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HomeMy WebLinkAbout2016 07-25 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION JULY 25, 2016 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers April Graves, Kris Lawrence -Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Finance Director Nate Reinhardt, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS None at this time. MISCELLANEOUS There was discussion on amending the date for the next City Council Work Session with the Financial Commission. Mayor Willson stated the previously scheduled date of August 3, 2016, no longer works for most of the City Council Members. Mr. Boganey provided the dates of August 16th, 17th, or 18th as alternatives for the meeting. The consensus of the City Council was to move the meeting to August 16, 2016. Mr. Boganey stated he will put the meeting change on the Consent Agenda to get the date on the calendar. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS BROOKLYN CENTER SISTER CITIES COMMISSION MEMBER SOLICITATION — CITY MANAGER City Manager Curt Boganey introduced this item. He provided background and current status on this topic. He stated the input from the City Council is needed to move forward with this item. He stated the idea is to lay out an application process for the five commission members they hope will form the Brooklyn Center Sister Cities Commission. He also noted input on specific persons which any Council members may find to be a good candidate for the Commission is welcome. 07/25/16 -1- Mayor Willson stated he believes Louise Tamba may be a great candidate to serve on the Commission as she is a direct Liberia liaison. He stated his idea for candidacy and terms is to appoint five members and each will serve for a certain period of time, the time of their term will be determined by the date on their applications. Councilmember Lawrence -Anderson stated reaching out to MAC (Multi -Cultural Advisory Committee) would also be a good idea to see if any of them would like to apply. She noted that the Cross of Glory Church has a large Liberian Community and would also be a good source to contact. Councilmember Ryan stated there is a Spanish mass at St. Alphonsus Church, and he believes churches are a great place to start looking for resources. Mayor Willson stated the Hmong 18 Council is another great resource. He noted there is a Hmong school opening this fall. Councilmember Myszkowski concurred with Mayor Willson and Councilmember Lawrence - Anderson and stated she suggests reaching out to the ESL teachers at the Brooklyn Center Schools to get some input from them as well would be a good idea. Councilmember Graves asked if there is an age limit on applicants for the Commission. She stated it would be nice to engage the youth in the community and get their ideas. Mr. Boganey replied there isn't an age requirement. Mayor Willson asked if there is a residency requirement for Brooklyn Center. Mr. Boganey replied there isn't a residency requirement either. Councilmember Ryan stated he feels to keep the City engaged there should be a residency requirement on some level. Mayor Willson stated the City Council will go through the applications as they come in and evaluate them and at that time they can look at the residence of applicants and make determinations at that point. Mr. Boganey stated the main point of this Commission is to bring different cultures together and gain knowledge and promote international understanding. He asked if preparing a letter to the named resources on behalf of the Mayor would be an appropriate action at this time. Mayor Willson replied that is a good idea and said to move forward with the letter. STREET MAINTENANCE ASSESSMENT DEFERRAL APPEAL — INTERIM ASSISTANT TO THE CITY MANAGER Mr. Edwards provided a presentation on the background and current status of this item. He stated the City Council needs to decide if they want to enforce a procedure regarding the deferral appeal policy. Councilmember Myszkowski asked if this appeal process only applies to the street maintenance assessment. Mr. Edwards replied that is correct, the appeal process would only apply to the street maintenance issues. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lawrence -Anderson moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. 07/25/16 -2- Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Myszkowski moved and Councilmember Graves seconded to reconvene the Study Session at 6:48 p.m. Motion passed unanimously. STREET MAINTENANCE ASSESSMENT DEFERRAL APPEAL — INTERIM ASSISTANT TO THE CITY MANAGER (continued) Mayor Willson stated he isn't opposed to enforcing an appeal process, but he has concerns regarding cases where someone has a change in circumstance and their income changes drastically. He inquired if the City would evaluate the deferrals again at some point to determine if the resident was still eligible down the line. Mr. Boganey stated currently there is no such process to monitor the deferrals after the fact. Mayor Willson stated he feels if they enforced a process for appeals then they should put something in place to review them annually. Discussion of this item continued and reached conclusion later this evening during the Work- Session. orkSession. ADJOURNMENT Councilmember Ryan moved and Councilmember Graves seconded to close the Study Session at 7:00 p.m. Motion passed unanimously. 07/25/16 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study/Work Session of the City Council of the City of Brooklyn Center held on July 25, 2016. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its August 8, 2016, Regular Session. City Clerk 07/25/16 -4- Mayor