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HomeMy WebLinkAbout2016 06-27 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION JUNE 27, 2016 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence -Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Graves requested the following correction to the Regular Session minutes of June 13, 2016: Page 9, 3rd Paragraph: Add June 6, 2016: City Council Joint Work Session with Financial Commission, under Councilmember Grave's Council report. It was the majority consensus of the City Council to accept the correction to the June 13, 2016, Regular Session Council minutes. Councilmember Lawrence -Anderson requested discussion on Item 6h, Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 2016-13, Contract 164, Water Tower No. 3 Reconditioning, in particular the Council Item Memorandum. She stated she has concerns regarding the past OSHA violations that V&T Painting, LLC had, specifically that two men died from a fall on October 24, 2014. She asked if there is any background info on the other bidders to compare with V&T Painting, LLC. City Manager Boganey replied there is no background information on the other bidders because the background check is only completed once the vendor is chosen to be the final bidder. Mayor Willson noted there are safety concerns with any company doing this type of work. He noted the unfortunate accident that led to a death which occurred on the US Bank Viking Stadium project last year. 06/27/16 4- Mr. Lillehaug replied each bidder has their own safety standards and the City has their own standards they set. He stated they are confident that V&T Painting, LLC is capable of completing the project based on the City's standards. He noted the bidder is insured and bonded and that speaks highly of their work. Councilmember Ryan requested discussion on Item 9a, Resolution Regarding the Disposition of Planning Commission Application No. 2016-003 Submitted by Senior Housing Partners, for Site and Building Plan Approval of a New 34 -Unit, Senior Independent Living Apartment Facility on the Maranatha Senior Living Community Campus (Located at 5401- 69th Avenue North), in particular he is wondering why the recommendation from the Planning Commission states to add 14 parking spaces in their plan and noted the memo to staff regarding the proposed plan states they recommend adding 9 parking spaces. He asked for clarification on what the correct number of parking spaces is that the Planning Commission recommends. Mr. Boganey stated the Planning Commission recommended 14 parking spaces or the number that can be accommodated. He noted that is why the initial recommendation from the Planning Commission states 14 parking spaces and the memo states 9 additional parking spaces. He stated that staff supports whatever the City Council and Planning Commission recommend. MISCELLANEOUS Meeting with Congressman Ellison Mayor Willson requested discussion on the proposed meeting with Congressman Ellison, regarding the letter Mr. Boganey distributed to Councilmembers. Councilmembers reviewed their schedules and it was the consensus of the Council that July 26, 2016, at noon will work for meeting with Congressman Ellison. Mr. Boganey asked Councilmembers if there were specific items they would like put on the agenda for the meeting. Councilmember Ryan stated he sent a memo with some items for the meeting agenda that would help keep them on point for important things they want to discuss on some level with Congressman Ellison. Mayor Willson agreed and noted with the short meeting time they will want to stay on point. Mr. Boganey stated he will put an agenda together with the main topics and points they want to discuss and give it to the Council to review at their next meeting. He noted he will let the Council know when they have a location for the meeting with Congressman Ellison set as well. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS Electronic Meeting Packets Councilmember Lawrence -Anderson noted that the City is looking at moving to paperless packet reports. She noted she feels it would be a great thing to do, however, the City will need to take extra security measures to ensure there are no breaches of security when that time comes and having the IT department oversee this would be greatly beneficial. Mr. Boganey stated that item is one of the things Mr. Edwards is working on and if it is agreed upon in the future it can be 06/27/16 -2- used at the Dias. Councilmember Myszkowski noted she did advocate for those Councilmembers who are not comfortable using that type of IT equipment and stated that in those cases people should have an alternative option. Mayor Willson thanked Councilmember Myszkowski for voicing those concerns. Posting to Social Media Councilmember Graves stated she was informed that the City Council is not allowed to post to social media. She asked for clarification on this topic. Mr. Boganey replied stating as a general rule staff is not allowed to post items regarding the City to social media sites, he noted doing such is not a means of official communication. Mayor Willson stated the City Council needs to be very careful about what they post and where. He noted the City website is regulated and announcements and official statements can be posted there. He stated if anyone has something to share going through that process is the best course of action. ADJOURNMENT Councilmember Ryan moved and Councilmember Myszkowski seconded to close the Study Session at 6:31 p.m. Motion passed unanimously. 06/27/16 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study/Work Session of the City Council of the City of Brooklyn Center held on June 27, 2016. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its July 11, 2016, Regular Session. �I�/.1.�1� •11�.f� 06/27/16 -4-