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HomeMy WebLinkAbout2016 07-25 CCM Work SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/EDA/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION JULY 25, 2016 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 7:33 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners April Graves, Kris Lawrence -Anderson, Lin Myszkowski, and Dan Ryan. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, City Attorney Troy Gilchrist, and Carla Wirth, TimeSaver Off Site Secretarial, Inc. STREET MAINTENANCE ASSESSMENT DEFERRAL APPEAL There was discussion on what type of criteria the City Council would include for eligibility on a deferral. Councilmember/Commissioner Graves stated usually she would be in favor of the appeal process; however, she has concerns about the changing of circumstances and their options to apply for the deferral if they had already been denied previously. Councilmember/Commissioner Ryan stated he wouldn't be opposed to extending the deferrals to the street and utility assessments. Mayor/President Willson agreed. He asked City Attorney Troy Gilchrist if it is clearly laid what an exceptional circumstance would be for an approved deferral. Attorney Gilchrist replied stating the phrase "exceptional circumstances" is there to provide some flexibility offering discretion to the City Council as to what that means. He stated it would be difficult to define what exactly that means unless there was some calculable numeric rating system to make that determination. Councilmember/Commissioner Myszkowski stated it is her understanding that in the past 10 years there were 15 approved deferrals and this is the first time someone has requested an appeal. Mr. Boganey replied that is correct. Councilmember/Commissioner Myszkowski stated she isn't sure at this time there is a need to devise an appeals process. Mayor/President Willson stated he agrees it doesn't seem there is much to look at right now. He stated he would be concerned about the extra administrative costs if they put a policy into effect where they have the staff reviewing the appeals and deferrals on an annual basis. He noted it would ultimately increase the fees or cost of the City residents. Mr. Boganey stated if the City 07/25/16 -1- Council decides no appeal process is needed at this time, they only need to decide how to respond to the resident who has asked for an appeal. Mayor/President Willson stated his thought is if a property owner comes forward at a later date after being denied a deferral and has an income change and then qualifies for a deferral then the City Council would address that appeal. Mayor/President Willson asked Mr. Boganey to write up the change in the policy and bring it before the City Council at a later time along with a Resolution. ORDINANCE AMENDING CITY CODE REGARDING LICENSE HEARING REQUIREMENTS Mr. Boganey explained this item is to allow the City Council to decide what license hearings they have come before them or if they want to allow other hearing officers at their discretion to hear certain licenses. Councilmember/Commissioner Ryan stated he believes it could be a nice option to have in situations where people are not happy with an outcome from something such as a dangerous dog violation hearing and then the City Council hears their appeal case. He stated in that situation another hearing officer could hear that case instead, allowing an uninvolved third party to make the decision instead of the City Council. Councilmember/Commissioner Myszkowski stated the idea of a third party hearing some cases worked well in the school setting by keeping emotions out of the equation and agreed with Councilmember/Commissioner Ryan, it may help in some cases. Mayor/President Willson stated he understands and agreed with Councilmembers/Commissioners Ryan and Myszkowski, however; it is the City Council who ultimately decides which cases they will hear so he doesn't see the need to change anything at this time. Councilmember/Commissioner Graves stated her concern is that it be a task assigned to someone who already has many job tasks. She noted on the other hand if it would create a new job position in the City she would be in favor of it. Mayor/President Willson stated it wouldn't create a new job position necessarily. He stated the extra cost to residents for making a change to this ordinance is not something the City is prepared to do at this time. The majority consensus of the City Council was to not move forward with the ordinance change at this time. DISCUSSION ON THE ACQUISITION OF 3 LOTS WITHIN THE SHINGLE CREEK CROSSING DEVELOPMENT Mr. Eitel provided a presentation on this item and some background. 07/25/16 -2- Mr. Eitel stated whatever route is chosen it would be money from TIF 5 for this project. He stated he believes there are ways to get creative to move the funds around from current projects in the works to make this happen, he believes it will succeed in the future. Mayor/President Willson stated this plan expands out further than he realized and creates a water run-off. He stated he is wondering if the box culvert that goes away could be used as a device to backflow that water back upstream and have it run back through like a conduit with whatever piping would be put in there. Mr. Eitel stated possibly, it would only need to be pumped back through. Mayor/President Willson stated making it more of a water amenity could possibly create more options for funding approval from the Watershed Commission as well. He stated he likes the concept of the plan and is in favor of it. Councilmembers/Commissioners Lawrence -Anderson and Ryan concurred with the plan. Councilmember/Commissioner Myszkowski stated she appreciates Mr. Eitel's faith in the project and continued work on it. It was the consensus of the Councilmembers/Commissioners to move forward with the plan and Mayor/President Willson asked Mr. Boganey to keep the item moving forward. ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissioner Graves seconded adjournment of the City Council/EDA/Economic Development Authority Work Session at 8:55 p.m. Motion passed unanimously. 07/25/16 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: That attached hereto is a full, true, and complete transcript of the minutes of a Work Session of the City Council of the City of Brooklyn Center held on July 25, 2016 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its August 8, 2016, Regular Session. City Clerk 07/25/16 -4- Mayor