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HomeMy WebLinkAbout2008 11-10 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION NOVEMBER 10, 2008 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Community Development Director Gary Eitel, Assistant to the City Manager Vickie Schleuning, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember O'Connor requested that Item No. 7e be removed from the Consent Agenda. Councilmember O'Connor requested discussion on Item No. 7c, specifically in relation to whether strong beer or liquor will be sold at the Church of St. Alphonsus event for which the temporary on- sale liquor license is being requested. Mr. Boganey replied only 3.2% beer will be allowed with the liquor license. Councilmember Yelich requested Council consideration of removing Item No. 6, Council Report, from the City Council meeting agenda. He suggested it may not be the best use of time and may not contribute to the overall meeting. It was noted that this item is included on the meeting agenda in accordance with City Council policy. There was discussion on whether there is interest in amending the City Council policy to remove Council Report from the City Council meeting agenda, as well as discussion on the possibility of amending the meeting agenda to include Council Report at the end of the agenda. It was noted that Council Report is a method to inform citizens of important events or issues in the community, as well as a method for council members to provide a summary report to the rest of the Council on the boards/commissions they are assigned to. Mayor Willson and Councilmembers Lasman and Ryan stated their support of Council Report remaining on the City Council meeting agenda. The Council reviewed the November 10, 2008, memorandum from City Clerk Sharon Knutson regarding a proposed Resolution Amending Resolution No. 2008-120 Regarding Canvass of November 4, 2008, Municipal General Election and Special Election. 11/10/08 -1- The majority consensus of the City Council was that the proposed resolution be added to the City Council meeting agenda as Agenda Item No. 11 If Councilmember Ryan requested discussion on Agenda Item No. 11b, specifically in relation to assessments. Mr. Lillehaug provided an overview of policy on street reconstruction assessments and improvements that are funded through user fees. Councilmember Yelich requested discussion on Agenda Item No. 11 d, specifically in relation to whether there are any 4d properties in the City that do not qualify for the proposed resolution. Mr. Boganey provided an overview of the requirements included in the Crime Free Multi-Housing Program for properties classified as 4d. Any of the designated 4d properties could be subject to losing their 4d classification if the requirements are not met. Councilmember Lasman requested discussion on Agenda Item No. 9b, specifically in relation to Section 12-1504(8). She stated her support of including language on the posted Vacant Building Permit indicating when the property is being monitored by the City as a vacant property. Mr. Boganey pointed out that posting this information may create a certain expectation on the part of the City. Staff will discuss the suggestion with City Attorney LeFevere. Councilmember Lasman inquired about the status of the financial services RFP. Mr. Boganey replied that a draft RFP will be presented to the Financial Commission within the next week and will be included on the November 24, 2008 City Council meeting agenda. Councilmember Lasman requested the Council receive an update on the League of Minnesota Cities lawsuit. Councilmember Ryan requested discussion on Agenda Item No. 9a, specifically in relation to Section 19-3005(2). He noted the sentence stating "When the property is occupied, service upon the occupant is deemed service upon the owner", and questioned the effect on rental properties where the tenants do not speak English and may not be able to comprehend the notice. Mr. Boganey stated in all of these situations there is an expectation that staff and management will exercise discretion and good judgment. He would expect that in almost every case where the City would incur the cost of going in and abating the nuisance they will not rely on a single method of service if it can be avoided. Even though there is the ability to do just one method of notice, due diligence would require that they are cautious. It would be taken into consideration if the tenant does not speak English. MISCELLANEOUS A. REVIEW TABLED ITEMS ON REGULAR SESSION AGENDA Mr. Boganey stated based on the election results it would seem appropriate to remove from the agenda the ordinance relating to administrative fines that was previously tabled. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. 11/10/08 -2- Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Ryan moved and Councilmember Lasman seconded to reconvene the Study Session at 6:46 p.m. Motion passed unanimously. MISCELLANEOUS A. REVIEW TABLED ITEMS ON REGULAR SESSION AGENDA The discussion continued on the ordinance relating to administrative fines that was previously tabled and the process to remove the item from the agenda. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS SCHEDULE ANNUAL RETREAT Mr. Boganey requested input from the Council regarding the scheduling of the annual City Council retreat. The majority consensus of the City Council was to direct staff to schedule the annual City Council retreat for February 28, 200x8`9 The retreat format should include a goal setting session led by a facilitator with department heads present. Mayor Willson stated his preference that prior to adding additional goals there be a review of current goals. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:58 p.m. Motion passed unanimously. 1 11/10/08 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on November 10, 2008. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its November 24, 2008, Regular Session. t lc:~~ t City Clerk Mayor 1 1 11/10/08 -4-