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HomeMy WebLinkAbout2016 04-19 HCPAGENDA BROOKLYN CENTER HOUSING COMMISSION April 19, 2016 7:00 p.m. Council Commission Room Brooklyn Center City Hall 1. Call to Order: 7:00 p.m. 2. Roll Call & Welcome Kathy Nelson (Chairperson Goodell and Commissioner Johnson excused) 3. Approval of Agenda 4. Approval of Minutes: March 15, 2016 5. Other Business  Update on items from previous meeting i. Tennis Courts are being reviewed by the Park and Recreation Commission. ii. The schedule for the Amphitheater is in the City Newsletter. iii. A new payment method flyer for utility bills has been added to the New Neighbor Packet. iv. The Hennepin County Library would not provide the city with the flyers that Brooklyn Park uses in there new neighbor bags. The Hennepin County Library did however provide a Library Hours flyer. 6. Adjournment The Housing Commission will hold a brief meeting. The remaining time will be used to assemble packets for the New Neighbor Program. Page 1 MINUTES OF THE PROCEEDINGS OF THE HOUSING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND STATE OF MINNESOTA REGULAR SESSION March 15, 2016 COUNCIL COMMISSION ROOM CALL TO ORDER The Brooklyn Center Housing Commission was called to order by Chairperson Goodell at 7:03 p.m. ROLL CALL Chairperson – Mark Goodell - Present Kathie Amdahl – Excused Tamika Baskin - Present Leroy Houston – Not Present David Johnson - Present Susan Pagnac- Present Also present was Xiong Thao. Council Liaison Kris Lawrence-Anderson was not present. APPROVAL OF AGENDA There was a motion by Commissioner Johnson and seconded by Commissioner Baskin to approve the agenda as submitted. The motion passed. APPROVAL OF MINUTES There was a motion by Commissioner Pagnac and seconded by Commissioner Johnson to approve the minutes as edited of the Housing Commission meeting on February 16, 2016. The motion passed. COUNCIL LIAISON REPORT In the absence of the Council Liaison no report was given. CHAIRPERSON’S REPORT Chairperson Goodell reported that he had received a call from Cheryl regarding adding the church information for the new neighbor bag. He stated that there has not been any action and will have to get back to her. Commissioner Johnson stated that in order to include information about the local churches, a letter should be written to all churches and open it up to everyone to submit their information. He also stated that it should not only be churches but open to all places of worship. Commissioner Baskins agreed and stated that it should not be limited to just churches but to all religions however we should be cautious and should be keep the items separate in the bag. Page 2 Commissioner Johnson stated that the Housing Commission shouldn’t keep the church hanging and should respond back as soon as possible. Chairperson Goodell asked if the church would help out with the distribution of the bags, however, thought that the conversation should wait until Council Liaison Lawrence-Anderson could be present to have a discussion. NEW NEIGHBOR PROGRAM Staff Liaison Xiong Thao passed around the Metro Transit Bus Brochure and new Parks and Trails brochure. He explained that these will be the new additions to the bag and Parks and Trail brochure will be replacing the parks and school handout in the bag. Staff Liaison Xiong Thao passed around the Brooklyn Park new neighbor bag. Chairperson Goodell asked if the City has anything they wanted to put in the bag regarding the new utility bill pay system. Staff Liaison Thao stated he will check with utility billing and report back. Chairperson Goodell suggested that the letter in the new neighbor bag be from the Housing Commission and not the Chairperson in efforts to decrease staff time in making changes when there is a change in Chairperson. Chairperson Goodell stated that the checklist for the new neighbor bag was cut off at the bottom and a new copy should be made. Commissioner Johnson suggested that the Housing Commission should attend a Brooklyn Center Business Association meeting and talk to them about getting businesses to give things for the bag. Commissioner Johnson also suggested that if Cub Foods decides not to renew the relationship with the City in donating the bags, the City should look at buying their own bags with their own logos. Chairperson Goodell asked if Staff Liaison Thao knew the cost of the bag and how it was funded. Staff Liaison Thao stated that it was funded by the City. Commissioner Johnson stated that on an annual basis the Housing Commission would purchase about 300-400 per year. Chairperson Goodell stated that according to the agenda, it reports that between 8/1/2015 – 02/01/2016, 163 new residents have moved in and 300-400 per year would be a good number to start with. Commissioner Pagnac suggested that the bag should include the Hennepin County handouts similar to the ones in the Brooklyn Park bag. Page 3 Commissioner Johnson stated that he would like to have business coupons for the bag. Chairperson Goodell, Commissioner Paganc, and Commissioner Baskins all agreed that they wanted to see more business coupons. Staff Liaison Thao passed around Brooklyn Park’s request for business coupons and explained that if the Housing Commission was interested in having business coupons, they would need to adopt a policy such as Brooklyn Park’s policy and Council Liaison Lawrence-Anderson can bring it to the council for approval. Commissioner Pagnac stated that the policy should specify the size of the coupon, the size of the business logo and it should be in a JPEG file for quick approval. Commissioner Baskins stated that she agrees that the coupon should be the same size, same font, etc. with the exception of the business logo. Chairperson Goodell stated that if the Housing Commission were to adopt something, it should be similar to Brooklyn Park’s policy where it is absolutely free, not a buy one get one free, or half off, etc deal. Commissioner Baskins and Johnson agreed that it should be absolutely free and it should not require a purchase. Commissioner Johnson stated that input from the Council Liaison would be helpful to gauge if city council will is interested in having business coupons. Commissioner Baskins stated that she would like to have something similar to a mug like Brooklyn Park and if not a mug it would be nice to include something that the city already has. Chairperson Goodell asked if the city has something already and the cost. Staff Liaison Thao stated that currently the city has pins and lanyards that are purchased and could be used however did not know the cost of the items. Chairperson Goodell stated that the conversation should be tabled for further discussion until the council member liaison is present so we can get her input. He also stated that it would be nice to get the approval this year for the June delivery however if it does not happen by June, having the new business coupons for 2017 would be okay since the Housing Commission would have to solicit for coupons, produce the coupons, and buy bags. Chairperson Goodell suggested that the Housing Commission wait to draft a policy and wait to get feedback from the Council Liaison. Commissioner Johnson suggested that an email is sent to Council Liaison Lawrence-Anderson regarding all of the items discussed but discuss specifically and more in depth about the church involvement question. Page 4 Commissioner Johnson also suggested that if Council Liaison Lawrence-Anderson is not able to attend the next meeting a separate meeting should be scheduled with the group or with the Chairperson to discuss the above matters. CURBSIDE CLEAN UP UPDATE Staff Liaison Xiong Thao passed around the draft memo that CARS will be submitting to council for approval of the fee increase and the 2017 cleanup. Commissioner Pagnac stated that outreach to the trash haulers should be made for them to submit something for the coupons in the new neighbor bag. OTHER BUSINESS Staff Liaison Xiong Thao suggested that the April 12, 2016 meeting be used to assemble the New Neighbor Bags. Commissioner Johnson reported he will not be present for the April meeting. Staff Liaison Xiong Thao informed the commission of the May 16, 2016 Meeting Conflict with Evergreen Park Neighborhood Meeting. Chairperson Goodell asked what the Evergreen Park Neighborhood meeting was and if the Housing Commission could still hold a meeting. Staff Liaison Thao explained the Evergreen Park Neighborhood meeting and explained that due to the conflict with both meetings on the same date and time, Jesse Anderson may not be present at the Housing Commission meeting. Commissioner Johnson wanted to know if there are any plans for the tennis courts by City Hall because they are not used. Staff Liaison Thao stated he will look into it and report back. Chairperson Goodell wanted to know if there is a schedule for the events at the amphitheater and if there is a fee associated with using it. Staff Liaison Thao stated he will look into it and report back. ADJOURNMENT There was a motion to adjourn the meeting. The motion passed. The Brooklyn Center Housing Commission adjourned at 8:00 p.m. __________________________________ Chairman