,723 2,954 2,770 -6.23%2,853
6463 - REPAIR & MAINT CHARGES 2,500 2,667 922 3,161 2,598 -17.81%2,676
6465 - REPLACEMENT CHARGES 3,688 4,325 3,821 6,550 6,550 0.00%6,747
TOTAL CENTRAL GARAGE CHARGES 14,093 12,723 8,507 18,762 15,344 -18.22%15,818
TOTAL BUSINESS UNIT EXPENSES 457,465$ 502,799$ 351,356$ 584,874$ 628,718$ 7.50%646,972$
GENERAL FUND
42410 - BUILDING INSPECTIONS
60
2016 Brooklyn Center Department Budget Narrative
Department Name: Public Works
Department Mission:
The mission of the Brooklyn Center Public Works Department for the residents, business owners and
visitors of the city is to responsibly provide for the maintenance and operations of 105 miles of city
streets, 520 acres of parks and other natural areas, 67 miles of trails and sidewalks, municipal-owned
buildings and grounds, as well as storm drains and all aspects of water and sewer operations in a quality,
cost effective manner.
Department Description:
The Public Works Department is comprised of five divisions, including: Administration/Engineering;
Street Maintenance; Park Maintenance; Public Utilities (water, sanitary sewer, storm sewer, street
lighting); and Central Garage. The Public Works Department also assists with the capital asset
management for the City’s public buildings and facilities. The Engineering division provides
administration, planning and oversight for the department. The Street Maintenance division provides for
the maintenance and management of City’s streets, sidewalks, trails, streetscaping, traffic signing and
striping and traffic signals. The Park Facilities Maintenance division provides for the maintenance and
management of City’s parks facilities and the Citywide forestry program. Narrative information for
Central Garage and Public Utilities are included under their funding sections.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Infrastructure – Key Investments
Brooklyn Boulevard Corridor and TH 252
In 2016 we will solidify the funding partnership for the Brooklyn Boulevard Corridor Phase 1 (49th
Avenue to Brooklyn Boulevard). We will also finalize the TH 252 Corridor Study and work with regional
partners and jurisdictions to advocate the TH 252 conversion to a freeway to be placed in the Minnesota
Highway Investment Plan (MnSHIP).
CIP Funding
In 2016 we will implement the 23rd year of the street and utility construction program by providing the
needed capital improvements, which increase value to the public infrastructure and provide a catalyst
towards other aesthetical improvements and value throughout neighborhoods Citywide.
Staffing Levels
Positions FTEs 2015 2016 2017
Director of Public Works/City Engineer (43110)
Deputy Director of Public Works (43220)
Assistant City Engineer (43110)
Project Engineer (43110)
Supervisor of Streets and Parks (45201)
Engineering Technician 4 (43110)
Administrative Assistant (43110)
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
61
Engineering Technician 3 (43110)
Administrative Technician (43220)
Maintenance II (5-43220, 2-43221, 5-45201 and
1-45204)
Part Time/Summer Temporary Employees (7-
43220, 6-45201)
TOTAL
2
1
13
3.3
26.3
2
1
13
3.3
26.3
2
1
13
3.3
26.3
Strategic Functions/Division(s):
Administration/Engineering (43110)
o We provide technical and management services for infrastructure improvements;
administration of the state aid street system; traffic engineering, mapping, review of
proposed developments and plats; preparation of special assessments rolls; and general
office and fieldwork services such as surveying, inspection and providing public
information.
Street Maintenance (43220)
o We provide maintenance of city streets, sidewalks and trails. The activities include
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair, streetscape
maintenance, trail system maintenance and snow/ice control.
Traffic Control (43221)
o We provide maintenance, replacement, and inventory of signage and pavement markings
and the operation and maintenance of traffic signals.
Park Facilities Maintenance (45201)
o We provide maintenance and repair of playground equipment, park shelter buildings, picnic
shelters, athletic fields, tennis courts, skating/hockey rinks, irrigation systems,
bleachers/benches, restroom and dumpster enclosures, park turf maintenance, park
landscape and flower maintenance, litter pick-up, collection of refuse, administration of the
Adopt-A-Park/Trail/Street program, manage gas and electric service to shelters and park
lights, and manage rental/service charges for portable restroom facilities.
Forestry (45204)
o We provide maintenance and reforestation of trees in parks, boulevards, and other public
lands. This fund provides for a Registered Tree Contractor Program, support of the City's
Diseased Tree Program and the services of a Certified Tree Inspector.
62
Annual Goal and Strategies:
1. Meet or exceed minimum infrastructure maintenance standards.
a. Implement a new pavement management system and establish a minimum pavement
rating index.
b. Implement a streetscape asset management system.
c. Initiate planning for the City’s ADA Transition Plan.
2. Initiate improved, streamlined management strategies and techniques by use of refined
methods and technologies.
a. Implement and use digital tablets in the field and improve project record keeping
methods pertaining to the City’s reconstruction projects.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Pavement index rating 73 > or = 78
Amount of billable project time and overtime
(Engineering staff time)
66.1% billed to projects >60% billed to
projects
Administration fees to project cost ratio 7.3% <15%
Project construction cost per hour of staff time
billed to project
$767.40/hr >$600/hr
Number of potholes filled per complaint received 11.9 potholes filled per
resident complaint
>10 potholes filled per
resident complaint
Streetscape maintenance cost per mile $20,377/mile $15,000 to
$20,000/mile
*2014 data
Capital Outlay and Other Initiatives with Significant Budget Impact
2016
Engineering – Total Station Survey Equipment, $36,000
2017
Engineering – 2 traffic counters (radar), $6,500
63
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
43110 - PUBLIC WORKS-ENGINEERING
6101 - WAGES & SALARIES-FT EMPLOYEES431,421$ 523,484$ 321,621$ 545,441$ 559,675$ 2.61%576,772$
6102 - OVERTIME-FT EMPLOYEES58,937 45,437 23,443 36,000 40,000 11.11%40,000
6103 - WAGES-PART TIME EMPLOYEES292 - - - - 0.00%-
6104 - OVERTIME-PART TIME EMPLOYEES2,578 14 722 - - 0.00%-
6111 - SEVERANCE PAY2,079 8,498 11,594 - - 0.00%-
6122 - PERA COORDINATED PLAN 35,552 41,314 25,880 43,608 46,862 7.46%48,188
6125 - FICA - SOCIAL SECURITY 31,209 34,687 22,136 35,507 36,795 3.63%37,700
6126 - FICA - MEDICARE 7,299 8,112 5,177 8,432 8,768 3.98%9,017
6131 - CAFETERIA PLAN CONTRIBUTIONS 60,452 74,080 49,488 101,664 94,290 -7.25%101,836
6151 - WORKER'S COMP INSURANCE 3,250 3,610 2,676 4,001 4,162 4.02%4,280
TOTAL PERSONAL SERVICES 633,069 739,236 462,737 774,653 790,552 2.05%817,793
6201 - OFFICE SUPPLIES 622 438 415 300 315 5.00%320
6203 - BOOKS/REFERENCE MATERIALS 162 81 167 130 195 50.00%200
6214 - CLOTHING & PERSONAL EQUIPMENT 100 289 - 295 310 5.08%320
6219 - GENERAL OPERATING SUPPLIES 155 131 19 500 525 5.00%540
6242 - MINOR EQUIPMENT 537 288 - 600 625 4.17%640
6243 - MINOR COMPUTER EQUIPMENT 7,990 342 2,193 1,800 3,700 105.56%13,000
TOTAL SUPPLIES 9,566 1,569 2,794 3,625 5,670 56.41%15,020
6302 - ARCH, ENG & PLANNING 13,655 22,094 1,255 20,000 20,500 2.50%21,000
6307 - PROFESSIONAL SERVICES 1,365 4,905 4,389 3,600 3,800 5.56%3,900
6321 - TELEPHONE/PAGERS 456 439 194 330 625 89.39%650
6329 - OTHER COMMUNICATION SERVICES 496 594 44 800 515 -35.63%530
6331 - TRAVEL EXPENSE/MILEAGE 1,499 1,274 663 930 980 5.38%1,000
6333 - FREIGHT/DRAYAGE 60 54 - 80 80 0.00%80
6341 - PERSONNEL ADVERTISING 4,641 78 348 300 300 0.00%310
6342 - LEGAL NOTICES - - - 200 200 0.00%200
6351 - PRINTING 518 558 - 420 440 4.76%450
6402 - EQUIPMENT SERVICES 972 400 140 500 500 0.00%520
6406 - MULTI-FUNCTION MTNCE 2,771 2,929 2,114 2,800 4,000 42.86%4,200
6421 - SOFTWARE LICENSE 1,885 269 - - - 0.00%-
6422 - SOFTWARE MAINT 6,630 8,448 3,470 8,300 8,500 2.41%8,800
6432 - CONFERENCES AND SCHOOLS 3,218 3,820 3,345 3,600 3,800 5.56%3,900
6433 - MEETING EXPENSES - 12 82 50 80 60.00%85
6434 - DUES & SUBSCRIPTIONS 989 831 904 1,000 1,000 0.00%1,030
6449 - OTHER CONTRACTUAL SERVICE - 1,726 - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 39,155 48,431 16,948 42,910 45,320 5.62%46,655
6461 - FUEL CHARGES 6,977 4,089 1,292 4,177 3,647 -12.69%3,771
6462 - FIXED CHARGES 3,834 3,669 2,251 3,859 3,624 -6.09%3,733
6463 - REPAIR & MAINT CHARGES 2,495 2,212 1,510 2,944 2,815 -4.38%2,899
6465 - REPLACEMENT CHARGES 6,325 6,750 3,704 6,350 6,355 0.08%6,545
TOTAL CENTRAL GARAGE CHARGES 19,631 16,720 8,757 17,330 16,441 -5.13%16,948
6540 - EQUIPMENT & MACHINERY - - 3,893 4,000 - -100.00%6,500
TOTAL CAPITAL OUTLAY - - 3,893 4,000 - -100.00%6,500
TOTAL BUSINESS UNIT EXPENSES 701,421$ 805,956$ 495,129$ 842,518$ 857,983$ 1.84%902,916$
GENERAL FUND
43110 - PUBLIC WORKS-ENGINEERING
64
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
43220 - PUBLIC WORKS-STREET MAINT
6101 - WAGES & SALARIES-FT EMPLOYEES400,760$ 412,369$ 252,793$ 409,202$ 415,185$ 1.46%427,220$
6102 - OVERTIME-FT EMPLOYEES22,711 18,576 5,801 10,000 12,000 20.00%12,000
6103 - WAGES-PART TIME EMPLOYEES37,354 41,576 36,689 39,243 47,400 20.79%48,800
6111 - SEVERANCE PAY1,881 7,773 - - - 0.00%-
6122 - PERA COORDINATED PLAN31,388 31,300 19,395 34,382 36,380 5.81%37,314
6125 - FICA - SOCIAL SECURITY28,247 28,723 17,848 28,425 29,104 2.39%29,851
6126 - FICA - MEDICARE6,606 6,718 4,174 6,647 6,806 2.39%6,980
6131 - CAFETERIA PLAN CONTRIBUTIONS 64,264 63,493 51,987 88,956 94,290 6.00%101,836
6141 - UNEMPLOYMENT COMPENSATION 321 - - - - 0.00%-
6151 - WORKER'S COMP INSURANCE 26,604 26,133 19,535 26,734 27,420 2.57%28,183
TOTAL PERSONAL SERVICES 620,136 636,661 408,222 643,589 668,585 3.88%692,184
6201 - OFFICE SUPPLIES 277 219 308 450 260 -42.22%270
6203 - BOOKS/REFERENCE MATERIALS - - - 100 100 0.00%100
6214 - CLOTHING & PERSONAL EQUIPMENT 50 150 150 150 150 0.00%150
6217 - SAFETY SUPPLIES 1,667 1,274 611 2,200 2,260 2.73%2,330
6219 - GENERAL OPERATING SUPPLIES 1,729 2,038 676 2,100 2,270 8.10%2,340
6224 - STREET MAINT MATERIALS 122,596 90,990 72,185 92,500 97,320 5.21%100,170
6226 - SIGNS & STRIPING MATERIALS 758 1,095 856 1,610 1,610 0.00%1,610
6241 - SMALL TOOLS 595 591 125 620 620 0.00%640
6242 - MINOR EQUIPMENT - 3,033 405 500 400 -20.00%400
6243 - MINOR COMPUTER EQUIPMENT - 2,600 1,107 1,100 - -100.00%-
TOTAL SUPPLIES 127,672 101,990 76,423 101,330 104,990 3.61%108,010
6307 - PROFESSIONAL SERVICES 1,365 1,365 1,365 1,370 1,700 24.09%1,700
6321 - TELEPHONE/PAGERS 1,335 2,026 878 2,140 1,560 -27.10%1,600
6331 - TRAVEL EXPENSE/MILEAGE - - - 45 45 0.00%45
6341 - PERSONNEL ADVERTISING 198 67 190 300 300 0.00%300
6351 - PRINTING 19 293 - 250 260 4.00%270
6384 - REFUSE DISPOSAL 2,075 1,717 1,526 3,000 500 -83.33%500
6404 - STREET MAINT SERVICES 85,375 95,275 14,558 98,000 103,000 5.10%106,100
6405 - PARK & LANDSCAPE SERVICES 32,021 50,241 37,333 46,000 55,100 19.78%56,800
6417 - UNIFORMS 613 754 529 1,000 1,000 0.00%1,000
6432 - CONFERENCES AND SCHOOLS 2,126 2,881 3,560 4,120 4,300 4.37%4,300
6433 - MEETING EXPENSES - - - 100 100 0.00%100
6434 - DUES & SUBSCRIPTIONS 418 462 409 600 600 0.00%600
6449 - OTHER CONTRACTUAL SERVICE 46,096 48,000 21,243 49,440 52,000 5.18%53,600
TOTAL SERVICES & OTHER CHARGES 171,641 203,081 81,591 206,365 220,465 6.83%226,915
6461 - FUEL CHARGES 66,716 64,881 17,847 71,388 58,098 -18.62%60,064
6462 - FIXED CHARGES 51,405 58,417 35,791 61,356 54,679 -10.88%56,319
6463 - REPAIR & MAINT CHARGES 118,236 112,837 48,066 129,467 127,735 -1.34%131,567
6465 - REPLACEMENT CHARGES 228,027 232,464 137,777 236,188 257,401 8.98%265,123
TOTAL CENTRAL GARAGE CHARGES 464,384 468,599 239,481 498,399 497,913 -0.10%513,073
TOTAL BUSINESS UNIT EXPENSES 1,383,833$ 1,410,331$ 805,717$ 1,449,683$ 1,491,953$ 2.92%1,540,182$
GENERAL FUND
43220 - PUBLIC WORKS-STREET MAINT
65
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
43221 - PUBLIC WORKS-TRAFFIC CONTROL
6101 - WAGES & SALARIES-FT EMPLOYEES105,909$ 108,771$ 65,868$ 110,365$ 114,068$ 3.36%117,480$
6102 - OVERTIME-FT EMPLOYEES78 - - - - 0.00%-
6111 - SEVERANCE PAY144 611 2,474 - - 0.00%-
6122 - PERA COORDINATED PLAN7,684 7,899 4,940 8,277 8,840 6.80%9,105
6125 - FICA - SOCIAL SECURITY6,889 6,976 4,354 6,843 7,072 3.35%7,284
6126 - FICA - MEDICARE1,611 1,631 1,018 1,600 1,654 3.38%1,703
6131 - CAFETERIA PLAN CONTRIBUTIONS22,661 22,903 15,149 25,416 26,940 6.00%29,096
6151 - WORKER'S COMP INSURANCE8,622 8,475 6,192 8,983 9,286 3.37%9,563
TOTAL PERSONAL SERVICES153,598 157,266 99,995 161,484 167,860 3.95%174,231
6219 - GENERAL OPERATING SUPPLIES - - 38 - - 0.00%-
6226 - SIGNS & STRIPING MATERIALS 30,299 29,827 13,867 29,900 29,900 0.00%29,900
6242 - MINOR EQUIPMENT - - - - 8,200 100.00%-
6243 - MINOR COMPUTER EQUIPMENT - - 1,107 1,100 - -100.00%-
TOTAL SUPPLIES 30,299 29,827 15,012 31,000 38,100 22.90%29,900
6381 - ELECTRIC 21,051 21,754 10,683 22,145 23,300 5.22%24,000
6407 - TRAFFIC SIGNALS MAINT 3,129 3,578 3,171 4,500 4,500 0.00%9,000
6422 - SOFTWARE MAINT - - - - 850 100.00%-
TOTAL SERVICES & OTHER CHARGES24,180 25,332 13,854 26,645 28,650 7.52%33,000
TOTAL BUSINESS UNIT EXPENSES 208,077$ 212,425$ 128,861$ 219,129$ 234,610$ 7.06%237,131$
GENERAL FUND
43221 - PUBLIC WORKS-TRAFFIC CONTROL
66
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45204 - PUBLIC WORKS-FORESTRY
6101 - WAGES & SALARIES-FT EMPLOYEES51,337$ 53,053$ 34,937$ 53,591$ 55,474$ 3.51%56,583$
6102 - OVERTIME-FT EMPLOYEES- 2 - - - 0.00%-
6111 - SEVERANCE PAY146 539 - - - 0.00%-
6122 - PERA COORDINATED PLAN3,722 3,853 2,620 4,019 4,299 6.97%4,385
6125 - FICA - SOCIAL SECURITY 3,354 3,423 2,238 3,323 3,439 3.49%3,508
6126 - FICA - MEDICARE 784 801 523 777 804 3.47%820
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,331 11,450 8,472 12,708 13,470 6.00%14,548
6151 - WORKER'S COMP INSURANCE 1,924 1,898 1,512 2,010 2,080 3.48%2,122
TOTAL PERSONAL SERVICES 72,598 75,019 50,302 76,428 79,566 4.11%81,966
6217 - SAFETY SUPPLIES 80 77 - 80 85 6.25%85
6219 - GENERAL OPERATING SUPPLIES 14 114 57 100 105 5.00%105
6225 - PARK & LANDSCAPE MATERIALS 3,420 2,762 1,040 3,090 3,300 6.80%3,300
TOTAL SUPPLIES 3,514 2,953 1,097 3,270 3,490 6.73%3,490
6405 - PARK & LANDSCAPE SERVICES 7,834 16,724 13,933 16,350 17,250 5.50%17,800
6449 - OTHER CONTRACTUAL SERVICE 1,534 - 1,330 2,500 2,600 4.00%2,600
TOTAL SERVICES & OTHER CHARGES 9,368 16,724 15,263 18,850 19,850 5.31%20,400
TOTAL BUSINESS UNIT EXPENSES 85,480$ 94,696$ 66,662$ 98,548$ 102,906$ 4.42%105,856$
GENERAL FUND
45204 - PUBLIC WORKS-FORESTRY
67
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45201 - PUBLIC WORKS-PARK FACILITIES
6101 - WAGES & SALARIES-FT EMPLOYEES328,114$ 338,155$ 219,394$ 349,676$ 363,301$ 3.90%373,901$
6102 - OVERTIME-FT EMPLOYEES14,069 16,004 10,636 20,000 20,000 0.00%20,000
6103 - WAGES-PART TIME EMPLOYEES32,638 29,617 29,884 35,960 37,800 5.12%38,900
6111 - SEVERANCE PAY1,218 4,808 - - - 0.00%-
6122 - PERA COORDINATED PLAN25,523 25,723 17,252 30,422 32,493 6.81%33,314
6125 - FICA - SOCIAL SECURITY24,124 24,669 16,535 25,151 25,993 3.35%26,652
6126 - FICA - MEDICARE5,642 5,769 3,867 5,881 6,078 3.35%6,231
6131 - CAFETERIA PLAN CONTRIBUTIONS 52,663 55,486 44,054 76,248 80,820 6.00%87,288
6141 - UNEMPLOYMENT COMPENSATION 2,981 11 - - - 0.00%-
6151 - WORKER'S COMP INSURANCE 11,555 11,180 9,228 12,682 13,076 3.11%13,355
TOTAL PERSONAL SERVICES 498,527 511,422 350,850 556,020 579,561 4.23%599,641
6214 - CLOTHING & PERSONAL EQUIPMENT - - 100 305 305 0.00%305
6216 - CHEMICALS/CHEMICAL PRODUCTS 2,146 1,639 781 2,270 2,380 4.85%2,380
6217 - SAFETY SUPPLIES 688 622 320 1,000 1,030 3.00%1,100
6219 - GENERAL OPERATING SUPPLIES 7,782 7,361 3,955 8,000 8,000 0.00%8,240
6223 - BUILDINGS & FACILITIES 1,228 393 1,679 2,200 2,200 0.00%2,200
6225 - PARK & LANDSCAPE MATERIALS 23,272 12,363 7,916 18,500 19,500 5.41%13,500
6227 - PAINT SUPPLIES 780 364 1,469 975 1,000 2.56%1,030
6231 - ATHLETIC FIELD SUPPLIES 7,799 5,133 1,867 4,960 5,100 2.82%5,260
6233 - COURT SUPPLIES 596 2,007 - 725 725 0.00%750
6239 - OTHER REPAIR & MAINT SUPPLIES 3,297 2,868 6,030 9,600 10,100 5.21%10,100
6241 - SMALL TOOLS 1,046 975 193 1,200 1,250 4.17%1,280
6242 - MINOR EQUIPMENT - - 632 800 2,000 150.00%1,600
6243 - MINOR COMPUTER EQUIPMENT - 1,760 - - 1,150 100.00%-
TOTAL SUPPLIES 48,634 35,485 24,942 50,535 54,740 8.32%47,745
6321 - TELEPHONE/PAGERS 211 247 132 265 240 -9.43%250
6351 - PRINTING 19 145 - 155 160 3.23%160
6381 - ELECTRIC 31,366 26,806 18,622 33,500 32,000 -4.48%32,000
6382 - GAS 1,494 1,959 1,205 2,000 2,100 5.00%2,100
6383 - WATER 26,486 18,878 8,475 40,600 38,000 -6.40%38,000
6384 - REFUSE DISPOSAL 13,747 14,718 12,406 17,850 24,400 36.69%25,100
6385 - SEWER 1,339 1,494 941 1,000 1,100 10.00%1,100
6386 - STORM SEWER 44,334 49,987 28,147 57,000 56,000 -1.75%57,800
6389 - STREET LIGHTS 14,808 18,048 10,236 19,500 20,500 5.13%21,100
6405 - PARK & LANDSCAPE SERVICES 1,195 2,200 891 2,700 2,800 3.70%2,890
6409 - OTHER REPAIR & MAINT SVCS 3,918 2,883 632 4,500 4,700 4.44%4,850
6415 - OTHER EQUIPMENT 1,847 63 - - 200 100.00%210
6417 - UNIFORMS 476 525 327 500 515 3.00%530
6432 - CONFERENCES AND SCHOOLS 906 1,550 1,974 2,000 2,060 3.00%2,120
6434 - DUES & SUBSCRIPTIONS 115 70 82 115 115 0.00%115
6449 - OTHER CONTRACTUAL SERVICE 3,904 6,393 371 10,000 8,000 -20.00%6,000
TOTAL SERVICES & OTHER CHARGES 146,165 145,966 84,441 191,685 192,890 0.63%194,325
6461 - FUEL CHARGES 28,398 27,856 14,570 32,645 25,862 -20.78%26,737
6462 - FIXED CHARGES 26,975 23,985 14,809 25,388 25,380 -0.03%26,141
6463 - REPAIR & MAINT CHARGES66,743 50,681 38,061 69,280 69,280 0.00%71,358
6465 - REPLACEMENT CHARGES77,227 97,720 49,095 84,803 88,630 4.51%91,289
TOTAL CENTRAL GARAGE CHARGES199,343 200,242 116,535 212,116 209,152 -1.40%215,525
6540 - EQUIPMENT & MACHINERY- - - - 12,000 100.00%-
TOTAL CAPITAL OUTLAY- - - - 12,000 100.00%-
TOTAL BUSINESS UNIT EXPENSES 892,669$ 893,115$ 576,768$ 1,010,356$ 1,048,343$ 3.76%1,057,236$
GENERAL FUND
45201 - PUBLIC WORKS-PARK FACILITIES
68
2016 Brooklyn Center Department Budget Narrative by Fund
Department Name: Community Activities, Recreation & Services
Division Mission:
The mission of the Recreation and Community Center Divisions is to create a sense of community and
enrich the quality of life for our residents, patrons and employees by providing a variety of high quality,
inclusive programs and services.
The mission of the Government Buildings Division is to provide quality, efficient service that results in
safe, clean and healthy environments for people to work and recreate.
Division Description:
The Community Activities, Recreation and Services Department is comprised of the Government
Buildings, Recreation and Community Center Divisions. These Divisions provide for the provision of
maintenance and custodial functions for City-owned buildings, development and implementation of
organized recreational activities, operation of the Community Center and swimming pool.
The Department is also responsible for the operation of Centerbrook Golf Course and the Earle Brown
Heritage Center conference and events facility. However, these operations are further identified in their
respective Enterprise Fund accounts.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Strengthened and Empowered Youth
Mobile Recreation Initiative
This initiative will be a completely new line of recreation programming in 2016. Instead of hosting a
program at a designated site, we will bring the programming out into the community. We will match
program locations to areas with a high density of youth, ensuring the most critical areas of the community
are served.
We will begin the program with four sites in 2016 and expand to eight sites in 2017.
Inclusive Community Engagement
Amphitheater Programming
The new Centennial, Civic & Veterans Memorial Amphitheater was completed in late 2015. The
2016/2017 budget includes an allocation for a full slate of entertainment events for 2016 and 2017.
69
Staffing Levels
Positions FTEs 2015 2016 2017
CARS Director
CARS Admin Assistant
Recreation Receptionist
Recreation Program Supervisor
Maintenance Supervisor
Maintenance Custodian
Custodian*
Part-time Staff (70 – PT Staff)
1
1
1
3
1
2
-
13
1
1
1
3
0
3
-
13
1
1
1
3
0
3
-
13
*The Custodian position reports to the CARS Director, but the salaries and benefits of this position are accounted for
under Police Facility Maintenance budget.
Strategic Functions/Division(s):
Recreation Division
o This division provides for the development and implementation of organized recreational
activities for preschoolers, grade school age children, teens, adults, and seniors.
Community Center
o This division is responsible for the operation of the Brooklyn Center Community Center,
including the swimming pool and waterslide.
Government Buildings
o This activity provides for the ongoing cleaning, maintenance and repair of all Government
Buildings including city hall, community center, city garage, and fire stations buildings and
grounds.
In addition, staff provides some maintenance support for the police building, liquor stores
and Centerbrook Golf Course. These expenses are charged directly to their respective
funds.
Annual Goal and Strategies:
1. Continue improvements in area of customer service for all department functions.
a. Refine computer based maintenance request system
b. On-going Customer Service training for staff
c. Continue technology improvements to enhance communication.
2. Continue ongoing assessment process to determine community needs and resources.
a. Participant surveys
b. Youth survey data
c. Program evaluations
Total 23 23 23
70
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Number of Program Registrations 7,995 8,150
Households Participating in Recreation Programs25% (2012) 27% (2016 Survey)
Programs Meeting Needs 95% (2012) 96% (2016 Survey)
Customer Satisfaction Ratings (good, excellent) 97% (2012) 98% (2016 Survey)
Maintenance Work Orders Processed Obtaining Baseline Data 2.0% Increase over
baseline
Energy Consumption-City Owned Buildings $377,818 $370,261
*2014 data, unless noted otherwise
Capital Outlay
$50,000 Misc. carpet/paint Civic Center (CBMP)
$10,000 Misc. carpet/paint Police Station (CBMP
$13,000 Annual maintenance shut down supplies (CBMP)
$20,000 Community Center equipment replacement
$6,500 Pool vacuum replacement
71
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45010 - CARS ADMINISTRATION
6101 - WAGES & SALARIES-FT EMPLOYEES151,459$ 157,524$ 105,339$ 164,001$ 167,282$ 2.00%170,628$
6111 - SEVERANCE PAY1,167 4,746 - - - 0.00%-
6122 - PERA COORDINATED PLAN10,981 11,441 7,900 12,300 12,964 5.40%13,224
6125 - FICA - SOCIAL SECURITY8,983 9,189 6,178 10,168 10,310 1.40%10,375
6126 - FICA - MEDICARE2,101 2,149 1,445 2,378 2,426 2.02%2,474
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,702 20,346 16,944 25,416 26,940 6.00%29,096
6151 - WORKER'S COMP INSURANCE 1,016 1,002 812 1,098 1,120 2.00%1,143
TOTAL PERSONAL SERVICES 198,409 206,397 138,618 215,361 221,042 2.64%226,940
6219 - GENERAL OPERATING SUPPLIES 11 249 - - - 0.00%-
6243 - MINOR COMPUTER EQUIPMENT 915 - - - 1,850 100.00%-
TOTAL SUPPLIES 926 249 - - 1,850 100.00%-
6321 - TELEPHONE/PAGERS 482 787 307 765 540 -29.41%560
6331 - TRAVEL EXPENSE/MILEAGE - - 29 200 200 0.00%200
6351 - PRINTING 19 112 - - - 0.00%-
6402 - EQUIPMENT SERVICES - - - 1,000 - -100.00%-
6432 - CONFERENCES AND SCHOOLS 1,215 1,056 224 1,500 1,500 0.00%1,500
6433 - MEETING EXPENSES 46 120 75 500 500 0.00%500
6434 - DUES & SUBSCRIPTIONS 264 - 302 300 500 66.67%500
6441 - LICENSES, TAXES & FEES 35 88 962 - 1,000 100.00%1,000
TOTAL SERVICES & OTHER CHARGES 2,061 2,163 1,899 4,265 4,240 -0.59%4,260
TOTAL BUSINESS UNIT EXPENSES 201,396$ 208,809$ 140,517$ 219,626$ 227,132$ 3.42%231,200$
GENERAL FUND
45010 - CARS ADMINISTRATION
72
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45110 - CARS-REC ADMINISTRATION
6101 - WAGES & SALARIES-FT EMPLOYEES249,406$ 255,866$ 165,567$ 257,767$ 262,922$ 2.00%268,180$
6103 - WAGES-PART TIME EMPLOYEES40,739 46,325 29,870 41,000 43,000 4.88%44,000
6104 - OVERTIME-PART TIME EMPLOYEES94 - - - - 0.00%-
6111 - SEVERANCE PAY1,605 6,241 - - - 0.00%-
6122 - PERA COORDINATED PLAN21,042 21,888 14,658 22,408 23,554 5.11%23,962
6125 - FICA - SOCIAL SECURITY18,480 18,961 12,302 18,524 18,842 1.72%19,170
6126 - FICA - MEDICARE4,322 4,434 2,877 4,332 4,408 1.75%4,483
6131 - CAFETERIA PLAN CONTRIBUTIONS 45,408 45,697 33,888 50,832 53,880 6.00%58,192
6151 - WORKER'S COMP INSURANCE 2,494 2,566 1,623 2,003 2,035 1.60%2,071
TOTAL PERSONAL SERVICES 383,590 401,978 260,785 396,866 408,641 2.97%420,058
6201 - OFFICE SUPPLIES 1,690 1,352 1,466 2,300 2,000 -13.04%2,000
6217 - SAFETY SUPPLIES 314 123 - 500 500 0.00%500
6219 - GENERAL OPERATING SUPPLIES 2,569 1,592 1,347 3,250 3,000 -7.69%3,000
6239 - OTHER REPAIR & MAINT SUPPLIES - 1,681 - - - 0.00%-
6242 - MINOR EQUIPMENT 446 364 - 500 500 0.00%500
6243 - MINOR COMPUTER EQUIPMENT 4,539 5,099 - - - 0.00%-
TOTAL SUPPLIES 9,558 10,211 2,813 6,550 6,000 -8.40%6,000
6321 - TELEPHONE/PAGERS 105 99 136 122 240 96.72%250
6322 - POSTAGE 5,597 5,889 4,807 6,500 6,500 0.00%6,500
6331 - TRAVEL EXPENSE/MILEAGE 636 887 487 1,000 1,000 0.00%1,100
6341 - PERSONNEL ADVERTISING - 239 - 750 750 0.00%750
6349 - OTHER ADVERTISING - - - 400 250 -37.50%250
6351 - PRINTING 12,827 13,881 11,031 13,250 14,500 9.43%15,000
6402 - EQUIPMENT SERVICES - - - 2,000 1,500 -25.00%1,500
6406 - MULTI-FUNCTION MTNCE 4,451 4,469 2,998 4,800 5,300 10.42%5,600
6422 - SOFTWARE MAINT 7,658 8,041 7,962 8,300 8,500 2.41%-
6423 - LOGIS CHARGES - - - - 30,400 100.00%26,550
6432 - CONFERENCES AND SCHOOLS - - 50 - - 0.00%-
6434 - DUES & SUBSCRIPTIONS 65 329 - 500 500 0.00%500
6435 - CREDIT CARD FEES 17,096 14,234 9,839 17,500 16,000 -8.57%16,500
6441 - LICENSES, TAXES & FEES 986 993 - 1,650 1,700 3.03%1,700
6449 - OTHER CONTRACTUAL SERVICE 1,369 1,708 3,263 2,500 3,000 20.00%3,100
TOTAL SERVICES & OTHER CHARGES 50,790 50,769 40,573 59,272 90,140 52.08%79,300
TOTAL BUSINESS UNIT EXPENSES 443,938$ 462,958$ 304,171$ 462,688$ 504,781$ 9.10%505,358$
GENERAL FUND
45110 - CARS-REC ADMINISTRATION
73
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45111 - CARS-ADULT RECREATION
5586 - COST OF SALES-MISC751$ 811$ 54$ -$ 450$ 100.00%450$
TOTAL COST OF SALES751 811 54 - 450 100.00%450
6103 - WAGES-PART TIME EMPLOYEES53,680 49,237 30,576 54,772 55,272 0.91%53,500
6122 - PERA COORDINATED PLAN2,775 2,598 1,702 3,936 4,284 8.84%4,147
6125 - FICA - SOCIAL SECURITY3,328 3,057 1,906 3,253 3,427 5.35%3,317
6126 - FICA - MEDICARE778 715 446 761 801 5.26%777
6151 - WORKER'S COMP INSURANCE768 669 504 750 791 5.47%765
TOTAL PERSONAL SERVICES61,329 56,276 35,134 63,472 64,575 1.74%62,506
6219 - GENERAL OPERATING SUPPLIES10,353 16,893 10,516 11,820 13,020 10.15%12,770
TOTAL SUPPLIES10,353 16,893 10,516 11,820 13,020 10.15%12,770
6307 - PROFESSIONAL SERVICES 8,326 9,161 3,911 14,170 14,170 0.00%8,900
6339 - OTHER TRANSPORTATION EXPENSE3,248 3,412 275 4,000 4,000 0.00%4,000
6351 - PRINTING - - - - - 0.00%-
6364 - DRAM SHOP INSURANCE 1,124 839 988 - 1,033 100.00%1,096
6384 - REFUSE DISPOSAL 753 1,422 2,387 2,100 2,300 9.52%2,300
6402 - EQUIPMENT SERVICES- - - 750 750 0.00%750
6432 - CONFERENCES AND SCHOOLS450 210 271 500 500 0.00%500
6449 - OTHER CONTRACTUAL SERVICE69,390 63,220 53,528 67,300 67,850 0.82%72,950
6491 - MERCHANDISE FOR RESALE395 616 1,916 500 600 20.00%500
TOTAL SERVICES & OTHER CHARGES83,686 78,880 63,276 89,320 91,203 2.11%90,996
TOTAL BUSINESS UNIT EXPENSES 156,119$ 152,860$ 108,980$ 164,612$ 169,248$ 2.82%166,722$
GENERAL FUND
45111 - CARS-ADULT RECREATION
74
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45112 - CARS-TEEN PROGRAMS
6102 - OVERTIME-FT EMPLOYEES-$ -$ -$ 1,000$ 1,000$ 0.00%1,000$
6103 - WAGES-PART TIME EMPLOYEES1,661 317 - 5,500 5,500 0.00%6,000
6122 - PERA COORDINATED PLAN- 23 - - 504 100.00%543
6123 - PERA POLICE & FIRE PLAN- - - - - 0.00%-
6125 - FICA - SOCIAL SECURITY103 20 - - 403 100.00%434
6126 - FICA - MEDICARE24 5 - - 94 100.00%101
6151 - WORKER'S COMP INSURANCE24 4 - - 93 100.00%100
TOTAL PERSONAL SERVICES1,812 369 - 6,500 7,594 16.83%8,178
6219 - GENERAL OPERATING SUPPLIES 770 688 631 1,600 1,650 3.13%1,700
TOTAL SUPPLIES 770 688 631 1,600 1,650 3.13%1,700
6307 - PROFESSIONAL SERVICES - 2,000 - 3,000 3,200 6.67%3,500
6449 - OTHER CONTRACTUAL SERVICE 6,000 2,685 - 6,000 - -100.00%-
TOTAL SERVICES & OTHER CHARGES 6,000 4,685 - 9,000 3,200 -64.44%3,500
TOTAL BUSINESS UNIT EXPENSES 8,582$ 5,742$ 631$ 17,100$ 12,444$ -27.23%13,378$
GENERAL FUND
45112 - CARS-TEEN PROGRAMS
75
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45113 - CARS-YOUTH PROGRAMS
6103 - WAGES-PART TIME EMPLOYEES34,654$ 35,521$ 36,784$ 33,500$ 40,559$ 21.07%49,818$
6104 - OVERTIME-PART TIME EMPLOYEES- 8 20 - - 0.00%-
6122 - PERA COORDINATED PLAN 686 538 529 1,820 2,681 47.31%3,385
6125 - FICA - SOCIAL SECURITY 2,151 2,211 2,282 1,857 2,515 35.43%3,085
6126 - FICA - MEDICARE 503 517 534 434 588 35.48%724
6141 - UNEMPLOYMENT COMPENSATION - 119 - - - 0.00%-
6151 - WORKER'S COMP INSURANCE 507 489 610 430 580 34.88%712
TOTAL PERSONAL SERVICES 38,501 39,403 40,759 38,041 46,923 23.35%57,724
6212 - MOTOR FUELS - - - - 1,600 100.00%3,200
6219 - GENERAL OPERATING SUPPLIES 16,820 11,866 9,008 21,975 16,800 -23.55%22,915
TOTAL SUPPLIES 16,820 11,866 9,008 21,975 18,400 -16.27%26,115
6321 - TELEPHONE/PAGERS 178 204 - - - 0.00%-
6331 - TRAVEL EXPENSE/MILEAGE 340 230 32 350 350 0.00%350
6384 - REFUSE DISPOSAL - - - - - 0.00%-
6433 - MEETING EXPENSES - - - - 800 100.00%1,600
6449 - OTHER CONTRACTUAL SERVICE 630 1,131 343 600 600 0.00%1,000
TOTAL SERVICES & OTHER CHARGES 1,148 1,565 375 950 1,750 84.21%2,950
TOTAL BUSINESS UNIT EXPENSES 56,469$ 52,834$ 50,142$ 60,966$ 67,073$ 10.02%86,789$
GENERAL FUND
45113 - CARS-YOUTH PROGRAMS
76
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45119 - CARS-GENERAL REC
6101 - WAGES & SALARIES-FT EMPLOYEES-$ (435)$ -$ -$ -$ 0.00%-$
6103 - WAGES-PART TIME EMPLOYEES7,147 3,978 3,003 9,300 9,800 5.38%9,300
6122 - PERA COORDINATED PLAN235 (3) 21 698 759 8.74%721
6125 - FICA - SOCIAL SECURITY443 220 186 577 608 5.37%577
6126 - FICA - MEDICARE104 51 44 135 142 5.19%135
6141 - UNEMPLOYMENT COMPENSATION4,868 197 23 - - 0.00%-
6151 - WORKER'S COMP INSURANCE106 33 53 133 140 5.26%133
TOTAL PERSONAL SERVICES12,903 4,041 3,330 10,843 11,449 5.59%10,866
6219 - GENERAL OPERATING SUPPLIES 10 - - 75 80 6.67%100
TOTAL SUPPLIES 10 - - 75 80 6.67%100
6412 - BLDGS/FACILITIES 9,687 9,466 4,374 9,600 9,800 2.08%9,800
6431 - SPECIAL EVENTS - - - - 4,015 100.00%10,965
6449 - OTHER CONTRACTUAL SERVICE 8,100 - 8,400 9,000 19,000 111.11%19,000
TOTAL SERVICES & OTHER CHARGES 17,787 9,466 12,774 18,600 32,815 76.42%39,765
TOTAL BUSINESS UNIT EXPENSES 30,700$ 13,507$ 16,104$ 29,518$ 44,344$ 50.23%50,731$
GENERAL FUND
45119 - CARS-GENERAL REC
77
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45122 - CARS-COMMUNITY CENTER
6101 - WAGES & SALARIES-FT EMPLOYEES-$ 488$ -$ -$ -$ 0.00%-$
6103 - WAGES-PART TIME EMPLOYEES40,192 35,304 20,817 58,000 48,000 -17.24%48,000
6104 - OVERTIME-PART TIME EMPLOYEES756 - 10 1,000 1,000 0.00%1,000
6122 - PERA COORDINATED PLAN2,616 2,599 1,562 4,275 3,953 -7.53%3,953
6125 - FICA - SOCIAL SECURITY2,539 2,219 1,291 3,534 3,162 -10.53%3,162
6126 - FICA - MEDICARE594 519 302 827 740 -10.52%740
6141 - UNEMPLOYMENT COMPENSATION- 481 - - - 0.00%-
6151 - WORKER'S COMP INSURANCE620 505 344 2,606 2,519 -3.34%2,519
TOTAL PERSONAL SERVICES47,317 42,115 24,326 70,242 59,374 -15.47%59,374
6219 - GENERAL OPERATING SUPPLIES 340 28 1,139 1,500 1,500 0.00%1,500
6239 - OTHER REPAIR & MAINT SUPPLIES - - 736 - - 0.00%-
6242 - MINOR EQUIPMENT 446 2,702 145 8,000 18,000 125.00%18,000
6243 - MINOR COMPUTER EQUIPMENT 3,490 - 142 - - 0.00%-
TOTAL SUPPLIES 4,276 2,730 2,162 9,500 19,500 105.26%19,500
6384 - REFUSE DISPOSAL 906 625 - 1,000 1,000 0.00%1,000
6402 - EQUIPMENT SERVICES 3,428 913 645 2,000 2,000 0.00%2,000
6403 - BLDGS/FACILITIES MAINT SERVICE 3,739 7,687 - 5,000 5,000 0.00%5,000
6449 - OTHER CONTRACTUAL SERVICE 80,461 91,526 45,572 120,000 105,000 -12.50%105,000
6491 - MERCHANDISE FOR RESALE 551 674 1,520 1,000 1,000 0.00%1,000
TOTAL SERVICES & OTHER CHARGES 89,085 101,425 47,737 129,000 114,000 -11.63%114,000
6540 - EQUIPMENT & MACHINERY - - - 12,500 33,000 164.00%33,000
TOTAL CAPITAL OUTLAY - - - 12,500 33,000 164.00%33,000
TOTAL BUSINESS UNIT EXPENSES 140,678$ 146,270$ 74,225$ 221,242$ 225,874$ 2.09%225,874$
GENERAL FUND
45122 - CARS-COMMUNITY CENTER
78
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45124 - CARS-POOL
6103 - WAGES-PART TIME EMPLOYEES238,411$ 230,080$ 169,826$ 225,000$ 236,000$ 4.89%236,000$
6104 - OVERTIME-PART TIME EMPLOYEES1,065 405 83 1,000 1,000 0.00%1,000
6122 - PERA COORDINATED PLAN9,695 8,980 5,778 17,775 18,368 3.34%18,368
6125 - FICA - SOCIAL SECURITY14,863 14,314 10,553 14,694 14,694 0.00%14,694
6126 - FICA - MEDICARE3,476 3,348 2,468 3,437 3,437 0.00%3,437
6141 - UNEMPLOYMENT COMPENSATION1,380 - - - - 0.00%-
6151 - WORKER'S COMP INSURANCE 3,419 3,119 2,802 3,389 3,389 0.00%3,389
TOTAL PERSONAL SERVICES 272,309 260,246 191,510 265,295 276,888 4.37%276,888
6211 - CLEANING SUPPLIES 63 1,858 - - - 0.00%-
6216 - CHEMICALS/CHEMICAL PRODUCTS 23,735 27,776 11,243 7,000 7,000 0.00%8,000
6219 - GENERAL OPERATING SUPPLIES 5,903 2,389 2,335 4,750 5,000 5.26%5,000
6239 - OTHER REPAIR & MAINT SUPPLIES 18,133 5,497 2,689 4,500 5,000 11.11%5,000
TOTAL SUPPLIES 47,834 37,520 16,267 16,250 17,000 4.62%18,000
6381 - ELECTRIC 25,937 23,670 15,383 23,500 24,000 2.13%24,000
6382 - GAS 18,940 22,737 12,226 18,000 18,000 0.00%21,000
6383 - WATER 7,198 7,388 4,391 7,000 8,000 14.29%8,800
6385 - SEWER 4,603 7,352 5,293 5,200 7,000 34.62%7,500
6402 - EQUIPMENT SERVICES 179 5,018 6,702 3,000 4,000 33.33%4,500
6403 - BLDGS/FACILITIES MAINT SERVICE 12,847 2,365 - 8,000 8,200 2.50%8,400
6431 - SPECIAL EVENTS 5,103 3,353 5,924 5,000 5,000 0.00%5,000
6449 - OTHER CONTRACTUAL SERVICE 811 2,326 595 2,000 2,000 0.00%2,000
TOTAL SERVICES & OTHER CHARGES 75,618 74,209 50,514 71,700 76,200 6.28%81,200
6540 - EQUIPMENT & MACHINERY - 3,851 3,270 - - 0.00%-
6545 - OTHER EQUIPMENT - - - 10,500 6,500 -38.10%6,500
TOTAL CAPITAL OUTLAY - 3,851 3,270 10,500 6,500 -38.10%6,500
TOTAL BUSINESS UNIT EXPENSES 395,761$ 375,826$ 261,561$ 363,745$ 376,588$ 3.53%382,588$
GENERAL FUND
45124 - CARS-POOL
79
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41940 - GENERAL GOVT BLDGS AND PLANT
6101 - WAGES & SALARIES-FT EMPLOYEES162,317$ 109,815$ 95,569$ 153,131$ 154,371$ 0.81%158,526$
6102 - OVERTIME-FT EMPLOYEES19,770 22,048 11,002 17,000 18,000 5.88%18,000
6103 - WAGES-PART TIME EMPLOYEES4,752 55 - 6,500 5,500 -15.38%5,500
6111 - SEVERANCE PAY373 598 - - - 0.00%-
6122 - PERA COORDINATED PLAN13,201 9,584 7,993 13,248 13,785 4.05%14,106
6125 - FICA - SOCIAL SECURITY11,960 8,024 6,430 10,951 11,028 0.70%11,286
6126 - FICA - MEDICARE2,797 1,877 1,504 2,561 2,579 0.70%2,639
6131 - CAFETERIA PLAN CONTRIBUTIONS 33,786 22,064 21,191 38,124 40,410 6.00%43,644
6151 - WORKER'S COMP INSURANCE 8,897 5,879 5,874 8,726 8,788 0.71%8,993
TOTAL PERSONAL SERVICES 257,853 179,944 149,563 250,241 254,461 1.69%262,694
6211 - CLEANING SUPPLIES 22,782 9,860 6,980 18,000 22,000 22.22%22,000
6214 - CLOTHING & PERSONAL EQUIPMENT 200 394 100 400 400 0.00%400
6216 - CHEMICALS/CHEMICAL PRODUCTS 4,629 788 879 10,000 6,000 -40.00%6,000
6217 - SAFETY SUPPLIES 869 566 277 1,500 1,500 0.00%1,500
6219 - GENERAL OPERATING SUPPLIES 1,029 9,045 2,176 1,100 1,500 36.36%1,500
6223 - BUILDINGS & FACILITIES - - - 750 750 0.00%750
6225 - PARK & LANDSCAPE MATERIALS 408 686 - 5,000 5,250 5.00%5,250
6239 - OTHER REPAIR & MAINT SUPPLIES 25,091 32,269 14,302 27,000 28,000 3.70%29,000
6241 - SMALL TOOLS 386 505 422 800 1,000 25.00%1,000
6242 - MINOR EQUIPMENT 485 289 - 2,000 2,000 0.00%2,000
6243 - MINOR COMPUTER EQUIPMENT 1,749 - - - - 0.00%-
TOTAL SUPPLIES 57,628 54,402 25,136 66,550 68,400 2.78%69,400
6307 - PROFESSIONAL SERVICES 2,523 2,722 1,253 3,500 3,500 0.00%3,500
6321 - TELEPHONE/PAGERS 1,225 1,821 750 2,350 1,320 -43.83%1,360
6333 - FREIGHT/DRAYAGE 92 - - - - 0.00%-
6381 - ELECTRIC 130,192 115,635 76,565 116,000 118,000 1.72%119,000
6382 - GAS 97,391 122,536 67,193 108,000 110,000 1.85%112,000
6383 - WATER 3,092 2,186 854 3,728 4,614 23.77%4,700
6384 - REFUSE DISPOSAL 7,984 7,723 4,578 9,500 8,500 -10.53%8,500
6385 - SEWER 1,020 1,359 844 2,500 2,000 -20.00%2,000
6386 - STORM SEWER 6,692 4,343 2,762 10,500 8,000 -23.81%8,000
6387 - HEATING OIL - 3,158 25 3,500 4,000 14.29%4,000
6388 - HAZARDOUS WASTE DISPOSAL 2,711 2,629 535 3,200 3,200 0.00%3,200
6389 - STREET LIGHTS 1,831 1,308 832 2,300 2,000 -13.04%2,000
6402 - EQUIPMENT SERVICES 47,397 33,190 31,187 4,400 15,000 240.91%16,000
6403 - BLDGS/FACILITIES MAINT SERVICE150,844 43,757 35,576 105,000 105,000 0.00%105,000
6405 - PARK & LANDSCAPE SERVICES 31,902 30,980 26,208 34,000 34,000 0.00%34,000
6409 - OTHER REPAIR & MAINT SVCS 10,000 1,988 - 5,000 5,000 0.00%5,000
6421 - SOFTWARE LICENSE - - - 65,163 - -100.00%-
6422 - SOFTWARE MAINT 3,358 2,146 2,816 3,600 8,121 125.58%8,371
6432 - CONFERENCES AND SCHOOLS 194 865 320 1,200 1,200 0.00%1,200
6434 - DUES & SUBSCRIPTIONS - - - 350 350 0.00%350
6441 - LICENSES, TAXES & FEES 855 545 213 1,000 1,000 0.00%1,000
6449 - OTHER CONTRACTUAL SERVICE 67,182 46,242 34,772 28,000 40,000 42.86%40,000
TOTAL SERVICES & OTHER CHARGES566,485 425,133 287,283 512,791 474,805 -7.41%479,181
6461 - FUEL CHARGES 13,909 1,382 711 1,248 1,253 0.40%1,295
6462 - FIXED CHARGES 2,299 1,782 1,096 1,878 1,768 -5.86%1,821
6463 - REPAIR & MAINT CHARGES 803 817 728 650 650 0.00%669
6465 - REPLACEMENT CHARGES 1,825 2,150 1,225 2,100 2,200 4.76%2,266
TOTAL CENTRAL GARAGE CHARGES 18,836 6,131 3,760 5,876 5,871 -0.09%6,051
6520 - BUILDINGS & FACILITIES - 8,453 1,916 22,500 37,794 67.97%50,000
TOTAL CAPITAL OUTLAY - 8,453 1,916 22,500 37,794 67.97%50,000
TOTAL BUSINESS UNIT EXPENSES 900,802$ 674,063$ 467,658$ 857,958$ 841,331$ -1.94%867,326$
GENERAL FUND
41940 - GENERAL GOVT BLDGS AND PLANT
80
Non‐Departmental
81
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
41610 - LEGAL
6303 - LEGAL SERVICES398,897$ 400,321$ 224,987$ 446,000$ 428,100$ -4.01%430,000$
6307 - PROFESSIONAL SERVICES2,325 2,700 1,200 26,000 5,000 -80.77%5,000
6423 - LOGIS CHARGES- - 12,642 - 21,600 100.00%22,248
TOTAL SERVICES & OTHER CHARGES401,222403,021238,829472,000454,700-3.67%457,248
TOTAL BUSINESS UNIT EXPENSES 401,222$ 403,021$ 238,829$ 472,000$ 454,700$ -3.67%457,248$
GENERAL FUND
41610 - LEGAL
82
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
44110 - JOINT POWERS PAYMENTS
6449 - OTHER CONTRACTUAL SERVICE149,203$ 145,503$ 135,604$ 161,000$ 150,000$ -6.83%190,000$
TOTAL SERVICES & OTHER CHARGES149,203 145,503 135,604 161,000 150,000 -6.83%190,000
TOTAL BUSINESS UNIT EXPENSES 149,203$ 145,503$ 135,604$ 161,000$ 150,000$ -6.83%190,000$
GENERAL FUND
44110 - JOINT POWERS PAYMENTS
83
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
45310 - CONVENTION AND TOURISM
6445 - CONVENTION BUREAU PAYMENT418,595$ 434,459$ 288,561$ 418,000$ 425,125$ 1.70%427,500$
TOTAL SERVICES & OTHER CHARGES418,595 434,459 288,561 418,000 425,125 1.70%427,500
TOTAL BUSINESS UNIT EXPENSES 418,595$ 434,459$ 288,561$ 418,000$ 425,125$ 1.70%427,500$
GENERAL FUND
45310 - CONVENTION AND TOURISM
84
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
48140 - INSURANCE
6307 - PROFESSIONAL SERVICES7,597$ 7,532$ 7,424$ 12,000$ 12,000$ 0.00%12,000$
6361 - GENERAL LIABILITY INSURANCE105,501 118,949 89,866 123,183 123,763 0.47%131,333
6362 - PROPERTY INSURANCE 50,427 69,244 53,995 72,918 76,279 4.61%80,945
6366 - MACHINERY BREAKDOWN INSURANCE 6,182 7,347 5,376 7,660 7,393 -3.49%7,845
6368 - BONDS INSURANCE 1,755 1,930 1,436 1,992 2,003 0.55%2,126
6442 - COURT AWARDS/SETTLEMENTS 10,346 4,001 18,420 15,000 15,000 0.00%15,000
TOTAL SERVICES & OTHER CHARGES 181,808 209,003 176,517 232,753 236,438 1.58%249,249
TOTAL BUSINESS UNIT EXPENSES 181,808$ 209,003$ 176,517$ 232,753$ 236,438$ 1.58%249,249$
GENERAL FUND
48140 - INSURANCE
85
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
48150 - CENTRAL SUPPLIES AND SUPPORT
6101 - WAGES & SALARIES-FT EMPLOYEES-$ -$ -$ (150,000)$ (230,000)$ 53.33%(200,000)$
TOTAL PERSONAL SERVICES- - - (150,000) (230,000) 53.33%(200,000)
6201 - OFFICE SUPPLIES13,769 12,404 8,715 16,500 16,500 0.00%17,500
6203 - BOOKS/REFERENCE MATERIALS107 - - - - 0.00%-
6219 - GENERAL OPERATING SUPPLIES1,704 2,626 511 5,000 4,000 -20.00%5,000
6242 - MINOR EQUIPMENT54,333 - - - - 0.00%-
6243 - MINOR COMPUTER EQUIPMENT- - - - 10,980 100.00%-
TOTAL SUPPLIES69,913 15,030 9,226 21,500 31,480 46.42%22,500
6301 - ACCTG, AUDIT & FIN'L SERVICES4,024 10,843 5,872 - - 0.00%-
6307 - PROFESSIONAL SERVICES1,050 - 59,637 - 59,000 100.00%60,000
6321 - TELEPHONE/PAGERS5,118 4,029 2,504 5,500 5,100 -7.27%5,250
6322 - POSTAGE34,985 43,364 22,731 58,000 50,000 -13.79%50,000
6351 - PRINTING11,933 11,203 7,669 18,000 13,000 -27.78%13,000
6402 - EQUIPMENT SERVICES1,343 1,545 1,048 3,000 2,500 -16.67%2,500
6406 - MULTI-FUNCTION MTNCE 7,349 7,093 3,837 7,000 7,500 7.14%7,900
6432 - CONFERENCES AND SCHOOLS 9,224 6,864 40 6,500 8,000 23.08%8,000
6433 - MEETING EXPENSES 1,847 1,549 1,903 2,000 2,500 25.00%2,500
6434 - DUES & SUBSCRIPTIONS 626 682 534 - - 0.00%-
6435 - CREDIT CARD FEES 22,272 27,711 19,376 15,000 28,000 86.67%30,000
6441 - LICENSES, TAXES & FEES - 111 598 - - 0.00%-
6446 - CONTINGENCY ACCOUNT 23,450 - - 150,000 100,000 -33.33%100,000
6449 - OTHER CONTRACTUAL SERVICE 25,893 25,474 15,926 35,000 65,000 85.71%65,000
TOTAL SERVICES & OTHER CHARGES 149,114 140,468 141,675 300,000 340,600 13.53%344,150
TOTAL BUSINESS UNIT EXPENSES 219,027$ 155,498$ 150,901$ 171,500$ 142,080$ -17.15%166,650$
GENERAL FUND
48150 - CENTRAL SUPPLIES AND SUPPORT
86
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
48170 - REIMBURSEMENT FROM OTHER FUNDS
6471 - ADMINISTRATIVE SERVICE TRANSFE(582,133)$ (598,700)$ (349,605)$ (599,324)$ (599,324)$ 0.00%(599,324)$
6472 - ENGINEERING SERVICE TRANSFER(399,904) (465,602) (235,883) (415,000) (450,000) 8.43%(450,000)
6473 - STORM SEWER TRANSFER- - - - - 0.00%-
6480 - GENERAL FUND REIMBURSEMENT- - - - - 0.00%-
6482 - MISC TRANSFER OUT10,865 2,754,124 908,761 - - 0.00%-
TOTAL TRANSFERS OUT(971,172) 1,689,822 323,273 (1,014,324) (1,049,324) 3.45%(1,049,324)
TOTAL BUSINESS UNIT EXPENSES (971,172)$ 1,689,822$ 323,273$ (1,014,324)$ (1,049,324)$ 3.45%(1,049,324)$
GENERAL FUND
48170 - REIMBURSEMENT FROM OTHER FUNDS
87
2015
20132014June201520162017
Object Code / DescriptionActualActualYTDBudgetBudgetChangeBudget
48210 - TRANSFER OUT
6482 - MISC TRANSFER OUT102,166$ 100,000$ -$ 187,389$ 192,536$ 2.75%192,536$
TOTAL TRANSFERS OUT102,166 100,000 - 187,389 192,536 2.75%192,536
TOTAL BUSINESS UNIT EXPENSES 102,166$ 100,000$ -$ 187,389$ 192,536$ 2.75%192,536$
GENERAL FUND
48210 - TRANSFER OUT
88