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HomeMy WebLinkAbout2008 11-24 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION NOVEMBER 24, 2008 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Dan Jordet, Community Development Director Gary Eitel, Public Works Director/City Engineer Steve Lillehaug, Police Chief Scott Bechthold, Police Commander Tim Gannon, Fire Chief Lee Gatlin, Assistant to the City Manager Vickie Schleuning, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember O'Connor requested the following correction to the Study Session minutes of November 10, 2008: Pap-e 2. Parap-raph 3, Third sentence: "Any of the designated 40 4d properties..." It was the majority consensus of the City Council to accept the above correction to the November 10, 2008, Study Session minutes. Mr. Boganey stated the following correction to the Banking Services Request for Proposal under agenda item No. 11 d: The correct RFP Submission Deadline date is January 7, 2009 (correction on pages 2 and 7 of the RFP). Mr. Boganey stated the following correction to the memorandum dated November 20, 2008, on agenda item No. 11 a: Budget Issues: "The JPA does not require a commitment of direct financial contribution by the members..." and "...it is conceivable that members may be asked to contribute..." Mr. Boganey requested the following addition under Miscellaneous on the Study Session agenda: Item No. b: Update on Annual City Council Retreat. 11/24/08 -1- Councilmember O'Connor requested discussion on agenda item No. 7a. She verified with Mr. Boganey that the Special Session Minutes of November 5, 2008, reflect the correction to the ballot numbers discussed at the November 10, 2008, Study Session. MISCELLANEOUS a. CENTENNIAL CELEBRATION REPORT Ms. Diane Sannes, Chair of the Centennial Celebration Committee, provided an update on the progress of the Centennial Celebration Committee. She stated the Committee met twice over the summer and invited the entire City to attend and present ideas. Ms. Sannes reported on the Steering Committee consisting of the following areas: youth representative; fund raising; budget; projects, events, and programs; support services; volunteer recognition; outreach; public relations; and Brooklyn Center Mayor. Ms. Sannes encouraged the City Council members to contact her in regards to what area they would like to participate. She requested direction on how the Council would like reporting to be done by the Committee and how the information should be communicated to the public. The majority consensus of the City Council was that Centennial Celebration Committee reports are to be presented quarterly in 2009 and monthly in the first seven months of 2010, then moving to reports at every Council meeting or study session. Reports are to be presented at study sessions and regular City Council meetings. In June of 2009 there will be Council recognition of the Committee Chair and volunteers. b. Annual City Council Retreat Mr. Boganey stated Mr. Don Salverda is available to attend the City Council Retreat on February 28, 2009. If the Council agrees, staff will request Mr. Salverda to prepare an agenda and attend the annual City Council Retreat on this date as was discussed at the November 10, 2008, Study Session. The majority consensus of the City Council was to authorize staff to request Mr. Salverda to prepare an agenda and attend the annual City Council Retreat on February 28, 2009. There was discussion on Councilmember-Elect Roche's planned attendance at the League of Minnesota Cities conference for newly elected officials in February of 2009. There was also discussion on Councilmember-Elect Roche's upcoming meeting with City organizational leaders. Mr. Boganey indicated he will provide the full Council with information on the scheduled orientation meeting with Councilmember Elect Roche. He stated an alternate meeting date can be arranged for any members of the Council who are unable to attend the meeting and would like a refresher. 1 11/24/08 -2- Councilmember O'Connor requested discussion on agenda item No. 7a. She verified with Mr. Boganey that the Special Session Minutes of November 5, 2008, reflect the correction to the ballot numbers discussed at the November 10, 2008, Study Session. MISCELLANEOUS a. CENTENNIAL CELEBRATION REPORT Ms. Diane Sannes, Chair of the Centennial Celebration Committee, provided an update on the progress of the Centennial Celebration Committee. She stated the Committee met twice over the summer and invited the entire City to attend and present ideas. Ms. Sannes reported on the Steering Committee consisting of the following areas: youth representative; fund raising; budget; projects, events, and programs; support services; volunteer recognition; outreach; public relations; and Brooklyn Center Mayor. Ms. Sannes encouraged the City Council members to contact her in regards to what area they would like to participate. She requested direction on how the Council would like reporting to be done by the Committee and how the information should be communicated to the public. The majority consensus of the City Council was that Centennial Celebration Committee reports are to be presented quarterly in 2009 and monthly in the first seven months of 2010, then moving to reports at every Council meeting or study session. Reports are to be presented at study sessions and regular City Council meetings. In June of 2009 there will be Council recognition of the Committee Chair and volunteers. b. Annual City Council Retreat Mr. Boganey stated Mr. Don Salverda is available to attend the City Council Retreat on February 28, 2009. If the Council agrees, staff will request Mr. Salverda to prepare an agenda and attend the annual City Council Retreat on this date as was discussed at the November 10, 2008, Study Session. The majority consensus of the City Council was to authorize staff to request Mr. Salverda to prepare an agenda and attend the annual City Council Retreat on February 28, 2009. There was discussion on Councilmember-Elect Roche's planned attendance at the League of Minnesota Cities conference for newly elected officials in February of 2009. There was also discussion on Councilmember-Elect Roche's upcoming meeting with City organizational leaders. Mr. Boganey indicated he will provide the full Council with information on the scheduled orientation meeting with Councilmember Elect Roche. He stated an alternate meeting date can be arranged for any members of the Council who are unable to attend the meeting and would like a refresher. 1 11/24/08 -2- SUPER AMERICA QUARTERLY UPDATE Mr. Bechthold provided a brief overview and answered questions of the Council on the 90 Day Assessment of Super America Performance Plan as outlined in the November 21, 2008, memorandum to the City Council. Mr. Bechthold stated the Council will continue to be updated and a written report is planned in June of 2009. ADJOURNMENT Councilmember Yelich moved and Councilmember Lasman seconded to close the Study Session at 6:56 p.m. Motion passed unanimously. 1 1 11/24/08 -4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on November 24, 2008. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its December 8, 2008, Regular Session. ✓y 'row 4/~ City Clerk _ Mayor 1 1 11/24/08 -5-