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HomeMy WebLinkAbout2016 02-08 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION February 8, 2016 6:00 p.m. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center February 8,2016 AGENDA 1.Informal Open Forum with City Council - 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.January 25, 2016— Study Session 2.January 25, 2016 - Regular Session 3. January 25, 2016 - Work Session b. Licenses C. Application and Permit for Temporary On-Sale Liquor License Submitted by the Church of St. Aiphonsus, 7025 Halifax Avenue North, for a Social Event to be Held March 12, 2016 d. Resolution Calling for a Public Hearing on Proposed Special Assessments for Diseased Tree Removal Costs and Delinquent Weed Removal Costs 7. Presentations/Proclamations/Recognitions/Donations a. Resolution Expressing Recognition and Appreciation of Judy Thorbus for Her Dedicated Public Service on the Housing Commission Requested Council Action: —Motion to adopt resolution. CITY COUNCIL AGENDA -2- February 8,2016 S. Public Hearings a. Proposed Use of 2016 Community Development Block Grant (CDBG) Funds —This item was first read on January 11, 2016; published in the official newspaper on January 21, 2016; and is offered this evening for Public Hearing. Requested Council Action: —Motion to open Public Hearing. —Take public input. —Motion to close Public Hearing. —Motion to direct staff regarding allocation of the CDBG Funds. 9.Planning Commission Items —None. 10.Council Consideration Items a. Consideration of Type IV 6-Month Provisional Rental Licenses 1.5916 Aldrich Avenue North 2.5748 Humboldt Avenue North 3.3349 49th Avenue North 4.5332 Lilac Drive North 5.Resolution Approving a Type IV Rental License for 6319 Brooklyn Boulevard 6.Resolution Approving a Type IV Rental License for 5025 Drew Avenue North 7. Resolution Approving a Type IV Rental License for 5333 Dupont Avenue North Requested Council Action: —Mayor poll audience for applicants to address Council. —Receive staff report. —Motion to open hearing. —Receive testimony from applicants in order. —Motion to close hearing. —Take action on rental license applications and mitigation plans. b. Mayoral Appointment of Member to Serve on Housing Commission Requested Council Action: —Motion to ratify Mayoral appointment. 11.Council Report 12.Adjournment AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 8, 2016 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS —None PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Paperless Packets Report 2.Opportunities for Small and Diverse Businesses 3. New Rental Dwelling License Moratorium City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION JANUARY 25, 2016 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:02 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, and Denise Bosch, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Lawrence-Anderson asked about the proposed plans for Planning Commission Item No. 9a for a fence that would block access to Wangstad Park. Councilmember Ryan suggested that staff could investigate the possibility of a gate that could be controlled by The Sanctuary property to allow easier access to the park by residents. Councilmember Lawrence-Anderson stated that she thinks it would be a great amenity to have a way to get to the Park. City Manager Curt Boganey asked what percentage of units would be assisted living. Director of Business and Development Gary Eitel replied that all of the units would be assisted living. Mr. Boganey asked if there were plans for a gate. Mr. Eitel replied that there were none at this time. Mr. Boganey asked if access to the park had been discussed. Mr. Eitel replied that there were discussions about controlling the cut-through traffic to the park because residents will have their own courtyard. Following a short discussion regarding safety issues, Councilmember Lawrence-Anderson stated she was content with the proposed plan. 01/25/16 -1- DRAFT MISCELLANEOUS Councilmember Myszkowski asked how many applications for new rental properties have been received since the moratorium. Assistant City Manager/Director of Building and Community Standards Vickie Schleuning replied that the City has received approximately 20 inquiries but has not taken any applications. Mr. Boganey pointed out an e-mail received today from a realtor expressing concern about the moratorium and how it impacts investors and residents trying to rent their homes. Ms. Schleuning explained that the realtor had been renovating two homes to rent and was caught in the moratorium time period so his properties are vacant. Councilmember Graves stated she had received several voice mails from an elderly woman asking about a medical insurance waiver and asked if anyone else had been contacted by the same person. Mayor Willson stated that he had also gotten a message from this person. Mr. Boganey asked Councilmember Graves to forward the message to him so that he can direct her to the appropriate resource. Councilmember Ryan stated that it is not unusual to be contacted by a resident that has an issue with the government and who doesn't understand the different silos of government. Councilmember Myszkowski commented on an invitation she received to an Asian fair to celebrate the Asian New Year on January 30 k". She will report on this event during the Council Reports because the public is invited. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS TH 252 CORRIDOR STUDY UPDATE Public Works Director/City Engineer Steve Lillehaug presented the TH 252 Corridor Study update including the 2015 ranking of the top 200 statewide intersections with the most crashes and eight access options. He stated that Options A, B, D and F were the most relevant to the City and that he would be recommending a combination of Option A and B pending additional information from the open houses. Councilmember Lawrence-Anderson stated that she anticipated push back on Option B because of the number of properties that would require acquisition. Mayor Willson asked who would be funding the acquisitions. Mr. Lillehaug replied that the City and/or County would be responsible for funding property acquisitions. 01/25/16 -2- DRAFT Mayor Willson stated that Option D appeared to require the lowest property acquisition and would therefore be the least expensive. Mr. Lillehaug went over the benefits of. Option A including crossings at every intersection; minimal shifting of traffic in Brooklyn Center; and unchanging commercial area access points. He stated that it would require property acquisition and there would be no access north of 731(1 Avenue on TH 252. He stated that there would be a bridge on 70 1h Avenue under Option B and it would require significant property acquisition and the benefit would be access to the north on TH 252. He stated that he sees Option D as a difficult option because of poor access for commercial businesses and the increase in daily traffic into residential areas. Councilmember Ryan stated that the 73'' Avenue plans would be contingent upon the City of Brooklyn Park's plan acceptance and that Option D might not fly with the City of Brooklyn Park because of the traffic volume. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL The Study Session was adjourned to Informal Open Forum with City Council at 6:47 p.m. RECONVENE STUDY SESSION The Study Session was reconvened at 6:50 p.m. TH 252 CORRIDOR STUDY UPDATE (continued) Mayor Willson asked if there would be a pedestrian trail across the bridges. Mr. Lillehaug replied affirmatively and stated that the purpose of this agenda item was to give City Councilmembers information in advance of the open houses. He went over Option F that would result in diminished access to commercial businesses, increased traffic and the partial acquisition of an apartment complex. He presented a questionnaire that will be used at the upcoming open houses and went over the next steps in the process. Councilmember Graves clarified that Mr. Li1lehau's recommendation was Option A but having both directions accessible at 73rd Avenue and 70 Avenue would be closed but would have a pedestrian bridge. Mr. Lillehaug responded affirmatively. Councilmember Ryan requested a brief general narrative of the options in order to communicate accurately with the public. Mr. Lillehaug will provide that. Councilmember Lawrence-Anderson stated she would support the option that requires the least amount of residential acquisition in conjunction with the least amount of re-routing through residential neighborhoods. ADJOURNMENT The Study Session adjourned at 7:00 p.m. 01/25/16 -3- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 25, 2016 CITY HALL - COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:47 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Troy Gilchrist, and Denise Bosch, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Aiden Shold, 6606 Dupont Avenue N, explained that he was here to observe and report on City Council meeting discussions as part of obtaining a Boy Scout merit badge. Councilmember Lawrence-Anderson moved and Councilmember Graves seconded to close the Informal Open Forum at 6:49 p.m. Motion passed unanimously. 2.INVOCATION Councilmember Ryan offered the invocation. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:02 p.m. 4. ROLL CALL 01/25/16 -1- DRAFT Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building and Community Standards Vickie Schleuning, City Attorney Troy Gilchrist, and Denise Bosch, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6.APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Ryan moved and Councilmember Myszkowski seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.January 11, 2016—Study Session 2.January 11, 2016 - Regular Session 3. January 11, 2016— Work Session 6b. LICENSES MECHANICAL General Heating & Air Conditioning TNC Industries, Inc. 11081 Chaparral Avenue, Shakopee 7100 Medicine Lake Road, Suite 200 New Hope RENTAL INITIAL (TYPE III— one-year license) 5337 Sailor Lane RENEWAL (TYPE III— one-year license) 7200 Camden Avenue N Evergreen Park Manor 6001 Emerson Avenue N Passed w/weather deferral 6312 France Avenue N 5300 Logan Avenue N 5313 Northport Drive 5901 Pearson Drive Priscilla Lanning Sean Bannerman Leslie Davis/POA for Keith Carrico TMC Management Corporation Benjamin Antony Invitation Homes Main Street Renewal, LLC RENEWAL (TYPE II— two-year license) 3106 64'h N Invitation Homes 6418 Colfax Avenue N Shawn Cha and Manny Phothirath 5300 France Avenue N Invitation Homes 01/25/16 -2- DRAFT 5 5 5 0 Girard Avenue N Restart, Inc. 5500 James Avenue N Sarah Vogt 7025 Newton Avenue N Steve Branham RENEWAL (TYPE I— three-year license) 461966 th Avenue N Yee Leong 3808 France Place Invitation Homes 4207 Lakeside Avenue #327 Rachel Petz 5322 Logan Avenue N Mary Jo Schwartz TOBACCO Regal Foods Corporation 616 66th Avenue N, Suite 5 Value Foods Corporation 6820 Humboldt Avenue N 6c.RESOLUTION NO. 2016-15 ESTABLISHING PARKING RESTRICTIONS FOR SEGMENTS ON 57TH AVENUE NORTH FROM LOGAN AVENUE NORTH TO LYNDALE AVENUE NORTH 6d.RESOLUTION NO. 2016-16 CALLING FOR A PUBLIC HEARING ON A MODIFICATION TO THE REDEVELOPMENT PLAN FOR HOUSING DEVELOPMENT AND REDEVELOPMENT PROJECT NO. 1, THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 7, AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR 6e. RESOLUTION NO. 2016-17 EXTENDING A MORATORIUM ON NEW RENTAL DWELLINGS AND REGULATING THE RESIDENCY LOCATION OF PREDATORY OFFENDERS WITHIN THE CITY AN INTERIM ORDINANCE EXTENDING A MORATORIUM ON THE LICENSING AND OPERATION OF NEW RENTAL DWELLING UNITS AND IMPOSING TEMPORARY REGULATIONS ON THE RESIDENCY LOCATION OF PREDATORY OFFENDERS WITHIN THE CITY —APPROVE FIRST READING AND SET SECOND READING AND PUBLIC HEARING FOR FEBRUARY 22,2016. Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. RESOLUTION NO. 2016-18 EXPRESSING RECOGNITION AND APPRECIATION OF STEVE WILLIAMS FOR OVER 37 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER 01/25/16 -3- DRAFT Mayor Willson read in full a Resolution expressing recognition and appreciation for Steve William's years of service with the City of Brooklyn Center. Mr. Boganey stated he wholeheartedly endorsed the adoption of the Resolution and stated that it was great to have employees with such long tenure with the City. Councilmember Myszkowski moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2016-18 Expressing Recognition and Appreciation of Steve Williams for Over 37 Years of Dedicated Service to the City of Brooklyn Center. Motion passed unanimously. 8.PUBLIC HEARINGS None 9.PLANNING COMMISSION ITEMS 9a. PLANNING COMMISSION APPLICATION NO. 2016-001, SUBMITTED BY SCA PROPERTIES, LLC REQUESTING APPROVAL OF A PLANNED UNIT DEVELOPMENT AMENDMENT AND SITE AND BUILDING (DEVELOPMENT) PLAN APPROVAL FOR THE SANCTUARY OF BROOKLYN CENTER, THE 158-UNIT SENIOR ASSISTED LIVING HOUSING PROJECT, LOCATED AT 6121 BROOKLYN BOULEVARD. THE PLANNING COMMISSION RECOMMENDED (UNANIMOUS) APPROVAL OF THIS APPLICATION AT ITS JANUARY 14, 2016, MEETING. Planning and Zoning Specialist Tim Benetti provided an overview of Planning Commission Application No. 2016-001 and advised that the Planning Commission recommended approval of the application at its January 14, 2016, meeting. Councilmember Myszkowski asked about areas that would be designated for ambulances. Mr. Benetti replied that he assumes ambulances will use the front area and will have adequate access to the site. Councilmember Graves talked about Metro Mobility's presence at the site. She also asked about possible job opportunities for City residents. Melanie Bridgeman, SCA Properties, LLC, 4922 Aldrich Avenue 5, Minneapolis, replied that they are working with Pathways Property Management Company and there will be 55 FTEs at the site. She is not aware of the hiring process, but will come back to the City Council with information on a hiring plan to make sure there are opportunities for City residents to apply for positions. Mayor Willson commented that he was glad to see the facility coming in after 20 years of talk about it. 01/25/16 -4- DRAFT 1. RESOLUTION NO. 2016-19 REGARDING THE DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2016-001, SUBMITTED BY SCA PROPERTIES, LLC REQUESTING APPROVAL OF A PLANNED UNIT DEVELOPMENT AMENDMENT AND SITE AND BUILDING (DEVELOPMENT) PLAN APPROVAL FOR THE SANCTUARY OF BROOKLYN CENTER, THE 158-UNIT SENIOR ASSISTED LIVING HOUSING PROJECT, LOCATED AT 6121 BROOKLYN BOULEVARD Councilmember Myszkowski moved and Councilmember Ryan seconded to adopt RESOLUTION NO. 2016-19 Regarding the Disposition of Planning Commission Application No. 2016-001, Submitted by SCA Properties, LLC Requesting Approval of a Planned Unit Development Amendment and Site and Building (Development) Plan Approval for The Sanctuary of Brooklyn Center, the 158-unit Senior Assisted Living Housing Project, Located at 6121 Brooklyn Boulevard. Councilmember Ryan observed that there is a great demand for facilities like this in the City and he is pleased to see this replace a distressed and blighted site. Motion passed unanimously. 10. COUNCIL CONSIDERATION ITEMS lOa. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSES Mayor Willson explained the streamlined process that will be used to consider Type IV 6-Month Provisional Rental Licenses. Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on any of the rental licenses as listed on tonight's meeting agenda. Seeing no one coming forward, Mayor Willson called for a motion on Agenda Items 1 Oat through 1 Oat 1. lOal. 6000 BRYANT AVENUE NORTH 10a2. 5301 RUSSELL AVENUE NORTH, SOMMERSET PLACE APARTMENTS 100. 5418 70TH CIRCLE 10a4. 4207 LAKESIDE AVENUE #236 10a5. 5443 LOGAN AVENUE NORTH 10a6. 6101 XERXES AVENUE NORTH 10a7. RESOLUTION NO. 2016-20 APPROVING A TYPE IV RENTAL LICENSE FOR 7240 WEST RIVER ROAD 10a8. RESOLUTION NO. 2016-21 APPROVING A TYPE IV RENTAL LICENSE FOR 5200 63 rd AVENUE NORTH 100. RESOLUTION NO. 2016-22 APPROVING A TYPE IV RENTAL LICENSE FOR 6607 BEARD AVENUE NORTH 01/25/16 -5- DRAFT lOalO. RESOLUTION NO. 2016-23 APPROVING A TYPE IV RENTAL LICENSE FOR 6021 EMERSON AVENUE NORTH lOall. RESOLUTION NO. 2016-24 APPROVING A TYPE IV RENTAL LICENSE FOR 4201 WINCHESTER LANE Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for the following: 6000 Bryant Avenue North; 5301 Russell Avenue North, Sommerset Place Apartments; 5418 70th Circle; 4207 Lakeside Avenue #236; 5443 Logan Avenue North; 6101 Xerxes Avenue North; and adopt RESOLUTION NO. 2016-20 Approving a Type IV Rental License for 7240 West River Road; RESOLUTION NO. 2016-21 Approving a Type IV Rental License for 520063 id Avenue North; RESOLUTION NO. 2016-22 Approving a Type IV Rental License for 6607 Beard Avenue North; RESOLUTION NO. 2016-23 Approving a Type IV Rental License for 6021 Emerson Avenue North; and, RESOLUTION NO. 2016-24 Approving a Type IV Rental License for 4201 Winchester Lane, with the requirement that the mitigation plans and all applicable ordinances must be strictly adhered to before renewal licenses would be considered. Motion passed unanimously. lOb. MAYORAL APPOINTMENT OF MEMBER TO SERVE ON PARK AND RECREATION COMMISSION Mayor Willson recommended ratification of the Mayoral appointment of Judy Thorbus, 6265 Brooklyn Drive, to the Park and Recreation Commission with a term to expire December 31, 2018. Mayor Willson commented that this appointment brings representation of an area that was not previously represented. Councilmember Graves moved and Councilmember Myszkowski seconded to ratify the Mayoral appointment of Judy Thorbus to the Park and Recreation Commission with a term to expire December 31, 2018. Mayor Willson noted that Ms. Thorbus currently serves on the Housing Commission, and she has indicated that she will be resigning from the Housing Commission to serve on the Park and Recreation Commission. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: • January 14, 2016: Northwest Hennepin Area Chamber of Commerce Annual State of the City Event • January 19, 2016: Blue Line Project Open House and Public Hearing 01/25/16 -6- DRAFT • January 21 and 22, 2016: League of Minnesota Cities Conference • January 26, 2016: TH 252 Corridor Study Open House (January 27 and 28, 2016, are also scheduled open houses) • January 30, 2016: Annual Legislative Breakfast Councilmember Myszkowski reported on her attendance at the following and provided information on the following upcoming events: • January 12, 2016: Earle Brown Days Board Meeting • January 20, 2016: Crime Prevention Board Meeting • January 30, 2016: Asian New Years' Celebration at Park Center High School Councilmember Lawrence-Anderson reported on her attendance at the following and provided information on the following upcoming events: • January 26, 2016: MAC Meeting • January 27, 2016: Odyssey Academy Board Meeting • January 28, 2016: Brooklyn Center Business Association Luncheon • January 28, 2016: TH 252 Corridor Study Open House • January 30, 2016: Legislative Breakfast and Asian New Years' Celebration Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: January 12, 2016: Co-chaired the Northside Youth Collaborative Meeting o January 19, 2016: Missed the Park and Recreation Commission Meeting January 26, 2016: MAC Meeting o January 30, 2016: Legislative Breakfast Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: • January 28, 2016: Hoping to Attend the Brooklyn Center Business Association Luncheon • January 12, 2016: HUD and MN Housing and Finance Agency Meeting • January 14, 2016: State of the City Address at Edinburgh • January 20, 2016: Brooklyn Bridge Alliance for Youth Meeting Councilmember Graves left the Chambers at 7:44 p.m. 12. ADJOURNMENT Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded adjournment of the City Council meeting at 7:47 p.m. Motion passed unanimously 4-0. 01/25/16 -7- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIIN AND THE STATE OF MINNESOTA WORK SESSION JANUARY 25, 2016 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 7:56 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners April Graves, Kris Lawrence-Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Assistant City Manager/Director of Building & Community Standards Vickie Schleuning, City Attorney Troy Gilchrist, and Denise Bosch, TimeSaver Off Site Secretarial, Inc. UPDATES ON THE EDA'S PURCHASE AGREEMENT AND DRAFT TAX INCREMENT AGREEMENT ASSOCIATED WITH THE SANCTUARY AT BROOKLYN CENTER SENIOR LIVING PROJECT (6121 BROOKLYN BOULEVARD) Director of Business and Development Gary Eitel provided the City Council/EDA with background; an update on the draft purchase agreement; the site plan; and the financing structure for The Sanctuary at Brooklyn Center Senior Living Project. He introduced Jenny Boulton of Kennedy & Graven. Councilmember/Commissioner Ryan asked if there were any demands on TIF District 4. Mr. Eitel replied that there are no other demands and it will be paid off in 2016. Councilmember/Commissioner Ryan clarified that the City has the option to leave the TIF District standing for a certain number of years. Mr. Eitel replied that it expires in 2020, but the City Council/EDA can keep it alive and use it for an eligible housing project. Ms. Boulton provided an overview of documents that are being prepared for the City Council/EDA's consideration of the purchase agreement. Mayor/President Willson asked if there was a scenario when the TIF District would expire. Ms. Boulton stated that the TIF District expires December 31, 2043, and the Pay-As-You-Go note could be repaid early. She discussed various options with regard to paying off a TIF District early or shifting the payment source. 01/25/16 -1- DRAFT Ms. Boulton went over the draft purchase agreement and the project's Tax Increment Development Agreement. Councilmember/Commissioner Ryan clarified that should the owners decide to sell the property at a profit and repurpose it after receiving the subsidy, they would have to reimburse the City for the full value of the subsidy. Ms. Boulton replied that the City would be paid back 50% of the profit up to the $1.5 million purchase price. Councilmember/ConimissiOner Ryan stated that the benefit to the City is that years from now if the property is more valuable, the City would recover that equity. Ms. Boulton stated that TIF restrictions on the use of the property would be in place for 15 years. If the property was sold after 15 years and didn't meet the qualifications of the TIF District, the TIF District would be terminated. Councilmember/Commissiofler Ryan clarified that under the terms of the development agreement, the City would have the authority to refuse the proposed repurposing. Ms. Boulton replied that the City has the authority to consent to certain transfers and the remedy would be to terminate the TIF District. The majority consensus of the City Council/EDA was to move forward. REVIEW OF THE CONCEPTUAL DEVELOPMENT PLANS AND VISION PROPOSED BY SAND DEVELOPMENT FOR A MARKET RATE APARTMENT DEVELOPMENT WITHIN THE SOUTHERN PORTION OF THE OPPORTUNITY SITE Mr. Eitel provided background and the conceptual master plan. Mayor/President Willson asked what phase the amenities would fall under. Mr. Eitel stated that the amenities would be included in the first phase of the development. Councilmember/Commissioner Ryan asked if preliminary engineering studies had been done regarding the soil conditions and groundwater elevation. Mr. Eitel stated that soil reports for this project had not been completed yet; however, previous investigations had shown sandy soils with groundwater at 10 to 12 feet. Councilmember/Commissioner Ryan asked about residents having one interior parking and one exterior parking space per apartment. Mr. Eitel stated that opportunities to expand the underground parking will be discussed with the developer. Councilmember/Commissioner Ryan stated that he likes the overall concept and talked about trying to attract a segment of people with the income to go elsewhere. Mr. Eitel stated that the amenities will be worked on to make the project marketable and exciting. 01/25/16 -2- DRAFT Councilmember/Comniissioner Lawrence-Anderson asked about the square footage of the apartments. Mr. Eitel provided the approximate square footage of each floorplan and stated that he doesn't believe that the exact square footage has been settled. Councilmember/Comniissioner Lawrence-Anderson asked about the anticipated extra traffic on Shingle Creek. Mr. Eitel commented on the size of past commercial uses for this area as a regional shopping center and indicated that additional traffic studies and water and sewer reports will be prepared for this development. Councilmember/Commissioner Lawrence-Anderson asked about access sites. Mr. Bitel pointed out the proposed access sites. The majority consensus of the City Council/EDA was that the design schemes and planned improvements provided by Sand Development and Solution Blue satisfactorily met the City's vision for the redevelopment of the southern portion of the Opportunity Site. 2016 LEGISLATIVE PRIORITIES Mr. Boganey stated that there has been a request from Councilmember/Commissioner Ryan to seek some property tax relief for homeowners in this session at the January 30th Legislative Breakfast. He stated that he has drafted a memorandum outlining potential priorities based on the City Council/EDA's feedback. If consensus is reached on key priorities, he will draft a statement to pass out to legislators and other community representatives. Mayor/President Willson stated he does want a statement drafted and asked Councilmember/Commissioner Ryan to work on language regarding the property tax relief. He is comfortable with the priorities and would like a handout to be distributed to legislators and groups representing the City. Councilmember/Commissioner Ryan stated that Brooklyn Center residents haven't experienced the benefits of the home value recovery and that he doesn't expect much from the short legislative session but feels it is helpful to ask. He likes the other priorities and asked if the City Council/EDA would be better off with a shorter list and giving legislators the top three or four priorities. Councilmember/Commissioner Myszkowski stated that most cities would have interest in the priorities with the exception of the Fair Housing Policy and the Predatory Offender issue. She stated it would be great if the City had partners with respect to those issues and would like to bring them to the fore. Mayor/President Willson stated that if the City doesn't say anything, other cities won't know the issue. He stated that the City got a lot of attention by filing the HUD complaint and if we put something like this out there, who knows what synergy it will build. Councilmember/Commissioner Myszkowski pointed out key wording under the Fair Housing Policy in the priority memorandum that encourages each of the agencies to meet their Federal 01/25/16 -3- DRAFT and State obligations to eliminate housing discrimination and assure that poverty is not concentrated in certain segments of the region. Mr. Boganey stated that if the City reaches consensus with the agencies on what needs to be done, it will still require legislation. Councilmember/Commissioner Ryan stated he agrees with the importance of the Fair Housing Policy and thinks it would be pertinent to raise the issue and apply leverage on an odd-numbered year legislative session. Mayor President Willson stated that he agrees that Property Tax Relief is a top priority. Mr. Boganey asked if the City Council/EDA wants to request that the legislature provide property tax relief. Councilmember/Commissioner Ryan stated that he thinks that residents will be angry if we don't ask for relief immediately. Mr. Boganey stated that a win would be to have a study on the issue of predatory offenders implemented and he will put together a final draft of the priorities for the City Council/EDA. Mayor/President Willson asked that Mr. Boganey also provide an informational cheat sheet. Councilmember/Commissioner Ryan stated he is pleased to see the Sales Tax Exemption Simplification priority listed in the memorandum. Mr. Boganey stated he will have everything prepared for the Legislative Breakfast on January 30th. The majority consensus of the City Council/EDA was to present the priorities at the Legislative Breakfast on January 30th TRANSMITTING HOUSING COMMISSION CURBSIDE CLEANUP REQUEST Mr. Boganey stated that the City Council/EDA has been asked by the Housing Commission to consider implementing a curbside cleanup. He stated that it may be possible to implement it this spring if we act quickly. He asked for direction regarding implementing a curbside cleanup. Mayor/President Willson stated that staff should put together implementation information regarding the program including costs and present it to the Housing Commission for implementation this spring. If the logistics can't be worked out, then it would have to be implemented at a later date. Councilmember Lawrence-Anderson stated her support of the program because of the convenience. 01/25/16 -4- DRAFT Councilmember/Commissioner Ryan pointed out how this program would address issues with the City's image when items such as couches are put by the curb and left for an extended period of time. Mayor/President Willson stated that there will be a need to advertise what is acceptable to leave at the curb. Mr. Boganey stated that there would need to be program marketing and resident education. Discussion took place regarding how residents would be billed and residents that would have to pay the fee but would not use the program. The majority consensus of the City Council/EDA was to move forward with the Curbside Cleanup Program. ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissiofler Lawrence- Anderson seconded adjournment of the City Council/Economic Development Authority Work Session at 9:20 p.m. Motion passed unanimously. 01/25/16 -5- DRAFT ESJJJ(iJ I fl I ak'A LA I k'A [I) UI 1IJIYA I DATE: February 2, 2016 TO: Curt Boganey, City Manager FROM: Rozlyn Tousignant, Deputy City Clerk SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on February 8, 2016. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. FIREWORKS PERMANENT Diamond Lake 1994 dba Cub Foods MECHANICAL Aerostar Heating and Air LLC All Systems Mechanical, LLC Comfort Matters Heating & Cooling RENTAL See attached report. 3245 County Road No. 10 87122 nd Street SW, Buffalo 2282 Terminal Rd, Roseville 11238 River Road NE, Hanover Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for a!! people and preserves the public trust COUNCIL ITEMU IMEMORANDUMI1uJ I Rental License Category Criteria Policy - Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) _________ Type I - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 I Type IV - 6 Months 1-2 units Greater than 8 License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of ¶e for all people and preserves the public trust a)Ca)cr 04-atU a)Vt 0U- U, U VtLL (1)0 N 0 ru a) a) '-C >- It—Qat >a) CL 0 0 -')t 4-' CL "C a)"'Ca)I— .Y a)— U,a)x CL CL cu CL 0 City Council Agenda Item No. 6b City Council Agenda Item No. 6c [EI]JJI1 I fl I DI'A U I D [I) 1I I1SJi TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk AwA A emd5kk DATE: January 25, 2016 SUBJECT: Application and Permit for Temporary On-Sale Liquor License Submitted by the Church of St. Alphonsus, 7025 Halifax Avenue North, for a Social Event to be Held March 12,2016 Recommendation:It is recommended that the City Council consider approval of the application and permit for a temporary on-sale liquor license submitted by the Church of St. Alphonsus, 7025 Halifax Avenue North, for a social event to be held March 12, 2016. Background:The Church of St. Alphonsus, 7025 Halifax Avenue North, has submitted an application and permit for a temporary on-sale liquor license for a social event to be held March 12, 2016. The applicant has satisfied the City's requirements, submitted the $25 fee for each day of the license, along with a certificate of coverage for liquor liability insurance, and has existed as a religious organization for at least three years. After Council review, the application and permit will be forwarded to the Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division for approval. City Ordinance Section 11-107 (6) Temporary On-Sale Intoxicating Liquor License. This license may be issued only upon receiving the approval from the Commissioner of Public Safety. The license may be issued only in connection with a social event within the city that is sponsored by a club or charitable, religious, or other nonprofit organization that has existed for at least three years or to a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year. The license may authorize the sale of intoxicating liquor to be consumed on the Premises for not more than three consecutive days, and the City shall issue no more than twelve days' worth of temporary licenses to any one organization or for any one location within a 12-month period. The temporary license may authorize the sale of intoxicating liquor to be consumed on Premises other than Premises the licensee owns or permanently occupies. The temporary license may provide that the licensee may contract for intoxicating liquor catering services with the holder of an On-Sale Intoxicating Liquor License issued by any municipality. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division - 445 Minnesota Street, Suite 222, St. Paul, MN 55101 çiJJL -. 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY ' TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Church of St Alphonsus Address 17025 Halifax Ave N Date organized[2/28/1959 City State 113rooklyn Center IMinnesota Tax exempt number FES 32045 (MN) Zip Code 1155429 I Name of person making application Business phone Home phoneIMichelle Karlson 7635033389 I Date(s) of event Type of organization13/12/2016 j Club Charitable JZ Religious Other non-profit Organization officers name City State Zip Code Fr. Donald Willard, C.Ss.R.I lBrooklyn Center I IMinnesota 1155429 Organization officers name City State Zip CodeIIIIMinnesotaI I Organization officers name City State Zip CodeI_____________I Minnesota I Organization officer's name City State Zip Code I II IMinnesota I I Location where permit will be used. If an outdoor area, describe. Parish Hall If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Catholic Mutual of Omaha APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT o- oo<\r et'?ef City or Courfty approving the license SoDFee Amount Date Fee Paid Date Approved Permit Date City or County E-mail AddressAmmCity orCounty Phone Number Signature City Cler k County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONtSTATE.MN.US Date: 1/19/2016Certificate of Coverage Certificate Holder This Certificate is issued as a matter of information only and rchdiocese of St. Paul -Minneapolis confers no rights upon the holder of this certificate. This certificatehancery Office 226 Summit Avenue does not amend, extend or alter the coverage afforded below. Company Affording CoverageSt. Paul, MN 55102 THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA 10843 OLD MILL RD OMAHA, NE 68154 Covered Location St. Aiphonsus Catholic Church 7025 Halifax Avenue North Brooklyn Center, MN 55429 Coverages This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effective Date Coverage Expiration Date Limits Property Real & Personal Property D. General Liability Each Occurrence 500,000 General Aggregate Occurrence Claims MadeD 8589 7/1/2015 7/1/2016 Products-Comp/OP Agg Personal & Adv Injury Fire Damage (Any one fire) Med Exp (Any one person) Excess Liability 8589 7/1/2015 7/1/2016 Each Occurrence 500 ,000 Annual Aggregrate Other Each Occurrence Claims Made Annual Aggregrate Limit/Coverage Description of Operations/Locations/vehicles/Special Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage is verified with regard to Covered Location's St. Patrick's Day Celebration to be held on parish grounds, March 12, 2016. Includes Liquor Liability & Fidelity for Charitable Gambling Holder of Certificate Cancellation Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will y of Brooklyn Center -.Al Shingle Creek Parkway Brooklyn Center, MN 55430 endeavor to mail 30 days written notice to the holder of certificate named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. 0 11100 8589 Authorized IONINESINDID16M 64N^V41N^, I4i M0 (I) t1I1 mi I TO: Sharon Knutson, City Clerk FROM: Tim Gannon, Chief of Police DATE: January 29, 2016 SUBJECT: March 12th, St. Alphonsus liquor license permit review We have reviewed this application and spoken with the event coordinators. During that conversation we discussed the event security plan, parking concerns, and most importantly access to alcohol beverages only by those 21 and older. This has been an annual March event that has not generated police calls or citizen's complaints in the past. At this time I see no concerns regarding the approval of this permit. City Council Agenda Item No. 6d [i[I1IJ[S1 I I I k'4 I'A I Dk'4 (I) 1I I1IIi DATE: February 8, 2016 TO: Curt Boganey, City Manager FROM: Vickie Schleuning,ssistant City Manager/Director of Building & Community Standards SUBJECT: Resolution Calling for a Public Hearing on Proposed Special Assessments for Diseased Tree Removal Costs and Delinquent Weed Removal Costs. Recommendation: It is recommended that the City Council consider approval of the resolution ordering a Public Hearing for Monday, March 14, 2016 at 7 p.m. or as soon thereafter as the matter may be heard, to hear and pass upon any objections to the proposed special assessments for diseased tree removal costs and delinquent weed removal accounts. Background: The attached resolution calls for a Public Hearing to receive public testimony and comments regarding the proposed special assessments for diseased tree removal and weed removal accounts. The special assessment amounts are specified in the attached preliminary assessment rolls. o All trees have been declared a public nuisance in past City Council resolutions, and the trees have been removed by the City's tree contractor in accordance with established policy. o Property owners with delinquent accounts for weed destruction have received notice of delinquent accounts in accordance with the established collection policy, and payments have not been made. At the scheduled Public Hearing, the City Council will consider adoption of the resolution to certify the special assessment levy rolls with Hennepin County. The 2016 interest rate for special assessments is four percent, as previously established by the Council. A copy of the special assessment pending levy roll is attached. Budget Issues: The proposed levy roll for diseased tree removal totals $12,730. The proposed levy roll for delinquent weed removal costs totals $31,672.50. An updated levy roll will be provided at the Public Hearing to reflect any additional payments made on these accounts. Strategic Priorities: Enhanced Community Image Mission: Ensuring an attractive, clean, safe community that enhances the quality of life amid preserves the public trust EI]JJ[IJ I U I I Dk'A U'A I Dk'A (IJ UI flIJk I Attachments: - Resolution - Notice of Public Hearing for publication - Proposed levy roll Mission: Ensuring an attractive, clean, safe coinnzuuiity that enhances the quality of life and preserves the public trust Member introduced the following resolution and moves its adoption: RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS AND DELINQUENT WEED REMOVAL COSTS. WHEREAS, the City performs and incurs costs for certain neighborhood maintenance services to protect public health, safety and welfare; and WHEREAS, Minnesota Statutes Chapter 429, provides for a Public Hearing process to recover the costs through special assessments; and WHEREAS, the City has performed neighborhood maintenance services, billed the property owners, and has not been reimbursed by certain property owners; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that: 1.A hearing shall be held on the 14th day of March, 2016, in City Hall at 7 p.m. or as soon thereafter as the matter may be heard, to pass upon the proposed assessments for the following charges: • Diseased Tree Removal Costs • Delinquent Weed Removal Costs 2.The City Clerk with the assistance of the Director of Building and Community Standards shall forthwith prepare assessment rolls for the above charges, and shall keep them on file and open to inspection by any interested persons. 3.The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. 4.The City Clerk shall cause mailed notice to be given to the owner of each parcel described in such assessment rolls not less than two weeks prior to the hearing. BE IT FURTHER RESOLVED BY THE City Council of the City of Brooklyn Center that this resolution shall be effective immediately. February 8, 2016 Date Mayor RESOLUTION NO. ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER NOTICE OF PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS Notice is hereby given that the City Council of the City of Brooklyn Center, Minnesota, will meet in the Council Chambers of Brooklyn Center City Hall at 6301 Shingle Creek Parkway, on Monday, March 14, 2016 at 7 p.m. or as soon thereafter as the matter may be heard, to hear and pass upon any objections to the proposed assessments for the following: DISEASED TREE REMOVAL COSTS It is proposed to assess the cost of diseased tree removal to those tracts or parcels where trees were removed by written agreement with the property owner or by order of the City Council pursuant to City Ordinances, Section 20-301 through 20-305 and in accordance with MS 429. DELINQUENT WEED REMOVAL ACCOUNTS It is proposed to assess the cost of noxious weed destruction to those tracts or parcels where, pursuant to City Ordinance Section 19-1601 through 19-1604 and in accordance with MS 429, noxious weeds were destroyed by order of the City Weed Inspector and the cost for such destruction remains unpaid. PROCEDURAL INFORMATION FOR OBJECTIONS TO SPECIAL ASSESSMENTS An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or City Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or City Clerk. No such appeal as to the amount of an assessment for a specific parcel of land may be made unless the owner has filed a written objection to that objection to that assessment, signed by the affected property owner, with the City Clerk prior to the hearing or has presented such a written objection to the presiding officer at the hearing. These assessments are now on file at City Hall and open to public inspection. Written or oral objections to the proposed assessments will be considered at this meeting, but the City Council may consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. AUXILIARY AIDS AVAILABLE UPON REQUEST Auxiliary aids for persons with disabilities are available upon request at least 96 hours (4 days) in advance of the hearing. Please contact the City Clerk at 763-569-3300 to make arrangements. Sharon Knutson, City Clerk By order of the City Council Amended Special Assessment Certified Roll (Trees) 2015 Tree Removal Printed Januaxy 27, 2016 Municipal Code No. 22 Levy Runs Five Years Capital spedal Total Pending Interest Assessment AmountLevvNo.PropertyAddress Property- ID Amount Cbare Cbare Certified 19306 6001 Giru Ave N 01-118-21-22-0084 70000 30.00 30.00 760.00 19306 5525 James Ave N 02-11S.-21-41-0104 1,750.00 30.00 30.00 1,810.00 19306 5301 OliverAveN 02-118-2143-0036 302.50 30.00 30.00 362.50 19306 5401 Logan A'eN 02-118-2143-0065 1,840.00 30.00 30.00 1,900.00 19306 5012LilaDrN 10.118-21-13-0030 2,075.00 30.00 30,00 2,135.00 19306 3713 72nd Ave N 27-119-21-42.0090 1,975.00 30.00 30.00 2,035.00 19306 6931 Perry Are N 28-119-2144.0005 512.50 30.00 30.00 572.50 19306 6701 FrnceAveN 34-119-21-21-0014 625.00 30.00 30.00 685.00 19306 3101 Ohenry Rd 34-119-2141-00S4 1,050.00 30.00 30.00 1,110.00 19306 160067thAveN 35-119-21-11-0012 690.00 30.00 30.00 750.00 19306 6645 Br) nt Ave N 36-119-21-24-0052 550.00 30.00 30.00 610.00 Total: 12,730.00 City ofBroAb C. - 6301 Sh C Pu' - BocUy 430 1 OfI Amended Special Assessment Certified Roll (Gi'assl\Weds) 2015 Weed Destruction Printed January 27, 2016 Mniicipa1 Code No. 22 Levy Rims One Year Capital Special Total Pending Interest Asse ssment Amount LeNo.PropertyAddress Property Amount Charge Charge Certified 19307 6O42 Dupont Ave N 01-11S-21-21-0046 1,16150 10.00 30.00 1,20150 19307 6O36 Dupont AveN 01-118-21-21-0047 1,095.00 10.00 30.00 1,135.00 19307 9O66Oth Ave N 01-11S-21-21-0117 100.00 10.00 30.00 140.00 19307 6001 Ezneron Ave N 01-118-21-22-0053 100.00 10.00 30.00 140,00 19307 5700 Girard Ave N 01-118-21-23-0014 100.00 10.00 30.00 140.00 19307 5808 Fremont Ave N 01-11S-21-23-007S 330.00 10.00 30.00 370.00 19307 SSOODupontAveN 01-118-21-24-0025 273.75 10.00 30.00 313.75 19307 5759 Biyat Ave N 01-118-21-24-0049 100.00 10.00 30.00 140.00 19307 1424 55th Ave N 01-118-21-32-0059 100.00 10.00 30.00 140.00 19307 5636HumboldtAveN 01-118-21-32-0077 251.25 10.00 30.00 291.25 19307 5500 EmeronAveN 01-118-21-32-0124 285.00 10.00 30.00 325.00 19307 5301 Giard Ave N 01-118-21-33-0017 407.50 10,00 30.00 447.50 19307 5405 Girard Ave N 01-118-21-33-0062 100.00 10.00 30.00 140.00 19307 5355 EmeonAveN 01-118-21-33-0111 1,211.25 10.00 30.00 1,251.25 19307 5311Enzion Ave N 01-118-21-33-0119 26150 10.00 30.00 302.50 19307 5470 Fremont Ave N 01-118-21-33-0168 100.00 10.00 30.00 140.00 19307 5424 Fremont Ave N 01-118-21-33-0169 100.00 10.00 30.00 140.00 19307 5325BiyantAveN 01-118-21-34-0069 100.00 10.00 30.00 140.00 19307 821 BelKue La 01-118-21-34.0135 45150 10.00 30.00 492.50 19307 5912 XezcesAveN 02-118-21-22-0028 285.00 10.00 30.00 325.00 19307 5332 Lilac )rN 02-118-21-33-0014 100.00 10.00 30.00 140.00 19307 2329 SSth Ave N 02-118-21-34-0027 1,515.00 10.00 30.00 1,555.00 19307 5500 JamesAveN 02-118-21-41-0121 100.00 10.00 30.00 1400 19307 5501 Logan Ave N 02-118-21-42-0014 1,02150 10.00 30.00 1,062.50 19307 2106EiiouDr 02-118-2142-0101 1,526.25 10.00 30.00 1,566.25 19307 5317LoganAveN 02-118-21-43-0044 407.50 10.00 30.00 447,50 19307 2000 53rd Ave N 02-118-2143-0059 100.00 10.00 30.00 140.00 19307 5101 OliverAveN 02-118-2143-0126 100.00 10.00 30.00 140.00 19307 533S Logan Ave N 02-118-21-444)002 100.00 10.00 30.00 140.00 19307 5301 Huniboldt Ave N 02-118-21-44-0032 341.25 10.00 30.00 381.25 19307 5333 James Ave N 02-118-21-44.0099 100.00 10.00 30.00 140.00 19307 5956BeaaAveN 03-118-21-11-0001 100.00 10,00 30.00 140.00 19307 5942 Abbott AveN 03-118-21-11-0091 100.00 10.00 30.00 140.00 19307 3707 6ht Ave N 03-118-21-12-0079 100.00 10.00 30.00 140.00 19307 5S12DrewAveN 03-118-21-13-0021 1,185.00 10.00 30,00 11225.00 19307 5727 jceAveN 03-118-21-2340004 592.50 10.00 30.00 632.50 19307 5601 Halifax AveN 03-118-21-3140003 100.00 10.00 30.00 140.00 19307 3906&kbeiDr 03-118-21-31-0065 251.25 10.00 30.00 29115 19307 3613 54th Ave N 03-118-21-43-0029 100.00 10.00 30.00 140,00 19307 5220 Dm- A'eN 10-119-21-12-000S 100.00 10.00 30.00 140.00 19307 5207 Ewing Ave N 10-118-21-12-0062 307.50 10.00 30.00 347.50 19307 5142 France Ave N 10-11S-21-12-00S5 296.25 10.00 30.00 336.25 19307 5000 Zenith Ave N 10-118-21-14-0072 850.00 10.00 30.00 890.00 19307 5I27TwinLakeBlvdE 10-118-21-21-0004 11275.00 10.00 30.00 1,315.00 Cirf of B;skIy ConI - 6.O1 Shi=lo Co Prkwzy -rodim 55430 Pare 1 o2 Amended Special Assessment Certified Roll (Grass/Weeds) 2015 'ed Destruction Painted January 27, 2016 Municipal Code No. 22 '-YY Runs One Capital Special Total Pending Interest Assessment Amount Le vy No.PropertyAddress Property- lo Amount Charge Charge Certified 19307 5137 France AveN 10-118-21-21-0048 285.00 10.00 30.00 325.00 19307 3S2S5lst Ave N 10-118.21-24-0022 262.50 10,00 30.00 302.50 19307 1211 73rdAveN 25-119-21-32-0003 100.00 10.00 30.00 140.00 19307 1112 EmeronLa 25-119-21-33-0015 100.00 10.00 30.00 140.00 19307 7237 MowI,aN 25-119-2141-0039 386.25 10.00 30.00 426.25 19307 6901 Moin Ave N 26-119-2143.0018 262.50 10.00 30.00 302.50 19307 2112 6 9th AveN 26-119-21-43-0104 240.00 10,00 30.00 280.00 19307 7037 Hum'boldx Ave N 26-119-2144.0061 100.00 10.00 30.00 140.00 19307 7201 Kyle Ave N 27-119-21.32-0082 100.00 10.00 30.00 140.00 19307 6940 Brooklyn Blvd 27-119-21-33-0102 577.50 10.00 30.00 61750 19307 6930 Halifax Ave N 27-119-21-34-0039 373.75 10.00 30.00 413.75 19307 7207 Pa]merLa1e Di'W 27-119-2141-0006 100.00 10.00 30.00 140.00 19307 3806 UrbanAve 27.119-2143-0049 100.00 10.00 30.00 140.00 19307 6910Frce.AveN 27-119-2143-0062 10000 10.00 30.00 140.00 19307 5200 7Oth Ave N 28-119-2143-0035 385,00 10.00 30.00 425.00 19307 6931 PenyAveN 28-119-21-44-0005 100.00 10.00 30.00 140.00 19307 6736 PenyAveN 33-119-21-11-0046 670.00 10.00 30.00 710.00 19307 6342 RgentAveN 33-119-21-11-0088 37335 10.00 30.00 41335 19307 6743 ScottAveN 33-119-21-12-0031 262.50 10.00 30.00 302.50 19307 47O7 Eleanor La 33-119-2141-0026 100.00 10.00 30.00 140.00 19307 6340 Quail Ave N 33-119-21-41-0095 100.00 10,00 30.00 140.00 19307 6400 Unity AveN 33-119-2142-0085 100.00 10.00 30.00 140.00 19307 6124 Quail Ave N 33-119-2144-0018 100.00 10.00 30.00 140.00 19307 6500 BrookI Blvd 34-119-21-13.0034 442.50 10.00 30.00 482.50 19307 6225 Lee Ave N 34-119-21-33-0043 100.00 10.00 30.00 140.00 19307 6217 M.jcAveN 34-119-21-33-0065 945.00 10.00 30.00 985.00 19307 3906 JanetL 34-119-21-34-0013 296,25 10.00 30.00 33615 19307 4001 Joyce La 34-119-21-34-0105 351.25 10.00 30.00 391.25 19307 3213 63rd Ave N 34-119-21-44-0011 240.00 10.00 30.00 280.00 19307 2SO665th Ave N 35-119-21-32-0013 100.00 10.00 30.00 140.00 19307 2625 65thAveN 35-119-21-32-0023 100.00 10.00 30.00 140.00 19307 6309 Broo&IynDr 35-119-21-32-OOS5 100.00 10.00 30.00 140.00 19307 2907 Ohe.nryRd 35-119-21-32-0096 100.00 10.00 30.00 140.00 19307 6206ei'xe Ave N 35-119-21-33-005S 285,00 10.00 30.00 325.00 19307 6201 BiooldynDz'35-119-21-33-0059 240,00 10.00 30.00 280.00 19307 6807 Dupont Ave N 36.119-21-22-0008 100.00 10.00 30.00 140.00 19307 6731 Dupont Ave N 36-19-21-22-0012 240.00 10.00 30.00 280.00 19307 6614 Bryant Ave N 36419-21-24-0018 307.50 10.00 30.00 347.50 19307 1207 6Sth Ave N 36-119-21-32-0090 100.00 10.00 30.00 140.00 19307 6l3S Col farAveN 36-119-21-34-0027 100.00 10.00 30.00 140.00 19307 6354 UillowLaN 36-119-2141-0007 475.00 10.00 30.00 515.00 19307 6330 Camden Ave N 36-119-21-42-0020 645,00 10.00 30.00 685.00 Total: 31,672.50 Cite ofBrookh Cm-4: - 6301 Shi-4U CtoA PuWzy - $5430Pp 2 d2 City Council Agenda Item No. 7a Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF JUDY THORBUS FOR HER DEDICATED PUBLIC SERVICE ON THE HOUSING COMMISSION WHEREAS, Judy Thorbus was appointed as a member of the Housing Commission on December 10, 2001; was elected as Chairperson on January 18, 2005, and served through March 18, 2008; was elected a second time as Chairperson on November 20, 2012, and served through January 21, 2014; and has resigned from the Housing Commission effective January 19, 2016; and WHEREAS, as a member of the Housing Commission, she contributed to developing and recommending standards for occupancy and maintenance of housing for the community; and WHEREAS, her leadership and expertise have been greatly appreciated by the Housing Commission; and WHEREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that her service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Judy Thorbus is hereby recognized and appreciated by the City of Brooklyn Center, and this resolution serves as a visible and lasting expression of gratitude for the leadership and service she has rendered to the citizens of Brooklyn Center. February 8, 2016 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 8a [i[I1BJfIJ I fl Mk4 S'A I 34'A 0) 1IJ'A I DATE: February 8, 2016 TO: Curt Boganey, City Manager FROM: Vickie Schleuning, Assistant City Manager/Director of Building and Community Standards SUBJECT: Public Hearing Regarding Proposed Use of 2016 Community Development Block Grant Funds Recommendation: It is recommended that the City Council conduct the Public Hearing and accept input from the public regarding Use of Funds for 2016 Urban Hennepin County Community Development Block Grant Program. Staff requests direction from the Council regarding allocation of the CDBG funds. Based on the feedback, staff will prepare resolutions for approval at the February 22, 2016 City Council Meeting. Background: Brooklyn Center is one of 40 Hennepin County cities participating in the Urban Hennepin County Community Development Block Grant (CDBG) program. With the CDBG program, federal dollars from the Department of Housing and Urban Development (HUD) are awarded to Hennepin County and are allocated to participating cities on a formula basis. Therefore, the City of Brooklyn Center is considered a Subrecipient of CDBG funding. This Public Hearing meets the requirements of the Hennepin County Citizen Participation Plan and HUD requirements. CDBG Statutory and Administrative Requirements Federal CDBG Statutory Requirements The federal authorizing statute for the CDBG program requires that each funded CDBG activity meet one of three national objectives: 1.Benefiting low income persons 2.Preventing or eliminating slums and/or blight 3. Meeting urgent community needs. The federal law also specifies that each recipient receiving funds must insure at least 70 percent of the CDBG expenditures during the program year be used for activities benefiting low and/or very low income persons. Each city must meet this requirement at the local level. We do not yet know the amount of CDBG allocation for 2016. Therefore, we have been advised to consider the 2015 CDBG allocation of $258,779 for the allocation amount in 2016. However, this allocation amount could be adjusted. Based on this amount, $181,145.30 of the total allocation must be expended on programs and services directly benefiting low income persons in order to meet the 70 percent requirement. Low income persons are defined as persons with Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust S[I1Sk(i1 in I I ak"A L'J I ITA 0) iI I1SJi incomes ranging from 30 to 50 percent (very low income) to 80 percent (low income) of the median household income in the Minneapolis/St. Paul metropolitan area as defined by HUD. Currently, the 80% median household income level is $46,100 for one person and $65,800 for a family of four. If a city chooses to allocate CDBG funds to eligible public service activities, the amount is limited to a maximum of 15% of CDBG funding. A city is not obligated to provide any funding to public service agencies. Hennepin County Administrative Requirements for Public Service Activities Pursuant to federal program requirements, each city receiving a CDBG allocation from the Urban Hennepin County CDBG program is limited to a 15% cap on public service projects if the city chooses to allocate funds to public service agencies. Based on the estimated allocation for 2016, the maximum amount of CDBG funds that can be allocated to public service activities is $38,817, which is 15% of the City's 2016 CDBG allocation. Other guidance provided by Hennepin County for the disbursement of CDBG funds follows: • No more than three public service activities should be undertaken in each city receiving CDBG funds. • The City has the flexibility to use up to 15 percent of their CDBG allocation to fund eligible, priority public services. Any public services not previously funded must be new services or a substantial increase in a service. The CDBG funds are not intended to replace other funds. • Each Public Service activity should have a budget of at least $7,500. If funds are committed by other cities to carry out a single activity of mutual interest, this limit may not apply. CEAP, H.O.M.E. Program (Senior Community Services), Avenues for Homeless Youth, and HOMELine are considered multi-city activities or county-wide activities at this time. • CDBG activities must address a high priority need according to the County's Consolidated Plan for affordable housing, community development, and human services. Cities funding activities that are not high priorities under the consolidated plan must explain why the project is needed in their city. The H.O.M.E. Program (Senior Community Services), Meal on Wheels (CEAP), the Tenant Advocacy Program (HOMELine), Brooklyn Avenues (Avenues for Homeless Youth), Housing Counseling Services (Lao Assistance Center of MN), Food and Nutrition Services (CAPT USA),Youth Success Coaching (Yes, Inc), and Student after School Counseling and Activities (Brooklyn Center Timber bay/Youth Investment Foundation) are categorized as public service projects. The CDBG Funding History Chart, Appendix 1, shows the City's funding allocation for CDBG funds from the years 2003-2015. Mission: Ensuring an attractive, clean, safe continually that enhances the quality of life and preserves the public trust [[i1IJh1iJ in V V k'A L'A I MiY (0) I1U I 2016 CDBG Applicants The following agencies submitted for CDBG Public Service Agency activities/program funding. o Household outside Maintenance for the Elderly (H.0.M.E.) (Senior Community Services), 2016 request is $10,000 to continue the H.O.M.E. Program in Brooklyn Center. The proposal anticipates serving 75 seniors, at a rate of $133.33 per person. Details of Senior Community Services H.O.M.E. Program are provided in their attached "2016 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 21 years. o Meal on Wheels (CEAP) 2016 request is $15,000 to continue the Meals on Wheels Program in Brooklyn Center. The proposal anticipates serving 100 seniors, at a rate of $150 per person. Details on the CEAP Meals on Wheels are provided in their attached "2016 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 16 years. Tenant Advocacy Services (HOME Line) 2016 request is $8,122 to provide funding for HOMELine's Tenant Advocacy Services Program. The proposal anticipates serving 433 people, at a rate of $18.75 per person. Details on HOMELine's request are provided in their attached "2016 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 8 years. o Brooklyn Avenues (Avenues for Homeless Youth), 2016 request is $10,000 to fund Shelter and transitional housing programs with support services serving homeless youth in the northwest suburbs. The proposal anticipates serving 86 youth, at a rate of $116.27 per person. Details of Avenues for Homeless Youth request for funding are provided in their attached "2016 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 2 years. o Food and Nutrition Services (CAPI USA), 2016 request is $3,684 to fund the Food and Nutrition Services program. The proposal anticipates serving 100 people, at a rate of $36.84 per person. Details of CAPT USA's request are provided in their attached "2016 CDBG Request for Funding" form. CAPI USA has not received previous funding from the City's CDBG program. Housing Counseling Services (Lao Assistance Center of MN), 2016 request is $5,000 to fund the Housing Counseling Services Training and assistance. The proposal anticipates serving 25 people, at a rate of $200 per person. Details of Lao Assistance Center of MN request are provided in their attached "2016 CDBG Request for Funding" form. Lao Assistance Center of MN has not received previous funding from the City's CDBG program. o Youth Success Coaching (Yes, Inc), 2016 request is $10,000 to fund the youth coaching/life skills program. The proposal anticipates serving 30 youth, at a rate of Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCIL ITEM MEMORANDUM $333.33 per person. Details of YES, Inc request are provided in their attached "2016 CDBG Request for Funding" form. PRO USA has not received previous funding from the City's CDBG program. o Student after School Counseling and Activities (Brooklyn Center Timber bay/Youth Investment Foundation), 2016 request is $20,000 to fund an after school counseling and activities program at Brooklyn Center Secondary Schools. The proposal anticipates serving 150 youth, at a rate of $133.33 per person. Details of Brooklyn Center Timber bay/Youth Investment Foundations request are provided in their attached "2016 CDBG Request for Funding" form. This program has not received previous funding from the City's CDBG program. The following programs are proposed to receive CDBG funding categorized as Nniblic Serv ice Projects. o City of Brooklyn Center Neighborhood Stabilization! Code Enforcement Program 2016 request is $150,000 to address foreclosed and vacant properties and arrest the decline of neighborhoods in the City. This program provides services throughout the city, including all low and moderate income levels. Details on the CDBG Code Enforcement activity are provided in the attached "2016 Request for Funding" form. This would be the seventh year of funding for the neighborhood stabilization code enforcement activity. • Home Rehabilitation Program (Rehabilitation of Private Property). If the Neighborhood Stabilization/City Code Enforcement Program is approved and the maximum public service amount of 15% is awarded to any or all of the public service requests, there would be $69,962 available to allocate to this program from the 2016 preliminary CDBG allocation. This amount would be used to address emergency items such as furnace replacement, water and sewer service repair, etc. for individual properties. The Home Rehabilitation program has been part of the City's CDBG program since CDBG was first created in the mid 1970's. Public HearingThe attached Public Hearing notice was published in the January 21, 2016 edition of the Brooklyn Center Sun Post newspaper. Hennepin County requires a Public Hearing be held regarding the use of CDBG funds. Further, the 2016 CDBG programs must be submitted to Hennepin County by February 26, 2016. Funding for the 2016 CDBG program would be made available by July 1, 2016 and CDBG funds must be spent no later than December 31, 2017 (within 18 months). However, we encourage all CDBG recipients to implement the program and use the funds within twelve months for accounting and performance purposes. Representatives of the public service agencies that applied for CDBG funding have been notified of the Public Hearing. Options for 2016 CDBG AllocationsThe total preliminary 2016 City Allocation for Public Service Agencies for CDBG Program Year 2016 (July 1, 2016 through December 31, 2017) is $38,817. There are inadequate CDBG funds to accommodate the total number of requests the City has received for Public Service Agencies. Mission: EnsuringEnsuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust COUNCI[L I[ThM MFJMORANDUM Further, more than three Public Service Agencies, recommended limit by the County, have submitted requests for funding. Therefore, staff has prepared two options for consideration for CDBG Program Year 2016. After Council feedback, a resolution will be prepared for the February 22, 2016 City Council meeting. Option i Option 2 Requested (Similar to last (EvenCDBG Activity Amount year rates) Distribution) Public Services ($38,817 Max) H.O.M.E. Program (Senior $10,000 $10,000 $7,829 Community Services) Meals on Wheels (CEAP)$15,000 $10,695 $7,829 Tenant Advocacy Program (HOME $8,122 $8,122 $7,829 Line) Brooklyn Avenues (Avenues for $10,000 10,000 $7,829 Homeless Youth) Food and Nutrition Services (CAPI-$3,684 $0 USA) Housing Counseling Services (Lao-$5,000 $0 Assistance Center of MN) Youth Success Coaching (Yes, Inc)$10,000 $0 $0 Student after School Counseling and $0 $7,500 Activities (Brooklyn Center Timber $20,000 bay/Youth Investment Foundation) Total Public Services $81,806 ($42,990 Over $38,817 $38,816 15% allowed) Non-Public Servic es City of Brooklyn Center Neighborhood Stabilization! Code $150,000 $150,000 $150,000 Enforcement Home Rehabilitation Program $69,963 $69,963 $69,963 $301,769 Total CDBG Funds ($42,990 Over $258,779 $258,779 Budget) Option #1 is based on their alignment with City priorities, County Plan, and federal program requirements similar to last year's consideration. Option 42 is based on alignment with City Mission: Ensuring an attractive, clean, safe coininhinitj' that en/maces tile quality of life and preserves tliepiiblic trust It,1Sk'[Ii I M K'A I I II] 1I W1d priorities, County Plan, and federal program requirements adding a youth program and primarily equal funding distribution. The rating system for Public Service activities was developed and implemented for 2014. This year's applicants generally met the application criteria. The following criteria were used for rating the public service programs based on their applications: 1. Does the program meet the CDBG requirements (federal and county)? 2.Does the program fulfill community needs? 3.How does the program align with City goals? 4. Has the organization demonstrated the ability to successfully implement a program using CDBG funds?r the program and does it have other funding sources to 5.What is the overall budget fo ensure sustainability? 6. Are there similar services already provided by existing agencies within the community? 7.What is the ease of access of its services to the community? I.e. Location of agency, methods of contact, etc.omplete and submitted by the deadline? 8.Is the application submittal c Budget Issues: CDBG funds are federal dollars. Strategic PrioritieS Enhanced Community Image Attachments: Attachment I - Funding History Attachment II - H.O.M.E. Program (Senior Community Services) Application Attachment III - Meal on Wheels (CEAP) Application Attachment IV - Tenant Advocacy Program (HOME line) Application Attachment V - Brooklyn Avenues (Avenues for Homeless Youth) Application Attachment VI - Food and Nutrition Services (CAPT USA) Application Housing C ounseling Services (Lao Assistance Center of MN) Application Attachment VII - Attachment VIII - Success Plan (Pro USA) Application Attachment IX - Neighborhood S tabili zation/Code Enforcement Request for Funding Attachment X - Hennepin County CDBG Fund Memo Attachment XI - Affidavit of Publication of Public Hearing Notice Mission: Ensuring Ufl attractive, clean, safe coinnuiflitY that enhances the quality of life (II,(lpreSeJVeS the public trust I II I I 0_WWWUHU0)0 wLi I II I ii II- o g • q 1 1 0 0=33 10 0 0 L) nrrT LL C\l IIII0IIICoI I 1(11(111 II I coCL © 'ft I mm cARHflI° 01Io 00 0N000 00° 0 00.0=0 0 0 CRETLOftPIT ct I II I I I UHLJLJ II II ICD c Co11 I a) CD E II II I CD HHHft-cd p Lo III LO Cl)LU HLII0 IU 0 0 0 0 0 0 0 0 0 0 II IIUi 11111111 CD 00 QQCO0 0 03HHMHH II 0 II 0 (I 0 II 0 I _ 03 II ii 0 I60- 0 0 I 0 Co Co Co I I N CO HII 0 II 0 I10 1111 N I I_J_JLJL_-J C' C' o II© L_JLJHLJ LI_i IDO 0 0 H 0r/ bi)1111111111 0 J 0 Tm 1111111111 S 1111111111 illI 0 Al030 Ri00i00l 0 1111111111 OID I _ iIII It II II II II II I IIWIIII 03 11111111111 _ 11111 II Ii II lilt0 Co ''H S S CO N- 0 CO QW 0) 0) 0) Cc',) CO 0 _ _ _ (ft (ft (ft (ft U3 (ft U) _III tI I Co 0 Co H PE U E R:IlIIIIIIII COobS S I I 0 LJLJLjLJLJ 0) _ _ 0 0 0 0 0 LJL_J 0 0 0 0 0 0 L_iLi II I Ij I, I 1111111111 coo JHIHLLLW ('4 ('4 ('4 ('l ('1 ('4 U- Attachment II - Hennepin County CDBG Fund Memo 1 HenflePiD County I [clr ir c ci 74 S2EC,PhQf1 Foh 'i outh uir 4 12-3 4P -;7 10, F rh 1llfi:t5 5415-1014-J, tDATE: Januaruy 5, 2015 TO: Urban Hennepin County Direct Allocation Cities From: Tami Bayne- Kuczmarski, Senior Planning Analyst Subject: Request for 2016 Hennepin County CDBG Funding pm February 25, 2016. Please The deadline for submit request for funding materials is 4:00 his deadline. This email is the only notice schedule your public hearing accordingly in order to meett your organization will receive from Hennepin County regarding the funding request process for the community Development Block Grant (COBS) program. pi -ease forward this information to other staff within your organization as applicable. The following items are being sent as attachmentS • Estimated Allocation by City • Request for Funding Form • Sample Notice Of Public Hearing • Sample Resolution • Priority Needs 2015 —2019 Consolidated Plan • Map of Low/Mod Block Groups • Current Income Limits G E N ER 1.HUDcontinues to place emphasis on rm of the CDBG AgreanentS the ability of awardeesto expend funds awarded to meet their "timeliness expenditure goals." The standard te is from July 1, 2016 through June 30, 2017. 2.The County has rot received notificationof its 2016 COBS grant amount therefore, the 2015 allocation (see attachment) should be used as an estimatefor planning purposes. Please make sure to prepare for both an increase and a decreasein the funding. CONSOLIDATED PLAN FUNDING PRIORITY ACTIVITIES Eligible activities include acquisition of property, rehabilitationof existing housing, construction of blic facilities an d i nf ras tructure, public services, code erforCenlentlL , demolition,Ii of brownfields, fair housing services, and down payment assistar,cef01firsttI homebVer5. Use of k' Ec' CDB G funds to address local needs must be consistent with priorities identified in the 2015-1019 consolidated Plan. Consequently, individual cities do not need to apply for rehabiIitati0n 5 for their residents. R EG uREiEr'TS ending upon the type of activity The use of federal CDBG funding VJi ii trigger various requirements dep being funded. The following is only attended as an outline: Environmental Review c Lead Basedparnt Federal Labor Standards ProcurementAccessibilitY Standards in Section 504 of the Rehabilitat1or of 1973 Uniform Relocation Assistance and Real Property Acquisitions Policies ACE (Uniform Act or URA) Financial nagementAffirmatiVelY Further Fair Housing— A5 a recipient of HUDfUnd5 Hennepin County and p a rticilDatin cities must a ffirmatiVelV er fair housing. HennePinoucnty coUrages all cities to be proactive by impedlmt5 to fair housing c will hoice intheir cities.TO continue its support of the countide fair housing efforts, Hennepin County wil a funds from its administrative budget for f air housing seice5. Prioritized service arethose identified inthe Regional Analysis of Impediments including atreach, counseling and referral 51 j ces,training and education programs and enforcement of fair housing andlaws ordinances. Cities are strongly to support similar efforts withinth eir community using CDB and/or local funds. To find out more about CDBG regulation review the icall COEG ide or searchthe federal regulations at 24 CFR Part 570. ns. As such, The primary national objective :f CDBG is to benefit low and moderateinc0n per so Hennepin county mustensure that at least7O percent of the fundir is used forth purpose. Verificati0ntt low to moderateinc0n per are being served is required (current income limits ivity, w to moderatCinc0e persons may receive a direct benefit attached). Depending on the act lo lor neighborhood benefit. See attached mapfor eligibe lowto moderateincon block groups for activities that benefit all resio.ents of an area. If a city would lileto use CDBG funding to eliminate slums or blight, please contact mL1flE rincOme affordable housing and reversion of assetsReplacementof lowe re4UirerIent5 maVapPly. FUNDING PUBLIC SEPVtCES Cities have the flexibility tO use up to 15 percent of their CDBG ailocati ontof Wegible,Pfl0ri public services. Any public services not previously funded must be new services or as ubstantial ds are not intended to replace other funds.increase in a service. The CDBG fun ADMiNISTRATIVE FEOJJIREMENTS Each activity should have a budget of at least $7,500. When funds are committed by other cities toce activity, the allocation should not carry out a single activity of mutual interest such as a public servi ngly e ncouraged to develop joint initiatives to address be less than $3,500. Communities are stro mutual needs by consolidating their resources. 5IJBMISSION REQUIREMENTS 1. Prior to February 26, 2016, publiciZe and conduct a public hearirg and adopt a council resolution on the proposed use of CDBG funds. 5plepu bl ic lagn0t and resolution are enclosed. The resolution includes language authorizing the execution of subretipient and third party agreernen. 2. Complete request for funding form(s) usingthe correct Excel tab (nor-Publics ivice or public service). Use one form for each activity. K ennepin County staff will review each activity to determine CDBG eligibility, program benefit and the relationshiP to consolidated plan priorities. 3. Email the public learing notice, affidavit of publication, council resolution, minutes from public hearig and request for funding form(s) toTamL r5l.iln.__ by 4:00 pm n February 25, 2016. Attachment III - Affidavit of Publication of Public Hearing Notice AFFJ[}WIT OF PUI;IACATION 1 0 STAlE- OF .ilbtNESOTA ).. 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A;mxiilTr'j I)I1:: icr yrnore ','::I L]IOILIIIJLO ....::I;i1iI ti101 1 IC- en i.ccO till roun In o.1OrCt. plc -.a .nt.nIflnl 1 1.1 llI' Ctrtfll Till. e9n lub:: 0 ltnl!IC, 22Cm', P1-IN 0i U -men wihil ,ltlnn,o:' SitI,,(1tt OII<1 inoii r I-i or uilllrIl.Cd b:fi:.r-_ lint out O1i)2]2IJ IL. try CF.utrl-:uc -I' .illin R1EME/1TC J1 ilut ncj [übl ,''uirti o1 -t Rate Ic Ferimeli otu {l) Lr.ec1t yin iient tIle puliI:-.' t-,oiii'i'Ieh0 1 inn int:i.tnhic,bI_'tllnlcn' SA i-im ec.Itii:u -i inch Ad Ii) ,P)S'Xl Attachment IV - Neighborhood St abili z ation/Code Enforcement Request for Funding Non Public Service Application Urban Hennepin County CDBG Program Year 2016 Gene Other partners (if any): CDBG funding request: Use of CDBG funding (e.g. acquisition of land, rehabilitation of public facility, sidewalk rEcoflstructi011, etc.): Contact peisOti phone and Email: $150,000 NeighboithoOd Stabilization/Code Enforcement Jesse Anderson 763-569-3420 - Activity In orma Ion: - age of foreclosures of all Describe tile ?,rtIvItY; cities in suburban Hennepin County from 2007 through 2010. Brooklyn Center continues to experience foreclosures and vacant properties. • The number of vacant properties fluctuates, but is expected to continue for the next few years The status of the property, ownership, responsible parties and numbers can change daily. • The majority of vacant properties in the city have one or more code violations, everything from health/life safety hazards to general nuisances. • City resources and costs are being spent to deal with problems associated with vacant properties, often shifting resources from other programs areas. Early intervention with vacant properties help!; to ensure rnininlUwt c ommunity standards, while increasing citizen satisfaction. • The presence of vacant homes and foreclosures on a block is impacting the sale prices of open market transactions. • Long term vacant properties create potential for increased levels of vandalism and more serious criminal activity. Where will the activity he located? Throughout the City of Brooklyn Center excluding non-eligible neighborhoods What population(s) will benefit? All Non Public Service Application Urban Hennepin County CDBG Program Year 2016 income persons/flei&1I)0100tl areas, or directly benefit populations presumed to be low-income including seniors, abused children, battered spouses, homeless, disabled persons? Anticipated acconipIiShmeit5 (numerical goal): 100% of Vacant Properties within brooklyn Center will be inspected, Code Enforcement Sweep inspection will be conducted of 5O5 of the city. Implemefltat101 Schedule - highest priority given to activites able to request reimbursement by April 1, 2017. Expenditure period is July 1, 2015 - June 30, 2017. relevant to dinisterii1g this activity: The current staffing levels include two Property Code Specialist and a Housirg and Community standards supenvisorthat will spit time focusing on this program- The Deputy Director of Building and community standard; will be administring the program, including year end reporting and quartlerly reimbursement requestet. Will additional staflhilgfreS01rCes need to be No additton3l staffing will be required. secured? Awards must be spent by June 30, 2017, and applications score higher by being able to expend by April i, 2017. When is the ;nticipatecl date to exoenci the 1und? is anticipated th at th e fund; w'111 be expended by April 1, 2017 000.00 000.00 Prior Year (DBG (for this Other feder al f Url ds (9 Non Public Service Application[f Urban Hennepin County CDG Ptogram Year 2016 Low i coieHOrISi Tax Ct5 State (specl') Local (specity) tan Council ITotal Metrol) oil 150,000.000 - Staff Time for Code Enfc.rcerfler.t Q .rrl Public iort. LcuI'.LL"s v''• Is this a high, mediums or low priority selvice according to the 2015-2019 Consolidated Plan? Describe any commumty or private partnership support: High Enhanced Community Image Our ability to attract and retain residents and businesses is influenced by the perception of the City. We wBl take specific actions to assure that Brooklyn Center is recognized by residents, businesseS stakeholders, and v isitors as a high quality, attractive, and safe community. be how the activity meets a locally identified high priority community development This adivity will continue to address the city Council Goal of EnhancedDescri need: community Image by improVeing the residential neighborhoods Attachment V - H.O.M.E. Program (Senior Community Services) Application Attachment VI - Meal on Wheels (CEAP) Application Attachment VII - Tenant Advocacy Program (HOME line) Application Attachment VIII - Brooklyn Avenues (Avenues for Homeless Youth) Application Attachment IV - Food and Nutrition Services (CAPI USA) Application Attachment X - Housing Counseling Services (Lao Assistance Center of MN) Application Attachment XI - Success Plan (Pro USA) Application STAY www.cityOfbr00Yncenter.or9 A GREAT PLACE TO START, A GREAT PLACE TO (CDBG) Urban Hennepin County C om munity Development Block Grant Program FY2016 (July 1, 2016 thru June 30, 2017) Application Request for City of Brooklyn Center Funds suppAemebl App co Due: Monday, 2016 by 30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Senior CommUnhIS Program Name: Household & Outside Maintenance for Elderly (HOME) ProW_yatu Purpose ne i ghb o rho0dS-- IbTI 1.Does your Organization have a 501 (c)(3) status? 2. Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide Income-eligible certification for all clients? 3. Does your organization have the staff capacity to administer the program? and are capable of providing all required docunlentation to obtain 4.Do you understand re imbursement? 5. ich of the following Eligible Public Service Activities will the program provide? (Choose All that apply) • Employment services public services • Crime Prevention an • Health Services • Substance abuse services • Housing Counseling • Education Energy .ConselVatiofl• Services for senior citizens• •Services for homeless pers Page 1 of PROGRAM P RO P OSAL \ 20Proposed program description. Be co lcise, y thoroug-h of only the program for which funding is being sought, and inj G ail as needed. CDBG hinds cannot be used to replace cunent program fund existing program and your o rganization did not receive Broo funds last year, the funds must be used to expand the proa Our vision is to mobilize the coillmunity to Reimagifle Aging. Our person- centered focus is on seniors age 60 and older. We work to help each Brooklyn Center senior to remain in their home and age in the place of their choice. We offer affordable, reliable, personalized services on a sliding fee scale. Our services include lawn care, snow removal, h o memaking, interior and exterior painting and minor repair. We connect seniors to co mmunity through volunteer izatiofls and service groups from local businesses, schools, community organ groups to help deliver needed services to our senior clients. We offer Home Health and Safety Assessments to all of our senior clients at no cost. This valuable one-hour direct consultation results in an i ndividualized list of rec ommendations to help keep seniors safe in their homes. Our team of handypersons works with clients to complete needed repairs and safety improvements. Our HOME program staff also serves an invaluable function as a referral resource for clients' needs outside of home maintenance. Our in-house staff of social workers can be called on to work directly with seniors who are struggling and connect them with needed resources. We have been serving the City of Brooklyn Center for 21 years. 2) Describe the anticipated results and ac complishments for your proposed program. Include information and statistics r egarding Brooklyn Center local needs and population to be served.Most seniors wish to remain independent and studies have shown that the cost of independence is substantially lower than the cost of nursing homes. A c cording to Hennepin County's GAPS Analysis, home-based services - including homemaking home maintenance, and chore services - are deemed the most critical needs in order for frail elders to remain out of nursing homes. The goal of the HOME Program is to assist seniors, especially low- to moderate- income elderly, to remain in their homes, providing them with affordable services they can no longer do for themselves and preventing unn ecessary nursing home placement. We anticipate serving 75 or more Brooklyn Center seniors age 60+. 3) Do other entities provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? State the entities and briefly describe why your program is unique in the service activity you are p r oposing to fund. -red administration Page of 20 10 of the chore program for Brooklyn Center seniors to Senior C ommunity Services in 2014. There are many other for profit providers that provide some parts of the comprehensive services that HOME provides, but these services are provided at market rate. The HOME program provides critical services to help seniors remain in their home on a sliding fee scale. We also use volunteers to provide spring and fall yard clean up free of charge to the client. There are often trust issues when it comes to a senior letting a stranger in their home to provide any service. The HOME program surveys its clients and the top three reasons that seniors chose the HOME program over other for profit providers is: 1. They cannot afford to pay the market rate. 2. They trust the HOME program's staff. They are unable to do the work themselves. i Maintenance for Elderly (HOME)Participation n the t -louseflolu -.s and services that would benefit theprogram assures access to additional resource older adult. Additional services are provided in a seamless manner, consistent with our Mission, as part of our c omprehensive approach to helping older adults live in dependently in their own homes. Many frail elders utilize other Senior Community Services' services, such as care coordination, participation in physical fitness, educational, recreational and social activities outside their home through Senior Community Services' five senior center andcommunity-based programs; or support for their family members through caregiver coaching and c ounseling. In addition, Senior Community Services has successfully established partnerships with over 255 other agencies, units of government churches, school districts and local community programs to provide access to services such as respite, adult day services and home care, meals on wheels, transportation, etc., and ensures that Senior Community Services provides an integrated, nonduplicative service system for every elder, regardless of that person's entry point into Senior community Services. 10 4) Do you plan to provide this service to . other cities or jurisdictions? 5) If yes, will CDBG funds be used? EYes ONo The CDBG hinds are used to fund the sliding fee scale to provide services to low to moderate-income seniors. Currently, we receive CDBG funds from the following cities: Brooklyn Center $10,000 Bl o omington $16,800 Eden Prairie $9,000 Edina $8,955 Richfield $21,741 Maple Grove $5,440 Minnetonka $5,500 New Hope $4,375 Plymouth $5,000 We also receive CDBG POOL Funding of $3,455 from Hennepin County to support the work of our Gillespie Senior Center.6) Please describe how you plan to record and report accomplishments and monitOl 20 the results.The HOME Program staff conducts an annual survey in December of pr )gram pal ti c ip ants to gain feedback on how well the service or experiencemeets their needs and to evaluate our program outcomes. The survey responses are compiled in Janualy. Staff also review client records. This information is used to make continuous improvement in service delivery. The HOME Program also maintains a c omprehensive Chore database that enable staff to analyze program effectiveness and make adjustments as needed. Regular site visits are conducted by funders. Frequent, regularly scheduled staff meetings provide continuous quality improvement by methods such as community resource updates and in- d coordinators utilize professionalservice education. The program director an development plans that focus learning on mission, service, and best practices. 7) please describe how your program meets one or more of the Cit y , s priorities listed below. (Check all that apply) See attachment for more information about city priorities. Resident Economic S Targeted R4loPfl Enhanced Commufli engthened and IF w Infrastructure ity owered Youth Describe:Our services help low-income seniors afford the maintenance on their homes. We also work proactively to keep seniors safe in their homes by c onducting safety assessments and making safety improvements. (Resident Economic Stability) We also believe the city's support of the area's elderly population through the work of the HOME program is a worthwhile component in the overall strategy of improving and preserving Brooklyn Center's housing stock. (Enhanced C o mmunity Image) We not only engage seniors in Brooklyn Center but also various community organizations to volunteer to serve seniors. Our efforts help to build community and offer social opportunities for isolated seniors and the volunteers that assist them. (Inclusive Community Engagement) 8) Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. HOME was originally a program of South Hennepin Human Services which started in 1980, but was transferred to Senior Community Services in 1990. At that time, HOME served the cities of Bloomington, Eden Prairie, Edina, Richfield and St. Louis Park. HOME expanded in 1992 to include the cities of Minnetonka and Brooklyn Center. In 1999, the Robbinsdale School District 281 C o mmunity Education approached Senior C o mmunity Services with the opportunity to merge their program with our program. In 2000, the merger went through and HOME expanded to the cities of Crystal, Golden Valley, New Hope, Plymouth and Robbinsdale. In 2003, HOME is time to the city of Hopkins. Due terofc alls nnded once again, th Page 4 of 8 20 20 from seniors living in the cities of Maple Grove and Wayzata for HOME. services,neein 2011, HOME expanded to Maple Grove and Wayzata to meet the d. In 2014, Senior Community Services acquired CEAPs Chore program and expanded to serve Brooklyn Park and Osseo. We also expanded to 11 communities in the Westo(a area in 2014. As of Janualy 1, 2015, we have acquired Neighborhood Involvement Program's Chore program and new we serve the city of Minneapolis. HOME has a solid history of incremental expansion in Hennepin County to meet the growing needs and preferences for affordable homemaking, home maintenance and chore services. PROGRAM PERFORMANCE I/public funds and how you 10 9)Please describe y ur experience administering federa have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) 10) If you have been approved for federal/public funds previously, please state if you have an instance where you have not met the reimbursement requirements as a person or organization? We have 20+ years of experience administering federal funds. We administer federal funds (CDBG) in nine suburban Hennepin County cities. We also receive federal funding (Older Americans Act Funding Title III). Through our comprehensive Chore database, we are able to meet the compliance tracking requirements. Attached is a quarterly report, along with a 2015 year- end report. 11) If you have previously been ftmnded through CDBG funds through Brooklyn 20 Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments Please include demographic information, how many served, and associated expenses or other financial implications.During the calendar year 2015, we served 68 Brooklyn Center residents by providing over 1200 hours of direct service. Volunteers from schools, faith communities and local businesses accounted for 30 percent of the work done. The majority of our work was done to assist with outside maintenance of seniors' homes including yard work, mowing, painting and snow removal. Eighty-seven percent of our clients served in 2015 were Caucasian and 13 percent were African American. Seventy-nine percent were women and 65 percent lived alone. Over 80 percent were low and moderate-income persons. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Page 5 of 8 Applicant's Signature _____________Title: CEO Date: 1/1 3 /16 J _______________ Received Date: Z°[k. Time: Jl_------- Page 6 of 8 CIJBG Public Service Program Requirements City of Brooklyn Center Application Submittal Requirements Required Documents: i. Completed and signed CDBG Supplemental Application 2.Copy of your Agency/Organization's 501(c)(3) letter 3.Completed Public Service Funding Application Submittal Requirements • Incomplete or late applications will not be considered. needs and • All applications that meet the minimum requirements will be ranked base on capacity, funding priorities. • Preferred method of r eceiving the completed documents is a pdf sent by email to: Janderson@ci.br0oUYcentei.1s or mail, or hand deliver it to: City of Brooklyn Center, Building and Community Standards Depaimeflt, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 FM, January 20, 2016. CDBG Public ScrviceFroJct Inforn!i!i!fl Amount of FY2016 CDBG funds available: o 30,000 is available for social service organizations. Organizations typically ar Up to approximately $ e ,000. A program receiving multi-city CDBG funding may be allocated between $7,500 and $15 ity may choose to not fund re questing public service allocated an amount less than $7,500. The C agencies. Funding Priorities: o Program that suppo1 the city of Brooklyn Center Strategic Priorities o Programs supporting services to youth, diversity in the community, or that leverage community resources. o In addition eligible activities include, but are not limited to those relating to; family 51fsufficiency, niors, affordable housing, job readiness and training.c ounseling, domestic abuse, se Pro g ram Requirements:• Activities must benefit low and moderate-i11co1 households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. • organization must have a 501 (c)(3) status.ided for all clients served verifying that at least 51% are • Income-eligible certification must be prov from low- to moderate income households. • organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 7 of 8 Timeline and Program Dates:• January 20, 2016, by 4:30 PM, completed application due back to city hail. 8,2016,7:0• February 0 PM Public Hearing at the City Council meeting. Meeting offers o pportunity for s hort (3-5 minute) testimony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. o July 1, 2016 thin June 30, 2017- spend down timeline of FY2016 funds. No reimbursements can be made for proam activities spent prior to HUD final approval, most likely on or shortly after July 1, 2016. Funds will be r eimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2017 Final Reimbursement • January 1, 2017 At least one reimbursementrequest must be submitted. Page 8 of 8 Public Service Application (family, youth and senior services) Urban Hennepin County CDBG Program Year 016 ( Please answer below in this column senior community services Type of entity: Non-profit CDBG funding request: $10,000 Use of CDBG funding (e.g. staff labor Fund the sliding Fee Scale Contact person: Deb Taylor Phone/Email: name/type Maintenance tor tiu' y What is the program a program of Senior Community Services service? Is this an existing CDBGfunded program?Yes iTht-,re Sprvice, Administrative Office is located in Minnetonka Bloomington, Brooklyn Center, Brooklyn Park, Crystal, Deephaven, Eden Prairie, Edina, Excelsior, Golden Valley, Greenwood, Hopkins, Long Lake, Maple Grove, Minneapolis, Minnetonka, Minnetonka Beach, Mound, New Hope, Orono, Osseo, Plymouth, Richfield, RobbinSdate, Shorewood, Spring Park, St. Louis park, Tonka Bay, Wayzata, and Woodland. Where is the program located, if applicable? What is the service area of this program? Services are provided to Brooklyn Center residents, age 60+, on a Who is the target clientle?sliding fee basis. What needs does this program The HOME program assists older adults to maintain their dignity and live i n d e pendently by providing accessible, reliable, and affordable address? homemaker, home maintenance, lawn mowing, snow removal, yardwork and painting. Public Service Application (family, youth and senior services) Urban =ieñflePifl County CDBG program Year 2016 Please answer below in this column era l Information ,Senior community Services Type of entity: Non-profit CDBG funding request: $10,000 Use of CDBG funding (e.g. staff labor Fund the sliding Fee Scale Deb Taylor Contact person: Phone/Email for Elderly (HOME) Chore Service,& Outside MaIflt11d I Wh a t is the program name/tVpe a program of Senior Community Services service? v'iiOfl: Is this an existing CDBG-funded program? Who is the target clientle? What needs does this program address? Yes Administrative Office is located in Minnetonka g oo rningt0n, Brooklyn Center, Brooklyn Park, Crystal, Deephaven, Eden Prairie, Edina, Excelsior, Golden Valley, Greenwood, Hopkins, Long Lake, Maple Grove, Minneapolis, Minnetonka, Minnetonka Beach, Mound, New Hope, Orono, Osseo, Plymouth, Richfield, RobbinSdale, Shorewood, Spring Park, St. Louis park, Tonka Bay, Wayzata, and Woodland. Services are provided to Brooklyn Center residents, age 60+, on a sliding fee basis. The HOME program assists older adults to maintain their dignity and live i n d e pendently by providing accessible, reliable, and affordable homemaker, home maintenance, lawn mowing, snow removal, yardwork and painting. Where is the program located, if applicable? What is the service area of this program? Is the need growing? Public Service Application (family ,yøuth and senior services) Urban Hennepin County CDBG Program Year 2016 Yes. According to the former MN State D e mographer, Tom GitlasPY, by the year 2020, there will be more people over the age of 65 than school age children. Suburban Hennepin County has more people over the age of 60 than Dakota and Ramsey Counities combined (2010 Census Data). A host of studies show that seniors prefer to stay in their own homes and in their local nieghbOrhoods How does the program address these needs? The HOME program helps seniors remain in their homes in dignity and safety by providing reliable and affordable homemaking, grab bars & other safety installations, safety assessments, minor repairs, exterior home maintenance, interior and exterior painting, yard work, lawn mowing, and snow removal on a sliding fee scale based on income. How many persons were served by this program in the last 12 months? 68 What is your goal for number of persons served July 2016 June 2017?75 or more What per centage of clients are (or are estimated to be) low and moderate 80% St a ffing and Financial Capacitv Describe the organization's experience in providing this service, staff capacity and staff qualifications: TMnnepi-tn Pubik Service Application (family ,yo uth and senior services) Urban Hennepin County CDG Program Year 2016 profit 501(C)(3) organization with the driving passion to enhance the quality of life of older adults and caregi ers in Minnesota The HOMEV program was originally a program of South Hennepin Human Services which started in 1930, but was transferred to Senior Community Services in 1990. Jon BurkhOw is the Director of the HOME program. He has been working in the field of aging since 2001. He currently overseas all aspects of the HOME program and is focused on e xpanding HOME'S service o fferings. Jon graduated from Gustavus Adolphus College with a BA in Asian Studies. Jeanne Tramel Rasmussen has over 11 Years of expertise withvolunteer mana gement. She has worked for over 15 years in a variety of nonprofit organizations and has a Master of Education from the University of Minnesota. Jeanne IS the Outreach & Volunteer Coordinator for the HOME program. Valerie Anderson has been working in the non-profit field for over 14 years and has her AA in business mana gement. She has been responsible for recruiting, training and overall direction of em ployees and volunteers that perform services for seniors. Valerie is currently a coordinator of the HOME program where she assesses, and assigns homemakers for seniors. Marcy Markovich was promoted from Assistant to the Crow River Senior Center Director to the HOME program coordinator in 2015. She works with independent contractors for mow & snow, handy persons and painters and coordinates the workers with seniors who need these services. Beth Hambel brings over 25 years of diverse experience in corporate mana gement to the HOME Program. She is the point of first contact for potential new clients and helps all Awards must be spent by June 30, 2017, and it is requested that funds be spent by April 1, 2017. When is the an ticipated date to expend the By April 1, 2017 funds? -.89,011.00 160,000.00 CDBG 245,000.00 Other federal 27,715.00 State funding 10,000.00 Local funding $10,000.00Corporate contributions 47,500.00 Foundation contributions Other (specify) Irtnep-itni-i (spec ify ) public Service Application (family, youth and se n ior services) Urban Hennepin county CDG Program Year 2016 $ 297,000 High Priority - Senior Services Participation in the HOME program assures access to additional resources and services that benefit the older adult. Additional services are provided in a seamless manner, consistent with our mission, as part of our comprehensiveMany approach to helping older adults live independently in their own homes. frail elders utilize other Senior Community Services' services, such as care coordination, participation in physical fitness, educational, recreational and social ome through Senior C o mmu n ity Services' five senior activities outside their h center and co m munity -based programs; or support for their family members through caregiver coaching and co unseling. In addition, Senior Community Services has successfully established partnerships with over 255 other agencies, units of governments churches, school districts and local community programs to provide access to services such as respite, adult day services and home care, meals on wheels and transportation. This ensures that Senior Community Services provides an integrated, nonduP1itive service system for every elder, regardless of that person's entry point into Senior C o mmunity Services. a n dConsistencY wth Priority public SuPPOV^- Is this a high, medium, or service a cc ording to the 2015201 9 Consolidated plan? *Applications will Describe any multiC0mmmhttV1 multi agency or public/Private partnership suppOrt Public Service Application (family ,youth and senior services) Urban Hennepin County CDBG Program Year 2016 There are many other for profit providers that provide some parts of the comprehensive services that HOME provides, but these services are provided at market rate. The HOME program provides critical services to help seniorsse volunteers to provide remain in their home on a sliding fee scale. We also u up and other services free of charge to the client. There spring and fall yard clean a senior letting a s tranger in their home to are often trust issues when it comes to provide any service. The HOME program surveys its clients each year and in 2015ther for profit the top three reasons that seniors chose the HOME program over o providers is: i. They trust the HOME program's staff. 2. They are unable to dothe market rate. To the work themselves. 3. They cannot afford to pay , measure our impact, we asked clients to what extent our services helped them to continue to live in their homes. Eighty-four percent reported that it helped very much, 15 % that it helped somewhat andl% that it did not help. We are pleased that the vast majority of our clients are satisfied with our service and recognizeain independent in their the impact our services have on their ability to rem homes. d escribe how the ac ti v ity meets a need not currently or adequately being addressed by other serviCes Hennepin County CDBG Program Client Benefit Re porting Form Center ArieflCV Name: prograi ^Income C ategor iesly Low.0 "Extremely Low" 31 50% ce for the Elderly Household and Out /201 501 7/1/2015 thru 12/31/2 015 All Individuals Served this Repor ting Perio d Year -to -Date For off ice u se 011 1 Greater Than 80% UNKNOWN* Totals Race/Ethn ici ty Categories White 12-Black/African American 13-Asian 14-American Indian 15-Native Hawaiian/Other Pacific Islander 16-American Indian/Ala sk an Native & White 17-Asian & White 18- Black/Africa American & White io - American Indian/Alas ka n Native & Black/African American 20- Other/Multi -ra cial Totals Eanic# 58 on -Kispanic #: 10/1/2015-12/31/2015 Female Head of HousehOld 42 Describe accomPlishlments during tills report period (attach addition pages as need): In the fou rt h qua rt er of 2015, 396.5 hours of s ervices we were provided to 46 B r ooklyn park seniors residing in 38 homes. HOME provided:Lawn Care 59 jobs 114.75 Hours 240 Hours Seasonal Outdoor 27 jobs Minor Repair 7 jobs 20.5 Hours 4.25 Hours Cleaning 2 jobs Snow Removal 13 jobs 13 Hours Painting 1 job 4 Hours See sheet 'i from summary Informatbou provided by: Total io jobs 396.5 Hours trn BurkhOw U (Date)f2L6 Hennepin County CDBG Program Client Benefit R e porting Form l ity Services Brooklyn Center Household and outside Main ei CDBG Annual Report)rogram Name: -11/1 /2014 thru 6)130/2015 leporting Period,Year -to -Date All Individuals Served this for office use only Reporting Period Income Categories 23 0 -300/0 "Extremely Low"32 31 -50% "Low"7 51-80% Moderate Subtotal 62 17 Greater Than 80% UWKNOWN**79 # Non -Hisp ani c # Hispanic Totals RaceIEthntY Categories # Non - Hispanic # Hispanic 70 11White 12-Black/African American 9 13-Asian 14-American Indian 15-Native 1iawaiianI0thet Pacific Islander 16- American dian/Alas kan Native & White \17- Asian & White 18-Black/African American & White 19-American Indian/Alaskan Native & Black/African American 20- Other/MUltlraal 79 Totals _I 54 4/1/2015-6130/2015 :r-e:ma:le :Hea:idof Household this r por period (attach additionalZ^ lis re ort per ,^pages as need)' Describe accomplishments durin g were provided to 36 BrooklY Park seniors of 2015, 303 hours of se rv ices wer , ln the second qua rt er HOME provided:180.50 Hoursresiding in 30 homes.Lawn Care 77 jobs ios Hours Seasonal OutdoorS 22 jobs 3.50 Hours Minor Repair 3 jobs 6 Hours Cleaning 2 jobs 0 jobs 0 Hours Snow Removal painting 1 job 8 Hours See sheet from summary 105 jobs 303 Hours (Date) 711012 015 \\ Total information provided by.yon Burkhow Jon Interna l Revenue Service In reply refer to:Dopar t0ft 2008 LTR 4168C ED 0285623 65 IRS 001019 oai5663qes CINCINNATI OH 459990038 73 O000 00 000 BODC TE SENIOR COMMUNITV SERVICES 10709 WAYZATA BLVD MINMET0N MN 3fl55509995 3118 umber: 41_0720473 Voss EmployerIdefltif tiO N PerS°fl to Contact Robert C. Toll Free Telephone Number'1-877-829-5500 fleer Taxpayer: This is in response to. your queSt of Mar. 12,2008, egardI yoUt tax_exempt status. issued in Our records Indicate that a deterflht10fl letter wd as Ma 19651that reCOD zed you as exempt fro tion 501(c)m Federal income tax , and discloses that you are currentlyexempt under sec3 of the Internal Revenue Code. Our records also indicat0 you are not a private foundat1ofl within the meaning of section 509(a) of the Code because yoU are desCrth in section(s) 509(a)(1) in section 170and llO(b1)V Donors ma y deduct contributions to you as provided of the CO de. flqUeSt51 legacies, devises) transfers) or g ifts to you or for your use are deductible for Federal estate and g ift tax purposes if they meet the applicable provisions of sections 20551 2106, and 2522° the Code. If you have any qUeSti0flS please call US at the telephonenumber s hown in the headinD of this letter. yours) Michele M. ()per.t4gr.Sullivan, ()per.i AccountsManagement I CITY OfBROOI{ A GREAT PLACE TO START, A GREAT PLACE TO STAY Urban Hennepin C oun ty Community (CDBG) FY2016 (July 1, 2016 thru June 30, 2017) Application Request for City of Brooklyn Center Funds __ supple mental Application Due: Monday, anuaV 20, 2016 by 4:30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Community Emergency Assistance Programs (CEAP Program Name: Meals on Wheels Purpose: Provide meal home delivery to seniors and adults with disabilities. ro MAW I. Does your Organization have a e activities benefit at least 51% low- and moderate-incorne households with less than 80% Area Median Income (AMI) as stated by ID AND are you able to provide Income-eligible certification for all clients? to administer the program?3. Does Your organization have the staff ca2acity you understand and are capable of providing all required documentation to obtain ch of the foflowin (Choose All that apply) Emoloyment services .Crime Prevention and public services • Health Services • Substance abuse services • Housing Counseling • Education programs o Energy Conservation • Services for senior citizens • Services for homeless persons Page 1 of PROGRAM pROPOSAL thorough in describing the activity 20 I) Proposed program description.of only the program for which funding is being sought, and in only as much detail as needed. CDBnot e used to replace current program funds. If thisG funds can b is is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to ex and the rograrn or services. CLAP's Meals on Wheels delivers nutritious meals to seniors and adults withelves, Meals On disabilities who are not able to provide hot meals for thems Wheels is a vital program in our community. Meals On Wheels is unique in that it also provides daily contact with a caring individual in the co mmunity and that vital "check in" and follow up if needed. 2) Describe the anticipated results and ac complishments for your proposed program. 20 Include information and statistics r egarding Brooklyn Center local needs and population to be served. Seniors will have access to a nutritious meal who may otherwise not be able to prepare on their own which allows seniors to stay in their home. Volunteers deliver the meals so a co mmunity connection is made as well during the daily "check-in" for wellness and safety. Over 100 seniors in Brooklyn Center receive meals each day Monday through Friday with the ability to receive weekend meals through trusted, reliable volunteers fi'om our co mmunity. 3) Do other entities provide Brooklyn Center residents the same, or similar, services 10 for which you are re questing funding? State the entities and briefly describe why your urograrn is unique in the service activity you are pro osin to fund. No. 4)Do you plan to provide this service to other cities or jurisdictions? 10 5)If es, will CDBG funds be used? Yes No CEAP's Meals on Wheels delivers meals in Brooklyn Center, Brooklyn Park and parts of Minneapolis. Requested funds will cover the staff labor costs to manage amro r with the majority of the clients in Brooklyn Centerthe entire . 6)Please describe how you plan to record and report ac complishments and monitor 20 the results.CLAP tracks information of meal delivety and client information daily. This data is reviewed monthly by our staff, every other month by our Board of Directors and is evaluated to ensure we are meeting our goals and objectives. We also report our results to Metro Meals ON Wheels, Metropolitan Area Agency on Aging and Hennepin County. Client satisfaction surveys are conducted twice annually. 7) Please describe how your program meets one or more of the City's priorities 20 listed below. (Check all that apply) See attachment for more information about Page 2 of 6 city prioritles. Resident Economic Stabilit Tar eted Redevelopment Enhanced Communit Ima e Inclusive Community Engagement Strengthened and Empowered You Key Infrastructure Investments Describe: Enabling seniors to stay in their homes by providing a nutritious meal through CEAP's Meals on Wheels program helps Brooklyn Center's community image and vibrant neighborhoods. Brooklyn Center's support for CEAP's Meals on Wheels shows Brooklyn Center takes care of its residents and provides a sense of co mmunity as CEAP's Meals on Wheels offers that daily check-in for seniors living alone. 8) Please describe how this program is ready for implementation and what steps 20 would need to be taken before this rogram can be started. CEAP has been successfully operating Meals on Wheels for over 40 years in Brooklyn Center and continues to grow and serve more people. PROGRAM PERFORMANCE 9)Please describe your experi iflg federal/public funds and how you 10 ence drninister have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) 10) If you have been approved for federal/Public funds previously, please state if you have an instance where you have not met the reimbursement requirements as a erson or or anization? CEAP has been administering public funds including CDBG funds for numerous years and have been compliant. 11) If you have previously been funded through CDBG funds through Brooldyn 20 Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications.Previously funded CDBG programs for CEAP include CEAP's Meals on Wheels. Funds were used for program coordination, volunteer recruitment and an expanded selection of culturally appropriate meals. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. Page 3 of 6 I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Applicant's / Z O19 • Time: Received by: Q4K Date: q i_i—!---f-- Page 4 of 6 CDBG Public Service Program Requirements City of Brooklyn Center 12p1icatiOfl Submittal Reguiremfl Required Documents: i. Completed and signed CDBG Supplemental Application 2.Copy of your Agency/Organization 501(c)(3) letter 3.Completed Public Service Funding Application Submittal Requirements: • Incomplete or late applications will not be considered. • All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. o f receiving thePreferred method o completed documents is a pdf sent by email to: Jandersofl@Ci.brooYcteLmts or mail, or hand deliver it to: City of Brooklyn Center, Building and C o mmunity Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, 55430. Due date is by 4:30 PM, January 20, 2016 CDBG Service Protect Information Amount of FY2016 CDBG funds available:Up to approximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund r equesting public service agencies. Funding PrioritieSProgram that support the city of Brooklyn Center Strategic Priorities Programs su pporting services to youth, diversity in the co mmunity, or that leverage communitY In addition eligible activities include, but are not limited to those relating to; family selfsufficieflcY,resources. co unseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requiremeilts• Activities must benefit low and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and listed on chart below. • organization must have a 501 (c)(3) status. income-eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. o Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 5 of 6 Timeline and Program Dates:• January 20, 2016, by 4:30 PM, completed application due back to city hail. • February 8,2016,7:00 PM Public Hearing at the Ci Council meeting. Meeting offers o pportunity for short (3-5 minute) t e stimony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. o July 1, 2016 thru June 30, 2017 - spend down time t5 can be line of funds. No reimbursements most likely made for program activities spent prior to HUD final approval, y on or shortly after July 1, 2016. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. o June 30, 2017 Final Reimbursement o January 1, 2017 - At least one reimbursement request must be submitted. Page 6 of 6 Public Service Application (family, youth and senior services) Urban Hennepin County CDBG Program Year 2016 Please answer below in this column General lnformatn Emergency Assistance Programs organization: Type of entity: Non-profit 15,000.00 CDBG funding request: $ Staff Labor Costs Use of CDBG funding (e.g. staff labor costs): Jill Pettit Contact person: tritious meals to S niors and adults with Program Information: service? CEAP's Meals on Wheels delivers nu disabilities who are not able to provide hot meals for themselves. Meals OnWhat is the program n3me/'YP- Wheels IS a vital program in our community. Over 120 (over 30,000 annually) hot meals are distributed each day Monday through Friday through trusted, reliable volunteers from our community. Meals On Wheels IS unique in that it also provides daily contact with a caring individual in the community and that vital "check in" and follow up if needed. Yes. Is this an existing COBG.fUflded program? -. ,tere is the program located, if applicable? CLAP'S Meals on Wheels is located in Brooklyn Center. What is the service area of this program? CEAP's Meals on Wheels serves all of Brooklyn Center, Brooklyn Park and the Camden neighborhood of North Minneapolis. Who is the target clientle? CEAP'S Meals on Wheels serves seniors and adults with disabilities. 30% are black or African American, 3% Asian and 3% Hispanic. CLAP delivers over 120 meals a day,Monday-Friday totaling over 30,000 meals annually. What needs does this program address? CEAP'S Meal on Wheels provides the ability for seniors and adults with disabilities to stay in their home by providing a nutritious meal delivered to their door. It also provides a daily check-in and valuable community connection for those that may not otherwise be able to get out of their home. Is the need growing? Yes, as our community continues to age, CEAP'S Meals on Wheels program continues to expand in Brooklyn Center. The reduction in funds available through the federal government because of the 2013 budget sequester has decreased our ability to provide subsidized meals for seniors. Many low-income seniors that were receiving subsidized meals may no longer afford CEAP'S Meals on Wheels. Support is needed to continue to serve this growing population. CLAP'S Meals on Wheels continues to expand and take new clients and also How does the program address these needs? provide culturally appropriate food as our community grows and becomes more diverse. As the cost of food increases, the need for CDBG funds is necessary for this program to grow and serve the community. Public Service Application (family , youth and senior services) Urban Hennepin county CDBG program Year 2016 240 How many persons were served by this program in the last 12 mo nths? 254 What is Your goal for number of persons served July 2016- June 2017? What perc entage of clients are (or are estimated to be) low and moderate-income persons? CDBG 63% requires at least 51% cial services agency serving Brooklyn Center since 1971 and CEAP'S has been a so capac ity and st operating Meals on Wheels since i973. CEAP'S Describe the organ Meals on Wheels coordinator has service, staff ed the position for over io years. successfullY performilation s providingexp Awards must be spent by June 30, 2017, and it is requested that funds be spent by April 1, 2017 When Is the an ticipated date to expend the funds? federal April 1, 2017 $14,485 $5,000 (individuals and events) Local 1undmn__-_______g corporate contributions a tioncontutbons E ib other (specify) Other (specify) C o nsistency with Plans and Public Support: Is this a high, medium, or low priority service a ccording to the 2015-2019 Consolidated P130 Applications will be reviewed and ranked based on the 2015-2019 Consolidated Plan high priorities. ,,or ..,s,iI,/nrivat partnership support: $ $80,000 IS ( High rted by the commutY as the meals are CEAP's Meals on Wheels is suppo delivered by volunteers. Describe any multi.c0mmhm0 s a need not currently or adequately being a Describe how the activity meet ddressed by other services: No other program delivers meals to seniors to their homes in Brooklyn Center. Department of the Treasury p. 0. Box 2508 incinnati3OH 45201 Person to Contact: Ms, Julius 310834 5 Custonler Service Representative Toll Free Telephone Wumber 877829550 0 Federal Identification t4umber 41-0990340 Internal Revenue Service Date: March 15, 2007 COMMUNITY EMERGENCY ASSISTANCE PROGRAM INC 6840 78TH AVE N MN 554452760 408BROOKLYN PARK Dear Sir or Madam: This is in response to your request of March 15, 2007, regarding your organizations tax- exempt status. In March 1972 we issued a determination letter that reco gnized your organization S exempt from federal income tax. Our records indicate that your organization is currently of thexempt under section 501 (c)(3) e Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)() of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, an OU are qualified to receive tax deductible bequests, devises, d that Internal Revenue Code. transfers or gifts under section 2055, 2106 or 2522 of the e number shown in the heading of If you have any questions, please call us at the telephon this letter. Sincerely, Michele M Sullivan, Oper, Mgr.Accounts Management Operations I CITY nF©OK7 A GREAT PLACE TO START, A GREAT PLACE TO STAY Development (CDBG) Urban Hennepin County Community FY2016 (July 1, 2016 thru June 30, 2017) Application Request for City of Brooklyn Center Funds SuppIemeall ApicOfl Due Monday, ruary 20, 2016 by 4:30 PM Public Hearing. February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: HQMLill Program Name: Tenant Hotline Services 1 provide a tenant noume iiiai - i - 1-nrnp1csflSS to lctlIUlUlUJ LLJ-fl-'-'" - living conditions, and result in reducing the use of the reso urces -iI,'I riit i4j1T4 I 0 I" 1.Does your Organization have a 501 (c)(3) status? 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide I nco me-eligible certification for all clients? 3.Does your organization have the staff capacity to administer the program? 4.Do you understand and are capable of providing all required documentation to obtain f thf Ilowing El jg jble Public Service Activities5. Which oe (Choose All that apply) Employment services • Crime Prevention and public services • Health Services • Substance abuse services • Housing Counseling • Education programs • Energy Conservation •Services for senior citizens • Services for homeless pers Page 1 of 7 Vol PROGRAM PROPOSAL horough in describing the activity 201) Proposed program description. Be concise, yet t of only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program or serv ices. Renters make up nearly 4,115 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. The Tenant Hotline Services began in 1992 as a service to Suburban Hennepin County residents. Today we serve the entire state and have recently taken our 190,000th call. Five full time and one part time staff attorneys, along with two Spanish and one Somali Speaking Tenant advocates, work full time on the hotline along with 50-75 law student volunteers each year. 2) Describe the anticipated results and accomplishments for your proposed program. I 20 Include information and statistics regarding Brooklyn Center local needs and population to be served. Renters make up nearly 4,115 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. The Tenant Hotline Services began in 1992 as a service to Suburban Hennepin County residents. Today we serve the entire state and have recently taken our 190,000th call. Five full time and one part time staff attorneys work full time on the hotline along with 50-75 law student volunteers each year. Page 2 of 7 Our Tenant Hotline Services to Brooklyn Center have helped save tenants at least $20,322 in 2015. We also helped to prevent the eviction of 16 Brooklyn Center families. Last year, we advised 173 renter households from Brooklyn Center. The most common reasons Brooklyn Center residents call our hotline are: repairs, evictions, and security deposits. The need for this service in Brooklyn Center is apparent -- Brooklyn Center residents already rely on this valuable service. By offering free tenant hotline services, HOME Line has been providing needed services for those most vulnerable. While our services are available to all renters free of charge, 97% of our Brooklyn Center callers have low incomes; (82%) of these callers are women; 70% are racial minorities. Our programs are aimed at low-income renters. We identify the key demographics at the beginning of each call. Additionally, in 2015, HOME Line added an additional Spanish speaking tenant advocate. HOME Line now has one Somali and two Spanish Language Tenant Advocates to assist immigrant renters in their native language.3) Do other entities provide Brooklyn Center residents the same, or similar, services 10 for which you are requesting funding? State the entities and briefly describe why your program is unique in the service activity you are proposing to fund. The only other organizations providing similar services for tenants in Brooklyn Park are the Minnesota Attorney General's office and Legal Aid. The AG's office refers tenants with questions to our hotline, but does not give tenants specific advice. We often confer with colleagues at Legal Aid on litigation and court issues and on legislative matters. However, our hotline, while providing a service similar to that of Legal Aid, does not have the extremely low income requirements of Legal Aid. We are able to serve the working poor. We will also advise renters on any issue that renters face as part of their rental agreement 4)Do you plan to provide this service to other cities or jurisdictions?Yes No 10 5)If yes, will CDBG funds be used? zed to pay for HOMEYes, In multiple cities CDBG and other city funds are utili Line's services 3 Please describe how you plan to record and report accomPlishmentsmonitor 20 the results. HOME Line records and documents all calls to our tenant hotline. We maintain these records in a database. In addition to basic demographic information, HOME Line record types of calls and follow up information and results when obtained. HOME Line analyzes the overall information to monitor trends and challenges facing families in rental housing, as well our overall impact in each community. HOME Line does and will continue to provide reports to the city of Brooklyn Center. 7) Please describe how your program meets one or more of the City's priorities 20 listed below. (Check all that apply) See attachment for more information about c ity priorities. Noe 3of? Resident Economic Stabili Tcrc!eted Redevelopment - Enhanced Community image Inclusive Community Engagement uthStvpncrthened and Empowered Key Infrastructure Investments Describe: When renters have problems involving their homes those who don know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. Renter families become civicly engaged in resolving their rental issues, giving their families more financial stability and contributing to the health and safety, as well as the good repair of their rental housing. Engaged tenants, involved in their communities and proactively dealing with tenant issues, increase their families financial stability, and improve the quality of housing, helping to create Vibrant Neighborhoods. 8)Please describe how this program is ready for implementation and what steps 20 would need to be taken before this program can be started. Program is ongoing, Spanish and Somali outreach started in September 2014, expanded in 2015, and will develop more as we learn how better to work with these populations. PROGRAM PERFORMANCE 9)Please describe your experience administering federal/public funds and how you 10 have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) HOME Line throughout its history has had a wide variety of local, state, and Federal programs that provide funding for our services. This includes city, CDBG, County, State and Federal funding. HOME Line has always complied with the various requirements of all of these programs. 10)If you have been approved for federal/public funds previously, please state if you have an instance where you have not met the reimbursement requirements as a nerson or or ganization? nla 11)If you have previously been funded through CDBG funds through Brooklyn 20 Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. In 2015, 173 Brooklyn Center renter households contacted HOME Line for Tenant Hotline Services. This represents service to approximately 433 residents when all family members have been counted. page of In 2015, HOME Line helped renters from Brooklyn Center: Recover and/or save an estimated $20,322. • Prevent an estimated 16 evictions. o Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. INCOME BREAKDOWNThe vast majority (97%) of these callers are extremely-low, very-low or low-income. These income categories are those used by the U. S. Department of H.U.D.: o 62% Extremely Low: Incomes below 30% of metro median. o 21% Very Low: Incomes between 30% and 50% of metro median ° 13% Low: Incomes between 50% and 80% of metro median. o 4% Moderate: Incomes above 80% of metro median. RACIAL BREAKDOWN 62%African American 30%Caucasian 4%Hispanic 3%Other 1%Asian GENDER BREAKDOWN 82% Female 18% Mal By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. iriA /,t/ Applicant's Signature: Title: Executive Director Date: iLiL 2 Ol 6 ReceivedDate: I - I 16 Time: !AL!— Page 5 of 7 CDBG Public Service Program Requirements City of Brooklyn Center pplicatiofl Submittal Requirement s Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your Agency/O rganization's 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirelfleflts • Incomplete or late applications will not be considered. • All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. • Preferred method of receiving the completed documents is a pdf sent by email to: or mail, or hand deliver it to: City of Brooklyn Center, Building and C o mmunity Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM, Januaty 20, 2016. çJBG Ptibtic Service Project InforfliOfl Amount of FY2016 CDBG funds available: Up to app ro ximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG ftinding may be allocated an amount less than $7,500. The Ci may choose to not fund re questing public service agencies. Funding PrioritieS• Program that support the city of Brooklyn Center Strategic Priorities • Programs su ppo1ing services to youth, diversity in the community, or that leverage corm m resources.• In addition eligible activities include, but are not limited to those relating to; family self-sufficiency, co unseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requirements:• Activities must benefit low and moderateincome households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. o organization must have a 501 (c)(3) status. o co meeligible certification must be provided for all clients served verifying that at least 51% are from low- to moderateincome households. o organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain re imbursement. Page 6 of 7 Timeline and Program Dates: o January 20, 2016, by 4:30 PM, completed application due back to city hail.U o February 8,2016,7:00 PM Public Hearing at the CityCouncil meeting. Meeting offers oppoith for shoi (3-5 minute) t es timony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. o July 1, 2016 thin June 30, 2017 - spend down tirneline of FY2016 funds. No reimbursements can be made for program activities spent prior to HUD final approval , most likely on or shortly after July 1, 2016. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2017 Final Reimbur5emt• January 1, 2017 At least one reimbUrSemd1t request must be submitted. Page Of Public Service Application (family , youth and senior services) Urban Uenr'ePifl County CDBG Program Year 2016 Please answer below in this column General informatio n - Organization: HOME Line Non-profit Type of entity: CDBG funding request: $8,122 Use of CDBG funding (e.g. staff labor costs): Staff Labor Costs Contact person: Mike Vraa Managing Attorney/Hotline Director 612 728-5770 x113 Phone/Email: mlnf0t10 What is the program name/type of service? Is this an existing CDBGfunded program? Where is the program located, if applicable? What is the service area of this program? Who is the target clientle? Tenant Hotline Services Yes Phone service City wide Low Income Renters What needs does this program address? Rentersmat(e up nearly 4,115 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. Additionally, the latest census information shows that Brooklyn Center now has 2,531 Spanish speaking residents. Brooklyn Center also has 3,223 African born immigrants from Subsaharan Africa. These immigrant communities are more likely to be renters, low-income, and because of language and cultural barriers, more susceptible to poor rental practices. Yes, 3% increase in calls over last year Is the need growing? How does the program address these needs? HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. In 2014, our Tenant Hotline Services to Brooklyn Center advised 173 renter households, helped prevent the eviction of 16 families, and saved tenants at least $20,322. The most common reasons Brooklyn Center residents call our hotline are: repairs, evictions, and security deposits. The need for this service in Brooklyn Center IS apparent -- Brooklyn Center residents already rely on this valuable service. While our services are available to all renters free of charge, 97% of our Brooklyn Center callers have low incomes; 82% of these callers are women; 70% are racial minorities. Our programs are aimed at low-income renters. HOME Line's language and cultural access initiative means that Somali and Spanish speaking renters can directly call our Somali and Spanish speaking Tenant advocates in their native languages and get assistance with their rental problems. 432 How many persons were served by this program in the last 12 months? What is your goal for number of persons served 500-550 July 2015 - June 2016?97% What percentage of clients are (or are estimated to be) low and moderate-income persons? CDBG requires at least 51%. Staffing and Financial CapacIVi in providing this service, staff capacity and staff qualifications: Describe the organization's experience The Tenant Hotline began in 1992 as a service to Suburban Hennepin County residents. Today we serve theby April 2017. When is the Awards must be spent by June 30, 2017, and it is requested that funds be spent 1, anticipated date to expend the funds? April 1, 2017 Funding Sources Amount - CDBG $88,436 Other federal - State funding Local funding Corporate contributions Foundation contributions - Other (Hotline Training, Attorneys Fees, Books Sale Other (Funders to be developed, new earned incor 100,000 139,787 0 $143,717 $53,100 103,412 Consistency with Plans and Public!APnQ!tIs this a high, medium, or low priority service according to the 2010-2014 Consolidated Plan? *Applications will High - Public Service - Housing counselingDescribe any multicommUflitY, multi-agency or public/private partnership support: HOME Line has a history of successfully partnering with foundations and local and state governments to help Describe how the activity meets a need not currently or adequately being addressed by other services: The Attorney General's office refers tenants with questions to our hotline, but does not give tenants specific piM ftEV1JUF SERVICE BOX 25Op. • 2O-CIUC1! Oh 5 Date FEB 2 20 oosi10T 0 t AVE 070 0 D 0 CFDTII 1oyer Id(1ti tir: 419411-5 17 QS0O 4 act ERIC J ERTL £)1 1323 C0nt' F 1cph0re (017) 32950Opublic ChaxitY Stt1 1.7 O) t) Out 1ctt at emb 199 tat yoU 0u1d 1e :empt zUt jflCOC ta Under seC° 01 c) (3 o t CO nd you ral Beat a Pub charitY dI Based on our rec0r on the j0at w tob trCat a i0fl are cOfl that you ePt iflCt 0ct0 501 c) ( o the- Code i d you c1 ø a pub1i charity under the section jte n thc let ter. ub1iCatb0n S57. TEPt StatUe for Your or g an'-rc POn tC pthis 1r°V about your rihtO a oll nurd Otb an e:crnPt YOU ay rcC a copy b Ca11L th t er Si Lc (OOO jo n10 aLl our W) C at go. If you have general quo jono about eOPt o 00 a. rgr1tt0fl p1ea c11 toll° nub ho jti th heading botI' O. 3U .rn. time. ?1Oa ep th1 letter in yOU1 D naI1e reCO 1 SinrClY yOU ç;?? Lois ItOnirector. nnpt org undo and 1050 ROMELine9s Tenant H,,tli ne in BrooklYn Center: 201122 OVERVIEW In 2015, 173 Brooklyn Center renter households contacted HOME Line for Tenant Hotline Services. This represents service to ap p roximately 433 residents when all family members have been counted. The cost to serve Brooklyn Center in 2016 is $8,122. HIGHLIGHTS In 2015, HOME Line helped renters from Brooklyn Center: o Recover and/or save an estimated $20,322. e Prevent an estimated 16 evictions. o Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. INCOME BREAKDOWN The vast majority (97%) of these callers are extremely- low, very-low 01. low-income. These income categories are those used by the U. S. Department of H. U. D.: o Extr R91 1YLowi Incomes below 30% of metro median. • JQi Incomes between 30% and 50% of metro median Low. incomesIncomes between 50% and 80% of metro median. •inic. Incomes above 80% of metro median. Top T en Reasons For Calls 32i. Repairs 262.Eviction 3.Security Deposit 23 4.Notice to Vacate 21 5.Break Lease 12 6.pjacy/IfltrU5i0fl 10 87.Fees 78.Infest ation/Bed Bugs 9.Application 4 I0. Lock Out 4 Callers' Income 2015 Low 13% Extremely Low 62% Moderate 4% RACIAL BREAKDOWN 62%African American 30%Caucasian 4%Hispanic 3%Other 2%Asian GENDER BREAKDOWN 82% Female 18% Male CITY OF : BROI(L iR A GREAT PLACE TO START, A GREAT PLACE TO STAY 1•p4 4i ! www.cityofbrooklynceflter.org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2016 (July 1 9 2016 thru June 30, 2017) Application Request for City of Brooklyn Center Funds Supplemental Application Due Monday, January 20, 2016 by 4:30 PM Pubic Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Avenues for Homeless Youth Program Name: Brooklyn Avenues Purpose: Providing emergency shelter and transitional housing with comprehensive, holistic support services to homeless youth in the northwestern suburbs of Hennepin Cop • I ' IN 'Iikp 4kj Lfri'1ix (rn ' • !11WL11Uhu1hI'1 iiN I I ' 1X]1 I X ElI1.Does your Organization have a 501 (c)(3) status? X El 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide Income-eligible certification for all clients?X3.Does your organization have the staff capacity to administer the program? X D4.Do you understand and are capable of providing all required documentation to obtain reimbursement? 5. 'Which of the following Eligible Public Service Activities will the program provide? (Choose All that apply)E Do Employment services o Crime Prevention and public services X o Health Services o Substance abuse services X • Housing Counseling X fl• Education programs El Li• Energy Conservation ILLIL• Services for senior citizens X - ç,. linmPliQ nPrnn Page 1 of 8 PROGRAM PROPOSAL 1) Proposed program description. Be concise, yet thorough in describing the activity of 20 only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program or services. Brooklyn Avenues is a 12-bed shelter and transitional housing program for homeless youth, ages 16 to 21, from the northwest suburbs of Hennepin County. Homeless youth are provided the following supports: Crisis and Basic Needs: Upon arrival, Avenues staff address youths' immediate and crisis needs. We meet their basic needs by providing clean bedrooms and bathrooms, laundry facilities, three nutritious meals per day, clothing, personal hygiene supplies and bus tokens. Youth counselors and case managers provide direct care and guidance for the youth 24 hours per day. This support ranges from cooking meals together, playing games and watching movies in the evening, and having tough conversations in the middle of the night. Intensive Case Management: Once youth feel safer and stable, they are able to take advantage of Avenues' supportive services designed to help them begin healing from their trauma, then identify and pursue longer-term goals. Youth work with their case managers to develop a personalized plan for more independent living or reunification with family. Plans identify goals and action steps around immediate needs, employment, education, housing, mental and physical health, life skills and relationships. Avenues provides ongoing support, advocacy and service coordination with social services, educational and justice systems. In addition, youth receive assistance in obtaining vital documents, as lack of documentation is a significant barrier to success in obtaining employment, housing and education. Learning and Practice in Life Skills: Youth become successful through learning and practicing life skills at Avenues, including cooking and nutrition, money management, job search, cleaning and much more. Integrative Health and Wellness: The health and well-being of our youth is a paramount concern, especially given the traumas most have experienced and their lack of health care. Using a case management approach, Avenues provides health education, on-site nursing and mental health therapy, medical and mental health referrals, and complementary healing modalities (e.g., energy work, massage, mind-body awareness training, stress management training). This program has been expanded significantly in response to the increasingly complex needs of our youth. Today, we have a half-time mental health professional and interns on-site and contract with the Annex Teen Clinic for nursing consultation. Education Support: Thanks to a new grant from a local corporation, Avenues recently created an Education Support Specialist position. This new specialist coordinates care with our team of case managers to provide deeper support around educational goals to all of our youth, including Page 2 of 8 youth in after-care. Youth Empowerment and Engagement Activities: Avenues offers a variety of activities that help youth increase their self-esteem, self-determination and leadership capabilities. These include an online-community group, art and poetry group, self-defense classes, sexual health and risk reduction education, youth participation in interviews of prospective staff members and weekly house meetings. After-Care Supportive Services: When youth move out of Avenues, they don't actually leave our program. Rather, most youth take advantage of our after-care supportive services. We stay connected with our youth to support them as they navigate independent living (for those in stable housing arrangements), family issues (for those who moved in with family) and homelessness (for those who are not yet in stable housing). At any point in time, we are providing varying levels of support to over 50 young people who are no longer living with us. Describe the anticipated results and accomplishments for your proposed program. Include 20 information and statistics regarding Brooklyn Center local needs and population to be served Avenues for Homeless Youth reduces the number of youth living on the streets and in other unstable situations. We provide all our youth access to housing and supportive services to help them pursue their personal goals. We design programs and services to have a lasting impact on our youth so they become thriving adults and make progress toward the following outcomes: ATTITUDE • Youth have more hope I a positive future orientation • Youth have an increased positive attitude • Youth feel more motivated • Youth build trust among their peers • Youth show pride in progress they have made SKILLS • Youth build life skills • Youth pursue their personal interests • Youth have improved self-worth • Youth engage in self-care and physical activity • Youth improve nutrition • Youth seek medical and mental health care • Youth avoid destructive behaviors • Youth follow through on commitments CONNECTIONS • Youth have connections with caring adults • Youth make connections with community resources • Youth are more willing to let people help • Youth are interested in helping others STABILITY • Youth gain and maintain employment or public benefits, as needed • Youth learn and manage financial responsibilities • Youth secure and manage long-term, stable housing Page 3 of 8 Youth pursue training and educational goals Youth pursue nersonal health and wellness 2)Do other entities provide Brooklyn Center residents the same, or similar, services for 10 which you are requesting funding? State the entities and briefly describe why your program is unique in the service activity you are proposing to fund. There are no similar programs in the area. __T_3)Do you plan to provide this service to other cities or jurisdictions? 10 If yes, will CDBG funds be used? EYes No Brooklyn Avenues is available to homeless youth in the northwest suburbs. The budget for Brooklyn Avenues is approximately $750,000 annually. Last year, we received CDBG funds totaling $29,309 from Brooklyn Park, Brooklyn Center and New Hope and the Hennepin County Consolidated Pool. We are applying for continued support from these communities this year. 4)Please describe how you plan to record and report accomplishments and monitor the 20 results. Avenues for Homeless Youth uses both quantitative and qualitative tools to measure its effectiveness in helping youth achieve the goals in the chart above. Quantitatively, we track the youth participation and progress toward goals, such as housing, education, employment and life skills training. We now support over 250 youth every year, getting them out of crisis and helping them move toward stable independent living. Fully 70 to 75% of youth who live and participate in our programs move into stable living arrangements and 100% make progress on other goals. To improve evaluation of the qualitative, but very critical goal areas, we have developed an online self- assessment tool and are currently piloting it with youth. Our goal is to learn how well our youth are gaining a sense of safety and stability, developing a positive orientation to the future, building a healthy sense of self-worth and avoiding self-destructive behaviors. 5)Please describe how your program meets one or more of the City's priorities listed 20 below. (Check all that apply) See attachment for more information about city priorities. Resident Economic Stability Targeted Redevelopment Enhanced Community Image Inclusive Community Engagement Strengthened and Empowered Youth LIKey Infrastructure Investments Brooklyn Avenues in in alignment with the following City priorities: 1.Resident Economic Stability: Avenues keeps homeless young people in their home community and connects them with local opportunities. We provide youth with assistance around goal-setting for their education and securing employment. We engage with community employers to create internships and job training opportunities. We partner with Brooklyn Bridge Alliance for Youth to connect our youth with opportunities. 2.Enhanced Community Image: Overall, being a community that supports homeless youth demonstrates that the City is one that cares about its youth and want to create local opportunities for them. In addition, having a local program like Brooklyn Avenues greatly Page 4 of 8 reduces the risk of homeless youth being sexually exploited or engaging in youth-led crimes. 3.Inclusive C o mmunity Involvement Faith-based and civic organization have become intrinsically involved in the success of Brooklyn Avenues. The community-led advisory group meets monthly. 4. Strengthened and Empowered Youth: Youth at Avenues are provided the skills and tools to increase their independent living skills. They engage in positive youth development activities, including service learning activities, internships and the o pportunity to engage in program d ecision-making (e.g., i nterviewing prospective staff and weekly house meetings). 6) Please describe how this program is ready for implementation and what steps would 20 need to be taken before this program can be started. The program started in February 2015 and has been full since opening. 10PROGRAM PERFORMANCE g federal/public funds ^n_d how-you have 7) Please descri0e your experience administeri opy of previous been able to meet the compliance requirements (please provide a c annual and quarterly reports).If you have been approved for federal/public funds previously, please state if you have an instance where you have not met the reimbursement requirements as a person or organization?dAvenues has significant experience ministering public funds. In addition to our current ants and contracts with the following governmental CDBG grants, Avenues administers gr entities: - us Department of Human Services, Federal Youth Services Bureau (FYSB) - MN Department of Human Services, Office of Economic Opportunity - Hennepin County Housing & Homeless Services - Department of Education Food & Nutrition - Group Residential Housing. Avenues has consistently met and will continue to meet all compliance and reimbursement requirements for its public funding. 8) If you have previously been funded through CDB G funds through Brooklyn Center, 20 please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments Please include demographic information, how many served, and associated expenses or other financial implications. Since its opening in February 2015, Brooklyn Avenues has supported 86 youth. By signing the statement below you are certi fy ing your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Page of Applicant's Signature: I)-0 Title: Executive Director Date:iLL2Ol6 2- (a Time:( I 11? et Received Page 6 of 8 CDBG Public Service Program Requirements City of Brooklyn Center Application Submittal Reii uirement Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your gency /O rgan izat1011s 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirements: • Incomplete or late applications will not be considered. o All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. o Preferred method of receiving the completed documents is a pdf sent by email to: il, or hand deliver it to: City of Brooklyn Center, Jandersofl@ci.brooMYnentemn.us or ma Building and Community Standards Depaimeflt, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM, January 20, 2016 CD BG Public Service Protect InformatiOji Amount of FY2016 CDBG funds available: Up to app ro ximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund requesting public service agencies. Funding PrioritieS • Program that support the city of Brooklyn Center Strategic Priorities • Programs s upporting services to youth, diversity in the co mmunity, resources.In addition eligible activities include, but are not limited to those relating to; family self- sufficiency, counseling, domestic abuse, seniors, affordable housing, job readiness and training, Program Requiremeflts • Activities must benefit low and m oderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. o organization must have a 501 (c)(3) status. o come -eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. • Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. or that leverage community Page of Timeline and Program Dates: o January 20, 2016, by 4:30 PM, completed application due back to city hail. o February 8, 2016, 7:00 PM Public Hearing at the City Council meeting. gMeetin offers o pportunity for short (3-5 minute) testimony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. o July 1, 2016 tlni June 30, 2017 spend down timeline of FY2016 funds. No r eimbursements can be made for program activities spent prior to HUD final approval, most likely on or s hortly after July 1, 2016. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2017 Final Reimbursement • January 1, 2017 - At least one reimbursement request must be submitted. Page 8 of 8 Public Service Application (f a mily, youth and senior services) Urban Hennepin County CDBG Program Year 2016 Please answer below in this column Organization: Type of entity: CDBG funding request: Use of CDBG funding (e.g. staff labor costs): Contact person- Phone/Email: Non-profit $10,000 Staffing Julia O'Brien 61284420121jobrien@avenue5f0rV0utQ :ograrn I1nformaton:Brooklyn Avenues/Housing and services for homeless youth What is the program name/type of service? ages 16-21 Is this an existing CDBGfunded program? Yes Where is the program located, if applicable? 7210 76th Ave N Brooklyn Park, MN 55428 What is the service area of this program? Northwestern suburbs of Hennepin County Who is the target clientle? Homeless youth, ages 16-21 What needs does this program address? Homeless youth 7jHjenrePin Pubic Service Application (famiIV ,youth and senior services) Urban Hennepin County CDG Program Year 2016 Is the need growing?Yes, the need is growing. Every three years, Wilder Research conducts a detailed, statewide count of homeless persons in Minnesota. The number of homeless youth is up from 2,500 in Wilder's 2009 study - a 63% increase. And, according to Wilder, these are conservative numbers. The actual number of youth ex periencing homelessness is likely higher. Minnesota has very limited youth-specific shelter and transitional housing capacity. The fact is that about 87% of homeless youth in the state are on the streets, couch- hopping, riding buses all night, or staying in other unstable situations that can be unsafe, including adult shelters. How does the program address these needs? How many persons were served by this program in the last iz months? What is your goal for number of persons served July 2016 .- June 2017? Brooklyn Avenues provides housing and services for homeless youth. 86 youth were served since the program opened, February - December 2015 (11 months) 80-100, including e-bed What percentage of clients are (or are estimated to be) low and moderate-income persons? CDBG requires at 100% .fryWIfl bringsjjand flflgS LdIIfl5 has been lfl exIs1eIIc u - Describe the organization's experience in providing this Avenues - significant experience, key learniflgs service, staff capacity and staff qualifications: and strong community connections to its work to support homeless youth. See attachment for key personnel. Awards must be spent by June 30, 2017, and it is requested that funds be spent by April 1, 2017. When Is the anticipated date to expend the funds? We will expend the funds by March 31, 2017. 36,000.00 CDBG Other federal State funding ILocal funding - l70,000.Ob 100,000-00 Public Service Application (family, youth and senior services) Urban Mennepin County CDBG Program Year 2016 Corporate/Civic contributions $ ___ 70,000.00 Foundation contributions $ ____________________ 130,000.00 Hennepin County $ ____________________ 100,000,00 Events, individuals $ 75,000.00 Consistency with Plans and Publ ic Su Pp)OV 'C ' - _^_High Priority service as it meets the High Is this a high, Priority s ervi ce accord i ng This is a to the 2015-2019 Consolidated Plan? *Applications will Community Development Need under Youth Services, be reviewed and ranked based on the 2015-2019 Strategy 8, calling for outreach and intervention services, Consolidated Plan high priorities, particularly to homeless and runaway youth and youth at risk. In addition, it provides for support services for immigrant youth - many of whom are from African nations and homeless. Describe any multicommUnitY, multi-agency or public/private partnership support: Describe how the activity meets a need not currently or adequately being addressed by other services: Strong leadership and financial support has come from cities' employees and councils, police department, faith- based and civic organizations, school partners, other youth serving nonprofit organizations and the general public. There are no other youth-specific, site-based shelter and transitional housing programs for homeless youth in crisis in the northwest suburbs. Internal Revenue Service Date: September 13, 2004 Avenues for Homeless Youth 1708 Oak Park Avenue North Minneapolis, MN 55411 Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact:Stephanie Broach-Camp 31-04022 Customer Service Specialist Toll Free Telephone Number: 8:00 a.m. to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal identification Number: 41-1765140 Dear Sir or Madam: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on June 2, 2004. We have updated our records to reflect the name change as indicated above. In February 1995 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501 (c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(3)(A)(Vi) of the internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, A4v-J!Ajw Janna K. Skufca, Director, TE/GE Customer Account Services Avenues for Homeless Youth Staff Leadership Deborah Loon, Executive Director, joined Avenues for Homeless Youth in February 2008 as the organization's interim executive director. After leading the organization to stability, she realized she was hooked on the work of supporting homeless youth and agreed to continue as its executive director. Deb has led Avenues' significant program and organizational growth in recent years. Previously, Deb provided nonprofit organizations with transitional leadership and strategic change consulting services for nine years, and served a wide variety of organizations as their interim executive director. Deb has a Bachelor's Degree from St. Olaf College and extensive experience in the for-profit sector, including in management, government relations and public relations. She serves on the Board of Directors for Clare Housing and the Advisory Board for Rebuilding Together—Twin Cities. Peter Fischer, Director of Finance & Operations, joined Avenues for Homeless Youth in June 2007. As the Director of Finance & Operations, he is responsible for all facility operations, human resources and financial management. Peter holds a Bachelor's degree in Business and has over 30 years of business, operations, and general management experience. He was elected to the Minnesota House of Representatives in 2012 and re-elected in 2014. Zayed Lamu Ahmed, PhD, LPCC, LICSW, Program Director, was promoted at Avenues for Homeless Youth as its Program Director in November 2015 after spending two years as the organization's part- time mental health therapist and clinical consultant. Dr. Ahmed received her Doctorate of Philosophy in Psychology from the Sofia University in Palo Alto, CA. She holds the licensures of Licensed Professional Clinical Counselor ( LPCC) and Licensed Independent Clinical Social Worker (LICSW). Along with her strong individuality and enthusiasm for working with youth, she brings with her experiences working in various counseling capacities at The Emily Program, Face to Face, Kente Circle, Amicus, and Family and Children's Services. Raquel (Rocki) Simôes, MSW, LISW, Program Manager, GLBT Host Home Program, is a white Brazilian who came to the United States in the late 80s, fell in love with women and rice krispies treats (not necessarily in that order) and decided to stay. Most of her community organizing work has focused on queer youth, homelessness, and social justice. Most of her personal work has focused on being a loving friend, partner, ex-partner, anti-racist community member, and parent. On a good day she does some of these things well. Rocki has been at Avenues since 2007 and has a long history with the GLBT Host Home Program, which she helped start in 1997. She was honored for her work with a True Leadership Award by the True Colors Fund in September 2015. Ryan Berg, Program Manager, Minneapolis & Suburban Host Home Program, joined Avenues in November of 2013 as a youth counselor. Before coming to Minnesota, he was a residential counselor and case manager for LGBTQyouth in foster care in New York City. In addition to youth work, Ryan is a published author, focusing on the crossroads between youth, poverty, sexuality, homelessness and health. His book about LGBTQ youth homelessness and foster care, "No House to Call My Home: Love, Family and Other Transgressions," was recently published by Nation Books. Ryan holds a Masters in Fine Arts from Hunter College. Julia O'Brien, Donor Engagement Manager, joined Avenues in March 2015. She coordinates relations with the civic organizations, corporate community, foundations and individuals. Julia has been involved in the non-profit sector as both a board member and employee for many years. She began her career in investments and was a VP for Wells Fargo before she transitioned to the non-profit sector. Julia holds a BA in History form University of Wisconsin-Madison and an MBA from St. Thomas University. Melissa Peterson, Community Engagement Manager, joined Avenues in January 2013. She coordinates relations with the faith community and manages our volunteer and in-kind giving programs. Prior to joining Avenues, Melissa was Director of Capacity Building at the national headquarters of Love INC, where she consulted with nonprofit leaders to improve and enhance the affiliate's ability to achieve its mission and sustain itself overtime. She also provides trauma-informed, adoption-competent parent coaching through her business, Refined Parenting. Urban Hennepin County Community Development Block Grant Program (CDBG) FY2016 (July 1, 2016 thru June 30, 2017) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Monday, January 20, 2016 by 4:30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: CAPT USA Program Name: Asian Fresh Produce Distributions Purpose: CAPI proposes to conduct a monthly fresh produce distribution to Brooklyn Center Hmong seniors and others while also offering information and resources to address self-sufficiency Page 1 of 6 t year, the funds must CAPT proposes to partner with Second Harvest and Brooklyn Center-based Kashia Adult Day Services to implement a monthly fresh produce distribution targeting low-income Hmong seniors who are served by Kashia Adult Day Services. Once each month throughout the year, three multi-lingual CAPI staff and several volunteers will distribute approxiiñately 4,000 pounds of free fresh produce (or 48,000 total pounds from 12 distributions) to Hmong elders and other nearby residents. Approximately 100 people are expected to be served with each distribution (i.e., 40 pounds of healthy food per person). In distributing the food, CAN multi-lingual staff will share additional information and resources about other CAPT programs, and may enroll Brooklyn Center in a number of services including CAPT's Hmong Seniors Program, SNAP and MN Sure enrollment, employment services, our Asian-Specific Food Shelf (based in Minneapolis), one of many CAPI community gardens, and more. Kashia Adult Day Services staff will assist seniors load their fresh produce on Kashia vans so that senior's food can be delivered to their homes (Kashia drops their seniors off at the end of the day). There is a significant need for this service. n--Trnnlelin fl -popalOn o eserve . - CAPI's mong seniors fresh produce distribution was highlighted in a Brooklyn Center SunIl Times article in August 2015 (hffp://post.rnnsUn.com!20l5/08I05/cpt0vth1gPi0e brookl )m -cente This project provides free, high quality and culturally appropriate food to a population that is fairly isolated and in need of nutritious food. The cost of the service is relatively small for the amount of food distributed (CAPT pays Second Harvest just $45 per distribution, with each distribution averaging 4,000 pounds of food). It is critically important to have Hmong- speaking CAPI staff available to organize and distribute the food. Anticipated results include at least 100 people served per distribution and a total of 48,000 pounds of food distributed. Equally imnortant. we expect to enroll approximately 25 people in other CA PI services. - ... --CEAP administers a food shelf from the Northwest Hennepin County Service Hub, but it appears that relatively few Hmong (and other immigrant/refugee populations) access this food shelf, in all likelihood due to CEAP's linguistic capacity. Several organizations in the Brooklyn Center and Brooklyn Park area have reached out to CAPT to fill food and meal gaps in Northwest Hennepin (niintv narticularlv within immigrant/refugee communities. . ... _.. uoris.- •- 2. .v'-. . N1 flNn PROGRAM PROPOSAL 1) Proposed program c as needed. CDBG funds cannot be used to re -d vr11r rrciinL Page 2 of 6 We are seeking funds to also provide a monthly produce distribution in North Minneapolis targeting the Hmong community. CDBG funds will not be sought for this service. to and iepoit accomplishments and monitor 20 6)Please desciibe how yoia plan tecorci ex ests. . We committed to counting the number of people served per distribution and keeping records ofaredistribution on the numbers served and the pounds of produce given away (with generaleachon what types of food was distributed). We will also keep record of all people enrolledsummaries in CAPI programs (using the distributions as a vehicle to educate and enroll peo le).20 7)Please descube how your piogiarn meets one oi mole of the City's pnouties listed below (chek all that apply) See attachment for moie intormatiofl about city riorit fes . Resident Economic Stability .. Targetd Redevelopment : .. 2 .• . Enhanced Comm unit Image -. - = - Inclusive Community Engagement E Strengthened and Empowered Youth . -..Key Infrastncture Investments fundamental need for nutritious and culturallyDescribe: This program addresses the appropriate food for elderly citizens who are socially and linguistically isolated. This builds community and is deeply appreciated.program 8)Please desciibe how this piogiam is ieady fat implement and what steps 20 buld need o be taken before thi iogram c be sturted. Kashia Adult Day Services and Second Harvest are already on board. Upon receiving a grant award, we will proceed to create a monthly distribution schedule and begin informing people. CAPT invites anyone and everyone to volunteer with this activity. PROGRAM PERFORMANCE ubl9)Please descube your expeuence administering federal/pic funds an d how you 10 have been able to meet the compliance mequirements (please piovide a copy of previous annual and quartel ly reports) C nds pie'iously, p lease state if you 10)If you have been appio'ed f0r fedeml!pu1bhtu have an instance wlieic you he not met the reimbursement mequireinentS as aav person o organization? . administers 9 different performance-based government contracts at theCAPT currently city (Minneapolis), county (Hennepin), state (i.e., DEED, DHS, MDH), and federal (FEMA) level. Please see CAPT's most recent annual report. CAPT has NOT had an instance where we have not met reimbursement requirements. 20 11)It you have pieviously been funded thiough CDBG funds through Brooklyn pvided toCenter, please provide a breakdown of the Services that have beenio Brooklyn Centei iesidents and the accomplishments Please include demographic information, how many served, and associated expenses oi othem financial un liCtiOS. '2'..........................- We have not previously received CDBG fundin through Brooklyn Center. Page 3 of 6 By signing the statement below you are certifying your organization has the capacity to participate in the CDBO process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. 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CD 0) =In 0) :300 I- 0 In -< I-n fl>0 CD CD •' j CD0) .0 cC.In CD:3 00 CD (0 CAN guiding self-determination & social equality - -------- ---- - •Thiui fJ) ii - "UI dr T11( iic ItA1 r (^N aif ft1 fl IiYiI2J 41,0 1f'p "'/ o p,rkhr o vA I1iil1Tf1J IJ-I n-i ftl1i!IE1 oi1 40A \?1r i-rIm o iiI:Th UmmtTim" cc'M ji1 ffli'/ ii 4IiTj i4 fflfi1TRy ? At CAN we take seriously our role in building vibrant communities and assisting our newest Americans. We are excited to present our new logo that visually represents the role of 'navigator' that we play in the lives of many of Minnesota's new immigrants who come here from so many parts of the world. We create social and economic opportunities that link Minnesota's collective ethnic communities to the resources that they need to thrive. These include equitable housing, transportation, opportunities for employment, education and advancement. CAR champions social justice by bringing healthy and appropriate foods, health care, and civic engagement to all. We strive to bring all voices together to create policies of self- determination. CAP] volunteers are invested in our work to help individuals and to advance communities. Because of donor support, we are able to predict and then meet the unique and diverse needs of each community. We provide hope to people who are making unimaginable transitions in their lives. Through the efforts of our experienced and competent staff, our clients and partners gain strength in their resilience, and create success for their families, children and older relatives. We are proud of the past three years of successful management that has helped us create a foundation to expand into new areas. We have built a new infrastructure, new data-collection, reporting, billing and evaluation systems. Thank you for your continued support of CAPI as together we foster self-determination and social justice for all. Warm regards and many thanks, 1th Ofn L'AsA Ekta Prakash, Executive Director In 2014, CAR USA served 3,000+ •LNI 0 immigrants, refugees and others via a growing portfolio of programs administered at four sites. Mal Nguyen, A Shared Experience Mai volunteers in the Food Shelf because she is reminded of the difficulties her family experienced when she arrived as a young child from Vietnam in 1979. Because of Mai's first hand experience, she sees how providing culturally specific foods and critical services such as health, housing and employment ease the transition into American society. "I can empathize with the clients because I have been in the same situation." FOOD and NUTRITION SERVICES An average of 468 food insecure Asian households received nutritious food each month from CAPI's Asian-specific food shelf. A total of 440,462 pounds of food were distributed. 545 food shelf recipients were referred andod:^^ connected to information, screened and provided at least one economic support service. CAH sponsored 15 community gardens, supported approximately 322 immigrant gardeners, one mini-farmers market and hosted 12 nutrition classes. In addition, CAPI partnered with the Gleaning Garden farmers markets and individual farmers to distribute about 4,469 pounds of fresh produce during the summer. CAPI received the Home Grown Hero award from the City of Mpls Home Grown. HEALTH and HUMAN SERVICES In collaboration with the Lao Assistance Center of MN, CAPI's Immunization Partner Network immunized 886 participants with vaccines during the year and 238 were fully immunized. The 9 partner Immunization Partner Network actively hosted 2 meetings around improving immunization rates. In collaboration with Portico Health, CAPI's 6 accredited navigators assisted 956 immigrants and refugees to enroll in a MN Sure health plan. '•-' 5!' ,'--P L,.1 CAPI's Hmong Elder & Caregiver Support Program served 245 caregivers and indirectly supported 581 Hmong elders. CAPI's Refugee Resettlement Services assisted 46 new arrivals with resettlement issues, housing, and independent functions including 43 outcomes. Navator Mknq Difference Without English language skills a mother of five was unable to establish a secure life for family. With the help of a CAPI navigator she was able to identify needed services and how to tap into them. Within two months her life had transformed. She had schooling for her children, clothing and household goods, health care, secure housing, a job and was well on her way to English language proficiency. WORKFORCE DEVELOPMENT CAPI's workforce programs help individuals secure sustainable career pathways via educational and vocational training programs, job placement, and other support services. CAPI's MAP, Refugee Employment, and Immigrant Career Pathways programs served 634 individuals and facilitated 205 job placements during the year. In addition, over 50 new employer relationhips were developed in 2014. CAPI significantly enhanced its workforce development capacity with the addition of two full-time Minnesota Corps members and a full-time Phillips Family ] Foundation VISTA member. CAP] facilitated basic financial literacy training to 57 refugees and immigrants. The following language groups were offered: Somali, Karen/Burmese, Hmong, and Vietnamese. Post surveys show that 78% of the participants gained an increased awareness and understanding of financial topics. Finding ErnpIoymelT Finding Safety New immigrants who have fled persecution in their home countries have an added urgency to finding employment. Steady work means being able to bring family members to I safety and the ability support them once they arrive in the I United States. CIVIC ENGAGEMENT and COMMUNITY DEVELOPMENT CAPI's 2014 voter participation organizing activities led to 603 registered and pledged voters. In addition, 7 individuals participated in CAPI's first ever Community Leader program. This program provided leadership and civic engagement training. CAN also conducted outreach and education to over 200 regarding the development of the Bottineau/BIue Transit Line, specifically as it relates to the impact on job access and the North Minneapolis station planning. CAPI provided formal feedback to Hennepin County regarding its Blue Line proposal. CAP[ continued to be an active participant in shaping the discussion and plans to relocate the North Minneapolis Workforce Center to ensure that the new Center will meet the needs of our participants.4k VOTE ELECTION DAY1.TUESDAY NOV1RER 4T1-1 Short Time Transformation In little over 2 months one naturalized citizen went from being someone who was unemployed, without means of transportation, and a non voter, to someone with a bright future. With CARl's help she developed valuable employment skills, educated community members about voting rights, interacted with the public at outreach events, and mastered public transportation. With increased self-confidence and assertiveness she was able to find employment. 'AAA i1[ko iI CAPI USA ended its fiscal year with a surplus of $34,975. CAPI's financial position is strong and will help to ensure the agency's Longer-term sustain ability. 2014 CONTRIBUTORS $50,000+ Department of Economic and Education Department Hennepin County McKnight Foundation MN Department of Health MN Department of Human Services United Way $25,000 - $49,999 Minneapolis Foundation Otto Bremer Foundation Wells Fargo Foundation $10,000 -$24,999 General Mills Foundation Marbrook Foundation Minnesota State Voices Newman Foundation Nexus Community Partners Stevens Square Foundation Target Foundation Thrivent Financial UCare Fund $1,000- $9,999 Archi and Bertha Foundation Burdick Foundation Eldercare Partners Hunger Free Minnesota James R Thorpe Foundation Messerli and Kramer Foundation Second Harvest Heartland Warren Foundation Westminster Church CORPORATE VOLUNTEERS Target Wells Fargo 011 IT MACC Alliance ofConnectedCommunitiesOMETS05 BOARD OF DIRECTORS OFFICERS Theresa Haynes, Chair Tennant Company Michael Thorsteinson, Vice Chair Executive Director Three Rivers Community Action Frank Wang, Secretary Senior Director of Strategic Analytics, GE Healthcare DIRECTORS Vine Kay Executive Director Voices for Racial Justice Abigail Gaclea Evaluation Implementation Specialist Department of Pediatrics U of MN Danushka Wanduragala LEP Communications Planner Minnesota Department of Health Colleen Finnegan Private Attorney (Past Chair) Kabo Yang Principal Consultant Legend Consultant Services Amanda Shold St. Croix Hospice Volunteer Coordinator I fl U 0 2014 FINANCIAL POSITION January 1, 2014 to December 31, 2014 Balance Sheet ASSETS Cash and Cash Equivalents $ 534,816 Accounts Receivable $162,978 Pledges Receivable $ 49,000 Prepaid Expenses $ 49,281 Fixed Assets Less Accumulated $1530504 Depreciation Long Term Investments $ 11,942 TOTAL ASSETS $2,338,521 LIABILITIES Accounts Payable $18,517 Accrued Expense $ 8,422 Accrued and Withheld Payroll $48,347 Deferred Revenue $1,560 TOTAL LIABILITIES $76,846 NET ASSETS Unrestricted Assets $30,947 Temporary Restricted Assets $239,456 Designated Assets $1,954,108 Net Surplus/(Deficit)$34,975 TOTAL NET ASSETS $2,261,675 TOTAL NET ASSETS and LIABILITIES $2,338,521 Revenue and Expenses 2014 REVENUE Contributions $570,240 Government Income $762,095 United Way $74,172 Program Fees $18,372 Miscellaneous Income $460 TOTAL REVENUE $1,425,339 2014 EXPENSES CAPI Programs $1,179,402 Management/Administration $166,044 Fundraising $44,918 I' 3702 East Lake StreetCAPE Minneapolis, MN 55406 612.721.01221 CAPIUSA.ORG TOTAL EXPENSES $1,390,364 SURPLUS $34,975 4' ri Q Deparftneut of th Treasury e'&ii .L.L%I.Y Intrna1 Revenuo Service P.O. l3ox 2508, Room 4010 Cincinnati 011 45201 In reply refer to: 4077550277 Apr. 07, 2010 LTR 4168C 0 41-1417198 000000 00 00033056 BDDC:' TE CAPI USA 3702 E LAKE ST MINNEAPOLIS MN 55046ffl 039947 Employer Identification Number: **-*E*7198 Person to Contact: Ms Benjamin Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your Feb. 10, 2010, request for informationregarding wour tax-exempt status. Our records indicate that your organization was recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in May 1982. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and2522 of the Code. Beginning with the organizations sixth taxable year and all succeeding years, it must meet one of the public support tests under section 170(b)(1)(4)(vI) or section 509(a)(2) as reported on Schedule A of the Form 9,90. If your organization does ..not- meet the public support test' for two consecutive wears, itis required to file Form 990-PF, Return of Private Foundation, for the second tax year that the organization failed to meet the support test and will be reclassifiedas a private foundation. If you have any questions, please call us at the telephone number shown in the heading of this letter.. www.c ityofbrooklynceflter.org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2016 (July 1, 2016 thru June 30, 2017) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Monday, January 20, 2016 by 4:30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RE-TURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Lao Assistance Center of MinnesotaLACM) Program Name: Housing Counseling Services Purpose: To provide cultural and linguistically appropriate HUD certified J -on-i and group housing counseling services to Brooklyn Center Laotian residents focused on home buying, rental assistanceiid foreclosure prevention. Page 1 of PROGRAM PROPOSAL 1) Proposed program description. Be concise, yet thorough in describing the activity 20 of only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program or services. The primary goal of the Lao Assistance Center of Minnesota's (LACM) Housing Counseling Services Program is to promote the American Dream of buying and retaining affordable housing. Our secondary goal is to ensure stable and affordable rental options for Lao community members who are not in a position to purchase a home. The LACM's Housing Counseling Services Program provides cultural and linguistic- specific HUD certified 1-on-i and group housing counseling services that will yield positive outcomes for 140 Lao and other low-income community members living primarily in North Minneapolis, Brooklyn Center and Brooklyn Park. These services are administered by .75 FTE LACM staff including two of the state's only Lao-speaking BUD certified Housing Counselors. A summary of LACM's three primary Housing Services offered include: 1)Renter assistance In 2016, LACM counselors will provide 1-on-I rental assistance counseling to 40 individuals and facilitate two rental assistance workshops involving 20 participants. People receiving 1-on-i rental assistance will secure HUD public housing certification and recertification and/or obtain less expensive/affordable apartment units. LACM counselors will provide substantial one-on-one assistance, helping community members complete housing applications and identify and secure affordable unsubsidized apartment units. 2)Pre purchase and post purchase assistance - In 2016, LACM counselors will provide i -on- i pre-purchase counseling to 25 individuals and post purchase counseling to 5 individuals. Staff will also facilitate 8 HUC certified home-buyer workshops involving 80 participants. 3) Foreclosure prevention assistance - In 2016, LACM counselors will provide intensive home foreclosure assistance to 10 individuals and facilitate two workshops involving 20 participants. Of the 140 total people we expect to serve in 2016, we expect that at least 25 will be Brooklyn Center residents. Describe the anticipated results and accomplishments for your proposed program. 20 Include information and statistics regarding Brooklyn Center local needs and population to be served. 1) 80 Lao community members will receive 1-IUD certified i-on-i housing counselinu services on rent (40). pre-purchasing (25'), post-purchasing (5), and Page 2 of 6 foreclosure prevention (10) 2)120 Lao community members will participate in workshops on: home buying (80), rental assistance (20), and foreclosure prevention (20). 3)90% receiving rental assistance will secure/sustain affordable housing and 50% will be certified/recertified for public housing 4)80% receiving pre-purchasing assistance will complete an action plan and 25% will purchase a home within one year 5)80% receiving home foreclosure assistance will complete action plans and 25% will obtain remedies that result in maintainin homes 6) Do other entities provide Brooklyn Center residents the same, or similar, services 10 for winch you are requesting funding? State the entities and briefly describe why YLUE RUO jjinj uithe setóavF Ouae 'ró os tOjnd: We have not previously received CDBG funds for this or any LACM program. Of the 140 people we expect to serve in 1-on-I counseling and workshops at least 25 are expected to be Brooklyn Center residents. . LLNoEYes We expect to serve a total of 140 mostly low-income Lao community members who are primarily residents of North Minneapolis, Brooklyn Center and Brooklyn Park. We hope to secure first ever funds from Brooklyn Park ($5,000 pending) and Brooklyn Center ease-des"O'Ne1ow rt mo thuIta:. Client participation in workshops and I-on-i counseling as well as all client outcomes is tracked by LACM's Housing Coordinator who utilizes HUD's Counselormax database. Results are monitored on a monthly basis by the Housing Coordinator and results are easily reported on a quarterly basis. 10) Please describe how your program meets one or more of the City's priorities 20 listed below.:.(Check all that apply) See attachment for more information about city priorities. Resident Economic Stability- Targeted Redeve12rn ..DEnhanced Community Image Inclusive Community Engagement D_Strengthened and Empowe d Youth Kev Infrastructure Investments.:. for implementation and. what StOPS...20 would need to be taken before this program can be started LACM's Housing Counseling Services promote Lao resident economic stability and help to ensure culturally and linguistically appropriate services are available to Brooklyn Center Lao residents, which ultimately promotes inclusive community engagement. PROGRAM PERFORMANCE • erall12) Please desciibeyour eperience ãdininisteng fedr,ublic funds and how you 10 havebeen able to meet the compliance requlréments. (please provide a copy of • pEôviOtannual and quarterly reports) 13 If ou have been almoved for federal! ublic funds previously, lease state if ou Page 3 of 6 quireiieritsasa - LACM currently administers contracts with the Minnesota Department of Employment and Economic Development (DEED), the Minnesota Department of Health, and the Minnesota Department of Human Services. To date, LACM has not secured CDBG funding but we are familiar with cost reimbursement contracts and fulfilling data and reporting requirements, and we can't think of an instance where we did not meet reimbursement requirements. 14) Ifyou bave previously been funded through CDBG funds through Brooklyn 20 - . Center, please provide a breakdown of the services that have been provided to Brooldyn Center residents and -'the accQmplisbments. Please include demographic intbirnatiou, how many served, and associated expenses or other anox ...................-.__...... By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Applicant's Sig Title: Executive Director Date: January 19, 2016 Received by Date:J 2.0 I Time: q ; Y49I4/1 Page 4 of 6 CDBG Public Service Program Requirements City of Brooklyn Center Application Submittal Requirements Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your Agency/organization's 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirements: • Incomplete or late applications will not be considered. • All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. • Preferred method of receiving the completed documents is a pdf sent by email to: Janderson@ci.brOOklYflCeflter.mfl.1s or mail, or hand deliver it to: City of Brooklyn Center, Building and Community Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM, January 20, 2016. çDBG Public Service Project Information Amount of FY2016 CDBG funds available: 0 Up to approximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund requesting public service agencies. Funding Priorities: o Program that support the city of Brooklyn Center Strategic Priorities 0 Programs supporting services to youth, diversity in the community, or that leverage community resources. o In addition eligible activities include, but are not limited to those relating to; family self-sufficiency, counseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requirements: • Activities must benefit low and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. • Organization must have a 501 (c)(3) status. • Income-eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. • Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 5 of 6 Timeline and Program Dates: • January 20, 2016, by 4:30 PM, completed application due back to city hail. • February 8, 2016, 7:00 PM Public Hearing at the City Council meeting. Meeting offers opportunity for short (3-5 minute) testimony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. • July 1, 2016 thru June 30, 2017 - spend down timeline of FY2016 funds. No reimbursements can be made for program activities spent prior to HUD final approval, most likely on or shortly after July 1, 2016. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2017 Final Reimbursement • January 1, 2017 - At least one reimbursement request must be submitted. Page 6 of 6 Public Sevvice App on (kilhily, youth emull seniorc services) Uth@m Hepi County CDBG Pjcm Yecr 2016 Please answer below in this column General Information: Organization: Lao Assistance Center of Minnesota (LACM) Type of entity: CDBG funding request: Use of CDBG funding (e.g. staff labor costs) Contact person: Phone/Email: Program Information: What is the program name/type of service? Is this an existing CDBG-funded program? Non-profit $5,000 Staff labor costs Sunny Chanthanouvong 612-374-4967 and Sunny@laocenter.org Housing Counseling Services No Where is the program located, if applicable? 503 Irving Avenue North, Minneapolis, MN 55405 however staff are able to travel to Brooklyn Center for 1-on-1 and group services What is the service area of this program? The program serves primarily Lao community members who are residents of North Minneapolis, Brooklyn Center and Brooklyn Park Who is the target clientle? What needs does this program address? Low to moderate income Lao community members, many who speak limited English The lack of affordable rental housing (with many community members spending 60-70% of their income on housing); the need for cultural and linguistically-specific home buying counseling for those in a position to purchase a home; and the need for assistance to Lao community members who are at risk of home foreclosure. Is the need growing? There is a growing need for 1-on-1 rental assistance and homebuying (pre-purchase and post purchase) counseling. While there is still a need for home foreclosure counseling this need is declining. How does the program address these needs? LACM provides 1-on-1 rental assistance, home-buying and foreclosure counseling services and monthly workshops. We work intensively with Lao community members to get results. How many persons were served by this program in the last 12 months? 162 What is your goal for number of persons served July 2016-June 2017? What percentage of clients are (or are estimated to be) low and moderate-income persons? CDBG requires at least 51%. A total of 120 will participae in workshops and 80 will participate in 1-on-1 services. A total of 25 Brooklyn Center residents will participate in workshops and 1-on-1 services. i00% Staffing and Financial Capacity: Describe the organization's experience in LACM is the Minnesota's only Lao HUD certified housing providing this service, staff capacity and staff counseling agency. LACM has been providing these services qualifications: since 2008. Two LACM staff are HUD certified Awards must be spent by June 30, 2016, and it is requested that funds be spent by April 1, 2016. When is the anticipated date to expend the funds? It is feasible that funds will be spent by April 2016. 'Funding Sources Amount CDBG Other federal $ State funding $ IlLocal funding $ Corporate contributions - Wells Fargo (pending) Foundation contributions - National CAPACD Other (HECAT) Other (Brooklyn Park CDBG - Pending) Consistency with Plans and Public Support: $5,000 $5,000 $16,000 $7,500.00 Is this a high, medium, or low priority service according to the 2010-2014 Consolidated Plan? *Appli ca ti ons will be reviewed and ranked based on the 2015-2019 Consolidated Plan high priorities, use the 2010-2014 priorities as a reference. High LACM is a member of the National Coalition for Asian Pacific American Community Development (CAPACD) and Describe any multi-community, multi-agency or has received ongoing support and technical assistance in public/private partnership support: delivering HUD certified housing services. Describe how the activity meets a need not currently or adequately being addressed by No organization (other than LACM) has HUD certified and other services: Lao speaking housing counseling services Internal Revenue Service Date: March 5, 2004 Lao Assistance Center Of Minnesota 503 Irving Ave. N Ste. 100-A Minneapolis, MN 55405-1297 Dear Sir or Madam: Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: Tracy Garrigus #31-07307 Customer Service Representative Toll Free Telephone Number: :OO am. to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 36-3255880 This is in response to your request of March 5, 2004, regarding your organization's tax-exempt status. In November 1983 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers; or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. I CITYOFBROOKL _J A GREAT PLACE TO START, A GREAT PLACE TO STAY www.cityofbrooklynceflter.org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2016 (July 1, 2016 thru June 30, 2017) Application Request for City of Brooklyn Center Funds Supprn Appcaion De Monday, inuary 20, 2016 by :30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Youth Engaging Success (Yes, Inc) Program Name:Youth Success Coaching Purpose: To continue programming and collect data for 20 success plans and associated activities in the identified areas of homework help, civic involvement, college and career readiness, financial literacy media projects. miioii Ii jth fo &!J inhi1i,t.N1UT1 i ium---. - 1.Does your Organization have a 501 (c)(3) status? less D2.Do the activities benefit at least 51% low- and moderate-income households with than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide Income-eligible certification for all clients?LI3.Does your organization have the staff capacity to administer the program? 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? 5. Which of the following Eligible Public Service Activities will the program provide? (Choose All that apply)IZI• Employment services -1:1 Ll• Crime Prevention and public services LI• Health Services Li• Substance abuse services El [II• Housing Counseling LJ • Education programs • Energy Conservation LI U• Services for senior citizens LI LLL• Services for homeless persons Page 1 of •uiO .iiJ PROGRAM PROPOSAL 1)Proposed program description. Be concise, yet thorough in describing the activity 20 of only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program or services. Yes, Inc's success coaching/life skills program is in place to move Brooklyn Center youth along a development pathway that starts with belonging and culminates in civic reinvestment. The program is a direct outgrowth of concerns expressed by local youth and parents; it leverages standing community resources and private volunteerism; and has been explicitly recognized as unique and effective by Brooklyn Bridge Alliance for Youth, One-2-One, Youthprise, Bolder Options, The Sanneh Foundation, local schools and colleges, and the local community. Yes, Inc. provides youth with adult role models, connections, and resources to plan and execute a personal success plan for life, college and career. In this regard, we look toward exposing youth to decision-making and skill development competencies reinforced through on one success coaching. The over-arching takeaway for the youth involved in our program is that success is an ongoing process requiring steady effort building values, interests, skills, and knowledge. We create structured opportunity to acquire and apply these competencies. 2)Describe the anticipated results and accomplishments for your proposed program.20 Include information and statistics regarding Brooklyn Center local needs and population to be served. Yes, Inc's Success Coaching/life skills project is in place to prepare Brooklyn Center youth from challenged backgrounds for life success that would move them along a development path that starts with belonging and culminates in generosity; defined as the ability and willingness to contribute to civic life. The program is a direct outgrowth of concerns expressed by local youth and parents; it leverages standing community resources and private volunteerism; and has been explicitly recognized as unique and effective by Brooklyn Park and Brooklyn Center's city leaderships, Brooklyn Bridge Alliance for Youth, One-2-One, Youthprise, Bolder Options, The Samieh Foundation, local schools and colleges, and the local community. We do count on the Brooklyn Center city leadership to help expand this program. As a direct response to this community priority, Yes, Inc. launched a powerful innovation in social entrepreneurship: success coaching that pairs future-focused youth aged 15-20 with an accomplished adult coach in the community to execute, over multiple years, an individualized plan for that youth's life success. By coordinating these Success Plans, Yes, Inc. is in position to originate relevant engagement activities for young people; Page 2 of 9 capture important data on upward mobility efforts for local youth; promote youth achievement in challenged communities; and develop next-generation leadership reflective of the changing demographics in The Brooklyns. This innovation in local OST (Out of School Time) youth development is managed in part by youth participants themselves through activity production, advisory committees, and representation on the executive board. Short-Term Outcomes a.Increase in academic success of participating youth b.Increase in school and extracurricular participation of youth c.Increase in civic participation and engagement of youth d.Increase in youth perception of hope for the future and control of one's own destiny e. Increase in marketable career skills and experiences Long-Term Outcomes a.Increase in youth graduating high school b.Increase in youth pursuing post-secondary education to support career development c.Increase in scholarships awarded to youth d.Increase of reinvestment into local community by adult graduates of success coaching Community Impact a.Targeted scholarship and employment recruitment for success coaching graduates b.Increase in civic involvement of youth c.Greater intergenerational and intercultural collaboration d.Greater diversity in civic leadership Yes, Inc's objective is to deliver, through production of individualized success plans, a highly-vested model for recruiting, partnering, managing (including data capture) and delivery of services among community institutions serving or employing youth. This template is being developed from its current concept through collaboration with high- achieving youth development organizations already operating, or planning to operate, in "The Brooklyns," including Brooklyn Bridge Alliance for Youth, Bolder Options, The Sanneh Foundation, One2One, and at least one private-sector area employer. 3) Do other entities provide Brooklyn Center residents the same, or similar, services 10 for which you are requesting funding? State the entities and briefly describe why your nroram is uniciue in the service activity you are proposing to fund. No other group focuses on Success Coaching to youth in the Brooklyns. This innovation involving positive youth social and emotional learning, that pairs youth with accomplished, "grown-up" influencers and, eventually, allowing them to become key influencers to their peers, is new. It presents diversity as a primary motivator that enables youth the maturity to take advantage of their mentee opportunity as a major development goal. We involve youth in creative, analytical and leadership roles though activity ideation and planning, program advisory groups, and membership on the Yes, Inc. executive board. This sparks ways for youth to engage and promote their community. Page 3 of 9 4)Do you plan to provide this service to other cities or jurisdictions? 10 5)If yes. will CDBG finds be used? OYes No Yes. Brooklyn Center and Brooklyn Park constitute the geographical focus of our effort. Last year this program was supported by a CDBG from Brooklyn Park and that application is being renewed. - 6) Please describe how you plan to record and report accomplishments and monitor 20 the results. Regarding program evaluation, benchmarks, and evidence-based outcomes, youth will be part of the advisory and leadership, representing Yes, Inc. in the YPQA plan development being coordinated by Brooklyn Bridge Alliance for Youth. This will provide information of active youth participation in leadership roles specific to program design and implementation, managerial skill development, and social and emotional development in day-to-day operations. This project is meant to help underrepresented youth gain the awareness, tools and connections to succeed in life; and provides a platform to put these skills to use in the community. Everything we do, including the governance, operation and programming of our organization, involves our youth participants. Long-term strategies Yes, Inc. foresees several opportunities to sustain multi-year engagement with participants, including being absorbed into a larger youth development organization once we have proved the Success Plan concept; contract income from public-sector program partners; financial support from success coaches and their networks; possible fee-for- service income from participating families; leveraged philanthropic support from a core finder; and named scholarships from local post-secondary schools and employers recruiting for diversity in The Brooklyns. The Success Plan program as coordinated by Yes, Inc. and delivered by a range of partners, seeks to answer, in a specific community context (The Brooklyns) a BIG QUESTION: What is the value of one youth's success? That value will be calculated from a range of measurements including: • Self-assessment: participants, parents, coaches and staff • Success plan: participation in program activities/progress against stated goals • School: grades & extracurricular participation • Civic: participation and evaluation • Job/internship: performance reviews • Provider partners: case evaluations • Program comparisons: cost for outcome • College scholarships earned o Living-wage jobs attained Long term: volunteerism/civic leadership, real reinvestment (business starts, homes purchased) Yes, Inc. will formalize program evaluations in two ways: Page 4 of 9 • Contracted technical assistance in the Success Plan design provided by allied youth development organizations • Participation in YPQA (Youth Program Quality Assurance) planning organized by a major youth development intermediary in our region, the Brooklyn Bridge Alliance for Youth. We fully anticipate needed changes over time through analysis of new and relevant data; and to contribute our findings and understanding to the network of youth development organizations serving The Brooklyns, and to remain engaged with our youth participants at every level from daily operations to board-level strategy. 7) Please describe how your program meets one or more of the City's priorities listed 20 below. (Check all that apply) See attachment for more information about city priorities Resident Economic Stability Targeted Redevelopment LIEnhanced Community Image Inclusive Community Engagement -LiStrengthened and Empowered Youth -LiKey Infrastructure Investments - As a city whose growth has been generated largely by ethnically diverse residents including recent immigrants working their way up the economic ladder and members of historically underserved populations, Brooklyn Center has committed to engaging its next generation of citizens and leaders. Yes, Inc seeks CDBG funding to mature as a key partner to the city for direct youth engagement and the strategic coordination of community resources for youth development. The Success Plan program prepares Brooklyn Center youth from challenged backgrounds for life success. It demonstrates that the community not only offers resources to underserved youth, but is actively engaged in their upward mobility. Built into the program is experience with civic engagement and volunteering, so that program graduates are prepared not only to achieve individual success through higher education and the professions, but also to return the community's investment in them socially and economically. The success coaching program helps underrepresented youth gain the awareness, tools and connections to succeed in life; and provides a platform to put these skills to use in the community. Accordingly, youth participants played a central role in developing the success coaching logic model and rebranding Pro USA as Yes, Inc. (short for Youth Engaging Success) to communicate this focus. In May 2015 Yes, Inc. amended its bylaws to become a youth-led organization: "At least one member of the executive board shall be a leader of Yes, Inc., aged 15-20, who shall represent the Youth Leadership Council on the executive board." Currently, Yes, Inc.'s seven-member executive board includes three minor youth, the greatest proportional representation allowed under Minnesota statute 317A.205 (2014), which stipulates that minors must constitute a minority of the board membership. This early, individual impact among a handful of youth will grow through their Page of 9 involvement in recruiting, activity development and coaching. With guidance from Yes, Inc. staff and adult success coaches, youth in The Brooklyns will achieve for themselves a much sought-after community impact including: • Greater engagement by youth in productive after-school-time activities • Increase in civic involvement by under-represented youth • Greater intergenerational and intercultural collaboration • Greater diversity in civic leadership • Innovation of an efficient, exportable model for economic and civic advancement among under resourced youth. 8) Please describe how this program is ready for implementation and what steps 20 would need to be taken before this program can be started. This program was initiated in 2015 supported in part by a CDBG award from Brooklyn Park. The 2015 effort focused on planning and was accomplished with extensive coordination with and support form Brooklyn Bridge Alliance for Youth. The 2016 effort focuses on implementation. This includes: o Launching continuous programming and collecting data for 30 Success Plans and associated activities in identified focus areas: homework help, civic involvement, college readiness, job readiness, financial literacy, sports and media. • Sustaining the Success Plan program through a combination of fee for service income, program partnerships, foundation grants and community fundraising. Time Frame: Starting January 1, 2016, Yes, Inc. will offer certain services daily, including homework help during the school year and transportation to and from activities. Interaction with success coaches will occur on a minimum weekly basis. We will offer year-round, monthly activities delivered by Yes, Inc., its youth participants, or partner organizations. Participants may engage at any age from 15-20 and participate until they age out. Community impact: Yes, Inc. worked strategically to define a clear need in our service area and match it with an unduplicated, endorsed and efficient solution. Integral to efficiency is a partnership model seeking to coordinate community services whenever possible to facilitate greater access by youth and maximize the value of investment in community-wide youth programming by foundations and other funders. PROGRAM PERFORMANCE 9)Please describe your experience administering federal/public funds and how you 10 have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) 10)If you have been approved for federal/public funds previously, please state if you Page 6 of 9 have an instance where you have not met the reimbursement requirements as a T_=person or organization? Brooklyn Park CDBG recipient in 2015 for the subject program. MN Revenue grant recipient since 2010 for a free tax preparation program for households at or below 50% AMI. This program, which organizes volunteer preparers, serves hundreds of households annually and generated more than $400,000 annually in tax refunds returning to the local economy. All income (after expenses) from this tax preparation grant has been invested in Yes, Inc's youth-oriented programming. 11) If you have previously been funded through CDBG funds through Brooklyn 20 Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. N/A By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Applicant's Signature: Title: Executive Director Date: Jan 20, 2016 Received by:4L. 44e= Date: Time: Page 7 of 9 CDBG Public Service Program Requirements City of Broo1dyn Center 4ppjication Submittal Reqrents Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your Agency/Organization's 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirements:. o Incomplete or late applications will not be considered. o All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. o Preferred method of receiving the completed documents is a pdf sent by email to: Janderson@ci.brooklYnceflter.111Th 15 or mail, or hand deliver it to: City of Brooklyn Center, Building and Community Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM, January 20, 2016. CDBG Public Service Project Information Amount of FY20 16 CDBG funds available: Up to approximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund requesting public service agencies. Funding Priorities: Program that support the city of Brooklyn Center Strategic Priorities o Programs supporting services to youth, diversity in the community, of that leverage community resources. o In addition eligible activities include, but are not limited to those relating to; family self- sufficiency, counseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requirements: • Activities must benefit low and moderate-income households with less than 8O% Area Median Income (AMI) as stated by HUD and listed on the chart below. o Organization must have a 501 (c)(3) status. o Income-eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. o Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 8 of 9 Timeline and Program Dates: • January 20, 2016, by 4:30 PM, completed application due back to city hail. • February 8, 2016, 7:00 PM Public Hearing at the City Council meeting. Meeting offers opportunity for short (3-5 minute) testimony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. • July 1, 2016 thru June 30, 2017 - spend down timeline of FY2016 funds. No reimbursements can be made for program activities spent prior to HUD final approval, most likely on or shortly after July 1, 2016. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2017 Final Reimbursement • January 1, 2017 - At least one reimbursement request must be submitted. Page 9 of 9 Public Service Application (family , youth and senior services) Urban Hennepin County CD3G Program Year 2016 Please answer below in this column General Information: Organization: Youth Engaging Success (Yes,Inc) Type of entity: CDBG funding request: Use of CDBG funding (e.g. staff labor costs): Contact person: Phone/Email: Non Profit $10,000.00 Staffs and Volunteers Stephen Wreh-Wilson 763-443-5914 swilson@yes -success.org gram Information: What is the program name/type of service? Youth Success Coaching Is this an existing CDBG-funded program? Yes. Start up process was supported by Brooklyn Park in 2015 Where is the program located, if applicable? The Brooklyns - Office is in Brooklyn Park, Minnesota What is the service area of this program? Brooklyn Park and Brooklyn Center Who is the target clientle? Disadvantaged and opportunity youths (aged 15-20) living, studying, or working in Brooklyn Center. Public Service Application (family, youth and senior services) Urban Hennepin County CDBG Program Year 2016 What needs does this program address? Existing anti-crime, teen pregnancy and other mitigation programs are necessary but do little to address the achievement gap and lak of engagement opportunities fr local youth. Area cities, Brooklyn Center and Brooklyn Park are well aware that they must do more to engage underrepresented young people as a matter of demographic destiny. As a direct response to this community priority, Yes, Inc. launched a powerful innovation in social entrepreneurship: success coaching that pairs future-focused youth aged 15-20 with an accomplished adult coach to execute, over multiple years, an individualized plan for that youths life success that includes college, career and community leadership. To further succeed in this endeavor, Yes, Inc is acquiring strategic consulting and technical assistance from Brooklyn Bridge Alliance for Youth. Is the need growing? Yes. The scarcity of proactive options for high achievers came to light in 18 months of group listening sessions, one-on-ones and other concerte outreach. As did a clear call to action: It's time to focus seriously on the asset side of local youth, especially in "program deserts" like The Brooklyns, and bring a fresh solution that the entire community can get behind. How does the program address these needs? The success coaching program helps underrepresented youth gain the awareness, tools and connections they need to succeed in life, and provides a platform to put these skills to use in the community. Accordingly, youth participants played a central role in conceiving the success coaching program and rebranding Pro USA as Yes, Inc. (short for Youth Engaging Success) to communicate this focus. In May 2015 Yes, Inc. amended its bylaws to become a youth led organization: currently the seven member executive board includes three minor youth, the greatest proportional representation allowed under Minnesota statute. With guidance from Yes, Inc. staff and adult success coaches, youth in The Brooklyns will achieve for themselves a much sought-after community impact including: o Greater engagement by youth in productive afterschool time activities • Increase in civic involvement by under-represented youth • Greater intergenerational and intercultural collaboration • Greater diversity in civic leadership Public Service Application (family, youth and senior services)F1 Urban Hennepin County CDBG Program Year 2016 How many persons were served by this program in the last 12 months? What is your goal for number of persons served July 2016 June 2017? What percentage of clients are (or are estimated to be) low and moderate-income persons? CDBG Staffing and Financial Capacity: Describe the organization's experience in providing this service, staff capacity and staff qualifications: Since 2008 Pro USA has operated as an all-volunteer organization mat has originated many different event-based interventions supporting youth in Brooklyn Center and Brooklyn Park and which has earned recognition and recommendtions for their quality. Implementation of the Success Plan initiative will be the focus of 1.5 FTE professional staff including Executive Director Stephen Wreh-Wilson, an experienced program manager with a background in financial literacy, peace and justice, and employment advocacy. This capacity will enableYes Inc to recruit success coaches, manage their interactions with program participants, and coordinate partnerships with relevant youth services organizations. Awards must be spent by June 30, 2017, and it is requested that funds be spent by April 1, 2017. When is the anticipated date to expend the funds? WJI CDBG $10,000.00 Other federal State funding $5,000.00 Local funding $10000.00 Corporate contributions Foundation contributions $3,000.00 Other (specify)$26,547.27 other (specify)$92,000.00 Consistency with Plans and Public Support: Public Service Application (family, youth and senior services) Urban Hennepin County CDBG Program Year 2016 Is this a high, medium, or low priority service according to the 2015-2019 Consolidated Plan? *Applications will be reviewed and ranked based on the 20152019 Consolidated Plan high priorities. Yes, Inc.'s partnering model strives to coordinate community services whenever possible to facilitate greater access by youth and maximize the value of social investment in youth programming by foundations and other funders. We are working on formalizing relationships that will lead Describe any multi-community, multi-agency or to exchanges of program support, technical assistance and other key public/private partnership support: resources. Describe how the activity meets a need not currently or adequately being addressed by other services: Brooklyn Bridge Alliance for Youth This capacity-building intermediary serving "The Brooklyns" has provideo advice and technical assistance to Yes, Inc.'s strategic planning. One2One A mentoring initiative active at North View Junior High in Brooklyn Park, One2One has developed a successful recruiting and certification program, resulting in successful interventions with students struggling in a school environment. One2One is ready to provide technical assistance and other collaboration with Yes, Inc. Minnesota International University MIU and Yes, Inc. hosted a youth listening session in 2014 to frame the needs and aspirations of immigrant and minority youth in "The Brooklyns." North Hennepin Community College Interfacing through the Office of Service Learning at NHCC, Yes, Inc is arranging programming in college readiness, job preparation and community service for youth in "The Brooklyns." City of Brooklyn Park Public Service Application (family, youth and senior services)F1 Urban Hennepin County CDBG Program Year 2016 Staff of the city's Office of Community Engagement have attended Yes, Inc. events, and Yes, Inc. is contributing input to the city's Community Engagement Initiative. We hope this relationship will grow to encompass joint program planning and the city's funding of Yes, Inc. activities benefiting Brooklyn Park youth. Bolder Options Yes, Inc. is emulating the best practices of this very successful volunteer- based youth mentorship organization and, though partnership, will help Bolder Options widen its operations in the Northwest Metro communities. Yes, Inc. would receive technical and policy assistance for its own programming. The San neh Foundation This organization has provided a range of sports and academic outlets for at-risk youth in St. Paul and Minneapolis. Yes, Inc. is seeking to help TSF expand into the Northwest Metro. Planned Parenthood Yes, Inc. has begun planning a partnership that would have Planned Parenthood enrich Yes, Inc.'s programming, enabling youth to consider family issues not in isolation, but as part of an overall success plan. Our goal is to head off crises of unplanned pregnancy and broken families before they occur, thus sparing damage to and disadvantage for the current generation of youth and the next. TW) ç' Departuieni of the Treasury 1iifiiiI Revenue Service In reply refer to: 0752839100 ATLANTA GA 39901-0001 Aug. 12, 2015 LTR 4168C 0 26-2562417 000000 00 00032358 BODC: TE YOUTH ENGAGING SUCCESS INC YES INC % STEPHEN WREN-WILSON 7420 UNITY AVE N STE 101 BROOKLYN PARK MN 55443-3136 Employer Identification Number: 26-2562417 Person to Contact: Customer Service Toll Free Telephone Number: 1-877-829-5500 Dear YOUTH ENGAGING SUCCESS INC YE: This is in response to your Aug. 03, 2015, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in Jauary 2010. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(i) of the Code on our website beginning in early 2011. 30092 0752839100 Aug. 12, 2015 LTR 4168C 0 26-2562417 000000 00 00032359 YOUTH ENGAGING SUCCESS INC YES INC % STEPHEN WREH-WILSON 7420 UNITY AVE N STE 101 BROOKLYN PARK MM 55443-3136 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, /'4^ -Al 1102- Teri H. Johnson Operations Manager, AM Ops. 5 aJ BROOKL A GREAT PLACE TO START, A CREAT PLACE TO STAY www.cityofbrooklyncenter.org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2016 (July 1, 2016 thru June 30 9 2017) Application Request for City of Brooklyn Center Funds Sma 22O by 30 PM Pubic Heaii1ng February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Brooldyn Center Timber Bay/Youth Investment Foundation Program Name: Supporting Students Through After School Hours Counseling and Activities Purpose: To create positive after-school and summer experiences that enrich, educate and empower teens at Brooklyn Center Secondary School. • iti!h1J Wo J i i IT I IN I1Ib 1.Does your Organization have a 501 (c)(3) status? 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide Income-eligible certification for all clients? x 3.Does your organization have the staff capacity to administer the program? 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? x 5. Which of the following Eligible Public Service Activities will the program provide? (Choose All that apply) o Employment services X • Crime Prevention and public services o Health Services x o Substance abuse services x o Housing Counseling x o Education programs o Energy Conservation X • Services for senior citizens X • Services for homeless persons X Page 1 of 15 U(,frice PROGRAM PROPOSAL thorough in describing the activity 201) Proposed program description. Be concise, ye of only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG ftmds last year, the funds must be used to expand the program or services. The purpose of this grant application is to exa dpyogmiflSeflICO5 provided by Brooklyn Center Timber Bay to students at Brooklyn Center Secondary School. Brooklyn Center Timber Bay (BCTB) is part of the larger organization of Youth Investment Foundation/Timber Bay, which was established in 1970. Timber Bay currently has branches in 14 communities in Minnesota. The premise behind all of Timber Bay's programs are that teens are facing new challenges and pressures every day including violence in schools, difficult choices around sex and substance use, missing or incarcerated parents, poverty, and other types of trauma. Parents are also facing new pressures. They may be unsure how to reach their teens. They may struggle with poverty, depression, unemployment, domestic violence and/or substance abuse. The population that Timber Bay serves often does not have access to services to address these issues due to a lack of community and/or financial resources. Brooklyn Center Timber Bay (BCTB) began in 2011 and serves middle and high school students in grades 6 tol2 at Brooklyn Center Secondary School. The programming provided by Brooklyn Center Timber Bay is research based and puts into practice the elements of two main researchers: Bonnie Bernard's "Fostering Resiliency in Kids" and Dr. Perter Benson and Search Institute's work with 40 Developmental Assets that youth need to succeed. The resiliency research identified the characteristics of resilient youth: social competence, problem solving, autonomy and a sense of purpose or hope for a bright future. This research further identifies "protective factors" that can alter or reverse negative outcomes for high risk youth are 1) caring and support, 2) high expectations and 3) youth participation and involvement. These protective factors can be provided in the school, the community and the family itself. BCTB, through their programming, increases these protective factors in the students who are most needy. According to Bernard's research, the critical çponents in fostering resiliency through direct service programming requires the establishment of mutual relationships of care, respect and trust between students and professionals. In L doing this conditions are being created that allow youth to realize their innate Page 2 of 15 potential for social competence, problem solving, a sense of identity and hope for the future. All of the programming provided by Brooklyn Center Timber Bay utilizes the concepts of resiliency by providing programs that enhance "protective factors" in a young person's life by providing opportunities for receiving "caring and support", achieving "high expectations" and participating in activities in their school and community and establishing trusting and supportive relationships with the BCTB staff. In addition to resiliency research, Brooklyn Center Timber Bay also utilizes the research done by Dr. Peter Benson and Search Institute who identified 40 key developmental assets that youth need to be successful. These assets are divided into two areas: External Assets or those things in a young person's environment that will support nurture and empower them and Internal Assets or "attitudes, values, and competencies that belong in the head and heart of every child". The more assets a young person has, the less likely they are to engage in at-risk behaviors and the more likely they are to be successful in life. BCTB's programs promote asset development in youth by providing the external assets of support, empowerment, high expectations, and constructive use of time. The program also aids in developing the young persons' internal assets of commitment to learning, positive values, social competencies and a positive identity. At the heart of the Brooklyn Center's Timber Bay's program is creating positive after-school and summer experiences that enrich, educate, strengthen and empower teens through positive relationships with staff and with other youth in the program. The program uses a whole person approach, paying attention to all areas of a young person's life - physical, spiritual, social and emotional. The backbone of the program is mentoring the students throughout all components of the program. Mentoring can be defined as a developmental strategy in which a supportive individual works with youth to build relationships that offer encouragement, guidance, support and creating an opportunity for a youth's voice to be heard. Studies have shown that students who have had mentoring relationships get better grades in school, have better rates of high school completion, have more positive beliefs about their ability to succeed in school, have improved self-esteem and have greater acceptance by peers (National Mentoring Partnership, 2012). For the purposes of this grant application, we are requesting funding to enable Brooklyn Center Timber Bay to sustain and expand the number of program activities in which students can participate and to serve an increased number of students. The majority of activities described below take place during the school year at school during after school hours. Because of this and the fact that targeted students and parents often do not have enough food to Page 3 of 15 eat at home, food is provided for the parenting and student support groups. The specific components of BCTB's programming that will be provided to identified students in grades 6 through 12 at Brooklyn Center Secondary School consists of: 1)One-on-one Mentoring/Support: regular one-on-one mentoring is available to students who participate in the BCTB program and can also meet individually with staff when needs arise. 2)Student Support Groups: youth will discuss their concerns, be supported and learn problem solving skills from staff and their peers. 3)Parenting Support Groups: these groups are held in the evening and support parents who have lost hope and don't know how to help their teens. Parents are affirmed that they know their child best. When a parent who feels powerless is given an opportunity to show they know about their child, they regain confidence in themselves and in their parenting. When a parent can relate to their child they can better respond to and minimize their child's challenging behaviors. 4)Service Learning: volunteer projects for youth to build self-esteem, learn life skills and develop important work skills. 5)Large Group Gathering: teens gather weekly to learn about positive relationships, anger and forgiveness, decision-making, sexual restraint, life purpose, faith, self-worth, responsible living and more. This takes place in the evening hours from 6 to 8 p.m. BCTB has partnered with the Lutheran Church of the Master, who has provided a youth gathering place in a facility adjacent to the church. Students are picked up at the school and transported by BCTB staff and then transported home. This group provides opportunities for mentoring students and it is the goal of BCTB to recruit volunteer mentors to work with students in this group gathering. 6)Weekly Activities: these include Open Gym, outdoor sports, field trips and more. 7)Summer Programming: BCTB is a 12 month program with a variety of activities and mentoring that takes place in a variety of locations. Thi includes Outdoor Adventures where youth experience trips to the outdoors to teach life skills deepen relationships and build confidence. 8)Timber Bay Camp: While most of the work done with students and parents take place at Brooklyn Center Secondary School, outdoor camping activities take place on weekends and during the summer months. They are located at Timber Bay Camp, a private bay of Little Whitefish Lake north of the Twin Cities, and that has a lodge and additional cabins in which the campers stay. This part of the program offers students and parents who have often never had an opportunity for a camping experience, a weekend away from peer pressure, the intrusion of technology and life's hassles. Activities include hiking, volleyball, basketball, fishing, yard games, Frisbee golf and many more. These camps will take place five times during the year with between 20 to 50 students/parents attending each time. The budget request to expand the Brooklyn Center Timber Bay program is detailed below. Page 4 Ot I Transportation (for 4 vehicles that have been donated to BCTB) Gas, insurance, maintenance $2,400 ($200/month for 12 months) Subtotal Transportation $2,400 Supplies/Food Program equipment, supplies and $500 school supplies for students Food for parenting and student groups,$3,600 and after school student activities ($400/month during the school year - 9 months) Subtotal Supplies/Food $4,100 M entor Compensation $5,000 2 full-time and 2 part-time staff Contractual Outside evaluator to complete grant $2,500 reports, create program evaluation tools, compile and report evaluation results (50 hours $50/hour Subtotal Contractual and Mentor Other $7,000 Scholarships to camp and outdoor $5,000 activities Supplies/food for Subtotal Other $6,000 Total Grant Request u,uuu 2) Describe the anticipated results and accomplishments for your proposed program. 20 Include information and statistics regarding Brooklyn Center local needs and nonulation to be served. The population served will be students in grades 6 through 12 from Brooklyn Center Secondary School. Brooklyn Center Schools is the only Full Service Community School District in Minnesota. "Full service schools aim to provide support to their individual communities. They survey their feeder neighborhoods to learn exactly what the needs are, then tailor their plans accordingly. The idea is to make schools the go-to places to find support for students, families and communities" (Star Tribune, January 5, 2016). This model was implemented in 2009. Brooklyn Center Secondary School serves a poverty stricken and culturally diverse student population of 900 students for the 2015/16 school year. Some statistics from the 2014/15 school year that support this are: a 77% non-white o 77% Free and Reduced Lunch: Note as asked at the beginning of the we must be low and moderate income households Page 5 of 15 according to HUD. The 2015 Income considered very low' for MN is an annual income of $30,950 for a 2 person household and $34,850 for 3 person household. To qualify for Free and Reduced Lunch a household of 3 must be at or below $37,167. Therefore, the majority of students at the school and being targeted by this grant application fit the required criteria. 22 % are English language Learners Over 20% are Special Education studentsThe school has 29% mobility - students moving in and out of the district during the course of a year. The target population lives i n the City of Brooklyn Center. The city is a first-ring suburb of Minneapolis, MN and is currently the third largest city in Northwest Hennepin County with a population of 30,712 (2013 Census Data). It also is the only first ring suburb whose population is made up of a greater percentage of non- white residents than white. This is also a community where many residents are living in poverty, experiencing unemployment and homelessness, mental health and substance abuse issues. Knowing that these needs are facing the youth of Brooklyn Center Secondary School and as part of the community school model, Brooklyn Center Timber Bay was brought in as a collaborating partner in 2011 for after school and summer programs to serve the students who are most at risk. The majority of students at Brooklyn Center Secondary School live in poverty or low income homes. Research has clearly demonstrated that living in poverty has a wide range of negative effects on the physical and mental health of students. Poverty often leads to a wide range of traumatic experiences including hunger, homelessness, unemployment, poor academic outcomes, dropping out of school, student mobility and increased crime rates (National Center for Trauma and Loss, 2013) These are the students who will be served through BCTB. The risk factors of the students being served include, but are not limited to being disconnected from school, lagging in academic achievement, being truant from school, experiencing substance abuse, lacking in positive role models, being involved in the justice system, being in an unstable home environment, and/or have experienced trauma. The expected results and accomplishments will come about as a result of the history of collaboration that has taken place between Brooklyn Center Timber Bay and Brooklyn Center Secondary School over the past four years. Over the years, this collaboration has led to increased services for students. However, the students in need of support continue to grow which is why BCTB needs funding to expand their services. One of the programs that the school and BCTB have collaborated on is called A2A (Athletics to Academics). This after school program provides tutoring two to three days a week to students with a C average or below. When they complete this tutoring they then get apass to an Open Gym th at is runn by one Page 6 of 15 of BCTB's staff. Also, during the 2014/15 school year, 27% of the students that participated in the Timber Bay Youth Group increased their Math grade from Semester 1 to Semester 2 and 34% of students that participated in the Timber Bay Youth Group increased their English grade from Semester 1 to Semester 2. There is no substitute for time with a young person and BCTB staff invests countless hours helping youth navigate life through time spent with caring adults, especially during the after school hours when so many youth are on their own with little to do. This is often the time when youth who are high risk can get into personal or legal trouble. BCTB provides services so that youth can engage in healthy activities and reduce risky behaviors. Program staff will also connect family and youth to additional school and community resources as individual needs might indicate. Additional expected outcomes for student participation in Brooklyn Center Timber Bay include: ° Increased academic motivation and achievement o Increase in the number of students being connected to school and the surrounding community o Increase in parents being connected to school and finding support and encouragement to help their children be successful o Improved parent/child relationships o Decreased crime rates during after school hours • Improved attendance • Decreased discipline issues for student participants • Increase in constructive use of time • Increased self-esteem and a sense of purpose for student participants • Increase in the number of youth who see themselves as valuable and who realize they can be a resource both to their school and community • Increased positive view of personal future. To reiterate, activities provided by BCTB will benefit low and moderate-income households with less than 80% Area Median Income (AM!) as stated by HUT) and by the school district's Free and Reduced Lunch documentation. Income-eligible certification will be provided for all clients served verifying that at least 51% are from low- to moderate income households. In addition, BCTB has the staff capacity as detailed in question 3, to administer the program and will be capable of providing all required documentation to obtain reimbursement through the main financial department of Youth Investment Foundation/Timber Bay. It is however, the goal of BCTB to increase their staff capacity to serve more students. Page 7 of 15 services 1103) Do other entities provide Brooklyn Center residents the same, or similar, for which you are requesting funding? State the entities and briefly describe why your program is unique in the service activity you are proposing to fund. L The City of Brooklyn Center, as previously stated, is a community whose citizens, including youth, are living in neighborhoods where they are experiencing the trauma of poverty, unemployment, mental health and substance abuse issues and crime. At the same time, this is a community that does not have significant resources to help those families seeking help. There are a few programs that provide counseling services for the issues stated above including Counseling Clinic, Inc., Healthwise Behavioral & Wellness, Canvas Health, and a variety of individual therapists. The services provided by these organizations generally specialize in psychological and psychiatric services, counseling and mental health and substance abuse treatment. Recently, Hennepin County opened its first regional office to provide human services at the Northwest Family Service Center in Brooklyn Center. Services include Child Support, food support, cash assistance, health care programs and emergency assistance. Partners in the building are: 1) Community Emergency Assistance Program (CEAP) that has a food shelf, clothing closet and more and ides K- 12 enrollment in their schools and adult2) Osseo Area Schools who prov education services. Brooklyn Center Secondary School being a full service Community School does offer a variety of other services including health clinic, family resource room, college access center, recreation center and an out-of-school programs office. Parents can receive help paying energy bills, tips on writing resumes and legal assistance to help obtain U.S. citizenship. Brooklyn Center Timber Bay is a unique program whose mission is to provide life -changing services and a safe place for high risk y outh and th eir p arent s. This is accomplished by providing the relevant p ro gramming previously described and one-to-one mentorship for youth with a caring adult. Teens will learn life skills that will reduce or eliminate risky choices like drug use, alcohol use, violence, acting out sexually, doing poorly in school or dropping out of school. BCTB has two fuiltime staff and two part time staff implementing their p ro gramming. The collaborative approach with Brooklyn Center Secondary School allows BCTB to provide a variety of services to meet a variety of student needs. The students and parents don't have to worry about transportation or cost of services as all BCTB services that are provided in school and in the Brooklyn Center community are free of charge. BCTB has received three donated vans and one SUV to help transport students from activities to home and to the camping experience previously discussed. This camping experience is unique to any other program in Brooklyn Center. students and parents have opportunities to engage in (often for the first and only time) the fun of camping experiences in a beautiful outdoor camping site co mpl eti Page 8 of 15 with a lodge and additional cabins. . thi s serv i ce t o other cities or jurisdictions? I IU Do you Plan to Provid e FIYes =nOxNO 5)If yes , will CDBG funds be used? No - the services described in this grant application are only for students in the Brooklyn Center School District and who live in Brooklyn Center. ord and report accomplishments and monitor 2 6)Please describe how You Plan to rec the results. Brooklyn Center Timber Bay is under the direction of Wayne Thyren, as Program Director. Wayne has a combined experience of more than 40 years of success working with at-risk teens and parents in urban and first ring suburbs of the Twin Cities. Wayne started as a high school teacher. His education includes Marriage and family Counseling, as well as his expertise with teens. Wayne will guide the operating of BCTB and will supervise the staff to ensure that all aspects of the program, including recording and reporting acc omplishments and monitoring results of the various aspects of the program are completed as required. In addition, an outside consultant who has extensive experience in program evaluation will be contracted to assist in compiling the data, c ompleting the reports and providing a neutral analysis of the program evaluation components. A year-end program evaluation report will then be written that will identify program strengths, outcomes achieved and areas for improvement. This report will be given to various stakeholders in this collaborative approach to working with the identified population. Some of these stakeholders include, but are not limited to, the Program Director, Timber Bay's parent organization, Brooklyn Center Secondary School's administrators, counselors and other building staff. There will be several components for tracking and reporting the accomplishments of the BCTB programs funded through this grant. A c omprehensive evaluation plan will guide the recording and reporting of the accomplishments for BCTB'S programs at Brooklyn Center Secondary School. The evaluation plan will produce both qualitative and quantitative data with the main purpose being to determine whether the programs offered by BCTB are working as intended and also to tract and record if the intended students' outcomes have been achieved. This will then identify changes that might need to be made to various aspects 0fBCTB'S program. BCTB along with Brooklyn Center Secondary School has been documenting student progress since the collaboration began. This includes a "Time Station" App available on Smart Phones that BCTB and school staff use to track student attendance at BCTB p rogramming school attendance, grades, Free and Reduced Lunch, and more. Students who attend BCTB programs at school log in with their pin number, and their involvement is connected to all other school information in meir SLUUcult, of 15 The first focus of the evaluation will be the on-going process evaluation or formative evaluation. This will monitor operation of the activities, strategies, and methods used in the program. A brief intake form for the youth and their parent(s) to complete will allow Timber Bay to identify client issues that have brought them to the program To summarize this information a spreadsheet will be utilized to track student participants by grade, gender, reason for referral and observations of BCTB staff. In addition, students' school progress will be tracked to determine improvements in grades, attendance and behavior. The second focus in the evaluation will be outcome or summative evaluation to assess whether the expected outcomes have been achieved. The methods that will be used include a Student Asset Checklist that identifies what internal and external assets the student perceives they have will be completed when each student enters the program and at the end of the program. In addition an end of the year survey given to all students to assess how they see themselves and what knowledge and skills they have learned as part of the program. This part of the evaluation will be coordinated by the outside consultant to allow BCTB staff to spend the majority of their time serving students. The chart below shows how each of the outcomes will be monitored and evaluated. Increased academic motivation and achievement studentsincrease in the number of being connected to school and the Increase in parents being connected to school and finding support to help their children be successful improved parent/child relationships Decreased crime rates during after school hours improved attendance Decreased discipline issues 101 student Increase in constructive use of time Increased self-esteem and a sense of purpose for student participant Increase in the number of youth who see themselves as valuable to both to their school and community Increased positive view of future Track grades for each student End of year Student Surveys Tracking participation in activities such as Service Learning Parent survey for participants in parent support group and other parent activities End of year Student Surveys Crime rate statistics from city of Brooklyn Center Track daily attendance for student participants Track discipline contacts for student End of year Student Surveys End of year Student Surveys End of year Student Surveys End of year Student Page 10 of 15 As previously stated, the program accomplishments and outcomes will be compiled and put into periodic and final reports by the outside consultant who BCTB will contract with. These reports will be given to all Timber Bay and Brooklyn Center Secondary School stakeholders. 120meets one or more of the City's Priorities 7) Please describe how your programlisted below. (Check all that apply) See attachment for more informatio7abOut Resident Economic Stability QP(1PV(ThTfleflt Enhanced Inclusive igthened and Empowered Youth Key Infrastructure Inv-, - erroO1dynCenter Bcoh1orativ Center Secondary School supports two of the City's priorities: Inclusive Community Engagement and most of all Strengthened and Empowered Youth. Brooklyn Center Timber Bay's p ro gramming will provide effective and appropriate services to meet student needs. Through this collaborative approach with Brooklyn Center Secondary School, student and parent needs are not only clearly understood, but the students with the greatest needs are given special attention and through the one-to-one mentoring provided each student's needs are identified and addressed. The program engages the parents in the community in a responsive way to assist them in meeting their child's needs. As identified in Question 2, the identified population is mostly serving students from diverse backgrounds, as this is the majority of the student body at Brooklyn Center Secondary School. During the past school year, 95% of students served by BCTB were students of color. BCTB's staff has been trained in providing culturally sensitive p ro gramming to their program participants. In addition, Brooklyn Center Secondary School's staff assists in meeting the needs of parents who may not speak English by providing an interpreter as needed. Many of the parents in this community have experienced trauma due to poverty, homelessness, mental health and substance abuse issues and domestic abuse. Many of the families are immigrants and new to the ways of the American culture and the schools in our communities. The services provided by BCTB are responsive to the needs of their participants and if unable to meet their participants' needs they refer to other community resources that are able to assist the students/families. Strengthening and empowering youth is the heart of what BCTB does. The program uses a whole person approach, paying attention to all areas of a young person's life - physical, spiritual, social and emotional. Through the pro gramming provided youth are provided opportunities to engage in service learning and enable them to be "seen as a valuable resource" with the abilities to contribute in a meaningful way. When engaging in these activities, y outh are les s Page 11 of 15 ^mmunity En _4_2x likely to engage in at-risk behaviors and experience violence. Students will also become more connected to their school and the community, as well as their families. Research has provided evidence that early intervention with high risk students will decrease problem behaviors at school, increase academic achievement, improve attendance and ultimately lead to higher graduation rates. The services provided are a coordinated system with the high school that provides research based programming that will help the youth become successful, contributing members of their communities. 8) Please describe how this program is ready for implementation and what steps 20 would need to be taken before this program can be started. Brooklyn Center Timber Bay will be ready for program implementation if funded through this grant. The program has been in operation for four years, so many improvements and enhancements have been made each year. The processes for collaborating with Brooklyn Center Secondary School have been created; group curricula and program content has been established, partnerships with the community have been created, staff has been trained and is prepared to go forward with this programming and many students in the school are aware of the staff and the programming that BCTB provides. However, through this grant application, the main goal will be the expansion of programming provided and increasing the number of students served. One of the most important needs for students at this time is one-to-one mentoring. As previously stated, a Large Group Gathering takes place for students on Tuesday evenings throughout the year in collaboration with a local church. One of the first steps that would be taken is to recruit and train community volunteers to work one-on-one with students during this time. In addition, a comprehensive curriculum needs to be developed for this weekly event. Also, program intake forms, surveys and a letter for the parents of student participants will need to be developed so the evaluation plan can be fully implemented and programming guided and improved through the feedback that is received. As described in other parts of this application, BCTB is for the most part ready to implement the programming described here. BCTB is serving a larger number of students and families each year; because of this our main goal is program expansion and enhancement to serve as many needy students and parents as possible. This includes adding a 2'' Family Camp in the summer and a fall and a winter camp for teens. Also, numbers have been low in the Parenting Group so new ways to meet and recruit parents will be explored and implemented. In addition, BCTB will be seeking other grant funding in order to expand the number of staff that we currently have. This funding would supplement the income that the staff needs to raise to support themselves as Timber Bay employees. BCTB programs have a large Liberian population, therefore, it is our goal to recruit and help provide salary for a Liberian staff person. Page 12 of 15 PROGRAM PERFORMANCE 9)Please describe your experience administering federal/public funds and how you 10 have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) 10)If you have been approved for federal/public funds previously, please state if you have an instance where you have not met the reimbursement requirements as a person or organization? Wayne Thyren, BCTB ' s Director, was previously Director of another youth serving agency. During his many years in this role, the agency received many grants and the programming provided through these grants was successfully implemented. All required reports were completed and compliance requirements were met. The consultant that BCTB will contract with has an extensive history of writing, administering and reporting on funds received when previously employed by a local school district. With over 20 federal, state and foundation grants received by this consultant, all compliance requirements were accomplished. This included two on-site federal compliance audits and one state on-site compliance audit. This consultant never experienced an instance when all funding requirements were not met. Copies of previous annual and quarterly reports cannot be provided because of federal and agency/school district confidentiality requirements 11) If you have previously been funded through CDBG funds through Brooklyn 20 Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. Brooklyn Center Timber Bay has not been previously funded through CDBG By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. / ( /Applicant's Signature: Program Director Date:______ Received by: 24441- 64/L===_- Date 1-/1-1 6 Time: 2OO Page 13 of 15 C0C 0rJ a)> 'a C -o6) a) 'a 6) -c (6 LI U 0'-3 2cn .2k.C Wa) C- 6)0 E 0LI C 5 4.10 to LI -D o CL C I-. 0 E 0 i3-D 9 E >. a;0 I-6) Qj ('3 r- BCLm6) 02 0 Z C I- -I.-Ca) C .0 U .0 In4.1 0U 0.0Ca Ca C U, a I-0•6) C o C C ..6)3 II- C W H C C(a '0 Q)0 ED Wo 0 u i 2 L4 m 000 J2 OQ I3crCLCL w fu 0 CL CD w E. ri CA ICLrD 3oo CD 0 o uCD><x .,0—, -' CD 8 •0 —'0 CD —• 3 03 3 a U,:3 -.9 H c w 8 22 2 20 <.<'P°:3 CD-'CD 3 -CD ul 0 0 -'',o CD 8 CD -'H C00 CD 0 o a .<9 3 o 2 °0 o Z 0 CD 0 0j—.C CLCD O-'3 CD CD U,0 • a (D 3 a 8 0 ,aoC9DiC U, _ 0 -'0CC 03CDCC0)0 :3 0 —I CD73 —.00 0), .:,-0—Co 0C 0) 0(1, 0 CLDi 2 -0)3 C:3 C_C0oCDCD0)0)C 0)(1, D 8CL 3 :3 (0 CL 3 c-,CD 0) DC3 CD-CDC,,CL—.C_C0 3 :33CDCD3CCD :3 CD 00 0C 0)C_C CD 0) CD:3 '('C' I IF 4 iJ4i1U CL CLDi a;"32.(DO_q _aJ o.w<3 (1 0---1. CD aq •m :r CL go IL 0-0 r CD3 DD Di0 "CD CL • CD -0j 0D CD L JI vi m to •0.00.S. lu Di -o 0 (Li LiD o - CL -Di .cl .. •Li a- 0-N -Qi 0ii,•C -a l • =0-CD 00 11Di C LiD CD Lii (Li NJ ri < Di fD —•-Di-ci zo o :v.JJI. --- 0 IDi ci-)rD2.g 0 -8 -0 -Li) rD -(L 1.CD (Li(Li CL 0 (Li .1 .C)CL Di C)I --<-(L If)(C)0 Li) co 0 Di o 0o -a -' 1 Li)-ci FD CL o CD 0. rD CL (D (DLi)(Li Li)Di-ID ) (-C N) 0 0 3 -- o (Liit)-,g c-i CD Ln C)G).-(Li ft (Li C-):1-0 p001(30 00000 pPPP 0 P0000000000 Youth Investment/Timber Bay Central Services P0 Box 316 11364 Hamel Road Medina, MN 55340-0316 763.478.0500 ph MENTORS FOR LIFE 763.478.0501 fax TimberBay.Org 1-18-2016 To whom it may concern, Attached is our Block Grant application & also a letter of reference from the Brooklyn Center School District Superintendent. After directing programs for youth & parents in Brooklyn Park with two different, but similar organizations called TreeHouse & Timber Bay for nearly 35 years, I decided to leave Brooklyn Park & open a new branch of Timber Bay in Brooklyn Center the fall of 2011. During my years in Brooklyn Park, we were pleased to receive several CDBG grants for our programs & am hoping what we do will be seen as an asset to our community & be worthy of your support from CDBG funds. Being a part of Brooklyn Center & working closely with our school has been a true joy. I look forward to meeting you & working together on behalf of our teens & their parents. If you have further questions, feel free to contact me 612 720-2896 or at wayne@timberbay.org . Sincerely, Wayne Thyren BC Timber Bay Director OO(LV CTE LULH LLIILJflII\ un,tinp COiiiiUiiI1lOS - êlirsmicss,n bclrr,ero Brooklyn Center Schools District 5286 - March 23, 2015 To Whom It May Concern: I am writing this letter of support for Timber Bay who currently offers programming for our middle and high school students through mentoring, community outreach, camps and retreats. Timber Bay has been offering services to Brooklyn Center teens and parents for three years. Brooklyn Center Community Schools serves a very high percentage of students in poverty. Timber Bay serves these students and families that have the least ability to pay for the programming that is offered. Funding support for the Timber Bay Program will provide students and families with transportation and scholarships to participate. For the last three years, Timber Bay has run teen support groups, parent support groups, mentoring, open gym, as well as activities and weekend experiences at Timber Bay Camp. During the summer, these opportunities and experiences are expanded for students and families I endorse and support Timber Bay with no reservations. Your support for the program will provide opportunities for students and families to grow as part of our community. Please contact me with any questions you may have. Sincerely, Mark Bonine Superintendent, Brooklyn Center Community Schools Brooklyn Center School District - ISD 286 6500 Humboldt Ave. N, Brooklyn Center, MN 55430 Phone: (763) 450-3386 Fax: (763) 560-2647 www.brookcntr.k12.rnn.us Presented by: Jesse Anderson, Deputy Director/HRA Specialist City Council Meeting February 8, 2016 Hold Public Hearing to obtain feedback from citizens  and applicants for Community Development Block Grant (CDBG) funds ◦Process meets HUD and Hennepin County requirements Review CDBG Program Requirements & Information  Review 2016 CDBG Allocations & Recommendations  ◦Public Service Activities/Program Applicants ◦Other CDBG Activities Receive comments from Public Service Activity  Applicants Provide allocation recommendations to staff  ◦Bring forward resolution with CDBG allocations for Council approval on February 22, 2016 City Council Meeting02/08/20162 Community Development Block Grant (CDBG) Funds  ◦Federal funds to provide resources for communities to address unique community development needs ◦Brooklyn Center is a Subrecipientand funds pass through Hennepin County Generally funds must meet one of three national  objectives ◦Benefit low/moderate income persons ◦Prevent or eliminate slums and/or blight ◦Meet urgent community needs Funds must also meet Hennepin County  Consolidated Plan for CDBG City Council Meeting02/08/20163 City of Brooklyn Center using CDBG funds since  program created in mid-1970’s In 2008 some funds shifted from County Rehab  program to fund code enforcement efforts due to foreclosures, vacant properties, and neighborhood blight A Maximum of 15% of CDBG funds may be allocated  to Public Services due to Federal requirement ◦City not obligated to provide any funding for Public Services ◦City has typically provided maximum 15% to Public Service Activities City Council Meeting02/08/20164 Addition Hennepin County guidelines for public  service activity/program allocation ◦$7,500 minimum allocation to each funded activity ◦$3,500 minimum if public service program receives CDBG funds from other Cities ◦Recommended to limit to three public service activities/programs ◦Basis of guidelines Limited funding-intended as a supplement to existing agencies  funding/services Achieve most effective use of money per public service agency  Provide administrative efficiencies for processing by County  City Council Meeting02/08/20165 2015 CDBG allocation for Brooklyn Center-  $258,779 2015 Distribution  ◦ Household & Outside Maintenance for Elderly (H.O.M.E.) Program, Senior Community Services - $10,000 ◦ Meals on Wheels, Community Emergency Assistance Program (CEAP) -$10,000 ◦ Tenant Advocacy Program, HOMELine -$9,019 ◦ Brooklyn Avenues for Homeless Youth -$7,500 ◦ Neighborhood Stabilization/Code Enforcement Program -$150,000 ◦ Housing Rehabilitation ( Emergency Rehabilitation of Private Property) -$72,260 City Council Meeting02/08/20166 2016 CDBG funds use period from July 1, 2016 to  June 30, 2017. Allocation of 2016 Brooklyn Center CDBG funds  estimated $258,779. (Final adjusted 2015 amount) Specific 2016 CDBG allocation amount unknown  to County and City at this time Hennepin County waiting for information from HUD ◦ Amounts may be adjusted depending on CDBG funding ◦ availability Amounts may be adjusted throughout year depending ◦ on funding availability City Council Meeting02/08/20167 Household Outside Maintenance for the Elderly  (H.O.M.E.) program requests $10,000 Services include:  ◦Homemaking ◦Home maintenance ◦Chore services Program part of City’s CDBG program for 21 years  The proposal anticipates serving 75 seniors, at a  rate of $133.33 per person. City Council Meeting02/08/20168 Meals on Wheels Program (CEAP) requests $15,000  Services include:  ◦Meals on Wheels Program part of City’s CDBG program for 16 years  The proposal anticipates serving 100 seniors 5  meal per week, at a rate of $150 per person City Council Meeting02/08/20169 Tenant Advocacy Services requests $8,122  Services include:  ◦Free legal advice to tenants about tenant law ◦Legal help for unsafe living conditions ◦Legal help for security deposit losses Program part of the City’s CDBG program for 7  years The proposal anticipates serving 433 people, at a  rate of $18.75 per person. City Council Meeting02/08/201610 Avenues for Homeless Youth program requests  $10,000 12-bed shelter and transitional housing program  with support services for homeless youth ◦Located in Brooklyn Park Avenues for Homeless Youth operate other shelters  Program part of the City’s CDBG program for 2  years The proposal anticipates serving 86 youth, at a rate  of $116.27 per person. City Council Meeting02/08/201611 Food and Nutrition Services request $3,684  Asian Fresh Produce Distributions request includes:  ◦Helps low-income Asian families to meet their nutritional needs Program would be newly funded program for City  of Brooklyn Center CDBG funds The proposal anticipates serving 100 people, at a  rate of $36.84 per person. City Council Meeting02/08/201612 Housing Counseling Services request $5,000  Housing Counseling Services request  includes: ◦HUD certified Training ◦Rental Assistance Training ◦Foreclosure Prevention Training Program would be newly funded program for  City of Brooklyn Center CDBG funds The proposal anticipates serving 25 people,  at a rate of $200 per person. City Council Meeting02/08/201613 Success Plan program requests $10,000  Success Plan includes:  ◦Volunteer Success coaches for youth Program would be newly funded program for City  of Brooklyn Center CDBG funds The proposal anticipates serving 30 youth, at a rate  of $333.33 per person. City Council Meeting02/08/201614 The Neighborhood Stabilization/Code Enforcement requests  $150,000, consistent with approved 2016 City budget The program will remain focused on vacant properties. There  are currently 147 known vacant properties citywide, with 87 located in the CDBG Focus Area Property maintenance and nuisance violations will be a focus.  2014 funding addressed 1048 property code violations and 9,570 separate actions taken to obtain compliance Program part of City’s CDBG program for 7years  Eligible areas based on following criteria  1.Low to moderate income census blocks 2.Foreclosure, vacancy, code violations (2015 data) City Council Meeting02/08/201615 City Council Meeting02/08/201616 City Council Meeting02/08/201617 Recommended allocation of $69,962 for Home  Rehabilitation Program Funds used to address emergency home maintenance ◦ type repairs such as furnace replacement, water and sewer service repair, etc. for individual properties Remaining Funds after allocation of funds for ◦ Neighborhood Stabilization/Code Enforcement and maximum 15% for public service agencies Home Rehabilitation Program has been part of  the City’s CDBG program since initiation of CDBG program City Council Meeting02/08/201618 Option 1Option 2 Requested (Similar to last (Even CDBG Activity Amount year rates)Distribution) Public Services ($38,817 Max) H.O.M.E. Program (Senior $10,000$10,000$7,829 Community Services) Meals on Wheels (CEAP)$15,000$10,695$7,829 Tenant Advocacy Program (HOME $8,122$8,122$7,829 Line) Brooklyn Avenues (Avenues for 10,000 $10,000$7,829 Homeless Youth) Food and Nutrition Services $3,684$0$0 (CAPI-USA) Housing Counseling Services $5,000$0$0 (Lao-Assistance Center of MN) Youth Success Coaching (Yes, $10,000$0$0 Inc) Student after School Counseling and Activities (Brooklyn Center Timber $20,000$0$7,500 bay/Youth Investment Foundation) $81,806 Total Public Services$38,817$38,816 ($42,990 Over 15% allowed) Non-Public Services City of Brooklyn Center Neighborhood Stabilization/ $150,000$150,000$150,000 Code Enforcement Home Rehabilitation Program$69,963$69,963$69,963 $301,769 $258,779$258,779 Total CDBG Funds ($42,990 Over Budget) City Council Meeting02/08/201619 If City chooses to fund public service programs,  limited to 15% CDBG allocation Not all requests can be accommodated due to  available funding levels and program guidelines Allocation options based on following considerations  ◦Rating system created in 2014-its an indicator of ability to successfully meet program criteria and its implementation based on response to various questions ◦Level of impact to community i.e. number of people served, financial impact ◦Services available through other agencies ◦Sufficient funding of program through other sources, CDBG funds will be supplementary ◦Alignment with City and County goals and community needs City Council Meeting02/08/201620 Staff requests direction from the Council  regarding allocation of the CDBG funds Based on feedback, staff will prepare  resolutions for approval at the February 22, 2016 City Council Meeting. City Council Meeting02/08/201621 City Council Agenda Item No. lOa City Council Agenda Item No. lOa #1 COUNCIL ITEM MEMORANDUM DATE: February 08, 2016 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk imm SUBJECT: Type IV 6-Month Provisional Rental License for 5916 Aldrich Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5916 Aldrich Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family property. This property qualifies for a Type IV Rental License based on nine (9) property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase 1,11 and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 11-09-2015 The Owner, Hue Xiong, applied for an initial rental dwelling license for 5916 Aldrich Ave N, a single family property. 11-17-2015 An initial rental license inspection was conducted. 9 property code violations were cited, see attached rental criteria. 12-09-2015 A second inspection was conducted and passed.01-05-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-15-2016 A Mitigation Plan was submitted. Mission: Ensuring an attractive, clean, safe, inchisive communitY that enhances the quality of life for all people and preserves the public trust EI1IJ[iJIfl II pl[OM1I1ih'1 01-21-2016 The Mitigation Plan was finalized. 02-01-2016 A letter was sent to the owner notifying that the hearing before the Council will be held February 8, 2016. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration; The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust I[I1lJ[J I fl I I 3h'A U I *k"4 (I) 11I P1lJ'A I 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COU N CIL a iMEM ORAN DUM At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Type I - 3 Year Type 11-2 Year Type III - 1 Year Months . 1-2 unitsL37 '^—+ 'uni s b. Police Service Call s. jjiCode Violations per Inspected Unit 0-1 Greater than 1 but not more than 4 GféiterthaflO Greater than 4 but not more than 8 aterthati Greater than 8 Number of Units 1-2 units 1-2 units 1-2 units Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of d etermining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 8B .01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Mission: Ell stirlit an attractive) clean, safe, illclusive communitY that enhances the quality of life for a!! people and preserves the public trust ITEM MEMORANDUMCOUNCIL Number of Units Validated Calls for Disorderly Conduct License Service & Part I Crimes Category (Calls Per Unit/Year) No Category 1-2 34 units 0-1 0-025 -Impact 5 or more unitS 0-0.35 but not more than 3 Decrease 1 1-2 Greater than I Greater than 025 bit ñf mote than 1 Category 3-4 umts 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2D 1-2 Greater than 3 Greater than 1Categories3-4 umts 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic PrioritieS o Enhanced Community Image Attachment - Mitigation Plan Missiofl. Ensuring an attractive, clean, safe, inclusive cofluflh1n iY that enhances me quwuy uj oj for all people and preserveS the public trust BUDIN' AND COMMUNITYSTANDA1WS City of Rent tltQfl Plan Type N LICCnSO CtIOER ritigatfi FIafS will n ot be accept-a d Afillabte (Qrtfl be 1vrid toCitfs webit at vAWICitY0Th yncertef cülor (762 6 $9-$330 have an eetmni COPY Bent to you via email. PropertY Mdre5 5S1 Aldrich PLVe North BI'OCIId Csner, MN SMSD Ovrk?r e t4arne(s) Hue YJong L< at A!eflt(5 Oler'S Addres s. At' dI? Br&ii(! Oe n kef. Owr1etS FI]On (512) 747-382 Ageflt Phone OwfleT En1ai Email qhu@Yah00 corn Ignts Current Expiration Date periflg xpiraiQfl Date monlhm on property üntlitI0 andlor a3idated polI u1srO lCl5M$i he above çefl eased pro perty qualthes or a Type IV-6 MiU1 Rental LlflS prior to pplatOn apprO1 y the City CouiiCI a fu lly c omple t ed Mitiga ti o n Plan m ust be completed and approved by City staff, A tl Mafl FyUt bC complete imynediately n orde to Ct1U tInY CQt the lienae application prooeS& The ihia° Plan shoUld indicate th* step$ bei9 taken W oorect identifled vioiatiOfl and the measUi that AiI be tke to ersUre ongoing compflan with City Ordinances and applioeb1 de Plan alloA Mitigation Ws the owner and the City t r e viewoncfl end idenfY Po ss ible solutions to Improve OVtI the property. If the Mitigation Plan i IICL s ubmitted, and lt 1tfl$ nt pIet within the pending linae pelad 1 orth above prprtY The license xpirati0R dater enlOrOmt aGt1or s u c h s ltati ti 1 arnaI oomp1aiflt opera or ficer'se review rnaV result BefM su13rnitt19 tlll.out sections A1 6, and C 'ocated on pa gas 2, 4 end Pi2 N R1 WtcY1 Pr?1 Re' Vo FA çi o!D1 a nUtY hinqlk 13r oc^jyr' Cenjef.1,11i a5Q 0 -2 t7) - - BUIW1NG D COMMUN ITy STANDARDS trot -RIM!!!r 4V icense gram Requlrdmon ts StOfl A__CriFe Ree Housing pro 1) U written lease agre e The leas areernt 'ball irflid 1h GrIme FreePhase! L ease Mdn A iop of thelease reemett and Crime Free Heiist Lae Ade11I1l must be achdt0 the T1tl IiOfl pl an When 23 Agree to pursue the terrnlflaUofl or c evicti o n f tenflt who violate the torms Of the Ie5? o f B1VJ ) Condu ct cjrnin back g round hack for ai neW spt1 erfl - If it is a current flW not required,Must be able to piiid d ° t it/ 4 Atte1aCit ppried eIt-hQW CirT -ous1flg inir course, fort requested- pprOV or5es cari be found atw JpM under he TiTiThi EVI tabS A the rlrne Fr ee 41$h G tfiate rnst be attach to the M1 11 9 4 " Of Mati when sttm%tted cri me Free Housing training was tTIP!eted o/i eduted for: / or agentalteeI5 plani-69 t0 gttendtra7ining at of 5) Submit MoflthlY Update by the 1O day of ea iitrth. 21 1) cpl a Ai1 irrpieme1i mprov ements requested by the rOlc1Yn Center Poli ce Oepar11et. To schedule an InliLSi or foil UP Aent1hl 73 A fWP aa' must be corn befOre th it5e expiratiofl date to verify the securitY impYOVem haI been If Jrit' ASsessment has bee n pre ioustY corn piet Wr1t the c omp l etion date. SuritY 5pIetd oMs sc heduled for. 71 24)1 security Cern° flloW-P waa completed oi he u1ed to tinue 5çtiOflS A Plisee III on page Page - - - - - r Iunl fdeti fZ 44-i ^*AIWNFM 565-5331) 6O1 I I y:11i I BtJIIDING AD coivitrrrX!! !!EII1i::;!; StIlM ACrimO Froo Hu Re weFflCrtS (Cont iRue d) Phaselill 1) Owter geflt witi t rnnimUm 50% (2) of Th A.R.M. t95. The MM mtiflø must b conipItod WthI1 IM tnt her$e prid and befOre the pen dtiç Type IV Lca!is Itatirfl date, is notrequired,tWEJet U Write t needfl9 dates an owner or art plm to must s1gn-ft iurlrØ the / cr or a nLwifl attd ARM, hU on: 1) Have no repeat code violations p reviously documer'W w ith the past ye&. The tiwiflt actions re r1r or pte with four (4) or more unitS iiii9 annually includes crIiia prVorit1Qr' 1iniqU El 1) conduct elet trn 13 2) Conduct regular resident raathL c&PR nag.4-1-15 p Ii imd y rntaThd 1 Shii4 fWJ M 5&43o-21; Phn t78431 9T i1 t 4T6) BUILDING ANDCOMMM-UTY STANDARDSIOOICLYN LIcar1Stt WTER StflS Term CipItaf ImprVI1t PI' Based on condition and aa stIrnd periert dates need to be pr ovided for ommn pt ) items. FUnthF1 h1d e ns dered cringly. Items that rcKi wrn1 r oTherwise in vk1tiJ1 pour to he estimatedreptaCemeMt ,ed o be replaced sooner PJI items must have date or EsJ!rnatd T?eJ1 Val such as "utisur& "d on't koW or brkeflw will not accepted. If you are wisure it wn i lIsm viLI need to be repaced YOU fl prediction based Ofl the age, appeara1 tUofl or manufacturefldUY recommendations- MdI1 j itnation or Expected Usefi.1 Life can hfound t YAWg,hud,gov. - flf Date Last Replaaed May2OlO PR 2012 JUL 2013 JUN 2013Kitchen Appliances T4QT4ELsutdfY AppIinoe5 Smoke AJøjm& 201Carbon MflQXide Alarms L_- orJim 5 - JUL 2015prt/srdmng OCT2012Windows Awl JtJL 2013 OCT2012 Fence Shed Gstage Driveway $ldwalk Other; ___- CondillOn Abb1' wN CefldIt1flt xpct t"!' - F May 2020 JUN 20 JUL 202 JUN 2U8 F a DOE 201 JUL 23Q G OCT .0 JUL2O2 OCT2023 - JUL220 -Ot2UO F- OCT 2020 - Ne$ tIinR,GWd=G Fair-4 Item Exanow Wti9r !-eer urnoe Water Hater JUL2014 OGT 2012 004.T 2012 - no pp p4J - Oily f1rDG1r1yi =iUth Q1U 5tii' DCP!T EOi Shirg rcU PirK8Y aroIyn CenI, MN 11Y 711 I F54D-21 Pbn (7) 3-i I i) 5€f 331LDi° IW GOM RID -Ala Mitigation p lan BVLOOkLYN T in haVe PrPY and proPef 1m- Tie oUOWifl9 ctiQr* '1) CteCkith every z proper to cieel Ir psi de jtiO f ) E in Qa1I of he lease or any Evict a urret On ii tiittY txeS and otherfi%M penalties, nan 4ayn1ent due to City. 0 The follOWl attfl aa ptiOfl1 SS rrqU the city. 1) Prci'M? tWfl/Sn0W erViC 0ci titcuntV 0 4) Pr o'Me iflket1' aeriC plan for pi* Name fIO EJ 5) Oth&I If 1yp tV Month RntI U$ appm/ tb C1Y CflC1 the. iiGenaa mUst pi with the MiOI d 1I pIiCb CityCodes. A WrI P° must b b th 1& (lay o eh mQT1t1 With a tOfl flgt nd1r Wt jSM Ffl A oYof te MOflthl Update n found ofl 7. A ftTit m n ha fUfld on the Ci bite t or call (76) 56-33w t Ve an eTetro cpy sert tc you via email. pl e as e attac h additional IrMeLf' If necessary- Sq ,4-1445 City n1 cer hit 543D21 pn 71 I 4T6) 1JIIdflNG AND COMMUMTY STAINDARDS cit c Centel,MN54 Ratit1 License Mitigation Plan CENT WiseTqpe IV Lit Sign and Vorily I iieiify that oil Information. proiiideiJ is fire and accuratd. I. undersiarvd 4hat if I do nDt cmp1y with th& appr(ived Milfgation Pian, comply with altltnis withirk the iicene peiiod, or operate byrid the license expiratiJ1 date, wiforcernent vdbns suci is cita1ions faymal ounplaints, or license review may ruIL XIg.. Hu U1!Ji1t rd T1P'3 F?ffIf) fIJ IIiI i j Hueu' D1; 20t 0,01-13 33:0- O lyn efor Aggnt sgs?awr Addir?w?&and Th!ø Aeae P*i) MOwrc1rAfl1 SjiJre (peI&) Dale çi(y $affny inh Cøm Pte T ?Vi 4-4-15 Myof t4yJI w y Sta-mdavda IearlrLte1ii TTY-.,71i tir1 Cr P1wii'. rciJyrt M O-1 trnv (7€3)553-2O [7] City C©iuindil Agenda Item No. IOP- #2 i[I1IJ[iJ I N I I ak'A LA I ak'4 0) UIWA'À I DATE: February 08, 2016 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk JJ1&W 72LL25"( SUBJECT: Type IV 6-Month Provisional Rental License for 5748 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5748 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family property. This property qualifies for a Type IV Rental License based on fifteen (15) property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 07-29-2015 The Owner, RHA 3, LLC, applied for an initial rental dwelling license for 5748 Humboldt Ave N, a single family property. 08-20-2015 Arrived on site and was notified there were open permits for windows, electrical and roofing. Rehtal inspection was refused due to the open permits and the house under construction. 09-21-2015 An initial rental license inspection was conducted. 15 property code violations were cited, see attached rental criteria. Permits were not closed and work not completed. A $100 reinspection fee was charged to the property. 10-16-2015 A $100 reinspection fee was paid. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 10-21-2015 A second inspection was not conducted due to owner/manager failing to attend inspection. A $100 reinspection fee was charged to the property. 11-04-2015 A third inspection was not conducted due to owner/manager failing to attend- inspection. A $100 reinspection fee was charged to the property. 12-01-2015 A fourth inspection was conducted and failed. 12-16-2015 The $200 reinspection fee was paid. 12-21-2015 A fifth inspection was conducted, corrections complete and passed. 01-05-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-19-2016 A Mitigation Plan was submitted. 01-28-2016 The Mitigation Plan was finalized. 02-01-2016 A letter was sent to the owner notifying that the hearing before the Council will be held February 08, 2016. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for alipeople and preserves the public trust COUNCIL ITEM MEMORANDUM opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 i. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification JVfission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM inspection. Property code violations for purposes of d etermining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • minimum of 12 units, will be inspected forAt least 25% of units, to include a properties with 16 or more units. b.ce S erv ic e Calls- ased on the average number of valid police calls per unit per Police call rates will be b year. Police incidences for purposes of d ete rmining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of d etermining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 8B.01, Subd. 2(b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Hission: En suring an a ttractive, ete I an, safe, inchisive co1111111111ity that enhances the quali4l Of life for a!Ipeopk and preserves (lie public trust COUNCIL ITEM MEMORANDUM Conduct License Number of Urn Service & Part I Crimes Category __________________(Calls Per Unit/Year) No Category 1-2 Impact -3-4 urnts5 or more units Decrease 1 1-2 Category 3-4 umts 5 or morLunits Decrease 2 1-2 Categories 3-4 mtsu 5 ormore units Budget Issues: There are no budget issues to consider. Strategic PrioritieS o Enhanced Community Image Attachment- Mitigation Plan mission: Ensiffilig an attractive) dean, safe, illcitisive com"Iff"ity that enhances the quality of life for a!! people and preserves the public trust 3rc, BWLOING ANDCOMMtTYtR STANDARDS licL N RntaI License Mitigation Plan Type IV Len Handwritten Mitigation P1na will not be cepted A fill th1e farm can be sound on the CItYS viebsila at gjwcityolbrookF/rbcemter.org or tall (763) 5693330 to have an electronic copy sent t you via email. Property Address: 6?4SHunibo1cftAveN [rQOkfl Ciir, MN Owner's Name(s): RHA 3. LLC Owner's Ad&ess: 1611 cowiyd B WetiO4Roe1lIe, MN, 55118 Own&s Phone: 470,) 268-3i'ffO Owner's Email: rhhaenbrokhrn Current Expiration Ote: iolfs Local Agent(s): HaiBrrD1c Han*,-,a Address: 1811 County Rd B We 104 Roellle Mr1, 65113 Agent' s Phone: (470) 23-9& Agent's Email; mnhbrthameOm pandlng Eiq1rMlor I: u-"45t* r1f4hF, flOtfi 1i'1 Based on property concIitons andtor validated police nil isance incidents, the above referenced property qulifis ftr Type IV- MnU Rnal LIcense. Fr1r Ii plUF spval by 1 11 0 City Council a fully completed Mitigation Plan must be completed and approved by City staff. A Mitigation Plan must b e ediey1i order t ensure timely crnpletiori of the license application process. Tha Mitigation Plan should indicate the steps being taken to correct Identified violations and the measures that will be taken lo ensure ongoing compr4ance with City Ordinances and pIt des. A Mitieti'ri Plan eiliws the owner and the City to reve n*rVi$ srid IdenWy pOSS U)IO slutlQnto [Mprove overall conditions of the property. It tha Mitlgali&ri PJn I not submitted, and all items are not completed -within the pending license period, orthe above properly peraie beyontl the inse expiration date, onforcownt actions tili as 011atiOrIJOrmal 00 m0aint , or license review may result. aelcie rtibmitVirig, filkUL So tions A, EL a nd C Iicatd tn pages 2 1 3 1 4 1 and S. Mi Typa wRaoar Litaitso Wpaffw P.'Al, ftv, 4-1 4-1-5 Ci4y t rookIV Center—BIttth]Ml aitd Cornftr arthni ci hin Cr' Pwy, EkIy AIJ. AN 0-21 [ Pne(5) 6-3D T1Y711 ANNNOW 1UILDZNG AND COMMIJNITY STAND MDS Ci GfRObKLYN 74HLT1bøldtAVeN j Rental Mitigation Plan CENTE Type IV Lurie Sections A—Cthne Free -Ho uslOg Frgrrn R0 9ultgw eS ts Phase I 1211 1) IJe a witten lease agreement. Tho, leaseagieerneni shall include the Crime lree Housing lease Addendum. A copy of Oe ieae çjrernent and Crime Free Housing Lease Mder'thH*i must be attached to the MItiqati*tl Plan when Submitted- 2)Agree to pursue the forminalion or lease Doreemeni or eviction of tenants who violate the terms or the lease or any addendum 3)Conduct cnln*al background check for all ziew prospective tenant5 if it is a current tonaml e new baoiqrourkd chock i:5 not required. Must be able tO provide dooumentation to City if requesthd [ZI 4) Attend a City approved eight-hour Crime Free Housing training course nforinatiOtT for approved cou e ar be found at wvAvmncpan&t under the TtMiig OrXf EY&Rfs tab A copy of the Cime Fre Housing Certificate must be atathed to the Mitigation Plan when submitted Crime Free Housing Ira inin was completed onus scheduled for: III_ I j I - Owner or aseint Mt r'ddti pt-vining to attend training at C4 of: 21 5) SubmIt Monthly Update by Hie lO day of each month Phase II 1211 1) Cpe u Becirily Aesnienl and implement improvonisats requested by the Brnok[yri Center Police Department.To schedule an Inilial or follow-up Security Asrnent call (763) 569-3344 A follow-vp asmert must be completed before the license expiration data to ye rEly the seur]R hrovenients have been implemented if Security Assessment has been previouy ccimpteted write the ptiii date. Seci1y ssessment was completed onus scheduled for: 42i 12 $euriy Msessrnent foilowup was completed o&is scheduled for -' ContInue Sactions A1 Phe ifi on page 3. P 2 Typi 11IRmwal TgFii1 MX1, t'I. 444$ CU? Cornflii.miy5$a.4Tdi pt1rne t1 ilnY. Orek-1vW Briktr CBntEc PN 4O-21911 F1ic'n: (7E3) ITY; VII F: (? E-D BUILDING ANI) COMMUNITY STANDARDS 7-48 flkxn ba ll Ave N - JmC8flLr, MN R8I11 Lken-e M Wtioti Plan T y po hi LIceris ct1ons A—Crlrne kU1rig Ptirm H qufrrnr?f (rrLirnrd) F1a&B ru f71 1) Owner or agent will attend at minimum O% ) of Ltva A.M. mEeiing. T i le A.RJ rnmInge. must bo tom p leted within the renta l li c en s e prEi n4 bof-Oreffie pmtl 4 nq Typo W Lkene expfraticin d am, RiraIion is nol requ ire d, ho wevery&u niu1 idg nwbi thuln the me1ig. Write two me dat Bfl mmer or ag ent pin to aRend. Owner or ageni vt1I all d nd A.RM. meelings s ch a duled en.: __________ 2) Have no repe a l cod e w1olafinns previouIy drj c urnerltad with The pEst The, folfowing actlQRa Ld kir pro*rHs wIth fa {4 cir mra unEta. fl 1) Cdut idnttraiirg a rinu s,itytt dudos crime prevenlion techn iques. U 2) Conduct reg u la r fresident mEelix15, puj^d 2R. 7e ft& th* Plwt FW 414 1y Ce1 -uiIt1b in mr1y id prtTnA 5II :(k Rtkwp'. rcc+Fpi M?1 551-21 Phinr: (7E) [ TTY: 711 1 ()} MELDING AND COMMUNITY STANDARDS ELYN - Rental License Milligation Plan Type IV Uceriae ikni B—Lg Ti Cpa!fmpwFJi Based on Condilion and BM ernatd rp acrin dates rend to be pro-VIded for cammtn cpltal Fu ndfng should be ucrdiiiqI, liefm that sTe 'broken, worn, or vihrwiae in YlaLn prkrtQ &lnied rpi mEnidale eed 1 b replced Aliithrns muat have date for Eirn dP.pfacamJD3t. Dates s uth asr 'unure, tnt knciw1 '. orwheii brk will not M acapted, if yoti are unSUre of when an heM will heed to be rpied, you can make a preditn bed on the ppearn, c.6nditiQn 1 or rnufuroimdury irnrnedi. Addllin8I Info unallon on Expected Lf4JI Life can be fou&dat wwwM udgov, 1ata Last Replac Ccinditlo Etd Replacement Date may 2010 Maj 2020 JunCJc'i May 203a M2U1i y2IO M2Oth W May 2030 Sn,wke AIaml!$ Carbon 116ruxide Aiacii 1 Y Ithm Ex a mp: Wafer !-ieter FuTnace Wat?x Hr Kichen Appliances Laundry Appliances FaiJin Windows Roof Fence Shed GBr? Driveway rth3W2lks Other: ,fune2OUi F Nne 2020 M15 Jur*-fi 200 June Ml 1l ay 20 0 Iun2OQ1 G June2Cr2U G June 202D -Wel 15 June 15 0 M ay Ime I M1 May 2030 ftiwN GOJ ix=i td Rrn9nL-.f ILJ J Rwi1L' T•3J Kdpkw Pkn Rcq, 44445 Di i-ir [ FhUfle:L7ETh] TTY -711 I BUILDING AND COMMUNITY STNDARDCitvol I3RObKLYN 574 Hu CENTERpp Ro rital U cense M!tt1or Pir lypia IV Llerio Strj C--41ops tofmprve Ugna q*men t and CondifffinsfFcperty Tho iferris in this seiikn h.e been prvno with prQpertynnHgrflenl and ppftyimag. The foltwilng actiorkt. are required: LC 1 Ch-n wllh tomanis every Drive by property to check for psslble vla1ii, ) vk.iiennt In aUn of he lea or any addendums, 4) Refftain currentri MR Wilily aes? men1 fines, pnt1i;and ether inanaiB olsim iint due to the Cly,LI Other: The fIwb tions are optional unlass required by the City.LII 1) Provide raw flrvice. LI 2) rb EJ 3) ins1øl security yslern, 4 PnvIde fnaInteriarxe 5ervice plan for apprianc:e, Na)1e of service cornperiy - 6) Other i1e - If the Type IVO Mrth Rental License is approved by the Cily CuumiJ, the IIcen mrstrnp1y w1h the approved 411(igallon Plan and Eillapplizable, City Codes, A written report niust I* embniqlod by tM I OP day finch month with a ipdate Qi ac tions being taken by tho owner tid1r infient to cmpiy with this Mitigation Plan. Ac-opyofiheMerithlyUpdatecenbofDurA pe 7. A titraNe rprrn can be und on the C ,4's websitt aiw cen (7) 6-3cI to havena &btlronic copy sefit to you Via emaIl, Please attachaddlillonal informaVon il' nessary, I1y OtBroiJyn Cn rut4tth b ivinrnfty prtmE]11 F?kiI& Lj.1ijjq P:4! 444 WANK tky 13 E•3D1 5hlr Ciek rcc4Iii Cifflir &t E&42L I r-. 763I J 1T: 11 I : 5JI fili RUILDINO. AND COMM1JITSTANDARD AMW ETrJT Rental Llcorms Type, IV License sign and Vent !rjfy tbMt ah irbforrnatir1 pvkd is rue and Ciut. I undr1and Mat If I do Fwt comy wih Ih&üppred Mi2iion Plan, comply thih II items within the Eoe-ase period, cr opate beyond theliene expiraWin, d?Ie, enrormemt ectjon5 siith iaS citations, mAl complafnts, ofmj reIL &Olf 9e.. Ortgj 3d TA½ ne// ) ?0 Vf4Juf - Dare AI! Oa?1L MEI1 N&it 2nd T4I f' P'irJ rr t4? a tart Q4' F ciriimf'.r, Pell' 24tr,J CCrJr)Ii,.Ly V.i1.](C.'.S E#lr4i.i ok Page &V i-Th c1y tFf Brcc*ldyn and Comnimmil ty HIMIi kPRrIa/, Btókin Cn!oP/tO-2fP Try; 11 I City Council Agenda Item No. lOa #3 COUNCIL ITEM MEMORANDUM consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for alipeople and preserves the public trust COUNCIL ITEM MEMORANDUM perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: e s will be inspected for properties with 15 or less units.At least 75% of unit i, rtecl for • At least 25% of units, to include a minimum ot I/-units, wiu u.' --- properties with 16 or more units. Propertqy Code an dNUis Violations Criteria License Category Number of Units Property Code Violations per Inspected Unit(Based on Property Code Only) Type 1-3 Year 1-2 units 0-1 0-0 .753+ units Greater than I but not more than 4 Type 11-2 Year 1-2 units Greater an.0.75 but not more than 13+ units Greater than 4 but not more than 8 Type III - 1 Year 1-2 units Greater than 1.5 but not more than 33+ units [Type IV - 6 Months 1-2 units Greater than 8 rierthan3 b. police Service Ca Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of d etermining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of d etermining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 8B .01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). illclasive co ,11111111l ity that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Number of Units Validated Calls for Disorderly Conduct License Service & Part I Crimes Category (Calls Per Unit/Year) No Category 1-2 3-4jms 0-1 0-025 -Impact 5 or more units 0-0.35 Greater than I but not more than 3 Decrease 1 1-2 Than 0 25 but not mhanliGreater ore :tCategory3-4 umts 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 umts Greater than 1 Greater than 0.505 or more units Budget Issues: There are no budget issues to consider. Strategic PrioritieS • Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust BtJU1DING AND CO MDMMTY STANDA" TIRObHLYKVf - n tiatt PM Typo IV LSenSU I4andtvritfefl MIt atior FM1$ will no t b ptOcL A 1Ua1e an be fciitd on theCity's website 0tw fbroOkFPC01 or citI 763) .569-3330 to have an eIeciffl copY sent to you via etitiL Pwpe/ Address -,4th Owner's NameS) C Locs Aeflt( Dwne.r' Address: 17 rJiYI L2k Dr Agent's AcIreSs WUucIbUF!/. MN 12 Owner's Phone...(1)17$-74 Agen15 Phone Owner's Email: isaacnoth9fht0tfl Agen Ernli: u 9 D8te: ) pending C nt EXPi tb0 Expiration Date: &Tif / on pft dit10F$ and/or va'idated nI$n In Th above property qualifies or a Type IV-6 Month Rental License. prior to app lication approval by the City Counci 11a fully completed Mitigalicfl plan niut be completed and approved by City stalL A Mitigation Plan must be rplted InmedIatl hi arder to er$UV tiriely mpte1' of the application process. The Mitigation PlanhoUtd indicate the steps being taken to coned Identified Violations and the Me that will be taken to eni1ie Qn9ifl9 compliance with City Odinnc 5 and app lle codoL A Mitigation, PIat altowe the owner and the City tO new rOern$ and identify possible solutions to improve overall conditions of the property If The Mitigation Plan Isnot tu b all tenis are not ornpieta wlthl the pending ti ense period v.rthe above pr operateS beyond the license e pratlfl date, ofrM atIQ ih lt3t1Ofl (Onlial ornPIIT1ta r license review may result. BOW e SubmittinZ fiI)Ut Sections A, , a*d c located o n pg& Z 3, 4. and L lid P pageb R. 44445 3I Irni r$c E41WW MH 'O-2i9 vtr'a 75i 53-3 TTY* 711 Fax: ç16) -3E 1JILDING D COMMW.T SV%NDABD 0V NTEB. EQEE4E itigation Plan Sections A—Cie rive fluging PgrW Req tArepaen is PhaI i} Ue a vtri111 teise gTeemflt. The lease agreement s h a ll lncui the Cr ime Free 1771LYJ Housing Lease ddurn, A cm of the lease ajrGOrn11L and Crime Free t-iusin Lease AddndUfl1 must b attached t the MitiattOfl Plan when submitted 2 Agree to pursue the termination or lease agreernett or aiii CI tenants who violate the terms Of the lease or any addend urns, ) Con&'I ininal akgwund hec for all new prospeCti Lettant- If It Iscurrent tenant a new background check Is riot requ ired, Mt iie able to provide Mailan to City if requested. 4 M ityland a C approved eight-hour Crime Free Huslr trai9 course lnomiatOn for approved oursE5 an be fCWI1i t W mnCia.flet under the Trinif and tab, A topY f the Crime Free HC*iifl9 Certificate must he attathod to the Mttigatiofl Plan when eubmittCd Clma Free Hustn9 training was c00eted onis chcdiid at r agent alter ls planning to attend training at citj or: 5 ubmt M001711Y lJpclte bythC 10 day of each month. Phase H 1) Complete C iiriti A am nt and In'iple'fleflt irnpr enrierbts requested by the UU Bro1fl Center Police Department, To schedule an initial of fiiloW-Jp Security Ms$rneJti call 593344. A follow-UP assamt must be completed WON the Ii ariee expiratiOn date to vtfi the security improvements have been itnp1emtd. f a Seourfty A srnerit has been previously pietet1 1 write the i completion date. Security AssesstnGntvi ornpleted ontis scheduled for: Security Asaesml foflW-UP W$ cnipteted bni?is scheduled for: c o ntinue Sections A Phase 01 on page + o rQ*I4y ad cMmu1f 5aiidnx Dp4flt4l W CIt(T 31 5he Crek&Y. tb renter.M N 21 I Ptre: 33 -33 I Tfl 711 Fax (6) BUfl1DINC ND C oDaDMITY STANDAES i A Rerdal Liceffle Mifigiatim plan !!!FJ Sectiolls A-crimeFfeIg HoU$iI 'PW Req rnent frnhiJ Phase III 1)Owner o agentlH attend t rniflrnum 50% (2) of the A, RM- m&th$ Th A.R.M. mootEflt must b eômPett wlthi the rental license period d bfor tM pndin Type IV Lkense ex plration iat Rstftl11 Is rot rerired1 IioWe'i$er YOU must sign-lt durin the tlt Write tW meeting dates ri owner or agetit Plat' t attend Owner or agen t will attend ARM rneetin hedUted 2)Have no repeat code violations preVoUY d oeu mef)jad with the pest Year- -rho ollOWifl9 actions are re quired for prapGrtl with ci*Jt 4) o r more unit& 0 1) Citidtit dent training annually that rncludeS crime preveitit thniqueS [1] 2) Ccindut f9Ular re5ideiit F 7r3e JVeM,-:j License L T) Fr) R. 44445 Ii 5I'ire Ck Prc'y dii rI18rf MN 4-2 Pr(1)e TT; 711 I F - BUILDING AND COMMUN STA1)A1W city Of 3349 49th AvenuL,. N 429 Rental UcansO MWOAtiOn Plan BROOHLYD Brooklyn Cent,-K W=29 Type IV Uao"SO Setofl BLO9 Term capif imprevmf Pla n eased orion and ago, tlrnt eplaernent dates need to b provided for comOrk cap!tal items. Funding&ivld be criidered acordlrl Itemthat are broken, worn. r otherWe in cernent data need to b epIaced sner- All itati1 tmist h'i a violation prior to li' s rratd date br Dt Dates suth aa 'ufl ia n'tkflOWl "whan wUre of when an item will n eed to be replaced, you can btefl WII not be pd t! U c0fldltlO11make a predtctiOrk bs on Tho age, appearan41 or AddftIOfl2I "i xpe;ted Useful Life can be found 0tv,1' Date La5t RepTaCod Cod;tioii ExpeCtOd Rep LJk Item F May 2020 Ea1pe: Water Heater May 0W June 2023 Fbruf20B.?Flumace jci 2023 FebruaryWater Heater (i July KitI1Cr) Appliances June 1 1 July 202June 2011LaUrLd rr Smolca Ataims!July 2021 CathCffl Mk1 Alarms jrn O11- June 1/idiPain••- WindoWs July O0 F - December 2015 Roof -Jufl JO-7 F rth ShEd KIA -- 6 Juri 2029 oarase IUfle 2009 Jun$ 201 f -June 1 F - Sidewalk - -- hhriIbfl Fir=F Need Tyr fV RMWLk(1 A TIga1IIr) Fr Ri, Pap e 45 standiwdsCity Ctr t1%. Paii. (t1f n1Cc MN 5421 I 7621 I TTYz 11 Fax 756390 IBM BIJILDLMG IND COMMIJNIT! SA4DRDSTCity of 3M9 4,911h Amenu , -1B RantalLiC0hSo0MW9atiQnFlan TER Typ o IV u re ns se ctions C—Steps (a Imprcw Margeffient and Co,idrffiwis Of Property The items in this section have been proteo to aslt with ppty mrgemeJ1t and property imag e , The following actInns are 171 1) Check-in with tenant every 3Q-d2y$ ] 2) Drive by property to check for possible code v iolatio n s.LL ) Evict tenants in vioatkri of the l eas e o r any addendurns. YJ 4) Remain current on all Wili ly fees, byes, asementS nea penaItier and other Lu hnancal dairnsIpayments due to the Guy. [] 6) Other; - !he following acti o ns are optional unless requI(ed by tFe City I) Pvc1e wn(nW eMce. 0 2) potjde rbge ) 1nslI EeUr1tY sy5teflL j 4) Provide m aintenance service plan for appliancS. Name of service company, Ce n ter Pn Energy Other: If the Type V-6 Month Rental Lioense is approved by the Guy Council, the 1icese rn5t 0 amp ti with j ile approved Mftiation Plan and all a pplicable City Codes. A written report rnut be submitted by the I 01 day of Eath month with art update of actions being taken by the owner rd1or agentto comply with this Mitigation Plan. A copy of 1bG Monthly Update can be found on page 7. A flltab!e form can be fount on the Cys we$ie at %%Wt ,cjtyofbrooktyncenter.orgor call 73) 5-330 tO have an electronic copy sent to you via enilL Please attach additi onal , information if u-Iecessary . T ype WRJL11 nr R. P^va fm Ci*y of 14yi Cmmimfly atdD11mTht i3O1 SInIs rk (ji AN E540.2195 Pt-r.: (?3) rr: 711 IF 7E.3) 5835O EIJThDING AND COMMWWEY STANDARDS Cfty*fBROOKLYN 334 49th Ai t CENTER Broklyr C1er MN 429 Rtit1 L*t* Mittii Plan Typo IVLIens s ign 0114 Verity I .reiify that all infofmation jroridd is true and accurate I understand that if I do not comply with the approved Mitton Fun, oDrnplywih all items within the Ikene peiiod 1 or operate beyond the license expliation date, such s 011ations, formal -complaints, orine review may resulL 15MG OE.I Marris l7do oass P'frn) OVIRYCVAINON 112tif2015 A&on& iwrnr 1i !1sm id Tate (ff Peae Pfirj AckiYw?a Owner or .4gnt Sigr?i (ff city Stan only Pc%lj;:e DONW06nd Date ?> 4/c7O /(e JrG -i .qir m!J'i1y Sr er?1r1r ' TWO tV Ron i LErw Wjvi P#iRow. 44445 City ufrg1yi tu—J.I1n9 and Community StATtdards Doparlmiiint - wwdtrIIr.O?nb?r.f eEJ1 5NptcrE.k BiokIyri CnI, N S543D-21 I Pflcn?: (-3LO I 11Y: 711 I City C©ncii Agenda Item N©0 lOa #4 [EI1lJ[SI I N V ak'A IA I ak'4 (SI 1(4h1 asi'ii DATE: February 08, 2016 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk Ankvo^ SUBJECT: Type IV 6-Month Provisional Rental License for 5332 Lilac Dr N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5332 Lilac Dr N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Rental License based on nine (9) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 09-10-2015 The Owner, Mark Lundberg, applied for renewal of the rental dwelling license for 5332 Lilac Dr, a single family dwelling. 09-29-2015 An initial rental license inspection was conducted. 9 property code violations were cited, see attached rental criteria. 10-29-2015 A second rental inspection was conducted and failed. A $100 reinspection fee was charged to the property. 11-05-2015 The $100 reinspection fee was paid. 11-16-2015 A third inspection was conducted and passed. 11-30-2015 The previous rental license expired. 1i'Iission: Ensuring an attractive, clean, safe, inclusive community that enhances (lie quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 12-09-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months.12-09-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, , and III of CrimeII Free Housing Program, etc.(s) notifying of qualification for Type IV 6- 0106-2016 A second letter was sent to the ownerMonth Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-21-2016 A Mitigation Plan was submitted. 0126-2016 The Mitigation Plan was finalized.0201-2016 A letter was sent to the owner notifying that the hearing before the Council will be held February 08, 2016. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code ina11i Section 12-913. TYPE IV PROVISIONAL Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-91110 a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes inasures, rules and tenant screening procedures, changes in lease terms, security me regulations for tenant conduct, security personnel and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a rec ommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council plission: Ensuring an attractive, dean, safe, i n chisive community that enhances the quality of life for al/people and preserves the public trust COUNCIL ITEM MEMORANDUM disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. ity to license, inspect, monitor and work withFee amounts are determined by the costs of the c the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License evenLise Category, if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of d etermining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19,7 Alission: Ensilring an attractive, clean, safe, i nchisive coninumity that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the e stablishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunctiofl with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows:ected for properties with 15 or less units.• At least 75% of units will be insp 1') will he inspected for o At least 25% of units, to include a minimum oi i u, - properties with 16 or more units. Property Code and Nuisance Violations License Category Number of Units PropertY Code Violations per inspected Unit(Based on Property Code Only) Type 1-3 Year 1-2 units 0-1 3+ units 0-0.7 5 Type 11-2 Year 1-2 units Greater than I but not more than 4 3+ units Greater than 0.75 but-ot -more., than 1 ater th Type III - 1 Year 1-2 units Gre an 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV —6 Months 1-2 units Greater than 8 Greater than 3 b. p1liceSeLicll5. average number of valid police calls per unit per Police call rates will be based on the year. Police incidences for purposes of d etermining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, auto theft and arson.robbery, aggravated assault, burglary, theft, Calls will not be counted for purposes of d etermining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 8B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Mission: Ensuring an attractive, clean, safe, inclusive coflflflufl1Y that enhances tflC quuiiiy vj for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Number of Units Validated Calls for Disorderly Conduct License Service & Part I Crimes Category (Calls Per Unit/Year) No Category 1-2 34 units 0-1 0-0.25-- - - Impact 5 or more units 0-0.35 but not more than 3 Decrease 1 1-2 Greater than 1 Greater than 025 but not more than 1 Category 3-4 units 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Greater than 1 Categorie s 34 units3 5 or more its Greater than 0.50 Budget Issues: There are no budget issues to consider. Strategic Priorities • Enhanced C ommunity Image Attachment - Mitigation Plan fyIissiofl. Ensuring an attractive, clean, safe, inclusive comnuifliY that enhances we quuwy j ..j for al/people and preserves the public trust - 1JILDING AND CQMMtN1 SNDAItDS city of RontI UMSO Mit1ti0 11 Plan Type WCENTER HaJIdW(UeD MI i tir,f1 P!r wifi nt be tpdr A fltlabie form can be found on th$ C1ty website a yAW ItY r i ç?63) to have art t troni copy sent 10 JAyou '4a ersil- ptoperty Address.' hiT t- .m RentalLI Agent(s)" Owners N?me(5 Omer'e Address , owner's phow (S2) Ownefs Ertia1I Current Expira1 Oate: st1$ Agent's Address'. '1f& S1 E ;,w1cr 1 Art' P,one (12) 235154 AentS mefl: Ferdifl XPItiOn Date ifTh inU frrn Biased c*r1Y oriditiUflS aiidt& p o!ce nu1san ddent the above refrtd Property qualif ie for a Type V-1 MonthRei1t License, Prior F ppti0fl apprQva by the CI Council fully rnp1et Miti51il Plan mit be cornp1Ute approved by Gity staff. A tigaI P1 must be completed mriiediatY in order to erture tineIj f the Ltefl$mpeti0r tiot app1ic2t Tile p tIgatlH1 Plan hou1d indicate ihe stp beir ta ken to correct ldeflIid vola1Lor1e and the I1CU that Will k t en-sure 0UIU v(h City OidinianceS 3td ppliable des A 1ti tt Plen allows the Nflt the City to re v1 nr and fliY possible so$uti0rb lo overa ll coridii0fl$ of propeitY lUbe M15IOrI 1eFL is not brni1ted. and iten riot completed Wlthlfl the pending license prtod1 or the above pfOper prate5 beyond Ihe 1ce expiration date, ntorCemeflt sotions such dt1 forma oornpalflt or license review my result , Belorø submitting, Thk3t*t sections A b and C l ocate d on paneS 2,3,4! and 5 T1VRJc 1R Statr BO1 5nI cTk F'rkwY rao'41 ent. MN b4&2l$ PICUi$ YB3) -3 1TY 71 I 1 :7e) 9-32 tjD1NG AND COMMUrTA1DARDSI8N Rertt Type IV 1-1conse $eQt1 A—Crim Free HuiI19 program Phase T1)Use te reerreflt. M tee merit 1l in clude the Cre Fe -1ojs1fl Lease A&et1dUfl1- A copy of the lease agreer ert and Crrue Free Housing Lease Addendum *iSt b athe( tthG MittattQfl Ptai wiet1 ubmittL nrts wo 2)Agree to pume the terml tiQt OF lee re€flleflt or &t8 the terme of the 100SO or is ny addendUMS. cthie tertfltS If it ConduCt cr1mnifl ba c kground c1iec1 fr t1 ileW 105 s a urreflt tenant s new bakgrOUfld ch ecks not required. MUSt be We to proiide d%UflFt5tlDtI to City it stecL 4) Attend Guy eppTNed &ght4oUr Grime Free NOU5In ririn cJr$e, for co urses can he found M mncpai under the TrajnLflg01W i'flI$ tab. A copy of the Crmne Free HoL1Sifl Cetifi Me must be attactid t the Mt11Atl P]an Whian smittet Vothe Free HuS1t1 trsl e mpteted on scheduled r: o w ner,or eent attendedris planning togttend training at dtY Of 5) Submit Moiithy Update by the IOday o f e acb jflth Fha 11 GnW1et a SecuritY nd implement lmprQJUmte r equested by the roo1lyfl GenUt Police DePrtrnel1t. To sChedL1e fl lnitit o follow-UP SUrltY Assessment, call 168 569-344 A ol1oW-UP .eemCflt must be bef the ftcene expiratIon datet Verify the eQUritY rnprOVerne We been inplernerbtL If 4L. Security As Ses%Tnent has been preiIU5iY completed write ihe oetlodate . $eOU AeSmeflt was complete oeduled for: L?1 tity ASSC mflt f ow4J was complete d oriIs scheduled S CitttUU rtOfl A, 1haSO III Q1 Pt FcJ::? vr'Lr m o,Re 44! IIY PIk?($ pl1n Pl() I TT""I F9:} ity of E 1L1)t0 AND COMMtN1TY STANDIU)S 077.bj;L.M 683Z tilar lk- Rental License Mft-gtion PlanM2:'. CENTER P, ro 0^ I Yn m^O:e r W. k:4N WA 3 0 Type IV Ucerm* SliQPS B---,Long TOM pit.I impmvmetF11l Baed on cordtofl nd ti Leatd iap1acs rCieIt d ates. need to for tort10" ptl items, F unding shou'd be on-ldered eordiy item at are broet worn! or ottb&rW1 It ifl prior to lh es tim ated repacemi1t da reed to be rped soon e r- Al! em must have a v date for Es&rn epI mentDt D ates auth a: 'UU don't kiioW or whOfl broko" will Qt be acpLd f you re unsur of hr an item will tEi to be replaCed, y o u sn prediction bed on the age. appeltn conditi or flflctUT&1fldUtrV rcmrnefltit. Mdi1iofla Ulnform'I. on Expected Us eful Life can be Ioiflt t Oam gxmpt: Waier Htr Fume Water l-lar Kitchen AppIiale iauiidiy Applianro n DMa Last Replaced May 2010 rlod 2-1 2010 2012 NA Cndltli Expected Rep1acOmt Pate F Ma O2O 0 N Snice AlarmJ Carbon MOnxideAlart LC __— jt partFSidirig Windows Roof Fence Shed G a rage Driveway side w alks - 2 N 201 0 - HA Alkdwo)d 2001 _24 anaL•LEA aL er. - - --'CndillOfl rvliI10flS NWN Fah'=F Too tvpqr) CQThULUiUY standards. OePaTh---' I 'of Bra A-btyiI1 -hi9fe Great" Pkw" jener1 iW D-2 Fl-r; 76) Nd RrnR wl Lke nse INiJt iyr r4rciT 1T 711 Fx - BU1LD11G D CO tIT rzLwA1u Typo IV Uranse Stion$ GSP to rnprove nafl and Conditions of Froper4' Th itns th io ha'e been proX b with rt'/ imflt nd grope ihe fo!(owh atine *e reqtilre 1) Chck4 with tocants every 30 -dyL 2 D(rie by property to hek for possible mdfk vo1atkir- ) EviaLteronts in violation M the l0asll or UnY 4 Rernafl cureM at, all utilftg fees, fJrLQ6.pnaltes and other financial daimapaymerits thAe to the Ciy. 5 Oh.. The fallOWTng actions are optional unless required by the Cty. 4fE1 1) Provide tawnfnow ar'ii PJ 2) prude garbage 3 lnta1l ctnitY system 4) pioiid m n?no ertce pir t apptiaae Name of compay Other If th Type IV- Month RntaI Lioerse Is apprvd byih Cy Council theUcens musi mpiy wtth the approved MitigaioTh Plan and ii applicable City Codes Awrttten report must be aubmlttod by the 1OY day c i! eath month with art upthtG o f ac tions belnçj laken by the owner thdfO ent to ornpty with this Miggation Plan. A copy of Me Mbtthy Update can be found on pa7 A flilabi? form rari be fQi on the (ity'? wcbi? atWitY0fbttI 83) 533Q to ho n eectroi1C copy ssrt to YOU via erneiL(7 9-3 P1ese tth addttOtiI i1ômaiioli if niF TypoW IAUJ Lii A&j R&. 4-14-15 city U'' con U1 FMn: T1Y 71 F WtLnrNc AND COMMUNITY STA"- JRDS ERcN iyflcEfl1E.J *1N UQO Rental Ucne Mitigation PlanCENTER TypVLicens Sign and Verify I verify that alL infoTmation provided 1% tru d I understand thaUf I do mt mpi'wiLh the approved Mitigation Plan, comply wfh all 1-terns within the kense period, or i3perate beyoid the licene expiration date, enforcement actioms euA as citations, form.1 cmp1inb 1 or Icen& ivew may result. ?.lerk Chgrles Ltr Omer or Ap ent Merna exl'TWe (eP) Mark Lundberg 42L" L1i dc& or err Nemi r?d T? c1App&ib, /4/Jh ArJOwn8r ar Date C16, staff Oray FI/ bjir Ure 6 YIJV /L7/M ndrs beparrnF I / p i4-U-5 DdnCnIg and c6ftuAhtdty Ztandr wxlynr 6 hii Cr Fwkw Cc"ir1 MP5 -21 Pin: ('I) I TTY: 711 I F:7) City C©Tulncili Agenda Item N©0 1© #5 COUNCIL ak"A IA I W'4 [I) 1I ii$WAJ DATE: February 08, 2016 TO: Curt Boganey, City Manager 4, FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 6319 Brooklyn Blvd Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 6319 Brooklyn Blvd. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval ofnotify the license applicant of any pending license actions to be taken atthe Mitigation Plan and a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on April 28, 2015, on condition of adherence to the Mitigation Plan and City Ordinances. The property qualifies for a Type IV Rental License based on twelve (12) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. Further, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failedto turn in monthly updates and failed to complete security improvements. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent ofOwners/Managers Association Meetings. Staff is reco mmending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Mission: En. sliring an a ractive, elean, safe, i licl Itsive community that enhanees the quality of life for all people and preserves the public (rust COUNCIL ITEM MEMORANDUM Current rental license approval activities:08-12-2015 The owner, Dropadi Dhannoo, applied for renewal of the rental dwelling license for 6319 Brooklyn Blvd, a single family dwelling. 08-28-2015 An initial rental license inspection was conducted. Twelve property code violations were cited, see attached rental criteria. 09-30-2015 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property.10-14-2015 A third inspection was conducted and failed. A $100 reinspection fee was charged to the property. 10-31-2015 The previous Type IV Rental License expired.12-08-2015 A fourth inspection was conducted and failed. A $100 reinspection fee was charged to the property.12-08-2015 A $300 Administrative Citation was issued for renting without a license. 12-30-2015 The $300 reinspection fees were paid. 12-30-2015 A Mitigation Plan was submitted. 01-05-2016 The Mitigation Plan was finalized. 01-05-2016 A fifth inspection was conducted and passed.01-08-2016 A $125 Administrative Citation was issued for not meeting mitigation plan requirements.01-20-2016 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 01-20-2016 A letter was sent to the owner(s) no of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc.ifying that the hearing before the Council will02-01-2016 A letter was sent to the owner not be held February 08, 2016. Prior Type IV Rental License approval activities:01-22-2015 The Owner, Drop adi Dhannoo, applied for an initial rental dwelling license for 6319 Brooklyn Blvd, a single family property. 02-02-2015 An initial rental license inspection was conducted. 28 property code violations were cited, see attached rental criteria. 02-12-2015 A second inspection was conducted and passed.02-18-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. i.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc.03-06-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. i.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-30-2015 A Mitigation Plan was submitted. 04-06-2015 The Mitigation Plan was finalized.04-20-2015 A letter was sent to the owner notifying that the hearing before the Council will be held April 27, 2015. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORAN D UM If approved, after six months, a new rental license is required. The license process will begin in immediatelY. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services fordefined in 12-911. The terms of the mitigation plan mustdisorderly activities and nuisances as also be met. f Citv Code of Ordinances: Excerpt 1rom Cha r1 Section 12-913. TYPE IV PROVISIONAL LICENSES iteria as described in Section 12- Rental properties that meet the provisional licensing cr 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or theI that qualifies for property Code issues described fl Section 12-901 and 12-911 to a leve a Type I, II, or iii license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council by the City Manager together with a recomme or theC M anager's designee as to the the applicant ane disposition thereof. After giving approve, disapprove, or o pp o rtunity to be heard and present evidence, the Council shall approve with conditions the application and the mitigation plan. If the Councildisapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will its management practices, the nature andconsider, among other things, the facility, seriousness of causes for polie andc fire incidences and/or prop erty Code issues and the dentified in the plan to reduce the numberexpected effectiveness of measures i of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisio mitigationnal license, the Council will also consider the effectiveness of measures identified in the applicant's previous plan and the need for different or additional measures to reduce police and fire incidenCes and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar Ivlissiofl: Ensuring all attractive, clean, safe, inclusive coinflhtWitY that ennuii' for all people and preserves the public trust uur1itV of life COUNCIL ITEM MEMORANDUM month, the licensee shall mail or deliver to the City Manager a wr itten report describing all steps taken in furtherance of the mitigation plan during the preceding month. Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, a long with excessive validated police service calls o ccurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with ensure category conditions are met. License fees do not include reinspection the property to fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property codeegory verification violations per unit identified during the licensing inspection or cat inspection. Property code violations for purposes of d etermining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the e stablishment no longer complies with the license category criteria, perform a category verification inspectiOilto the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. de a minimum of 12 units, will be inspected for • At least 25% of units, to inclu properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, i llc h is ive community that enhances the quality of life for all people and preserves the public trust UKISI I V DWA I 4k'A El) II i$1'Aj b. uc Criteria PropertY Code License Category Number of Units Property Code Violations per Inspected Unit (Based on Property Code Only) Type 1-3 Year 1-2 units 0-1 3+ units 0-0.75 Type 11-2 Year 1-2 units Greater than I but not more than 4 3+ units Greater than 0.75 but not more than I Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not m ore 3tha n Greater than 8 Type IV —6 1-2 unitsMonths 3Gre.ter than gli ce, Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of etermifliflg licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime R eporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "FamilY or household members" as defined in the Domestic Abuse Act, Minnesota , Section 51 8B .01, Subd. 2 (b) and where there is aStatutes Abuse Act, Minnesota Statutes, report of "Domestic Abuse" as defined in the Domestic Section 518B.01, Subd. 2 (a). MissiOIl nsUriflg an a tt ra ctive, dean, safe, inclusive co1nrnu1 that enhances the quaIi' of life for all people and preserves the public trust i1IJ[i1 I U U U MY4 U'A I 31'A 0) 1,11I P1SJ'A I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 6319 Brooklyn Blvd Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust introduced the following resolution and Member moved its adoption: RESOLUTION NO. A TYPE IV RENTAL LICENSE FOR 6319 ance Sections 12-900 to 12-916 set forth r equirements for WHEREAS, City Ordin licensed rental properties; and at 6319 Brooklyn Blvd, was issued a Type IVWHEREAS the property located Rental License on April 28, 2015; and WHEREAS, City Ordinance Section 12901.2 requires a property owner who receives a Type iv Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the r equirement for Phase II of the Crime Free Housing Program i ncluding attendance at a minimum of 50 percent of owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and Blvd, Brooklyn Center failedWHEREAS, the property owner of 6319 Brooklyn to complete security improvements and turn in monthly updates. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of B ro oklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 6319 B r ooklyn Blvd, B ro oklyn Center, MN. Februar)( 08 2016 Mayor Date ATTEST: _-City Clerk The motion for the adoption of the f oregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same:whereupon said resolution was declared duly passed and adopted. RESOLUTION APPROVING i-rr\TTT VN BLVD iurLO ING ANTh G MUNIT STAVDAP city Rental LWeTVS4 Mi0sation PIfl Type W Liiefle CENTER HaWr8' I(Iqat PMS Will be ceepfed. fiIb form b rQUd CI1Y$ Web5ite or, aI 76) 569.33 to have electron Ptto YOU iia erniL Prop?rtY d- 6 Blvd of4'adi O1 LI Arit( Cüs' (Renar& WS f 47D5 B N Crt MN th'iner5 criiner'5 P11? {78r) npJ5 Omer'5 Current Epii' o 0tin - ter Suiti A?flk'$ ElDI MW phone , 4612) 2-08 prtdi E jra1ifl Date; 411-I-16 (i manars *T police, incdet the prpe q 1 for lV6 Mon Rental UCfl P t apPli 0n appr/ by t C'ty CouflC a fully Fla iUt b cpteted by City staftrifified mitgabon Plan rrnjt be compt I dl2t In order to i1U1e timelY cmpI of he license. ppl The shUId Indic-ate the steps being tk t r BtOt1 nd ur that Will b Wert to with C ornp1afl t/ Or and pplicble codes. A itit Fan allU\V me owner nd the Ci t Q1W and p3b1 o1uUofl to pr rU ti of the pioPe It the P1i$l1 i not sub e1 nd l lti$ not WlCt within theThe pdtfl periüd or ilia above opera byfld the iicen5 explri at enf0r tt10 SV ( or 1,,CknSoreview tnay result. B efo re bmtL1 IIIOUt Sect1 A and on paOS 2 4 id - eiif R d oc Cf PAW 421 W: 711 I Fa AMMEOWciLy ofDROOICLYXCENTER Sar tl A-4 Fr -Y PrOgFam Rqufrffle - TJLTL)LNC AND COMMUNITY SDAI 12 8fcdY1'I Blvd Ritt Ur MWattOn pn Phase I) a written lease agreemeflL The !Ease agreement ,hall md ude the Crime Free rime Free Hou s ing Lease Addendum. copy I the ese 9remr)t arid C IIQU"9 LeaSI AthdUm must be attaiiedt0 The Mitigation Fran when submitt ed . 2) Pr t purU the iertTiflat on or t ease agreerflerI or lCiIOfl of tenan t s who violate the lern -is of the ) CJfldLFCt thrriiflM background 1-IeGk fo r all new rospeCtivS tan ,ant If it is a current tWTflt new r4Ifl h( li 110 t ruId, Must b h1 t prO'JlddUU1tt to City if requeteEI 4) Atte nd 011Y lhtOU Grime Free Un training ure- hforfl1a° for VU approved our can b found at und the, irt 1u4 EVe Ib, A py Of th Cim Free lt C ie rtlfICat0 must be attached to the Mitigtfl Plan when brrittB& Crime Free Housing t ra ining mp1etd n/ iedud fQr Omer or sttnde planning to attend tiaining at City of: __-'-- IZ1 &jbrit Monthly Update by 'he llY Y of "C h month. 1se II 1) Con'iple a securi ty Assessment and implement irnproverflflt5 rquted by p&imflt. To schedUle an Initial c folloW-UP Security3r,00k.t^rj, CorIte &ilCfl call (63) 5693344 A follQWP a rnrt rnU$t7 fote the II eY.pllatOi1 ate to Veri ty the security imprOVeT1efl have been cUl'lY Mseasmeflt has been p'reviOtiSlY oornple write the ompIetiofl date. uity A5estTflt was crnpleted on/is scheduled fan: S ecurity Asses5meflt ilW 4-iP WS td flhi dL1ed r: Continue Secftnq A Pha s e Ill on page 1yp !i/ FTh- !1Q1 P.W1..PX V. 44- Ci& fI*tk1Y 1—t iit pm org cnterAM -21 P1ir 3) TTY; 71t I F; BWii1LNG AND GOMN sNfl&E Plan O}flCLYN \DkI9n ena A—CAMO rr HU Ptg eq?9 1' 'SACAlans Phase 1 oer o t iItefl wend at rn iiUm O% 2) of the kM- meetifl- 'rho AR meetings must be Wthtr the nta fl fl P e rttid and beQVtl1 -i ft ion pondIng T °ype IV 1I data.Grg rt r?q' vVer mu st jn-lfl dulfl the meetit. t fl 1114MG and r agent will attend A. meetings o 2) H' r repeat cce ta1Qn prOUY ment vth e atyear, The 'tIOñfl cttOflS are required for properties with four (4 or rnofl units. CoidU redet' rairflg annually that include crirn preertiOtechniques. 0[1] 2) G0ndUCt regul& eS it Re1& FI'e'1 f. 4-14tw Star4aw L of ArooklP SrU 11 I DSgLND co'DIWNTT STAND'' DML XG CENTER St1 LongTort" Cspital improvementNa n M ge1 t3mat ptem dates need to be rovided or cm terfl Fndfl be conide crdiglY- $terfl bk1 wrfl1 n Cr, Codifion i i&at1t p r ior the o b repaOed so oner, 3l IS St aB date for m& O&e Dates a brk wII not c n?tO YO C fl make a prdItk r Mdi potd UsefUi Le fl found at arl Last R?ptV CdiI' Ept Rep cenleRt Date Itrfl ExfflPe Wee Heater May 20f 0 1c1ernber O4 Water Heater Kitchen APOMICOS LaUfldflF ApPliances $niQ p.arrflt CTbOr MoflO1 AIarR' FNI paini!Sdifl9 F May 2O2 T4 2025 2.01 7 brtliY Febfuwv. 2015 F 1jary 2ai5 lufte 2013 Windovis rnts Sued DriJeWaY rur'J .P1 4 June 2014 N N N - MA Othet ____________ PAce NeWS Typ Lc'RPS Ftau, 444t5 City 0t Br o1d 4ffi an .3a rk?i F: B1flLDING Th C 01i"N1Tl STANDARDS mom Ro"ta License Mitigation p lan 17 CENTER SectUrS rpS fO IrnprV an d Co ditkflso Popt$' Th im ls e-""h been proven to it wth ppe/ rnnt prpeF imge The ttM are 1) CieckIr1 with tenants every 3'0-days'. 2 ovive by prprtY to Qr co.de vioMOJ1 LLJrjj 3) Evict tenants in violation of the le ase' n.yaddeftdijms ) Rm1r trn n i1i1iy txe5 ae5' firLe penalties, arid Thr flnflC irn5/p'?m5 due to the City. 0 5) Othr:________________ The to owfl9 aitioflS are ptiofl rntSS required by the City.. E proMe lawn! nW seMC o 2) Pr garbg [] 3) Trtail se.Ut1t!.? ystetTL 0 4) Provide rnainte11ane eriC plan for applianC Namese rvi c e c ompany'. omer; if the Type lVB otth Rental U t i apped tb City council, the l icens ee mustomPY MTh the apprOhi Mitigallon Plan and appliC-3C City Cde- A wtt rprt 1iit b ubfliitted by th '1 day f ah tionth with ai LIpdat ôï a iQn being t en by th e owner andfar aPfl tO CWIYth tIil$ tttt Pifl. P1 COpY e Monthly Update can be foufl n p9 7. ¼ (lbi fl f*Ufld fl the City5 website aIb0 rte1.ff (763) 56933O to lieve ar e1etrOfl° oupy sent t you vi email- PlaGtfi add lVl if 616V frT (1kI Fii Re 4 Ciiy of Bod Oi M} !' d) i: 711 I BUILDING nND COMMUNITY STANDARDS CRY ofBROORLYN Lull Rental License Miogation Plan Type IV LtuenseCENTER Sign and Verily 1 verify that alt lrtformalkitl provid e d 1 ru d ur te. urdrtafld that if i do not comply tha pprv M glJrn rIn comply with l items within the license period, ei' ri d th license expiratioti date, etorCePflt ac t ions such citations, formal cmplaintS or license review may T e s ulL mer orA;mee tcMfrl QELL swe Da ta A1DJ SIMWJ1 fi'ApPM ci ty srthtI an CnoxwMar,^ R. City 0 o1dii id CxmmiflLtY 1d DpartmC1It 201 Shir* Gre:k MN5E4O21 Fhin: 32 1T11 I Fx (73I City C©u.udil Agenda hem N©0 iOa #6 COUNCIL ITEM MEMORANDUM DATE: February 08, 2016 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk ^VW*ULI^jv ( SUBJECT: Type IV 6-Month Provisional Rental License for 5025 Drew Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 5025 Drew Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on May 27, 2015, on condition of adherence to the Mitigation Plan and City Ordinances. The property would qualify for a Type II Rental License based on four (4) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings and turn in monthly updates. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust kI]SI[i1 I N V I LA I Dk'A 0) 1I 1Ih'A1 Current rental license approval activities: 09-01-2015 The owner, Ryan Partner' LLC - Ryan Schmidt, applied for renewal of the rental dwelling license for 5025 Drew Ave N, a single family dwelling. 09-30-2015 An initial rental license inspection was conducted. Four property code violations were cited, see attached rental criteria. 10-30-2015 A second inspection was not conducted due to owner missing inspection. A $100 inspection fee was charged to the property. 11-09-2015 The $100 reinspection fee was paid. 11-16-2015 A third inspection was conducted and passed. 11-30-2015 The previous Type IV Rental License expired. 12-09-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 12-09-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-06-2016 A Mitigation Plan was submitted. 01-28-2016 The Mitigation Plan was finalized. 02-01-2016 A letter was sent to the owner notifying that the hearing before the Council will be held February 08, 2016. Prior Type IV Rental License approval activities: 02-02-2015 The Owner, Ryan Partner's LLC, applied for renewal of the rental dwelling license for 5025 Drew Ave N, a single family dwelling. 03-05-2015 An initial rental license inspection was conducted. 10 property code violations were cited, see attached rental criteria. 04-08-2015 A second rental inspection was conducted and passed. 04-22-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 04-22-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 05-13-2015 A Mitigation Plan was submitted. 05-14-2015 The Mitigation Plan was finalized. 05-18-2015 A letter was sent to the owner notifying that the hearing before the Council will be held May 26, 2015. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: [hiss/on: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [i1i1SJ[iJ I U Mk'A I I 31k'4 (I) 1hI P1IA1 Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. s, will be inspected for• At least 25% of units, to include a minimum of 12 unit properties with 16 or more units. es the quality of life Atission , Ensuring an attractive, clean, safe, i"clusive co ,11111 1111ity that enhanc for all people and preserves the public trust COUNCIL ITEM MEMORANDUM pe—r ty Co d e a nd Nuisance Violat ionsCriteria - License Category Number of Units PropertyInspecl Code Violations per inspected Unit (Based on Property Code Only) 12 3+ units 1-2 units Greater than 4 ut not more than 8 treater than 1 but not more than 4 n i 11 2 YearType 11 2 ear 1-2 units Greater than 0.75 ^ut not more than 1. Type III - 1 Year (reti than 1.5 but not more than 3 Type IV - 6 Months F3^+ 2 units Greater than 8 than - 3GreatertihitI b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of d etermining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of d etermining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). Number of Units Validated Calls for Disorderly Conduct License Service & Part I Crimes Category (Calls Per Unit/Year) No Category 1-2 3-4 units 0-1 0-0.25Impact5 or more units 0-0.3 5 Greater than 1 but not more than 3 Decrease 1 1-2 Greater than 0.25 but not more than 1 Category 3-4 units 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 Greater than 0.505 or more units Mission: Ensuring an attractive, clean, safe, inclusive conununitY that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Budget Issues: There are no budget issues to consider. Strategic Priorities • Enhanced C ommunity Image Attachment - Mitigation Plan- Resolution Approving a Type IV Rental License for 5025 Drew Ave N comiflwlitY that enhances toe qunwy vi oj Mission: Ensuring an attractive, clean, safe, inclusive for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 5025 DREW AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and erty located at 5025 Drew Ave N, was issued a Type IVWHEREAS, the prop Rental License on May 27, 2015; and WHEREAS, City Ordinance Section 12-901 2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 5025 Drew Ave N, Brooklyn Center failed to attendOwners/Managers Association Meetings and turn in monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 5025 Drew Ave N, Brooklyn Center, MN. February 08, 2016 MayorDate ATTEST: _-City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same:whereupon said resolution was declared duly passed and adopted. LDI?qG AND COMMUNITY STANDARDS CJEy! BTN P. License MWgaQfl Pan Type V LIe1 UdWL M&gO; !afl$ W11jjqt be ceped. A flhtatile form can be found on the Cit/s wablt at M lLybroc1dynenter.or9 or c&t (76) 9'233) to have an electronic cp et to DU via Ornal;1, •1,yy5. proeyAddre aiD25 br reNi1J - : Ert.oktgn Oritr, ¶N Owner Iaiie(S} RB11 LLc (Rfl Ir) LQI An(S): PO BOX 211 SO• - tPMW507 OwneAdth &SEtL.. e Ant ddre Q.mer hcne (0)4'3 efltsPhQr rift Erhail-QWrS arralk yans@refltmSP.m Current ExpIraOB Da irwi pendlExpiratton Date ihe fr Based on property coflthtlOflS andfo( vallctothd POW nLilaflC 0den9 the abca proprty qualifies for a Type IV-6 Month Rental 1icen3- Prior to apllaofl ppcoal by the City Council a My compEd Mifigallark.PWn mint be completed and approved by City taff A Mit1fOn Plan must be compteted immodiallely In order to ensure timely cmple15Ofl of the license application process. Tho M16010t1 P'an should indicate 1h e steps being take n to cortEi 1dentilIc1 violations and the measures that will be taken to eisiiLG oqolOD oornprWriCe with Gty CrinarICe WMM 5 OM 8fld eppi° A MitiIafl Plan alw6 the ewner and the cit to revW identify possible lU1iwi to improve overall condlllQfl$ the priperty. if the Mi igtion Plan Is rint submitted, arid all ftm re not onip1eted wthirt the pending llti priod or te above property operates beyond the IiILI eiralion date enforcement actions uh a titaliin rmai compIanL r license rovkw may reSUlt. Before ubrnil±fl r1 iWipt:Sectiom A1 O and C located an pagn 2 . 4 and L TP M'Thit Lk&Ir MWg" PW3, Rav 4-144 - Ift ck1yn Cerr—B Ig aadCOMMIOft7 id Dpzm*L etamCcgd:Faflcff erLciyn MN 5543MIMFneT6 5E-3O T1 711 I F (76- tTXL]MNG AND COMMVN1EY STANDARDS City of rmEhtviAvonwNw1hAT RentI LcenseMitigation Setwn A—CrIme Pre iJorzn9 Pi'ogrm Rqrnmnt Phase I IZi 1) Use wiin leas e agreement— The Iee*e Plgreefllent shall EnIude The C'ime Free Housing Lease Addendum. A copy of the kase AUFOGnIgnt and cIme Free Hou sTr Least Addendum must ho attached to the Mitigation Plark when ubmitte1t [Z] 2} Mlee 10 pvraue thetem*a1ion or Ieam aQreen)entorejlc6!jn of lennt who the Of th e Lease or any addeiidurn ) Cndt ioriml-nal bacRgf Che0k for all new pfospecWe tenants. if It is a current Want a new background thek IsmIt required. Must be abte to provide documentati1 to City if iequestod 4 Attend a City apprVed ebt4'our Crime Free Housing tialning couMe. Information for ipprd 00urses can b&iuiid atwvwrnncpanel under th Ting and ELflttab. A copy of the Crime Free Housing CertIfte.ate must be attached to the Vi4aUgn plan when submittodL Crime Firft Housing training was cornp1ted onus shothjied f6r, Owner oraett atten1edIis planning to AtterW training at city o - -- 7t 5) Submit Monthly Update hY the I CJ t' day Of eoli month Phase U 1) Comptea a Security A ssa$s ment and implement Imp ve!llents requested by the Bfooklyn Ceiiler PoLice Deadrnent- To ched.u1e an InWal or follow-Up Stt1ty Asswent1 caLl 7&) 5)-3344. AfollowUp e5sment must b ornpeted before the ffcense QVIratl0 ti date tu verify the eeuriy improvements have been Irnplen'iented. If a $ecwrity Asessmant ha been previously crnpleted 1 write tho ccmpLethfl date viiIy Assessment %05 cornpleted onIs schaduled for;3 4/_t5J1t k Serurity Assessment loIFow'up was cempleted oniis scheduled for Centinue Sections A. PIie UL on pane 3 P 216 T JY k1t i. Pv. 4-14-5 tE oy *—uil 1kñt LyoT.OT 6O1 5tiinh CrkFa1cway rIyn Cik, M 5D2l I FIirne VW)E63-W30 I 1T: 711 I Fnz }55R-$5O BW14ING AND COM IUY ST.ANDJ1WS CE Type IV LknosioIMER ! r, IAN 65429 Rental Plan d1i A._Crfmi Free 1kas1rg Pmin flequfrozn$ (ctfnu1 Phase III 1)Otorart wiU attend at miriin'jum 60 1A(2) of the MM, n,rlin$ The &RJLlit I itIngs rut becompleted within the te'itat liconse prd and foi-e The pattHn Type IV License expfration date. Retatki LV. nqt requirJ hwvr you mu st &g1i-rL during the rweUng, Write two nieelng daies an owner or aeiI p'an to Owner or agent Wit tteid ARM mtins scheduW 1W1 - 2)Have repeat rAde violations provtiIt dumnted with the past year, The fo1owncj actlorM are required Utraperties with four (4) or Moro twib. F 1} Condwt ricenttraInEn nniraIIy thai 1nldiirne prevention I2hflfqUe 0 2) CQmducl regular reMent moTh*, Pogo am Twv rv Ici Fj'af?, Lo!ya BO1 S nCrk Pkwj4 r nCnli, MN5543D-21 [ Tfl; ?1T I F - - WJILDTNG AND COA-MUNTrIf STANDARDSCitf Or2I DrowAyanueNcrth 'Myn Cantar, MN 66422 Rental UCeJIae Miffigation Plan _j Type IV License etIon B—Lg Thmi CpIte1Im rove mentFJrn an Conditionond age, estimated replacement 6tes need to be provided for rnorcapital Etain. Funding houd be considered aordiiigly. Items that ace broken worn, OtQTherwbe in violation prior to he estimated replacement ate 1'ed to be replaced snorkar. Al! lems must have a date for E.Eftated Replacement Date. ThEes such a; 11 v ir&' 1 dcrnt know, or lvhon brken' IT not be accepted. If am unsure ofw1ien an i1emwlned to W replaced. you can make a prediction based on the age s appearance, wrodWon, or manffacurthnthistry racomrnkn. Additionallriformailon on Expected Ueebl Life can be bLrnd at vnwi.hud.gov . Item Date Last RopIacd Co:nditiorfl Expctod RapIacerenit Date £XrnpIe WrIitep My 2OQ F My 2020 FLr:rao 2011 (3 2041 Water Heater 2011 G 221 KIt Appliances 2011 -6 Lthy pjfiaiice Smoke Aamt Carban Monoxide AJami3 11 201 Ekt%Wr Items Pa]nI/$idjr 2010 203 Windows 2010 ROOF 11 G Fenoe 2003 F 203 Shed Qsraoa 2V10 -2070 Driveway _lQ - -G Sidewalks Other: 4Crnditir roviIicin hew41 GJ=G FSINp Needs RIrii=R Av 4A Tjp ?V J1t&V. 4-14-15 City ;1ty t C]!i 5IthY1 ik r1cy, Braddyft PM 4-z1a J Pbj7) -J F TrY: 91 F Fac (ThEea$b 33U1LDING AND COMMUNI?1 5WD14DS City cf LYN reAe1iU North cTJER Renti Licenso Mitigation Plan Ty.Ø sY License Sec11n C—$tpo !iiIpmw Managemert nd Ci ft1rar fFroporty T1 Inis i, thits section hv been proven to assist with pcipriy rnnaerflnt and prüpetly 1mge. The foTiawf ng actions are required: 17-711) Ghck'ln with teriant every 30-days.MJ 2) Drl by properyto hn 1r pib1e code violations. 3).vlctten?nt in vi1athin Df ta lae orJ1y urncIV I 4)Remain cuffellt c3n all utility fe, taxes, Ouseswents, fines, penitis, and ithr -financial r mpymentS di Io the City. 5) Other _. Tho follQwlng actitim. are OPtIOnal trnlsrequired by *e City. 0 1) ire lawrLSrLc 0 2) Prcw]th bae [] 3 irthil security system. 41 Provide maintenance 60MOe plan fof app lanQea Nafflo of S ervice compa D )Qthec_ If the Type IV-6 Mnth Rental Llflse Ls approved by the City CUUrLdL the IiCensee mutt mpy with the appwed M1atbi Plan and all atbk City Cod. A wrfttan report rnut b submttd by the 1O' day of each month wiTh an uPiliattl of notions being taken by the owner andtor agent to comply with this kiattoii Fan. A copy of Iha Monthly Updaa can be found page 7. A form can Iiuncl on the Citfs Website at vvotbrooklYflcaMe1o1 or call (763) 55 .3.3Ott haVe an alpolvo nic COPY SP1t to you via etnlL Please attach addiIkini information if fleCeSSatf! Tj WI ruWc' 44445Pige &t City IyDt 1 II]* h}i Crr. PAN I r1i! 47)$-O MMI faTh) -3O B1I1L3)ttG AND COMr!LuNrr7 STANDARDS - Center,iN542 RentI M a n s e M1tEtIoi Pl a n TypVLienso fgn Wr1f verify thl all Inform ation prcvIdd Is true and acc v raj a, I irnderstarid hl f I do not crnpy wIIh theppravJ Mt 1fon PJan 1 rrpr wih II irn t1iin the en Pe1od1 or o&rt byrd thelk,*nse epirLJon dli enforcenie nt avi o ns such Rs ciii, tbrmI complaints, or Ficense revI e wmay IU1t AL - OwiAiei Ir Pit Owiw Ad&;OrW )w,r O f Ni& m9d !t (if App tM Pkfald, PJ Ad&"41 O6.18ror4eh (t4p1*k) MY sta ff Onl^g', ptwnr a ,. Fb V P i!r Lii Iat'ç9 , I 4t$ Mbr 61 hi(38 kjn Cerr,lM -2T W I Tfl 711 1 City Council Agenda Item N©0 Oa #7 COUNCIL ITEM MEMORANDUM DATE: February 08, 2016 TO: Curt Boganey, City Mana g er FROM: Sharon Knutson, City Clerk JW -^M* SUBJECT: Type IV 6-Month Provisional Rental License for 5333 Dupont Ave N Re commendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 5333 Dupont Ave N. The applicant or representative has an o pportunity to present evidence r egarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on October, 26 2015, on condition of adherence to the Mitigation Plan and City Ordinances. for a Type II Rental License based on two (2) property codeThe property would qualifyviolations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attendOwners/Managers Association Meetings and turn in monthly updates. According to City Ordinances, if the requirements of theMitigation Plan are not met, the license renewal category remains alicense category and the Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is reco mmending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Mission: Ensuring an attractive, clean, safe, inclusive comifluijitY that enhances file quality uj 'j for all people and preserves the public trust COUNCIL ITEM MEMORANDUM current10-23-2015 The owner, RHA 3, LLC, applied for renewal of the rental dwelling license for 5333 Dupont Ave N, a single family dwelling. 11-17-2015 An initial rental license inspection was conducted. Two property code violations were cited, see attached rental criteria. 11-30-2015 The previous Type IV ental License expired. 12-22-2015 A second inspection was conducted and passed. 0105-2016 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 0105-20l6 notifying of qualification for Type IV 6-Month A letter was sent to the owner(s) Provisional Rental License, i ncluding additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 0119-2016 A Mitigation Plan was submitted. 0122-2016 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional r equirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, 11, and III of Crime Free Housing Program, etc. 0128-2016 The Mitigation Plan was finalized. 0201-2016 A letter was sent to the owner not that the hearing before the Council will be held February 08, 2016. Prior Type IV Rental i,ens pppr Ival activities: 0531-2015 The previous Type IV Rental License expired. 06-03-2015 The property was posted as unlicensed.06-05-2015 The owner, RHA3, LLC, applied for renewal of the rental dwelling license for 5333 Dupont Ave N, a single family dwelling. 06-25-2015 An initial rental license inspection was scheduled. Property owner stated the owner was unaware of inspection and it was rescheduled for 07-06-2015. eduled.07-06-2015 The rental license inspection was sch Management failed to gain access to the property and tenant was not present. A $100 reinspectiofl fee was charged to the property.0707-201 5 A $300 Administrative Citation was issued for renting without a license. 07-08-2015 The rental license inspection was conducted. 7 property code violations were cited, see attached rental criteria. A $100 reinspection fee was charged to the property.ative Citation was issued for not meeting mitigation plan 07-20-2015 A $125 Administr requirements. 0804-2015 The $200 in reinspection fees was paid.0807-2015 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 08-07-2015 A $600 Administrative Citation was issued for renting without a license. 0825-2012 A third inspection was conducted and passed. $100 in reinspection fees still owed. 09-02-2015 The $100 in reinspection fee was paid. lean, safe, inclusive coinifluhlitY that enhances the qualitY of lif !vlissiofl Ensuring an attractive, c e for all people and preserves the public trust COUNCIL ITEM MEMORANDUM 00-09-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months.09-09-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc.09-22-2015 Administrative Hearing was scheduled. Owner or Representative did not attend hearing and the $600 and $1200 administrative citation were imposed. 09-22-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-23-2015 A Mitigation Plan was submitted. 10-01-2015 The Mitigation Plan was finalized.10-19-2015 A letter was sent to the owner notifying that the hearing before the Council will be held October 26, 2015. Prior Type IV Rental License, approvalitii09-05-2014 The Owner, Scott Beck, applied for an initial rental dwelling license for 5333 Dupont Ave N, a single-family residential property. 09-10-2014 An initial rental inspection was conducted. 11 proprtY code violations were cited, see attached rental criteria. 09-15-2014 A second inspection was conducted and passed. 09-16-2014 A Mitigation Plan was submitted.f qualification for Type IV 6-Month 10-08-2014 A letter was sent to the owner(s) notifying o Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion, of Phases I, II, and III of Crime Free Housing Program, etc. 10-27-2014 The Mitigation Plan was finalized.11-14-2014 A letter was sent to the owner notifying that the hearing before the Council will be held November 24, 2014. If approved, after six months, a new rental license is required. The license process will begin i m mediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of çity Code Lordinances: Section 12-913. TYPE IV PROVISIONAL LICENS ES I . Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. Mission: Ensuring an attractive, clean, safe, inclusive conilnuflitY that enhances we quwuy uj d preserves the public trustfor all people an COUNCIL ITEM MEMORANDUM ide by mail to each licensee a monthly report of any police and fire 2.The City will Provcalls and incidents and applicable property Code violations as described in Section 12-Y 901. 3. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type 1 , 11, or iii license. The mitigation plan may include such steps as changes in tenant screening procedures changes in lease terms, security measures, rules and regulations for tenant conduct, security personflel and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City M anager or the M an ager's designee as to the disposition thereof. After giving the applicant an o pportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Councilapplication and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigatidisapproves an on plan, the Council will consider, among other things, the facility, its management practices the nature andseriousness of causes for police and fire incidences and/or propertY Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City M anager a written report describing all steps taken in furtherance of the mitigation plan during the p re ceding mo.nth licy - Adopted by City Council 03-0840 Rental License Category Criteria Po ------- 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls oc culTing over a year. License categories are p erformance based condition of the property and the City costs of service. and more accurately depict the Mission: Ensuring an a#ractiVe, clean, safe, inclusive con1flhIIfli that enhances the quali of life for all people and p rese1)eS the public trust II iI m14JC07UT,^CIL ITEM 2. Fees. Fee amount s are determined by the costs of the city to license, inspect, monitor and work with the pr operty to ensure cat fees do not include reinsPection category c onditions are met. License fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Condition s. The licensee or designated agent must meet the category conditions in the time period specifiedd by the License C ategory, even by the City. A licensee must meet all original conditions require if a subsequent license category is achieved. 4. License Category Criteria* a. propertY Code and Nuisance Violations. P r operty code violation rates will be based Ofl the av erage number of property code violations per unit identified during the li c ensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19,7 and other applicable local ordinances. The City may, upon c omplaints or r easonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be c onducted in conj with established department policies. Inunction minimum inspection standards will cases where 100% of the units are not inspected, the nsp be e stablished as follows:of units w• At least 75% ill be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Property Nuisance Number of Units License Category (Based on Property Code Only) Type 1-3 Year 1-2 units 3+ units Type II —2 Year 1-2 units 3+ units Type Ill —1 Year 1-2 units 3+-unit s Type IV —6 Months 1-2 units '-.i- uflfS Mission: n suriflg an a ttractive, clean, safe, inclusive coin1fl1L1ü that enhances the qua1i of life for all people and preserves the public trust V io lations Cri te iViolati0fl5 per Proper inspected Unit 0 -1 71 Gre ate r that l n ot Greater than 0, 7 5 but not more than I Greater than 4 but not more than 8 Greater than 1.5 but not more than 3 SCIL Ir b. police call rates will be based on the av erage number of valid police calls per unit per year. Police incidences for purposes of determining jce 12-911 nsing categories shall include disorderly activities and nuisances as defined in Sectio g homicide, rape,n , and events categorized as Part i crimes in the nifoi Crime R eporting System jcludifl robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of in the Domesticdetermining icensiflgtegories where theca victim and suspect are ,,F amily or household members" as defined Abuse Act, Minnesota Statutes, Section 51 8B .01, Subd. 2 (b) and where there is a report of "Dome Abuse" as defined in the Dome 5t Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). of TJnitS Calls for isorderlY Conduct Number Category Service & Part i CrimesLicense(Calls Per nit/Ye) 0ategory 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more th an 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Greater than 31-2 Categories 3-4 units Greater than 10.50 5 or more units Greater than Budget Issues There are no b u dget issues to c onsider. strategic Priorities* Enhanced Community Image Attachment -litigation Type IV Rental License for 5333 Dupont Ave - Resolution Appr oving a MissiOfl n suriflg an attractive, clean, safe, ,1c1usive comflh11h1 that enlialices the q:1ali' of life for all people andPre5" the public trust Member intro duced the following resolution and moved its adoption: RE SOLUT10N NO ___- RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 5333 DUPONT AVEN WHEREAS, City o r din ance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and AS, the propertyWHERE, at 5333 Dupont Ave N, was issued a Type IV Rental License on October 26, 2015; and WHEREAS, City Ordinance Section i290l requires a property owner who.2 receives a Type iv Rental License complete Phase I, It and iii of the Crime Free Housing WHEREAS, City Ordinance Section 12-9 14.3 .c establishes the requiremprogram; and ent for Phase Ii of the Crime Free Housing p rogra m including attendance at a minimum of 50 percent of owners/Manage rs Association Meetings and completion of Crime Prevention rough Environmen tal esigfl Requirements; and City Ordinance Section 12-913 requires submittal of Center failedmonthly updates; and r of 5333 Dupont Ave N, Brooklyn WHEAS, the property owne to attend owners/Mas Association Meetings and turn in monthly updates. NOW, ThEFO' BE IT SOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE iv Rental License is hereby approved for the property n Center,ISAN at 5333 Dupont Ave N, broOkly . MayorFebruary 0g. 2016 Date ATTEST: _-City Clerk The motion for the adoption of the fore going resolution was duly se conded by member and upon vote being taken thereon, the f ollowing voted in favor thereof: and the following voted against the same: passed and adopted, whereupon said resolution was declared duly it coMMt pita LtXk t%tb0n Pt xvyiq cN'rEl& iv Ucen° Pa wifl not be A flab form can b found 09th City's at r U (76 to havean eTec° website '4',You !,ra email. PrOP0Y Adr$63 33 OpOflt Ave Bt Center, AN '5 Local Afltt5 Havensro ok 8orte i OI:Ir's RMA 3f LLC kd B Went iO founlyQ!o% Adt$ viie MH. county 1W B W01 tt'04Aeflt'S MdreSS Rosev iieNKS 5113 Oviner's PtmDfl (47w 6B6 Q'srGf% rnt nbcooci10mes urtnt Expat0t Agent's phan: 470) 2I3$930 EniaI Pend ing Expatt0 n Date 'Ejse ExP. 0513112016 Stt cfAh*Tt4 cUt4fl Based on ptopOY dit dtr validated iCe nu fln the abo ve referefl0 propeY quae5f°' a Type IV-8 MOflTh Ret to 5 pl ti app b the C ansoPt3 US b proved by G AY stat1 A tOfl Plan rnuS be n order to ensure tlteY of the Plan mpshould nd3tth steps be ]taken to cOU9 I dentifi ed is not Counr and th that will be taefl to ensure o ng oingnth City ordina nc e s violations ed codes . A Mi PM elfW5 the owner and the City to tlW Zationen5 and etity olUtiO toIrnPrO°oVCt on ns olto the proPe 1 f the OVe prOpe' Man 5bltt atid all %S at 9p1et tñthin the pd*fl lice fl$ ttb8 ab opethtes beyondtM Iloense ptst10n d ate , entOroent ettiOflS 5uch as citaI o n . or llc.Grl reviEW may result. end C 10 '-'ted flttt $eotiO 10'-'ted on pa 2,-3,4. 1^pv IV page tJ g;i Pt 4-14 41 4ntt Orok 5rO M' 711 BWLDNG ANI) STANDARDS Rental LcenseMIttI0flPlan MWA CENTER Type IV License- W 'ac t1ons A—Cdme Fte Hoising Program Requireme nts 1)Use written le-2$0 eement. The lease agce&tflaflt shall include the Crime Free Housing Lease Addendum. A copy Of the lease agreement and Crime Free HQuslflg Lease Addendum must be attached to the MitigatiOn Ftan when submi!te. 2)Agree to pursue the termination or tease agrec3rflerbt or eviction ot tenants who violate the lerms of kase or any eddendUfl5- 3)conduct criminal background check for eli new p ro spective tenants. II it a cu r stt tenant a new background check is not required Must be We to provide documefltalofl to City if requested. 4)Altend a City approved eiht.hUUt Crime Free Hou $ing trsining course. Information for approved courses can be fotntd at w.mflopa.flet under the Tramiflg jond Events lab. A copy of the Crime Free Housing Certificate must be attached to the Mitigation Plan when submitted. Crime Frne Housing training was completed onisscheduledfor: Owner oreentattefld/15 planning to attend training at CRY Of S) SubmitSubmit Month1 Update by the 1 V day of each month. Phase II [j 1) Comptei a S ecu rity AssesSfl5flt and impteTflt improV@tnt5 requested b the Bsotdyrr Center Potioe Department- To schedule en Initial or follow-Up Security Asse5sment. call (T) 5693344- A foltow1UP assessment must be comP%Gte bsfore the license expiration date to verify the security improvetTr1$ have een lrnpterflent6d Ifs Security AsseSsmt has been previouslY coniplsted1 write the compl5tiQfl date Security Assessment ws completed ortiis scheduled (or. Secii1y Assessment fQllQ*JP was cOmPlOW antis s beduted for: C on tinue SoctiQilS 4k Phase III On page Typv 1YfeJ1t?i b" Pe% i;1oy -'-! pap 216 Cy c4 UTQkfl e41 and flU ySt 8 wdIyJ ((?1 Srte Creek P rkwly, Brtol Centr. )AN 4,30-21ss PiiDno: (T53) 3)O iY: 711 Fr-W- [7a) 5-.3O BUILDING -AND COMMWUT STAtD1tDS ASOMPO -iftiyN6333 DUWt Pao N Rental License M 19860ti plan BROOH e roovjyn Canter. Type IV LicenseCENTER Soctktfl A—Crime Free H 00.5 1pg program Req wrernonts (cvnti(WOd) Phase UI I) owner or agent will attend at mlfilmtMn 5% (2) Qt the rneetifl The kR.NL eetin rnuet b wnp1eted within the rt31 li cen s e period ard before the on data, Registration Is t required, hOWeVerVOL' pend1n Typa IV UcoflS pirMi ner agent plan t nt sign-in during the nieetin Wtite Wo M eeting dates attend. MOM and Owner Of agent will attend ieeting siedu1ed on Z) Have no repaai ccie. valatiOfl$ vliilI doCtIrnet% with the past year. The fo1loWflt1 actlOfl$ are requirad forProper tles with four 4) jor More uriita 1)Conduct res id en t Iia3niR? annuallY Iht includes cilme preventiOn hniqUe 2)Conduct regular resident nwetings. Yn'e JY 1?n;1 Urr 4# Pe V6. MY or Bro1iY ç -Ufld Pg and C mThDitY St De1M 630,1 h.'JO Creek iI<way. Or1ckfI CEnI .lM 54219 flOfl (73) G333D 1T; 1l I Fe i7Z3t 5E- Smoke Alarms! 2015Catbor monoxide AIMMS terlor items PahtiSidifl Windows Root Fence Shed J u n e 0l 1l 199 june2O Garage D riveWa 7 204 Sidewalks Junc TWO Other_________ Condi1ifl A1bviatbfl NsN BUThDNG mmCorAMUNrrYSTANDMIM S LYN 5333 buRnt Me V4TBRr-(O!O1C ,RentalC, 17=] Typo IV LicenSO CENTER &etIOnS B—Long Term Capital Impro vain nt Plan eased on ondition and age, eatirnated replacement dates nee tI t be proved r common capital items, Fijndifl s1ti?d be cnskierd ccordn9tt. Items that are broken, worn, orothtWI$e jl violation pilot to the eatiniatod rapaC'° da need to be placed aconer. All items must have a date for E&m&fed RplaCefle D ate. Dates such as wUfl$Uf& "don't know or 'WIOn broken" will not he acpted. if you are unsure of when an item wlfld K be tepl$ca& you can make a predtiOr) based on the age, appCarai001 fldtlO1 or -flanvtundustY Additional inoriialOfl on EpeGted Useful Life can be f oun d ajvAvWhUd gov teo ' Item 6x,s rnple, Water Heater Futhate Vi)atet Hate litchen Appliances Laundry APPIICnCS nato Last Replaced May 2010 JUl19 2001 Mag 2c7 j20 Condition' Expected Re -. may 2020 2030 MBy03O - - F May 2WO I-I 10Y 2030 G June 2020 G -- 2020 ------------ G MW 2W0- - - 0 _May 2030 G - fkjay2030 GcxxG FarF Needs am1R TyFa IVi,I thwise j. LOJODO P'i Rev. 4445 F?4 Cily Iik1Y C teL Idfr Co'Y StandTtfh 31 hingi GM4k Incr9r1 M 4304 Pre (Tã3 53.33U TrY: 711 BJILDING ANDCOM"WTYSTANDUMS etitat L;ceneeMitigation CENTER SocI CSfep0 ,pV9 M geTTflt and Cofldf1Ofl°1 Pop914f The items in This $etiorb have been prcve to s&st with properly agerfietit and property irn3ge The foIlOW*t9 actions are 1)Wlth tenants every 30 -dY 2) Drive! propertY to check for possible oode viotatiDfl$ 3)Evcl tuaflt5 in violation of Iho tsaS o any 4)p.smalti current on all utility loss, te5I aemi fines penatthS aM other flvaflCiSlc191MOPOYM-nis due to the C1ty El 5) Other The following ctlflS ara opti o nal flCSS IOqUWM by the Ctty jJ 1) PwiMe tawn!sfl° sMoe, 2) povk1e gwb&e serJiCe. LII tesiall aeu6tysystem Ej 4) provIde tnatnlenSnce service plan (or appliances. Name of s ervioe oompany 5) Other: lj The Type M6 Month Rental License ts approved by the City COUtir U ho 1S must comply the approved Mit1gatiOpla n and alt apphiGb City Gode written report must be v1th aubtilitted by tle IO'' day of each IoflTh iith an update of ac being WOO by the owner atid$or agent to ornp1Y with thmitigation Nam tcopy of the tionS Monthly Up mitigation can be found on page 7 A liltabte form can be found on the City's website at AV W.c i0k0QW or call (783) $630 to have an stectronic copy sent to you via email' Please attath additkHial i nformation it necgSSSb Tyj Pitgr M W Jt&, t PiSfll 444-15 city dBr*O Gent i3'5 Cofl1fl1 Y anr pa11 6301 St1e Crctc arO1fl Ce?te(, )N 4M I Pi1 1E33 TT 711 F {15 56 MERINWIF IRUMDINVY AND COMMUNITY STANDtEflSCIOy Gf BROOKLYN 533 DUpDrIt Ave N CENTER °' Re ntal L1CCnG MitigationPlan Type I V Llcn Sian and Verily I verify th a t all information provided is true and sowra te, V understa nd that if I & not comply with t he app roved. Mfta1ion Piar, comply with all items within the licen s e ped, or operale beyond the licens.a. ex pir a ti o n data, en fo rce ment a ct lorks rauch as ckalions, formal complaints. or lice nse rw may result. st fl e c R Own sr orAgeif No E2 rd TL@ At Ottnr otA$nt Sji Oft na Omier ci AguM Nam erJTh(c W Ao belie, Pkv.9 a Pdi Addiflw.? Ow r of (if a) CIy Staff Only g2xi4e 7E Polka &Ww1d?V ' - ^ 1 /?-, ? 116 PkjI7, 44 City at R ra dktp Certicr—BuitfflAy nd r1jir ptnn WAw,ocncntEotJ 6301 5NrI Croh Parkway. rkIyn C -fler. PN 5E43O.21 FThn: 47 T1Y; ?I1 I I2 C 7 59- City Council Agenda Item No. lOb EI1II[iJ I fl I I k" U I M'4 (IJ 1II I1PJI DATE: February 1, 2016 TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk AwM AIJC SUBJECT: Mayoral Appointment of Member to Serve on Housing Commission Recommendation: It is recommended that the City Council consider ratification of the Mayoral appointment of Tamika Baskin, 6042 Ewing Avenue North, to the Housing Commission to fill the vacancy created by Zachary Marko with term to expire December 31, 2018. Background: The Housing Commission is composed of a chairperson and six members. There are two vacancies on the Commission. Notice of vacancy on the Commission was posted at City Hall and Community Center and on the City's website and aired on Cable Channel 16 since May 13, 2015. A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission informing them of the vacancy and requesting that they call the City Clerk if they are interested in applying for the Commission. They were given the choice of either submitting a new application or having their application previously submitted considered. Notices were also sent to current advisory commission members. A copy of the application received was forwarded to City Council Members in the January 29 2016, update. Attached for City Council Members only is a copy of the application received: Tamika Baskin 6042 Ewing Avenue North The applicant was notified that her application for appointment would be considered at the February 8, 2016, City Council meeting. Mayor Willson recommends appointment of Tamika Baskin. As previously requested by the City Council, the City Advisory Commission Bylaws are not included in the materials but can be found on the City's website at www.eityofbrooklyncenter.org . The membership roster is also available at this site and in the City Council Reference Book. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust City of Brooklyn Center Housing Commission Geographical Distribution (Chairperson and Six Members) Current Members February 1, 2016 Nekhborhoods I Applicant(s) Current Members Southeast Northeast Mark Goodell Northwest Kathie Amdahl LeRoy Houston West Central Tamika Baskin David Johnson Central Susan Southwest Two vacancies