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HomeMy WebLinkAbout2008 09-15 CCM Joint Work Session with Financial CommissionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION SEPTEMBER 15, 2008 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission called to order by Mayor Tim Willson at 6:34 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Dan Ryan, and Mark Yelich. Also present: City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet, and Deputy City Clerk Maria Rosenbaum. Councilmember O'Connor was absent and excused. Others present were Financial Commissioners Philip Berglin, Todd Boster (arrived at 6:38 p.m.), Mark Nemec, Susan Shogren Smith (arrived at 6:41 p.m.), and Rex Newman (arrived at 6:38 p.m.). REVIEW OF BUDGET ACTIONS SINCE LAST WORK SESSION, AUGUST 18, 2008 City Manager Curt Boganey discussed that there will be an in-house process to develop a "budgeting for outcomes" budget process since the cost of outside help is extremely high. City Manager Boganey informed that the PowerPoint Presentation distributed this evening was for the purpose of providing it to the Financial Commission and that a few new charts had been added. He outlined the tax capacity charts for 2008 and 2009. City Manager Boganey outlined a memo that was provided ftom Fiscal and Support Services Director Dan Jordet with regards to three questions being answered ftom the 2009 Preliminary Budget discussions relating to limited market value and taxable market value, average median value of a residential property, and debt interest payments. He noted that it was important to inform the Financial Commission that after conversations with the State about special levies, staff found out that the previous amount of proposed levy increase was higher that would have been allowed and what had been adopted at the September 8, 2008, City Council Meeting. He informed that in the proposed budget the delinquent tax receipts had been reduced to balance the proposed budget. City Manager Boganey informed that this budget is tight, there is not a lot of room for errors, it will be monitored carefully, and Department Heads are well aware of the situation. He outlined the charts that were provided at the September 8, 2008, City Council Meeting. Financial Commissioner Phil Berglin asked if in the future the charts could have the property taxes removed to improve the look of the chart. 09/15/08 -1- REVIEW OF PROPOSED BUDGETS FOR THE GENERAL FUND, DEBT SERVICE FUNDS, HOUSING AND REDEVELOPMENT AUTHORITY FUND, AND ECONOMIC DEVELOPMENT AUTHORITY FUND City Manager Boganey summarized each General Fund Department and highlighted funds that had changes which included: • 10100-41430 City Clerk - There is no scheduled Election in 2009. + 10100-41550 Assessing - There were no changes to this division; however, there was discussion regarding the value of having the County take over assessing responsibilities. City Manager Boganey informed that the benefit to having staff on site is to provide direct contact with citizens, and the expertise of in-house staff for redevelopment projects. • 10100-41520 Finance - There were no changes to this division; however, there was discussion about the $8,000 difference in professional services. Fiscal and Support Services Director Jordet informed that the difference was because of the new reporting requirements for post retirement funding. • 10100-41610 Legal - There were no changes to this division; however, there was discussion about the possibility of having the legal fees negotiated since the hours of service has been reduced. • 10100-41940 - General Government Buildings - The install tox-alert for the Police Station was removed from the budget and the replacement of fuel tank has been done already. • 10100-42170 Police Station and Buildings - The $5,400 on page 14 was to be removed from the budget. + 10100-41920 Information Technology - It was noted that the most significant goal for this division is the implementation of the document management system. During the summary of this division, there was discussion about Council Members getting laptops and the direction technology is moving. • 10100-42123 Police Patrol - There was a request to increase and continue funding for a summer park patrol initiative for 2009 from five days a week to seven days a week. Since this was started in 2008, it has been successful and with comments being heard that crime is down in parks, this seem reasonable to keep in the budget. The funding for this request will be from Patrol Part-time (42123-6103). • 10100-42210 Fire Department - The department goal of inspecting commercial/industrial and residential property in the City was discussed. The last several years the City has not been able to provide a consistent program for inspections in a manner believed appropriate by the City Manager. There was discussion regarding how to meet the needed inspection goals and having the building inspectors trained and handling these inspections; however, time is an issue with that consideration. • 10100-42411 Code Enforcement - Additional staff requests have been made since it has been difficult to stay on top with big issues like Center Pointe Apartments and staff is looking at revenue outside of the General Fund to beef up code enforcement. • 10100-45122 Community Center - The flat panel displays has been removed from the budget. 09/15/08 -2- • 10100-45124 Pool - There was discussion regarding the allocations budgeted for the Community Center and the pool. It was noted that there may be a grant funded survey done city-wide to answer questions about customer demand on recreational use. City Manager Boganey informed that he believes the proposed budget is maintaining status quo and meets customer expectations. He outlined the Economic Development Authority (EDA) and Housing and Redevelopment Authority (HRA) departmental goals and funding mechanisms. Fiscal and Support Services Director outlined the schedule provided in the materials for the Tax Increment Bonds. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to adjourn the Work Session at 9:10 p.m. Motion passed unanimously. 1 1 09/15/08 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Special Session of the City Council of the City of Brooklyn Center held on September 15, 2008. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its September 22, 2008, Regular Session. ~'Aojw City Clerk Mayor 1 1 1 09/15/08 -4