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HomeMy WebLinkAbout2016 08-16 CCP Joint Work Session with Financial CommissionAGENDA CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION Tuesday, August 16, 2016 6:30 p.m. City Hall – City Council Chambers I. Call to Order II. Approval of Agenda III. 2017 General Fund Department Budget Requests a. Administration b. Building & Community Standards c. Community Activities, Recreation & Services d. Public Works IV. Future Budget Discussions a. August 29, 2016 – General Fund Budget Requests Continued b. September 12, 2016 (Regular City Council Meeting) – City Council Adopts Preliminary Budget and Levy V. Adjournment           Administration  2017 Budget Request  1 2017 Brooklyn Center Department Budget Narrative by Fund Department Name: Mayor and City Council Department/Division Mission: The Mission of the Mayor and City Council is to provide visionary leadership to the organization and oversee the proper operation of the city through the City Manager. Department/Division Description: The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under the Council-Manager form of government as established by the City Charter, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Appeal and Equalization, the Economic Development Authority, the Housing and Redevelopment Authority, and the Canvassing Board for municipal elections. The City Council budget includes expenses related to interpreters for hearing impaired or non-English speaking persons who attend City Council meetings; the annual joint meeting of the City Council and advisory commissions; and a consultant to facilitate two City Council work sessions. Key Initiatives focused on the achievement of strategic priorities/value propositions Community Engagement: Initiated by the City Council, in 2017 the City will continue the Brooklyn Center Citizens Leadership Academy also known as BCU. The primary goal of the academy is to provide an in depth introduction of Brooklyn Center local government to 20 citizen volunteers reflective of our diverse community. These individuals will participate in eight successive weekly “classes” with City department leaders, and elected officials. They will have an opportunity to tour City facilities, and learn the history and future plans of their local government. The expected benefit of this engagement effort is to inform, educate and stimulate interest in the City Brooklyn Center. Through this effort we will foster an informed constituency and encourage greater participation in civic and community life. Staffing Levels Positions FTEs 2016 2017 2017  Mayor  City Council Members 1 4 1 4 1 4 Total 5 5 5 2 Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels 2016 Actual Value 2017 Target Value Citizen Participation in BCU the leadership academy 8 20 participants BCU participants report the course as exceptionally valuable 100% 100% BCU participants rated the overall quality as excellent 100% 100% BCU participant will recommend program to a friend 100% 100% 3 2017 Brooklyn Center Department Budget Narrative by Fund Department Name: Administration Department/Division Mission: The Mission of the Department of Administration is to provide visionary leadership to the organization and support to other essential governmental functions in a customer focused manner. Department/Division Description: The Department of Administration is composed of the City Manager’s Office, The Office of the City Clerk, Human Resources and Information Technology. The City Manager’s Office is composed of the City Manager, Assistant City Manager/Director of Buildings and Community Standards. The primary responsibility of the City Manager is organizational leadership. The Assistant City Manager is also the communications manager. The Office of the City Clerk is composed of the City Clerk, Deputy Clerk and Customer Service Representative. The Clerk’s Office manages records, administers elections, business licenses and responds to public inquiries. The Human Resources Division is composed of the HR Director, HR Specialist and Payroll Technician. This office manages human resource activities including labor relations, payroll and benefits administration and employee recruitment. The Information Technology Division is composed of the IT Director a IT/GIS Specialist and an IT Technician. To keep pace with the increasing IT demands this proposed budget converts the IT technician from part-time to full time in the 2017 budget year. This division plans, manages and supports the City technology infrastructure. Key Initiatives focused on the achievement of strategic priorities/value propositions  Customer Intimacy and Operational Excellence In 2017 we will continue to develop and adopt best of class quality performance practices to improve results and customer satisfaction. We will continue our monthly double dozen meetings with an increased emphasis on management training, introduction of best practices and strategic planning.  Inclusive Community Engagement In 2017 we will continue our Inclusion and Diversity efforts. The long term goal is to establish an organizational culture that promotes participation, engagement and creativity for employees while developing an intimate understanding of and appreciation of our diverse customers/citizens. Our goal is to improve our ability to serve and encourage community ownership and public trust. In 2017 we will continue the work our Diversity and Inclusion Council established in 2015, facilitated by the vendor 4 Inclusion Inc. In 2017 the efforts of the Council will expand to include more of an external customer focus. The Council will continue to prioritize, organize and implement the recommendation of the client audit conducted by Inclusion Inc. Staffing Levels Positions FTEs 2016 2017 2018  City Manager  Assistant City Manager-Director of Building Community Standards and Housing Programs  City Clerk  Deputy City Clerk  Customer Service Representative  Human Resources Director  Human Resources Specialist  Human Resources/Payroll Technician  Information Technology Director  Information Technology/GIS Specialist  Information Technology Technician – PT  Information Technology Technician – FT 1 1 1 1 1 1 1 1 1 1 0.5 - 1 1 1 1 1 1 1 1 1 1 - 1 1 1 1 1 1 1 1 1 1 1 - 1 Total 10.5 11.0 11.0 Strategic Functions/Division(s):  Effective and Responsive Organization Leadership o The City Manager with support from the Assistant City Manager is responsible to the City Council for the successful implementation of City Council Policy. As the Chief Administrative Officer the City Manager is expected to enforce the City Charter and all City ordinances. The City Manager prepares the Annual Budget as a means of implementing Council Policy. The City Manager provides advices and makes recommendations to the City Council with respect to Council policy. The City Manager is the sole employee of the City Council. All employees work under the general direction of the City Manager o The City Managers’ office is responsible for effective Intergovernmental Relations. The City Manager and his staff work with community members, other public and private agencies, organizations, schools and other stakeholders on all areas that affect the City. o The City Managers’ office is responsible for effective public communications primarily under the direction of the Assistant City Manager. The office handles and coordinates internal and external City communication activities. The office coordinates publication of the City Newsletter, creates newsletters, forms, flyers, handles information released to the media and develops other information packets as needed. The office handles coordination of cable TV activities in the organization, including broadcast of Council meetings.  Council Support, Records Management, Licensing and Elections Administration 5 o The City Clerk is responsible for maintaining official City records, coordinating City Council and City Commission materials and activities, coordinating business licensing, producing and coordinating City employee newsletter, and supervision of secretarial support staff in the Administration Department. The City Clerk serves as the City’s Election Official and administers elections. Ensures elections are handled in accordance with state, federal, and county regulations. Oversees all activities related to City elections including notices, candidate filing, absentee voting, testing voting equipment, materials, and certification of process. Coordinates polling places. Supervises the recruiting and training of election judges. The 2016 Elections Budget increase is a reflection of the scheduled General State and National Elections The City Clerk is responsible for Official City Records/Data Retention. The City Clerk maintains official City records, including storage and disposition. Coordinates Council correspondence, meetings, and other activities. Ensures coordination, maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law. Coordinates the nomination/appointment process for City advisory commissions  Attraction and Retention of an Inclusive Quality Workforce o The Human Resources Office is responsible for providing customer focused support to the mission of recruiting and retaining an inclusive quality workforce. The Human Resources Office is responsible for the development of and effective customer focused administration of the employee compensation and benefit program. The Human Resources Office is responsible for providing leadership to effective Labor Relations Management and is a key member of the labor negotiations team along with the City Manager. The Human Resources Office is responsible for Personnel Policy development and Personnel Policy training and enforcement. The Human Resources Office is responsible for customer focused administration of the payroll process and other pay related activities i.e. pay/equity and EEO reporting  Strategic Implementation of Information Technology o The Information Technology division manages and supports the data and voice needs of all City departments and buildings and the citywide Geographic Information Systems (GIS) function, inclusive of the following: 6 Data - Management and operations of the Local Area Network (LAN) Voice - Management and operations of the telephone and voice mail systems Hardware and Software - Purchases, installs, and maintains all City computer equipment and software - current inventory of 10 servers, 182 computers, 14 multi-function devices, 40 printers, 7 scanners, other hardware peripherals, and more than 60 different software applications. Training - Identifies and provides computer and telephone training as determined for all City users. Research and Development - Conducts planning, research, and implementation through project management. Develops Information Technology policies, procedures, and strategic plans. Geographic Information Systems - Management and operations of the City Geographic Information Systems (GIS) including maintaining parcel, street, utilities and other infrastructure databases. The Information Technology division manages the City of Brooklyn Center’s efforts in promoting the effective and efficient transaction of City business and decision-making by providing methods of communication and access to necessary data and information. Information Technology staff works with management to develop cost reducing plans/options that result in improved service delivery through the use of technology. Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels *Actual Value Target Value Foster a culture of inclusion throughout the organization Activities ongoing approximately 50% complete Complete 100% of 2016 I and D Council priority activities including, staff learning, pipeline targets and strategies implemented, racial equity model adopted and implemented, community education and outreach initiatives implemented Continue implementation of Sister City ordinance and frame work Ordinance adopted Members recruitment ongoing Sister City International Membership Established Members appointed. Voinjama Committee established Voinjama Committee activities planned. Voinjama Committee Annual report submitted 7 In collaboration with Business Development Department, Implement Economic Stability for Residents Strategic Initiatives Workforce collaborative summit planned Socio-economic analysis completed Work with Hennepin County on establishing diverse employee pipeline strategy 1.Workforce collaborative summit 2. Collaborative strategies developed with performance targets 3. Collaborative efforts commenced Implement diverse employee pipeline strategy Inclusive Community Engagement Efforts Branding survey and recommendations complete Develop expanded Community Engagement Strategies Implement recommendations from branding process. Implement inclusive community engagement strategy recommendations 8 GENERAL FUND 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41110 - MAYOR COUNCIL 6103 - WAGES-PART TIME EMPLOYEES 48,126 $ 46,121 $ 28,074 $ 48,126 $ 49,089 $ 2.00% 50,070 $ 6124 - PERA DEFINED CONTRIBUTION 907 869 529 1,499 1,529 2.00% 1,560 6125 - FICA - SOCIAL SECURITY 1,874 1,803 1,096 1,124 1,148 2.14% 1,170 6126 - FICA - MEDICARE 701 674 410 700 711 1.57% 727 6151 - WORKER'S COMP INSURANCE 139 171 123 154 159 3.25% 159 TOTAL PERSONAL SERVICES 51,747 49,638 30,232 51,603 52,636 2.00% 53,686 6201 - OFFICE SUPPLIES - - 27 - - 0.00%- 6203 - BOOKS/REFERENCE MATERIALS 26 - - - - 0.00%- 6219 - GENERAL OPERATING SUPPLIES 504 860 43 350 350 0.00% 350 TOTAL SUPPLIES 530 860 70 350 350 0.00%350 6301 - ACCTG, AUDIT & FIN'L SERVICES 21,322 - - - - 0.00%- 6307 - PROFESSIONAL SERVICES 7,309 15,563 4,203 14,000 15,000 7.14% 15,000 6308 - CHARTER COMMISSION 128 206 109 1,500 1,500 0.00% 1,500 6331 - TRAVEL EXPENSE/MILEAGE 22 - 10 100 100 0.00% 100 6351 - PRINTING 110 - - 300 300 0.00% 300 6432 - CONFERENCES AND SCHOOLS 4,521 11,633 1,580 8,000 8,000 0.00% 8,000 6433 - MEETING EXPENSES 486 2,541 713 2,800 2,800 0.00%2,800 6434 - DUES & SUBSCRIPTIONS 38,371 42,644 22,608 42,000 43,000 2.38% 43,000 TOTAL SERVICES & OTHER CHARGES 72,269 72,587 29,223 68,700 70,700 2.91% 70,700 TOTAL BUSINESS UNIT EXPENSES 124,546 $ 123,085 $ 59,525 $ 120,653 $ 123,686 $ 2.51%124,736 $ 41110 - MAYOR COUNCIL 9 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41320 - CITY MANAGER 6101 - WAGES & SALARIES-FT EMPLOYEES 266,511$ 262,960 $ 121,967 $ 267,194 $ 272,537$ 2.00% 277,988$ 6111 - SEVERANCE PAY 7,584 7,681 27,474 - - 0.00%- 6112 - CAR ALLOWANCE 6,000 5,700 3,300 6,000 6,000 0.00% 6,000 6122 - PERA COORDINATED PLAN 19,354 19,722 9,148 21,173 20,890 -1.34% 21,299 6125 - FICA - SOCIAL SECURITY 14,639 14,107 9,618 14,098 14,098 0.00% 14,098 6126 - FICA - MEDICARE 4,032 3,977 2,250 3,961 4,039 1.97% 4,118 6131 - CAFETERIA PLAN CONTRIBUTIONS 22,851 25,416 13,034 26,940 26,976 0.13% 29,134 6151 - WORKER'S COMP INSURANCE 1,696 2,022 917 1,831 1,866 1.91% 1,903 TOTAL PERSONAL SERVICES 342,667 341,585 187,708 341,197 346,406 1.53% 354,540 6203 - BOOKS/REFERENCE MATERIALS 310 184 - 250 250 0.00% 250 6219 - GENERAL OPERATING SUPPLIES 226 168 44 200 200 0.00% 200 6242 - MINOR EQUIPMENT - 642 - - - 0.00%- 6243 - MINOR COMPUTER EQUIPMENT - - 62 3,700 - -100.00%- TOTAL SUPPLIES 536 994 106 4,150 450 -89.16%450 6307 - PROFESSIONAL SERVICES - - - 1,000 1,000 0.00% 1,000 6321 - TELEPHONE/PAGERS 760 498 232 540 600 11.11% 618 6329 - OTHER COMMUNICATION SERVICES - - - 430 - -100.00%- 6331 - TRAVEL EXPENSE/MILEAGE - 13 23 300 300 0.00% 300 6351 - PRINTING - - 26 - - 0.00%- 6421 - SOFTWARE LICENSE - - - 225 - -100.00%- 6432 - CONFERENCES AND SCHOOLS 6,487 4,400 4,803 4,000 6,000 50.00% 6,000 6433 - MEETING EXPENSES 122 160 75 250 250 0.00% 250 6434 - DUES & SUBSCRIPTIONS 1,919 1,920 1,734 3,300 4,000 21.21% 4,000 TOTAL SERVICES & OTHER CHARGES 9,288 6,991 6,893 10,045 12,150 20.96% 12,168 TOTAL BUSINESS UNIT EXPENSES 352,491 $ 349,570 $ 194,707 $ 355,392 $ 359,006 $ 1.02%367,158 $ 41320 - CITY MANAGER GENERAL FUND 10 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41410 - ELECTIONS 6101 - WAGES & SALARIES-FT EMPLOYEES 50,819 $ 45,157 $ 23,229 $ 52,597 $ 48,023 $ -8.70% 50,502 $ 6102 - OVERTIME-FT EMPLOYEES - 336 382 - - 0.00% 2,000 6103 - WAGES - PART TIME EMPLOYEES - - - - 7,000 100.00% 41,000 6111 - SEVERANCE PAY 199 190 - - - 0.00%- 6122 - PERA COORDINATED PLAN 3,691 3,412 1,771 4,076 3,602 -11.63% 3,938 6125 - FICA - SOCIAL SECURITY 2,934 2,705 1,534 3,261 2,977 -8.71% 3,131 6126 - FICA - MEDICARE 686 633 359 763 696 -8.78% 732 6131 - CAFETERIA PLAN CONTRIBUTIONS 11,424 10,590 7,868 13,470 13,488 0.13% 14,567 6151 - WORKER'S COMP INSURANCE 323 350 176 352 322 -8.52% 338 TOTAL PERSONAL SERVICES 70,076 63,373 35,319 74,519 76,108 2.13% 116,208 6219 - GENERAL OPERATING SUPPLIES 810 1,896 450 4,733 5,700 20.43% 5,700 6243 - MINOR COMPUTER EQUIPMENT - - - - 1,900 100.00%- TOTAL SUPPLIES 810 1,896 450 4,733 7,600 60.57% 5,700 6322 - POSTAGE 317 2,879 - 1,700 1,000 -41.18% 1,700 6331 - TRAVEL EXPENSE/MILEAGE 56 20 - 150 150 0.00% 150 6333 - FREIGHT/DRAYAGE 440 - - 400 400 0.00% 400 6342 - LEGAL NOTICES 536 - 81 450 450 0.00%450 6351 - PRINTING 986 24 535 2,500 2,500 0.00% 2,500 6402 - EQUIPMENT SERVICES 6,654 2,978 110 3,500 3,500 0.00% 3,500 6412 - BLDGS/FACILITIES 1,165 - - 1,300 1,300 0.00% 1,300 6415 - OTHER EQUIPMENT - - - 300 300 0.00% 300 6432 - CONFERENCES AND SCHOOLS - 280 60 350 350 0.00% 350 6433 - MEETING EXPENSES 372 - 95 500 200 -60.00% 500 6434 - DUES & SUBSCRIPTIONS 175 155 20 100 100 0.00% 100 6449 - OTHER CONTRACTUAL SERVICE 25,739 4,104 - 37,500 - -100.00%- TOTAL SERVICES & OTHER CHARGES 36,440 10,440 901 48,750 10,250 -78.97% 11,250 TOTAL BUSINESS UNIT EXPENSES 107,326 $ 75,709 $ 36,670 $ 128,002 $ 93,958 $ -26.60%133,158 $ GENERAL FUND 41410 - ELECTIONS 11 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41430 - CITY CLERK 6101 - WAGES & SALARIES-FT EMPLOYEES 120,506$ 122,915 $ 65,328$ 124,892$ 127,388$ 2.00% 129,935$ 6111 - SEVERANCE PAY 2,057 2,048 - - - 0.00%- 6122 - PERA COORDINATED PLAN 8,752 9,219 4,900 9,679 9,554 -1.29% 9,745 6125 - FICA - SOCIAL SECURITY 7,939 7,734 3,973 7,743 7,898 2.00% 8,056 6126 - FICA - MEDICARE 1,857 1,809 929 1,811 1,847 1.99% 1,884 6131 - CAFETERIA PLAN CONTRIBUTIONS 22,848 25,468 15,736 26,940 26,976 0.13% 29,134 6151 - WORKER'S COMP INSURANCE 767 945 491 836 853 2.03% 870 TOTAL PERSONAL SERVICES 164,726 170,138 91,357 171,901 174,516 1.52% 179,624 6203 - BOOKS/REFERENCE MATERIALS - - - - - 0.00%- 6219 - GENERAL OPERATING SUPPLIES 3 283 188 150 150 0.00% 150 6242 - MINOR EQUIPMENT - 560 - - - 0.00%- 6243 - MINOR COMPUTER EQUIPMENT 2,587 - - - - 0.00% 1,960 TOTAL SUPPLIES 2,590 843 188 150 150 0.00% 2,110 6331 - TRAVEL EXPENSE/MILEAGE 69 69 - 100 100 0.00% 100 6342 - LEGAL NOTICES 3,958 9,098 6,806 5,645 7,000 24.00% 7,000 6351 - PRINTING 175 175 - 200 200 0.00% 200 6432 - CONFERENCES AND SCHOOLS 575 478 593 1,000 1,000 0.00%1,000 6434 - DUES & SUBSCRIPTIONS 500 265 230 250 250 0.00% 250 TOTAL SERVICES & OTHER CHARGES 5,277 10,085 7,629 7,195 8,550 18.83% 8,550 TOTAL BUSINESS UNIT EXPENSES 172,593 $ 181,066 $ 99,174 $ 179,246 $ 183,216 $ 2.21%190,284 $ GENERAL FUND 41430 - CITY CLERK 12 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41610 - LEGAL 6303 - LEGAL SERVICES 400,321$ 411,413 $ 179,573 $ 428,100 $ 430,000$ 0.44% 430,000$ 6307 - PROFESSIONAL SERVICES 2,700 1,650 3,550 5,000 5,000 0.00% 5,000 6423 - LOGIS CHARGES - 14,448 - 21,600 - -100.00%- TOTAL SERVICES & OTHER CHARGES 403,021 427,511 183,123 454,700 435,000 -4.33% 435,000 TOTAL BUSINESS UNIT EXPENSES 403,021 $ 427,511 $ 183,123 $ 454,700 $ 435,000 $ -4.33%435,000 $ GENERAL FUND 41610 - LEGAL 13 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41810 - HUMAN RESOURCES 6101 - WAGES & SALARIES-FT EMPLOYEES 196,665$ 205,120 $ 109,020 $ 208,426 $ 212,596$ 2.00% 216,849$ 6111 - SEVERANCE PAY 2,278 2,249 - - - 0.00%- 6122 - PERA COORDINATED PLAN 14,283 15,384 8,177 16,152 15,945 -1.28% 16,263 6125 - FICA - SOCIAL SECURITY 12,073 12,665 6,702 12,922 13,180 2.00% 13,445 6126 - FICA - MEDICARE 2,823 2,962 1,567 3,023 3,083 1.98% 3,143 6131 - CAFETERIA PLAN CONTRIBUTIONS 34,273 38,124 23,604 40,410 40,464 0.13% 43,701 6151 - WORKER'S COMP INSURANCE 1,249 1,581 820 1,396 1,423 1.93% 1,454 TOTAL PERSONAL SERVICES 263,644 278,085 149,890 282,329 286,691 1.55% 294,855 6219 - GENERAL OPERATING SUPPLIES 863 1,358 583 950 820 -13.68% 1,175 6243 - MINOR COMPUTER EQUIPMENT 1,579 1,116 - 1,150 - -100.00% 1,900 TOTAL SUPPLIES 2,442 2,474 583 2,100 820 -60.95% 3,075 6305 - MEDICAL SERVICES 1,431 1,991 995 3,000 3,000 0.00% 3,100 6307 - PROFESSIONAL SERVICES 13,977 42,764 87,246 80,504 85,600 6.33% 88,168 6331 - TRAVEL EXPENSE/MILEAGE 20 76 110 100 100 0.00% 100 6333 - FREIGHT/DRAYAGE 27 - 57 50 50 0.00%50 6432 - CONFERENCES AND SCHOOLS 1,340 1,275 795 1,900 2,000 5.26% 2,000 6433 - MEETING EXPENSES - - 70 - - 0.00%- 6434 - DUES & SUBSCRIPTIONS 699 564 374 1,300 1,100 -15.38% 1,100 TOTAL SERVICES & OTHER CHARGES 17,494 46,670 89,647 86,854 91,850 5.75% 94,518 TOTAL BUSINESS UNIT EXPENSES 283,580 $ 327,229 $ 240,120 $ 371,283 $ 379,361 $ 2.18%392,448 $ GENERAL FUND 41810 - HUMAN RESOURCES 14 Vi s i o n a r y l e a d e r s h i p t o t h e o r g a n i z a t i o n a n d s u p p o r t o f ot h e r e s s e n t i a l g o v e r n m e n t a l f u n c t i o n s i n a c u s t o m e r in t i m a t e a n d o p e r a t i o n a l l y e x c e l l e n t m a n n e r 15 Th e D e p a r t m e n t o f A d m i n i s t r a t i o n i s c o m p o s e d o f t h e C i t y M a n a g e r ’ s Of f i c e , T h e O f f i c e o f t h e C i t y C l e r k , H u m a n R e s o u r c e s a n d I n f o r m a t i o n Te c h n o l o g y D i v i s i o n s Th e C i t y M a n a g e r ’ s O f f i c e i s c o m p o s e d o f t h e C i t y M a n a g e r a n d A s s i s t a n t Ci t y M a n a g e r / D i r e c t o r o f B u i l d i n g s a n d C o m m u n i t y S t a n d a r d s . T h e p r i m a r y re s p o n s i b i l i t y o f t h e C i t y M a n a g e r i s o r g a n i z a t i o n a l l e a d e r s h i p . T h e As s i s t a n t C i t y M a n a g e r i s a l s o t h e c o m m u n i c a t i o n s m a n a g e r . Th e O f f i c e o f t h e C i t y C l e r k i s c o m p o s e d o f t h e C i t y C l e r k , D e p u t y C l e r k a n d Cu s t o m e r S e r v i c e R e p r e s e n t a t i v e . T h e C l e r k ’ s O f f i c e m a n a g e s r e c o r d s , ad m i n i s t e r s e l e c t i o n s , b u s i n e s s l i c e n s e s a n d r e s p o n d s t o p u b l i c i n q u i r i e s . Th e H u m a n R e s o u r c e s D i v i s i o n i s c o m p o s e d o f t h e H R D i r e c t o r , H R Sp e c i a l i s t a n d P a y r o l l T e c h n i c i a n . T h i s o f f i c e , m a n a g e s h u m a n r e s o u r c e ac t i v i t i e s , i n c l u d i n g l a b o r r e l a t i o n s , p a yr o l l a n d b e n e f i t s a d m i n i s t r a t i o n a n d em p l o y e e r e c r u i t m e n t . Th e I n f o r m a t i o n T e c h n o l o g y D i v i s i o n i s c o m p o s e d o f t h e I T D i r e c t o r a n IT / G I S S p e c i a l i s t a n d a n I T T e c h n i c i a n . T h i s d i v i s i o n p l a n s , m a n a g e s a n d su p p o r t s t h e C i t y t e c h n o l o g y i n f r a s t r u c t u r e . 16 20 1 6 2 0 1 7 2 0 1 8  Ci t y M a n a g e r  As s i s t a n t C i t y M a n a g e r - D i r e c t o r o f B u i l d i n g Co m m u n i t y S t a n d a r d s a n d H o u s i n g P r o g r a m s  Se a s o n a l I n t e r n  Ci t y C l e r k  De p u t y C i t y C l e r k  Cu s t o m e r S e r v i c e R e p r e s e n t a t i v e  Hu m a n R e s o u r c e s D i r e c t o r  Hu m a n R e s o u r c e s S p e c i a l i s t  Hu m a n R e s o u r c e s / P a y r o l l T e c h n i c i a n  In f o r m a t i o n T e c h n o l o g y D i r e c t o r  In f o r m a t i o n T e c h n o l o g y / G I S S p e c i a l i s t  In f o r m a t i o n T e c h n o l o g y T e c h n i c i a n 1 1 0 1 1 1 1 1 1 1 1 1 0. 5 1 1 0 1 1 1 1 1 1 1 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 To t a l 10 . 5 1 1 1 1 17 Ef f e c t i v e a n d R e s p o n s i v e O r g a n i z a t i o n Le a d e r s h i p Su c c e s s f u l i m p l e m e n t a t i o n o f C i t y C o u n c i l P o l i c y . En f o r c e m e n t o f t h e C i t y C h a r t e r a n d a l l C i t y or d i n a n c e s . Pr e p a r a t i o n o f t h e A n n u a l B u d g e t a s a m e a n s o f im p l e m e n t i n g C o u n c i l P o l i c y . Pr o v i d e s a d v i c e s a n d m a k e s r e c o m m e n d a t i o n s t o th e C i t y C o u n c i l w i t h r e s p e c t t o C o u n c i l p o l i c y . Pr o v i d e g e n e r a l d i r e c t i o n f o r C i t y s t a f f . 18  Ef f e c t i v e I n t e r g o v e r n m e n t a l R e l a t i o n s .  Th e C i t y M a n a g e r a n d h i s s t a f f w o r k w i t h c o m m u n i t y me m b e r s , o t h e r p u b l i c a n d p r i v a t e a g e n c i e s , o r g a n i z a t i o n s , sc h o o l s a n d o t h e r s t a k e h o l d e r s o n a l l a r e a s t h a t a f f e c t t h e Ci t y .  Ef f e c t i v e p u b l i c c o m m u n i c a t i o n s p r i m a r i l y u n d e r t h e di r e c t i o n o f t h e A s s i s t a n t C i t y M a n a g e r .  Of f i c e h a n d l e s a n d c o o r d i n a t e s i n t e r n a l a n d e x t e r n a l C i t y co m m u n i c a t i o n a c t i v i t i e s .  Co o r d i n a t e s p u b l i c a t i o n o f t h e C i t y N e w s l e t t e r , c r e a t e s ne w s l e t t e r s , f o r m , f l y e r s , h a n d l e s i n f o r m a t i o n r e l e a s e d t o t h e me d i a a n d d e v e l o p s o t h e r i n f o r m a t i o n p a c k e t s a s n e e d e d .  Co o r d i n a t i o n o f c a b l e T V a c t i v i t i e s i n t h e o r g a n i z a t i o n , in c l u d i n g b r o a d c a s t o f C o u n c i l m e e t i n g s . 19 Co u n c i l S u p p o r t , R e c o r d s M a n a g e m e n t , L i c e n s i n g a n d E l e c t i o n s A d m i n i s t r a t i o n  Th e C i t y C l e r k i s r e s p o n s i b l e f o r m a i n t a i n i n g of f i c i a l C i t y r e c o r d s , c o o r d i n a t i n g C i t y Co u n c i l a n d C i t y C o m m i s s i o n m a t e r i a l s a n d a c ti v i t i e s , c o o r d i n a t i n g b u s i n e s s l i c e n s i n g , pr o d u c i n g a n d c o o r d i n a t i n g C i t y e m p l o y e e ne w s l e t t e r , a n d s u p e r v i s i o n o f s e c r e t a r i a l su p p o r t s t a f f i n t h e A d m i n i s t r a t i o n D e p a r t m e n t .  Th e C i t y C l e r k S e r v e s a s t h e C i t y ’ s E l e c t i o n O f f i c i a l an d a d m i n i s t e r s e l e c t i o n s .  En s u r e s e l e c t i o n s a r e h a n d l e d i n a c c o r d a n c e w i th s t a t e , f e d e r a l , a n d c o u n t y r e g u l a t i o n s .  Ov e r s e e s a l l a c t i v i t i e s r e l a t e d t o C i t y e l e c t i o n s i n c l u d i n g n o t i ce s , c a n d i d a t e f i l i n g , a b s e n t e e vo t i n g , t e s t i n g v o t i n g e q u i p m e n t , m a t e r i al s , a n d c e r t i f i c a t i o n o f p r o c e s s .  Co o r d i n a t e s p o l l i n g p l a c e s . S u p e r v i s e s t h e r e cr u i t i n g a n d t r a i n i n g o f e l e c t i o n j u d g e s .  Th e C i t y C l e r k i s r e s p o n s i b l e f o r O f f i ci a l C i t y R e c o r d s / D a t a R e t e n t i o n .  Ma i n t a i n s o f f i c i a l C i t y r e c o r d s , i n cl u d i n g s t o r a g e a n d d i s p o s i t i o n .  Co o r d i n a t e s C o u n c i l c o r r e s p o n d e n c e , m e e t i n g s , a n d o t h e r a c t i v i t i e s .  En s u r e s c o o r d i n a t i o n , m a i n t e n a n c e , a n d a c c u r a c y o f C o u n c i l m i n u t e s , r e s o l u t i o n s , a n d o t h e r of f i c i a l d o c u m e n t s .  Ov e r s e e s t h e C i t y C o u n c i l a g e n da p r e p a r a t i o n p r o c e s s .  Po s t s C o u n c i l / C o m m i s s i o n n o t i c e s a s r e qu i r e d b y O p e n M e e t i n g L a w .  Co o r d i n a t e s t h e n o m i n a t i o n / a p p o i n t m e n t pr o c e s s f o r C i t y a d v i s o r y c o m m i s s i o n s 20 At t r a c t i o n a n d R e t e n t i o n o f a n I n c l u s i v e Q u a l i t y W o r k f o r c e  Th e H u m a n R e s o u r c e s O f f i c e i s r e s p o n s i b l e f o r p r o v i d i n g c u s t o m e r f o c u s e d s u p p o r t to t h e m i s s i o n o f r e c r u i t i n g a n i n c l u s i v e q u a l i t y w o r k f o r c e .  Th e H u m a n R e s o u r c e s O f f i c e i s r e s p o n s i b l e f o r p r o v i d i n g c u s t o m e r f o c u s e d s u p p o r t to t h e m i s s i o n o f r e t a i n i n g a n i n c l u s i v e q u a l i t y w o r k f o r c e .  Th e H u m a n R e s o u r c e s O f f i c e i s r e s p o n s i b l e f o r t h e d e v e l o p m e n t o f a n d e f f e c t i v e cu s t o m e r f o c u s e d a d m i n i s t r a t i o n o f th e e m p l o y e e c o m p e n s a t i o n a n d b e n e f i t pr o g r a m .  Th e H u m a n R e s o u r c e s O f f i c e i s r e s p o n s i b l e f o r p r o v i d i n g l e a d e r s h i p t o e f f e c t i v e L a b o r Re l a t i o n s M a n a g e m e n t a n d i s a k e y m e m b e r o f t h e l a b o r n e g o t i a t i o n s t e a m a l o n g wi t h t h e C i t y M a n a g e r .  Th e H u m a n R e s o u r c e s O f f i c e i s r e s p o n s i bl e f o r P e r s o n n e l P o l i c y d e v e l o p m e n t a n d Pe r s o n n e l P o l i c y t r a i n i n g a n d e n f o r c e m e n t .  Th e H u m a n R e s o u r c e s O f f i c e i s r e s p o n s i b l e fo r c u s t o m e r f o c u s e d a d m i n i s t r a t i o n o f th e p a y r o l l p r o c e s s a n d o t h e r p a y r e l a t e d a c t i vi t i e s i . e . p a y / e q u i t y a n d E E O r e p o r t i n g 21 St r a t e g i c I m p l e m e n t a t i o n o f I n f o r m a t i o n T e c h n o l o g y  Th e I n f o r m a t i o n T e c h n o l o g y d i v i s i o n m a n a g e s a n d s u p p o r t s t h e d a t a an d v o i c e n e e d s o f a l l C i t y d e p a r t m e nt s a n d b u i l d i n g s a n d t h e c i t y w i d e Ge o g r a p h i c I n f o r m a t i o n S y s t e m s ( G I S ) f u n c t i o n , i n c l u s i v e o f t h e fo l l o w i n g :  Da t a - M a n a g e m e n t a n d o p e r a t i o n s of t h e L o c a l A r e a N e t w o r k ( L A N )  Vo i c e - M a n a g e m e n t a n d o p e r a t i o n s o f th e t e l e p h o n e a n d v o i c e m a i l s y s t e m s  Ha r d w a r e a n d S o f t w a r e - P u r c h a s e s , i n s t al l s , a n d m a i n t a i n s a l l C i t y c o m p u t e r eq u i p m e n t a n d s o f t w a r e - c u r r e n t i n v e n t o r y o f 5 s e r v e r s , 1 7 3 c o m p u t e r s , 9 mu l t i - f u n c t i o n d e v i c e s , 6 0 p r i n t e r s , 7 s c an n e r s , o t h e r h a r d w a r e p e r i p h e r a l s , a n d mo r e t h a n 6 0 d i f f e r e n t s o f t w a r e a p p l i c a t i o n s  Tr a i n i n g - I d e n t i f i e s a n d p r o v i d e s c o mp u t e r a n d t e l e p h o n e t r a i n i n g a s de t e r m i n e d f o r a l l C i t y u s e r s . 22 In f o r m a t i o n T e c h n o l o g y C o n t i n u e d  Re s e a r c h a n d D e v e l o p m e n t - C o n d u c t s pl a n n i n g , r e s e a r c h , a n d i m p l e m e n t s th r o u g h p r o j e c t m a n a g e m e n t .  De v e l o p s I n f o r m a t i o n T e c h n o l o g y p o l i c ie s , p r o c e d u r e s , a n d s t r a t e g i c p l a n s .  Ge o g r a p h i c I n f o r m a t i o n S y s t e m s - M a n a g e m e n t a n d o p e r a t i o n s o f t h e C i t y Ge o g r a p h i c I n f o r m a t i o n S y s t e m s ( G I S ) in c l u d i n g m a i n t a i n i n g p a r c e l , s t r e e t , ut i l i t i e s a n d o t h e r i n f r a s t r u c t u r e d a t a b a s e s .  Su p p o r t s C i t y o f B r o o k l y n C e n t e r ’ s e f f o r t s i n p r o m o t i n g t h e e f f e c t i v e a n d ef f i c i e n t t r a n s a c t i o n o f C i t y b u s i n e ss a n d d e c i s i o n - m a k i n g b y p r o v i d i n g me t h o d s o f c o m m u n i c a t i o n a n d a c c e s s to n e c e s s a r y d a t a a n d i n f o r m a t i o n .  In f o r m a t i o n T e c h n o l o g y s t a f f w o r k s w i t h m a n a g e m e n t t o d e v e l o p c o s t re d u c i n g p l a n s / o p t i o n s t h a t r e s u l t i n i m p r o v e d s e r v i c e d e l i v e r y t h r o u g h t h e us e o f t e c h n o l o g y . 23 ` Co n t i n u e t o f o s t e r a c u l t u r e o f i n c l u s i o n t h r o u g h o u t t h e o r g a n i z a t i o n Ń Co m p l e t e a l l 2 0 1 7 p r i o r i t y a c t i o n s a s d e t e r m i n e d b y t h e I a n d D C o u n c i l wh i l e e x p a n d i n g o r e x t e r n a l f o c u s i n c l u d i n g t h e f o l l o w i n g p r i o r i t i e s x St a f f l e a r n i n g a n d d e v e l o p m e n t a r o u n d i n c l u s i v e p r a c t i c e s i . e . g e n d e r e q u i t y a n d im p l i c i t b i a s x Im p l e m e n t a t i o n o f p i p e l i n e s t r a t e g i e s t o i n c r e a s e e m p l o y m e n t d i v e r s i t y x Pr o m o t i o n o f e m p l o y e e e n g a g e m e n t a c t i v i t i e s x Im p l e m e n t a t i o n o f r a c i a l e q u i t y s t r a t e g i e s t o a s s u r e e q u i t y o f g o v e r n m e n t s e r v i c e s x Co m m u n i t y o u t r e a c h . e d u c a t i o n a n d i n c l u s i o n s t r a t e g i e s ` Co n t i n u e i m p l e m e n t a t i o n n e w S i s t e r C i t y o r d i n a n c e a n d f r a m e w o r k ` Im p l e m e n t s t r a t e g i e s t o a c h i e v e r e s i d e n t e c o n o m i c s t a b i l i t y Ń Wo r k w i t h s t a k e h o l d e r s t o a s s e s s n e e d s a n d i d e n t i f y s u c c e s s t a r g e t s Ń Wo r k w i t h s t a k e h o l d e r s i m p l e m e n t r e s i d e n t e c o n o m i c s t r a t e g i e s i n c l u d i n g me t h o d s o f m e a s u r i n g s u c c e s s . Ń Le v e r a g e t h e v a l u e o f c o a l i t i o n s o f B u s i n e s s a n d E d u c a t i o n x Ev e r y b o d y I n M e t r o C o a l i t i o n o f I n d u s t r y a n d G o v e r n m e n t x He n n e p i n W o r k f o r c e L e a d e r s h i p C o u n c i l x Br o o k l y n B r i d g e A l l i a n c e f o r Y o u t h 24  Si g n i f i c a n t 2 0 1 7 - 2 0 1 8 B u d g e t I m p a c t s ◦ Bu d g e t i n c r e a s e t o c o n v e r t p a r t t i m e I n f o r m a t i o n Te c h n o l o g y T e c h n i c i a n p o s i t i o n t o F u l l T i m e ◦ Re v i s i o n o f A s s i s t a n t C i t y M a n a g e r D u t i e s m a y a f f e c t t h e ov e r a l l C i t y M a n a g e r B u d g e t i m p a c t u n k n o w n a t t h i s ti m e .  In c r e a s e d f o c u s o n s u p p o r t t o C i t y C o u n c i l p r i o r i t i e s  In c l u s i v e c o m m u n i t y e n g a g e m e n t n e e d s  Re s i d e n t e c o n o m i c s t a b i l i t y i n i t i a t i v e s  En h a n c e d c o m m u n i t y i m a g e  In c r e a s e d f o c u s o n r e s e a r c h a n d p r o j e c t m a n a g e m e n t 25           Building & Community Standards  2017 Budget Request  26 2017 Brooklyn Center Department Budget Narrative by Fund Department Name: Building & Community Standards Department/Division Mission: The Building & Community Standards Department promotes clean, safe and attractive neighborhoods where people want to live and do business. Exceptional customer service is provided related to residential and commercial development and construction, property maintenance, housing, and community services. It is through the use of modern technology, professional staff and collaboration with our customers that we efficiently and effectively serve the community. Department/Division Description: The department monitors development and construction activities through consultation, plan review and site visits. Compliance with state and local building, fire, property maintenance, rental, zoning, and other codes is ensured for residential and commercial properties. (Building, plumbing, mechanical, fire suppression, electrical, water and sewer, sign permit applications, etc.) The department also develops and implements community initiatives to address health/life safety hazards, public nuisances and various quality of life standards. Neighborhood preservation and good relations between neighbors and businesses are encouraged through proactive property maintenance sweeps, as well as response to complaints. Department staff works with various city departments, advisory groups, nonprofit agencies, businesses and citizens to help keep the environment clean, safe, attractive and prosperous. Neighborhood initiatives such as foreclosure related issues and the vacant building program are administered, along with other community improvement strategies. Public education and community engagement initiatives are developed and implemented to ensure strong residential and commercial neighborhoods. The department also coordinates administrative process for diseased/dead trees, special assessments, and administrative penalty program. The department implements several Economic Development activities including responsibility for Housing Redevelopment Authority (HRA) and housing programs. In addition to privately funded ventures, the department works with public funds (local, state and federal) to rehabilitate substandard or obsolete housing, to regain occupancy with responsible homeowners. Other housing initiatives are created, managed, or shaped in order to assist existing homeowners with housing needs and to promote life cycle housing. The department provides staff liaison to the Housing Commission. The department works with other departments regarding business attraction, promotion, development, and economics. In May 2014, ownership services were transferred to Building & Community Standards Department after the assessing function was given to Hennepin County. The department processes homestead applications, ownership information, and special assessments for the city. *The staff and expenses for the ownership services functions were transferred to this department’s budget. The Staffing Levels Chart below is amended to indicate staffing change. The department manages and operates under various funding sources such as permit and license fees, service fees, Community Development Block Grant (CDBG), Neighborhood Stabilization Programs (NSP), Tax Increment Financing (TIF) Housing Funds, and general fund. 27 Staffing Levels Positions FTEs 2016 2017 2018  Director /Assistant City Manager (1 FTE)^  Deputy Director/HRA Specialist (1 FTE)^^  Housing & Community Standards Supervisor (1 FTE)^^  Building Official (1 FTE)  Building/Housing Inspectors (3 FTE)  Property Code Inspectors (2 FTE)  Administrative Assistant (2 FT)^^^  Administrative Assistants (2 PT Positions)^^^  Seasonal Technicians (1-3 PT Positions)  Contract Electrical Inspections  Contract Construction Specialty Inspections - 0.25 0.75 1 3 2 1.6 0.9 - - - 0.25 0.75 1 3 2 1.6 0.6 - - - 0.25 0.75 1 3 2 1.6 0.6 - - Strategic Functions/Division(s):  Community and Neighborhood Initiatives o Residential and commercial neighborhoods are monitored and evaluated for short-term and long-term needs using various resources in order to enhance the city’s image and attract responsible residents and businesses. In addition to strategic planning and prevention efforts, community issues are analyzed and addressed to resolve problems. Programs and projects are developed in response to city priorities and determined needs. Projects include the Neighborhood Health Study and City Neighborhood Area Improvements as well as Public Safety Initiatives.  Building and Construction Inspection Program o The building and construction inspection program assists homeowners, contractors and businesses with their construction projects to ensure compliance with building and Total Fund Budget 9.5 9.2 9.2 Notes: ^ The Assistant City Manager serves as Director for Building & Community Standards, and is funded by City Manager budget. ^^ A portion of the Deputy Director/HRA Specialist and Housing & Community Standards positions, a total 1.0 FTE, is funded by Economic Development Authority for economic development and housing redevelopment authority functions. ^^^ Department includes an additional 1.0 FTE administrative support not included in the chart, which is funded by the EDA and Planning budgets. Administrative support is provided to Business & Development and other departments by this administrative support pool. The 2017 budget reflects the elimination of the 0.5 FTE that was transferred to this department with the Ownership Services functions in May 2014. - Department contracts for electrical and construction specialty inspections. - Total staffing for the department is 12.0 FTEs plus interns, with certain FTEs reflected in other City budgets. 28 construction codes (Building, Fire, Mechanical, Plumbing, Electrical, Energy, etc.). A variety of educational and communication tools are used to ensure buildings are safe and sound throughout the building’s life. Inspection staff also coordinates the city’s internal construction and plan review process.  Rental Inspections Program o The rental licensing program ensures rental housing is maintained in a safe and attractive manner, and an asset to the community. The performance-based program provides incentives for properties that are well-maintained and managed, as well as corrective tools for properties needing improvement. The program is carefully coordinated among several city departments. Along with the rental license inspections and monitoring activities, staff assist with license enforcement, Crime Prevention through Environmental Design inspections, education, and other activities.  Vacant Building Program o The vacant building program monitors mortgage foreclosures and vacant properties to ensure they are maintained in safe, healthful conditions, minimizing public nuisances and neighborhood blight. Staff works with responsible parties to maintain properties in accordance with property plans. Where necessary, city-facilitated abatement actions are initiated to eliminate hazards. Re-occupancy inspections are performed to ensure the properties and environments are safe and in compliance with applicable regulations. In addition, staff identifies and refers unsafe or obsolete properties to the ReMove & ReBuild, and NSP programs.  Property Maintenance and Code Enforcement o Proactive monitoring efforts and responses to complaints about properties improve the conditions and appearance of the residential and commercial neighborhoods. Properties are reviewed for health/life safety hazards, property codes and public nuisances. The department may work independently or as part of multi-agency efforts on focused neighborhood initiatives and community problem-solving activities. Proactive sweep inspections are performed to address nuisances that are visible from the street or public area.  Economic Development/HRA/Housing Programs o The housing program develops housing policies and programs to promote high quality housing opportunities for a diverse community. Programs are established in collaboration with the private sector, public agencies, and Housing Commission in order to promote and market Brooklyn Center neighborhoods. Funding sources include federal funds such as Neighborhood Stabilization Programs (NSP) and Community Development Block Grant (CDBG), as well as Tax Increment Financing (TIF) Housing Fund. Programs may include ReNew, ReMove & ReBuild, and NSP programs. The program also collaborates with non-profit organizations to provide services to residents in need such as low income, elderly and disabled persons. The department works with other departments regarding business attraction, promotion, development, and community initiatives. 29  Ownership Services o Homestead applications, property ownership information, and special assessments are performed in order to ensure information is available to internal and external customers. Homestead credits ensure residents receive the allowed financial benefits for owner or relative-occupied homes. In addition, the special assessment system ensures the City obtains payment for certain services, and that current and future property owners have access to pending outstanding financial obligations to the City. Many departments depend on property ownership information for regular communication with property owners. Key Initiatives Focused On the Achievement of Strategic Priorities/Value Propositions Enhanced Community Image 1. We will stabilize and improve residential neighborhoods. a. Coordinate and inspect residential rental properties in accordance with city code requirements b. Continue implementation of housing and NSP programs. Two additional properties have been acquired in 2016 due to availability of additional federal funds. c. Monitor and inspect vacant properties d. Continue Code Enforcement activities with proactive inspection and focus on resolving ongoing and repeat violations. 2. We will ensure all buildings are designed, constructed and maintained in a safe and sound condition. a. Work with developers, architects, business owners and property owners to ensure building plans indicate compliance with all residential and commercial construction codes b. Develop system for delivering welcome and introductory information for newly remodeled or constructed businesses that can also be used for business retention strategies 3. We will provide effective communications and public education about neighborhood and community initiatives. a. Develop or revise educational materials for department programs and projects b. Continue to review and improve letters and notices. 4. We will provide accurate and timely information regarding property ownership and special assessments. a. Analyze and recommend efficient process for special assessments and searches b. Continue to update processes, systems and public information to provide efficient and clear processing of homestead applications and ownership documents 30 Annual Operating Goal Performance Measures Performance Objectives Description of Performance Measure Performance Levels *Actual Value Target Value Percentage of inspected residential properties in full compliance with property maintenance codes (1,409 inspected in 2015, 50 remain open) 96.5% 100% Percentage of qualified re-occupied vacant properties in compliance with the vacant building ordinance (101 total reoccupied) 94% 100% Percentage of residents surveyed saying their proud of their neighborhood (Average of 4 neighborhood meetings) 84.25% 100% Average city cost of city-facilitated abatement per administrative service charge (11 vacant) (119 grass/weed abatement) [Includes direct costs, but not all overhead] $275 junk/debris $128 long grass/weeds $150 Cost per online permit transaction (606 ePemits) compared to office issued ePermit types $7.17 ePermit $10.96 Office $8.00 ePermit $15.00 Office Average gap cost per effective rehabilitated house sale for NSP properties (Effective means meets all program rehab criteria ) $92,061.21 $103,000 *Based on 2015 Capital Outlay and Other Initiatives with Significant Budget Impact (optional)  Security and customer service layout improvements for department- continued from 2015 budget 31 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 42410 - BUILDING INSPECTIONS 6101 - WAGES & SALARIES-FT EMPLOYEES 292,573$ 301,277 $ 165,859 $ 341,014 $ 343,086$ 0.61% 354,777$ 6102 - OVERTIME-FT EMPLOYEES 3,939 1,194 1,088 4,000 4,000 0.00% 4,000 6103 - WAGES-PART TIME EMPLOYEES - 1,850 4,146 24,537 17,650 -28.07% 18,615 6111 - SEVERANCE PAY 2,854 2,831 3,823 - - 0.00%- 6122 - PERA COORDINATED PLAN 21,537 22,685 12,787 28,639 27,355 -4.48% 28,304 6125 - FICA - SOCIAL SECURITY 18,327 19,393 11,132 22,913 22,614 -1.30% 23,399 6126 - FICA - MEDICARE 4,286 4,536 2,604 5,359 5,289 -1.31% 5,472 6131 - CAFETERIA PLAN CONTRIBUTIONS 46,855 50,562 32,889 70,044 70,138 0.13% 75,748 6141 - UNEMPLOYMENT COMPENSATION 11,322 - - - - 0.00%- 6151 - WORKER'S COMP INSURANCE 1,928 2,379 1,004 2,535 2,506 -1.14% 2,592 TOTAL PERSONAL SERVICES 403,621 406,707 235,332 499,041 492,638 -1.28% 512,907 6201 - OFFICE SUPPLIES 501 902 101 500 1,500 200.00% 1,500 6203 - BOOKS/REFERENCE MATERIALS 546 1,506 98 1,200 500 -58.33% 500 6214 - CLOTHING & PERSONAL EQUIPMENT 268 852 (55) 600 600 0.00% 600 6219 - GENERAL OPERATING SUPPLIES 377 1,093 (12) 1,250 - -100.00%- 6241 - SMALL TOOLS - - - 100 600 500.00% 600 6242 - MINOR EQUIPMENT 1,325 2,111 (54) 500 500 0.00% 500 6243 - MINOR COMPUTER EQUIPMENT 2,867 6,899 - 1,275 - -100.00% 1,960 TOTAL SUPPLIES 5,884 13,363 78 5,425 3,700 -31.80% 5,660 6307 - PROFESSIONAL SERVICES 39,924 42,331 17,887 60,000 56,000 -6.67% 56,000 6321 - TELEPHONE/PAGERS 1,643 1,108 601 1,260 1,400 11.11% 1,442 6329 - OTHER COMMUNICATION SERVICES 1,215 1,260 630 1,320 1,300 -1.52% 1,340 6331 - TRAVEL EXPENSE/MILEAGE 25 - 47 100 100 0.00% 100 6341 - PERSONNEL ADVERTISING 32 - - 300 100 -66.67% 100 6351 - PRINTING 92 56 13 200 200 0.00% 200 6406 - MULTI-FUNCTION MTNCE 1,102 980 628 1,000 1,260 26.00% 1,300 6421 - SOFTWARE LICENSE 486 595 - - - 0.00%- 6423 - LOGIS CHARGES 28,758 29,463 16,620 31,528 32,766 3.93% 33,829 6432 - CONFERENCES AND SCHOOLS 2,910 4,030 3,534 5,000 5,000 0.00% 5,000 6433 - MEETING EXPENSES 176 293 67 200 300 50.00% 300 6434 - DUES & SUBSCRIPTIONS 695 1,548 380 1,500 900 -40.00% 900 6435 - CREDIT CARD FEES 3,403 4,012 1,966 6,500 6,500 0.00% 6,500 6441 - LICENSES, TAXES & FEES 110 66 - - - 0.00%- 6449 - OTHER CONTRACTUAL SERVICES - 1,900 - - - 0.00%- TOTAL SERVICES & OTHER CHARGES 80,571 87,642 42,373 108,908 105,826 -2.83% 107,011 6461 - FUEL CHARGES 3,623 3,144 1,121 3,426 3,625 5.81% 3,746 6462 - FIXED CHARGES 2,108 2,954 1,385 2,770 2,814 1.59% 2,899 6463 - REPAIR & MAINT CHARGES 2,667 5,784 1,693 2,598 4,310 65.90% 4,439 6465 - REPLACEMENT CHARGES 4,325 6,550 3,275 6,550 6,550 0.00% 6,747 TOTAL CENTRAL GARAGE CHARGES 12,723 18,432 7,474 15,344 17,299 12.74% 17,831 TOTAL BUSINESS UNIT EXPENSES 502,799 $ 526,144 $ 285,257 $ 628,718 $ 619,463 $ -1.47%643,409 $ GENERAL FUND 42410 - BUILDING INSPECTIONS 32 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 42411 - CODE ENFORCEMENT 6101 - WAGES & SALARIES-FT EMPLOYEES 232,394$ 256,237 $ 116,278 $ 235,379 $ 235,128$ -0.11% 243,018$ 6102 - OVERTIME-FT EMPLOYEES 30,075 14,436 5,548 8,000 10,000 25.00% 10,000 6103 - WAGES-PART TIME EMPLOYEES 4,780 38,454 27,319 67,649 56,897 -15.89% 59,232 6104 - OVERTIME - PART TIME EMPLOYEES - - 33 - - 0.00%- 6111 - SEVERANCE PAY 2,602 2,293 - - - 0.00%- 6122 - PERA COORDINATED PLAN 19,059 22,393 10,541 24,759 22,800 -7.91% 23,569 6125 - FICA - SOCIAL SECURITY 16,497 19,220 9,692 19,806 18,851 -4.82% 19,483 6126 - FICA - MEDICARE 3,858 4,495 2,266 4,632 4,408 -4.84% 4,557 6131 - CAFETERIA PLAN CONTRIBUTIONS 40,310 55,068 28,100 45,798 45,859 0.13% 49,528 6151 - WORKER'S COMP INSURANCE 1,683 2,404 1,241 2,196 2,092 -4.74% 2,161 TOTAL PERSONAL SERVICES 351,258 415,000 201,018 408,219 396,035 -2.98% 411,548 6201 - OFFICE SUPPLIES 829 1,509 120 1,450 1,450 0.00% 1,450 6203 - BOOKS/REFERENCE MATERIALS - 330 18 300 300 0.00% 300 6214 - CLOTHING & PERSONAL EQUIPMENT - 499 - 500 500 0.00% 500 6219 - GENERAL OPERATING SUPPLIES 540 477 21 800 600 -25.00% 600 6241 - SMALL TOOLS - - - - 400 100.00% 400 6242 - MINOR EQUIPMENT 715 449 108 400 500 25.00% 500 6243 - MINOR COMPUTER EQUIPMENT 6,415 3,375 - 850 6,000 605.88% 6,420 TOTAL SUPPLIES 8,499 6,639 267 4,300 9,750 126.74% 10,170 6307 - PROFESSIONAL SERVICES 36 11,224 1,067 5,200 2,955 -43.17% 2,955 6321 - TELEPHONE/PAGERS 1,980 1,319 719 1,500 1,660 10.67% 1,710 6329 - OTHER COMMUNICATION SERVICES 1,502 1,982 881 1,800 1,750 -2.78% 1,800 6331 - TRAVEL EXPENSE/MILEAGE 54 6 - 100 100 0.00% 100 6341 - PERSONNEL ADVERTISING 268 115 - 300 300 0.00% 300 6351 - PRINTING 100 122 53 300 100 -66.67% 100 6405 - PARK & LANDSCAPE SERVICES - - - - 40,000 100.00% 40,000 6406 - MULTI-FUNCTION MTNCE 1,102 980 628 1,000 1,260 26.00% 1,300 6423 - LOGIS CHARGES 1,680 1,680 840 1,680 1,680 0.00% 1,680 6432 - CONFERENCES AND SCHOOLS 2,629 2,806 1,045 6,000 3,500 -41.67% 3,500 6433 - MEETING EXPENSES - 38 - 100 100 0.00% 100 6434 - DUES & SUBSCRIPTIONS 88 437 210 900 700 -22.22% 700 6441 - LICENSES, TAXES & FEES 326 343 225 - - 0.00%- 6449 - OTHER CONTRACTUAL SERVICE 9,221 33,354 3,135 30,000 30,000 0.00% 30,000 TOTAL SERVICES & OTHER CHARGES 18,986 54,406 8,803 48,880 84,105 72.06% 84,245 6461 - FUEL CHARGES 6,071 4,339 1,357 5,600 4,279 -23.59% 4,422 6462 - FIXED CHARGES 3,723 3,688 1,787 3,573 3,621 1.34% 3,730 6463 - REPAIR & MAINT CHARGES 5,031 3,666 1,341 3,464 4,436 28.06% 4,569 6465 - REPLACEMENT CHARGES 4,230 4,600 3,110 6,220 6,800 9.32% 7,004 TOTAL CENTRAL GARAGE CHARGES 19,055 16,293 7,595 18,857 19,136 1.48% 19,725 6560 - FURNITURE - - - 500 - -100.00%- TOTAL CAPITAL OUTLAY - - - 500 - -100.00%- TOTAL BUSINESS UNIT EXPENSES 397,798 $ 492,338 $ 217,683 $ 480,756 $ 509,026 $ 5.88%525,688 $ GENERAL FUND 42411 - CODE ENFORCEMENT 33 Cu r t  Bo g a n e y Ci t y  Ma n a g e r Ci t y  Co u n c i l ‐Fi n a n c e  Co m m i s s i o n  Jo i n t  Bu d g e t  Meeting Au g u s t  16 ,  20 1 6 34 Pr o m o t e  cl e a n ,  sa f e  an d   at t r a c t i v e  co m m u n i t y  wh e r e   pe o p l e  wa n t to  li v e  an d  do   bu s i n e s s .   Pr o v i d e  ex c e p t i o n a l  se r v i c e   re l a t e d  to  re s i d e n t i a l  an d   co m m e r c i a l  de v e l o p m e n t  an d   co n s t r u c t i o n ,  pr o p e r t y   ma i n t e n a n c e ,  ho u s i n g ,   ow n e r s h i p  se r v i c e s ,  bu s i n e s s e s ,   an d  ot h e r  co m m u n i t y   pr o g r a m s .   08 / 1 6 / 2 0 1 6 2 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 35 BC S  De p a r t m e n t  De s c r i p t i o n Th e  de p a r t m e n t  ad m i n i s t e r s  an d / o r  as s i s t s  wi t h : Co n s t r u c t i o n  Re g u l a t i o n s  Ac t i v i t i e s Co o r d i n a t i o n ,  co n s u l t a t i o n ,  pl a n  re v i e w ,  si t e  vi s i t s ,    bu s i n e s s  or i e n t a t i o n / m a r k e t i n g ,  etc. Re s i d e n t i a l   an d  Co m m e r c i a l  Pr o p e r t y  Ma i n t e n a n c e   Re n t a l  Li c e n s e  pr o g r a m ,  Va c a n t  Bu i l d i n g  pr o g r a m ,  de a d / d i s e a s e d  tr e e  su p p o r t ,  proactive   sw e e p s ,  pu b l i c  nu i s a n c e  co m p l a i n t s ,  pr o b l e m  so l v i n g ,  in t e r d e p a r t m e n t a l  collaborations,  Ad m i n i s t r a t i v e  pe n a l t y  pr o g r a m Ho u s i n g  Pr o g r a m s  (E D A / H R A ) De v e l o p m e n t ,  lo a n s  an d  ho m e  im p r o v e m e n t ,  ma r k e t i n g  an d  pr o m o t i o n ;  local, state, and   fe d e r a l l y  fu n d e d  pr o g r a m s Ow n e r s h i p  Se r v i c e s Ho m e s t e a d  ap p l i c a t i o n s ,  pr o p e r t y  ow n e r s h i p  in f o r m a t i o n ,  sp e c i a l  as s e s s m e n t s 08 / 1 6 / 2 0 1 6 3 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 36 BC S  St a f f i n g  Le v e l s Po s i t i o n s                                                                                         FT E s 20 1 5 2 0 1 6 2 0 1 7  Di r e c t o r  /A s s i s t a n t  Ci t y  Ma n a g e r  (1  FT E )  De p u t y  Di r e c t o r / H R A  Sp e c i a l i s t  (1  FT E )  Ho u s i n g  & Co m m u n i t y  St a n d a r d s  Su p e r v i s o r  (1  FT E )  Bu i l d i n g  Of f i c i a l  (1  FT E )  Bu i l d i n g / H o u s i n g  In s p e c t o r s  (3  FT E )  Pr o p e r t y  Co d e  In s p e c t o r s  (2  FT E )  Ad m i n i s t r a t i v e  As s i s t a n t s  (2 F T E )  Pe r m i t  Te c h n i c i a n  (1  FT E )  Pa r t  Ti m e  Ad m i n i s t r a t i v e  As s i s t a n t s  (2  PT  ‐ 1  FT E )  Se a s o n a l  Te c h n i c i a n s  (1 ‐3  In t e r n s ,  pl u s  Br oo k L y n k )  Co n t r a c t  El e c t r i c al  In s p e c t i o n s  Co n t r a c t  Co n s t r u c t i o n  Sp e c i a l t y  In s p e c t i o n s TO T A L ‐‐1 1 3 2 1 1 .9 1 __ _ _ _ _ _ 9. 5 ‐ 0. 2 5 0. 7 5 1 3 2 0. 6 1 .6 1 __ _ _ _ _ _ 9. 2 ‐0.25 0.75 1 3 2 1.6 0 .6 1 _______9.2 08 / 1 6 / 2 0 1 6 4 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g Bu d g e t N o t e s : - T h e 2 0 1 7 b u d g e t r e f l e c t s t h e e l i m i n a t i on o f t h e 0 . 5 F T E t h a t w a s t r a n s fe r r e d t o t h i s d e p a r t m e n t w i t h th e O w n e r s h i p S e r v i c e s f u n c t i o n s i n M a y 2 0 1 4 , H o we v e r , o w n e r s h i p s e r v i c e s f u n c t i o n s r e m a i n i n th e d e p a r t m e n t . Co m m u n i c a t i o n f u n c t i o n s … - P e r m i t T e c h n i c i a n p o s i t i o n w a s c h a n g e d to a n A d m i n i s t r a t i v e A s s i s t a n t p o s i t i o n . - 1 2 F T E s i n d e p a r t m e n t - A d m i n s u p p o r t p r o v i d e p o o l e d s e r v i c es f o r B u s i n e s s D e v e l o p m e n t , e t c . ) 37 BC S  St r a t e g i c  Fu n c t i o n s Co m m u n i t y  an d  Ne i g h b o r h o o d  In i t i a t i v e s St r a t e g i c  pl a n n i n g  fo r  sh o r t  an d  lo n g ‐te r m  ne e d s  of  re s i d e n t i a l  and   co m m e r c i a l  ne i g h b o r h o o d s . Im p r o v e  th e  ci t y ’ s  im a g e  to  at t r a c t  an d  re t a i n  re s p o n s i b l e  residents   an d  bu s i n e s s e s .   Pr o j e c t s  in c l u d e  th e  mo n i t o r i n g  Ne i g h b o r h o o d  He a l t h ,  Ne i g h b o r h o o d   Ar e a  Im p r o v e m e n t s ,  Pu b l i c  Sa f e t y  In i t i a t i v e s .   Bu i l d i n g  an d  Co n s t r u c t i o n  Pr o g r a m As s i s t s  ho m e o w n e r s ,  co n t r a c t o r s  an d  bu s i n e s s e s   wi t h  th e i r   co n s t r u c t i o n  pr o j e c t s  to  en s u r e  co m p l i a n c e  wi t h  co d e s . Ed u c a t i o n a l  an d  co m m u n i c a t i o n  to o l s  ar e  us e d  to  en s u r e  buildings   ar e  sa f e  an d  so u n d  th r o u g h o u t  th e  bu i l d i n g ’ s  li f e .   Co o r d i n a t e s  th e  Ci t y ’ s  in t e r n a l  co n s t r u c t i o n  an d  pl a n  re v i e w  process. Pu b l i c  ed u c a t i o n  an d  ma r k e t i n g  fo r  ne w  an d  ex i s t i n g  bu s i n e s s e s . 08 / 1 6 / 2 0 1 6 5 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 38 BC S  St r a t e g i c  Fu n c t i o n s  co n t … Re n t a l  Ho u s i n g  Pr o g r a m En s u r e s  re n t a l  ho u s i n g  ma i n t a i n e d  in  a  sa f e  an d  at t r a c t i v e   ma n n e r ,  an  as s e t  to  th e  co m m u n i t y .   Pr o v i d e s  in c e n t i v e s  fo r  pr o p e r t i e s  th a t  ar e  we l l ‐ma i n t a i n e d  and   ma n a g e d ,  as  we l l  as  co r r e c t i v e  to o l s  fo r  pr o p e r t i e s  ne e d i n g   im p r o v e m e n t .   Co o r d i n a t i o n  am o n g  se v e r a l  Ci t y  de p a r t m e n t s .   Va c a n t  Bu i l d i n g  Pr o g r a m Mo n i t o r s  mo r t g a g e  fo r e c l o s u r e s  an d  va c a n t  pr o p e r t i e s .   Ci t y ‐fa c i l i t a t e d  ab a t e m e n t  ac t i o n s  in i t i a t e d  to  el i m i n a t e  hazards.   Re ‐oc c u p a n c y  in s p e c t i o n s  pe r f o r m e d  to  en s u r e  pr o p e r t i e s  are   sa f e  an d  me e t  co d e s . Pu b l i c  ed u c a t i o n  an d  ne w  re s i d e n t  ed u c a t i o n 08 / 1 6 / 2 0 1 6 6 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 39 BC S  St r a t e g i c  Fu n c t i o n s  co n t … Pr o p e r t y  Ma i n t e n a n c e  an d  Co d e  En f o r c e m e n t Pr o a c t i v e  mo n i t o r i n g  ef f o r t s  an d  re s p o n s e s  to  pu b l i c   nu i s a n c e  co m p l a i n t s .    De p a r t m e n t  wo r k s  in d e p e n d e n t l y  or  as  pa r t  of  mu l t i ‐agency   ef f o r t s  on  fo c u s e d  ne i g h b o r h o o d  in i t i a t i v e s  an d  co m m u n i t y   pr o b l e m ‐so l v i n g  ac t i v i t i e s .    Pr o a c t i v e  sw e e p  in s p e c t i o n s  pe r f o r m e d  as  fe a s i b l e  to   ad d r e s s  nu i s a n c e s  vi s i b l e  fr o m  th e  st r e e t  or  pu b l i c  area.  Ow n e r s h i p  Se r v i c e s Ho m e s t e a d  ap p l i c a t i o n s ,  pr o p e r t y  ow n e r s h i p  in f o r m a t i o n ,   an d  sp e c i a l  as s e s s m e n t s  pr o c e s s e d  in  or d e r  to  en s u r e   in f o r m a t i o n  av a i l a b l e  to  in t e r n a l  an d  ex t e r n a l  cu s t o m e r s 08 / 1 6 / 2 0 1 6 7 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 40 BC S  St r a t e g i c  Fu n c t i o n s  co n t … Ho u s i n g  In i t i a t i v e s  (H R A )   Co o r d i n a t e s  th e  Ne w  Ne i g h b o r   Pr o g r a m  wi t h  th e  Ho u s i n g   Co m m i s s i o n In c l u d e s  Re N e w ,  CD B G ,  NS P   pr o g r a m s .    Co l l a b o r a t e s  wi t h  no n ‐pr o f i t   or g a n i z a t i o n s  to  pr o v i d e  se r v i c e s   to  re s i d e n t s  in  ne e d  su c h  as  lo w   in c o m e ,  el d e r l y  an d  di s a b l e d   pe r s o n s . 08 / 1 6 / 2 0 1 6 8 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 41 Ke y  In i t i a t i v e s En h a n c e d  Co m m u n i t y  Im a g e 1. W e  wi l l  st a b i l i z e  an d  im p r o v e  re s i d e n t i a l  ne i g h b o r h o o d s . a. C o o r d i n a t e  an d  in s p e c t  re s i d e n t i a l  re n t a l  pr o p e r t i e s  in  ac c o r d a n c e  with  city   co d e  re q u i r e m e n t s b. C o n t i n u e  im p l e m e n t a t i o n  of  ho u s i n g  an d  NS P  pr o g r a m s .    Tw o  ad d i t i o n a l   pr o p e r t i e s  ha v e  be e n  ac q u i r e d  in  20 1 6  du e  to  av a i l a b i l i t y  of  ad d i t i o n a l  federal   fu n d s . c. M o n i t o r  an d  in s p e c t  va c a n t  pr o p e r t i e s d. C o n t i n u e  Co d e  En f o r c e m e n t  ac t i v i t i e s  wi t h  pr o a c t i v e  in s p e c t i o n  and  focus  on   re s o l v i n g  on g o i n g  an d  re pe a t  vi o l a t i o n s .   2. W e  wi l l  en s u r e  al l  bu i l d i n g s  ar e  de s i g n e d ,  co n s t r u c t e d  an d  ma i n t a i n e d  in  a  safe  and   so u n d  co n d i t i o n .   a. W o r k  wi t h  de v e l o p e r s ,  ar c h i t e c t s ,  bu s i n e s s  ow n e r s  an d  pr o p e r t y  owners  to   en s u r e  bu i l d i n g  pl a n s  in d i c a t e  co m p l i a n c e  wi t h  al l  re s i d e n t i a l  an d  commercial   co n s t r u c t i o n  co d e s b. D e v e l o p  sy s t e m  fo r  de l i v e r i n g  we l c o m e  an d  in t r o d u c t o r y  in f o r m a t i o n  for  ne wly   re m o d e l e d  or  co n s t r u c t e d  bu s i n e s s e s  th a t  ca n  al s o  be  us e d  fo r  bu s i n e s s   re t e n t i o n  st r a t e g i e s 08 / 1 6 / 2 0 1 6 9 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 42 Ke y  In i t i a t i v e s  Co n t … En h a n c e d  Co m m u n i t y  Im a g e 3. W e  wi l l  pr o v i d e  ef f e c t i v e  co m m u n i c a t i o n s  an d  pu b l i c  ed u c a t i o n  ab o u t  neighborhood   an d  co m m u n i t y  in i t i a t i v e s . a. D e v e l o p  or  re v i s e  ed u c a t i o n a l  ma t e r i a l s  fo r  de p a r t m e n t  pr o g r a m s  and  projects b. C o n t i n u e  to  re v i e w  an d  im p r o v e  le t t e r s  an d  no t i c e s . 4. W e  wi l l  pr o v i d e  ac c u r a t e  an d  ti m e l y  in f o r m a t i o n  re g a r d i n g  pr o p e r t y  ow n e r s h i p  and   sp e c i a l  as s e s s m e n t s . a. A n a l y z e  an d  re c o m m e n d  ef f i c i e n t  pr o c e s s  fo r  sp e c i a l  as s e s s m e n t s  and  searches b. C o n t i n u e  to  up d a t e  pr oc e s s e s ,  sy s t e m s  an d  pu b l i c  in f o r m a t i o n  to  provide   ef f i c i e n t  an d  cl e a r  pr o c e s s i n g  of  ho m e s t e a d  ap p l i c a t i o n s  an d  ow n e r s h i p   do c u m e n t s 08 / 1 6 / 2 0 1 6 10 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 43 BC S  An n u a l  Go a l  Pe r f o r m a n c e  Me a s u r e s  cont… 08 / 1 6 / 2 0 1 6 11 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g Pe r f o r m a n c e  Ob j e c t i v e s De s c r i p t i o n  of  Pe r f o r m a n c e  Me a s u r e Pe r f o r m a n c e  Levels *A c t u a l  Va l u e T a r g e t  Value Pe r c e n t a g e  of  in s p e c t e d  re s i d e n t i a l  pr o p e r t i e s  in  fu l l  co m p l i a n c e   wi t h  pr o p e r t y  ma i n t e n a n c e  co d e s  (1 , 4 0 9  in s p e c t e d  in  20 1 5 ,  50   re m a i n  op e n ) 96 . 5 % 100% Pe r c e n t a g e  of  qu a l i f i e d  re ‐oc c u p i e d  va c a n t  pr o p e r t i e s  in   co m p l i a n c e  wi t h  th e  va c a n t  bu i l d i n g  or d i n a n c e  (1 0 1  to t a l   re o c c u p i e d ) 94 % 100% Pe r c e n t a g e  of  re s i d e n t s  su r v e y e d  sa y i n g  th e i r  pr o u d  of  th e i r   ne i g h b o r h o o d  (A v e r a g e  of  4  ne i g h b o r h o o d  me e t in g s ) 84 . 2 5 % 100% Av e r a g e  ci t y  co s t  of  ci t y ‐fa c i l i t a t e d  ab a t e m e n t  pe r  ad m i n i s t r a t i v e   se r v i c e  ch a r g e   (1 1  va c a n t )  (1 1 9  gr a s s / w e e d  ab a t e m e n t ) [I n c l u d e s  di r e c t  co s t s ,  bu t  no t  al l  ov e r h e a d ] $2 7 5  ju n k / d e b r i s $1 2 8  lo n g   gr a s s / w e e d s $150 Co s t  pe r  on l i n e  pe r m i t  tr a n s a c t i o n  (6 0 6  eP e m i t s )  co m p a r e d  to   of f i c e  is s u e d  eP e r m i t  ty p e s $7 . 1 7  eP e r m i t $1 0 . 9 6  Of f i c e $8.00  ePermit $15.00  Office Av e r a g e  ga p  co s t  pe r  ef f e c t i v e  re h a b i l i t a t e d  ho u s e  sa l e  fo r  NS P   pr o p e r t i e s  (E f f e c t i v e  me a n s  me e t s  al l  pr o g r a m  re h a b  cr i t e r i a  ) $9 2 , 0 6 1 . 2 1 $103,000   44 De p a r t m e n t  pr o g r a m s  in v o l v e  va r i o u s  bu d g e t   fu n d  so u r c e s  su c h  as : Fe d e r a l  fu n d s  (N S P ,  CD B G ,  et c . ) TI F ,  ED A / H R A Pe r m i t  fe e s Di r e c t  ab a t e m e n t  co s t  ch a r g e s Ad m i n i s t r a t i v e  se r v i c e  fe e s Re i n s p e c t i o n  fe e s Ad m i n i s t r a t i v e  pe n a l t y  fe e s Ot h e r 08 / 1 6 / 2 0 1 6 12 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g 45 Qu e s t i o n s ? 08 / 1 6 / 2 0 1 6 13 Co u n c i l / F i n a n c e C o m m i s s i o n J o i n t M e e t i n g A G r e a t P l a c e t o S t a r t , A G r e a t P l a c e t o S t a y ww w . c i t y o f b r o o k l y n c e n t e r . o r g 46           Community Activities, Recreation &  Services (CARS)    2017 Budget Request  47 2017 Brooklyn Center Department Budget Narrative by Fund Department Name: Community Activities, Recreation & Services Division Mission: The mission of the Recreation and Community Center Divisions is to create a sense of community and enrich the quality of life for our residents, patrons and employees by providing a variety of high quality, inclusive programs and services. The mission of the Government Buildings Division is to provide quality, efficient service that results in safe, clean and healthy environments for people to work and recreate. Division Description: The Community Activities, Recreation and Services Department is comprised of the Government Buildings, Recreation and Community Center Divisions. These Divisions provide for the provision of maintenance and custodial functions for City-owned buildings, development and implementation of organized recreational activities, operation of the Community Center and swimming pool. The Department is also responsible for the operation of Centerbrook Golf Course and the Earle Brown Heritage Center conference and events facility. However, these operations are further identified in their respective Enterprise Fund accounts. Key Initiatives focused on the achievement of strategic priorities/value propositions Strengthened and Empowered Youth  Mobile Recreation Initiative This initiative will be expanded in 2017. The mobile recreation program, which brings recreation programming out into the community, will be expanded from 4 sites in 2016 to 8 sites in 2017. We will match program locations to areas with a high density of youth, ensuring the most critical areas of the community are served. Inclusive Community Engagement  Earle Brown Days Revitalization 2016 began the process of reimagining and revitalizing the Earle Brown Days civic celebration. Continued work will be done in 2017 to continue the process, by growing citizen and corporate involvement. Additional allocations have been added to the general fund budget to support these efforts. 48 Staffing Levels Positions FTEs 2016 2017 2018  CARS Director  CARS Admin Assistant  Recreation Receptionist  Recreation Program Supervisor  Maintenance Supervisor  Maintenance Custodian  Custodian*  Part-time Staff (70 – PT Staff) 1 1 1 3 1 2 - 13 1 1 1 3 - 3 - 13 1 1 1 3 - 3 - 13 *The Custodian position reports to the CARS Director, but the salaries and benefits of this position are accounted for under Police Facility Maintenance budget. This position was eliminated in 2016 and replaced with contracted custodial services. Strategic Functions/Division(s):  Recreation Division o This division provides for the development and implementation of organized recreational activities for preschoolers, grade school age children, teens, adults, and seniors. *Adult Programs- Recreation programs and activities for adults including basketball, volleyball and softball leagues and tournaments (Dudley Classic), exercise classes, pottery, dance and specialty classes. Typically, more than 2,500 adults participate each year. *Youth/Teen Programs-Activities include dance, several summer camps, soccer and various classes such as after school, holiday and specialty. More than 3,000 young people participate in these activities per year. *General Recreation- Programs include concerts & movies in the park, special events (Earle Brown Days, Halloween Party, Holly Sunday) tennis, adaptive recreation, ice rinks and supervision costs associated with the use of elementary schools and Northview Jr. High School. *Collaborative Efforts-CARS works cooperatively with four area school districts, community organizations, and neighboring recreation departments. School Districts- After school programs at elementary schools. Coordinate building supervision at four schools. Recreation Departments- Plan and coordinate activity offerings with a variety of neighboring communities including Brooklyn Park, Crystal, Maple Grove, New Hope and Robbinsdale. Brooklyn Bridge Alliance for Youth- Joint Powers Agreement with Brooklyn Center, Brooklyn Park, School Districts #11, #279, #286, Hennepin County, North Hennepin College, Hennepin Technical College.  Community Center/Pool o This division is responsible for the operation of the Brooklyn Center Community Center, including the swimming pool and waterslide. More than 100,000 people visit the Community Center annually. Total 23 23 23 49 *Offers swim lessons, lap swim, water slide, recreational swim, and aqua exercise. *Full range of aquatics classes offered for children, youth, teens and adults. Thirty to forty classes offered each quarter. *More than 3,000 children and adults participate in swim lessons annually. *More than 1,500 adults take part in the aqua exercise offerings.  Government Buildings o This activity provides for the ongoing cleaning, maintenance and repair of all Government Buildings including city hall, community center, city garage, and fire stations buildings and grounds. In addition, staff provides some maintenance support for the police building, liquor stores and Centerbrook Golf Course. These expenses are charged directly to their respective funds. Annual Goal and Strategies: 1. Continue improvements in area of customer service for all department functions. a. Refine computer based maintenance request system b. On-going Diversity/Inclusion & Customer Service training for staff c. Continue technology improvements to enhance communication. 2. Continue ongoing assessment process to determine community needs and resources. a. Participant surveys b. Brooklyns Youth Council survey data c. Program evaluations Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels *Actual Value Target Value Number of Program Registrations 6,698 (closed Fall 2015) 7,500 Households Participating in Recreation Programs 25% (2012) 26% (Next Community Survey) Programs Meeting Needs 95% (2012) 96% (Next Community Survey) Customer Satisfaction Ratings (good, excellent) 97% (2012) 98% (Next Community Survey) Maintenance Work Orders Processed Obtaining Baseline Data 5% Increase over baseline Energy Consumption-City Owned Buildings $322,852 $313,166 *2015 data, unless noted otherwise 50 Capital Outlay  $50,000 Misc. carpet/paint Civic Center  $12,500 Misc. carpet/paint Police Station  $13,000 Annual maintenance shut down supplies  $20,000 Community Center equipment replacement  $6,500 Pool vacuum replacement   51 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45010 - CARS ADMINISTRATION 6101 - WAGES & SALARIES-FT EMPLOYEES 157,524$ 164,557 $ 87,576$ 167,282$ 170,628$ 2.00% 174,041$ 6111 - SEVERANCE PAY 4,746 4,715 - - - 0.00%- 6122 - PERA COORDINATED PLAN 11,441 12,342 6,568 12,964 12,797 -1.29% 13,053 6125 - FICA - SOCIAL SECURITY 9,189 9,655 5,266 10,310 10,375 0.63% 10,442 6126 - FICA - MEDICARE 2,149 2,258 1,232 2,426 2,474 1.98% 2,523 6131 - CAFETERIA PLAN CONTRIBUTIONS 20,346 25,416 15,736 26,940 26,976 0.13% 29,134 6151 - WORKER'S COMP INSURANCE 1,002 1,267 659 1,120 1,143 2.05% 1,166 TOTAL PERSONAL SERVICES 206,397 220,210 117,037 221,042 224,393 1.52% 230,359 6219 - GENERAL OPERATING SUPPLIES 249 - - - - 0.00%- 6243 - MINOR COMPUTER EQUIPMENT - - - 1,850 - -100.00% 1,250 TOTAL SUPPLIES 249 - - 1,850 - -100.00% 1,250 6321 - TELEPHONE/PAGERS 787 477 256 540 600 11.11% 618 6331 - TRAVEL EXPENSE/MILEAGE - 29 - 200 200 0.00% 200 6351 - PRINTING 112 - - - - 0.00%- 6402 - EQUIPMENT SERVICES - - - - - 0.00%- 6432 - CONFERENCES AND SCHOOLS 1,056 732 192 1,500 3,000 100.00% 3,000 6433 - MEETING EXPENSES 120 87 611 500 500 0.00% 500 6434 - DUES & SUBSCRIPTIONS - 352 302 500 500 0.00% 500 6441 - LICENSES, TAXES & FEES 88 35 35 1,000 1,000 0.00% 500 TOTAL SERVICES & OTHER CHARGES 2,163 1,712 1,396 4,240 5,800 36.79% 5,318 TOTAL BUSINESS UNIT EXPENSES 208,809 $ 221,922 $ 118,433 $ 227,132 $ 230,193 $ 1.35%236,927 $ GENERAL FUND 45010 - CARS ADMINISTRATION 52 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45110 - CARS-REC ADMINISTRATION 6101 - WAGES & SALARIES-FT EMPLOYEES 255,866$ 258,761 $ 137,530 $ 262,922 $ 268,180$ 2.00% 273,543$ 6102 - OVERTIME-FT EMPLOYEES - - 48 - - 0.00%- 6103 - WAGES-PART TIME EMPLOYEES 46,325 41,870 28,330 43,000 43,000 0.00% 43,000 6111 - SEVERANCE PAY 6,241 6,461 - - - 0.00%- 6122 - PERA COORDINATED PLAN 21,888 22,548 12,443 23,554 23,338 -0.92% 23,741 6125 - FICA - SOCIAL SECURITY 18,961 18,930 10,468 18,842 19,294 2.40% 19,626 6126 - FICA - MEDICARE 4,434 4,427 2,448 4,408 4,512 2.36% 4,591 6131 - CAFETERIA PLAN CONTRIBUTIONS 45,697 50,832 31,472 53,880 53,952 0.13% 58,268 6151 - WORKER'S COMP INSURANCE 2,566 2,492 1,448 2,035 2,084 2.41% 2,120 TOTAL PERSONAL SERVICES 401,978 406,321 224,187 408,641 414,360 1.40% 424,889 6201 - OFFICE SUPPLIES 1,352 3,240 1,608 2,000 2,000 0.00% 2,500 6217 - SAFETY SUPPLIES 123 - - 500 500 0.00% 300 6219 - GENERAL OPERATING SUPPLIES 1,592 2,415 2,554 3,000 3,000 0.00% 3,000 6239 - OTHER REPAIR & MAINT SUPPLIES 1,681 - - - - 0.00%- 6242 - MINOR EQUIPMENT 364 - - 500 500 0.00% 500 6243 - MINOR COMPUTER EQUIPMENT 5,099 - 785 - - 0.00% 8,650 TOTAL SUPPLIES 10,211 5,655 4,947 6,000 6,000 0.00% 14,950 6321 - TELEPHONE/PAGERS 99 211 115 240 265 10.42% 275 6322 - POSTAGE 5,889 6,772 3,568 6,500 6,500 0.00% 6,750 6331 - TRAVEL EXPENSE/MILEAGE 887 764 48 1,000 1,100 10.00% 1,100 6341 - PERSONNEL ADVERTISING 239 25 100 750 750 0.00% 750 6349 - OTHER ADVERTISING - 60 - 250 250 0.00% 250 6351 - PRINTING 13,881 14,594 6,596 14,500 15,000 3.45% 15,500 6402 - EQUIPMENT SERVICES - 170 - 1,500 1,500 0.00% 1,500 6406 - MULTI-FUNCTION MTNCE 4,469 6,376 3,486 5,300 7,000 32.08% 7,200 6422 - SOFTWARE MAINT 8,041 7,962 8,187 8,500 - -100.00%- 6423 - LOGIS CHARGES - - 15,775 30,400 26,673 -12.26% 29,110 6432 - CONFERENCES AND SCHOOLS - 50 - - 500 100.00% 500 6434 - DUES & SUBSCRIPTIONS 329 - - 500 1,000 100.00% 1,000 6435 - CREDIT CARD FEES 14,234 14,508 11,215 16,000 16,500 3.13% 17,000 6441 - LICENSES, TAXES & FEES 993 927 937 1,700 1,500 -11.76% 1,500 6449 - OTHER CONTRACTUAL SERVICE 1,708 1,836 899 3,000 3,000 0.00% 3,100 TOTAL SERVICES & OTHER CHARGES 50,769 54,255 50,926 90,140 81,538 -9.54% 85,535 6461 - FUEL CHARGES - - - - 300 100.00% 300 6462 - FIXED CHARGES - - - - 1,090 100.00% 1,090 6463 - REPAIR & MAINT CHARGES - - - - 100 100.00% 100 6465 - REPLACEMENT CHARGES - - - - 4,254 100.00% 4,254 TOTAL CENTRAL GARAGE CHARGES - - - - 5,744 100.00% 5,744 TOTAL BUSINESS UNIT EXPENSES 462,958 $ 466,231 $ 280,060 $ 504,781 $ 507,642 $ 0.57%531,118 $ GENERAL FUND 45110 - CARS-REC ADMINISTRATION 53 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45111 - CARS-ADULT RECREATION 5586 - COST OF SALES-MISC 811 $ 394 $ 329 $ 450 $ 450 $ 0.00% 450 $ TOTAL COST OF SALES 811 394 329 450 450 0.00% 450 6103 - WAGES-PART TIME EMPLOYEES 49,237 41,780 24,392 55,272 53,500 -3.21% 55,900 6122 - PERA COORDINATED PLAN 2,598 2,417 1,479 4,284 4,147 -3.20% 4,146 6125 - FICA - SOCIAL SECURITY 3,057 2,602 1,512 3,427 3,317 -3.21% 3,427 6126 - FICA - MEDICARE 715 608 354 801 777 -3.00% 801 6151 - WORKER'S COMP INSURANCE 669 689 707 791 765 -3.29% 789 TOTAL PERSONAL SERVICES 56,276 48,096 28,444 64,575 62,506 -3.20% 65,063 6219 - GENERAL OPERATING SUPPLIES 16,893 14,147 6,198 13,020 11,820 -9.22% 11,820 TOTAL SUPPLIES 16,893 14,147 6,198 13,020 11,820 -9.22% 11,820 6307 - PROFESSIONAL SERVICES 9,161 3,911 8,886 14,170 12,900 -8.96% 12,900 6331 - TRAVEL EXPENSE/MILEAGE - 66 - - - 0.00%- 6339 - OTHER TRANSPORTATION EXPENSE 3,412 275 - 4,000 1,500 -62.50% 1,500 6364 - DRAM SHOP INSURANCE 839 988 1,004 1,033 1,096 6.10%- 6384 - REFUSE DISPOSAL 1,422 2,387 1,880 2,300 3,000 30.43% 3,000 6402 - EQUIPMENT SERVICES - - - 750 750 0.00%- 6432 - CONFERENCES AND SCHOOLS 210 271 75 500 500 0.00% 500 6449 - OTHER CONTRACTUAL SERVICE 63,220 80,364 47,798 67,850 76,100 12.16% 76,100 6491 - MERCHANDISE FOR RESALE 616 1,916 50 600 500 -16.67% 500 TOTAL SERVICES & OTHER CHARGES 78,880 90,178 59,693 91,203 96,346 5.64% 94,500 TOTAL BUSINESS UNIT EXPENSES 152,860 $ 152,815 $ 94,664 $ 169,248 $ 171,122 $ 1.11%171,833 $ GENERAL FUND 45111 - CARS-ADULT RECREATION 54 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45112 - CARS-TEEN PROGRAMS 6102 - OVERTIME-FT EMPLOYEES - $ - $ - $ 1,000 $ 1,000 $ 0.00% 1,200 $ 6103 - WAGES-PART TIME EMPLOYEES 317 - - 5,500 3,750 -31.82% 4,000 6122 - PERA COORDINATED PLAN 23 - - 504 543 7.74% 488 6125 - FICA - SOCIAL SECURITY 20 - - 403 434 7.69% 403 6126 - FICA - MEDICARE 5 - - 94 101 7.45%94 6151 - WORKER'S COMP INSURANCE 4 - - 93 100 7.53%93 TOTAL PERSONAL SERVICES 369 - - 7,594 5,928 -21.94% 6,278 6219 - GENERAL OPERATING SUPPLIES 688 631 1,896 1,650 1,000 -39.39% 1,000 TOTAL SUPPLIES 688 631 1,896 1,650 1,000 -39.39% 1,000 6307 - PROFESSIONAL SERVICES 2,000 6,258 - 3,200 - -100.00%- 6449 - OTHER CONTRACTUAL SERVICE 2,685 - - - - 0.00%- TOTAL SERVICES & OTHER CHARGES 4,685 6,258 - 3,200 - -100.00%- TOTAL BUSINESS UNIT EXPENSES 5,742 $ 6,889 $ 1,896 $ 12,444 $ 6,928 $ -44.33%7,278 $ GENERAL FUND 45112 - CARS-TEEN PROGRAMS 55 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45113 - CARS-YOUTH PROGRAMS 6103 - WAGES-PART TIME EMPLOYEES 35,521 $ 41,505 $ 26,489 $ 40,559 $ 55,870 $ 37.75% 59,850 $ 6104 - OVERTIME-PART TIME EMPLOYEES 8 20 31 - - 0.00%- 6122 - PERA COORDINATED PLAN 538 747 276 2,681 3,385 26.26% 2,594 6125 - FICA - SOCIAL SECURITY 2,211 2,575 1,644 2,515 3,085 22.66% 2,515 6126 - FICA - MEDICARE 517 602 385 588 724 23.13% 588 6141 - UNEMPLOYMENT COMPENSATION 119 - - - - 0.00%- 6151 - WORKER'S COMP INSURANCE 489 689 768 580 712 22.76% 580 TOTAL PERSONAL SERVICES 39,403 46,138 29,593 46,923 63,776 35.92% 66,127 6212 - MOTOR FUELS - - - 1,600 3,200 100.00% 3,500 6219 - GENERAL OPERATING SUPPLIES 11,866 14,975 4,049 16,800 22,915 36.40% 24,300 TOTAL SUPPLIES 11,866 14,975 4,049 18,400 26,115 41.93% 27,800 6321 - TELEPHONE/PAGERS 204 - - - - 0.00%- 6331 - TRAVEL EXPENSE/MILEAGE 230 (5) - 350 350 0.00% 350 6384 - REFUSE DISPOSAL - - - - - 0.00%- 6433 - MEETING EXPENSES - - - 800 1,600 100.00% 1,800 6449 - OTHER CONTRACTUAL SERVICE 1,131 748 1,300 600 1,000 66.67% 1,000 TOTAL SERVICES & OTHER CHARGES 1,565 743 1,300 1,750 2,950 68.57% 3,150 TOTAL BUSINESS UNIT EXPENSES 52,834 $ 61,856 $ 34,942 $ 67,073 $ 92,841 $ 38.42%97,077 $ GENERAL FUND 45113 - CARS-YOUTH PROGRAMS 56 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45119 - CARS-GENERAL REC 6101 - WAGES & SALARIES-FT EMPLOYEES (435)$ - $ - $ - $ - $ 0.00%- $ 6103 - WAGES-PART TIME EMPLOYEES 3,978 3,003 2,600 9,800 7,100 -27.55% 7,150 6122 - PERA COORDINATED PLAN (3) 21 40 759 721 -5.01% 736 6125 - FICA - SOCIAL SECURITY 220 186 161 608 577 -5.10% 608 6126 - FICA - MEDICARE 51 44 38 142 135 -4.93% 142 6141 - UNEMPLOYMENT COMPENSATION 197 609 8 - - 0.00%- 6151 - WORKER'S COMP INSURANCE 33 53 64 140 133 -5.00% 140 TOTAL PERSONAL SERVICES 4,041 3,916 2,911 11,449 8,666 -24.31% 8,776 6219 - GENERAL OPERATING SUPPLIES - - 412 80 2,700 3275.00% 2,800 TOTAL SUPPLIES - - 412 80 2,700 3275.00% 2,800 6369 - OTHER INSURANCE - - - - 1,500 100.00% 1,600 6412 - BLDGS/FACILITIES 9,466 7,288 4,367 9,800 12,000 22.45% 12,000 6431 - SPECIAL EVENTS - - 2,000 4,015 2,300 -42.71% 2,300 6449 - OTHER CONTRACTUAL SERVICE - 8,400 22,664 19,000 33,680 77.26% 35,000 TOTAL SERVICES & OTHER CHARGES 9,466 15,688 29,031 32,815 49,480 50.78% 50,900 TOTAL BUSINESS UNIT EXPENSES 13,507 $ 19,604 $ 32,354 $ 44,344 $ 60,846 $ 37.21%62,476 $ GENERAL FUND 45119 - CARS-GENERAL REC 57 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45122 - CARS-COMMUNITY CENTER 6101 - WAGES & SALARIES-FT EMPLOYEES 488 $ - $ - $ - $ - $ 0.00%- $ 6103 - WAGES-PART TIME EMPLOYEES 35,304 27,616 17,694 48,000 40,000 -16.67% 40,000 6104 - OVERTIME-PART TIME EMPLOYEES - 10 - 1,000 1,000 0.00% 1,000 6122 - PERA COORDINATED PLAN 2,599 2,072 1,327 3,953 3,675 -7.03% 3,675 6125 - FICA - SOCIAL SECURITY 2,219 1,713 1,097 3,162 3,038 -3.92% 3,038 6126 - FICA - MEDICARE 519 401 257 740 711 -3.92% 711 6141 - UNEMPLOYMENT COMPENSATION 481 - - - - 0.00%- 6151 - WORKER'S COMP INSURANCE 505 461 513 2,519 2,421 -3.89% 2,421 TOTAL PERSONAL SERVICES 42,115 32,273 20,888 59,374 50,845 -14.36% 50,845 6219 - GENERAL OPERATING SUPPLIES 28 3,057 346 1,500 2,000 33.33% 2,000 6239 - OTHER REPAIR & MAINT SUPPLIES - 736 - - - 0.00%- 6242 - MINOR EQUIPMENT 2,702 48,510 - 18,000 18,000 0.00% 18,500 6243 - MINOR COMPUTER EQUIPMENT - 1,618 - - - 0.00%- TOTAL SUPPLIES 2,730 53,921 346 19,500 20,000 2.56% 20,500 6384 - REFUSE DISPOSAL 625 - - 1,000 1,000 0.00% 1,000 6402 - EQUIPMENT SERVICES 913 12,151 1,056 2,000 2,000 0.00% 2,000 6403 - BLDGS/FACILITIES MAINT SERVICE 7,687 887 250 5,000 5,000 0.00% 5,000 6449 - OTHER CONTRACTUAL SERVICE 91,526 105,214 49,570 105,000 107,500 2.38% 108,500 6491 - MERCHANDISE FOR RESALE 674 1,532 815 1,000 1,750 75.00% 1,800 TOTAL SERVICES & OTHER CHARGES 101,425 119,784 51,691 114,000 117,250 2.85% 118,300 6540 - EQUIPMENT & MACHINERY - - - 33,000 33,000 0.00% 33,000 TOTAL CAPITAL OUTLAY - - - 33,000 33,000 0.00% 33,000 TOTAL BUSINESS UNIT EXPENSES 146,270 $ 205,978 $ 72,925 $ 225,874 $ 221,095 $ -2.12%222,645 $ GENERAL FUND 45122 - CARS-COMMUNITY CENTER 58 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45124 - CARS-POOL 6103 - WAGES-PART TIME EMPLOYEES 230,080$ 207,694 $ 126,340 $ 236,000 $ 236,000$ 0.00% 236,000$ 6104 - OVERTIME-PART TIME EMPLOYEES 405 83 - 1,000 1,000 0.00% 1,000 6122 - PERA COORDINATED PLAN 8,980 7,551 4,339 18,368 17,775 -3.23% 17,775 6125 - FICA - SOCIAL SECURITY 14,314 12,903 7,843 14,694 14,694 0.00% 14,694 6126 - FICA - MEDICARE 3,348 3,018 1,834 3,437 3,437 0.00% 3,437 6151 - WORKER'S COMP INSURANCE 3,119 3,460 3,662 3,389 3,389 0.00% 3,389 TOTAL PERSONAL SERVICES 260,246 234,709 144,018 276,888 276,295 -0.21% 276,295 6211 - CLEANING SUPPLIES 1,858 - - - - 0.00%- 6216 - CHEMICALS/CHEMICAL PRODUCTS 27,776 19,302 8,997 7,000 9,000 28.57% 9,500 6219 - GENERAL OPERATING SUPPLIES 2,389 2,588 903 5,000 5,000 0.00% 5,000 6239 - OTHER REPAIR & MAINT SUPPLIES 5,497 4,341 6,022 5,000 5,500 10.00% 5,500 6243 - MINOR COMPUTER EQUIPMENT - - - - 3,200 100.00%- TOTAL SUPPLIES 37,520 26,231 15,922 17,000 22,700 33.53% 20,000 6381 - ELECTRIC 23,670 22,251 15,340 24,000 24,000 0.00% 24,500 6382 - GAS 22,737 14,829 5,654 18,000 21,000 16.67% 21,500 6383 - WATER 7,388 7,859 6,813 8,000 8,800 10.00% 9,200 6385 - SEWER 7,352 7,093 5,445 7,000 7,500 7.14% 7,750 6402 - EQUIPMENT SERVICES 5,018 7,786 - 4,000 4,500 12.50% 4,000 6403 - BLDGS/FACILITIES MAINT SERVICE 2,365 688 667 8,200 6,000 -26.83% 6,000 6431 - SPECIAL EVENTS 3,353 6,274 3,763 5,000 6,000 20.00% 6,000 6449 - OTHER CONTRACTUAL SERVICE 2,326 793 414 2,000 2,000 0.00% 2,000 TOTAL SERVICES & OTHER CHARGES 74,209 67,573 38,096 76,200 79,800 4.72% 80,950 6540 - EQUIPMENT & MACHINERY 3,851 3,270 - - - 0.00%- 6545 - OTHER EQUIPMENT - - - 6,500 6,500 0.00% 6,500 TOTAL CAPITAL OUTLAY 3,851 3,270 - 6,500 6,500 0.00% 6,500 TOTAL BUSINESS UNIT EXPENSES 375,826 $ 331,783 $ 198,036 $ 376,588 $ 385,295 $ 2.31%383,745 $ GENERAL FUND 45124 - CARS-POOL 59 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41940 - GENERAL GOVT BLDGS AND PLANT 6101 - WAGES & SALARIES-FT EMPLOYEES 109,815$ 149,776 $ 80,111$ 154,371$ 158,526$ 2.69% 164,027$ 6102 - OVERTIME-FT EMPLOYEES 22,048 18,512 10,062 18,000 18,000 0.00% 18,000 6103 - WAGES-PART TIME EMPLOYEES 55 - - 5,500 4,000 -27.27% 4,000 6111 - SEVERANCE PAY 598 841 - - - 0.00%- 6122 - PERA COORDINATED PLAN 9,584 12,622 6,763 13,785 13,540 -1.78% 13,952 6125 - FICA - SOCIAL SECURITY 8,024 9,846 4,715 11,028 11,193 1.50% 11,534 6126 - FICA - MEDICARE 1,877 2,303 1,103 2,579 2,617 1.47% 2,698 6131 - CAFETERIA PLAN CONTRIBUTIONS 22,064 32,362 23,604 40,410 40,464 0.13% 43,701 6151 - WORKER'S COMP INSURANCE 5,879 9,248 4,710 8,788 8,919 1.49% 9,190 TOTAL PERSONAL SERVICES 179,944 235,510 131,068 254,461 257,259 1.10% 267,102 6211 - CLEANING SUPPLIES 9,860 12,086 4,074 22,000 15,000 -31.82% 16,000 6214 - CLOTHING & PERSONAL EQUIPMENT 394 149 100 400 400 0.00% 400 6216 - CHEMICALS/CHEMICAL PRODUCTS 788 879 865 6,000 3,000 -50.00% 3,000 6217 - SAFETY SUPPLIES 566 277 771 1,500 1,500 0.00% 1,500 6219 - GENERAL OPERATING SUPPLIES 9,045 3,169 4,117 1,500 4,000 166.67% 4,000 6223 - BUILDINGS & FACILITIES - - - 750 - -100.00%- 6225 - PARK & LANDSCAPE MATERIALS 686 - 1,270 5,250 5,250 0.00% 5,250 6239 - OTHER REPAIR & MAINT SUPPLIES 32,269 29,966 22,593 28,000 30,000 7.14% 30,000 6241 - SMALL TOOLS 505 540 273 1,000 1,000 0.00% 1,000 6242 - MINOR EQUIPMENT 289 - - 2,000 2,000 0.00% 2,000 6243 - MINOR COMPUTER EQUIPMENT - - - - 1,200 100.00% 1,250 TOTAL SUPPLIES 54,402 47,066 34,063 68,400 63,350 -7.38% 64,400 6307 - PROFESSIONAL SERVICES 2,722 1,253 1,838 3,500 3,500 0.00% 3,500 6321 - TELEPHONE/PAGERS 1,821 1,164 627 1,320 1,800 36.36% 1,854 6381 - ELECTRIC 115,635 111,676 75,910 118,000 118,000 0.00% 119,000 6382 - GAS 122,536 79,663 36,249 110,000 112,000 1.82% 113,000 6383 - WATER 2,186 2,148 1,525 4,614 4,700 1.86% 5,000 6384 - REFUSE DISPOSAL 7,723 7,883 4,149 8,500 8,500 0.00% 8,500 6385 - SEWER 1,359 1,294 1,133 2,000 2,000 0.00% 2,000 6386 - STORM SEWER 4,343 4,308 2,762 8,000 6,000 -25.00% 6,000 6387 - HEATING OIL 3,158 25 - 4,000 4,000 0.00% 4,000 6388 - HAZARDOUS WASTE DISPOSAL 2,629 1,159 686 3,200 3,200 0.00% 3,200 6389 - STREET LIGHTS 1,308 1,298 832 2,000 2,000 0.00% 2,000 6402 - EQUIPMENT SERVICES 33,190 47,771 16,223 15,000 40,000 166.67% 40,000 6403 - BLDGS/FACILITIES MAINT SERVICE 43,757 71,035 52,759 105,000 82,000 -21.90% 83,000 6405 - PARK & LANDSCAPE SERVICES 30,980 29,488 26,432 34,000 34,000 0.00% 34,000 6409 - OTHER REPAIR & MAINT SVCS 1,988 395 - 5,000 5,000 0.00% 5,000 6421 - SOFTWARE LICENSE - - - - - 0.00%- 6422 - SOFTWARE MAINT 2,146 2,816 3,648 8,121 12,000 47.77% 12,400 6432 - CONFERENCES AND SCHOOLS 865 320 - 1,200 1,200 0.00% 1,200 6434 - DUES & SUBSCRIPTIONS - - - 350 350 0.00% 350 6441 - LICENSES, TAXES & FEES 545 548 20 1,000 1,000 0.00% 1,000 6449 - OTHER CONTRACTUAL SERVICE 46,242 48,428 14,038 40,000 50,000 25.00% 50,000 TOTAL SERVICES & OTHER CHARGES 425,133 412,672 238,831 474,805 491,250 3.46% 495,004 6461 - FUEL CHARGES 1,382 1,166 395 1,253 1,201 -4.15% 1,241 6462 - FIXED CHARGES 1,782 1,878 884 1,768 1,846 4.41% 1,902 6463 - REPAIR & MAINT CHARGES 817 943 508 650 898 38.15% 925 6465 - REPLACEMENT CHARGES 2,150 2,100 1,100 2,200 2,300 4.55% 2,369 TOTAL CENTRAL GARAGE CHARGES 6,131 6,087 2,887 5,871 6,245 6.37% 6,437 6520 - BUILDINGS & FACILITIES 8,453 8,253 - 37,794 50,000 32.30% 50,000 TOTAL CAPITAL OUTLAY 8,453 8,253 - 37,794 50,000 32.30% 50,000 TOTAL BUSINESS UNIT EXPENSES 674,063 $ 709,588 $ 406,849 $ 841,331 $ 868,104 $ 3.18%882,943 $ GENERAL FUND 41940 - GENERAL GOVT BLDGS AND PLANT 60 Ji m  Gl a s o e CA R S  Di r e c t o r 61 Co m m u n i t y A c t i v i t i e s , R e c r e a t i o n & S e r v i c e s D e p a r t m e n t Th e m i s s i o n o f t h e R e c r e a t i o n a n d C o m m u n i t y C e n t e r D i v i s i o n s i s t o cr e a t e a s e n s e o f c o m m u n i t y a n d e n r ic h t h e q u a l i t y o f l i f e f o r o u r re s i d e n t s , p a t r o n s a n d e m p l o y e e s b y p r ov i d i n g a v a r i e t y o f h i g h q u a l i t y , in c l u s i v e p r o g r a m s a n d s e r v i c e s . Th e m i s s i o n o f t h e G o v e r n m e n t B u i l d i n g s D i v i s i o n i s t o p r o v i d e q u a l i t y , ef f i c i e n t s e r v i c e t h a t r e s u l t s i n s a f e , c l e a n a n d h e a l t h y e n v i r o n m e n t s f o r pe o p l e t o w o r k a n d r e c r e a t e . 62 De p a r t m e n t / D i v i s i o n D e s c r i p t i o n Th e C o m m u n i t y A c t i v i t i e s , R e c r e a t i o n a n d S e r v i c e s D e p a r t m e n t i s co m p r i s e d o f t h e G o v e r n m e n t B u i l d i n g s , R e c r e a t i o n a n d Co m m u n i t y C e n t e r D i v i s i o n s . Th e s e D i v i s i o n s p r o v i d e f o r t h e p r o v i s i o n o f m a i n t e n a n c e a n d cu s t o d i a l f u n c t i o n s f o r C i t y - o w n e d b u i l d i n g s , d e v e l o p m e n t a n d im p l e m e n t a t i o n o f o r g a n i z e d r e c r e a t i o n a l a c t i v i t i e s , o p e r a t i o n o f t h e Co m m u n i t y C e n t e r a n d s w i m m i n g p o o l . Th e C A R S D e p a r t m e n t i s a l s o r e s p o n s i b l e f o r t h e o p e r a t i o n o f Ce n t e r b r o o k G o l f C o u r s e a n d t h e E a r l e B r o w n H e r i t a g e C e n t e r co n f e r e n c e a n d e v e n t s f a c i l i t y . H o w e v e r , t h e s e o p e r a t i o n s a r e fu r t h e r i d e n t i f i e d i n t h e i r r e s p e c t i v e E n t e r p r i s e F u n d a c c o u n t s . 63 St a f f i n g L e v e l s Po s i t i o n s 20 1 5 2 0 1 6 2 0 1 7  CA R S D i r e c t o r  CA R S S e c r e t a r y • Re c r e a t i o n R e c e p t i o n i s t  Re c r e a t i o n P r o g r a m S u p e r v i s o r  Ma i n t e n a n c e S u p e r v i s o r  Ma i n t e n a n c e C u s t o d i a n / T e c h  Cu s t o d i a n  Pa r t - t i m e S t a f f ( F T E ) 1 1 1 3 1 2 1 13 23 1 1 1 3 0 3 1 13 23 1 1 1 3 0 3 1 13 23 64 St r a t e g i c F u n c t i o n s / D i v i s i o n s  Re c r e a t i o n D i v i s i o n  Th i s d i v i s i o n p r o v i d e s f o r t h e d e v e l o p m e n t an d i m p l e m e n t a t i o n o f o r g a n i z e d r e c r e a t i o n a l ac t i v i t i e s f o r p r e s c h o o l e r s , g r a d e s c h o o l ag e c h i l d r e n , t e e n s , a d u l t s , a n d s e n i o r s .  Co m m u n i t y C e n t e r  Th i s d i v i s i o n i s r e s p o n s i b l e f o r t h e o p e r a t i o n o f t h e B r o o k ly n C e n t e r C o m m u n i t y C e n t e r , In c l u d i n g t h e s w i m m i n g p o o l a n d w a t e r s l i d e .  Go v e r n m e n t B u i l d i n g s  Th i s a c t i v i t y p r o v i d e s f o r t h e o n g o i n g c l e a n i n g , m a i n t e n a n c e a n d r e p a i r o f a l l G o v e r n m e n t Bu i l d i n g s i n c l u d i n g ; C i t y H a l l , C o m m u n i t y C en t e r , c i t y g a r a g e , a n d f i r e s t a t i o n s b u i l d i n g s an d g r o u n d s . I n a d d i t i o n , s t a f f p r o v i d e s s o me m a i n t e n a n c e s u p p o r t f o r t h e p o l i c e bu i l d i n g , l i q u o r s t o r e s a n d C e n t e r b r o o k G o l f C o u r s e . T h e s e e x p e n s e s a r e c h a r g e d di r e c t l y t o t h e i r r e s p e c t i v e f u n d s . 65 Ke y I n i t i a t i v e s St r e n g t h e n e d a n d E m p o w e r e d Y o u t h  Mo b i l e R e c r e a t i o n I n i t i a t i v e Th i s i n i t i a t i v e w i l l b e e x p a n d e d i n 2 0 1 7 . T he m o b i l e r e c r e a t i o n p r o g r a m , w h i c h b r i n g s re c r e a t i o n p r o g r a m m i n g o u t i n t o t h e c o m m u n i ty , w i l l b e e x p a n d e d f r o m 4 s i t e s i n 2 0 1 6 to 8 s i t e s i n 2 0 1 7 . W e w i l l m a t c h p r o g r a m l o c a t i o n s t o a r e a s w i t h a h i g h d e n s i t y o f yo u t h , e n s u r i n g t h e m o s t c r i t i c a l ar e a s o f t h e c o m m u n i t y a r e s e r v e d . In c l u s i v e C o m m u n i t y E n g a g e m e n t  Ea r l e B r o w n R e v i t a l i z a t i o n 20 1 6 b e g a n t h e p r o c e s s o f r e i m a g i n i n g a n d r e v i t a l i z i n g t h e E a r l e B r o w n D a y s c i v i c ce l e b r a t i o n . C o n t i n u e d w o r k w i l l b e d o n e i n 20 1 7 t o c o n t i n u e t h e p r o c e s s , b y g r o w i n g ci t i z e n a n d c o r p o r a t e i n v o l v e m e n t . A d d i ti o n a l a l l o c a t i o n s h a v e b e e n a d d e d t o t h e ge n e r a l f u n d b u d g e t t o s u p p o r t t h e s e e f f o r t s . 66 An n u a l O p e r a t i n g G o a l Pe r f o r m a n c e M e a s u r e s * Nu m b e r s R e f l e c t 2 0 1 5 a c t u a l s . Pe r f o r m a n c e O b j e c t i v e s De s c r i p t i o n o f P e r f o r m a n c e M e a s u r e Pe r f o r m a n c e L e v e l s *A c t u a l V a l u e T a r g e t V a l u e Nu m b e r o f P r o g r a m R e g i s t r a t i o n s 6, 6 9 8 ( c l o s e d f a l l 2 0 1 5 ) 7 , 5 0 0 Ho u s e h o l d s P a r t i c i p a t i n g i n R e c r e a t i o n Pr o g r a m s 25 % ( 2 0 1 2 S u r v e y ) 2 7 % ( 2 0 1 6 S u r v e y ) Pr o g r a m s M e e t i n g N e e d s 95 % ( 2 0 1 2 S u r v e y ) 9 6 % ( 2 0 1 6 S u r v e y ) Cu s t o m e r S a t i s f a c t i o n R a t i n g s ( g o o d , ex c e l l e n t ) 97 % ( 2 0 1 2 S u r v e y ) 9 8 % ( 2 0 1 6 S u r v e y ) Ma i n t e n a n c e W o r k O r d e r s P r o c e s s e d Ob t a i n i n g B a s e l i n e D a t a 2 . 0 % I n c r e a s e o v e r ba s e l i n e En e r g y C o n s u m p t i o n - C i t y O w n e d Bu i l d i n g s * $3 2 2 , 8 5 2 $ 3 1 3 , 1 6 6 67 Ca p i t a l O u t l a y Pr o p o s e d 2 0 1 7 C a p i t a l O u t l a y  $5 0 , 0 0 0 M i s c . c a r p e t / p a i n t C i v i c C e n t e r  $1 2 , 5 0 0 M i s c . c a r p e t / p a i n t P o l i c e S t a t i o n  $1 3 , 0 0 0 A n n u a l m a i n t e n a n c e s h u t d o w n s u p p l i e s  $2 0 , 0 0 0 C o m m u n i t y C e n t e r e q u i p m e n t r e p l a c e m e n t  $6 , 5 0 0 P o o l v a c u u m r e p l a c e m e n t 68 Bu d g e t H i g h l i g h t s Ov e r a l l b u d g e t r e q u e s t r e f l e c t s a n a p p r o x i m a t e 2 . 9 % i n c r e a s e o v e r 2 0 1 6 . Ho w e v e r , m u c h o f t h e i n c r e a s e i s a t t r i b u t a b l e t o : Ex p a n s i o n o f M o b i l e R e c r e a t i o n I n i t i a t i v e $ 1 7 , 5 0 0 Ex p a n s i o n o f s u m m e r p r o g r a m m i n g $ 1 2 , 0 0 0 Ea r l e B r o w n D a y s F u n d i n g $ 1 3 , 0 0 0 Ad d i t i o n a l c a p i t a l a l l o c a t i o n s f o r b u i l d i n g s $ 2 5 , 0 0 0 Go v e r n m e n t B u i l d i n g s a l l o c a t i o n s u p s l i g h t l y . - A d d i t i o n a l a l l o c a t i o n s f o r c a r p e t / p a i n t r e p l a c e m e n t Ad u l t R e c r e a t i o n - S e r v i c e l e v e l s a r e b e i n g m a i n t a i n e d - W e a r e c o n t i n u i n g t o s e e s o m e d e c l i n e i n a d u l t s p o r t s l e a g u e s 69 Bu d g e t H i g h l i g h t s C o n t . Te e n R e c r e a t i o n : Ex p e n d i t u r e s m a i n t a i n e d t o a c c o m m o d a t e pr o g r a m m i n g a t t h e B r o o k l y n C e n t e r Yo u t h R e c r e a t i o n F a c i l i t y , a n d B r o o k l y n B r i dg e A l l i a n c e i n i t i a t i v e s . P a r k C e n t e r ta k i n g o v e r s u m m e r c o n d i t i o n i n g . M ob i l e R e c r e a t i o n e x p a n d e d u n d e r y o u t h re c r e a t i o n . Yo u t h R e c r e a t i o n : Ex p e n d i t u r e i n c r e a s e s t h e r e s u l t o f t he e x p a n s i o n o f t h e m o b i l e r e c r e a t i o n in i t i a t i v e a n d c o n t i n u e d e x p a n s i o n o f s u m m e r p r o g r a m m i n g . Co n t i n u e d f u n d i n g f o r t h e B r o o k l y n B r i d g e A l l i a n c e i n c l u d e d i n J o i n t P o w e r s bu d g e t . Ge n e r a l R e c r e a t i o n : Ex p e n s e s u p a s a r e s u l t o f n e w a l l o ca t i o n s f o r a m p h i t h e a t e r p r o g r a m m i n g a n d Ea r l e B r o w n D a y s . Co m m u n i t y C e n t e r / P o o l : No n o t a b l e c h a n g e s . Qu e s t i o n s ? 70           Public Works  2017 Budget Request  71 2017 Brooklyn Center Department Budget Narrative Department Name: Public Works Department Mission: The mission of the Brooklyn Center Public Works Department for the residents, business owners and visitors of the city is to responsibly provide for the maintenance and operations of 105 miles of city streets, 520 acres of parks and other natural areas, 67 miles of trails and sidewalks, municipal-owned buildings and grounds, as well as storm drains and all aspects of water and sewer operations in a quality, cost effective manner. Department Description: The Public Works Department is comprised of five divisions, including: Administration/Engineering; Street Maintenance; Park Maintenance; Public Utilities (water, sanitary sewer, storm sewer, street lighting); and Central Garage. The Public Works Department also assists with the capital asset management for the City’s public buildings and facilities. The Engineering division provides administration, planning and oversight for the department. The Street Maintenance division provides for the maintenance and management of City’s streets, sidewalks, trails, streetscaping, traffic signing and striping and traffic signals. The Park Facilities Maintenance division provides for the maintenance and management of City’s parks facilities and the Citywide forestry program. Narrative information for Central Garage and Public Utilities are included under their funding sections. Key Initiatives focused on the achievement of strategic priorities/value propositions Infrastructure – Key Investments  Brooklyn Boulevard Corridor and TH 252 In 2017 we will solidify the funding partnership for the Brooklyn Boulevard Corridor Phase 1 (49th Avenue to Bass Lake Road) and Phase 2 (Bass Lake Road to I-94). We will also work with regional partners and jurisdictions to advocate the TH 252 conversion to a freeway to be placed in the Minnesota Highway Investment Plan (MnSHIP).  CIP Funding In 2017 we will implement the 24th year of the street and utility construction program by providing the needed capital improvements, which increase value to the public infrastructure and provide a catalyst towards other aesthetical improvements and value throughout neighborhoods Citywide. Staffing Levels Positions FTEs 2016 2017 2018  Director of Public Works/City Engineer (43110)  Deputy Director of Public Works (43220)  Assistant City Engineer (43110)  Project Engineer (43110)  Supervisor of Streets and Parks (45201)  Engineering Technician 4 (43110) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 72  Administrative Assistant (43110)  Engineering Technician 3 (43110)  Administrative Technician (43220)  Maintenance II (5-43220, 2-43221, 5-45201 and 1-45204)  Part Time/Summer Temporary Employees (7- 43220, 6-45201)  Engineering Aid/Intern (43110) TOTAL 1 2 1 13 3.3 - 26.3 1 2 1 13 3.3 0.3 26.6 1 2 1 13 3.3 0.3 26.6 Strategic Functions/Division(s):  Administration/Engineering (43110) o We provide technical and management services for infrastructure improvements; administration of the state aid street system; traffic engineering, mapping, review of proposed developments and plats; preparation of special assessments rolls; and general office and fieldwork services such as surveying, inspection and providing public information.  Street Maintenance (43220) o We provide maintenance of city streets, sidewalks and trails. The activities include patching, sealcoating, crack sealing, sweeping, minor sidewalk repair, streetscape maintenance, trail system maintenance and snow/ice control.  Traffic Control (43221) o We provide maintenance, replacement, and inventory of signage and pavement markings and the operation and maintenance of traffic signals.  Park Facilities Maintenance (45201) o We provide maintenance and repair of playground equipment, park shelter buildings, picnic shelters, athletic fields, tennis courts, skating/hockey rinks, irrigation systems, bleachers/benches, restroom and dumpster enclosures, park turf maintenance, park landscape and flower maintenance, litter pick-up, collection of refuse, administration of the Adopt-A-Park/Trail/Street program, manage gas and electric service to shelters and park lights, and manage rental/service charges for portable restroom facilities.  Forestry (45204) o We provide maintenance and reforestation of trees in parks, boulevards, and other public lands. This fund provides for a Registered Tree Contractor Program, support of the City's Diseased Tree Program and the services of a Certified Tree Inspector. 73 Annual Goal and Strategies: 1. Meet or exceed minimum infrastructure maintenance standards. a. Implement a new pavement management system and establish a minimum pavement rating index. b. Implement a streetscape asset management system. c. Complete City’s ADA Transition Plan. 2. Initiate improved, streamlined management strategies and techniques by use of refined methods and technologies. a. Implement and use digital record keeping/tracking in the field and improve project record keeping methods pertaining to the City’s reconstruction projects. Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels *Actual Value Target Value Pavement index rating 74 > or = 78 Amount of billable project time and overtime (Engineering staff time) 62.6% billed to projects >60% billed to projects Administration fees to project cost ratio 8.9% <15% Project construction cost per hour of staff time billed to project $848/hr >$600/hr Number of potholes filled per complaint received 12.6 potholes filled per resident complaint >10 potholes filled per resident complaint Streetscape maintenance cost per mile $19,985/mile $15,000 to $20,000/mile *2015 data Capital Outlay and Other Initiatives with Significant Budget Impact 2017  Engineering – 2 traffic counters (radar), $7,500 2018  Engineering – None 74 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 43110 - PUBLIC WORKS-ENGINEERING 6101 - WAGES & SALARIES-FT EMPLOYEES 523,484$ 487,511$ 263,717$ 559,675$ 572,476$ 2.29% 590,997$ 6102 - OVERTIME-FT EMPLOYEES 45,437 33,300 15,915 40,000 40,000 0.00% 40,000 6103 - WAGES-PART TIME EMPLOYEES - - 3,082 - 7,000 100.00% 7,000 6104 - OVERTIME-PART TIME EMPLOYEES 14 722 186 - 500 100.00% 500 6111 - SEVERANCE PAY 8,498 5,181 3,862 - - 0.00% - 6122 - PERA COORDINATED PLAN 41,314 39,061 20,972 46,862 45,937 -1.97% 47,324 6125 - FICA - SOCIAL SECURITY 34,687 31,857 17,765 36,795 37,124 0.89% 38,113 6126 - FICA - MEDICARE 8,112 7,506 4,154 8,768 8,881 1.29% 9,148 6131 - CAFETERIA PLAN CONTRIBUTIONS 74,080 74,899 49,749 94,290 94,416 0.13% 101,969 6141 - UNEMPLOYMENT COMPENSATION - - 658 - - 0.00% - 6151 - WORKER'S COMP INSURANCE 3,610 4,028 1,705 4,162 4,216 1.30% 4,343 TOTAL PERSONAL SERVICES 739,236 684,065 381,765 790,552 810,550 2.53% 839,394 6201 - OFFICE SUPPLIES 438 657 387 315 320 1.59%320 6203 - BOOKS/REFERENCE MATERIALS 81 167 - 195 200 2.56%200 6214 - CLOTHING & PERSONAL EQUIPMENT 289 100 100 310 320 3.23%320 6219 - GENERAL OPERATING SUPPLIES 131 19 - 525 540 2.86%540 6242 - MINOR EQUIPMENT 288 - - 625 640 2.40%640 6243 - MINOR COMPUTER EQUIPMENT 342 2,217 751 3,700 15,500 318.92%- TOTAL SUPPLIES 1,569 3,160 1,238 5,670 17,520 208.99%2,020 6302 - ARCH, ENG & PLANNING 22,094 7,067 2,101 20,500 21,000 2.44% 21,000 6307 - PROFESSIONAL SERVICES 4,905 6,333 1,550 3,800 3,900 2.63%3,900 6321 - TELEPHONE/PAGERS 439 430 356 625 1,500 140.00%1,545 6329 - OTHER COMMUNICATION SERVICES 594 59 300 515 680 32.04%700 6331 - TRAVEL EXPENSE/MILEAGE 1,274 1,237 889 980 1,000 2.04%1,000 6333 - FREIGHT/DRAYAGE 54 - - 80 80 0.00%80 6341 - PERSONNEL ADVERTISING 78 348 - 300 310 3.33%310 6342 - LEGAL NOTICES - - - 200 200 0.00%200 6351 - PRINTING 558 420 543 440 450 2.27%450 6402 - EQUIPMENT SERVICES 400 140 - 500 520 4.00%520 6406 - MULTI-FUNCTION MTNCE 2,929 3,410 2,725 4,000 5,450 36.25%5,600 6421 - SOFTWARE LICENSE 269 - - - - 0.00%- 6422 - SOFTWARE MAINT 8,448 8,455 3,470 8,500 8,900 4.71%9,200 6432 - CONFERENCES AND SCHOOLS 3,820 4,515 4,440 3,800 3,900 2.63%4,100 6433 - MEETING EXPENSES 12 101 - 80 85 6.25%85 6434 - DUES & SUBSCRIPTIONS 831 1,084 993 1,000 1,030 3.00%1,100 6449 - OTHER CONTRACTUAL SERVICE 1,726 - - - - 0.00%- TOTAL SERVICES & OTHER CHARGES 48,431 33,599 17,367 45,320 49,005 8.13% 49,790 6461 - FUEL CHARGES 4,089 2,261 996 3,647 2,283 -37.40%2,359 6462 - FIXED CHARGES 3,669 3,859 1,929 3,624 4,824 33.11%4,969 6463 - REPAIR & MAINT CHARGES 2,212 4,880 1,862 2,815 3,617 28.49%3,726 6465 - REPLACEMENT CHARGES 6,750 6,350 3,177 6,355 7,600 19.59%7,827 TOTAL CENTRAL GARAGE CHARGES 16,720 17,350 7,964 16,441 18,324 11.45% 18,881 6540 - EQUIPMENT & MACHINERY - 3,893 - - 7,500 100.00%- TOTAL CAPITAL OUTLAY - 3,893 - - 7,500 100.00%- TOTAL BUSINESS UNIT EXPENSES 805,956$ 742,067$ 408,334$ 857,983$ 902,899$ 5.24%910,085$ GENERAL FUND 43110 - PUBLIC WORKS-ENGINEERING 75 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 43220 - PUBLIC WORKS-STREET MAINT 6101 - WAGES & SALARIES-FT EMPLOYEES 412,369$ 393,130$ 216,440$ 415,185$ 427,077$ 2.86% 440,446$ 6102 - OVERTIME-FT EMPLOYEES 18,576 9,327 2,233 12,000 12,000 0.00% 12,000 6103 - WAGES-PART TIME EMPLOYEES 41,576 43,882 23,051 47,400 48,400 2.11% 49,300 6111 - SEVERANCE PAY 7,773 7,855 38,161 - - 0.00% - 6122 - PERA COORDINATED PLAN 31,300 30,144 16,401 36,380 36,487 0.29% 37,490 6125 - FICA - SOCIAL SECURITY 28,723 26,906 16,924 29,104 30,161 3.63% 30,990 6126 - FICA - MEDICARE 6,718 6,293 3,958 6,806 7,053 3.63% 7,248 6131 - CAFETERIA PLAN CONTRIBUTIONS 63,493 76,599 48,168 94,290 94,416 0.13% 101,969 6151 - WORKER'S COMP INSURANCE 26,133 30,062 17,646 27,420 28,512 3.98% 29,291 TOTAL PERSONAL SERVICES 636,661 624,198 382,982 668,585 684,106 2.32% 708,734 6201 - OFFICE SUPPLIES 219 388 - 260 270 3.85%270 6203 - BOOKS/REFERENCE MATERIALS - - - 100 100 0.00%100 6214 - CLOTHING & PERSONAL EQUIPMENT 150 150 100 150 150 0.00%150 6217 - SAFETY SUPPLIES 1,274 1,418 647 2,260 2,330 3.10%2,330 6219 - GENERAL OPERATING SUPPLIES 2,038 1,303 737 2,270 2,340 3.08%2,340 6224 - STREET MAINT MATERIALS 90,990 68,969 57,221 97,320 90,000 -7.52% 103,200 6226 - SIGNS & STRIPING MATERIALS 1,095 1,576 1,071 1,610 1,610 0.00%1,610 6241 - SMALL TOOLS 591 705 195 620 640 3.23%640 6242 - MINOR EQUIPMENT 3,033 405 442 400 2,100 425.00%400 6243 - MINOR COMPUTER EQUIPMENT 2,600 1,107 - - - 0.00%1,900 TOTAL SUPPLIES 101,990 76,021 60,413 104,990 99,540 -5.19% 112,940 6307 - PROFESSIONAL SERVICES 1,365 5,807 1,393 1,700 1,700 0.00%1,700 6321 - TELEPHONE/PAGERS 2,026 1,369 742 1,560 1,730 10.90% 1,780 6331 - TRAVEL EXPENSE/MILEAGE - - - 45 45 0.00% 45 6341 - PERSONNEL ADVERTISING 67 190 - 300 300 0.00% 300 6351 - PRINTING 293 293 350 260 300 15.38% 300 6384 - REFUSE DISPOSAL 1,717 2,558 - 500 500 0.00% 500 6404 - STREET MAINT SERVICES 95,275 94,701 4,794 103,000 110,000 6.80% 110,000 6405 - PARK & LANDSCAPE SERVICES 50,241 44,415 16,495 55,100 58,600 6.35% 60,358 6417 - UNIFORMS 754 940 152 1,000 1,000 0.00%1,030 6421 - SOFTWARE LICENSE - - 379 - - 0.00%- 6432 - CONFERENCES AND SCHOOLS 2,881 4,679 1,380 4,300 4,300 0.00%4,300 6433 - MEETING EXPENSES - - 110 100 100 0.00%100 6434 - DUES & SUBSCRIPTIONS 462 420 396 600 600 0.00%600 6449 - OTHER CONTRACTUAL SERVICE 48,000 46,702 11,227 52,000 53,600 3.08% 55,200 TOTAL SERVICES & OTHER CHARGES 203,081 202,074 37,418 220,465 232,775 5.58% 236,213 6461 - FUEL CHARGES 64,881 31,867 9,684 58,098 31,406 -45.94% 32,457 6462 - FIXED CHARGES 58,417 61,356 27,339 54,679 52,264 -4.42% 53,835 6463 - REPAIR & MAINT CHARGES 112,837 75,813 48,616 127,735 121,212 -5.11% 124,848 6465 - REPLACEMENT CHARGES 232,464 236,188 128,700 257,401 274,972 6.83% 283,221 TOTAL CENTRAL GARAGE CHARGES 468,599 405,224 214,339 497,913 479,854 -3.63% 494,361 TOTAL BUSINESS UNIT EXPENSES 1,410,331$ 1,307,517$ 695,152$ 1,491,953$ 1,496,275$ 0.29%1,552,248$ GENERAL FUND 43220 - PUBLIC WORKS-STREET MAINT 76 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 43221 - PUBLIC WORKS-TRAFFIC CONTROL 6101 - WAGES & SALARIES-FT EMPLOYEES 108,771$ 106,201$ 59,739$ 114,068$ 116,286$ 1.94% 118,550$ 6102 - OVERTIME-FT EMPLOYEES - - 190 - - 0.00% - 6111 - SEVERANCE PAY 611 394 - - - 0.00% - 6122 - PERA COORDINATED PLAN 7,899 8,006 4,495 8,840 8,722 -1.33% 8,892 6125 - FICA - SOCIAL SECURITY 6,976 6,812 3,858 7,072 7,210 1.95% 7,350 6126 - FICA - MEDICARE 1,631 1,593 902 1,654 1,686 1.93% 1,719 6131 - CAFETERIA PLAN CONTRIBUTIONS 22,903 23,621 15,736 26,940 26,976 0.13% 29,134 6151 - WORKER'S COMP INSURANCE 8,475 10,029 6,004 9,286 9,466 1.94% 9,650 TOTAL PERSONAL SERVICES 157,266 156,656 90,924 167,860 170,346 1.48% 175,295 6226 - SIGNS & STRIPING MATERIALS 29,827 28,127 21,169 29,900 29,900 0.00% 30,800 6242 - MINOR EQUIPMENT - - - 8,200 - -100.00%- 6243 - MINOR COMPUTER EQUIPMENT - 1,107 - - - 0.00%- TOTAL SUPPLIES 29,827 29,234 21,169 38,100 29,900 -21.52% 30,800 6381 - ELECTRIC 21,754 17,986 10,799 23,300 24,000 3.00% 24,700 6407 - TRAFFIC SIGNALS MAINT 3,578 3,361 - 4,500 9,000 100.00%4,500 6422 - SOFTWARE MAINT - - - 850 - -100.00%900 TOTAL SERVICES & OTHER CHARGES 25,332 21,347 10,799 28,650 33,000 15.18% 30,100 TOTAL BUSINESS UNIT EXPENSES 212,425$ 207,237$ 122,892$ 234,610$ 233,246$ -0.58%236,195$ GENERAL FUND 43221 - PUBLIC WORKS-TRAFFIC CONTROL 77 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45201 - PUBLIC WORKS-PARK FACILITIES 6101 - WAGES & SALARIES-FT EMPLOYEES 338,155$ 340,874$ 173,140$ 363,301$ 369,771$ 1.78% 377,168$ 6102 - OVERTIME-FT EMPLOYEES 16,004 12,493 8,854 20,000 18,000 -10.00% 18,000 6103 - WAGES-PART TIME EMPLOYEES 29,617 36,688 19,804 37,800 38,600 2.12% 39,300 6111 - SEVERANCE PAY 4,808 4,850 8,699 - - 0.00% - 6122 - PERA COORDINATED PLAN 25,723 26,500 13,531 32,493 31,919 -1.77% 32,474 6125 - FICA - SOCIAL SECURITY 24,669 24,854 13,533 25,993 26,386 1.51% 26,843 6126 - FICA - MEDICARE 5,769 5,812 3,165 6,078 6,169 1.50% 6,279 6131 - CAFETERIA PLAN CONTRIBUTIONS 55,486 66,081 39,035 80,820 80,928 0.13% 87,402 6141 - UNEMPLOYMENT COMPENSATION 11 - - - - 0.00% - 6151 - WORKER'S COMP INSURANCE 11,180 13,821 8,650 13,076 13,188 0.86% 13,408 TOTAL PERSONAL SERVICES 511,422 531,973 288,411 579,561 584,961 0.93% 600,874 6214 - CLOTHING & PERSONAL EQUIPMENT - 100 50 305 305 0.00%305 6216 - CHEMICALS/CHEMICAL PRODUCTS 1,639 2,223 312 2,380 2,380 0.00%2,450 6217 - SAFETY SUPPLIES 622 472 259 1,030 1,100 6.80%1,100 6219 - GENERAL OPERATING SUPPLIES 7,361 7,458 1,380 8,000 8,240 3.00%8,490 6223 - BUILDINGS & FACILITIES 393 2,278 109 2,200 3,200 45.45%3,200 6225 - PARK & LANDSCAPE MATERIALS 12,363 15,903 8,872 19,500 18,500 -5.13% 19,000 6227 - PAINT SUPPLIES 364 1,469 80 1,000 1,200 20.00%1,200 6231 - ATHLETIC FIELD SUPPLIES 5,133 2,151 2,030 5,100 5,100 0.00%5,100 6233 - COURT SUPPLIES 2,007 - - 725 750 3.45%750 6239 - OTHER REPAIR & MAINT SUPPLIES 2,868 9,636 4,626 10,100 10,100 0.00%5,100 6241 - SMALL TOOLS 975 945 85 1,250 1,280 2.40%1,280 6242 - MINOR EQUIPMENT - 8,825 1,929 2,000 3,100 55.00%500 6243 - MINOR COMPUTER EQUIPMENT 1,760 - - 1,150 - -100.00%1,960 TOTAL SUPPLIES 35,485 51,460 19,732 54,740 55,255 0.94% 50,435 6321 - TELEPHONE/PAGERS 247 207 115 240 265 10.42%275 6351 - PRINTING 145 145 300 160 160 0.00%160 6381 - ELECTRIC 26,806 28,567 16,191 32,000 33,000 3.13% 34,000 6382 - GAS 1,959 1,520 936 2,100 2,200 4.76%2,250 6383 - WATER 18,878 21,881 9,587 38,000 39,100 2.89% 40,300 6384 - REFUSE DISPOSAL 14,718 19,319 8,922 24,400 30,900 26.64% 31,800 6385 - SEWER 1,494 1,569 880 1,100 1,400 27.27%1,500 6386 - STORM SEWER 49,987 49,369 27,426 56,000 57,800 3.21% 59,500 6389 - STREET LIGHTS 18,048 17,864 9,964 20,500 21,100 2.93% 21,700 6405 - PARK & LANDSCAPE SERVICES 2,200 1,781 1,014 2,800 2,890 3.21%3,000 6409 - OTHER REPAIR & MAINT SVCS 2,883 632 5,506 4,700 4,850 3.19%5,000 6415 - OTHER EQUIPMENT 63 88 - 200 210 5.00%215 6417 - UNIFORMS 525 624 99 515 630 22.33%650 6432 - CONFERENCES AND SCHOOLS 1,550 2,099 1,960 2,060 2,120 2.91%2,200 6434 - DUES & SUBSCRIPTIONS 70 92 50 115 115 0.00%115 6449 - OTHER CONTRACTUAL SERVICE 6,393 3,694 4,600 8,000 8,000 0.00%9,000 TOTAL SERVICES & OTHER CHARGES 145,966 149,451 87,550 192,890 204,740 6.14% 211,665 6461 - FUEL CHARGES 27,856 24,648 8,343 25,862 24,437 -5.51% 25,255 6462 - FIXED CHARGES 23,985 25,388 12,690 25,380 24,950 -1.69% 25,699 6463 - REPAIR & MAINT CHARGES 50,681 59,186 32,408 69,280 63,033 -9.02%64,924 6465 - REPLACEMENT CHARGES 97,720 84,163 44,315 88,630 94,379 6.49% 97,211 TOTAL CENTRAL GARAGE CHARGES 200,242 193,385 97,756 209,152 206,799 -1.13% 213,089 6540 - EQUIPMENT & MACHINERY - - 8,460 12,000 - -100.00%- TOTAL CAPITAL OUTLAY - - 8,460 12,000 - -100.00%- TOTAL BUSINESS UNIT EXPENSES 893,115$ 926,269$ 501,909$ 1,048,343$ 1,051,755$ 0.33%1,076,063$ GENERAL FUND 45201 - PUBLIC WORKS-PARK FACILITIES 78 2016 2014 2015 June 2016 2017 2018 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45204 - PUBLIC WORKS-FORESTRY 6101 - WAGES & SALARIES-FT EMPLOYEES 53,053$ 54,595$ 30,397$ 55,474$ 59,703$ 7.62% 60,835$ 6102 - OVERTIME-FT EMPLOYEES 2 - 85 - - 0.00% - 6111 - SEVERANCE PAY 539 545 - - - 0.00% - 6122 - PERA COORDINATED PLAN 3,853 4,098 2,286 4,299 4,478 4.16% 4,563 6125 - FICA - SOCIAL SECURITY 3,423 3,506 2,072 3,439 3,702 7.65% 3,772 6126 - FICA - MEDICARE 801 820 484 804 866 7.71% 882 6131 - CAFETERIA PLAN CONTRIBUTIONS 11,450 12,708 7,868 13,470 13,488 0.13% 14,567 6151 - WORKER'S COMP INSURANCE 1,898 2,374 1,663 2,080 2,239 7.64% 2,281 TOTAL PERSONAL SERVICES 75,019 78,646 44,855 79,566 84,476 6.17% 86,900 6217 - SAFETY SUPPLIES 77 80 28 85 85 0.00%90 6219 - GENERAL OPERATING SUPPLIES 114 86 - 105 105 0.00%110 6225 - PARK & LANDSCAPE MATERIALS 2,762 3,048 1,318 3,300 3,470 5.15%3,640 TOTAL SUPPLIES 2,953 3,214 1,346 3,490 3,660 4.87%3,840 6351 - PRINTING - - 26 - - 0.00%- 6405 - PARK & LANDSCAPE SERVICES 16,724 14,533 2,875 17,250 17,800 3.19% 18,700 6449 - OTHER CONTRACTUAL SERVICE - 2,520 1,025 2,600 2,600 0.00%2,730 TOTAL SERVICES & OTHER CHARGES 16,724 17,053 3,926 19,850 20,400 2.77% 21,430 TOTAL BUSINESS UNIT EXPENSES 94,696$ 98,913$ 50,127$ 102,906$ 108,536$ 5.47%112,170$ GENERAL FUND 45204 - PUBLIC WORKS-FORESTRY 79 Re s p o n s i b l y  pr o v i d e  fo r  th e  ma i n t e n a n c e  and   op e r a t i o n s  of  th e  Ci t y ’ s  in f r a s t r u c t u r e  an d   fa c i l i t i e s  in  a  qu a l i t y ,   co s t  ef f e c t i v e  ma n n e r   in c l u d i n g : • 10 5 m i l e s  of  ci t y  st r e e t s • 52 0  ac r e s  of  pa r k s  an d  ot h e r  na t u r a l  ar e a s • 67  mi l e s  of  tr a i l s  an d  si d e w a l k s • Mu n i c i p a l ‐ow n e d  bu i l d i n g s  an d  gr o u n d s • St o r m  dr a i n s  an d  tr e a t m e n t  fa c i l i t i e s • Al l  as p e c t s  of  wa t e r  an d  se w e r  op e r a t i o n s 20 1 7 ‐18    Jo i n t  Budget  Meeting August  16, 2016 80 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 Pu b l i c  Wo r k s  De p a r t m e n t  is  re s p o n s i b l e  fo r : 1. E n g i n e e r i n g 2. S t r e e t  Ma i n t e n a n c e 3. P a r k  Ma i n t e n a n c e 4. P u b l i c  Ut i l i t i e s  (w a t e r ,  sa n i t a r y   se w e r ,  st o r m   se w e r  an d  st r e e t  li g h t i n g ) 5. C e n t r a l  Ga r a g e 6. B u i l d i n g  Ca p i t a l  Ma i n t e n a n c e  Pr o j e c t s 2 81 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 3 No t e :  Th e s e  ar e  Ge n e r a l  Le v y  fu n d e d  st a f f i n g  le v e l s  on l y .  Ot h e r  pu b l i c  wo r k s  st a f f  in c l u d e  Utility  Division  staff   an d  Ce n t r a l  Ga r a g e  st a f f . 82 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 En g i n e e r i n g Pu b l i c  Wo r k s   ad m i n i s t r a t i o n  an d   bu d g e t i n g In f r a s t r u c t u r e   im p r o v e m e n t  pl a n n i n g   an d  pr o j e c t s St a t e  Ai d  st r e e t  sy s t e m Tr a f f i c  En g i n e e r i n g Ma p p i n g Si t e  pl a n  an d  su b d i v i s i o n   pl a t  re v i e w s Ac t i v e  Li v i n g  in i t i a t i v e s 4 83 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 St r e e t  Ma i n t .  & Tr a f f i c  Co n t r o l St r e e t ,  si d e w a l k  an d  tr a i l   ma i n t e n a n c e ,  re p a i r  an d   pa t c h i n g St r e e t  sw e e p i n g Sn o w  an d  ic e  co n t r o l   op e r a t i o n s Bo u l e v a r d  tr e e  tr i m m i n g St r e e t s c a p e  Ma i n t e n a n c e Tr a f f i c  co n t r o l  ma i n t e n a n c e  – si g n s ,  pa v e m e n t  ma r k i n g s ,   tr a f f i c  si g n a l s 5 84 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 Pa r k  Fa c i l i t i e s  Ma i n t .  & Fo r e s t r y Ma i n t a i n  35 0  ac r e s  of  mo w e d  tu r f ,  7   pa r k  bu i l d i n g s ,  12  pi c n i c  sh e l t e r s ,  an d   20  pl a y g r o u n d s ,  pa r k w a y s ,  gr e e n w a y s   At h l e t i c  fi e l d  ma i n t e n a n c e  –1 8   so f t b a l l ,  5  ba s e b a l l ,  4  fo o t b a l l / s o c c e r ,   12  te n n i s  co u r t s ,  17  ir r i g a t i o n  sy s t e m s Wi n t e r  op e r a t i o n s  –1 2  ic e  ri n k s ,  sn o w   pl o w i n g ,  eq u i p m e n t  an d  pa r k   ma i n t e n a n c e ,  tr e e  tr i m m i n g  wi t h i n   pa r k  ar e a s Re f o r e s t a t i o n ,  re g i s t e r e d  tr e e   co n t r a c t i n g  pr o g r a m ,  di s e a s e d  tr e e   in s p e c t i o n 6 85 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 7 86 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 8 20 1 7 C a p i t a l   Im p r o v e m e n t   Pr o j e c t s Wa t e r   To w e r  3 Bu i l d i n g  As s e t  Ma n a g e m e n t   CI P  pl a n n i n g  up d a t e AD A  Tr a n s i t i o n  Pl a n Br o o k l y n  Bl v d  Co r r i d o r   Pr o j e c t s  (P h a s e s  1  an d  2) TH  25 2  Co r r i d o r  Pl a n n i n g Mn  Gr e e n S t e p  Ci t y St r e e t s  – S u s t a i n a b l e   Pa v e m e n t  Ma n a g e m e n t St r e e t s c a p e  Su s t a i n a b i l i t y 87 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 9 88 20 1 7 - 1 8 B C P W G e n e r a l L e v y B u d g e t , 8 / 1 6 / 1 6 20 1 7  Pu b l i c  Wo r k s  Ge n e r a l  Le v y  bu d g e t   av e r a g e  4. 0 4 %  in c r e a s e  on  $3 . 8 9  mi l l i o n  budget Bu d g e t  no t a b l e s :   En g i n e e r i n g  – $ 7 , 0 0 0  ad d i t i o n a l  in t e r n ;  $1 5 , 5 0 0   co m p u t e r  re p l a c e m e n t s ;  an d  $7 , 5 0 0  tr a f f i c  counter   re p l a c e m e n t St r e e t s  – r e d u c t i o n  in  ro a d w a y  de i c i n g  (s a l t )  budget Pa r k s  – $ 6 , 5 0 0  po r t a b l e  re s t r o o m  ma i n t e n a n c e 10 89