HomeMy WebLinkAbout2016 09-13 CCP Joint Work Session with Financial CommissionAGENDA
CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION
Tuesday, September 13, 2016
6:30 p.m.
City Hall - City Council Chambers
Call to Order
IL Approval of Agenda
III.2017 City Manager Recommended Levy
IV.Adjournment
MEMORANDUM = CIITY CGUNCW/FINAICIAL
St]k IkYAII tDJIW IILIllr4fiIIIi
DATE: September 13, 2016
TO: Curt Boganey, City Manager
FROM: Nathan Reinhardt, Finance Director t4
SUBJECT: 2017 General Fund Budget
Recommendation:
It is recommended that the City Council & Financial Commission consider providing direction to
staff regardin the 2017 preliminary property tax levy and budget to be adopted Monday,
September 26t , 2016.
Background:
At the August 15, 2016 City Council-Financial Commission Joint Work Session a budget
overview was presented that included current financial results, strategic priorities, operating
budget policies and property tax implications based on preliminary department budget requests.
The preliminary review of the 2017 budget, based on departmental requests, would have required
a levy increase of approximately $1,085,468 (7.06 percent).
The City Manager has further reduced the preliminary levy by a net $241,725 (1.58 percent).
The budget adjustments include an additional $100,000 allocation for communications and
community engagement initiatives. This additional allocation was offset by increases in
budgeted revenues of $157,000 and decreases in budgeted expenses of $184,725. Despite the
significant reductions the budget continues to include the additional enhancements that include
proposed changes to Fire Department staffing, Information Technology staffing, an additional
Patrol Sergeant, increased funding for the Brooklyn Bridge Alliance, and expansion of Mobile
Recreation programming as we work towards our strategic goals.
The following is a summary of changes to the department budget requests:
Building Permit Revenues $25,000
Vacant Building Registrations 10,000
Rental Licenses 10,000
Lodging Tax Revenue 100,000
Interest Income 12,000
Total Revenue Adjustments I $157,000
glowExpenses
Communications/Community
Engagement Initiatives
Amount
$100,000
Convention & Tourism 47,500
Assistant City Manager (10,000)
HR Professional Services (25,000)
Fire Dept. Pick-up Truck (31,000)
Fire Dept. Operations (75,325)
Utiliti e s2 1_11d1UId1_gUS)
Joint Powers j (10,000)
Contingency (25.000)
Total Expense Adjustments ($84,725)
flu , ,,,, I,,.,, / !i/,
for al/people and presen'es the public trust
MEMORANDUM - CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
The City Manager's recommended property tax levy is provided as follows:
Descri ptionro
General Levy
AII rvAdop ted•
$14,669,750
2IJ71Propo s ed•
$15,285,946
—Chan g e
$616,196
-Ii Im p a c t
4.01%
Abatement Levy 59,000 59,000 -0.00%
Debt Service Levy 639,485 865,031 225,546 1.47%
Total City Levy $15,368,235 $16,209,977 $841,742 5.48%
HRA Levy $308,518 $329,079 $20,561 6.66%
The proposed 2017 property tax levy is being significantly impacted by the required increase in
the debt service levy to fund the Neighborhood Reconstruction Program improvements. Of the
$841,742 total levy increase, $225,547 is attributed to the debt service levy.
For informational purposes a 1% change in the 2016 requested property tax levy is
approximately $154,000. The Housing and Redevelopment Authority Levy is limited to
.01813% of taxable market value of the City.
2017 General Fund Budgeted Revenues
Total requested General Fund revenues/expenditures for 2017 are $20,440,510, which is an
increase of $657,351 (3.32%) from the previous year.
Significant General Fund revenue changes from the orior year budget are as follows:
(L.1IIIr:
Description Change
General Fund Property Tax Levy $616,196
Lodging Taxes 155,000
Intergovernmental Revenues 43,816
Community Development - Charges for Services (Re-classed rev./exp. from
Infrastructure Fund)40,000
Delinquent Property Tax Revenue (66,278)
Building Permits (77,850)
General Government - Charges for Services (27,940)
Fines & Forfeitures (39,000)
2017 General Fund Budgeted Expenses
Significant General Fund exnenditure changes from the Drior year budget are as follows:
Description -Change 1
Cost of Living Adjustment (2 percent increase)$210,000
Change in Fire Department Staffing Model 73,000
Full-time IT Technician (Netted with Reduction of Part-time IT Technician)50,800
jPa trol Sergeant 128,800
P,Iission: Ezstrig an attractive, clean, safr, inclusive community flint enhances the quality of life
for a//people and preserves the public trust
MEMORANDUM CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Supplies/Services & Charges
Description Change
Communications/Community Engagement $100,000
Convention Bureau Payment (Lodging Tax Pass-thru)73,600
Code Enforcement - Landscape services (Re-classed from Infrastructure Fund)40,000
Brooklyn Bridge Alliance Funding 35,500
Central Garage - Equipment Replacement Charges 34,000
Contingency 25,000
Planning & Zoning - 2040 Comp Plan Updates 20,000
Expansion of Mobile Recreation Initiative 17,500
Information Technology - Additional Security Software 14,000
Buildings & Grounds - West Fire Station Contracted Janitorial Services 13,800
Earle Brown Days Funding 13,000
Information Technology - Security Awareness/Microsoft Office 2016 Training 11,500
Insurance (15,800)
Legal - DVS Litigation Hold Release (21,600)
HR Professional Services (25,000)
Elections - Non-election Year (34,000)
Natural Gas Utility Expense (44,900)
Central Garage - Fuel Charges (51,000)
2017 General Fund Capital Outlay
Capital outlay for the General Fund is budgeted to decrease by a net amount of $42,928. A
complete capital outlay listing for the General Fund is as follows:
General Fund — Capital Outlay Listing
Location - Description Amount
City Hall/Community Center - Carpet/paint/tile $50,000
Police - Carpet/paint 12,500
Engineering - Radar traffic counters (2)7,500
Community Center - Annual maintenance 13,000
Community Center - Equipment replacement 20,000
Community Center - Pool vacuum replacement 6,500
Total General Fund Capital Outlay $109,500
/.Jission: Ens:ri:gn: attractive, c/eat:, safe, itwlusive comma nit;' 11:111 en/uu:ces the qualm of lila
for oil people and preserves tI!e pub/to trust
Tax Capacity - Payable 2017
Other
Apartment -
12.0
- .- Commercial
Residential 27.7%
48.8%-
Industrial--
-11.4% -
Th*C,.t,fl t3/a/iO16.
MEMORANDUM - mY COUNCIL/FINANCIIAL
COMMISSION JOINT WORK SESSION
Market Value Changes - Property Tax Implications:
Preliminary estimates from the County assessor's office shows continued growth in taxable
market value. The City's taxable market value is estimated to increase by $98.8 million (6.2%)
for taxes payable in 2017. The market value continues to be driven by residential and apartment
property value increases.
'Class Payable 2016 E. ted
imi
Change
Commercial $284,999,900
Industrial 121951,800
Residential 981,654,209
Apartment 195,603,780
Other 1.214.000
Totals S1,585,423,689
Tax Capacity - Payable 2016
Other
Apartment
Commercial
Residential 27.9%
48.8%
W,.1,ndu.strlal11 6Y
- rc,7/sO/zo.
$302,538,000 6.2%
124,290,100 1.9%
1,043,511,893 6.3%
213,457,800 9.1
456,000 -62.4%
$1,684,253,793 6.2%
The tax capacity charts above provide a breakdown of tax capacity by classification. The
comparison of this chart to last year shows that residential properties will pay the same
proportionate share of total City property taxes in 2017, while apartment properties will pay a
slightly larger portion of total property taxes. This is the most consistent tax capacity
comparison in the past several years, with very little change in the proportions being paid.
Mission: Ensuring an attractive, clean, safo, inclusive co,nmuniti' f/mt en/:ances the quality of life
for a!!people and preserves the public trust
MEMORANDUM - CITY COUNCIL/FINANCIAL
COMMISSION JOINT WORK SESSION
Median Value Home
lVlUL I ¼AlUL.I1Li iia V ¼. pi I.JLJCI(JIJ ¼.A}3¼..I l¼.,lIS¼.,Ll all lll'.sl ¼..ClO¼. Ill fiX, UOOX,cS%.¼l -al Jt Ll1l< lltJlllX, JV X,1
the past year. The Hennepin County's assessor's office estimated the median value borne in the
City of Brooklyn Center to be $150,000, compared to $142,100 in 2016. This is a $7,900 (5.6%)
increase as assessed home values have reached their highest levels since 2010.
General Levy $14,728,750 $15,344,946
$616,196 4.18% 68.788 67.826 (0.962)
Debt Levy 639 .485 865.031 225,546 35.27% 2.987 3.817 0.830
Total City Levy $15368235 816.209977 8841142 5..48 71.775 71 ,643 (0.132)
HRA Levy $308,518 8329.079 $20561 6.66% 1.517 1.531 0.014
The City's total proposed property tax levy of $16,209,977 is an increase of $841,742 (5.48%)
from 2016. Of this increase, $225,546 is dedicated to repay the debt service for the 2016 Bond
Issue to fund the Neighborhood Reconstruction Improvements. The remainder is comprised of a
$616,196 increase to fund General Fund operations.
Mission: E,:suriizg an attractive, clean, safe, inclusive community that m:1:ances the quail/v of life
for al/people and preserves t/e public trust
k'A L4t.W1.M1 __
Property Tax Changes (Based on 5.48% Levy Increase & Market Value Changes)
2016 2017
Taxable Taxable 2016 2016 2017 2017
Market Market $ %Tax City Tax City $ ¼
Cla ss ificati on * Value Value Change Change Rate Taxes Rate Taxes Change Change
Single Family Residential $ 117,649 $ 126,260 $ 8,611 7.32%73.292 $ 862 73.173 $ 924 $ 62 7.15%
Multi Family Residential $ 2,200,000 $ 2,400,808 $ 200,808 9.13% 73.292 $ 20,155 73.173 $ 21,959 $ 1,804 8.95%
Commercial $ 1,700,000 $ 1,804,613 $ 104,613 6.15% 73.292 $ 24,370 73.173 $ 25,861 $ 1,492 6.12%
Industrial $ 1,900,000 $ 1,936,431 $ 36,431 1.92% 73.292 $ 27,301 73.173 $ 27,790 $ 489 1.79%
* 2017 Median Residential Estimated Market Value (Homestead) was $150,000 (Taxable Market Value $126,260). 2016 Median Residential Estimated
Market Value (Homestead) was $142,100 (Taxable Market Value of $117,649). Multi Family Residential, Commercial, Industrial values reflect the
average value from the Hennepin County Assessor's report. The hypothetical properties were assumed to increase in taxable market value at the same
proportion of total taxable market value for that classification type. Tax rates and taxes include NRA amounts.
The estimated impact based on the preliminary 5.48% property tax increase and the estimated
market value changes are illustrated in the chart above. The median value home last year had an
assessed value of $142,100, and a taxable market value of $117,649 (less the market value
exclusion). The median value home's assessed value increased from $142,100 to $150,000, with
a taxable market value of $126,260 (less the market value exclusion). As a result of the increase
in that median value home's market value the property tax will increase by an estimated $62 or
7.15%.
For informational purposes, a 1% change in the proposed levy calculates to approximately $9 per
year in property taxes on the median value home.
For multi-family residential, commercial and industrial we used hypothetical taxable market
values (based on average values) and calculated the property taxes that would have been paid in
2016 on that value for that classification of property. For those hypothetical properties, we then
increased the value in the same proportion that the total market value increased for that property
classification type and calculated the estimated 2017 property tax based on the new valuation and
tax rates. Based on these calculations, multi-family residential would see an increase of 8.95%,
commercial a 6.12% increase and industrial a 1.79% increase. If a particular property has a
valuation change of a different proportion from the previous year or additional value added,
these values would be different.
Strategic Priorities:
The proposed preliminary budget is intended to maintain current levels of service and prioritize
the accomplishment of the City Council's strategic priorities:
• Resident Economic Stability
• Targeted Redevelopment
• Enhanced Community image
• Inclusive Community Engagement
• Strengthened and Empowered Youth
• Key Infrastructure Investments
1ission: E;sw'ing an a!tractir'e, clean, safe, inclusive co,nmunitt' that en/tan ces the qua/itt' of IUe
for a//people and preserves the public trust
City of Brooklyn Center
City CounciMnancial Commission joint
![IJyp sIs1[iIiI i iii WII1G1
Table of Contents
2017 Preliminary Levy & Budget
Powerpoint Presentation.............................................Pages 1-23
General Fund Revenues
Revenue Summary......................................................Page 24
General Fund Revenue Detail .................................... Pages 25-26
General Fund Expenditures
Expenditure Summary................................................Page 27
Expenditure Summary by Object...............................Pages 28-29
General Government
Mayor-Council ............................................................Pages 30-32
Administration Narrative ........................................................Pages 33-37
CityManager...............................................................Page 38
Elections......................................................................Page 39
CityClerk....................................................................Page 40
Human Resources ......................................................Page 41
Information Technology.............................................Page 42
Fiscal & Support Services Narrative ........................................Pages 43-45
Finance........................................................................Page 46
Business and Development Narrative ....................................Pages 47-50
Assessing.....................................................................Page 51
Planning and Zoning...................................................Page 52
Police Department Narrative ..................................................Pages 53-55
Police Administration.................................................Page 56
Police Investigation .....................................................Page 57
Police Patrol................................................................Page 58
Police Support Services ..............................................Page 59
Police Station and Buildings.......................................Page 60
Fire Department Narrative ......................................................Pages 61-64
Fire Department .........................................................Page 65
Emergency Preparedness............................................Page 66
Building and Community Standards Narrative .......................Pages 67-71
iJuuuIHg 111spuo!Is ...................................................i.Page /
Code Enforcement......................................................Page 73
Public Works Narrative ..........................................................Pages 74-76
Public Works Admin/Engincering ..........................rage 77
Public Works - Street Maintenance ....... ..... ...............Page 78
mmmc VOrKs - I raiiic LOI1LrO. .................................Page 7
Public Works - Park Facilities .Page 80
Public Works - Forestry.............................................Page 81
Community Activities, Recreation and Services Narrative .....Pages 82-85
CARS - Administration ..............................................Page 86
CARS - Recreation Administration ...........................Page 87
CARS - Adult Recreation...........................................Page 88
CARS - Teen Programs .............................................Page 89
CARS - Youth Programs............................................Page 90
CARS - General Recreation.......................................Page 91
CARS - Community Center.......................................Page 92
CARS - Pool...............................................................Page 93
CARS - General Government Buildings ...................Page 94
Non-Departmental Accounts .................................................Page 95
Legal............................................................................Page 96
Joint Powers Payments................................................Page 97
Convention and Tourism ...........................................Page 98
Risk Management (Insurance) ....................................Page 99
Central Supplies and Support.....................................Page 100
Reimbursement from Other Funds............................Page 101
Transfer Out................................................................Page 102
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I City of Brooklyn Center
2017 Budget - Genera! Fund - Revenue Summary
2014 2015
Object Code I Description Actual Actual
2016
June
YTD
2016
Budget
2017
Budget Change
2018
Budget
10100 GENERAL FUND
PROPERTY TAXES $ 13,527,862 $ 14,107,934 $ 7,515,656 $ 14,728,749 $ 15,278,667 3.73%$ 15,275893
TAX INCREMENTS 549,268 348,680 201,123 380,000 380,000 0.00%380,000
LODGING TAXES 914,651 1,075,425 537,889 895,000 1,050,000 17.32%1,050,000
TOTAL TAXES 14,991,781 15,532,039 8,254,668 16,003,749 16,708,667 4.40%16,705,893
LICENSES 311,952 323,833 151,108 298,100 297,655 -0.15%277,655
PERMITS 709,458 535,701 279,937 508,750 430,900 -15.30%373,750
TOTAL LICENSES & PERMITS 1,021,410 859,534 431,045 806,850 728,555 -9.70%651,405
STATE 1,320,982 1,313,252 785,686 1,294,437 1,336,253 3.23%1,336,253
COUNTY -8,000 2,000 --0.00%-
LOCAL 80,465 89,443 52,907 92,000 94,000 2.17%94,000
TOTAL INTERGOVERNMENTAL 1,401,447 1,410,695 840,593 1,386,437 1,430,253 3.16%1,430,253
GENERAL GOVERNMENT 208,175 180,198 88,421 148,240 120,300 -18.85%102,300
PUBLIC SAFETY 13,239 12,968 10,436 16,250 15,250 -6.15%15,250
COMMUNITY DEVELOPMENT 2,653 1,240 520 6,000 46,000 666.67%46,000
PARKS & RECREATION 256,340 232,707 119,494 254,057 257,775 1.46%260,590
COMMUNITY CENTER 330,190 322,456 241,405 388,850 394,770 1.52%399,770
TOTAL CHARGES FOR SERVICES 810,597 749,569 460,276 813,397 834,095 2.54%823,910
SPECIAL ASSESSMENTS 128,138 148,234 59,053 130,000 130,000 0.00%130,000
FINES & FORFEITURES 312,130 268,116 101,804 301,500 262,500 -12.94%262,500
INVESTMENT EARNINGS 61,760 62,276 38,646 74,526 77,990 4.65%64,990
MISCELLANEOUS 138,349 142,800 81,207 116,700 118,450 1.50%118,450
OTHER FINANCING SOURCES -----0.00%-
TRANSFERS IN 129,544 201,684 46,275 150.000 150,000 0.00%150,000
10100 GENERAL FUND REVENUES $ 18.995.156 $ 19,374,947 _L1911 3.567 $19.783,159 $ 20,440,510 3.32%$ 20,337.401
24
GENERAL FUND
FUND -10100
REVENUES
2016
2014 2015 June 2016 2017 2018
Object Code I Description Actual Actual YTD Budget Budget Change Budget
10100- GENERAL FUND
4101 - CURRENT AD VALOREM TAXES $ 13512,475 $ 14,151,507 $ 7,307,331 $ 14,728,750 $ 15,344,946 4.18%$ 15,344,946
4102 ALLOWANCE FOR UNCOLLECTIBLE ---(147,287)(147,287)0.00%(153,449)
4120- DELINQUENT AD VALOREM TAXES 6,543 (48,672)182,053 132,558 73,644 -44.44%76,724
4154 - PENALTIES & INT-DELINQ TAXES 8,844 5,099 26,272 14,728 7,364 -50.00%7,672
PROPERTYTAXES 13,527,862 14,107,934 7,515,656 14,728,749 15,278,667 3.73%15,275,893
4150-TAX INCREMENTS 549,268 348,680 201,123 380,000 380,000 0.00%380,000
TAX INCREMENTS 549,268 348,680 201,123 380,000 380,000 0.00%380,000
4161- LODGING TAX 914,651 1,075,425 537,889 895,000 1,050,000 17.32%1,050,000
SALES & USE TAXES 914,651 1,075,425 537,889 895,000 1,050,000 17.32%1,050,000
TOTAL TAXES 14,991,781 15,532,039 8,254,668 16,003,749 16,708,667 4.40%16,705,893
4201 - LIQUOR LICENSES 54,518 64,200 1,650 49,900 52,350 4.91%52,350
4202- BEER LICENSES 1,800 2,592 583 1,800 2,300 27,78%2,300
4203- GARBAGE HAULING LICENSES 3,435 3,250 3,275 3,435 3,360 -2.18%3,360
4204- CIGARETTE LICENSES 3,513 2,638 300 3,150 2,850 -9.52%2,850
4205- RENTAL DWELLING LICENSES 229,724 233,426 134,650 223,040 220,000 -1.36%200,000
4207- MECHANICAL LICENSES 9,292 9,320 7,175 9,000 9,000 0.00%9,000
4209- SERVICE STATION LICENSES 3,000 2,190 -2,300 2,190 -4.78%2,190
4210- MOTOR VEHICLE DEALER LICENSES 1,250 1,500 1,500 1,250 1,500 20.00%1,500
4211 -BOWLING ALLEY LICENSES 720 ----0.00%-
4212 - AMUSEMENT LICENSES 710 605 575 725 605 -16.55%605
4213- MISCELLANEOUS BUSINESS LICENSE 3,000 4,112 1,400 3,500 3,500 0.00%3,500
LICENSES 311,952 323,833 151,108 298,100 297,655 -0.15%277,655
4221 -SIGN PERMITS 4,545 6,550 2,415 5,000 5,000 0.00%5.000
4222- BUILDING PERMITS 501,016 329,882 178,738 400,000 307,150 -23.21%250,000
4223- MECHANICAL PERMITS 74,768 87,950 45,907 40,000 45,000 12.50%45,000
4224-SEWER &WATER PERMITS 3,325 3,260 850 1,500 1,500 0.00%1,500
4225- PLUMBING PERMITS 63,830 53,104 24,471 25,000 35,000 40.00%35,000
4226- ROW PERMIT FEE 1,814 7,596 2,100 1,500 1,500 0.00%1,500
4227- ELECTRICAL PERMITS 59,476 46,666 23,347 35,000 35,000 0.00%35,000
4228- MISC BUSINESS PERMITS 684 684 2,109 750 750 0.00%750
PERMITS 709,458 535,701 279,937 608,750 430,900 -15.30%373,750
TOTAL LICENSES & PERMITS 1,021.410 859,534 431,045 806,850 728,555 -9.70%651.405
4341 - LOCAL GOVERNMENT AID 772,307 747,076 767,063 767,072 775,888 1.15%775,888
4345- PENSION AID-FIRE RELIEF 133,745 148,061 -135,000 148,000 9.63%148,000
4346- PENSION AID-POLICE 340,815 360,232 -340,000 360,000 5.88%360,000
4347- PENSION AID-PERA 34,365 34,365 17,183 34,365 34,365 0.00%34,365
4348- LOCAL PERFORMANCE AID -----0.00%-
4352- POLICE TRAINING GRANT 14,803 15,993 600 15,000 15,000 0.00%15,000
4359 - OTHER STATE GRANTS/AID 24,947 7,525 840 3,000 3,000 0.00%3,000
STATE 1,320,982 1,313,252 785,686 1,284,437 1,336,253 3.23%1,336,253
4362- COUNTY GRANTS/AID -8,000 2,000 --0.00%-
COUNTY -8,000 2,000 --0.00%-
4373- OTHER GRANTS/AID 7,809 11,858 7,169 10,000 10,000 0.00%10,000
4374- POLICE LIAISON / DARE 72,656 77,585 45,738 82,000 84,000 2,44%84,000
LOCAL 80,465 89,443 52,907 92,000 94,000 2.17%94,000
TOTAL INTERGOVERNMENTAL 1,401,447 1,410.695 840,593 1,386,437 1,430,253 3.16%1,430,253
4401 - VACANT BLDG REG FEE 95,240 84,300 38,100 60,000 60,000 0.00%42,000
4402- RENTAL CONVERSION FEE 36,400 26,000 12,500 20,000 17,000 -15.00%17,000
4403- PLANNING APPLICATION FEES 5.750 10,110 3050 7,500 6000 -20.00%6,000
4404- ZONING CHANGES/SPECIAL USE PER 1,675 2,100 -4,650 2,500 -46.24%2,500
4405- SALE OF MAPS &DOCUMENTS 325 434 16 --0.00%-
4407- ASSESSMENT SEARCHES 25 -50 --0.00%-
4408- REINSPECTION FEES 18,150 21,335 17,640 15,000 12,500 -16.67%12,500
4409- SECTION 8 INSPECTIONS 21,398 12,090 -12,000 --100.00%-
4410- REOCCUPANCY INSP FEE 24,375 18,950 13,685 21,840 15,600 -28.57%15,600
4411- FILING FEES 225 -175 50 --100.00%-
4412- ABATEMENT FEES 810 225 270 500 250 -50.00%250
4413- FINAL PLAT & VACATION FEES 250 --500 250 -50.00%250
4415- TREE CONTRACTOR REGISTRATION 1,225 1,610 595 1,200 1,200 0.00%1,200
4416- ZONING LETTER 805 455 420 500 500 0.00%500
4417- ABATEMENT SVC CHG (456)450 450 2,500 2,500 0.00%2,500
4419- ONLINE CREDIT CARD SURCHARGE 1,978 2,139 1,470 2,000 2,000 0.00%2,000
GENERAL 208,175 180,198 88,421 148,240 120,300 -18.85%102,300
25
4421 -POLICE REPORT REVENUE 791 810 648 750 750 0.00%750
4422- LICENSE INVESTIGATIONS 1,200 1,750 600 1,000 1,000 0.00%1,000
4423- ANIMAL CONTROL REVENUE 2,911 5,526 4,806 4,500 4,500 0.00%4,500
4424- FIRE ALARM FEES -140 ---0.00%-
4424.1 - FIRE INSPECTIONS 700 600 200 500 500 0.00%500
4425- BURGLAR ALARM FEES -125 777 3,000 3,000 0.00%3,000
4426- TOWING REVENUE 20 ----0.00%-
4427- POLICE SERVICE REVENUE 1,175 1,992 930 500 500 0.00%500
4428- PRIVATE SECURITY CONTRACTS 6,255 2,025 2,475 6,000 5,000 -16.67%5,000
4429- MISC POLICE REVENUE 187 ----0.00%-
PUBLIC SAFETY 13,239 12,968 10,436 16,250 15,250 -6.15%15,250
4431 - WEED CUTTING CHARGES ----26,000 100.00%26,000
4434 - DISEASED TREE REMOVAL ----14,000 100.00%14,000
4451- NUISANCE ABATEMENTS 2,653 1,240 520 6,000 6,000 0.00%6,000
COMMUNITY DEVELOPMENT 2,653 1,240 520 6,000 46,000 666.67%46,000
4471 - ADULT RECREATION PROGRAMS 195,972 169,669 74,658 192,450 184,500 -4.13%184,600
4472- TEEN RECREATION PROGRAMS 6,845 8,525 -7,200 --100.00%-
4473- CHILDREN RECREATION PROGRAMS 52,630 54,163 42,636 52,907 58,275 10.15%60,890
4474- GENERAL RECREATION PROGRAMS 893 350 2,200 1,500 15,000 900.00%15,100
PARKS & RECREATION 256,340 232 ,707 119,494 254,057 257,775 1.46%260,590
4481 - MEMBERSHIPS-FAMILY 33,755 25,172 20,781 35,000 36,000 2.86%36,000
4482- MEMBERSHIPS-INDIVIDUAL 27,149 25,392 20,057 30,000 32,000 6.67%33,000
4483- SILVER SNEAKERS TAXABLE 19,009 17,963 8,483 20,000 20,000 0.00%21,000
4485- GENERAL ADMISSIONS-INDIVIDUAL 70,635 71,594 51,333 95,000 95,000 0.00%95,000
4486- GENERAL ADMISSIONS-GROUP --255 1,000 1,000 0.00%1,000
4487- SWIM LESSONS 148,539 148,493 120,196 168,000 170,000 1.19%172,000
4489- LOCKER RENTAL 4,196 4,889 2,744 6,000 6,000 0.00%6,000
4493- GAME ROOM 2,300 1,508 924 2,500 2,500 0.00%2,500
4494- MERCHANDISE FOR RESALE 925 878 854 1,500 1,500 0.00%1,500
4495- CONSTITUTION HALL RENTAL 21,924 24,056 15,318 23,000 26,000 13.04%27,000
4496- GIFT CERTIFICATE (26)(171)(60)250 250 0.00%250
4497- CONCESSIONS &COMMISSIONS 1,784 2,682 520 6,600 4,520 -31.52%4,520
COMMUNITY CENTER 330,190 322,456 241,405 388,860 394,770 1,52%399,770
TOTAL CHARGES FOR SERVICES 810,597 749,569 460,276 813,397 834,095 2.54%823,910
4508- UNCLAIMED EVIDENCE 1,566 1,622 -1,500 1,500 0.00%1,500
4511 -COURT FINES 269,699 230,949 91,359 275,000 231,000 -16.00%231,000
4512- ADMINISTRATIVE FINES 40,865 35,545 10,445 25,000 30,000 20.00%30,000
4513- RENTAL DWELLING FINES -----0.00%-
TOTAL FINES & FORFEITURES 312,130 268,116 101,804 301,500 262,500 -12.94%262,500
4601 -SPECIAL ASSESSMENTS 128,125 148,232 59,053 130,000 130,000 0.00%130,000
4607- SPEC ASSESS INTEREST 13 2 ---0.00%-
TOTAL SPECIAL ASSESSMENTS 128,138 148,234 59,053 130,000 130,000 0.00%130,000
4603- INTEREST EARNINGS 49,454 59,599 38,646 74,526 77,990 4.65%64,990
4605- UNREALIZED INVESTMENT GAIN/LOSS 12,306 2,677 ---0.00%-
TOTAL INVESTMENT EARNINGS 61,760 62,276 38,646 74,526 77,990 4.65%64,990
4604- CHECK PROCESSING FEES 270 30 150 --0.00%-
4606- OTHER REVENUE 11,327 5,864 25,744 25,000 25,000 0.00%25,000
4612- DONATIONS & CONTRIBUTIONS 9,864 14,621 10,690 10,500 --100.00%-
4613- CARS DONATIONS &CONTRIBUTIONS .-375 -21,000 100.00%21,000
4812- FACILITY RENTALS 36,186 34,879 19,185 31,200 31,200 0.00%31,200
4921 - REFUNDS & REIMBURSEMENTS 80,702 87,406 25,063 50,000 41,250 -17.50%41,250
TOTAL MISCELLANEOUS 138,349 142,800 81,207 116,700 118,450 1.50%118,450
4915- TRANSFERS IN 129,544 201,684 46,275 150,000 150,000 0.00% 150,000
TOTAL TRANSFERS IN 129,544 201,684 46,275 150,000 150,000 0.00% 150,000
REVENUES $ 18,995.156 _1_19,374,947$ 10,313,567 $ 19,783,159 1 20,440,510 3,32% $ 20,337,401
26
City of Brooklyn Center
2017 Budget - General Fund - Expenditure Summary by Function
2016
2014 2015 June 2016 2017 2018
Object Code / Description Actual Actual YTD Budget Budget Change Budget
10100 GENERAL FUND
41110 MAYOR & COUNCIL $ 124,546 $ 123,085 $64,718 $ 120,653 $ 123,686 2.51% $124,736
41320 CITY MANAGER 352,491 349,570 227,638 355,392 448,006 26.06%466,158
41410 ELECTIONS 107,326 75,709 61,774 128,002 93,958 -26.60%133,158
41430 CITY CLERK 172,593 181,066 120,826 179,246 183,216 2.21%190,284
41520 FINANCE 501,335 524,400 388,374 575,528 588,757 2.30%612,245
41550 ASSESSING 259,591 202,443 87,226 200,825 206,000 2.58%206,025
41610 LEGAL 403,021 427,511 240,611 454,700 435,000 -4.33%435,000
41810 HUMAN RESOURCES 283,580 327,229 278,925 371,283 354,361 -4.56%367,448
41920 INFORMATION TECHNOLOGY 465,200 447,731 332,547 530,041 615,585 16.14%622,564
41940 GOVERNMENT BUILDINGS 674,063 709,588 476,166 841,331 848,964 0.91%864,803
GENERAL. GOVERNMENT 3,343,746 3,368,332 2,278,805 3,757,001 3,897,533 3.74%4,022421
42110 ADMINISTRATION 288,731 320,245 183,232 306,964 316,399 3.07%325,019
42120 INVESTIGATION 804,986 845,986 500,587 922,509 938,538 1.74%949,310
42123 PATROL 5,064,026 5,253,688 3,507,784 5,519,123 5,692,685 314%5,904,758
42151 SUPPORT SERVICES 791,875 851,457 592,393 955,096 1,001,710 4.88%1,027,240
42170 STATION & BUILDINGS 198,390 228,932 133,237 230,714 233,101 1.03%239,101
POLICE 7,148,008 7.500.308 4,917,233 7,934,406 8,182,433 3.13%8,445,428
42210 FIRE 1,089,170 1,099,745 599,507 1,271,193 1,342,498 5.61%1,389136
42510 EMERGENCY PREPAREDNESS 70,681 78,872 51,669 87,190 88,961 2.03%91,864
FIRE 1,159,851 1,178,617 651,176 1,358,383 1,431,459 5.38%1,481,000
41910 PLANNING & ZONING 235,984 111,770 82,311 163,761 176,153 7.57%196,411
42410 BUILDING INSPECTIONS 502,799 526,144 339,997 628,718 619,463 -1.47%643,409
42411 CODE ENFORCEMENT 397,798 492,338 266,740 480,756 509,026 5.88%525,688
COMMUNITY SERVICES 1,136,581 1,130,252 689,048 1,273,235 1,304,642 2.47%1,365,508
43110 ENGINEERING 805,956 742,067 507,409 857,983 902,899 5.24%910,085
43220 STREET MAINTENANCE 1,410,331 1,307,517 889,760 1,491,953 1,496,275 0.29%1,552,248
43221 TRAFFIC CONTROL 212,425 207,237 144,740 234,610 233,246 -0.58%236,195
45201 PARK FACILITIES 893,115 926,269 605,731 1,048,343 1,045,855 -0.24%1,069,263
45204 FORESTRY 94,696 98,913 59,209 102,906 108,536 5.47%112,170
PUBLIC WORKS 3,416,523 3,282,003 2,206,849 3,735,795 3,786,811 1.37%3,879,961
45010 ADMINISTRATION 208,809 221,922 143,498 227,132 230,193 135%236,927
45110 REC ADMINISTRATION 462,958 466,231 333,238 504,781 507,642 0.57%531,118
45111 ADULT PROGRAMS 152,860 152,815 111,840 169,248 171,122 1.11%171,833
45112 TEEN PROGRAMS 5,742 6,889 -12,444 6,928 -44.33%7,278
45113 YOUTH PROGRAMS 52,834 61,856 70,394 67,073 92,841 38.42%97,077
45119 GENERAL RECREATION 13,507 19,604 34,185 44,344 60,846 37.21%62,476
45122 COMMUNITY CENTER 146,270 205,978 87,224 225,874 221,095 -2.12%222,645
45124 POOL 375,826 331,783 254,826 376,588 378,295 0.45%378,245
CARS 1,418,806 1,467,078 1,035,205 1,627,484 1,668,962 2.55%1,707,599
44110 JOINT POWERS 145,503 135,604 100,220 150,000 180,000 20.00%190,000
45310 CONVENTION & TOURISM 434,459 510,827 304,424 425,125 498,750 17.32%498,750
48140 INSURANCE 209,003 230,968 157,800 236,438 220,610 -6.69%232,230
48150 CENTRAL SUPPLIES 155,498 219,158 145,604 142,080 132,294 -6.89%208,675
NON-DEPARTMENTAL 944,463 1.096,557 708,048 953,643 1,031,654 8.18%1.129,655
48170 INTERFUND REIMBURSEMENT 1,689,822 (66,591)1,691 (1,049,324)(1,052,984)0.35%(1,052,984)
48210 TRANSFERS OUT 100,000 267,552 -192,536 190,000 -1.32%190,000
TRANSFERS 1,789,822 200,961 1,691 (856,788)(862,984)0.72% (862,984)
10100 GENERAL FUND EXPENDITURES $ 20,357,800 $ 19,224.108 $ 12,488,055 $ 19,783,159 $ 20,440,510 3.32%$ 21.168.588
27
I City of Brooklyn Center
2017 Budget - General Fund - Expenditure Summary by Object Code
2016
2014 2015 June 2016 2017 2018
Object Code / Description Actual Actual YFD Budget Budget Change Budget
10100 GENERAL FUND
5586 COST OF SALES-MISC $ 811 $ 394 $ 329 $ 450 $ 450 0.00% $ 450
TOTAL COST OF SALES 811 394 329 450 450 0.00% 450
6101 WAGES & SALARIES-FT EMPLOYEES 8,016,269 8,128997 5,301,731 8,509,442 8,787,955 3.27%9,035,578
6102 OVERTIME-FT EMPLOYEES 400,119 361,836 218,653 348,700 362,000 3.81%362,200
6103 WAGES-PART TIME EMPLOYEES 943,475 934,839 706,462 1,118,628 1,167,620 4.40%1,260,642
6104 OVERTIME-PART TIME EMPLOYEES 445 874 502 2,000 2,500 25.00%2,500
6105 CONTRACTED SVCS OT 4,982 1,548 2,150 5,000 5,500 10.00%5,500
6111 SEVERANCE PAY 121,416 113,018 132,515 --0.00%-
6112 CAR ALLOWANCE 6,000 5,700 3,800 6,000 6,000 0.00%6,000
6122 PERA COORDINATED PLAN 361,598 363,770 235,098 435,718 427,023 -2.00%436,335
6123 PERA POLICE & FIRE PLAN 592,934 663,382 430,247 696,003 725,778 4.28%729,540
6124 PERA DEFINED CONTRIBUTION 907 869 605 1,499 1,529 2.00%1,560
6125 FICA - SOCIAL SECURITY 340,062 332,331 227,505 362,496 372,491 2.76%380,456
6126 FICA - MEDICARE 135,792 136,423 91,554 148,458 153,554 3.43%153,376
6127 FIRE RELIEF ASSOCIATION 153,545 148,061 -135,000 148,000 9.63%148,000
6131 CAFETERIA PLAN CONTRIBUTIONS 1,234,245 1,357,552 976,366 1,627,176 1,642,839 0.96%1,774,259
6141 UNEMPLOYMENT COMPENSATION 14,438 2,822 7,412 --0.00%-
6151 WORKER'S COMP INSURANCE 265,514 315,404 246,184 290,788 297,639 2.36%303,590
TOTAL PERSONAL SERVICES 12,591741 12,867,426 8,580,784 13,686,908 14,100,628 3.02%14599,536
6201 OFFICE SUPPLIES 21,319 27,430 14,928 29,075 31,180 7.24%31,740
6203 BOOKS/REFERENCE MATERIALS 1,700 3,387 949 4,595 3,400 -26.01%3,625
6204 STATIONARY SUPPLIES ---200 300 50.00%315
6211 CLEANING SUPPLIES 13,989 13,646 4,968 24,000 17,000 -29.17%18,500
6212 MOTOR FUELS ---1,600 3,200 100.00%3,500
6214 CLOTHING & PERSONAL EQUIPMENT 78,156 91,204 65,601 95,465 70,775 -25.86%71,275
6216 CHEMICALS/CHEMICAL PRODUCTS 30,203 22,404 10,174 15,630 14,630 -6.40%15,200
6217 SAFETY SUPPLIES 9,219 3,466 23,831 24,775 27,515 11.06%16,820
6219 GENERAL OPERATING SUPPLIES 104,089 104,387 68,274 111,013 115,880 4.38%118,715
6219.1 GEN OF SUP-FIRE EDUCATION -1,920 3,020 3,000 2,000 -33.33%4,200
6223 BUILDINGS & FACILITIES 393 2,278 117 2,950 3,200 8.47%3,200
6224 STREET MAINT MATERIALS 90,990 68,969 62,372 97,320 90,000 -7.52%103,200
6225 PARK& LANDSCAPE MATERIALS 15,811 18,951 12,620 28,800 27,970 -2.88%28,640
6226 SIGNS & STRIPING MATERIALS 30,922 29,703 15,986 31,510 31,510 0.00%32,410
6227 PAINT SUPPLIES 364 1,469 80 1,000 1,200 20.00%1,200
6231 ATHLETIC FIELD SUPPLIES 5,133 2,151 2,030 5,100 5,100 0.00%5,100
6233 COURT SUPPLIES 2,007 --725 750 3.45%750
6239 OTHER REPAIR& MAINT SUPPLIES 45,572 52,614 40,711 47,200 50,600 7.20%45,600
6241 SMALL TOOLS 2,269 2,270 1,346 3,770 5,720 51.72%5,820
6242 MINOR EQUIPMENT 27,286 105,132 26,899 60,075 58,340 -2.89%64,990
6243 MINOR COMPUTER EQUIPMENT 115,467 56,360 8,200 78,670 60,350 -23.29%96,220
TOTAL SUPPLIES 594,889 607,741 362,106 666,473 620,620 -6.88%671,020
6301 ACCTG, AUDIT & FIN'L SERVICES 43,271 39,330 48,644 31,999 35,100 9.69%35,100
6302 ARCH, ENG & PLANNING 22,094 7,067 13,046 20,500 21,000 2.44%21,000
6303 LEGAL SERVICES 400,321 411,984 237,111 437,462 440,000 0.58%435,000
6305 MEDICAL SERVICES 16,556 8,852 4,138 15,400 20,000 29.87%21,700
6306 PERSONNEULABOR RELATIONS ---5,000 5,000 0.00%5,000
6307 PROFESSIONAL SERVICES 235,167 450,704 308,868 483,574 591,515 22,32%605,563
6308 CHARTER COMMISSION 128 206 109 1,500 1,500 0.00%1,500
6321 TELEPHONE/PAGERS 38,987 29,475 17,388 34,885 37,959 8.81%39,159
6322 POSTAGE 54,206 45,249 26,156 58,200 52,500 -9.79%53,450
6323 RADIO COMMUNICATIONS 23,398 26,544 18,222 28,120 29,000 3.13%29,000
6329 OTHER COMMUNICATION SERVICES 37,024 32,721 20,279 35,275 33,650 -4.61%34,677
6331 TRAVEL EXPENSE/MILEAGE 4,139 4,260 1,927 5,750 6,195 7,74%6,195
6333 FREIGHT/DRAYAGE 9,470 9,458 7,013 10,230 10,330 0.98%10,330
5339 OTHER TRANSPORTATION EXPENSE 3,412 275 -4,000 1,500 -62.50%1,500
6341 PERSONNEL ADVERTISING 975 968 350 5,450 5.060 -7.16%5,060
6342 LEGAL NOTICES 4,707 9,608 7,548 6,995 8,350 19.37%8,350
6349 OTHER ADVERTISING -60 -250 250 0.00%250
6351 PRINTING 40,840 38,121 23,024 45,010 46,210 2.67%47,310
6361 GENERAL LIABILITY INSURANCE 118,949 119,450 77,310 123,763 101,180 -18,25%107,251
6362 PROPERTY INSURANCE 69,244 72,228 57,324 76,279 82,475 8,12%87,426
6364 DRAM SHOP INSURANCE 839 988 1,004 1,033 1,096 6.109%-
6366 MACHINERY BREAKDOWN INSURANCE 7,347 7,143 5,460 7,393 7,829 5.90%8,299
6368 BONDS INSURANCE 1,930 1,915 1,473 2,003 2,126 6.14%2,254
6369 OTHER INSURANCE --1,113 -2,700 100.00%2,800
6381 ELECT RIC 275,204 267,463 199,865 283,150 289,400 2.21%293,600
6382 GAS 192,963 128,736 66,176 177,350 132,450 -25.32%137,750
6383 WATER 31,672 36,164 21,945 59,714 60,700 1.65%62,600
6384 REFUSE DISPOSAL 28,127 34,116 20,460 39,200 40,500 3.32%40,500
6385 SEWER 13,188 12,527 8,433 15,200 15,100 -0.66%15,450
6366 STORM SEWER 55,925 55,269 31,705 65,400 65,400 0.00%67,100
6387 HEATING OIL 3,158 25 5,000 5,000 0.00%5,000
28
6388 HAZARDOUS WASTE DISPOSAL 3,764 1,531 965 5,950 5,700 -420%5,700
6389 STREET LIGHTS 19,836 19,641 11,308 22,850 23,550 3.06%24,200
6402 EQUIPMENT SERVICES 70,227 113,382 47,612 46,250 82,770 78.96%82,120
6403 BLDGS/FACILITIES MAINT SERVICE 71,482 101,021 64,183 144,200 119,500 -17.13%121,000
6404 STREET MAINT SERVICES 95,275 94,701 85,619 103,000 110,000 6.80%110,000
6405 PARKA LANDSCAPE SERVICES 104,541 94,142 51,898 115,150 159,290 38.33%162,058
6406 MULTI-FUNCTION MTNCE 22,743 27,484 14,823 26,475 30,870 16.60%31,805
6407 TRAFFIC SIGNALS MAINT 3,578 3,361 238 4,500 9,000 100.00%4,500
6408 COMMUNICATION/INFO SYSTEMS 3,296 2,218 302 4,500 5,665 25.89%5,700
6409 OTHER REPAIR & MAINT SVCS 5,021 1,487 6,068 11,700 11,850 1.28%12,000
6412 BLDGSIFACILITIES 17,319 14,538 11,813 18,600 21,300 14.52%21,300
6415 OTHER EQUIPMENT 63 88 -500 510 2.00%515
6417 UNIFORMS 1,279 1,564 291 1,515 3,630 139.60%3,780
6421 SOFTWARE LICENSE 1,979 864 479 2,225 20,600 825.84%3,000
6422 SOFTWARE MAINT 69,338 67,700 65,881 81,671 80,100 -1.92%90,900
6423 LOGIS CHARGES 400,989 379,139 308,160 465,248 451,524 -2.95%473,832
6428 PROTECTION SERVICES -3,456 ---0.00%-
6431 SPECIAL EVENTS 3,353 6,274 6,078 9,015 8,300 -7.93%8,300
6432 CONFERENCES AND SCHOOLS 87,699 96,508 65,753 120,810 136,070 12.63%129,350
6433 MEETING EXPENSES 4,713 6,919 4,674 11,330 12,835 13.28%14,835
6434 DUES& SUBSCRIPTIONS 58,891 65,679 32,062 67,750 68,920 1.73%69,155
6435 CREDIT CARD FEES 45,348 53,719 33,518 50,500 53,000 4.95%54,500
6436 UNCOLLECTIBLE CHECKS/DEBTS -----0.00%-
6441 LICENSES, TAXES & FEES 3,462 5,684 3,321 6,300 6,400 1.59%6,400
6442 COURT AWARDS/SETTLEMENTS 4,001 22,808 8,939 15,000 15,000 0.00%15,000
6443 PRIZE AWARDS/EXPENSE REIMB 958 724 1,113 1,500 1,500 0.00%1,500
6444 RELOCATION EXPENSES -3,000 ---0.00%-
6445 CONVENTION BUREAU PAYMENT 434,459 510,827 304,424 425,125 498,750 17.32%498,750
6446 CONTINGENCY ACCOUNT --2,500 100,000 125,000 25.00%200,000
6447 TOWING CHARGES 1,741 829 264 750 750 0.00%750
6448 PRISONER BOARDING CHARGES 94,942 102,937 47,351 105,200 110,000 4.56%110,000
6449 OTHER CONTRACTUAL SERVICE 625,712 575,949 390,030 648,050 724,840 11.85%742,990
6491 MERCHANDISE FOR RESALE 1,290 3,448 4,998 1,600 2,250 40.63%2,300
TOTAL SERVICES & OTHER CHARGES 3,990,540 4,232,528 2,800,756 4702,349 5,050,549 7.40%5,196,414
6461 FUEL CHARGES 268,277 194,086 83,766 241,971 193,068 -20.21%199,519
6462 FIXED CHARGES 158,656 165,507 86,546 148,130 149,178 0.71%153,627
6463 REPAIR & MAINT CHARGES 312,766 292,581 165,762 373,247 360,529 -3.41%371,342
6465 REPLACEMENT CHARGES 637,994 623,778 389,661 667,991 718,972 7.63%736,164
TOTAL CENTRAL GARAGE CHARGES 1,377,693 1,275,952 725,735 1,431,339 1,421,747 -0.67%1,460,652
6520 BUILDINGS & FACILITIES 8,453 18,027 3,894 47,794 62,500 30.77%64,000
6540 EQUIPMENT & MACHINERY 3,851 21,079 8,460 97,634 40,500 -58.52%33,000
6545 OTHER EQUIPMENT --4,300 6,500 6,500 0.00%6,500
6560 FURNITURE ---500 --100.00%-
6580 INFORMATION SYSTEMS -----0.00%-
TOTAL CAPITAL OUTLAY 12,304 39,106 16,654 152,428 109,500 -28.16%103,500
6471 ADMINISTRATIVE SERVICE TRANSFER (598,700)(599,323)(549,379)(599,324)(602,984)0.61%(602,984)
6472 ENGINEERING SERVICE TRANSFER (465,602)(376,029)(253,745)(450,000)(450,000)0.00%(450,000)
6473 STORM SEWER TRANSFER -----0.00%-
6480 GENERAL FUND REIMBURSEMENT -----0.00%-
6482 MISC TRANSFER OUT 2,854,124 1,176,313 804,815 192,536 190,000 -1.32%190,000
TOTAL TRANSFERS OUT 1,789,822 200,961 1,691 (856,788)(862,984)0.72% (862,984)
10100 GENERAL FUND EXPENDITURES $ 20,357.800 $ 19,224,108 $ 12,488,055 $ 19,783,159 $ 20,440,510 3.32% $ 21.168 ,588
29
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Department Name: Mayor and City Council
Department/Division Mission:
The Mission of the Mayor and City Council is to provide visionary leadership to the organization and
oversee the proper operation of the city through the City Manager.
Department/Division Description:
The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under
the Council-Manager form of government as established by the City Charter, the City Council exercises
the legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Appeal and
Equalization, the Economic Development Authority, the Housing and Redevelopment Authority, and the
Canvassing Board for municipal elections.
The City Council budget includes expenses related to interpreters for hearing impaired or non-English
speaking persons who attend City Council meetings; the annual joint meeting of the City Council and
advisory commissions; and a consultant to facilitate two City Council work sessions.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Community Engagement:
Initiated by the City Council, in 2017 the City will continue the Brooklyn Center Citizens Leadership
Academy also known as BCU.
The primary goal of the academy is to provide an in depth introduction of Brooklyn Center local
government to 20 citizen volunteers reflective of our diverse community. These individuals will
participate in eight successive weekly "classes" with City department leaders, and elected officials. They
will have an opportunity to tour City facilities, and learn the history and future plans of their local
government. The expected benefit of this engagement effort is to inform, educate and stimulate interest in
the City Brooklyn Center. Through this effort we will foster an informed constituency and encourage
greater participation in civic and community life.
Staffing Levels
Positions FTEs 2016 2017 2017
• Mayor
• City Council Members 4 4 4
Total 5 5 5
30
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
2016 Actual Value 2017 Target Value
Citizen Participation in BCU the leadership
academy
8 20 participants
BCU participants report the course as exceptionally
valuable
100%100%
BCU participants rated the overall quality as
excellent
100%100%
BCU participant will recommend program to a
friend
100%100%
KE
GENERAL FUND
41110- MAYOR COUNCIL
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
41110- MAYOR COUNCIL
6103- WAGES-PART TIME EMPLOYEES $ 48,126 $46,121 $ 32,084 $ 48,126 $ 49,089 2.00%$ 50,070
6124 -PERA DEFINED CONTRIBUTION 907 869 605 1,499 1,529 2.00%1,560
6125- FICA- SOCIAL SECURITY 1,874 1,803 1,252 1,124 1,148 2.14%1,170
6126- FICA - MEDICARE 701 674 468 700 711 1.57%727
6151 - WORKER'S COMP INSURANCE 139 171 140 154 159 3.25%159
TOTAL PERSONAL SERVICES 51,747 49,638 34,549 51,603 52,636 2.00%53,686
6201 - OFFICE SUPPLIES --27 --0.00%-
6203- BOOKS/REFERENCE MATERIALS 26 ----0.00%-
6219- GENERAL OPERATING SUPPLIES 504 860 52 350 350 0.00%350
TOTAL SUPPLIES 530 860 79 350 350 0.009%350
6301 - ACCTG, AUDIT & FIN'L SERVICES 21,322 ----0.00%-
6307- PROFESSIONAL SERVICES 7,309 15,563 4,711 14,000 15,000 7.14%15,000
6308- CHARTER COMMISSION 128 206 109 1,500 1,500 0.00%1,500
6331 - TRAVEL EXPENSE/MILEAGE 22 -10 100 100 0.00%100
6351 -PRINTING 110 --300 300 0.00%300
6432 - CONFERENCES AND SCHOOLS 4,521 11,633 1,580 8,000 8,000 0.00%8,000
6433- MEETING EXPENSES 486 2,541 1,072 2,800 2,800 0.00%2,800
6434 - DUES & SUBSCRIPTIONS 38,371 42,644 22,608 42,000 43,000 2.38%43,000
TOTAL SERVICES & OTHER CHARGES 72,269 72,587 30,090 68,700 70,700 2.91%70,700
TOTAL BUSINESS UNIT EXPENSES $ 124,546 $123,085 $ 64,718 $ 120,653 $ 123,686 2.51%$ 124,736
RM
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Department Name: Administration
Department/Division Mission:
The Mission of the Department of Administration is to provide visionary leadership to the organization
and support to other essential governmental functions in a customer focused manner.
Department/Division Description:
The Department of Administration is composed of the City Manager's Office, The Office of the City
Clerk, Human Resources and Information Technology.
The City Manager's Office is composed of the City Manager, Assistant City Manager/Director of
Buildings and Community Standards. The primary responsibility of the City Manager is organizational
leadership. The Assistant City Manager is also the communications manager.
The Office of the City Clerk is composed of the City Clerk, Deputy Clerk and Customer Service
Representative. The Clerk's Office manages records, administers elections, business licenses and
responds to public inquiries.
The Human Resources Division is composed of the HR Director, HR Specialist and Payroll Technician.
This office manages human resource activities including labor relations, payroll and benefits
administration and employee recruitment.
The Information Technology Division is composed of the IT Director a IT/GIS Specialist and an IT
Technician. To keep pace with the increasing IT demands this proposed budget converts the IT
technician from part-time to full time in the 2017 budget year. This division plans, manages and supports
the City technology infrastructure.
Key Initiatives focused on the achievement of strategic priorities/value propositions
• Customer Intimacy and Operational Excellence
In 2017 we will continue to develop and adopt best of class quality performance practices to improve
results and customer satisfaction. We will continue our monthly double dozen meetings with an increased
emphasis on management training, introduction of best practices and strategic planning.
Inclusive Community Engagement
In 2017 we will continue our Inclusion and Diversity efforts. The long term goal is to establish an
organizational culture that promotes participation, engagement and creativity for employees while
developing an intimate understanding of and appreciation of our diverse customers/citizens. Our goal is to
improve our ability to serve and encourage community ownership and public trust. In 2017 we will
continue the work our Diversity and Inclusion Council established in 2015, facilitated by the vendor
33
Inclusion Inc. In 2017 the efforts of the Council will expand to include more of an external customer
focus. The Council will continue to prioritize, organize and implement the recommendation of the client
audit conducted by Inclusion Inc.
Staffing Levels
Positions FTEs 2016 2017 2018
•City Manager 1 1 1
•Assistant City Manager-Director of Building
Community Standards and Housing Programs 1 1 1
•City Clerk 1 1 1
•Deputy City Clerk 1 1 1
•Customer Service Representative 1 1 1
•Human Resources Director 1 1 1•Human Resources Specialist i 1 1•Human Resources/Payroll Technician 1 1 1•Information Technology Director 1 1 1•Information Technology/GIS Specialist 1 1 1•Information Technology Technician - PT 0.5 --•Information Technology Technician - FT -1 1
Total 10.5 11.0 11.0
Strategic Functions/Division(s):
o Effective and Responsive Organization Leadership
o The City Manager with support from the Assistant City Manager is responsible to the City
Council for the successful implementation of City Council Policy. As the Chief
Administrative Officer the City Manager is expected to enforce the City Charter and all
City ordinances. The City Manager prepares the Annual Budget as a means of
implementing Council Policy. The City Manager provides advices and makes
recommendations to the City Council with respect to Council policy. The City Manager is
the sole employee of the City Council. All employees work under the general direction of
the City Manager
o The City Managers' office is responsible for effective Intergovernmental Relations. The
City Manager and his staff work with community members, other public and private
agencies, organizations, schools and other stakeholders on all areas that affect the City.
o The City Managers' office is responsible for effective public communications primarily
under uie diicuuii of the Assistant City Manager. ilie office lidliules and coordinates
internal and external City communication activities. The office coordinates publication of
the City Newsletter, creates newsletters, forms, flyers, handles information released to the
media and develops other information packets as needed. The office handles coordination of
cable TV activities in the organization, including broadcast of Council meetings.
Council Support, Records Management, Licensing and Elections Administration
34
o The City Clerk is responsible for maintaining official City records, coordinating City Council
and City Commission materials and activities, coordinating business licensing, producing and
coordinating City employee newsletter, and supervision of secretarial support staff in the
Administration Department.
The City Clerk serves as the City's Election Official and administers elections. Ensures
elections are handled in accordance with state, federal, and county regulations. Oversees all
activities related to City elections including notices, candidate filing, absentee voting, testing
voting equipment, materials, and certification of process. Coordinates polling places.
Supervises the recruiting and training of election judges. The 2016 Elections Budget increase
is a reflection of the scheduled General State and National Elections
The City Clerk is responsible for Official City Records/Data Retention. The City Clerk
maintains official City records, including storage and disposition.
Coordinates Council correspondence, meetings, and other activities. Ensures coordination,
maintenance, and accuracy of Council minutes, resolutions, and other official documents.
Oversees the City Council agenda preparation process. Posts Council/Commission notices as
required by Open Meeting Law. Coordinates the nomination/appointment process for City
advisory commissions
. Attraction and Retention of an Inclusive Quality Workforce
o The Human Resources Office is responsible for providing customer focused support to the
mission of recruiting and retaining an inclusive quality workforce.
The Human Resources Office is responsible for the development of and effective customer
focused administration of the employee compensation and benefit program.
The Human Resources Office is responsible for providing leadership to effective Labor
Relations Management and is a key member of the labor negotiations team along with the
City Manager.
The Human Resources Office is responsible for Personnel Policy development and
Personnel Policy training and enforcement.
The Human Resources Office is responsible for customer focused administration of the
payroll process and other pay related activities i.e. pay/equity and EEO reporting
Strategic Implementation of Information Technology
T iimTiii L ii 1 division iii 411o iOiiiiaiiuii oiogy ulvisloaiia and supports u iu voice needs 01
City departments and buildings and the citywide Geographic Information Systems (GIS)
function, inclusive of the following:
35
Data - Management and operations of the Local Area Network (LAN)
Voice - Management and operations of the telephone and voice mail systems
Hardware and Software - Purchases, installs, and maintains all City computer equipment
and software - current inventory of 10 servers, 182 computers, 14 multi-function devices,
40 printers, 7 scanners, other hardware peripherals, and more than 60 different software
applications.
Training - identifies and provides computer and telephone training as determined for all
City users.
Research and Development - Conducts planning, research, and implementation through
project management. Develops Information Technology policies, procedures, and strategic
plans.
Geographic Information Systems - Management and operations of the City Geographic
Information Systems (GIS) including maintaining parcel, street, utilities and other
infrastructure databases.
The Information Technology division manages the City of Brooklyn Center's efforts in
promoting the effective and efficient transaction of City business and decision-making by
providing methods of communication and access to necessary data and information.
Information Technology staff works with management to develop cost reducing
plans/options that result in improved service delivery through the use of technology.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*A c t ua l Value Target Value
Foster a culture of inclusion throughout Activities ongoing Complete 100% of 20161 and D
the organization approximately 50%Council priority activities
complete including, staff learning, pipeline
targets and strategies
implemented, racial equity model
adopted and implemented,
community education and
outreach initiatives implemented
Continue implementation of Sister City Ordinance adopted Members appointed.
ordinance and frame work Members recruitment Voinjama Committee established
ongoing Voinjama Committee activities
Sister City International planned.
Membership Established \Joinj ama Committee Annual
report submitted
36
In collaboration with Business Workforce collaborative I .Workforce collaborative
Development Department, Implement summit planned summit
Economic Stability for Residents 2.Collaborative strategies
Strategic Initiatives Socio-economic analysis developed with performance
completed targets
3.Collaborative efforts
Work with Hennepin commenced
County on establishing Implement diverse employee
diverse employee pipeline strategy
strategy
Inclusive Community Engagement Branding survey and Implement recommendations from
Efforts recommendations branding process.
complete Implement inclusive community
Develop expanded engagement strategy
Community recommendations
Engagement Strategies
37
GENERAL FUND
41320 - CITY MANAGER
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual '('FD Budget Budget Change Budget
41320- CITY MANAGER
6101 WAGES & SALARIES-FT EMPLOYEES $266,511 $262,960 $148,396 $267,194 $262,537 -1.74% $277,988
6111 - SEVERANCE PAY 7,584 7,681 27,474 --0.00%-
6112- CAR ALLOWANCE 6,000 5,700 3,800 6,000 6,000 0,00%6,000
6122- PERA COORDINATED PLAN 19,354 19,722 11,130 21,173 20,890 -1.34%21,299
6125- FICA- SOCIAL SECURITY 14,639 14,107 11,307 14,098 14,098 0.00%14,098
6126- FICA- MEDICARE 4,032 3,977 2,644 3,961 4,039 1.97%4,118
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,851 25,416 14,158 26,940 26,976 0.13%29,134
6151 - WORKER'S COMP INSURANCE 1,696 2,022 1,115 1,831 1,866 1.91%1,903
TOTAL PERSONAL SERVICES 342 ,667 341,585 220,024 341,197 336,406 -1.40%354,540
6203- BOOKS/REFERENCE MATERIALS 310 184 -250 250 0.00%250
6219- GENERAL OPERATING SUPPLIES 226 168 50 200 200 0.00%200
6242- MINOR EQUIPMENT -642 ---0.00%-
6243- MINOR COMPUTER EQUIPMENT --62 3,700 --100.00%-
TOTAL SUPPLIES 536 994 112 4,150 450 -89.16%450
6307- PROFESSIONAL SERVICES ---1,000 100,000 9900.00%100,000
6321 -TELEPHONE/PAGERS 760 498 258 540 600 11.11%618
6329- OTHER COMMUNICATION SERVICES ---430 --100.00%-
6331 -TRAVEL EXPENSE/MILEAGE -13 23 300 300 0.00%300
6351 - PRINTING --26 --0.00%-
6421 - SOFTWARE LICENSE ---225 --100.00%-
6432 - CONFERENCES AND SCHOOLS 6,487 4,400 4,803 4,000 6,000 50.00%6,000
6433-MEETING EXPENSES 122 160 75 250 250 0.00%250
6434- DUES & SUBSCRIPTIONS 1,919 1,920 2,317 3,300 4,000 21.21%4,000
TOTAL SERVICES & OTHER CHARGES 9,288 6,991 7,502 10,045 111,150 1006.52%111,168
TOTAL BUSINESS UNIT EXPENSES $352,491 $349,570 $227,638 $355,392 $448,006 26.06% $466,158
38
GENERAL FUND
41410 - ELECTIONS
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
41410- ELECTIONS
6101 - WAGES & SALARIES-FT EMPLOYEES $50,819 $45,157 $28,465 $52,597 $48,023 -8.70% $50,502
6102- OVERTIME-FT EMPLOYEES -336 1,151 --0.00%2,000
6103- WAGES - PART TIME EMPLOYEES --294 -7,000 100.00%41,000
6111 -SEVERANCE PAY 199 190 ---0.00%-
6122 - PERA COORDINATED PLAN 3,691 3,412 2,221 4,076 3,602 -11.63%3,938
6125- FICA - SOCIAL SECURITY 2,934 2,705 1,941 3,261 2,977 -8.71%3,131
6126- FICA - MEDICARE 686 633 454 763 696 -8.78%732
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,424 10,590 8,992 13,470 13,488 0.13%14,567
6151 -WORKER'S COMP INSURANCE 323 350 220 352 322 -8.52%338
TOTAL PERSONAL SERVICES 70,076 63 ,373 43,738 74,519 76,108 2.13%116,208
6219- GENERAL OPERATING SUPPLIES 810 1,896 556 4,733 5,700 20.43%5,700
6243- MINOR COMPUTER EQUIPMENT ----1,900 100.00%-
TOTAL SUPPLIES 810 1,896 556 4,733 7,600 6057%5,700
6322- POSTAGE 317 2,879 -1,700 1,000 -41.18%1,700
6331 - TRAVEL EXPENSEIMILEAGE 56 20 -150 150 0.00%150
6333- FREIGHT/DRAYAGE 440 -198 400 400 0.00%400
6342 - LEGAL NOTICES 536 -299 450 450 0.00%450
6351 - PRINTING 986 24 535 2,500 2,500 0.00%2,500
6402- EQUIPMENT SERVICES 6,654 2,978 110 3,500 3,500 0.00%3,500
6412- BLDGSIFACILITIES 1,165 -486 1,300 1,300 0.00%1,300
6415- OTHER EQUIPMENT ---300 300 0.00%300
6432- CONFERENCES AND SCHOOLS -280 60 350 350 0.00%350
6433- MEETING EXPENSES 372 -262 500 200 -60.00%500
6434 - DUES & SUBSCRIPTIONS 175 155 20 100 100 0.00%100
6449- OTHER CONTRACTUAL SERVICE 25,739 4,104 15,510 37,500 --100.00%-
TOTAL SERVICES & OTHER CHARGES 36,440 10,440 17,480 48,750 10,250 -78.97%11,250
TOTAL BUSINESS UNIT EXPENSES $107,326 $75,709 $61,774 $128,002 $93,958 -26.60% $133,158
39
GENERAL FUND
41430 - CITY CLERK
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
41430- CITY CLERK
6101 -WAGES &SALARIES-FTEMPLOYEES $120,506 $122,915 $78,930 $124,892 $127,388 2.00% $129,935
6111 -SEVERANCE PAY 2,057 2,048 ---0.00%-
6122- PERA COORDINATED PLAN 8,752 9,219 5,920 9,679 9,554 -1.29%9,745
6125- FICA - SOCIAL SECURITY 7,939 7,734 4,809 7,743 7,898 2.00%8,056
6126- FICA - MEDICARE 1,857 1,809 1,125 1,811 1,847 1.99%1,884
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,848 25,468 17,984 26,940 26,976 0.13%29,134
6151 - WORKERS COMP INSURANCE 767 945 593 836 853 2.03%870
TOTAL PERSONAL SERVICES 164,726 170,138 109,361 171,901 174,516 1.52%179,624
6203 - BOOKS/REFERENCE MATERIALS -----0.00%-
6219- GENERAL OPERATING SUPPLIES 3 283 188 150 150 0.00%150
6242- MINOR EQUIPMENT -560 ---0.00%-
6243- MINOR COMPUTER EQUIPMENT 2,587 ----0.00%1,960
TOTAL SUPPLIES 2,590 843 188 150 150 0.00%2,110
6307- PROFESSIONAL SERVICES --3,240 --0.00%-
6331 -TRAVEL EXPENSE/MILEAGE 69 69 -100 100 0.00%100
6342- LEGAL NOTICES 3,958 9,098 7,214 5,645 7,000 24,00%7,000
6351 - PRINTING 175 175 -200 200 0.00%200
6432- CONFERENCES AND SCHOOLS 575 478 593 1,000 1,000 0.00%1,000
6434- DUES & SUBSCRIPTIONS 500 265 230 250 250 0.00%250
TOTAL SERVICES & OTHER CHARGES 5,277 10,085 11,277 7,195 8,550 18.83%8,550
TOTAL BUSINESS UNIT EXPENSES $172,593 $181,068 $120,826 $179,246 $183,216 2.21% $190,284
40
GENERAL FUND
41810 - HUMAN RESOURCES
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
41810- HUMAN RESOURCES
6101 - WAGES & SALARIES-FT EMPLOYEES $196,665 $205,120 $133,069 $208,426 $212,596 2.00% $216,849
6111 - SEVERANCE PAY 2,278 2,249 ---0.00%-
6122- PERA COORDINATED PLAN 14,283 15,384 9,980 16,152 15,945 -1.28%16,263
6125- FICA - SOCIAL SECURITY 12,073 12,665 8,172 12,922 13,180 2.00%13,445
6126- FICA - MEDICARE 2,823 2,962 1,911 3,023 3,083 1.98%3,143
6131 -CAFETERIA PLAN CONTRIBUTIONS 34,273 38,124 26,976 40,410 40,464 0.13%43,701
6151 - WORKER'S COMP INSURANCE 1,249 1,581 1,001 1,396 1,423 1.93%1,454
TOTAL PERSONAL SERVICES 263,644 278,085 181 ,109 282 ,329 286,691 1.55%294,855
6219-GENERAL OPERATING SUPPLIES 863 1,358 583 950 820 -13.68%1,175
6243- MINOR COMPUTER EQUIPMENT 1,579 1,116 -1,150 --100.00%1,900
TOTAL SUPPLIES 2,442 2,474 583 2 ,100 820 -60.95%3,075
6305- MEDICAL SERVICES 1,431 1,991 1,129 3,000 3,000 0.00%3,100
6307- PROFESSIONAL SERVICES 13,977 42,764 94,508 80,504 60,600 -24.72%63,168
6331 -TRAVEL EXPENSE/MILEAGE 20 76 110 100 100 0.00%100
6333- FREIGHT/DRAYAGE 27 -57 50 50 0.00%50
6432- CONFERENCES AND SCHOOLS 1,340 1,275 795 1,900 2,000 5,26%2,000
6433- MEETING EXPENSES --70 --0.00%-
6434- DUES &SUBSCRIPTIONS 699 564 564 1,300 1,100 -15.38%1,100
TOTAL SERVICES & OTHER CHARGES 17,494 46,670 97,233 86,854 66,850 -23.03%69,518
TOTAL BUSINESS UNIT EXPENSES $283,580 $327,229 $278,925 $371,283 $354,361 -4.56% $367,448
41
GENERAL FUND
41920 - INFORMATION TECHNOLOGY
2016
2014 2015 June 2016 2017 2018
Object Code/ Description Actual Actual YTD Budget Budget Change Budget
41920- INFORMATION TECHNOLOGY
6101 -WAGES& SALARIES-FT EMPLOYEES $172,051 $170,756 $95,347 $178,319 $242,265 35.86% $249,336
6102- OVERTIME-FT EMPLOYEES 729 103 1,161 2,000 1,500 -25.00%1,500
6103- WAGES-PART TIME EMPLOYEES -308 13,671 23,852 --100.00%-
6111 -SEVERANCE PAY 3,390 2,158 ---0.00%-
6122- PERA COORDINATED PLAN 12,548 12,838 8,263 15,906 18,283 14.94%18,814
6125 - FICA - SOCIAL SECURITY 10,778 10,829 6,827 12,725 15,114 18.77%15,552
6126-FICA-MEDICARE 2,521 2,533 1,597 2,975 3,535 18.82%3,637
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,849 25,416 13,488 26,940 40,464 50.20%43,701
6151 -WORKER'S COMP INSURANCE 1,098 1,318 827 1,376 1,633 18.68%1,454
TOTAL PERSONAL SERVICES 225,964 226,259 141 ,181 264,093 322,794 22.23%333,994
6219- GENERAL OPERATING SUPPLIES 2,072 2,804 1,904 2,055 3,000 45.99%3,100
6243- MINOR COMPUTER EQUIPMENT -2,193 140 4,750 --100.00%-
TOTAL SUPPLIES 2,072 4,997 2,044 6,805 3,000 -55.91%3,100
6307- PROFESSIONAL SERVICES 6,534 6,316 6,192 7,000 9,800 40.00%7,800
6321 -TELEPHONE/PAGERS 1,520 1,369 1,183 1,880 1,800 -4.26%1,854
6331 -TRAVEL EXPENSE/MILEAGE 762 736 262 900 1,000 11.11%1,000
6333- FREIGHT/DRAYAGE -11 48 -100 100.00%100
6351 - PRINTING --51 --0.00%-
6408- COMMUNICATION/INFO SYSTEMS 3,296 2,218 302 4,500 5,665 25.89%5,700
6421 - SOFTWARE LICENSE 198 --2,000 16,000 700.00%3,000
6422- SOFTWARE MAINT 39,574 41,022 40,361 45,000 46,000 2.22%54,500
6423- LOGIS CHARGES 185,280 164,443 139,005 194,363 194,426 0.03%201,516
6432- CONFERENCES AND SCHOOLS -360 1,894 3,500 15,000 328.57%10,000
6433- MEETING EXPENSES --24 --0.00%-
TOTAL SERVICES & OTHER CHARGES 237,164 216,475 189,322 259,143 289,791 1183%285,470
TOTAL BUSINESS UNIT EXPENSES $ 465,200 $447,731 $332,547 $530,041 $ 615,585 16.14% $622,564
42
$1I hi ! çcai •iyr IiR1iIfltlU Tfl FflYl
Department Name: Fiscal & Support Services
Department/Division Mission:
To provide accurate and timely information to all users of financial information and to provide
administrative and professional support in financial matters to all departments and divisions of the City.
Department/Division Description:
In the General Fund, the Finance Division of the Department assembles and processes documents which
facilitate the daily financial operations of the City. The Finance Division oversees the administration of
claims and risk management for the property and casualty portion of the City's insurance program. The
Division manages investments of City funds as well as issuance and repayment of debt obligations of the
City.
The Utility Billing Division acquires and processes data which allow for the billing and collection of
revenues for the City's five utilities.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Key Infrastructure Investments
e Maintain a positive financial position with a long term perspective
In 2017 we will continue to implement long-term forecasting. This includes updating our future cash
flow assumptions based on current information and review of potential financing options. An analysis
will include reviewing the impact of projected new debt issuances on the property tax levy and utility
rates.
Enhanced Community Image
e Fiscal responsibility
In 2017 we will review the Cities financial policies and create an updated comprehensive City financial
policy manual. This will ensure we have the proper controls in place and maintain a strong long-term
financial outlook.
Staffing Levels
Positions
• Finance Director
• Assistaice Finance Director
• Accountant
• Accounting Tcchnician
• Utility Billing Technician
FTEs 2016 2017 2018
1 1 1
1 1I I
1 1 1
1 1 1
1 1 1
43
PT Utility Billing Technician 0.5 0.5 0.5
Total 5.5 5.5 5.5
Strategic Functions/Division(s):
. Finance Division
o The Division provides for the collection, recording and deposit of all funds in bank
accounts and reconciles those bank accounts to the General Ledger on a monthly basis.
o The Division provides for the expenditure of funds for goods and services used by the City
including the proper recording and documentation of such expenditures.
o The Division prepares and distributes reports on the financial condition of the City.
a The Division invests available funds in approved investment types.
a The Division reports financial information to outside monitoring agencies
o The Division leads and assists financial planning activities through coordination of the
annual budget process and special analysis and reporting projects on specific programs.
Utility Billing Division
o The Division collects data for the preparation of utility bills, calculates, prints and mails
the bills to customers.
o The Division responds to customer inquiries by telephone, mail, e-mail and in person
regarding the calculation of bills and the regulations, policies and practices affecting utility
billing.
o The Division oversees collection of bill payments and proper recording of those receipts.
o The Division initiates such collection practices as might be necessary for the collection of
all utility accounts receivable.
Annual Goal and Strategies:
I. Ensure the financial stability of the City.
a.Review and analyze alternatives for funding City infrastructure investments
b.Review purchasing process with Departments for relevance and ease of use
C. Assure adequate cash flow and investment of idle cash
2. Enhance customer access to utility account information and actions
a. Ensure on-line and phone system ability to accept payment
I, (in_i n,n nrrncc fri niietrin-icir orrnuirit l,c,tnr, nfrirmotrin
44
C. On-line distribution option for quarterly bills
Assure adequate and proper access to financial information for Departments and citizens
a.Prioritize monthly update of general ledger information
b.Assure relevance and ease of access to information for Departments
C. Keep website information current on a variety of financial data
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
Previous Value Actual Value Target Value
GFOA's Certificate of Achievements for Financial
Report Awarded Awarded Awarded
Availability of financial reports to all users after
month-end (including City Council monthly report)22.8 days 23.8 days"22 days
Date of audit opinion May 18, 015 May 23,2016 June 1, 2016
City bond credit rating AA AA AA
Rate of investment return on all cash/investments 0.616%0.860%*0.900%
Automated utility billing phone payments Obtaining
baseline data 709's'1,500
Utility billing online payments Obtaining
baseline data 3,756-7,500
Paperless utility billing accounts Obtaining
baseline data 423"500
*2015 Data
ATh I.oug h June 30, 2016
(The City implemented the Invoice Cloud online payment acceptance software in November of 2015)
45
GENERAL FUND
41520 FINANCE
2016
2014 2015 June 2016 2017 2018
Object Code/Description Actual Actual YTD Budget Budget Change Budget
41520- FINANCE
6101 -WAGES & SALARIES-FT EMPLOYEES $351,445 $345,997 $237,650 $371,090 $380,833 2.63% $388,852
6102- OVERTIME-FT EMPLOYEES 2,644 2,836 2,712 1,000 1,500 50.00%1,500
6103-WAGES-PART TIME EMPLOYEES -4,375 9,130 16,480 17,329 5.15%18,560
6111 - SEVERANCE PAY 2,864 3,038 ---0.00%-
6122 - PERA COORDINATED PLAN 25,717 26,491 18,712 30,192 29,997 -0.65%30,669
6125- FICA - SOCIAL SECURITY 21,723 21,616 15,670 23,710 24,587 3.70%25,162
6126- FICA - MEDICARE 5,080 5,055 3,665 5,648 5,795 2.60%5,928
6131 - CAFETERIA PLAN CONTRIBUTIONS 55,729 59,304 44,960 67,350 67,440 0.13%72,834
6151 - WORKER'S COMP INSURANCE 2,248 2,709 1,869 2,609 2,676 2.57%2,740
TOTAL PERSONAL SERVICES 467,450 471.421 334,368 518,079 530,157 2.33%546,245
6201 - OFFICE SUPPLIES 59 604 264 700 700 0.00%700
6203- BOOKS/REFERENCE MATERIALS 207 110 -600 500 -16.67%500
6219- GENERAL OPERATING SUPPLIES 19 17 -300 300 0.00%300
6242- MINOR EQUIPMENT 364 384 -500 500 0.00%1,500
6243- MINOR COMPUTER EQUIPMENT 3,620 2,220 -1,850 --100.00%6,250
TOTAL SUPPLIES 4,269 3,335 264 3,950 2,000 49.37%9,250
6301 - ACCTG,AUDIT& FIN'L SERVICES 11,106 31,267 42,491 31,999 35,100 9.69%35,100
6307- PROFESSIONAL SERVICES -961 1,296 1,000 1,000 0.00%1,000
6331 - TRAVEL EXPENSE/MILEAGE 268 263 130 500 500 0.00%500
6333- FREIGHT/DRAYAGE 8,812 9,208 6,672 9,500 9,500 0.00%9,500
6341 - PERSONNEL ADVERTISING -25 -500 300 -40.00%300
6351 - PRINTING 5,789 5,201 1,209 4,500 5,000 11.11%5,000
6406- MULTI-FUNCTION MTNCE 536 1,009 498 1,200 1,200 0.00%1,250
6432- CONFERENCES AND SCHOOLS 2,395 1,010 937 3,200 3,000 -6.25%3,100
6433- MEETING EXPENSES 80 70 49 400 300 -25.00%300
6434 - DUES & SUBSCRIPTIONS 630 630 460 700 700 0.00%700
TOTAL SERVICES & OTHER CHARGES 29,616 49,544 53,742 53,499 56,600 5.80%56,750
TOTAL BUSINESS UNIT EXPENSES $501,335 $524,400 $388,374 $575,528 $588,757 2.30% $612,245
46
Ii iiI •Ir Ii.i sRi U rriii
Department Name: Business & Development
Department/Division Mission:
The mission of the Brooklyn Center Business Department is to guide the development and
redevelopment activities to ensure compliance with the City's ordinances and policies; and
conformance with the City Comprehensive Plan.
Department/Division Description:
The Business and Development Department is composed of a Director and a Planning &
Zoning Specialist with '/2 FTE administrative support services provided through Buildings
and Community Standards Department.
The Planning & Zoning Division is responsible for the processing of development reviews
for all development activities, including site plans review, subdivisions, zoning applications,
and development & performance agreements. This division also serves as the staff liaison to
the Planning Commission and maintains the City's Comprehensive Plan.
The Director is responsible for the EDA's Business Retention, Expansion, and Attraction &
Community Marketing activities: promoting development opportunities; and planning
initiatives & budgeting associated with the use of Tax Increment Financing. Additionally,
the Director oversees the contract with Hennepin County for Assessing Services and assists
as the staff liaison for the Board of Equalization.
Key Initiatives focused on the achievement of strategic priorities/value
propositions
Targeted Redevelopment (2016-2018 Strategic Plan)
Shingle Creek Crossing Development
In 2017 we will continue to work with the developer in their completion of the Phase II Building
Improvements:
Western Portion: Vehicular and Pedestrian Access improvements from Xerxes Ave. and 55th
Ave. intersection, the completion of Western side of the Food Court Building,
and pad sites adjacent to Xerxes Ave.
Central Portion: The potential redesign of this portion of the development to include the full
daylighting of Shingle Creek and the reconfiguration of buildable sites & open
space improvements to reflect market conditions.
Kohls & EDA Parcel: The renovation of the former Kohl's site and redevelopment of additional
out parcels, including the former Boulevard Restaurant site.
47
In 2017 we will identify opportunities relating to the available funds for eligible in-district TIF
expenditures and provide recommendation on the possible use of these funds to complement the
development and ensure the successful redevelopment of the former Brookdale Mall properties.
Opportunity Site Development (Completion of Phase I residential development)
In 2017, the developer will commence with the 1st phase apartment project of 200 market rate
apartments consistent with the 2016 approved PUD and TIF Development Agreements
In 2017, we will complete the construction and tax increment financing of public improvements
for streets, sidewalks, utilities, and boulevard lighting & landscaping consistent with the 2016
approved PUD and TIF Development Agreements.
We will continue to pursue and promote redevelopment opportunities within the Opportunity
Site; consider the acquisition & assembling of available land to achieve the community's goals
and redevelopment vision for this area; and to continue to work with the developers and
investors in the planning and timely completion of the overall redevelopment and/or renovation
of properties within the Opportunity Site.
o Cars with Heart Site (Completion of Senior Assisted Living Development)
In 2017, the Developer will commence with the construction of the senior assisted care
apartments.
In 2017, we will continue to work with the developer on the planning and transitional use of the
EDA's adjacent properties to the south; the trail and landscaping improvements along Brooklyn
Boulevard; and the potential use of available tax increment housing funds to enhance site
improvements and transit improvement to better serve the residents, visitors, and employees at
this senior housing project.
Resident Economic Stability (2016-2018 Strategic Plan)
The economic stability of residents is essential to vibrant neighborhoods and to retail,
restaurant, and business growth. We will lead by supporting collaborative efforts of
education, business, and government sectors to improve income opportunities for residents.
We will work with State Agencies; Hennepin County; Educational Institutions; and
Labor, Trade & Business Associations to establish programs and activities that enhance
the skill levels, strengthen work ethics, and increased opportunities for all residents.
o We will work with State Agencies and Hennepin County to identify economic assistance
programs that promote private investment into industrial and commercial
developments/redevelopments/renovations that stimulate the creation of new living wage
employment opportunities.
48
Staffing Levels
Positions FTE's 2016 2017 2018
• Di rec t or *---
• Planning & Zoning Specialist 1 1 1
• Administrative Support Staff 0.5 0.5 0.5
Total- FTE 1.5 1.5 1.5
(*) The Business & Development Director oversees the department, but the wages/benefits
are funded by the Economic Development Authority.
Strategic Functions/Division(s):
Planning & Zoning Services
o Processing of development reviews for all development activities, including site
plan reviews, subdivisions, zoning applications, and development & performance
agreements to ensure compliance with the City's ordinances and conformance with
the City's adopted comprehensive plan.
• Business Retention, Expansion, and Attraction & Community Marketing Activities
o Promoting development opportunities; collaborating with business groups,
organizations and agencies focused on commerce, employment, and economic
growth; and planning initiatives & advocating visions for public and private
investments in the City.
Annual Goals and Strategies:
Identify and plan for key redevelopment sites or areas throughout the City to
eliminate obsolescent or deteriorating land uses and stimulate new investments in
those targeted areas.
a.Working with property owners and their contractors in developing strategies
and planning concepts for the redevelopment of their property consistent with
the community's vision and development standards.
b.Coordinating the review of site development plans within the Shingle Creek
Crossing PUD to meet the developer's construction schedules and needs of the
new businesses.
C. Encouraging the redevelopment/renovation opportunities for the Humboldt
Neighborhood Shopping Center area and the Hwy 252 & 66th Ave. Area.
d. Encouraging redevelopment opportunities within the Brooklyn Boulevard
Corridor that would contribute to the visioning of this corridor and image of the
community.
49
2. To expand the City's role in Business Expansion, Retention and Community
Marketing.
a.Active participation with the Brooklyn Center Business Association and other
business organizations,
b.Develop community marketing literature to promote the business and industrial
opportunities and work with the commercial and industrial property
management and leasing companies.
C. Meet with commercial - industrial property owners and businesses to identify
actions that the City should take to improve the business environment and
promote business growth within the Community.
Identify Community Planning Issues to be addressed as part of the updating the 2030
Comp Plan and Develop & Implement activities to promote public input and
participation in the preparation of the 2040 Comp Planning process.
4. Updating the Subdivision and Zoning Ordinances.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Phase IT Development Shingle Creek Crossing 185,865 sf. (77.8%)Construction of 53,135
(Satisfaction of the TIF Forgivable Loan) sf to achieve 239,000 sf.
1st Phase Development of the Opportunity Site Pre. Development Completion of 250+
Agreement & Planning apartments by 2018
Concept for 750 Market Rate
Apartments
Brooklyn Boulevard Senior Housing Project PUD and TIF Development Completion of 158
Agreements executed with senior care apartments
SCA Properties LLP.by 2018
Identification of Redevelopment Opportunities and 2016 Community Preparation of the 2017
Planning Activities Development Planning &Planning & Activities
Activities Map Map
2040 Comprehensive Plan Update 2030 Plan Update completed Complete 2040 Planning
in 2010 Issues Map & Public
Participation Strategies.
Update the City's Business Subsidy Policy Currently based on Adopt revised policy
Minimum Wage Standards with Living Wage
Criteria
Identify Economic Assistance Programs that promote Existing programs by Organize program
private investment in development/redevelopment DEED, Metro Council,information and
projects which generates employment opportunities Henn. Co.illustrate how the
programs could be used
to benefit new
employment
opportunities
50
GENERAL FUND
41550 -ASSESSING
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budg et
41550- ASSESSING
6101 -WAGES &SALARIES-FT EMPLOYEES $78,062 $- $- $ - $ -000% $-
6102 - OVERTIME-FT EMPLOYEES 210 -- - -000%-
6103- WAGES-PART TIME EMPLOYEES 9,081 -- - -000%-
6111 -SEVERANCE PAY --- - -000%-
6122- PERA COORDINATED PLAN 6,333 -- - -0.00%-
6125 - FICA - SOCIAL SECURITY 4,952 -- - -0.00%-
6126-FICA-MEDICARE 1,158 -- - -0.00%-
6131 - CAFETERIA PLAN CONTRIBUTIONS 14,329 -- - -0.00%-
6151 - WORKER'S COMP INSURANCE 730 -- - -0.00%-
TOTAL PERSONAL SERVICES 114,855 -- - -0.00%-
6201 - OFFICE SUPPLIES -43 - 200 200 0.00%200
6203- BOOKS/REFERENCE MATERIALS 50 -- - -0.00%-
6214 - CLOTHING & PERSONAL EQUIPMENT --- - -0.00%-
6242- MINOR EQUIPMENT 548 -- - -0.00%-
6243- MINOR COMPUTER EQUIPMENT --- - -0.00%-
TOTAL SUPPLIES 598 43 - 200 200 0.00%200
6307- PROFESSIONAL SERVICES 101,704 201,396 86,826 200,000 205,000 2.50%205,000
6321 - TELEPHONE/PAGERS 264 -- - -0.00%-
6322- POSTAGE 4,636 -- - -0.00%-
6329- OTHER COMMUNICATION SERVICES 2,992 380 - - -0.00%-
6331 - TRAVEL EXPENSE/MILEAGE 35 -- - -0.00%-
6341 - PERSONNEL ADVERTISING 25 -- - -0.00%-
6351 - PRINTING 259 -- - -0.00%-
6406- MULTI-FUNCTION MTNCE 357 624 400 625 800 28.00%825
6423- LOGIS CHARGES 27,795 -- - -0.00%-
6432- CONFERENCES AND SCHOOLS 357 -- - -0.00%-
6433- MEETING EXPENSES 21 -- - -0.00%-
6434 - DUES & SUBSCRIPTIONS 481 -- - -0.00%-
6441 - LICENSES, TAXES & FEES 55 -- - -0.00%-
TOTAL SERVICES & OTHER CHARGES 138,981 202,400 87,226 200,625 205 ,800 2.58%205,825
6461 - FUEL CHARGES 306 -- - -0.00%-
6462 - FIXED CHARGES 1,397 -- - -0.00%-
6463- REPAIR & MAINT CHARGES 589 -- - -0.00%-
6465- REPLACEMENT CHARGES 2,865 -- - -0.00%-
TOTAL CENTRAL GARAGE CHARGES 5,157 -- - -0.00%-
TOTAL BUSINESS UNIT EXPENSES $259,591 $202,443 $87,226 $ 200,825 $ 206,000 2.58% $206,025
51
GENERAL FUND
41910 - PLANNING AND ZONING
2016
2014 2015 June 2016 2017 2018
Object Code/ Description Actual Actual YTD Budget Budget Change Budget
41910- PLANNING AND ZONING
6101 -WAGES& SALARIES-FT EMPLOYEES $105,849 $81,166 $56,728 $92,238 $94,082 2.00% $96,219
6102- OVERTIME-FT EMPLOYEES 1,167 --2,000 1,500 -25.00%2,000
6103 -WAGES-PART TIME EMPLOYEES --4,911 18,537 11,635 -37.23%12,665
6111 - SEVERANCE PAY 500 382 ---0.00%-
6122- PERA COORDINATED PLAN 7,769 6,088 4,623 8,739 8,041 -7,99%8,279
6125- FICA - SOCIAL SECURITY 6,430 5,304 3,561 6,993 6,647 -4.95%6,845
6126- FICA - MEDICARE 1,504 1,241 833 1,636 1,555 -4,95%1,601
6131 - CAFETERIA PLAN CONTRIBUTIONS 18,340 12,708 8,992 16,164 16,186 0.14%17,480
6151 - WORKER'S COMP INSURANCE 677 624 464 757 722 -4.62%742
TOTAL PERSONAL SERVICES 142,236 107,513 80,112 147,064 140,368 -4.55%145,831
6219- GENERAL OPERATING SUPPLIES 42 60 29 50 50 0.00%50
6243- MINOR COMPUTER EQUIPMENT ---2,000 --100.00%-
TOTAL SUPPLIES 42 60 29 2,050 50 -97.56%50
6303- LEGAL SERVICES -571 50 9,362 10,000 6.81%5,000
6307- PROFESSIONAL SERVICES -1,433 747 -20,000 100.00%40,000
6331 -TRAVEL EXPENSE/MILEAGE -10 -100 100 0.00%100
6342- LEGAL NOTICES 213 460 -700 700 0.00%700
6351 - PRINTING --40 200 400 100.00%1,000
6406- MULTI-FUNCTION MTNCE 750 668 428 650 900 38.46%930
6432- CONFERENCES AND SCHOOLS 391 710 560 2,700 2,700 0.00%2,700
6433-MEETING EXPENSES 30 --100 100 0.00%100
6434 - DUES & SUBSCRIPTIONS 295 345 345 835 835 0.00%-
6449- OTHER CONTRACTUAL SERVICE 92,027 ----0.00%-
TOTAL SERVICES & OTHER CHARGES 93,706 4,197 2,170 14,647 35,735 143.97%50,530
TOTAL BUSINESS UNIT EXPENSES $235,984 $111,770 $82,311 $163,761 $176 ,153 7.57% $196,411
52
hsisi! T lvi sj,iu ra lml
Department Name: Police
Department Mission:
To protect and serve in a manner that preserves the public trust.
Department Description:
The police department is comprised of four divisions: Administration, Patrol, Investigations, and Support
Services. The department pursues its mission by providing timely response to reports of criminal activity,
medical emergencies, traffic safety, and natural disasters. This service is provided twenty-four hours a day,
seven days a week. The department embraces the concept of community-oriented policing, which promotes
residents and businesses to take an active role to reduce crime and the perception of crime. To expand
community involvement, the department also has membership associations with the Brooklyn Center Crime
Prevention Board, Brooklyn Alliance for Youth, Minnesota Police Explorer Post #888, and the Joint
Community Police Partnership.
The department also strategically partners with surrounding police agencies to share crime analysis data and
collaboratively employ police staff resources to prevent the formation of crime patterns in key areas.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Enhanced Community Image
Perception of safety in the community
Engage troubled youth with alternatives to Court interventions by means of Diversion services to
improve outcomes.
Engage all youth with positive and constructive contacts with Police.
In 2017, we will engage the media to include social media on stories that spotlight police efforts in crime
reduction and citizen engagement. This may include allowing better and more frequent access to police
personnel and activities.
In 2017, Ave will maintain a team of officers whose primary focus is to constantly monitor criminal activity
and address it in a proactive manner. This team will be uniquely trained and available 24/7 to address
trending or pattern crimes.
In 2017, we will increase the opportunities for officers to engage the community in non-enforcement,
positive, and informative ways. To include "Coffee with a Cop", MAC meetings, Safe Summer Nights
events, and Neighborhood Park Meetings
In 2017, we will work to identify youth who have been exposed to domestic violence in their home to
resources within Cornerstone domestic abuse services.
53
In 2017, we will expand our youth outreach activities to build on our already existing open gym activities,
Safety Camp, Elementary School "cop talks", and continued participation in Junior Achievement programs.
Staffing Levels
Positions FTEs 2016 2017 2018
•Chief 1 1 1
•Division Commanders 3 3 3
•Support Services Manager 1 1 1
•Sergeants 6 7*7*
•Detectives 5 5 5
•School Resource Officer 1 1 1
•Juvenile Officer 1 1 1
•Auto Theft Officer (Grant funded until 6/30/17)1 .5 0
•Violent Offenders Task Force Officer 1 1 1
•Hennepin County Drug Task Force Officer 1 1 1
•Patrol Officers 28 28 28
•Crime Analyst 1 1 1
•Crime Prevention Specialist 1 1 1
•Administrative Assistant 1 1 1
•Records Technician 8 8 8
•Community Service Officers (10— PT Staff)4.64 4.64 4.64
Total Number of Personnel 64.64 65.14 64.64
*p ro p ose d additional patrol sergeant to be assigned to the proactive policing team unit.
Strategic Functions/Division (s):
a Administration Division
o We provide the overall leadership and management oversight of the police department. We
ensure that proper funds and resources are allocated as efficiently as possible to aid in the
reduction of crime and life-safety issues. We also deliver the highest level of professional
service possible to all we serve.
a Investigation Division
o We handle approximately one thousand felony-level cases that are in need of an advanced
level of police investigation beyond field-level information gathering. Our work includes
advanced-level evidence recovery and applying those results to aid in suspect identification,
such as DNA and physical property evidence. We also work in direct partnership with
Hennepin County Child Protection Services, the Hennepin County Attorney's Office, and
Cornerhouse Child Interview Services.
a Patrol Division
o We are the primary responder to all public safety calls for service. Each year, the police
department handles nearly 35,000 public safety incidents. The Patrol Division has three units
that work together to ensure the best quality of service is delivered for each call. They are the
Pnniniiinti cer,'e T Tnt the Pniprorpn', flnpi nii I Tnit nd the Street Pitrn1 I Tnit-r"-'"-'
54
Support Services Division
o We are responsible for preparing all police reports in a format that can be used for review and
dissemination of crime information. We are also responsible for reporting accurate crime data
to the state of Minnesota from the records we generate. Each year, the police department
processes nearly 6,000 detailed reports.
Annual Goal and Strategies:
1. Reduce domestic violence:
a.Actively engage the city and county prosecutors' offices in their decisions when charging
cases involving domestic violence.
b.Educate the community on the signs of domestic violence and provide prevention resources.
C. Expand the community knowledge of the domestic violence prevention services of
Cornerstone Domestic Violence service center in Brooklyn Center.
2. Reduce youth crime:
a.Maintain a dedicated juvenile officer position to work directly with juvenile probation and
the family courts.
b.Work regionally with all Hennepin County law enforcement agencies to develop a universal
youth diversion program.
C. Educate the community on gateway crimes, such as curfew, truancy, and drinking. Provide
prevention resources for parents.
Reduce crime, and the perception of crime, at the city's commercial properties:
a.Dedicate a patrol team to the commercial center of the city.
b.Engage business owners/managers to work together in maintaining zero tolerance of
nuisance crimes such as loitering, littering, and aggressive panhandling
C. Work in partnership with Metro Transit in keeping public transportation to the commercial
area safe.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Part One violent crimes compared to Hennepin Co 367 Brooklyn Center 3% below the average
in a ratio of per 100,000 residents 490 Hennepin County of Hennepin County
The crime of Burglary compared to Hennepin Co.315 Brooklyn Center 3% below the average
In a ratio of per 100,000 residents.* Hennepin County of Hennepin County
Number of youth that complete diversion no repeat 195 referrals 62 pass 32%Increase that success
success rate rate to 35%
Number of residents involved in Crime Prevention 190 Block Captains! 41%200 Block Captains/
of the City represented 50% of the City
represented
Number of cases handled by DART*l 157- 100%100%
1-DART- Domestic Abuse Response Team
*2015 Data unless otherwise noted
55
GENERAL FUND
42110- POLICE-ADMINISTRATION
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual 'ITO Budget Budget Change Budget
42110- POLICE-ADMINISTRATION
6101 - WAGES & SALARIES-FT EMPLOYEES $166,913 $167,743 $106,975 $176,748 $181,052 2.44% $182,126
6111 -SEVERANCE PAY 6,140 2,541 ---0.00%-
6122- PERA COORDINATED PLAN 3,370 3,673 2,457 4,018 4,024 0.15%4,104
6123- PERA POLICE & FIRE PLAN 18,493 19,240 12,022 20,234 20,639 2.00%20,639
6125- FICA - SOCIAL SECURITY 3,201 3,331 2,154 3,215 3,326 3.45%3,393
6126- FICA - MEDICARE 2,349 2,419 1,628 2,563 2,625 2.42%2,640
6131 - CAFETERIA PLAN CONTRIBUTIONS 19,267 18,948 17,762 26,940 26,976 0.13%29,134
6151 - WORKER'S COMP INSURANCE 4,413 5,282 4,024 4,806 4,907 2.10%4,915
TOTAL PERSONAL SERVICES 224 ,146 223,177 147,022 238,524 243,549 2.11%246,951
6214- CLOTHING & PERSONAL EQUIPMENT 925 284 114 500 500 0.00%600
6219- GENERAL OPERATING SUPPLIES 1,266 1,038 1,457 450 450 0.00%550
6243- MINOR COMPUTER EQUIPMENT -2,722 ---0.00%-
TOTAL SUPPLIES 2,191 4,044 1,571 950 950 0.00%1,150
6305- MEDICAL SERVICES
6306- PERSONNEL/LABOR RELATIONS
6307- PROFESSIONAL SERVICES
6321 - TELEPHONE/PAGERS
6331 - TRAVEL EXPENSE/MILEAGE
6341 - PERSONNEL ADVERTISING
6342 - LEGAL NOTICES
6412 - BLDGS/FACILITIES
6421 - SOFTWARE LICENSE
6432 - CONFERENCES AND SCHOOLS
6433- MEETING EXPENSES
6434 - DUES & SUBSCRIPTIONS
6441 - LICENSES, TAXES & FEES
6448- PRISONER BOARDING CHARGES
TOTAL SERVICES & OTHER CHARGES
TOTAL BUSINESS UNIT EXPENSES
4,110 5,399 1,878 3,400 4,000 17.65%
---5,000 5,000 0.00%
6,900 24,380 394 2,500 3,000 20.00%
790 498 282 540 600 11.11%
73 20 3 100 100 0.00%
206 225 -2,000 2,000 0.00%
--35 --0,00%
6,688 7,250 6,960 7,500 8,000 6.67%
438 ----0.00%
31,240 32,254 21,509 32,000 34,000 6.25%
1,713 1,239 1,039 3,000 3,500 16.67%
9,516 9,248 1,099 9,200 9,200 0.00%
720 2,627 1,440 2,250 2,500 11.11%
-9,884 ---0.00%
62,394 93,024 34,639 67,490 71,900 6.53%
$ 288,731 $ 320,245 $ 183,232 $ 306,964 $ 316,399 3.07% $ 325,019
5,000
5,000
3,000
618
100
2,000
8,000
35,000
5,000
10,200
3,000
76,918
56
GENERAL FUND
42120 - POLICE-INVESTIGATION
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
42120- POLICE-INVESTIGATION
6101 -WAGES & SALARIES-FT EMPLOYEES $542,452 $567,387 $ 315,697 $600,651 $ 614,486 2.30% $626,776
6102- OVERTIME-FT EMPLOYEES 33,552 34,160 25,108 40,000 38,000 -5,00%38,000
6105- CONTRACTED SVCS OT 1,784 541 288 -500 100.00%500
6111 -SEVERANCE PAY 10,405 8,715 ---0.00%-
6123- PERA POLICE & FIRE PLAN 89,238 97,538 55,257 103,787 105,541 1.69%107,533
6125- FICA - SOCIAL SECURITY -(1,388)---0.00%-
6126- FICA - MEDICARE 8,029 8,248 4,770 9,289 9,447 1.70%9,625
6131 -CAFETERIA PLAN CONTRIBUTIONS 69,883 78,470 56,856 94,290 94,416 0.13%101,969
6151 - WORKER'S COMP INSURANCE 19,416 24,463 16,920 22,872 23,258 1.69%23,695
TOTAL PERSONAL SERVICES 774,759 818,134 474,896 870,889 885,648 1.69%908,098
6201 - OFFICE SUPPLIES -203 ---0.00%-
6214 - CLOTHING & PERSONAL EQUIPMENT 4,750 5,087 4,017 6,000 6,000 0.00%6,000
6219- GENERAL OPERATING SUPPLIES 366 151 57 425 500 17.65%500
6243- MINOR COMPUTER EQUIPMENT 1,579 -109 9,250 3,800 -58.92%1,960
TOTAL SUPPLIES 6,695 5,441 4,183 15,675 10,300 -34.29%8,460
6307 - PROFESSIONAL SERVICES 5,420 5,037 3,005 4,000 14,500 262.50%4,500
6321 -TELEPHONE/PAGERS 4,424 3,575 2,072 4,220 4,440 5.21%4,575
6329- OTHER COMMUNICATION SERVICES --477 -900 100.00%927
6331 - TRAVEL EXPENSE/MILEAGE 353 156 -75 100 33.33%100
6432- CONFERENCES AND SCHOOLS --2,478 8,000 2,000 -75.00%2,000
6434 - DUES & SUBSCRIPTIONS 200 325 225 650 650 0.00%650
6449- OTHER CONTRACTUAL SERVICE 13,135 13,318 13,251 19,000 20,000 5.26%20,000
TOTAL SERVICES & OTHER CHARGES 23,532 22,411 21,508 35,945 42,590 18.49%32,752
TOTAL BUSINESS UNIT EXPENSES $804,986 $845,986 $ 500,587 $922,509 $ 938,538 1.74% $949,310
57
GENERAL FUND
42123 - POLICE-PATROL
2016
2014 2015 June 2016 2017 2018
Object Code/ Description Actual Actual YTD Budget Budget Change Budget
42123- POLICE-PATROL
6101 - WAGES & SALARIES-FT EMPLOYEES $ 2,927,398 $ 2,998,005 $ 2,045,042 $ 3,208,761 $ 3,364,956 4.87%$ 3,457,613
6102- OVERTIME-FT EMPLOYEES 214,454 233,369 132,274 197,000 212,000 7.61%212,000
6103- WAGES-PART TIME EMPLOYEES 134,616 155,857 90,956 125,000 135,000 8.00%135,000
6104- OVERTIME-PART TIME EMPLOYEES 18 39 ---0.00%-
6105- CONTRACTED SVCS OT 3,198 1,007 1,862 5,000 5,000 0.00%5,000
6111 -SEVERANCE PAY 40,388 41,273 14,655 --0.00%-
6122 - PERA COORDINATED PLAN 18,045 17,961 9,788 20,697 20,220 -2.30%20,415
6123- PERA POLICE & FIRE PLAN 467,268 519,021 341,232 531,140 558,467 5,14%573,064
6125-FICA-SOCIAL SECURITY 16,070 16,681 9,896 16,558 16,715 0.95%16,877
6126- FICA - MEDICARE 47,796 48,984 32,354 51,414 53,897 4.83%55,239
6131 - CAFETERIA PLAN CONTRIBUTIONS 423,826 465,415 334,659 552,270 566,496 2.58%611,814
6141 - UNEMPLOYMENT COMPENSATION 2,308 2,213 1,476 --0.00%-
6151 - WORKER'S COMP INSURANCE 102,785 128,141 105,469 118,869 124,906 5.08%128,134
TOTAL PERSONAL SERVICES 4,398,170 4,627,966 3,119,663 4,826,709 5,057,657 4.78%5,215,156
6203- BOOKS/REFERENCE MATERIALS -774 493 250 250 0.00%250
6214 - CLOTHING & PERSONAL EQUIPMENT 42,927 48,816 54,879 64,500 50,000 -22.48%50,000
6217- SAFETY SUPPLIES 6,118 1,219 19,556 19,000 1,000 -94.74%1,000
6219- GENERAL OPERATING SUPPLIES 23,624 22,846 19,744 18,000 19,000 5.56%19,000
6242- MINOR EQUIPMENT 1,568 1,415 2,047 3,000 3,000 0.00%3,000
6243- MINOR COMPUTER EQUIPMENT 53,239 27,503 6,196 30,315 13,100 -56.79%50,750
TOTAL SUPPLIES 127,476 102,573 102,915 135,065 86,350 -36.07%124,000
6305- MEDICAL SERVICES -942 431 1,000 1,000 0.00%1,000
6307 - PROFESSIONAL SERVICES 5,893 2,663 497 2,000 2,000 0.00%3,000
6321 -TELEPHONE/PAGERS 8,703 6,578 3,568 8,120 8,200 0.99%8,500
6323- RADIO COMMUNICATIONS 14,558 18,144 11,835 19,620 20,000 1.94%20,000
6329- OTHER COMMUNICATION SERVICES 21,749 21,808 13,694 21,840 21,640 -0.92%22,300
6331 -TRAVEL EXPENSE/MILEAGE 11 219 49 100 100 0.00%100
6333- FREIGHT/DRAYAGE 70 27 ---0.00%-
6402- EQUIPMENT SERVICES 2,390 10,584 2,521 6,000 6,500 8.33%6,500
6409- OTHER REPAIR & MAINT SVCS 150 ----0.00%-
6422- SOFTWARE MAINTENANCE -1,625 2,850 2,200 3,000 36.36%3,100
6423- LOGIS CHARGES 19,486 20,749 15,334 20,519 21,275 3.68%22,001
6428- PROTECTION SERVICES -3,456 ---0.00%-
6432 - CONFERENCES AND SCHOOLS 6,025 5,691 6,388 5,800 7,000 20.69%8,000
6447- TOWING CHARGES 1,741 829 264 750 750 0.00%750
6449- OTHER CONTRACTUAL SERVICE 25,730 34,390 19,926 32,000 32,500 1.56%32,500
TOTAL SERVICES & OTHER CHARGES 106,506 127,705 77,357 119,949 123,965 3.35%127,751
6461 - FUEL CHARGES 144,003 115,288 51,561 128,796 114,013 -11.48%117,829
6462 - FIXED CHARGES 30,822 33,536 16,337 28,006 29,307 4.65%30,187
6463- REPAIR & MAINT CHARGES 102,598 100,379 50,781 127,735 123,518 -3.30%127,224
6465- REPLACEMENT CHARGES 154,451 146,241 89,170 152,863 157,875 3.28%162,611
TOTAL CENTRAL GARAGE CHARGES 431,874 395,444 207,849 437,400 424,713 -2.90%437,851
TOTAL BUSINESS UNIT EXPENSES 8 5,064,026 8 5,253,688 8 3,507,784 $ 5,519,123 $ 5,692,685 3.14%$ 5,904,758
58
GENERAL FUND
42151 - POLICE-SUPPORT SERVICES
2016
2014 2015 June 2016 2017 2018
Object Code I Description Actual Actual YTD Budget Budget Change Budget
42151 - POLICE-SUPPORT SERVICES
6101 - WAGES & SALARIES-FT EMPLOYEES $359,821 $398,728 $278,381 $446,610 $ 459,993 300%$ 474,678
6102 - OVERTIME-FT EMPLOYEES 11,282 1,770 159 1,500 2,000 33.33%2,000
6111 - SEVERANCE PAY 2,217 2,747 ---0.00%-
6122- PERA COORDINATED PLAN 26,954 29,784 20,891 34,728 34,649 -0.23%35,752
6125- FICA- SOCIAL SECURITY 23,868 25,681 17,826 27,782 28,645 3.11%29,552
6126- FICA - MEDICARE 5,584 6,006 4,169 6,498 6,697 3.06%6,912
6131 - CAFETERIA PLAN CONTRIBUTIONS 81,342 85,947 69,710 121,230 121,392 0.13%131,103
6151 -WORKER'S COMP INSURANCE 2,334 3,055 2,092 3,010 3,105 3.16%3,202
TOTAL PERSONAL SERVICES 513,402 553,718 393,228 641,358 656,481 2.36%683,199
6201 - OFFICE SUPPLIES 2,737 6,248 4,014 6,000 6,000 0.00%6,000
6214- CLOTHING & PERSONAL EQUIPMENT 2,920 3,130 1,181 7,300 4,000 -45.21%4,000
6219 - GENERAL OPERATING SUPPLIES 2,612 3,564 5,802 3,250 3,300 1.54%3,300
6242- MINOR EQUIPMENT 1,034 11,766 1,672 1,700 5,000 194.12%5,000
6243- MINOR COMPUTER EQUIPMENT 2,862 -26 1,350 10,300 662.96%1,960
TOTAL SUPPLIES 12,165 24,708 12,695 19,600 28,600 45.92%20,260
6307 - PROFESSIONAL SERVICES 2,061 797 475 -1,000 100.00%1,000
6321 -TELEPHONE/PAGERS 5,529 1,898 1,011 2,280 1,965 -13.82%2,025
6329 - OTHER COMMUNICATION SERVICES 5,028 1,755 730 2,200 1,560 -29.09%1,610
6331 -TRAVEL EXPENSE/MILEAGE -23 112 50 50 0.00%50
6333- FREIGHT/DRAYAGE 67 212 38 200 200 0.00%200
6342 - LEGAL NOTICES -50 ---0.00%-
6351 - PRINTING 7,059 5,920 2,397 7,850 8.000 1.91%8,000
6402- EQUIPMENT SERVICES 4,994 9.206 2,696 -3,000 100.00%3,000
6406 - MULTI-FUNCTION MTNCE 4,067 4,487 2,364 4,700 5,000 6.38%5,150
6421 - SOFTWARE LICENSE 588 269 100 -4,600 100.00%-
6422- SOFTWARE MAINT 3,589 3,755 3,705 6,250 6,300 0.80%6,800
6423- LOGIS CHARGES 137,990 148,356 116,036 165,158 174,704 5.78%185.696
6441 - LICENSES, TAXES & FEES 394 430 444 250 250 0.00%250
6448- PRISONER BOARDING CHARGES 94,942 93,053 47,351 105,200 110,000 4.56%110,000
6449- OTHER CONTRACTUAL SERVICE -2,820 9,011 --0.00%-
TOTAL SERVICES & OTHER CHARGES 266,308 273,031 186,470 294,138 316,629 7.65%323,781
TOTAL BUSINESS UNIT EXPENSES $791,875 $851,457 $592,393 $955,096 $ 1,001,710 4.88%$ 1,027,240
59
GENERAL FUND
42170 POLICE-STATIONS AND BLDGS
2016
2014 2015 Juno 2016 2017 2018
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42170 POLICE-STATIONS AND BLDGS
$ 26,125 $28,070 $- $37,224 $ --100.00% $-
---2,200 --100.00%-
-----0.00%-
462 ----0.00%-
1,898 2,105 -3,056 75 -97.55%75
1,827 1,904 -2,444 62 -97.46%62
427 445 -572 15 -97.38%15
11,424 10,590 -13,470 --100.00%-
1,237 1,602 -1,948 49 -97.48%49
43,400 44,716 -60,914 201 -99.67%201
26 ----0.00%-
2,271 1,540 468 2,000 2,000 0.00%2,000
---100 --100.00%-
---250 250 0.00%250
1,009 4,427 4,850 1,000 2,000 100.00%2,000
---750 750 0.00%750
3,257 7,935 3,026 4,100 5,000 21.95%5,000
-80 --200 100.00%200
90 1,800 -1,250 1,500 20.00%1,500
6,653 15,782 8,344 9,450 11,700 23.81%11,700
66,210 66,263 42,326 62,500 67,000 7.20%68,000
24,032 18,170 9,631 23,000 18,000 -21.74%19,000
1,387 2,334 313 5,000 4,000 -20.00%4,000
1,922 1,969 1,158 2,500 2,500 0.00%2,500
527 689 335 3,000 2,000 -33.33%2,000
654 651 326 800 800 0.00%800
---1,000 1,000 0.00%1,000
1,135 372 246 2,750 2,500 -9.09%2,500
197 196 98 200 250 25,00%250
6,559 8,643 8,364 3,000 6,000 100.00%6,000
17,673 28,411 8,224 26,000 26,500 1.92%27,000
4,396 3,925 3,925 6,000 6,000 0.00%6,000
-460 -2,000 2,000 0.00%2,000
120 110 110 100 150 50.00%150
23,525 26,467 45,943 12,500 70,000 460.00%72,000
148,337 158,660 120,999 150,350 208,700 38.81%213,200
-9,774 3,894 10,000 12,500 25.00%14,000
-9,774 3,894 10,000 12,500 25.00%14,000
$ 198,390 $ 228,932 $ 133,237 $ 230,714 $ 233,101 1.03% $ 239,101
6101 - WAGES & SALARIES-FT EMPLOYEES
6102 - OVERTIME-FT EMPLOYEES
6103- WAGES-PART TIME EMPLOYEES
6111 - SEVERANCE PAY
6122 - PERA COORDINATED PLAN
6125 - FICA - SOCIAL SECURITY
6126- FICA - MEDICARE
6131 - CAFETERIA PLAN CONTRIBUTIONS
6151 - WORKERS COMP INSURANCE
TOTAL PERSONAL SERVICES
6201 - OFFICE SUPPLIES
6211 - CLEANING SUPPLIES
6214 - CLOTHING & PERSONAL EQUIPMENT
6216 - CHEMICALS/CHEMICAL PRODUCTS
6219- GENERAL OPERATING SUPPLIES
6225 - PARK & LANDSCAPE MATERIALS
6239 - OTHER REPAIR & MAINT SUPPLIES
6241 - SMALL TOOLS
6242- MINOR EQUIPMENT
TOTAL SUPPLIES
6381 - ELECTRIC
6382 - GAS
6383 - WATER
6384 - REFUSE DISPOSAL
6385 - SEWER
6386- STORM SEWER
6387- HEATING OIL
6388- HAZARDOUS WASTE DISPOSAL
6389 - STREET LIGHTS
6402 - EQUIPMENT SERVICES
6403- BLDGS/FACILITIES MAINT SERVICE
6405 - PARK & LANDSCAPE SERVICES
6409- OTHER REPAIR & MAINT SVCS
6441 - LICENSES, TAXES & FEES
6449 - OTHER CONTRACTUAL SERVICE
TOTAL SERVICES & OTHER CHARGES
6520- BUILDINGS & FACILITIES
TOTAL CAPITAL OUTLAY
TOTAL BUSINESS UNIT EXPENSES
60
Milbi : ! ii ITFUpu ii ii flrIiuiiPliJ'J Ti1
Department Name: Fire/Emergency Preparedness
Department/Division Mission:
The mission of the Brooklyn Center Fire Department is to protect lives and property from the adverse
effects of fire and other dangerous conditions, whether manmade or acts of nature. This will be
accomplished through public education and a commitment to excellence in training and superior customer
service.
Department/Division Description:
The Brooklyn Center Fire Department is a progressive, full-service, paid on-call department which
provides fire suppression, emergency medical response, public education programs, and inspections of
existing commercial buildings within the community. The department has an authorized strength of 40
paid on-call firefighters, who work out of two fire stations, and employ a full-time Fire Chief, who also
serves as the Fire Marshal, and Emergency Management Director, a full-time Deputy Fire Chief of
Operations, full-time Fire inspector, and a full-time Administrative Support person.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Operational Excellence
o Service Model Change
In 2017 the fire department is planning to proactively improve customer service through
implementation of a new staffing model. We believe this model will be an efficient and effective
means to meet the community's high expectation as it relates to public safety and emergency
response; all the while remaining fiscally conservative in our approach.
Our recommendations are based off of the last seven years of calls for service data.
Program Recommendations:
> Transition from 105.5 to 96 hours of Duty Crew staffing per week. This will allow for a
more consistent and predicable response model. The hours that the Duty Crew would be on
shift would be 1000-2200 hours seven days a week.
Why is there a need for change?
> Currently 69% of the Fire Departments calls for service come in during the hours of 1000-
2200 each day. By moving the Duty Crew hours we would be covering the times when the
staffing is needed the most and the department. The fire department currently has three
service models and would move to two which would provide better consistency and
predictability for the residents of Brooklyn Center.
61
• Pay Per Call
The fire department currently does not pay an hourly wage to firefighters that respond to calls for
service when not on duty. Under the Fair Labor Standards Act, firefighters are protected by the
minimum wage and overtime provisions.
Our recommendations are based off of current federal law and by the City Attorney.
Program Recommendations:
> Paying all firefighters a minimum of one hour of pay and .5 hours after the initial hour for
responses to fire calls and all other department activities.
> Removing all stipends and going to a pay scale for all Firefighters, Captains and Chief
Officers.
Why is there a need for change?
> Making the change to paying firefighters for all work done for the fire department places
the department and city in compliance with the federal law in regards to the Fair Labor
Standards Act and help from a recruitment and retention aspect.
a Fair Labor Standards Act
The fire department currently has six non-exempt Public Works employees who are also
firefighters. Per the Fair Labor Standards Act, the city is required to pay them one and one-half
times their rate of pay for all hours worked over 40 in a week. Currently the Public Works
employees are only paid the regular fire department wage.
Our recommendations are based off of current federal law and by the City Attorney.
Program Recommendations:
> Paying all non-exempt Public Works employees one and one-half times the fire department
rate of pay for all hours worked for the fire department.
Why is there a need for change?
> Making the change to paying all Public Works employees who are firefighters would put
the department and the city in compliance with federal law in regards to the Fair Labor
Standards Act.
62
Staffing Levels
Positions FTEs 2016 2017 2018
Fire Chief
Deputy Fire Chief 1 1 1
Fire Inspector 1 1 1
Administrative Coordinator 1 1 1
Volunteer Firefighters** (Current authorized strength is 40) 33 40 40
Total I 37 I 44 I 44
**P ro p ose d for 2017-2018
Operational Functions/Division(s):
o Emergency Response
Provides fire suppression, emergency medical services, mitigation of hazardous materials
spills and leaks, and other rescue services to the citizens and visitors whom transverse our
community.
Fire Prevention/Education
The fire department offers a variety of public education opportunities which focus on fire
prevention providing people the knowledge and skills they need to lead safer lives.
Additionally the fire department conducts building inspections within the community
making the community a safer place.
o Emergency Management
Helps to identify and mitigate risks within the community through individual and
organizational preparedness. Through planning, training, conducting emergency
management drills, and coordination of the city's response to disasters.
Annual Operating Goal and Strategies:
• Emergency Response
Reduce the loss of life and property from fire events.
a.Achieve a 9 minute response time to a structure fire with 15 firefighters 90% of the
time (NFPA Standard 1720).
b.Confine fire to room of origin 75% of the time.
• Fire Prevention/Education
Fire prevention reduces the loss of life and property from fire and emergency medical events
through education.
a.Conduct commercial property inspections throughout each district in accordance with
the fire department's inspection cycle.
b.Finish the Public Education Division's pursuit of obtaining certification from the State
Fire Marshal's Office to be recognized as a Juvenile Fire Setter Program to aid in
mitigating and preventing children from playing with fire within the city and the
surrounding area.
63
c.implement a "Smoke Busters" Campaign which will focus on installing new smoke
detectors and carbon monoxide detectors in homes within the community who do not
currently have operating ones. This will also allow firefighters to discuss the need for
an escape plan.
d.Continue the department's pursuit of becoming a Heart Safe Community in 2017
through our partnership with the Brooklyn Center Police Department.
• Emergency Management
Prepare the community and city staff to respond to, recover from, and reduce the effects of
natural or manmade disasters.
a.Assure all leadership team members and key city staff is trained and understands their
role in the event of a community disaster.
b.Conduct an annual emergency management tabletop exercise.
c. Develop an Emergency Management community web page which contains information
on personal preparedness.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Act ua l Value Target Value
Achieve a 9 minute response time to a structure fire
with 15 firefighters 90% of the time (NFPA 22.7%90%(5/22 occurrences)Standard 1720).
59.12%75%Confine fire to room of origin 75% of the time.(13/22 occurrences)
Percentage of commercial properties inspected in 3°"
accordance with inspection cycle District 2 100%
Educational program presentations per year 56 40
Number of smoke and CO alarms installed 13 smoke/13 CO 60 smoke/SO CO
Number of Educational presentations for City Staff 3 4
*2015 data
Capital Outlay and Other Initiatives with Significant Budget Impact (optional)
> $350,000 for the replacement of the department's Self Contained Breathing Apparatus (SCBA). The
SCBA's will need to be replaced by 2018. This item is budgeted in the Capital Improvements fund.
> $170,000 for the replacement of the department's mobile and portable radios. Hennepin County
Dispatch will no longer support the radios the department currently possesses after 2018.
Additionally Motorola no longer produces this model therefore parts for repair will become
significantly more difficult to find over time. This item is budgeted in the Capital Improvements
tun d.
$33,000 to purchase a new Utility Truck for the department. This vehicle would serve as the primary
response vehicle for the new Full-Time Fire inspector that was hired in 2016. This multi-purpose
vehicle would also serve functions such as towing our department boat, insulation trailer and hauling
equipment to and from emergency scenes and training. This item is budgeted in the Central Garage
•LO u iuuu iii
64
GENERAL FUND
42210-FIRE
2016
2014 2015 June 2016 2017 2018
Object Code/Description Actual Actual YTD Budget Budget Change Budget
42210- FIRE
$ 120,786 $170,263 $135,386 $252,114 $ 253,898 0.71%$ 261,217
----2,500 100.00%-
274,862 243,836 120,778 265,616 336,000 26.50%380,000
2,490 2,819 24,076 --0.00%-
1,151 ----0.00%-
17,935 27,583 21,736 40,842 41,131 0.71%28,304
17,207 15,055 7,523 16,468 22,630 37.42%23,399
5,746 5,938 3,998 7,507 8,975 19.56%5,472
153,545 148,061 -135,000 148,000 9.63%148,000
11,752 20,300 20,323 40,410 40,464 0.13%43,701
56,931 59,286 46,625 49,401 49,507 0.21%49,945
662,405 693,141 380,445 807 ,358 903,105 11.86%940,038
2,754 508 103 800 840 5.00%880
480 316 340 1,200 800 -33.33%1,000
-20 ---0,00%500
25,533 32,037 4,985 14,800 8,000 -45.95%8,400
439 -2,144 400 21,000 5150.00%10,500
14,736 12,283 5,941 18,800 10,000 -46.81%10,500
-1,920 3,020 3,000 2,000 -33.33%4,200
--179 --0.00%-
198 -367 800 1,600 100.00%1,700
14,966 23,432 13,718 18,000 18,000 0.00%27,300
30,918 4,283 131 4,500 4,300 -4.44%7,000
90,024 74,799 30,928 62,300 66,540 6.81%71,980
11,015 520 700 8,000 12,000 50.00%12,600
15,024 3,566 4,379 4,000 1,660 -58.50%4,140
3,722 4,282 2,562 4,920 5,890 19.72%6,070
8,840 8,400 6,387 8,500 9,000 5.88%9,000
3,944 5,477 3,298 7,170 5,820 -18.83%6,000
-558 105 400 600 50.00%600
60 40 -1,000 1,000 0.00%1,000
78 91 646 600 600 0.00%600
--1,113 -1,200 100.00%1,200
20,798 20,381 15,196 23,000 23,000 0.00%23,000
21,699 14,554 10,407 24,250 19,250 -20.62%19,500
1,833 1,942 558 4,100 4,100 0.00%4,100
2,456 1,882 560 2,100 2,200 4.76%2,200
941 941 470 600 800 33.33%800
283 283 142 150 200 33.33%250
6,556 10,013 3,610 5,000 9,000 80.00%9,450
338 527 205 500 500 0.00%525
----2,000 100.00%2,100
7,540 2,065 3,660 2,250 3,900 73.33%4,000
10,283 10,021 6,650 15,000 20,000 33.33%15,750
32 79 51 -500 100.00%500
2,748 4,603 901 3,500 3,500 0.00%3,500
958 724 1,113 1,500 1,500 0.00%1,500
-3,000 ---0.00%-
401 203 125 2,000 1,000 -50.00%2,000
119,549 94,152 62,838 118,540 129,220 9.01%130,385
16,066 11,373 5,439 15,289 11,524 -24.63%11,910
32,753 32,848 16,526 28,330 28,462 0.47%29,316
35,334 41,930 17,131 38,970 39,405 1.12%40,587
133,039 137,586 86,200 147,772 164,242 11.15%164,920
217,192 223,737 125,296 230,361 243,633 5.76%246,733
-13,916 -52,634 --100.00%-
13,916 -52,634 --100.00%-
6101 - WAGES & SALARIES-FT EMPLOYEES
6102 - OVERTIME FT EMPLOYEES
6103-WAGES-PART TIME EMPLOYEES
6111 - SEVERANCE PAY
6122- PERA COORDINATED PLAN
6123- PERA POLICE & FIRE PLAN
6125- FICA - SOCIAL SECURITY
6126- FICA - MEDICARE
6127- FIRE RELIEF ASSOCIATION
6131 -CAFETERIA PLAN CONTRIBUTIONS
6151 - WORKERS COMP INSURANCE
TOTAL PERSONAL SERVICES
6201 - OFFICE SUPPLIES
6203- BOOKS/REFERENCE MATERIALS
6211 - CLEANING SUPPLIES
6214 - CLOTHING & PERSONAL EQUIPMENT
6217- SAFETY SUPPLIES
6219- GENERAL OPERATING SUPPLIES
6219.1 - GEN OP SUP-FIRE EDUCATION
6239- OTHER REPAIR & MAINT SUPPLIES
6241 - SMALL TOOLS
6242- MINOR EQUIPMENT
6243- MINOR COMPUTER EQUIPMENT
TOTAL SUPPLIES
6305- MEDICAL SERVICES
6307- PROFESSIONAL SERVICES
6321 - TELEPHONE/PAGERS
6323 - RADIO COMMUNICATIONS
6329- OTHER COMMUNICATION SERVICES
6331 - TRAVEL EXPENSE/MILEAGE
6341 - PERSONNEL ADVERTISING
6351 - PRINTING
6369- OTHER INSURANCE
6381 - ELECTRIC
6382- GAS
6383 - WATER
6385 - SEWER
6386 - STORM SEWER
6389 - STREET LIGHTS
6402 - EQUIPMENT SERVICES
6406- MULTI-FUNCTION MTNCE
6417- UNIFORMS
6422- SOFTWARE MAINT
6432 - CONFERENCES AND SCHOOLS
6433- MEETING EXPENSES
6434 - DUES & SUBSCRIPTIONS
6443- PRIZE AWARDS/EXPENSE REIMB
6444 - RELOCATION EXPENSES
6449 - OTHER CONTRACTUAL SERVICE
TOTAL SERVICES & OTHER CHARGES
6461 - FUEL CHARGES
6462- FIXED CHARGES
6463 - REPAIR & MAINT CHARGES
6465- REPLACEMENT CHARGES
TOTAL CENTRAL GARAGE CHARGES
6540- EQUIPMENT & MACHINERY
TOTAL CAPITAL OUTLAY
TOTAL BUSINESS UNIT EXPENSES $ 1,089,170 $ 1,099,745 $ 599,507 $ 1,271,193 $ 1,342,498 5.61% $ 1,389,136
65
GENERAL FUND
42510 - EMERGENCY PREPAREDNESS
2016
2014 2015 June 2016 2017 2018
Object Code! Descliption Actual Actual YTD Budget Budget Change Budget
42510- EMERGENCY PREPAREDNESS
6101 -WAGES& SALARIES-FT EMPLOYEES $46,809 $51,811 $34,034 $53,907 $54,985 2.00% $56,085
6111 - SEVERANCE PAY 1,172 1,211 ---0.00%-
6122- PERA COORDINATED PLAN 3,400 3,886 2,553 4,178 4,124 -1.29%4,206
6125 - FICA - SOCIAL SECURITY 3,030 3,346 2,220 3,342 3,409 2.00%3,477
6126- FICA - MEDICARE 709 783 519 782 797 1.92%813
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,424 12,708 8,992 13,470 13,488 0,13%14,567
6151 -WORKER'S COMP INSURANCE 298 399 256 361 368 1.94%376
TOTAL PERSONAL SERVICES 66,842 74,144 48,574 76,040 77,171 1.49%79,524
6201 - OFFICE SUPPLIES ---350 400 14.29%420
6203- BOOKS/REFERENCE MATERIALS ---500 500 0.00%525
6204- STATIONARY SUPPLIES ---200 300 50.00%315
6219- GENERAL OPERATING SUPPLIES --4 800 800 0.00%840
6242- MINOR EQUIPMENT ---3,000 3,000 0.00%3,150
TOTAL SUPPLIES --4 4,850 5,000 3.09%5,250
6381 - ELECTRIC 331 339 202 350 400 14.29%400
6402- EQUIPMENT SERVICES 2,008 2,109 2,109 2,500 3,000 20.00%3,150
6432 - CONFERENCES AND SCHOOLS 1,300 2,020 650 3,000 3,000 0.00%3,150
6434-DUES & SUBSCRIPTIONS 200 260 130 450 390 -13.33%390
TOTAL SERVICES & OTHER CHARGES 3,839 4,728 3,091 6,300 6,790 7.78%7,090
TOTAL BUSINESS UNIT EXPENSES $70,681 $78,872 $51,669 $87,190 $88,961 2.03% $91,864
66
AII1 hIII] !I ç'JTI hi iiiis iii ii Tfl Im dJ1 fFI7Tfl
Department Name: Building & Community Standards
Department/Division Mission:
The Building & Community Standards Department promotes clean, safe and attractive neighborhoods
where people want to live and do business. Exceptional customer service is provided related to
residential and commercial development and construction, property maintenance, housing, and
community services. It is through the use of modern technology, professional staff and collaboration
with our customers that we efficiently and effectively serve the community.
Department/Division Description:
The department monitors development and construction activities through consultation, plan review and
site visits. Compliance with state and local building, fire, property maintenance, rental, zoning, and
other codes is ensured for residential and commercial properties. (Building, plumbing, mechanical, fire
suppression, electrical, water and sewer, sign permit applications, etc.)
The department also develops and implements community initiatives to address health/life safety
hazards, public nuisances and various quality of life standards. Neighborhood preservation and good
relations between neighbors and businesses are encouraged through proactive property maintenance
sweeps, as well as response to complaints. Department staff works with various city departments,
advisory groups, nonprofit agencies, businesses and citizens to help keep the environment clean, safe,
attractive and prosperous. Neighborhood initiatives such as foreclosure related issues and the vacant
building program are administered, along with other community improvement strategies. Public
education and community engagement initiatives are developed and implemented to ensure strong
residential and commercial neighborhoods. The department also coordinates administrative process for
diseased/dead trees, special assessments, and administrative penalty program.
The department implements several Economic Development activities including responsibility for
Housing Redevelopment Authority (HRA) and housing programs. In addition to privately funded
ventures, the department works with public funds (local, state and federal) to rehabilitate substandard or
obsolete housing, to regain occupancy with responsible homeowners. Other housing initiatives are
created, managed, or shaped in order to assist existing homeowners with housing needs and to promote
life cycle housing. The department provides staff liaison to the Housing Commission. The department
works with other departments regarding business attraction, promotion, development, and economics.
In May 2014, ownership services were transferred to Building & Community Standards Department
after the assessing function was given to Hennepin County. The department processes homestead
applications, ownership information, and special assessments for the city. *The staff and expenses for
the ownership services functions were transferred to this department's budget. The Staffing Levels Chart
L elow is amended to indicate staffing change.
The department manages and operates under various funding sources such as permit and license fees,
service fees, Community Development Block Grant (CDBG), Neighborhood Stabilization Programs
(NSP), Tax increment Financing (TIF) Housing Funds, and general fund.
67
Staffing Levels
Positions FTEs 2016 2017 2018
• Director /Assistant City Manager (1 FTE)"--
• Deputy Director/HRA Specialist (1 FTE)//'0.25 0.25 0.25
• Housing & Community Standards Supervisor (1 FTE)AA 0.75 0.75 0.75
• Building Official (1 FTE)1 1 1
• Building/Housing Inspectors (3 FTE)3 3 3
• Property Code Inspectors (2 FTE)2 2 2
• Administrative Assistant (2 FT)//"1.6 1.6 1.6
• Administrative Assistants (2 PT PositionS)AtA 0.9 0.6 0.6
• Seasonal Technicians (1-3 PT Positions)
• Contract Electrical Inspections ---
• Contract Construction Specialty Inspections
Total Fund Budget 9.5 9.2 9.2
Notes:
A The Assistant City Manager serves as Director for Building & Community Standards, and is funded
by City Manager budget.
A portion of the Deputy Director/HRA Specialist and Housing & Community Standards positions,
a total 1.0 FTE, is funded by Economic Development Authority for economic development and
housing redevelopment authority functions.
Department includes an additional 1.0 FTE administrative support not included in the chart, which
is funded by the EDA and Planning budgets. Administrative support is provided to Business &
Development and other departments by this administrative support pool. The 2017 budget reflects
the elimination of the 0.5 FTE that was transferred to this department with the Ownership Services
functions in May 2014.
- Department contracts for electrical and construction specialty inspections.
- Total staffing for the department is 12.0 FTEs plus interns, with certain FTEs reflected in other
City budgets.
Strategic Functions/Division(s):
• Community and Neighborhood Initiatives
o Residential and commercial neighborhoods are monitored and evaluated for short-term
and long-term needs using various resources in order to enhance the city's image and
attract responsible residents and businesses. In addition to strategic planning and
prevention efforts, community issues are analyzed and addressed to resolve problems.
Programs and projects are developed in response to city priorities and determined needs.
Projects include the Neighborhood Health Study and City Neighborhood Area
Improvements D h1 i . c--t-'i-,a Public aitj 11111CL1 v
• Building and Construction Inspection Program
o The building and construction inspection program assists homeowners, contractors and
businesses with their construction projects to ensure compliance with building and
68
construction codes (Building, Fire, Mechanical, Plumbing, Electrical, Energy, etc.). A
variety of educational and communication tools are used to ensure buildings are safe and
sound throughout the building's life. Inspection staff also coordinates the city's internal
construction and plan review process.
Rental Inspections Program
o The rental licensing program ensures rental housing is maintained in a safe and attractive
manner, and an asset to the community. The performance-based program provides
incentives for properties that are well-maintained and managed, as well as corrective tools
for properties needing improvement. The program is carefully coordinated among several
city departments. Along with the rental license inspections and monitoring activities, staff
assist with license enforcement, Crime Prevention through Environmental Design
inspections, education, and other activities.
Vacant Building Program
o The vacant building program monitors mortgage foreclosures and vacant properties to
ensure they are maintained in safe, healthful conditions, minimizing public nuisances and
neighborhood blight. Staff works with responsible parties to maintain properties in
accordance with property plans. Where necessary, city-facilitated abatement actions are
initiated to eliminate hazards. Re-occupancy inspections are performed to ensure the
properties and environments are safe and in compliance with applicable regulations. In
addition, staff identifies and refers unsafe or obsolete properties to the ReMove &
ReBuild, and NSP programs.
Property Maintenance and Code Enforcement
o Proactive monitoring efforts and responses to complaints about properties improve the
conditions and appearance of the residential and commercial neighborhoods. Properties
are reviewed for health/life safety hazards, property codes and public nuisances. The
department may work independently or as part of multi-agency efforts on focused
neighborhood initiatives and community problem-solving activities. Proactive sweep
inspections are performed to address nuisances that are visible from the street or public
area.
Economic Development/HRA/Housing Programs
o The housing program develops housing policies and programs to promote high quality
housing opportunities for a diverse community. Programs are established in collaboration
with the private sector, public agencies, and Housing Commission in order to promote and
market Brooklyn Center neighborhoods. Funding sources include federal funds such as
Neighborhood Stabilization Programs (NSP) and Community Development Block Grant
(CDBG), as well as Tax Increment Financing (TIF) Housing Fund. Programs may include
ReNew, ReMove & ReBuild, and NSP programs. The program also collaborates with
non-profit organizations to provide services to residents in need such as low income,
elderly and disabled persons. The department works with other departments regarding
business attraction, promotion, development, and community initiatives.
69
Ownership Services
o Homestead applications, property ownership information, and special assessments are
performed in order to ensure information is available to internal and external customers.
Homestead credits ensure residents receive the allowed financial benefits for owner or
relative-occupied homes. In addition, the special assessment system ensures the City
obtains payment for certain services, and that current and future property owners have
access to pending outstanding financial obligations to the City. Many departments depend
on property ownership information for regular communication with property owners.
Key Initiatives Focused On the Achievement of Strategic Priorities/Value Propositions
Enhanced Community Image
1. We will stabilize and improve residential neighborhoods.
a.Coordinate and inspect residential rental properties in accordance with city code
requirements
b.Continue implementation of housing and NSP programs. Two additional properties
have been acquired in 2016 due to availability of additional federal funds.
C. Monitor and inspect vacant properties
d. Continue Code Enforcement activities with proactive inspection and focus on resolving
ongoing and repeat violations.
2. We will ensure all buildings are designed, constructed and maintained in a safe and sound
condition.
a.Work with developers, architects, business owners and property owners to ensure
building plans indicate compliance with all residential and commercial construction
codes
b.Develop system for delivering welcome and introductory information for newly
remodeled or constructed businesses that can also be used for business retention
strategies
We will provide effective communications and public education about neighborhood and
community initiatives.
a.Develop or revise educational materials for department programs and projects
b.Continue to review and improve letters and notices.
4. We will provide accurate and timely information regarding property ownership and special
assessments.
a.Analyze and recommend efficient process for special assessments and searches
b.Continue to update processes, systems and public information to provide efficient and
clear processing of homestead applications and ownership documents
70
Annual Operating Goal Performance Measures
Performance Objectives
Description of Performance Measure Performance Levels
*A c t ua l Value Target Value
Percentage of inspected residential properties in 96.5%100%
full compliance with property maintenance codes
(1,409 inspected in 2015, 50 remain open)
Percentage of qualified re-occupied vacant 94%100%
properties in compliance with the vacant building
ordinance (101 total reoccupied)
Percentage of residents surveyed saying their 84.25%100%
proud of their neighborhood (Average of 4
neighborhood meetings)
Average city cost of city-facilitated abatement per $275 junk/debris $150
administrative service charge $128 long grass/weeds
(11 vacant) (119 grass/weed abatement)
[Includes direct costs, but not all overhead]
Cost per online permit transaction (606 ePemits)$7.17 ePermit $8.00 ePermit
compared to office issued ePermit types $10.96 Office $15.00 Office
Average gap cost per effective rehabilitated house $92,061.21 $103,000
sale for NSP properties (Effective means meets all
program rehab criteria)
*B ase d on 2015
Capital Outlay and Other Initiatives with Significant Budget Impact (optional)
> Security and customer service layout improvements for department- continued from 2015 budget
"I
GENERAL FUND
42410 - BUILDING INSPECTIONS
2016
2014 2015 June 2016 2017 2018
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42410- BUILDING INSPECTIONS
6101 -WAGES& SALARIES-FT EMPLOYEES $292,573 $301,277 $192,689 $341,014 $ 343,086 0.61% $354,777
6102- OVERTIME-FT EMPLOYEES 3,939 1,194 1,088 4,000 4,000 0.00%4,000
6103- WAGES-PART TIME EMPLOYEES -1,850 7,343 24,537 17,650 -28.07%18,615
6111 -SEVERANCE PAY 2,854 2,831 15,588 --0.00%-
6122 - PERA COORDINATED PLAN 21,537 22,685 15,018 28,639 27,355 -4.48%28,304
6125-FICA-SOCIAL SECURITY 18,327 19,393 13,730 22,913 22,614 -1.30%23,399
6126- FICA - MEDICARE 4,286 4,536 3,211 5,359 5,289 -1.31%5,472
6131 - CAFETERIA PLAN CONTRIBUTIONS 46,855 50,562 35,500 70,044 70,138 0.13%75,748
6141 - UNEMPLOYMENT COMPENSATION 11,322 ----0.00%-
6151 -WORKER'S COMP INSURANCE 1,928 2,379 1,184 2,535 2,506 -1.14%2,592
TOTAL PERSONAL SERVICES 403,621 406,707 285,351 499,041 492,638 -1.28%512907
6201 - OFFICE SUPPLIES 501 902 101 500 1,500 200.00%1,500
6203- BOOKS/REFERENCE MATERIALS 546 1,506 98 1,200 500 -58.33%500
6214- CLOTHING & PERSONAL EQUIPMENT 268 852 (55)600 600 0.00%600
6219- GENERAL OPERATING SUPPLIES 377 1,093 (12)1,250 --100.00%-
6241 - SMALL TOOLS --120 100 600 500.00%600
6242- MINOR EQUIPMENT 1,325 2,111 (54)500 500 0.00%500
6243- MINOR COMPUTER EQUIPMENT 2,867 6,899 -1,275 --100.00%1,960
TOTAL SUPPLIES 5,884 13,363 198 5,425 3,700 -31.80%5,660
6307 - PROFESSIONAL SERVICES 39,924 42,331 17,887 60,000 56,000 -6,67%56,000
6321 -TELEPHONE/PAGERS 1,643 1,108 653 1,260 1,400 11.11%1,442
6329- OTHER COMMUNICATION SERVICES 1,215 1,260 735 1,320 1,300 -1.52%1,340
6331 -TRAVEL EXPENSE/MILEAGE 25 -47 100 100 0.00%100
6341 -PERSONNEL ADVERTISING 32 --300 100 -66.67%100
6351 - PRINTING 92 56 13 200 200 0.00%200
6406- MULTI-FUNCTION MTNCE 1,102 980 628 1,000 1,260 26.00%1,300
6421 - SOFTWARE LICENSE 486 595 --0.00%-
6423- LOGIS CHARGES 28,758 29,463 19,105 31,528 32,766 193%33,829
6432- CONFERENCES AND SCHOOLS 2,910 4,030 3,534 5,000 5,000 0.00%5,000
6433- MEETING EXPENSES 176 293 67 200 300 50.00%300
6434- DUES & SUBSCRIPTIONS 695 1,548 515 1,500 900 -40.00%900
6435-CREDIT CARD FEES 3,403 4,012 2,428 6,500 6,500 0.00%6,500
6441 - LICENSES,TAXES&FEES 110 66 ---0.00%-
6449- OTHER CONTRACTUAL SERVICES -1,900 ---0.00%-
TOTAL SERVICES & OTHER CHARGES 80,571 87,642 45,612 108,908 105 ,826 -2.83%107,011
6461 - FUEL CHARGES 3,623 3,144 1,382 3,426 3,625 5,81%3,746
6462- FIXED CHARGES 2,108 2,954 1,616 2,770 2,814 1.59%2,899
6463- REPAIR & MAINT CHARGES 2,667 5,784 2,017 2,598 4,310 6590%4,439
6465 - REPLACEMENT CHARGES 4,325 6,550 3,821 6,550 6,550 0.00%6,747
TOTAL CENTRAL GARAGE CHARGES 12,723 18,432 8,836 15,344 17,299 12.74%17,831
TOTAL BUSINESS UNIT EXPENSES $502,799 $526,144 $339,997 $628 ,718 $ 619,463 -1.47% $643,409
72
GENERAL FUND
42411 - CODE ENFORCEMENT
2016
2014 2015 June 2016 2017 2018
Object Code /Description Actual Actual YTD Budget Budget Change Budget
42411 -CODE ENFORCEMENT
6101 - WAGES & SALARIES-FT EMPLOYEES $232,394 $256,237 $142,453 $235,379 $235,128 -0.11% $243,018
6102- OVERTIME-FT EMPLOYEES 30,075 14,436 8,333 8,000 10,000 25.00%10,000
6103- WAGES-PART TIME EMPLOYEES 4,780 38,454 34,839 67,649 56,897 -15.89%59,232
6104- OVERTIME - PART TIME EMPLOYEES --33 --0.00%-
6111 -SEVERANCE PAY 2,602 2,293 ---0.00%-
6122- PERA COORDINATED PLAN 19,059 22,393 12,918 24,759 22,800 -7.91%23,569
6125 - FICA - SOCIAL SECURITY 16,497 19,220 12,027 19,806 18,851 -4.82%19,483
6126- FICA - MEDICARE 3,858 4,495 2,812 4,632 4,408 -4.84%4,557
6131 - CAFETERIA PLAN CONTRIBUTIONS 40,310 55,068 32,596 45,798 45,859 0.13%49,528
6151 -WORKER'S COMP INSURANCE 1,683 2,404 1,580 2,196 2,092 -4.74%2,161
TOTAL PERSONAL SERVICES 351,258 415,000 247,591 408,219 396,035 -2.98%411,548
6201 - OFFICE SUPPLIES 829 1,509 120 1,450 1,450 0.00%1,450
6203- BOOKS/REFERENCE MATERIALS -330 18 300 300 0.00%300
6214 - CLOTHING & PERSONAL EQUIPMENT -499 -500 500 0.00%500
6219- GENERAL OPERATING SUPPLIES 540 477 21 800 600 -25.00%600
6241 - SMALL TOOLS ----400 100.00%400
6242- MINOR EQUIPMENT 715 449 208 400 500 25.00%500
6243- MINOR COMPUTER EQUIPMENT 6,415 3,375 -850 6,000 605.88%6,420
TOTAL SUPPLIES 8,499 6,639 367 4,300 9,750 126.74%10,170
6307- PROFESSIONAL SERVICES 36 11,224 1,286 5,200 2,955 -43.17%2,955
6321 -TELEPHONE/PAGERS 1,980 1,319 719 1,500 1,660 10.67%1,710
6329 - OTHER COMMUNICATION SERVICES 1,502 1,982 1,021 1,800 1,750 -2.78%1,800
6331 -TRAVEL EXPENSE/MILEAGE 54 6 -100 100 0.00%100
6341 -PERSONNEL ADVERTISING 268 115 -300 300 0.00%300
6351 -PRINTING 100 122 93 300 100 -66.67%100
6405 - PARK & LANDSCAPE SERVICES ----40,000 100.00%40,000
6406-MULTI-FUNCTION MTNCE 1,102 980 628 1,000 1,260 26.00%1,300
6423- LOGIS CHARGES 1,680 1,680 980 1,680 1,680 0.00%1,680
6432 - CONFERENCES AND SCHOOLS 2,629 2,806 1,045 6,000 3,500 -41.67%3,500
6433- MEETING EXPENSES -38 -100 100 0.00%100
6434-DUES & SUBSCRIPTIONS 88 437 409 900 700 -22.22%700
6441 - LICENSES, TAXES & FEES 326 343 225 --0.00%-
6449- OTHER CONTRACTUAL SERVICE 9,221 33,354 3,535 30,000 30,000 0.00%30,000
TOTAL SERVICES & OTHER CHARGES 18,986 54,406 9,941 48,880 84,105 72.06%84,245
6461 -FUEL CHARGES 6,071 4,339 1,671 5,600 4,279 -23.59%4,422
6462-FIXED CHARGES 3,723 3,688 2,084 3,573 3,621 1.34%3,730
6463- REPAIR & MAINT CHARGES 5,031 3,666 1,458 3,464 4,436 28.06%4,569
6465- REPLACEMENT CHARGES 4,230 4,600 3,628 6,220 6,800 9.32%7,004
TOTAL CENTRAL GARAGE CHARGES 19,055 16,293 8,841 18,857 19,136 1.48%19,725
6560- FURNITURE 500 -100.00%
TOTAL CAPITAL OUTLAY - 500 -100030%
TOTAL BUSINESS UNIT EXPENSES $ 397,798 $ 492,338 $ 266,740 $ 480,756 $ 509,026 5.88% $ 525,688
73
JJ ririio R 11T Pimi s irmU ITfl
Department Name: Public Works
Department Mission:
The mission of the Brooklyn Center Public Works Department for the residents, business owners and
visitors of the city is to responsibly provide for the maintenance and operations of 105 miles of city
streets, 520 acres of parks and other natural areas, 67 miles of trails and sidewalks, municipal-owned
buildings and grounds, as well as storm drains and all aspects of water and sewer operations in a quality,
cost effective manner.
Department Description:
The Public Works Department is comprised of five divisions, including: Administration/Engineering;
Street Maintenance; Park Maintenance; Public Utilities (water, sanitary sewer, storm sewer, street
lighting); and Central Garage. The Public Works Department also assists with the capital asset
management for the City's public buildings and facilities. The Engineering division provides
administration, planning and oversight for the department. The Street Maintenance division provides for
the maintenance and management of City's streets, sidewalks, trails, streetscaping, traffic signing and
striping and traffic signals. The Park Facilities Maintenance division provides for the maintenance and
management of City's parks facilities and the Citywide forestry program. Narrative information for
Central Garage and Public Utilities are included under their funding sections.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Infrastructure - Key Investments
Brooklyn Boulevard Corridor and TH 252
In 2017 we will solidify the funding partnership for the Brooklyn Boulevard Corridor Phase I (49th
Avenue to Bass Lake Road) and Phase 2 (Bass Lake Road to 1-94). We will also work with regional
partners and jurisdictions to advocate the TH 252 conversion to a freeway to be placed in the Minnesota
Highway Investment Plan (MnSHIP).
• CIP Funding
In 2017 we will implement the 24th year of the street and utility construction program by providing the
needed capital improvements, which increase value to the public infrastructure and provide a catalyst
towards other aesthetical improvements and value throughout neighborhoods Citywide.
Staffing Levels
Positions FTEs 2016 2017 2018
• Director of Public Works/City Engineer (43110)1 1 1• Deputy Director of Public Works (43220)1 1
• Assistant City Engineer (43110)1 1 1
• Project Engineer (43110)1 1 1
• Supervisor of Streets and Parks (45201)1 1 1
• Engineering Technician 4 (43110)1 1 1
74
• Administrative Assistant (43110)1 1 1
• Engineering Technician 3 (43110)2 2 2
• Administrative Technician (43220)1 1 1
• Maintenance 11(5-43220, 2-43221, 5-45201 and
1-45204) 13 13 13
• Part Time/Summer Temporary Employees (7-
43220, 6-45201)
• Engineering Aid/Intern (43110)-0.3 0.3
TOTAL 26.3 26.6 26.6
Strategic Functions/Division(s):
• Administration/Engineering (43110)
o We provide technical and management services for infrastructure improvements;
administration of the state aid street system; traffic engineering, mapping, review of
proposed developments and plats; preparation of special assessments rolls; and general
office and fieldwork services such as surveying, inspection and providing public
information.
Street Maintenance (43220)
o We provide maintenance of city streets, sidewalks and trails. The activities include
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair, streetscape
maintenance, trail system maintenance and snow/ice control.
o Traffic Control (43221)
o We provide maintenance, replacement, and inventory of signage and pavement markings
and the operation and maintenance of traffic signals.
Park Facilities Maintenance (45201)
o We provide maintenance and repair of playground equipment, park shelter buildings, picnic
shelters, athletic fields, tennis courts, skating/hockey rinks, irrigation systems,
bleachers/benches, restroom and dumpster enclosures, park turf maintenance, park
landscape and flower maintenance, litter pick-up, collection of refuse, administration of the
Adopt-A-Park/Trail/Street program, manage gas and electric service to shelters and park
lights, and manage rental/service charges for portable restroom facilities.
• Forestry (45204)
o We provide maintenance and reforestation of trees in parks, boulevards, and other public
lands. This fund provides for a Registered Tree Contractor Program, support of the City's
Diseased Tree Program and the services of a Certified Tree Inspector.
75
Annual Goal and Strategies:
1. Meet or exceed minimum infrastructure maintenance standards.
a.Implement a new pavement management system and establish a minimum pavement
rating index.
b.Implement a streetscape asset management system.
C. Complete City's ADA Transition Plan.
2. Initiate improved, streamlined management strategies and techniques by use of refined
methods and technologies.
a. Implement and use digital record keeping/tracking in the field and improve project
record keeping methods pertaining to the City's reconstruction projects.
Annual Oneratin Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Ac t ua l Value Target Value
Pavement index rating 74 > or - 78
Amount of billable project time and overtime
(Engineering staff time)
62.6% billed to projects >60% billed to
projects
Administration fees to project cost ratio (Freeway
Park project)
8.9%<15%
Project construction cost per hour of staff time
billed to project (Freeway Park project)
$848/hr >$600/hr
Average period between receiving a pothole
complaint and addressing the issue
4.1 days
(to date as of 8/8/16)
<4 days
Streetscape maintenance cost per mile $19,985/mile
_________________________
$15,000 to
I $20,000/mile
*2015 data
Capital Outlay and Other Initiatives with Significant Budget Impact
2017
Engineering - 2 traffic counters (radar), $7,500
2018
Engineering - None
76
GENERAL FUND
43110 PUBLIC WORKS-ENGINEERING
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
43110- PUBLIC WORKS-ENGINEERING
6101 -WAGES &SALARIES-FT EMPLOYEES $523,484 $487,511 $322,148 $559,675 $ 572,476 2.29% $590,997
6102 - OVERTIME-FT EMPLOYEES 45,437 33,300 19,201 40,000 40,000 0.00%40,000
6103- WAGES-PART TIME EMPLOYEES --5,723 -7,000 100.00%7,000
6104- OVERTIME-PART TIME EMPLOYEES 14 722 289 -500 100.00%500
6111 -SEVERANCE PAY 8,498 5,181 3,862 --0.00%-
6122- PERA COORDINATED PLAN 41,314 39,061 25,601 46,862 45,937 -1.97%47,324
6125- FICA - SOCIAL SECURITY 34,687 31,857 21,757 36,795 37,124 089%38,113
6126- FICA - MEDICARE 8,112 7,506 5,088 8,768 8,881 1.29%9,148
6131 -CAFETERIA PLAN CONTRIBUTIONS 74,080 74,899 56,856 94,290 94,416 0.13%101,969
6141 - UNEMPLOYMENT COMPENSATION --5,922 --0.00%-
6151 - WORKER'S COMP INSURANCE 3,610 4,028 2,093 4,162 4,216 1.30%4,343
TOTAL PERSONAL SERVICES 739,236 684,065 468,540 790,552 810,550 2.53%839,394
6201 - OFFICE SUPPLIES 438 657 387 315 320 1.59%
6203- BOOKS/REFERENCE MATERIALS 81 167 -195 200 2.56%
6214 - CLOTHING & PERSONAL EQUIPMENT 289 100 230 310 320 3.23%
6219- GENERAL OPERATING SUPPLIES 131 19 -525 540 2.86%
6242- MINOR EQUIPMENT 288 --625 640 2.40%
6243- MINOR COMPUTER EQUIPMENT 342 2,217 751 3,700 15,500 318.92%
TOTAL SUPPLIES 1,569 3,160 1,368 5,670 17,520 208.99%
6302- ARCH, ENG & PLANNING 22,094 7,067 13,046 20,500 21,000 2.44%
6307- PROFESSIONAL SERVICES 4,905 6,333 1,550 3,800 3,900 2.63%
6321 -TELEPHONE/PAGERS 439 430 356 625 1,500 140.00%
6329- OTHER COMMUNICATION SERVICES 594 59 324 515 680 32.04%
6331 - TRAVEL EXPENSE/MILEAGE 1,274 1,237 950 980 1,000 2.04%
6333- FREIGHT/DRAYAGE 54 --80 80 0.00%
6341 -PERSONNEL ADVERTISING 78 348 -300 310 3.33%
6342- LEGAL NOTICES ---200 200 0.00%
6351 - PRINTING 558 420 583 440 450 2.27%
6402- EQUIPMENT SERVICES 400 140 -500 520 4.00%
6406- MULTI-FUNCTION MTNCE 2,929 3,410 2,725 4,000 5,450 36.25%
6421 - SOFTWARE LICENSE 269 ----0.00%
6422- SOFTWARE MAINT 8,448 8,455 3,470 8,500 8,900 4.71%
6432- CONFERENCES AND SCHOOLS 3,820 4,515 4,440 3,800 3,900 2.63%
6433-MEETING EXPENSES 12 101 -80 85 6,25%
6434- DUES & SUBSCRIPTIONS 831 1,084 993 1,000 1,030 3.00%
6449 - OTHER CONTRACTUAL SERVICE 1,726 ----0.00%
TOTAL SERVICES & OTHER CHARGES 48,431 33,599 28,437 45,320 49,005 8.13%
320
200
320
540
640
2,020
21,000
3,900
1,545
700
1,000
80
310
200
450
520
5,600
9,200
4,100
85
1.100
49,790
6461 -FUEL CHARGES
6462- FIXED CHARGES
6463- REPAIR & MAINT CHARGES
6465- REPLACEMENT CHARGES
TOTAL CENTRAL GARAGE CHARGES
6540- EQUIPMENT & MACHINERY
TOTAL CAPITAL OUTLAY
TOTAL BUSINESS UNIT EXPENSES
4,089 2,261 1,244 3,647 2,283 -37.40%2,359
3,669 3,859 2,251 3,624 4,824 33.11%4,969
2,212 4,880 1,862 2,815 3,617 28.49%3,726
6,750 6,350 3,707 6,355 7,600 19.59%7,827
16,720 17,350 9,064 16,441 18,324 11.45%18,881
-3,893 --7,500 100.00%-
-3,893 --7,500 10000%-
$ 805,956 $ 742,067 $ 507,409 $ 857,983 $ 902,899 5.24% $ 910,085
77
GENERAL FUND
43220 - PUBLIC WORKS-STREET MAINT
2016
2014 2015 June 2016 2017 2018
Object Code/ Description Actual Actual YTD Budget Budget Change Budget
43220- PUBLIC WORKS-STREET MAINT
6101 - WAGES & SALARIES-FT EMPLOYEES $ 412,369 $ 393,130 $253,876 $ 415,185 $ 427,077 2.86%$ 440,446
6102- OVERTIME-FT EMPLOYEES 18,576 9,327 3,002 12,000 12,000 0.00%12,000
6103- WAGES-PART TIME EMPLOYEES 41,576 43,882 40,670 47,400 48,400 2.11%49,300
6111 -SEVERANCE PAY 7,773 7,855 38,161 --0.00%-
6122- PERA COORDINATED PLAN 31,300 30,144 19,266 36,380 36,487 0.29%37,490
6125 - FICA - SOCIAL SECURITY 28,723 26,906 20,295 29,104 30,161 3.63%30,990
6126- FICA - MEDICARE 6,718 6,293 4,746 6,806 7,053 3.63%7,248
6131 - CAFETERIA PLAN CONTRIBUTIONS 63,493 76,599 54,640 94,290 94,416 0.13%101,969
6151 - WORKER'S COMP INSURANCE 26,133 30,062 22,728 27,420 28,512 3.98%29,291
TOTAL PERSONAL SERVICES 636,661 624,198 457,384 668,585 684,106 2.32%708,734
6201 - OFFICE SUPPLIES 219 388 -260 270 3.85%270
6203- BOOKS/REFERENCE MATERIALS ---100 100 0.00%100
6214- CLOTHING & PERSONAL EQUIPMENT 150 150 100 150 150 0.00%150
6217- SAFETY SUPPLIES 1,274 1,418 647 2,260 2,330 3.10%2,330
6219- GENERAL OPERATING SUPPLIES 2,038 1,303 848 2,270 2,340 3.08%2,340
6224 - STREET MAINT MATERIALS 90,990 68,969 62,372 97,320 90,000 -7.52%103,200
6226- SIGNS & STRIPING MATERIALS 1,095 1,576 1,071 1,610 1,610 0.00%1,610
6241 - SMALL TOOLS 591 705 271 620 640 3.23%640
6242- MINOR EQUIPMENT 3,033 405 442 400 2,100 425.00%400
6243- MINOR COMPUTER EQUIPMENT 2,600 1,107 ---0.00%1,900
TOTAL SUPPLIES 101,990 76,021 65,751 104,990 99,540 -5.19%112,940
6307- PROFESSIONAL SERVICES 1,365 5,807 1,393 1,700 1,700 0.00%1,700
6321 -TELEPHONE/PAGERS 2,026 1,369 794 1,560 1,730 10.90%1,780
6331 - TRAVEL EXPENSE/MILEAGE ---45 45 0.00%45
6341 -PERSONNEL ADVERTISING 67 190 -300 300 0.00%300
6351 - PRINTING 293 293 350 260 300 15.38%300
6384 - REFUSE DISPOSAL 1,717 2,558 324 500 500 0.00%500
6404- STREET MAINT SERVICES 95,275 94,701 85,619 103,000 110,000 6.80%110,000
6405- PARK& LANDSCAPE SERVICES 50,241 44,415 17,652 55,100 58,600 6.35%60,358
6417- UNIFORMS 754 940 176 1,000 1,000 0.00%1,030
6421 - SOFTWARE LICENSE --379 --0.00%-
6432- CONFERENCES AND SCHOOLS 2,881 4,679 1,380 4,300 4,300 0.00%4,300
6433- MEETING EXPENSES --110 100 100 0.00%100
6434 - DUES & SUBSCRIPTIONS 462 420 454 600 600 0.00%600
6449- OTHER CONTRACTUAL SERVICE 48,000 46,702 11,227 52,000 53,600 3.08%55,200
TOTAL SERVICES & OTHER CHARGES 203,081 202,074 119,858 220,465 232,775 5.58%236,213
6461 - FUEL CHARGES 64,881 31,867 11,420 58,098 31,406 -45.94%32,457
6462- FIXED CHARGES 58,417 61,356 31,896 54,679 52,264 -4.42%53,835
6463- REPAIR & MAINT CHARGES 112,837 75,813 53,300 127,735 121,212 -511%124,848
6465 - REPLACEMENT CHARGES 232,464 236,188 150,151 257,401 274,972 6.83%283,221
TOTAL CENTRAL GARAGE CHARGES 468,599 405,224 246,767 497,913 479,854 -3.63%494,361
TOTAL BUSINESS UNIT EXPENSES $ 1,410,331 $ 1,307,517 $889,760 $ 1,491,953 $ 1,496,275 0.29%$ 1,552,248
78
GENERAL FUND
43221 - PUBLIC WORKS-TRAFFIC CONTROL
2016
2014 2015 June 2016 2017 2018
Object Code / Description Actual Actual YTD Budget Budget Change Budget
43221 - PUBLIC WORKS-TRAFFIC CONTROL
6101 - WAGES & SALARIES-FT EMPLOYEES $108,771 $106,201 $ 72,929 $114,068 $ 116,286 194% $118,0
6102- OVERTIME-FT EMPLOYEES --444 --0.00%-
6111 - SEVERANCE PAY 611 394 ---0.00%-
6122- PERA COORDINATED PLAN 7,899 8,006 5,503 8,840 8,722 -1.33%8,892
6125- FICA - SOCIAL SECURITY 6,976 6,812 4,703 7,072 7,210 1.95%7,350
6126-FICA-MEDICARE 1,631 1,593 1,100 1,654 1,686 1.93%1,719
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,903 23,621 17,984 26,940 26,976 0.13%29,134
6151 -WORKER'S COMP INSURANCE 8,475 10,029 7,343 9,286 9,466 1.94%9,650
TOTAL PERSONAL SERVICES 157 ,266 156,656 110 ,006 167,860 170,346 1.48%175,295
6226- SIGNS & STRIPING MATERIALS 29,827 28,127 14,915 29,900 29,900 0.00%30,800
6242- MINOR EQUIPMENT --6,937 8,200 --100,00%-
6243- MINOR COMPUTER EQUIPMENT -1,107 ---0.00%-
TOTAL SUPPLIES 29,827 29 ,234 21,852 38,100 29,900 -21.52%30,800
6341 - PERSONNELADVERTISING --150 --0.00%-
6381 -ELECTRIC 21,754 17,986 12,494 23,300 24,000 100%24,700
6407- TRAFFIC SIGNALS MAINT 3,578 3,361 238 4,500 9,000 100.00%4,500
6422- SOFTWARE MAINT ---850 --100.00%900
TOTAL SERVICES & OTHER CHARGES 25,332 21,347 12,882 28,650 33,000 15.18%30,100
TOTAL BUSINESS UNIT EXPENSES $212,425 $207,237 $ 144,740 $234,610 $ 233,246 -058% $236,195
79
GENERAL FUND
45201 -PUBLIC WORKS-PARK FACILITIES
2016
2014 2015 June 2016 2017 2018
Object Code/Description Actual Actual YTD Budget Budget Change Budget
45201 -PUBLIC WORKS-PARK FACILITIES
6101 - WAGES & SALARIES-FT EMPLOYEES $338,155 $340,874 $ 213,973 $ 363,301 $ 369,771 178%$ 377,168
6102-OVERTIME-FT EMPLOYEES 16,004 12,493 11,401 20,000 18,000 -10.00%18,000
6103 -WAGES-PART TIME EMPLOYEES 29,617 36,688 33,667 37,800 38,600 2.12%39,300
6111 - SEVERANCE PAY 4,808 4,850 8,699 --0.00%-
6122- PERA COORDINATED PLAN 25,723 26,500 16,784 32,493 31,919 -1,77%32,474
6125- FICA - SOCIAL SECURITY 24,669 24,854 17,063 25,993 26,386 1.51%26,843
6126-FICA-MEDICARE 5,769 5,812 3,991 6,078 6,169 1.50%6,279
6131 - CAFETERIA PLAN CONTRIBUTIONS 55,486 66,081 45,018 80,820 80,928 0.13%87,402
6141 - UNEMPLOYMENT COMPENSATION 11 ----0.00%-
6151 -WORKER'S COMP INSURANCE 11,180 13,821 11,240 13,076 13,188 0.86%13,408
TOTAL PERSONAL SERVICES 511,422 531,973 361,836 579,561 584,961 0.93%600,874
6214- CLOTHING & PERSONAL EQUIPMENT -100 50 305 305 0.00%305
6216- CHEMICALS/CHEMICAL PRODUCTS 1,639 2,223 312 2,380 2,380 0.00%2,450
6217- SAFETY SUPPLIES 622 472 664 1,030 1,100 6.80%1,100
6219- GENERAL OPERATING SUPPLIES 7,361 7,458 1,380 8,000 8,240 3.00%8,490
6223- BUILDINGS & FACILITIES 393 2,278 117 2,200 3,200 45.45%3,200
6225- PARK & LANDSCAPE MATERIALS 12,363 15,903 9,032 19,500 18,500 -5.13%19,000
6227- PAINT SUPPLIES 364 1,469 80 1,000 1,200 20.00%1,200
6231 - ATHLETIC FIELD SUPPLIES 5,133 2,151 2,030 5,100 5,100 0.00%5,100
6233- COURT SUPPLIES 2,007 --725 750 3.45%750
6239 - OTHER REPAIR & MAINT SUPPLIES 2,868 9,636 5,287 10,100 10,100 0.00%5,100
6241 -SMALL TOOLS 975 945 315 1,250 1,280 2.40%1,280
6242- MINOR EQUIPMENT -8,825 1,929 2,000 3,100 55.00%500
6243- MINOR COMPUTER EQUIPMENT 1,760 --1,150 --100.00%1,960
TOTAL SUPPLIES 35,485 51,460 21,196 54,740 55,255 0.94%50,435
6321 -TELEPHONE/PAGERS 247 207 115 240 265 10.42%275
6351-PRINTING 145 145 300 160 160 0.00%160
6381 -ELECTRIC 26,806 28,567 19,156 32,000 33,000 3.13%34,000
6382-GAS 1,959 1,520 1,006 2,100 2,200 4.76%2,250
6383-WATER 18,878 21,881 12,736 38,000 39,100 2.89%40,300
6384- REFUSE DISPOSAL 14,718 19,319 11,970 24,400 25,000 2.46%25,000
6385-SEWER 1,494 1,569 960 1,100 1,400 27.27%1,500
6386- STORM SEWER 49,987 49,369 28,147 56,000 57,800 3.21%59,500
6389-STREETLIGHTS 18,048 17,864 10,236 20,500 21,100 2.93%21,700
6405- PARK & LANDSCAPE SERVICES 2,200 1,781 1,014 2,800 2,890 3.21%3,000
6409- OTHER REPAIR & MAINT SVCS 2,883 632 6,068 4,700 4,850 3.19%5,000
6415- OTHER EQUIPMENT 63 88 -200 210 5.00%215
6417- UNIFORMS 525 624 115 515 630 22.33%650
6432- CONFERENCES AND SCHOOLS 1,550 2,099 1,960 2,060 2,120 2.91%2,200
6434- DUES &SUBSCRIPTIONS 70 92 92 115 115 0.00%115
6449 - OTHER CONTRACTUAL SERVICE 6,393 3,694 4,600 8,000 8,000 0.00%9,000
TOTAL SERVICES & OTHER CHARGES 145,966 149,451 98,475 192,890 198,840 3.08%204,865
6461 - FUEL CHARGES 27,856 24,648 10,553 25,862 24,437 -5.51%25,255
6462- FIXED CHARGES 23,985 25,388 14,805 25,380 24,950 -1.69%25,699
6463 - REPAIR & MAINT CHARGES 50,681 59,186 38,705 69,280 63,033 -9.02%64,924
6465- REPLACEMENT CHARGES 97,720 84,163 51,701 88,630 94,379 6.49%97,211
TOTAL CENTRAL GARAGE CHARGES 200,242 193,385 115,764 209,152 206,799 -1.13%213,089
6540- EQUIPMENT &MACHINERY --8,460 12,000 --100.00%-
TOTAL CAPITAL OUTLAY --8,460 12,000 --100.00%-
TOTAL BUSINESS UNIT EXPENSES $893,115 $926,269 $ 605,731 $ 1,048,343 $ 1,045,855 -0.24%$ 1,069,263
80
GENERAL FUND
45204 - PUBLIC WORKS-FORESTRY
2016
2014 2015 June 2016 2017 2018
Object Code/ Description Actual Actual YTD Budget Budget Change Budget
45204- PUBLIC WORKS-FORESTRY
6101 - WAGES & SALARIES-FT EMPLOYEES $53,053 $54,595 $36,890 $55,474 $ 59,703 7.62% $60,835
6102 - OVERTIME-FT EMPLOYEES 2 -169 --0,00%-
6111 - SEVERANCE PAY 539 545 ---0.00%-
6122- PERA COORDINATED PLAN 3,853 4,098 2,779 4,299 4,478 4.16%4,563
6125- FICA - SOCIAL SECURITY 3,423 3,506 2,501 3,439 3,702 7.65%3,772
6126-FICA-MEDICARE 801 820 585 804 866 7.71%882
6131 - CAFETERIA PLAN CONTRIBUTIONS 11,450 12,708 8,992 13,470 13,488 0.13%14,567
6151 -WORKER'S COMP INSURANCE 1,898 2,374 2,021 2,080 2,239 7.64%2,281
TOTAL PERSONAL SERVICES 75,019 78 .646 53,937 79,566 84,476 6.17%86,900
6217- SAFETY SUPPLIES 77 80 28 85 85 0.00%90
6219- GENERAL OPERATING SUPPLIES 114 86 -105 105 0.00%110
6225- PARK & LANDSCAPE MATERIALS 2,762 3,048 1,318 3,300 3,470 5.15%3,640
TOTAL SUPPLIES 2,953 3,214 1,346 3,490 3,660 4.87%3,840
6351 - PRINTING --26 --0.00%-
6405- PARK & LANDSCAPE SERVICES 16,724 14,533 2,875 17,250 17,800 3.19%18,700
6449- OTHER CONTRACTUAL SERVICE -2,520 1,025 2,600 2,600 0.00%2,730
TOTAL SERVICES & OTHER CHARGES 16,724 17,053 3,926 19 ,850 20,400 277%21 ,430
TOTAL BUSINESS UNIT EXPENSES $94,696 $98,913 $59,209 $102,906 $ 108,536 5.47% $112,170
81
MIJkJ :riii,i! I1TF Is iii ii lTfl r UiiiiWli rrT11
Department Name: Community Activities, Recreation & Services
Division Mission:
The mission of the Recreation and Community Center Divisions is to create a sense of community and
enrich the quality of life for our residents, patrons and employees by providing a variety of high quality,
inclusive programs and services.
The mission of the Government Buildings Division is to provide quality, efficient service that results in
safe, clean and healthy environments for people to work and recreate.
Division Description:
The Community Activities, Recreation and Services Department is comprised of the Government
Buildings, Recreation and Community Center Divisions. These Divisions provide for the provision of
maintenance and custodial functions for City-owned buildings, development and implementation of
organized recreational activities, operation of the Community Center and swimming pool.
The Department is also responsible for the operation of Centerbrook Golf Course and the Earle Brown
Heritage Center conference and events facility. However, these operations are further identified in their
respective Enterprise Fund accounts.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Strengthened and Empowered Youth
o Mobile Recreation Initiative
This initiative will be expanded in 2017. The mobile recreation program, which brings recreation
programming out into the community, will be expanded from 4 sites in 2016 to 8 sites in 2017. We will
match program locations to areas with a high density of youth, ensuring the most critical areas of the
community are served.
Inclusive Community Engagement
o Earle Brown Days Revitalization
2016 began the process of reimagining and revitalizing the Earle Brown Days civic celebration.
Continued work will be done in 2017 to continue the process, by growing citizen and corporate
involvement. Additional allocations have been added to the general fund budget to support these efforts.
82
Staffing Levels
Positions FTEs 2016 2017 2018
CARS Director
• CARS Admin Assistant
• Recreation Receptionist
• Recreation Program Supervisor
• Maintenance Supervisor
• Maintenance Custodian 3
• C us t o di an * - - -
• Part-time Staff (70 - PT Staff) 13 13 13
Total 23 23 23
*The Custodian position reports to the CARS Director, but the salaries and benefits of this position are accounted for
under Police Facility Maintenance budget. This position was eliminated in 2016 and replaced with contracted custodial
services.
Strategic Functions/Division(s):
o Recreation Division
o This division provides for the development and implementation of organized recreational
activities for preschoolers, grade school age children, teens, adults, and seniors.
*Ad u lt Programs- Recreation programs and activities for adults including basketball,
volleyball and softball leagues and tournaments (Dudley Classic), exercise classes, pottery,
dance and specialty classes. Typically, more than 2,500 adults participate each year.
*youth/Teen Programs-Activities include dance, several summer camps, soccer and
various classes such as after school, holiday and specialty. More than 3,000 young people
participate in these activities per year.
*General Recreation-
Programs include concerts & movies in the park, special events (Earle Brown Days,
Halloween Party, Holly Sunday) tennis, adaptive recreation, ice rinks and supervision costs
associated with the use of elementary schools and Northview Jr. High School.
*C o ll a b o rative Efforts-CARS works cooperatively with four area school districts,
community organizations, and neighboring recreation departments.
School Districts- After school programs at elementary schools.
Coordinate building supervision at four schools.
Recreation Departments- Plan and coordinate activity offerings with a variety of
neighboring communities including Brooklyn Park, Crystal, Maple Grove, New Hope and
Robbinsdaie.
Brooklyn Bridge Alliance for Youth- Joint Powers Agreement with Brooklyn Center,
Brooklyn Park, School Districts #11, #279, #286, Hennepin County, North Hennepin
College, Hennepin Technical College.
o Community Center/Pool
o This division is responsible for the operation of the Brooklyn Center Community Center,
including the swimming pool and waterslide. More than 100,000 people visit the
Community Center annually.
83
*Offers swim lessons, lap swim, water slide, recreational swim, and aqua exercise.
*Full range of aquatics classes offered for children, youth, teens and adults. Thirty to forty
classes offered each quarter.
*More than 3,000 children and adults participate in swim lessons annually.
*More than 1,500 adults take part in the aqua exercise offerings.
Government Buildings
o This activity provides for the ongoing cleaning, maintenance and repair of all Government
Buildings including city hail, community center, city garage, and fire stations buildings and
grounds.
In addition, staff provides some maintenance support for the police building, liquor stores
and Centerbrook Golf Course. These expenses are charged directly to their respective
funds.
Annual Goal and Strategies:
1. Continue improvements in area of customer service for all department functions.
a.Refine computer based maintenance request system
b.On-going Diversity/Inclusion & Customer Service training for staff
C. Continue technology improvements to enhance communication.
2. Continue ongoing assessment process to determine community needs and resources.
a.Participant surveys
b.Brookiyns Youth Council survey data
C. Program evaluations
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Ac t ua l Value Target Value
Number of Program Registrations -6,698 (closed Fall 2015)7,500
Households Participating in Recreation Programs 25%(2012)26% (Next Community
Survey)
Programs Meeting Needs 95%(2012)96% (Next Community
Survey)
Customer Satisfaction Ratings (good, excellent)97% (2012)98% (Next Community
Survey)
Maintenance Work Orders Processed Obtaining Baseline Data 5% Increase over baseline
Energy Consumption-City Owned Buildings $322,852 $313,166
*2015 data, unless noted otherwise
84
Capital Outlay
$50,000 Misc. carpet/paint Civic Center
> $12,500 Misc. carpet/paint Police Station
> $13,000 Annual maintenance shut down supplies
> $20,000 Community Center equipment replacement
$6,500 Pool vacuum replacement
85
GENERAL FUND
45010 CARS ADMINISTRATION
2016
2014 2015 June 2016 2017 2018
Object Code /Description Actual Actual YTD Budget Budget Change Budget
45010- CARS ADMINISTRATION
6101 -WAGES& SALARIES-FT EMPLOYEES $ 157,524 $ 164,557 $ 106,877 $ 167,282 $ 170,628 2.00%$ 174,041
6111 -SEVERANCE PAY 4,746 4,715 ---0.00%-
6122- PERA COORDINATED PLAN 11,441 12,342 8,016 12,964 12,797 -1.29%13,053
6125- FICA - SOCIAL SECURITY 9,189 9,655 6,432 10,310 10,375 0.63%10,442
6126- FICA- MEDICARE 2,149 2,258 1,504 2,426 2,474 1.98%2,523
6131 - CAFETERIA PLAN CONTRIBUTIONS 20,346 25,416 17,984 26,940 26,976 0.13%29,134
6151 - WORKER'S COMP INSURANCE 1,002 1,267 804 1,120 1,143 2.05%1,166
TOTAL PERSONAL SERVICES 206,397 220,210 141,617 221,042 224,393 1.52%230,359
6219- GENERAL OPERATING SUPPLIES 249 ----0.00%-
6243- MINOR COMPUTER EQUIPMENT ---1,850 --100.00%1,250
TOTAL SUPPLIES 249 --1,850 --100.00%1,250
6321 -TELEPHONE/PAGERS 787 477 282 540 600 11.11%618
6331 - TRAVEL EXPENSE/MILEAGE -29 -200 200 0.00%200
6351 - PRINTING 112 ----0.00%-
6402 - EQUIPMENT SERVICES -----0.00%-
6432- CONFERENCES AND SCHOOLS 1,056 732 651 1,500 3,000 100.00%3,000
6433- MEETING EXPENSES 120 87 611 500 500 0.00%500
6434 - DUES & SUBSCRIPTIONS -352 302 500 500 0.00%500
6441 - LICENSES, TAXES & FEES 88 35 35 1,000 1,000 0.00%500
TOTAL SERVICES & OTHER CHARGES 2,163 1,712 1,881 4,240 5,800 36.79%5,318
TOTAL BUSINESS UNIT EXPENSES $ 208,809 $ 221,922 $ 143,498 $ 227,132 $ 230,193 1.35%$ 236,927
86
GENERAL FUND
45110- CARS-REC ADMINISTRATION
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
45110- CARS-REC ADMINISTRATION
6101 -WAGES& SALARIES-FT EMPLOYEES $ 255,866 $ 258,761 $167,868 $262,922 $ 268,180 2.00% $273,543
6102- OVERTIME-FT EMPLOYEES --48 --0.00%-
6103 - WAGES-PART TIME EMPLOYEES 46,325 41,870 33,725 43,000 43,000 0.00%43,000
6111 - SEVERANCE PAY 6,241 6,461 ---0.00%-
6122- PERA COORDINATED PLAN 21,888 22,548 15,123 23,554 23,338 -0.92%23,741
6125- FICA - SOCIAL SECURITY 18,961 18,930 12,708 18,842 19,294 2.40%19,626
6126-FICA-MEDICARE 4,434 4,427 2,972 4,408 4,512 2.36%4,591
6131 - CAFETERIA PLAN CONTRIBUTIONS 45,697 50,832 35,968 53,880 53,952 0.13%58,268
6151 -WORKER'S COMP INSURANCE 2,566 2,492 1,744 2,035 2,084 2.41%2,120
TOTAL PERSONAL SERVICES 401 ,978 406,321 270,156 408,641 414,360 1.40%424,889
6201 - OFFICE SUPPLIES 1,352 3,240 1,718 2,000 2,000 0.00%2,500
6217- SAFETY SUPPLIES 123 --500 500 0.00%300
6219- GENERAL OPERATING SUPPLIES 1,592 2,415 2,554 3,000 3,000 0.00%3,000
6239 - OTHER REPAIR & MAINT SUPPLIES 1,681 ----0.00%-
6242- MINOR EQUIPMENT 364 --500 500 0.00%500
6243- MINOR COMPUTER EQUIPMENT 5,099 -785 --0.00%8,650
TOTAL SUPPLIES 10,211 5,655 5,057 6,000 6,000 0.00%14,950
6321 -TELEPHONE/PAGERS 99 211 115 240 265 10.42%275
6322- POSTAGE 5,889 6,772 3,830 6,500 6,500 0.00%6,750
6331 -TRAVEL EXPENSE/MILEAGE 887 764 126 1,000 1,100 10.00%1,100
6341 -PERSONNEL ADVERTISING 239 25 200 750 750 0.00%750
6349- OTHER ADVERTISING -60 -250 250 0.00%250
6351 - PRINTING 13,881 14,594 10,009 14,500 15,000 3.45%15,500
6402- EQUIPMENT SERVICES -170 -1,500 1,500 0.00%1,500
6406 - MULTI-FUNCTION MTNCE 4,469 6,376 3,486 5,300 7,000 32.08%7,200
6422- SOFTWARE MAINT 8,041 7,962 8,187 8,500 --100.00%-
6423- LOGIS CHARGES --17,700 30,400 26,673 -12.26%29,110
6432 - CONFERENCES AND SCHOOLS -50 --500 100.00%500
6434- DUES &SUBSCRIPTIONS 329 --500 1,000 100.00%1,000
6435- CREDIT CARD FEES 14,234 14,508 11,913 16,000 16,500 3.13%17,000
6441 -LICENSES, TAXES &FEES 993 927 937 1,700 1,500 -11.76%1,500
6449- OTHER CONTRACTUAL SERVICE 1,708 1,836 1,522 3,000 3,000 0.00%3,100
TOTAL SERVICES & OTHER CHARGES 50,769 54,255 58,025 90,140 81,538 -9.54%85,535
6461 - FUEL CHARGES ----300 100.00%300
6462- FIXED CHARGES ----1,090 100.00%1,090
6463- REPAIR & MAINT CHARGES ----100 100.00%100
6465- REPLACEMENT CHARGES ----4,254 100.00%4,254
TOTAL CENTRAL GARAGE CHARGES ----5,744 100.00%5,744
TOTAL BUSINESS UNIT EXPENSES $ 462,958 $ 466,231 $333,238 $504,781 $ 507,642 0.57% $531,118
87
GENERAL FUND
45111 - CARS-ADULT RECREATION
2016
2014 2015 June 2016 2017 2018
Object Code/Description Actual Actual YTD Budget Budget Change Budget
45111 - CARS-ADULT RECREATION
5586- COST OF SALES-MISC $811 $394 $329 $450 $450 0.00% $450
TOTAL COST OF SALES 811 394 329 450 450 000%450
6103 - WAGES-PART TIME EMPLOYEES 49,237 41,780 31,129 55,272 53,500 -3,21%55,900
6122- PERA COORDINATED PLAN 2,598 2,417 1,821 4,284 4,147 -3.20%4,146
6125- FICA - SOCIAL SECURITY 3,057 2,602 1,930 3,427 3,317 -3.21%3,427
6126 - FICA - MEDICARE 715 608 451 801 777 -3.00%801
6151 - WORKER'S COMP INSURANCE 669 689 903 791 765 -3.29%789
TOTAL PERSONAL SERVICES 56,276 48,096 38,234 64,575 62,506 -3.20%65,063
6219- GENERAL OPERATING SUPPLIES 16,893 14,147 6,253 13,020 11,820 -9.22%11,820
TOTAL SUPPLIES 16,893 14,147 6 ,253 13,020 11,820 -9.22%11,820
6307- PROFESSIONAL SERVICES 9,161 3,911 8,886 14,170 12,900 -8.96%12,900
6331 - TRAVEL EXPENSE/MILEAGE -66 ---0.00%-
6339-OTHER TRANSPORTATION EXPENSE 3,412 275 -4,000 1,500 -62.50%1,500
6364- DRAM SHOP INSURANCE 839 988 1,004 1,033 1,096 6.10%-
6384 - REFUSE DISPOSAL 1,422 2,387 2,205 2,300 3,000 30.43%3,000
6402- EQUIPMENT SERVICES ---750 750 0.00%-
6432-CONFERENCES AND SCHOOLS 210 271 75 500 500 0.00%500
6449 - OTHER CONTRACTUAL SERVICE 63,220 80,364 54,984 67,850 76,100 1216%76,100
6491 -MERCHANDISE FOR RESALE 616 1,916 1,870 600 500 -16.67%500
TOTAL SERVICES & OTHER CHARGES 78,880 90,178 69,024 91,203 96,346 5.64%94,500
TOTAL BUSINESS UNIT EXPENSES 152,860 $152,815 $111,840 $169,248 $171,122 1.11% $171,833
88
GENERAL FUND
45112- CARS-TEEN PROGRAMS
Object Code! Description
2014
Actual
2016
2015 June
Actual YTD
2016
Budget
2017
Budget Change
2018
Budget
45112- CARS-TEEN PROGRAMS
6102- OVERTIME-FT EMPLOYEES $ -$ - $$ 1,000 $ 1,000 0.00%$ 1,200
6103 -WAGES-PART TIME EMPLOYEES 317 -- 5,500 3,750 -31.82%4,000
6122 - PERA COORDINATED PLAN 23 -- 504 543 7.74%488
6125- FICA - SOCIAL SECURITY 20 -- 403 434 7.69%403
6126- FICA - MEDICARE 5 -- 94 101 7.45%94
6151 -WORKER'S COMP INSURANCE 4 -- 93 100 7.53%93
TOTAL PERSONAL SERVICES 369 -- 7,594 5 ,928 -21.94%6,278
6219- GENERAL OPERATING SUPPLIES 688 631 - 1,650 1,000 -39.39%1,000
TOTAL SUPPLIES 688 631 - 1,650 1,000 -39.39%1,000
6307- PROFESSIONAL SERVICES 2,000 6,258 - 3,200 --100.00%-
6449- OTHER CONTRACTUAL SERVICE 2,685 -- --0.00%-
TOTAL SERVICES & OTHER CHARGES 4,685 6 ,258 - 3,200 --100.00%-
TOTAL BUSINESS UNIT EXPENSES $ 5,742 $ 6 ,889 $- $ 12,444 $ 6,928 .4433%$ 7,278
89
GENERAL FUND
45113- CARS-YOUTH PROGRAMS
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
45113- CARS-YOUTH PROGRAMS
6103- WAGES-PART TIME EMPLOYEES $35,521 $41,505 $54,476 $40,559 $55,870 37.75% $59,850
6104 - OVERTIME-PART TIME EMPLOYEES 8 20 88 --0.00%-
6122- PERA COORDINATED PLAN 538 747 342 2,681 3,385 26.26%2,594
6125- FICA - SOCIAL SECURITY 2,211 2,575 3,383 2,515 3,085 22.66%2,515
6126- FICA - MEDICARE 517 602 791 588 724 23.13%588
6141 - UNEMPLOYMENT COMPENSATION 119 ----0.00%-
6151 -WORKER'S COMP INSURANCE 489 689 1,580 580 712 22.76%580
TOTAL PERSONAL SERVICES 39,403 46,138 60,660 46,923 63,776 35.92%66,127
6212- MOTOR FUELS ---1,600 3,200 100.00%3,500
6219- GENERAL OPERATING SUPPLIES 11,866 14,975 6,816 16,800 22,915 36.40%24,300
TOTAL SUPPLIES 11,866 14 ,975 6,816 18,400 26,115 41.93%27 ,800
6321 - TELEPHONE/PAGERS 204 ----0.00%-
6331 - TRAVEL EXPENSE/MILEAGE 230 (5)-350 350 0.00%350
6384 - REFUSE DISPOSAL -----0.00%-
6433- MEETING EXPENSES ---800 1,600 100.00%1,800
6449- OTHER CONTRACTUAL SERVICE 1,131 748 2,918 600 1,000 66.67%1,000
TOTAL SERVICES & OTHER CHARGES 1,565 743 2,918 1,750 2,950 68.57%3,150
TOTAL BUSINESS UNIT EXPENSES $52,834 $61,856 $70,394 $67,073 $92,841 38.42% $97,077
90
GENERAL FUND
45119 CARS-GENERAL REC
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
45119- CARS-GENERAL REC
6101 - WAGES & SALARIES-FT EMPLOYEES $(435) $- $- $- $-0.00% $-
6103-WAGES-PART TIME EMPLOYEES 3,978 3,003 2,600 9,800 7,100 -27.55%7,150
6122-PERA COORDINATED PLAN (3)21 40 769 721 -5.01%736
6125- FICA - SOCIAL SECURITY 220 186 161 608 577 -5.10%608
6126- PICA - MEDICARE 51 44 38 142 135 -4.93%142
6141 - UNEMPLOYMENT COMPENSATION 197 609 14 --0.00%-
6151 -WORKER'S COMP INSURANCE 33 53 64 140 133 -5.00%140
TOTAL PERSONAL SERVICES 4,041 3,916 2,917 11,449 8,666 -2431%8,776
6219 - GENERAL OPERATING SUPPLIES --412 80 2,700 3275.00%2,800
TOTAL SUPPLIES --412 80 2 ,700 3275.00%2,800
6369- OTHER INSURANCE ----1,500 100.00%1,600
6412 - BLDGS/FACILITIES 9,466 7,288 4,367 9,800 12,000 22.45%12,000
6431 - SPECIAL EVENTS --2,000 4,015 2,300 -42.71%2,300
6449- OTHER CONTRACTUAL SERVICE -8,400 24,489 19,000 33,680 77.26%35,000
TOTAL SERVICES & OTHER CHARGES 9,466 15,688 30,856 32,815 49,480 50.78%50,900
TOTAL BUSINESS UNIT EXPENSES $13,507 $19,604 $34,185 $44,344 $60,846 37.21% $62,476
91
GENERAL FUND
45122 - CARS-COMMUNITY CENTER
2016
2014 2015 June 2016 2017 2018
Object Code/Description Actual Actual YTD Budget Budget Change Budget
45122- CARS-COMMUNITY CENTER
6101 - WAGES & SALARIES-FT EMPLOYEES $488 $- $- $- $-0.00% $-
6103- WAGES-PART TIME EMPLOYEES 35,304 27,616 22,255 48,000 40,000 -16.67%40,000
6104- OVERTIME-PART TIME EMPLOYEES -10 -1,000 1,000 0.00%1,000
6122- PERA COORDINATED PLAN 2,599 2,072 1,669 3,953 3,675 -7.03%3,675
6125- FICA - SOCIAL SECURITY 2,219 1,713 1,380 3,162 3,038 -3.92%3,038
6126- FICA - MEDICARE 519 401 323 740 711 -3.92%711
6141 - UNEMPLOYMENT COMPENSATION 481 ----0.00%-
6151 - WORKER'S COMP INSURANCE 505 461 646 2,519 2,421 -3.89%2,421
TOTAL PERSONAL SERVICES 42,115 32,273 26,273 59,374 50,845 -14.36%50,845
6219-GENERAL OPERATING SUPPLIES 28 3,057 1,258 1,500 2,000 33.33%2,000
6239- OTHER REPAIR & MAINT SUPPLIES -736 ---0.00%-
6242- MINOR EQUIPMENT 2,702 48,510 -18,000 18,000 0.00%18,500
6243- MINOR COMPUTER EQUIPMENT -1,618 ---0.00%-
TOTAL SUPPLIES 2,730 53,921 1,258 19,500 20,000 2.56%20,500
6384 - REFUSE DISPOSAL 625 --1,000 1,000 0.00%1,000
6402- EQUIPMENT SERVICES 913 12,151 1,056 2,000 2,000 0.00%2,000
6403- BLDGS/FACILITIES MAINT SERVICE 7,687 887 250 5,000 5,000 0.00%5,000
6449- OTHER CONTRACTUAL SERVICE 91,526 105,214 55,259 105,000 107,500 2.38%108,500
6491 - MERCHANDISE FOR RESALE 674 1,532 3,128 1,000 1,750 75.00%1,800
TOTAL SERVICES & OTHER CHARGES 101,425 119,784 59,693 114,000 117,250 2.85%118,300
6540- EQUIPMENT & MACHINERY ---33,000 33,000 0.00%33,000
TOTAL CAPITAL OUTLAY ---33,000 33,000 0.00%33,000
TOTAL BUSINESS UNIT EXPENSES $ 146 ,270 $ 205,978 $87,224 $ 225,874 $ 221,095 -2.12% $222,645
92
GENERAL FUND
451 24 CARS-POOL
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
45124- CARS-POOL
6103- WAGES-PART TIME EMPLOYEES $ 230,080 $ 207,694 $168,211 $236,000 $ 236,000 0.00% $236,000
6104- OVERTIME-PART TIME EMPLOYEES 405 83 92 1,000 1,000 0.00%1,000
6122- PERA COORDINATED PLAN 8,980 7,551 5,405 18,368 17,775 -3.23%17,775
6125- FICA - SOCIAL SECURITY 14,314 12,903 10,446 14,694 14,694 0.00%14,694
6126-FICA-MEDICARE 3,348 3,018 2,443 3,437 3,437 0.00%3,437
6151 -WORKER'S COMP INSURANCE 3,119 3,460 4,878 3,389 3,389 0.00%3,389
TOTAL PERSONAL SERVICES 260 ,246 234 ,709 191,475 276,888 276,295 -0.21%276,295
6211 - CLEANING SUPPLIES 1,858 ----0.00%-
6216- CHEMICALS/CHEMICAL PRODUCTS 27,776 19,302 8,997 7,000 9,000 28,57%9,500
6219- GENERAL OPERATING SUPPLIES 2,389 2,588 903 5,000 5,000 0.00%5,000
6239- OTHER REPAIR & MAINT SUPPLIES 5,497 4,341 6,093 5,000 5,500 10.00%5,500
6243- MINOR COMPUTER EQUIPMENT ----3,200 100.00%-
TOTAL SUPPLIES 37,520 26 ,231 15 ,993 17,000 22,700 33.53%20,000
6381 - ELECTRIC 23,670 22,251 18,790 24,000 24,000 0.00%24,500
6382- GAS 22,737 14,829 6,283 18,000 14,000 -22.22%16,000
6383- WATER 7,388 7,859 6,813 8,000 8,800 10.00%9,200
6385- SEWER 7,352 7,093 5,445 7,000 7,500 7.14%7,750
6402- EQUIPMENT SERVICES 5,018 7,786 -4,000 4,500 12.50%4,000
6403- BLDGS/FACILITIES MAINT SERVICE 2,365 688 667 8,200 6,000 -26.83%6,000
6431 - SPECIAL EVENTS 3,353 6,274 4,078 5,000 6,000 20.00%6,000
6449 - OTHER CONTRACTUAL SERVICE 2,326 793 982 2,000 2,000 0.00%2,000
TOTAL SERVICES & OTHER CHARGES 74,209 67,573 43,058 76,200 72,800 -4.46%75,450
6540- EQUIPMENT & MACHINERY 3,851 3,270 ---0.00%-
6545- OTHER EQUIPMENT --4,300 6,500 6,500 0.00%6,500
TOTAL CAPITAL OUTLAY 3,851 3,270 4,300 6,500 6,500 0.00%6,500
TOTAL BUSINESS UNIT EXPENSES $ 375,826 $ 331,783 $254,826 $376,588 $ 378,295 0.45% $378,245
93
GENERAL FUND
41940 - GENERAL GOVT BLDGS AND PLAN1
2016
2014 2015 June 2016 2017 2018
Object Code I Description Actual Actual YTD Budget Budget Change Budget
41940- GENERAL GOVT BLDGS AND PLANT
6101 -WAGES& SALARIES-FT EMPLOYEES $109,815 $149,776 $ 97,928 $ 154,371 $ 158,526 2,69% $164,027
6102- OVERTIME-FT EMPLOYEES 22,048 18,512 12,402 18,000 18,000 0.00%18,000
6103- WAGES-PART TIME EMPLOYEES 55 --5,500 4,000 -27.27%4,000
6111 -SEVERANCE PAY 598 841 ---0.00%-
6122- PERA COORDINATED PLAN 9,584 12,622 8,275 13,785 13,540 -1.78%13,952
6125- FICA - SOCIAL SECURITY 8,024 9,846 5,831 11,028 11,193 1.50%11,534
6126- FICA- MEDICARE 1,877 2,303 1,364 2,579 2,617 1,47%2,698
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,064 32,362 26,976 40,410 40,464 0.13%43,701
6151 -WORKER'S COMP INSURANCE 5,879 9,248 5,761 8,788 8,919 1.49%9,190
TOTAL PERSONAL SERVICES 179,944 235,510 158,537 254,461 257 ,259 1.10%287,102
6211 -CLEANING SUPPLIES 9,860 12,086 4,500 22,000 15,000 -31.82%16,000
6214 - CLOTHING & PERSONAL EQUIPMENT 394 149 100 400 400 0.00%400
6216- CHEMICALS/CHEMICAL PRODUCTS 788 879 865 6,000 3,000 -50.00%3,000
6217-SAFETY SUPPLIES 566 277 792 1,500 1,500 0.00%1,500
6219- GENERAL OPERATING SUPPLIES 9,045 3,169 5,357 1,500 4,000 166.67%4,000
6223- BUILDINGS & FACILITIES ---750 --100.00%-
6225- PARK & LANDSCAPE MATERIALS 686 -2,270 5,250 5,250 0.00%5,250
6239 - OTHER REPAIR & MAINT SUPPLIES 32,269 29,966 26,126 28,000 30,000 7.14%30,000
6241 - SMALL TOOLS 505 540 273 1,000 1,000 0.00%1,000
6242- MINOR EQUIPMENT 289 --2,000 2,000 0.00%2,000
6243- MINOR COMPUTER EQUIPMENT ----1,200 100.00%1,250
TOTAL SUPPLIES 54,402 47,066 40,283 68,400 63,350 -7.38%64,400
6307 - PROFESSIONAL SERVICES 2,722 1,253 1,838 3,500 3,500 0.00%3,500
6321 -TELEPHONE/PAGERS 1,821 1,164 679 1,320 1,800 36.36%1,854
6381 -ELECTRIC 115,635 111,676 91,701 118,000 118,000 0.00%119,000
6382-GAS 122,536 79,663 38,849 110,000 79,000 -28.18%81,000
6383-WATER 2,186 2,148 1,525 4,614 4,700 1.86%5,000
6384 - REFUSE DISPOSAL 7,723 7,883 4,803 8,500 8,500 0.00%8,500
6385-SEWER 1,359 1,294 1,133 2,000 2,000 0.00%2,000
6386- STORM SEWER 4,343 4,308 2,762 8,000 6,000 -25.00%6,000
6387- HEATING OIL 3,158 25 -4,000 4,000 0.00%4,000
6388- HAZARDOUS WASTE DISPOSAL 2,629 1,159 719 3,200 3,200 0.00%3,200
6389- STREET LIGHTS 1,308 1,298 832 2,000 2,000 0.00%2,000
6402- EQUIPMENT SERVICES 33,190 47,771 26,186 15,000 40,000 166.67%40,000
6403- BLDGS/FACILITIES MAINT SERVICE 43,757 71,035 55,042 105,000 82,000 -21.90%83,000
6405- PARK & LANDSCAPE SERVICES 30,980 29,488 26,432 34,000 34,000 0.00%34,000
6409- OTHER REPAIR & MAINT SVCS 1,988 395 -5,000 5,000 0.00%5,000
6421 - SOFTWARE LICENSE -----0.00%-
6422-SOFTWARE MAINT 2,146 2,816 3,648 8,121 12,000 4737%12,400
6432- CONFERENCES AND SCHOOLS 865 320 -1,200 1,200 0.00%1,200
6434 - DUES & SUBSCRIPTIONS ---350 350 0.00%350
6441 - LICENSES,TAXES&FEES 545 548 130 1,000 1,000 0.00%1,000
6449- OTHER CONTRACTUAL SERVICE 46,242 48,428 17,749 40,000 63,860 59.65%63,860
TOTAL SERVICES & OTHER CHARGES 425,133 412,672 274,028 474 ,805 472,110 -0.57%476,864
6461 - FUEL CHARGES 1,382 1,166 496 1,253 1,201 -415%1,241
6462-FIXED CHARGES 1,782 1,878 1,031 1,768 1,846 4.41%1,902
6463- REPAIR & MAINT CHARGES 817 943 508 650 898 38.15%925
6465- REPLACEMENT CHARGES 2,150 2,100 1,283 2,200 2,300 4.55%2,369
TOTAL CENTRAL GARAGE CHARGES 6,131 6,087 3,318 5,871 6,245 6.37%8,437
6520- BUILDINGS & FACILITIES 8,453 8,253 -37,794 50,000 32.30%50,000
TOTAL CAPITAL OUTLAY 8,453 8,253 -37,794 50,000 32.30%50,000
TOTAL BUSINESS UNIT EXPENSES $674,063 $709,588 $ 476,166 $ 841,331 $ 848,964 0.91% $864,803
94
m3m
95
GENERAL FUND
41610- LEGAL
2016
2014 2015 June 2016 2017 2018
Object Code! Description Actual Actual YTD Budget Budget Change Budget
41610- LEGAL
6303- LEGAL SERVICES $ 400,321 $ 411,413 $ 237,061 $ 428,100 $ 430,000 0.44%$ 430,000
6307- PROFESSIONAL SERVICES 2,700 1,650 3,550 5,000 5,000 0.00%5,000
6423- LOGIS CHARGES -14,448 -21,600 --100.00%-
TOTAL SERVICES & OTHER CHARGES 403,021 427,511 240,611 454,700 435,000 -4.33%435,000
TOTAL BUSINESS UNIT EXPENSES $ 403,021 $ 427,511 $ 240,611 $ 454,700 $ 435,000 -4.33%$ 435,000
96
GENERAL FUND
44110 JOINT POWERS PAYMENTS
2016
2014 2015 June 2016 2017 2018
Object Code I Descuiption Actual Actual YTD Budget Budget Change Budget
44110 JOINT POWERS PAYMENTS
6449- OTHER CONTRACTUAL SERVICE $ 145 ,503 $ 135 ,604 $ 100 ,220 $ 150,000 $ 180,000 2000%$ 190,000
TOTAL SERVICES & OTHER CHARGES 145 ,503 135,604 100,220 150,000 180,000 20.00%190,000
TOTAL BUSINESS UNIT EXPENSES $ 145,503 $ 135,604 $ 100,220 $ 150,000 $ 180,000 20.00%$ 190,000
97
GENERAL FUND
45310 CONVENTION AND TOURISM
2016
2014 2015 June 2016 2017 2018
Object Code I Description Actual Actual YTD Budget Budget Change Budget
45310- CONVENTION AND TOURISM
6445- CONVENTION BUREAU PAYMENT $ 434,459 $ 510,827 $ 304,424 $ 425,125 $ 498,750 17.32% $ 498,750
TOTAL SERVICES & OTHER CHARGES 434,459 510,827 304,424 425,125 498,750 17.32% 498,750
TOTAL BUSINESS UNIT EXPENSES $ 434,459 $ 510,827 $ 304,424 $ 425,125 $ 498,750 17.32% $ 498,750
98
GENERAL FUND
48140- INSURANCE
Object Code! Description
2014
Actual
2015
Actual
2018
June
YTD
2016
Budget
2017
Budget Change
2018
Budget
48140- INSURANCE
6307- PROFESSIONAL SERVICES $ 7,532 $ 7,424 $ 7,294 $ 12,000 $ 12,000 0.00%$ 12,000
6361 - GENERALLIABILITYINSURANCE 118,949 119,450 77,310 123,763 101,180 -18.25%107,251
6362 - PROPERTY INSURANCE 69,244 72,228 57,324 76,279 82,475 8.12%87,426
6366- MACHINERY BREAKDOWN INSURANC 7,347 7,143 5,460 7,393 7,829 5.90%8,299
6368-BONDS INSURANCE 1,930 1,915 1,473 2,003 2,126 6.14%2,254
6442- COURT AWARDS/SETTLEMENTS 4,001 22,808 8 ,939 15,000 15,000 0.00%15,000
TOTAL SERVICES & OTHER CHARGES 209 ,003 230,968 157,800 236,438 220,610 -6.69%232,230
TOTAL BUSINESS UNIT EXPENSES $ 209,003 $ 230,968 $ 157,800 $ 236,438 $ 220,610 -6.69%$ 232 ,230
99
GENERAL FUND
48150- CENTRAL SUPPLIES AND SUPPORT
Object Code iDescription
2014
Actual
2015
Actual
2016
June
YTD
2016
Budget
2017
Budget Change
2018
Budget
48150- CENTRAL SUPPLIES AND SUPPORT
6101 - WAGES & SALARIES-FT EMPLOYEES $ -$ -$ -$ (230,000)$ (230,000)0.00%$ (230,000)
TOTAL PERSONAL SERVICES ---(230,0 (230000)0.00%(230000)
6201 - OFFICE SUPPLIES 12,404 13,128 8,194 16,500 17,500 6.06%17,500
6219- GENERAL OPERATING SUPPLIES 2,626 1,214 1,267 4,000 5,000 25.00%5,000
6242- MINOR EQUIPMENT -4,833 .--0.00%-
6243- MINOR COMPUTER EQUIPMENT ---10,980 1,050 -90.44%1,050
TOTAL SUPPLIES 15,030 19,175 9,461 31,480 23,550 -25.19%23,550
6301 - ACCTG, AUDIT & FIN'L SERVICES 10,843 8,063 6,153 --0.00%-
6307-PROFESSIONAL SERVICES -59,637 58,914 59,000 60,000 1.69%60,000
6321 -TELEPHONE/PAGERS 4,029 4,492 2,739 5,100 5,244 2.82%5,400
6322- POSTAGE 43,364 35,598 22,326 50,000 45,000 -10.00%45,000
6351 - PRINTING 11,203 11,080 6,746 13,000 13,000 0.00%13,000
6402- EQUIPMENT SERVICES 1,545 1,831 960 2,500 2,500 0.00%2,500
6406- MULTI-FUNCTION MTNCE 7,093 8,423 3,461 7,500 7,500 0.00%7,725
6432- CONFERENCES AND SCHOOLS 6,864 6,874 3,771 8,000 8,000 0.00%8,000
6433- MEETING EXPENSES 1,549 2,311 1,244 2,500 2,500 0.00%2,500
6434-DUES & SUBSCRIPTIONS 682 787 398 --0.00%-
6435-CREDIT CARD FEES 27,711 35,199 19,177 28,000 30,000 7.14%31,000
6441 - LICENSES,TAXES&FEES 111 598 ---0.00%-
6446- CONTINGENCY ACCOUNT --2,500 100,000 125,000 25.00%200,000
6449 - OTHER CONTRACTUAL SERVICE 25,474 25,090 7,754 65,000 40,000 -38.46%40,000
TOTAL SERVICES & OTHER CHARGES 140,468 199,983 136,143 340,600 338,744 -0.54%415,125
TOTAL BUSINESS UNIT EXPENSES $ 155,498 $ 219,158 $ 145,604 $ 142,080 $ 132,294 -6.89%$ 208,675
100
GENERAL FUND
48170 - REIMBURSEMENT FROM OTHER FUNDS
Object Code/Description
2014
Actual
2015
Actual
2016
June
YTD
2016
Budget
2017
Budget Change
2018
Budget
48170- REIMBURSEMENT FROM OTHER FUNDS
6471 -ADMINISTRATIVE SERVICE TRANSFEI $(598,700)$ (599,323) $(549,379)$ (599,324)$ (602,984)061%$ (602,984)
6472 - ENGINEERING SERVICE TRANSFER (465,602)(376,029)(253,745)(450,000)(450,000)0.00%(450,000)
6480- GENERAL FUND REIMBURSEMENT -----0.00%-
6482- MISC TRANSFER OUT 2,754,124 908,761 804,815 --0.00%-
TOTAL TRANSFERS OUT 1,689,822 (66,591)1,691 (1049,324)(102,984)0.35%(1052,984)
TOTAL BUSINESS UNIT EXPENSES $1,689,822 $(66,591) $1,691 $ (1,049,324)$ (1,052,984)0.35%$ (1,052,984)
101
GENERAL FUND
48210 - TRANSFER OUT
2016
2014 2015 June 2016 2017 2018
Object Code /Description Actual Actual YTD Budget Budget Change Budget
48210- TRANSFER OUT
6482-MISC TRANSFER OUT $ 100,000 $ 267,552 $- $ 192,536 $ 190,000 -1.32%$ 190,000
TOTAL TRANSFERS OUT 100,000 267,552 - 192 ,536 190,000 -1.32%190,000
TOTAL BUSINESS UNIT EXPENSES $ 100,000 $ 267,552 $- $ 192,536 $ 190,000 -1,32%$ 190,000
102