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HomeMy WebLinkAbout2015 10-12 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION October 12, 2015 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center October 12, 2015 AGENDA 1.Informal Open Forum with City Council - 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but rather, for hearing the citizen for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.September 28, 2015 - Study Session 2.September 28, 2015 —Regular Session b. Licenses C. Resolution Authorizing the Brooklyn Bridge Alliance for Youth to Apply for Grant Funding Through the Hennepin County Youth Sports Program d. Resolution Establishing Active Living Guidelines for the Opportunity Site 7. Presentations/Proclamations/Recognitions/Donations a. Hennepin County Sheriff Rich Stanek Report Requested Council Action: —None. b. Resolution Expressing Recognition and Appreciation of Bruce Johnson for 10 Years of Dedicated Service to the City of Brooklyn Center CITY COUNCIL AGENDA -2- October 12, 2015 8.Public Hearings —None 9.Planning Commission Items —None 10. Council Consideration Items a. Consideration of Type IV 6-Month Provisional Rental Licenses 1.5 101-03 Xerxes Avenue North 2.6018 Aldrich Avenue North 3.5736 James Avenue North 4.Resolution Approving a Type IV Rental License for 7240 West River Road 5.Resolution Appro\ling a Type IV Rental License for 6753 Humboldt Avenue North 6.Resolution Approving a Type IV Rental License for 6765 Humboldt Avenue North Requested Council Action: —Mayor poll audience for applicants to address Council. —Receive staff report. —Motion to open hearing. —Receive testimony from applicants in order. —Motion to close hearing. —Take action on rental license applications and mitigation plans. b. Resolution Establishing a Brooklyn Center Sister Cities Commission and Defining Duties and Responsibilities Requested Council Action: —Motion to adopt resolution. 11. Council Report 12. Adjournment City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY/WORK SESSION SEPTEMBER 28, 2015 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:04 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves (arrived at 6:09 p.m.), Lin Myszkowski, and Dan Ryan. Councilmember Kris Lawrence-Anderson was absent and excused. Also present were Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, Police Chief Tim Gannon, City Attorney Troy Gilchrist, City Clerk Sharon Knutson, and Denise Bosch, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Ryan wished to discuss issues related to agenda item lOB Hearing for Nelia Schaff Regarding Rental Property Located at 7018 Brooklyn Boulevard. He asked Assistant City Manager/Director of Building and Community Standards Vickie Schleuning if the City would be better off not imposing an additional penalty for delinquent property taxes given the fact that the City Council has not established clear policies for that class of violation. City Clerk Sharon Knutson explained that in the case of delinquent City utilities or property taxes for rental properties with three or more units, the City Council policy has been to come before the City Council. If someone is operating without a rental license, the matter would go through the court system. The City's policy is followed for any of the multi-family properties with unpaid or delinquent taxes or utilities. This is the second time this property has been brought before a hearing. Councilmember Ryan stated that Ms. Knutson did a nice recap of the facts surrounding the issue, which is that the property taxes have been paid. This property also has two previous violations. He questioned if the City Council would be more at risk for a challenge if it levied a penalty against the property when it doesn't have an actual policy. He stated the City does not have a lot of history with this specific issue and asked if the City Council should codify a policy. 09/28/15 .1- DRAFT Mayor Willson stated that the City does have a policy in place and clearly, there was a violation. This violation didn't come before the City Council when it occurred so to impose a penalty at this point doesn't make sense. If the property had still been in arrears, it would have made sense. Ms. Knutson stated that 30 days after the property tax due date a notice is sent out to multifamily property owners with unpaid property taxes, and the rental owners have a period of time to correct. If property taxes are not current after the deadline, a notice of hearing is sent and states that even if they paid the taxes, they still have to come before the City Council for a hearing. Mayor Willson stated he would like to see the delinquent property owners before the Council sooner so a decision can be made for suspension or revocation. Ms. Knutson explained that the property owner did not attend the previously scheduled hearing and the City Prosecuting Attorney, after consulting the City Council policy, decided that he wanted to notify, the property owner that their past violations would also be considered so the hearing was rescheduled. Mayor Willson stated that the postponement led to asking the City Council to make a decision now that the taxes have been paid and that the City Council is not in the business to be vindictive but it wants to make sure property owners are paying their taxes. Ms. Schleuning stated that from staffing standpoint, it is hard to check all the licenses at the time taxes are due. Mayor Willson stated that the City knows there is a pool of people that should be flagged. Ms. Schleuning stated that there was an atypical delay in this case. She stated that the City's attorney is working on a consequence for chronic violators that if they don't pay the taxes by a certain date, their license will be suspended. She stated that this situation was atypical and also the property owner did not attend the previous hearing. Mayor Willson stated he wouldn't support automatic revocation and suspensions. He does not want to see the City Council look vindictive. He stated that the City has some culpability for the time that has expired after the 30 days. Councilmember Ryan stated that he wasn't advocating for a decision, but should the City Council choose to impose a penalty it would be important to have a policy in place especially for a chronic violator with a due date in two weeks. He suggested having a policy in place that the City Council has the option to impose a possible 90 day suspension should the property fail to meet its obligation on the next tax due date. Mayor Willson stated he has previously questioned if a property owner pays in advance before the hearing, should there still be a hearing. He stated it is a City Council decision to revoke or suspend and it has to get to the City Council for a hearing. 09/28/15 -2- DRAFT Ms. Knutson stated that the owner will be at the hearing tonight to discuss their financial situation. Mayor Willson stated that chronic violators can be checked on the day the taxes are due and they can be put on the City Council agenda after the 31st day. If they pay the taxes, the hearing can be canceled. Ms. Schleuning stated that when property owners continually pay late, there is a financial impact to the City. She stated that without consequences, there is nothing to prevent property owners from not paying on time. Councilmember Myszkowski asked how a chronic violator would be determined. Ms. Schleuning stated that most owners are paying on time. Ms. Knutson stated that she thinks the City has done a good job educating rental owners of the importance of complying with and staying in compliance with the City Code and avoiding penalties that could be imposed for violation. Ms. Schleuning stated the number of properties that were unlicensed in the past was a drain on resources and the City needs to continue to be diligent. Mayor Willson stated his preference for going to a revocation or suspension rather than trying to impose a fine. Councilmember Ryan stated that giving the property owner/manager knowledge of the ordinance would probably get their attention. He talked about the City's past experience with two rental properties. He is not suggesting a sanction of suspension tonight, but he thinks that it wouldn't be a bad idea that the City Council makes it clear under what circumstances a suspension will be imposed. Mayor Willson confirmed with Councilmember Ryan that he was suggesting the City should have a policy in place that after two times you are suspended and three times your license is revoked. Councilmember Ryan stated that he was not saying revocation and that revocation was for more serious offenses. Mayor Willson stated that the way the language reads right now, it is a decision based on past history. Councilmember Ryan stated that perhaps we don't have to develop a policy. Mayor Willson stated that it would be a case-by-case basis. 09/28/15 -3- DRAFT Councilmember Myszkowski spoke about the City's previous experience with the two rental properties being discussed at her first meeting as a Council Member. She stated that the City just wants them to comply and it would be good to find a way to incentivize rental owners. Mayor Willson stated he is unwilling to water down the policy that we have now. He also stated that a judge may not uphold the City Council's decision if the taxes were paid. Ms. Schleuning stated that rental owners can still be accountable for violations even if they make corrections. There is an element of punishment as future motivation not to do it again. Councilmember Ryan stated he thought this discussion would be helpful for Council Members. Mayor Willson stated he agreed but doesn't see a need to rewrite a policy that we don't have a problem with. Councilmember Ryan stated that he wanted clarification of the existing policy. Councilmember Graves stated that she liked the policy as it leaves room for discretion and interpretation. ADJOURNMENT Mayor Willson adjourned the Study Session at 6:38 p.m. 09/28/15 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION SEPTEMBER 28, 2015 CITY HALL - COUNCIL CHAMBERS 1.INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Lin Myszkowski, and Dan Ryan. Councilmember Kris Lawrence-Anderson was absent and excused. Also present were Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Director of Community Activities, Recreation and Services Jim Glasoe, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, Police Chief Tim Gannon, City Attorney Troy Gilchrist, City Clerk Sharon Knutson and Denise Bosch, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. No one wished to address the City Council. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the Informal Open Forum at 6:47 p.m. Motion passed unanimously. 2.INVOCATION Councilmember Graves read a quote by Leonardo da Vinci. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL 09/28/15 4- DRAFT Mayor Tim Willson and Councilmembers April Graves, Lin Myszkowski, and Dan Ryan. Councilmember Kris Lawrence-Anderson was absent and excused. Also present were Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Director of Community Activities, Recreation and Services Jim Glasoe, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, Police Chief Tim Gannon, City Attorney Troy Gilchrist, City Clerk Sharon Knutson and Denise Bosch, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6.APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Myszkowski moved and Councilmember Graves seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.September 8, 2015 - Joint Work Session with Financial Commission 2.September 14, 2015 - Study Session 3.September 14, 2015 - Regular Session 4.September 14, 2015 - Work Session 6b. LICENSES MECHANICAL A & M Heating & Air Conditioning, LLC Eco Mechanical Services, LLC Metro Heating and Cooling, Inc. Peak Heating and Cooling, Inc. RENTAL INITIAL (TYPE III— one-year license) 6015 Aldrich Avenue N RENEWAL (TYPE III— one-year license) 6005 Admiral Place 22280 Tippecanoe Street NE, East Bethel 16159 Marble Street NW, Ramsey 255 Roselawn Avenue E, Suite 44, St. Paul 7801 Park Drive, Suite B, Chanhassen My Truong Dan Soffa Missing security assessment 5510 France Avenue N Kin Chew 5730 June Avenue N David Holt 7224 Newton Avenue N Rhonda Braziel 4937 Zenith Avenue N James Maciazka RENEWAL (TYPE II— two-year license) 41016 l't Avenue N Long Xiong 280167 th Lane N Paul Carey 09/28/15 -2- DRAFT 1513 Humboldt Place N 1555 Humboldt Place N 5900 Pearson Drive 6424 Scott Avenue N 6700 Toledo Avenue N 5949 York Avenue N Shoemiller Properties Shoemiller Properties Mary T. Properties Chen Zhou Trenton Potter Orrin Hager RENEWAL (TYPE I— three-year license) 540163 d Avenue N John Schwarz 5843 Fremont Avenue N D & J Properties 3612 Commodore Drive Invitation Homes 6019 Halifax Place Kin Chew 6c. RESOLUTION NO. 2015-147 ADOPTING A TRAVEL DEMAND MANAGEMENT POLICY Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a.INTRODUCTION OF POLICE CHIEF TIM GANNON Ms. Schleuning spoke about the hiring process and introduced Police Chief Tim Gannon. Councilmember Ryan requested that Police Chief Gannon be given the opportunity to address the City Council. Police Chief Gannon thanked the City Council and the City Manager for their trust in him. He stated he has aspired to this position and talked about the co-workers that have helped him get to this position. He thanked the City for opportunity to serve the community and the police department. Mayor Willson stated that Police Chief Gannon was inheriting a well-qualified department and expressed his confidence that Police Chief Gannon will take it forward to new heights. 7b.RESOLUTION NO. 2015-148 EXPRESSING RECOGNITION AND APPRECIATION OF JENNY WHITING FOR OVER 22 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER Mayor Willson read in full a Resolution expressing recognition and appreciation of Jenny Whiting for her service to the City of Brooklyn Center as City Hall Receptionist and Public Works Department Administrative Technician. Councilmember Myszkowski moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2015-148 Expressing Recognition and Appreciation of Jenny Whiting for Over 22 Years of Dedicated Service to the City of Brooklyn Center. 09/28/15 -3- DRAFT Motion passed unanimously. 7c. RESOLUTION NO. 2015-149 EXPRESSING RECOGNITION AND APPRECIATION OF JIM BURNETTE FOR OVER 19 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER Mayor Willson read in full a Resolution expressing recognition and appreciation of Jim Burnette for his service to the City of Brooklyn Center as custodian in the Government Building Division. Mayor Willson stated that he enjoys reading these resolutions and commented on the years of service of the City's dedicated staff. Councilmember Ryan moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2015-149 Expressing Recognition and Appreciation of Jim Bumette for Over 19 Years of Dedicated Service to the City of Brooklyn Center. Motion passed unanimously. 8. PUBLIC HEARINGS 8a. CONTINUED SPECIAL ASSESSMENT HEARING FOR PROPOSED SPECIAL ASSESSMENTS FOR ADMINISTRATIVE FINES/CITATION COSTS AND ADMINISTRATIVE VACANT BUILDING REGISTRATIONS Assistant City Manager/Director of Building and Community Standards Vickie Schleuning presented the administrative citation process, the special assessment appeal process, and a report with findings and recommendations regarding each property: 3901 Burquest Lane; 5937 Abbott Avenue N; 7124 Indiana Avenue N; 5914 Fremont AvenueN; 1711 73rd Avenue N; 4212 66th Avenue N; 3201 Mumford Road; 6223 Brooklyn Drive; 5109 69th Avenue N; 3713 Woodbine Lane; and 5240 Ewing Avenue N. Mayor Willson asked for a future status report on the property at 3901 Burquest Lane. Mayor Willson inquired if there had been verification that the manufacturer had paid the claim for the property located at 5937 Abbott Avenue N. Ms. Schleuning replied affirmatively and talked about the amount of staff time involved in this case. She pointed out that there has not been a correction since the claim was paid. She also stated that the City will meet with the responsible parties to get the matter resolved but the next step will be criminal court. This case will be brought back before the City Council. Mayor Willson stated he was not pleased to hear that the claim had been paid and that it is almost like the property owner is ignoring the City. 09/28/15 -4- DRAFT Mayor Willson commented on the property located at 7124 Indiana Avenue N. He stated that he does not want to see these issues move ton to large fees. He suggested considering revocation of rental licenses when the fees get to a certain amount at a future date. Mayor Willson commented that the property owner at 5914 Fremont Avenue N should have paid attention to the official communication of the City. Ms. Schleuning stated that the property is currently in compliance. Ms. Schleuning stated that no building permits have been issued since 1998 at the property located at 1711 73' Avenue N and the property remains in violation. The City will meet with the owner to resolve the issues. Councilmember Graves asked about differences in citation amounts. Ms. Vickie explained the fee schedule. Councilmember Graves asked if the City kept a tally of past violations. Ms. Schleuning stated that in the last two years, the City has started keeping a list of chronic grass violators and it has reduced the numbers of complaints. Councilmember Graves stated that some of the situations are bad but she feels the City is the bad guy in others. Councilmèmber Ryan stated that the public should be reminded that the whole objective of this exercise is to create incentives for property owners to observe our community standards. The vast majority of residences and rental properties are well maintained. The reason the fines are compounded is because the citations are completely disregarded. He stated it is unfair to those who observe the ordinances not to have others comply. Councilmember Ryan moved and Councilmember Myszkowski seconded to open the Public Hearing. Motion passed unanimously. Queena Sloan, 5914 Fremont Avenue N, stated that she did speak to a City representative on numerous occasions and showed him proof that she was not renting and was living in the home. She stated that the water bill was a result of a flood in her home. She stated that she has asked the City repeatedly to rescind the rental license and feels that this situation is ridiculous. Mayor Willson asked who was managing the property while she was away. Ms. Sloan replied that her mother was managing the property and was not getting the citations. She stated she has her own personal address on the rental application and the property was used as a group home. Mayor Willson asked where the citations were being delivered. Ms. Sloan replied that 5914 Fremont Avenue N is her legal address but the rental application contains a different address. She stated that the group home was never homesteaded and she was told she needed to get a 09/28/15 -5- DRAFT rental license. She stated that the notices were not sent to the address listed on her application. She requested a copy of the City's report to give to her attorney. Mayor Willson asked Ms. Schleuning to make sure that Ms. Sloan gets the report. Josh Carscadden, representative for owner Mark Crost, stated that the manufacturer payment was issued August 4 th and owner has not yet seen it. Mayor Willson stated it is not up to the City to find out about the check. Mr. Carscadden stated that the owner is current obtaining bids. He asked about replacing a roof in the winter. Mayor Willson stated that the City has done weather related deferrals in the past and he finds no evidence that the fines should be deferred. Councilmember Ryan asked if the owner inquired about the approximate warranty amount. Mr. Carscadden couldn't answer the question. Councilmember Ryan stated that he would expect that an owner would inquire about the approximate value. He stated that because of the fine amounts, it would be unwise to wait for the claim to be paid. Lee Beckley, 3901 Burquest Lane, stated that they are trying to fill up the group home and cannot afford to pay the fines. He stated they are leasing the home from Superior Development, Inc. He asked if the fines could be reduced. Otherwise, he may have to dissolve the group home. Mayor Willson stated he was not aware of a reason the fines could be reduced considering the massive documentation. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the Public Hearing. Motion passed unanimously. Councilmember Graves stated that she has had people park on her grass for events at her home and feels that the parking limitations aren't conducive to building community because they make it difficult to have a large gathering. She commented that a citation for a pile of brush on a property was ridiculous. She stated that she is coming from the prospective of a new Council Member. She understands public safety and erosion issues, and she doesn't think repeat offenders should get away with it. She stated she will vote with her conscience. Mayor Willson stated that Councilmember Graves would feel differently if she had witnessed the abuses of the past. He stated that the City's neighborhoods look much better now and she needs to know the past history to know why Council Members want to see ordinances enforced 09/28/15 -6- DRAFT because they do not want to see the City become blighted. He stated that as Council Members, they have a duty to uphold the ordinances and the City Council is not here to be a judge and jury. Councilmember Graves stated that some people might be disproportionately affected. Councilmember. Myszkowski stated that she has the same concerns as Councilmember Graves. She asked if there was a way to find that out who is being affected. She suggested that Council Members could discuss the ordinances so they had a better understanding of who is being affected and if there is a way to mitigate some of the consequences for some people. Mayor Willson stated that he was hearing Councilmember Myszkowski say she wanted to treat some citizens differently. Councilmember Myszkowski stated she would like to understand how the decisions the City Council makes are affecting people. Mayor Willson stated that Councilmember Myszkowski has every right to make ordinance changes to address disparities, but not to discuss exceptions to those already on the book. Councilmember Myszkowski stated she is not asking for an exception and it is not uncommon for public policy to be written without thinking of certain groups that will be disproportionately affected. She stated she is asking to have a discussion regarding the policy. Mayor Willson asked Ms. Schleuning to place this topic on a future study/work session. Councilmember Ryan stated that the business of this evening is not to debate the content of the ordinances. It is to pass judgment on reports of property violations. He thinks it is appropriate for the City Council to address issues in depth at another time. He stated that the City Council is always concerned about fairness and judicious enforcement of ordinances and there may be mitigating circumstances. He asked City Attorney Gilchrist to clarify that if the City Council adopts this resolution, individuals can achieve redress through the courts. City Attorney Gilchrist stated for those that voice objections at the initial hearing, there is a 30- day period where they can bring the issue to district court. He stated there is also an administrative appeal process within the City. Councilmember Ryan stated that in the case where these fines were compounded, owners had failed to meet the requirements to make those appeals through the City's administrative process. Mayor Willson stated that the argument for putting the mechanism in place was to avoid the high cost of court proceedings. Councilmember Ryan stated that the City's administrative process puts an additional step in the process that if the City has not acted properly, the owner can achieve redress. He stated that the administrative hearing judge has actually reduced or negated fines and this is an effort by the City to be fair and give the citizens a chance to dispute citations without going to court. These 09/28/15 -7- DRAFT individuals missed out on the requirement to file for the administrative appeal. He stated that the City Council can certainly have a discussion regarding this issue. 1. RESOLUTION NO. 2015-150 CERTIFYING SPECIAL ASSESSMENTS FOR ADMINISTRATIVE FINES/CITATION COSTS TO THE HENNEPIN COUNTY TAX ROLLS Councilmember Ryan moved and Councilmember Myszkowski seconded to adopt RESOLUTION NO. 2015-150 Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls. Councilmember Myszkowski moved and Councilmember Graves seconded a friendly amendment to RESOLUTION NO. 2015-150 to specify Option 2 for the property located at 3201 Mumford Road. The friendly amendment passed unanimously. Councilmember Graves stated she would vote for some, but not all of the special assessments. Mayor Willson stated that Councilmember Graves has the option of voting en masse or individually. Councilmember Graves stated she would like to vote individually. Mayor Willson stated that he understands the sentiment and hates to have to make a judgment that is going to cost people money. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 3901 Burquest Lane. The motion passed unanimously. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 5937 Abbott Avenue N. The motion passed unanimously. Councilmember Myszkowski moved and Councilmember Ryan seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 7124 Indiana Avenue N. The motion passed unanimously. 09/28/15 -8- DRAFT Councilmember Myszkowski moved and Councilmember Ryan seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 5914 Fremont Avenue N. Councilmember Graves voted against the 'same. Motion passed. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 171173 d Avenue N. Councilmember Graves voted against the same. Motion passed. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 3201 Mumford Road. The motion passed unanimously. Councilmember Myszkowski moved and Councilmember Ryan seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 6223 Brooklyn Drive. Mayor Willson inquired if the City can have vehicles towed. Ms. Schleuning replied affirmatively.natively. Graves voted against the same. Motion passed. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 5109 69th Avenue N. Councilmember Graves voted against the same. Motion passed. Councilmember Myszkowski moved and Councilmember Ryan seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 3713 Woodbine Lane. Councilmember Graves abstained. Motion passed. Councilmember Ryan moved and Councilmember Myszkowski seconded to approve Certifying Special Assessments for Administrative Fines/Citation Costs to the Hennepin County Tax Rolls for 5240 Ewing Lane N. Councilmember Graves voted against the same. Motion passed. 9. PLANNING COMMISSION ITEMS 09/28/15 -9- DRAFT 9a. PLANNING COMMISSION APPLICATION NO. 2015-008, SUBMITTED BY SPIRITUAL LIFE MINISTRIES REQUESTING SPECIAL USE PERMIT APPROVAL OF A NEW DYNAMIC MESSAGE SIGN (DMS) FOR A PUBLIC USE IN THE C-i SERVICE/OFFICE DISTRICT, LOCATED AT 6865 SHINGLE CREEK PARKWAY Planning and Zoning 'Specialist Tim Benetti provided an overview of Planning Commission Application No. 2015-008 and advised the Planning Commission recommended approval of the application at its September 17, 2015, meeting. Councilmember Ryan asked if a business could use a similar sign as the sign in this C-2 district. Mr. Benetti replied that the church was in a C-i district. If the church was to be converted to a business, the signed could also be converted. Councilmember Ryan questioned if a C-i service/office district area is more limited than C-2 district area. Mr. Benetti confirmed this and stated that the ordinance allows for a static and moveable message. Councilmember Ryan stated that a precedent was set by previously allowing a sign at another church in the City. Mr Benetti replied that the same standards were applied. Mayor Willson recalled past debates on freeway signs and stated there was an underlining current not to have freeway signs in Brooklyn Center. He thinks that is still there but that digital signs are accepted. For the record, he noted item number two in the resolution: "No part of this sign may be used for any off-premise advertising or off-premise uses. Emergency messages (i.e. Amber Alerts, severe storm warning, etc.), general messages or announcements for civic or community events, and any message containing time/temperature/date are permitted." He stated that he mentions this because the off-premise uses are for advertising and create a revenue stream. Mr. Benetti stated that the intent was to prevent signs from being used for advertising and that the sign will be used for benefit of church and other ancillary uses and stated that the church volunteered to use the sign for emergency messages. Mayor Willson commended the church for working with the City and being willing to display emergency messages. Councilmember Myszkowski she has no objections to the sign and noted the property is very attractive. 09/28/15 -10- DRAFT 1. RESOLUTION NO. 2015-151 REGARDING THE DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2015-008, SUBMITTED BY SPIRITUAL LIFE MINISTRIES REQUESTING SPECIAL USE PERMIT APPROVAL OF A NEW DYNAMIC MESSAGE SIGN (DMS) FOR A PUBLIC USE IN THE C-i SERVICE/OFFICE DISTRICT, LOCATED AT 6865 SHINGLE CREEK PARKWAY Councilmember Ryan moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2015-151 Regarding the Disposition of Planning Commission Application No. 2015-008, Submitted by Spiritual Life Ministries Requesting Special Use Permit Approval of a New Dynamic Message Sign (DMS) for a Public Use in the C-i Service/Office District, located at 6865 Shingle Creek Parkway. Motion passed unanimously. 10. COUNCIL CONSIDERATION ITEMS 10a. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSES Mayor Willson explained the streamlined process that will now be used to consider Type IV 6- Month Provisional Rental Licenses. Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on any of the rental licenses as listed on tonight's meeting agenda. Seeing no one coming forward, Mayor Willson called for a motion on Agenda Items 1 Oal through 1 0a4. iOal. 4714 LAKE VIEW AVENUE 10a2. 5322 LOGAN AVENUE NORTH 100. 2913 NASH ROAD 10a4. RESOLUTION NO. 2015-152 APPROVING A TYPE IV RENTAL LICENSE FOR 6001 EMERSON AVENUE NORTH Councilmember Myszkowski moved and Councilmember Ryan seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for the following: 4714 Lakeview Avenue North; 5322 Logan Avenue North; 2913 Nash Road; and adopt RESOLUTION NO. 2015-152 Approving a Type IV Rental License for 6001 Emerson Avenue North, with the requirement that the mitigation plans and all applicable ordinances must be strictly adhered to before renewal licenses would be considered. Motion passed unanimously. lOb. HEARING FOR NELIA SCHAFF REGARDING RENTAL PROPERTY LOCATED AT 7018 BROOKLYN BOULEVARD City Prosecutor John Thames stated this is the fifth time the property has been delinquent in the 09/28/15' -11- DRAFT last four years. He stated that the most recent delinquency was 89 days before the taxes were paid. He explained the hearing was previously postponed because the rental owner was not present and the notice only contemplated the current violation but needed to address all past violations. He also explained that the City Council has three options: take f action to suspend or revoke the rental license based on delinquent taxes; take no action because the taxes are current; or to table the issue until the meeting following when the second half of the year taxes are due. Mayor Willson stated the City has a history of allowing 30 days as a grace period and he is leery of changing it because it sets precedent. Councilmember Ryan moved and Councilmember Graves seconded to open the hearing. Motion passed unanimously. Thomas and Nelia Schaff, 7018 Brooklyn Boulevard, stated the taxes were paid in full on August 13th and Nelia talked to the Hennepin County Tax Department and a partial payment was approved. She stated that the taxes are paid in full. Mayor Willson stated the issue is a history of delinquent taxes. Ms. Schaff stated that in 2008 they were having problems with the property and had to kick people out so they didn't have income. She stated it is not cheap to evict a tenant. Mr. Schaff stated part of the problem is the City. He recalled a past incident when the police were called because barbeque smoke was streaming into the apartment above. He stated that the police were called several times and he was told by the City to evict both tenants. He stated he has properties in five cities and this is the hardest one to cope with as far as how he is treated as a landlord. Mayor Willson stated what drove all of this was that one of the renters was issuing a complaint. He stated he doesn't see that as the City's fault and it is expensive to have officers at a property multiple times. Mr. Schaff stated he could have taken control of the situation by taking care of the people that were making the complaints. Mayor Willson stated one of the issues that drives an allowable complaint is smoke streaming into an open window onto another property and the fire chief can order the fire to be put out or to mitigate the problem with the smoke. Mr. Schaff stated he was told to get rid of both tenants. Mayor Willson stated he couldn't speak to that Mr. Schaff stated that he sympathizes with his struggling tenants and doesn't want to kick them out. 09/28/15 -12- DRAFT Mayor Willson stated he understands that sentiment, but what has to be talked about is how the ordinances are put in place and how people make the complaints. The City cannot ignore a complaint. It has to be documented and worked on and then the proper action is taken. He stated he is not sure how to talk about going in a different direction and he thinks appropriate action has been taken by staff. He stated that the issue still remains that if the taxes are not paid in a timely manner then they have to look at suspension and revocation. Mr. Schaff stated he understands and wants to express that they have some hardship and the next payment will be made. Ms. Schaff inquired why paying partial payments are allowed by Hennepin County and not by the City. Mayor Willson stated that the City's ordinances are very well spelled out. Ms. Schaff stated that every year the taxes are paid in full. Mr. Schaff stated that Hennepin County is helping them out but they are not meeting the City's guidelines. Mayor Willson stated they have to be consistent. He stated they should make every effort to have the taxes paid within 30 days from the due date. Ms. Schaff stated that they were having a funding problem and asked if the City would just revoke her license because of that. Mayor Willson stated that he was on her side and the best thing they could do was pay the property taxes and utilities on time. Ms. Schaff stated she told her tenants that if they don't pay, she will lose her rental license. Mayor Willson stated they still have a license at this time but the issue is ensuring that the taxes will be paid on the property. Ms. Schaff stated that every year they pay in full. Mayor Willson stated the guidelines are for all of Brooklyn Center so it is not fair to other rental owners that are making their payments on time. Ms. Schaff stated they will try to pay them on time. Councilmember Ryan moved and Councilmember Myszkowski seconded to close the hearing. Motion passed unanimously. Councilmembers discussed the three options with City Prosecutor Thames. 09/28/15 -13- DRAFT Mayor Willson stated what he sees is that the City Council can take no action tonight and suspend action until they see what happens on October 1 5 t and the following 30-day grace period. If the taxes haven't been paid then, the issue should be revisited to consider a suspension or revocation. Attorney Gilchrist stated that in order to keep the notice alive, there should be a continuation of the hearing. Councilmember Ryan asked for clarification that the staff could provide findings in a report should the taxes not be paid. Attorney Gilchrist replied affirmatively. Councilmember Ryan moved and Councilmember Myszkowski seconded to continue the hearing to the first meeting after the November 15th property tax deadline for the second installment of property taxes for the property located at 7018 Brooklyn Boulevard. Mayor Willson explained to Mr. and Mrs. Schaff that they want to be very sure to pay the taxes before the deadline. Ms. Schleuning stated the hearing would be put on the agenda for the November 23, 2015, City Council meeting. Motion passed unanimously. lOc. CIVIC & VETERANS MEMORIAL AMPHITHEATER PAVER POLICY Director of Community Activities, Recreation and Services Jim Glasoe stated that the amphitheater project is close to being completed and 104 out of 576 available payers have been sold. He stated the purpose of the policy is to limit the likelihood of future controversy and free speech challenges regarding paver inscriptions. He stated the payers that have been sold meet the policy and guidelines and the policy would be applied to all future payers. He stated based on the City Council's wishes, the previous two draft policies were combined and that is what is before the Council tonight. Mayor Willson stated he would like a report and recommendation to the City Council regarding the City Attorney's review of a controversial paver inscription. Attorney Gilchrist agreed with the change. He stated the only reason the City Attorney is mentioned in the policy is that it is heavily ladened with case law. Councilmembers can certainly have the matter come before them. Councilmember Ryan stated he was not sure if it would be wise to make it a City Council decision, but the City Council does have the final word and the City Council should consider the findings of the City Attorney to avoid legal problems for the City. 09/28/15 -14- DRAFT Mayor Willson asked for a consensus. Councilmembers agreed with the change to the policy. Councilmember Ryan asked about completion of details for the dedication ceremony on October 61h Mr. Glasoe stated that they hope to be 99% complete by the ceremony. Councilmember Myszkowski inquired if only family members were able to the honored. Mr. Glasoe stated that the policy allows honoring individuals. Councilmember Ryan stated he initially thought about a more restrictive paver policy but the improvements to the draft and the Attorney's review have alleviated his concern. He stated this is being done for commemorative value, but there is also need to raise funds for the continued care and maintenance of the amphitheater and being too restrictive would discourage residents from purchasing a paver. Attorney Gilchrist read the additional -language to the policy: The City will forward a requested inscription that appears not to comply with this Policy to the City Attorney for review and a report to the City Council for a determination of whether the inscription is to be allowed or denied. Councilmember Ryan moved and Councilmember Graves seconded to adopt the Civic and Veterans Memorial Amphitheater Paver Policy as amended. Motion passed unanimously. RECESS AND RECONVENE The regular session was recessed at 10:02 p.m. in order to conduct the EDA Meeting. The regular session was reconvened at 10:10 p.m. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: • September 15, 2015: Happy Hollow Park Neighborhood Meeting • September 17, 2015: Speaking at Riverwood Neighborhood Association Meeting • September 19, 2015: Crime Prevention Book Sale at Spiritual Life Church • September 19, 2015: Brooklyn Center Fire Department Open House at West Fire Station • September 24, 2015: Metro Housing and Development Meeting • October 4, 2015: Brooklyn Center Lions Pancake Breakfast • October 5, 2015: Joint Work Session with Financial Commission • October 6, 2015: Amphitheater Dedication Councilmember Myszkowski reported on her attendance at the following and provided information on the following upcoming events: 09/28/15 -15- DRAFT • September 15, 2015: Happy Hollow Park Neighborhood Meeting • September 16, 2015: CEAP Board Meeting • September 19, 2015: Missed the Crime Prevention Book Sale and the Fire Department Open House • September 21, 2015: Gave a Presentation with Councilmember Rich Gates at the BYC on Government Structure • September 22, 2015: Earle Brown Days Meeting Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: • September 15, 2015: Happy Hollow Park Neighborhood Meeting • September 16, 2015: Community Policing Services Meeting • September 16, 2015: Crime Prevention Meeting • September 22, 2015: Multicultural Advisory Committee Meeting • September 29, 2015: Design Workshop for the Blueline Extension Project • October 1, 2015: Design Presentations for the Blueline Extension Project Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: • September 15, 2015: Happy Hollow Park Neighborhood Meeting • September 16, 2015: Brooklyn Bridge Alliance for Youth Special Board Meeting • September 22, 2015: Met with Commissioner Mike Opat • September 22, 2015: Attended the Brooklyn Avenues Report • October 10, 2015: Free Special Materials Drop Off in Brooklyn Park 12. ADJOURNMENT Councilmember Ryan moved and Councilmember Graves seconded adjournment of the City Council meeting at 10:20 p.m. Motion passed unanimously. 09/28/15 -16- DRAFT City Council Agenda Item No. 6b S1flIJ[SJ I fl U U Si I DkA (I] 1'WI A'A I DATE: October 5, 2015 TO: Curt Boganey, City Manager FROM: Rozlyn Tousignant, Deputy City Clerk' SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on October 12, 2015. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. GASOLINE SERVICE STATION Brooklyn Center Municipal Garage MECHANICAL Air Comfort Specialists, Inc All-Ways Heating & Air Conditioning D J's Heating & Air Conditioning Inc MacDonald Heating and A/C Inc PUBLIC DANCE Jammin Wings LLC RENTAL See attached report. SIGN HANGER Scenic Sign Company TOBACCO RELATED PRODUCT Brooklyn Center Municipal #1 Brooklyn Center Municipal #2 6844 Shingle Creek Parkway 662 11 6 t Lane NE, Blame 2806 llO Street NE, Monticello 6060 LaBeaux Ave NE, Albertville 11848305 th Ave, Princeton 2590 Freeway Boulevard 828 South 5th Street, Sauk Rapids 5625A Xerxes Ave N 6930 Brooklyn Boulevard, Suite #2 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves (lie public (rust [ES]JJ[iJ I fl I I 31k"A L' I k'A (I] t1WI t1SJ I Rental License Category Criteria Policy - Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1 - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust CO11) -C ci)0>- Coci)>- -'I c B0 = -a CO _.0 U, > _ Co 0 0 C c0 U,O bl cE > :3 U, Li CO >.CD U)Cl) CD-U,CO ci)0 o c 0 1 ** * -** flT ===^=^E==E^ CL U, *- c CD ========----=-= .E .U- iI- ci)C C 0 C C C -1 C C C 0 C C CzzzzzZ 0 LLLI CL o c a)========-=---==-== ) U, >- c c •••o cu N -i C m -i 4J CL 3 1 Nu 2o.2 Ni CO0 —-4-- Ni o 0 CO -J aj -E -ui 8 - -CD CO -CD -ccE ,Dc E roc E U,ci to 01 c 0 ••-Co m m ,0 0 a.-c ,o ->ciJ->-><CO (l)CO COE._^Cotc,0 C 0 .:3):0 '--c c QCO cc0CD cCO0 o'4-NJCO <-c,o -c00 0 CO 0 =Co 0 in om CO CO CO CO CO CO CO Co CO Co _715 CO 'I-Co Co CO CO CO —COW CD ci)(I)CD CD CD CD Cl)CD CD Cl)CD CD U) c—ccc ccc cc c ccc cc QJ CD •--'---Ci)CD CD CD CD CD CD 0)CDcr CDcc CD (I)CDcr CD U) O — C —-a) U >->-.>->-.>->->->->->->.>->->->>->->- -'E E — 00 COU-CoU-CoU-CoU-COU-CoU-COU-CoU-COU-CoU-CoU-COU-CoU-COU-COU-CoU-COU-CoU-CO c OOCDCDOJCDCDCDCDCDWCDCDCDCD Cl)CDCDWCDCDC00000COb00000 a)mccc ccc ccc ccc c c ccc U- cc I)L/_) m z Z z ZCD g CDZ>Z Z 0)<CDZZZCDZZ >CD <CDCD<>c>c<CD_CD>C c.<-i.> Co C c CD -D D D c C CO >CD ><0>_4->U 4-U) E CO •->-CO CDCDm i.U)M CC)_N i.O CoCD >CD-c C 0 CO CO LU 0 J .J U)-1 LU LU LU N CO CO C C —ai C.CC)LU N N C CC)LU C))-LU N N N C CC)CC)LU N 0 C H C U)C CC)(3)C N N C -1 CC)'Ct C 1-4 t m Ct LU CC)N LU N t N C CO U)CO zt N -;t H CO 'Z LU C Co0U)LU LU LU 'Ct LU CC)U)N C1 N LU LU LU LU LU LU U)N U) City Council Agenda Item No. 6c isiiicSi I U U k'A B I ak'A (I) t1I WJ I DATE: October 2, 2015 TO: Curt Boganey, City Manager FROM: Jim Glasoe, Director of Community Activities, Recreation & Services < SUBJECT: Resolution Authorizing the Brooklyn Bridge Alliance for Youth to Apply for Grant Funding Through the Hennepin Youth Sports Program Recommendation: It is recommended that the City Council consider approval/adoption of a resolution authorizing the Brooklyn Bridge Alliance for Youth to apply for grant funding through the Hennepin Youth Sports Program. Background: The Brooklyn Bridge Alliance for Youth is a joint powers agreement between the Cities of Brooklyn Center, Brooklyn Park, Hennepin County, and the Osseo, Brooklyn Center, Robbinsdale and Anoka-Hennepin school districts. Ex Officio Members include Hennepin Technical College & North Hennepin Community College. The Alliance mission is to coordinate a system of high-quality accessible and fully resourced opportunities that lead to: > An increase in high school graduation rates. > Improved pathways to college or career. > A reduction in young people's experience of violence. Alliance members have identified increasing access to programs and services as a priority and recognize the need to bring recreation facilities and programs to youth with limited mobility and other barriers to participation. The Brooklyn Bridge Alliance for Youth is requesting the support of the City of Brooklyn Center, in partnership with the City of Brooklyn Park; in submitting a grant proposal to the Hennepin Youth Sports Program. The Hennepin Youth Sports Program was developed through legislation funding the new Twins Stadium, and provides Hennepin County with a portion of the .15% sales tax surcharge to assist municipalities, park districts and school districts to create, expand or improve athletic and recreation facilities that enhance opportunities for youth participation. The Amateur Sports Commission has been contracted to administer the application process, with the Hennepin County Board having final project approval. The grant request is in the amount of $130,000 to purchase two (2) vehicles equipped to bring recreation programs to high density, high need areas and geographically isolated neighborhoods in the "Brooklyns". These vehicles would be used to transport equipment, supplies and staff to various neighborhoods with limited mobility and barriers to participation in current programs. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Ii1lJ[J I fl ak"1 u I (I] LWI BA1 This project proposal addresses transportation barriers that were first identified in 2000, and again outlined as a high need area by various youth serving organization in 2011, during an Afterschool Summit hosted by the Alliance partners. The public's desire for an innovative solution to transportation issues and the structure of the Alliance are key factors to developing a cohesive and cross-organizational mobile recreation solution. A mobile recreation program would expand the number of programs available to youth, expand the number of sites youth can access to participate in programming and will expand access to programs for disengaged youth. Mobile recreation also allows for shifting programming sites as neighborhoods expand, shift and develop over time. Mobile recreation will continue to bring programming to those most isolated and in need of opportunities. The programs offered through mobile recreation vehicles will be developed and refined through a collaborative programming planning process, and will leverage partnerships and resources that will be gathered during this process. The attached resolution is needed as a part of the grant application. Budget Issues: The grant request is for $130,000 (2 vehicles @ $75,000 each). The Alliance will provide $20,000 in matching funds. The Hennepin Youth Sports grant request is for $130,000 to purchase two vehicles; one for Brooklyn Center and one for Brooklyn Park. The funds will pay for a vehicle and/or equipment (i.e. trailer) yet to be determined. Cities will assume the annual operating cost for maintenance and contributions to capitol asset replacement funds, which is estimated at approximately $7,200/year for each agency. Strategic Priorities: e Strengthened and Empowered Youth Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO.___________ RESOLUTION AUTHORIZING THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH TO APPLY FOR GRANT FUNDING THROUGH THE HENNEPIN YOUTH SPORTS PROGRAM WHEREAS, the Brooklyn Bridge Alliance for Youth is a joint powers agreement between the City of Brooklyn Center, City of Brooklyn Park, Hennepin County, and the Osseo, Brooklyn Center, Robbinsdale and Anoka-Hennepin school districts. Ex Officio Members include: Hennepin Technical College & North Hennepin Community College; and WHEREAS, the mission of the Brooklyn Bridge Alliance for Youth is to coordinate a system of high-quality, accessible and fully resourced opportunities that lead to: 1) an increase in high school graduation; 2) pathways to college or career; and 3) reduction in young people's experience of violence; and WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides capital funds to assist local government units of Hennepin County for the development of sports or recreation facilities; and WHEREAS, the Brooklyn Bridge Alliance for Youth is submitting a grant application for the purchase of two mobile recreation vehicles; and WHEREAS, the estimated cost of the vehicles is $75,000 each ($150,000). The Brooklyn Bridge Alliance for Youth is requesting $130,000 from the Hennepin Youth Sports Program and will assume responsibility for a matching funds requirement of $20,000; and WHEREAS, the City of Brooklyn Center agrees to own and assume operational and maintenance costs for one of these vehicles, if the application is approved.\ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center 1. That the estimate of the total cost of purchasing the (2) vehicles shall be $150,000.00 and the Brooklyn Bridge Alliance for Youth is requesting $130,000.00 from the Hennepin Youth Sports Program and will assume responsibility for a match requirement of $20,000.00. II.That the City of Brooklyn Center agrees to own, assume one hundred (100) percent of the operation costs for one mobile recreation vehicle and will operate the vehicle for its intended purpose for the functional life of the vehicle, which is estimated to be 10 years. III.That the City of Brooklyn Center agrees to enter into any necessary and required agreements with Hennepin County for the specific purpose of purchasing a mobile recreation vehicle. RESOLUTION NO. October _12,_2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6d COUNCIL ffFM MEMORANDUM DATE: October 12, 2015 TO: Curt Boganey, City Manager FROM: Tim Benetti, Planning and Zoning Specialist THROUGH: Gary Eitel, Director of Business and Development SUBJECT: Resolution Establishing Active Living Guidelines for the Opportunity Site Recommendation: It is recommended the City Council adopt the resolution establishing Active Living Guidelines for the Opportunity Site. Background: At the September 14, 2015 City Council Work Session, the Council received an overview and brief summary report by city staff of a proposed, specialized land use application for the Opportunity Site. This site is generally located on the former Brookdale Ford and Brookdale Square Mall sites, and includes the surrounding commercial properties. This new application is intended to establish Active Living Guidelines for this very important [city-owned] redevelopment area. This application was completed by the city as part of the fulfillment of the Statewide Health Improvement Program (SHIP) Grant through Hennepin County. The application includes a check-list with various Active Living components and/or improvements, in which some or all of these elements would be encouraged, identified and determined under any new development proposals inside this area. At this meeting, it was the general consensus of the Council that this new land use application was an appropriate, simple and logical means of determining active living measures within this area; and further directed the city planners to present this item to the Planning Commission for official consideration and recommendation. At the October 1, 2015 Planning Commission meeting, this land use application item was presented to the commission for their review. Upon completion of their discussion, the Planning Commission made a motion to recommend approval to the City Council of the new Planning and Development Application for the Opportunity Site Only. Said motion was approved unanimously. Excerpt minutes from the October 1st PC meeting are attached for Council review. Budget Issues: There are no budget issues to consider. Strategic Priorities: Targeted Redevelopment Mission: Ensuring an attractive, clean, safe, inclusive coinniunil;' that enhances the quality of life f?n' all people iiiulpi'eserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING ACTIVE LIVING GUIDELINES FOR THE OPPORTUNITY SITE WHEREAS, the City of Brooklyn Center is the owner of approximately 32+ acres of commercial zoned lands generally located in the area bounded by Shingle Creek Parkway to the west, Bass Lake Road to the south; and John Martin Drive to the east, all of which are available for redevelopment and generally referred to as the "Opportunity Site"; and WHEREAS, the City of Brooklyn Center, as part of the cooperative work in the Statewide Health Improvement Program (SHIP) Grant program through Hennepin County, is committed to encouraging and identifying certain guidelines for establishing Active Living elements and principles for the Opportunity Site in the City; and WHEREAS, on September 14, 2015, the City Council Work Session included an overview presentation by city staff of a proposed "Planning and Development Application for the Opportunity Site," in which said application is intended to encourage and identify certain Active Living Guidelines for the Opportunity Site, and which also includes a check-list with various Active Living components and/or improvements, which will be determined under new development proposals inside the Opportunity Site area, and WHEREAS, this new planning and development application was completed by the City of Brooklyn Center as part of the fulfillment of the Statewide Health Improvement Program (SHIP) Grant through Hennepin County; and WHEREAS, on October 1, 2015, the Planning Commission for the City of Brooklyn Center met and discussed at its regular meeting the proposed planning and development application and its check-list, and upon full consideration of this item, the Planning Commission did thereby recommend to the City Council to approve Planning and Development Application for the Opportunity Site," in which said application is intended to encourage and identify certain Active Living Guidelines for the Opportunity Site, and said recommendation is noted in the minutes of this October 1, 2015 meeting. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center hereby accepts the unanimous recommendation offered by the Planning Commission; and has determined this application to be an effective tool in which to encourage Active Living elements within the Opportunity Site; and said application shall provide ideal guidelines which may be used to implement and guide ftiture land use developments and projects in the Opportunity Site; and hereby approves the new "Planning and Development Application for the Opportunity Site," to be used in the City of Brooklyn Center. RESOLUTION NO. 2015- October 12, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. XlF Of KLYN TER City Use O,,li' Date Received: Date Application Complete: Letter of Completeness: Application No. Planning & Development Application Opportunity Site Only This application is to be used for any new development within the Opportunity Site, as identified on the attached map. This application includes s check-list of select improvements and features that support the City's adopted "Policy for Implementing Certain Architectural Design and Land Use Guidelines which Encourage Active Living Principles". The check-list must be completed and submitted with this application in order for it to be considered complete. A preliminary meeting with the Planning and Engineering Staff is required prior to the submission of this Planning & Development Application. No application will be accepted prior to such meeting. City Staff shall have five (5) business days to review applications for completeness. The 60-day statutory review period does not begin until staff determines the application is complete. Application Request (Mark all that Apply) Site & Building Plan ($750) Rezoning ($1,050) Planned Unit Development ($1,800) PUD Amendment ($700) Subdivision Approval ($300) Variance ($200) Applicant Information: e:Na m e: Address: Phone: Cell: Email: Signature Owner Information' (if dffetent from Applicant): Name: Address: Phone: Cell: Email: Signature * * The fee title owner of the property must sign this Application to make it official Address/Location of Property: The applicant requests processing of this application and agrees to pay to the City of Brooklyn Center, within fifteen (15) days after mailing or delivery of the billing statement, the actual costs incurred by the City for Engineering, Planning and Legal expenses reasonably and necessarily required by the City for the processing of the application. Such costs will be in addition to the application fee described herein. Withdrawal of the application will not relieve the applicant of the obligation to pay costs incurred prior to withdrawal. Application Fee $ Acct No. 10100-4403 Receipt No. - City of Brooklyn Center -Business and Development - 6301 Shingle Creek Pkwy - Brooklyn Center MN 55430 (763) 569-3300 Planning Application - Opportunity Site Only Page 1 08/31/2015 Please provide a general description of your Application Request: Legal Description of Property: ACTIVE LIVING DESIGN for OPPORTUNITY SITE DEVELOPMENT INTRODUCTION More and more metropolitan communities are beginning to plan better ways for their residents and visitors to rely less on the automobile, and encourage healthier and safer alternatives in reaching various destinations throughout the city. This is known as Active Living - a way of life that integrates physical activity into daily routines through activities such as biking, walking and/or taking transit. In accordance with the city's "Policy for Implementing Certain Architectural Design and Land Use Guidelines, which Encourage Active Living Principles (adopted 07/22/2013, the "Complete Streets Policy" (adopted 06/24/2013), and "Pedestrian and Bicycle Plan (adopted 03/24/2014), the City of Brooklyn Center hereby recognizes that the location and design of buildings, roadways and public spaces all influence Active Living. The city hereby further recognizes that planning throughout the city and for dedicated redevelopment areas should adhere to certain fundamental principles, which include the following and related active living principles: 1.The planning, design and redevelopment of tracts within the city's Opportunity Site should be in the form of complete and integrated communities, which may contain a mix of new housing, shops, work places, parks and civic facilities essential to the daily life of the residents. 2.New plans and developments within the city's Opportunity Site size should be designed so that housing, jobs, daily needs and other activities are within easy walking and bicycling distance of each other. 3. New development should contain as many active living elements and improvements as possible, especially new trails, bike lanes and sidewalks, which are interconnected and located within easy walking distance of transit stops and trails connecting to major metropolitan destinations. City of Brooklyn Center expanded on these principles by requesting the following of developers: A.Locate a mix of uses in close proximity to encourage fewer automobile trips; B.Build the pedestrian and bicycle infrastructure that accommodates these forms of transportation; and C. Assure that residents have access to recreational areas and mass transit. The following guidelines and checklist will be used by the City of Brooklyn Center to help identify specific elements and achievable alternatives for incorporating active living design and improvements within the Opportunity Site area of the city. These guidelines and check-list are intended to be flexible, but will be analyzed and measured according to a points system, which will be used to determine the functionality, sustainability and suitability of any new development site(s) within this dedicated Opportunity Site area. Ideally, the proposed development should seek and attain a perfect score of 85 points. However, a number of 50 or higher is acceptable and will be given consideration to certain design standards as needed. Based on the total number indicated on this checklist, the City will consider and support an adjustment to the required parking standards or required number of vehicle spaces if a development demonstrates or provides on-site bicycle parking elements and improvements. City of Brooklyn Center -Business and Development - 6301 Shingle Creek Pkwy - Brooklyn Center MN 55430 (763) 569-3300 Planning Application - Opportunity Site Only Page 2 08/31/2015 ACTIVE LIVING DESIGN for OPPORTUNITY SITE DEVELOPMENT CHECK-LIST A. BUILDING DESIGN Buildings should be oriented and designed at an appropriate scale to frame and enclose the adjacent streets or right-of-ways, provide opportunities for pedestrians to enter and access buildings; with ideal access to pedestrian level infrastructure and elements. 1.Proposed Buildings are being built near the front street (ROW) line wherever possible, with entrances situated or located along this front edge.5 D 2.Proposed Buildings are sited in ways to make the entries or intended uses clear to and forconvenient pedestrians.5 3.Proposed Buildings are connected to public streets via sidewalks that are part of theIJdevelopment.5 4.Pedestrian level building windows front the street and entrances are well-lit for user security.5 U located S. Proposed parking lots are encouraged to be underground, in parking structures or behind buildings if possible; and designed to be facilitate shared parking 5 between uses.D 6. Proposed building locations and site connectivity decisions are made using CPTED (Crime Prevention Through Environmental Design) principles, including connection to 5 well-lit sidewalks that are buffered by street trees or other amenities. Sub-Total Points (A): B. PEDESTRIAN CONNECTIONS 1.Parking facilities are designed to accommodate safe pedestrian and bicycle access to the buildings. D 2.Building site has sidewalks and crosswalks to connect parking to building entrances, and to allow for safe pedestrian movement through the parking lot.5 D 3.Pedestrian connectivity is incorporated to link buildings within the site. 5 D 4.Pedestrian connections should be made to be convenient to existing public sidewalk system.5 D 5. Benches or seating is being provided for residents, visitors, and/or pedestrians. 5 D 6.Striping and signage of crosswalks is being provided at all intersections. 5 7. Outdoor seating areas and outdoor sales areas should be planned or incorporatedElwhereappropriate to foster placemaking. Such areas shall utilize a unified theme and 5 approach to the defining elements (structural elements, railings, shading, paving, lighting, landscaping) for the creation of these exterior spaces. Sub-Total Points (B): C. BICYCLE CONNECTIONS City will consider and support an adjustment to the required parking standards or required number of vehicle spaces if a development demonstrates or provides on-site bicycle parking. Please see Hennepin County's 2040 Bicycle Transportation Plan for more information: http://www.hennepin.us/bikep!an . See Appendix F for the county's bicycle parking guidelines on current bike rack designs, recommended bike parking locations, etc. D l.Bike parking is being provided in close proximity to primary building entrances or in prominent areas that serve multiple businesses.5 D 2.Bike racks are being installed that supports the wheel and frame of the bike. 5 D 3.Indoor bicycle racks, controlled-access bicycle storage room, bicycle lockers, and bicycle corrals are provided as secure parking options for long term bike parking. .5 D 4. Trail connections are planned and connected to the existing bicycle and trail networks. 5 Sub-Total Points (C): TOTAL POINTS: A +B City of Brooklyn Center -Business and Development - 6301 Shingle Creek Pkwy - Brooklyn Center MN 55430 (763) 569-3300 Planning Application - Opportsinity Site Only Page 3 08/31/2015 City Use Only City Use Only City Use Only Planning Commission Recommendation Dates of PC Consideration Legal Notice Notices Mailed Action Taken Approved Published Resolution No. Approved Denied this _________ day of 20 subject to the following conditions: Chairman City Council Action Dates of Council Consideration Legal Notice Published Notices Mailed Action Taken Approved Resolution No. Performance Bond Received Approved Denied this day of 20 with the following amendment: Clerk/Planning Commission Secretary City of Brooklyn Center -Business and Development 6301 Shingle Creek Pkwy - Brooklyn Center MN 55430 (763) 569-3300 Planning Application - Opportunity Site Only Page 4 09/3112015 MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA OCTOBER 1, 2015 1. CALL TO ORDER The Planning Commission meeting was called to order by Chair Christensen at 7:02 p.m. Chair Randy Christensen, Commissioners Alexander Koenig, Carlos Morgan (arrived at 7:07 p.m.), Stephen Schonning, Rochelle Sweeney, and Susan Tade were present. Commissioner John MacMillan was absent and excused. Also present were Secretary to the Planning Commission Tim Benetti, Director of Business & Development Gary Eitel, and Denise Bosch, TimeSaver Off Site Secretarial, Inc. 3.APPROVAL OF AGENDA There was a motion by Commissioner Tade, seconded by Commissioner Schonning, to approve the Agenda for the October 1, 2015 meeting. 4.APPROVAL OF MINUTES - SEPTEMBER 17, 2015 Chair Christensen requested a correction to Page 2, Paragraph 4 indicating as follows: Chair Christensen commented he actually wanted to state that he "liked that they were going to keep the base of the sign." Secretary to the Planning Commission Tim Benetti requested that Commissioners approve the following addition to the minutes, also noted on Page 2, last paragraph: "Addendum Note by PC Secretary: Mr. Al Franz Franz Engineering, 2781 Xerxes Avenue North, called the City's Business and Development Department on September 16, 2015 to state he has no objections to the new DMS sign requested by the applicants - Spiritual Life Church)." There were no other changes or additions to the minutes. Following this discussion, there was a motion by Commissioner Schonning, seconded by Commissioner Koenig, to approve the minutes of the September 17, 2015 meeting as amended in the packet. The motion passed. 5. CHAIR'S EXPLANATION Chair Christensen explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. PC Minutes 10-1-15 -1- DRAFT 6. PLANNING APPLICATION ITEMS 6,a.) CONSIDERATION OF A NEW PLANNING AND DEVELOPMENT APPLICATION FOR THE OPPORTUNITY SITE ONLY, DEVELOPED UNDER THE STATEWIDE HEALTH IMPROVEMENT PROGRAM (SHIP) GRANT THROUGH HENNEPIN COUNTY, AND AS PART OF THE CITY'S ONGOING ACTIVE LIVING PROGRAM. Mr. Benetti provided information regarding the new planning and development application for the Opportunity Site Only, including the background and intent. "He asked the Planning Commission to discuss and formulate an official recommendation of approval to the City Council regarding the Active Living Design Guidelines for the Opportunity Site, specifically a proposed Planning and Development Application with Checklist for the Opportunity Site Only. Commissioner Morgan asked Mr. Benetti to provide examples of items that a developer might not be interested in or be able to fulfill. Mr. Benetti provided examples and stated that the higher score, the more willing the Planning Commission would be willing to accommodate developer's requests. He stated that there are a lot of opportunities to work with developers and he pointed out that the City is going to have the controlling interest in most of the redevelopment of this area, and will be partnering with the developer or developers of this site. Commissioner Tade asked who actually fills out the checklist. Mr. Benetti replied that the City will present the checklist to the developer and then the developer will fill it out. When the City analyzes the plans, it will have discretion to check or uncheck the boxes. He stated that this is part of the Active Living initiative. Commissioner Morgan stated that the process is exciting. Mr. Benetti agreed and stated that this was the best alternative because they did not want to develop a specialized or exclusive ordinance just for this site, and the planners have met the obligations of the grant program. Commissioner Morgan asked under what circumstances would metro cities that do not share a border work together. Chair Christensen asked that this question be addressed under the discussion portion of the meeting. The Commissioners agreed. Chair Christensen asked if there was a reason it was weighted the way it was. Mr. Benetti replied that the numbers were completely arbitrary and the grant advisors and the executive committee approved it. Chair Christensen suggested charging stations for electric cars and stated that the City might want to incorporate this into the developer's plan because it is expensive to install retroactively. Director of Business & Development Gary Eitel stated that the focus of the grant was not about "being green" but a way to get people out of their car and more active by walking, biking or PC Minutes 10-1-5 -2- DRAFT other similar non-vehicle activities. He stated that the checklist is a guideline that will be given to the developer to include in their design process. Mr. Christensen stated that people who are interested in active living would be the same individuals more conscious about energy conservation; and he asked planning staff to keep this in mind as the design process progresses. He asked if this checklist was only for this site or is it a model to be extended to other developments. Mr. Benetti stated that for now, the City is looking at just this site. Mr. Eitel stated that this is the Opportunity Site for the City in the heart of the commerce center. Commissioner Koenig asked if the City was trying to achieve walking scores and sidewalk scores similar to the City of Minneapolis. Mr. Benetti answered affirmatively and stated that the checklist is to encourage active living and not a mandate. Commissioner Koenig asked about the Travel Demand Policy, Mr. Benetti replied that the Travel Demand Policy is geared for the larger sites and requires the owner to file an annual report that demonstrates how developers manage traffic coming to and from their sites. The purpose is to lessen or address the impact upon the adjacent roadway systems and any connecting systems, including walkways and trails. Mr. Eitel stated that the general idea of the policy is addressed toward employees and employers with more than 200 spaces or lager employee forces, which will require a consultant. It is a policy that will bring attention and awareness to the fact that there needs to be more thought about how we individually are loading the transportation system. Commissioner Koenig asked about police bike patrol policy. Mr. Benetti replied it is a program that was initiated by the police department with the encouragement of the bicycle advocacy group (as part of the Hennepin County/City SHIP Grant program). Mr. Benetti also stated that the point of the patrol was to show that the City was a role model for active living. Commissioner Koenig stated that areas designed for walking are usually built so that vehicles are not able to travel efficiently so there would be a need for bikes. Mr. Eitel stated that the bike patrol was building upon an existing program. Commissioner Schonning stated that he was glad something like this is in place and it is a value- added document. He referred to Shingle Creek Crossing and suggested adding the word "convenient" to the checklist language that talks about safe access to crosswalks. He stated that this checklist addresses some great points for active living access. Commissioner Sweeney asked about crosswalk signs for this site. Mr. Benetti replied that the crosswalks will have proper signage and be striped. Commissioner Sweeney stated that not all crosswalks have signs. Mr. Eitel stated that the sign is an advisory sign. PC Minutes 10-1-15 -3- DRAFT Commissioner Sweeney stated that the purpose of the sign is for the driver to be cognizant that an area has high foot-traffic. Chair Christensen stated that striping and signage is already included in the checklist. Mr. Eitel stated that it was a good suggestion to incorporate advisory signs into the checklist. Chair Christensen asked about mass transit connectivity under item C in the introduction. Mr. Benetti replied that the City is not asking for mass transit systems to be installed within the area. Chair Christensen stated that he wants to make sure that it is clear that this checklist is only for the Opportunity Site. He asked if that was going to cause a problem. Mr. Eitel stated that this was a good comment and asked if the City should consider implementing the guidelines city- wide. Chair Christensen stated that he wants to suggest asking if the checklist should be implemented city-wide. Mr. Eitel stated that he didn't think there would be additional funding for this. Commissioner Koenig asked if there was an incentive for developers. Mr. Benetti replied that if Hennepin County has a pool of money in the future, the developer could tap into it and if the City had TIF funding, it could be used to fund a project. Commissioner Koenig stated that another incentive would be that they could market the fact that they are participating in the active living initiative. Mr. Benetti stated that another incentive would be to allow the developer to reduce parking ratios so they can save costs. Chair Christensen suggested that a comment be added to the recommendation to the City Council that the Planning Commission felt that the checklist could be used city-wide as an awareness tool. Mr. Benetti stated that these guidelines can be incorporated into the City's comprehensive plan and that Commissioners should expect to see language regarding this in the comprehensive plan. Chair Christensen suggested using the guidelines as a way to determine who to give TIF money to. ACTION TO RECOMMEND APPROVAL OF THE NEW PLANNING AND DEVELOPMENT APPLICATION FOR THE OPPORTUNITY SITE ONLY, DEVELOPED UNDER THE STATEWIDE HEALTH IMPROVEMENT PROGRAM (SHIP) GRANT THROUGH HENNEPIN COUNTY, AND AS PART OF THE CITY'S ON-GOING ACTIVE LIVING PROGRAM There was a motion by Commissioner Morgan, seconded by Commissioner Schonning, to Recommend Approval of the New Planning and Development Application for the Opportunity PC Minutes 10-1-15 -4- DRAFT Site Only, Developed Under the Statewide Health Improvement Program (SHIP) Grant Through Hennepin County, and as Part of the City's On-Going Active Living Program and to Recommend that the Application be Utilized for Other Opportunity Sites in the City. Voting in favor: Chair Christensen, Commissioners Koenig, Morgan, Schonning, Sweeney, and Tade. And the following voted against the same: None The motion passed unanimously. The Council will consider the recommendation at its October 12, 2015 meeting. PC Minutes 10-1-15 -5- DRAFT City Council Agenda Item No. 7a HENNEPIN COUNTY SHERIFF’S OFFICE DEDICATED TO PUBLIC SAFETY Presented to: Brooklyn Center City Council October 12, 2015 Sheriff Richard W. Stanek Third term began in 2015, took • office in 2007 27th Hennepin County Sheriff • 20 years with Minneapolis Police • Department 5 term MN Legislator • MN Commissioner of Public Safety • 2003 and 2004 Recent President of Major County • Sheriffs’ Assoc. & Chair -NSA Homeland Security Committee Sheriff’s Office Leadership Major Darrell HuggettMajor Jeff Storms Sheriff Rich Stanek Detention/Court ServicesEnforcementServices Chief Deputy Mike Carlson Major Tracey Martin Major Peter Dietzman Investigations Administrative Services Eight Lines of Business •Jail •911/Dispatch •Patrol •Crime Lab •Investigations •Warrants •Court Security •Civil Process Jail/Public Safety Facility Largest jail in the state with • 34,116 booked in 2014 Brooklyn Center bookings: • 2014: 638 YTD 2015: 547 Only jail in MN with national • accreditation Approx. 30% of inmates are • mentally ill National awardfor • innovative inmate mental health program Enforcement Services Division (ESD) Patrol Unit • 1992 hours, Brooklyn • Center (2014) 1603 hours, (1half st • 2015) Civil Process  Warrants  Special Operations Unit: • Emergency Services  Unit WMD Team  Special Response Force  Warrants & Civil Process Civil Process 34,000civil papers in 2014 • 2014 Brooklyn Center= 1227 YTD 2015 = 569 Domestic Order for Protection, • Subpoenas Warrants 1,789 warrants executed in 2014 • 2014 Brooklyn Center= 101 2015 YTD = 104 Suburban Juvenile Initiative Unit • 911 Emergency Communications Facility Largest consolidated dispatch in Brooklyn Center Police • 2014: 37,760 CAD region 2015 YTD: 27,467 New facility in Plymouth opened • October 2014 Crime Lab Internationally accredited • Biology/DNA • Latent fingerprints/palm • prints Firearm & tool mark • Multi-media evidence • Brooklyn Center: 2014: 255 cases 1half 2015: 89 cases st Turnaround for violent • crime/property crime DNA: 29 days Criminal Information Sharing & Analysis (CISA)Unit Investigations Criminal Information Sharing • & Analysis (CISA) Brooklyn Center • 2014: 39 assists • 1half 2015: 16 st • Detective Unit: Investigates • criminal activity –from property crime –to homicides Violent Offender Task Force • (VOTF) Drug Task Forces Southwest Hennepin Drug Task Force Northwest Metro Drug Task Force Crystal Police Department Plymouth Police Department Robbinsdale Police Department New Hope Police Department Brooklyn Center Police Department Hennepin County Sheriff’s Office West Metro Drug Task Force Drug Abuse Prevention Heroin deaths in Hennepin Co: 56 in 2013 51 in 2014 26 through Aug 2015 Prescription painkillers are gateway to heroin Upcoming Drug Prevention Town Hall meetings -Minneapolis –November -Maple Grove -January Volunteer Services Division Over 120 Volunteer Special Deputies • Served over 20,000 hours countywide in 2014 • Volunteers needed! Check out recruitment video at hennepinsheriff.org • Professional Standards Training • Internal / External  Reserve Officer School  Active Shooter Training • 2013 25+ training events  1,000+ participants  Surviving an Active Shooter Incident Training for businesses & residents Safety procedures for preventing  & surviving an active shooter incident Video & info from Department of  Homeland Security hennepinsheriff.org Community Engagement Team LIAISON:Outreach to diverse • communities & partner with community on public safety initiatives RECRUIT: Help hire diverse • personnel TRAIN: Teach residents about law • enforcement, teach law enforcement about residents! RESOURCE OFFICER: Respond to • calls for service COPS Grant to expand services in • 2016 21Century Policing Report st Presidential Task Force • May 2015 report  Recommendations to  improve community policing Implementing into  Sheriff’s Office policies and work plan COPS Director Ron Davis:  21 st Century Policing Report hennepinsheriff.org Violent Crime in Hennepin County 7934 6944 6114 5528 5403 5141 5127 4920 4818 123456789 Brooklyn Center Police 2014 HCSO Services2014 Crime Statistics Jail Bookings (Brooklyn Center) = 638 Violent Crimes2006-2014 •• CISA reports (Brooklyn Center) = 39 • Hennepin Co.: 35% decrease  Warrants (Brooklyn Center) = 101 • Nationwide: 19% decrease  Civil Process (Brooklyn Center) = 1227 • THANK YOU For your interest in the HENNEPIN COUNTY SHERIFF’S OFFICE facebook.com/hennepinsheriff @hennepinsheriff youtube.com/hennepinsheriff www.hennepinsheriff.org City Council Agenda Item No. 7b I]JJ[IJ fl I ak Uh!A I DkUI] 1I P1II'A I DATE: October 6, 2015 TO: Curt Boganey, City Manager FROM: Mike Albers, Project Manager THROUGH: Steve Lillehaug, Director of Public Works/City Engineer 3 SUBJECT: Resolution Expressing Recognition and Appreciation of Bruce Johnson for 10 Years of Dedicated Service to the City of Brooklyn Center Recommendation: It is recommended that the City Council consider approval of the attached resolution expressing recognition and appreciation of Bruce Johnson for his dedicated service to the City of Brooklyn Center. Background: Bruce began his employment with the Brooklyn Center on November 30, 2005, as Engineering Technician Supervisor and served as Acting Deputy Director of Public Works from July 28, 2008, through October 20, 2008. He is retiring on November 6, 2015, after nearly 10 years of dedicated service to the City of Brooklyn Center. Bruce has been an essential employee within in the Public Works Department and has been a consistent contributor advancing the success of the department. The attached resolution is in appreciation of the high degree of professionalism and proficiency that Bruce provided to the City. Budget Issues: There are no budget issues to consider. Strategic Priorities: Inclusive Community Engagement iIIs.cion: Ensuring an inhraCIi' clean sci/?, incinsiec' connlnInh(v that enhances the quail/v of hut fi)r all people anti preserves the jtahlie trust Member introduced the following resolution and moved its adoption: RESOLUTION NO.__________ RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF BRUCE JOHNSON FOR 10 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER WHEREAS, Bruce Johnson has been an employee of the City of Brooklyn Center since November 30, 2005, and will retire November 6, 2015, after nearly 10 years of dedicated public service to the City of Brooklyn Center and its citizens; and WHEREAS, Bruce Johnson has consistently provided the City of Brooklyn Center and its residents with dedicated public service during his tenure working in the capacities of Engineering Technician Supervisor, Acting Deputy Director of Public Works and Engineering Technician 4; and WHEREAS, Bruce Johnson has been instrumental in providing engineering support to the Public Works Department including: providing the City with technical expertise in issues related to municipal improvement projects; administering the traffic safety program by providing technical assistance and coordinating field work for traffic engineering studies; managing the implementation of the City's CAD system for advanced drafting and design of improvement projects; and for promoting a culture of teamwork within the department; and WHEREAS, Bruce Johnson is recognized for his inclusive, engaging and cooperative interaction with the citizens of the City of Brooklyn Center; and WHEREAS, the City Council of the City of Brooklyn Center wishes to recognize the professionalism with which Bruce Johnson has discharged his duties and made a positive impact on the community of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, upon the recommendation of the City Manager, that the dedicated public service of Bruce Johnson is hereby recognized and appreciated by the City of Brooklyn Center. October 12, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. lOa #1 [ES]JI[iJ fl I 1k'A UhYA I DWA (I) 1II I]JA'A I DATE: October 12, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5 101-03 Xerxes Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5101-03 Xerxes Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a two-family dwelling. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Rental License based on twenty-four (12/unit) property code violations found during the initial rental license inspection and two (2) (1/unit) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 06-01-2015 The Owner, Dion Ramsey, applied for renewal of the rental dwelling license for 5101-03 Xerxes Ave N, a two-family dwelling. 06-29-2015 An initial rental license inspection was conducted. 24 property code violations were cited, see attached rental criteria. 08-25-2015 A second rental inspection was conducted and passed. 09-03-2015 City records indicate two validated police nuisance incidents occurred in the past twelvemonths. Incidents were 10-01-2014 theft, 03-16-2015 burglary. ]'l'Iiss!o,z: Ensuring an attractive, clean, safe, inclusive continunity that enhances the quality of life for alipeople an (1 preserves the public trust ES1IJJ I fl I I M'4 U I 4 [I) 1'WI I1SJ I 09-03-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-14-2015 A Mitigation Plan was submitted. 09-17-2015 The Mitigation Plan was finalized. 09-30-2015 The previous rental license expired. 10-05-2015 A letter was sent to the owner notifying that the hearing before the Council will beheld October 12, 2015. If approved, after six months, a new rental license is required. The license process will begin within three months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for oil people and presen'es the public trust [1UIJ[iJ I fl U V DI4 U I k'4 [I) 1I III WA I Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. e At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria - License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Onlv Type I - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). Mission: E;szir!ng an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust S[O1IJ[iJ I I I 11k'4 U I M'4 (Si 1I I1IA I License Category No Category Impact Decrease 1 Category Decrease 2 Categories Budget Issues: Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 1-2 0-1 5 or more units 0-0.3 5 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust BUILDING AND COMr STANDARDSCitycfBROOLYN Rental License Mitigation Plan,,,—CENTER Type IV Ucense flandwriff en MWgtiii Plans will not b? iavoepfed, A fiabIe form can be found on the City website at w ityoThrookyriceriterorg or c11 (763) 59-3330 to have an electronic copy sent to you via email, PropeijAdWs i1d 4- J Owner's Nuie): Dion R1T1!W Local Agent(s): Onos Address - 3439 Lyndale Ave N Mpts MN Agent Address: Qner'& Fiierie: Agenfs Phone: thiner'e Email: rarnseyiirstchoice@yahoocom Aenrs Emall Current Expiration Date; w3al1r, Pending Expiration Date: uawir, !P0RU4 frTP cfltprcfl) License Expires 03/31/2016vss Sased on property conditions andlor Validated pDlie nuisance incidents, the above referenced property qaaliuies foi' a Type IV43 MQnh Rrital LI'eri, Prior t appli1ion pprori by the Cy Council a fully completed Mitigation Plan must be completed arid approved by City staff, A Mitigation Plan must be completed immediately in order to ensure timely completion of the license appliceon process. The Mitigation Plan htitd indf t the steps being taken to correct identified violations and the measures that will be ten to ensure ongoino compliance with City Ocdrc and applicable codes- A Mi1gation Pfaj allows The owner and the City to review concerns and idiitify possliJie solutions to improve overall conditions ni the property. If the Mitigation Plan is not submitted. and all Items are not completed w4hin the pending lire period, or the above property operates beyond the .1ican-00 expirailion date, fr-enierit arflorissuch as citation, formal coriptairL or license review may result Eefre subMitfing, fill-nut Sections A B 1 end C located on pages 2,3,4, and B . P fie rhne WRaritar LWrw Ef:II-Y1 44f45 City m !y tildn d mrLrntity pzmn1 ikrrcg €U1 5hiCrk Prkvi c'kt ontir M-21l I ITY: 7 Fac 753I 559-3'3D • 1NG AND COMMUNITY STA NDARDS BR0tb KLYN 1 -00 n brlJn park MIN Rental Licen se Mit ig ati o n PkrnCENTER Type IV Lic e n s e Se c tions A-Crime Fne HourgFrorin q1riets Phase [] 1) Use a written lease agre ement Th 1ea arnent sliaK include the Crime Free Housing Lease Addendum. A copy of the l ea se agreement and Crime Free Hou s ing Lease Addendum must be attached to the Mitigation Ma'i when submitted. 2 A qvee to pursue the terrnfri tiori or tease agreement or ev lc^tion. of t e ri etirkto who violate the terms of the lee or any aildl endurns , 3 Co n du c t crimin a l b a ckground check for all new pratIv inants. If it is a ctirrent tenant a new bakround cheek is not required Must be able to prav3de dmriatin to City Y requested, 4} Mend a City approved e l g Wh o ur Crime Free Housing training course , Inforrntioi o' approved courses can be found at v iincp,flet under the Tra Thing and Events tab. A co py of the Crime Free Hou s ing Certifi ca te miistheattachecl to theMJtatior Plan when submitted . CrIme Free Housing $miriing vnes completed on/is schedu led for, CO3113 Owner or agent altendedlis planning to attend Lciui Park- F'71Mi Submit Wriftj Update by the 10 day ifach mDtdh, Pae 1 1 j 1) Completeas ecurity Assessment and implement imp vii1ents- requested by the Brooklyn G ente r Polite Department, To schedule an Initial or follow-up Sm. rty Assessrrirt, c all V63F 693344, A follow-up assfrssment imit h e completed before the .ilcene e x pirati on date to verify the security inipi sits have been 1npiitd. It a Sec&nity Assessment has been pnevioasly compreted write the compEefforda1e, Sacudt As mnt was completed onus scheduled far: urity Ass e ssment follow -up was completed ri/s Schedoledfo r __ Continue S e ctions A Phase UI or page 3 Fig 2.' Rca. 4L145 U-ify i:i1Bronk1y c-1in a 4rnuty 5iitdPpAnuviit 501 ShiNle treE': j. B lnCr'r, MN 5420-21) I irci: 5s-a3o I TTY: 711 3 F [7-LE} NI COMMUNITY STU1DARD City of-. OKL p Rental License Mitigation Plan--CENTER I Type IV License Sections A—CrlaieFrao Housing Frogrrn R q4rmUs tiUEc9 Phase III EJ 1) Owiir or ageril will attend at mirinhIJrn 50% 2) of the ARM meettng. The &RJIL ntJ must b mpleled within the rental nse period and before the pondIruj TypV License expIratkn data. Regisliatlon Is riot hQWver you FTUL d.irin the rnthij. Write tvcii meeting dates an owner or agent plan to atteftd Owrr cuaoent wilkattend ARA rneetkigs s1ieduted on:and -) Have no repet cide itlLiiS previcaiIy doc-urnented with the past year. Tho following aeflons ar•a required for pr-opertles with tour (4) or more urifts I) Conduct resident training annually that includescrime prevention tmh6ques. LII 2) C.ndid regular resident na1ings. ry5 JY Rw1arUQnE? hi] p q, Rev. 4-1455 City of OraoVlyn Ccr--II8Ettg aAd Crnrnurthy &di 62,01 SI-iie CrEh Fara, rrj e4iJp Cnls, NN 554Mm21YA I Phaw (72 3-333O I ¶T': 711 1 Fag: (75 E2-D BUILDING AND COMMUNITY STANDARDS BROOKLYN Rental L[conse Mitigation PlanCENTER Typ e I V License Se'tio B—Long Term cop ital Based an corbdilkIll and age, astirrl2ted repIcernent dates need to be provided for common c a pital items, Fund i ng should ba coniderod almord i n g ly. Items that are broken, worn, or otherwise in violation prior to the estimated repaerrerbt date need to be repla ce d soorier. All tterfts must have a date for Ernaed Replacement Date. Dates such as: 'unsure", cIort kiiaw1 or"when broken" will not be accepted. I fyu are uriwre of when an item will need to e epced, you c8 n Il2ke a prediction based on the age, appearance, condition, or nianufactur&industry reconimendalkrns Additional inormatiori or Ex pected Useful Life on be Found atwwiiudgov. Ite m Date Last Re p laced Ewipe: WaterHo o tfar My 201 Furnace may 20 Water Healer jun a Kitchen Appliances Laundry Appliances SPHI -2010 Smoke Alarms! Carbon Monoxide Alarms BUgUS 2U16 Exterior Items Paint!SEdin June €I Wirdo'ts iflJ EIO1 Roof Fence Shed Gamp Driveway SidewalRs may 2005 Other Coidftkif Expe ated Repla c ement Date F MaY 2020 may 202 F 201 9 G 7072 F a pHI2020 xO1 F may 2O2 F au g tj.t2'B4 F F may 204 2018 may 22 'Condition Abbr@ ,Aalions. N=N GoodG Fair--F Replacen'aritR Type A-rR6jUa r Lk^a !igric1 P iv. 4-1445 Ciry f zidIN-'pum olk 1 5O1 S hin rt Fr rin Center, MN 5543D-215 Tfl' 711 1 a47E 5Ea -311 BVILDING AND COMMUNITY C;tycf BlLYN SUM Rental License Mitigation Pk9 n Type IV Ltcena tIo C--- S teps to Ipmve Mzfl and Conditlo "s o fPopery The items in this section have been proven to assist with property management and property image. The frTkwFrig actions are required Ljtj 1) Check-in v4th tonorits emery X-y, EI 2) Dive by prprty to obook for possibW wde viIor 3)Evict tenants in vioIton of the lease or any addend nns 4)Remain curfent on all utility fees, assessments, nes, penalties and other rniI cfalrricj!payments due to the City, D Ifi) Tho f iWhig ar-flons. are optional reqWrea by the 1ty1 : 1) ProvideatsrLow srvic. 0 2) Provide garbage srIc, 2) Rt1l Sow ay system, fl 4) Provide maintenance service plan for pplinces. Nnie of service company; [] 5) Other: IF the Type JV-6 Month Rental License is approved by the City Counc, the Ucnse must conipty with the approvead Mitigation Plan arkd all 3icbe City Codes, A wdttii report tnust b submtted by the 100 day of each month with an update of actions hslng taken by the ôwr dF entto vorwty with this 1ttiri Plan. A cpy of the Monthly Update cn be found or page 7. A fillable lomi n be found on the City's wbit at wciEyofbrdyücentror or call {7 56330 to have ark electronic copy sent to you via email ttth additionalin iraLkn f nry ge St y?VrLArL1 1.a4 R 4444 iy of ockLyia •ruUhig anti Colritrnulbiy 5ctzth 63 Qi hirI m C4(i rk Pkw; roa rAq MN 65430-2155 1 V Fr: T63] 5-3D I TT: 711 1 F 173 j 5-&I BULLDING AND COMMUITT STADUW Y C Sioi-caxar n io1r park MN Rental Lfte rise Mitiçpthn PlanICENTER TypE IV Lense &lr td Viify verify that all informi'i provided ts true and accurate- I unthrstand that if I 4o it ccrnp1y with the approved Mitigation Plan, comply with a It iterns within the license period, or opraLe beyond the lane expiration date, enforcement actions tuth as cliallions, formal complaints, or license review may reiil, Dion RBnieyown& OwlJBr cn( IJani a aW TLI fe 0a as* thi(} Rur,Dion Ramsey OwrcAgei jis,cfare Adcffk) 0wnf orAgFr1( llamci and 7ff)j fT,4pç¼lrB, Print) Ad&?Iacial 0irur Ai piO (tiifff) City SIT Qrr& -2 072c _____ Dater 9 r if zicfrmLrnJ1y SDcipithmn I Ddre fVReJari Fv. 4-- City UiRrOoMyn Cnt Binrr4n1 Cnmtuly d& Izfrrml Eii1 CrkFr1c, roi:1,'.i Cent, PI1P E.5-4-3D-21 l Prxi?6) 33 I 11Y 711 I -5O City Council Agenda Item No. iOa #2 COUNCIL ITEM MEMORANDUM DATE: October 12, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk &"4p^ SUBJECT: Type IV 6-Month Provisional Rental License for 6018 Aldrich Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6018 Aldrich Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Rental License based on eighteen (18) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 04-17-2014 The Owner, Christopher Page, applied for renewal of the rental dwelling license for 6018 Aldrich Ave, a single family dwelling. 05-07-2015 An initial rental license inspection was conducted. 18 property code violations were cited, see attached rental criteria. 06-08-2015 A second rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 06-22-2015 A third rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 06-30-2015 The previous rental license expired. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 07-02-2015 The property was posted as unlicensed. 07-02-2015 A $300 Administrative Citation was issued for renting without a license. 07-17-2015 A $600 Administrative Citation was issued for renting without a license. 08-03-2015 A $1200 Administrative Citation was issued for renting without a license. An occupancy check was conducted and the property was occupied by the tenant. 08-07-2015 A fourth inspection was conducted and denied access by the tenant. A $100 reinspection fee was charged to the property. 08-12-2015 The inspection scheduled for 08-07-2015 was cancelled because the check used for payment for the rental license renewal fee was returned Non-Sufficient Funds (NSF). Appropriate payment was later received and the license process continued. 08-18-2015 A fifth inspection was conducted and failed. All items were completed except two items that are addressed in the Mitigation Plan. $200 reinspection fee owed. 09-01-2015 A Mitigation Plan was submitted. 09-18-2015 The Mitigation Plan was finalized. 09-17-2015 The $200 in reinspection fees was paid and passed. 09-21-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 09-21-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-05-2015 A letter was sent to the owner notifying that the hearing before the Council will beheld October 12, 2015. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [i1t1SJ[ii I fl 3M IhYA I 3M 0) 1WI I1BIYA I property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of ilfe for al/people and preserves the public trust I1U[iJ I N V 1W4 U I k"A (I] 1WI 1II'A I 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a.Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Onlv Type I - 3 Year 1 1-2 units 0-1 Type 11-2 Year 1-2 units I Greater than 1 but not more than 4 Type III - 1 Year 1-2 units I Greater than 4 but not more than 8 Type IV - 6 Months 1-2 units I Greater than 8 b.Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust i1lJ[iJ I U N l4 UYA I K' 0) 1'Wl flhJk I disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units Q-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Gieater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances time quality of life for al/people and preserves the public trust 1J1LD1NG AND COMMUNITY STANDARDX"Cl-NTER ti RentI L(i Mitigation Pian Type LV License Hiidwrifton Mitigation Plans will not bo ac cepted AfillablB form can be found on the Cit webite at wwcityofbrookiyncenterorg or call (763) 5€-3330 to have an e1ctr41iC c-opyssent tO you via email, Property Addes:O1SP!rJrith /wnue PJ. BrDthlyrI Cnr, MN. 430 Owner's Nne(s) C ir4jer and pInk Owrers Mdres: 1214 Pike Lake Drive SL Paul i MN. 5112-24261 Owner's Phone: 612) OD-5845 Owners Email: Loc-al Aert(s): !1rc Th'iri Agent's Address: 1 Toledo Ln N. Bmthlyn Part-, MN. 51,443 Agents Phone: (e12) 232-785 Agent's Email: iihuto.embarqrnaiIt'rn Currorit Exp1retior Date: 21)1 I Pending Expiration Date: 1231I15 (i rTfl1I4 frern (J(fifl Based on property conditions arbcWorvalidated police nuisance incidents, the above referenced property qualities for a Type IV-6 Month Rental License. Prior to application approval by the City CQnoIl a fully completed Mitigation Plan, must be completed and approved by City staff. A Mittgatiort Pan must be completed immediately in order to ensure timely completion of the license application process The Mitigation Plan should indicate the steps being taken to correct identified violations and the measures thawfll be taken to ensure ongoing complience with City Ordlnces aid appicable codes, A MitIatlon Plan allows the owner and. the City to review conoernis and ldeiitif posib1e solutions to improve overall condition5 of the property. If the Mitigation Plan is not submitted, and all items are not completed within the pending hoense period, or the above property operates beyond the license expiration date, enforcement actions such as it.tiQn, formal corripalnt or license review may result- Before 0m1tt[ng fill-eut Sections A C looated on pages 2,3A and Fa T?c5 f. 4-14.15 City qf Broohlyn t—illdlng and Comrnuy5tanar4Departmett 0301 5hl c-r, Prny, BrnrAIyi C.nirr, MN 554 VW-21 9 9 I Phor (75) - TTY: 711 1 Fe:: } -355O BUILDING AND COMMUNITY STANDM4D Ciyof - BROOKLYN 601B Aldrich AenIJ N. - T.II. CENTER lynBr Center 1M 590 Rental Lkenae Mitigation Plan Type N License Sections A--Crirne Frea Housing Pro gram Rdqufremenfs Phase 1)" Use a wilttefl lease agreement, The lease agreement shall include the Cr i me FreeY-1 Housing Lease AddeiWurn. A copy of th Iea reometit end Gjme Free Hou.hi ,Lease Add1dQrn must he attached to the Mitigation Plan when submitted. 2) Agree to pursue the termination or lease agreornt or evdion oftenants who violate - / he terms of the ?iaie or any addendunis. Ooidut criminal background check, for all new proseUve tenants, Irit l a u7rerFt tehrt a new backrod theck is not required. Must be able to provide documenatian to City if requested. [7( 4) Attend a City approved 1ght-hour Crime Free *uiFicj training course, hifomiation for approved courses can be found at w mcpe.riet under the TrJnirW and Events tab, A copy of The Crime Fro Housing Cer1ficate must be attached to the Mitigation Plan when submitted Crime Free Housing training was ccnipietec1 orths scheduled for; a LSjVi Owner or agentattendedIts planning to attend training at city of, V t1t Subni it Monthly Update by the 1O day of each month. Phes II V 1) Complete e Security Assessment and Implement improyements, requested by the rook1yn Center Police -Department. To schedule a rt Initial or follow-up Security sesmeL call (76) 563344. A follow-up assessm ent Must be completed before the license oxpiraIon dale to verify the seerity improvements have been implemented, f Security Assessment ha been previously completed, wiite the q' completion date. Security A esnient was completed or!is scheduled for: 5( t1k Security Assessment follow-up was completed on/is scheduled for; Continue Sections A. Phe UI on pace 3i Rev. 4-14.5 CIy of fitbalrlyn 0nrd1db cmrnurLHy Dprtmern '1 ISTM97e Cr BroXyi Cenler, MN 5E4211 I Phone: (7E3) W34WO I TTY: 711 1 e-3EJ BU1IJMNG AND COMMUNITY STANDARDSCity ofBROOKLYN UOl8AIdnch !wenu , CENTER BrokIyn Center, MN SU Rent License Mitigation Plan Type IV Litense SctTc,ii A—Crime Free Housing Program Requfrrnetts frontiaued Phase IU l) Owner or agent will attend Lit minim Lim 50% 2) of the ARt1, rneeirgs. The A.R.M. ii.e ethgs t Ut be completed within the rental license period and before the pemcling Type IV License oxpiratiot date, :Ri5trtion is not requid, hver you must &g-in during the meeting. Write two rneUn dates an owner or agent plan L tterid Owner or agent will attend ARM tin svhedirled on: _ 11/12/15 - xt 2) Have -no repat code vtoltions previously duri@fld with the past year. The tottowing actions are required for properties with four (4) or units. 1) Conduct resIdent training annually that inclucles crime prevention techniques. J 2) Conduct reuIr resident meetings- Page V5 ryp R w. 4-1445 City ofrcok1yr Oenter—Buitdlhy and CommumOySilardiar4ii DpaflxieM viitbroHyrrenter 6201 iir,iIc Crkikway, ro}Iyn C.enr, N 5420419df Ph19: I TTY !711 I Far J BVILDING AND COMMUNITY STANDARDCityI BROOKLYN Ardnth Anue N. CCl RntatL1cne Mtigtkrn Plan ENTER Type tVLicense Seotns B --Long Term CapIJ1mprnveraai1t Plan Based on condiliori and age, emaed replacement dates need lo be provided for common capital item, Frdn should be conidered according1y items that are broken, worn, or otherwise in vIatioii prior to the estimated rcp1acuonI dale need to be replaced sciener, PJI items iiut have rate for Esirtüd Repligrament Da, Dates such a:"unsure", "dt krwwt. QF when broken" will it be accepted If you are unsure of her an item Will need to be replaced, you can make a pediin besd on the age, appearance ondion, r iinufactureJIndustiy Add ftlonal iinforniafiDn on Expected Useful Life can be fou rid at w'w,hudv. Item Date Last Replaced Exp1e: Wi!eri-ie!&r May 2010 A rFurnace V) Ii Water Heater r Kitchen ApIiarices MY 2009 LthyAppitces May 20M Smoke AIam'isl Carbon de Amis June 2Oi Eterlor Renis ConcUtkn* Expootetll Replacement Date F May 2020 Jarivary2U25 G Janvary 2020 6 Jriky2O2O 6 Janvery2020 9 Ju?cy2Q17 Fa]nUSkfing J2AJD 1 2020 Windows juriB2O2G Roof 6 June 2027 Fence NIA N!A Shed NTA F WA Garage iJ7)J1 0 Jnu' 2030 rweway _____________June 2t12 SldeW1ks Other: Conthilon AbbreviIion: i'N GoodfgG Fair=F N'eds RepaemènR Page 44 ii 444-a City afIbQ*1yz Center—RuRding and Cerriinun11 kIxLth1zd5 pa1m1(wri' I brhiynr.thr ir 301 hirl cr.k Cr clyn Ceiter, MN iJ-21 PIt1 63-30 I TT': 71 763 9TO0 BUILDING AND COMM UNITY STANDARDS XBRIO:ity ofO1LYN 3018 Ainth Aven N. NTER J8rcc!yn Ccrder, MN.6B4O enta Licetis Mitgation Plan Type rv License 8to C-Steps fo imp rovo Ma nag ement a nd Coridit1os ofF,perty The terns in this sedion, have been proven to ait with property managamerit and property image, The following aritions are required: jj 1) Checic.h with tenants every 30-4ys, 2)Drive by property to check fw possible code violations. 3)Evict tenants in violation at the lease or any acWandurn& 4) Rerniri cwreM on all utility fees, taxa, assessments, fines, penalties, and -other financial irfl5/payrnents due to if-he CIty. j 5) Other Plumbing violations to be corrected by 12/31/2015. See owner agreement document. XT The fol lowin- actions are optional unless required by the City. {J 1) Piavejde iawnlsnciw service. 2) Provida garbage fl 3) Install security -system, 4) Provide maintenance service plan for appliances. Name of service company: F 5) other., IT the Type IV-6 Month Rental License is approved by the City Council, Ihe kensee must comply with the approved Mitigation Plan and all applicable City Cede-s. A written report rntst be submitted by th o 1O day of each month with an update of actions being taken by the owe anther at to comply with this MtEilon Plan. A copy of the Monthly Update can be found on page?. A fiithla fonrii cian be found on the Citye wbi-te at vmv.cityofbrook1yncenter, org or call (763) 5-33 30 to have an efectronir, copy sent to you via email. Please attaeh additional Information If necessary. Ty Cfly of B ropIrlyn Q-Bu1lthkt iitt c Lrnrnty Standards DehtierLt E11 Sfline Creth Prkcij Brx]1ri Cter 1' 554'1 2t9I Pnone E I TTY 71 Fax(763) 5a9 BV!LDXNG AND COMMUNITY STANDARDS Ity Of XBOKLYN eo I Aidrich i1IAt N.- NTER Broaki Cner, F(N, 55430 Rortal Llens Miiijatiori Plan Typ!VUne Sian a nd Verify I verify that a ll I nfoun alion provided is If and accurate I undrtand that it I do not comply with the approved Mitigation Plan, comply with a ll it e ms within the 11rs prod. or operate beyond the Iiie expiration date, o nfor c ernent actions such as 6t akon s , fornial complain;s, or1ioense review may resull Mork Thurs ton OIv?e •AqntN3r M Th& a s Frint9( /1 0?fflIr!r&7eJr Sgnir Date a nd Teds (fAppJib1, (;ei- Pñn) Addik'nJ Owrerarcf Iae (f?pThab(e) City Stf( QrUy -- Fice DpHrfrirni9t W, Z_.. ^d)a ^_' W. )&VLI W '/ 7Lr Page rve Typ e WRrLLiei 4-TM5 -City of BrgoklyrLCentil-k—'DuiIdi -ng;knd Community landd3 Dpm 6301 bir,li Crik Prkw', Brc';irj cenI, MN 43-21 I 76 55-3O I TTY. 711 I Fii: (76 5)-6D CITY Q!BROOKLYN CENTER AflEJ FLIiE TOTMr.. MEAT FLAX -E TO T? ri.yo(bikn,c'i Bi3kil nd C 1irruy Standards (73), 6433D fpIrnb; £.! ffl Chriijil P.? 12 M Fil't. Nw ]3rJL1on, MN i3 t Irt' ifr': fi-C, 18 AhLiili Ai N. Hrrmklyrt Cg r1w,JN s54 2 9 Tlri1y c ixh iialaLaii i;ir:I diiriii ini p! n. linp b p c ^ j i oi i i fj M o y 7 , 2DI I. rnLl H u r--,TqnrirtL Ii Decumbur 33, 2J15. i bid and umiL ha s s ubrAited to the Cliv fir aprrivn, 1. I2.70 P.pnijr Rq)llco laundry Emy rarwa arid vrn L wiIi i FvzmLii H pc1pirUfI S t ib LrII dOes r,:-,t niL p3L-nbmu L.ci (A PT UMi1M] PERM IT YS 1TL 1i EE FOR C'*RFCTFON PLUMBrNG) 2 12-"W tpiir LT Pp!. irk rni rind S -rnp wider kith sink. Ii daa nct n4 ph iftiL ttgcedr. I L PE UMfl1N1 PFkT (IT I I FQLJIkfl) To rix THI3 2TLP WALh & vrrfl ff':irLx1iig ihwnrk, a p1 bhij iCtlTIi!1 wRI be cqithad. All jthmibiii ipii and i'IfIJIC'. PILr b e- ' )Iriy1dJ piI'r 1c i1ii 3ice ns e expiratiom dal. Dtum1-r 1 2A115 f L1i Jt d' m] i!rf "'k di icrni] nu iiii nii 1 i iirnlrnJIILlIrilj lICTi w rAfli iii q1 41 iL-1IuP r Thrrruil ccft]ipiniJlt. idrlaNi ajoet toIi'ierru UhltW'L '"- •.c- i aivd itk flth CAP 11 .1 11 cVmnlulffly l.i3nlr PLIiC& Flu, rh p a-i rfiRnU Pkv/ieRkvinie 6 P 1) L t i L'i4 i C ai x NN - wi r-rrI 4r- fJ 7 T 33 1 93 .' Iç City Council Agenda Item No. lOa #3 COUNCIL ITEM MEMORANDUM DATE: October 12, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5736 James Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5736 James Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family property. This property qualifies for a Type IV Rental License based on thirty-one (31) property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 06-01-2015 The Owner, Bohlen Properties LLC, applied for an initial rental dwelling license for 5736 James Ave N, a single family property. 06-25-2015 An initial rental license inspection was conducted. 31 property code violations were cited, see attached rental criteria. 07-28-2015 A second rental license inspection was conducted and failed. A $100 reinspection fee was charged to the property. 08-13-2015 The $100 reinspection fee was paid. 08-17-2015 A third rental license inspection was conducted and passed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [i[I1IJ[IJ I U I V M'4 I'A I ah'A 0] UI aii 09-03-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09 ,47-2015 A Mitigation Plan was submitted. 09-17-2015 The Mitigation Plan was finalized. 10-05-2015 A letter was sent to the owner notifying that the hearing before the Council will be held October 12, 2015. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust I[S1IJ[iJ I fl I U h'4 UhYA I ak'4 (I) 1II )1IA' I and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy -Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [EI1IJIJ I fl U I L I Db3 0) 1WI I1lJYA I Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1 - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [EI1SJ[iJ IU I I M'A U I IY4 0) 1tI I1IJ I License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Eiiszerhig an attractive, clean, safe, inclusive community that enhances the quality of life for all people and presen'es the public trust EUILDING AND COMMUTilT? STANDARDSCity ofXbKLYN RriI Ur Mttu PnNTER Type IV License Handwritten MWgfon Pl ans will noi be epL A fiiIb1e form Can be found on the CUy WbSit at whyvixiblutrooldymenter.org or call (7) to have an eleotroffic copy cent to You via emaiL PrQpity Adldrpw cTa Jemes A MW MUM Oeflerts N t() lkhlrn Fitn LL4)LIjkeitI) On hr urKri Jensen Owrie-r a 2O t3 Ave, 20 .ii . Av'SSW 200 Paul, MN 65106 St F.ijl MN 51- Owner's Phone oi-a E1 ) 4 911 O rr Emai' tcim bohlni btitip nçm d-i rrzihri I1flp1P41rlI Current iratfn LIae Ticense Expiration 04130/2016 vss aed on property conditions and/or validated Dce mk-anw indents, the above referenced property qusiies fcwa Type IV-6 Month Ren] Liceii, Friwto apoioaffun approval by the City Council a fully comp1ed Mitkptlon Plan rnt be completed and approved by City staff. A Mitiiian Pian niIJcI be completed immediately in order to answa limaty completion of the license pphcIion pcs. The Mti9a.tion Plan thoutd Indicate h& tepe bth [a a, to orect 1dertlfied violations and mpasures that WI[ be taken to ensure ongolng compl.lance with City Ordinano and applicable codes. A Mitiafon Plan allows the mklmr and the City to review Wnoems end Identify poccibie so[utfuns to improve overall cndIflaric of M ppett'. It the Migtiofl Plart is not subn'iitted, and all items are not completed within the peridfrig license period, or the above property operates beyond the license oxplretôn date, eiitoroerrritacffons such as cftation, formal complaint, or license rev ,-A, may result. Before submitthi. fH.uit Sections A r B a nd C Walad an paps 2 p 4 id pa-.79 Va Typit WRenfal lk-umw f/c9 Rr?1 Pcv 444-0 d ø WLfI 1rd pni.t 631 5irr( PIk!n Prtddyn cnLr 53O 219 () I Tfl' 711 I Fa (7 33E1J - BU"ING AND COMMUNiTY STANDARDS Z City ot -. N RntaI Lic Maton FJanEB Typ V Liceia Sec1iorn A—Cñm9 F Ho Frogrn Fqufrfw*i I. FhI lIZ] t5e a written tee agreement, The lease agreement shall 1iiude the Grime Free }-mJ[n Les Mandijni. A copy of the Ia tmet and Gn"Me FMO Hih Leas a Addondun ni us t be attachDd to tWk Mitigatfon Plan when submitted. iZI 2) A9ree to pursue the termination rr IEe le iit or eviction, of tnanta who violate the tertnr of the lease. or any add rl&rfl, 3 Corduttkiiri1 bk9rund che or Inew propotii triarit. It I Wnaftt a . 1crondieak is not reqtlred. Mithe aLIALA to provide dmntaior to City if reqsted 7J 4) Aileid a City pred ehthour Crftie Preo -ki1Jir9 lraWfV oQuMe. Enforrriion for .approved tj can be found mpit uiiiEr 11* Trining and Events tab. A copyof the CrImo Frae Housin!Rdit Tnust be attached to tile ItItratEon Plan when subtl1it Cirie Free Housing training wa mplotd i'i duFed for; Owner or agent attendedfls plannipg to attond lrainirmjat city ot LjCj i) Submit M`anthly Update by thii 10th daV of eoh month. 1) Complate.a Securlvj Assessment aM iiplammprQvemantsreuetedbytho ParnokJyn Center Police par1i'L To e[u n inillial or follow-up Security Assessment, call (7) -34 A IQ1wup assessment mu-st be complaMd before thO llMO -AXPIrati-5-11 dAtO lo verify the security improvernenta have ber Implemented. If a SecurityAssassmbnt has been prv6oualy completed, write the 'rnpldllon date -Security Assessmentwa ltd, offia adieduled for: eurty MesrnenUllow-up vias coripkted ri/i scheduled for Cntnue Sectlums A r Phaso III on page - nicoaldyn nd tinimuy StjAdaZdS Diii1 iwHcnrcr9 IJIJ ICrk &Az .43r1iwFAIN 554 714 1 ,29 CM 1 Pfl(I3)54;3-5 3 O 1 T -M. 711 EUfli!ING M COMMtJNITY STANDARDS ,BROOKLyN Fccr, SU30 RontI Lice ime MItIgailork PlanamERA:L Type IV License Sections A—Cfime Free Hu5ffi Pirin Phase FIF J 1 Owner or agent vAll at t end at rnlnkui % (2) ol th ARM. meetire, Th A,RM meetin g s must be ripMd within The rental license pertd and b e fore the pending Type I V Lli ai^me exprtion date. ReFstrlor i s tt rqiiird, hwr y o u must s ign -Iji d uft the m ee ti rig, Wri te tWi meo lino ds arl owner or a gent pn to alterd Owcir or ag enitW1i attend Al. M, rntir iied 11/12('and4154R6 2) H a ve no repeat co de viola tio u pro t u 5 fy dacumerted with the past year, Th Folio nIins are reuErd for prop tteswith four (4)ormorunit s. I Conduct rek1ent tra ,'ning aruiialFy lhat include3 *rirne pre v ention tthtiqie. U 2) conduct re g ul a r icJnt meetings. - 7)WLk WdPt riilding and Corpwiv t wtcUytthjntencg I1 Ire mk Piffwy, E;kIyii Cinbr, MUO -215s1 I h: 753i 5-3D j Try: 7i I FN; (1}E- BUILDING ND COMMUNITY STANDARDSCtof ROO1YN 5flJeAtL 1kinCEJIt& MN 554 RraI Lkr Mittgathn PlanCiNTER'Fypa SoctJon —Lg Term Cap ILI 1#prvtPn - aei on vondi-ban ed age, e1irnted repIaoemDntas need to be ptrwked fat tQmrrn capftall items. Funding hut beconsider-ed acorinIy, ftems that are hrokeii, worn, or Othr9se in 1IoItloF1 Prior to the esUmted roplacn-ment date need to bfd replamd sooner. Al items must have daic-i forDa Dates suchas: tF1'r 'donTI know", or bIcf will not bo accapted. If you are, unzvuf&rwbeaii item will need to be iropliaoad, you lori, make a pre1itiwi bed on the pperance, IUcn, or rnuctureTindutiy ecmrnencthtlon, Additional infoimalion ion Expected !J&eftil 1-IO can be fothid twvAvhudgov Item Date Last RIed Condltlo peoted Replacement Date ExrnpIe Wiei He1er MdYO W - -: - Furnace 2010 --2024 Water Heater Xithri Appliances, N 2024 wiry Appliances j I't ______- Smoke AIasrnI Carbon Miderm 2015 N Ex Lerior lbErrb PaIrtSld 21'0 43 2024 2020 Roof 2000 l0 Fence r Shed Dr1vawy 2100 G 2040 - O1hEr 0ioibbrBvI1ion:No'=N UdEG F=F Needs ReplieR rVLA( cIq_ Mv. 4-14-fly - - City P lahlyn CeMet—Ruildingii Dp1nI 2iJ1 n&- 0mak FrF*w rncr1i, ri1ir M11 54IJ-Z1 P1itiu I M:711 I Far 7-51 BUILDING AND COMMUNITY STANDARDS BROOKLYN 57 rnA ft CENTER roIynCnter, ti s4l Rental Lkense Mitigation Plan Type IV License bor C—Stops to Imp rwe Afanaffomm ry The items in this sacbari have been prven to a s5ist with pIoprt3i roariagement and property Ima. Tho following atloris are required: [} 1) Chock-In with tenants every 30-day, , 2) Thive y property to thtk fr posb1e cothi 'idic1n5, I /• LJ a) Ec4 tenantsin violation of the lease or any adfldims, ' i) Remain curr&nt on all Lithity fees, taxes, flnes. penalties, and other flririFaI claimsipayr-noints due tQ the City. 0 Tho f-dilcm(ing actlonsare optional unless required by the City. [] 1) Provide lawWsrew service, [j 2) Pm'iie garbage sei'k. [3 lntatI security sytem LIII 4) Rravldo Maintenance sei-vce plan for appliances. Name, of seMme companT. - LI 5} Oiher If ilie Type lV-6 Month Rental Licettse is approved by the GIN CQuniI, the liosee must comply with the approved MgatiQn Fla n arid all applicable City Codes, A written report must be bm1ttd by the I On day of each month with an update of actions being taken, by tht owner anWoraeit to ornply with th"Is MltIatbn PIan+ Aopy of the MQnthty Update can ba found eu page 7. A fillable form can li3e found on the City's wabsite at ww ciy rool'Jynceneror or call (763) 56MM to ve an electronic copy sent to you via wail. Please aftah additionall Information If necossafy Ray. 4- cg Brouldyn Cai-iIidhtg and ctbimunityAt-134darft Dprtmt E331 5hui ak Prkw -tn Ori1er, MP155O21 PJ-in ) M.711 1 Fa 763) 5-3O PulL INC AND -COMMUNM STANDARDSitym BROOKLYN 67 3 6 is fnw sh tt)t, MN 55430 RTfld L icense Ifiltiga tton Pl a n Sign-and vi I verify That alf inOrn-3ticn provided !a Ilmeand a ccurato, I understand that if I da not comply wiTh 1h approve d Mi1ition Plan, c omp ly with all fterris Wthirt the li c ense perio d, or o pe rate. b eyond the ll un se eX3i1tiCIfl Ei1rbrcriierItaction's oh as citatio, fôrrn.1 wroplaints, or lic ense rviw may rult. N'no and Tg Pjjrp /mv, vlOrviAqrt riiiure Torn &.hlri, BhI'n PrcrtJa LL Qwn,r AW,rq,j1 Niiic' 2 ddaierirA S?N (J4pphi') cy staffO* Fitc ,ff:t-I4 cfi- .oVr3 J d C !#J?Y lardi DeptrJorP / F fr7 /r Pao we. T^VLft VTe11ini Rov. 4-1445 Ci1y 4Brieid1n Cnilth O1 E1ffln 91A We krkwj I!tIn OB Me r. P!J E543041 1 Pn TeI)3-3J I 11Y; 711 City Council Agenda Item No. iOa #4 COUNCIL ITEM MEMORANDUM DATE: October 12, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk&"4t4 SUBJECT: Type IV 6-Month Provisional Rental License for 7240 West River Rd Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 7240 West River Rd. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a 1 building, 7 unit multifamily property. The previous license was a Type IV Rental License issued on January 15, 2015, on condition of adherence to the Mitigation Plan and City Ordinances. The property would qualify for a Type III Rental License based on twenty-one (3/unit) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to turn in monthly updates. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Current rental license approval activities: 03-13-2015 The owner, Nedzad Ceric, applied for renewal of the rental dwelling license for 7240 West River Rd, a 1 building, 7 unit multifamily property. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 03-19-2015 An initial rental license inspection was conducted. 21 (3/unit) property code violations were cited, see attached rental criteria. 03-31-2015 The previous Type IV Rental License expired. 04-22-2015 A $125 Administrative Citation was issued for not meeting mitigation plan requirements. 04-28-2015 A second inspection was conducted and failed. A $150 reinspection fee was charged to the property. 05-18-2015 The $150 reinspection fee was paid. 07-22-2015 A $300 Administrative Citation was issued for renting without a license. 07-27-2015 A third inspection was conducted and passed. 08-04-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 08-04-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc; 08-24-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-08-2015 A $600 Administrative Citation was issued for renting without a license. 09-15-2015 A Mitigation Plan was submitted. 09-17-2015 The Mitigation Plan was finalized. 10-05-2015 A letter was sent to the owner notifying that the hearing before the Council will be held October 12, 2015. Prior Type IV Rental License approval activities: 09-10-2014 The Owner, Nedzad Ceric, applied for renewal of the rental dwelling license for 7240 West River Rd, a 1 building, seven unit multifamily property. 09-29-2014 An initial rental inspection was conducted. 27 (3.86/unit) property code violations were cited, see attached rental criteria. 09-30-2014 The previous Type IV license expired. 11-06-2014 A second inspection was conducted and passed. 11-19-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 12-09-2014 A Mitigation Plan was submitted. 12-22-2014 The Mitigation Plan was finalized. 01-05-2015 A letter was sent to the owner notifying that the hearing before the Council will be held January 12, 2015. Previous Type IV Rental License approval activities: 01-22-2014 The Owner, Nedzad Ceric, applied for renewal of the rental dwelling license for 7240 West River Rd, a 7 unit apartment dwelling. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public (rust COUNCIL ITEM MEMORANDUM 02-13-2014 An initial rental inspection was conducted. 38 (5.43 per unit) property code violations were cited, see attached rental criteria. 03-13-2014 A second rental inspection was attempted; no one was at the property. 03-31-2014 A third rental inspection was conducted and failed. A $350 reinspection fee was charged. 03-31-2014 The previous rental license expired. 05-12-2014 A fourth rental inspection was conducted and passed. 05-21-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-09-2014 $350 for reinspection fees were paid. 06-12-2014 A Mitigation Plan was submitted. 07-17-2014 A letter was sent to the owner notifying that the hearing before the Council will be held July 28, 2014. If approved, after six months, a new rental license is required. The license process will begin in immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people aiidpresen'es the public trust COUNCIL ITEM MEMORANDUM approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people am! preserves the public trust COUNCIL ITEM MEMORANDUM and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 1 5 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code On1y) Type I - 3 Year 1-2 units 0-1 Type 11 — 2 Year 1-2 units Greater than I but not more than 4 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 Type IV - 6 Months 1-2 units j Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 umts Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 DecreaseS 2 1-2 Greater than 3 Categories 34 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 7240 West River Rd Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 7240 WEST RIVER RD WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 7240 West River Rd, was issued a Type IV Rental License on January 14, 2015; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 7240 West River Rd, Brooklyn Center failed to turn in monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 7240 West River Rd, Brooklyn Center, MN. October 12, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. BUILDING AND COMMUNITY STANDARDSCi of Rental License Mitigation Plan CENTER Type IV License HandwritLen MiigMiori Plans wil/ neLlie accjflecf Afirlabre form can be fo yUh City's webite at Ww cilyofbrooldyncenter org or call 763) 569-3330 to have on el' cops? 5ent to you Vk email, Property Address,, 7240WeRrrN Owner's name(s): Nthad Ce-Tic Local Agent(s): N Ownets Address: 12047 ih eve AnQVa Mn 5,5U3 Agents Addrs Owner's Phone, 197319 Agent's Phone: Owers Email; cericnermina@yalioacom Agent's E-mail: - AvCurrent Expiratiori Date Pending Expiration Date 4I/ 4à murfti km Based on property eoriditiijns andfr validated police nuisance incidents, the above referenced property qualifies for a Type IV-6 Month Rental License Prior to application approval by the City Council a fully completed Mitigation Plan must be oompleted and approved by City staff. A itigation Plan must be completed immediately in order to ensure timely completion of the license appkcation process The Mitigation Plan should indicate the steps being taken to roirectdeiThfied violations and the measures that will be taken to ensure ongoing compliance wh City Ordinances and applicable codes A Mitigation Plan allows the owner and the City to review concerns and identity possible solutions to Improve overall conditions of the property if the Mitigation Plan is not submitted, and all items are not corn pleted Wthin the pending license period or the above property operate-s beyond the license expiration date, erik'rement actions such as citation, formal complaint, or license review may resu't. Before submitting, fill.vutucttons A 13, and C located on pages 2, 3,4, and & Tp e I VR er, 10Li I,.&a3rgP'an. Fev 441-45 BUIlDING AND COMMUNITY STANDARDS T-RR48y of -N ?24OWtRtrdF Renta' License M i ti g ation PlanCC, Type IV Lcene Sections A—Crime Free Ho using Program Required'nenls Phase I [j i a written le as e 2greernent. The lease agreement shell inctude the crime Free Housing Lee Addendum. A copy of I the lease agreement and Crime Free HeusTn Lease Addendum must he attached to the M i tigation Plan when submitted. 2) Agree to pursue the t nation or lea se a g reeme n t or e'vi clion of tenants w ho violate the terms of the Ie or any addendurns. J 3) ConduL ciirr'iinI background check for all n ew prospective tenants, Ifitiaa current tenant anew baelcground dieck s not required Must be able to provide 40 cu mentation to City if requested.Fj(j 4) Attend a City appro ved eihthoiir Crime Free Hou s in g trining c.ourse. lrbforrnation for approved courses c a n be found at vPiAvmncpa,net uncterilie Training wio Events tab. A copy of the Crime Free Housing Certificate must be attached to the Mt1gatIon Plan wh e n submitt e d , Crime Free Hou si ng training was com p leted ori/s scheduled for. Owner or agent 8ttendedhs planning to attendtreining at city of 5) Submit Monthly Update by the 10" day of each ,anth Phase 11 1) Complete a Security Asses s ment and implement improvements requested by the B rookl y n Center Police Dep a rtment. To w hedule an initial or follow-up Security Assessment, cit (763) 56-344, A feItw-up assessment nhit be -comp l eted before the license etpfrathn date to verify the se c u rity improve me n have been rnptemente-d. If a Se c urity Assessment has been previouIy completed, write the completion date, Security As s e s sment was compteted onus scheduled for: 9111 4 Security A ss essment follow-up was completed onus stheduled for; Continue Sections A Ph a sa JH or page 3. Pa ge 24 T^re W Riw. 444 City o f Wr "klya V entex—Builffln and Co mmurdly StaLtydairds i-lmt e:301 5h1r.I Crk iIyfl Cnlr PiThi 54J1E9 Piori:(7&',) 63O I TTY .7f! I : (75) 94FQ X3B) RCCO" BUILDING AND COMMUNITY STANDARDS ?1v-it I724OW1FrrdN Y"CENTER l° Center M1 Rental License Mitatian PlanL Type IV License Sections A—crime Free Housing Prógràrn Requirem e nts (continued) Phase ill , 1) owner or agent will attend atmnirnum 50 11/o (2) of the A.R.M. meetings. Tho &R,M wtiigs must be completed within the rental license period and before the pndinj Typ9 IV Lirense expira Uon date. Registration is not required, however you must sign-In during the meeting Write two meeting dates an Oer or agent plan to attend. Owner or gent will attend ARM, meelings scheduled on: 1111 V 16 _1114116 2) Have no repeat code WoMons previously dwumented with the pat year. The following actions are required for properties with four (4) or mors units. J 1) Conduct resident training annually that Includes crime prevention techniques IZI 2) Conduct regular resident meetings- to r EP MYtrari MR, P6v. 444 City of Brouldyn Gen Iex—fluiiditg aii4 01 Shinte creek Perkvay, Bmbkfyn On'ç, MN MQO-Mg I Ftne: (78) 3$33I j TTY ,711 I Fc 69-36 BUILDING AND COMMUNII?Y STANDARDS C ofIjN Rental License Mitigation PlanB n Type W License Sections &—Lafto Term CapiaIJmprovonwn1 Pin 1. Bed on condition and age, estimated repbcmant dates need to be provided for common capital itCn. Funding should be considered accordingly, Items that are broken, wom, or otherwise in violation prior to the estimated replacement de i -iced to be replaced sooner. All items Mu8thave a date for Estimated Replacement Dae Dates such as unurV "don't knows', or "when broken" wiU not be accepted. If you are unsure of when an item wl need to be replaced, you can make a prediction bd On the age, appearanc-€, condition, or manufacWre1idufry reonirnndatioris Additional lnlorrriation on Expected L!eM Lire can be found atihugov. Item Date Last Replaced Condition*1Expected Replacement Date &mpt: Wtar heater May 20W F May 2020 Furnace 1T C 2020 Water Heater 2011 2021 Kitchen Appliances Laindn1 Appliances rMI F Smoke Alarms! Carbon Monoxide Alarms BIV15 511116 Exterior Item s Pa MVSiding 2015 0 2020 Windows Root 2012 Fence 2010 F 2018 - Shed Garage iveimy F 2020 SicIewa1s IM-F 2025 Other Cdi1kn1 Abbri1ion: GootC Fir=F Needs Replac*mentmR Pge 4i Tpi V RM tal Len M'aki Pj8!i, Ch ( —iIding aud Comrnuidlytaada pxedt w,lmcn1rcir 601 Shingle. GroDRFaftway, 13rrk1yn Crilr, M 5430-219 1 Pho: (7 }6-330 TTY: 711 4 Fax(M)SMwMCO BUILDING AND COMMUNITY STANDARDS City of XBRO ORLYN 72OWeRMIdN 7 rklyn Cvnw MR Rental License Mitigation Plan'CENTER Type IV License Se ct i ons C—S-t&ps to Improve Maria gm nt and Conditions of Fropry The items in this se ct ion have been proven to assist with propertymanagement and property image-, Tho following actions are re q tired , ]1)Checkin with tenants every 30 -dys. [ZI 2)Drive by property to check for po ss ible code viol a tions. 3)Evict tenants in viation of the lea s e orally addendum, 4)Pe main current on all utility fees, txcsasses sments, fines penalties, and other in?nciaI cf airnslip a yment due to the City. 5)Other: The f o llow i ng actions are optional unleas requi red by the Cliy. LZI 1) Provide lwnfsnow sepii ce. J 2) PicMde ga rb a ge. service. 3) Install security system, I t/j 4) Provide ma intenance serwioe plan for appliances. Name of service company: All appliance El 5) Other: If the Typo Mo XAorth Rent a l License is approved by the City Council, the Ileensee must comply with the approved Mitigation Pan and all o pplicable City Codes. Awrt1en report mu s t be subinittud by the I 01day of each niotith wIth an update of actions being Wen by the owner arldior agent to comply with this Mitigation Plan. A copy of the Mnth1f Update can be found on page 7 A fiulable form can be found on the City hsite at w i(yobroo]Tyncenter.or or call (73) 5330 to have an electronic copy s ent to you via email. Please attach additi o nal informationifnecessa ry. k& v. .-445 Tt41 ConmiiLJLy ta1ait1 Tt1fleflt lycolcl91t2riter.ur9 30 Shingle Cr14 Ply, Broc klyn Center, MR S54^Q-2 1 W I F1 hrrj: (761) 663 ,1180 I 1TY: 711 I Fax: 7) BUrLD]NG AND COMMUNITY STANDARDSCity of 4OWe Rivet 1 - I BROOKLYN Broktn Cenler MN Rental License Mitigatinn PlanCENTER Type IV License Sign and Verify verify that all informaticin provided Is true and acctrrate, I undert2nd that if I do not comply with the approved Mitigation Plan, mpy with all item s within thQ license period, or operate beyond the license expiration date, enforcement actions such as citations, formal tomplaints or license review may resuiL 1&d Ceri O!rif arAgenl Name a nd Tiffs (P'ee PrTh) 9/tC2o15 / OoAgSittxf) Additional OwnerorA9tiIName ond T/ (/f AppeLiJ, Pease FI AddJcna 1 0 1 v rAgerit fri) Dale Cy Staff Only Fo! OepAmen( 4Tff1k i/Cy r1hkm1r?wy Stadis Oppadment /'D2Le Ty W RewblLeeMh'ge P!i, Rev. 4-44 City.fBtoktyxt r—Building c unItyS1d1rd, Department wwityatt(onLrircirg &301 Shirl rk PMk4By, arooIyi Qrir, 1N 55430-219E' I Phori'x 762.)563-3330 I TM 711 I F: (7) 5-2O City Council Agenda Item No. lOa #5 COUNCIL ITEM MEMORANDUM DATE: October 12, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City ClerkJM* 4 %db^ SUBJECT: Type IV 6-Month Provisional Rental License for 6753 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution, and issuance of a Type IV 6-Month Provisional Rental License for 6753 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending.license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on December 9, 2014, on condition of adherence to the Mitigation Plan and City Ordinances. The property qualifies for a Type IV Rental License based on ten (10) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings and turn in monthly updates. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. The owner has advised staff that a property manager has been acquired to assist with the management of his rental properties. Further, staff continues to work with all owners of the townhomes regarding the capital improvement plan (dated March 12, 2012) that was approved with the license on March 26, 2012. While the deadline for replacing the siding is past due (phased July 2014 and July 2015), a contractor is scheduled for the siding replacement for the whole townhome complex this fall. Therefore, staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. Progress will continue to be monitored. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM The following is a brief history of the license process actions. Current rental license approval activities: 11-12-2014 The owner, Moeen Ahmad Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 12-30-2015 An initial rental license inspection was conducted. 10 property code violations were cited, see attached rental criteria. 01-30-2015 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 02-06-2015. A $300 Administrative Citation was issued for renting without a license. 02-18-2015 A third inspection was conducted and passed. 03-02-2015 The $100 reinspection fee was paid. 03-17-2015 A $125 Administrative Citation was issued for not meeting mitigation plan requirements. 03-23-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-23-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-31-2015 The previous Type IV Rental License expired. 04-09-2015 A $600 Administrative Citation was issued for renting without a license. 04-09-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 05-22-2015 A $1200 Administrative Citation was issued for renting without a license. 05-22-2015 A $125 Administrative Citation was issued for not submitting a mitigation plan. 06-18-2015 A $2000 Administrative Citation was issued for renting without a license. 06-18-2015 A $250 Administrative Citation was issued for not meeting mitigation plan requirements. 06-25-2015 A $2000 Administrative Citation was issued for renting without a license. 06-25-2015 A $250 Administration Citation was issued for not submitting a mitigation plan. 07-21-2015 Sent mitigation plan information to owner in order to complete and return. 07-22-2015 A $2000 Administrative Citation was issued for renting without a license. Citation later dismissed. 07-21-2015 Sent mitigation plan information to complete and return. 08-05-2015 A $500 Administrative Citation was issued for not submitting a mitigation plan. Citation later dismissed. 08-15-2015 Staff met with the owner regarding requirements for mitigation plan and the ongoing enforcement such as administrative citations. 08-24-2015 A $1000 Administrative Citation was issued for not submitting a mitigation plan. Citation later dismissed. 08-24-2015 A $2000 Administrative Citation was issued for renting without a license. Citation later dismissed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for a!! people and preserves the public trust COUNCIL ITEM MEMORANDUM 08-27-2015 Staff met with owner to discuss mitigation plan requirements. Based on the meeting with the owner and additional information, some citations were dismissed. 09-09-2015 The mitigation plan information was sent to the owner in order to complete and return. 09-11-2015 A Mitigation Plan was submitted. 10-01-2015 The Mitigation Plan was finalized. 10-15-2015 A letter was sent to the owner notifying that the hearing before the Council will be held October 12, 2015. Prior Type IV Rental License approval activities: 12-06-2013 The Owner, Moeen Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 12-31-2013 An initial rental inspection was conducted. 11 property code violations were cited see attached rental criteria. 02-26-2014 A second rental inspection was conducted and failed. Weather deferral was granted for exterior painting. 03-31-2014 The previous rental license expired. (Property was vacant until 10-01-2014.) 05-21-2014 A weather deferral inspection was completed and passed. 06-03-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-27-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-30-2014 The rental license expired. 11-10-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license, The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. IJ1ission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I - 3 Year 1 1-2 units 0-1 Type 11 — 2 Year 1-2 units Greater than 1 but not more than 4 Type III — I Year 1-2 units Greater than 4 - but not more than 8 Type IV - 6 Months 1-2 units Greater than 8 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3 4 units 0-0 25 - 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 6753 Humboldt Ave N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 6753 HUMBOLDT AVEN WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 6753 Humboldt Ave N, was issued a Type IV Rental License on December 9, 2014; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 6753 Humboldt Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings and turn in monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 6753 Humboldt Ave N, Brooklyn Center, MN. October 12, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. BbThflING AND COMMUNiT STANDARDS TtVaf Rental Lcnso Mitigation Pian Type IV License Handwritten Mittga tion Plans will not be aopted. A filable fOrm can be found an His Cit,(5 at wwicttyoftrooklyncenteror or call (763) 5-3 330to have an electronic copy sent to you via email. Property Address: Hurmio.dt Ave N tBrk!yn Cw,(Br, F1N 5430 Owner's Nrnes): D1cen Moad Owr&rs Addres 313Ckire Downs Fih Rosemount MN 5068 OwneFs Phone:: (31) 21-3 Ovalers Ernall: rnoeUr1mt'hbtrn Current Epiration. Oa&CA Local Ajer1s): Agent's Add ress: Aent'a Flion: Aeiit's Ern?jI: r'(P cLnding Expiration Date: (Sk mvdhs frccn cnt:.pir1ic!'l Based on property conditions arid/or validated police nuisance inident, the above referenced property qualifies for a Type IV-6 Month Rental License. Nor to application approvai by the City Council a Fully completed Mitigation ?In must be completed and approved by City staff. A Mitigation Plan most be compItted immediately in order to ensure linieir completion of tIe license app1ication process. The MifiaLion Plan should indicate. the steps being teRen to correct Identified violations and the riieaiires that will be taken to an ure ongotin g compliance-With City Ordinances and applicable codes, A MitiaLion Plan a Iowa 11ie owner and the City to review concerns and Identify possible solutiortsto improve overall conditions of the properLy. lithe Mitigation Plan is not submitted, and all itonis are riot completed within the pending license period, -or the above property operates beyond the license expiration date, enloroement or-tions sech as c itation, formal conipiint or license review may result. Before ubrnittinfi11-out Sections A, B and C located on 3 4 and :5i COMMUNITY STANDARDS CftyøfBROOILYN 75S HumboldtAve N CENTER Brooklyn Cnev, MN 43Q Rental License Mitigation Plan Type IV License Sections A—Crime Fre Housmg Program Requirtments Phase I 1)Use a written Iese agreernent. The lease agreement shall include the Crime Free Housing Lease Addendum. A copy of th.a tease agreement antl Crime Free Housing Lease Addendum must be attached to the Mitiation Plan when aubmitted 2)Agree to pursue the termination or ieae agreement or eviction of tenants who violate the terms of the [ease or any addend urns. 3)Conduct criminal baokjround check for all new propectve tenants. If It is a current toilarit a new background check Is not required, Must be able to provide documentation to City if requested. 4)Attend a City approved eIght-hour Crime Free Housing training course. Information for approved courses can be fend git irnncpe,riet under the Trfrirg and Ev&nts tab, A copy of the Crime Free Housing Certificate must be attached to the Mitigation Plan when submitted.h 1AThI .-1 Crime Free Housing training wa completed on/1s scheduled for: j 1-' I Owner or agent aftended/s planning to attend training at city of 5) Submit Monthly Update by the lO' day of each month, Phase II ILl 1) Complete a Security A essmerit and implement improvenients requested by [ha rooKIyn Center Police Department- To schduIe an initial or 1oirowup Sectirity Aenierit, aft (?) -44 A follow-up assess me rit must be completed before the license expiration date to verify the security improvements, have been - implemented If a Security Assessment has been previously crnpIeted, wiile the completion dale.qenj" 5Security A esrnntva s completed orkfls sthedii led for __________ P V ecu tity Assesrnrit follow-up was completed orids scheduled for; Ui964 5 Continue Sections A, Phase Ill on page 3 BUILDING AND COMMUNITY STANDARDSt,ity of --moff BROOKLYN 6753 HimThIdt Av F CENTER BrkIyn Center; M 55430 Renta' License mitigation Plan Type LV License Sections A—Cr;ma Free Ho using Program Requirements (onLinued Phase Ill [j 1) owner or 2ont will attend at minimum 50% (2) of the AAM. meetings. The AR.M me-atings must be completed within the rental license porLod and before the pending Type IV License exp1ratIo date Registralion i not required, however you must sLii$n during the meeUng. Write two meatinn dates an owner or agent pIri t att rid. Owner or agent will attend A.R.M. meetings chdu1d 1 V12115 2) Have no repeat code violations revkii1y documented with the pt year. The following actions are required for properties with four (4) or more vnits+ j 1) Conduct resident training annually that Includes crime prevention techniques. fj 2) Conduct regular resident meotings BUILDING AND COMMUNITY STANDARDS ATIBROOC F KVn center, W1 554^0 Rental License Miti g ation Plan Type IV Licen s e Sections 13—Long Term Capita l 1rnprwmert Plan Bad on condion and age, esirnaLed replace rnenWates need to be provided For common capital items, Funding should be considered accordin g ly. Items that are bol<en worn, o r otherwise in violation prior to the estimated replacement data need to be replaced so on er. All items must have a date for Estimated Replacenmnt Date, Dates such aa"un s ure", "dantt know", or "when broken will not be acopted. If you are unsure o f when an item will need to be replaced, you can make a prediction bed on the age, appearance, condition, or rnanur&industy recoeridatioi Additional inforti-narion on E xpected U s eful Life can he found at'iwhud.ov Condition* F N '3 Item Date Last Replaced Example. water Heater May 20W Furnace 2012 Water Heater 2013 Kitchen Appliances 2015 Laundry Appliances 2012 Smoke Alarms! Carbon Monoxide Alarms Exterior Items PW O1,8id i ng 2014 Windows 2005 Roof 200 W2009 Fence NA Shad NA Garage 2015 Drhiewy Sidewa l ks Other; E xpected Replacement Date may 2020 2022 202 2025 2022 202 5 2024 2019 2GO NA NA 2025 Ass od al lon Aolon N F N Q,ndfticr AbbrevlaUcn New=N alrF N "ds RpImait;R Pe 45 T)pE JV Ra nW Uc a ri sau M ¼qMn, Pw 4-44-45 City ofurb o ldyn C a nter—Building and Canunujilly 5tum4 bzds Deprftnn1 MOAT, crt? OO1 hIngl Ork Fsry oK1yn crr, P.1W 5530-2i0 I Pir (73 5630I TTY 711 I Fc (? 5043O BIiThflIN G AND COMMUNITY STANDARDS BRObKLN 137 Hcboldt Ave N - CENTER rook1yr Cciritr, MN E54O Rental License Mitigation Plan Type IV License Sections G—Vaps to improve Management and Conditions of Property The items in this sedloil have been proven to assist with property rnnaer9ent and property irnag The following actions are tequird: IZ! 1) Check-in with tenants every 30-days. 2)Drive by property to check for possible code violations. 3)Evict trtarfls in violation of the leas or any adderidums, 4) Remain cvrrent on all utUty fees, taxes, assessments, fines, penalties and other financial claims/payments due to the City. J 5) Other: The following actions are optional unless required by the CTty. ElI 1) ProvkI Iawiiisnow service. U 2) Provide garbage service 0 3) Install security system. fl 4) Provide maintenance service plan kt appliiices Name of service company: 1=11 5) Other: If the Typo IV6 Month Rental License fs approved by the City Council, the licensee nitit comply with the approved litigation Plan and all applicable City Co4es. A writthn report must be submitted by tho &' day of each month with an updatef actions being taken by the Owner •andlor agent to comply with this Mitigation Plank A copy of the Monthly Update can be found on page 7. A lillable form can be found on the City's wobsite atvwoityofbrooktynooriteocg or call (763) 569-3330 to have an electronic copy sent to you via emai. Please ttath additlotial information if necessary. Page 516 Tjrj WRn Emma M(i? Pc?, 4-445 City offl cdrnC 1r uLtiibg and Ciminiuirty St3ndxds Depafnitt wv.w biitO BUILDING AND COMMUNITY STANDARD SCIW -f Rim Rental Ucriso Mitigation Fran CENTER Typo 1V Lirem yrify verify that allftrorniatIri prQv1dd is truemid acourf, I un4erstand ihall if I do not camply with th pprov&d I141a11 Plan. crnpy with all Items within the Ficore pr1oci, or operate beyond he iEi exprtiori dale enfGrrnG'1t autimo such as citoWns, formalc-cap1mints. Qr flcese review may result, No nm Tri RJYj (6aw - ObrAXr , T(p Fee tiJ Cty$(ffOiJy (?LT./c?E ______ Pri$( VpMi7w#Ji Date P6910 VIrl Alftird Inkome AlVaMao PJw Rev 4.141 oily RFIrj3 Hm la C re a Wo uI y a Ce n to r N4-a19 1 PiinwcU3 60 M113 5 1 TrY: 7 1J 1 Fac -3Ei City Council Agenda Item No. lOa #6 COUNCIL ITEM MEMORANDUM DATE: October 12, 2015 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk VU( 1w( SUBJECT: Type IV 6-Month Provisional Rental License for 6765 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 6765 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on December 9, 2014, on condition of adherence to the Mitigation Plan and City Ordinances. The property would qualify for a Type III Rental License based on eight (8) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings and turn in monthly updates. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. The owner has advised staff that a property manager has been acquired to assist with the management of his rental properties. Further, staff continues to work with all owners of the townhomes regarding the capital improvement plan (dated March 12, 2012) that was approved with the license on March 26, 2012. While the deadline for replacing the siding is past due (phased July 2014 and July 2015), a contractor is scheduled for the siding replacement for the whole townhome complex this fall. Therefore, staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. Progress will continue to be monitored. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM The following is a brief history of the license process actions. Current rental license approval activities: 11-10-2014 The owner, Moeen Ahmad Masood, applied for renewal of the rental dwelling license for 6765 Humboldt Ave N, a single family dwelling. 12-30-2014 An initial rental license inspection was conducted. 8 property code violations were cited, see attached rental criteria. 01-30-2026 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 02-18-2015 A third inspection was conducted and passed. 02-28-2015 The previous rental license expired. 03-02-2015 The $100 reinspection fee was paid. 03-18-2015 A $125 Administrative Citation was issued for not meeting mitigation plan requirements. 03-23-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-23-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 04-09-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 05-22-2015 A $125 Administrative Citation was issued for not submitting a mitigation plan. 06-18-2015 A $250 Administrative Citation was issued for not submitting a mitigation plan. 06-18-2015 A $600 Administrative Citation was issued for renting without a license. 07-21-2015 Sent mitigation plan information to complete and return 07-22-2015 A $500 Administrative Citation was issued for not submitting a mitigation plan. Citation later dismissed. 07-22-2015 A $1200 Administrative Citation was issued for renting without a license. Citation later dismissed. 08-04-2015 A $250 Administrative Citation was issued for not meeting mitigation plan requirements. 08-15-2015 1 Staff met with the owner regarding requirements for mitigation plan and the ongoing enforcement such as administrative citations. 08-24-2015 A $1000 Administrative Citation was issued for not submitting a plan. Citation later dismissed. 08-24-2015 A $2000 Administrative Citation was issued for renting without a license. Citation later dismissed. 08-27-2015 Staff met with owner to discuss mitigation plan requirements. Based on the meeting with the owner and additional information, some citations were dismissed. 08-31-2015 The previous Type IV Rental License expired. 09-09-2015 The mitigation plan information was sent to the owner in order to complete and return. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 09-11-2015 A Mitigation Plan was submitted. 10-01-2015 The Mitigation Plan was finalized. 10-05-2015 A letter was sent to the owner notifying that the hearing before the Council will be held October 12, 2015. Prior Type IV Rental License approval activities: 07-22-2014 The Owner, Moeen Masood, applied for renewal of the rental dwelling license for 6765 Humboldt Ave N, a single family dwelling. 07-30-2014 An initial rental inspection was conducted. 16 property code violations were cited, see attached rental criteria. 08-31-2014 The previous rental license expired. 09-03-2014 A second rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 10-14-2014 A citation was issued for $300 for operating without a rental license. 10-15-2014 A third inspection was conducted and failed. All repairs were completed however broken glass pieces were not picked up and remain a safety hazard. No reinspection fee was charged. 11-05-2014 A fourth inspection was conducted and passed. All glass pieces were removed. 11-10-2014 The $100 reinspection fee was paid. 11-10-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 11-10-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-01-2014 A $125 Administrative Citation was issued for failure to meet the Action Plan requirements. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Cede violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 ----------------------------- 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. Mission: Ensuring an atiradive, clean, safe, inclusive community that enhances time quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1 - 3 Year 1-2 units 10-1 Type iIVea[i-ts Greater than but not more than 4 Type III — I Year 1-2 units Greater than 4 but not more than 8 Type IV —6 Months j 1-2 units I Greater than 8 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0 25 - 5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 34 units Greater than 0.2 5 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 6765 Humboldt Ave N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 6765 HUMBOLDT AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 6765 Humboldt Ave N, was issued a Type IV Rental License on December 9, 2014; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 6765 Humboldt Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings and turn in monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 6765 Humboldt Ave N, Brooklyn Center, MN. October 12, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. BUILDING ANT.) COMIW1TY STANDARDScity-n! RentJ License Mitigation PlanCENTERType rv Liensa HdwrtUi Mfflgthwi Ffns will n o t be A fiUhie form can be found on the CIrye at v ciiyofbrokEyncenterm9 or call 73) 569330 to have an iqlactronlic topy sent to you '.4a e'nil. FropyAtfdr: '157-Huii,boItil Ave N, Br1yn Center. MN 4U wn ar's Narnd{all:Mc'eri P1ioi inMre 31-Clare tcy,vnsFath Rosemount, MM 5O6$ Owners Phone OwneI fie Ena'l mnah com Current Expiration Date 7'J '7,ijç Local Aei) AenEs Add re: as; Agent's Phoii AgentE-mail, f'i. Per ding Epiraiin Oe 4nFi(ti c? /i)'2QIcM asd in prope rtycondifflons andfor v.aIdated poltee nuisance incidents, the above rfeed property quallnes for a Type Month Rental Lfcene. flAn r to 0,pplication approval by the City Council a fully completed MttIn Pian must be cornpated and approved by City lff, A MUaUon Pin rnu5t be completed lrnmecflal&y Ift order to ensure timely complefian of the lkensG application process. The Mi1ttir Han aliouki indicate the steps h0ng takeri to correct identified violat'r and the rneawea ihaiwlU be ta kon to ensure ongoing compliance with City Ordinances and eppiiithe ocide. A Mitigation Plan allows the amer and the City to review concerns and identify possible slutlQn S to iriipOVC overall conditions of the property. if the M iUga1on Fan is not subrnttd, and all items are not completed within the pending license perud, or the above ptoperty operates beyond the license expiration date enfrcar*nt ction 5uth aa citation, formal complaint, or license review may result, Before stbrnitttrig till-out Sections A , and C located on pages 2 3 4 and & F& I'T. Typp V. Cily flnokIyi Ct—itHi utndz 31 6rilrigle crk Pai1cwa, tiIdyftCncr, 543c'-2-1l I ?kr: 7E E953.91 flY: 711 I F }-r) BUILDING AND COMMUNrrY STANDARDS City DL BROOKLYN 755-HurnbId Ave N,- -- L CENTER Brcsc4Iiii Cent, MN-46 R*nt1 License Mitigation Plan Type IV License Sc.tons A—Crime Free fous!ng Froffim RequirvMOts Phase 1) Use wrijt -i lease agreement. The Jeao arerent shall Inollude the Crime Free Housing Lee Addendum. A copy of the tease arment and Crime Free Housing Lease Addendum nnit be a.ttauhed to the Mitigation Plan when uhmlttd. L 2) Agree to pursue the thrnIraln or Wase agreernent or eviction of tenants who violate The erm of (he lease or any .addenthjrn. ] 3) Conduct criminal baclgrouri check f 11 rw p pecive tenants If it is a current tenant anew Wokground check is not required. Must be able to prtd dctirnenatlon to City if requested. J 4) Attend a City approvoI lh-Imut Crime Free Houir training course Inforynafionfor approved courses can be found at wvAvxnncp2-nat under the Trn1rg and Evenis tab A copy of the Ci'irne Free Housing CertHEate rnut be ttthed to the Mitigtion Plan when submIttej, Crime Fee Housing training was centpleted ontis sthedued for; 'l I Owner or agent attendedlis plannIngto attend training at city of F4ej 5) Smit Monthly Update bythe 1O day ef eae.h rrLth. Phase I] 1) Cimpete a Sacwlty As-sersmerit and fmiplerrient frnprovements requested by iJ Brooklyn Center Police Department, To aheduI an intiaI or follow-up Security Assessment, calf (763) 569-44. A fMbw-trp aseeesrnent must he completed before the rse expiration ,date to ,.,e* the security Improvements have been pleiiented. If a 5ec'uniy Assessment has been previously to iipetd. write the eompktloti date. 42 Security Assessment Was completed on/is scheduled fcir U (A tç Security Assessment follow-up was completed onris scheduled for Continue Sections A Phase lU on page 3. - CRY .01 Cinjar—Rulldtng and Cbnmw3i1y Iin±xd Pitnp W.W) fig 61 ShingAd Cree Q-ii-, çThJ 40-21 ticie: (735E3-31) I 11Y 711 I Fi:c (7.6- i4O XBRCNLYN 5705-HumbOMAYLM BTJIJJDING AND COMMWiTY STANDARDS C1 Broagyn Center, W ,$$410 Rental UtenseCENTM Type IV License trin A—Cnine Fr Hou1ig Frora Reiwrment5 (conrnud) Phe I i1 [] 1) Owner or agenwlIItLnd1mhinuni Oh 2) of the A.RM metlng. Th ARM+ meetings must be coptd within the rental, license period and bfr th pending Type IV License expratio date- Rgir1ion is not required, however you must sign-in during the meeting Writo two neetin9 Vates an owner or agent plan to attend. Ower Or agent will attend AJ.M meatings scheduled on 15 rd L I7 ir# 2) Have no repeal code violtions previously docunirted wiTh the past year. Th king tirI3 arc required for propffle with four or more units EI1)Ccndut 4ent t*g annually that includes crime pr*veitIoii timques EI2)Condu,t eulr resident nicetings TIP c IW?fth 4-t4-5 citygriy c —uildln ai c 11yZ±ndzxd3 i1eILt wQyflVt i Chlq Or-Eek PURmy, Elftak4t Cnt. I Phone: 1753) E63-330 I TTY., 711 I Fin; (763) -336 Canditiriolr Fpted Repiaiemerit Date May 22cJ 2022 2024 2024 _t±•- 2020 2020 Ea needed JEJ 2022 or needed 2E Al MI ___6.11diOvi k BUILDING AND COMMTfl41Z STAN1AS C1yf CntrM1-Si4 RatI U Mtatiji Pn Type IV Ltzanse Sections B—Lone Tern? Plan Based on condition and a, lmed mplooement dates reed to be provided for common capital iferns, FThithg 5houid be oonidered aocordinIy. iithtae broken 1 wom1 or theiwie in iio,atir priir to the estimated replacement date need to b rplacd soojier, All items must have a date for Eglimajed Ropf&oo m ent Dale. Dates such : f4 ukisumll, Id-nn't know", "when broken" will it he atdf If you are unwre olwhen an item will need to be replaced ,you can make a on the e, appearance, condition, or manufactureliOustry recommendatioria. AddlnI Information n Expected Useful Life can be found at w'.wihud.gov. Item Date Last Ropaed Example , 1Valr Hetet may 2010 urnae Water Heabar 2012 Kitchen Appliance 2014 Laundry Appliances 2014 Smoke Alarms/ Ca ±'n Monoxide Aarrns ATh- ExerkrJtem.s Pnt1Sidini 2014 Windovrs 2010 Roof 200 9 Fence 2012 Not appllcfe Garage Driveway Sidwslks Other. 'CcMaba New--N Fir Pd pernit=R Type ftrReAW Li Vir7 Jin Rve. 4-4-T City pfflro1dra Cent-gy—Buildlity and 6301 fltrIecfek Pafklkay, WolklynCn%r MM 0421 N I I T1Y 711 1 Fa36Q BUIUINc AND COM tiwY STANDARDSXWCIIOKLYN 765-HurnboidtAve H, NTER erokli Center, MN5542i Rental License MitFgathi PLi Type Lfr-ensa CtJcn5 C—&ep e /mpiie Mann afli Crnthtrois of Fr p# Th this section have beeri proven to asiI with property mnagernrn artd prper1y irklage. The following actions are tuird I Check-in with lonants every 30.4ay. E 3 Drive by property to c-iiecl for possible od 1itions. j 3) Evict tenants In violation of the lease or iiy addenduniL 4)Remain curien..t on all utility fees, takes, assessments, firms, penallies. and other - financial dain-Wpaymerits &*e to the City. 5)Other: The fllowirig actions aria optional unrss require(] by the C1ty. Jj 1) Provide Fa/i M' J 2 Frvide jartae EIJ install securThjsys taill.LII 4) Provide mintenanc serVice plan rappIiarc, Name of service company: Ei 5) OLhr ervi by IhB Pl the. Type IV-6 iMCJrIIh Rental License is approvedby the City Ceuiii, the licensee must comply with the apprvd Mittion Plan and all appIi1e City Codes A written report must be suliitted bytha iO y ofeaofi rricth with an update of actions bell ng taken by the owrr a F1dir agent to comply with this M tgatkri Plan. A copy of the iont1iy Update can be found or page !. A fihlable ferm can be found on the City's vielmille at v m,,&Gityofbraakjyteror or (763):568-333D to have en eFectrnEc py sent to you via emaiL PIesa attach additional Information if nocossary, 51E 7jpp WRitf Uççq- 0 F'ei Ray. 44 Cily t Bkli Gentvx—Buildffiq and CiiuxirntiiIy tdarda Dpx1itunt WA'A c b(OiIjncqri1r CA 1901 hirk Cr; Parlwivy, ciIyn Gentgr, Ml 1-219 F Pliant: 73433U I TTY., 711 I -OMMI-ING AND CONMWNITY siiiuus CENTER Rental' Ucenso MIltigaaon Plan Typo CV LrcenB I verily Ihat all lrirorrnatior pfovide d i R 1rue and accurate, I uMr5ind that If I do hot comply with the pprovd M194tion P!r, oornply with a ll i(einm it hin the license paitw. or op e rate b e y ond thc Iln epiron date , or1orcwIc!nt Q abna such as c 1lori. lorm1 complin4, or iFe review m ay resufL ^&--45 L±!4 $ (]1rnr 4j'j Orme r aid (Pleose Ptii?D Add.fiveal Oivaa r arAgant Merna oIrrf/tf;3I.V-ftdI ()H; (1 - Date i1y Fditff OnJy )D/.dJq4i CJ Ia // P'J1 Oai LJuF ' Date flwrL Pfl new, 4-14- 01 Whjlt Grc-A 'aikwr, l4,rCQntr. j Phwo:7&) pI TTY: 711 1 City Council Agenda Item No. lOb COUNCIL ITEM MEMORANDUM DATE: October 9, 2015 TO: City Council FROM: Curt Boganey, City Manag SUBJECT: Resolution Establishing a Brooklyn Center Sister Cities Commission and Defining Duties and Responsibilities Recommendation: It is recommended that the City Council consider adoption of a resolution establishing a Sister Cities Commission. Background: In January of 2014 the City Council adopted a resolution establishing a sister city relationship between the City of Brooklyn Center and the City of Voinjama, Lofa County. In addition the Council adopted a Memorandum of Understanding that established New Horizons Resource Group, a 501 c (3) non-profit corporation, as an intermediary between the two Sister Cities. Subsequent to this resolution adoption, a contingent of citizens from Brooklyn Center traveled to Liberia at their own expense in response to an invitation from Vice President His Excellency Joseph Boakai. Following the contingent's return, it was determined that we should take action to preserve this sister city relationship in the long-term and facilitate the growth of people to people international exchanges and international understanding in Brooklyn Center. It was determined that the establishment of a Sister City Commission would be the best way to achieve this goal. Many cities across the country have established commissions for this purpose. The resolution attached creates a five-person commission and outlines the purpose and duties of the Commission. One of the primary roles of the Commission will be to review and make recommendations regarding the approval of future Sister City relationships. A second important role will be to help promote the work of approved independent Sister City committees and to encourage citizen involvement in international exchanges and activities. Finally, the Commission will report the work of the independent sister city committees on an annual basis to the City Council and general public. Budget Issues: Each year the Commission will propose a budget to assist with their ongoing work. It is expected that the Commission through the City will become a member of Sister Cities International, an exceptional source of information for successful sister city programs. The annual membership is approximately $500 per year. Strategic Priorities: o Inclusive Community Engagement frILssion: Ensuring an attract/re, clean, sal, lucius/ic conunnlnht) hint enhances i/ic qua/itt of lift' [or all people am! present's i/ic jmbhbc nusi Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING A BROOKLYN CENTER SISTER CITIES COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES WHEREAS, the City of Brooklyn Center is among the most ethnically diverse communities in the State of Minnesota with more than 20% of its residents being foreign born; and WHEREAS, the City has been approached on several occasions by residents wishing to establish a Sister City relationship between the City of Brooklyn Center and other communities throughout the world; and WHEREAS, through a meeting arranged by New Horizons Resource Group, a non-profit organization in Minnesota, The Vice President of the Republic of Liberia, His Excellency Joseph Nyumah Boakai, asked that the City of Brooklyn Center establish a Sister City relationship; and WHEREAS, the City of Brooklyn Center adopted a resolution on December 10, 2012, establishing a Sister City relationship between Voinjama Lofa County, Republic of Liberia, and the City of Brooklyn Center; and WHEREAS, the City of Brooklyn Center on January 13, 2014, adopted a resolution approving a Memorandum of Understanding expressing our desire to foster ties of friendship, cooperation and mutual understanding between the two cities of Voinjama and Brooklyn Center in the areas of culture, sciences, education, health, tourism and sport; and WHEREAS, a delegation of volunteer Citizens representing the City of Brooklyn Center accepted the invitation from The Vice President, His Excellency Joseph Nyumah Bokai, and The Honorable Mayor Yunger Sherman to participate in a cultural exchange in Liberia in January 2014; and WHEREAS, all partners are committed to continuing, growing and developing this Sister City relationship into the unforeseen future; and WHEREAS, upon return from the January 2014 exchange it was determined that the best way to fulfill our goal of maintaining a productive ongoing Sister City relationship between the City of Brooklyn Center and Voinj ama City, Lofa County, Liberia, in the spirit of Sister Cities International Inc., founded in 1956 by President Dwight D. Eisenhower, is to establish an advisory Sister Cities Commission; and WHEREAS, cities throughout the United States have established Sister City Advisory Commissions as an effective way to authorize the approval of Sister City relationships, to foster and perpetuate the continuation of successful international exchanges and mutually RESOLUTION NO. beneficial interaction between the partners of these relationships; and WHEREAS, an advisory Sister Cities Commission will facilitate the orderly authorization of formal "people to people" Sister City relationships between the City of Brooklyn Center and other international communities by promoting the ideals of peace and understanding. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Brooklyn Center Council does hereby establish an advisory Brooklyn Center Sister Cities Commission. ARTICLE I. NAME. The name of this organization shall be the Brooklyn Center Sister Cities Commission (hereafter referred to as the Commission). ARTICLE II. PURPOSE. The purpose of the Commission shall be to serve as an advisory body on matters affecting sister cities relationships, programs and activities. This Sister Cities Commission will also review applications for sister city affiliations and forward recommendations to the City Council for the establishment of future Sister City agreements. Commissioners are expected to volunteer time to participate in Sister City events projects outside the regular meetings. ARTICLE III. MEMBERSHIP. Section 1. The Commission shall consist of five (5) members who shall be appointed by the City Council upon recommendation of the Mayor. Section 2. The initial appointments to the Commission shall be for one, two, three, four, and five year terms, and thereafter all appointments shall be for a term of five years or until a successor is qualified. Section 3. Vacancies shall be filled for the unexpired term in the same manner as the original appointment. ARTICLE IV. MEETINGS. Section 1. Official meetings of the Commission shall be held at City Hall or such other place as designated by the Chair of the Commission. Section 2. Special meetings of the Commission may be called by the Chair, or in the absence of the Chair, by the Vice-Chair, or upon written request of a majority or more of the appointed RESOLUTION NO. Commissioners. Notice of a special meeting shall be given as prescribed by the Open Meeting Law. Section 3. All meetings of the Commission shall be conducted according to Roberts' Rules of Order, but it shall be necessary in any event for a quorum to be present for the Commission to act. A quorum shall be defined as a simple majority of the existing members of the Commission. Section 4. An agenda for each regularly scheduled meeting and the minutes of the last meeting shall be sent to each Commission member in advance of the meeting. The Chair shall approve the agenda for each meeting and additional items may be proposed by any member of the Commission. Section 5. The Commission shall act as a body in making its decisions and announcing them. No Member other than the Chair shall speak or act for the Commission without prior authorization. Section 6. All meetings of the Commission shall be open to the public, and notice of these meetings shall be provided in compliance with the Open Meeting Law of the State of Minnesota. Section 7. Provided there is a quorum present, a majority of those present shall be required to adopt any item of business. ARTICE V. OFFICERS. Section 1. The officers of the Commission shall consist of a Chair, Vice-Chair, Secretary, and Treasurer, each of whom shall be elected by the Commission. Section 2. Terms of officers shall be one (1) year and officers may succeed themselves. Section 3. The duties of the officers shall be as follows: CHAIR. The Chair shall preside over all meetings. The Chair shall appoint all standing and ad hoc committees. The Chair shall have the authority to call special meetings provided the proper notices are given. The Chair shall be responsible for establishing the monthly meeting agenda. The Chair shall be considered an ex-officio member of all committees. VICE-CHAIR. In the event of the absences of the Chair, the Vice-Chair shall assume the duties of the Chair. SECRETARY. The Secretary shall keep accurate records of all proceedings of the Commission. Minutes of all Commission meetings shall be promptly recorded and maintained and shall be open for public inspection. The Secretary shall keep an accurate record of RESOLUTION NO. attendance. The Secretary may be assisted in the execution of these duties by a person designated by City Manager. TREASURER. The Treasurer shall keep an accurate record of all monies received and disbursed by the Commission and make a monthly written financial report to the Commission. ARTICLE VI. DUTIES AND POWERS. Section 1. The Commission shall have the following duties and powers. a.The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business; b.To develop guidelines inclusive of the guidelines described in Exhibit 1, and a program for a Sister City relationship with other cities throughout the world; c.To prepare an annual report of the activities of the Commission for the Brooklyn Center City Council; d.To develop a budget as necessary for Commission projects to be considered by the Brooklyn Center City Council, including the annual membership dues to Sister Cities International Inc.; e.To initiate, sponsor, or conduct, alone or in conjunction with other cities or agencies, public programs to further public awareness of and interest in communities throughout the world emphasizing such things as the cultural, historical, and economic aspects of the City's adopted sister cities; f.To advise and assist the City in connection with such other activities as may be referred to the Commission by the Brooklyn Center City Council; g. To generally stimulate, facilitate, coordinate, and cooperate with existing organizations throughout the Country for the promotion and development of Sister City relationships. Section 2. Fundraising Activities. To generally stimulate, facilitate, and coordinate fundraising activities as needed. RESOLUTION NO. ARTICLE VII. COMMITTEES. The Commission may include standing committees and other committees as deemed necessary and appropriate: Special committees or task forces may be created by the Chair of the Commission. All Committees or task forces are advisory in nature and do not have the authority to make final decisions on Commission policy regarding any Commission business. Such decisions are reserved for the Commission itself and must be considered at a regular or special meeting as defined above. ARTICLE VIII. INDEMNIFICATION. The City of Brooklyn Center is required by Minnesota Statutes, section 466.07 to indemnify and defend Commissioners, within certain limits, for damages, including punitive damages, claimed or levied against them while serving on the Commission, provided the Commissioners were acting in the performance of their duties and they were not guilty of malfeasance in office, willful neglect of duty or bad faith. ARTICLE IX. AMENDMENTS OF BYLAWS. These bylaws may be amended at any regular business meeting of the Commission by a two-thirds vote of the entire membership, provided the amendment has been submitted in writing at the previous regular business meeting, and shall become effective when approved by the Brooklyn Center City Council. October 12, 2015 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. EXHIBIT 1 Sister City Q&A . What is the purpose of a Sister City Program? Brooklyn Center has established and supports Sister City relationships in the belief that person-to-person ties are the strongest and to work for peace and better understanding of all cultures. Sister City relationships are created to develop lasting friendships on the human level and to provide a forum for the exchange of ideas and views. What are the guidelines for starting a Sister City Program? There shall exist, areas of mutual interest and involvement with the prospective city in the areas of culture, business, technology, education, agriculture, sports or humanitarian goals. There should be evidence of strong, diverse, local community support for the prospective Sister City relationship in order to assure an adequate financial base and ongoing interest in exchanges. There should be an active local organization to support and commit to the creation of a committee and its work. How does one apply to become a Sister City? In 2015, the City of Brooklyn Center the Sister City Advisory Commission was established with the primary purpose to coordinate and support Sister City activities. The commission was also charged with reviewing applications of proposed Sister City relationships and passing their recommendations onto the City Council for action. The Brooklyn Center Commission, prior to consideration of the proposed sister city, shall meet the following conditions: Shall have a formal structure with officers and appropriate sub committees Shall submit to the Sister City Advisory Commission a work plan including activities and goals, accompanying the proposed resolution requesting an official Sister City relationship, showing how the activities of the committee will further the objectives of the Sister City Program for the next 12 months, as well as a report on all activities the committee has been involved in during the previous 12 months Shall present to the Sister City Advisory Commission, a budget for the first year's activities following the request for a formal affiliation, showing the funds available to meet the budget requirements and indicating how the committee plans to fund its activities in the future EXHIBIT 1 There shall be a counterpart organization in the prospective sister city, with which, the Brooklyn Center committee has corresponded and obtained a written agreement concerning affiliation; or the Brooklyn Center committee must have obtained a positive written indication from the government of the foreign city that a sister city relationship would be welcome within a period of two years following approval of the Brooklyn Center City Council of the Sister City relationship. Shall apply for 5 01 c3 status from the Internal Revenue Service or become fiscally sponsored by an established non-profit organization within two years from the passing of the resolution. What are the responsibilities of a recognized Sister City Program? Submit to the Sister City Advisory Commission annual work plans/activities. As part of annual plan, provide specific plans for citizen participation in committee planning and trips Make arrangements for all trips, activities, events, ceremonies, documents and gift selection and assume responsibility for related expenses and payments Take steps to achieve formal status as tax exempt organization (IRS 50103 designation) within a two year period following approval of the Brooklyn Center City Council of the Sister City Relationship. Tax exempt status must be maintained as long as the sister city relationship is determined to be active by the Sister City Advisory Commission, Clear all requests for functions involving Mayoral, members of the City Council or City Staff appearances with the City Manager's Office. 9/11/2015 10:38 AM MEMORANDUM COUNCIL WORK SESSION DATE: September 11, 2015 TO: City Council FROM: Curt Boganey, City Manag SUBJECT: Sister City Update Recommendation: It is recommended that the City Council consider providing direction to staff regarding proceeding with the adoption of a new Sister Cities Program. Background: In January of 2014 the City Council adopted a resolution establishing a sister city relationship between the City of Brooklyn Center and the City Voinjaina, Lofa County. In addition the Council adopted a Memorandum of Understanding that established New Horizons Resource Group as an intermediary between the two Sister Cities. Subsequent to this resolution adoption a contingent of citizens from Brooklyn Center traveled to Liberia in response to an invitation from Vice President His Excellency, Joseph Boakai. During the visit, the contingent observed living conditions, learned about the history and culture of Liberia, and the City of Voinjama. We met and interacted with several public officials. We identified many unmet needs in our Sister City. Subsequent to our return the Country of Liberia and its medical infrastructure was overwhelmed by the Ebola epidemic. Lofa County was affected most dramatically by this disease. The City joined in partnership with Brooklyn Park and leaders of the West African Community to help provide assistance for the fight against this devastating disease. As of today the Epidemic has ended in Liberia. The after effects such as the increase in orphans continue to be a challenge. In addition many of the heath system deficiencies and other needs continue. I have attached a proposal that was put together in consultation with members of the team that traveled to Liberia in January of 2014. The principal goal of the proposal is to refresh the manner in which Sister City relationships are established; to establish a formal means of monitoring and evaluating the success of each Sister City relationship and to support the promotion and sustainability of ongoing Sister City programs in the City. The proposal has been reviewed and endorsed by Pastor Collins and others interested in the Voinj ama Sister City relationship. The proposal is composed of four exhibits. 1. Draft resolution establishing a Sister City Commission 2, Draft Bylaws for the Commission MLssio,i: Ensu,i,zg an uuiac rile. eli'iiii, .vaJ', Iii ala sue con awn i( I/mr enhance. (lie 11(leditr of lije fur it/i people titid piLceliec (lie pith/ic tract IA rffkrj STEMUTITHM Ii 4iDFfi [I]l 3.Questions and Answers for those interested in establishing a Commission 4.Draft Sister City Application On Monday, we will review this revised approach to creating and maintaining Sister City Relationships. It will reaffirm our current Voinjama Sister City relationship. I believe this approach will be very helpful in determining when and under what circumstance the City should establish a Sister City relationship in the future. It will clarify the goals, purpose and criteria for each Sister City Relationship. It will also improve the chances that each Sister City committee will have the ability and support to be successful over time. Policy Issues: Does the Council favor the establishment of a Sister Cities Commission? Does the proposal provide the needed mechanism to grow and help Sister City organizations meet the goals of mutually beneficial people to people relationships? Strategic Priorities: Inclusive Community Engagement Mission: Eiisuij,t' an afIiacihe, cituji,, cafe, inclusiie cwninunitp that enhances the qwi/ity of life JO; all people and preseives the public trust EXHIBIT 1 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTBLISHING THE BROOKLYN CENTER SISTER CITIES ADVISORY COMMISSION WHEREAS, the City of Brooklyn Center is among the most ethnically diverse communities in the State of Minnesota with more than 20% of its' residents being foreign born and WHEREAS, the City has been approached on several occasions by residents wishing to establish a Sister City relationship between the City of Brooklyn Center and other communities throughout the world; and WHEREAS, through a meeting arranged by New Horizons Resource Group a non-profit organization in Minnesota The Vice President of the Republic of Liberia, his Excellency Joseph Nyumah Boakai asked that the City of Brooklyn Center establish a Sister City relationship, and; WHEREAS, the City of Brooklyn Center adopted a resolution on December 10, 2012 establishing a Sister City relationship between Voinjama Lofa County, Republic of Liberia and the City of Brooklyn Center; and WHEREAS, the City of Brooklyn Center on January 13th 2014 adopted a resolution approving a Memorandum of Understanding expressing our desire to foster ties of friendship, cooperation and mutual understanding between the two cities of Voinjama and Brooklyn Center, in the areas of culture, sciences, education, health, tourism and sport; and WHEREAS, A delegation of volunteer Citizens representing the City of Brooklyn Center accepted the invitation from The Vice President, His Excellency Joseph Nyumah Bokai and The Honorable Mayor Yunger Sherman to participate in a cultural exchange in Liberia in January 2014;and WHEREAS, all partners are committed to continuing, growing and developing this Sister City relationship into the unforeseen future and WHEREAS, upon return from the January 2014 exchange it was determined that the best way to fulfill our goal of maintaining a productive ongoing Sister City relationship between the City of Brooklyn Center and Voinjama City, Lofa County, Liberia in the spirit of Sister Cities International Inc. founded in 1956 by President Dwight D. Eisenhower is to establish a Sister Cities Advisory Commission; and RESOLUTION NO. WHEREAS, cities throughout the United States have established Sister City Advisory Commissions as an effective way to authorize the approval of Sister City relationships, to foster and perpetuate the continuation of successful international exchanges and mutually beneficial interaction between the partners of these relationships; and WHEREAS, a Sister Cities Advisory Commission will facilitate the orderly authorization of formal "people to people" Sister City relationships between the City of Brooklyn Center and other international communities by promoting the ideals of peace and understanding. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Brooklyn Center Council does hereby establish the Brooklyn Center Sister Cities Advisory Commission, Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. EXHIBIT —2 — BYLAWS FOR THE BROOKLYN CENTER SISTER CITIES COMMISSION CITY OF BROOKLYN CENTER, MINNESOTA ARTICLE I. NAME. The name of this organization shall be the Brooklyn Center Sister Cities Commission (hereafter referred to as the Commission). ARTICLE II. PURPOSE. The purpose of the commission shall be to serve as an advisory body on matters affecting sister cities relationships, programs and activities. This Sister Cities Commission will also review applications for sister city affiliations and forward recommendations to City Council for the establishment of future Sister City agreements. Commissioners are expected to volunteer time to participate in Sister City events projects outside the regular meetings ARTICLE III. MEMBERSHIP. Section 1, The Commission shall consist of five (5) members who shall be appointed by the City Council upon recommendation of the Mayor. Section 2. The initial appointments to the Commission shall be for one, two, three, four, and five year terms, and thereafter all appointments shall be for a term of five years or until a successor is qualified. Section 3. Vacancies shall be filled for the unexpired term in the same manner as the original appointment. ARTICLE IV. MEETINGS. Section 1. Official meetings of the Commission shall be held at City Hall or such other place as designated by the Chair of the Commission. Section 2. Special meetings of the Commission may be called by the Chair, or in the absence of the Chair, by the Vice-Chair, or upon written request of a majority or more of the appointed Commissioners. Notice of a special meeting shall be given as prescribed by the open meeting law. Section 3. All meetings of the Commission shall be conducted according to Roberts' Rules of Order, but it shall be necessary in any event for a quorum to be present for the Commission to act. A quorum shall be defined as a simple majority of the existing members of the Commission. Section 4. An agenda for each regularly scheduled meeting and the minutes of the last meeting shall be sent to each Commission member in advance of the meeting. The Chair shall approve the agenda for each meeting and additional items may be proposed by any member of the Commission. Section 5. The Commission shall act as a body in making its decisions and announcing them. No Member other than the Chair shall speak or act for the Commission without prior authorization. Section 6. All meetings of the Commission shall be open to the public, and notice of these meetings shall be provided in compliance with the Open Meetings Law of the State of Minnesota. Section 7. Provided there is a quorum present, a majority of those present shall be required to adopt any item of business. ARTICE V. OFFICERS. Section 1. The officers of the Commission shall consist of a Chair, Vice-Chair, Secretary, and Treasurer, each of whom shall be elected by the Commission. Section 2. Terms of officers shall be one (1) year and officers may succeed themselves. Section 3. The duties of the officers shall be as follows: CHAIR. The Chair shall preside over all meetings. The Chair shall appoint all standing and ad hoc committees. The Chair shall have the authority to call special meetings provided the proper notices are given. The Chair shall be responsible for establishing the monthly meeting agenda. The Chair shall be considered an ex-officio member of all committees. VICE-CHAIR. In the event of the absences of the Chair, the Vice-Chair shall assume the duties of the Chair. SECRETARY. The Secretary shall keep accurate records of all proceedings of the Commission. Minutes of all Commission meetings shall be promptly recorded and maintained and shall be open for public inspection. The Secretary shall keep an accurate record of attendance. The Secretary may be assisted in the execution of these duties by a person designated by City Manager. TREASURER. The Treasurer shall keep an accurate record of all monies received and disbursed by the Commission and make a monthly written financial report to the Commission. ARTICLE VI. DUTIES AND POWERS. Section 1. The Commission shall have the following duties and powers. a.To draft a set of bylaws for such a Commission and to periodically review said bylaws for any necessary changes; b.To develop guidelines inclusive of the guidelines described in Exhibit 3, and a program for a Sister City relationship with other cities throughout the world; c. To prepare an annual report of the activities of the Commission for the Brooklyn Center City Council; d.To develop a budget as necessary for Commission projects to be considered by the Brooklyn Center City Council, including the annual membership dues to Sister Cities International Inc.; e.To initiate, sponsor, or conduct, alone or in conjunction with other cities or agencies, public programs to further public awareness of and interest in communities throughout the world emphasizing such things as the cultural, historical, and economic aspects of the City's adopted sister cities; f.To advise and assist the City in connection with such other activities as may be referred to the Commission by the Brooklyn Center City Council; g.To generally stimulate, facilitate, coordinate, and cooperate with existing organizations throughout the Country for the promotion and development of Sister City relationships. Section 2. Fundraising Activities. To generally stimulate, facilitate, and coordinate fundraising activities as needed. ARTICLE VII. COMMITTEES. The Commission may include standing committees and other committees as deemed necessary and appropriate: Special committees or task forces may be created by the Chair of the Commission. All Committees or task forces are advisory in nature and do not have the authority to make final decisions on Commission policy regarding any Commission business. Such decisions are reserved for the Commission itself and must be considered at a regular or special meeting as defined above. ARTICLE VIII. INDEMNIFICATION. The City of Brooklyn Center is required by Minnesota Statutes, section 466.07 to indemnify and defend Commissioners, within certain limits, for damages, including punitive damages, claimed or levied against them while serving on the Commission, provided the Commissioners were acting in the performance of their duties and they were not guilty of malfeasance in office, willful neglect of duty or bad faith. ARTICLE IX. AMENDMENTS OF BYLAWS. These bylaws may be amended at any regular business meeting of the Commission by a two-thirds vote of the entire membership, provided the amendment has been submitted in writing at the previous regular business meeting, and shall become effective when approved by the Brooklyn Center City Council. Approved this day of , 2014, by the Brooklyn Center City Council. 9/11/2015 10:38 AM EXHIBIT -3 - Sister City Q&A What is the purpose of a Sister City Program? Brooklyn Center has established and supports Sister City relationships in the belief that person-to-person ties are the strongest and to work for peace and better understanding of all cultures. Sister City relationships are created to develop lasting friendships on the human level and to provide a forum for the exchange of ideas and views. What are the guidelines for starting a Sister City Program? There shall exist, areas of mutual interest and involvement with the prospective city in the areas of culture, business, technology, education, agriculture, sports or humanitarian goals. There should be evidence of strong, diverse, local community support for the prospective Sister City relationship in order to assure an adequate financial base and ongoing interest in exchanges. There should be an active local organization to support and commit to the creation of a committee and its work. How does one apply to become a Sister City? In 2015, the City of Brooklyn Center the Sister City Advisory Commission was established with the primary purpose to coordinate and support Sister City activities. The commission was also charged with reviewing applications of proposed Sister City relationships and passing their recommendations onto the City Council for action. The Brooklyn Center Commission, prior to consideration of the proposed sister city, shall meet the following conditions: Shall have a formal structure with officers and appropriate sub committees Shall submit to the Sister City Advisory Commission a work plan including activities and goals, accompanying the proposed resolution requesting an official Sister City relationship, showing how the activities of the committee will further the objectives of the Sister City Program for the next 12 months, as well as a report on all activities the committee has been involved in during the previous 12 months Shall present to the Sister City Advisory Commission, a budget for the first year's activities following the request for a formal affiliation, showing the funds available to meet the budget requirements and indicating how the committee plans to fund its activities in the future There shall be a counterpart organization in the prospective sister city, with which, the Brooklyn Center committee has corresponded and obtained a written agreement concerning affiliation; or the Brooklyn Center committee must have obtained a positive written indication from the government of the foreign city that a sister city relationship would be welcome within a period of two years following approval of the Brooklyn Center City Council of the Sister City relationship. Shall apply for 501c3 status from the Internal Revenue Service or become fiscally sponsored by an established non-profit organization within two years from the passing of the resolution. What are the responsibilities of a recognized Sister City Program? Submit to the Sister City Advisory Commission annual work plans/activities. As part of annual plan, provide specific plans for citizen participation in committee planning and trips Make arrangements for all trips, activities, events, ceremonies, documents and gift selection and assume responsibility for related expenses and payments Take steps to achieve formal status as tax exempt organization (IRS 501 03 designation) within a two year period following approval of the Brooklyn Center City Council of the Sister City Relationship. Tax exempt status must be maintained as long as the sister city relationship is determined to be active by the Sister City Advisory Commission. Clear all requests for functions involving Mayoral, members of the City Council or City Staff appearances with the City Manager's Office. 9/11/2015 10:38 AM EXHIBIT 4 CITY OF BROOKLYN CENTER SISTER CITY PROGRAM APPLICATION (PLEASE USE ADDITIONAL PAGES IF NECESSARY) Proposed Sister City: Sponsoring Madison Organization: Is your organization a 501c3: Yes No If yes EIN: If No: Fiscal Agent/Sponsor: Contact Person: Mailing Address: E-Mail Address: Founding Committee Members: (please list) Mission Statement: Specific Program Goals: Program Activities: Projected Annual Budget: (please itemize) Similarities between Madison and proposed Sister City: Describe local organization in proposed Sister City: Comments: Phone: Authorized Signature: Date: This form must be completed and submitted to the Office of the City Manager or sent via e-mail to citymanagerci.brookIyn-center,mn.us 9/11/2015 10:38 AM iiIk[SJI R MI Dk!4 S sii l ii I i i ii , il l ,IRi flBJ I DATE: January 6 2014 TO: City Council FROM Curt Boganey, City Mana SUBJECT: Restated Sister City Resolution with Articles of Understanding Recommendation: It is recommended that the City Couneil consider adoption of the Restated Resolution Establishing a Sister City Relationship with the City of Voinjama in the County of Lofa, Republic of Liberia. Bncicgronnth On January 18th a Sister City contingent from Brooklyn Center will 'be traveling to Liberia at the invitation of Liberia Vice President His Excellency, Joseph Boakai and our City Sister City hosts from The City of Vornj ama, Lofa County. This visit is being facilitated by the Minnesota non- profit group New Horizons Resource Group under the leadership of CEO and President, The Reverend Alexander Collins, To help clarify and refine our mutual expectations the attached resolution with five articles of understanding has been drafted. If adopted the Mayor is authorized to sign the MOU (exhibit enclosed) as part of a significant signing ceremony during our upcoming visit This MOU serves to confirm that each party is willing to woik toward achieving the Sister City Goal f developing 'a mutually rewarding exchange. Budget Issues: There are no budget issues to consider. Strategic Priorities: Civic Engagement Sis ter. eitytnou.oi 06. 14 M1ccioii: Eiiszeiiizg an attractive, dean !,w!usi1' cvIn:niuliIJ' Thn(e,iliances ilia qualily of 1j3 fir (ill J)ëbJik' till dfireseh ,es tJ!Oj)llb!k bust Member Dan Ryan introduced the following resolution and moved its adoption: RESOLUTION NO.2014-10 RESOLUTION ESTABLISHING A SISTER CITY RELATIONSHIP BETWEEN THE CITY OF BROOKLYN CENTER, HENNEPIN COUNTY, UNITED STATES OF AMERICA, AND THE CITY OF VOINJAMA, LOFA COUNTY, REPUBLIC OF LIBERIA WHEREAS, .a Sister City Program has existed in the United States of America since 1956 when U.S. President Dwight D. Eisenhower proposed a People-to-People citizen diplomacy initiative; and WHEREAS, the purpose of a Sister City Relationship is to establish a long- term, mutually beneficial partnership between two communities; and WHEREAS, the Vice President of Liberia, His Excellency Joseph N. Boakai, along with the Minnesota based Voinj ama-Brooklyn Center Sister City Committee comprised of a broad spectrum of Liberian Community representatives led by Alexander B. Collins have requested the establishment of a Sister City Relationship with the City of Brooklyn Center; and WHEREAS, a Sister City Relationship between the cities of Brooklyn Center and Voinjama will benefit both cities in the following ways:. 1.Inclusion and Responsibility, 2.Nurturing of Municipal Partnerships, 3.Cultural Exchange, 4.Transformational Benefits; and WHEREAS, the potential activities envisioned by this relationship include, but are not limited to public official exchange visits, cross cultural training activities, sharing of best practices in municipal leadership, an expansion of Brooklyn Center Liberian native residents' participation in Brooklyn Center Civic/Community/Governmental activities, and mutual recognition of the relationship by the symbolic designation of a public asset in honor of this relationship; and WHEREAS, except for staff time, no expenditure of tax dollars is expected to occur in support of carrying out specific Sister City programs or activities, but private donations to the City may be used in support of these Council-approved activities; and WHEREAS, the Brooklyn Center City Council originally adopted this resolution on December 10, 2012, and now restates said resolution for the purpose of incorporating Articles of Understanding as requested by the representatives of the City of Voinjama expressing their desire to foster relations, ties of friendship, cooperation and in understanding between the two cities on areas of culture, sciences, education, health, tourism and sport. RESOLUTIONNO. 2014-10 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Council does hereby establish a Sister City Relationship with the City of Voinjama, Lofa County, Republic of Liberia with the following understanding and authorizes the Mayor to sign a Memorandum of Understanding confirming our commitment. ARTICLE I The parties shall encourage cooperation in areas of culture, arts and sciences through the exchange of delegations and experiences of exhibitions, festivals, seminars, and conferences. ARTICLE 2 The parties shall encourage cooperation in the area of education through the exchange of delegations and experiences with a view to getting acquainted with the cultures and histories of the people of both cities. ARTICLE 3 The parties shall encourage cooperation in the area of health and medicine through the exchange of delegations, studies and experiences and participation in conferences held in the two cities.. ARTICLE 4 The parties shall encourage cooperation in the areas of sports, tourism and youth through the exchange of delegations and the coordination of participation in relevant activities. ARTICLE 5 New Horizons Resource Group shall serve as the intermediary between the two cities for the purpose of coordinating visiting delegations, with the understanding that sending city delegations will be responsible for travel expenses and receiving cities will work with New Horizons Resource Group to arrange accommodations and internal transportation. Further, New Horizons Resource Group will work with the two cities to annually develop a cooperation program classifying fields of cooperation and relations. January 13, 2014 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Lin Myszkowski and upon vote being taken thereon, the following voted in favor thereof: . Tim Wilson, Carol Kieven, Kris Lawrence-Anderson LinMyskkowkj,añd Dan Ryan; and the following voted against the same: none; Whereupon said resolution was declared duly passed and adopted. X rot KLYNO TER * MEMORANDUM OF UNDERSTANDING ESTABLISHING A SISTER CITY RELATIONBHIP BETWEEN CITY OF BROOKLYN CENTER, HENNEPIN COUNTY, STATE OF MINNESOTA UNITED STATES OF AMERICA AND CITY OF VOINJAMA, LOFA COUNTY, REPUBLIC OF LIBERIA WHEREAS, the Brooklyn Center City Council originally adopted a resolution on December 10, 2012, establishing a Sister City Relationship between The City of Brooklyn Center, Hennepin County, State of Minnesota and The City of Voinjama, Lofa County, Republic of Liberia and has restated said resolution for the purpose of incorporating Articles of Understanding as requested by the representatives of the City of Voinjama expressing our desire to foster relations, ties of friendship, cooperation and mutual understanding between the two cities on areas of culture, sciences, education, health, tourism and sport; and WHEREAS, the City of Brooklyn Center is an inclusive community with one of the largest percentages of foreign-born residents in the State of Minnesota, estimated at nearly 23% and of these foreign born residents approximately 8% are from Africa with Liberian born residents composing the largest number of native Africans; and WHEREAS, the City of Brooklyn Center has invested substantial resources to connect, understand, inform, and engage immigrant and minority communities through such programs as the New Americans Academy, Joint Community Police Partnership, Multi-Cultural Advisory Committee; and WHEREAS, the Republic of Liberia has a long historical tie with the United States of America that is deeper than any African nation beginning in 1820 when the American Colonization Society began sending freed slaves and repatriated Americans of African descent, which led to the passage of a Declaration of Independence and Constitution in 1847 modeled on the political principles of the United States Constitution; and WHEREAS, the Vice President of the Republic of Liberia, His Excellency Joseph Nyumah Boakai, through a meeting arranged by New Horizons Resource Group (NHRG)-a nonprofit organization in Minnesota, met with and asked the City of Brooklyn Center for a Sister City Relationship with the City of Voinj ama, Lofa County, Liberia and ensured a subsequent visit to the City of Brooklyn Center, Minnesota by former Deputy Internal Affairs Minister for Urban Affairs Hon. Florence Dukuly and the Mayor of Voinjama- Hon. Younger Sherman; and WHEREAS, Voinjama City Mayor Younger Sherman, on behalf of the City Council and the hardworking people of Voinjama, Lofa County met with Mayor Tim Wilson and the City Council of Brooklyn Center, Minnesota as a follow-up to Vice President Boakai's Sister City initiative and presented a passed resolution by the VOinj ama City Council requesting a Sister City Relationship with Brooklyn Center, Minnesota; and WHEREAS, the Voinjarna delegation to Brooklyn Center, Minnesota and the Sister City resolution presented were warmly and graciously received and the City Council of Brooklyn Center passed resolution establishing a Sister City Relationship with Voinjama in 2012; and WHEREAS, the cities of Brooklyn Center, with approximately 30,643(2012) residents and a historical link to farming and Voinjarna, Lofa County with approximately 26,594 (2008) residents., considered to be the farming land or bread basket of Liberia are similar in size of population and agricultural background; and a Sister City Relationship is expected to strengthen and deepen the emotional connection that Liberians have to the City of Brooklyn Center thereby further strengthening the community fabric of Brooklyn Center; and WHEREAS, New Horizons Resource Group (NHRG)-a Minnesota Non-profit organization leads a sister team including representatives of the Organization of Liberians in Minnesota; Liberian Ministers Association; African Career, Education & Resource, Inc.; African Assistance Program Liberian Women Initiative –of Minnesota; Liberian Muslim Community in Minnesota; Lofa County Association in Minnesota; and, Redeemed Life Church was formed to work on behalf of Vice President Boakai, Mayor Younger Sherman and the resilient people of Lofa County to work with the City of Voinjama to pursue a Sister. City Relationship with the City of Brooklyn Center; and WHEREAS, the Voinj ama-Brooklyn Center Sister City Minnesota team includes Rev, Alexander Collins-ChairCEO and President, New Horizons Resource Group NHRG), Mrs. Louise Tamba-Director of Community Engagement- NHRG, Mr. Mike Fuah--Board Member-NHRG, Mr. Zubah G. Kpanaku-Board Chairman Organization of Liberians in Minnesota, Doctor Emmanuel J Tamba Advisor to NHRG, Reverend Dr. James Wilson-team member, Mr. Wayne Doe-- former Executive Director, OLM, Rev. Peter Novelmo Redeemed Life Church, Mr. Clifford G.Travers-NHRG, Mr. Jerry Gibson—NHRG, Mr. Victor Neeplo--NHRG and Mr. John Tarly, Executive Director—African Assistant Program; and WHEREAS, the City of Brooklyn Center will benefit from a Sister City Relationship with Voinjama by encouraging Liberians to greater participation and conscientiousness for the welfare of the city, by increasing engagement and volunteerism and enhancing Brooklyn Center's community engagement endeaVor by formulating opportunities for city officials and residents to further explore and experience Liberian culture; by creating an atmosphere which strengthens economic development and community engagement; and WHEREAS, the City of Voinjama will benefit from a Sister City Relationship with Brooklyn Center by nurturing a municipal partnership that will help to creatively learn, work and solve problems together through reciprocal cultural, educational, business leadership development, professional and technical training and projects especially as Voinjama, Lofa County, and the Republic of Liberia contini.e their rebuilding process and decentralization efforts in the aftermath of a 14-year civil war; and WHEREAS, this Sister City Relationship has been initiated by His Excellency Vice President Joseph Nyumah Boakai, encouraged by national - leaders including Her Excellency, President Ellen Johnson Sirleaf Liberian Ambassador to the United States, His Excellency Jeremiah C. Sulunteh Internal Affairs Minister - Hon. Morris Dukuly and leaders in the Minnesota Liberian community; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Council does hereby establish a Sister City Relationship with the City of Voinjama, Lofa County, Republic of Liberia with the following understanding. ARTICLE 1 The cities shall encourage cooperation in areas of culture, arts and sciences through the exchange of delegations and experiences of exhibitions, festivals, seminars, and conferences. ARTICLE 2 The cities shall encourage cooperation in the area of education through the exchange of delegations and experiences with a view to getting acquainted with the cultures and histories of the people of both cities. ARTICLE 3 The cities shall encourage cooperation in the area of health and medicine through the exchange of delegations, studies and experiences and participation in conferences held in the two cities ARTICLE 4 The cities shall encourage cooperation in the areas of sports, tourism and youth through the exchange of delegations and the coordination of participation in relevant activities. ARTICLE 5 New Horizons Resource Group shall serve as the intermediary between the two cities for the purpose of coordinating visiting delegations, with the understanding that sending city delegations will be responsible for travel expenses and receiving cities will work With New Horizons Resource Group (NHRG) to arrange accommodations and internal transportation. In addition, New Horizons Resource Group will connect government, educational and business sector institutions in Brooklyn Center to similar institutions in Voinjama to the mutual benefit of all communities; and will work with the two cities to annually develop a cooperation program classifying fields of cooperation and relations. Signed on this _____ Day of January 2014 By: Mayor, Tim Willson - City of Brooklyn Center Date Mayor, Younger Sherman - City of Voinjama pate Witnessed on this Day of January 2014 By Hon. Morris M. Dukuly, Minister of Internal Affairs Date Republic of Liberia Rev. Alexander Collins, CEO & President— Date New Horizons Resource Uroup NHRG, Minnesota - Work Session Agenda AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION October 12, 2015 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS Fire Truck Donation to Sister City PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Paperless Packets Report 2.Brooklyn Center University for Youth 3. Opportunities for Small and Diverse Businesses Work Session Agenda Item No. 1 MEMORANDUM COUNCIL WORK SESSION DATE: October 9, 2015 TO: City Council FROM: Curt Boganey, City Managec SUBJECT: Fire Truck donation to Sister City in accordance with property disposal policy Recommendation: It is recommended that the City Council consider providing direction to staff regarding a decision to transfer ownership of a 1995 Freightliner Pumper to our sister city, Voinjama City, Liberia. This transfer will be facilitated by New Horizons Resource Group, a non-profit 501 c (3) corporation. The City will incur no additional costs beyond the transfer of title. This Pumper will be transferred as-is. Any repairs and all transportation costs will be the responsibility of New Horizons Resource Group. Background: In accordance with City Council Code of Policies 2.52 paragraph 2. When the City Manager determines that the cost of lawful and environmentally sound disposal exceeds its fair market value, the City may transfer such property to any party willing to receive the property at the lowest cost to the City or may dispose of the property through a duly authorized public authority receiving such property for disposal. Earlier this year our 1995 Freightliner Pumper known as Rescue Number 5 was damaged significantly in an auto accident. Following the accident it was estimated that the cost of repairs exceeded $40,000. Due to age and obsolescence, this pumper was scheduled for replacement in 2017. The Council subsequently decided to purchase a replacement this year. The new Rescue Number 5 has been received which makes the 1995 Pumper obsolete, damaged, surplus property. For the last five weeks the truck has been advertised for sale on the Brindlee Mountain Fire Apparatus website. The website host recommended a sale price of 49,000 but bidders were allowed to make any offer. During this period we received only one inquiry and no offers. It is my opinion that because of the cost to make repairs to this vehicle it has little to no value in the open market. Therefore, I recommend that we provide support to our Sister City Voinjama City, Lofa County, Liberia, by offering this property to New Horizons Resource Group to deliver to the local government of Voinjama City. Strategic Priorities: Inclusive Community Engagement Iissioii: Ensuring an (1lli(iL(n(?, CII!II/I, ,(iJe, iii(IUX1I(? (I)IflII1II)IF(' 111(11 enhances the qua/hr a life fn (11/ JeO/)Ie (fIU! /1/CCflCS the pitblic Irut Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE FIRE DEPARTMENT VEHICLE REPLACEMENT PROGRAM TO PROVIDE FOR THE EARLY PURCHASE OF A 2014 PIERCE SABER FIRE TRUCK AND THE REPLACEMENT OF EXTRICATION TOOLS WHEREAS, the Brooklyn Center Fire Department vehicle replacement schedule for 2017 included the replacement of a 1997 Freightliner fire truck (Rescue 5);and WHEREAS, damages sustained from an accident as well as the history of costly maintenance makes the early purchase preferable to making repairs, and WHEREAS, it is possible for the City of Brooklyn Center to participate in the HGACBuy cooperative purchasing venture for the replacement of said vehicle, and WHEREAS, a 2014 Pierce Saber Pumper is available through the HGACBUY Purchasing Contract No. 15-4418 at a total estimated cost of $342,000.00, and WHEREAS, the Fire Department also seeks to replace 20 year old hydraulic extrication tools and air bags at a total estimated cost of $40,000.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the early purchase of one fire truck under the HGACBuy Cooperative Purchasing Venture along with the purchase of extrication tools and airbags at a total cost of $382,000.00 is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. I N l v --'11 - - POWWWWWO / \\\ Jr IA I I