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HomeMy WebLinkAbout2000-193 CCRMember Kay Lasman introduced the following resolution and moved its adoption: RESOLUTION NO. 2000-193 RESOLUTION APPROVING CITY OF BROOKLYN CENTER WORKPLACE ACCIDENT AND INJURY REDUCTION PROGRAM AND RESCINDING RESOLUTION 90-99 APPROVING CITY OF BROOKLYN CENTER SAFETY MANUAL WHEREAS, the City Council approved Resolution 90-99 in 1990 adopting a City of Brooklyn Center Safety Manual; and WHEREAS, the Safety Manual was both an operational handbook and safety manual, and contained detailed details on machine operations, welding instructions, trench safety, and other items not specific to all employees; and WHEREAS, current safety practices advocated by the League of Minnesota Cities and other advisory groups encourage Cities to adopt Workplace Accident and Injury Reduction (AWAIR) Programs that are applied to the entire organization and are easily understood by all employees; and WHEREAS, a structure of responsibility and accountability for safety matters must be delineated in the AWAIR Program adopted and practiced by the City, and such a document has been written that outlines the safety program of the City of Brooklyn Center and provides for the responsibility of individual departments to maintain written safety policies and procedures applicable to specific department tasks. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the Safety Manual adopted by Resolution 90-99 be and hereby is repealed and replaced by the AWAIR Program dated November 22, 2000 which is attached hereto and incorporated herein by reference as Exhibit "A", and be it further resolved that any and all prior Safety Manuals and programs are hereby superseded and repealed by virtue of the adoption of the AWAIR program set forth in Exhibit "A" November 27. 2000 / -u44^,A- M.,A Date V Mayor ATTEST: !.LI dM A05 L City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Ed Nelson and upon vote being taken thereon, the following voted in favor thereof Myrna Kragness, Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. 2000-193 A WORKPLACE ACCIDENT AND INJURY REDUCTION (AWAIR) PROGRAM CITY OF BROOKLYN CENTER, MINNESOTA November 27, 2000 1. RESPONSIBILITY, PARTICIPATION AND MEASUREMENT Safety is everyone's responsibility. At the City of Brooklyn Center, the responsibility for safety is shared amongst management staff as follows: ► The Finance Director is responsible for risk management activities, which includes periodic review of accident reports and loss records. ► The Assistant City Manager conducts Ouarterly Safety Review meetings and maintains meeting records. Each Department Head participates in quarterly safety reviews. The purpose of quarterly meetings is to discuss safety items that impact the entire organization. Such items include assessing specific safety training needs, the setting of quarterly training calendars, reviewing accidents common to all departments for prevention measures, discussing and forecasting future safety needs including review of department training schedules, review of safety policies and procedures common to all departments. ► Each Department Head is responsible to assure that individual departments conduct Monthly Safety Review. A joint monthly safety committee exists for Administration, the Departments of Finance and Community Development, including the Assessing Division. The Earl Brown Heritage Center maintains a separate monthly safety committee to review Heritage Center operations under the directions of the EBHC Manager. Liquor Store safety review is the responsibility of the Liquor Stores Manager. Within the above structure, each Department Head will be responsible to assure: Appointment of a department safety committee for Monthly Safety Review. The committee will maintain written agenda and meeting records. Reports of safety committee meetings will be made on Form One included in this document. 2. Coordination and participation in periodic safety inspections. The Department Head will collect and maintain inspection documents and hazard reports and will retain records of follow up activities and corrections. Form Two included in this document is an example of a safety inspection report that can be used to document inspections. Departments may adopt an individual format as necessary. I RESOLUTION NO. 2000-193 Exhibit "A" 3. Safety Committees at the department level will also be responsible and encouraged to work with other department committees to provide prevention efforts for hazards common to jobs throughout the organization, such as lifting, CPR training, and blood borne pathogen safety. 4. Appropriate safety training activities for new employees and transferees, and training of supervisors and crew leaders. Each Department maintains full documentation of training and materials covered. 5. Delegation of duties and day-to-day safety activities so all employees are involved in the program. 6. Provide information for job hazard analysis as necessary to protect employees. Form Three and Four included in this document are examples of a Hazard Citation format and Job Hazard Analysis format that can be used. Departments may supply their own forms for these items as necessary. 7. Investigation of significant accidents and recommendation of and corrective actions. Department Heads are responsible to report investigation information to 1 the Risk Manager and to Quarterly Safety Review. Form Five, the Accident Investigation Report form attached to this document shall be used as an accident investigation report for accidents that are not reported through Workers Compensation first report of accident, or in addition to that report as necessary. 8. Accidents that do not result in injury, but have the potential to re-occur, are foreseeable, and could result in injury and/or damage, shall be investigated by the Department Head or person designated by the Department Head. SUPERVISORS, MANAGERS, AND CREW LEADERS assure the following at workplace sites: Supervisors, managers, and crew leaders are to maintain a constant vigil of looking for dangerous situations, violations of safety rules, potential accidents, and depleted safety material inventories i.e. first aid kits, expired fire extinguishers, etc. 2. Participation in safety meetings, inspections, training, investigations of accidents, and job hazard analysis preparations. 3. Receive delegation of responsibility from Department Head and carry out duties diligently. Issue Hazard Citation notices and perform job safety analysis as 2 RESOLUTION NO. 2000-193 necessary. (See example Forms Three and Four) 4. Delegate responsibilities and day-to-day safety activities to employees so all are involved and understand their role in the safety of others. Exhibit "A" 5. Convey information about safety activities to employees on a regular and timely basis. 6. Receive and act upon reports of unsafe conditions or situations and report back to employees. 7. Monitor the working conditions of vendors and contractors and report to supervisor any observed unsafe conditions that could adversely impact the safety of City employees or the public. EMPLOYEES are to be responsible as follows: 1. Be aware at all times of actions taken and maintain a constant vigil of looking for dangerous situations, violations of safety rules and depletion of safety material inventories. Stay focused on the job tasks as they are being performed. Notice distractions and eliminate them from the work area. 2. Maintain neat work areas. Clean up spills and messes as soon as feasible. 3. Use appropriate safety devices and personal protective equipment as required. 4. Learn proper lifting and materials handling techniques and ask for help when the task warrants it. Report any unsafe conditions or need for training immediately to supervisor. If condition and/or conditions remain uncorrected with no explanation as to why from the supervisor, notify the next level of supervision. Form Six may be used for reporting such conditions. 6. Provide information for accident report within 24 hours of an accident. If an incident occurs without injury, a report to supervisor shall be made if the incident was foreseeable and has a reasonable potential for reoccurrence. Form Six may be used for reporting such conditions. 8. Attend all employee safety meetings and training as required. Be sure your presence is acknowledged by signing in and participating. If requested, participate as a member of an investigation team. 3 RESOLUTION NO. 2000-193 Exhibit "A" 9. Help with any job hazard analysis as requested and help to set the standard for perfection in getting job done safely. ► MEASUREMENT OF SAFETY ACTIVITIES 1. Written minutes of both Quarterly and Monthly Safety meetings are to be kept by the respective responsible parties. Notation of hazards and accidents reported and any corrective action taken or to be taken and will be noted as part of the written minutes. 2. Records of safety training are to be maintained in each Department. Such record will indicate the type of training, dates of training, and names of those in attendance. 3. Human Resources will periodically provide organizationaf wide training for specific topics. When such training is provided, records of the type of training, dates of training, and those in attendance will be maintained by Human Resources. 4. A written record of inspections shall be kept at permanent installations or facilities controlled by the City and shall be maintained by each Department. 5. A written record of any hazard citations issued by the Department will be maintained by each Department. (See Example Form Three) 6. The Accident Report and Employee Report of Unsafe Conditions (Forms Five and Six included herein) will be made available to all employees in every Department. These forms will be discussed at monthly safety review meetings, and made available as needed for Quarterly Safety Review. II. IDENTIFICATION, ANALYSIS AND CONTROL Hazards will be identified in the following ways: ► Job safety analysis. Forms for job safety analysis shall be developed by individual Departments as necessary. A sample Job Hazards Analysis form is attached ► Periodic, scheduled workplace safety inspections ► Review of OSHA 2000 log ► Employee safety suggestions 4 RESOLUTION NO. 2000-193 Exhibit "A" ► Accident investigations Hazards will be analyzed by reviewing accident investigation reports, both at monthly safety meetings and through periodic review at the quarterly safety review meetings. Periodic review of loss reports for frequent and/or repeated accidents shall be completed by the Finance Director in role of the Risk Manager for the organization, and in conjunction with any contracted risk management services contracted by the City. Hazards will be controlled in the following ways: ► Correct identified hazards ► Train employees I ► Provide employees with safety equipment ► Enforce/discipline violations of safety rules M. COMMUNICATION Communication of the City of Brooklyn Center safety policies and procedures will be conducted in the following ways: ► A copy of this AWAIR Safety policy will be posted in each Department and/or Facility ► A copy of this AWAIR Safety policy will be made available to all full and part-time employees of the City of Brooklyn Center at time of employment ► Employee training sessions will be documented as to who was trained and attended ► Review of safety policies and procedures will be made on a regular basis during employee training and safety meetings ► All full and part-time employees will be expected to adhere to the following safety rules at all times: 1. Report any injury, illness, accident, or "near-miss" to your supervisor for First Aid or correction of an unsafe condition. 2. Use all safety devices required in your job hazard analysis. .5. 5 RESOLUTION NO. 2000-193 A Exhibit "A" 3. Never remove safety guards and features from machinery or containers. 1 I 4. Horseplay is not permitted. 5. Never distract another while a job with tools or equipment is being performed 6. Using or being under the influence of any illegal drug or alcohol is not permitted at any workplace site 7. Jewelry, watches chains, or other such items may not be worn on the hands or neck while using machinery. 8. Loose and torn clothing should not be worn while using machinery. I 9. Employees should inspect any ladder before use, and have it held if over 10 feet up. 10. Any scaffolding used in a job must be designed for the use. 11. Employees shall never try to lift or push weights over their limit. 12. Employees shall not repair or unclog a machine that is running or that can be inadvertently turned on. (Use lock-out procedure) 13. Employees shall use hand tools where possible, and avoid using hands as substitute tools for any job. 14. Employees shall immediately report defective or damaged tools and avoid their use unless required by emergency and/or hazardous conditions. 15. Employees shall not attempt to operate any machine or tool on which they have not been trained. 16. Employees are to keep all work areas as clean as possible. 17. Employees are responsible for proper handling and disposal of toxic chemicals and flammable. 18. Each employee is responsible to know locations of all the fire escape exits and all fire extinguishers within their immediate work area. 19. Employees are to be aware of and obey all warning signs. 6 RESOLUTION NO. 2000-193 Exhibit "A" 20. Employees are to read all safety bulletins and policies that are posted. 21. Employees are to wear all required safety hats, shoes, gloves, traffic vests and/or other safety clothing deemed appropriate for the task. 22. Employees are to report unsafe conduct of others, first by bringing unsafe conduct to the attention of a fellow employee, and then by reporting it to a supervisor if conduct persists. IV. INVESTIGATION AND CORRECTION Every reported injury will be investigated in the following manner: All reported injuries will be investigated. The Department Head shall determine the level of investigation, based upon the magnitude of injury involved. ► A written accident investigation will be completed for all injuries, either through the first report of accident (workers compensation) report, or through a more extensive additional report as deemed necessary by the Department Head and/or Risk Manager. The purpose of an accident investigation is to determine the cause clearly enough so that if that item found is corrected or eliminated that type of occurrence will cease to happen in the future. Although an investigation may result in employee discipline the purpose of the investigation is to discover the cause, and not to assess blame. V. ENFORCEMENT Enforcement of the City of Brooklyn Center Safety and Procedure policies will include: Management will enforce all safety responsibilities, duties, and performance. Enforcement will consist of verbal and written warnings as well as such disciplinary actions ranging from suspension to termination. All enforcement actions taken will be documented. 7