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HomeMy WebLinkAbout2017 02-27 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION February 27, 2017 6:00 p.m. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located by the Secretary. 1.City Council Discussion of Agenda Items and Questions 2.Miscellaneous 3.Discussion of Work Session Agenda Items as Time Permits 4.Adjourn CITY COUNCIL MEETING City of Brooklyn Center February 27, 2017 AGENDA 1.Informal Open Forum with City Council - 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located by the Secretary. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.February 13, 2017— Study Session 2.February 13, 2017— Regular Session 3. February 13, 2017 - Work Session b. Licenses C. Annual Report on Franchise Fees d. Resolution Approving Projected Use of Funds for 2017 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements Police Officer Patrol Agreement with Wal-Mart Stores Inc. CITY COUNCIL AGENDA -2- February 27, 2017 7. Presentations/Proclamations/Recognitions/Donations a.Hennepin Recycling Group Spring Cleanup Update - Tim Pratt Requested Council Action: —Motion to receive report. b.Brooklyn Center 2017 City Survey Requested Council Action: —Motion to receive report. 8. Public Hearings —None. 9.Planning Commission Items —None. 10.Council Consideration Items a. Consideration of Type IV 6-Month Provisional Rental Licenses 1.6400 Unity AveN2.Resolution Approving a Type IV 6-Month Provisional Rental License for 6753 Humboldt Ave N Requested Council Action: —Mayor poll audience for applicants to address Council. —Receive staff report. —Motion to open hearing. —Receive testimony from applicants. —Motion to close hearing. —Take action on rental license applications and mitigation plans. 11.Council Report 12.Adjournment AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 27, 2017 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located by the Secretary. ACTIVE DISCUSSION ITEMS 1.Organic Recycling Review - Tim Pratt 2.Continuation of Council Discussion Regarding Citizen Dialogue PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Drinking Water Update - March 13 2.Water Meter Failure Update - March 27 3.Paperless Council Process - March 27 4.TIF Funding Update - March 27 5.Liquor License Regulations -April 10 6.South Opportunity Site Development City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION FEBRUARY 13, 2017 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS None at this time. MISCELLANEOUS City Manager Curt Boganey introduced this item, an email regarding a citizen request to improve Council/Citizen Communication. He stated it is recommended that the Councilmembers discuss this item and decide if a Work Session needs to be scheduled for further discussion. Mayor Willson read the email from citizen Sheilah Miller. Ms. Miller expressed in her email to the City Councilmembers, her desire to build better communication between citizens and the Councilmembers. She stated that she would like to partner with the City Council to help better the community and hook at ways to change the reputation of the City as well as gain better communication to and from the City Councilmembers. Mayor Willson stated he thinks having a town hail style meeting or creating a task force are options that would be helpful for this request. He noted the Citizen Task Force is something that has been helpful in the past. Councilmember Ryan stated having a town hall style meeting with a facilitator may be effective to have open discussions on important topics. Councilmember Lawrence-Anderson stated she agrees and would be in favor of a facilitator for these meetings to allow them to be as productive as possible. 02/13/17 -1- DRAFT Tammy Sathre, 6038 Lilac Drive, addressed the City Council. She stated she has felt disrespected by the Councilmembers at times and she knows others have expressed the same feelings. She stated some behaviors and actions on part of the Mayor at times have been upsetting to her. Mayor Willson stated he is always open to discussing ways to better the City and concerns of the citizens. Sheilah Miller, 3706 53'' Avenue North, addressed the City Council regarding the email she sent. She felt having a facilitator would be a good idea. She stated the perception of the City Council isn't good, but stated if the Councilmembers were to make time to be available and open to hearing what residents think and feel, that may change some people's perception. Councilmember Lawrence-Anderson stated she has been approached about meeting with people and has reached out to them only to be turned down for a meeting. She stated she met with Ms. Miller and enjoyed that conversation a lot. Mayor Willson stated having an open forum has been something they have done in the past; however, there has been times when certain people within the crowed end up dominating the conversation and others don't get a chance to speak. He noted that is the main reason they haven't done that style meeting in a while. Brian Fellegy, 7005 Unity Avenue North, addressed the City Council. He stated he was present at a September 2016 meeting to address the water issue. He stated he was disappointed that upon leaving his name, phone number, and email address with Mr. Boganey, he wasn't ever contacted. Mr. Boganey replied he would like to apologize for the lack of response. He stated it was most likely his fault and the information must not have been passed on to his staff by accident. He stated if he had given the information to his staff, he is certain Mr. Fellegy would have received a response due to their high level of accountability. Mr. Fellegy stated he feels the issue of the water has been ignored. He noted every response regarding questions about the water on social media to the City or in person have been canned responses only. Mayor Willson stated he believes having a task force would be a good way to go with a particular issue such as the water issue. Mr. Fellegy asked if there would be staff members present to answer questions on the issues presented. Mayor Willson explained the Task Force would be a group of citizens appointed by the City Council who would offer some citizen insight into ideas and solutions to the water issue that they feel would help. Mayor Willson stated the City would be very happy to have some ideas for this issue because the City feels as if they have exhausted all their resources. Mr. Fellegy stated he would be happy to serve on the task force should they form one. Councilmember Ryan asked Mr. Fellegy if he has been to the new water plant. Mr. Fellegy stated he hasn't been there yet. Councilmember Ryan asked if he would like to have a tour 02/13/17 -2- DRAFT sometime and learn about the process more in depth. He stated the City only has so much control over some things, and the water is one of those things right now. He stated the tests performed by the EPA have shown the water is safer for residents now than before and safety is a priority. Mr. Fellegy stated the City has been saying the water issue has been in progress for over a year. He stated he has no doubt the new water plant is state of the art and great and noted the water plant isn't the issue. He stated there were 3 months when the water was being filtered before the new plant was filtering it and stated it was good then. He stated he believes it is the filtration system that is causing the water to be the way it is. Councilmember Lawrence-Anderson stated she encourages as many people as possible to get on social media and share their thoughts about having a task force or a town style hail meeting. She stated it is taken into account and they do want to know what they think. ADJOURNMENT Councilmember Lawrence-Anderson moved and Councilmember Butler seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. 02/13/17 -3- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 13, 2017 CITY HALL - COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Tammy Sathre, 6038 Lilac Drive, addressed the City Council and stated she would like to talk about the apartments being built. She stated crime is a real issue in the City and she doesn't believe millennials will be coming to Brooklyn Center to live and pay top dollar for the apartments. She stated the parking lots are not safe and she is concerned about the apartments ending up being vacant when there isn't anyone who is willing to rent them and pay as much as they are asking. She stated the City needs parks, owner occupied single family homes and to fix the youth before they can make the changes needed to make it a place people want to live. Barb Jensen, Brooklyn Center, addressed the City Council and stated she wanted to thank the Police Department from the Chief to the Receptionist. She stated they faced a very difficult situation in the community over the weekend and the way they handle all the horrible things that happen is amazing. She stated they present themselves and the City in the public so well and just would like to thank them for all they do. Councilmember Lawrence-Anderson moved and Councilmember Butler seconded to close the Informal Open Forum at 7:00 p.m. Motion passed unanimously. 2. INVOCATION 02/13/17 -1- DRAFT Mayor Willson requested a moment of silence and personal reflection as the Invocation. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6.APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.January 23, 2017— Study Session/Work Session 2.January 23, 2017 - Regular Session 6b. LICENSES MECHANICAL Air Express INC. American Air Supply Chesney Mechanical Northwest Heating & Cooling Ronnie Steinkraus Plumbing & Heating LLC RENTAL INITIAL (TYPE III - one-year license) 2932 69th Lane North INITIAL (TYPE II— two-year license) 6436 Fremont Avenue North 5415B Girard Avenue North 1010 118t Avenue NE, Blame 11257207 th Avenue NW, Elk River 4118 Shoreline Drive, Robbinsdale 434 Taylor Street, Anoka 10027 Co. Rd. #13 Sebeka Mayerling Rios Excel Properties LLC Vinson Carlson 02/13/17 -2- DRAFT 7225 Morgan Avenue North 6824 Regent Avenue North RENEWAL (TYPE III— one-year license) 5001 Ewing Avenue North 2407 Ericon Drive RENEWAL (TYPE II— two-year license) 3807 61" Avenue North 5942 Aldrich Avenue North 5316 Colfax Avenue North 5439 Colfax Avenue North 5943 Colfax Avenue North 5313 Northport Drive 6230 Quail Avenue North RENEWAL (TYPE I— three-year license) 300064 th Avenue North 6200 Brooklyn Boulevard 5712 Bryant Avenue North 1531 Humboldt Place North 3007 O'Henry Road 5223 Xerxes Avenue North 5907 York Avenue North Shasta Frandrup Cari Gilseth Bartholomew Dabrowski Plia Thao Invitation Homes BRP II Main Street Renewal LLC Roger Kadlec Juliana Koe Invitation Homes Kurt Templin Infinite Property LLC Tuan Pham RHA 3,LLC ShoeMiller Properties LLC Invitation Homes TMC Management Corporation Infinite Property LLC 6c.AN ORDINANCE AMENDING CHAPTER 23 OF THE CITY CODE OF ORDINANCES RELATING TO TRANSIENT ACCOMMODATIONS AND THE PAYMENT OF PROPERTY TAXES Approve first reading and set second reading and Public Hearing for March 13, 2917. 6d.APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE FOR CHURCH OF ST. ALPHONSUS, 7025 HALFAX AVENUE NORTH, FOR A SOCIAL EVENT TO BE HELD APRIL 29, 2017 6e. RESOLUTION NO. 2017-23 APPROVING CHANGE ORDER NO. 1, IMPROVEMENT NO. 2014-05, CONTRACT 2014-B, WATER TREATMENT PLANT PROJECT 61. RESOLUTION NO. 2017-24 CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS AND DELINQUENT WEED REMOVAL COSTS 6g. MEMORANDUM OF UNDERSTANDING BETWEEN BROOKLYN POLICE DEPARTMENT AND NATIONAL AMERICAN UNIVERSITY ADDRESSING CAMPUS SEXUAL ASSAULT 02/13/17 -3- DRAFT Motion passed unanimously. 7.PRESENTATIONSIPROCLAMATIONSJRECOGNITIONSIDONATIONS None. 8.PUBLIC HEARINGS 8a. PROPOSED USE OF 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS Mr. Boganey introduced the review of potential recipients for Community Development Block Grant funding. He added a Public Hearing is required before the CDBG program can be adopted. Councilmember Ryan moved and Councilmember Graves seconded to open the Public Hearing. Motion passed unanimously. Jon Burkhow, Director of Household and Outside Maintenance for Elderly (HOME), 10201 Wayzata Boulevard, Minnetonka, addressed the City Council. He stated he would like to thank the Brooklyn Center Fire Department for helping with the smoke detectors and with fire safety, as well as the volunteers who helped in some of the senior homes. He read thank you letters from residents who have used the program. He expressed his gratitude to the City for their long history and support of 22 years. He stated the goal is to help seniors stay in their homes longer where they want to be. Wayne Thyren, Brooklyn Center Timber Bay, 6500 Humboldt Avenue North, addressed the City Council. He stated he wants to thank the City and the community for the help they have given. He stated they have been able to help so many people as a result of their kindness. Rachel Hickok, Director of CEAP, 7501 Brooklyn Boulevard, addressed the City Council. She stated she is very thankful for the help from the City. She stated they are able to help support the seniors in the community, the people who helped build the community. She stated the City is vital to their success and the contributions help so many people and allow them to stay in their homes longer. She stated the volunteers as well are vital to the organization and they are very thankful for them. Julia O'Brien, Development Director of Brooklyn Avenues, 1708 Oak Park Avenue North, Minneapolis, addressed the City Council. She stated they have a program for homeless youth that provides a safe house for youth experiencing homelessness. She stated they provide a range of holistic support in addition to housing for teens. She stated they couldn't do all they do without the help of the City and community. She noted they have supported 190 youth, 74 of which have lived there for 4-5months and participated in their programs since opening in 2015. 02/13/17 -4- DRAFT Grace Hoffman, Advocate for Home Line, 3455 Bloomington Avenue, Minneapolis, addressed the City Council. She shared a story regarding help she provided to a Spanish speaking family who had no heat in December, and the landlord had ignored their requests for help. She stated once the family had spoken with Home Line they were able to tell the landlord they know their rights and the landlord helped them right away. She noted there were a family of 5 people with a newborn baby and couldn't go without heat long. She stated they helped 164 rental households in 2015. She noted the level of service has been steady, especially with immigrants. Yamoee Xiong, Health and Human Services Manager, Capi USA, 3702 East Lake Street, addressed the City Council. She stated Capi is a food shelf geared towards services for Asians. She stated they served 95 family households last year within Brooklyn Center. She thanked the City for their help. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to close the Public Hearing. Motion passed unanimously. Councilmember Lawrence-Anderson stated she has a hard time deciding how to allocate the funds. She noted however, she feels the youth and seniors are her main focus. Mayor Willson stated option 2 would be his preferred choice for allocation, however; he is concerned administrative fees would eat into that funding. Deputy Director of Building and Community Standards Jesse Anderson stated the entire amount allocated is what the organizations will receive. Councilmember Ryan stated he believes option 1 is best because it's aligned with the City priorities. Councilmember Graves stated she likes option 2 best but is excited about either choice. She stated she would prefer to fund organizations that haven't received the funding several years in a row. Councilmember Graves moved and Councilmember Butler seconded to direct staff to use the second option, Allocating $6,835 to H.O.M.E. Program (Senior Community Services), $6,835 Meals on Wheels (CEAP), Tenant Advocacy Program (HOME Line) to receive $6,835, Brooklyn Avenues (Avenues for Homeless Youth) to receive $6,835, Student after School Counseling and Activities (Brooklyn Center Timber Bay/Youth Investment Foundation) to receive $7,500, Food and Nutrition Services CAPT-USA to receive $3500, City of Brooklyn Center Neighborhood Stabilization/Code Enforcement $150,000 and Home Rehabilitation Program to receive $255,616 regarding allocations of the CDBG Funds. Councilmembers Ryan and Lawrence-Anderson voted against the same. Motion passed. 9. PLANNING COMMISSION ITEMS 02/13/17 -5- DRAFT Mr. Boganey stated he wanted to thank Mr. Tim Benetti for his dedicated service to the City, as he will be moving on. Mayor Willson stated he echoes his sentiments and stated Mr. Benetti has done a great job and will be missed greatly. Mr. Benetti stated this has been one of the best City Councils to work with and he will miss it. 9a.PLANNING COMMISSION APPLICATION NO. 2017-001 SUBMITTEED BY ROM FURNITURE, INC. AND GATLIN DEVELOPMENT COMPANY REQUESTING APPROVAL OF A PLANNED UNIT DEVELOPMENT AMENDMENT NO. 8 TO THE 2011 SHINGLE CREEK CROSSING PLANNNED UNIT DEVELOPMENT AND SITE AND BUILDINGN PLAN APPROVAL OF A NEW HOME FURNITURE STORE, LOCATED AT 2501 COUNTY ROAD 10 Mr. Benetti provided a presentation on the proposal and background of this item. He answered questions of the City Council regarding the request submitted by HOM Furniture Inc. and Gatlin Development Company requesting approval of a Planned Unit Development Amendment No. 8 to the 2011 Shingle Creek Crossing Planned Unit Development and Site and Building Plan approval of a New HOM Furniture Store, located at 2501 County Road 10. Councilmember Lawrence-Anderson asked for clarification on the signage and asked if there will be a sign on Highway 100. Mr. Benetti stated yes, there will be a big sign on Highway 100. Mayor Willson asked if a dynamic sign is the same as an electronic sign. Mr. Benetti stated yes, they are electronic signs. Councilmember Lawrence-Anderson stated she wants to thank Mr. Benetti for pursuing this opportunity and for getting something in that location. 9a1. RESOLUTION NO. 2017-25 REGARDING THE DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2017-001 SUBMITTED BY HOM FURNITURE INC. AND GATLIN DEVELOPMENT COMPANY FOR PLANNED UNIT DEVELOPMENT AMENDMENT NO. 8 TO THE 2011 SHINGLE CREEK CROSSING PLANNED UNIT DEVELOPMENT AND SITE AND BUILDING PLAN FOR HOM FURNITURE STORE (LOCATED AT 2501 COUNTY ROAD 10) Councilmember Ryan moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2017-25 Regarding the Disposition of Planning Commission Application No. 2017-001 Submitted by HOM Furniture Inc. and Gatlin Development Company for Planned Unit Development Amendment No. 8 to the 2011 Shingle Creek Crossing Planned Unit Development and Site and Building Plan for HOM Furniture Store (Located at 2501 County Road 10). Motion passed unanimously. 9b.PLANNING COMMISSION APPLICATION NO. 2017-002 SUBMITTED BY BIG PICTURE TWIN CITIES AND CROSS OF GLORY' LUTHERAN CHURCH REQUESTING APPROVAL OF A SPECIAL USE PERMIT FOR A NEW PUBLIC CHARTER SCHOOL OFFERING A REGULAR COURSE OF STUDY 02/13/17 -6- DRAFT ACCREDITED BY THE MINNESOTA DEPARTMENT OF EDUCATION FOR THE PROPERTY LOCATED AT 5929 BROOKLYN BOULEVARD Mr. Benetti provided a presentation on the proposal and background of this item. He stated applicant and Director of the school Rachel is present to answer any questions the City Council may have regarding the request by Big Picture Twin Cities and Cross of Glory Lutheran Church requesting approval of a special use permit for new public charter school offering a regular course of study accredited by the Minnesota Department of Education for the property located at 5929 Brooklyn Boulevard. Rachel Ose Ngendakuriyo, Director of Big Picture Twin Cities, addressed the City Council. She stated the church is a perfect fit for their school and they are excited to be there. Councilmember Lawrence-Anderson asked if the charter school will be generating any tax income because it is located in a church. Ms. Ngendakuriyo replied no, she stated the church and the school are tax exempt. Councilmember Ryan asked if the kids they will serve will be mainly in Brooklyn Center. Ms. Ngendakuriyo stated she is not certain at this time, as the enrollment process it just starting. However, she stated she anticipates that they are going to start within the City and expand to neighboring cities as space allows. Councilmember Graves asked if there will be diverse teachers to accommodate the children of Brooklyn Center. Ms. Ngendakuriyo stated yes, they have staff of different ethnicities and stated they understand it is important so incorporate staff of all backgrounds to relate to all the children. Councilmember Butler asked if there is anything in the model in that allows collaborations between the students and mentors. Ms. Ngendakuriyo replied yes, in the middle school setting they will bring in mentors to help the children in any way possible. She noted in the High School settings they would have the students go to the mentors. with offsite mentors. Rachel stated in their middle school settings they will bring in mentors to help the children. She stated in their high schools they would bring them offsite for internships. 9b1. RESOLUTION NO. 2017-26 REGARDING THE DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2017-002 SUBMITTED BY BIG PICTURE TWIN CITIES TO OPERATE A NEW CHARTER SCHOOL USE IN THE R-1 ONE FAMILY RESIDENCE DISTRICT, LOCATED AT 5929 BROOKLYN BOULEVARD Councilmember Lawrence-Anderson moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2017-26 Regarding the Disposition of Planning Commission Application No. 2017-002 Submitted by Big Picture Twin Cities to Operate a New Charter School Use in the R- 1 One Family Residence District, Located at 5929 Brooklyn Boulevard. Motion passed unanimously. 10. COUNCIL CONSIDERATION ITEMS lOa. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL 02/13/17 -7- DRAFT LICENSES Mayor Willson explained the streamlined process that will now be used to consider Type IV 6- Month Provisional Rental Licenses. Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on any of the rental licenses as listed on tonight's meeting agenda. Seeing no one coming forward, Mayor Willson called for a motion on Agenda Items lOal through 10a15. lOal. 2806 65TH AVENUE NORTH 10a2. 3306 65TH AVENUE NORTH 100. 6718 COLFAX AVENUE NORTH 10a4. 5616 DUPONT AVENUE NORTH 10a5. 1507 HUMBOLDT PLACE 10a6. 5350 IRVING AVENUE NORTH 10a7. 5642 LOGAN AVENUE NORTH 10a8. 5712 LOGAN AVENUE NORTH 10a9. 6012 YORK AVENUE NORTH lOalO. RESOLUTION NO. 2017-27 APPROVING A TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 3401-13 47TH AVENUE NORTH, RYAN LAKE APARTMENTS lOall. RESOLUTION NO. 2017-28 APPROVING A TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 1425 55TH AVENUE NORTH 10a12. RESOLUTION NO. 2017-29 APPROVING A TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 2113 55TH AVENUE NORTH 10a13. RESOLUTION NO. 2017-30 APPROVING A TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 2833 67TH LANE NORTH 10a14. RESOLUTION NO. 2017-31 APPROVING A TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 2913 NASH ROAD 10a15. RESOLUTION NO. 2017-32 APPROVING A TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSE FOR 5301-05 RUSSELL AVENUE NORTH, SOMMERSET PLACE APARTMENTS Councilmember Ryan moved and Councilmember Butler seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for the following: 2806 65th Avenue North; 3306 65th Avenue North; 6718 Colfax Avenue North; 5616 Dupont Avenue North; 1507 Humboldt Place; 5350 Irving Avenue North; 5642 Logan Avenue North; 5712 Logan Avenue North; 6012 York Avenue North; and, adopt RESOLUTION NO. 2017-27 Approving a Type IV Rental License for 3401-13 47th Avenue North, Ryan Lake Apartments; RESOLUTION NO. 2017-28 Approving a Type IV Rental License for 1425 55th Avenue North; RESOLUTION NO. 2017-29 Approving a Type IV Rental License for 2113 55th Avenue North; RESOLUTION NO. 2017-30 Approving a Type IV Rental License for 2833 67th Lu North; RESOLUTION NO. 2017-31 Approving a Type IV Rental License for 2913 Nash Road; and RESOLUTION NO. 2017-32 Approving a Type IV Rental License for 5301-05 Russell Avenue North, Sommerset Place Apartments, with the requirement that the mitigation plans and all applicable ordinances must be strictly adhered to before renewal licenses would be considered. 02/13/17 -8- DRAFT Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: January 27-28, 2017: Attended the League of Minnesota Cities Leadership Conference Councilmember Lawrence-Anderson reported on her attendance at the following and provided information on the following upcoming events: January 27-28, 2017: Attended the League of Minnesota Cities Leadership Conference Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: - • January 24, 2017: Attended the Multi-Cultural Advisory Committee Meeting • January 24, 2017: Attended the Native American Parent Advisory Committee Drum and Dance Circle • January 27-28, 2017: Attended the League of Minnesota Cities Leadership Conference • January 28, 2017: Attended the North High School Basketball Polars Game • January 9, 2017: Attended an interview on Brooklyn Centers Youth Council • January 9, 2017: Attended a Training for Ramsey County Wakania Project Councilmember Butler reported on her attendance at the following and provided information on the following upcoming events: • January 27-28, 2017: Attended the Newly Elected Officials Conference • February 5, 2017: Attended the Lions Waffle Breakfast • February 7, 2017: Attended a Planning Meeting with African Leaders Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: • January 24, 2017: Attended the North Hennepin Chambers of Commerce Board Meeting • January 25, 2017: Attended Brooklyn Bridge Alliance for Youth Board Meeting • January 26, 2017: Attended Minneapolis NW Convention and Visitors Bureau Annual Meeting • January 26, 2017: Attended the Lunch for Brooklyn Center Business Association • January 27, 2017: Attended the League of Minnesota Cities Leadership Conference • January 28, 2017: Attended Crescent Cove Fundraiser • February 3, 2017: Had a call with the City Auditor • February 3, 2017: Attended the Brooklyn Bridge Alliance for Youth Meeting • February 5, 2017: Attended the Lions Waffle Breakfast • February 8, 2017: Attended the Fair Housing Advisory Meting • February 13, 2017: Attended the Hennepin County Health Awareness Meeting 12. ADJOURNMENT 02/13/17 -9- DRAFT Councilmember Graves moved and Councilmember Butler seconded adjournment of the City Council meeting at 8:44 p.m. Motion passed unanimously. 02/13/17 -10- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION FEBRUARY 13, 2017 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 9:19 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/CommisSionerS Marquita Butler, April Graves, Kris Lawrence-Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Assistant City Engineer Andrew Hogg, Program Supervisor Janelle Crossfield, and Michaela Kuj awa-Daniels, TimeSaver Off Site Secretarial, Inc. YOUTH IN GOVERNMENT DAY PLANNING - MR. BOGANEY Mr. Boganey introduced Recreation Program Supervisor Janelle Crossfield to provide a presentation and background on this item. Councilmember/Commissioner Lawrence-Anderson stated she would choose to have dinner with the youth group from 5:30 p.m. - 6:45 p.m., in order to have a longer discussion with them and forego the Study Session. She stated she wants to hear more about what the youth want to talk about. Mayor/President Willson stated he agrees with Councilmember/Commissioner Lawrence- Anderson and would like to go with the first dinner option but he would like to have a City tour that would extend longer so they can see the inner workings more in dept. It was the consensus of. the City Council/EDA to have dinner with the youth on Youth in Government Day at 5:30 p.m. - 6:45 p.m. and not hold a study session as well as to allow for a longer City tour. Ms. Crossfield asked the Councilmembers/Commissioners to provide her any questions they may have for the youth ahead of time. Councilmember/Commissioner Butler stated she would like to hear what the youth would like to see the City doing or what they feel they can do within the City to provide more opportunities for the youth. 02/13/17 4- DRAFT Councilmember/Commissioner Graves stated she would like to know if they feel there is a safe place for the youth in the City to go to and in general what can they do to better serve youth and people of color. DISCUSSION OF THE BROOKLYN CENTER BRANDING & IDENTITY CAMPAIGN - MR. EDWARDS Mr. Edwards introduced this topic and provided a presentation on this item. There was discussion on the different logos and branding messages provided from Vitalink. Mr. Edwards asked Councilmembers/Commissioner to look at each logo and decide what they believe they see the message is within the logo. He then reviewed the messages and meaning of each logo. Mayor/President Willson stated he likes the "At the Center" tagline the best. He noted if he had not been told, he would not have known the new logo was a heart. Councilmember/Commissioner Lawrence-Anderson stated she likes the "At the Center" tagline, along with logo option 1, in the same font as logo option 3. Councilmember/Commissioner Ryan stated he prefers "At the Center" tagline as well. He stated he isn't in favor of any of the logos and noted after presenting these to the public maybe someone with graphic art skills will present a whole new logo option to them. He stated he thinks they will know the right logo when they see it. He stated he still likes the idea of incorporating the current tagline for the City "Great place to start, Great place to stay" along with "At the Center". Councilmember/Commissioner Graves stated she likes logo option 4 the best, with the tree and the "Get Closer" tagline. She stated she likes the ratio of color to white space on logo option 3. Councilmember/Commissioner Lawrence-Anderson stated her favorite is the tree logo but would like to see it with distinctly different colors for each person within the tree. She also suggested removing some of the leaves to tone down the color and incorporate more white space like Councilmember/Commissioner Graves liked as well. Councilmember/Cornmissioner Butler stated none of the logos jump out at her and she really does not like the heart logo. Mr. Edwards stated the City will put all of the logos and tagline messages out for the residents to rank each one from 1-4. He stated he will talk with the designer and see if they can make all the fonts the same for the wording Brooklyn Center so the focus remains on the logo and tagline and not the font differences. He noted the City Council/EDA can review the results afterwards and then come to a consensus on the font and color for the font. The majority consensus of the City Council/EDA was to remove the heart logo and present the other 3 logos and taglines to the residents for their input. 02/13/17 -2- DRAFT SOLAR OPPORTUNITIES Mr. Boganey introduced this item and invited Andrew Hogg, Assistant City Engineer forward to provide a presentation and background on this item. Mayor/President Willson stated he doesn't like any of these ideas if the City will need to commit to a 25-year contract for all of them. Councilmember/Commissioner Ryan echoed Mayor/President Willson' s thoughts on the opportunities presented. Councilmember/Commissioner Graves stated she was disappointed in the information presented because she wanted to see more about the impact on the environment and how they can make cost efficient changes to help preserve the environment. The majority consensus of the City Council/EDA was to have Mr. Hogg gather more information and options then present his findings to the City Council/EDA at a later date. ADJOURNMENT Councilmember/Commissioner Lawrence-Anderson moved and Councilmember/Commissioner Graves seconded adjournment of the City Council/Economic Development Authority Work Session at 10:38 p.m. Motion passed unanimously. 02/13/17 -3- DRAFT Cily Council Agenda Item N©0 6b kIiIJ(iJ I fl N N aIhYA Bh'A I k'A 0] 1I aii L3 I DATE: February 21, 2017 TO: Curt Boganey, City Manag FROM: Rozlyn Tousignant, Deputy City Clerk SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on February 27, 2017. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. MECHANICAL Practical Systems Zahl Petroleum Maintenance RENTAL See attached report. 4332B Shady Oak RoadHopkins MN 55343 3101 Spring St NE Minneapolis MN 55413 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves (lie public trust Rental License Category Criteria Policy - Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type 11-2 Year 1-2 units Greater than 1 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25. 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category -3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 374 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Property Address Dwelling Type Renewal or Initial Owner Property Code Violations License Type Police CFS * Final License Type ** Previous License Type *** 5549 Brooklyn Blvd Single Family Initial Mike Pederson 0 I N/A II Victoria Townhouses 6740 Grimes Pl 8 Bldg 48 Units Renewal The Gaughan Properties (Missing 1 ARM and no cpted follow up) 144 (3/Unit)III 9 (.19/Unit)III III 2107 70th Ave N Single Family Renewal Infinite Property LLC 1 I 0 I II 5834 Camden Ave N Single Family Renewal RHA 3, LLC 7 III 0 III IV 5201 Drew Ave N Single Family Renewal Ahmed Omar (No cpted)5 III 0 III III 6312 France Ave N Single Family Renewal TMC Management Corporation 0 I 0 I III 5748 Humboldt Ave N Single Family Renewal RHA 3, LLC 5 III 0 III IV 7141 Newton Ave N Single Family Renewal Invitation Homes 0 I 0 I III 6800 Orchard Ave N Single Family Renewal Prosperous Property LLC 1 I 0 I I * CFS = Calls For Service for Renewal Licenses Only (Initial Licenses are not applicable to calls for service and will be listed N/A.) ** License Type Being Issued Type I = 3 Year Type II = 2 Year Type III = 1 Year *** Initial licenses will not show a previous license type All properties are current on City utilities and property taxes Rental Licenses for Council Approval on February 27, 2017 City C©uni1 Agenda Hem N©0 6 EI1SJ(SJ I U U I ak'A U I k'A (I)11 ,1II I1SJ41 DATE: February 27, 2016 TO: Curt Boganey, City Managqiq, FROM: Nathan Reinhardt, Finance Director SUBJECT: Annual Report on Franchise Fees Recommendation: It is recommended that the City Council receive the annual report on franchise fees given below. Background: As a condition of the ordinances adopted to establish and implement the franchise fees on Xcel Energy and CenterPoint Energy, staff is required to report to the City Council annually on the collection of franchise fees. This memorandum will serve that purpose. No formal action is required at this time. The 2016 fiscal year was the 13th year for collection of franchise fees from Xcel Energy and CenterPoint Energy. Receipts for the year from each of the franchisees were as follows: Company Date Received Xcel Energy 05/06/2016 $ 101,973.47 1st Qtr. Xcel Energy 08/03/2016 102,168.82 2nd Qtr. Xcel Energy 11/08/2016 102,888.12 3rd Qtr. Xcel Energy 02/06/2017 - 103,456.06 4th Qtr. Subtotal $410,486.47 2016 CenterPoint Energy 05/02/2016 $ 63,780.53 1st Qtr. CenterPoint Energy 07/22/2016 63,821.78 2nd Qtr. CenterPoint Energy 11/02/2016 67,484.94 3rd Qtr. CenterPoint Energy 01/30/2017 58,927.70 4th Qtr. Subtotal $ 254,014.95 2016 TOTAL $ 664,501.42 2016 Budget Issues: All dollars received from the franchise fees were receipted to the Street Reconstruction Fund for use in the repair and reconstruction of City streets. The actual amount received in 2016 exceeded the total budgeted amount of $650,000 in franchise fee revenue. All remaining funds at year-end will be carried forward in the fund for future repair and reconstruction of City streets. Strategic Priorities: Key Infrastructure Investments Mission: Ensuring an attractive, clean, safe co,nnwnily that enhances the quality of life and preserves the public trust City Council Agenda Item No, 6d COUNCI{L H1 EM MEMORANDUM DATE: February 27, 2017 TO: Curt Boganey, City Mariag9 FROM: Jesse Anderson, Deputy Director of Building and Community Standards Y.e,- SUBJECT: Proposed Use of 2017 Community Development Block Grant Funds and Resolution Approving Projected Use of Funds for 2017 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Recommendation: It is recommended that the City Council consider adoption of a Resolution Approving Use of Funds for 2017 Urban Hennepin County Community Development Block Grant Program, Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Background: A Public Hearing was held on February 13, 2017 in accordance with Community Development Block Grant (CDBG) requirements. The City Council received public input and reviewed information regarding the CDBG funding allocation for 2017 CDBG year. At the meeting, the City Council made a recommendation for staff to prepare a resolution to approve funding. The final approval will be submitted to Hennepin County by February 28, 2017. RESOLUTION A resolution has been prepared for City Council's consideration to approve the 2017 CDBG program. Funding for the 2017 CDBG program would be available July 1, 2017 and CDBG funds must be spent no later than June 30, 2018. Total preliminary City Allocation for CDBG Program Year 2017 is estimated $255,616. Per City Council direction, the following allocation for Program Year 2017 is included in the attached resolution, reflecting the amounts indicated in the chart below. !fission: Ensuring an attractive, clean, safe canaan 1,/tv that enhances the qua/hr of IJi! and preserves (lie public tiusl i1Iih[SJ I fl I I Mh!A UhYA I k"A 0] 1I flhJ I CDBG Activity City Council Requested Allocation Public Services ($38,342 Max) H.O.M.E. Program (Senior Community Services)$6,835 Meals on Wheels (CEAP)$6,835 Tenant Advocacy Program (HOME Line)$6,835 Brooklyn Avenues (Avenues for Homeless Youth)$6,835 Student after School Counseling and Activities (Brooklyn Center Timber Bay/Youth Investment Foundation) Food and Nutrition Services (CAPI-USA)$3,500 Total Public Services $38,340 Non-Public Service Agencies City of Brooklyn Center Neighborhood Stabilization/Code Enforcement $150,000 Home Rehabilitation Program $67,276 Total CDBG Funds ] $255,616 The resolution included with this memorandum also authorizes signature of a Subrecipient Agreement, which is the agreement between Hennepin County and the City of Brooklyn Center relative to CDBG funds. In addition, it authorizes any third party agreements that would be executed between the City and third party vendors such as any public service providers. These agreements are standardized agreements developed by Hennepin County and will be submitted after approval of the City's 2017 CDBG program. Additional background information can be found in the attached February 13, 2017 Council Item Memorandum. Budget Issues: CDBG funds are exclusively federal dollars. Strategic Priorities: Enhanced Community Image Attachments: Attachment I - Resolution Attachment II - February 13, 2017 Council Item Memorandum !1iss/on: Ensuring an attractive, clean, safe community that enhances the quality of life aiulpresen'es the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2017 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the City of Brooklyn Center held a Public Hearing on February 13, 2017 to obtain the view of citizens on housing and community development needs and priorities and the City's proposed use of $255,616 from the 2017 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is a Subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the City agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 10 days, ending on February 13, 2017. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following projects for funding from the Urban Hennepin County CDBG Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2017 Urban Hennepin County Community Development Block Grant Program. RESOLUTION NO. Project Budget Senior Community Services H.O.M.E. Program $6,835 CEAP Meals on Wheels Program $6,835 HOME Line Tenant Advocacy Program $6,835 Avenues for Homeless Youth Brooklyn Avenues Program $6,835 Brooklyn Center Timber Bay/Youth Investment Foundation $7,500 Student after School Counseling and Activities Program Food and Nutrition Services CAPL-USA $3,500 City of Brooklyn Center Neighborhood Stabilization/Code Enforcement $150,000 Activity Home Rehabilitation Program (Rehabilitation of Private Property) $67,276 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2017 CDBG Program. BE IT FURTHER RESOLVED, that should the final amount of FY20 17 CDBG available to the City be different from the amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COUNCI{L ]ITEM MEMORANDUM DATE: February 8, 2017 TO: Curt Boganey, City Mane FROM: Jesse Anderson, Deputy Director of Building and Community Standards/HRA Specialist SUBJECT: Public Hearing Regarding Proposed Use of 2017 Community Development Block Grant Funds Recommendation: It is recommended that the City Council conduct the Public Hearing and accept input from the public regarding Use of Funds for 2017 Urban Hennepin County Community Development Block Grant Program. Staff requests direction from the Council regarding allocation of the CDBG funds. Based on the feedback, staff will prepare resolutions for approval at the February 27, 2017 City Council Meeting. Background: Brooklyn Center is one of 40 Hennepin County cities participating in the Urban Hennepin County Community Development Block Grant (CDBG) program. With the CDBG program, federal dollars from the Department of Housing and Urban Development (HUD) are awarded to Hennepin County and are allocated to participating cities on a formula basis. Therefore, the City of Brooklyn Center is considered a Subrecipient of CDBG funding. This Public Hearing meets the requirements of the Hennepin County Citizen Participation Plan and HUD requirements. CDBG Statutory and Administrative Requirements Federal CDBG Statutory Requirements The federal authorizing statute for the CDBG program requires that each funded CDBG activity meet one of three national objectives: 1.Benefiting low income persons 2.Preventing or eliminating slums and/or blight 3. Meeting urgent community needs. The federal law also specifies that each recipient receiving funds must insure at least 70 percent of the CDBG expenditures during the program year be used for activities benefiting low and/or very low income persons. Each city must meet this requirement at the local level. We do not yet know the exact amount of CDBG allocation for 2017. Therefore, we have been advised to use the following estimate of $255,616 for the allocation amount in 2017. However, this allocation amount could be adjusted. Based on this amount, $178,932 of the total allocation must be expended on programs and services directly benefiting low to moderate income persons in order to meet the 70 percent requirement. Moderate income is defined as persons with 80 4'Iission: Eiisiiring an attractive, clean, safe community that enhances the quality of life am/preserves the public trust EI]SJSJ fl I I Mk"A U'A I k'A 0) 1I WJ'AJ percent of the median household income in the Minneapolis/St. Paul metropolitan area as defined by HUD. Currently, the 80% median household income level is $46,000 for one person and $65,700 for a family of four. If a city chooses to allocate CDBG funds to eligible public service activities, the amount is limited to a maximum of 15% of CDBG funding. A city is not obligated to provide any funding to public service agencies. Hennepin County Administrative Requirements for Public Service Activities Pursuant to federal program requirements, each city receiving a CDBG allocation from the Urban Hennepin County CDBG program is limited to a 15% cap on public service projects if the city chooses to allocate funds to public service agencies. Based on the estimated allocation for 2017, the maximum amount of CDBG funds that can be allocated to public service activities is $38,342, which is 15% of the City's 2017 CDBG allocation. Other guidance provided by Hennepin County for the disbursement of CDBG funds follows: o It is recommended by Hennepin County that no more than three public service activities should be undertaken in each city receiving CDBG funds. The City has the flexibility to use up to 15 percent of their CDBG allocation to fund eligible, priority public services. Any public services not previously funded must be new services or a substantial increase in a service. The CDBG funds are not intended to replace other funds. o Each Public Service activity should have a budget of at least $7,500. If funds are committed by other cities to carry out a single activity of mutual interest, this limit may not apply. CEAP, H.O.M.E. Program (Senior Community Services), Avenues for Homeless Youth, and HOMELine are considered multi-city activities or county-wide activities at this time. o CDBG activities must address a high priority need according to the County's Consolidated Plan for affordable housing, community development, and human services. Cities funding activities that are not high priorities under the consolidated plan must explain why the project is needed in their city. The H.O.M.E. Program (Senior Community Services), Meal on Wheels (CEAP), the Tenant Advocacy Program (HOMELine), Brooklyn Avenues (Avenues for Homeless Youth), Food and Nutrition Services (CAPT USA), and Student after School Counseling and Activities (Brooklyn Center Timber bay/Youth Investment Foundation) are categorized as public service projects. The CDBG Funding History Chart, Appendix 1, shows the City's funding allocation for CDBG funds from the years 2003-2016. Mission: Ensuring an attractive, clean, safe coinnn,nity that eii/iwices the quality of life and preserves the public trust [EI1IJ[i1 I N V I Uk'A Uh'A I k4 (I] 1I I1IJ I 2017 CDBG Applicants The following agencies submitted for CDBG Public Service Agency activities/program funding. Household outside Maintenance for the Elderly (H.O.M.E.) (Senior Community Services), 2017 request is $9,000 to continue the H.O.M.E. Program in Brooklyn Center. The proposal anticipates serving 80 seniors. The cost per person in 2016 was $93.20. Details of Senior Community Services H.O.M.E. Program are provided in their attached "2017 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 22 years. Meal on Wheels (CEAP) 2017 request is $15,000 to continue the Meals on Wheels Program in Brooklyn Center. The proposal anticipates serving 120 seniors. The cost per person in 2016 was $630.5. Details on the CEAP Meals on Wheels are provided in their attached "2017 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 17 years. Tenant Advocacy Services (HOME Line) 2017 request is $8,038 to provide funding for HOMELine's Tenant Advocacy Services Program. The proposal anticipates serving 488 residents. The cost per household in 2016 was $41.22. Details on HOMELine's request are provided in their attached "2017 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 9 years. Brooklyn Avenues (Avenues for Homeless Youth), 2017 request is $10,000 to fund Shelter and transitional housing programs with support services serving homeless youth in the northwest suburbs. The proposal anticipates serving over 100 youth. The cost per person in 2016 was $7,870.97. Details of Avenues for Homeless Youth request for funding are provided in their attached "2017 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 3 years. Student after School Counseling and Activities (Brooklyn Center Timber bay/Youth Investment Foundation), 2017 request is $29,850 to fund an after school counseling and activities program at Brooklyn Center Secondary Schools. The proposal anticipates serving 215 youth. The cost per person in 2016 was $630. Details of Brooklyn Center Timber bay/Youth Investment Foundations request are provided in their attached "2017 CDBG Request for Funding" form. This program has been part of the City's CDBG program for 1 year. Food and Nutrition Services (CAPI USA), 2017 request is $3,684 to fund Asian Fresh Produce Distribution activity. The proposal anticipates serving 100 households (474 individuals). Details of CAPT USA's request are provided in their attached "2017 CDBG Request for Funding" form. CAPT USA has not received previous funding from the City's CDBG program. CAPT has received funds from the consolidated pool of CDBG funds in other cities for Job readiness training and are considered a multi cities agency. Therefore they may receive funding below the $7,500 recommendation. Mission: Ensuring an attractive, clean, safe community that enhances the quallty of life and preserves the public trust COUNCI{IL ]IT]EM MEMORANDUM The following programs are proposed to receive CDBG funding categorized as Non-Public Service Projects. City of Brooldyn Center Neighborhood Stabilization/ Code Enforcement Program 2017 request is $150,000 to address foreclosed and vacant properties and arrest the decline of neighborhoods in the City. This program provides services throughout the city, including all low and moderate income levels. Details on the CDBG Code Enforcement activity are provided in the attached "2017 Request for Funding" form. This would be the 8th year of funding for the neighborhood stabilization code enforcement activity. Home Rehabilitation Program (Rehabilitation of Private Property) If the Neighborhood Stabilization/City Code Enforcement Program is approved and the maximum public service amount of 15% is awarded to any or all of the public service requests, there would be $67,274 available to allocate to this program from the 2017 preliminary CDBG allocation. This amount would be used to address emergency items such as furnace replacement, water and sewer service repair, etc. for individual properties. The Home Rehabilitation program has been part of the City's CDBG program since CDBG was first created in the mid 1970's. Public Hearing The attached Public Hearing notice was published in the January 19, 2017 edition of the Brooklyn Center Sun Post newspaper. Hennepin County requires a Public Hearing be held regarding the use of CDBG funds. Further, the 2017 CDBG programs must be submitted to Hennepin County by February 28, 2017. Funding for the 2017 CDBG program would be made available by July 1, 2017 and CDBG funds must be spent no later than July 1, 2018. Representatives of the public service agencies that applied for CDBG funding have been notified of the Public Hearing. Options for 2017 CDBG Allocations The total preliminary 2017 City Allocation for Public Service Agencies for CDBG Program Year 2017 (July 1, 2017 through December 31, 2017) is $38,342. There are inadequate CDBG funds to accommodate the total number of requests the City has received for Public Service Agencies. Therefore, staff has prepared two options for consideration for CDBG Program Year 2017. After Council feedback, a resolution will be prepared for the February 27, 2017 City Council meeting. Requested Option I Option 2 CDBG Activity Amount (Similar to last (Minimum/Evan year rates)distribution) Public Services ($38,342Max) H.O.M.E. Program (Senior $9,000 $7,668 $6835Community Services) Meals on Wheels (CEAP)$15,000 $7,668 $6835 Mission: Ensuring an attractive, clean, Safe community that enhances the quality of life and preserves the public trust [1i1IJ[OJ I I I k'A I' I 3hYA (ii 1WI P1IJ'A I Tenant Advocacy Program (HOME $8,038 $7,668 $6835 BrooklynAvenues(Avenuesfor $10000 $7668 $6835Homeless Youth) Student after School Counseling and Activities (Brooklyn Center Timber $29,850 $7,668 $7500 bay/Youth Investment Foundation) Food and Nutrition Services (CAPI- Total Public Services $75,572 Non-Public Services City of Brooklyn Center Neighborhood Stabilization! Code $150,000 $150,000 $150,000 Enforcement Home Rehabilitation Program $67,274 $67,274 $67,274 $292,846 Total CDBG Funds ($37,230 Over $255,616 $255,616 Budget) Option #1 is based on their alignment with City priorities, County Plan, and federal program requirements similar to last year's allocation. Option #2 is based on alignment with City priorities, County Plan, and federal program requirements adding a food service program for primarily Hmong Seniors and primarily equal funding distribution. The rating system for Public Service activities was developed and implemented for 2014. This year's applicants generally met the application criteria. The following criteria were used for rating the public service programs based on their applications: 1.Does the program meet the CDBG requirements (federal and county)? 2.Does the program fulfill community needs? 3.How does the program align with City goals? 4.Has the organization demonstrated the ability to successfully implement a program using CDBG funds? 5.What is the overall budget for the program and does it have other funding sources to ensure sustainability? 6.Are there similar services already provided by existing agencies within the community? 7.What is the ease of access of its services to the community? I.e. Location of agency, methods of contact, etc. 8.Is the application submittal complete and submitted by the deadline? /T!!SlOIl EnsUring an attractive, CICUU, Safe co,nrnuuutj that enhances the quality offift , a;ulp;eserves the public trust [iLi1Ik[Si I U I I aWA U I Mk!4 (I] 1I I1SJ'A I Budget Issues: CDBG funds are federal dollars. Strategic Priorities: Enhanced Community Image Attachments: Funding History Hennepin County CDBG Fund Memo Affidavit of Publication of Public Hearing Notice H.O.M.E. Program (Senior Community Services) Application Meal on Wheels (CEAP) Application Tenant Advocacy Program (HOME line) Application Brooklyn Avenues (Avenues for Homeless Youth) Application After School Counseling (Timber Bay) Application Food and Nutrition Services (CAPT USA) Application Neighborhood Stabilization/Code Enforcement Request for Funding Mission: Ensuring an attractive, clean, Safe coinniunity that enhances the quality of life and preserves the public trust © 'C C'1 © ci)F 0 0 I)-. C'))) 1) C)))Cc cn C) - o - LbOC')0 1- 00 Cc C.) c')O II- f) o z. o; 0- 1)>I-.)* C (I) I- L6N- 0)0)C C C C C C)C C C C)C C)CCCl)(0 C C C C C C C C C C (D CccI0Cdddc'i -cc r ci C .0 C CN-C'JN-N-If)CIf)0)CO -co C'J(0 COC COc',J CO (I) COJ cccc ccr- 'j-0)cJcc -cc ° W LLo ci) C CU D 0 cc cc cc C(ft Eft - >,-("1 (& *(ft < -(ft - C C CCQDQQC•CqCCCCC o o cn C C C C C '-C')6 >.0E.?C C C C C N-N CC10CCC C (0 - 6CdLcd CW_ .2' cci C (ft (ft (ft 61 >* (ft (ft (I) z >Cci UL CCLO w.0 N- ell -L—uE I-L U)0)C'J CC CC00LUdCociN-N-ft CIf) . C 0)C C C C C C a) C'J -C CCOCN-Qcc(0LUCCCCC C N-0)CO -st-cc CO CO C O,J (/3 co N-cc It N-LU I N-cc cc cc cc cccft C C C C C C C C C C C C C Cc-j C C C C,-C)C C C C C C C C C COCddc r LO LO r r r r r N-C C C N-(0 -cc - -'3 C C LU 'It cc --cccco L)C4 C4 C cc C 0)C ---C')CO-C (/3 (ft r(ft (ft (ft (ft (ft -(ft 0) C C C C)C C C C C C C C C -S U CCCDCOQO OCOCO co N-C CC CC C')C C - CIC)0LU CO N-U)CO CCO CC CC cq -co ____HHLJHLJH__--C N C C C C C C C C C C C C N-cc C)C C C C C C C C C C C CO 0)C'30)cDccc'cci ccLI)cc'3 '3N '3 C N ccLI)ccC N cc0)N-C N-C U) CD 00 00 00 LM^j ML cc (D E U)- '3 N-II) -C C C') C') M INNIMMI -C -C C CC C C C C CCZUIUIUIUI C')'-C 0)CO N.(0 LI)(0C)C C)C C)C C LL Hennepin County CDBG Fund Memo HENNEPIN COUNTY MIiIl\ L'- J DATE: December 21, 2016 TO: Urban Hemiepin County Direct Allocation Cities FROM: Spencer Agnew, Senior PLiiuiing Analyst, Housing Development and Finance SUBJECT: 2017 Hennepiri County CDBG Funding Allocations This notice and the related attachments describe the process and submission requirements 2017 CDBG funding requests for suburban Hennepin County 'Direct Allocation" cities. This is the only notice your organization will receive, from Hennepin County regaïding the funding request process for the Community Development Block Grant (CDBG) program. The deadline for fimcing requests is 4:00pm on Friday, February 24, 2017- Please schedule your public hearing accordingly in order to meet this deadline. Please forward this information to other staff within your organization as applicable. The following items are being sent as attachments: • Preiininaiy Estimated Allocation by City • Request for Funding Forms • Sample Notice of Public Hearing 0 Sample Resolution • Priority Needs 2015 —2019 Consolidated Plan • Map cfLow/Mocl Block Groups • Current Income Limits GENERAL UPDATE 1.HUD continues to place eniphasis on the. ability of awardees to expend CDBG funds inn timely manner. The term of CDBG Agreements will be July 1, 2017 to june 30, 2018. Projects receiving 2017 CDBG funds will be expected to he completed within that time. frame. 2.The County- has not yet received notification of its 2017 CDBG grant amount. The attached preliminary allocation estimates should he used for planning purposes. Please be advised that cities will be asked for revised allocation budgets once notice of the actual 2017 CDBG giant amount is received from HUD. fl-i Hennepin Counts Coirrmunily Works 101 Fourth Avenue S SuFte 400, C/inr-po1i M'1 5415 herrtep In. utfccn'rnunilyworks CONSOLIDATED PLAN: FUNDING PRIORiTY ACTIVITIES Eligible activities include ac thition of property, ielubilitation of e:sisting hoiising, comtruction of public facilities and infrastructnre., public services, code enforcement, demolition, clean-up , of hrowne-kls, fair housing senrices, and down payment assistance for first-time honiebnyers. Use of CDBG finds to address local needs innst be consistent with prioiities identified in the 2015-2019 ConsolicLited Plan. CDBG REQUREMENTS The use of federal CDBG fimdling will trigger vmom-re4pimuents depending upon the type of activity being funded. The following is only attended as an outline-: • Environmental Review Lead Based Paint Federal Labor Standards Procurement o Accessibility Standiuxia in Section 504 of the Rehabilitation Act of 1973 Uniform Relocation Assistance and Real Prcpertv Acquisitions Policies ACT (TJRA) Financial Mnnaement • Affirmatively Further Fair Housing - As a recipient of HUD funds, Hennepin County and participating cities must aftirniatively further fur housing. Hennepin County encourages all cities to be proactive by addressing impediments to fair housing choice in their cities. To continue its support of the countywide fair hoi.tsing efforts, Hennepin C:onnty will allocate funds from its administrative budget for fair housing services. Prioritized service are those identified in the Regional Analysis of Impediments including outreach, counseling and referral sei.vice-s, traiithig and education proa-rams and enforcement of fair housing laws and ordinances Cities are strongly encouraged to support similar effOrts within their community, using CDB and/or local funds. To find out more about CDBG regulations, review the HUT) Basically CDBG" guide or search the federal reu1ations at 24 CFR Part 570 LOW/MODERATE-INCOME BENEFIT The primary national objective, of CDEG is to benefit low and moderate-income persons. As such, Hennepin County inn-st ensure that at least 70 percent of the funding is used for this purpose. Verification that low to mode-rate-income persons are being served is required (current income linmits atta(-hed) Depending on the activity, low to moderate-income persons may, receive a direct benefit or neighborhood benefit. See attached map for eligible low to inoderate-income block groups for activities that benefit all residents of an are-a. FUNDING PUBLIC SERVICES Cities may use up to 15 percent of their CDBG allocation to fimd eliib1e, priorit5' public services. Any public service activities which receive-local funding hut have not previously been funded with CDBG must be a new service ora substantial increase in a service. CDB-G funds may not be used to replace. local or state funding for public services. ADMINISTRATiVE REQUIREMENTS Each activity dioi1d have a bc1get of at least $7,500 When funds ace. committed by other cities to ckuy out a inle activity of ni'tna1 interest such as a public service activity, the allocation should not be less than 3,0OO. Coiiuiithfie.s aie itrongly encotuaged to develop joint initiatives to additess rn14ta1 needs by consolidating their £esoiuces. SUBMISSION REQUIREMENTS 1.Ptiot to February 24, 2017,publiciae and conduct a public hearing and adopt a council resolution on the proposed use of CDBG thuds. A sample public hearing notice and resolution are enclosed. The resolution includes language anthotiing the execution of subrecipient and third party agreements. 2.Complete rec1ue-st jot thuding form(s) using the correct template (non-public service or public seniice). Use one fDrIll for each activity. Hennepin County staff will review eachactivitv to determine CDBG eligibility, program benefit and the relationship to consolidated plan piioiities. 3. Email the public heating notice, affidavit of publication, council resolution, iitinntes from public hearing and request for fanding form(s) to 5pencer.agnewhe1ulepifl.l1S by 4:00pm on Febniruy 24, 2017. Affidavit of Publication of Public Hearing Notice AFFIDAVIT OF PUBLICATION Sl;4Tb OF MINNESOTA CQUNTy OF HENNEPIN Charlene \bid being ditty sworn on sri oath, states or affirms that he/skit is Pit Pstbiihefs Dc-signatud Arent cii Ike tiuwspsspes(s) known as: Sr Brooklyt (;tr/L3rrnklyn Park with this known office of issue k€lLtIr located in thecssuntynf: i-IENNEPIN wilt) additional circulation in the counties oft HE1'iNEPIN and has full krowtcdss or thu facts mLted below: (A)The newspaper has complied with all or Ihit roquirunrerits constitistin0 quuiifka- lion tsr a qualified newspaerus provided by Mina, Stat. §33lA02. (B)This Public Notice war psiirted and pub- linked in said newspapers ouco each week, for I ssccursi'se week(s), the fiesi initsrticn hemp on 0111942017 rind tlsclas itsarrllon btinp on 0111912017. MORTGAGE FORECLOSURE NOTICES Pursuant to Miriccuota Stat. f550.033 relating to tim publication of rnortpage foreclosure notices: The newupaper couplE-u with the tsnditiouu dusoeifsuii jr I5O.B3 3 aitixl, 1, statist (I) or (2). If the newnpaper'a known office of issue lit treated in a county adjoining the county where the mnrfgaqed preistisco or some part of the nsnrfc'acd prcssiircr deyerthisd in the notice are located, a substantial portion of the ncwspnper'r circulation is in the latter cssunty: By: T)enitsnatnd A5cmil Sutsacrilsed and sands to or affirmed before me on 01119/2017 by Chatlenu Void, AAr L0 Newsy Public !1 - R1-- My CoamnIsnen Enplmsa Jun 31, B)l9 Rate Iufortttstiost: 111 Lcaset r.tiirsilieit satu pxd by cussnrerciat for csmnparobls apace: i',4(,.SE) per column inch Act ID 642671 ctiy OF BftOOELYl4 CONTESt tItOTiCO OF PIJELIC HEM1IItet 2017 UFIIIAN IIENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK BRANT PROGRAM 5toe.caany0ii5o that I'smnm eSPawll,s, CoCertscnemtonalisn isa Ilsisroipli Cr-only, FI5U1nl I- Ulu lot trw 000507 sic) CaSinority bunreloprost Art mrs iry, r;7 arritritoc), in lrutito0e Sitbin F-aSsInon Sebirmnry larosy, uS 70a'.us unceonil mastiss Oh 115-5 malta' clayOn hrpnd citric tlrc.riCyrm CncStCtrjt-iry,Osiul e.One/o Coals FCnisvsrynwokIinserrar; Mimrsnml Pin Psbhe Hmr-srIr riS Shunt ISa htcmrlr,ts and ooissrwuily irnkp-troir 55015 idol ISo Cit/ p'epacod aunt It-u mnniSnulcut 20! r 01015Hsurwp5m Crnnty Cinnrtrir /Unkekpn-ont Elkisk BrewS Fisiisaln phi-ring ulwzsile at $rea,eiu. 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Urban Hennepin County Community Development Block Grant Program (CDBG) FY2017 (July 1, 2017 thru June 30, 2018) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Friday, January 20, 2017 by 4:30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Senior Community Services Program Name: Household & Outside Maintenance for Elderly (HOME) Purpose: Our services help senior to remain independent in their homes in the community of Brooklyn Center. Seniors can utilize our homemaking, snow removal, lawn care, minor repair and painting services to maintain their home and make safety improvements to prevent falls. We mobilize community volunteers of all ages to not only help with these tasks but to connect with isolated seniors in their neighborhoods. Page 1 of community for all ages. The HOME Program is a resource that supports the diverse senior population of Brooklyn Center. The Program connects seniors to the community through volunteer groups to help deliver services to the senior residents of Brooklyn Center. An added benefit of partnering with the HOME program is that we help to keep up the housing stock in Brooklyn Center. 3)Describe the anticipated results and accomplishments for your proposed program. I I The goal of the HOME Program is to assist seniors, especially low- to moderate- income elderly, to remain in their homes, providing them with affordable services they can no longer do for themselves and preventing unnecessary nursing home placement. We anticipate serving 80 Brooklyn Center seniors age 60+. 4)Do other originations provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? State the organizations and briefly explain why your program is nessiatry to meet the needs of Brooklyn Center residents. Community Emergency Assistance Programs (CEAP) transferred administration of the chore program for Brooklyn Center seniors to Senior Community Services in 2014. There are many other for profit providers that provide some parts of the comprehensive services that HOME provides, but these services are provided at market rate. The HOME program provides critical services to help seniors remain in their home on a sliding fee scale. We also use volunteers to provide spring and fall yard clean up free of charge to the client. There are often trust issues when it comes to a senior letting a stranger in their home to provide any service. The HOME program surveys its clients and the top three reasons that seniors chose the HOME program over other for profit providers is: 1. They cannot afford to pay the market rate. 2. They trust the HOME program's staff. 3. They are unable to do the work themselves. Participation in the Household & Outside Maintenance for Elderly (HOME) program assures access to additional resources and services that would benefit the older adult. Additional services are provided in a seamless manner, consistent with our Mission, as part of our comprehensive approach to helping older adults live independently in their own homes. Many frail elders utilize other Senior Community Services' services, such as care coordination, support for their family members through caregiver coaching and counseling, face-to-face Medicare & Health Insurance Counseling and Senior Partners Care. In addition, Senior Community Services has successfully established partnerships with over 300 other agencies, units of government, churches, school districts and local community programs to provide access to services such as respite, adult day services and home care, meals on wheels, transportation, etc., and ensures that Senior Community Services provides an integrated, non-duplicative service system for every elder, regardless of that person's entry point into Senior community Services. 5)Do you plan to provide this service to other cities or jurisdictions?F6)If yes, will CDBG funds be used? EYes UNo I-IOJ\4E Provides services to seniors' age 60+ in most of Hennepin County. The Agency receives CDBG funds from Brooklyn Center, Brooklyn Park, Bloomington, Eden Prairie, Edina, Richfield, Maple Grove, Minnetonka, New Hope and Plymouth Page 3 of 8 2000, the merger went through and HOME expanded to the cities of Crystal, Golden Valley, New Hope, Plymouth and Robbinsdale. In 2003, HOME expanded once again, this time to the city of Hopkins. Due to the number of calls from seniors living in the cities of Maple Grove and Wayzata for HOME services, in 2011, HOME expanded to Maple Grove and Wayzata to meet the need. In 2014, Senior Community Services acquired CEAP's Chore program and expanded to serve Brooklyn Park and Osseo. We also expanded to 11 communities in the Westonka area in 2014. As of January 1, 2015, we have acquired Neighborhood Involvement Program's Chore program and new we serve the city of Minneapolis. In 201 6,HandyWorks in Minneapolis discontinued Chore services and referred their clients to HOME. HOME has a solid history of incremental expansion in Hennepin County to meet the growing needs and preferences for affordable homemaking, home maintenance and chore services. PROGRAM PERFORMANCE 10)Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. We have 20+ years of experience administering federal funds. We administer federal funds (CDBG) in 10 suburban Hennepin County cities. We also receive federal funding (Older Americans Act Funding Title III) through the Metropolitan area Agency on Aging. Through our comprehensive Chore database, we are able to meet the compliance tracking requirements. 11)Have you ever been approved for federal/public funds and not met the reimbursement requirements or found to be out of compliance with the regulations of a funding agency, if so please explain? No, we have always met the reimbursement requirements of federal/public funds and we have been in compliance with the regulations of the finding agency. 12) If you have previously been funded through CDBG funds through Brooklyn Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. -1 low many customers were provided service in Brooklyn Center for the 2016 Calendar Year? 84 -How many customers were provided service in Brooklyn Center for the 2015 Calendar Year? 68 -What was the average cost per customer served? Senior Community Services earned $7,829 from Brooklyn Center's CDBG allocation in 2016 and served 84 Brooklyn Center residents. Therefore, the average cost per customer served was $93.20. -Please provide the demographics of the customers served in 2016. Of the 84 clients, 81 were Caucasian, 2 African-American and 1 American Indian/Alaskan Page 5 of 8 CDBG Public Service Program Requirements CityIIF Center Application Submittal Reiuirements Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your Agency/Organization's 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirements: o Incomplete or late applications will not be considered. o All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. o PrefelTed method of receiving the completed documents is a pdf sent by email to: Jandersonci.brooklyn-center.mn.us or mail, or hand deliver it to: City of Brooklyn Center, Building and Community Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM, January 20,2017. CDBG Public Service Project Information Amount of FY2017 CDBG funds available: o Up to approximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund requesting public service agencies. Funding Priorities: • Program that support the city of Brooklyn Center Strategic Priorities • Programs supporting services to youth, diversity in the community, or that leverage community resources. o In addition eligible activities include, but are not limited to those relating to; family self-sufficiency, counseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requirements: • Activities must benefit low and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. • Organization must have a 501 (c)(3) status. • Income-eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. o Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 7 of 8 Agency/Organization Name: Senior Community Services Address: 10201 Wayzata Blvd., Suite 335, Minnetonka, MN 55305 Organization Type: DGovernment Non-Profit OFor-Profit DOther:Describe if applicable Name of Primary Contact: Deb Taylor Title of Primary Contact: CEO Primary Contact Email: d.taylor@seniorcommunity.org Primary Contact Phone: 952-767-7897 Activity Information Activity Name: Household & Outside Maintenance for Elderly (HOME) Amount of 2017 CDBG Funding Request: $9,000 Description of Activity: The HOME program serves Broklyn Center Seniors Age 60+. Each year, we are able to spend down the funds before the end of the CDBG year. Provided on a sliding fee scale based on income by paid staff and independent contractors: Interior & exterior painting; Minor repairs; Housecleaning; Snow shoveling; Lawn mowing. Provided at no cost by volunteers: Leaf raking; Window washing; Minor repairs for low-income clients. Provided at no cost by the Program Director: In home safety assessments. The neighbors and the seniors themselves appreciate the help we provide to maintain seniors' homes with fresh paint, to help keep the home free of clutter and debris, and to keep lawns mowed and driveways and walkways clear of snow. Funding will help keep services affordable for 80 low-income seniors. Activity Service Area: Brooklyn Center Service Delivery Location Address (if applicable): At the homes of seniors age 60+ in Brooklyn Center How many persons were served by this program in the last 12 months? 84 Is this a priority need identified in the 2015-2019 Consolidated Plan? PRIORITY NEED FOUR: EDUCATION, OUTREACH, & SERVICES Senior Services and Senior Center Programming High < 80% of median income Is this a need not currently or adequately being addressed by other programs/activities? Community Emergency Assistance Programs (CEAP) was the other nonprofit providing chore services in Brooklyn Center, but transferred administration of their chore program for Brooklyn Center seniors to Senior Community Services' HOME Program in 2014. We are the only organization providing sliding fee scale home services (lawn, snow, painting, repair and homemaking) to seniors in Center. HOME also offers safety assessments. Describe any multi-community, multi-agency, or public/private partnerships and support: Participation in the HOME program assures access to additional resources and services that benefit the older Adult. Additional services are provided in a seamless manner, consistent with our mission, as part of our comprehensive approach to helping older adults live independently in their own homes. Many frail elders utilize other Senior Community Services services, such as care coordination, participation in physical fitness, educational, recreational and social activities outside their home through Senior Community Services' five senior center and community-based programs; or support for their family members through caregiver coaching and counseling. In addition, Senior Community Services has successfully established partnerships with over 300 other agencies, units of government, churches, school districts and local community programs to provide access to services such as respite, adult day services and home care, meals on wheels and transportation. This ensures that Senior Community Services provides an integrated, non-duplicative service system for every elder, regardless of that person's entry point into Senior Community Services. 2017 Funding Sources Amount Secured? served as a director on the boards for three organizations. Virginia graduated from the University of Minnesota with a Bachelor of Arts degree. Julie Graf, as our Program Assistant, is usually the first point of contact for people requesting information about the HOME program. She is responsible for answering phones, registering clients and maintaining client files. Julie has a BA in Social Work from Concordia University, Wisconsin. CI1TY OF &f BROOKLYN CENTER A GREAT PLACE TO START, A GREAT PLACE TO STAY wwwcityofbrook!yncenter,org 1IUTiTItrusiITICounty Community Development Block Grant Program (CDBG) A pp lication FY2017 (July 1, 2017 thru June 30, 2018) 1 R e quest for City of Brooklyn iTTk Supplemental Application Due: Friday, January 20, 2017 by 4:30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Community Emergency Assistance Programs, Inc. (CEAP) Program Name: Meals on Wheels Purpose: To provide hot meals and social support to seniors and people with disabilities 1.Does your Organization have a 501 (c)(3) status? VJ Ijj 2.Do the activities benefit at least 51% low- and moderate-income households with less M LII than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide Income-eligible certification for all clients? 3.Does your organization have the staff capacity to administer the program? Eli 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? 5. Which of the following Eligible Public Service Activities will the program provide? IPhnrce All thf rinlv' Job Training o Homelessness Prevention LI o Fair Hou o Financial o Emergency Assistance Li I - • Domestic Abuse shelter and Counseling LI o Senior Service jJ o Youth Counselina and Activities LI iJ Pagel of6 CEAP tracks the number of meals delivered, returned meals, and client status changes. This data is reviewed by our staff and board of directors to ensure we continue to move towards our anticipated outcomes. In addition, we report our results to a variety of agencies including Volunteers of America, Metro Meals on Wheels, Metropolitan Council on Aging, and Hennepin County. We also conduct client satisfaction surveys twice per year. 8)Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) See attachment for more information about city priorities. Resident Economic Stability Enhanced Community Image Inclusive Community Engagement LII Strengthened and Empowered Youth For seniors, maintaining economic stability is closely tied to the ability to remain in their home as quality assisted living and nursing care is expensive. Meals on Wheels not only keeps people in their home, but indicates to others that Brooklyn Center is a community that takes care of all of its residents in all life stages. 9)Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. This program is ongoing and no additional steps will need to be taken to ensure its continued success beyond securing funding for the new fiscal year. PROGRAM PERFORMANCE 10)Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. CEAP has been administering public funds for more than 25 years. We are confident we can meet the distribution requirements for this funding. Our office manager and Meals on Wheels coordinator work closely with our accounting team to ensure all of the qualifications are satisfied. 11)Have you ever been approved for federal/public funds and not met the reimbursement requirements or found to be out of compliance with the regulations of a funding agency, if so please explain? No, CEAP is fully understanding and capable of administering the funds requested in this proposal. 12) If you have previously been funded through CDBG funds through Brooklyn Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. -How many customers were provided service in Brooklyn Center for the 2016 Calendar Year? 106 -How many customers were provided service in Brooklyn Center for the 2015 Calendar Year? 120 -What was the average cost per customer served? $630.50 + Staff time and administrative costs Page of -Please provide the demographics of the customers served in 2016. 77 percent of residents served were 60 years of age or older. Those served were 75 percent white and 16 percent African/African American. The remaining residents comprised less than 1 percent of participants or did not report their ethnicity. -Please describe the services that were provided. CEAP provided nearly 16,000 hot, dietician-approved, complete meals to people in Brooklyn Center. Meals were delivered by volunteers that often took additional time out of their day to sit with residents and enjoy a friendly conversation. Volunteers also performed basic safety checks. CEAP staff also reached out to emergency contacts for a well-being check if meals were unable to be delivered. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Applicant's Signature:__ Title: Director of Development Date: 1/20/17 Received by: Time: Page 4 of CDBG Public Service 1"ity of Brooklyn Center Application Submittal Requirements Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your Agency/Organization's 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirements; Incomplete or late applications will not be considered. All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. o Preferred method of receiving the completed documents is a pdf sent by email to: Janderson@ci.brooklyn-center,mn.us or mail, or hand deliver it to: City of Brooklyn Center, Building and Community Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM, January 20, 2017. CDBG Public Service Project Information Amount of FY2017 CDBC funds available: Up to approximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund requesting public service agencies. Funding Priorities: • Program that support the city of Brooklyn Center Strategic Priorities • Programs supporting services to youth, diversity in the community, or that leverage community resources. In addition eligible activities include, but are not limited to those relating to; family self-sufficiency, counseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requirements: • Activities must benefit low and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. • Organization must have a 501 (c)(3) status. • Income-eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. • Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 5 of 6 Timeline and Program Dates: • January 20, 2017, by 4:30 PM, completed application due back to city hail. • February 13, 2017, 7:00 PM Public Hearing at the City Council meeting. Meeting offers opportunity for short (3-5 minute) testimony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. • July 1, 2017 thru June 30, 2018 - spend down timeline ofFY2Ol7 funds. No reimbursements can be made for program activities spent prior to HUD final approval, most likely on or shortly after July 1, 2017. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2018 Final Reimbursement • January 1, 2018 - At least one reimbursement request must be submitted. Page 6 of 6 Internal Revenue Service Date: March 15, 2007 COMMUNITY EMERGENCY ASSISTANCE .PROGRAM INC 6840 78TH AVE N BROOKLYN PARK MN 55445-2760 408 Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: Ms, Julius 3108345 Customer Service Representative Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 41-0990340 Dear Sir or Madam: This is in response to your request of March 15, 2007, regarding your organizations tax- exempt status. In March 1972 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, Michele M. Sullivan, Oper. Mgr. Accounts Management Operations 1 Hennepin County CDBG Funding Request Form Program Year 2017 Pubic Services Organizatioh Information Agency/Organization Name: Community Emergency Assistance Programs, Inc (CEAP) Address: .7051 Brooklyn Blvd, Brooklyn Center, MN 55429 Organization Type: DGovernment ZNon-Profit QFor-Profit DOther:L)ciibp f appcEde Name of Primary Contact: Brad Kerschner Title of Primary Contact: Meals on Wheels Coordinator Primary Contact Email: brad.kerschner@ceap.com Primary Contact Phone: 763-450-3678 Activity Information Activity Name: Meals on Wheels Amount of 2017 CDBG Funding Request: $15,000 Description of Activity: CEAPs Meals on Wheels delivers nutrition, companionship, and safety to seniors and disabilities in our community. Through the delivery of a hot meal from a friendly volunteer, residents find community connection, and family members receive piece of mind knowing that someone will make sure their loved one is safe and nourished. This program allows long-time residents to age with dignity in their own home. Activity Service Area: Brooklyn Center Service Delivery Location Address (if applicable): Services occur in the home of the recipient How many persons were served by this program in the last 12 months? 106 How many persons will be served by this program from July 1, 2017 through June 30, 2018? 120 What percentage of clients served are low- and moderate-income persons? (Note: CDBG requires at least 51% of clients served to be at or below 80% of Area Median Income) 58% Actwiiy Nee 1c nistency wthilaiis. andubJic Süppórt - Who is the target clientele? Meals on Wheels serves seniors and people with disabilities who, if not for this service, would struggle to make a nutritious, hot meal for themselves. Participants in this program typically have limited mobility and are not capable of shopping for their own groceries. Most are reliant on others to provide some level of care and welfare checks. The people this program serves are generally restricted to the confines of their home without assistance from others, and therefore have limited social interaction - mainly with caregivers and family members. What needs does this activity address? CEAP's Meals on Wheels program offers Brooklyn Center residents the dignity of being able to remain in their own home by providing hot meals and social interaction from dedicated volunteers. Without this program, many of the people we serve would lack basic social connection with the community and would largely live in isolation. Others would be forced to leave the comfort of the homes they have known for many years and move into other living arrangments due to their inability to cook for themselves, purchase groceries, etc. This program allows lifelong residents of our community to age with dignity in the comforts of their own home, while having the safety of a regular check-in, the nutrition from a welt-balanced meal, and the social interaction from someone in the community who cares about their well-being. Is the need for this activity growing? Yes, as members of our community age and people took for additional ways to keep their loved ones in the comfort of their homes, we anticipate the number of people accessing our Meals on Wheels program will increase. This increase would be in-step with the increase in the number of residents over age 60 in Brooklyn Center. How does the program address these needs? Meats on Wheels promotes welt-being by connecting people who would otherwise be shut out of the community with caring volunteers who provide a listening ear and a hot meal. Hot meals are delivered daily, Monday through Friday, with additional heat-and-eat meats provided for weekend meats as requested. We also embrace the diverse needs of clients by offering 12 specialized meal plans based on cultural preferences and health needs including Asian, Halal, renal, vegetarian, and soft food diets. Is this a priority need identified in the 2015-2019 Consolidated Plan? Yes, this is a priority need under the plan as it addresses item #4 - the need for supportive and outreach services for the elderly and people with extremely low, low, and moderate incomes. Is this a need not currently or adequately being addressed by other programs/activities? Yes, although there are other ways to get food, none build community and relationships. Also, it is extremely difficult to receive food from other programs if mobility is difficult. This same population also cannot take advantage of the socialization programs designed to keep seniors connected to our community. Meals on Wheels is an investment in the long-term residents that have invested in our city by allowing them to safely live in their home. Describe any multi -community, multi -agency, or public/private partnerships and support: CEAP partners with many local businesses and agencies to provide comprehensive services to the people who seek our support. The local business community, particularly Luther Automotive Group, are regular volunteers in the Meals on Wheels program. We also work with Metro Meals on Wheels to provide individuals with blizzard boxes and the Gifts for Seniors program to provide emergency assistance and a small token of joy for the winter season. Numerous adult and children's groups throughout the year also create cards and notes of well wishes for meal recipients. During our individual visits, we meet with meal recipients and connect them to additional community services as appropriate. Activity Funding Sources 2V1 7 riindinn St-iiirrpc Amount Secured? CDBG $15,000 Current request Other Local Government $34,400 Fee for service. Other Federal Government $23,592 Fee for service State Metro Meals on Wheels $2,400 No Private Pay $14,400 Fee for service (attach additional pages if necessary) Has this activity received CDBG funding in the previous year (2016)? 0 Yes 0 No Does this activity currently receive non-CDBG state or local government funding? 2 Yes 0 No If yes, describe source(s): CEAP receives county funding for waivered meal recipients under Title III. Lstaff Capacity Describe the organization's experience providing this service: CEAP has been providing Meals on Wheels to the community for more than 25 years. We have dedicated kitchen and office space for the program, and a dedicated group of loyal volunteers that make this work possible. Our service is consistent and personalized, taking into consideration dietary needs, religious requirements, and even personal food preferences. List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): Brad Kerschner, our Meals on Wheels Coordinator has over six years of experience in the nonprofit sector providing direct services to seniors and youth. :T (y?[iP (1Y' A GREAT PLACE TO START, A GREAT PLACE TO STAY www.cityofbrooklyncenter.org Urban Hennepin County Community Development Block Grant Program (CDBG) ]PY2017 (July 1, 2017 thnll June 30, 2018) Application Request for City of Brooklyn Center Funds sup)[OAG' ApH crandiii 20 O7 foDV 600 PM Public Hearing - February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: HOME Line Program Name: Tenant Hotline Services Purpose: HOME Line will provide a tenant hotline that provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. EIIUTO1 tttGift' I co -r 110) 1 • iiT1 tILI441 T1.4 "Pit: 1.Does your Organization have a 501 (c)(3) status? 2.Do the activities benefit at least 51% low- and moderate-income households with less N LI than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide Income-eligible certification for all clients? 3.Does your organization have the staff capacity to administer the program?LI 4.Do you understand and are capable of providing all required documentation to obtain E LI reimbursement? 5. Which of the following Eligible Public Service Activities will the program provide? (Choose All that apply) • Job Training LI • Homelessness Prevention • Fair Housing LI • Financial Literacy LI LII • Emergency Assistance LI LI • Domestic Abuse shelter and Counseling LI LI • Senior Service • Youth Counseling and Activities Page 1 of 7 a PROGRAM PROPOSAL 1)Proposed program and objectives. Be concise, yet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program or services. The Tenant Hotline Services began in 1992 as a service to Suburban Hennepin County residents. Today we serve the entire state and have recently taken our 200,000th call. Five full time and one part time staff attorneys work frill time on the hotline along with 50-75 law student volunteers each year. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. Additionally, HOME Line has one Somali and two Spanish Language Tenant Advocates to assist immigrant renters in their native language. 2)Describe the specific need in Brooklyn Center that you will be addressing. Renters make up nearly 4,115 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. The most common reasons Brooklyn Center residents call our hotline are: repairs, evictions, and security deposits. The need for this service in Brooklyn Center is apparent -- Brooklyn Center residents already rely on this valuable service. By offering free tenant hotline services, HOME Line has been providing needed services for those most vulnerable. While our services are available to all renters free of charge, 97% of our Brooklyn Center callers have low incomes; (76%) of these callers are women; 65% are racial minorities. Our programs are aimed at low-income renters. 3)Describe the anticipated results and accomplishments for your proposed program. In 2017 in Brooklyn Center, our Tenant Hotline Services expect to advise 165 renter households, prevent the eviction of 14 families, and save these tenants at least $19,500 in returned damage deposits and rent abatements. 4)Do other organizations provide Brooklyn Center residents the same, or similar, Page 2 of services for which you are requesting funding? State the organizations and briefly explain why your program is necessary to meet the needs of Brooklyn Center residents. The only other organizations providing similar services for tenants in Brooklyn Park are the Minnesota Attorney General's office and Legal Aid. The AG's office refers tenants with questions to our hotline, but does not give tenants specific advice. We often confer with colleagues at Legal Aid on litigation and court issues and on legislative matters. However, our hotline, while providing a service similar to that of Legal Aid, does not have the extremely low income requirements of Legal Aid. We are able to serve the working poor. We will also advise renters on any issue that renters face as part of their rental agreement. 5)Do you plan to provide this service to other cities or jurisdictions? 6)If yes, will CDBG funds be used? EYes LINo Yes, In multiple cities CDBG and other city funds are utilized to pay for HOME Line's services 7)Please describe how you plan to record and report accomplishments and monitor the results. HOME Line records and documents all calls to our tenant hotline. We maintain these records in a database. In addition to basic demographic information, HOME Line record types of calls and follow up information and results when obtained. HOME Line analyzes the overall information to monitor trends and challenges facing families in rental housing, as well our overall impact in each community. HOME Line does and will continue to provide reports to the city of Brooklyn Center. 8)Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) See attachment for more information about city priorities. Resident Economic Stability Enhanced Community Image Inclusive Community Engagement Strengthened and Empowered Youth Describe: Describe: When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. Renter families become civicly engaged in resolving their rental issues, giving their families more financial stability and contributing to the health and safety, as well as the good repair of their rental housing. Engaged tenants, involved in their communities and proactively dealing with tenant issues, increase their families financial stability, and improve the quality of housing, helping to create Vibrant Neighborhoods. 9) Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. Tenant Hotline Services are ongoing, Spanish and Somali outreach started in September 2014, expanded in 2015, and continues to develop as we learn how better to work with these populations. Page 3 of 7 PROGRAM PERFORMANCE 10)Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. HOME Line throughout its history has had a wide variety of local, state, and Federal programs that provide funding for our services. This includes city, CDBG, County, State and Federal funding. HOME Line has always complied with the various requirements of all of these programs. 11)Have you ever been approved for federal/public funds and not met the reimbursement requirements or found to be out of compliance with the regulations of a funding agency, if so please explain? No. 12) If you have previously been funded through CDBG funds through Brooklyn Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. -How many customers were provided service in Brooklyn Center for the 2016 Calendar Year? 164 renter households with 410 residents. -How many customers were provided service in Brooklyn Center for the 2015 Calendar Year? 243 renter households with 608 residents. -What was the average cost per customer served? $41.22 per household -Please provide the demographics of the customers served in 2016. INCOME BREAKDOWN The vast majority (97%) of these callers are extremely-low, very-low or low-income. These income categories are those used by the U. S. Department of H.U.D.: 54% Extremely Low: Incomes below 30% of metro median. 29% e Very Low: Incomes between 30% and 50% of metro median 14% • Low: Incomes between 50% and 80% of metro median. 3% Moderate: Incomes above 80% of metro median. RACIAL BREAKDOWN 49% African American 35% Caucasian 9% Hispanic 4% Other 2% Asian GENDER BREAKDOWN 76% Female 24% Male Page 4 of 7 -Please describe the services that were provided. In 2016, 164 Brooklyn Center renter households contacted HOME Line for Tenant Hotline Services. This represents service to approximately 410 residents when all family members are counted. HOME Line helped renters from Brooklyn Center: o Recover and/or save an estimated $19,998. o Prevent an estimated 14 evictions. o Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. The top ten reasons tenants called from Brooklyn Park in 2016. 1.Repairs-46 calls 2.Evictions-28 calls 3.Security Deposits-20 calls 4.Break Lease-16 calls 5.Infestation/Bed bugs- 16 calls 6.Notice to Vacate-7 calls 7.Rent Increase-6 calls 8.Privacy/Intrusion-5 calls 9.Guests-5 calls 10.Neighbors-5 calls By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Applicant's Signature: / } Title: Executive Director Date: 1/t9/2017 Received by: N Time: Page 5of7 CDBC Public Service Program Requirements City of Birookilyn Center Application Submittal Recuirernents Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your Agency/Organization's 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirements: • Incomplete or late applications will not be considered. • All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. • Preferred method of receiving the completed documents is a pdf sent by email to: Jandersonci.brooklyn-center.rnn.us or mail, or hand deliver it to: City of Brooklyn Center, Building and Community Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM 9 January 20, 2017 CIDBG Public Service Project Information Amount of FY20 17 CDBG funds available: Up to approximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund requesting public service agencies. Funding Priorities: Program that support the city of Brooklyn Center Strategic Priorities Programs supporting services to youth, diversity in the community, or that leverage community resources. o In addition eligible activities include, but are not limited to those relating to; family self-sufficiency, counseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requirements: • Activities must benefit low and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. • Organization must have a 501 (c)(3) status. • Income-eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. • Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 6 of 7 Timeline and Program Dates: o January 20, 2017, by 4:30 PM, completed application due back to city hail. o February 13, 2017, 7:00 PM Public Hearing at the City Council meeting. Meeting offers opportunity for short (3-5 minute) testimony from each applicant. After public hearing the Council members will make final decision for the allocation of CDBG funds. • July 1, 2017 thru June 30, 2018 - spend down timeline of FY20 17 funds. No reimbursements can be made for program activities spent prior to HUD final approval, most likely on or shortly after July 1, 2017. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2018 Final Reimbursement • January 1, 2018 - At least one reimbursement request must be submitted. Page 7 of 7 HOME i lfl tiuiu:riTHhir1n1BrooklynisIww1iIr OVERVIEW In 2016, 164 Brooklyn Center renter households contacted HOME Line for Tenant Hotline Services. This represents service to approximately 410 residents when all family members have been counted. HIGHLIGHTS INCOME BREAKDOWN Top Ten Reasons For Calls 1.Repairs 46 2.Eviction 28 3.Security Deposit 20 4.Break Lease 16 5.Infestation/Bed Bugs 8 6.Notice to Vacate 7 7.Rent Increase 6 8.Privacy/Intrusion 5 9.Guests 5 10.Neighbors 5 In 2016, HOME Line helped renters from Brooklyn Center: o Recover and/or save an estimated $19,998. o Prevent an estimated 14 evictions. o Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. The vast majority (97%) of these callers are extremely- Callers' Incomelow, very-low or low-income. These income categories are those used by the U. S. Department of H. U. D.: Low• Extremely Low: Incomes below 30% of metro 14%median. • Very Low: Incomes between 30% and 50% of : Very Low metro median Extremely 29% Low• Low: Incomes between 50% and 80% of metro 54% median. • Moderate: Incomes above 80% of metro median. Moderate 3% RACIAL BREAKDOWN 49%African American 35%Caucasian 9%Hispanic 4%Other 2%Asian GENDER BREAKDOWN 76% Female 24% Male Address: 3455 Bloomington Ave Minneapolis, MN 55407 Organization Type: LlGovernment E Non-Prof it For-Profit DOther:Desc(be f ippIichte Name of Primary Contact: Mike Vraa Title of Primary Contact: Managing Attorney/Hotline Director Primary Contact Email: Mikev@homelinemn.org Primary Contact Phone: 612 728-5770 x113 Activity Information Activity Name: Tenant Hotline Services Amount of 2017 CDBG Funding Request: $8,038 Description of Activity: HOME Line provides renters with the tools necessary to keep their homes safe, in good repair and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. Activity Service Area: HOME Line serves all renters in the city of Brooklyn Center Service Delivery Location Address (if applicable): Renters contact HOME Line via phone or email. How many persons were served by this program in the last 12 months? 164 Renter Households, totaling 410 residents How many persons will be served by this program from July 1, 2017 through June 30, 2018? 195 Renters Households, totaling 488 residents What percentage of clients served are low- and moderate-income persons? (Note: CDBG requires at least 51% of clients served to be at or below 80% of Area Median Income) 97% I 1 Who is the target clientele? Low Income Renters Renters make up nearly 4,115 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. Additionally, the latest census information shows that Brooklyn Center now has 2,531 Spanish speaking residents, Brooklyn Center also has 3,223 African born immigrants. These immigrant communities are more likely to be renters, low-income, and because of language and cultural barriers, more susceptible to poor rental practices. What needs does this activity address? Education, Outreach and Services, - Tenant Advocacy Is the need for this activity growing? Yes, while the last years numbers are slightly lower than the year before, the level of service continues to increase from year to year. How does the program address these needs? HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line's Tenant Hotline provides free legal advice to tenants about landlord/tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. In 2016, our Tenant Hotline Services to Brooklyn Center advised 164 renter households, helped prevent the eviction of 14 families, and saved tenants at least $19,998. The most common reasons Brooklyn Center residents call our hotline are: repairs, evictions, and security deposits. The need for this service in Brooklyn Center is apparent - Brooklyn Center residents already rely on this valuable service. While our services are available to all renters free of charge, 97% of our Brooklyn Center callers have low incomes; over three-quarters (76%) of these callers are women; 65% are racial minorities. Our programs are aimed at low-income renters. HOME Line's language and cultural access initiative means that Somali and Spanish speaking renters can directly call our Somali and Spanish speaking Tenant advocates in their native languages and get assistance with their rental problems. Is this a priority need identified in the 2015-2019 Consolidated Plan? Yes Is this a need not currently or adequately being addressed by other programs/activities? Yes, HOME Line is the only program that offers these services. The Attorney General's office refers tenants with questions to our hotline, but does not give tenants specific legal advice. We often confer with our colleagues at Legal Aid on litigation and court issues. However, our hotline is able to serve a large number of renter households with immediate phone advice and does not have the extremely low-income eligibility requirements of Legal Aid. Not enforcing income restrictions allows us to serve the "working poor," which are made up of individuals who cannot afford traditional legal services but who are more seriously affected by wrongly withheld security deposits, the prospect of an eviction, and serious repair issues. By providing language access to Somali and Spanish speaking renters, through our tenant hotline services, we provide our rental services in native languages, giving these immigrant communities the same immediate access that English speaking renters receive through our tenant hotline. Describe any multi-community, multi-agency, or public/private partnerships and support: HOME Line has a history of successfully partnering with foundations and local and state governments to help support our work. HOME Line strives to collaborate with other advocacy organizations, service providers and government entities to efficiently and effectively deliver our services to low-income tenants. We will utilize these partnerships as we conduct outreach with our new language and cultural staff. On the hotline, we provide trainings to develop a local network of trained tenant/landlord advocates who can identify renters who need legal assistance and situations where organizing is appropriate to solve a building-wide problem. Activity Funding Sources 2017 Funding Sources Amount Secured? CDBG 95,481 1/2 secured, '/2 applied for Other Local Government 150,117 ½ secured, 1/2 applied for Other Federal Government 0 1/2 secured, '/2 applied for State 200,000 1/2 secured, 1/2 applied for Private Foundations, Mcknight, Hugh J. Andersen, Bremer 205,000 1/2 secured, '/2 applied for Earned Income Contributions, books sales, attny fees, misc. 145,798 Ongoing efforts throughout 2017 (attach additional pages if necessary) Has this activity received CDBG funding in the previous year (2016)? IZI Yes LI No Does this activity currently receive non-CDBG state or local government funding? Xl Yes LI No If yes, describe source(s): Describe the organization's experience providing this -service: The Tenant Hotline began in 1992 as a service to Suburban Hennepin County residents, Today we serve the entire state and have recently taken our 200,000th call. Five full time and one half-time staff attorneys, along with two full-time Spanish Speaking Tenant Advocates, and a half-time Somali Tenant Advocate work on the hotline along with 50-75 law student volunteers each year. List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): Mike Vraa, Managing Attorney! Hotline Director Mike manages and oversees all operations of the tenant hotline. On staff since 1996 after serving one year as a VISTA volunteer with HOME Line, Mike received his law degree from Boston University in 1995. Paul Birnberg, Senior Housing Attorney Paul is HOME Line's most experienced attorney and is seen as an expert in tenant/landlord law in Minnesota. He helped develop the State Bar Association's model lease. Paul joined the staff full time in 1997 after two years as a contract attorney with HOME Line. Paul received his law degree from the University of Minnesota in 1992. Matt Eichenlaub, Housing Attorney Matt earned his law degree from Hamline University School of Law in 2005 and became licensed to practice that same year. His main area of focus at HOME Line is foreclosures as they relate to tenants and tenant advocacy issues. Matt joined HOME Line in April 2008. Samuel Spaid, Housing Attorney Samuel Spaid is a staff attorney with HOME Line since November of 2010. He began volunteering in 2007 and helps train and supervise volunteers, assists with managing HOME Line's tenant hotline database, and gives frequent presentations on Landlord/Tenant law. Pattye Hechter, Housing Attorney Patty works as a half-time attorney for HOME Line. She has either volunteered with or worked for HOME Line since 2009. Patty obtained her law degree from the University of Minnesota in 1992. She advised residential landlords for 20 years and therefore has unique insight to advise her residential tenant clients. Grace Hoffman, Spanish Speaking Tenant Advocate Started in July, 2015. Grace graduated from St. Mary's University of Minnesota in 2014 and holds a BA in Spanish and Global Studies. She has worked as a Community Legal Education Assistant promoting access to justice through technology. She now offers bi-lingual services for HOME Line's tenant hotline. Zeynab Egale, Somali Speaking Tenant Advocate. Started in June, 2014. As a student at the University of Minnesota, Zeynab volunteered as an intern for HOME Line in 2012 to conduct outreach to the Somali community. She graduated from the University of Minnesota in 2013 with a BA in Global Studies and African and African American studies. CITY OFfBROOKLYN CENTER A GREAT PLACE TO START, A GREAT PLACE TO STAY www,cityofbrookIyncenterorg Urban Hennepin County Community Development Block Grant Program (CDBG) FY2017 (July 1, 2017 thru June 30, 2018) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Friday, January 20, 2017 by 4:30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Avenues for Homeless Youth Program Name: Brooklyn Avenues Purpose: Emergency shelter and transitional housing with support services for homeless youth in the NW QI ihiirh. Pagel of7 PROGRAM PROPOSAL 1) Proposed program and objectives. Be concise, yet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program or services. Brooklyn Avenues is a 12-bed shelter and transitional housing program for homeless youth, ages 16 to 21, from the northwest suburbs of Hennepin County. Homeless youth are provided the following supports: Crisis and Basic Needs: Upon arrival, Avenues staff address youths' immediate and crisis needs. We meet their basic needs by providing clean bedrooms and bathrooms, laundry facilities, three nutritious meals per day, clothing, personal hygiene supplies and bus tokens. Youth counselors and case managers provide direct care and guidance for the youth 24 hours per day. Intensive Case Management: Once youth are more stable, they are able to take advantage of Avenues' services designed to help them begin healing from their trauma, identify and start pursuing longer-term goals. Youth work with their case managers to develop a personalized plan for more independent living or reunification with family. Plans identify goals and action steps around immediate needs, employment, education, housing, mental and physical health, life skills and relationships. Avenues provides ongoing support, advocacy and service coordination with social services, educational and justice systems. Integrative Health and Wellness: The health and well-being of our youth is a paramount concern, especially given the traumas most have experienced and their lack of health care. Avenues provides health education, on-site nursing and mental health therapy. This program has been expanded significantly in response to the increasingly complex needs of our youth. Today, we have a half-time mental health professional and interns on-site and contract with the Annex Teen Clinic for nursing consultation. Youth Empowerment: The youth are given the opportunity to participate in job interviews with prospective staff. Youth are encouraged to set and achieve goals. Members in the community provide wide-ranging classes ranging from on cooking to creative writing. After-Care Supportive Services: When youth move out of Avenues, most youth use our after-care supportive services. We stay connected with our youth to support them as they navigate independent living (for those in stable housing arrangements), family issues (for those who moved in with family) and homelessness (for those who are not yet in stable housing). At any point in time, we are providing varying levels of support to over 50 voung neonle who are no longer living with us. Page 2 of 7 Describe the anticipated results and accomplishments for your proposed program. Include information and statistics regarding Brooklyn Center local needs and population to be served. Avenues for Homeless Youth reduces the number of youth living on the streets and in other unstable situations. Brooklyn Avenues reduces the number of youth who are without stable and safe housing. In calendar year 2016, Brooklyn Avenues served 99 youth. Of those, 61 used the emergency bed only. 9 youth used both the emergency and program bed and 29 stayed at Avenues. Those using the program bed stayed for an average of 122 days. We anticipate that Brooklyn Avenues will have very close to the same number of youth in the coming year. Upon leaving the program, it is anticipated that at least 70% will move into stable housing. We provide all our youth access to housing and supportive services to help them pursue their personal goals. We design programs and services to have a lasting impact on our youth so they become thriving adults and make progress toward the following outcomes: ATTITUDE • Youth have more hope I a positive future orientation • Youth have an increased positive attitude • Youth feel more motivated • Youth build trust among their peers • Youth show pride in progress they have made SKILLS • Youth build life skills • Youth pursue their personal interests • Youth have improved self-worth • Youth engage in self-care and physical activity • Youth improve nutrition • Youth seek medical and mental health care • Youth avoid destructive behaviors • Youth follow through on commitments CONNECTIONS • Youth have connections with caring adults • Youth make connections with community resources • Youth are more willing to let people help • Youth are interested in helping others STABILITY • Youth gain and maintain employment or public benefits, as needed • Youth learn and manage financial responsibilities • Youth secure and manage long-term, stable housing • Youth pursue training and educational goals • Youth pursue personal health and wellness Page 3 of 7 2)Do other originations provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? State the organizations and briefly explain why your program is nessiatry to meet the needs of Brooklyn Center residents. Brooklyn Avenues is the only organization providing this service to Brooklyn Center residents. 3)Do you plan to provide this service to other cities or jurisdictions? 4)If yes, will CDBG funds be used? EYes []No Brooklyn Avenues serves youth ages 16-21 in the NW suburbs. We will be seeking CDBG support from New Hope, the Hennepin County Consolidated Pool and Brooklyn Park. Yes, CDBG will be used if awarded. Funds will be used to support the staff activities at Brooklyn Avenues. 5)Please describe how you plan to record and report accomplishments and monitor the results. __L Avenues for Homeless Youth uses both quantitative and qualitative tools to measure its effectiveness in helping youth achieve their goals. Quantitatively, we track the youth participation and progress toward goals, such as housing, education, employment and life skills training. We support over 300 youth every year, getting them out of crisis and helping them move toward stable independent living. Fully 70 to 75% of youth who live and participate in our programs move into stable living arrangements and 100% make progress on other goals. We are constantly assessing how well our youth are gaining a sense of safety and stability, developing a positive orientation to the future, building a healthy sense of self-worth and avoiding self-destructive behaviors. 6) Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) See attachment for more information about city priorities. Resident Economic Stability Enhanced Community Image Inclusive Community Engagement Strengthened and Empowered Youth Describe: Brooklyn Avenues in in alignment with the following City priorities: 1.Resident Economic Stability: Avenues keeps homeless young people in their home community and connects them with local opportunities. We provide youth with assistance for goal-setting for their education and career development. We engage with community employers to create internships and job training opportunities. We partner with Brooklyn Bridge Alliance for Youth to connect our youth with opportunities. 2.Enhanced Community Image: Overall, being a community that supports homeless youth demonstrates that the City cares about its youth and wants to create local opportunities for them. In addition, having a program like Brooklyn Avenues greatly reduces the risk of homeless youth being sexually exploited or engaging in youth-led crimes. Page 4 of 3.Inclusive Community Involvement: Faith-based and civic organizations have become integrally involved in the success of Brooklyn Avenues, 4.Strengthened and Empowered Youth: Youth at Avenues are provided the skills and tools to increase their independent living skills. They engage in positive youth development activities, including service learning activities, internships and the opportunity to engage in program decision-making (e.g., interviewing prospective staff and weekly house meetings). Program Performance 7)Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. Brooklyn Avenues opened in February 2015 and has been at full-capacity since it opened. 8)Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. Avenues has significant experience, past and current in administering public funds. Avenues has significant experience administering public funds. In addition to our current CDBG grants, Avenues administers grants and contracts with the following governmental entities: - US Department of Human Services, Federal Youth Services Bureau (FYSB) - IVIN Department of Human Services, Office of Economic Opportunity - Hennepin County Housing & Homeless Services - Department of Education Food & Nutrition - Group Residential Housing. Avenues has consistently met and will continue to meet all compliance and reimbursement requirements for its public funding. 9)Have you ever been approved for federal/public funds and not met the reimbursement requirements or found to be out of compliance with the regulations of a funding agency, if so please explain? No 10)If you have previously been funded through CDBG funds through Brooklyn Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. -How many customers were provided service in Brooklyn Center for the 2016 Calendar Year? 6 -How many customers were provided service in Brooklyn Center for the 2015 Calendar Year? 6 Page 5 of 7 -What was the average cost per customer served? $7,870.94 -Please provide the demographics of the customers served in 2016. Of the youth who were in the program, 50% were female, 49% were male and 1% were transgender. 77% were Black or African American, 14% were White, 5% were Black and White, and 5% are Hispanic and the remaining are identified as other, 74% are 18-21 and 26% are 16-18 years of age. -Please describe the services that were provided Avenues provided basic needs such as housing, food, laundry facilities but supportive services as well. There is staffing 24 hours a days, 7 days a week. Youth receive life skill training, education and career support, mental health support, and nursing care. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Applicant's Signature: Executive Director Date:1/19/2017 Received by: Time: Page 6 of 7 !s]i1iT1 1t11 1isI']1 !ZY&vL.1ils[*1 Deborah Loon, Executive Director Deborah joined Avenues for Homeless Youth in February 2008 as the organization's interim executive director. After Ieadingthe organization to stability, she realized she was hooked on the work of supporting homeless youth and agreed to continue as its executive director. Deb has led Avenues' significant program and organizational growth in recent years. Deb has a Bachelor's Degree from St. Olaf College and extensive experience in the for-profit sector, including in management, government relations and public relations. She serves on the Board of Directors for Clare Housing and the Advisory Board for Rebuilding Together—Twin Cities. Zayed Ahmed, PhD; LPCC, LICSW, Program Director Zayed was promoted at Avenues for Homeless Youth as its Program Director in November 2015 after spending two years as the organization's part-time mental health therapist and clinical consultant. Dr. Ahmed received her Doctorate of Philosophy in Psychology from the Sofia University in Palo Alto, CA. She holds the licensures of Licensed Professional Clinical Counselor (LPCC) and Licensed Independent Clinical Social Worker (LICSW). Along with her strong individuality and enthusiasm for working with youth, she brings with her experiences working in various counseling capacities at The Emily Program, Face to Face, Kente Circle, Amicus, and Family and Children's Services. Peter Fischer, Director of Finance & Operations Peter joined Avenues for Homeless Youth in June 2007. As the Director of Finance & Operations, he is responsible for all facility operations, human resources and financial management. Peter holds a Bachelor's degree in Business and has over 30 years of business, operations, and general management experience. He was elected to the Minnesota House of Representatives in 2012 and re-elected in 2014. Donnell Bratton, Brooklyn Avenues Program Manager Donnell joined Avenues in December of 2013 as a Youth Counselor. Donnell holds a Bachelor Degree in Pastoral Counseling and has over 15 years of experience working with youth. Donnell also serves as founder and Senior Pastor of a St. Paul-based church since 2008. Chandler Jayasekera, Case Manager Chandler joined Avenues in January 2013 as a case manager. Chandler has a Masters of Arts in Christian Education and a Bachelor of Arts in Education. Sara Huffman, Youth Counselor Sara first joined Avenues in 2014 as an intern while she was a graduate student. She obtained her undergrad degree in Social Work from Augsburg. She became a full-time employee in 2015. Sara Larsen, Youth Counselor Sarah joined Avenues in 2015 after receiving her Masters in Social Work. She has an undergraduate in Social Work. Internal Revenue Service Date: September 13, 2004 Avenues for Homeless Youth 1708 Oak Park Avenue North Minneapolis, MN 55411 Department of the Treasury Cincinnati, OH 45201 Person to Contact: Stephanie Broach-Camp 31-04022 Customer Service Specialist Toll Free Telephone Number: 8:00 a.m. to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 41-1765140 Dear Sir or Madam: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on June 2, 2004. We have updated our records to reflect the name change as indicated above. In February 1995 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501 (c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the lnternal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, A,mAIA& Janna K. Skufca, Director, TE/GE Customer Account Services Funding Source Amount Secured Proposed 2017 CDBG $30,000 State MN Dept Human Services $100,000 Yes County Hennepin Courty contract $100,000 Yes Municipal Brooklyn Park In-Kind Rent $50,000 Yes United Way of Greater Twin Cities $68,000 Yes Foundations $15,000 Partially Community Donations Individuals, Organizations $90,000 Partially In-Kind Community $33,333 Partially Group Residential Housing State of Minnesota $70,000 Partially Avenues General Fundraising $272,109 Partially Total $827,443 1708 Oak Park Ave N Minneapolis, MN 55411 Phone: 612.522.1690 Fax: 612.522.1633 www.avenxesIoryonth.org Hennepin County CDBG Funding Request FormHProgram Year 2017 Public Services Organization Information Agency/Organization Name: Avenues for Homeless Youth Address: 1708 Oak Park Ave N Organization Type: DGovernment Non-Profit OFor-Profit DOther:DEcribL if apphcabft.. Name of Primary Contact: Julia O'Brien Title of Primary Contact: Director of Development Primary Contact Email: jobrien@avenuesforyouth.org Primary Contact Phone: 612-844-2012 Activity Information I Activity Name: Brooklyn Avenues Amount of 2017 CDBG Funding Request: $10,000 Description of Activity: Provide housing and supportive service to homeless youth in the nw suburbs of Hennepin County. Activity Service Area:Youth in the nw suburbs of Hennepin County Service Delivery Location Address (if applicable): 7210 76th Ave N Brooklyn Park MN 55426 How many persons were served by this program in the last 12 months? From January 1, 201 6-Dec.31, 2016,99 youth were served. 61 youth used the ebed, 29 youth were in the program beds. 9 youth used both the ebed and the program beds. How many persons will be served by this program from July 1, 2017 through June 30, 2018? Over 100 youth will be served What percentage of clients served are low- and moderate-income persons? (Note: CDBG requires at least 51% of clients served to be at or below 80% of Area Median Income) 100% I : Who is the target clientele? Homeless youth ages 16-21 What needs does this activity address? Housing, basic needs and supportive services for homeless youth. Is the need for this activity growing? Yes, the need is growing. Every three years, Wilder Research conducts a detailed, statewide count of homeless persons in Minnesota. In the most recent study in 2015, there are 6,000 homeless youth, ages 16-24 in Minnesota The actual number of youth experiencing homelessness is likely higher. Minnesota has very limited youth-specific shelter and transitional housing capacity. The fact is that about 87% of homeless youth in the state are on the streets, couch-hopping, riding buses all night, or staying in other unstable situations that can be unsafe, including adult shelters. How does the program address these needs? Brooklyn Avenues provides housing and services for homeless youth. Is this a priority need identified in the 2015-2019 Consolidated Plan? This is a a High Priority service as it meets the High Priority Community Development Need under Youth Services, Strategy 8, calling for outreach and intervention services, particularly to homeless and runaway youth and youth at risk. In addition, it provides for support services for immigrant youth - many of whom are from African nations and homeless. Is this a need not currently or adequately being addressed by other programs/activities? There is no other organization providing these services. Describe any multi-community, multi-agency, or public/private partnerships and support: Strong leadership and financial support has come from cities' employees and councils, police departments, faith -based and civic organizations, school partners, other youth serving nonprofit organizations and the general public. Activity Funding Sources I 2017 Ftindinn Sources Amount Secured? Propo s ed 2017 CDBG 10 1nCe1 1 hR 10 OiIt'I txt Other Local Government Other Federal Government State SEE ATTACHMENT (attach additional pages if necessary) Has this activity received CDBG funding in the previous year (2016)? 0 Yes EJ No Does this activity currently receive non-CDBG state or local government funding? 0 Yes U No If yes, describe source(s): government funding is listed in the funding sources attachment Staff Capacity I Describe the organization's experience providing this service: Avenues has been in existence for over 22 years and both the organization and key staff has significant experience, education and strong community connections to support homeless youth. See attachment for key personnel. List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): See attachment u i ii ii :11 i:a rt tcI !A I I SI Deborah Loon, Executive Director Deborah joined Avenues for Homeless Youth in February 2008 as the organization's interim executive director. After leading the organization to stability, she realized she was hooked on the work of supporting homeless youth and agreed to continue as its executive director. Deb has led Avenues' significant program and organizational growth in recent years. Previously, Deb provided nonprofit organizations with transitional leadership and strategic change consulting services for nine years, and served a wide variety of organizations as their interim executive director. Deb has a Bachelor's Degree from St. Olaf College and extensive experience in the for-profit sector, including in management, government relations and public relations. She serve's on the Board of Directors for Clare Housing and the Advisory Board for Rebuilding Together - Twin Cities. Zayed Ahmed, PhD, LPCC, LICSW, Program Director Zayed was promoted at Avenues for Homeless Youth as its Program Director in November 2015 after spending two years as the organization's part-time mental health therapist and clinical consultant. Dr. Ahmed received her Doctorate of Philosophy in Psychology from the Sofia University in Palo Alto, CA, She holds the licensures of Licensed Professional Clinical Counselor (LPCC) and Licensed Independent Clinical Social Worker (LICSW). Along with her strong individuality and enthusiasm for working with youth, she brings with her experiences working in various counseling capacities at The Emily Program, Face to Face, Kente Circle, Amicus, and Family and Children's Services. Peter Fischer, Finance & Operations Director Peter joined Avenues for Homeless Youth in June 2007. As the Director of Finance & Operations, he is responsible for all facility operations, human resources and financial management. Peter holds a Bachelor's degree in Business and has over 30 years of business, operations, and general management experience. He was elected to the Minnesota House of Representatives in 2012 and re-elected in 2014 and 2016. Julia O'Brien, Development Director Julia joined Avenues in March 2015. She coordinates relations with the civic organizations, corporate community, foundations and individuals. Julia has been involved in the non-profit sector as both a board member and employee for many years. She began her career in investments and was a VP for Wells Fargo before she transitioned to the non-profit sector. Julia holds a BA in History form University of Wisconsin-Madison and an MBA from St. Thomas University. Ryan Berg, Program Manager, ConneQl Host Home Program Ryan joined Avenues in November of 2013 as a Youth Counselor, He was promoted to Program Manager of our Minneapolis and Suburban Host Home Program in 2014, then became Program Manager for our new ConneQT Host Home Program in spring of 2016. Before coming to Minnesota, Ryan was a residential counselor and case manager for LGBTO,youth in foster care in New York City. In addition to youth work, Ryan is a published author, focusing on the crossroads between youth, poverty, sexuality, homelessness and health. His book about LGBTQ youth homelessness and foster care, "No House to Call My Home: Love, Family and Other Transgressions," was recently published by Nation Books and won a Minnesota Book Award in 2016. Ryan holds a Masters in Fine Arts from Hunter College. Donnell Bratton, Program Manager, Brooklyn Avenues Donnell joined Avenues in December of 2013 as a Youth Counselor, but quickly advanced into management and leadership positions. He has served as the Program Manager for Brooklyn Avenues since preparation for the program's early 2015 started in mid-2014. Donnell holds a Bachelor Degree in Pastoral Counseling and has over 15 years of experience working with youth. Donnell also serves as founder and Senior Pastor of a St. Paul-based church since 2008. Raquel (Rocki) Simôes, MSW, LISW, Program Manager, GLBT Host Home Program Raquel is a white Brazilian who came to the United States in the late 80s, fell in love with women and rice krispies treats (not necessarily in that order) and decided to stay. Most of her community organizing work has focused on queer youth, homelessness, and social justice. Most of her personal work has focused on being a loving friend, partner, ex-partner, anti-racist community member, and parent. On a good day she does some of these things well. Rocki has been at Avenues since 2007 and has a long history with the GLBT Host Home Program, which she helped start in 1997. She was honored for her work with a True Leadership Award by the True Colors Fund in September 2015. Zachary lift, Program Manager, Minneapolis Avenues Zachary joined Avenues in July of 2016. He has supported individuals and families through his work at social service nonprofit organizations in the Twin cities for nearly 20 years. He started college as a teen father and graduated with a Bachelor of Science in Human Services Administration after 13 years of grit and perseverance. He and his wife have nine children and believe in walking with people over the long run to help them get to where they want to go. Prior to joining Avenues, Zachary held positions with Way to Grow, FATHER Project, St. Paul Urban League, MELD for Hmong Parent & Young Dads Program, YouthLink/St. Barnabas, African American Family Services, YMCA 24/Seven, and the Catholic Charities Young Fathers Program. Zachary and his family are dedicated to helping build the only respite and hospice home for children in the Midwest, Elaine Woods, Program Manager, Avenues for Young Families Elaine has supported individuals and families through her work at social service nonprofit organizations in the Twin Cities for over 17 years. As long as there is need, she plans to retire from the field. Elaine joined Avenues in 2011 as a Youth Counselor. Because of her dedication to the youth and team at Avenues, she has been promoted several times - to Case Manager in 2012, After Care Coordinator in 2013, Program Manager in 2015, and Program Manager of Avenues for Young Families in 2016. Prior to joining Avenues, Elaine held positions with The Link, Freeport West, Harriet Tubman Family Alliance, Minnetonka Heights, Lutheran Social Services, Episcopal Community Services, and House of Hope Westminster TLP Programs. She has served on the Board for Harrison Neighborhood Services. I RTY OFBROOKLYN A GREAT PLACE TO START, A GREAT PLACE TO STAY www.cityofbrooklyncenter.org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2017 (July 1, 2017 thull June 30, 2018) Applkation Request for City of Brooklyn Center Funds i pqpAcaWnn Fri dy L[C PUflk Haaig F bruaic'y 0, 2016 YOU MUST COMPLETE AND RETURN TEllS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: Brooklyn Center Timber Bay Program Name: Supporting Students Through After School Hours Counseling and Enrichment Purpose:To create positive after-school and summer exper i ences that enrich, educate and empower teens at Brooldyn Center Community School. I _illi11 " 1, I \'(W [II9LI l IuW,)t 1.Does your Organization have a 501 (c)(3) status? Yes X No 2.Do the activities benefit at least 51% low- and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD AND are you able to provide Income-eligible certification for all clients? X LI 3.Does your organization have the staff capacity to administer the program?X 4.Do you understand and are capable of providing all required documentation to obtain reimbursement? X 5. 'Which of the following Eligible Public Service Activities will the program provide? (Choose All that apply) • Job Training X • Homelessness Prevention X Fair Housing x o Financial Literacy LII x Emergency Assistance X LI o Domestic Abuse shelter and Counseling LI X • Senior Service LII X o Youth Counseling and Activities X LI Page 1 of 16 PROGRAM PROPOSAL 1) Proposed program and objectives. Be concise, yet thorough in describing the activity of only the program for which funding is being sought, and in only as much detail as needed. CDBG funds cannot be used to replace current program funds. If this is an existing program and your organization did not receive Brooklyn Center CDBG funds last year, the funds must be used to expand the program or services. The purpose of this grant application is to exp a nd programming services provided by Brooklyn Center Timber Bay to students at Brooklyn Center Community School. Brooklyn Center Timber Bay (BCTB) is part of the larger organization of Youth Investment Foundation/Timber Bay, which was established in 1970. Timber Bay currently has branches in 12 communities in Minnesota. The premise behind all of Timber Bay's programs are that teens are facing new challenges and pressures every day including violence in schools, difficult choices around sex and substance use, missing or incarcerated parents, poverty, mental health issues, homelessness and other types of trauma. The population that Timber Bay serves often does not have access to services to address these issues due to a lack of community and/or financial resources. Brooklyn Center Timber Bay (BCTB) began in 2011 and serves middle and high school students in grades 6 to 12 at Brooklyn Center Secondary School. The programming provided by Brooklyn Center Timber Bay is research based and puts into practice the elements of two main researchers: Bonnie Bernard's "Fostering Resiliency in Kids" and Dr. Perter Benson and Search Institute's work with 40 Developmental Assets that youth need to succeed. The resiliency research identified the characteristics of resilient youth: social competence, problem solving, autonomy and a sense of purpose or hope for a bright future. This research further identifies "protective factors" that can alter or reverse negative outcomes for high risk youth are 1) caring and support, 2) high expectations and 3) youth participation and involvement. BCTB, through their programming, increases these protective factors in the students who are most needy. According to Bernard's research, the critical components in fostering resiliency through direct service programming requires the establishment of mutual relationships of care, respect and trust between students and professionals. In doing this, conditions are being created that allow youth to realize their innate potential for social competence, problem solving, a sense of identity and hope for the future. Page 2 of 16 All of the programming provided by Brooklyn Center Timber Bay utilizes the concepts of resiliency by providing programs that enhance "protective factors" in a young person's life, providing opportunities for receiving "caring and support", participating in enrichment activities in their school and community and establishing trusting and supportive relationships with the BCTB staff. Brooklyn Center Timber Bay also utilizes the research done by Dr. Peter Benson and Search Institute who identified 40 key developmental assets that youth need to be successful. These assets are divided into two areas: External Assets or those things in a young person's environment that will support nurture and empower them and Internal Assets or "attitudes, values, and competencies that belong in the head and heart of every child". The more assets a young person has, the less likely they are to engage in at-risk behaviors and the more likely they are to be successful in life. BCTB's programs promote asset development in youth by providing the external assets of support, empowerment, high expectations, and constructive use of time. The program also aids in developing the young persons' internal assets of commitment to learning, positive values, social competencies and a positive identity. Mentoring is also an important program component of BTB. Mentoring can be defined as a developmental strategy in which a supportive individual works with youth to build relationships that offer encouragement, guidance, support and creating an opportunity for a youth's voice to be heard. Studies have shown that students who have had mentoring relationships get better grades in school, have better rates of high school completion, have more positive beliefs about their ability to succeed in school, have improved self-esteem and have greater acceptance by peers (National Mentoring Partnership, 2012). For the purposes of this grant application, we are requesting funding to enable Brooklyn Center Timber Bay to expand the number of program activities in which students can participate and to serve an increased number of students. The majority of activities described below take place during the school year at school during after school hours. The specific components of BCTB's programming that will be provided to identified students in grades 6 through 12 at Brooklyn Center Secondary School consists of- One-on-one Mentoring/Support: regular one-on-one mentoring is available to students who participate in the BCTB program and can also meet individually with staff when needs arise. Student Support Groups: meet after school where youth can discuss their Page 3 of 16 concerns, be supported and learn problem solving skills from staff and their peers. These meetings allow youth to develop a relationship with a caring staff member from Timber Bay who can provide personal support and encouragement to make healthy choices. The groups also support students to improve their school grades, attendance and any discipline issues. o Weekly Activities: these include after-school Open Gym at BCHS, outdoor sports, field trips and more. • Large Group Gatherings: teens gather weekly to learn about positive relationships, anger management, decision-making, self-worth, responsible living and more. Students needing transportation to this event can be picked up at school by Timber Bay staff. Transportation home can be either on the school's late bus when available, or by Timber Bay staff. Summer Programming: BCTB is a 12-month program with a variety of activities and mentoring that takes place in a variety of locations. This includes Outdoor Adventures where youth experience trips to the outdoors to teach life skills deepen relationships and build confidence. Timber Bay Camp: While most of the work done with students' takes place at or around Brooklyn Center Secondary School, outdoor camping activities take place on weekends and during the summer months. This part of the program offers students and parents, who have often never had an opportunity for a camping experience, a weekend away from peer pressure, the intrusion of technology and life's hassles. Activities include swimming, volleyball, basketball, fishing, yard games, Frisbee golf and many more. In Addition, the funds received through this grant will be used for the following enhancements to BCTB's current programming: 1.Two additional Timber Bay Camp experiences for students in Winter and Spring of 2018 - the goals of this experience are to cement relationships with BCTB staff through recreational activities in a nature setting. In addition, there will educational component that includes life skills. 2.Fall Overnight Retreat (2017) for 10 students to build relationships and learn life skills. 3.Job Training - through individual and group counseling, senior high students will learn about skills necessary to help them in seeking jobs, both now and in the future. These include: developing a resume, completing job applications, and interviewing skills. Also, the importance of a good work ethic will be discussed. 4.Additional after-school support groups for girls and boys - there is a need for more after-school support groups for students at Brooklyn Center Community School. As BCTB's staff has created an on-going presence in the school in providing support services for students who are dealing with Page 4 of 16 many high-risk issues, more students are coming forward to seek counseling. Therefore, BCTB will be providing more small support groups. 5.Additional mentoring opportunities for additional students - student needs in the area of support for dealing with life issues has been on the rise the past two years. More and more students are facing personal, as well as, family crisis issues. These students often are also having academic and discipline issues at school. Providing regular mentoring sessions gives these students someone to help them problem-solve and just be there to listen to them - to be a caring friend. 6.Service Learning opportunities - staff will have some students assist in helping in the community through service projects. One of these is called the Kitchen Crew where students who attend Timber Bay Camp work in the kitchen to learn intermediate culinary skills and kitchen management. 7. An Alumni Program will be developed for students who have graduated from Brooklyn Center Community School to help them transition between high school and post-secondary schooling and/or gain support in independent living skills, such as gaining jobs and housing. Specific program objectives include: Staff will develop caring relationships with students who need support with both school and personal issues. o Staff will assist students in problem-solving personal issues. • Staff will give students the skills necessary to make healthy decisions. • Staff will help students assist students in dealing with academic and school discipline issues, including identifying how they might do things differently in the future. • Students will learn life skills to help them cope with their personal life issues and gain a sense of responsibility for the future. • Students will learn job training skills to help them secure employment in the near and distant future. • Students will learn healthy decision-making skills. • Students will gain a sense of the importance of contributing to the community. 2) Describe the specific need in Brooklyn Center that you will be addressing The population served will be students in grades 6 through 12 from Brooklyn Center Community School. Brooklyn Center Schools is the only Full Service Community School District in Minnesota. "Full service schools aim to provide support to their individual communities. They survey their feeder neighborhoods to learn exactly what the needs are, then tailor their plans accordingly. The idea is to make schools the go-to places to find support for students, families and communities" (Star Tribune, January 5, 2016). This model was implemented in 2009. Center Community School serves a poverty stricken and culturally diverse Page 5 of 16 student population of 973 students for the 2016/1 7school year. Some statistics from the 20 15/16 school year that support this are: 88% non-white (last year 77%) o 82% Free and Reduced Lunch (last year 77%): Note as asked at the beginning of the application, we must be targeting low and moderate income households according to HUD. For 2016, HUD guidelines for a family of 3 Very Low Income is $38,650, Low Income is $59,150, and Median Income is $85,845. As of July 1, 2016, the federal criteria to qualify for Free and Reduced Lunch for a household of 3 must be at or below $26,208 for Free Lunch and $37,296 for Reduced Lunch. Therefore, the majority of students at the school and being targeted by this grant application fit the required criteria. o The school has 31% mobility (9th highest in the state) - students moving in and out of the district during the course of a year. The target population lives in the City of Brooklyn Center. The city is a first-ring suburb of Minneapolis, MN and is currently the third largest city in Northwest Hennepin County with a population of 30,770 (2015 Census Data). It also is the only first ring suburb whose population is made up of a greater percentage of non- white residents than white. This is also a community where many residents are living in poverty, experiencing unemployment and homelessness, mental health and substance abuse issues. Knowing that these needs are facing the youth of Brooklyn Center Community School and as part of the community school model, Brooklyn Center Timber Bay was brought in as a collaborating partner in 2011 for after school and summer programs to serve the students who are most at risk. The majority of students at Brooklyn Center Secondary School live in poverty or low income homes. Research has clearly demonstrated that living in poverty has a wide range of negative effects on the physical and mental health of students. Poverty often leads to a wide range of traumatic experiences including hunger, homelessness, unemployment, poor academic outcomes, dropping out of school, student mobility and increased crime rates (National Center for Trauma and Loss, 2013) These are the students who will be served through BCTB. The risk factors of the students being served include, but are not limited to being disconnected from school, lagging in academic achievement, being truant from school, experiencing substance abuse, lacking inpositive role models, being involved in the justice system, being in an unstable home environment, and/or have experienced trauma. Page 6 of 16 Describe the anticipated results and accomplishments for The expected results and accomplishments will come about as a result of the history of collaboration that has taken place between Brooklyn Center Timber Bay and Brooklyn Center Community School over the past five years. Over the years, this collaboration has led to increased services for high risk students. However, the students in need of support continue to grow which is why BCTB needs funding to expand their services. There is no substitute for time with a young person and BCTB staff invests countless hours helping youth navigate life through time spent with caring adults, especially during the after-school hours when so many students are on their own with little to do. This is often the time when youth who are high risk can get into personal or legal trouble. BCTB provides services so that youth can engage in healthy activities and reduce risky behaviors. Program staff will also connect family and youth to additional school and community resources as individual needs might indicate. Additional expected outcomes for student participation in Brooklyn Center Timber Bay include: • Increased academic motivation and achievement • Increase in the number of students being connected to school and the sulToUfldfflg community • Increase in parents being connected to school and finding support and encouragement to help their children be successful • Improved parent/child relationships • Decreased crime rates during after school hours • Improved attendance • Decreased discipline issues for student participants • Increase in constructive use of time • Increased self-esteem and a sense of purpose for student participants • Increase in the number of youth who see themselves as valuable and who realize they can be a resource both to their school and community • Increased positive view of personal future. In addition, BCTB has the staff capacity as detailed in question 3, to administer the program and will be capable of providing all required documentation to obtain reimbursement through the main financial department of Youth Investment Foundation/Timber Bay. It is however, the goal of BCTB to increase their staff capacity through this grant to serve more students and provide additional needed programming. 4) Do other originations provide Brooklyn Center residents the same, or similar, services for which you are requesting funding? State the organizations and briefly explain why your program is nessiatly to meet the needs of Brooklyn Center residents. Page 7 of 16 The City of Brooldyn Center, as previously stated, is a community whose citizens, including youth, are living in neighborhoods where they are experiencing the trauma of poverty, unemployment, mental health and substance abuse issues and crime. At the same time, this is a community that does not have significant resources to help those families seeking help. There are a few programs that provide counseling services for the issues stated above including Counseling Clinic, Inc., Healthwise Behavioral & Wellness, Canvas Health, and a variety of individual therapists. The services provided by these organizations generally specialize in psychological and psychiatric services, counseling and mental health and substance abuse treatment. Recently, Hennepin County opened its first regional office to provide human services at the Northwest Family Service Center in Brooldyn Center. Services include Child Support, food support, cash assistance, health care programs and emergency assistance. Partners in the building are: 1) Community Emergency Assistance Program (CEAP) that has a food shelf, clothing closet and more and 2) Osseo Area Schools who provides K-12 enrollment in their schools and adult education services. Brooldyn Center Secondary School being a full-service Community School does offer a variety of other services including health clinic, family resource room, college access center, recreation center and an out-of-school programs office. Parents can receive help paying energy bills, tips on writing resumes and legal assistance to help obtain U.S. citizenship. Brooldyn Center Timber Bay is a unique program whose mission is to provide life- changing services and a safe place for high risk youth and their parents. This is accomplished by providing the relevant programming previously described and one- to-one mentorship for youth with a caring adult. Teens will learn life skills that will reduce or eliminate risky choices like drug use, alcohol use, violence, acting out sexually, doing poorly in school or dropping out of school. BCTB has two fuiltime staff and two-part time staff implementing their programming. The collaborative approach with Brooldyn Center Secondary School allows BCTB to provide a variety of services to meet a variety of student needs. The students and parents don't have to worry about transportation or cost of services as all BCTB services that are provided in school and in the Brooldyn Center community are free of charge. BCTB has received three donated vans and one SUV to help transport students from activities to home and to the camping experience previously discussed. This camping experience is unique to any other program in Brooldyn Center. Students and parents have opportunities to engage in (often for the first and c Page 8 of 16 time) the fun of camping experiences in a beautiful outdoor camping site complete with a lodge and additional cabins. 5)Do you plan to provide this service to other cities or jurisdictions? 6)If yes, will CDBG funds be used? LjlYes x No No - the services described in this grant application are only for students in the Brooklyn Center School District and who live in Brooklyn Center. 7) Please describe how you plan to record and report accomplishments and monitor the results. Brooklyn Center Timber Bay is under the direction of Wayne Thyren, as Area Director. Wayne has a combined experience of more than 40 years of success working with at-risk teens and parents in urban and first ring suburbs of the Twin Cities. Wayne started as a high school teacher. His education includes Marriage and Family Counseling, as well as his expertise with teens. Wayne will guide the operating of BCTB and will supervise the staff to ensure that all aspects of the program, including recording and reporting accomplishments and monitoring results of the various aspects of the program are completed as required. In addition, an outside consultant who has extensive experience in program evaluation will be contracted to assist in compiling the data, completing the reports and providing a neutral analysis of the program evaluation components. A year-end program evaluation report will then be written that will identify program strengths, outcomes achieved and areas for improvement. This report will be given to various stakeholders in this collaborative approach to working with the identified population. Some of these stakeholders include, but are not limited to, the Program Director, Timber Bay's parent organization, Brooklyn Center Secondary School's administrators, counselors and other building staff. The evaluation plan will produce both qualitative and quantitative data with the main purpose being to determine whether the programs offered by BCTB are working as intended and also to track and record if the intended students' outcomes have been achieved. This will then identify changes that might need to be made to various aspects of BCTB'S program. The first focus of the evaluation will he the on-going process evaluation or formative evaluation. This will monitor operation of the activities, strategies, and methods used in the program. Student participants will be tracked by grade, gender, ethnicity and activities that they participate in. This will be put into an excel spreadsheet. In addition, students' school progress will be tracked to determine improvements in grades, attendance and behavior. The second focus in the evaluation will be outcome or summative evaluation to assess whether the exuected outcomes have been achieved A Student Survey Page 9 of 16 will be given near the end of the school year that identifies what internal and external assets the student perceives they have gained as a result of participating in BCTB program activities. The purpose of this survey is not only to give the students a voice in identifying what they have gained, but also for BCTB to evaluate the need for on-going program changes and improvements. The external evaluator will compile the results of this survey and develop a report that synthesizes areas that the students have improved in, as well as, areas of the programming that may need improvement. The chart below shows how each of the outcomes will be monitored and evaluated. Increased academic motivation and End of year Student Surveys achievement Increase in the number of students being End of year Student Surveys connected to school and the surrounding Tracking participation in activities community Increase in the number of students being End of year Student Surveys connected to school and the surrounding community Improved parent/child relationships End of year Student Surveys Improved attendance Track daily attendance for student participants Decreased discipline issues for student Track discipline contacts for student participants participants Increase in constructive use of time End of year Student Surveys Increased self-esteem and a sense of End of year Student Surveys purpose for student participant Increase in the number of youth who see End of year Student Surveys themselves as valuable to both to their school and community Increased positive view of future End of year Student Surveys As previously stated, the program accomplishments and outcomes will be compiled and put into a January and final reports by the outside consultant who BCTB will contract with. These reports will be given to the city of Brooklyn Center, as required by this grant, Timber Bay and Brooklyn Center Community School stakeholders. 8) Please describe how your program meets one or more of the City's priorities listed below. (Check all that apply) See attachment for more information about city priorities. Resident Economic Inclusive Community Engagement I x Page 10 of 16 Strengthened and Empowered Youth x Describe: Brooklyn Center Timber Bay's collaborative program with Brooklyn Center Secondary School supports two of the City's priorities: Inclusive Community Engagement and most of all Strengthened and Empowered Youth. Brooklyn Center Timber Bay's programming will provide effective and appropriate services to meet student needs. Through this collaborative approach with Brooklyn Center Secondary School, student and parent needs are not only clearly understood, but the students with the greatest needs are given special attention and through the one-to--one mentoring provided each student's needs are identified and addressed. The program engages the parents in the community in a responsive way to assist them in meeting their child's needs. As identified in Question 2, the identified population is mostly serving students from diverse backgrounds, as this is the majority of the student body at Brooklyn Center Secondary School. During the past school year, 97% of students served by BCTB were students of color. BCTB ' s staff has been trained in providing culturally sensitive programming to their program participants. In addition, Brooklyn Center Secondary School's staff assists in meeting the needs of parents who may not speak English by providing an interpreter as needed. Many of the parents in this community have experienced trauma due to poverty, homelessness, mental health and substance abuse issues and domestic abuse. Many of the families are immigrants and new to the ways of the American culture and the schools in our communities. The services provided by BCTB are responsive to the needs of their participants and if unable to meet their participants' needs they refer to other community resources that are able to assist the students/families. Strengthening and empowering youth is the heart of what BCTB does. The program uses a whole person approach, paying attention to all areas of a young person's life - physical, spiritual, social and emotional. Through the programming provided youth are provided opportunities to engage in service learning and enable them to be "seen as a valuable resource" with the abilities to contribute in a meaningful way. When engaging in these activities, youth are less likely to engage in at-risk behaviors and experience violence. Students will also become more connected to their school and the community, as well as their families. Research has provided evidence that early intervention with high risk students will decrease problem behaviors at school, increase academic achievement, improve attendance and ultimately lead to higher graduation rates. The services provided are a coordinated system with the high school that provides research based programming that will help the youth become successful, contributing members of their communities. I Page 11 of 16 9) Please describe how this program is ready for implementation and what steps would need to be taken before this program can be started. Brooklyn Center Timber Bay will be ready for program implementation if funded through this grant. The program has been in operation for five years, so many improvements and enhancements have been made each year. The processes for collaborating with Brooklyn Center Secondary School have been created; group curricula and program content has been established, partnerships with the community have been created, staff has been trained and is prepared to go forward with this programming and many students in the school are aware of the staff and the programming that BCTB provides. However, through this grant application, the main goal will be the expansion of programming provided and increasing the number of students served as described. One of the most important needs for students at this time is one-to-one mentoring. Also, as previously stated, Large Group Gatherings takes place for weeldy. One of the first steps that would be taken is to recruit and train community volunteers to work one-on-one with students during this time. A plan will also be developed to implement the Job Training Skills that is a new part of the programming proposed. This will be done by BCTB staff and possibly an outside consultant with expertise in this area. Program tracking spreadsheets will be developed and a letter for the parents of student participants will be revised. As described in other parts of this application, BCTB is for the most part ready to implement the programming described here. BCTB is serving a larger number of students and families each year; because of this our main goal is program expansion and enhancement to serve as many needy students and parents as possible. This includes adding an additional Family Camp in the winter for teens and other additional services. In addition, BCTB will be seeking other grant funding in order to expand their programming. This funding would supplement the income that the staff needs to raise to support themselves as Timber Bay employees and would add additional hours for the two part-time staff. PROGRAM PERFORMANCE 10) Please describe your experience administering federal/public funds and how you have been able to meet the compliance requirements. Wayne Thyren, BCTB's Director, was previously Director of another youth serving agency. During his many years in this role, the agency received many grants and the programming provided through these grants was successfully implemented. All required reports were completed and compliance requirements were met. Page 12 of 16 The consultant that BCTB will contract with has an extensive history of writing, administering and reporting on funds received when previously employed by a local school district. With over 20 federal, state and foundation grants received by this consultant, all compliance requirements were accomplished. This included two on- site federal compliance audits and one state on-site compliance audit. This consultant never experienced an instance when all funding requirements were not met. r 11) Have you ever been approved for federal/public funds and not met the reimbursement requirements or found to be out of compliance with the regulations of a funding agency, if so please explain? No 12) If you have previously been funded through CDBG funds through Brooklyn Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. -How many customers were provided service in Brooklyn Center for the 2016 Calendar Year? 18 'l J -How many customers were provided service in Brooklyn Center for the 2015 Calendar Year? 150 -What was the average cost per customer served? $900/student/year -Please provide the demographics of the customers served in 2016. BCTB served students from Brooklyn Center Secondary School who are poverty stricken and culturally diverse student population of 900 students for the 2015/16 school year. The students who were served through BCTB dealt with issues such as being disconnected from school, lagging in academic achievement, being truant from school, experiencing substance abuse, lacking in positive role models, being involved in the justice system, being in an unstable home environment, and/or have experienced trauma. These issues remain the same for the 2016/17 school year, however poverty levels have increased as have the trauma associated with this. -Please describe the services that were provided. Weekly Support Groups, Weekly Soccer Open Gym, One-to-One Mentoring, weekly Large Group, Weekends at Timber Bay Camp, periodic fun activities, a Service Learning Project, a small after-school support group for girls, a summer overnight experience for girls, a Page 13 of 16 Family Enrichment Night at Brooklyn Center Community School and a new Family Summer Camp. By signing the statement below, you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or terminatiolflDf funding. Applicant's Signature: PVU 2L/1Ii7 VLC& I cA19\ Date:1 - (9 Received by: Date: Time: Page 14 of 16 - -• pri ©ty Funding Rqe orn•Program Year 2017 Public Services Organization Information Agcy/Orgzation Name: Brooklyn Center Timber Bay Address: Brookllyn Center Community School, 6500 Humboldt Ave. North, Brooklyn Center, MN 55430 Oatton Type: Dormrien N©Profi DForProffi LlOther:Descrihe if applicable Name of Primary Contact: Wayne Thyren Title of Primary Contact: Area Drector Primanj Contact EmM. wayne@timberbay.org Primanj Contact Phone: 612-720-2896 Activity Information Act, itty Name - Supporting Students Through After School Hours Counseling and Enrichment Amount of 2017 CD!SG Funding Request: $29,850 Total Salaries for enhancement acthitties and addtionat1 staff hours: $25,000; Transportation (for 4 vehicles that have been donated to BCTB) Gas, insurance, maintenance ($200/month for 12 months) $2,400; Contractual Outside evaluator to complete grant reports, create program evaluation tools, compile and report evaluation results (50 hours @ $25/hour) $1,250; Scholarships to winter camp (15 students x $80) $1,200 Total Grant Request $20 9 000 [Description of Activity: The specific components of BCTB's programming that will be provided to identified students in grades 6 through 12 at Brooklyn Center Secondary School consists of: One-on-one Mentoring/Support, Student Support Groups, Weeldy Enrichment Activities, Large Group Gatherings, Summer Programming, Outdoor Adventures, Timber Bay Camp. In Addition, the funds received through this grant will be used for the following enhancements to BCTB's current programming: Two additional Timber Bay Camp experiences for students in Winter and Spring of 2018, Fall Overnight Retreat (2017) for 10 students, Job Training, Service Learning opportunities and an Alumni Program will be developed for students who have graduated from Brooklyn Center Community School. 13CT13 is requesting the maximum of funding due to the increase in program offerings. Activity Service Area: City of Oroodyn Center Stdce Delivery Location Mdress (if op able): Brooklyn Center Community School, Timber Bay Camp and 1200 - 69th Ave. N. in Brooklyn Center. How many persons were rued by this program in the last 12 months? 183 How many persons will he senced by this program from July 1, 2017 through June 30, 2018? 215 What percentage of clients served are low- and moderate-income persons? (Note: CD8 requires at kast 51 % of dknts served to be at or below 80% of rea Median ncome) 95% Activity Need, Consistency with Plans, and Public Support Who is the target clientele? The population served will be students in grades 6 through 12 from Brooklyn Center Community School who are 88% non-white and 82% Free and Reduced Lunch. The students targeted have a variety of personal and school issues. These include lack of family support, substance abuse and mental health issues, poverty, domestic abuse, lack of positive role models, in danger of failing or dropping out of school, and school discipline issues. What needs does this activity address? The majority of students at Brooklyn Center Secondary School live in poverty or low income homes. Research has clearly demonstrated that living in poverty has a wide range of negative effects on the physical and mental health of students. Poverty often leads to a wide range of traumatic experiences including hunger, homelessness, unemployment, poor academic outcomes, dropping out of school, student mobility and increased crime rates (National Center for Trauma and Loss, 2013) These are the students who will be served through BCTB. The risk factors of the students being served include, but are not limited to being disconnected from school, lagging in academic achievement, being truant from school, experiencing substance abuse, lacking in positive role models, being involved in the justice system, being in an unstable home environment, and/or have experienced trauma. lis the need for this activity growing? The need for the services provided by Brooklyn Center Timber Bay are growing every year. The number of ludents living in poverty increases each year at Brooklyn Center Community School, as does the number of on-white students. As the poverty increases for the families served at Brooldyn Center Community School, students feel the impact of what their families are facing. Often this shows inself in difficulty to maintain academic success, increased discipline issues at school, increased substance abuse and mental health issues for the students themselves and their parents/guardians. How does the program address these needs? Brooklyn Center Timber Bay has a history of collaboration that has taken place between their staff and Brooklyn Center Community School over the past five years. Over the years, this collaboration has led to increased services for high risk students. However, the students in need of support continue to grow which is why BCTB needs funding to expand their services. There is no substitute for time with a young person and BCTB staff invests countless hours helping youth navigate life through time spent with caring adults, especially during the after-school hours when so many students are on their own with little to do. This is often the time when youth who are high risk can get into personal or legal trouble. BCTB provides services so that youth can engage in healthy activities and reduce risky behaviors. Program staff will also connect family and youth to additional school and community resources as individual needs might indicate. Is this a priority need identified in the 2015-2019 Consolidated Plan? Brooklyn Center Timber Bay's collaborative program with Brooklyn Center Secondary School supports two of the City's priorities: Inclusive Community Engagement and most of all Strengthened and Empowered Youth. Strengthening and empowering youth is the heart of what BCTB does. The program uses a whole person approach, paying attention to all areas of a young person's life - physical, spiritual, social and emotional. Through the programming provided youth are provided opportunities to engage in service learning and enable them to be "seen as a valuable resource" with the abilities to contribute in a meaningful way. When engaging in these activities, youth are less likely to engage in at-risk behaviors and experience violence. Students will also become more connected to their school and the community, as well as their families. Research has provided evidence that early intervention with high risk students will decrease problem behaviors at school, increase academic achievement, improve attendance and ultimately lead to higher graduation rates. The services provided are a coordinated system with the high school that provides research based programming that will help the youth become successful, contributing members of their communities. Is this a need not currently or adequately being addressed by other programs/activities? Brooklyn Center Timber Bay is a unique program whose mission is to provide life-changing services and a safe place for high risk youth and their parents. This is accomplished by providing the relevant programming previously described and one-to-one mentorship for youth with a caring adult. Teens will learn life skills that will reduce or eliminate risky choices like drug use, alcohol use, violence, acting out sexually, doing poorly in school or dropping out of school. BCTB has two fulitime staff and two-part time staff implementing their programming. The collaborative approach with Brooklyn Center Secondary School allows BCTB to provide a variety of services to meet a variety of student needs. The students and parents don't have to worry about transportation or cost of services as all BCTB services that are provided in school and in the Brooklyn Center community are free of charge. BCTB has received three donated vans and one SUV to help transport students from activities to home and to the camping experience previously discussed. Describe any ni ticomrnunity, nwftagency, or publk/prhiate panarships and support: Brooklyn Center Timber Bay (BCTB) partners with Brooklyn Center Community School. Brooklyn Center Schools is the only Full Service Community School District in Minnesota. "Full service schools aim to provide support to their individual communities. They survey their feeder neighborhoods to learn exactly what the needs are, then tailor their plans accordingly. The idea is to make schools the go-to places to find support for students, families and communities" (Star Tribune, January 5, 2016). This model was implemented in 2009. BCTB also partners with the YMCA through the Open Gym activities provided for students after school hours. In addition, BCTB utilizes the services of Youth Determined to Succeed (YDS) for some students to help them with health, wellness and athletics. This is done on a referral basis. Some students are in need of Emergency Services to assist them and their families with issues related to homelessness, food assistance or mental health or substance abuse issues. BCTB will make referrals as needed to the appropriate services for these issues. Activity Funding Sources 2017 Fundina Sources Amount Secured? CDBG $29,850 $29,850 Other Local Government 0 0 Other Federal Government $6,000 $6,000 State 0 0 (attach additional pages if necessary) Has this activity received CDhG undhig in the previous year (2016)? 0 Yes 0 No Does this actMty ckiwentily receive non-CID1336 state or locali government funding? Z Yes 11 No H yes, describe source(s): BCTB receives $6,000 from Brooklyn Center Community School Through the federal 21 It Century Grant. Staff Capacity Describe the organization's experience providing this service: Brooklyn Center Timber Bay has been providing the services described fo the past five years for students from Brooklyn Center Community School. They have 2 full-time staff and 2 part-time staff who many years of experience in working with high risk students and providing the services described. Their experience in programming for high risk students in research based and utilyzes the both resiliency and asset development as described in the grant application. BCTB has established a presence at the school and students seek them out for help with a variety of needs. List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): Wayne Thyren, Area Director - Bachelor of Science in Secondary Education; Chemical Dependcy Certification from Johnson Institute. Taught Industrial Arts for 8 years; 39 years Experience working with high risk adolscents through small non-profit agencies. Paul Thyren, Outreach Staff - Bachelor of Arts in Youth Ministry with a minor in Biblical Studies and emphasis in outdoor leadership. Twelve yars full-time work experience in youth outreach, particularly high risk youth. Erica Koch, Outreach Staff— Bachelor of Arts in Education with 17 years work experience work with high risk youth. Nate Schlatter, Outreach Staff— Bachelor of Arts in Youth Ministry and Theology and two years experience working with high risk youth. 009646 IRS Department of the TreasuryInternal Revenue Service P.O. Box 2508 Cincinnati OH 45201 In reply refer to: 0248226132 Apr. 29, 2008 LTR 4168C EU 23-7058853 000000 00 000 00013808 BODC: TE YOUTH INVESTMENT FOUNDATION PO BOX 316 MEDINA MN 55340 Employer Identification Number: 23-7058853 Person to Contact: John Kennedy Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your request of Apr. 18, 2008, regarding yourtax-exempt status. Our records indicate that a determination letter was issued in May 170, that recognized you as exempt from Federal income tax, and discloses that you are currently exempt under section 501(c)(3)of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described insection 509(a)(2). Donors may deduct contributions to you as Provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Michele M. Sullivan, Oper. Mgr. Accounts Management Operations I CTT OFBROOKLYN CENTER A GREAT PLACE TO START, A GREAT PLACE TO STAY wwwcityofbrookJyncenter org Urban Hennepin County Community Development Block Grant Program (CDBG) FY2017 (July 1, 2017 thru June 30, 2018) Application Request for City of Brooklyn Center Funds Supplemental Application Due: Friday, January 20, 2017 by 4:30 PM Public Hearing: February 8, 2016 YOU MUST COMPLETE AND RETURN THIS FORM TO BE CONSIDERED AS AN APPLICANT Organization Name: CAPI USA Program Name: Asian Fresh Produce Distributions Purpose: CAPI proposes to conduct a monthly fresh produce distribution to Brooklyn Center Hmpng seniors and others while also offering information and resources to address self-sufficiency Page 1 of 6 Brooklyn Park area have reached out to CAPT to fill food and meal gaps in Northwest Hennepin County, particularly within immigrant/refugee communities. 4)Do you plan to provide this service to other cities or jurisdictions? 5)If yes, will CDBG funds be used? Nye, EIINo 10 We are seeking funds to also provide a monthly produce distribution in North Minneapolis targeting the Hmong community. CDBG funds will not be sought for this service, 6)Please describe how you plan to record and report accomplishments and monitor 20 the results. We are committed to counting the number of people served per distribution and keeping records of each distribution on the numbers served and the pounds of produce given away (with general summaries on what types of food was distributed). We will also keep record of all people enrolled in CAPT programs (using the distributions as a vehicle to educate and enroll people). 7)Please describe how your program meets one or more of the City's priorities 20 listed below. (Check all that apply) See attachment for more information about city priorities. Resident Economic Stability - Targeted Redevelopment - Enhanced Community Image - Inclusive Community Engagement - Strengthened and Empowered Youth -- Key Infrastructure Investments -L - Describe: This program addresses the fundamental need for nutritious and culturally appropriate food for elderly citizens who are socially and linguistically isolated. This program builds community and is deeply appreciated. 8)Please describe how this program is ready for implementation and what steps 20 would need to be taken before this program can be started. Kashia Adult Day Services and Second Harvest are already on board. Upon receiving a grant award, we will proceed to create a monthly distribution schedule and begin informing people. CAPT invites anyone and everyone to volunteer with this activity. PROGRAM PERFORMANCE 9)Please describe your experience administering federal/public funds and how you 10 have been able to meet the compliance requirements. (please provide a copy of previous annual and quarterly reports) 10)If you have been approved for federal/public funds previously, please state if you have an instance where you have not met the reimbursement requirements as a person or organization? CAPT currently administers 9 different performance-based government contracts at the city (Minneapolis), county (Hennepin), state (i.e., DEED, DHS, MDH), and federal (FEMA) level. Please see CAPI's most recent annual report. CAPI has NOT had an instance where we have not met reimbursement requirements. 11)If you have previously been funded through CDBG funds through Brooklyn 20 Center, please provide a breakdown of the services that have been provided to Brooklyn Center residents and the accomplishments. Please include demographic information, how many served, and associated expenses or other financial implications. Page 3 of 6 We have not previously received CDBG funding through Brooklyn Center. By signing the statement below you are certifying your organization has the capacity to participate in the CDBG process and can provide the required documentation in the implementation schedule. I certify that all answers to the above questions are true and accurate. I understand that any false information on or omission of information from this supplemental application will be cause for rejection of this application or termination of funding. Applicants Signature: Title: Executive Director Date: January 20, 2017 Received by: Time: Page 4 of 6 pSJfl:ieI PublicTfServicei Program Rev.. uirements City of Brooklyn Center Application Submittal Requireni gits Required Documents: 1.Completed and signed CDBG Supplemental Application 2.Copy of your Agency/Organization's 501(c)(3) letter 3. Completed Public Service Funding Application Submittal Requirements: • Incomplete or late applications will not be considered. • All applications that meet the minimum requirements will be ranked base on capacity, needs and funding priorities. • Preferred method of receiving the completed documents is a pdf sent by email to: Janderson@ci.brooklyn_center.mn.us or mail, or hand deliver it to: City of Brooklyn Center, Building and Community Standards Department, Attn: Jesse Anderson, 6301 Shingle Creek Parkway N, Brooklyn Center, MN 55430. Due date is by 4:30 PM, January 20, 2016. Amount of FY2016 CDBG funds available: Up to approximately $30,000 is available for social service organizations. Organizations typically are allocated between $7,500 and $15,000. A program receiving multi-city CDBG funding may be allocated an amount less than $7,500. The City may choose to not fund requesting public service agencies. Funding Priorities: • Program that support the city of Brooklyn Center Strategic Priorities • Programs supporting services to youth, diversity in the community, or that leverage community resources. In addition eligible activities include, but are not limited to those relating to; family self-sufficiency, counseling, domestic abuse, seniors, affordable housing, job readiness and training. Program Requirements: • Activities must benefit low and moderate-income households with less than 80% Area Median Income (AMI) as stated by HUD and listed on the chart below. • Organization must have a 501 (c)(3) status. • Income-eligible certification must be provided for all clients served verifying that at least 51% are from low- to moderate income households. • Organization must have the staff capacity to administer the program and be capable of providing all required documentation to obtain reimbursement. Page 5 of 6 Timeline and Program Dates: • January 20, 2016, by 4:30 PM, completed application due back to city hail. • February 8, 2016, 7:00 PM Public Hearing at the City Council meeting. Meeting offers opportunity for short (3-5 minute) testimony from each applicant, After public hearing the Council members will make final decision for the allocation of CDBG funds. • July 1, 2016 thru June 30, 2017- spend down timeline ofFY2Ol6 funds. No reimbursements can be made for program activities spent prior to HUD final approval, most likely on or shortly after July 1, 2016. Funds will be reimbursed after program activities have taken place, expenses have been paid, and required documentation has been submitted. • June 30, 2017 Final Reimbursement • January 1, 2017 - At least one reimbursement request must be submitted. Page 6 of 6 Ti) Departnient of the Treasury 4'jlfl .LL4.Y Interijol Revenue Service P.O. Box 2508, Room 4010 Cincinnati OH 45201 In reply refer to: 4077550277 Apr. 07, 2010 LTR 4168C 0 41-1417198 000000 00 00033056 BODC TE CAPI USA 3702 E LAKE ST MINNEAPOLIS MN 55046 039947 Employer Identification Number: **-*3E7198 Person to Contact: Ms Benjamin Tul]. Free Telephone Number: 1877-829-55fl0 Dear Taxpayer: This is in response to your Feb. 10, 2010, request For information regarding your tax-exempt status. Our records indicate that your organization was recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in May 1982. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Beginning with the organization's sixth taxable year and all succeeding years, it must meet one of the pUblic support tests under section 170(b)(1)(A)(vi) or section 509(a)(2) as reported on Schedule •A of the Form 9.90, If your organization does not meet the public support test far two consecutive years, it is required to file Form 990-PF, Return of Private Foundation, for the second tax year that the organization failed to meet the support test and will be reclassified as a private foundation. If you have any questions, please call us at the telephone number shown in the heading of this letter. Address: 3702 E. Lake Street, Minneapolis, MN 55411 Organization Type: DGovernment Non-Profit DFor-Profit DOther: De ;cFe app Name of Primary Contact: Ekta Prakash Title of Primary Contact: Exectuive Director Primary Contact Email: ekta.prakash@capiusa.org Primary Contact Phone: 612-721-0122 Activity Information Activity Name: Asian Fresh Produce Distributions Amount of 2017 CDBG Funding Request: $3684 Description of Activity: Cliok here to error teat Staff (3 staff @ $21/hour/staff x 3.5 hours/distribution x 12 disctributions = $2,646); 2nd Harvest fee @ $45/distribution x 12 = $540; printing @ $30/distribution x 12 = $360; staff mileage @ 240 miles x $575 = $138 - TOTAL = $3,684 Activity Service Area:Brooklyn CenterBrooklyn Center Service Delivery Location Address (if applicable): Kashia Adult Day Services, 5650 Lilac Drive, Brooklyn Center, MN 55430 How many persons were served by this program in the last 12 months? We facilitated — 11 _ fresh produce distributions in 2016 serving a total of _5695_ individuals (duplicated). There was an average of approximately 95 house holds per distribution, Each household has an average size of 5,45. How many persons will be served by this program from July 1, 2017 through June 30, 2018? 100 household per distribution x 12 distributions = 1,200 duplicated households. We estimate based on last years household size of 5.45 most individuals will access this service every month and that we will serve approximately 474 unduplicated individuals. What percentage of clients served are low- and moderate-income persons? (Note: CDBG requires at least 51% of clients served to be at or below 80% of Area Median Income) 90%+ Activity Need, Consistency with Plans, and Public Support - Who is the target clientele? Hmong seniors and other seniors involved in Kashia Adult Day Services and residents living in close proximity to l<ashia Adult Day Services. What needs does this activity address? Hunger; the need for culturally appropriate and nutritious produce; helping eldery transport donated food to their homes (through l<ashia transportation services); the need to communicate in Hmong language Is the need for this activity growing? Yes the need for this activity is growing as community members starts to hear of the service. CAPI consistently served 75-100 households with this service in the summer of 2016 with an increase of community memebers accessing the produce distribution comparing to 2015's data. CAN expect the number of households accessing this service will continue to increase. How does the program address these needs? We provide three multi-lingual staff, organize and coordinate the distribution of approximately 4,000 pounds of produce per distribution x 12 distributions; we partner with Kashia Adult Day Services and Second Harvest to make this service available. We also enroll participants in other CAPt services (using fresh produce distributions as a vehicle to engage immigrants in other relevant programs and services) Is this a priority need identified in the 2015-2019 Consolidated Plan? Medium Is this a need not currently or adequately being addressed by other programs/activities? CEAP offers an excellent food shelf program that is available to Brooklyn Center residents, however multiple Brooklyn Center immigrant families/households do not access CEAP, perhaps due to linguistic access, people's preference to be assisted by people of a similar cultural orientation, transportation and other factors. We believe there is a need to reach out to immigrant communities in the Brooklyn Center area (many people supported by CAPI's Minneapolis-based Asian- Specific Food Shelf are Brooklyn Center residents). There is a particular need to reach out to socially isolated elderly immigrants. Finally, in addition to addressing hunger/nutrition and economic realities that low-wealth families face, CARl is committed to "checking in" with people to see if CARl programs and services could be of benefit. Describe any multi-community, multi-agency, or public/private partnerships and support: Partners include Second Harvest and Kashia Adult Day Services Activity Funding Sources zu.Li t-unaing sources Amount ecurecu CDBG 3684 Pending, waiting on this grant Other Local Government Other Federal Government State (attach additional pages if necessary) Has this activity received CDBG funding in the previous year (2016)? 0 Yes 0 No Does this activity currently receive non-CDBG state or local government funding? 0 Yes Z No If yes, describe source(s): Staff Capacity Describe the organization's experience providing this service: fl(J.F List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): Yaomee Xiong, CAPIs Human Services Manager will oversee this project. Yaomee earned a Bachelor of Science in Health Care Administration. Her background is in health and food justice. She developed the partnership with Second Harvest and l<ashia Adult Day Services. She is an emerging leader in the Hmong community and speaks Hmong and English fluently. She will be on site at distributions and will also supervise two other CAPI staff who will also be on site. She is committed to utilizing this project as a vehicle to make CAPIs programs and services increasingly accessible to immigrants and refugees living in the Brooklyn Center area. CAPI staff who will directly run this program are also trained in food safety handling and civil rights training with years of experience working directly with immigrants and refugees from all ages in accessing community resources in addition to CAP l's own services. J Lj Mleanqphii C©y C[Funding eques j 2O7mramVea Organization Information Agency/Organization Name: City of Brooklyn Center Address: 6301 Shingle Creek Parkway, Brooldyn Center, MN Organization Type: 06overnment DNonProfit DFor-Profit DOther:Click here to enter text. Name of Primary Contact: Jesse Anderson Title of Primary Contact: Deputy Director of Building and Community Standards Primary Contact Email: Janderson@ci.brooklyn-center.mn.us Primary Contact Phone: 763-569-3420 Activity Information Activity Name: Neighborhood Revitalization Code Enforcement Amount of 2017 CDG Funding Request: $150,000 Use of CDG Funds (e.g. acquisition, rehabilitation, construction): Neighborhood Stabilization/Code Enforcement Description of Activity: Click here to enter text.Brooklyn center had the highest percentage of foreclosures of all cities in suburban Hennepin County from 2007 through 2010. Brooklyn Center continues to experience foreclosures and vacant properties. o The number of vacant properties fluctuates, but is expected to continue for the next few years. The status of the property, ownership, responsible parties and numbers can change daily. o The majority of vacant properties in the city have one or more code violations, everything from health/life safety hazards to general nuisances. o City resources and costs are being spent to deal with problems associated with vacant properties, often shifting resources from other programs areas. o Early intervention with vacant properties helps to ensure minimum community standards, while increasing citizen satisfaction. • The presence of vacant homes and foreclosures on a block is impacting the sale prices of open market transactions. • Long term vacant properties create potential for increased levels of vandalism and more serious criminal activity. Location Address (if applicable): Throughout the City of Brooklyn Center excluding non-eligible neighborhoods Description of Project Service Area (if applicable):Census Block Groups that qualify. 20200-2, 020200-3, 020200-4, 020200-5, 020200-6, 020200-7, 020302-1, 020303-1, 020304-1, 020400-1, 020400-2, 020400-3, 020500-1, 020600-1. Anticipated Accomplishments: For Housing activities #Housing Units: 900 Properties. 100% of Vacant Properties within Brooklyn Center will be inspected, Code Enforcement Sweep inspection will be conducted of 50% of the city. For nonHousjnqaçtivitiies: #People Served: List Census Block Groups served by activity/facility: I Activity Need, Consistency with Plans, and Public Support Who is the target clientele? What populations will benefit from the activity? Low to Moderate income Neighborhood Areas What needs does this activity address? Neighborhood Revitalization through Code Enforcement and low to moderage income neighborhoods. How does the activity meet a need identified in the 2015-2019 Consolidated Plan? Low to Moderate income Neighborhood Areas How does the activity meet other locally identified community development needs? Enhanced Community Image Our ability to attract and retain residents and businesses is influenced by the perception of the City. We will take specific actions to assure that Brooklyn Center is recognized by residents, businesses, stakeholders, and visitors as a high quality, attractive, and safe community. This activity will continue to address the city Council Goal of Enhanced Community Image by improveing the residential neighborhoods. Describe any community or private partnership support: Click here to enter text. Implementation Schedule Projects may begin on or after July 1, 2017. Projects must be complete by June 30, 2018. Note: Priority given to projects that can be completed by March 30, 2018. Task Anticipated Completion Date Monthly Monitoring of Vacant Properties Ongoing Code Enforcement Sweep Inspections October 15, 2017 and June 15, 2017 Activity Funding r.......p.... Spriircc1? CDBG 150000 Click here to enter text. Other local funds: specify if applicable Other federal funds: specify if applicable State (Attach separate pages if necessary) Has this activity received CDBG funding in previous years? Z Yes 0 No If Yes, describe: A mni I nt Neighborhood Revitalization Code Enforcement 2016 $150,000 Neighborhood Revitalization Code Enforcement 2015 $150,000 Neighborhood Revitalization Code Enforcement 2014 $150,000 Neighborhood Revitalization Code Enforcement 2013 $150,000 Neighborhood Revitalization Code Enforcement 2012 $150,000 Neighborhood Revitalization Code Enfrocement 2011 $125,474 (Attach separate pages if necessary) Staff Capacity Describe staff capacity and experience relevant to administering this activity: The current staffing levels include three Code Enfrocement and Housing Inspectors and a Housing and Community Standards Supervisor that will spit time focusing on this program. The Deputy Director of Building and Community standards will be administring the program, including year end reporting and quartlerly reimbursement requestest. List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): Are staff all certified as Property Maintance inspectors by ICC. Housing and Community Standards Supervisor - Xiong Thao Code Enfrocement and Housing Inspector - Dan Jerzak Code Enforcement and Housing Inspector - Troy Okerlund Code Enfrocement and Housing Inspector -Tyler Feuerhake Deputy Director of Building and Community Standards - Jesse Anderson City Coundi Agenda Item No. 6e EI]JJIIJ I I I U'A I DIA (I) I]JJA'A I DATE: February 9, 2017 TO: Curt Boganey, City Manag FROM: Tim Gannon, Chief of Police- SUBJECT: Police Officer Patrol Agreement with Wal-Mart Stores Inc. Recommendation: It is recommended that the City Council considers the adoption of the proposed agreement (see attached) between the City of Brooklyn Center (City) and Wal-Mart Stores Inc. (Wal-Mart). The agreement allows police officers to work in a highly visible manner at the Brooklyn Center Wal- Mart while inside the store and patrolling the parking lot. It's anticipated that this effort will substantially reduce the calls for service to the business, which is now and has been the highest police call location in the City. The hours that officers spend on the property as outlined in the agreement will be compensated by Wal-Mart and paid directly to the City. A similar agreement had been established between the City and Super America/Speedway gas stations in 2008. That initiative was very successful in reducing police calls, crimes in the area, and citizen complaints about that particular business. Background: Wal-Mart opened in Brooklyn Center in September of 2012. Since that opening and for each full year thereafter, it has generated the highest police calls for service of any address in the City. The City has implemented several measures to mitigate the calls. The calls for service have decreased from a peak in 2013, but the business is still the highest source. The store has also generated high profile violent crime incidents and is a steady source of citizen concern regarding safety and security in that area. It should be acknowledged that Wal-Mart, a retailer with numerous locations across the metro area, is frequently identified as a police call generator. A portion of the police department's research on reducing police calls and increasing safety at the retailer was drawn from the efforts of other cities that had the same goal. Having uniformed police officers work in an off-duty or on a contract basis within the business is a key strategy that has been successful for other cities. City police department command staff worked with regional Wal-Mart security personnel to draft the agreement (see attached). It's a near-exact agreement that has been executed within several other local jurisdictions throughout the metro area. It also closely mirrors an agreement that the City entered into with Super America gas stations in 2008. Budget Issues: No budgetary impact. Strategic Priorities: Community Image Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves (lie public trust POLICE OFFICER PATROL AGREEMENT This Police Officer Patrol Agreement ('Agreement") is made this 3rd day of February, 2017, ("Effective Date"), between WAL-MART STORES, INC. ("Wal-Mart"), a Delaware corporation, with its principal place of business at 702 S.W. 8th Street, Bentonville, Arkansas, 72716, and the City of Brooklyn Center, ("City"), located at 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota, 55430, (collectively the "Parties" and individually a "Party"). WHEREAS, Wal-Mart operates Wal-Mart, SAM's CLUB, and Neighborhood Market facilities that are accessible by the public (each facility a "Facility"); WHEREAS, City is empowered to provide for the safety, security and order in Brooklyn Center, Minnesota through appropriately licensed and qualified law enforcement officers (each law enforcement officer an "Officer'); and WHEREAS, Wal.-Mart desires to contract with City to provide law enforcement services and assist in providing for safety, security and order at its Facilities; NOW, THEREFORE, in consideration of the mutual covenants and promises set forth in this Agreement, the Parties agree as follows: 1.SERVICES. 1.1 City shall assign Officers to Facilities to perform police patrols and law enforcement duties ("Services"). Each period of Services rendered by an Officer shall be designated an 'Assignment". The Services shall only encompass duties and functions customarily rendered by City and Officers assigned to Wal-Mart shall at all times be subject to the control and direction of City. 1.2 Each Officer shall dress in a law enforcement uniform issued by City, to include all necessary and required accoutrements that would be customarily worn, such as a registered firearm, radio, vest, safety equipment, etc. 1.3 Wal-Mart shall not exercise control over Officer's enforcement of laws and Officers shall not enforce any rules and regulations that are not otherwise violations of the law,. as determined by Officer and City. 1.4 Officers may, in their sole discretion, interrupt their provision of Services in order to discharge their public duties as law enforcement officers and attend to emergencies and other exigent circumstances outside the scope of this Agreement. Such interruption or termination of Services shall not be considered a breach of this Agreement. Wal-Mart shall not be obligated to pay for and City shall not charge fees for activities performed after the Officer interrupts or terminates the provision of Services. For administrative convenience, interruptions in Services for the purpose of performing law enforcement activities shall be considered de-minimus and may be charged to Wal-Mart whenever such interruption lasts less than one hour. 2.WAL-MART'S RIGHT TO REQUEST LAW ENFORCEMENT ACTIVITY. Nothing in this Agreement shall be construed to interfere with the rights of Wal-Mart or its employees as citizens to request that City, in its capacity as a public law enforcement agency, or that Officers, Legal #7579713 Page 1 of 5 Form Revised 03-11-15 38011502 in their capacity as licensed law enforcement officers, respond to requests for law enforcement assistance. City and Officers shall retain sole and exclusive discretion to respond to such requests for law enforcement assistance in such manner and to such extent, as the law and their training may require. 3.TERM AND TERMINATION This Agreement shall become effective on the Effective Date and shall remain in force until otherwise canceled by the Parties. Either Party may terminate this Agreement at any time without cause by providing thirty (30) days prior written notice to the other Party. The Chief of Police has sole authority to terminate this Agreement on behalf of City. In the event of a material breach by a Party, the non-breaching Party shall have the right to terminate this Agreement immediately. 4.PAYMENT. In exchange for Services rendered, Wal-Mart shall pay fees ("Fees") in the amounts and according to the terms set forth in Exhibit A, attached hereto and incorporated herein by reference. Invoices shall be mailed to Wal-Mart within thirty (30) days of the date of service. Wal-Mart shall pay undisputed Fees within thirty (30) days of receipt of the invoice. Wal-Mart shall not be obligated to pay disputed Fees until such time as the Parties resolve the dispute to their mutual satisfaction. 5.POLICE DEPARTMENT'S STATUS AS INDEPENDENT CONTRACTOR. Wal-Mart and City enter into this Agreement at arms' length. City at all times shall be considered an independent contractor for all purposes under this Agreement, including the performance of Services. Nothing in this Agreement shall be deemed or construed to create a joint venture, partnership or employer/employee relationship between the Parties. Neither Wal-Mart nor City shall hold itself out as the representative or agent of the other Party. Neither Wal-Mart nor City has the right and neither shall seek to exercise any control over the other Party, its employees, its Officers or its agents. City, its employees, and Officers assigned to Facilities shall not be deemed employees or joint employees of Wal-Mart for any purpose.. City retains the sole right and authority to recruit, hire, promote, discipline, demote, discharge, determine rates of pay for, establish the terms and conditions of employment of, and/or to direct and control the manner in which its employees and Officers discharge their professional and work duties. City is responsible for instructing and training its Officers consistent with this Agreement. City retains the sole right and authority to decide and direct which Officers it shall assign, at what times, and to which Facilities to provide Services under this Agreement. City shall be solely responsible for all employee wages, timesheets, payroll deductions, federal and state taxes, unemployment compensation contributions, social security taxes, and benefits of its employees and Officers. Neither City nor its employees, agents or Officers are entitled to receive any benefits, including but not limited to salary, vacation pay, sick leave, retirement benefits, social security, workers' compensation, he disability, unemployment and stock options that Wal-Mart may provide to its employees. It is understood that Wal-Mart will not provide and shall not be responsible for worker's compensation insurance for City or any Officer. Responsibility for providing such coverage remains solely with City. When rendering Services at the Facilities, Officers act solely as the agents of City. 6.SCREENING AND QUALIFICATIONS OF OFFICERS. City warrants and represents that each Officer meets all requirements for service as a law enforcement officer in the state, county, and/or municipality where he or she will be assigned, is fully licensed in the state where he or she will be assigned, and is in good standing in all states in which the Officer is licensed. 7. LEGAL COMPLIANCE. City represents and warrants that it has secured and shall maintain all required licenses, permits and certificates appliôable to its activities and obligations, and shall Legal #7579713 Page 2 of 5 Form Revised 03-11-15 3801150.2 comply with any and all federal, state and local laws, regulations and ordinances related to the terms of this Agreement. City warrants that it shall comply with all federal, state and local laws, ordinances, statutes, rules and regulations governing the employment of its workers. City warrants specifically that it shall be responsible exclusively for and, in accordance with the law, shall pay to its employees and Officers all compensation, salary and any other remuneration due in connection with Services performed by them under this Agreement. If City breaches this Section, Wal-Mart may, in its sole discretion, terminate this Agreement immediately. 8.INDEMNITY. Neither Party hereto shall be liable for any damages proximately resulting from the negligent or wrongful acts or omissions of the other Party or the other Party's employees or agents in the performance of this Agreement. 9.NON-EXCLUSIVITY. This Agreement is non-exclusive between the Parties. Wal-Mart and City have the right to enter into similar relationships with any other entities. 10.NOTICES.. Any notice required or provided for herein shall be in writing and shall be deemed to have been given when delivered personally or upon placement in the U.S. Mail as registered or certified mail, postage prepaid, to address of the other Party shown below. To Wal-Mart: Wal-Mart Stores, Inc. 1106 Southeast 5th Street Bentonville, Arkansas 72716-0610 Attn: Security Technology VMO Manager With copy to: Wal-Mart Stores, Inc. 702 Southwest 8th Street Bentonville, AR 72716-0215 Attn: Legal - GSATE To City: City of Brooklyn Center Police Department 6645 Humboldt Avenue North Brooklyn Center, Minnesota 55430 Attn: Tim Gannon, Chief of Police Phone: 763-503-3202 11.ASSIGNMENT OF RIGHTS. This Agreement, or any of the Parties' respective rights or obligations hereunder, may not be assigned or transferred, directly or indirectly, by operation of law or otherwise, by either Party without the prior written consent of the other Party. 12.SURVIVAL. No termination or expiation of this Agreement shall affect the rights and obligations of the Parties accruing prior to the effective date of termination or expiration. 13.NO THIRD-PARTY BENEFICIARIES. Nothing in this Agreement is intended to or shall be deemed to confer any rights upon any person who is not a Party hereto, including any Officer. Legal #7579713 Page 3 of 5 Form Revised 03-11-15 3801150.2 14.NO FIDUCIARY RELATIONSHIP. Nothing in this Agreement creates any relationship of trust or other fiduciary relationship between the Parties hereto, or any Officer. 15.COUNTERPARTS. This Agreement may be executed in one or more counterparts, all of which shall be deemed one and the same agreement and shall become effective when each of the Parties has signed one or more counterparts. 16.ENTIRE AGREEMENT; MODIFICATION. This Agreement with Exhibits constitutes the entire agreement of the Parties and supersedes all prior agreements, negotiations, dealings, and understandings, whether written or oral, between the Parties regarding the subject matter hereof. No waivers, amendments, or modifications of this Agreement or any part thereof shall be valid unless in writing signed by both Parties. 17.SECTION HEADINGS. Section headings as to the contents of particular sections are for convenience only and are in no way to be construed as part of this Agreement or as a limitation of the scope of the particular sections to which they refer. 18.SEVERABILITY. The Parties each agree that if any provision of this Agreement is or becomes invalid or prohibited under applicable law, such provision shall be ineffective to the extent of any such prohibition without impairing the remaining provisions in any way. 19.COSTS AND ATTORNEYS FEES. In the event that an action is brought by either Party under this Agreement, the prevailing Party shall be entitled to reasonable attorneys' fees and costs in -addition to damages which may be awarded by the judge or jury. 20.NO BUSINESS GUARANTEE; NO RELIANCE ON ORAL REPRESENTATIONS OR PROMISES. City specifically acknowledges that Wal-Mart has no obligation to do any minimum amount of business with City under this Agreement, and that no person has authority to make any representations or promises of business with City on behalf of Wal-Mart, and that no person has authority to make any representations or promises about Wal-Mart's intentions or expectations of renewing or extending this Agreement or doing any future business with City, except as may be contained in writing and signed by an officer of Wal-Mart. Any expenditures or investments or commitments made by City in reliance on future business from Wal-Mart pursuant to this Agreement or otherwise are done at City's own risk and without any obligation whatsoever on the part of Wal-Mart, unless in writing and signed by an officer of Wal-Mart. 21.NOT A GOVERNMENT CONTRACTOR. This Agreement is not intended to and does not create a government contract that would cause Wal-Mart to be considered a government contractor. Legal #7579713 Page 4 of 5 Form Revised 03-11-153801150.2 EXHIBIT A Pursuant to Section 4 of the Agreement, PAYMENT, Wal-Mart shall pay to City Fees according to the following terms: A.Hourly Rates. ($75.00) per hour of an Officer's Assignment. Billing rates are all- inclusive and Wal-Mart shall not be responsible for withholding taxes, Social Security taxes, payroll expenses, workers' compensation insurance, benefits, professional liability insurance, and state and federal unemployment insurance. Invoices must be submitted by emailing the invoice to Wal-Mart Global Shared Services (GSS) at Security4cwalmart.com , not this office. B.Facility Assignments. City agrees to provide Services to the following Facilities pursuant to the schedule detailed below: Wal-Mart Facility #5625 1200 Shingle Creek Crossing Brooklyn Center, Minnesota 55430 Permanent Hours/Scope of Work: The City will provide one on or off-duty Officer to deter criminal activity, Thursday, Friday, Saturday and Sunday from 4:00 p.m. (16:00) to 10:00 pm. (22:00) of every week. This officer will be stationed inside the Wal-Mart store. Note: Temporary adjustments to the permanent hours can be made as long as the temporary hours revert back from temporary to the original permanent hours. Examples of the need for temporary adjustments to the permanent hours could be holidays, special events, and construction, natural or manmade disasters. IN WITNESS WHEREOF, the Parties through their authorized representatives have executed this Agreement. City of Brooklyn Center Wal-Mart Stores, Inc. By: By: Title: Title: Date: Date: Legal #7579713 Page of 5 Form Revised 03-1145 3801150.2 City Coundli Agenda Item No 7a [S1flSJ[Si I fl I S k! L'A I 3k'4 (1) 11I I1lAi DATE: February 23, 2017 TO: City Council FROM: Curt Boganey, City Manager for Tim Prd SUBJECT: Curbside Cleanup Recommendation: It is recommended that the City Council consider receiving the report on Curbside Cleanup from Mr. Tim Pratt HRG coordinator. Background: For the first time in nearly two decades the City Council determined that we would provide Curbside Cleanup as part of our recycling services to residents. In 2017 curbside cleanup will occur between April 3rd and April 13 th • On Monday Mr. Tim Pratt recycling coordinator for the Hennepin Recycling Group (HRG) Of Brooklyn Center, New Hope and Crystal will be present to provide an update and progress report on this important Council initiative. Budget Issues: Cost of this initiative is included with the budget and fees of the recycling fund. The current funding provide for Curbside recycling every two years. Strategic Priorities: e Enhanced Community Image Mission: Ensuring an attractive, clean, suft', inclusive coninituiitr that enhances the (Jiiallti' of life for all people and preserves the public trust Curbside Clean-Up 12 Curbside Clean-Up 13 The Good The Ugly Curbside Clean-Up 14 Also on web and in City Watch newsletter Questions...? tim.pratt@brooklynpark.org 763-493-8120 15 City Council Agenda Hem No 7b [EI1II[iJ I N I M'A U I k"4 (I] 1AI 1IJI DATE: February 27, 2017 TO: Curt Boganey, City Manag FROM: Reggie Edwards, Deputy Cityiger SUBJECT: Brooklyn Center 2017 City Survey —Findings Presentation Recommendation: It is recommended that the City Council hear a presentation of the findings from the 2017 Brooklyn Center City Survey and consider accepting the final report. Background: In November, 2016 the City entered into an agreement with The Morris Leatherman Company to conduct the 2017 Brooklyn Center City Survey. The City previously conducted city-wide surveys in the years 2008 and 2012. The intent of the City was to survey, analyze the results, and address the feedback provided by city residents on a wide range of community issues (i.e. Quality of Life and Residential Demographics) and city services (i.e., Economic Redevelopment and Parks and Recreation). The Consultant conducted a telephone survey of 400 randomly selected households in the City. A sample of 400 residents provided results that were proj ectable to the entire city adult population within ± 5.0 percent in 95 out of 100 cases. The sample was also sufficient size to permit the city to be divided into a maximum of four categories for more detailed analysis, such as age, mobility, home ownership, location of residence, presence of children, and other demographic characteristics. On December 12, 2016, the Council reviewed the topical areas of focus from the 2012 City Survey and directed staff on new or modified areas of focus for the 2017 City Survey. In early February of this year, the 2017 Brooklyn Center City Survey was completed. A final report and presentation will be delivered to the City Council on February 27th1, by the Morris Leatherman Company. Policy Issues: Staff request that the Council: 1.Hear a presentation of the findings from the 2017 Brooklyn Center City Survey 2.Consider accepting the final report Strategic Priorities: o Citizen Engagement Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust City of Brooklyn Center 2017 Residential Study Morris Leatherman Company Quality of Life 2017 City of Brooklyn Center Morris Leatherman Company 6 59 32 4 0 14 71 13 1 1 18 69 12 1 0 Excellent Good Only Fair Poor Unsure 0 20 40 60 80 2009 Study 2012 Study 2017 Study Like Most about City 2017 City of Brooklyn Center Morris Leatherman Company 2 5 6 8 10 12 10 29 7 4 4 4 1 2 10 0 2 19 14 40 5 2 3 3 2 3 9 0 0 26 11 34 8 4 1 2 Unsure City Services Sense of Community Schools Friendly People Housing/Neighborhood Quiet/Peaceful Location Shopping Parks/Recreation Nothing Scattered 0 10 20 30 40 50 2009 Study 2012 Study 2017 Study Most Serious Issue 2017 City of Brooklyn Center Morris Leatherman Company 13 2 9 7 40 11 2 6 4 2 3 9 17 2 8 32 7 5 8 5 4 3 7 16 6 8 22 9 11 7 6 7 2 Unsure Nothing Rundown Properties High Taxes Rising Crime Losing Businesses Lack of Jobs Foreclosures Diversity Low Income Housing Scattered 0 10 20 30 40 50 2009 Study 2012 Study 2017 Study Community/Neighborhood Pride 2017 City of Brooklyn Center Morris Leatherman Company 25 29 61 60 9 8 2 1 3 3 Pride & Ownership Nghbrhd Proud Live in BC 0 10 20 30 40 50 60 70 Strong Agree Agree Disagree Strong Disagree Unsure Community Identity/Neighborliness 2017 City of Brooklyn Center Morris Leatherman Company 4 54 37 5 1 14 71 13 1 1 18 58 21 4 0 Excellent Good Only Fair Poor Unsure 0 20 40 60 80 2009 Study 2012 Study 2017 Study Closer Connection 2017 City of Brooklyn Center Morris Leatherman Company 13 62 17 8 36 49 9 7 25 59 9 8 City as Whole Neighborhood School District None 0 10 20 30 40 50 60 70 2009 Study 2012 Study 2017 Study Direction of City 2017 City of Brooklyn Center Morris Leatherman Company 46 47 8 83 9 8 84 10 6 Right Direction Wrong Track Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study Number of Opportunities to Participate 2017 City of Brooklyn Center Morris Leatherman Company Very Satisfied 29% Somew hat Satisfied 59% Not Satisfied 4% Unsure 8% Feel Welcome to Share Thoughts/Opinions 2017 City of Brooklyn Center Morris Leatherman Company Yes 86% No 6% Unsure 8% Feel Accepted/Valued/Welcomed 2017 City of Brooklyn Center Morris Leatherman Company Yes 87% No 9% Unsure 4% Youth Opinions (Teens) Valued in City 2017 City of Brooklyn Center Morris Leatherman Company Yes 61% No 11% Unsure 28% Community Characteristics 2017 City of Brooklyn Center Morris Leatherman Company 28 24 26 11 5 10 5 5 4 7 8 9 47 39 44 48 64 65 52 64 79 78 82 76 23 23 25 33 25 19 28 24 16 14 8 14 Affordable Rental Apartments Luxury Rental Apartments Rental Homes Condominiums/Townhouses Starter Homes "Move Up" Housing Senior Housing Affordable Housing Service Establishments Retail Shopping Opportunities Entertainment Establishments Dining Establishments 0 20 40 60 80 100 120 Too Many About Right Too Few General Redevelopment 2017 City of Brooklyn Center Morris Leatherman Company 1 22 31 27 19 10 58 25 5 2 7 55 26 5 7 Excellent Good Only Fair Poor Unsure 0 10 20 30 40 50 60 70 2009 Study 2012 Study 2017 Study Continued Redevelopment 2017 City of Brooklyn Center Morris Leatherman Company 12 76 4 0 9 31 63 3 2 2 20 64 7 5 4 Strong Support Support Oppose Strong Oppose Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study Development Incentives 2017 City of Brooklyn Center Morris Leatherman Company 3 77 10 1 9 20 65 6 1 7 21 62 7 6 5 Strong Support Support Oppose Strong Oppose Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study Condition/Appearance of Homes 2017 City of Brooklyn Center Morris Leatherman Company 2 62 33 34 81 13 2 10 76 12 3 Excellent Good Only Fair Poor 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study Neighborhood Appearance Past Two Years 2017 City of Brooklyn Center Morris Leatherman Company 10 74 17 0 21 61 16 2 23 65 11 2 Improved Remained the Same Declined Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study 2017 City of Brooklyn Center Code Enforcement 2017 City of Brooklyn Center Morris Leatherman Company 79 67 61 61 67 64 75 59 11 27 35 34 28 33 12 36 Loose Animals Junk Cars at Residences Messy Yards at Residences Deteriorated Commercial Weeds/Tall Grass Noise On-Street Parking Vacant Homes 0 20 40 60 80 100 About Right Not Tough Enough Vacant Homes/Properties in Neighborhood 2017 City of Brooklyn Center Morris Leatherman Company Yes 63% No 37% Surface Water Quality 2017 City of Brooklyn Center Morris Leatherman Company 3 56 32 4 6 13 74 7 2 5 12 72 14 2 1 Excellent Good Only Fair Poor Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study City Property Tax Comparison 2017 City of Brooklyn Center Morris Leatherman Company 17 36 23 1 2 22 9 34 37 1 0 19 11 36 34 1 0 18 Very High Somewhat High About Average Somewhat Low Very Low Unsure 0 10 20 30 40 50 2009 Study 2012 Study 2017 Study Value of City Services 2017 City of Brooklyn Center Morris Leatherman Company 2 43 32 2 22 6 70 8 1 15 10 66 17 2 6 Excellent Good Only Fair Poor Unsure 0 10 20 30 40 50 60 70 80 2009 Study 2012 Study 2017 Study City Property Tax Increase 2017 City of Brooklyn Center Morris Leatherman Company Favor 50% Oppose 35% Unsure 16% Favor 9% Oppose 68% Unsure 23% Favor 69% Oppose 12% Unsure 19% Favor 24% Oppose 57% Unsure 19% Maintain City Service Levels Enhance Current and Offer Additional 2012 2017 City Services 2017 City of Brooklyn Center Morris Leatherman Company 91 93 83 79 85 80 78 83 89 80 72 76 83 86 79 9 1 3 13 13 8 20 10 5 20 25 15 18 14 21 Police Protection Fire Protection Recycling Pick-Up Storm Drainage/Flood Control Park Maintenance City Recreation Programs City Facilities Maintenance Animal Control EMS City Drinking Water Property Enforcement Building/Construct Inspections City Street Repair/Maintenance Snow Plowing Street Lighting 0 20 40 60 80 100 120 Excellent/Good Only Fair/Poor Household Currently Recycles 2017 City of Brooklyn Center Morris Leatherman Company Yes 64% No 36% Unsafe City Areas 2017 City of Brooklyn Center Morris Leatherman Company Yes 32% No 68% Yes 36% No 64%2012 2017 Neighborhood Walking Alone at Night 2017 City of Brooklyn Center Morris Leatherman Company Yes 75% No 25% Yes 71% No 29% 2012 2017 Neighborhood Watch Participation 2017 City of Brooklyn Center Morris Leatherman Company Yes 34% No 66% Yes 36% No 64%2012 2017 Neighborhood Safety Issues 2017 City of Brooklyn Center Morris Leatherman Company 1 81 18 02 74 24 1 Too Much About Right Not Enough Unsure 0 20 40 60 80 100 Patrolling Traffic Enforcement Greatest Safety Concern 2017 City of Brooklyn Center Morris Leatherman Company 7 10 10 15 18 3 8 5 7 6 2 7 2 Violent Crime Traffic Speeding Traffic Volume/Residential Drugs Youth Crimes/Vandalism Identity Theft Business Crimes Residential Crimes Vandalism Pedestrian Safety All Equally None of Above Unsure 0 5 10 15 20 25 2017 Study Use and Rating of Park System 2017 City of Brooklyn Center Morris Leatherman Company 69 48 30 24 23 17 12 29 29 60 60 3 2 1 1 1 1 2 2 2 3 Trails Community Center Football Fields Baseball Fields Soccer Fields Ice Rinks Tennis Courts Basketball Courts Youth Recreation Center Larger Community Parks Smaller Neighborhood Parks 0 20 40 60 80 Positive Negative Neighborhood Parks 2017 City of Brooklyn Center Morris Leatherman Company None 23% Northport 2% Evergreen 9% Centennial 14% Bellevue 4% Palmer Lake 14%Happy Hollow 6% Willow Lane 6% Kylawn 4% Scattered 18% None 42% Better Maintain 7% Updated Equipment 11% Picnic Tables 9% More Lights 18% More Restrooms 12% Neighborhood Park Named Improvements, If Any, at Neighborhood Park Centerbrook Golf Course 2017 City of Brooklyn Center Morris Leatherman Company No 42% Yes/Yes 17% Yes/No 41% Excellent 41% Good 56% Unsure 3% Aware City Runs Golf Course/ Household Played during the Past Two Years Rate Experience at Centerbrook Golf Course Meet Needs of Households 2017 City of Brooklyn Center Morris Leatherman Company Yes 96% No 1% Unsure 3% Yes 93% No 1% Unsure 6% Recreational Facilities Recreation Programming Physical Activity or Exercise 2017 City of Brooklyn Center Morris Leatherman Company Yes 62% No 38% 60 Minutes or Less 27%61-90 Minutes 24% 91-120 Minutes 20%Over 120 Minutes 29% Engage on a Regular Basis Minutes/Week Typically Engaged Yes 62% No 38% 60 22 4 5 2 2 4 22 20 13 10 1 3 7 2 22 Walking Jogging/Running Biking Swimming Tennis Dancing Fitness Class/Work-Out Team Sport None 0 20 40 60 80 100 First Most Second Most Most Often Physical Activities 2017 City of Brooklyn Center Morris Leatherman Company Engage on a Regular Basis Participated in Activity Growing Population Diversity 2017 City of Brooklyn Center Morris Leatherman Company Good Thing 32% Bad Things 12% Both 52% Unsure 4% Good Thing 41% Bad Thing 19% Both 10% Unsure 29% 2012 2017 Prepared for Growing Diversity 2017 City of Brooklyn Center Morris Leatherman Company 5 58 12 5 21 21 61 5 1 13 18 58 6 1 18 Very Well Somewhat Well Not Too Well Not At All Well Unsure 0 10 20 30 40 50 60 70 2009 Study 2012 Study 2017 Study Empowerment 2017 City of Brooklyn Center Morris Leatherman Company 53 39 8 72 24 5 83 7 11 Yes No Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study Mayor & City Council 2017 City of Brooklyn Center Morris Leatherman Company 2 63 20 3 12 5 81 3 0 106 77 6 2 9 Strongly Approve Approve Disapprove Strongly Disapprove Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study City Staff 2017 City of Brooklyn Center Morris Leatherman Company 3 51 20 2 25 8 78 6 0 8 15 70 6 1 8 Excellent Good Only Fair Poor Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study Yes 25% No 75% 93% 94% 93% 7% 6% 7% Waiting Time/Receptionist Courtesy of Staff Ease of Obtaining Service 0% 20% 40% 60% 80% 100% 120% Positive Negative Brooklyn Center City Hall 2017 City of Brooklyn Center Morris Leatherman Company Contacted City Hall during Past Year Rating of Service Current Source of Information 2017 City of Brooklyn Center Morris Leatherman Company 58 22 0 4 5 6 6 0 34 42 0 13 3 5 2 0 32 18 0 23 12 4 2 10 City Newsletter Local Newspaper Mailings Website Cable Television Grapevine Scattered None 0 10 20 30 40 50 60 70 2009 Study 2012 Study 2017 Study Preferred Source of Information 2017 City of Brooklyn Center Morris Leatherman Company 57 21 2 7 5 3 0 4 34 42 0 13 3 5 2 2 35 15 0 22 12 2 9 5 City Newsletter Local Newspaper Mailings Website Cable Television Grapevine None Scattered 0 10 20 30 40 50 60 70 2009 Study 2012 Study 2017 Study "Sun Post" Newspaper 2017 City of Brooklyn Center Morris Leatherman Company Receive 66% Not Receive 33% Unsure 1% City Newsletter 2017 City of Brooklyn Center Morris Leatherman Company Yes 71% No 29% Yes 89% No 11% Readership of NewsletterReceived "City Watch" +14% Watch Council/Commission Meetings 2017 City of Brooklyn Center Morris Leatherman Company Yes 68% No 32% Frequently 2% Occasionally 24% Rarely 21% Never 53% Cable Television Subscriber Watch City Council Meetings City's Website 2017 City of Brooklyn Center Morris Leatherman Company Yes 51% No 49% Yes 100% Able to Find What Looking For Access City's Website Communicating Local Issues 2017 City of Brooklyn Center Morris Leatherman Company 2 60 31 1 58 79 10 2 2 11 72 11 1 6 Excellent Good Only Fair Poor Unsure 0 20 40 60 80 100 2009 Study 2012 Study 2017 Study Oty Cmr1lldli Agenda- llrn N©0 H #1 [II1IJ(SJ I fl VI A U'A I 1W'A (I) hI 1111h'A I DATE: February 27, 2017 TO: Curt Boganey, City Mana FROM: Sharon Knutson, City Clerk AMM 4AIE*& SUBJECT: Type IV 6-Month Provisional Rental License for 6400 Unity Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6400 Unity Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family dwelling. This property qualifies for a Type IV Rental License based on twenty-two (22) property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 10-26-2016 The Owner, Michelle Vue, applied for an initial rental dwelling license for 6400 Unity Ave N, a single family property. 11-16-2016 An initial rental license inspection was conducted. 22 property code violations were cited, see attached rental criteria. 12-19-2016 A second inspection was conducted and passed. 01-05-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-24-2017 A Mitigation Plan was submitted. Mission: Ensuring an attractive, clean, saf , inclusive community that enhances the quality of life for all people and preserves the public trust 1flhJ(iJ I V MhYA U I 1k'A 0] 1WI flSJ'A1 02-09-2017 The Mitigation Plan was finalized. 02-20-2017 A letter was sent to the owner notifying that the hearing before the Council will be held February 27, 2017. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. i1,sswr,: Ensuring an attractive, clean, sf', inclusive community that enhances the quality oJ'llt for all people and preserves the public (rust I1SIh(J I fl U I flk'A Uh'A I ak'A Ci] eIII UIJ i Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive consinunity that en/lances he quality of life for all people and preserves the public trust EI1IJ[iJ I RI I 3bYA U I Dh'4 0] 1I I1BA1 Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Enxuriiig (III attractive, clean, sif', inclusive community that enhances the quality tl'ft for till people and preserves the public tins! [EI1Ii[iJIU I M4 Uh'i I M"4 (0] 1'WI UIJ I Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV —6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 I'Iission: Ensuring (UI attractive, clean, safe, inclusive community that enhances the quality of hft' for all people and preserves the public trust [S1IU1(SJ I R I V 4k'A U I Ik'4 (0) 1I flI1J Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive cwninuflily that enhances the quality oJlfe for u/I people mu! preserves the public trust Hanthvril ten Mitigation Plans will not be acceptod, A fillable form can be found on the Cit/s website at wnir cityofbroofrltncontor 019 or call (763) 569-3330 to have an electronic copy sent to you via email, Property Address: 10D unity Ava N Owners Name(s): ridii and Yerg Vu Owner's Address: 417 22t11 Ave ME East Bet!i, MW Owner Phone: {5i) 87 Owriars Emaii; Current Expiration Date: Local Agt(s): AgenVs Address: Aents Phone: Agenrs Email: Pending Expliation Date: % ) 17(Sit rt1 jrEn1 plraI) Basad on property tondlions, and/rvlidated police nuisance incidents, the above ieerenced property qualifies for a Type lV6 Month Rental License- Prior to applicatiort. appmvai by the City Council a fully completed Mitigation Plan must be cenipl1d and approved by City staff, A Mi1aion Plan roust be oompleted rnrndiatet? in order to ensure Irmety completion of the license application process. The Mitigation Plan should indicate the steps being taken to correct in1ifld violations and the measures that writ be taken to ensure ongoing compliance with City Ordinances and applicable codes. A Mitigation Plan allows the., owner nd the City to review conoerrl5 and identify possible solutions to imp rove overall condilions of the property. If the Mitigation Plan is not submitted, and all items are not tompleted within the pending license period, or the above property Operates beyond the license expiratton date enforcement actions such as dtaUon 1, formal oomptaint, or license review may result. Before submitting fill-out Sections A B and C Ioatd on pages 2,3, 4 and 5 Typ N Rt,) Lkaimse Mi5ga Um Ft, i. 5 City 61 Byoolly nfer—:Uiiildixiq and CmrnunIiy Slan&ard.5 Department €3OI 5hn leCrekt rcy, r1N 5E4D-21 I TM 711 - BUrLmNG AND COMMUNITY STANDARDS City ofBROOKLYN RetitI License Mitigation PlanCENTER TyplVLkete Sections A—Crime Free Rousing Program Requirem ents Phat [] 1) Use a written lease 8grnanlarit. The lease agreement shall ircluda the Crime Free Housing Lease Addendum- A copy of the lase agreement and Crime Free Hcuslrg Lease Addendum must be attachd to the Mltigtion Plan when submltted yj 2) Agree to pursue the termination or tease agreement or ovictin of tenants who violate the terms of the lease or any addend ums :i Conduct -criminal background check for all new prospective tenants. If itis a current tenant a new background check is not required, Must be able to provide documentation to City if requested. [] 4) Attnd a City approved eight-hour Crime Free Housing training course. Fnformaion for approved courses can be found atwwwmricipa,net under the Tr&iTh and Evetis tab, Apy of the Crime Free Housing Certificate must heatthed to Mitigation Plan when subrnittod Crime Free Housing training was completed on/is scheduled for,, Owner or agent attenrledlis planning to attend training at city of: Gity of BG [] Submit Monthly Update by the 10 day of each month, F has o II [J 1) Complete a Security Assesnient and implement improvements requested by the Brooklyn Center Police Department To schodule an initii or follow-up Security Assessment, call 69-334 A fol tow-up assessment must be Oornpleted before the lIcense expiration date to verify the s000 rity improvements have been implemented, If a Security Asessvnerit has been previously conipleted. write the completion date ewity Assessment was completed ciniis scheduled for., 1131t17 i ,-Security Assessniert follow-un was completed onus scheduled for.. 1 ?9116b Continue Sections A, Phase II] on pag a, 3, Re! w 4$4-i Chy 1 kyn ener—uiIthj aitd Cowdftuhify 51knilzacls E3Oi ShiniI Crk, Brxldjn Cenler MN b-2tse I Ptione 7& -2O L IVY: ?tl 1 iex 73) 5-EO 3JI1 DING AND COMMUNITY STANDARDS City M BROOKLYN U4QO unity AveN Rental License Mitigation PlanCENTER Type VLnsa Sections A—Crime Free Hous ing Program Rqufrmexfls (continued) Phase Ill [] I) Owner or agent will attend at minimum O% (2) of the ARM meetings The ARM meattngs must be completed within the rental license period and before the pondingi IV License expfttkm date Registration is not required, however you must sign-in during ;he rnUng, Write two meeting dares an owner or agent plan to attend. Owieroragn will attend ARM meetings sclieduled on end_________ 2) Have no repeat code violations pevousIy documented with the past year, The following actions are required for prprtIee with fQr or more units, fl 1) Conduct resident training annually that includes crime prevention techniques- 21) Conduct, regular resident meetings City i Brckohlyn ntei1dini akid COMTftunftY Slid Dpvrml 5i1 iipii Crnc Pir}cwW, Bro4rCrlt'3r,MN 543lJ-219 Ph (7 -3 I T1Y: I1 j i&: (7E3) 5EI3O nhJmrIwG AND COMMUNITY STANflAiW T' Rental LTcae Mltigton PlanCEXTER Type LV Lcens Se1ion B—Long Term Capital Improvmnt PMA Based on condition and age, estim a le d replacement dates nad to be provided for common capital items, Funding s4outd be considered acccrdinly. items that are broken worn, or otherwise in violation prior to the e stimated rpIaomnt date need to be replaced sooner, All items must have a data for Esrfmared Replacement bale, Dates such a "unsure". ",don 't know or "'wh ian broken wi ll not bo arcoptod It you are un s ure of when an item will need to be repl a ced, v ou can rriake a prediction based on the age, appearance, oonditlor, Or manLrfactUTe?iftdUstry recommendations. Additional inform a tion or Epecied Useful Life can be found at wwiiiudgov Item Exa mple: Waler Heater Furnace Water Heater Kitchen Appli a nces Laundry Appliances Date Last Replaced M. ay unkoomi unkzciv!b Ct2O1 NA F 0 G N Expected Replace me nt Date May 2020 O25 2028 2030 Smoke Atarrns/ Carbon Monoxide Alariiis W201 6 N 2027 Exterior Items FairiliSiding cil2c'i e N vVindows unkra^m -vinyl C 00 R oof wicn 0 202 6 Fence unncwrn G 2023 Shed NA Garage unlcnow1 2028 Driewy un0Pi'' G 2028 Sidewalks unknown 0 2028 Other: CcndhiQ Abretrons GcJG Fa ir--F Jlooii InientR Pigr 44 1?L?. 44415 City of BkIfn C e nte r—Building Grnrnuthy Sl andwds beint Oi 1'rte Cree< Pthy flr1d CrikrMN 430-2i I 763 33D 1 TTY; 71 I BU1L1)1NG A ND COMMUNITY ST AN ID UDS:LBRO01r,LYN rita1 Licss M i ti g ation PlanCENTER Type IV Li ce nse Sstine C—Steps to npmve Mingznoiitancf Cond;Vons of Property The items in this s ection have been proven to s1st with property tanernerit and property ima g e, The following actions are requIred: [•j 1) Check-in with $anante every 30-d5. 2)Drive by property to cliack for possible code vtolation& 3)Evict tenants in violation of the toaso or atiy addendurns. 4) Remain currenton all utility lees taxes , sesrnents, fines, penalties, and othr fi nan c ial claimnelpayments due to thel City J 5) Other: The following actio risa re optional unless require d by the City. fl 1) Provide lawnJnow service, E 2) Frovide garbage semiice LIJ 3) i nstallstysystem , 4) Provide maiterianoe service plan for appliances. Name of service cornpary: LII 5) If the Type IV-6 Month Rental Liee is approved by the City Council the lice ree must comply with Etie pprnved Mitigation Pian and all applic a ble City Codes., A written rport must be s ubmitted hytho lOib day f aih. flith With n update of actions beln taken by the owner andlor agent to comp l y with this Miti g ation Plan. A co py of the Monthly Update can be found on page 7. A fi]labla fomi can be fovnd on the City's website at ww cityofb!oQlynceriterorg or call (763) 5-3330 to have an eectronio copy Sent to you via email, Please attach additional information If eoesnf. P'4STypd IV ,t tii'q Pi'i, RE'. 4445 City C omm. uni ty Standards Dep Ar im4ant 0 01 IShhgle Cree'a1' I Ph .ne:E5-333U I TTY; 7i1 1 Fax (108^ 569-135G BUILDING AND COMMNITYJW City of - ,ROOILYN Re Wall Lcerisc MtUga1Ioi Flan Type 1VLlcMse Sign and Verify I verify that all hifôp-nUcn provided is true andacI imdrstnd that if [do net ornp1y wiih the a Rpproved Migation Pin cumply iMih 1I it within thri Iicn5e periüd, or epte beyond the Iicerisa eplraieri dale, enforcement actions such ws c3taffons, formal comp[ainti, orikeri review may nut 'me a oJ Thit? (PSE' Pn)) 4Mp2 OwrrrAit 9rin? C norrM\Thà d Th AppcaLth, p'Pn Add d9a I a m1b4a('& Gqrb Cfy Staff OJ?ty X. ig .f Cmy 'syx9dorva Npod'Twit Dk F.a.4i Pi v. 44445 City oôdyi 49.i uildirig E01 GFirIn Crr.ik Pr:y, 1CiLi, MsE4io-2t' ITY:711 I Fzx (Th) E69-3EO City Cou ncfl Afffid1 Item N©0 An #2 [i1BJ[iJ I U I I MA L'A I k'4 0) P11SJhA I DATE: February 27, 2017 TO: Curt Boganey, City Mana 6^A FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 6753 Humboldt Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 6753 Humboldt Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on July 25, 2016, on condition of adherence to the Mitigation Plan and City Ordinances. The property qualifies for a Type IV Rental License based on nine (9) property code violations found during the initial rental inspection and one (1) validated police nuisance incidents for the past twelve months. Further, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings and turn in monthly updates. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. 13'iis&ion: Ensuring an attractive, clean, safe, inclusive coniniuniiv that enh ances the quality of lije for all people and preserves the public trust [i1lJ[i1 I N I I W'4 I I IkA (13 t1I PiIJ I The following is a brief history of the license process actions. Current rental license approval activities: 07-08-2016 The owner, Moeen Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 08-02-2016 An initial rental license inspection was conducted. Nine property code violations were cited, see attached rental criteria. 09-02-2016 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 09-29-2016 A third inspection was conducted and failed. A $100 reinspection fee was charged to the property. 09-30-2016 The previous Type IV Rental License expired. 10-13-2016 A fourth inspection was conducted and corrections complete. However, the $200 reinspection fees remain. 10-26-2016 The $200 in reinspection fees were paid and rental license passed. 11-14-2016 City records indicate one validated police nuisance incidents occurred in the past twelve months. Theft 05-21-2016. 11-14-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 12-02-2016 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc 01-27-2017 A $300 Administrative Citation was issued for renting without a license. 02-09-2017 A Mitigation Plan was submitted. 02-20-2017 A letter was sent to the owner notifying that the hearing before the Council will be held February 27, 2017. Prior Type IV Rental License approval activities: 09-30-2015 The previous Type IV Rental License expired. 02-12-2016 The owner, Moeen Ahmad Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 03-31-2016 An initial rental license inspection was conducted. Ten property code violations were cited, see attached rental criteria. 04-20-2016 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 05-04-2016 A third inspection was conducted; corrections complete with the exception to the weather deferred item. The reinspection fees wer not paid. 05-23-2016 The $100 reinspection fee was paid. - 06-03-2016 City records indicate 0 validated police nuisance incidents occurred in the past twelve months. 06-03-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive coflimunhty that nuisances the quality ojlfe for all people and preser 'es the public (ins! license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 07-08-2016 A Mitigation Plan was submitted. 07-13-2016 The Mitigation Plan was finalized. 07-18-2016 A letter was sent to the owner notifying that the hearing before the Council will be held July 25, 2016. Previous Type IV Rental License approval activities: 03-31-2015 The previous Type IV Rental License expired. 07-09-2015 The owner, Moeen Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 09-11-2015 An initial rental license inspection was conducted. Three property code violations were cited, see attached rental criteria. 10-16-2015 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 11-03-2015 A third inspection was conducted and passed, but the $100 reinspection fee was not paid. (The siding and driveway violations are deferred through a previous capital improvement plan) 01-28-2016 The $100 reinspection fee was paid. 01-29-2016 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 01-29-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 02-18-2016 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-24-2016 A Mitigation Plan was submitted. 04-01-2016 The Mitigation Plan was finalized. 04-18-2016 A letter was sent to the owner notifying that the hearing before the Council will be held April 25, 2016. Previous Type IV Rental License approval activities: 11-12-2014 The owner, Moeen Ahmad Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 12-30-2015 An initial rental license inspection was conducted. 10 property code violations were cited, see attached rental criteria. 01-30-2015 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 02-06-2015 A $300 Administrative Citation was issued for renting without a license. 02-18-2015 A third inspection was conducted and passed. 03-02-2015 The $100 reinspection fee was paid. 03-17-2015 A $125 Administrative Citation was issued for not meeting mitigation plan requirements. Mission: Ensuring an attractive, clean, sail', inclusive conzmunztv that enhances the quality qffljl' foi' (lii people and preserves the public (lust [1S1lh'[iJ I U U Ik'A U I *'A [I) 1hI PIIi I 03-23-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-23-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional. requirements to obtain .a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-31-2015 The previous Type IV Rental License expired. 04-09-2015 A $600 Administrative Citation was issued for renting without a license. 04-09-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 05-22-2015 A $1200 Administrative Citation was issued for renting without a license. 05-22-2015 A $125 Administrative Citation was issued for not submitting a mitigation plan. 06-18-2015 A $2000 Administrative Citation was issued for renting without a license. 06-18-201 A $250 Administrative Citation was issued for not meeting mitigation plan requirements. 06-25-2015 A $2000 Administrative Citation was issued for renting without a license. 06-25-2015 A $250 Administration Citation was issued for not submitting a mitigation plan. 07-21-2015 Sent mitigation plan information to owner in order to complete and return. 07-22-2015 A $2000 Administrative Citation was issued for renting without a license. Citation later dismissed. 07-21-2015 Sent mitigation plan information to complete and return. 08-05-2015 A $500 Administrative Citation was issued for not submitting a mitigation plan. Citation later dismissed. 08-15-2015 Staff met with the owner regarding requirements for mitigation plan and the ongoing enforcement such as administrative citations. 08-24-2015 A $1000 Administrative Citation was issued for not submitting a mitigation plan. Citation later dismissed. 08-24-2015 A $2000 Administrative Citation was issued for renting without a license. Citation later dismissed. 08-27-2015 Staff met with owner to discuss mitigation plan requirements. Based on the meeting with the owner and additional information, some citations were dismissed. 09-09-2015 The mitigation plan information was sent to the owner in order to complete and return. 09-11-2015 A Mitigation Plan was submitted. 10-01-2015 The Mitigation Plan was finalized. 10-15-2015 A letter was sent to the owner notifying that the hearing before the Council will beheld October 12, 2015. Previous Type IV Rental License approval activities: 12-06-2013 The Owner, Moeen Masood, applied for renewal of the rental dwelling license for 6753 Humboldt Ave N, a single family dwelling. 12-31-2013 An initial rental inspection was conducted. 11 property code violations were cited, see attached rental criteria. Mission: Ensuring an attractive, clean, sf', inclusive community that enhances the quality ojhte for all people and preserves the public trust i1JJh[iJ I fl U I 3k'A LA I ak'À (I) iwi mJi 02-26-2014 A second rental inspection was conducted and failed. Weather deferral was granted for exterior painting. 03-31-2014 The previous rental license expired. (Property was vacant until 10-01-2014.) 05-21-2014 A weather deferral inspection was completed and passed. 06-03-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-27-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-30-2014 The rental license expired. 11-10-2014 A Mitigation Plan was submitted. 11-19-2014 The Mitigation Plan was finalized. 12-02-2014 A letter was sent to the owner notifying that the hearing before the Council will be held December 8, 2014. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Mission: Ensuring an attractive, clean, sqfè, inclusive community that enhances the quality flif for all people and preserves the public trust [I1lJ[SJ I I I Dk'A SA'A I Jk'A [I) 7I UhJk'1 Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, sqf, inclusive cominunhtv that enhances the quality (?f life for all people and preserves the public trust IEI1Sh[iJ I fl VA I I k'A 0] 11I I1IJhA I Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, sate, inclusive Conunuuily that enhances the quality of lif' for all people and preserves the public trust U1SJ[.J I fl I I M'iUk'A I Dk'A (0) 1(1hI I1SJ I Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 !ktiss!on: Ensuring an allracth'e, clean, safe, inclusive conmuinity that enhances the quality oJ'hji' for all people and preserves the public trust [I[S]JJYS1 I I V ak'A LA I Ik'A (I] flhIh'A I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 6753 Humboldt Ave N Mission: En.uriisg an attractive, clean, safe, inclusive comniunity that enhances the quality of//IL' foi' al/people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 6753 HUMBOLDT AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 6753 Humboldt Ave N, was issued a Type IV Rental License on July 25, 2016; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 6753 Humboldt Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings and turn in monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 6753 Humboldt Ave N, Brooklyn Center, MN. February 27, 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. BTflLI)LNG AND COM MI1NITY STANDARDS Cityof BROOKLYN Rent a l License MitEatiQh Plan CENTER. Type IV License Handwrien MWgathn Pla ns will not be accepted, A fillable form can. be found on the City's website atwv Itybtooklynceror,or or call (763) 589 -3330 to have an electro nic coiy SC-I)t to you via email. Property Address: 6753 Hurnbotdt AvB N O'nei's Name(s): i1cn Mc'd Owner's Address: 313 Mire lJcfl P1hRornourl. W'4 05 Owner's Phone: (61)213 Owne?s Email - nionmyahooccni Ctinent ExplaUon Date: wsam Lo c a l Agents): Agent1 s Ad dtass , Agent's Phone: Agent's Email: Pending E x piration Date - W3 1117 {5b WO-1 1116 frG RO, QUINM e VITO^'n t ed on property conditions andior validated police nlsenoe Incidents, the above referenced property qualities for a Type IV-6 Month Rental License, Prior to epplicetiori approval by the City Council a fully completed Mitigati o n Plan must be completed and approved by City staff, A Mitigation Plan must be coftipleled irnmediatey in order to ensure time ly completion of the license application process The Mitigation Plan should indicate the steps being taken to correct identif i ed violalians and the measures that will be taken to ensure ongoing compliance with City Ordinances and appli c able codes. A Mitigalion Plan allows the owner and the City to review concerns and identify possible soluioris to Improve overall conditions of the property, If the Mitgaiion Plan Is not submitted, and all items are not completed within the pending license period, or the above property operates beyond the license expiration date, enforcement actions such as citation, formal cornp!aint or license review may result. Before submtt[nj 1 fill-out Sections A, B, and C loted on pa g es Z 3, 4. and 5. - ov444-15 City or k1yr CbthIifliLy t&it&da bpatrn 52I I Siin&o Crk Prkwy, kI Ctr, 11-1 I Phone: (7) 33O I TT'; 711 I F; () 532O - BUILDING AND COMMUNITY STANDARDS City ofoQyirJjyN I IumboId AveN Liens Mt1flon P1ti CENTER Type IV Lense Sections A—Crime Free H0s119 Fro9ritI Rqifrznfls Phase I t) Use a written lease agreement The tease agreement shall include the Crime Free Housing Least AddA-rkd'Ljm, A coy of the lease agreement and CrIrie Free Housing Lease Addendum rntt be attached to the Mi11atkn Plan when submitted. 2)Agree to pursue the Eermnatiork or lease areeinont or eviction of tenants who violate the ternis of the lease or any adde.nduFsr 3)Conduct criliFlal background check für all rew prospective tenants, If it is a current tenant a new backgrourd obeck, Is not required Must be able to piovide doounentation to City, if requested 4) Attend a City approved eiit-heiir Cdnie Free Housing training course lnforniatioi for approved courses can be found at wwwmncpa net under the Traa*g and Events tab. A copy of the C1me Free Ho Lial rig Certificate must bo stiaded to the Mitigation Plan when submitted. Crime Free Housing training was completed on/is scheduled for: Owner or agent attendd/s planning to attend training at city o; 171 5) Submit Monthly Update byh lO" day of each month, Phase II j 1) Corrtplete a Security Assessment and irnp!emnt improvements requested by the Brooklyn Center Pollee DaparinienL To schedule an initial or iolIow-p Security Assessment, call i763) 5693344 A follow-up assessment must be completed before the license expiration datG to verify the security improvements have been imptemento4 H a Security Assessment has been previously completed, write the completion date Security Assessment was completed on/is ached uled for: Security Assessment follow-up was completed onts scheduled for: Continue Sections A Phase III on pafle 3. P11 n? 215 Typo ?VR {W City of D'oyn Cttor —Uain V ;md COTE.Lmunity Standmndn flpxIiiit 0301 5Iingc çrk Prwr 5r4di Chr, MN 553O2155 M3 ,33M TIY 711 1 1 (763) 93E BUILDING AND COMMUNITY STANDARDSWGityof - Rental Lwnse Mitigation PlanCENTERType IV Liens' Sections A—Crime Free Haasing Program Reqthernents (co ntin u ed) Phe III EZI 1) Owner orgntll ttrid at mfrIrnuni 5O (2) of LheAR.M rfleeting TheARM. meetings must be completed within the rental liGonso period and hafora the pending Type IV Lieenso oxpiration date. Registration is not rqufred, however you must sign-in during the meeting. Write two meeting dates an omei or agerst plari to attend. Owner or agent will attend /R.M. meetings scheduled ort: I11VIT artl? [J 2) Have no repeat fade violations previously documented with the past year. The fotlwing actionz are required for properties with four 4) or more units. Ej 1) Conduct resident training annually that includes crime prevention ihnlque fl 2) Conduct regular resident meetings, P1çJ9 M Tpa VRnF) tWrre 1,09atbi) Pn, kP4 9i4-5 City v F iB mpkl yn Cenicir—Eiiijaing ixJ C9mmunityS1PLrL4aTds Depument www.cbror1J1n1eLcg C11 Shiriate Creal Parkway, Drik1i C.r1hf. MN 5543D-21 Erg PDtL: (763) 343) I TTY; 711 1 F:(763)iJl3J Condition" Expected Replacement Data F May 2020 0 2023 0 2025 2022 0 2025 N 24)36 2017 2U0 202 as-sociarm rjiLkin 13131LD1NG AND COMMUNITY STANDARDS TBRmo1O1'N 673 FuribdLAv N RataI Uiia MWgtti PlanCENTERType IV License $t1ons f3—.Lopg Term Cap ;ta j ImptoV e Ment Plan Based on condi1on and age, esBrnated replacement dates fleed to be provided for common capital ilems, Fundiri should be condered aocwdinly, Itemg that are broken, worn, or otherwise in vohtiori prior to the estimated replacement date need to be replaced sooner, All items must - wie data for EiJrnd RepJcerni Dole. Dates stk oh"unsure", don't know', or "when roken will not be accepted. If you are unsure o when an item iMlI need to be rapacad, oi can make a prediction based on the a, eppearnce cndftlon or manutactureIindietry rcomndona Add Itonat information on Expected Useful Life can be found at www,hudov Item Date Last Replaced Exmpie: Water Heater May2010 FLrmace 2012 WterHer 21 Kitchen Appliances 201 Laundry Appliances 2012 Smoko A!rrns/ Carbon Monoxide Alarms 2015 EtrtQt 1tm Pallivsiding 2018 Windows 2009 Roof Shed Garage 2015 Driveway assGdaflon Sidewalks oiitn Other: ConiLron Abreiiatic'ns: NwN FlrF Nee ReplacemntR F2e 4i3 TyfJL FL' RNIPif Ikmzro MIrg1fti Rin, Rev. $--T5 C1y oj.DrooMyn Cente—uild1tj aid o unily 1 ad phmrnt 001 SNno Crok Park'.'ay, Eraoldr, Citr, MN 430-1 t1 I Phn: 630 Tfl 711 I Frc (1) 50-33ti0 BUILDING AND COMMUNITY STANDARDSiaRoov -mCity of CENTER 6753 HumboldiAva N RcritI License Mitigation Fkrn L Type IV License Sections C-S tops to !rnprnv Men and C-on dhlans of Property The items In this section have been proverb to assist with property management nd property image. The following actions are required: i Check-,withtnnth ef3days, ] 2) Drive by propi1y to cheek for possible code violations. j 3) Evict tenants in violation or the lease or any addendunis. J 4) Remain currer'don all utifltyfeos, taxos, assessments, fines, penalties, and other financial -clairris1payments due to the City, 5) OTher: The following actions are-optional unlcss required by the City. []i Provide lawr1sn•ow service, [J 2)Provide garbage servim, E0.3)Instatl security system 4)Provide maintenance service plan for appliances, Name of service niny: 5)Other , If the Type lV6 Month Rental L icense is approved by the City Council, the licensee most complY with the approved Miti g ation Plan: and ail applible City Codes. A written report must he subrnttd bytM 1D day of each month with an update of actions be] ng taken by the owner ar41or agent to comply with this Mitigation Pari. A copy of the Monthly Update can be found on paa 7. A fillable form can be found on the CiVs web&te at wNi.dtyofbrockIyncemer.or or call (7) 09-3330 to have an electronic copy se nt to you via email. Please attach additbnat tniorrntioii If ri000ssary, FVifjHJc.w Plan, Rev. 44445 CIty ufihoqiclyn c tr Wthand Commrt1ty Siandards Deparfmtnt vw 53O1 Sitiri Ck Prkç Fk 1c1'n Ci,iitcr, MN 5%30-2100 1 Ph,ir: ç -353O I iT? 71 t I Fq: {763 50-33OO BIJUiDING AND coMMnNrs4nARr)Citydf BRO OKL?N CENTER Rental Lrcre Mitigation Pkbrl Type IV Lheiie sij n and Verfy F verify that all inrorntioii provided is true and aocurafe. I undertand Ih If tk not oiipIy with the pprovd MiLigtkri Plan, comply with sU Ibmis 'Mhi ho kense period, or operito boyorid if lic-anse epiition dal, eriforoamentaction such as cliatiom, i'or -n oornpaints, or license reViSW 4T1LIY resut. cT7\i,\)1 (ç Ow'rrAept NBcB avid ?Th (P?a a se Prii) Oor A go m SraWr AdrKPm al £YWr or AgeM Iraid (I App• AMiorI Owiwr or Njerrk S iarr f)fApp&abfo Ci ty Stelt fly 'q1 eA1 - c FI P'M*.! ,f'/TLJhL4 Stc1urø tJeplii.r?1Bf)r Pig Ty fL JJ,ç.ifl5 MnFi, Fw. 9-t4-'5 tiy ü Qaklyn Ccnthi—iu1thn nd Coznmuxiily Sth.udard cilrtmoil w.ci!yThiyrAr.cc 6U SItin3I eCxe k P a kwaV , E4oIkIyi Cenr irI 6 542914i t P1 Col Ta 3) 55s3 2 M TM 711 1 F{.) Work Session Agenda AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 27, 2017 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located by the Secretary. ACTIVE DISCUSSION ITEMS 1.Organic Recycling Review - Tim Pratt 2.Continuation of Council Discussion Regarding Citizen Dialogue PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Drinking Water Update - March 13 2.Water Meter Failure Update - March 27 3.Paperless Council Process - March 27 4.TIF Funding Update - March 27 5.Liquor License Regulations - April 10 6.South Opportunity Site Development hIdrIiuwAg e n da R iiUNo. I k'A I lh4 0] 1tI I1uJYA iS1SJ[SJ I !e'LI) 1 Si *fLI1 0Il DATE: February 23, 2017 TO: City Council FROM: Curt Boganey, City Ma SUBJECT: Organic Recycling Recommendation: It is recommended that the City Council consider providing direction to staff regarding your level of interest in having the HRG pursue Organic Recycling for the residents of Brooklyn Center Background: The City of Brooklyn Center is a member of The Hennepin Recycling Group composed of the New Hope, Crystal and Brooklyn Center. This cooperative organization is responsible for planning and managing mandated recycling activities in the three Cities. Recently Hennepin County has determined that it would encourage all cities in Hennepin County to add organics to list of recyclable products. As you can imagine the process of recycling organics is somewhat different than non-organic products The HRG has learned that adding organics will result in additional costs and the effectiveness of the program can vary dramatically depending on different factors. Mr. Tim Pratt the HRG coordinator will at the Council work session to provide information about the potential new service of organic recycling. The HRG is most interested in your feedback, questions and level of interest in adding organics to our recycling menu of services. Policy Issues: Does the Council have sufficient information to provide direction to the I-IRG regarding our interest in Organic Recycling? Does the Council favor actions by the HRG to pursue organics as an added service? What additional information is required by the Council to make a final recommendation.? Strategic Priorities: o Enhanced Community Image J1J!ssion: Ensuring an attractive, clean, safe, inclusive coiniflhiiiitj' 117(1! enhancesces the quality of life for all people an(lpreserl'es the public trust ORGANICS RECYCLING OVERVIEW Brooklyn Center City Council Work Session February 27, 2017 1 Background SCORE funding established in 1989 to create and stabilize residential recycling programs. Funded by a portion of the State tax on garbage. Grant funding goes to counties. Hennepin County passes it through to cities. 2 Why Organics Now? Hennepin County changed its funding policy 3 Year HRG Recycling 2013 $ 173,394 2014 $ 173,924 2015 $ 197,262 2016 $ 190,283 2017 $ 172,857 2018 $ 151,249 2019 $ 129,642 2020 $ 108,035 The new funding policy will shift money from traditional recycling (paper, bottles, cans, etc.) to organics SCORE will go from 25% of total program cost to 15% What Are Organics? Food Scraps (including meat and dairy) Non-Recyclable Paper 4 •Fruits and vegetables •Meat, fish and bones •Bread, pasta and baked goods •Eggshells •Dairy products •Napkins and paper towels (not used with chemical cleaners) •All paper, non-plastic lined plates and bowls (look for BPI certification) •Food soiled paper, including pizza boxes, unlined take-out containers and egg cartons •Facial tissue, tissue paper and other paper products with fibers too short to be recycled How Much Is There? 5 Food scraps ranged from 15% (Hennepin Co.) – 31% (Statewide) Non-recyclable paper made up 5.7 – 9.8% Organics is the single largest category in our trash What Is It Recycled Into? 6 Compost which is used for: Landscaping Road Projects Fertilizer There are abundant local markets What Happens to My Organics video https://www.youtube.com/watch?v=OAVA8eT-Zcw Two Program Types: Everybody Pays, Individuals Sign Up (two variations) How Is It Collected 7 Separate Cart and Collection Vehicle Minneapolis, Seattle, Toronto Compostable Bag Co-collected St. Louis Park – with Yard Waste Wayzata – with Trash Two Program Types: Individual Pays, Individual Signs Up How Is It Collected 8 Compostable Bag Co-collected with Trash – Minnetonka As of February 21 there are 2 Brooklyn Center homeowners signed up How Effective Is Each Model Minneapolis – 40% of homeowners enrolled St. Louis Park & Wayzata – 15 -20% enrollment Minnetonka – 2% enrollment 9 How to Proceed Determine if HRG should contract for Organics Recycling Existing Curbside Recycling contract expires June 30, 2018 – could be included as alternate bid Minneapolis pays $2.35/HH/month St. Louis Park pays $3.20/HH/month Hennepin County provides partial re-imbursement Estimated $2.96-$10.97/HH/year (8% – 27% of organics service) 10 How to Proceed Provide financial incentives to residents to sign up with private hauler Hennepin County provides partial re-imbursement Discount to new customers (Randy’s charges $59/year) Discount to existing customers Referral incentives City contract costs Education and outreach Compostable bags Kitchen containers Carts 11 SessiontI]Ii1VAgendaiItem U[I k"A I h'4 (1) 1I I1IJL'A i]JJIJ I iLI) II'f1 OAI DATE: February 23, 2017 TO:\ City Council FROM: Curt Boganey, City Mane SUBJECT: Study Session continued discussion regarding citizen engagement Recommendation: It is recommended that the City Council consider providing direction to staff regarding developing additional Council methods of engaging citizens in dialogue around issues of you choosing. Background: During the last study session the City Council invited residents to provide input regarding their interest in improving opportunities for communication with the City Council. I have enclosed a copy of the minutes excerpt from that discussion. There were a number of ideas put forward and there were several common themes expressed by the City Council during the discussion. The purpose of the work session item is to provide the Council with an opportunity to conclude the discussion and ideally provide further direction to staff. Policy Issues: Does the Council choose to expand and/or change the methods of dialogue with residents? What potential methods for improved dialogue should we consider? Should staff provide additional information or report back with specific comments and alternatives in response to engagement concerns/options identified by the Council? Strategic Priorities: Inclusive Community Engagement Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life fir ailpeople and preserves the public trust Minutes Excerpt February 13 2017 City Manager Curt Boganey introduced this item, an email regarding a citizen request to improve Council/Citizen Communication. He stated it is recommended that the Councilmembers discuss this item and decide if a Work Session needs to be scheduled for further discussion.' Mayor Willson read the email from citizen Sheilah Miller. Ms. Miller expressed in her email to the City Councilmembers, her desire to build better communication between citizens and the Councilmembers. She stated that she would like to partner with the City Council to help better the community and look at ways to change the reputation of the City as well as gain better communication to and from the City Councilmembers. Mayor Willson stated he thinks having a town hall style meeting or creating a task force are options that would be helpful for this request. He noted the Citizen Task Force is something that has been helpful in the past. Councilmember Ryan stated having a town hall style meeting with a facilitator may be effective to have open discussions on important topics. Councilmember Lawrence-Anderson stated she agrees and would be in favor of a facilitator for these meetings to allow them to be as productive as possible. Tammy Sathre, 6038 Lilac Drive, addressed the City Council. She stated she has felt disrespected by the Councilmembers at times and she knows others have expressed the same feelings. She stated some behaviors and actions on part of the Mayor at times have been upsetting to her. Mayor Willson stated he is always open to discussing ways to better the City and concerns of the citizens. Sheilah Miller, 3706 53rd Avenue North, addressed the City Council regarding the email she sent. She felt having a facilitator would be a good idea. She stated the perception of the City Council isn't good, but stated if the Councilmembers were to make time to be available and open to hearing what residents think and feel, that may change some people's perception. Councilmember Lawrence-Anderson stated she has been approached about meeting with people and has reached out to them only to be turned down for a meeting. She stated she met with Ms. Miller and enjoyed that conversation a lot. Mayor Willson stated having an open forum has been something they have done in the past; however, there has been times when certain people within the crowed end up dominating the conversation and others don't get a chance to speak. He noted that is the main reason they haven't done that style meeting in a while. Brian Fellegy, 7005 Unity Avenue North, addressed the City Council. He stated he was present at a September 2016 meeting to address the water issue. He stated he was disappointed that upon leaving his name, phone number, and email address with Mr. Boganey, he wasn't ever contacted. Mr. Boganey replied he would like to apologize for the lack of response. He stated it was most likely his fault and the information must not have been passed on to his staff by accident. He stated if he had given the information to his staff, he is certain Mr. Fellegy would have received a response due to their high level of accountability. Mr. Fellegy stated he feels the issue of the water has been ignored. He noted every response regarding questions about the water on social media to the City or in person have been canned responses only. Mayor Willson stated he believes having a task force would be a good way to go with a particular issue such as the water issue. Mr. Fellegy asked if there would, be staff members present to answer questions on the issues presented. Mayor Willson explained the Task Force would be a group of citizens appointed by the City Council who would offer some citizen insight into ideas and solutions to the water issue that they feel would help. Mayor Willson stated the City would be very happy to have some ideas for this issue because the City feels as if they have exhausted all their resources. Mr. Fellegy stated he would be happy to serve on the task force should they form one. Councilmember Ryan asked Mr. Fellegy if he has been to the new water plant. Mr. Fellegy stated he hasn't been there yet. Councilmember Ryan asked if he would like to have a tour sometime and learn about the process more in depth. He stated the City only has so much control over some things, and the water is one of those things right now. He stated the tests performed by the EPA have shown the water is safer for residents now than before and safety is a priority. Mr. Fellegy stated the City has been saying the water issue has been in progress for over a year. He stated he has no doubt the new water plant is state of the art and great and noted the water plant isn't the issue. He stated there were 3 months when the water was being filtered before the new plant was filtering it and stated it was good then. He stated he believes it is the filtration system that is causing the water to be the way it is. Councilmember Lawrence-Anderson stated she encourages as many people as possible to get on social media and share their thoughts about having a task force or a town style hail meeting. She stated it is taken into account and they do want to know what they think. [Ei1IJ[SJ I III i'&J *'L1 (I)L'A FW4 (1) 11h1 I1Sk'A I DATE: February 9, 2017 TO: City Council FROM: Curt Boganey, City Mana SUBJECT: Citizen Request to Improve Council/Citizen Communication Recommendation: Consider the e-mail request from Sheilah Miller to expand the opportunities for citizens to provide feedback and dialogue with City Council. Background: On January 22, 2017, an e-mail was sent to all Council Members from Ms. Miller. In the e-mail she expresses a desire to partner with the City Council and City Manager to effect change in Brooklyn Center and to change the reputation of Brooklyn Center. As a way of improving our relationship with citizens, she has asked the City Council to consider a number of options. This item has been placed on the Study Session at the Mayor's request so that you may discuss whether or not the Council wants to further deliberate on the recommendations and request. Following your deliberation, a decision should be made if this is an item that requires any further action such as scheduling a Work Session for further discussion. Strategic Priorities: Inclusive Community Engagement Jkfjssjo,,: Eizsii;'/ng an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust