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2017 04-10 CCP Regular Session
AMENDED AGENDA CITY COUNCIL STUDY SESSION April 10, 2017 6:00 p.m. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the podium. 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous a. Preemption Legislation – Mayor Willson 3. Discussion of Work Session Agenda Items as Time Permits 4. Adjourn CITY COUNCIL MEETING City of Brooklyn Center April 10, 2017 AGENDA 1.Informal Open Forum with City Council - 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the coniments made but, rather, for hearing the citizen for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the podium. 4.Roll Call 5.Pledge of Allegiance 6.Approval of Agenda and Consent Agenda—The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1.March 27, 2017 - Study Session 2.March 27, 2017 - Regular Session 3. March 27, 2017 - Work Session b. Licenses C. Resolution Adopting a "Request For Proposals For Financial Advisory Services" d. Resolution Adopting a "Request For Proposals; Insurance Agent of Record" e. Resolution Providing for the Competitive Negotiated Sale of $8,830,000 General Obligation Improvement and Utility Revenue Bonds, Series 2017A CITY COUNCIL AGENDA -2- April 10, 2017 f.Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 2017-05, Evergreen School Area Safe Routes To School Trail and Sidewalk Improvements g.Resolution Authorizing Execution of a Site Lease Agreement with T-Mobile Central LLC, at Water Tower No. 3 h. Receive Report Regarding Sunday Liquor Sales 7. Presentations/Proclamations/Recognitions/Donations a.Proclamation Declaring April 22-29, 2017, to be the Great Shingle Creek Watershed Cleanup Week Requested Council Action: —Motion to adopt proclamation. b.Proclamation Declaring April 22, 2017, to be Earth Day in Brooklyn Center Requested Council Action: —Motion to adopt proclamation. 8. Public Hearings —None. 9.Planning Commission Items —None. 10.Council Consideration Items a. Consideration of Type IV 6-Month Provisional Rental Licenses 1.1605 68thLnN 2.2ll97Oth Ave N 3.7015-21 Brooklyn Blvd (Willow Lane Apartments) 4.7143 France Ave N 5.5618 Hillsview Rd 6.6413 Perry Ave N 7.5406 Sailor La 8.Resolution Approving a Type IV 6-Month Provisional Rental License for 3000 62nd Ave N 9.Resolution Approving a Type IV 6-Month Provisional Rental License for 6642 Dupont Ave N 10.Resolution Aimrovina a Tvne IV 6-Month Provisional Rental License for 7033 Unity Ave N Requested Council Action: —Mayor poll audience for applicants to address Council. —Receive staff report. —Motion to open hearing. —Receive testimony from applicants. CITY COUNCIL AGENDA -3- April 10, 2017 —Motion to close hearing. —Take action on rental license applications and mitigation plans. b. Mayoral Appointment of Financial Commissioner Requested Council Action: —Motion to ratify Mayoral nomination. 11.Council Report 12.Adjournment AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION April 10, 2017 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the podium. ACTIVE DISCUSSION ITEMS 1.Water Meter Failure Update 2.Community Dialogue PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Liquor License Regulations 2.South Opportunity Site Development 3.Branding & Identity Final Report 4.Water Tower Painting Project Update - April 24 5.Strategic Plan Update 6.Community Center HVAC Update 7. Conducting City Council Business Electronically City C11rnf111©il Agiidi I[trn N0 1U MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEP1N AND THE STATE OF MINNESOTA STUDY SESSION MARCH 27, 2017 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, and Dan Ryan were present. Councilmember Kris Lawrence-Anderson was absent and excused. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Interim Communications Coordinator/Planning Specialist Angel Smith, Finance Director Nate Reinhardt, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Ryan requested the following correction to the Work Session minutes of March 13, 2017: Page 1, Paragraph 3, Line 1 and Line 2: "Mayor/President Willson stated water from residents' pipes can put lead into their water. Mr. Lillehaug stated copper and lead could be leeched from resident pipes due to old style solder present in those pipes if the wrong water treatment is used." Councilmember Graves requested the following addition to the Regular Session minutes of March 13, 2017: Page 7, Insert Paragraph in between Paragraph 2 and Paragraph 3: "Councilmember Graves stated when previously discussed a few City Council meetings ago, the use of deadly force by officers, as I understood it, is a judgment call or a decision of reasonableness to use it, based on the perception of the officer in the situation. She stated she believes that if officers have this footage to look back on before making a statement about the incident that it could possibly change the way the officer sees the situation and could change the outcome. She noted she looks forward to seeing what comes of this implementation." 03/27/17 -1- DRAFT It was the majority consensus of the City Council to accept the correction to the March 13, 2017 Study Session and Regular Session minutes. Councilmember Butler requested discussion on Items 8a1 and 8a2; in particular, she asked why the administration fees are different between the two. Mr. Jesse Anderson stated both of these fees are set by Resolution and noted that grass and weed removal is set at $150.00 and trees are set at $50. Councilmember Ryan asked if the property owner is given a 5-year time period in which their payments are spread out to pay these fees regarding tree removal. Mr. Anderson replied and stated that is correct and noted he did discuss this option with the property owner on this Agenda item. He stated he explained the process to her and informed her that payments could be rolled into the escrow and paid over 5 years. He noted she seemed pleased to have this option and stated he wasn't sure she would be attending this evening as a result of their conversation. MISCELLANEOUS Mayor Willson wanted to note the upcoming events and items: Thursday, March 30, 2017, Dr. Burrowes author of "Between the Kola Forest and the Sally Sea" will be at the Earle Brown Heritage Center, from 12 p.m. —2 p.m. Wednesday, April 5 2017, is the Joint Council/Commission meeting. Councilmember Ryan stated he wanted to express his appreciation to staff regarding the work they did on the Resolution Reaffirming City Authority to Manage Public Rights of Way. Councilmember Butler stated she would like to know if there is a process in place when a citizen contacts her and she refers their information to Staff to follow-up; could she get a report or something similar from Staff in regards to the outcome of their contact or follow-up with the citizen. She stated she would like to know what happened and ensure the issue was resolved. She noted she has full confidence in the Staff she just doesn't want to wonder about what the result was. Mayor Willson stated she should be getting follow-ups on any contact information she sends to Staff. He noted usually Mr. Boganey will provide the follow-up. Mr. Boganey stated the Councilmembers should be receiving responses and outcomes of any information gathered. He stated he thinks the process has been working but encouraged the Councilmembers to send an email or call him to get information if they don't get a follow-up for any reason. Mayor Willson stated it hasn't been a problem in the past but he would like to know if redacting names and other information will need to be done depending on how they decide to move 03/27/17 -2- DRAFT forward with this. Mr. Boganey stated he would look into that but doesn't feel that is a problem. Councilmember Graves stated she agrees with Mayor Willson, that the process is working and she usually follows-up if needed, which is usually dependent on the situation she noted. Councilmember Ryan agreed and stated per the survey results it seems to be working. Councilmember Butler decided since the rest of the Councilmembers feel the current process is sufficient then she is fine with that. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS DISCUSSION OF BROOKLYN CENTER BRANDING & IDENTITY CAMPAIGN - MR. REGGIE EDWARDS Mr. Edwards provided a presentation on this item. He reviewed the survey results regarding the branding choices. He noted the tree was ranked 1st at 60% for the logo and the "At the Center" tagline was top ranked at 60%. Mayor Willson asked what the tree means. Mr. Edwards explained the tree means three things; history, strength, and new growth. Mr. Edwards stated there were some people who didn't rank anything and reviewed the comments by those citizens. He said the favorable comments stated they had a sense of community, they are happy with the diversity, their life and growth within the City. He said the non-favorable comments stated that some citizens felt the City should be spending money on more pressuring matters than the survey, noting crimes or the water issues. Councilmember Butler stated she would have liked to have an option if some wanted to keep it the same to see how many people would have liked to see it stay the same or an option that they didn't like any of the logos. She thinks all of them are too busy and really dislikes the one that was chosen. She stated personally she doesn't like any of the logos and the tree doesn't speak diversity to her. Councilmember Ryan stated his only disappointment with the logos is he doesn't like any of them particularly well. He stated the tagline that was chosen is what he thinks should work and then when speaking with people they asked "what is at the center?" and he stated he came up with "Thrive at the center" and perhaps they should consider that due to the reaction from people when he told them the tagline "at the center". Mayor Willson stated he clearly heard there is no consensus for any of the logos and taglines. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Mayor Willson recessed the Study Session at 6:45 p.m. 03/27/17 -3- DRAFT RECONVENE STUDY SESSION Councilmember Ryan moved and Councilmember Graves seconded to reconvene the Study Session at 6:55 p.m. Motion passed unanimously. DISCUSSION OF BROOKLYN CENTER BRANDING & IDENTITY CAMPAIGN - MR. REGGIE EDWARDS - continued Councilmember Graves asked what the cost of going back to the drawing board is compared to what is the cost of doing nothing is before deciding where to go from here. Mr. Boganey stated they have another PowerPoint that shows other options they may like to consider. Discussion of this item continued and reached conclusion at the March 27, 2017, Work Session. ADJOURNMENT Councilmember Butler moved and Councilmember Graves seconded to close the Study Session at 7:00 p.m. Motion passed unanimously. 03/27/17 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MARCH 27, 2017 CITY HALL - COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, and Dan Ryan were present. Councilmember Kris Lawrence-Anderson was absent and excused. Also present were City Manager Curt Boganey, Deputy City Manager, Reggie Edwards, Finance Director Nate Reinhardt, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Interim Communications Coordinator/Planning Specialist Angel Smith, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Dániels, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Chris Hagen, 6217 Major Avenue North, addressed the City Council and stated he has experience in the graphic arts and noted the logos are not great and he doesn't understand why they have people in the tree. He also addressed the Council regarding the arboretum near his house. He stated the gate is close to his property line and it used to be locked for years, he now it has been opened. He stated as a result of the gate being unlocked there are lots of people coming and going right by his house. He noted they walk their dogs and don't control them and stated his enjoyment factor of his home has decreased. He stated he would like to know if the gate was unlocked on purposes or if it was something that shouldn't have been done. Mayor Willson stated Mr. Boganey will look into that. Tim Haroldson, 1207 72 w' Avenue North, addressed the City Council and stated there is a crosswalk on Humboldt Avenue that he is concerned about. He stated as it gets busier there are more pedestrians in the area and he has witnessed several incidents where people have been close to being hit. He stated it is very dangerous because people come around the corner and you can't see them. Mayor Willson stated Mr. Boganey will look into it. No one else wished to address the City Council. 03/27/17 4- DRAFT Councilmember Ryan moved and Councilmember Graves seconded to close the Informal Open Forum at 6:55 p.m. Motion passed unanimously. 2.INVOCATION Mayor Willson requested a moment of silence and recited a prayer as the Invocation. 3.CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4.ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, and Dan Ryan were present. Councilmember Kris Lawrence-Anderson was absent and excused. Also present were City Manager Curt Boganey, Deputy City Manager, Reggie Edwards, Finance Director Nate Reinhardt, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Interim Communications Coordinator/Planning Specialist Angel Smith, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. 5.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Graves moved and Councilmember Butler seconded to approve the Agenda and Consent Agenda, as amended, with amendments to the Study Session and Regular Session minutes of March 13, 2017, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1.March 13,2017-Regular Session 2.March 13,2017-Work Session 6b. LICENSES MECHANICAL Absolute Mechanical LLC Airics Heating LLC Corporate Mechanical DJ's Heating & Air Cond Do Pham Inc. 7338 Ohms Lane, Edina 2609 West Highway 13, Burnsville 5114 Hillsboro Ave North, New Hope 6060 LaBeaux Ave NE, Albertville 3455 124th Circle, Blame 03/27/17 -2- DRAFT GV Heating & Air INVC Harris Companies Home Energy Center Horwitz Inc. J Berd Mechanical K & K Mechanical Marsh Heating & A/C Sabre Plumbing, Heating & A/C SCR, Inc. SIGNHANGER A-Sign & Screen Printing Co Leroy Signs, Inc. 5812 West Broadway, Crystal 909 Montreal Circle, St. Paul 2415 Annapolis Lane N, #170, Plymouth 4404 Quebec Ave N, New Hope 3308 Southway Drive, St. Cloud 8751 Palmgren Ave NE, Otsego 6248 Lakeland Ave N, Brooklyn Park 15535 Medina Rd, Plymouth 604 Lincoln Ave SE, St. Cloud 708 Lowry Ave N, Minneapolis 6325 Welcome Ave, Brooklyn Park RENTAL INITIAL (TYPE II— two-year license) 1217 54th Ave N Jay Moua RENEWAL (TYPE III— one-year license) 2900 67th Ave N Dolores Ann Fischer 5420 Fremont Ave N Ross Steven Herman 6737 Regent Ave N Kim Vu-Tran 6605 Xerxes Place N Ryan Bernard RENEWAL (TYPE H— two-year license) Granite Peaks Chris D. Kohler 3907 65th Ave N 3707 61st Ave N Douglas Allen Wahl 3307 63rd Ave N Rosemond Coleman 5351 71st Circle Ghulam Pyarali 5422 72nd Circle Denise Michaelides 4207 Lakeside Ave #241 Judith Spanberger 7180 Unity Ave N Yue Liu RENEWAL (TYPE I— three-year license) River Glen Apartments Gary Brummer 407 70th Ave N 5317 72nd Circle Alkis Michaelides 6212 Kyle Ave N Kristine Rousseau 5344 Twin Lake Blvd. E Takasi Sibuya 6c. RESOLUTION NO. 2017-40 ACCEPTING BID AND AWARDING A CONTRACT, PROJECT NOS. 2017-01,02,03,04 AND 07, EVERGREEN PARK AREA STREET, STORM DRAINAGE, UTILITY, TRAIL AND PARKING LOT IMPROVEMENTS 03/27/17 -3- DRAFT 6d.RESOLUTION NO. 2017-41 APPROVING THE SEVENTH AMENDMENT TO JOINT POWERS AGREEMENT FOR STREET MAINTENANCE ACTIVITIES 6e.RESOLUTION NO. 2017-42 ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT, IMPROVEMENT NO. 2017-06, CONTRACT 17-C, 2017 STREET SEAL COATING 6f.RESOLUTION NO. 2017-43 ESTABLISHING IMPROVEMENT PROJECT NOS. 2017-10 AND 2017-11, 2017 PAVEMENT, TRAFFIC SIGNAL SYSTEM AND TRAIL REHABILITATION IMPROVEMENTS (69TH AVENUE AND FRANCE AVENUE) 6g.RESOLUTION NO. 2017-44 REAFFIRMING CITY AUTHORITY TO MANAGE PUBLIC RIGHTS-OF-WAY 6h. RESOLUTION NO. 2017-45 APPROVING AN AMENDED AND RESTATED EASEMENT FOR HIGHWAY AND UTILITIES OVER CITY PROPERTY (CRESCENT COVE) Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a.RESOLUTION NO. 2017-46 EXPRESSING RECOGNITION AND APPRECIATION OF DAN SCHUELLER FOR HIS DEDICATED PUBLIC SERVICE ON THE FINANCIAL COMMISSION Mayor Willson read in full a Resolution expressing recognition and appreciation of Dan Schueller for his dedicated public service on the Financial Commission. Couneilmember Ryan expressed his appreciation for Mr. Schueller's great work and dedication. Councilmember Graves echoed his sentiments. Councilmember Ryan moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2017-46 expressing recognition and appreciation of Dan Schueller for his dedicated public service on the Financial Commission. Motion passed unanimously. Mayor Willson presented Mr. Schueller with the recognition resolution. 7b.PRESENTATION BY HENNEPIN COUNTY ATTORNEY MIKE FREEMAN This item was moved to the end of the agenda to allow for Mr. Freeman to arrive. 03/27/17 -4- DRAFT 8. PUBLIC HEARINGS 8a. CONTINUED PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE AND WEED REMOVAL COSTS Deputy Director of Building and Community Standards Jesse Anderson introduced the item, discussed the history, and stated the purpose of the proposed resolution. Mr. Anderson stated he had a discussion with the property owner earlier today and she seemed pleased with the option to roll this into her escrow over a 5-year period for payment. He stated he is not sure she will be coming to the meeting this evening as a result. Councilmember Ryan moved and Councilmember Butler seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the Council. Councilmember Graves moved and Councilmember Ryan seconded to close the Public Hearing. Motion passed unanimously. 1.RESOLUTION NO. 2017-47 CERTIFYING SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COST TO THE HENNEPIN COUNTY TAX ROLLS Councilmember Graves moved and Councilmember Ryan seconded to adopt RESOLUTION NO. 2017-47 Certifying Special Assessments for Diseased Tree Removal Cost to the Hennepin County Tax Rolls. Motion passed unanimously. 2.RESOLUTION NO. 2017-48 CERTIFYING SPECIAL ASSESSMENTS FOR WEED REMOVAL COSTS TO THE HENNEPIN COUNTY TAX ROLLS Deputy Director of Building and Community Standards Jesse Anderson introduced the item, discussed the history, and stated the purpose of the proposed resolution. Councilmember Graves asked how they decide what properties to inspect. Mr. Anderson stated the City does sweeps to check properties. He noted after the City was out at the property of 6270 Major Avenue North, they then received a complaint on the issue. Councilmember Ryan moved and Councilmember Graves seconded to open the Public Hearing. Motion passed unanimously. 03/27/17 -5- DRAFT Chris Hagen, 6270 Major Avenue North, addressed the City Council. He stated his objection is that he had an injury as well as a mechanical problem with his charger for his mower. He noted he has the documentation from the doctor as well as receipts for the mower. He stated he is also being charged for the mowing they did on property that belongs to the City along with his property. He stated he is seeking an adjustment on the fees being assessed. He asked how he can make the payment if the City Council doesn't agree to adjust the fees. Mr. Boganey shared the options for making payment on the fees with Mr. Hagen and the City Council. Councilmember Graves moved and Councilmember Butler seconded to close the Public Hearing. Motion passed unanimously. Councilmember Ryan moved and Councilmember Graves seconded to adopt RESOLUTION NO. 2017-48 Certifying Special Assessments for Weed Removal Costs to the Hennepin County Tax Rolls. Motion passed unanimously. 9.PLANNING COMMISSION ITEMS None. 10.COUNCIL CONSIDERATION ITEMS lOa. CONSIDERATION OF TYPE IV 6-MONTH PROVISIONAL RENTAL LICENSES Mayor Willson explained the streamlined process used to consider Type IV 6-Month Provisional Rental Licenses. Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on any of the rental licenses as listed on tonight's meeting agenda. Seeing no one coming forward, Mayor Willson called for a motion on Agenda Items 1 Oal through 1 0a6. lOal. 6131 BRYANT AVENUE NORTH 10a2. 7024 MORGAN AVENUE NORTH 100. 6900 REGENT AVENUE NORTH 10a4. 4714 WINGARD LANE 10a5. RESOLUTION NO. 2017-49 APPROVING A TYPE IV RENTAL LICENSE FOR 2806 65TH AVENUE NORTH 10a6. RESOLUTION NO. 2017-50 APPROVING A TYPE IV RENTAL LICENSE FOR 6812 SCOTT AVENUE NORTH 03/27/17 -6- DRAFT Councilmember Ryan moved and Councilmember Graves seconded to approve the issuance of a Type IV six-month provisional rental license and mitigation plan for the following: 6131 Bryant Avenue North; 7024 Morgan Avenue North; 6900 Regent Avenue North; 4714 Wingard Lane and, to adopt RESOLUTION NO. 2017-49 Approving a Type IV Rental License for 2806 65th Avenue North; and, RESOLUTION NO. 2017-50 Approving a Type IV Rental License for 6812 Scott Avenue North, with the requirement that the mitigation plans and all applicable ordinances must be strictly adhered to before renewal licenses would be considered. Motion passed unanimously. lOb. MAYORAL APPOINTMENT OF MEMBER TO SERVE ON FINANICAL COMMISSION Councilmember Ryan moved and Councilmember Graves seconded to ratify the Mayoral nomination of Anna Burke, 7012 Morgan Avenue North, to the Financial Commission with a term to expire on December 31, 2019. Motion passed unanimously. lOc. MAYORAL APPOINTMENT OF MEMBER TO SERVE ON PLANNING COMMISSION Councilmember Ryan moved and Councilmember Graves seconded to ratify the Mayoral nomination of Abraham Rizvi, 6038 Lilac Drive North, to the Planning Commission with a term to expire on December 31, 2019. Motion passed unanimously. RECESS AND RECONVENE Councilmember Graves moved and Councilmember Ryan seconded to recess the City Council meeting at 7:40 p.m. Motion passed unanimously. Councilmember Ryan moved and Councilmember Graves seconded to reconvene the City Council meeting at 7:52 p.m. Motion passed unanimously. PRESENTATION BY HENNEPIN COUNTY ATTORNEY MIKE FREEMAN Hennepin County Attorney Mike Freeman addressed the City Council stating he wanted to thank Police Chief Gannon and the Brooklyn Center Police Department for their help in all the good work they have done for the City. He stated crime has been reduced in the City. He stated 362 cases were prosecuted in 2016 which is very good. He stated he wants to commend the City for 03/27/17 -7- DRAFT bettering the schools and community when many people thought they couldn't. He noted that property crime is down 36%. Attorney Freeman stated his office works hard to bring criminals to justice and noted they couldn't do that without the collaborated efforts of the City. He stated the City. has a good hold on the crime in their community. Further, he said the main objective is to get people the help they need to end some of the criminal behavior. He stated crime rates go up and down and the City is doing a great job handling the flow so that his office can do their job. 12. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: • March 15, 2017: Attended North Hennepin Luncheon at the State Capital • March 16, 2017: Attended Brooklyn Center Neighborhood Watch Meeting • March 21, 2017: Attended Immigration Enforcement Issues Meeting • March 23, 2017: Attended League of MN Cities Meeting • April 4, 2017: Participating in the bulky curbside clean-up Councilmember Ryan reminded everyone to look for the postcard in their mail so they can participate in the event. Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: • March 21, 2017: Attended Park and Recreation Commission Meeting • March 22, 2017: Attended Brookdale Forum on Families Affected by Incarceration • March 30, 2017: Attending Dr. Bunowes Presentation • March 30,2017: Attending Housing Forum Meeting Councilmember Butler reported on her attendance at the following and provided information on the following upcoming events: • March 15, 2017: Attended Crime Prevention Meeting • March 16, 2017: Attended Affordable Housing Meeting • March 28, 2017: Attending MAC Meeting • March 30,2017: Attending Financial Commission Meeting Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: • March 26, 2017: Attended and spoke at the Laotian Meeting 12. ADJOURNMENT Councilmember Butler moved and Councilmember Graves seconded adjournment of the City Council meeting at 8:00 p.m. Motion passed unanimously. 03/27/17 -8- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION MARCH 27, 2017 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work- Session called to order by Mayor/President Tim Willson at 8:16 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners April Graves, Dan Ryan and Marquita Butler were present. Councilmember/Commissioner Kris Lawrence-Anderson was absent and excused. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. DISCUSSION OF BROOKLYN CENTER BRANDING AND IDENTITY CAMPAIGN - MR. EDWARDS - continued Mr. Edwards provided a presentation with a few alternative options for the City logo and tagline. He provided five prospective options for moving forward: 1.Have Vitalink develop an alternative option to modify the top ranked design. 2.Have a second firm develop an alternative option or modify the top ranked design. 3.Solicitation of alternative options from community to be reviewed by a local expert jury of residents. 4.Host a roundtable of experts to develop an alternative option or modify the top ranked design. 5. Continue use of the existing logo and tagline. Mr. Edwards stated if there is consensus on the themes regarding the logos and taglines, then staff would go back to the beginning of the process and not ask experts to weigh in on modifying any of the current options. He noted the idea is to have a logo and tagline that tells the story of the City and portrays the City at its best. Mayor/President Willson stated he feels the main premise of the themes is good to move forward. He stated he has thought that maybe in the future they could change the name of the City to stop confusion between Brooklyn Center and Brooklyn Park. Councilmember/Commissioner Graves asked why they have similar names to begin with. Councilmember/Commissioner Ryan provided some history on why the names are so similar. 03/27/17 -1- DRAFT Councilmember/Commissioner Graves stated she is leaning toward options #2, #3, or #5. She stated she doesn't feel the tree logo is easy to understand and it doesn't say anything about diversity or accessibility. Councilmember/Commissioner Butler stated she doesn't want to spend more money, so using Vitalink to revisit it all would be good. She said it would be nice to solicit community input. She stated she agrees with Mayor/President Willson that maybe the name change needs to occur instead of just the logo. She stated she likes options #1 and #3 to proceed with. Councilmember/Commissioner Ryan stated it should be noted the water tower painting is set to happen this summer and it would be nice to have it painted with the new logos and save some costs. Mr. Boganey stated the painting of the water towers can be done separately from the painting of the logos and noted the cost to add the logo later should be minimal. Councilmember/Commissioner Ryan stated maybe asking some other firms to see what they can provide for options while sticking with the themes chosen in the focus groups would be a good idea. The Council discussed the costs and benefits of the branding and identity campaign. Councilmember/Commissioner Butler stated this isn't something to be taken lightly because they want it to be something they feel represents the City well and that they can be proud of in the future. She stated she thinks having Vitalink provide more options based on the City Council's input and taking into account the citizens' thoughts is the best way to go. Mr. Boganey stated it is important to note that the time spent on this process is not wasted, regardless if the Council comes to a consensus on a new logo and tagline. He stated they have gained a lot of knowledge on what the citizens would like to see and now have four major themes to move forward with. He said the Council has adopted a Strategic Priority "Enhanced Community Image" and branding and identity moves forward with achieving that priority. Councilmember/Commissioner Ryan stated he believes going back to Vitalink to see what they can come up with is the best course of action at this time. Mayor/President Willson stated he thinks that is the only option right now and noted it is important to remember that they will never please everyone, but stated having a majority consensus will be the best-case scenario. Mr. Boganey summed up feedback which included that the logos are awfully busy, people in the trees don't represent diversity, and there is an interest in something simpler and less busy and more reflective of diversity. There was a consensus for the staff to go back to Vitalink with the input and provide other options to the City Council based on that information. CONDUCTING CITY COUNCIL BUSINESS ELECTRONICALLY - MR. EDWARDS 03/27/17 -2- DRAFT Mr. Boganey explained that this issue was brought up by Councilmember Lawrence-Anderson quite some time ago, and the Council asked that Staff look at the costs and gather and provide information. Mayor Willson noted he had also requested that this issue be brought for Council discussion. Mr. Edwards provided a presentation and background on this issue. Councilmember/Commissioner Ryan stated he believes moving in this direction is good, but noted he wouldn't be in favor of the interactive option due to the cost. He did note he doesn't see an urgency to move to all electronic. Councilmember/Commissioner Butler stated she would be in favor of converting, but based on the cost would not want to move to the interactive option. Councilmember/Con-imissioner Graves stated she doesn't see an urgency to do this. She stated she prefers paper and pens to write with, but noted she is interested in hearing how staff feels about this. Councilmember/Commissioner Ryan stated he does know the City of Plymouth went electronic and stated they have since switched back to paper. He noted he thinks that may be an indication that moving in that direction isn't necessarily the best thing to do. It was the consensus of the City Council/EDA to move forward with having staff get more information including some statistics on paper usage in the current paper process and how switching to electronic versions could help the environment. TIF FUNDING UPDATE - MR. EITEL Mr. Boganey introduced this item and asked Mr. Eitel to come forward and provide the presentation. Councilmembers/Commissioners thanked Mr. Eitel for his hard work on these projects. ADJOURNMENT Councilmember/Commissioner Graves moved and Councilmember/Commissioner Butler seconded adjournment of the City Council/Economic Development Authority Work Session at 9:59 p.m. Motion passed unanimously. 03/27/17 -3- DRAFT Cty Ci©il Agenda kern N©0 6b [IO1IK'[S1 I V h'4 UYA I OhYA (I) 1I I1IJA I DATE: April 3, 2017 TO: Curt Boganey, City Manage) FROM: Rozlyn Tousignant, Deputy City C1erkt SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on April 10, 2017. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. MECHANICAL Air Mechanical Assured Heating A/C & Refrigeration B &D Plbg Htg & A/C Centaire Htg & A/C, Inc CenterPoint Energy Cool Air Mechanical, INC. Corval Constructions INC Ductwork Heating & AC LLC Elk River Heating & A/C Inc Fireside Hearth & Home Genz-Ryan Plbg & Htg Co Go Fetsch Mechanical LLC Hoffman Refrigeration & Heating Jayhawk Mechanical Knott Mechanical Kraft Mechanical LLC Majors Mechanical McDowall Company Minnesota Petroleum Services Modern heating & A/C NAC Mechanical & Electrical Services Perfection Heating & Air Pronto Mechanical Heating & A/C Riccar Heating and A/C Ridler Heating & Cooling INC. Solid Refrigeration LLC Summit Facility & Kitchen Service LLC 16411 Aberdeen StNE Ham Lake MN 55304 13571 Balsam Lane N Dayton MN 55327 4145 MacKenzie Court St. Michael MN 55376 7402 Washington Ave S Eden Prairie MN 55344 6161 Golden Valley RD Golden Valley MN 55422 1544 134th Ave NE Ham Lake MN 55304 1633 Eustis Street St Paul MN 55108 6108 Olson Memorial Hwy Golden Valley MN 55422 19567 Twin Lakes Rd NW Elk River MN 55330 2700 Fairview Ave N Roseville MN 55113 2200 W Hwy 13 Burnsville MN 55337 565 Shoreview Park Rd Shoreview MN 55126 5660 Memorial Ave N Stillwater MN 55082 3307 N 2nd Street Minneapolis MN 55412 3051 220th St E Prior Lake MN 55372 2441 Ventura Drive, Suite 100, Woodbury MN 55125 11201 86th Ave N Maple Grove MN 55369 PO Box 606 Waite Park MN 56837 682 39t11 Ave NE Minneapolis MN 55421 2318 First Street NE Minneapolis MN 55418 1001 Labore Industiral Court, STE. B Vadnais Heights MN 55110 1770 Gervais Ave Maplewood MN 55109 415 Cahill Rod Edina MN 55439 2387 Station Parkway N.W. Andover MN 55304 3110 Washington Ave N Minneapolis MN 55411 1125 American Blvd E Bloomington MN 55420 2445 Nevada Ave N Golden Valley MN 55427 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCIL ITEM MEMORANDUM Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Total Comfort 4000 Winnetka Ave N #100 New Hope UHL Company 9065 Zachary Lane N Maple Grove RENTAL See attached report. SIGN HANGER Scenic Sign Corporation 828 South 5th Street PO Box 881 St Cloud Signation Sign Group 6840 Shingle Creek Pkwy Brooklyn Center TRANSIENT ACCOMMODATIONS – LEVEL I Best Western Plus 2050 Freeway Blvd DoubleTree by Hilton Minneapolis 2200 Freeway Blvd TRANSIENT ACCOMMODATIONS – LEVEL II Norwood Inn & Suites 6415 James Cir N Quality Inn 1600 James Cir N Super 8 Motel 6445 James Cir N COUNCIL ITEM MEMORANDUM Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Rental License Category Criteria Policy – Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I – 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II – 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III – 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV – 6 Months 1-2 units Greater than 8 3+ units Greater than 3 License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. I[S]JJ[iJ I fl U N M4 L'A I ah'4 (1) t1I )1IA1 Rental License Category Criteria Policy - Adopted by City Council 03-08-10 Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year 1-2 units 0-1 3+ units 0-0.75 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-025 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Budget Issues: There are no budget issues to consider. 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EEE EEEE EEEEEE EEEEEEEEEEEEE Ca Ca Ca Ca Ca Ca Ca Ca Ca Ca CO CO CO Ca Ca Ca Ca Ca Ca Ca CO CO Ca Ca CO CaU.U-U-4-U-U-U-U- U-U U-LL U-U-U- U-U U-U-U U IL IL U- U- U-U- a) a)a)(I)(I)a)(1)a)a) a)a) a)a)a) a)a)Cl)a)Cl) Cl)a)(I)Cl)(I) 0000 0000CCCQ00LOCC C C C C C C C C C C C C C C C C C C CCC U) U)U)U) C)v-C Cfl U)U)U)U)U)U)U)U)U) U)LI)U)U)U)U)U)U)U)U) U)U)L/)U) Oty C©dli Agendq JIt©m N©0 6© [I[S]JJ[IJ I U I I ak"A I'A I Dk'A (I) 1II 1IJ4 I DATE: April 10, 2017 TO: Curt Boganey, City Mana3 FROM: Nathan Reinhardt, Finance Director SUBJECT: Request for Proposals for Financial Advisory Services Recommendation: It is recommended that the City Council consider approval of a Resolution Adopting a "Request for Proposals for Financial Advisory Services". Background: Every six years the City of Brooklyn Center solicits proposals from multiple financial advisory services firms. This requirement is specified in City Council Code of Policies Section 2.80 (copy attached). One of the reasons for soliciting these proposals on a regular basis is to ensure the competitive pricing of our professional services. It also allows firms that may have developed new and important methods or technologies in financial advisory services to present their abilities to us for consideration. The most prominent use of the financial advisor is the sale of bonds for capital projects and development. In such cases the financial advisor assists the City by preparing documents for the legal compliance of each sale with federal and state regulations and financial accounting standards. They also prepare the Preliminary Recommendations, the Official Statement and the Bond Record documents. They compile bids for bonds as received on bid day and calculate the overall interest impacts of each bid. They also assist the City in acquiring a rating for the bonds from Moody's Investor's Service and/or Standard and Poor's. At other times the financial advisor will provide management consulting, specialized contract services such as economic development planning, capital planning advice, and technology application recommendations. The Finance Director has developed a document detailing the services required from the financial advisor at a minimum. Each interested advisory firm will return a proposal to the City with its rates for the various classifications of staffing use (Principal, Vice President, Advisor, Clerical Staff, and Analysis Staff) and a projected cost for bond issuance services. These dollar amounts are reviewed along with track record for performance and expected ability to deliver the services promised. Upon receipt and analysis of these proposals, staff will recommend two or more of the firms for interview by a Review Committee, as specified in Policy Section 2.80.3C. From these interviews and reference checks comes the final recommendation to be made to the City Council on engagement of a financial advisor for the ensuing six year period. Strategic Priorities: • Key Infrastructure Investments Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING A "REQUEST FOR PROPOSALS FOR FINANCIAL ADVISORY SERVICES" WHEREAS, the City of Brooklyn Center is required by its City Council Code of Polices to periodically solicit proposals for performance of financial advisory services and assist in the sale of bonds and other debt instruments; and WHEREAS, a form for obtaining those proposals, the Request for Proposals for Financial Advisory Services has been developed by staff and reviewed and approved by the Financial Commission; and WHEREAS, the City Council desires to obtain such professional services at both the highest level of industry performance and the most reasonable cost possible. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the "Request for Proposals for Financial Advisory Services", dated May 1, 2017, is approved and should be distributed to firms wishing to prepare proposals for financial advisory services. April 10. 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Code ofPolicies SCHEDULE FOR PROFESSIONAL SERVICES POLICIES 2.80 Policy and Procedure on Requests for Proposals for Financial Professional Services 1.Need for Policy The City needs a policy and procedure to provide for the orderly conduct of requesting proposals for professional services for handling financial affairs, to ensure that all services will be periodically reviewed, and that the proper balance will be maintained between cost and quality of services. 2.Policy A.All professional services in the area of City finances will be periodically let out for request for proposals (RFPs) according to an established schedule. B.Service levels will be monitored by the City Council and Staff and if unsatisfactory service is received, that contract will be re-advertised prior to the year set in the schedule. C. Quality of service will be the primary factor in awarding a contract for professional service, but cost will also be a determinant. 3. Procedure A.A schedule shall be established for the conduct of RFPs. The schedule should be adhered to unless there is a performance problem or other justification for an earlier RFP. Going to the market too frequently with RFPs expends Staff time, requires extensive orientation of new professionals, and discourages quality firms from submitting proposals at their most attractive price since they will expect to only have the contract for a short time. B.Specifications tailored to the professional service to be advertised will be prepared by Staff, reviewed by the Financial Commission, and approved by the City Council. C. A review committee made up of the City Manager and Finance Director shall review proposals for Banking Services, Insurance Agent, Risk Management Consultant, and Custodian for Investment Securities. Proposals for Auditor and Financial Advisor shall be initially screened by Staff, and then reviewed by a committee of City Council Members and Financial Commission Members appointed by the Mayor in consultation with the Chair of the Financial Commission, with the approval of the City Council, which committee shall also include the City Manager and Finance Director. City ofBrooklyn Center 04/25/16 Page 263 SECTION H — GENERAL POLICH'i City Council Code of Policies D. The specifications will emphasize the abilities, qualifications, and experience of the applicant firms to provide high quality service to the City. Price will be considered after one or more applicants have been identified as providing the desired quality of service. When appropriate, the specification shall require prices to be submitted in a separate, sealed envelope to be opened after applicants have been ranked according to quality. B. The City Manager shall make a recommendation to the City Council of a provider to be appointed to a multi-year engagement. It shall be written in the engagement that the appointment may be terminated earlier. Schedule for Requéstsfor.ProosalS FinancialServices 06.0f -,, Service Financial Banking Risk Management Custodian for Auditor Advisor for Services jIns:urance:A:gent Consultant Investment- - - - - -Bond Sales ___Securities Usual Interval1"-'.en REPS 6 years 6 years 6 years 6 years 6 years 6 years Most Recent REP 2004 2002 2003 2003 1998 2002 * RFP REP RFP REP 2010 2011 .REP 2012T ..REP 40 -RFP 2015- --_________RFP RFP RF 'Afl1'Awarded to L)eIolte I oudne wnu suusvijuonL'y wuuuLc VT Balance of engagement awarded to HLB Tautges Redpath for FY 2002— FY 2006. Reference: City Council Resolution Nos. 2006-120; 2000-120; 99-20; City Council Minutes 5/28/96 City of Brooklyn Center 04/25/16 Page 264 3VJFA 0 I ao fl VT1hm 'aiit'i ii%i May 1, 2017 TABLE OF CONTENTS I.STATEMENT OF PURPOSE II.GENERAL INFORMATION REGARDING THE CITY III. SCOPE OF SERVICES A.Debt Issue Development and Oversight B.Continuing Disclosure/Arbitrage Rebate Management C.Financial Planning and Debt Management D.Economic Development Planning IV. PROPOSAL FORM AND CONTENT A.Qualifications B.Fees C. Terms and Conditions IV. SELECTION PROCESS A.Interviews B.Schedule C. Evaluation of Proposals I.Statement of Purpose The City of Brooklyn Center, Minnesota is inviting proposals for the purpose of selecting a firm to serve as independent financial advisor to the City. The City expects to select a financial advisor who will serve the City for a period of four to six years, commencing on January 1, 2018. The independent financial advisor will be expected to perform services as required by the City in a professional and timely manner. II.General Information Regarding the City The City of Brooklyn Center is a northern metropolitan area suburban community located in Hennepin County. The City encompasses an area of approximately 8.5 square miles, with the most recent population estimate to be 30,569 by Metropolitan Council. The City was incorporated in 19.11, and is governed under a Home Rule Charter adopted in 1966 and subsequently amended. The City has a Council-Manager form of government. The Mayor and four City Council members are elected to serve overlapping four-year terms. The current governing body is: Tim Willson Mayor Term expires 12-31-2018 Dan Ryan Council Member Term expires 12-31-2018 Kris Lawrence-Anderson Council Member Term expires 12-31-2020 April Graves Council Member Term expires 12-31-2018 Marquita Butler Council Member Term expires 12-31-2020 The City Manager, Mr. Cornelius L. Boganey, is responsible for the administration of Council policy and the daily management of the City. The Manager is appointed by the Council and serves at its discretion. Mr. Boganey has served the City in this position since June 2006. Prior to that, Mr. Boganey served as the City's Assistant Manager beginning March 2003. He has also served as City Manager in Brooklyn Park, Minnesota and Port Arthur, Texas, and as Assistant City Manager in Kalamazoo, Michigan. The Finance Director, Mr. Nathan Reinhardt, is responsible for directing the City's financial operations, including preparation of the comprehensive annual financial report and interim reports, and the investment of City funds. Mr. Reinhardt has served as the City's Finance Director since November 2013. Previously, Mr. Reinhardt served as Finance Director for the City of Waseca, Minnesota. The City has 156 regular full-time and 150 seasonal full- and part-time employees. III. Scope of Services The independent financial advisor will assist the City in the analysis, structure, issuance and management of debt on a regular ongoing basis. The financial advisor may also be called upon to provide other financial advisory services on an as needed basis, such as analyzing capital financing plans, tax increment financing plans or projects, utility or service rate analysis, housing financing or assistance with negotiated transactions. Services will include, but not be limited to, the following tasks: Task 1: Debt Issue Development and Oversight Task 2: Continuing Disclosure/Arbitrage Rebate Management Task 3: Financial Planning and Debt Management Task 4: Economic Development Planning Any outlined task(s) requiring periodic updates and monitoring by the City and/or the financial advisor for which working documents and/or computer models are necessary will be formatted so as to be compatible with the City's most current software. Such working documents will become property of the City. Task 1: Debt Issue Development and Oversight The financial advisor will be responsible for the oversight of issuance of all competitive and negotiated debt sale/bond sale transactions. This task will include A.) Planning and Development; B.) Marketing; C.) Bond Closing and D.) Work Products. A. Planning and Development The financial advisor will: 1.)Research and advise the City on aspects of tax exemption and arbitrage in cooperation with Bond Counsel and the City Attorney; 2.)Review preliminary feasibility studies in cooperation with City officials and administrative staff, attorneys, bond counsel and others as requested by the City outlining each proposed project, its costs, funding sources and alternatives, existing debt and future debt service requirements and cash flow and revenue needs; 3.)Analyze the proposed financing, including financing alternatives to determine methods of strengthening marketability, and recommend the best method of marketing consistent with current economic and conditions and rating agency criteria; 4.)Consult with established rating agencies regarding proposed financing and assist the City in obtaining the most favorable rating possible by directing preparation of appropriate information including analysis of City credit rating with reference to standards, national trends and other relevant factors and advising the City on measures that may be taken to improve bond and credit ratings; 5.) Act as a liaison with bond counsel and coordinate the work of other professionals providing similar services. B. Marketing The financial advisor will assist the City in the marketing of bond issues. The following duties will be required. 1.)Advise the City on the appropriate terms and conditions of the sale, such as maturity schedule, discounts, par, premium, net interest cost and true interest rate. The financial advisor will consult with the City and bond counsel concerning bond covenants and advise on advantageous features such as parity provisions, reserve requirements, sinking fund payments and redemption provisions. The financial advisor will also assist the City in preparation of call notices and provisions. . 2.)Advise on the timing of bond sales, taking into consideration such factors as changing economic conditions, current and projected market trends and convenience to the City. .. 3.)Assist in preparation of the Official Statement on behalf of the City and with the cooperation of the City and the bond counsel. Advise the City on full disclosure. requirements and conformance to suggested guidelines. Coordinate review and revision with .the City,.bond counsel and underwriter. This Official Statement will be subject to final review by City officials, City staff and bond counsel. . 4.)Assist in publicizing the issue with an Official Statement, notice of sale, bid forms and such other means necessary and advisable to develop regional public and institutional interest. 5.) Advertise the bond sale in prominent financial publications as may be appropriate to the sale in addition to coordinating local publication requirements with bond counsel. C. Bond Closing The financial advisor will assist the City in directing, coordinating and supervising bond sale closing transaction. Such services will include: 1.)Coordinate the compilation of transcript material;. 2.)Oversee all bond pricing and registration procedures; 3.) Solicit proposals for investment of funds, if-necessary. D. Work Product The financial advisor will be expected to provide the following work products for each debt offering unless specific arrangements are made for one or more of these products to be provided by others: 1.)Pre-sale analysis; 2.)Offering statement; 3.)Post sale analysis: 4.)Such other studies, including analysis of funding alternatives, cash flow projections and materials necessary for financial planning and bond sale purposes. Task 2: Continuing Disclosure / Arbitrage Rebate Management The financial advisor will assist the City in the administration of continuing disclosure and arbitrage/ rebate management. These services will include, but are not limited to: A.Compile and assist with the distribution of an annual report for submission to all nationally recognized municipal securities information repositories and the state information depository, if one is designated, and the Municipal Securities Rulemaking Board, as required by the provisions of the specific issue; B.Monitor material events through periodic requests for information and assist with the disclosure of material events; C.Advise on arbitrage and/or rebate provisions; D.Monitor funds subject to arbitrage restrictions and calculate rebates. Task 3: Financial Planning and Debt Management The financial advisor will assist the City in financial planning and debt management activities. These services may include, but are not limited to: A. Assist and advise with the implementation of a long-range financial plan for the City. Development of the plan will include: 1.)Establishing policies and procedures; 2.)Identifying and evaluating objectives; 3.)Review and analyze cost effective alternatives for financing the City's operating and capital requirements; and 4.)Review revenue requirements of the various enterprise funds. B. Assist and advise the City in managing its short- and long-term debt programs. Such services will include: 1.)Assist and advise on development of debt management policies including total debt, levy and per capita levels, pay back provisions, etc.; 2.)Monitor markets for opportunities to refinance existing City debt; 3.)Advise and assist the City in determining the scope of new debt financing; 4.)Assist in communications with the financial community to promote the City's debt securities and improve bond ratings; and 5.) Assist the City in meeting its secondary market disclosure requirements. Task 4: Economic Development Planning The financial advisor will assist the City in fiscal planning of debt and debt management of its economic development activities in the following areas: A.Housing; including senior housing, market rate housing, housing rehabilitation and pro forma models for projects. B.Tax Increment Financing; including TIF plans, TIF debt management plans, TIF policies and procedures, issuance of TIP debt, and pro forma models for projects. C. Economic Development; including establishment of policies and procedures, project analysis, tax impacts, and job creation possibilities. IV. Proposal Form and Content A. Qualifications Proposals should include responses to each of the following items. Include sample work products as appropriate to address the services expected, as outlined in the Scope of Services section. Please construct the proposal with responses in the same order as listed below to facilitate review and comparison by the Review Committee. 1.Experience of the firm with bond issues in the State of Minnesota. 2.Experience of the firm with jurisdictions of comparable characteristics to the City of Brooklyn Center. 3.Identify the primary contact that will be assigned to work with the City. List the qualifications and experience of the individual. If more than one person is assigned identify the senior level contact. Include resumes for all financial advisor staff listed as contacts for the City. 4.Experience dealing with bond rating agencies. Summarize the firms approach to preparing and presenting bond rating information. 5.Outline the firm's experience in providing debt issue development and oversight services as outlined in the Scope of Services section. 6.Outline the firm's experience in providing continuing disclosure/arbitrage rebate management services as outlined in the Scope of Services. 7.Outline the firm's experience in providing financial planning and debt management services as outlined in the Scope of Services section. 8.Outline the firm's experience in providing economic development planning services as outlined in the Scope of Services section. 9.Summarize the firm's support services capability (i.e. printing, word processing, graphics, etc.) and whether these services are done in-house or are contracted out. 10.Outline the firm's experience in advance refunding for local governments. 11.Describe the process by which your firm will acquire a working knowledge of the City's outstanding debt so as to be able to advise the city on any financial, legal, market or regulatory issues in the future. 12.List of references relating to projects completed for local governments over the past five years with comparable characteristics to the City of Brooklyn Center, preferably in the State of Minnesota. Provide name, address and telephone number of a contact with the reference government. B.Fees Provide the pricing schedule the firm will use to charge the City for providing the services described in the Scope of Services section. Differentiate between fees which may be based upon a sliding scale tied to the size of a bond issue, fees for different types of bond issues, fees which may be flat fees for service or a flat annual fee and hourly rates for all personnel who may be billed on that basis. Also indicate the level of service commensurate with the quoted price. If the firm is proposing that the City pay the cost of incidental expenses state clearly what types of expenses will be included in these charges. C.Terms and Conditions 1.The City reserves the right to reject any or all of the proposals or to negotiate a contract in the best interests of the City at the absolute and sole discretion of the Brooklyn Center City Council. 2.The firm will submit five (5) hard copies and one (1) electronic (PDF) version of its proposal to the Finance Department of the City no later than 3:00 PM on Wednesday, May 31, 2017 Submittals may be addressed to: Nathan Reinhardt, Finance Director City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430-2199 Nathan Reinhardt, Finance Director nreinhardt@ci.brooklyn-center.mn.us All proposals must be signed by an individual duly authorized by the firm. All proposals will become property of the City. No public bid opening will be held. 3.The Finance Director, Nathan Reinhardt, will be the City's primary contact for this process. He will coordinate appointments with staff and/or the Review Committee for the interview and selection process. Questions and requests for information will be directed to him. Any other contact with City staff, the Mayor, Council Members or City Manager may be grounds for immediate rejection of the firm's proposal, at the discretion of the City. 4.only independent financial advisors should submit proposals to the City. An independent financial advisor is a firm that does not engage in the underwriting of municipal securities nor is it affiliated with any firms engaging in the underwriting of municipal securities. 5.The City reserves the right to request clarification of any information submitted and to request additional information for any or all proposers. 6.Any agreement or contract resulting from this process and the acceptance of a firm's proposal will be on forms supplied by or approved by the City and will contain, at a minimum, the applicable provisions of this Request for Proposals. The City reserves the right to reject any agreement or contract that does not conform to the Request for Proposals, any additional negotiated terms or conditions, and City or State requirements for agreements and contracts. 7.The firm will not subcontract or assign any interest in any contract or agreement without the prior written consent of the City executed by an authorized individual. 8.All data, documents and other information provided to the City by the financial advisor as a result of this Request for Proposals will become property of the City and subject to its disposal. 9.All costs associated with the preparation of the firm's proposal will be the responsibility of the firm submitting the proposal. 10.The financial advisor will be expected to meet with City Officials at Brooklyn Center City Hall as needed during the course of the service engagement. 11.The City expects the financial advisor to respond to occasional telephone inquiries that do not require considerable research on a complimentary basis. 12.This document is a Request for Proposals, not for Bids. The City, therefore, reserves the right to negotiate with any qualifying firm or party on any matter in the proposal. V. Selection Process A.Interviews The City may select two or more firms to make presentations to a Review Committee prior to making a final recommendation to the City Council. Each selected firm will make a presentation of no more than 30 minutes to the Committee and then respond to questions from the Committee. B.Schedule The City has developed the following schedule of events for this process: Request for Proposals Issue May 1, 2017 Proposals Due (3:00 p.m. at City Hall) May31, 2017 Selection of Finalists June 9, 2017 Interviews Completed by June 28, 2017: Recommendation to City Council July 24, 2017 C. Evaluation of Proposals A Review Committee will consider the proposals and make a recommendation to the City Council. The recommendation will be based on the following criteria: 1.Quality of the proposal and its responsiveness to the criteria of the Request for Proposals. 2.Experience and creativity in providing financial advisory services to cities of comparable size and character to the City of Brooklyn Center. 3.Experience and availability of staff assigned to serve the City. 4.Proven ability to provide all of the services described in the Scope. of Services. 5.References. 6.Fees. Questions or requests for additional information may be directed to the Nathan Reinhardt, Finance Director at nreinhardt@ci.brooklyn-center.mn.us or at telephone number (763) 569-3345. Thank you for your consideration of this Request for Proposals. Oty Cil Agenda llrn N©0 6d III]JJcSJ IU I U MYA U I 3I'A (IJ 11I 1IA' I DATE: April 10, 2017 TO: Curt Boganey, City Mana4j FROM: Nathan Reinhardt, Finance Director SUBJECT: Request for Proposals for Insurance Agent of Record Recommendation: It is recommended that the City Council consider approval of a Resolution Adopting a "Request for Proposals; Insurance Agent of Record". Background: City Council Code of Policies Section 2.80 requires that certain financial services be periodically subjected to the Request for Proposal (RFP) process. The goal of this process is to maintain a proper balance between cost and quality of service. The proposed RFP is for a company to provide representation and assistance in the City's dealings with the League of Minnesota Cities Insurance Trust (LMCIT). The Agent will also assist the City with risk management evaluation and by making recommendations for improving risk management practices and procedures. Representatives of LMCIT also assist in advising on risk management. LMCIT requires that each city participating in the Trust have a professional agent representing them to facilitate clear, proper and timely communication. The City has contracted with Northern Capital Insurance for the past six years and staff has very happy with the services they have provided. The cost for this service was $14,750 in 2016. The term of a proposed agreement will be three years at a guaranteed rate scale with another three open to negotiations on compensation for the Agent. As per the Policy, staff will distribute, collect and evaluate the RFP materials with a final recommendation being made to the City Council at the July 24, 2017 regular meeting. Also as per the Policy, the Financial Commission has reviewed the proposed RFP and given approval as of March 30, 2017. Budget Issues: There are no budget issues to consider. Strategic Priorities: Financial Stability Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for alipeople and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO.___________ RESOLUTION ADOPTING A "REQUEST FOR PROPOSALS; INSURANCE AGENT OF RECORD" WHEREAS, the City of Brooklyn Center is required by its City Council Code of Polices to solicit proposals for an Insurance Agent of Record to represent the City in dealings with its insurer, the League of Minnesota Cities Insurance Trust; and WHEREAS, a set of specifications for obtaining those proposals, the "Request for Proposals; Insurance Agent of Record" has been developed and reviewed, as required, by the Financial Commission; and WHEREAS, the City Council desires to obtain excellent service and representation in insurance matters at the most reasonable cost possible. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the "Request for Proposals; Insurance Agent of Record", dated May 1, 2017, is approved and should be distributed to firms wishing to prepare proposals. April 10. 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. " -Y 0 rI FIrv-.^Ity of Brooklyn Center TABLE OF CONTENTS I. INTRODUCTION A.Introduction and General Information B.Background Information C.Scope of Work D.Qualifications B. Terms of Engagement F.Fees G.Subcontracting H. Rights of Review II. INSTRUCTIONS A.Proposal Submission B.Schedule III. CONTRACT EXECUTION A.Negotiations and Contract Execution B.Contracting Ethics I. Introduction and Background A.Introduction and General Information The City of Brooklyn Center's insurance coverage for property, liability and automobiles is provided by the League of Minnesota Insurance Trust (LMCIT). LMCIT requires cities to use the services of an agent or record to assist and advise a city On their insurance coverage. The City of Brooklyn Center is also insured for workers compensation through LMCIT. Brooklyn Center invites written proposals from insurance brokers to act as the broker of record for the LMCIT policies that will be renewed April 1, 2018 and act as agent of record for worker's compensation policies renewing January 1, 2018. The agent of record will be determined by the fee proposed (in lieu of a commission) and the qualifications of and references for the insurance agent and their staff. Coverage for property and liability for the Earle Brown Heritage Center is written under the auspices of the Brooklyn Center Economic Development Authority (EDA). This set of policies is also provided by the LMCIT. B.Background Information The City of Brooklyn Center is a north metropolitan area suburb community located in Hennepin County, Minnesota. The City encompasses an area of approximately 8.5 square miles, with the most recent population estimate to be 30,569 by Metropolitan Council. The City was established as a village in 1911 and incorporated as a charter city 1966 by referendum vote of its citizens. The City operates with a Council-Manager form of government. A full range of public services is provided, including police and fire protection, construction and maintenance of streets and infrastructure, cultural and recreational activities and general administration. The City's Public Utility Enterprise Fund activities include water, sanitary sewer, street lighting, and storm drainage and recycling. The City also operates as Enterprise Fund activities two liquor stores and an executive golf course. The EDA operates the Earle Brown Heritage Center, a meeting and conference facility. The City is organized into the following departments accounted for in the General Fund: Mayor and City Council, Administration, Police, Fire and Emergency Services, Building and Community Standards, Business and Development, Community Activities, Recreation and Services (CARS) and Public Works (Engineering, Streets, Central Services Maintenance and Parks). The accounting and financial reporting functions are centralized, and the City's fiscal year is the calendar year. The Brooklyn Center City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. Comprised of four members and the Mayor, it is the legislative and policy making body of the City. The Mayor, who presides over the City Council meetings, is elected at large for a four year term as are the Council members. C. Scope of Work The insurance broker will be responsible for the following: 1.Advise and assist the City and the EDA in assembling and accurately reporting underwriting data, including updating property values, for rating purposes and completing the LMCIT renewal forms based on the data supplied by the City and the EDA. 2.Advise and assist the City and the EDA in evaluating and selecting among coverage alternatives such as deductibles, limits, optional coverage, alternative coverage forms, etc. Advise the City and the EDA on potential gaps or overlaps in coverage. 3.Review the LMCIT insurance policies for completeness and accuracy. Confirm that the policies have been updated with the new data supplied during the renewal process. 4.Provide explanations of insurance coverage, coverage options and make recommendations as requested. 5.Conduct quarterly review of open claims. Review claim reserves for appropriateness. 6.Assist the City in identifying risk exposures and developing appropriate strategies to address those exposures. 7.Issue certificates of insurance as needed. 8.Assist as requested with safety and loss control activities. 9. Perform other duties customarily handled by an insurance agent and agreed upon by both the City and agent. D. Qualifications The proposer shall demonstrate their experience and qualifications by including in their proposal the following information. Please assemble the proposal with responses in the same order as listed below to facilitate review comparison. 1. Provide a general profile of the proposer. 2.Number of years the proposer has been in business. 3.Names of governmental entities insured by the proposer through the LMCIT during the last five years and brief description of services provided. 4.Detail the name(s), qualifications, experience, and professional designations of the staff proposed to service the City's account. 5.Proposer premium volume excluding personal lines of coverage (health, life, etc.). 6.Present limit of errors and omissions coverage in place for the proposer. 7.Describe any other resources or special qualifications of the proposer that would be advantageous to the City. 8.Identify the proposer's fee for services. 9. List three (3) to five (5) references, including names, addresses and phone numbers for contact purposes. E.Terms of Engagement A three-year contract is contemplated with an additional three one-year options to renew, subject to review by the Brooklyn Center City Council and the annual availability of an appropriation. F.Fees The insurance broker shall indicate in its proposal the fee required to service the City's LMCIT insurance coverage for the policy periods of: September 1,2017—August 31, 2018 September 1, 2018 - August 31, 2019 September 1,2019—August 31, 2020 The fee proposed is in lieu of a commission. Additionally, the proposal must incorporate any limits to the hours of service for all activities listed in Section C of this RFP. G.Subcontracting No subcontracting will be allowed without the express prior written consent of the City. H.Rights of Review The City of Brooklyn Center reserves the right to reject any or all proposals, to request additional information from any or all applicants as determined to be in the best interest of the City. II. Instructions A.Proposal Submission Three (3) hard copies and one (1) electronic (PDF) version of its proposal shall be submitted to the Finance Department of the City no later than 3:00pm on Wednesday, May 31, 2017. Submittals shall be addressed to: Nathan Reinhardt, Finance Director City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Nathan Reinhardt, Finance Director nreinhardt@ci.brooklyn-center.mn.us All responses, questions, and correspondence should be directed to Nathan Reinhardt, Finance Director at nreinhardtci.brooklyn-center.mn.us or (763) 569-3345. B.Schedule The City has developed the following schedule of events for this process: 1.Financial Commission approves format of RFP.......................March 30, 2017 2.City Council authorizes Request for Proposal/Ad for bids.........April 10, 2017 3.Request for Proposals issued May l,2017 4.Proposal due date May 31, 2017 5. Selection of 9, 2017 6. Interviews (as necessary) completed by -----------June 28, 2017 7.Final decision/contract negotiation completed byJuly 21, 2017 8.Contract consideration by the City CouncilJuly 24, 2017 III. Contract Execution The information below is being provided as part of this Request for Proposal to give responders an understanding of the City's expectations with respect to contract execution. A.Negotiations and Contract Execution The City reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the City and agent be unable to agree upon the entire contract, the City reserves the right to discontinue negotiations, select another agent, or reject all of the proposals. Upon completion of negotiations agreeable to the City and the agent a contract shall be executed. B.Contracting Ethics No elected official or employee of the City of Brooklyn Center who exercises any responsibilities in the review, approval, or implementation of the proposal shall participate in any decision, which affects his or her direct or indirect financial interests. 2.It is a breach of ethical standards for any person to offer, give, or agree to give any City of Brooklyn Center employee or Council person, or for any City of Brooklyn Center employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonable prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded the general public. 3.The agent shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. 4. The agent shall not accept any private client or project which, by nature, places it in ethical conflict during its representation of the City of Brooklyn Center. City Cwdli Agenda ll©rn N©0 6 [Eo1IJcJ I i'i u i o ii asia i DATE: April 10, 2017 TO: Curt Boganey, City Mana5 FROM: Nathan Reinhardt, Finance Director SUBJECT: 2017A General Obligation Improvement and Utility Revenue Bonds Recommendation: It is recommended that the City Council consider approval of the attached resolution setting the date of the sale of $8,830,000 General Obligation Improvement and Utility Revenue Bonds, Series 2017A to finance • the construction of Evergreen Park Area Improvements and Water Tower No. 3 Reconditioning for May 8, 2017. Background: Everureen Park Area Imorovements In 2017, the City of Brooklyn Center entered the 24th year of its long-range infrastructure rehabilitation program often referred to as the Neighborhood Street and Utility Improvement Program. This program has consisted of a systematic rehabilitation and/or replacement of the City's aging streets, water main, sanitary sewers, sidewalks and street lights. The City's Capital Improvement Plan identifies the Evergreen Park Area Neighborhood for reconstruction in 2017. The project includes roadway and utility improvements from Humboldt Avenue to Trunk Highway (TH) 252 and from 69th Avenue to 73'' Avenue (excluding Dupont Avenue). The total project length is 16,996 feet and the area consists of approximately 214 residential properties. On November 28, 2016 the City Council approved a resolution ordering improvements and authorizing preparation of plans and specifications for the Evergreen Park Area street, storm drainage, utility and trail improvements. City Council also approved a resolution certifying the special assessments on this project. On March 21, 2017 the City Council accepted the bid and awarded the contract of Evergreen Park Area Improvements to the lowest responsible bidder. The estimated total cost of the project is $9,882,457, of this total cost, $7,207,615 of street, sanitary sewer, storm drainage and water infrastructure costs will be financed through bond proceeds. Water Tower No. 3 Reconditioning Tower No. 3, a 1.5 million gallon elevated storage tank located within the Centerbrook Golf Course was constructed in 1973. The complete exterior coating system was replaced in 1986 and in 1998 the exterior was spot repaired, power washed and a urethane top coat was applied to the exterior of the tower. I'Iission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [ES1lJh[iJ I I I aIy4 LA I ak'A 0) t1I P]JJ'A1 On June 21, 2016 the City Council accepted the bid and awarded the contract of Water Tower No. 3 Reconditioning to the lowest bidder. The estimated total cost of the project is $1,482,000 of water infrastructure costs which will be financed through bond proceeds. Budget Issues: The Water Tower No. 3 Reconditioning project was included in the 2016 adopted budget and the Evergreen Park Area Improvements were included in the 2017 adopted budget. The Street Reconstruction fund which is the primary source of funding for the City's share of street reconstruction improvements receives approximately $680,000 per year in franchise fees. Franchise fees are not adequate to cover the City's share of street reconstruction expenditures which have an estimated average annual cost of $4.1 million for the years 2017 through 2020 as identified in the Capital Improvement Plan (CIP). The proposed 2017A bond issue includes approximately $2.5 million in street reconstruction costs that will be repaid from an additional debt service property tax levy. The estimated required levy for the new debt service in 2018 is approximately $290,000, which equates to an approximate 1.8% levy increase. The Infrastructure Reconstruction fund accounts for infrastructure replacement costs that are funded entirely by special assessments. Because special assessments are repaid over ten years, bonds are frequently issued to provide immediate funding for the project costs. The 2017A bond issue includes approximately $1.45 million in street/storm drainage improvements that will be funded by special assessment revenue. The utility funds pay for infrastructure replacement costs through utility charges. Issuing debt to provide funding for the infrastructure improvements will allow the City to minimize the impact on these charges. The 2017A bond issue includes $3,410,000 in water utility costs and $1,470,000 in sanitary sewer costs that will be funded through utility fees. Debt Summary (By Repayment Source) Property Tax Levy $2,500,000 Special Assessments 1,450,000 Water Charges 3,410,000 Sanitary Sewer Charges 1,470,000 Total Debt Issue $8,830,000 We have attached a copy of the recommendations for issuance of bonds prepared by the City's financial advisor, Springsted Incorporated. A bond rating call is expected to take place at the end of April, in which we anticipate that Standard & Poor's will confirm that the bonds will continue to be rated AA. Competitive proposals will be received by the City's financial advisor, Springsted Incorporated at 10:00am on May 8th 2017. Proceeds from the bonds will be received June 8 th , 2017. Strategic Priorities: Key Infrastructure Investments Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $8,830,000 GENERAL OBLIGATION IMPROVEMENT AND UTILITY REVENUE BONDS, SERIES 2017A BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1.Finding Amount and Purpose. It is hereby found, determined and declared that the City of Brooklyn Center, Minnesota (the "City"), should issue $8,830,000 General Obligation Improvement and Utility Revenue Bonds, Series 2017A, to finance various street and utility improvement projects within the City. 2.Meeting. This City Council shall meet on the date and at the time and place specified in the form of Terms of Proposal attached hereto as Exhibit A for the purpose of awarding the sale of the Bonds. 3.Competitive Negotiated Sale. The City has retained Springsted Incorporated as an independent municipal advisor, and the City Council hereby determines to sell the Bonds by private negotiation, by way of a competitive sale in response to Terms of Proposal for the Bonds which are not published in any newspaper or journal. 4.Terms of Proposal. The terms and conditions of the Bonds and the sale thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby made a part hereof. 5. Official Statement. The City Finance Director and other officers or employees of the City are hereby authorized to participate with Springsted Incorporated in the preparation of an official statement for the Bonds. April 10, 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. RESOLUTION NO. EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $8,830,000* CITY OF BROOKLYN CENTER, MINNESOTA GENERAL OBLIGATION IMPROVEMENT AND UTILITY REVENUE BONDS, SERIES 2017A (BOOK ENTRY ONLY) Proposals for the above-referenced obligations (the "Bonds") will be received by the City of Brooklyn Center, Minnesota (the "City") on Monday, May 8, 2017, (the "Sale Date") until 10:30 A.M., Central Time at the offices of Springsted Incorporated ("Springsted"), 380 Jackson Street, Suite 300, Saint Paul, Minnesota, 55101, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of a bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the proposal is submitted. (a)Sealed Biddth'. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b)Electronic Bidding, Notice is hereby given that electronic proposals will be received via PARITY ®. For purposes of the electronic bidding process, the time as maintained by PARITY ® shall constitute the official time with respect to all proposals submitted to PARITY ®. Each bidder shall be solely responsible for making necessary arrangements to access PARITYfor purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents, nor PARITY ® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents, nor PARITY® shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY ®. The City is using the services of PARITY ® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. A-i RESOLUTION NO. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall control. Further information about PARITY ®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2'"' Floor, New York, New York 10018 Customer Support: (212) 849-5000 DETAILS OF THE BONDS The Bonds will be dated as of the date of delivery and will bear interest payable on February 1 andAugust 1 of each year, commencing February 1, 2018. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts* as follows: 2019 $840,000 2021 $845,000 2023 $875,000 2025 $900,000 2027 $930,000 2020 $835,000 2022 $860,000 2024 $885,000 2026 $915,000 2028 $945,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the amount of any maturity in multiples of $5, 000. In the event the amount of any maturity is inod?fied, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository for the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable regulations of the Securities and Exchange Commission. The City will pay for the services of the registrar. RESOLUTION NO. OPTIONAL REDEMPTION The City may elect on February 1, 2026, and on any day thereafter, to redeem Bonds due on or after February 1, 2027. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be redeemed. DTC will determine by lot the amount of each participants interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All redemptions shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefited properties and net revenues of the City's water, storm drainage, and sanitary sewer utility funds for repayment of the Bonds. The proceeds will be used to finance street and utility improvements within the City. BIDDING PARAMETERS Proposals shall be for not less than $8,759,360 plus accrued interest, if any, on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals on the Sale Date unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity must be 98.0% or greater. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT To have its proposal considered for award, the lowest bidder is required to submit a good faith deposit to the City in the amount of $88,300 (the "Deposit") no later than 1:30 P.M., Central Time on the Sale Date. The Deposit may be delivered as described herein in the form of either (i) a certified or cashier's check payable to the City; or (ii) a wire transfer. The lowest bidder shall be solely responsible for the timely delivery of its Deposit whether by check or wire transfer. Neither the City nor Springsted have any liability for delays in the receipt of the Deposit. If the Deposit is not received by the specified time, the City may, at its sole discretion, reject the proposal of the lowest bidder, direct the second lowest bidder to submit a Deposit, and thereafter award the sale to such bidder. Certified or Cashier's Check. A Deposit made by certified or cashier's check will be considered timely delivered to the City if it is made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101 by the time specified above. Wire Transfer. A Deposit made by wire will be considered timely delivered to the City upon submission of a federal wire reference number by the specified time. Wire transfer instructions will be available from Springsted following the receipt and tabulation of proposals. The successful bidder must send an e-mail including the following information: (i) the federal reference number and time released; (ii) the amount of the wire transfer; and (iii) the issue to which it applies. A-3 RESOLUTION NO. Once an award has been made, the Deposit received from the lowest bidder (the "Purchaser") will be retained by the City and no interest will accrue to the Purchaser. The amount of the Deposit will be deducted at settlement from the purchase price. In the event the Purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre-approved a commitment for any policy of municipal bond insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must be set forth on the bidder's proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the Purchaser. On or about June 8, 2017, the Bonds will be delivered without cost to the Purchaser through DTC in New York, New York. Delivery will be subject to receipt by the Purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the Purchaser shall be liable to the City for any loss suffered by the City by reason of the Purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 1 5c2-12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The Purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. A-4 RESOLUTION NO. OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Bonds, and said Preliminary Official Statement will serve as a near-final Official Statement within the meaning of Rule 1 5c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Municipal Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223r3000. A Final Official Statement (as that term is defined in Rule 1 5c2-12) will be prepared, specifying the maturity dates, principal amounts, and interest rates of the Bonds, together with any other information required by law. By awarding the Bonds to the Purchaser, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the Purchaser up to 25 copies of the Final Official Statement. The City designates the Purchaser as its agent for purposes of distributing copies of the Final Official Statement to each syndicate member, if applicable. The Purchaser agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with its syndicate members for purposes of assuring the receipt of the Final Official Statement by each such syndicate member. Dated April 10, 2017 BY ORDER OF THE CITY COUNCIL Is! Sharon Knutson City Clerk A-5 City of Brooklyn Center, Minnesota Recommendations for Issuance of Bonds $8,830,000 General Obligation Improvement and Utility Revenue Bonds, Series 2017A The Council has under consideration the issuance of bonds to fund street improvements related to the Evergreen Park Area (the Street Improvement Portion") and utility improvements related to the Evergreen Park Area and Water Tower No. 3 Reconditioning (the Utility Portion"). This document provides information relative to the proposed issuance. KEY EVENTS: The following summary schedule includes the timing of some of the key events that will occur relative to the bond issuance. April 10, 2017 Week of April 24, 2017 May 4, 2017 (est.) May 8, 2017, 10:30 a.m. May 8, 2017, 7:00 p.m. June 8, 2017 Council sets sale date and terms Rating conference is conducted Receipt of rating Competitive proposals are received Council considers award of the Bonds Proceeds are received RATING: Application will be made to S&P Global Ratings (S&P) for a rating on the Bonds. The City's general obligation debt is currently rated "AA" by S&P. THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer's Index (BBI") which measures the yield of high grade municipal bonds in the 20th year for general obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25 Bond Index). The following chart illustrates these two indices over the past five years. BBI 25-bond (Revenue) and 20-bond (G.O.) Rates for 5 Years Ending 313012017 ---- BBI 25 Bond —B8120 Bond 3130/2017 25 bond: 4.03% 20 bond: 3.86% 2.O% Dates Prepared by Springsted incorporated Springstei 6.0% 5.0% C) 4.0% 3.0% POST ISSUANCE The issuance of the Bonds will result in post-issuance compliance responsibilities. The COMPLIANCE: responsibilities are in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. Federal arbitrage requirements include a wide range of implications that have been taken into account as your issue has been structured. Post-issuance compliance responsibilities for your tax-exempt issue include both rebate and yield restriction provisions of the IRS Code. In general terms the arbitrage requirements control the earnings on unexpended bond proceeds, including investment earnings, moneys held for debt service payments (which are considered to be proceeds under the IRS regulations), and/or reserves. Under certain circumstances any "excess earnings' will need to be paid to the IRS to maintain the tax- exempt status of the Bonds. Any interest earnings on gross bond proceeds or debt service funds should not be spent until it has been determined based on actual facts that they are not "excess earnings" as defined by the IRS Code. The arbitrage rules provide for spend-down exceptions for proceeds that are spent within either a 6-month, 18-month or 24-month period in accordance with certain spending criteria. Proceeds that qualify for an exception will be exempt from rebate. These exceptions are based on actual expenditures and not based on reasonable expectations; and expenditures, including any investment proceeds, will have to meet the spending criteria to qualify for the exclusion. The City expects to meet the 18-month spending exception. Regardless of whether the issue qualifies for an exemption from the rebate provisions, yield restriction provisions will apply to the debt service fund and any project proceeds unspent after three years and the funds should be monitored on an ongoing basis. Secondary disclosure requirements result from an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require the City to commit to providing the information needed to comply under a continuing disclosure agreement. Springsted and the City have entered into an Agreement for Municipal Advisor Services under which Springsted will provide arbitrage rebate services on the Bonds. It is our understanding the City undertakes its own continuing disclosure responsibilities. SUPPLEMENTAL Supplementary information will be available to staff including detailed terms and conditions of INFORMATION AND sale, comprehensive structuring schedules and information to assist in meeting post-issuance BOND RECORD:compliance responsibilities. Upon completion of the financing, a bond record will be provided that contains pertinent documents and final debt service calculations for the transaction. RISKS/SPECIAL The outcome of this financing will rely on the market conditions at the time of the sale. Any CONSIDERATIONS:projections included herein are estimates based on current market conditions. Principal payments on the Street Improvement Portion of the Bonds have been structured around projected future assessment collections. If actual assessment collections are different than projected (lower annual collections due to delinquencies or prepayments), the levy requirement for the Street Improvement Portion will differ from what is shown in these recommendations. Springsted Page SCHEDULES Schedules attached for the Bonds include: ATTACHED: o Sources and uses of funds Estimated debt service schedules for the Bonds as a whole and by purpose, given the current interest rate environment o Aggregate calendar year debt service of all City utility obligations, including the Utility Portion of the Bonds SALE TERMS AND Variability of Issue Size: A specific provision in the sale terms permits modifications to the MARKETING:issue sizes and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after February 1, 2027 may be prepaid at a price of par plus accrued interest on or after February 1, 2026, Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt obligations that count against its $10 million limit for this calendar year; therefore, the Bonds will be designated as bank qualified. Premium Bidding: Any excess proceeds generated as original issue premium and/or unused discount will be used to reduce the principal amount of the borrowing. $3,950,000 Street Improvement Portion Description of Purpose PURPOSE:The proceeds of the Street Improvement Portion, along with other available City funds, will be used to finance street improvements related to the Evergreen Park Area. AUTHORITY:Statutory Authority: The Street Improvement Portion is being issued pursuant to Minnesota Statutes, Chapters 429 and 475. Statutory Requirements: In order to issue debt under Minnesota Statutes, Chapters 429, the projects must be at least 20% assessed. The amount of assessments to be filed against benefitted properties is in excess of 20%. SECURITY AND The Street Improvement Portion of the Bonds will be a general obligation of the City, secured SOURCE OF by its full faith and credit and taxing power. In addition, the City pledges special assessments PAYMENT:against benefited properties. Special assessments totaling approximately $1,422,897 of principal are expected to be filed in 2017 for first collection in 2018 at a rate of 4.0%. Assessments will be collected over a term of ten years in equal annual installments of principal. The City will make the February 1, 2018 interest payment from available City funds. Thereafter, each years collection of assessments and taxes will be used to make the interest payment due on August 1 of the collection year and the February 1 principal and interest payment due the following year. STRUCTURING In consultation with City staff, the Street Improvement Portion has been structured around the SUMMARY: projected assessment collections to result in an approximately even annual levy requirement. L Sprincjsted Page Statutory Requirements: Pursuant to Minnesota Statutes, Chapter 444 and the resolution awarding the Bonds, the City will covenant to maintain user rates and charges for the sanitary sewer, storm drainage and water utilities (collectively the "Utilities") in an amount sufficient to generate revenues to support the operation of the Utilities and to pay debt service. The City is required to annually review the budget of the Utilities to determine whether current rates and charges are sufficient and to adjust them as necessary. In addition to the Utility Portion of the Bonds, the City's 2015 PFA Loan and portions of the City's 2015A Bonds and 2016A Bonds are also secured by a pledge of net operating revenues of the City's Utilities. The projected maximum calendar year debt service on all general obligation utility supported debt, including the Utility Portion of the Bonds, is estimated to be $2,283,680. The table below demonstrates that net operating revenues of the Utilities are expected to be sufficient, based on the City's 2015 audited results, to make the annual debt service payments due on all general obligation utility debt of the City. Sanitary Sewer Storm Drainage Water Fund Fund Fund Total operating Revenues $ 2573,493 $ 4,093,725 $ 1,635,555 $ 8302,773 Operatng Expenses (2008,333) (3,656,994) (1,875,824) (7,541,151) Add Back Depreciation 703,933 783,500 1,106,276 2,593,709 Md Investment Earnings 30,423 26,688 35,849 92,960 AailableNetRevanues $ 1,299,516 $ 1,246919 $ 901,856 $ 3,448,291 Estmated Maximum calendar Year Debt Service $ 2,283,680 Es8matedcoerage 1.51 SECURITY AND The Utility Portion of the Bonds will be a general obligation of the City, secured by its full faith SOURCE OF and credit and taxing power. Principal and interest will be paid from the City's sanitary sewer, PAYMENT: storm drainage and water funds. STRUCTURING In consultation with City staff, the Utility Portion of the Bonds has been structured over a term SUMMARY: of 10 years with approximately level annual debt service payments. Sprtncjsted Page4 $8,830,000 City of Brooklyn Center, Minnesota General Obligation Improvement and Utility Revenue Bonds, Series 2017A ISSUE SUMMARY Total Issue Sources And Uses Dated 06108/2017 I Delivered 0610812017 Street Improvement Portion Utility Portion Total Evergreen Park Area Evergreen Park Evergreen Park Water Tower Street Area Area No. 3 Improvements Water Sanitary Sewer Reconditioning $3,950,000.00 $1,905,000.00 $1,470,000.00 $1,505,000.00 $8,830,000.00 476,500.00 ---476,500.00 203,178.00 ---203,178.00 118,738.00 ---118,738.00 13,051.00 ---13,051.00 840.00 ---840.00 $4,762,307.00 $1,905,000.00 $1,470,000.00 $1,506,000.00 $9,642,307.00 4,697,655.00 1,873,492.00 1,448,775.00 1,482,000.00 9,501,922.00 31,600.00 15,240.00 11,760.00 12,040.00 70,640.00 30,445.20 15,003.74 11,577.70 11,853.36 68,880.00 2,606.80 1,264.26 (2,112.70)(893.36)865.00 $4,762,307.00 $1,906,000.00 $1,470,000.00 $1,505,000.00 $9,642,307.00 Sources Of Funds Par Amount of Bonds................................. Municipal State Aid Fund............................ Capital Projects Fund.................................. Street Light Utility........................................ CenterPoint Energy..................................... Mscellaneous ............................................. Total Sources.......................................... Uses Of Funds Deposit to Project Construction Fund......... Total Underwriters Discount (0.800%).... Casts of Issuance...................................... Rounding Armunt....................................... TotalUses................................................ 2017AG01np&uttRevso I lsst5mry 131241201.71 916AM Sprinqsted Page $8,830,000 City of Brooklyn Center, Minnesota General Obligation Improvement and Utility Revenue Bonds, Series 2017A ISSUE SUMMARY - NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+l Net New 0/S 105% of Total Assessment Levy Required Utility Revenues Net Levy Required 02101/2018 --123600.64 123,690.64 123690.64 129875.17 -129875.17 71988.26 57,886.91 02/0112019 840,000.00 1.550%191,110.00 1,031110.00 1,031,110.00 1082,665.50 206478.16 876187.34 583,726.50 292,460.84 02/01/2020 835,000.00 1.650%178,090.00 1,013,090.00 1,013,090.00 1,063,744,50 193,514.00 870,230.50 576,402.75 293827.75 02101/2021 845,000.00 1.850%164,312.50 1,009,312.50 1,009,312.50 1,059,778.13 187,822.40 871,955.73 579,106.50 292,849.23 02/0112022 860,000.00 2.050%148,680.00 1,008,680.00 1,008,680.00 1,059,114.00 182,130.82 876,983.18 580,671.00 296,312.18 0210112023 875,000.00 2.150%131,050.00 1,006,050.00 1,006,050.00 - 1,056,352.50 176,439.22 879,913.28 586,304.25 293,609.03 02/01/2024 885,000.00 2.250%112,237.50 997,237.50 997,237.50 1,047,099.38 170,747.64 876,351.74 580,605.38 295,746.36 02/0112025 900,000.00 2.350%92,325.00 992,325.00 992,325.00 1,041,941.25 165,056.06 876,885.19 579,529.13 297,356.07 02101/2026 915,000.00 2.450%71,175.00 986,175.00 986,175.00 1,035,483.75 159,364.46 876,119.29 582,941.63 293,177,67 02101/2027 930,000.00 2.550%48,757.50 978,757.50 978,757.50 1,027,695.38 153,672.88 874,022.50 580,193.25 293,829.25 02/01/2028 945,000.00 2.650%.25,042.50 970,042.50 970,042.50 1,018,544.63 147,981.28 870,563.36 576,636.38 293,926.97 Total $8,830,000.00 - $1,286,470.64 $10,116,470.84 $10,116,470.64 $10,622,294.17 $1,743,206.92 $8,879,087.25 $5,878,105.01 $3,000,982.24 Dated................... Delivery Date....... First Coupon Date Yield Statistics Bond Year Dollars Average Life........ Average Coupon.. Net Interest Cost (MC)................... True Interest Cost (TIC).................. Bond Yield forArbitrage Purposes All Inclusive Cost (A/C).................. IRS Form 8038 Net Interest Coat Weighted Average Maturity 6/08/2017 6/08/2017 2/01/2018 $55,324.97 6.266 Years 2.3252983% 2.4529802% 2.4568179% 2.3166844% 2.5949270% 2.3252983% 6,266 Years 2017A6o1,,v&u1IRevBo I I 312412011 19'16 51,1 Sprtncjsted Page6 r $3,950,000 City of Brooklyn Center, Minnesota General Obligation Improvement and Utility Revenue Bonds, Series 2017A Street Improvements Portion NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total PH Net New fl/S 105% of Total Assessment Levy Required 02101/2018 --55,130.39 55,130.39 55,130.39 57,886.91 -57,886.91 02/01/2019 390,000.00 1.550%85,180.00 475,180.00 475,180.00 498,939.00 206,478.16 292,460.84 02/01/2020 385,000.00 1.650%79,135.00 464,135.00 464,135.00 487,341.75 193,514.00 293,827.75 02101/2021 385,000.00 1.850%72,782.50 457,782.50 457,782.50 480,671.63 187,822.40 292,849.23 02/01/2022 390,000.00 2.050%65,660.00 455,660.00 455,660.00 478443.00 182,130.82 296,312.18 02/01/2023 390,000.00 2.150%57,665.00 447,665.00 447,665.00 470,048.25 176,439.22 293,609.03 02/0112024 395,000.00 2.250%49,280.00 444,280.00 444,280.00 466,494.00 170,747.64 295,746.36 02/01/2025 400,000.00 2.350%40,392.50 440,392.50 440,392.50 462,412.13 165,056.06 297,356.07 02/01/2026 400,000.00 2.450%30,992.50 430,992.50 430,992.50 452,542.13 159,364.46 293,177.67 02/01/2027 405,000.00 2.550%21,192.50 426,192.50 426,192.50 447,502.13 153,672.88 293,829.25 02/0112028 410,000.00 2.650%10,865.00 420,865.00 420,865.00 441,908.25 147,981.28 293,926.97 Total $3,950,000.00 -$568,275.39 $4,518,275.39 $4,518,275.39 $4,744,189.16 $1,743,206.92 $3,000,982.24 Dated................... Delivery Date...... First Coupon Date Yield Statistics BondYear Dollars.................................................................. AverageLife.......................................................................... AverageCoupon................................................................... Net Interest Cost (NIC)........................................................... True Interest Cost (TIC)......................................................... Bond Yield for Arbitrage Rirposes....................................... All Inclusive Cost (AIC).......................................................... IRS Form 8038 Net Interest Cost.................................................................... Weighted Average F/turity ................................................... 6/08/2017 6/08/2017 2/01/2018 $24496.53 6.202 Years 2.3198202% 2.4488180% 2.4525748% 2.3166844% 2.5903323% 2.3198202% 6.202 Years 2017AGOln&UtI Rev Bo I Evergreen Park Area Stree 1 312412017 1 9.16 AM Sprin gsted Page 7 $1,422,897 City of Brooklyn Center, Minnesota General Obligation Improvement and Utility Revenue Bonds, Series 2017A ASSESSMENTS ASSESSMENT INCOME Date Principal Coupon Interest Total P+l 12131/2017 ---- 1213112018 142289.70 4.000%64,188.46 206,478.16 12/3112019 142,289.70 4.000%51,224.30 193,514.00 12131/2020 142289.70 4.000%45,532.70 187,822.40 12131/2021 142,289.70 4.000%39,841.12 182,130.82 12/31/2022 142,289.70 4.000%34,149.52 176,439.22 1213112023 142,289.70 4.000%28,457.94 170,747.64 12131/2024 142,289.70 4.000%22,766.36 165,056.06 12131/2025 142,289.70 4.000%17,074.76 159,364.46 1213112026 142,289.70 4.000%11,383.18 153,672.88 12/31/2027 142,289.70 4.000%5,691.58 147,981.28 Total $1,422,897.00 -$320,309.92 $1,743,206.92, SIGNIFICANT DATES FilingDate ..................................................................................................................................................... ..............11I15/2017 FirstPayment Date ..................................................................................... .................................................. ..... ......... 12/31/2018 2017AG01rr&Ut1RevB0 I SINGLEPURPOSE 13/24120171 9:17AM Sprincjsted Page8 $1,905,000 City of Brooklyn Center, Minnesota General Obligation Improvement and Utility Revenue Bonds, Series 2017A Evergreen Park Area Water DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2018 --26,767.49 26,767.49 28,105.86 02/0112019 175,000.00 1.550%41,357.50 216,357.50 227,175.38 02/01/2020 175,000.00 1.650%38,645.00 213,645.00 224,327,25 02101/2021 180,000.00 1.850%35,757.50 215,757.50 226,545.38 02/01/2022 185,000.00 2.050%32,427.50 217,427.50 228,298.88 02/0112023 190,000.00 2.150%28,635.00 218,635.00 229,566.75 02/01/2024 190,000.00 2.250%24,550.00 214,550.00 225,277.50 02/01/2025 195,000.00 2.350%20,275.00 215,275.00 226,038.75 02/01/2026 200,000.00 2.450%15,692.50 215,692.50 226,477.13 02/01/2027 205,000.00 2.550%10,792.50 215,792.50 226,582.13 02101/2028 210,000.00 2.650%5,565.00 215,565.00 226,343.25 Total $1,905,000.00 -$280,464.99 $2,185,464.99 $2,294,738.24 SIGNIFICANT DATES Dated........................................................................................ DeliveryDate............................................................................ First Coupon Date................................................................... Yield Statistics BondYear Dollars................................................................... AverageLife............................................................................ AverageCoupon..................................................................... Net Interest Cost (NIC)............................................................. True Interest Cost (TIC)........................................................... Bond Yield for Arbitrage Rirposes......................................... All Inclusive Cost (AIC) ............................................................ IRS Form 8038 NetInterest Cost...................................................................... Weighted Average Meturity..................................................... Interest rates are estimates. Changes in rates may cause significant alterations to this schedule. The actual underwriters discount bid may also vary. 6/08/2017 6/08/2017 2/01/2018 $12,037.96 6.319 Years 2.3298385% 2.4564381% 2.4603358% 2.3166844% 2.5986874% 2O17AGO Imp &UtI Rev Bo I Evergreen Park Area Water I 3/24120171 9:26 AM Sprtngsted Page $1,470,000 City of Brooklyn Center, Minnesota General Obligation Improvement and Utility Revenue Bonds, Series 2017A Evergreen Park Area Sanitary Sewer - DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+l 105% Levy 0210112018 --20656.10 20656.10 21,688.91 02/0112019 135,000.00 1.550%31,915.00 166,915.00 175,260.75 02/0112020 135,000.00 1.650%29,822.50 164,822.50 173,063.63 02/01/2021 140,000.00 1.850%27,595.00 167,595.00 175,974.75 02/01/2022 140,000.00 2.050%25,005.00 165,005.00 173,255.25 02/01/2023 145,000.00 2.150%22,135.00 167,135.00 175,491.75 02/01/2024 150,000.00 2.250%19,017.50 169,017.50 177,468.38 02/01/2025 150,000.00 2.350%15,642.50 165,642.50 173,924.63 02/01/2026 155,000.00 2.450%12,117.50 167,117.50 175,473.38 02/01/2027 160,000.00 2.550%8,320.00 168,320.00 176,736.00 02/01/2028 160,000.00 2.650%4,240.00 164,240.00 172,452.00 Total $1,470,000.00 -$216,466.10 $1,686,466.10 $1,770,789.41 SIGNIFICANT DATES Dated .........................................................................................................................................................................6/08/2017 DeliveryDate ....................... ......................................................................................................................................6/08/2017 FirstCoupon Date......................................................................................................................................................2/01/2018 Yield Statistics BondYear Dollars ................................... ..................................................................................................................$9,291.42 AverageLife ............................................................................. ...................................................................... ...........6.321 Years AverageCoupon .......................................................................................................................................................2 .3297427% NetInterest Cost (NIC)...............................................................................................................................................2 .4563111% TrueInterest Cost (TIC) .............................................................................................................................................2.4602293% BondYield for Arbitrage Purposes ............................. ..............................................................................................2.31 66844% AllInclusive Cost (AIC) ..............................................................................................................................................2.5985467% IRS Form 8038 NetInterest Cost........................................................................................................................................................2.3297427 % WeightedAverage rvturity .......................................................................................................................................6.321 Years Interest rates are estimates. Changes in rates may cause significant alterations to this schedule. The actual underwriter's discount bid may also vary. 2017A GO In &UtI Rev Bo I Evergreen Park Area Sa'it I 3/24120171 9:26 AM Page 10Sprinçjsted $1,505,000 City of Brooklyn Center, Minnesota General Obligation Improvement and Utility Revenue Bonds, Series 2017A Water Tower No. 3 Reconditioning DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 0210112018 --21,136.66 21136.66 22,193.49 02/01/2019 140,000.00 1.550%32,657.50 172,657.50 181,290.38 02/01/2020 140,000.00 1.650%30,487.50 170,487.50 179,011.88 02/01/2021 140,000.00 1.850%28,177.50 168,177.50 176,586.38 02/01/2022 145,000.00 2.050%25,587.50 170,587.50 179,116.88 02/0112023 150,000.00 2.150%22,615.00 172,615.00 181,245.75 02/01/2024 150,000.00 2.250%19,390.00 169,390.00 177,859.50 02/01/2025 155,000.00 2.350%16,015.00 171,015.00 179,565.75 02/01/2026 160,000.00 2.450%12,372.50 172,372.50 180,991.13 02/01/2027 160,000.00 2.550%8,452.50 168452.50 176,875.13 02/01/2028 165,000.00 2.650%4,372.50 169,372.50 177,841.13 Total $1,505,000.00 --$221,264.16 $1,726,264.16 $1,812,577.37 SIGNIFICANT DATES Dated..................................................................................................... DeliveryDate......................................................................................... FirstCoupon Date.................................................................................. Yield Statistics Bond Year Dollars................................................................................. AverageLife......................................................................................... AverageCoupon................................................................................... Net Interest Cost (MC).......................................................................... True Interest Cost (TIC)......................................................................... Bond Yield for Arbitrage Rirposes....................................................... All Inclusive Cost (AIC)......................................................................... IRS Form 8038 Net Interest Cost Weighted Average Maturity Interest rates are estimates. Changes in rates may cause significant alterations to this schedule. The actual underwriter's discount bid may also vary. 6108/2017 6/08/2017 2/01/2018 $9,499.07 6.312 Years 2.3293246% 2.4560738% 2.4599767% 2.3166844% 2.5984840% 2017A GO In & Uti Rev So I Water Tower Pai,ling I 312412017 I 9:26 AM - - Sprinqsted Page 11 City of Brooklyn Center, Minnesota General Obligation Debt Paid from Utility Funds Aggregate Calendar Year Debt Service Calendar Year Series 2015A Water Improvements - Ref 2010A BABS 2015 PFA Loan Water Improvements Series 2016A Sanitary Sewer Improvements Series 2016A Storm Drainage Improvements Series 2016A Water Improvements Series 2017A Water Improvements Series 2017A Sanitary Sewer Improvements TOTAL 2017 195,037.50 1,141,030.00 18,960.00 18,080.00 20,640.00 --1,393,747.50 2018 191,737.50 1,140,490.00 122,700.00 116,650.00 134,700.00 84,911.65 36,613.60 1,827,802.75 2019 188,437.50 1,140,860.00 130,600.00 124,650.00 142,400.00 386,573.75 165,868.75 2,279,390.00 2020 185,137.50 1,140,130.00 133,350.00 127,500.00 144,950.00 381,533.75 163708.75 2276,310.00 2021 181,837.50 1,140,310.00 131,050.00 125,300.00 142,450.00 380,975.00 166,300.00 2,268,222.50 2022 188,437.50 1140,390.00 133,700.00 128,050.00 144,900.00 384,632.50 163,570.00 2,283,680.00 2023 184,937.50 1,140,370.00 131,300.00 125,750.00 142,300.00 387,595.00 165,576.25 2,277,828.75 2024 181,218.75 1,140,250.00 133,850.00 123,450.00 144,650.00 380,115.00 167,330.00 2,270,863.75 2025 172,125.00 1,141,030.00 131,350.00 126,100.00 141,950.00 382,177.50 163,880.00 2,258,612.50 2026 -1,140,700.00 128,850.00 123,700.00 144,200.00 383,655.00 165,218.75 2,086,323.75 2027 -1,140,270.00 131,300.00 126,250.00 141,400.00 379,591.25 166,280.00 2,085,091.25 2028 -1,140,740.00 --379,968.75 162,120.00 1,682,828.75 2029 -1,141,100.00 -----1,141,100.00 2030 -1,140,350.00 -----1,140,350.00 2031 -1,140,500.00 -----1,140,500.00 2032 -1,140,540.00 -----1,140,540.00 2033 -1,140,470.00 -----1,140,470.00 2034 -1,140,290.00 -----1,140,290.00 -$1,668,906.25 $20,529,820.00 $1,327,010.00 $1,265,480.00 $1,444,540.00 $3,911,729.15 $1,686,466.10 $31,833,951.50 Par Amounts Of Selected Issues 2015ARef 2010A BABS ...................................................... ........................................................................................................................................................1,660,000.00 2015 FFA Loan ......................................................................................................................................................................................................... . .... ...............19,662,352.00 2016A-Sanitary Sewer Improvements ........................................................................................................................................................................................1,235,000.00 2016A-Storm Drainage lrrprovenents........................................................................................................................................................................................1,180,000.00 2016A-Water ln-provenwnts ............................. .................................................................................................................................................................... . ..... 1,345,000.00 2017A-Water ln-proveriwnts ......................................................................... ...................................................................................................................... ........3,410,000.00 2017A-Sanitary Sewer Improvements ......... ............................................... ................................................................................................................................1,470,000.00 TOTAL ..................................................... . ................................................................ .............................................................................. ..................... ................. 29,962,352.00 Aggregate 1 712212016 1 10:67AM Springsted Page 12 Oty C©ummdli Agenda I[t©rn [S[I1U[iJ I V V k'A LA I (I] 1iI PIUhYA I DATE: April 4, 2017 TO: Curt Boganey, City Man THROUGH: Steve Lillehaug, Director of Public Works/City Engineer >j FROM: Mike Albers, Project Manager SUBJECT: Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 2017-05, Evergreen Park Area Safe Routes To School Trail and Sidewalk Improvements Recommendation: It is recommended that the City Council consider approval of the attached resolution approving plans and specifications and authorizing advertisement for bids, Improvement Project No. 2017- 05, Evergreen Park Area Safe Routes to School (SRTS) Trail and Sidewalk Improvements. Background: On November 28, 2016, the City Council conducted a series of two public hearings on the proposed Evergreen Park Area Street, Storm Drainage, Utility and Trail Improvements. At that meeting, the City Council ordered the street improvements and the SRTS trail and sidewalk improvements and directed staff to prepare plans and specifications for the projects. Construction plans, specifications and contract documents have been prepared for the project. The overall scope of the project remains consistent with the improvements outlined in the feasibility study, except the Evergreen Park Area SRTS Trail and Sidewalk Improvements Project No. 2017-05, was separated from the main neighborhood reconstruction project and is being bid under a separate project due to the federal funding process requirements. This will be a parallel project occurring concurrently with the main reconstruction project. The bidding process would involve advertisement of the project in the City's official newspaper and in Finance and Commerce. Sealed bids would be collected, opened on a scheduled bid opening date and tabulated by the City Clerk and City Engineer. Staff anticipates that the bid results will be presented to the City Council for consideration in June 2017. Budget Issues: The cost for this separate trail and sidewalk work is estimated to be approximately $404,000, which includes $60,000 of funding from the Evergreen project to account for boulevard restoration work that falls under the Evergreen project expenses but was shifted to the trail project for ease of construction. Funding sources for the SRTS project are budgeted from the Street Reconstruction Fund, Capital Projects Fund and Federal SRTS Grant as described in the project feasibility report and as amended with the bid award for the main reconstruction project at the March 27, 2017, City Council meeting. Strategic Priorities: Key Infrastructure Investments Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 2017-05, EVERGREEN PARK AREA SAFE ROUTES TO SCHOOL TRAIL AND SIDEWALK IMPROVEMENTS WHEREAS, the Brooklyn Center City Council, by Resolution No. 2016-198, ordered Improvement Project Nos. 2017-01, 02, 03, 04 and 05, and authorized the preparation of plans and specifications for the Evergreen Park Area Street, Storm Drainage, Utility and Trail Improvements; and WHEREAS, said plans and specifications for the new Evergreen Park Area Safe Routes to School (SRTS) Trail and Sidewalk Improvements, Project No. 2017-05, is being bid under a separate project from the main Evergreen area reconstruction project due to the federal funding process requirements of the SRTS project; and WHEREAS, said plans and specifications have been prepared under the direction of the City Engineer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: The plans and specifications for Improvement Project No. 2017-05, are hereby approved, ordered and filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and in Finance and Commerce an advertisement for bids for the making of such improvements in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Brooklyn Center for five percent of the amount of such bid. RESOLUTION NO. April 10, 2017 •Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Oty Cm©il Agenda I[t©rn No. 6g COUNCIL ITEM MEMORANDUM DATE: April 4, 2017 TO: Curt Boganey, City Mand THROUGH: Steve Lillehaug, Director of Public Works/City Engineer FROM: Michael Weber, Public Utilities Supervisor SUBJECT: Resolution Authorizing Execution of a Site Lease Agreement with T-Mobile Central LLC, at Water Tower No. 3 Recommendation: It is recommended that the City Council consider approval of a resolution authorizing execution of a site lease agreement with T-Mobile Central LLC, at water tower No. 3. Background: T-Mobile Central LLC, has submitted an application and application fee to the City to place wireless antennas on water towel' No. 3 (Centerbrook Golf Course). The attached site lease agreement has been reviewed by the City Attorney. City staff is currently finalizing review of the tenant's construction plans. T-Mobile Central LLC, will then be issued a building permit once staff approves the construction plans. The structural and bracket work is expected to be completed prior to the water towel' being painted later this spring. Budget Issues: The Water Utility Fund will receive an annual fee in accordance with the site lease agreement amounting to $38,582 as established for 2017. Strategic Priorities: o Key Infrastructure Investments Mission: Ensuring an attractive, clean, safe, inclusive couununitr that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF A SITE LEASE AGREEMENT WITH T-MOBILE CENTRAL LLC, AT WATER TOWER NO. 3 WHEREAS, T-Mobile Central LLC, has submitted to the City a request to lease space in and on City water tower No. 3, located within Centerbrook Golf Course, along with the required application fee; and WHEREAS, as compensation for the use of City facilities, T-Mobile Central LLC, agrees to pay an annual lease payment of $38,582. The payment will be prorated for the first year then annually increased by a minimum of five percent for twenty years represented by one five-year lease period with three five-year renewals; and WHEREAS, the City and, T-Mobile Central LLC, have negotiated a lease agreement that is consistent with the City's policy regarding wireless telecommunications facilities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: The lease agreement between T-Mobile Central LLC, and the City of Brooklyn Center for the placement of antennas at water tower No. 3 is hereby approved. The Mayor and City Manager are hereby authorized to execute said lease agreement. 2. All lease payments collected from said lease will be deposited into the Water Utility Fund. April 10, 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Of BROOKLYN CEYTER Public Works Department Engineering Division Phone: 763-569-3340 publicworks@ci.brooklyn-center.run. us SITE LEASE AGREEMENT Agreement Date: Between the City of Brooklyn Center & Ta-Mobile Central LLC Location: City of Brooklyn Center Water Tower No. 3, 5401 Vincent Ave N Brooklyn Center, MN 55430 6301 Shingle Creek Pkwy, Brooklyn Center, AN 55430-2199 City Hall & TDD Number (763) 569-3300 An Affirmative Action/ Equal Opportunities Employer TABLE OF CONTENTS Page 1.Leased Premises .1 2.Rent ................................................................................................................................. 1 (a)Amount; Adjustments ........................................................................................1 (b)Time of Payment; Taxes ..................................................................................... 1 3. Governmental Approval Contingency............................................................................2 (a)Tenant Application..............................................................................................2 (b)Engineering Studies ............................................................................................2 (c) Non-approval .....................................................................................................2 4. Term and Renewals.........................................................................................................3 5 , Tenant's Use ...................................................................................................................3 (a)User Priority........................................................................................................3 (b)Purposes..............................................................................................................3 (c)Construction........................................................................................................3 (d)Operation .............................................................................................................4 (e)Maintenance; Improvement Expenses................................................................4(0 Replacements......................................................................................................4 (g)Drawings .................................. ............................................................................4 (h)No Interference ...................................................................................................4 (i)Access ..................................................................................................................5 (j)Payment of Utilities ............................................................................................5 6.Emergency Facilities.......................................................................................................5 7.Additional Maintenance Expenses..................................................................................5 8. Defense and Indemnification .......................................................................................... 6 (a)General................................................................................................................6 (b)Hazardous Materials ...........................................................................................6 (c) Tenant's Warranty ............................................................................................... 6 9. Insurance.........................................................................................................................7 (a)Workers' Compensation .....................................................................................7 (b)General Liability.................................................................................................7 (c)Automobile Liability...........................................................................................7 (d)Tenant Property Insurance..................................................................................7 (e) Additional Insured - Certificate of Insurance .....................................................8 (1) Waiver of Claims; Subrogation ..........................................................................8 (g) Adjustment to Insurance Coverage Limits .........................................................8 10.Damage or Destruction . 8 11.Lease Termination ..........................................................................................................9 (a) Events of Termination.........................................................................................9 (b) Notice of Termination.......................................................................................10 (c) Tenant's Liability for Early Termination..........................................................10 (d) Site Restoration.................................................................................................10 12.Limitation of Landlord's Liability................................................................................10 13.Temporary Interruptions of Service..............................................................................10 14 .Tenant Interference ................................... . ...................................................................11 (a) With Tower .......................................................................................................11 (b) With Higher Priority Users ...............................................................................11 (c) Interference Study - New Occupants ................................................................11 (d) Interference - New Occupants ..........................................................................11 15.Assignment and Subletting ............................................................................................12 16 .Condemnation...............................................................................................................12 17 .Disputes.........................................................................................................................12 18.Enforcement and Attorneys' Fees.................................................................................13 19 .Notices ..........................................................................................................................13 20.Authority .................................................................................... . ............. . ....................13 21.Binding Effect................................................................................................................13 22.Complete Lease; Amendments .....................................................................................13 23.Governing Law .............................................................................................................13 24 .Severability...................................................................................................................13 25 .Memorandum................................................................................................................14 26.Warranty of Title and Quiet Enjoyment .......................................................................14 It SITE LEASE AGREEMENT THIS SITE LEASE AGREEMENT ("Lease"), made this day of 2017 (the "Effective Date"), between City of Brooklyn Center, a Minnesota municipal corporation ("Landlord"), and T-Mobile Central LLC, a Delaware limited liability company ("Tenant"). For good and valuable consideration, the parties agree as follows: 1, Leased Premises. Subject to the terms and conditions of this Lease, Landlord hereby leases to Tenant and Tenant leases from Landlord a portion of Landlord's property ("Property"), located at 5401 Vincent Avenue North, City of Brooklyn Center, County of Hennepin, State of Minnesota, legally described in Exhibit A attached hereto, subject to any and all existing easements, along with space on the water tower located on the Property ("Tower"). The Landlord leases exterior space on the Tower for attachment of certain wireless communication antennas ("Antennas"), ground space totaling 120 square feet adjacent to the Tower for the location of equipment and electronics associated with operation of the Antennas, space required for underground cable runs to connect the ground equipment to the Antennas, space required for underground utilities serving the Tenant Facilities along with permitted terms of such utility installations, and non-exclusive rights of reasonable ingress and egress to the Tower, all as depicted on attached Exhibit B (collectively, the "Leased Premises"). The location of the Antennas and associated equipment on the Leased Premises has been approved by Landlord's City Engineer and is specified in attached Exhibit C ("Tenant Facilities"). 2. Rent. (a)Amount: Adjustments. As consideration for this Lease, Tenant shall pay Landlord an annual rent in the amount of thirty-eight thousand five hundred eighty-two dollars ($38,582.00) for the initial year, which shall be increased each year on January 1 by the greater of: (a) five percent (5%) of the previous year's annualized rental; or (b) by an amount equal to the increase in the Consumer Price Index ("CPI"). The CPI shall mean the "Consumer Price Index" for All Urban Consumers, All Cities, All Items (1967 = 100) as published by the United States Department of Labor Statistics, or such comparable index as may be mutually agreed upon by the parties. To determine the annual rental increase to be paid by Tenant under a CPI adjuster, the annualized rental for the previous year shall be multiplied by a percentage figure, computed from a fraction, the numerator of which shall be the CPI for the third quarter of the preceding year and the denominator of which shall be the CPI for the corresponding quarter of one year earlier. Such fraction shall be converted to a percentage equivalent. The resulting percentage shall be multiplied by the previous year's rent (annualized for the first year). (b)Time of Payment; Taxes. Landlord shall communicate all rental increases to the Tenant in writing by the preceding December 1 of each year. The annual rental shall be paid before January 1 of each year. For the first year, the rental shall be prorated through December 31 and shall commence and begin to accrue thirty (30) days following written notification by the Landlord to Tenant that the Landlord's water tower painting project has been completed and that Tenant may proceed with the installation of the Tenant Facilities, pursuant to the terms of the Lease. If the Tenant does not meet the requirements referenced in Subparagraph 3(a) below within thirty (30) days of final execution of this Lease, Landlord shall refund the Tenant rental payment made at the time of Lease execution and this Lease shall terminate. Landlord agrees to notify Tenant of any taxes or other charges imposed upon the property by a governmental agency. In addition to the annual rental, Tenant agrees to timely pay its pro rata share of any taxes or other charges imposed upon the property by a governmental agency required as a result of this Lease and all other payments required herein. Governmental Approval Contingency. (a)Tenant Application. Tenant's right to use the Leased Premises is expressly made contingent upon its obtaining all the certificates, permits, zoning and other approvals that may be required by any federal, state, or local authority. This shall include the engineering studies specified in Subparagraph 3(b) below on the Tower to be conducted at Tenant's expense. Landlord shall cooperate with Tenant in its efforts to obtain and retain such approvals. (b)Engineering Studies. Before obtaining a building permit, Tenant must submit a study or studies that shall address, but not be limited to the following: (i) a radio frequency interference study carried out by an independent and qualified professional approved by the Landlord showing that Tenant's intended use will not interfere with any existing communications facilities; and (ii) an engineering study showing that the presence of the Tenant's Facilities, as defined in Subparagraph 1(a), will not prejudice the use of the Tower, inhibit the Landlord's operation and maintenance of the facility and its appurtenances, inhibit access, nor damage the Tower, its coatings, or its appurtenant facilities. If Landlord concludes after review of the study that there is a potential for interference that cannot be reasonably remedied, or for prejudice to the Tower or its use, Landlord may terminate this Lease immediately and refund the initial rental to Tenant. The Landlord, at the sole discretion of the Landlord, may hire an independent consultant to review the engineering study or studies, as defined in Subparagraph 5(b), construction drawings and plans for structural and practical considerations, and to inspect and monitor all construction and installation work for quality assurance and quality control. The Tenant must pay all associated costs of such independent consultants prior to obtaining a building permit. (c) Non-approval. In the event that any application necessary under Subparagraph 3(a) above is finally rejected or any certificate, permit, license, or approval issued to Tenant is canceled, expires, lapses, or is otherwise withdrawn or terminated by governmental authority so that Tenant will be unable to use the Leased Premises for its intended purposes, Tenant shall have the right to terminate this Lease. Notice of Tenant's exercise of its right to terminate shall be given to Landlord in accordance with Section 19, and shall be effective upon the end of the calendar year in which such notice is received by Landlord as evidenced by the return receipt). Upon such termination, this Lease shall become null and void and the parties shall have no further obligations to each other except for obligations for payments of money incurred prior to the effective date of termination and except for any other obligations which, by the terms of this lease, are to survive termination. 4. Term and Renewals. The "Initial Term" of this Lease shall commence on the Effective Date and end on December 31, 2021. Subject to the terms and conditions of this Lease, Tenant shall have the right to extend this Lease for three (3) additional five (5) year renewal periods ("Renewal Term") commencing on January 1 following the expiration date of the Initial Term or of any subsequent Renewal Term. This Lease shall be automatically renewed for each successive Renewal Term unless Tenant sends written notice of non-renewal to Landlord no later than ninety (90) days prior to the expiration of the Initial Term or any Renewal Term, such notice provided in accordance with Paragraph 19 of this Lease. Tenant's Use. (a) User Priority. Tenant agrees that the following priorities of use, in descending order, shall apply in the event of communication interference or other conflict while this Lease is in effect, and Tenant's use shall be subordinate accordingly: 1.Landlord; 2.Public safety agencies, including law enforcement, fire, and ambulance services, that are not part of the Landlord; 3.Other governmental agencies where use is not related to public safety; and 4.Tenant and other Government-regulated entities whose antennae offer a service to the general public for a fee, in a manner similar to a public utility, such as long distance and cellular telephone, not including radio or television broadcasters. (b) Purposes. Tenant shall use the Leased Premises only for the purpose of installing, maintaining, and operating the Tenant Facilities, and uses incidental thereto for providing radio and wireless telecommunication services which Tenant is legally authorized to provide to the public in compliance with those construction drawings attached hereto as Exhibits B and C, Landlord's approval of which is hereby acknowledged. Tenant's use of the Tower shall be non-exclusive, and Landlord specifically reserves the right to allow the Tower to be used by other parties and to make additions, deletions, or modifications to its own facilities on the Property. The Antennas shall be centered at 120.00 fAGL (feet above ground level). Landlord and Tenant shall comply with all applicable ordinances, statutes and regulations of local, state and federal government agencies. (c)Construction. Tenant may erect and operate an antenna array with up to twelve (12) Antennas in accordance with its approved construction drawings attached as Exhibits B and C. If Tenant does not install all twelve (12) Antennas during its initial installation, it shall have the right to install up to that number of Antennas at all times during the term of this Lease. Tenant may not increase the number of antennas beyond twelve (12) without first securing the approval of Landlord by written amendment to this Lease. (d)Operation. Tenant shall have the right, at its sole cost and expense, to operate and maintain the Tenant Facilities on the Leased Premises in accordance with good engineering practices and with all applicable local, state, and federal laws, rules and regulations. Any damage done to the Leased Premises or other Landlord property including the Tower during installation or during operations, shall be repaired at Tenant's expense, said repairs to be undertaken immediately in the event the damage endangers the safe operation of the Tower, or within thirty (30) days in the event the damage does not endanger the safe operation of the Tower. If the Tenant fails to undertake or complete these repairs, the Landlord may repair the damage and charge the Tenant for all costs associated with the repair. The Tenant Facilities shall remain the exclusive property of the Tenant. (e) Maintenance: Improvement Expenses. All modifications to the Leased Premises and all improvements made for Tenant's benefit shall be at the Tenant's expense and such improvements shall be maintained in a good state of repair, at least equal to the standard of maintenance of the Landlord's facilities on or adjacent to the Leased Premises, and kept secured by Tenant. If Tenant's Facilities are mounted on the Tower they shall, at all times, be painted, at Tenant's expense, the same color as the Tower. The Tenant agrees to clean and/or repair any damage done to its Tenant Facilities due to vandalism within three (3) days of notification of such damage. Furthermore, the Tenant agrees to pay all costs associated with said cleaning or repair. If repair is not commenced within three (3) days notification, the Landlord may repair the damage and charge the Tenant for all costs associated with the repair. (0 Replacements. Before the Tenant may update, modify, or replace the Tenant Facilities other than as provided for in the construction drawings attached as Exhibits B and C, Tenant shall request the approval of the Landlord and provide detailed plans and specifications to Landlord. Tenant shall submit to Landlord such detailed plans and specifications for any such replacement facilities together with any other information reasonably requested by Landlord regarding such update, modification, or replacement (including, but not limited, to a technical study) all of which will be carried out at Tenant's expense including an additional administration fee as deemed appropriate by the Landlord to cover all expenses. Landlord may not unreasonably withhold or delay approval. (g)Drawings. Tenant shall provide Landlord with as-built drawings of the equipment and improvements installed on the Leased Premises, which show the actual location of all Tenant Facilities. Tenant shall not be required to list the equipment located within Tenant's building with the exception of any item which may be considered Hazardous Material as defined in Paragraph 8(b) of this Lease. (h) No Interference. Tenant shall, at its own expense, maintain its Tenant Facilities on or attached to the Leased Premises in a safe condition, in good repair and in a manner suitable to Landlord so as not to conflict with the use of the surrounding Property by Landlord. Tenant shall not unreasonably interfere with the operations of any prior tenant using the Tower and shall not interfere with the working use of the water storage facilities thereon or to be placed thereon by Landlord. (i)Access. Tenant, at all times during this Lease, shall have access to the Leased Premises in order to install, operate, and maintain its Tenant Facilities. Tenant shall notify Landlord of its intent to gain access to the Tower at least twenty-four (24) hours in advance, except in an emergency. Such access shall be coordinated with Landlord so as not to interfere with Landlord's maintenance or other activities. (j)Payment of Utilities. Tenant shall separately meter charges for the consumption of electricity and other utilities associated with its use of the Leased Premises and shall promptly pay all costs associated therewith. At Tenant's sole cost, Landlord shall reasonably cooperate with Tenant's efforts to obtain all utilities necessary to service the Tenant Facilities, including optical fiber facilities. 6.Emergency Facilities. In the event of a natural or human made disaster, in order to protect the health, welfare, and safety of the community, Tenant may erect additional Tenant Facilities and install additional equipment on a temporary basis on land owned or controlled by Landlord in the immediate area of the Property, upon Landlord's approval, not to be reasonably conditioned or delayed, to assure continuation of service. Such temporary operation shall not exceed 90 days in any calendar year unless Tenant obtains written approval from the Landlord. 7.Additional Maintenance Expenses. Upon notice from Landlord, Tenant shall promptly pay to Landlord all additional Landlord expenses incurred in maintaining the Leased Premises, including painting or other maintenance of the Tower, that are caused by Tenant's occupancy of the Leased Premises. Tenant acknowledges the need for periodic maintenance of the Tower, including repair of the Tower and its coatings. Tenant must remove the Tenant Facilities at Tenant's cost, upon reasonable notice to allow maintenance, repair, repainting, restoration or other activity as determined and required by Landlord. Landlord will not be responsible for scheduled interruptions in use of the Tenant Facilities. Except in the case of an emergency, Landlord must provide Tenant thirty (30) days' notice of commencement of maintenance activities. In case of an emergency, Landlord may remove the Tenant Facilities, at the Tenant's expense, and shall notify Tenant within a reasonable time. An "emergency" shall be deemed to exist in those situations which constitute an immediate threat to the health or safety of the public or immediate danger to the Landlord's facilities or property. In the event the use of the Tenant Facilities is interrupted, Tenant may provide and maintain mobile cellular sites on wheels on the Property only after such temporary facilities have been approved by Landlord, on land owned or controlled by Landlord in the immediate area of the Property. Tenant is responsible for any cost associated with the protection of the Tenant Facilities during these periodic or emergency activities. Tenant further agrees that the Landlord is not responsible for transmission lines during routine maintenance. Tenant may, at Tenant's own expense, test said lines before and after maintenance. 8. Defense and Indemnification. (a)General. Tenant agrees to defend, indemnify and hold harmless Landlord and its elected officials, officers, employees, agents, and representatives, from and against any and all claims, costs, losses, expenses, demands, actions, or causes of action, including reasonable attorneys' fees and other costs and expenses of litigation, which may be asserted against or incurred by Landlord or for which Landlord may be liable in the performance of this Lease arising from Tenant's installation, maintenance, and operation of its Tenant Facilities or use of the Leased Premises, except those which arise solely from the negligence, willful misconduct, or other fault of Landlord or other user of the property. Tenant shall defend all claims arising out of the installation, operation, use, maintenance, repair, removal, or presence of Tenant Facilities, equipment and related facilities on the Leased Premises. Landlord agrees to defend, indemnify and hold Tenant harmless from any and all costs (including reasonable attorneys' fees) and claims of liability or loss which arise out of Landlord's use of the Property, except those which arise from the negligence, willful misconduct, or other fault of Tenant. Landlord shall not be obligated to indemnify Tenant in any amount in excess of the limitations of liability set forth in Minnesota Statutes, Chapter 466, less any amounts which Landlord is obligated to pay by reason of the liability of the Landlord, its officers, employees, and agents arising out of the same act or occurrence. (b)Hazardous Materials. Without limiting the scope of Subparagraph 8 (a) above, Tenant will be solely responsible for and will defend, indemnify, and hold Landlord, its agents, and employees harmless from and against any and all claims, costs, and liabilities, including attorneys' fees and costs, arising out of or in connection with the cleanup or restoration of the Leased Premises resulting from the Tenant's use of Hazardous Materials. For purposes of this Lease, "Hazardous Materials" shall be interpreted broadly and specifically includes, without limitation, asbestos, fuel, batteries or any hazardous substance, waste, or materials as defined in any federal, state, or local environmental or safety law or regulations including, but not limited to, CERCLA. Landlord represents that (1) that neither Landlord nor, to Landlord's knowledge, any third party has used, generated, stored or disposed of, or permitted the use, generation, storage or disposal of, any Hazardous Material on, under, about or within the Property in violation of any law or regulation; and (2) that Landlord will not, and will not permit any third party to use, generate, store or dispose of any Hazardous Material on, under, about or within the Property in violation of any law or regulation. (c) Tenant's Warr anty. Tenant represents and warrants that its use of the Leased Premises will not generate and Tenant will not store or dispose of on the Leased Premises, nor transport to or over the Leased Premises, any Hazardous Materials in violation of any law or regulation governing the use, transport, or storage of Hazardous Materials. Tenant agrees to notify the Landlord in writing within 48 hours of the existence of Hazardous Materials on the Leased Premises. The obligation of this Paragraph 8 shall survive the expiration or other termination of this Lease. 9, Insurance, (a)Workers' Compensation. The Tenant must maintain Workers' Compensation insurance in compliance with all applicable statutes. The policy shall also provide Employer's Liability coverage with limits of not less than $500,000 Bodily Injury each accident, $500,000 Bodily Injury by disease, policy limit, and $500,000 Bodily Injury by disease, each employee. (b)General Liability. The Tenant must maintain an occurrence form of commercial general liability coverage. Such coverage shall include, but not be limited to, bodily injury, property damage - broad form, and personal injury, for the hazards of Premises/Operation, broad form contractual, independent contractors, and products/completed operations. The Tenant must maintain aforementioned commercial general liability coverage with limits of liability not less than $1,500,000 each occurrence; $1,500,000 personal and advertising injury; $2,000,000 general aggregate, and $2,000,000 products and completed operations aggregate. These limits may be satisfied by the commercial general liability coverage or in combination with an umbrella or excess liability policy, provided coverage afforded by the umbrella or excess policy are no less than the underlying commercial general liability coverages. Tenant will maintain Completed Operations coverage for a minimum of two years after the construction is completed. (c) Automobile Liability. The Tenant must carry Automobile Liability coverage. Coverage shall afford total liability limits for Bodily Injury Liability and Property Damage Liability in the amount of not less than $1,500,000 per accident. The liability limits may be afforded under the Commercial Policy, or in combination with an Umbrella or Excess Liability Policy provided coverage afforded by the Umbrella Excess Policy are no less than the underlying Commercial Auto Liability coverage. Coverage shall be provided for Bodily Injury and Property Damage for the ownership, use, maintenance or operation of all owned, non-owned and hired automobiles. The Commercial Automobile Policy shall include at least statutory personal injury protection, uninsured motorists and underinsured motorist's coverage. (d)Tenant Property Insurance. The Tenant must keep in force for the duration of the Lease a policy covering damages to Tenant Facilities at the Leased Premises. The amount of coverage shall be sufficient to replace the damaged property, loss of use and comply with any ordinance or law requirements. (e)Additional Insured - Certificate of Insurance. The Tenant shall provide, prior to tenancy, evidence of the required insurance in the form of a Certificate of Insurance issued by a company authorized to do business in the state of Minnesota, such insurance company to be reasonably acceptable to Landlord, which includes all coverages required in this Paragraph 9. Tenant will name the Landlord as an Additional Insured on the General Liability and Commercial Automobile Liability Policies. The Certificate(s) shall also provide the coverage may not be canceled without thirty (30) days prior written notice to the Landlord. (f)Waiver of Claims; Subrogation. Each of Landlord and Tenant hereby releases the other from any and all liability or responsibility to the other or anyone claiming through or under it by way of subrogation or otherwise for any loss or damage that may occur to the Leased Premises or any improvements thereto, or the Tower or any improvements thereto, or any property of such party therein, by reason of fire or any other cause which could be insured against under the terms of standard fire and extended coverage (all-risk) insurance policies, regardless of cause or origin, including fault or negligence of the other party hereto, or anyone for whom such party may be responsible. Each party shall cause each insurance policy obtained by it to provide that the insurer waives all rights of recovery by way of subrogation against either party hereto in connection with damage covered by such policy. The releases in this Subparagraph will be effective whether or not the loss was actually covered by insurance. Tenant assumes all risk of loss or damage of Tenant's property or leasehold improvements within the Leased Premises, including any loss or damage caused by water leakage, fire, windstorm, explosion, theft, act of any tenant, or other cause. Landlord will not be liable to Tenant, or its employees, for loss of or damage to any property in or at the Leased Premises or the Tower. (g)Adjustment to Insurance Coverage Limits. Liability coverage required by Subparagraphs 9(b) and (c) shall be increased as needed so that the coverage per occurrence is, at all times, the same or greater than the maximum liability for municipalities specified in Minnesota Statutes, section 466.04 for any number of claims arising out of the same occurrence. 10.Damage or Destruction. If the Leased Premises is destroyed or damaged, without contributory fault of the Tenant or its agents, so as, in Tenant's judgment, to hinder its effective use of the Tenant Facilities, Tenant may elect to terminate this Lease upon 30 days' written notice to Landlord, In the event Tenant elects to terminate the Lease, Tenant shall be entitled to a pro rata reimbursement of prepaid rent covering the period subsequent to the date of damage to or destruction of the Leased Premises. 11.Lease Termination. (a) Events of Termination. Except as otherwise provided herein, this Lease may be terminated by either party as may be expressly provided in this Lease, or upon sixty (60) days' written notice to the other party as follows: (i)by either party upon a default of any covenant or term hereof by the other party, which default is not cured within sixty (60) days of receipt of written notice of default to the other party (without, however, limiting any other rights of the parties pursuant to any other provisions hereof); unless such default may not reasonably be cured within a sixty (60) day period in which case this Lease may not be terminated if the defaulting party commences action to cure the default within such sixty (60) day period and proceeds with due diligence to fully cure the default; however, such period shall not, in any event, extend beyond one hundred twenty (120) days of receipt of written notice of default; (ii)by Tenant if it is unable to obtain or maintain any license, permit or other governmental approval necessary for the construction and/or operation of the Tenant Facilities or Tenant's business; (iii)by Tenant upon one (1) year's notice to Landlord if the Leased Premises is or becomes unacceptable for technology reasons, including, without limitation, unacceptable RF plan, shadowing, or interference, under the Tenant Facilities, design or engineering specifications or the systems to which the Tenant Facilities belong; (iv)by Landlord, upon one (1) year's written notice to Tenant, if its Council decides, for any reason, to redevelop the Property in a manner inconsistent with the continued use of the Leased Premises by Tenant and/or discontinue use of the Tower for all purposes; (v) by Landlord, upon one (1) year's written notice to Tenant, if it determines that the Tower is structurally unsound, including, but not limited to, consideration of age of the Tower, damage or destruction of all or part of the Tower on the Leased Premises from any source, or factors relating to condition of the Leased Premises; or (vi) by Landlord if it determines that a potential user with a higher priority under Subparagraph 5(a) above cannot find another adequate location or the Landlord determines, after engineering studies, that the Tenant Facilities unreasonably interfere with another user with a higher priority, regardless of whether or not such interference was predicted in the initial interference study that was part of the application process, provided that the Landlord shall not at any time over the balance of the then existing Term and all unexpired Renewal Terms, lease the Leased Premises to another party with equal or lesser priority for the same use as that of the Tenant, unless such other party would not cause or contribute to the type of interference giving rise to the Tenant Facilities' interference with a higher priority. (b)Notice of Termination. The parties shall give notice of termination in accordance with Section 19. Such notice shall be effective upon receipt as evidenced by the return receipt. All rentals paid for the Lease prior to the termination date shall be retained by Landlord unless such termination is due to breach by Landlord. (c)Tenant's Liability for Early Termination. If Tenant terminates this Lease for any other reason other than as expressly provided in this Lease, Tenant shall pay to Landlord as liquidated damages for early termination 150% of the annual rent for the year in which Tenant terminates, unless Tenant terminates during the last year of any Term under Paragraph 4 and Tenant has paid the annual rental for that year. (d) Site Restoration. In the event that this Lease is terminated or not renewed, Tenant shall immediately cease operation and use of the Antennas for communication purposes and shall have sixty (60) days from the termination or expiration date to remove its Tenant Facilities, and related equipment from the Leased Premises, repair the site and restore the surface of the Tower. Upon notice of termination, Tenant shall deposit with Landlord in the form of cash, performance bond, irrevocable letter of credit, or other acceptable security the sum of $10,000, which shall be fully refunded to Tenant upon the timely removal of the Tenant Facilities and related equipment, the repair of the site and the restoration of the Tower surface to the reasonable satisfaction of the Landlord. If Landlord removes the Tenant Facilities or related equipment, Landlord must give written notice to the above entities at the addresses provided, informing them that Tenant Facilities or related property have been removed and will be deemed abandoned if not claimed and the storage fees and other reasonable costs paid within thirty (30) days. The obligations of this Subparagraph (d) shall survive the expiration or other termination of this Lease. 12. Limitation of Landlord's Liability. If Landlord terminates this Lease for any reason other than default by Tenant, or Landlord causes interruption of the business of Tenant or for any other Landlord breach of this Lease, Landlord's liability for damages to Tenant shall be limited to the actual and direct costs of equipment removal, relocation or repair and shall specifically 10 exclude any recovery for value of the business of Tenant as a going concern, future expectation of profits, loss of business or profit or related damages to Tenant. 13.Temporary Interruptions of Service. If Landlord reasonably determines that continued operation of the Tenant Facilities would cause or contribute to an immediate threat to public health and/or safety (except for any issues associated with human exposure to radio frequency omissions, which is regulated by the federal government), Landlord may order Tenant to discontinue its operation. Tenant shall immediately comply with such an order. Service shall be discontinued only for the period that the immediate threat exists. If Landlord does not give prior notice to Tenant, Landlord shall notify Tenant as soon as possible after its action and give its reason for taking the action. Landlord shall not be liable to Tenant or any other party for any interruption in Tenant's service or interference with Tenant's operation of its Tenant Facilities, except as may be caused by the willful misconduct of the Landlord, its employees or agents and except if Landlord's determination is found by a court of competent jurisdiction to have been negligent. If the discontinuance extends for a period greater than three (3) days, either consecutively or cumulatively, Tenant shall have the right to terminate this Lease within its sole discretion for cause and without the payment of any damages. 14.Tenant Interference. (a)With Tower. Tenant shall not interfere with Landlord's use of the Tower and agrees to cease all such actions which unreasonably and materially interfere with Landlord's use thereof no later than three (3) business days after receipt of written notice of the interference from Landlord. In the event that Tenant's cessation of action is material to Tenant's use of the Leased Premises and such cessation frustrates Tenant's use of the Leased Premises, within Tenant's sole discretion, Tenant shall have the immediate right to terminate this Lease for cause and without the payment of any damages. (b)With Higher Priority Users. If the Tenant Facilities cause impermissible interference with higher priority users as set forth under Subparagraph 5(a) above or with preexisting tenants, Tenant shall take all measures necessary to correct and eliminate the interference. If the interference cannot be eliminated within forty-eight (48) hours after receiving Landlord's written notice of the interference, Tenant shall immediately cease operating its Tenant Facilities and shall not reactivate operation, except intermittent operation for the purpose of testing, until the interference has been eliminated. If the interference cannot be eliminated within thirty (30) days after Tenant received Landlord's written notice, Landlord or Tenant may at its option terminate this Lease immediately for cause and without the payment of any damages. (c) Interference Study - New Occupants. Upon written notice by Landlord that it has a bona fide request from any other party to lease an area in close proximity to the Leased Premises area, Tenant agrees to provide Landlord, within sixty (60) days, the radio frequencies currently in operation or to be operated in the future of each transmitter and receiver installed and operational on the Leased Premises at the 11 time of such request. Landlord may then have an independent, registered professional engineer of Landlord's choosing perform the necessary interference studies to determine if the new applicant's frequencies will cause harmful radio interference to Tenant. Landlord shall require the new applicant to pay for such interference studies. (d) Interference - New Occupants. Landlord agrees that it will not grant a future lease of the Tower to any party who is of equal or lower priority to Tenant, if such party's use is reasonably anticipated to interfere with Tenant's operation of its Tenant Facilities. Landlord agrees further that any future lease will prohibit a user of equal or lower priority from interfering with the Tenant Facilities. Landlord agrees that it will require any subsequent occupants of the Tower of equal or lower priority to Tenant to provide Tenant these same assurances against interference. Landlord shall have the right to cause the elimination of any interference with the operations of Tenant caused by such subsequent occupants. If such interference is not eliminated, Tenant shall have the right to terminate this Lease or seek injunctive relief against the interfering occupant, at Tenant's expense. 15.Assignment and Subletting. Tenant may not assign, sublet, or otherwise transfer all or any part of its interest in this Agreement or in the Premises without the prior written consent of Landlord; provided; however, that Tenant may assign its interest to its parent company, any subsidiary or affiliate of it or its parent company or to any successor-in-interest or entity acquiring fifty-one percent (51%) or more of its stock or assets, subject to any financing entity's interest, if any, in this Lease as set forth in this Paragraph 15 below. Landlord may assign this Agreement upon written notice to Tenant, subject to the assignee assuming all of Landlord's obligations herein, including but not limited to, those set forth in Paragraph 26 below. Notwithstanding anything to the contrary contained in this Lease, Tenant may assign, mortgage, pledge, hypothecate or otherwise transfer without consent its interest in this Lease to any financing entity, or agent on behalf of any financing entity to whom Tenant: (i) has obligations for borrowed money or in respect of guaranties thereof; (ii) has obligations evidenced by bonds, debentures, notes or similar instruments; or (iii) has obligations under or with respect to letters of credit, bankers acceptances and similar facilities or in respect of guaranties thereof. 16.Condemnation. In the event the whole of the Leased Premises is taken by eminent domain, this Lease shall terminate as of the date title to the Leased Premises vests in the condemning authority. In the event a portion of the Leased Premises is taken by eminent domain, either party shall have the right to terminate this Lease as of said date of title transfer, by giving thirty (30) days' written notice to the other party. In the event of any taking under the power of eminent domain, Tenant shall not be entitled to any portion of the award paid for the taking and the Landlord shall receive full amount of such award. Tenant hereby expressly waives any right or claim to any portion thereof. Although all damages, whether awarded as compensation for diminution in value of the leasehold or to the fee of the Leased Premises, shall belong to Landlord, Tenant shall have the right to claim and recover from the condemning authority, but not from Landlord, such compensation as may be separately awarded or recoverable by Tenant for relocation benefits or assistance. 12 17.Disputes. Any claim, controversy or dispute arising out of this Lease not resolved within ten (10) days following notice of the dispute, shall be submitted first and promptly to mediation. Each party shall bear its own costs of mediation and shall share equally the common costs of mediation. If mediation does not result in settlement within forty-five (45) days after the matter was submitted to mediation, either party may pursue all available remedies in any court of competent jurisdiction. 18.Enforcement an.Attorneys' Fees. In the event that either party to this Lease shall bring a claim in court to enforce any rights hereunder, the prevailing party shall be entitled to recover costs and reasonable attorneys fees incurred as a result of such claim. 19.Notices. Al! notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested, or by a nationally recognized courier service, addressed as follows (or any other address that the party to be notified may have designated to the sender by like notice): If to Landlord: City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Attn: City Manager If to Tenant: T-Mobile USA, Inc. 12920 SE 38th Street Bellevue, WA 98006 Attn: Lease Compliance/A100195C Notice shall be deemed received on the date specified on a certified mail receipt, or a courier's confirmation of delivery, as applicable. 20.Authority. Each of the individuals executing this Lease on behalf of the Tenant or the Landlord represents to the other party that such individual is authorized to do so by requisite action of the party to this Lease. 21.Binding Effect. This Lease shall run with the Property. This Lease shall extend to and bind the heirs, personal representatives, successors and assigns of the parties hereto. 22.Complete Lease; Amendments. This Lease constitutes the entire agreement and understanding of the parties and supersedes all offers, negotiations, and other agreement of any kind. There are no representations or understandings of any kind not set forth herein. Any modification of or amendment to this Lease must be in writing and executed by both parties. 23. Governing Law. This Lease shall be construed in accordance with the laws of the State of Minnesota. 13 24.Severability. If any term of this Lease is found be void or invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in full force and effect. 25.Memorandum. Upon request by either party, the parties agree to promptly execute and deliver a recordable Memorandum of this Lease in a form acceptable to both parties which may be recorded by the party requesting the Memorandum of Lease. 26. Warranty of Title and Quiet Enjoyment. Landlord warrants that: (i) Landlord owns the Property in fee simple and has rights of access thereto and the Property is free and clear of all liens, encumbrances and restrictions; (ii) Landlord has full right to make and perform this Agreement; and (iii) Landlord covenants and agrees with Tenant that upon Tenant paying the Rent and observing and performing all the terms, covenants and conditions on Tenant's part to be observed and performed, Tenant may peacefully and quietly enjoy the Leased Premises. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their respective seals the day and year first above written. LANDLORD: City of Brooklyn Center, a Minnesota municipal corporation By: Mayor By: City Manager TaxID#: 41-6005011 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this - day of , 20_, by and , the Mayor and City Manager, respectively, of the City of Brooklyn Center, on behalf of the City. Notary Public 14 TENANT: By: Printed Name: Kim Curtis Date: Title: Sr. Director, Engineering Development Tax ID#: STATE OF ILLINOIS ) ) ss. COUNTY OF DUPGE ) The foregoing instrument was acknowledged before me this - day of '2017, by Kim Curtis, the Sr. Director, Engineering Development, of T-Mobile Central LLC, on behalf of the limited liability company. Notary Public 15 EXHIBIT A Legal Description or Property That part of the North 124.8 feet of Lot 16, Auditor's Subdivision No. 218, lying Easterly of the following described tract: That part of Lots 15 and 16, Auditor's Subdivision No. 218, Hennepin County, Minnesota, lying Westerly of the Northerly extension of the West line of Lot 19 of said Auditor's Subdivision No. 218; which lies Northerly of a line run parallel with and distant 165 feet Southerly of the North line of said Lot 16, Southeasterly of a line run parallel with and distant 100 feet Southeasterly of the first following described line and Northeasterly of the second following described line: Line 1. Beginning at a point on the North and South quarter line of Section 2, Township 118 North, Range 21 West, distant 127.10 feet South of the center of said Section 2; thence run Southwesterly at an angle of 52° 32' with said North and South quarter line for 2790.30 feet; and there terminating. Line 2. Beginning at the point of termination of said Line 1, described above; thence run Southeasterly at right angles with said Line 1 for 300 feet and there terminating. A-i EXHIBIT B Leased Premises (See attached, Survey Dated March 31, 2017, Sheet 1) B-I C-1 EXHIBIT C Tenant Facilities (See attached Plan Sheets, Dated March 31, 2017, 16 Pages) DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 P R I N T N A M E : S I G N A T U R E : D A T E : C O N S U L T A N T T E A M P E N D I N G A P P R O V A L O F J U R I S D I C T I O N , T H E F O L L O W I N G P A R T I E S H A V E R E V I E W E D T H E D E S I G N W I T H T H E I R F U N C T I O N A L R E S P O N S I B I L I T I E S A N D H A V E A P P R O V E D T H I S P R O J E C T F O R C O N S T R U C T I O N . C O N T R A C T O R S M A Y N O T S T A R T C O N S T R U C T I O N W I T H O U T A N O T I C E T O P R O C E E D ( N T P ) F R O M T - M O B I L E P R E C O N M G R : L A N D L O R D : D E V E L P . M G R : C O N S T . I N S P : A & E M A N A G E R : R F E N G I N E E R : O P E R A T I O N S : Z O N I N G R E P : U T I L I T I E S : S I T E N U M B E R : A 1 O 0 1 9 5 C S I T E N A M E : B R O O K L Y N C E N T E R W T S H E E T # D E S C R I P T I O N : R E V S H E E T I N D E X 6 / Q D K N G 8 0 0 0 W E S T 7 8 T H S T R E E T , S U I T E 4 0 0 E D I N A , M N 5 5 4 3 9 T - 1 S P - 1 S P - 2 C - 1 A - 1 A - 2 E - 2 T I T L E S H E E T G E N E R A L N O T E S A N D S P E C I F I C A T I O N S E N L A R G E D S I T E P L A N A N T E N N A M O U N T I N G D E T A I L S E Q U I P M E N T M O U N T I N G D E T A I L S G R O U N D I N G P L A N G E N E R A L N O T E S A N D S P E C I F I C A T I O N S C C C C C C E - 1 A N T - 2 U T I L I T Y R O U T I N G P L A N A N T E N N A C O N F I G U R A T I O N A N T - 1 S I T E E L E V A T I O N C C C E - 3 G R O U N D I N G D E T A I L S C C C INSTALLATI O N O F ( 3 ) N E W A N T E N N A S O N N E W A N T E N N A P I P E M O U N T S INSTALLATI O N O F ( 3 ) N E W R R U S ( R E M O T E R A D I O U N I T S ) INSTALLATI O N O F ( 3 ) C O V P s INSTALLATI O N O F ( 3 ) H Y B R I D C A B L E S INSTALLATI O N O F O F F L E X I T A B L E & E Q U I P M E N T C A B I N E T O N PROPOSED E Q U I P M E N T S E T O N E X I S T I N G C O N C R E T E S L A B VICINITY MAPN.T.S.REGIONAL MAPN.T.S. S C O P E O F W O R K B U I L D I N G S U M M A R Y OCCUPANCYCLASSIFICATION : CLASSIFICATION : BUILDING CONS T R U C T I O N T Y P E : U N M A N N E D T E L E C O M M U N I C A T I O N S F A C I L I T Y E X I S T I N G W A T E R T A N K P R O P O S E D W I R E L E S S I N S T A L L A T I O N P R O J E C T L O C A T I O N SITE ADDRESS: 5 4 0 1 V I N C E N T A V E . N B R O O K L Y N C E N T E R , M N 5 5 4 3 0 LATITUDE:LONGITUDE: N 4 5 ° 3 ' 1 2 . 1 1 7 " N A D 8 3 ( F R O M S U R V E Y ) W 9 3 ° 1 9 ' 1 . 5 1 3 2 " N A D 8 3 ( F R O M S U R V E Y ) S P E C I A L N O T E S HANDICAPPED R E Q U I R E M E N T S : PLUMBING REQ U I R E M E N T S : FACILITY HAS N O P L U M B I N G O R R E F R I G E R A N T S FACILITY IS UNM A N N E D A N D N O T F O R H U M A N H A B I T A T I O N H A N D I C A P P E D ACCESS REQUI R E M E N T S N O T R E Q U I R E D FAA AND FCC R E Q U I R E M E N T S : THIS FACILITY S H A L L M E E T O R E X C E E D A L L F A A A N D F C C R E Q U I R E M E N T S CONSTRUCTION R E Q U I R E M E N T S : ALL WORK MUS T C O N F O R M T O T - M O B I L E C O N S T R U C T I O N I N S T A L L A T I O N STANDARDS & A L L A P P L I C A B L E C O D E S A N D O R D I N A N C E S . T E R R A C O N S U L T I N G G R O U P , L T D . 6 0 0 B U S S E H I G H W A Y P A R K R I D G E , I L 6 0 0 6 8 ( 8 4 7 ) 6 9 8 - 6 4 0 0 C O N S U L T A N T T E A M P R O J E C T C O N S U L T A N T : U T I L I T I E S F I B E R P R O V I D E R : T . B . D . T . B . D . P O W E R P R O V I D E R : C O N T A C T S A P P L I C A N T : T - M O B I L E U S A 8 0 0 0 W E S T 7 8 T H S T R E E T , S U I T E 4 0 0 E D I N A , M N 5 5 4 3 9 P R O P E R T Y O W N E R : S T R U C T U R A L E N G I N E E R : V I L L A G E O F B R O O K L Y N C E N T E R 6 8 4 4 S H I N G L E C R E E K P K W Y B R O O K L Y N C E N T E R , M N 5 5 4 3 0 - 2 1 9 9 D E P U T Y D I R E C T O R O F P U B L I C W O R K S M I K E M A R S H ( 7 6 3 ) 5 8 5 - 7 1 0 3 S I T E A C Q U I S I T I O N : 1. THE SCOP E O F W O R K C O N S I S T S O F M O D I F Y I N G T H E E X I S T I N G WIRELESS I N S T A L L A T I O N : SITELOCATION C E N T E R L I N E S O L U T I O N S 1 6 3 6 0 T A B L E M O U N T A I N P K W Y G O L D E N , C O 8 0 4 0 3 P : ( 3 0 3 ) 9 9 3 - 3 2 9 3 / F : ( 3 0 3 ) - 9 9 3 - 3 0 1 9 1 3 6 0 E N E R G Y P A R K D R I V E , S U I T E 2 1 0 S T . P A U L , M N 5 5 1 0 8 ( 6 5 1 ) 2 2 5 - 0 7 9 3 w w w . b u e l l c o n s u l t i n g . c o m A P P L I C A B L E C O D E S ALL WORK SHAL L C O M P L Y W I T H T H E F O L L O W I N G A P P L I C A B L E C O D E S : -2012 INTERNATI O N A L B U I L D I N G C O D E -2014 NATIONAL E L E C T R I C C O D E ( N E C ) -TIA/ EIA-222-G O R L A T E S T E D I T I O N IN THE EVEN OF C O N F L I C T , T H E M O S T R E S T R I C T I V E C O D E S H A L L P R E V A I L SITELOCATION K R I S I T A N O L S O N ( C O N T A C T ) T E L : ( 6 5 1 ) 7 8 9 - 9 3 4 0 T I T L E S H E E T T - 1 A - 3 E Q U I P M E N T D E T A I L S C L P L O C A T I O N P L A N C C E - 1 A U T I L I T Y R O U T I N G P L A N C I T Y 3 R D P A R T Y I N S P E C T I O N S : B A D G E R S T A T E I N S P E C T I O N P . O . B O X 1 5 7 O S S E O , W I 5 4 7 5 8 K E L L Y M U L H E R ( 7 1 5 ) 5 3 3 - 8 6 8 6 G N G E N E R A L N O T E S C A - 4 E Q U I P M E N T D E T A I L S C OHE O H E DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 0 SCALE 1" =20' 40'80'40'SECTOR - XAZ = 0°SEC T O R - Y AZ = 1 2 0 ° SECTOR - ZAZ = 240° L O C A T I O N P L A N L P E X I S T I N G G R A S S A R E A PROPOSED T-MOBILE 10' WIDEACCESS EASEMENT 1 S C A L E : 1 " = 4 0 ' - 0 " L O C A T I O N P L A N LILAC DR VINCENT AVE. N PROPERTY/R.O.W. LI N E PROPERTY LINEPROPERTY LINE PROPERTY LINE STATE HWY NO. 100EXISTINGGREENAREAEXISTINGGREENAREA E X I S T I N G G R E E N A R E A EXISTINGCHAIN LINK E X I S T I N G T R A I L EXISTIN G GRASSAREAEXISTING ACCESSASPHALT ROAD E X I S T I N G B R I C K B U I L D I N G EXISTI N G F L U T E D WATE R T O W E R PROPOSED (12'x10') T-MOBILEEQUIPMENT LEASE AREAAT GROUND LEVEL N O T E : T H E A C C E S S & U T I L I T Y E A S E M E N T W I L L N E E D T O B E A P P R O V E D B Y T H E C I T Y O F B R O O K L Y N C E N T E R E X I S T I N G 1 6 " Ø W A T E R M A I N PROPOSED T-MOBILE 10' WIDEUTILITY EASEMENT DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 E N L A R G E D S I T E P L A N C - 1 E X I S T I N G G R A S S A R E A 0 SCALE 1" = 4 ' 8 ' 1 6 ' 8' 1 S C A L E : 1 / 8 " = 1 ' - 0 " E N L A R G E D S I T E P L A N 2SCALE: 1/2" = 1'-0"EQUIPMENT PLAN 12'10'2.88' E X I S T I N G F I B E R P E D E S T A L 2.31' E X I S T I N G G R A S S A R E A E X I S T I N G C H A I N L I N K E X I S T I N G F L U T E D C O L U M N W A T E R T O W E R P R O P O S E D ( 1 2 ' x 1 0 ' ) T - M O B I L E E Q U I P M E N T L E A S E A R E A A T G R O U N D L E V E L ( P H A S E 2 ) E X I S T I N G H - F R A M E W I T H M U L T I - M E T E R B A N K S E E S H E E T E - 1 E X I S T I N G P A D M O U N T E D T R A N S F O R M E R ( 3 ) P R O P O S E D T - M O B I L E A N T E N N A S P I P E M O U N T E D T O F L U T E D C O L U M N W A T E R T O W E R ( 1 P E R S E C T O R ) S E C T O R - X A Z = 0 ° S E C T O R - Y A Z = 1 2 0 ° S E C T O R - Z A Z = 2 4 0 ° P R O P O S E D T - M O B I L E 1 0 ' W I D E A C C E S S E A S E M E N T E X I S T I N G A C C E S S A S P H A L T R O A D P R O P E R T Y / R . O . W . L I N E E D G E O F E X I S T I N G W A T E R T O W E R C O N C . F O U N D A T I O N E X I S T I N G O T H E R C A R R I E R S H E L T E R E X I S T I N G S T A I R E X I S T I N G O T H E R C A R R I E R A N T E N N A S P R O P O S E D T - M O B I L E 2 " Ø V E R T I C A L M E S S E N G E R P I P E W I T H C L U S T E R S U P P O R T B R A C K E T S F O R H Y B R I D C A B L E S R O U T E F R O M E Q U I P M E N T A T G R O U N D L E V E L T O A N T E N N A S ( P H A S E 1 ) E X I S T I N G E Q U I P M E N T P L A T F O R M T O B E R E M O V E D B Y T - M O B I L E ( P H A S E 1 ) P R O P O S E D T - M O B I L E A N T E N N A M O U N T E D O N W A T E R T O W E R P R O P O S E D T - M O B I L E 1 0 ' W I D E U T I L I T Y E A S E M E N T N O T E : T H E R E W I L L B E T W O P H A S E S O F C O N S T R U C T I O N : P H A S E 1 : A L L C O N S T R U C T I O N W O R K T O B E P E R F O R M E D P R I O R T O T A N K R E C O N D I T I O N I N G . P H A S E 2 : A L L C O N S T R U C T I O N W O R K T O B E C O N D U C T E D A F T E R T A N K R E C O N D I T I O N I N G . N O T E : P A I N T A L L N E W T - M O B I L E A N T E N N A S & H Y B R I D C A B L E S T O M A T C H N E W W A T E R T O W E R C O L O R A F T E R R E C O N D I T I O N I N G I N T H E S P R I N G O F 2 0 1 7 P R O P O S E D T - M O B I L E H - F R A M E ( P H A S E 2 ) 7' E X I S T I N G 1 6 " Ø W A T E R M A I N 3.29'2'3' E X I S T I N G H Y D R A N T 2.39'13.87' ( 6 ) P R O P O S E D A N T E N N A P I P E S M O U N T E D T O F L U T E D C O L U M N W A T E R T O W E R ( 2 P E R S E C T O R ) ( 9 ) F U T U R E A N T E N N A S P I P E M O U N T E D T O F L U T E D C O L U M N W A T E R T O W E R ( 3 P E R S E C T O R ) DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 A N T E N N A M O U N T I N G D E T A I L S A - 1 1SCALE: 1/2" = 1'-0"ANTENNA SECTOR - TYPICAL PLAN PROPOSED T-MOBILE ANTENNAS& EQUIPMENT MOUNTS 6'-0"1'-0"1'-0" 1 ' - 0 " 2 " O D x 8 ' - 0 " L O N G S T D . P I P E ( P H A S E 2 ) E X I S T I N G T A N K 1 / 4 " T H I C K W A L L P L A T E E X I S T I N G T O W E R S T I F F E N I N G R I N G P L A T E 612"6"134"134"3"4" ( 2 ) W 1 2 x 2 6 I - B E A M S x 6 " L O N G ( P H A S E 1 ) 6" ( 2 ) U - B O L T S ( P H A S E 2 ) S I T E P R O P / N : U B 1 2 1 2 3 S C A L E : 1 / 2 " = 1 ' - 0 " T Y P . A N T E N N A M O U N T D E T A I L E X I S T I N G 7 " T O E - K I C K E X I S T I N G T O W E R 1 / 4 " T H I C K S T I F F E N I N G W A L L P L A T E E X I S T I N G T O W E R S T I F F E N I N G R I N G P L A T E 2 " O D S T D . P I P E 2 0 ' L O N G T H R E A D E D O N B O T H E N D S T O C R E A T E M E S S E N G E R P I P E F R O M G R O U N D L E V E L T O A N T E N N A L E V E L 2 " P I P E C O U P L I N G T Y P . P E R C O N N E C T I O N O F M E S S E N G E R P I P E S C L U S T E R S U P P O R T B R A C K E T @ 2 4 " O . C . I N T E R V A L S - C O M M S C O P E P / N : C S - B - R 2 ( O R A P P R O V E D E Q U A L ) T Y P I C A L B O O T ( 4 ) 1 / 2 " H I L T I K W I K - B O L T 3 ( 2 - 3 / 8 " E M B E D M E N T ) 4 S C A L E : 1 / 2 " = 1 ' - 0 " M E S S E N G E R M O U N T D E T A I L 5SCALE: 1" = 1'-0"TYP. MOUNT DETAIL6SCALE: 1" = 1'-0"TYP. PENETRATION DETAIL EXTERIORINTERIOREXISTINGWATERTOWER4" BOOT ASSEMBLYSITE-PRO P/N: B400CADDY LOCK BEAMCLAMP P/N: CRLB37E6EXISTING OTHERCARRIER COAXSUPPORT & CABLES EXISTING WATERTANK WALL EXISTING WATERTANK STIFFENERRINGINSTALL NEOPRENE BARRIERBETWEEN THE STIFFENER RINGTOE-KICK & THE BEAM CLAMPTO AVOID DAMAGE TO COATING COAX BLOCKSITE-PRO P/N: CXB158(OR APPROVED EQUAL)SHIM AS NEEDED BETWEENBEAM CLAMP BOLT & STIFFENERRING TOE-KICK WHENTIGHTENING BEAM CLAMP TOAVOID DAMAGE TO COATING EXISTINGSTIFFENERRING TOE-KICKGPS ANTENNA(PHASE 2)EXISTING WATERTANK WALL 2SCALE: N.T.S.SAFETY LUG DETAIL R E F E R T O P L A N 7'-4 1/2" 1'-1" 3'-1"1'-0"2'-5 1/2" ( 4 ) 1 - 5 / 8 " U N I S T R U T @ 8 ' - 0 " L O N G U N I S T R U T C A P S I N S T A L L E D @ E N D S T Y P . ( 2 ) 3 " S C H 4 0 P O S T A T T A C H U N I S T R U T T O P O S T W / U - B O L T T Y P . 1 2 " x 1 2 " x 1 / 2 " S T E E L P L A T E S @ P O S T S S U R F A C E 1 " 1" 12" STEEL PLATE 1 2 " S T E E L P L A T E 6 " 6" P O S T ( 4 ) 1 / 2 " E X P A N S I O N A N C H O R S 1 2 " x 1 2 " x 1 / 2 " S T E E L P L A T E 3 / 1 6 " ( 4 ) 3 " x 3 " x 1 / 4 " G U S S E T S 3 / 1 6 " T Y P . P E R G U S S E T 7SCALE: 1" = 1'-0"CABLE MOUNT DETAIL NOTE:PAINT ALL NEW T-MOBIL E A N T E N N A S & HYBRID CABLES TO MAT C H N E W W A T E R TOWER COLOR AFTER R E C O N D I T I O N E D IN THE SPRING OF 2017 9 S C A L E : N . T . S . H - F R A M E D E T A I L (9) FUTU R E A N T E N N A S (3 PER S E C T O R ) 1/4"PHASE 1 P H A S E 1 NOTE:PROVIDE WELDED INSERTS AT BOTH ENDSOF PIPES. PAINT PIPES (INTERIOR/EXTERIOR)TO MATCH TOWER COLORS. CABLES MUSTBE ROUTED UNDER THE FIRST STIFFENERRING OR AT LEAST 7' ABOVE THE STIFFENERRING TO ANTENNA PORTNOTE:PROVIDE WELDED INSERTS AT BOTHENDS OF PIPES. PAINT PIPES TO MATCHINTERIOR TOWER COLOR. CABLES MUSTBE ROUTED UNDER THE FIRSTSTIFFENER RING OR AT LEAST 7' ABOVETHE STIFFENER RING TO ANTENNA PORT 2 " O D x 1 8 ' - 6 " L O N G S T D . P I P E F O R R A D I O & C V O P ( P H A S E 2 ) 17'-6" STIFFENER RING SEPARATION (TYP.) 1 / 4 " T Y P . ( P H A S E 1 ) 1 / 4 " T Y P . ( P H A S E 1 ) 2 " O D S T D . P I P E 8 ' - 0 " L O N G ( P H A S E 2 ) 2 " O D x 1 8 ' - 6 " L O N G S T D . P I P E F O R R A D I O & C V O P ( P H A S E 1 ) N O T E : P A I N T A L L N E W T - M O B I L E A N T E N N A S & H Y B R I D C A B L E S T O M A T C H N E W W A T E R T O W E R C O L O R A F T E R R E C O N D I T I O N E D I N T H E S P R I N G O F 2 0 1 7 P H A S E 2 EXISTI N G W A T E R T A N K NEW T-MOBILE GPS ANT E N N A SEE SHEET A-4 FOR DE T A I L S (PH A S E 2 ) NEW 2"x2'-0" LO N G S T D . P I P E ( P H A S E 1 ) (2) 3"x8"x1/4" T H I C K P L A T E S ( P H A S E 1 ) 3 / 1 6 " (P H A S E 1 ) T Y P . 3 / 1 6 " PHASE 28S C A L E : N . T . S . G P S A N T E N N A M O U N T I N G D E T A I L N O T E : P R O V I D E W E L D E D I N S E R T S A T B O T H E N D S O F P I P E S . P A I N T P I P E S ( I N T E R I O R / E X T E R I O R ) T O M A T C H T O W E R C O L O R S N O T E : P R O V I D E W E L D E D I N S E R T S A T B O T H E N D S O F P I P E S . P A I N T P I P E S ( I N T E R I O R / E X T E R I O R ) T O M A T C H T O W E R C O L O R S NOTE:PROVIDE RUBBER & COLO R T A P E A T HOSE CLAMP ATTACHMEN T L O C A T I O N 3/16"(PHASE 1) TYP.3/16" N E W 2 " C A B L E P O R T & B O O T ( P H A S E 1 ) S E E D E T A I L 5 T H I S S H E E T ( 2 ) 3 " x 8 " x 3 / 8 " T H I C K P L A T E S ( P H A S E 1 ) ( 2 ) 3 " x 8 " x 1 / 4 " T H I C K P L A T E S ( P H A S E 1 ) N E W 2 " C A B L E P O R T S E E 5 / A - 1 ( P H A S E 1 ) 1 / 4 " T Y P . ( P H A S E 1 ) 2 " O D x 2 0 ' - 0 " S T D . P I P E T H R E A D E D O N B O T H E N D S T O C R E A T E M E S S E N G E R F R O M G R O U N D L E V E L T O A N T E N N A L E V E L E X I S T I N G T O W E R 1 / 4 " T H I C K S T I F F E N I N G W A L L P L A T E E X I S T I N G T O W E R S T I F F E N I N G R I N G P L A T E ( 2 ) 3 " x 8 " x 3 / 8 " T H I C K P L A T E S ( P H A S E 1 ) NOTE:ALL WELDS SHALL BE 100% SEALWELDED. WELDS MUST BE INCONFORMANCE WITH AWS D-1.1 CODE.WELDS SHALL BE GROUND TO SMOOTHSURFACE, INSPECTED & APPROVED BYAWS-CWI90°' P R O P O S E D W A L L P E N E T R A T I O N S E E D E T A I L # 6 T H I S S H E E T 4" WALL P E N E T R A T I O N BEHIND A N T E N N A S (2 PER S E C T O R ) 1 ' - 0 " N O T E : T O T A L O F ( 6 ) A N T E N N A S P I P E M O U N T E D I N S T A L L E D I N P H A S E 3"x3"x1-1/2" THICK SAFETYLUG SEAL WELDED ATEVERY 5TH IN-FLUTE4'-6" ABOVE RINGSTIFFENER PLATE STIFFENER RING3"x3"x1-1/2" THICK SAFETYLUG SEAL WELDED ATEVERY 5TH IN-FLUTE4'-6" ABOVE STIFFENERAT ANTENNA LEVEL 3"112"STIFFENER PLATE 3"3 " 1/4"TYP. (PHASE 1)RADIUS CORNERS(TYP.)1" Ø HOLE WITHROUND EDGE DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 E Q U I P M E N T M O U N T I N G D E T A I L S A - 2 RAYCAP: ASU9338TYP01 (RNSNDC-7771-PF-48)NOMINAL OPERATING VOLTAGE: 48 VDCNOMINAL DISCHARGE CURRENT: 20 kA 8/20msMAXIMUM DISCHARGE CURRENT: 60 kA 8/20msMAXIMUM CONTINUOUS OPERATING VOLTAGE: 75 VDCVOLTAGE PROTECTION RATING: 400 VCLEARANCE:FRONT: 36"TOTAL WEIGHT: 19 lbs18.86"20.38"FRONT BACKPIPECOVP MOUNTINGBRACKET(2) 3/8" U-BOLTCOVP C O V P M O U N T I N G B R A C K E T C O N N E C T C O V P B R A C K E T T O U N I S T R U T W / ( 4 ) 3 / 8 " S P R I N G N U T S I N S T A L L ( 4 ) 3 / 8 " P O W E R S M I N I D R O P I N S W / 3 / 4 " E M B E D M E N T & P O W E R S S E T T I N G T O O L I N T O E X . C O N C R E T E ( P E R M A N U F A C T U R E R S P E C I F I C A T I O N S . D O N O T E X C E E D 5 F T / L B S T I G H T E N I N G T O R Q U E ) F A S T E N U N I S T R U T T O D R O P I N S W / 3 / 8 " - 1 6 x 1 3 / 3 2 T H R E A D E D D E P T H B O L T & O V E R S I Z E D W A S H E R C O V P M O U N T I N G B R A C K E T PIPE MOUNTWALL / UNISTRUT MO U N T PURCELL SITE FLEX CABINET: SFX31 PWR/BAXVOLTAGE:-48 VDC NOMINAL (RANGE -42 V TO -58 V)CURRENT:1 A TYPICAL FOR DAC8 A TYPICAL FOR EACH TECPOWER CONSUMPTION:2 TECs, 440 W EACH @ 55 VDC- 1 DAC, 55 W @ 55 VDCBREAKER/FUSE RATING:- 15 A FOR EACH TEC- 5 A FOR DACCLEARANCES:36" ON ALL SIDESWEIGHT:350 LbsMOUNT SPACE:31 RU P L - 3 " x 3 " x 3 / 8 " B A C K P L A T E 6" P L I N T H 1/2" BOLT E Q U I P M E N T P L A T F O R M 1/2" NUT 3 0 " 60.04" 31.04" POWER SYSTEMRACK MOUNTEQUIPMENT SPACEBATTERY SPACE(3 STRINGS)ATTACH SSC TOPLINTH PERMANUFACTURER'SSPECIFICATIONS DC GENERATORINTERFACE7705 SARCONVERTERS SUB PANEL W/DC BREAKERS P L I N T H 1/2" EXPANSIONANCHOR C O N C R E T E P A D 57.75" F R O N T R I G H T S I D E N O T E : F R B G T O B E M O U N T E D V E R T I C A L L Y O N L Y . 3 F R B G D E T A I L S C A L E : N . T . S . P R O P E R T Y V A L U E H E I G H T W I T H L O W E R B R A C K E T : 8 7 2 m m ( 3 4 . 3 " ) W I T H O U T L O W E R B R A C K E T : 6 3 7 m m ( 2 5 . 1 " ) W I T H O U T B R A C K E T S : 5 8 3 m m ( 2 2 . 9 " ) D E P T H 1 6 0 m m ( 6 . 3 " ) W I D T H W I T H O U T S O L A R S H I E L D : 3 2 0 m m ( 1 2 . 6 " ) W E I G H T U N I T W E I G H T : 2 4 k g ( 5 3 . 0 l b s . ) M O U N T E D W E I G H T : 2 6 k g ( 5 7 l b s . ) 1 2 . 6 " 22.9" 6 . 3 " 1EQUIPMENT DETAILSSCALE: N.T.S.2COVP SPECIFICATIONSSCALE: N.T.S.PHASE 2 P H A S E 2 PHASE 2 DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 E Q U I P M E N T D E T A I L S A - 3 GROUND BAR 4 - 14 AWG RETURN 15 CONNECTIONS2/0 - 14 AWG MAIN GROUND 2/0 14 AWG OVPALARM CONNECTIONFIBER PANEL 18 SM ADAPERS48-15 CONNECTIONS 2/0 - 14 AWGPOWER & FIBER JUMPER OUT HYBRID TRUNK INCOVP1/4"Ø GALV BOLT(TYP OF 4 PER COVP)3/8"Ø GALV U-BOLT PIPE 1/4"Ø GALV BOLT(TYP OF 8 PER COVPMOUNTING BRACKET)COVP MOUNTING FRAME FRONTRIGHT SIDEBOTTOMRIGHT SIDETOP 7"5-3/16"1'-4 1/8"1'-5 13/16"1'-8 5/8"9 1/16"2COVP INTERIOR DETAILSCALE: N.T.S.1RAYCAP COVP DETAILSCALE: N.T.S.3COVP MOUNTING DETAILSCALE: N.T.S. M I N I M U M O F 7 5 % O R 2 7 0 ° I N A N Y D I R E C T I O N O B S T R U C T I O N S M U S T B E B E L O W 1 0 ° GPS ANTENNA G P S A N T E N N A 1 0 ° ' T Y P I C A L P O S T G P S C O A X T O M O U N T I N G K I T A T T A C H M O U N T I N G K I T T O P O S T W I T H ( 2 ) H O S E C L A M P S W / W O R M S C R E W F Y G A G P S M O U N T I N G K I T F Y G A G P S A N T E N N A F Y G A G P S A N T E N N A 1 . T H E G P S A N T E N N A M O U N T I S D E S I G N E D T O F A S T E N T O A S T A N D A R D 1 - 1 / 4 " D I A . S C H . 4 0 G A L V A N I Z E D O R S T A I N L E S S S T E E L P I P E . T H E P I P E M U S T B E T H R E A D E D A T T H E A N T E N N A M O U N T E N D . T H E P I P E S H A L L B E C U T T O T H E R E Q U I R E D L E N G T H ( M I N . O F 1 8 ' ) U S I N G A W A N D O R R O T A R Y P I P E C U T T E R T O A S S U R E A S M O O T H P E R P E N D I C U L A R C U T . T H E C U T P I P E E N D S H A L L B E D E B U R R E D A N D S M O O T H I N O R D E R T O S E A L A G A I N S T T H E N E O P R E N E G A S K E T A T T A C H E D T O T H E A N T E N N A ' S M O U N T . 2 . T H E M O U N T I N G P L A T E S H A L L B E F A B R I C A T E D A S S H O W N A N D A T T A C H E D T O T H E A P P R O P R I A T E S U P P O R T S T R U C T U R E U S I N G U - B O L T S . T H E S U P P O R T P I P E F O R T H E G P S S H A L L B E M O U N T E D U S I N G O V E R S I Z E D U - B O L T S T O A L L O W A D J U S T M E N T . I T I S C R I T I C A L T H A T T H E G P S A N T E N N A I S M O U N T E D W I T H I N 2 " O F V E R T I C A L A N D T H E B A S E O F T H E A N T E N N A I S W I T H I N 2 " L E V E L . 3 . I N S T A L L G P S A N T E N N A A S S P E C I F I E D O N S I T E P L A N . I F I N S T A L L I N G O N I C E / C A B L E B R I D G E E N S U R E T H A T G P S I S A M I N I M U M O S 1 0 ' A B O V E G R A D E , O N T H E F U R T H E S T P O S T F R O M T H E T O W E R T O A T T A I N M A X I M U M C O V E R A G E . 4 . G E N E R A L C O N T R A C T O R S H A L L E N S U R E T H E G P S A N T E N N A H A S T H E R E Q U I R E D F U L L E X P O S U R E T O T H E S O U T H E R N H E M I S P H E R E / H O R I Z O N . 5 . A D D R U B B E R & C O L O R T A P E A T H O S E C L A M P A T T A C H M E N T L O C A T I O N 6 G P S M O U N T I N G D E T A I L S C A L E : N . T . S . 5.25" 2 2 " 1 9 . 3 " 1 7 . 6 " N O K I A F L E X I S Y S T E M / R A D I O M O D U L E S F S M F , F S M E , F R I E & F X F C C L E A R A N C E S : F R O N T : 2 3 . 6 " B A C K : 8 " T O P : 1 . 2 " S I D E S : 4 " W E I G H T : 4 4 l b s A D D I T I O N A L N O T E : M O D U L E C A N B E I N S T A L L E D V E R T I C A L L Y & H O R I Z O N T A L L Y F P K A M O U N T I N G B R A C K E T M O D U L E P L I N T H P I P E F C O A C A B I N E T S Y S T E M M O D U L E M O U N T E D T O I N T E R I O R F C O A R A C K T O P S I D E S T A C K E D S Y S T E M M O D U L E S P L I N T H B O L T P L I N T H T O T A B L E P E R M F G . R E Q U I R E M E N T S 5 / 8 " E X P A N S I O N A N C H O R ( C O N C . ) T H R U B O L T 7 " x 7 " B A C K E R P L A T E ( G R A T E ) ( x 2 P E R B A S E ) T Y P . S U R F A C E N E W T A B L E T O B E P R O V I D E D B Y T - M O B I L E ( I N S T A L L P E R M F G . R E C O M M E N D A T I O N S ) 36" MIN. 5 S Y S T E M / R A D I O M O D U L E S P E C I F I C A T I O N S S C A L E : N . T . S . A N T E N N A T Y P . A N T E N N A M O U N T I N G B R A C K E T P E R M A N U F A C T U R E R T Y P . P I P E M O U N T N O T E : REFE R T O S - S H E E T S F O R M O U N T D E T A I L S ( I F A P P L I C A B L E ) 4ANTENN A T O P I P E M O U N T E D D E T A I L SCALE: N.T. S . DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 E Q U I P M E N T D E T A I L S A - 4 F I N I S H E D G R A D E C O V E R W I T H F I R M S O I L B E F O R E B A C K F I L L I N G R E S T O R E S U R F A C E T O O R I G I N A L C O N D I T I O N U N D E R G R O U N D H A Z A R D T A P E ( N O N - A D H E S I V E ) F R O M P A N D U I T I D E N T I F I C A T I O N P R O D U C T S D I V I S I O N O R A P P R O V E D E Q U I V A L E N T B A C K F I L L 2 " P V C C O N D U I T F O R F I B E R ( S E A L E N D S O F C U L V E R T W / E X P A N D I N G F O A M ) 4"(MIN) 4"(MIN) N O T E : P A R T # H T D U 2 0 - T T A P E I S T O B E U S E D F O R A L L B U R I E D T E L E P H O N E & A L L B U R I E D C O A X I A L L I N E S . T H I S I S A D E T E C T A B L E L A M I N A T E D A L U M I N U M T A P E T H A T I S A V A I L A B L E I N 2 " x 1 0 0 0 ' R O L L S . I T I S O R A N G E I N C O L O R W I T H B L A C K L E T T E R I N G . 18" (MIN) 1 ' - 0 " CN 3911UAMNEW T-MOBIL E ETHERNETCABLINGNEW 1-1/4" ULAPPROVED C O N D U I T USE SEAL TIG H T FLEX CONDUI T T O ATTACH TO U A M - MAX 18" LON G QWEST FDP RATEDFOR NEMA4ENCLOSURESNEW T-MOBILE J-BOXFOR POWER FEEDNEW 1-1/4" ULAPPROVED CONDUITUSE SEAL TIGHT FLEXCONDUIT TO ATTACHTO UAM - MAX 18"LONG ATTACH CONDUIT TOUNISTRUT AT 9"BELOW CIENACABINET NEW 4'x4'x9" NEMA4ENCLOSURE W/ 3/4"PLYWOOD BACKBOARDDOOR C I E N A C N 3 9 1 1 U A M 1 6 . 2 0 " 17.21"9.37" 6 . 2 7 " F R O N T S I D E C N 3 9 1 1 & U A M D U C T O P E N I N G S S I Z E D F O R 1 1 / 4 " I N N E R D U C T / C O N D U I T D I M E N S I O N S : C N 3 9 1 1 : 1 7 . 2 1 " H x 1 6 . 2 0 " W x 6 . 2 7 " D U A M : 9 . 3 7 " H x 1 6 . 2 0 " W x 6 . 2 7 " D W E I G H T : C N 3 9 1 1 W / U P S : 3 0 L B S C N 3 9 1 1 W / O U P S : 2 4 L B S U A M : 6 . 1 7 L B S A C P O W E R M O D U L E : 1 . 5 2 L B S V C D N 2 0 S P E C I F I C A T I O N S : M A R K E T I N G T R A D E N A M E : V A R I O A M P E R E R A T I N G : 1 6 A M A X . V O L T A G E R A T I N G : 6 0 0 V A C M O U N T I N G T Y P E : D O O R - O N E H O L E A P P R O V A L S : U L L I S T E D F I L E : E 1 6 4 8 6 4 C C N N L R V - C S A C E R T . F I L E : L R 8 1 6 3 0 C L A S S : 3 2 1 1 0 5 - C E M A R K E D E N C L O S U R E T Y P E : O P E N P A D - L O C K A B L E : Y E S C O L O R : R E D / Y E L L O W V C D N 2 0 M I N I A T U R E L O A D B R E A K S W I T C H , 1 6 A , E N C L O S U R E T Y P E : O P E N , P A D - L O C K A B L E 4 " ± , T Y P . 1 5 / 8 " U N I S T R U T @ 8 ' O . C . 6 " L O N G M O U N T I N G S U R F A C E N E W C O N D U I T ( A T T A C H T O B R A C K E T W / S T A N D A R D H A N G E R ) , T Y P . 3 / 8 " S L E E V E A N C H O R ( C O N C R E T E ) 1 / 4 " S E L F - T A P P I N G ( S T E E L ) 1 / 4 " L A G S C R E W ( T I M B E R ) , T Y P . F L E X I B L E L I Q U I D T I G H T C O N D U I T ( E X C E P T A T M E T E R B A S E U S E R G S ) R I G I D S T E E L C O N D U I T C O U P L I N G T Y P . R I G I D S T E E L C O N D U I T ( E X T E N D R G S C O N D U I T B E Y O N D E D G E O F P A D M I N . O F 1 2 " ) R I G I D S T E E L T O P V C A D A P T O R S C H 4 0 P V C C O N D U I T S I Z E A S S H O W N O N P L A N S E X . C E N T U R Y L I N K H A N D H O L E 2 " C O N D U I T F R O M C E N T U R Y L I N K H A N D H O L E T O T - M O B I L E E Q U I P M E N T W / 2 4 S T R A N D F I B E R T O B E P L A C E D W I T H I N T - M O B I L E P R O V I D E D C O N D U I T B Y C E N T U R Y L I N K P E R S O N N E L 10" SQ X 1/2" GALV BASEPLATE(4) 5/8" EXPANSIONANCHOR (MIN. 5" EMBED)EX. CONCRETESLAB 3/16 GALV STEEL PIPE CAP3" GALV. SCH 40 PIPE(FIELD MODIFY)P100T - 1-5/8" X 1-5/8" 1 2 G A G E STEEL UNISTRUT (FIE L D M O D I F Y ) PLASTIC UNISTRUT E N D C A P (TYP)UNISTRUT FASTENED T O P I P E W / GALVANIZED U-BOLTS , W A S H E R S & NUTS @ EACH POST ( T Y P . O F A L L ) NEW 2" CONDUIT TONEW FIBER LOCATION 5'-0"NEW 4'-0" X 4'-0" X 1'-0"HOFFMAN BOX W/ 3/4"PLYWOOD BACKBOARDFOR CENTURYLINKEQUIPMENTNEW 3/4" CONDUITTO EXISTING POWERSOURCENEW 1" CONDUIT TOEXISTING TELCOEQUIPMENT 4'-0"GROUND BAR INSIDETELCO BOXCONNECTED TOGROUND RING#2 AWG TINNED BARECOPPER SOLID WIREMECHANICALLYANCHORED TO HOFFMANBOX W/ TWO HOLECOMPRESSION & LUGAND CADWELDED TOGROUND RINGNEW DC DISCONNECT S W I T C H (VARIO VCDN20 OR SI M I L A R APPROVED DEVICE)NEW 6"X6"X4" JUNCTI O N B O X (HOFFMAN ASE6X6X4 N K ) ( P O W E R CABLES TO BE TERMI N A T E D F O R CENTURYLINK TO CO N N E C T T O CIENA)EX./NEWC.P./H.H.6"6"HOFFMANASE6X6X4NKJUNCTIONBOXFRONT S I D E 4 " Brookly n Center B r o o k l y n C e n t e r DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 B U I L D I N G E L E V A T I O N A N T - 1 EXISTINGACCESS DOOR P R O P O S E D ( 1 2 ' x 1 0 ' ) T - M O B I L E E Q U I P M E N T L E A S E A R E A A T G R O U N D L E V E L 1SCALE: 1/8" = 1'-0"EAST ELEVATION - EXISTING E X I S T I N G H - F R A M E W I T H M U L T I - M E T E R B A N K E X I S T I N G P A D M O U N T E D T R A N S F O R M E R E X I S T I N G H - F R A M E W I T H M U L T I - M E T E R B A N K E X I S T I N G P A D M O U N T E D T R A N S F O R M E R E X I S T I N G A C C E S S D O O R EXISTING OTHERCARRIER ANTENNASEXISTING FLUTEDCOLUMN WATER TOWER EXISTING WATER TANK 2 S C A L E : 1 / 8 " = 1 ' - 0 " E A S T E L E V A T I O N - P R O P O S E D E X I S T I N G O T H E R C A R R I E R A N T E N N A S & B R A C K E T S T O B E R E M O V E D B Y C I T Y A S P A R T O F T A N K R E H A B P R O J E C T I N S P R I N G 2 0 1 7 E X I S T I N G F L U T E D C O L U M N W A T E R T O W E R E X I S T I N G W A T E R T A N K ( 3 ) P R O P O S E D T - M O B I L E A N T E N N A S P I P E M O U N T E D T O F L U T E D C O L U M N W A T E R T O W E R ( 1 P E R S E C T O R ) ( P H A S E 2 ) S E E D E T A I L # 1 S H E E T A - 1 GROUND LEVEL@ ELEV. 0' A.G.L.WATER TOWER PAINTER'S RING@ ELEV. 121'-0" A.G.L.WATER TANK HIGH LEVEL@ ELEV. 163'-6" A.G.L. G R O U N D L E V E L @ E L E V . 0 ' A . G . L . W A T E R T A N K H I G H L E V E L @ E L E V . 1 6 3 ' - 6 " A . G . L . C E N T E R L I N E O F T - M O B I L E P R O P O S E D A N T E N N A S @ E L E V . 1 0 9 ' - 0 " A . G . L . W A T E R T O W E R P A I N T E R ' S R I N G @ E L E V . 1 2 1 ' - 0 " A . G . L . N O T E : P A I N T A L L N E W T - M O B I L E A N T E N N A S & H Y B R I D C A B L E S T O M A T C H N E W W A T E R T O W E R C O L O R A F T E R R E C O N D I T I O N I N G I N T H E S P R I N G O F 2 0 1 7 EXISTING WATER TANKPAINTER'S RING E X I S T I N G W A T E R T A N K P A I N T E R ' S R I N G ( 6 ) P R O P O S E D A N T E N N A P I P E M O U N T S S E A L W E L D E D T O F L U T E D C O L U M N W A T E R T O W E R ( 2 P E R S E C T O R ) ( P H A S E 1 ) S E E D E T A I L # 1 S H E E T A - 1 12' MIN. P R O P O S E D T - M O B I L E M E S S E N G E R P I P E W / C L U S T E R S U P P O R T B R A C K E T F O R ( 3 ) H Y B R I D C A B L E S ( 3 ) P R O P O S E D T - M O B I L E C O V P ( S ) & ( 3 ) F R B G R R U S M O U N T E D I N S I D E T A N K ( P H A S E 2 ) S E E D E T A I L 2 S H E E T A - 1 N O T E : T H E C I T Y R E Q U I R E S T - M O B I L E T O P R O V I D E E N G I N E E R A P P R O V E D S A F E T Y S Y S T E M F O R H O R I Z O N T A L A C C E S S A T T H E S T I F F E N E R R I N G I N S I D E W A T E R T O W E R . S Y S T E M M A Y I N C L U D E S A F E T Y L U G S S E A L W E L D E D A T E V E R Y 5 T H I N - F L U T E A T ± 1 1 2 ' A . G . L . O R 4 ' - 6 " A B O V E T H E S T I F F E N E R R I N G & S A F E T Y C A B L E I N S T A L L E D T O W E R S T I F F E N E R R I N G @ E L E V . ± 1 0 7 ' - 6 " A . G . L . WATER TOWER STIFFENER RING@ ELEV. ±107'-6" A.G.L. ( 9 ) F U T U R E A N T E N N A S M O U N T E D T O F L U T E D C O L U M N W A T E R T O W E R ( 3 P E R S E C T O R ) DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 A N T E N N A C O N F I G U R A T I O N A N T - 2 1 S C A L E : 1 / 8 " = 1 ' - 0 " A N T E N N A C O N F I G U R A T I O N S E C T O R - X A Z = 0 ° S E C T O R - Y A Z = 1 2 0 ° SECTOR - ZAZ = 240° A N T E N N A & C A B L E S C H E D U L E S E C T O R - A Z I M U T H R A D C E N T E R P O R T M E C H . D O W N T I L T E L E C . D O W N T I L T H C S D I A . & T Y P E H C S A C T U A L L E N G T H H C S F A C T O R Y L E N G T H A L P H A B E T A G A M M A A - 1 0 ° 1 0 9 ' 1 - 5 / 8 " H I G H C A P A C I T Y T . B . D . T . B . D . C O V P T Y P E L A R G E C O V P B - 1 1 2 0 ° 1 0 9 ' C - 1 2 4 0 ° 1 0 9 ' T E C H N O L O G Y - L 1 9 0 0 L 1 9 0 0 N O T E : E A C H S E C T O R W I L L H A V E : ( 1 ) C O V D , ( 4 ) D I P L E X E R S , ( 1 ) P X F B , ( 1 ) F R L B & ( 1 ) F R I G . M O D E L # F A S B - R A S ( P E N T A ) F A S B - R A S ( P E N T A ) F A S B - R A S ( P E N T A ) 0 0 0 2 2 2 P 1 P 2 P 3 L 7 0 0 U 1 9 0 0 U 1 9 0 0 - 0 2 P 4 L 2 1 0 0 - 0 2 P 5 L 2 1 0 0 - L 1 9 0 0 L 1 9 0 0 0 0 0 2 2 2 P 1 P 2 P 3 L 7 0 0 U 1 9 0 0 U 1 9 0 0 - 0 2 P 4 L 2 1 0 0 - 0 2 P 5 L 2 1 0 0 - L 1 9 0 0 L 1 9 0 0 0 0 0 2 2 2 P 1 P 2 P 3 L 7 0 0 U 1 9 0 0 U 1 9 0 0 - 0 2 P 4 L 2 1 0 0 - 0 2 P 5 L 2 1 0 0 EXISTING OTHERCARRIER ANTENNAS FUTURE FUTURE FUTURE F U T U R E F U T U R E F U T U R E FUTUREFUTUREFUTURE N O T E : P A I N T A L L N E W T - M O B I L E A N T E N N A S & H Y B R I D C A B L E S T O M A T C H N E W W A T E R T O W E R C O L O R A F T E R R E C O N D I T I O N I N G I N T H E S P R I N G O F 2 0 1 7 N O T E : A L L W E L D S S H A L L B E 1 0 0 % S E A L W E L D E D . W E L D S M U S T B E I N C O N F O R M A N C E W I T H A W S D - 1 . 1 C O D E . W E L D S S H A L L B E G R O U N D T O S M O O T H S U R F A C E , I N S P E C T E D & A P P R O V E D B Y A W S - C W I E X I S T I N G O T H E R C A R R I E R A N T E N N A S & B R A C K E T S T O B E R E M O V E D B Y C I T Y A S P A R T O F T A N K R E H A B P R O J E C T I N S P R I N G 2 0 1 7 UGTUGTUGTUGTUGTUGTUGTUGTUGTUGT U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T UGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGTUGT UGE UGE UGE UGE UGE UGE UGE UG E UG E UG E UG E UG E UG E U G E UGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGEUGE U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E U G E UGFUGFUGFUGFUGFUGFUGFUGFUGFUGFUGFUGF U G E U G E UGE UGE UGE UGE UG E UG E UG E UG E UG E U G E U G E U G E UGEUGEUGEUGEUGEUGE U G E U G E UGE UGE UGE UGE UG E UG E UG E UG E UG E UG E U G E U G E U G E UGEUGEUGEUGEUGE DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 U T I L I T Y R O U T I N G P L A N E - 1 1 U T I L I T Y R O U T I N G P L A N S C A L E : 1 / 4 " = 1 ' - 0 " PROPOSED T-MOBILE FIBERCONDUIT, ROUTED FROM FIBERPEDESTAL TO EQUIPMENT AREA E X I S T I N G G R A S S A R E A EXISTING FIBER PEDESTAL(MEET ME POINT) E X I S T I N G H - F R A M E W I T H M U L T I - M E T E R B A N K E X I S T I N G P A D M O U N T E D T R A N S F O R M E R PROPERTY/R.O.W. LINE P R O P O S E D 2 0 0 A M E T E R I N S T A L L E D I N B L A N K S O C K E T O F M E T E R B A N K ( P H A S E 2 ) PROPOSED T-MOBILE 10' WIDEUTILITY EASEMENT E X I S T I N G U N D E R G R O U N D U T I L I T Y C O N D U I T S EXISTING UNDERGROUNDUTILITY CONDUITS P R O P O S E D ( 1 2 ' x 1 0 ' ) T - M O B I L E E Q U I P M E N T L E A S E A R E A A T G R O U N D L E V E L EXISTI N G OTHE R CARRI E R SHELT E R NOTE:UTILITY ROUTING TO BEDETERMINED BY POWER WALK.CONTRACTOR TO VERIFY UTILITYROUTING WITH TMO PRIOR TOCONSTRUCTION P R O P O S E D G E N . P L U G 2 0 0 A , 1 2 0 / 2 4 0 V , 1 Ø , 3 W M O U N T E D O N E X I S T I N G H - F R A M E ( P H A S E 2 ) ( 2 ) E X I S T I N G P I P E S L E E V E S / T A N K P E N E T R A T I O N S T O B E U S E D F O R E L E C T R I C A L C O N D U I T S ( P H A S E 2 ) ( 2 ) P R O P O S E D 2 " P V C C O N D U I T S R O U T E D A R O U N D I N S I D E T A N K W A L L A T T A C H E D T O E X I S T I N G S T I F F E N E R S U P P O R T S EXISTING 3" Ø SLEEVE/PENETRATIONTO BE USED FOR NEW T-MOBILE FIBERCONDUITS (PHASE 2) DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 SITESUPPORTCABINET E X I S T I N G C O N C R E T E F L O O R EXISTING WATER TOWERSTIFFENER PLATECOVP1UTILITY ROUTING PLAN AT EQUIPME N T SCALE: 1" = 1'-0" P R O P O S E D 1 0 0 A , 1 2 0 / 2 0 8 V P P C P A N E L W I T H 1 0 0 A F U S E D M A I N B R E A K E R I N T E R I O R G R A D E L E V E L ( E X T E R I O R ) M P R O P O S E D 1 2 " x 1 2 " J U N C T I O N B O X O N T M O C A B I N E T M O U N T E D T O C O N C R E T E F L O O R I N T E R I O R E X I S T I N G U T I L I T Y S E R V I C E P R O P O S E D ( 1 ) # 2 S E R V I C E G R O U N D P R O P O S E D ( 1 ) 2 " Ø E M T C O N D U I T W / ( 3 ) 1 + ( 1 ) # 6 F O R P O W E R P R O P O S E D 2 " Ø E M T C O N D U I T F O R P O W E R 2 O N E L I N E D I A G R A M S C A L E : N . T . S . U T I L I T Y R O U T I N G P L A N E - 1 A P R O P O S E D P P C P R O P O S E D F I B E R B O X G R A D E L E V E L ( E X T E R I O R ) P R O P O S E D G E N E R A T O R P L U G M O U N T E D O N E X I S T I N G H - F R A M E 0 SCALE: 1 / 2 " 1 " 2 " 1" = 1'-0" RADIOTABLE E L E C T R I C A L N O T E S : 1 . A L L E L E C T R I C A L W O R K S H A L L C O N F O R M T O N A T I O N A L E L E C T R I C C O D E , ( L A T E S T A D O P T E D E D I T I O N ) , A N D L O C A L C O D E S . 2 . A L L E L E C T R I C A L M A T E R I A L S , E Q U I P M E N T A N D I N S T A L L A T I O N P R O C E D U R E S T O C O N F O R M W I T H T - M O B I L E S P E C I F I C A T I O N S . 3 . C O N T R A C T O R S H A L L P E R F O R M A L L V E R I F I C A T I O N T E S T S A N D E X A M I N A T I O N W O R K P R I O R T O T H E O R D E R I N G O F T H E E L E C T R I C A L E Q U I P M E N T A N D T H E A C T U A L C O N S T R U C T I O N . C O N T R A C T O R S H A L L I S S U E A W R I T T E N N O T I C E O F A L L F I N D I N G S T O T H E E N G I N E E R L I S T I N G S A L L M A L F U N C T I O N S , F A U L T Y E Q U I P M E N T & D I S C R E P A N C I E S . 4 . E L E C T R I C A L P L A N S , D E T A I L S , A N D D I A G R A M S A R E D I A G R A M M A T I C O N L Y . F I E L D C O N D I T I O N S D I C T A T E T H E A M O U N T A N D L O C A T I O N O F E Q U I P M E N T . 5 . A L L M A T E R I A L S S H A L L B E M A N U F A C T U R E D I N A C C O R D A N C E W I T H A P P L I C A B L E S T A N D A R D S E S T A B L I S H E D B Y A N S I , N E M A , N F P A , A N D U L L I S T I N G S . 6 . T H E E N T I R E E L E C T R I C A L I N S T A L L A T I O N S H A L L B E G R O U N D E D A S R E Q U I R E D B Y T H E N E C , A N D A L L A P P L I C A B L E L O C A L C O D E S . 7 . A L L C I R C U I T B R E A K E R S , F U S E S A N D E L E C T R I C A L E Q U I P M E N T S H A L L H A V E A M I N I M U M I N T E R R U P T I N G R A T I N G G R E A T E R T H A N T H E U T I L I T Y F A U L T C U R R E N T . 8 . F O R C O M P L E T E I N T E R N A L W I R I N G A N D A R R A N G E M E N T R E F E R T O V E N D O R P R I N T S A N D I N S T R U C T I O N S . 9 . P A T C H , R E P A I R A N D P A I N T A N Y A R E A T H A T H A S B E E N D A M A G E D I N T H E C O U R S E O F T H E E L E C T R I C A L W O R K . 1 0 . P R O V I D E T - M O B I L E W I T H O N E S E T O F C O M P L E T E E L E C T R I C A L " A S - B U I L T " D R A W I N G S A T T H E C O M P L E T I O N O F T H E J O B S H O W I N G A C T U A L R O U T I N G S A N D W I R I N G C O N N E C T I O N S . 1 1 . L A B E L A L L E L E C T R I C A L E Q U I P M E N T P E R T - M O B I L E S P E C I F I C A T I O N S . 1 2 . A L L S I N G E L - P H A S E S E L F - C O N T A I N E D M E T E R C O N N E C T I O N D E V I C E S M U S T I N C L U D E H O R N T Y P E B Y - P A S S P R O V I S I O N S O T H A T S E R V I C E W I L L N O T B E I N T E R R U P T E D W H E N A M E T E R I S R E M O V E D F R O M S O C K E T . 1 3 . A L L E Q U I P M E N T P U N C H O U T S A N D C O N D U I T S ( U S E D A N D S P A R E ) T O B E " R O D E N T P R O O F E D " W I T H C A P S , S T E E L M E S H , A N D / O R F O A M F I L L B Y C O N T R A C T O R ( A S N E E D E D ) . 1 4 . A L L I N T E R I O R C O N D U I T S A N D B U S H I N G S S H A L L B E E M T . A L L E X T E R I O R S H A L L B E R I G I D U N L E S S N O T E D O T H E R W I S E . S E E T - M O B I L E S P E C I F I C A T I O N S . 1 5 . N O S P O I L S T O B E L E F T O N S I T E W I T H O U T T H E W R I T T E N C O N S E N T O F T H E L A N D O W N E R . 1 6 . C O N T R A C T O R T O P R O V I D E ( 2 ) P H E N O L I C L A B E L S A T M E T E R O N E T O I D E N T I F Y " T - M O B I L E D I S C O N N E C T " A N D T H E O T H E R T O G I V E S I T E A D D R E S S . 1 7 . U T I L I T Y C O M P A N Y C O O R D I N A T I O N : E L E C T R I C A L C O N T R A C T O R S H A L L C O N F I R M T H A T A L L W O R K I S I N A C C O R D A N C E W I T H T H E R U L E S O F T H E L O C A L U T I L I T Y C O M P A N Y B E F O R E S U B M I T T I N G H I S B I D , T H E C O N T R A C T O R S H A L L C H E C K W I T H U T I L I T Y C O M P A N I E S S U P P L Y I N G S E R V I C E T O T H I S P R O J E C T A N D S H A L L D E T E R M I N E F R O M T H E M A L L E Q U I P M E N T A N D C H A R G E S W H I C H T H E W I L L R E Q U I R E A N D S H A L L I N C L U D E T H E C O S T I N H I S B I D . (2) NEW 1-1/4" RIGID CONDUITS FROM CIENA PULL BOXES TO SSC.(1) FOR DC POWER & (1) FOR FIBER(1) 2" CONDUIT FOR POWER FROM PPC TO PURCELL(1) 1" CONDUIT FROM PPC TO EACH MOTION DETECTOR LIGHT TYPICAL T-MOBILE KEYED NOTES1(2) NEW 2" ROTEX CONDUITS FROM SSC TO MODULES.(1) FOR DC POWER(1) FOR TELCO & LMU JUMPER 2 (1) HYBRID CABLE FROM LOWER C O V P T O E Q U I P M E N T C A B I N E T . 3NEW 2" POWER CONDUIT FROM P P C C A B I N E T T O C I E N A P U L L B O X . 412 P R O P O S E D M E T E R I N E M P T Y S O C K E T M O U N T E D O N E X I S T I N G H - F R A M E - S E E E - 1 F O R L O C A T I O N ( N O R T H / E A S T S I D E O F T A N K ) DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 G R O U N D I N G P L A N E - 2 PROVIDE #2 GROUNDING CONDUCTOR FROM GROUND BAR TO PLATFORM TYPICAL OF 2 PROVIDE MASTER GROUND BAR AT BASE OF CABINET MOUNT TO STEEL PLATFORM. PROVIDE A N T E N N A G R O U N D B A R ( A G B ) ( H A R G E R 1 / 4 " x 4 " x 1 2 " ) . B O N D A N T E N N A C A B L E G R O U N D I N G K I T S TO GROU N D B A R . C O N N E C T I O N S H A L L B E T H E R E S P O N S I B I L I T Y O F T H E A N T E N N A C A B L E I N S T A L L E R . BOND ANT E N N A G R O U N D B A R T O N E A R E S T U S I N G O N E ( 1 ) # 2 A W G S O L I D T I N N E D C O P P E R CONDUCT O R . P R O V I D E A U . L . L I S T E D C O N N E C T O R S U I T A B L E F O R T H E M A T E R I A L S B E I N G C O N N E C T E D . PROVIDE E X O T H E R M I C W E L D S EXTEND G R O U N D I N G C O N D U C T O R T O A N T E N N A O R R R U M O D U L E E X O T H E R M I C W E L D A T A N T E N N A SUPPORT F R A M E . S U P P O R T C O N D U C T O R A S R E Q U I R E D E V E R Y T W O ( 2 ) F E E T M I N I M U M . GROUND P I P E S U P P O R T T O M A I N G R O U N D B A R 1" CONDUI T , 4 / O G R E E N I N S U L A T E D G R O U N D C O N D U C T O R R O U T E D A L O N G STIFFENE R R I N G D O W N O N M E S S E N G E R T O G R O U N D B A R A T G R O U N D L E V E L (2) #2 GND. LEAD FOR EQUIPMENT CABINET GROUND BAR GROUND GPS ANTENNA TO MAIN GROUND BAR1TYP. SECTOR ANTENNA/EQUIPMENT GROUNDING PLANSCALE: N.T.S.REFER TO STRUCTURAL AND ARCHITECTURAL DRAWINGS FOR EXACT LOCATIONOF ANTENNA(S), PLATFORM AND ANTENNA SUPPORT FRAMES.GROUND ROD WITH ACCESSGROUND RODWELDED TABS WITH MECHANICAL MECHANICAL CONNECTIONGROUND BARGROUND WIRE SYMBOLS LEGEND 89 GROUNDING REFERENCE NOTES1234576 G R O U N D I N G C O N N E C T I O N T O P R O P O S E D P P C N E M A 3 R R A T E D B O X 1 0 G R O U N D I N G C O N N E C T I O N T O P R O P O S E D U T I L I T Y R A C K 1 1 G R O U N D I N G C O N N E C T I O N T O P R O P O S E D F I B E R B O X 1 2 G R O U N D I N G C O N N E C T I O N T O L I G H T 1 3 2 E Q U I P M E N T G R O U N D I N G P L A N A T G R O U N D L E V E L S C A L E : N . T . S . TYP. S U P P O R T C A B I N E T M O D U L E F L E X I T A B L E E X I S T I N G C O N C R E T E F L O O R 5 3 EXISTINGSTIFFENERRING 76 M O D U L E F L E X I T A B L E 9 9 1 1 1 2 1 0 1 3 N E W E X O T H E R M I C W E L D F R O M M G B T O T A N K 8 DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 G R O U N D I N G D E T A I L S E - 3 1 Type VNType VS Type GTType TAType HSType GYType GRType NC Type VVType XBEXOTHERMIC AND HARGER ULTRAWELD OR APPROVED EQUAL EXOTHERMIC WELD DETAILS HORIZONTAL CABLE TAP TOVERTICAL STEEL SURFACE ORTHE SIDE OF HORIZONTAL PIPE THROUGH CABLE TOTOP OF GROUND ROD.TEE OF HORIZONTAL RUNAND TAP CABLES.HORIZONTAL CABLE TAP TOHORIZONTAL STEEL SURFACEOR PIPE. CABLE OFF SURFACE.CABLE TAP DOWN AT 45° TOVERTICAL STEEL SURFACE OR SIDEOF HORIZONTAL OR VERTICAL PIPE.THROUGH CABLE TO SIDEOF GROUND RODTHROUGH VERTICAL CABLE TOVERTICAL STEEL SURFACE ORTO THE SIDE OF EITHERHORIZONTAL OR VERTICALPIPE CABLE TAP TO TOP OF GROUNDRODTHROUGH AND TAP CABLESTO GROUND ROD CROSS OF HORIZONTALCABLES. LAPPED AND NOTCUT2SCAL E : N . T . S . RF J U M P E R C O N N E C T I O N D E T A I L ( 1 ) W R A P O F I N S U L A T I O N T A P E ( O V E R L A P P I N G 5 0 % ) ( 2 ) S T R E T C H W R A P P E D W R A P S O F S E L F A M A L G A M A T I N G T A P E ( S T R E T C H 3 0 % , O V E R L A P P I N G 5 0 % ) (3) WRAPS OFINSULATION TAPE(OVERLAPPING 50 % ) C A B L E T I L E J U M P E R S T O B E T O R Q U E D T O 2 2 1 . 2 7 I N / L B S 5 0 M M 2 0 M M 1. THE GPS ANTENNA MOUNT IS DES I G N E D T O F A S T E N T O A S T A N D A R D 1 - 1 / 4 " Ø , S C H . 4 0 GALVANIZED OR STAINLESS STEEL P I P E . T H E P I P E M U S T B E T H R E A D E D A T T H E ANTENNA MOUNT END. THE PIPE S H A L L B E C U T T O T H E R E Q U I R E D L E N G T H ( M I N O F 18")USING A HAND OR ROTARY PIP E C U T T E R T O A S S U R E A S M O O T H P E R P E N D I C U L A R CUT. THE CUT PIPE END SHALL BE D E B U R R E D A N D S M O O T H I N O R D E R T O S E A L AGAINST THE NEOPRENE GASKET A T T A C H E D T O T H E A N T E N N A S M O U N T . 2. GPS ANTENNA MUST BE PLUMB T O W I T H I N 1 / 8 " O V E R 6 ' - 0 " 3. GPS TO BE PLACED WITH OPTIMU M 3 6 0 ° V I E W O F S K Y ; W H E N P L A C I N G O N T H E S I D E O F A WALL OR VERTICAL STRUCTURE, G P S M U S T B E A M I N I M U M O F 3 ' A W A Y O N STANDOFFS AND HAVE MIN. 120° VI E W O F S O U T H E R N S K Y . PIPE GROUND PIPE 1 / 2 " Ø C O A X C A B L E ( O R E Q U A L ) M I N . B E N D I N G R A D I U S P E R M F G ' S S P E C I F I C A T I O N S W E A T H E R P R O O F I N G K I T . A N D R E W # 2 2 1 2 1 3 O R E Q U A L . V E R I F Y W I T H P R O J E C T M A N A G E R 1 - 1 / 4 " S C H . 4 0 x 1 8 " L N G M I N . S S O R G A L V . P I P E 4G P S A N T E N N A D E T A I L S C A L E : N . T . S . T W O H O L E L U G W / 4 / 0 A W G G R E E N S T R A N D E D G R O U N D W I R E G R O U N D T O T O W E R S T E E L # 2 S O L I D T I N N E D C O P P E R W I R E C O N D U C T O R E X O T H E R M I C C O N N E C T I O N T O G R O U N D B A R T O U / G G R O U N D R I N G ; T Y P . 1 / 2 " P V C C O N D U I T T O H O U S E G R O U N D C O N D U C T O R F R O M B A R T O 1 2 " B E L O W G R A D E ; S E C U R E W / G A L V / S T R A P 3 ' - 0 " O . C . T O S T E E L P L A T F O R M ( I F A P P L . ) S S F L A T W A S H E R S S L O C K W A S H E R S S B O L T C O P P E R G R O U N D B A R S S L O C K W A S H E R S S N U T L U G 1 . T I N N E D C O P P E R G R O U N D B A R , 1 / 4 " X 4 " X 2 0 " N E W T O N I N S T R U M E N T S C O . C A T . N O . B - 6 1 4 2 O R A P P R O V E D E Q U A L ; H O L E C E N T E R S T O M A T C H N E M S D O U B L E L U G C O N F I G U R A T I O N 2 . I N S U L A T O R S T O B E N E W T O N C A T . N O . 3 0 1 5 - 8 O R A P P R O V E D E Q U A L 3 . 5 / 8 " L O C K W A S H E R S ; N E W T O N C A T . N O . A - 6 0 5 6 O R A P P R O V E D E Q U A L 4 . 5 / 8 " - 1 1 X 1 " M . M . C . S . B O L T S ; N E W T O N C A T . N O . 3 0 1 2 - 1 O R A P P R O V E D E Q U A L 5 . C O A T A L L S U R F A C E S W I T H ' K O P E R S H I E L D ' B E F O R E M A T I N G 6 . A L L H A R D W A R E T O B E S T A I N L E S S S T E E L U N L E S S O T H E R W I S E N O T E D 7 . N U T S T O F A C E O U T # 2 A W G I N S U L A T E D S T R A N D E D G R O U N D W I R E T O O T H E R S E C T O R G R O U N D B A R C O A X G R O U N D K I T S 6 S C A L E : N . T . S . M A S T E R G R O U N D B A R 5 S C A L E : N . T . S . G R O U N D C O L L E C T O R B A R E X O T H E R M I C W E L D F O R G R O U N D 3SCALE: N.T.S.NOT USED 7 S C A L E : N . T . S . N O T U S E D DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 G E N E R A L N O T E S A N D S P E C I F I C A T I O N S S P - 1 PART 1 GENERAL1.00 GENERAL REQUIREMENTSTHE CONTRACTOR SHALL BERESPONSIBLE FOR COMPLYING WITHALL SAFETY PRECAUTIONS ANDREGULATIONS DURING THE WORK. ALLGENERAL NOTES AND STANDARDDETAILS ARE THE MINIMUMREQUIREMENTS TO BE USED INCONDITIONS WHICH ARE NOTSPECIFICALLY SHOWN OTHERWISE.ALL SYMBOLS AND ABBREVIATIONSARE CONSIDERED CONSTRUCTIONINDUSTRY STANDARDS. IF ACONTRACTOR HAS A QUESTIONREGARDING THEIR EXACT MEANINGTHE ARCHITECT/ENGINEER SHALL BENOTIFIED FOR CLARIFICATIONS.WHERE SPECIFIED, MATERIALSTESTING SHALL BE TO THE LATESTSTANDARDS AVAILABLE AS REQUIREDBY THE LOCAL GOVERNING AGENCYRESPONSIBLE FOR RECORDING THERESULTS.THE CONTRACTOR SHALL PROVIDETHE MATERIALS APPROVED BY THEFIRE MARSHALL FOR FILLING ORSEALING PENETRATIONS THROUGHFIRE RATED ASSEMBLIES.ALL DIMENSIONS TAKE PRECEDENCEOVER SCALE UNLESS OTHERWISENOTED.THE CONTRACTOR SHALL BERESPONSIBLE FOR THE COMPLETESECURITY OF THE SITE FROM THESTART OF THE PROJECT TO THECOMPLETION OF THE PROJECT. THECONTRACTOR SHALL VISIT THE SITEPRIOR TO BID TO ASSESS CONDITIONSTHAT MAY ADVERSELY AFFECT THEWORK OR THE COST OF THE WORK.THE CONTRACTOR SHALL FIELDVERIFY THE DIMENSIONS, ELEVATIONS,ETC. NECESSARY FOR THE PROPERCONSTRUCTION OF NEW PORTION OFTHE WORK AND ALIGNMENT OF THENEW PORTION OF THE WORK TO THEEXISTING WORK. THE CONTRACTORSHALL MAKE ALL MEASUREMENTSNECESSARY FOR FABRICATION ANDERECTION OF STRUCTURAL MEMBERS.ANY DISCREPANCIES SHALLIMMEDIATELY BE BROUGHT TO THEATTENTION OF THE A & E.NEW CONSTRUCTION ADDED TOEXISTING CONSTRUCTION SHALL BEMATCHED IN FORM, TEXTURE,MATERIAL AND PAINT COLOR EXCEPTAS NOTED IN THE PLANS.NO CHANGES ARE TO BE MADE TOTHESE PLANS WITHOUT THEKNOWLEDGE AND WRITTEN CONSENTOF THE A & E.ANY REFERENCE TO THE WORDSAPPROVED OR APPROVAL IN THESEDOCUMENTS SHALL BE HERE DEFINEDTO MEAN GENERAL ACCEPTANCE ORREVIEW AND SHALL NOT RELIEVE THECONTRACTOR AND/OR HISSUB-CONTRACTORS OF ANY LIABILITYIN FURNISHING THE REQUIREDMATERIALS OR LABOR SPECIFIED.THE CONTRACTOR SHALL PROVIDEALL NECESSARY BLOCKING, BACKING,FRAMING, HANGERS OR SUPPORTSFOR INSTALLATION OF ITEMSINDICATED ON THE DRAWINGS.ALL WORK PERFORMED ANDMATERIALS INSTALLED SHALLCONFORM TO THE REQUIREMENTS OFTHE LATEST EDITIONS OF THEFOLLOWING CODES/SPECIFICATIONS:•LATEST LOCAL JURISDICTIONALBUILDING CODES.•ALL APPLICABLE LOCAL, STATE,AND FEDERAL CODES ANDREGULATIONS•AMERICAN CONCRETE INSTITUTE(ACI)•AMERICAN SOCIETY FOR TESTINGAND MATERIALS (ASTM)•ANSI/EIA - 222 - E•UNIFORM BUILDING CODE (UBC)•BUILDING OFFICIALS & CODEADMINISTRATION (BOCA)•NATIONAL ELECTRICAL CODE(NEC) WITH ALL AMENDMENTS •AMERICAN INSTITUTE FOR STEELCONSTRUCTION ORSPECIFICATIONS (AISC)•UFE SAFETY CODE NIFFA - 101•FEDERAL AVIATION REGULATIONS1.01CARRIER REPRESENTATIVEA. THE SITE DEVELOPMENTMANAGER (SDM) OR HIS DESIGNEE(INCLUDING BUT NOT LIMITED TO THEARCHITECT/ ENGINEER, ORCONSTRUCTION MANAGER) SHALLSERVE AS THE SINGLE POINT OFCONTACTB. BETWEEN THE CONTRACTORAND OWNER, NOT WITHSTANDING THEREQUIREMENTS SPECIFIED HEREIN,THE SDM OR DESIGNATEDREPRESENTATIVE IS EMPOWERED TODIRECT THE CONTRACTOR TO VARYOR CHANGE FROM THE PLANS ANDSPECIFICATIONS AS CIRCUMSTANCESOR CONDITIONS ARISE.C. CONTRACTOR SHALL VARIFY ALLCHANGES ARE ACCEPTED BY THEENGINEER OF RECORD.1.02INTENTA. THE DRAWINGS ANDSPECIFICATIONS ARE INTENDED TO BEFULLY EXPLANATORY ANDCOMPLEMENTARY. HOWEVER,SHOULD ANYTHING BE SHOWN,INDICATED OR SPECIFIED ON ONE ANDNOT THE OTHER, IT SHALL BE THESAME AS IF SHOWN, INDICATED ORSPECIFIED IN BOTH. THESE NOTESSHALL BE CONSIDERED A PART OF THEWRITTEN SPECIFICATIONS.B. THESE SPECIFICATIONS ANDDESIGN DRAWINGS ACCOMPANYINGTHEM DESCRIBE THE WORK TO BEPERFORMED AND THE MATERIALS TOBE FURNISHED FOR THECONSTRUCTION OF THE PROJECT.C. THE INTENTION OF THEDOCUMENTS IS TO INCLUDE ALLLABOR AND MATERIALS REASONABLYNECESSARY FOR THE PROPEREXECUTION AND COMPLETION OF THEWORK AS INDICATED IN THEDOCUMENTS.D. THE PURPOSE OF THESPECIFICATIONS IS TO SUPPLEMENTTHE INTENT OF THE DRAWINGS ANDTO DESIGNATE A PROCEDURE, TYPE,OR QUALITY OF MATERIALS REQUIREDTO COMPLETE THE WORK.E. MINOR DEVIATIONS FROM THEDESIGN LAYOUT ARE ANTICIPATEDAND SHALL BE CONSIDERED AS PARTOF THE WORK. HOWEVER, NOCHANGES THAT ALTER THECHARACTER INTENT OF THE DESIGNWILL BE MADE OR PERMITTEDWITHOUT A CHANGE ORDER FROM THEOWNER.1.03CONFLICTSA. THE CONTRACTOR AND EACHSUBCONTRACTOR SHALL BERESPONSIBLE FOR VERIFICATION OFALL MEASUREMENTS AT THE SITEBEFORE ORDERING ANY MATERIALSOR PERFORMING ANY WORK. NOEXTRA CHARGE OR COMPENSATIONSHALL BE ALLOWED DUE TODIFFERENCES BETWEEN ACTUALDIMENSION AND DIMENSIONSINDICATED ON THE CONSTRUCTIONDRAWINGS. ANY SUCH DISCREPANCYIN DIMENSIONS WHICH MAYINADVERTENTLY OCCUR SHALL BESUBMITTED TO THE SDM ORDESIGNATED REPRESENTATIVES FORCONSIDERATION BEFORE THECONTRACTOR PROCEEDS WITH WORKIN THE AFFECTED AREAS.B. THE CONTRACTOR SHALL NOTIFY A & E OF ANY ERRORS, OMISSIONS, O R DISCREPANCIES AS THEY MAY BEDISCOVERED IN THE PLANS,SPECIFICATIONS AND NOTES PRIOR T O STARTING CONSTRUCTION, INCLUDI N G BUT NOT LIMITED TO DEMOLITION. TH E CONTRACTOR SHALL BE RESPONSIB L E FOR CORRECTING ANY ERRORS,OMISSIONS, OR INCONSISTENCIESAFTER THE START OF CONSTRUCTIO N THAT HAVE NOT BEEN BROUGHT TOTHE ATTENTION OF THE A & E ANDSHALL INCUR ANY7 EXPENSESREQUIRED TO RECTIFY THE SITUATIO N . THE METHOD OF CORRECTION SHAL L BE APPROVED BY THE A & E.C. THE CONTRACTOR, IF AWARD E D THE CONTRACT, WILL NOT BEALLOWED ANY EXTRA COMPENSATIO N BY REASON OF ANY MATTER OR THIN G WHICH THE CONTRACTOR MIGHT NO T HAVE FULLY INFORMED HIMSELFPRIOR TO BIDDING.D. NO PLEA OF IGNORANCE OFCONDITIONS THAT EXIST, OR OFDIFFICULTIES THAT MAY BEENCOUNTERED OR OF ANY OTHERRELEVANT MATTER CONCERNING TH E WORK TO BE PERFORMED WILL BEACCEPTED AS A REASON FOR ANYFAILURE OR OMISSION ON THE PARTOF THE CONTRACTOR TO FULFILL TH E REQUIREMENTS OF THE CONTACTDOCUMENTS.1.04BIDDING PROCESS --INSTRUCTIONS TO BIDDERSA. CARRIER REQUESTS A FIRMLUMP SUM BID FOR ALL WORKDESCRIBED IN THE CONTRACT, ASINDICATED IN THESE CONSTRUCTIONDRAWINGS/SPECIFICATIONS,APPARENT WITH FIELD VISIT, ANDACCORDING TO ANY OTHERAGREEMENTS AND DIRECTION.B. BIDDER WILL GUARANTEE BIDSFOR 60 DAYS FROM BID DUE DATE.BIDS SHALL INCLUDE ALL APPLICABL E STATE AND FEDERAL TAXES.C. PROPOSAL: (AS OUTLINED IN B I D DOCUMENTS) IT IS UNDERSTOOD BYOWNER, THAT THE BIDDER INSUBMITTING HIS BID, WARRANTS THA T HE HAS CAREFULLY EXAMINED THESITE OF THE PROJECT TO ACQUAINTHIMSELF WITH:1. SURROUNDING PROPERTIES.2. MEANS OF APPROACH TO THESITE.3. CONDITIONS OF THE ACTUAL J O B SITE.4. FACILITIES FOR DELIVERING,STORING, PLACING, HANDLING ANDREMOVAL OF MATERIALS ANDEQUIPMENT.5. ANY AND ALL DIFFICULTIES T H A T MAY BE ENCOUNTERED DURING THEEXECUTION OF ALL WORK IN ACCOR D WITH THE CONTRACT DOCUMENTS.1.05CONTRACTS AND WARRANTIESA. ABBREVIATED FORM OFAGREEMENT BETWEEN CARRIERREPRESENTATIVE AND CONTRACTO R MAY BE USED AND WILL BE EMPLOYE D FOR CONTRACT PURPOSES.B. UNLESS ARRANGED OTHERWI S E , EACH CONTRACTOR IS RESPONSIBLEFOR FILING THE BUILDING PERMIT ATTHE LOCAL JURISDICTION AS THECONTRACTOR OF RECORD, ANDPROVIDE JURISDICTION WITH ALLPROOF REQUIRED TO OPERATE AS ACONTRACTOR IN THAT JURISDICTION . C. A COPY OF THE APPROVEDDRAWINGS SHALL BE KEPT IN A PLAC E SPECIFIED BY THE GOVERNINGAGENCY AND BY LAW SHALL BEAVAILABLE FOR INSPECTION AT ALLTIMES. IT IS THE CONTRACTOR'SRESPONSIBILITY TO ENSURE ALL C O N S T R U C T I O N S E T S R E F L E C T T H E S A M E I N F O R M A T I O N A S T H E A P P R O V E D D R A W I N G S . T H E C O N T R A C T O R S H A L L A L S O M A I N T A I N O N E S E T O F D R A W I N G S A T T H E S I T E F O R T H E P U R P O S E O F D O C U M E N T I N G A L L A S - B U I L T D R A W I N G S T O T H E A & E A T T H E C O N C L U S I O N O F T H E P R O J E C T , O R T O T M O , A S D I R E C T E D . D . T H E C O N T R A C T O R S H A L L B E R E I M B U R S E D , A T F A C E V A L U E , F O R T H E A M O U N T O F A N Y F E E P A I D A S F O L L O W S : 1 . P L A N R E V I E W F E E . 2 . B U I L D I N G P E R M I T F E E . 3 . C O N N E C T I O N S A N D I N S P E C T I O N F E E S . E A C H C O N T R A C T O R I S R E S P O N S I B L E F O R A P P L I C A T I O N & P A Y M E N T O F C O N T R A C T O R L I C E N S E S & B O N D S . 1 . 0 6 S T O R A G E A . D O N O T U S E T H E C A R R I E R E Q U I P M E N T S P A C E F O R S T O R A G E O F T O O L S O R M A T E R I A L S W I T H O U T W R I T T E N S D M A P P R O V A L . B . A L L M A T E R I A L S M U S T B E S T O R E D I N A L E V E L A N D D R Y L O C A T I O N A N D I N A M A N N E R T H A T W I L L N O T O B S T R U C T T H E F L O W O F O T H E R W O R K . A N Y E Q U I P M E N T O R M A T E R I A L S T O R A G E M E T H O D M U S T M E E T A L L R E C O M M E N D A T I O N S O F T H E M A N U F A C T U R E R . C . W H E N S T O R I N G M A T E R I A L S E N S U R E E V E N D I S T R I B U T I O N O V E R T H E F L O O R O R R O O F S O A S N O T T O E X C E E D T H E D E S I G N E D L I V E L O A D S F O R T H E S T R U C T U R E . T E M P O R A R Y S H O R I N G O R B R A C I N G S H A L L B E P R O V I D E D W H E R E T H E S T R U C T U R E O F S O I L H A S N O T A T T A I N E D T H E D E S I G N S T R E N G T H F O R T H E C O N D I T I O N S P R E S E N T . 1 . 0 7 P R O T E C T I O N A . P R O T E C T F I N I S H E D S U R F A C E S , I N C L U D I N G J A M B S A N D W A L L S U S E D A S P A S S A G E W A Y S T H R O U G H W H I C H E Q U I P M E N T A N D M A T E R I A L S W I L L P A S S . B . P R O V I D E P R O T E C T I O N F O R E Q U I P M E N T R O O M S U R F A C E S P R I O R T O A L L O W I N G E Q U I P M E N T O R M A T E R I A L T O B E M O V E D O V E R S U C H S U R F A C E S . C . M A I N T A I N F I N I S H E D S U R F A C E S C L E A N , U N M A R R E D A N D S U I T A B L Y P R O T E C T E D U N T I L J O B S I T E I S A C C E P T E D B Y T H E S D M . D . P R I O R T O S T A R T I N G C O N S T R U C T I O N , T H E C O N T R A C T O R S H A L L P R O T E C T A L L A R E A S F R O M D A M A G E W H I C H M A Y O C C U R D U R I N G C O N S T R U C T I O N . A N Y D A M A G E T O N E W O R E X I S T I N G S U R F A C E S , S T R U C T U R E S O R E Q U I P M E N T S H A L L B E I M M E D I A T E L Y R E P A I R E D O R R E P L A C E D T O T H E S A T I S F A C T I O N O F T H E P R O P E R T Y O W N E R . T H E C O N T R A C T O R S H A L L B E A R T H E E X P E N S E O F R E P A I R I N G O R R E P L A C I N G A N Y D A M A G E D A R E A S . 1 . 0 8 R E P A I R S A N D R E P L A C E M E N T S A . I N E V E N T O F D A M A G E S , T H E C O N T R A C T O R S H A L L N O T I F Y O W N E R S D M , T H E N P R O M P T L Y M A K E A L L R E P L A C E M E N T S A N D R E P A I R S A T N O A D D I T I O N A L C O S T T O O W N E R . B . A D D I T I O N A L T I M E T H A T I S R E Q U I R E D T O S E C U R E R E P L A C E M E N T S A N D T O M A K E R E P A I R S W I L L N O T B E C O N S I D E R E D B Y O W N E R T O J U S T I F Y E X T E N S I O N I N T H E C O N T R A C T T I M E F O R C O M P L E T I O N . 1 . 0 9 T E M P O R A R Y F A C I L I T I E S A . W A T E R : W A T E R I S N O T A V A I L A B L E T O T H E C O N T R A C T O R S O N S I T E . B . L I G H T , T E L E P H O N E A N D P O W E R : L I G H T A N D P O W E R A R E A V A I L A B L E O N S I T E . I F N O T , T H E C O N T R A C T O R I S R E S P O N S I B L E F O R P R O V I D I N G T E M P O R A R Y P O W E R ( F O R T H E O P E R A T I O N O F T O O L S , E Q U I P M E N T A N D L I G H T I N G N E C E S S A R Y F O R F A C I L I T Y C O N S T R U C T I O N ) , W A T E R A N D T O I L E T F A C I L I T I E S . T E L E P H O N E : E A C H C O N T R A C T O R T O P R O V I D E H I S O W N T E L E P H O N E A C C E S S I F R E Q U I R E D . C O N T R A C T O R S A R E N O T T O U S E O W N E R P H O N E S . C . I F P E R M A N E N T P O W E R I S C O M P L E T E D , A L L C O N T R A C T O R S M A Y U S E T H E S E R V I C E C O N N E C T I O N F O R P R O D U C T I O N W O R K O N L Y , P R O V I D E D T H A T E L E C T R I C A L C O R D S A N D C O N N E C T I O N S A R E F I N I S H E D B Y C O N T R A C T O R S A N D A R E D I S C O N N E C T E D A N D P R O P E R L Y S T O R E D D U R I N G N O N - W O R K I N G H O U R S . 1 . 1 0 C L E A N U P A . T H E C O N T R A C T O R S H A L L A T A L L T I M E S K E E P T H E S I T E F R E E F R O M A C C U M U L A T I O N O F W A S T E M A T E R I A L S O R R U B B I S H C A U S E D B Y T H E I R E M P L O Y E E S A T W O R K , A N D A T T H E C O M P L E T I O N O F T H E W O R K , T H E Y S H A L L R E M O V E A L L R U B B I S H F R O M A N D A B O U T T H E B U I L D I N G , I N C L U D I N G A L L T O O L S , S C A F F O L D I N G A N D S U R P L U S M A T E R I A L S , A N D S H A L L L E A V E T H E W O R K A R E A C L E A N A N D R E A D Y F O R U S E E A C H D A Y . B . E X T E R I O R : V I S U A L L Y I N S P E C T E X T E R I O R S U R F A C E S A N D R E M O V E A L L T R A C E S O F S O I L , W A S T E M A T E R I A L , D U S T , S M U D G E S , A N D O T H E R F O R E I G N M A T T E R . 1 . R E M O V E A L L T R A C E S O F S P L A S H E D M A T E R I A L S F R O M A D J A C E N T S U R F A C E S . 2 . I F N E C E S S A R Y T O A C H I E V E A U N I F O R M D E G R E E O F C L E A N L I N E S S , H O S E D O W N T H E E X T E R I O R O F T H E S T R U C T U R E . C . I N T E R I O R : V I S U A L L Y I N S P E C T I N T E R I O R S U R F A C E S A N D R E M O V E A L L T R A C E S O F S O I L , W A S T E M A T E R I A L , S M U D G E S A N D O T H E R F O R E I G N M A T T E R . 1 . R E M O V E A L L T R A C E S O F S P L A S H E D M A T E R I A L S F R O M A D J A C E N T S U R F A C E S . 2 . R E M O V E P A I N T D R O P P I N G S , S P O T S , S T A I N S A N D D I R T F R O M F I N I S H E D S U R F A C E S . D . C O N T R A C T O R S H A L L W A S H A N D W A X F L O O R P R I O R T O F I N A L A C C E P T A N C E F R O M S D M . W A X S H A L L B E T H E A N T I - S T A T I C T Y P E . 1 . 1 1 C H A N G E O R D E R P R O C E D U R E A . C H A N G E O R D E R M A Y B E I N I T I A T E D B Y T H E S D M , A N D O R T H E C O N T R A C T O R . T H E C O N T R A C T O R , U P O N V E R B A L R E Q U E S T F R O M T H E S D M , S H A L L P R E P A R E W R I T T E N P R O P O S A L D E S C R I B I N G T H E C H A N G E I N W O R K O R M A T E R I A L S A N D A N Y C H A N G E S I N T H E C O N T R A C T A M O U N T A N D P R E S E N T I T T O T H E S D M F O R A P P R O V A L . S U B M I T R E Q U E S T S F O R S U B S T I T U T I O N S I N T H E F O R M A N D I N A C C O R D A N C E W I T H P R O C E D U R E S R E Q U I R E D F O R C H A N G E O R D E R P R O P O S A L S . A N Y C H A N G E S I N T H E S C O P E S O F W O R K O R M A T E R I A L S W H I C H A R E P E R F O R M E D B Y T H E C O N T R A C T O R W I T H O U T A W R I T T E N C H A N G E O R D E R A S D E S C R I B E D A N D A P P R O V E D B Y T H E S D M S H A L L B E C O M E T H E S O L E R E S P O N S I B I L I T Y O F T H E C O N T R A C T O R 1 . 1 2 R E L A T E D D O C U M E N T S A N D C O O R D I N A T I O N A . G E N E R A L C A R P E N T R Y , E L E C T R I C A L A N D A N T E N N A D R A W I N G S A R E I N T E R R E L A T E D . I N P E R F O R M A N C E S O F T H E W O R K E A C H C O N T R A C T O R J U S T R E F E R S A L L D R A W I N G S . A L L C O O R D I N A T I O N T O B E T H E R E S P O N S I B I L I T Y O F T H E G E N E R A L C O N T R A C T O R . B . T H E C O N T R A C T O R S H A L L S U P E R V I S E A N D C O O R D I N A T E A L L W O R K , U S I N G H I S P R O F E S S I O N A L K N O W L E D G E A N D S K I L L S . H E I S S O L E L Y R E S P O N S I B L E F O R A L L C O N S T R U C T I O N M E A N S , M E T H O D S , T E C H N I Q U E S A N D P R O C E D U R E S , A N D F O R S U P E R V I S I N G , S E Q U E N C I N G A N D C O O R D I N A T I N G A L L P O R T I O N S O F T H E W O R K . 1 . 1 3 S H O P D R A W I N G S A . C O N T R A C T O R T O S U B M I T S H O P D R A W I N G S A S R E Q U I R E D A N D L I S T E D I N T H E S E S P E C I F I C A T I O N S A N D T H R O U G H T H E G E N E R A L C O N T R A C T T O T H E S D M F O R A P P R O V A L . B . S H O P D R A W I N G S F O R A L L S T R U C T U R A L S T E E L S H A L L B E S U B M I T T E D T O T H E E N G I N E E R O F R E C O R D U N L E S S S P E C I F I C A L L Y N O T E D O T H E R W I S E ; C O N T R A C T O R S H A L L N O T F A B R I C A T E S T E E L U N T I L D R A W I N G S H A V E B E E N A C C E P T E D I N W R I T I N G C . A L L S H O P D R A W I N G S T O B E R E V I S E D , C H E C K E D A N D C O R R E C T E D B Y G E N E R A L C O N T R A C T O R P R I O R T O S U B M I T T A L T O T H E S D M 1 . 1 4 P R O D U C T S A N D S U B S T I T U T I O N S A . S U B M I T 3 C O P I E S O F E A C H R E Q U E S T F O R S U B M I S S I O N . I N E A C H R E Q U E S T I D E N T I F Y T H E P R O D U C T F A B R I C A T I O N O R I N S T A L L A T I O N M E T H O D T O B E R E P L A C E D B Y T H E S U B S T I T U T I O N . I N C L U D E R E L A T E D I N P S E C T I O N S A N D D R A W I N G N U M B E R S , A N D C O M P L E T E D O C U M E N T A T I O N S H O W I N G C O M P L I A N C E W I T H T H E R E Q U I R E M E N T S F O R S U B S T I T U T I O N S . B . A L L N E C E S S A R Y P R O D U C T D A T A A N D C U T S H E E T S S H O U L D P R O P E R L Y I N D I C A T E S A N D D E S C R I B E I T E M S , P R O D U C T S A N D M A T E R I A L S B E I N G I N S T A L L E D . T H E C O N T R A C T O R S H A L L , I F D E E M E D N E C E S S A R Y B Y T H E S D M , S U B M I T A C T U A L S A M P L E S T O T H E S D M F O R A P P R O V A L I N L I E U O F C U T S H E E T S . 1 . 1 5 C O M P L I A C E A . A L L M A T E R I A L S , D E S I G N A N D W O R K M A N S H I P S H A L L B E I N A C C O R D A N C E W I T H A L L A P P L I C A B L E C O D E S ( S O M E A R E L I S T E D H E R E I N ) O R D I N A N C E S , A N D A U T H O R I T I E S H A V I N G J U R I S D I C T I O N O V E R T H E W O R K . U P O N T H E C O M P L E T I O N O F T H E W O R K , T H E C O N T R A C T O R S H A L L P R O V I D E C A R R I E R W I T H T H E C E R T I F I C A T E S O F O C C U P A N C Y ( I F R E Q U I R E D ) , J O B S I T E P E R M I T T E D P L A N S A N D I N S P E C T I O N C A R D W I T H A L L F I N A L I N S P E C T I O N S I G N A T U R E S A N D O T H E R L E G A L D O C U M E N T S T O V E R I F Y S U C H C O M P L I A N C E S . W H E R E N O C O D E S E X I S T , T H E W O R K S H A L L C O N F O R M T O T H E U N I F O R M B U I L D I N G C O D E A N D / O R T H E S P E C I F I C A T I O N S H E R E I N , W H I C H E V E R I S M O R E S T R I N G E N T A N D A D O C U M E N T S T A T E M E N T S H A L L B E F U R N I S H E D T O T H I S E F F E C T . B . I T I S T H E C O N T R A C T O R ' S R E S P O N S I B I L I T Y T O V E R I F Y C O M P L I A N C E W I T H T H E G O V E R N I N G C O D E S A N D T O N O T I F Y T H E S D M O F A N Y D I S C R E P A N C I E S P R I O R T O P E R F O R M I N G W O R K . C . R E F E R E N C E S T O A N Y S T A N D A R D O R C O D E O F P R A C T I C E S I N T H I S S P E C I F I C A T I O N S H A L L B E D E E M E D T O M E A N T H E E D I T I O N C U R R E N T A T T H E T I M E O F A W A R D O F T H E C O N T R A C T . D . T H E T E L E C O M M U N I C A T I O N S E Q U I P M E N T S P A C E S H O W N I N T H E S E D R A W I N G S I S N O T C U S T O M A R I L Y O C C U P I E D . W O R K T O B E P E R F O R M E D I N T H I S F A C I L I T Y C A N N O T R E A S O N A B L Y B E P E R F O R M E D B Y P E R S O N S W I T H A S E V E R E I M P A I R M E N T T O M O B I L I T Y , S I G H T O R H E A R I N G , T H E R E F O R E , P E R T H E A P P L I C A B L E C O D E S ; T H I S F A C I L I T Y S H A L L B E E X E M P T E D F R O M A L L T I T L E 2 4 A C C E S S R E Q U I R E M E N T S . E . T H E C O N T R A C T O R S H A L L C O M P L Y W I T H A L L Z O N I N G A N D S I T E A C Q U I S I T I O N S P E C I A L S T I P U L A T I O N S A S O U T L I N E D I N T H E J O B S P E C I F I C A T I O N S , O R A S D I R E C T E D B Y T H E S D M . 1 . A N S I / E I A - 2 2 2 - E 2 . U N I F O R M B U I L D I N G C O D E ( U B C ) 3 . B U I L D I N G O F F I C I A L S & C O D E A D M I N I S T R A T I O N ( B O C A ) 4 . N A T I O N A L E L E C T R I C A L C O D E ( N E C ) W I T H A L L A M E N D M E N T S 5 . A M E R I C A N I N S T I T U T E F O R S T E E L C O N S T R U C T I O N O R S P E C I F I C A T I O N S ( A I S C ) 6 . L I F E S A F E T Y C O D E N F F A - 1 0 1 7 . F E D E R A L A V I A T I O N R E G U L A T I O N S 1 . 1 6 A D M I N I S T R A T I O N A . T H E C O N T R A C T O R S H A L L F U R N I S H T O T H E S D M W I T H T H E N A M E A N D C O N T A C T T E L E P H O N E N U M B E R S ( M O B I L E , P A G E R A N D R E S I D E N C E N O T E ) O F T H E C A R R I E R A P P R O V E D O N - S I T E S U P E R V I S O R . A N Y C H A N G E S I N S U P E R V I S I O N M U S T B E R E P O R T E D T O T H E S D M I M M E D I A T E L Y A N D A R E S U B J E C T T O C A R R I E R A P P R O V A L . 1 . 1 7 P E R M I T A N D L I C E N S E S A . T H E C O N T R A C T O R S H A L L O B T A I N , A T H I S O W N E X P E N S E , A L L R E Q U I R E D L O C A L , S T A T E , A N D / O R C O U N T Y C O N S T R U C T I O N P E R M I T S A N D L I C E N S E S . C O P E S O F A L L P E R M I T S S H A L L B E S E N T T O S D M . A P P R O V A L S F R O M R E L E V A N T P L A N N I N G B O A R D , E N V I R O N M E N T A L B O A R D S , A N D / O R O T H E R C O M M I T T E E W I L L B E S U P P L I E D B Y O T H E R S , B U T M U S T B E C O N F I R M E D B Y T H E C O N T R A C T O R W I T H T H E S D M P R I O R T O T H E A P P L I C A T I O N F O R C O N S T R U C T I O N P R E M I S E S . B . F A A A P P R O V A L W I L L B E S U P P L I E D B Y O T H E R S B U T M U S T B E C O N F I R M E D B Y T H E C O N T R A C T O R W I T H T H E S D M P R I O R T O T H E E R E C T I N G O F T O W E R ( I F A P P L I C A B L E ) . C . F O R C O N S T R U C T I O N S C H E D U L I N G R E F E R T O T H E I N S T R U C T I O N S P R O V I D E D B Y T H E S D M I T E M S T O B E I N C L U D E D : 1 . C L E A R I N G A N D G R U B B I N G 2 . B U I L D I N G P E R M I T 3 . S H E L T E R D E L I V E R Y A N D P L A C E M E N T 4 . B U I L D I N G F O U N D A T I O N E X C A V A T I O N 5 . A C C E S S R O A D 6 . C O M M E R C I A L A C P O W E R 7 . B U I L D I N G F O U N D A T I O N F O R M I N G 8 . I N S P E C T I O N S 9 . L A N D S C A P I N G 1 0 . G R O U N D I N G S Y S T E M 1 1 . A N T E N N A I N S T A L L A T I O N D . P R I O R T O C O M M E N C I N G T H E W O R K T H E G E N E R A L C O N T R A C T O R S H A L L S C H E D U L E A N O N - S I T E M E E T I N G W I T H A L L M A J O R P A R T I E S T O T H E P R O C E S S . T H I S W O U L D I N C L U D E ( T H O U G H N O T L I M I T E D T O ) T H E D E S I G N A T E D R E P R E S E N T A T I V E S O F E A C H S U B - C O N T R A C T O R E . C O N T R A C T O R S H A L L F I E L D V E R I F Y A L L E X I S T I N G U T I L I T I E S B O T H H O R I Z O N T A L L Y & V E R T I C A L L Y P R I O R T O S T A R T O F C O N S T R U C T I O N . A N Y D I S C R E P A N C I E S O R Q U E S T I O N S A S T O T H E I N T E R P R E T A T I O N O F P L A N S S H O U L D B E I M M E D I A T E L Y R E P O R T E D T O T H E A R C H I T E C T / E N G I N E E R F O R R E S O L U T I O N & I N S T R U C T I O N , A N D N O F U R T H E R W O R K S H A L L B E P E R F O R M E D U N T I L D I S C R E P A N C Y I S C H E C K E D & C O R R E C T E D B Y T H E A R C H I T E C T / E N G I N E E R . F A I L U R E T O T H E S E C U R E S U C H I N S T R U C T I O N M E A N S C O N T R A C T O R W I L L H A V E W O R K E D A T H I S O W N R I S K A N D E X P E N S E S . C O N T R A C T O R S H A L L C A L L A L L A P P R O P R I A T E U T I L I T Y C O M P A N I E S 4 8 H O U R S P R I O R T O S T A R T O F C O N S T R U C T I O N T O H A V E U N D E R G R O U N D U T I L I T I E S L O C A T E D & M A R K E D . F . T H E C O N T R A C T O R S H A L L B E E Q U I P P E D W I T H A M E A N S O F C O N S T A N T C O M M U N I C A T I O N S , S U C H A S A C E L L U L A R P H O N E , A N D B E A V A I L A B L E I N A R E A S O N A B L E A M O U N T O F T I M E T O T H E C O N T R A C T O R I S R E S P O N S I B L E F O R A L L S A F E T Y I N C L U D I N G B U T N O T L I M I T E D T O P R O T E C T I O N O F A L L S I T E P E R S O N N E L A N D T H E G E N E R A L P U B L I C D U R I N G T H E E N T I R E S I T E DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 G E N E R A L N O T E S A N D S P E C I F I C A T I O N S S P - 2 A. CONSTRUCTION PERIOD. HESHALL TAKE ALL REASONABLEPRECAUTIONS TO PLACE ANDMAINTAIN BARRICADES, LAMPS,SIGNAGECONSTRUCTION NOTES1. ELEVATIONS ARE ABOVE MEANSEA LEVEL.2. ALL EXISTING EASEMENTS,PROPERTY LINES, SECTION LINESAND ROADWAYS ARE INDICATED ONTHIS DRAWING TO THE BEST OF THEARCHITECTS KNOWLEDGE ASGATHER BY VISUAL INSPECTION,SURVEY DRAWINGS, ANDINFORMATION RECEIVED FROM THECARRIER.3. ALL CONSTRUCTION SHALLCONFORM TO CURRENT LOCAL.,STATE, AND FEDERAL CODES.4. THE CONTRACTOR SHALL TAKEALL REASONABLE MEASURES TOPROTECT EXISTING STRUCTURES,UTILITIES, WALKWAYS, PAVEMENTAND OTHER FACILITIES FROMUNNECESSARY EXPOSURE TODAMAGE.; ALL NEW UNDERGROUNDTRENCHING SHALL BE HAND DUG.5. THE CONTRACTOR SHALLLOCATE AND MARK ALL EXISTINGUNDERGROUND POWER, TELCO,GROUNDING CONDUITS, AND ALLOTHER UTILITIES EASEMENTSAND/OR WIRES PRIOR TOTRENCHING. ANY DAMAGE CAUSEDTO THE EXISTING UNDERGROUNDSERVICES OR SYSTEMS SHALL BEREPAIRED AT THE CONTRACTOR'SEXPENSE. VERIFY WITH UTILITY NEWSERVICE HAS BEEN APPLIED FOR.THERE SHALL BE NO SPLICING OFGROUND CONDUCTORS BELOWGRADE.6. THE CONTRACTOR WILL BEHELD RESPONSIBLE FOR THESAFETY AND IF NECESSARY THEREPAIR OF ALL PUBLIC UTILITIESSERVICES SUCH AS GAS,TELEPHONE, ELECTRIC, CABLE, ANDWATER.7. DO NOT INTERRUPT SERVICESTO ANY ADJACENT STRUCTURES ORFACILITIES WITHOUT WRITTENPERMISSION FROM THE PROPERTYOWNER.8. EROSION CONTROL MEASURESSUCH AS SILT FENCING AND/ORHAYBALES SHALL BE UTILIZED TOPREVENT SOIL AND DEBRIS FROMCONTAMINATING ADJACENTPROPERTIES, ROADS, AND AREAS.9. COMMENCEMENT OFCONSTRUCTION SHALL BEGIN ONLYWITH THE WRITTEN APPROVAL OFTHE OWNER OR OWNER'SREPRESENTATIVE; ALLCONSTRUCTION AND MATERIALORDERING (WITH THE EXCEPTIONOF THE TOWER) SHALL BE DONEWITH DRAWINGS LABELED "ISSUEDFOR CONSTRUCTION10. NO DUMPING SOILS ON SITE ORLEASE AREA, MUST BE HAULED OFFSITE.11. ACCESS TO OTHERCUSTOMERS ON SITE CAN NOT BEBLOCKED AT ANYTIME .12. ALL SAFETY HAZARDS MUST BEMARKED WITH WARNING TAPE ORSAFETY FENCE.13. PROPER SIGNAGE MUST BEPOSTED AT ACCESS OF COMPOUNDPER OSHA SPEC.14. ANY ACCIDENTS ON SITE MUSTBE REPORTED TO CONTRACTOWNER WITHIN 2 HOURS OF EVENT.15. GC'S ARE NOT TO CONTACTLANDOWNERS. ALL MATTERS MUSTBE REPORTED TO PROJECTMANAGER AND TOWER OWNER.16. PROVIDE 2 PULL STRINGSSECURELY FASTENED AT EACH ENDOF ALL CONDUITS. THE PULLSTRINGS ARE TO BE 200 LB. TESTPOLYETHYLENE CORD. PROVIDE CAPON THE END OF EACH CONDUIT ANDMARK AS SHOWN ON THIS SITE PLAN.GENERAL GRADING NOTES1. CONTOURS AND SPOTELEVATIONS SHOWN ARE ONLYCONTROLS AND THE PROFILES THEYFORM SHALL BE SMOOTH ANDCONTINUOUS.2. THE CONTRACTOR SHALLEXERCISE SUFFICIENTSUPERVISORY CONTROL DURINGGRADING TO INSURE COMPLIANCEWITH THE PLANS, SPECIFICATIONS,AND CODE WITHIN THEIR PURVIEW.3. NATURAL VEGETATION SHALLBE RETAINED AND PROTECTEDWHEREVER POSSIBLE. EXPOSUREOF SOIL TO EROSION BY REMOVALOR DISTURBANCE OF VEGETATIONSHALL BE LIMITED TO THE AREAREQUIRED FOR IMMEDIATECONSTRUCTION OPERATION ANDFOR THE SHORTEST PRACTICALPERIOD OF TIME. IT SHALL BE THERESPONSIBILITY OF THECONTRACTOR TO AVOID ANYDAMAGE TO EXISTING FOLIAGE THATLIES IN THE PROJECT AREA UNLESSDESIGNATED FOR REMOVAL ANDSHALL BE LIABLE FOR SUCH DAMAGEAT HIS/HER EXPENSE.4. DURING GRADING OPERATIONSAND PRIOR TO COMPLETION OFCONSTRUCTION, TEMPORARYDRAINAGE CONTROL SHALL BEPROVIDED TO PREVENT PONDINGWATER AND IMPROPER DRAINAGE.5.PRIOR TO THE START OFGRADING ALL EXISTING VEGETATIONAND DEBRIS, INCLUDING EXISTINGSTRUCTURES, FOOTINGS,FOUNDATIONS, RUBBLE, TREES ANDROOT SYSTEMS SHALL BE REMOVEDFROM THE SITE.6. THE EXPOSED SOILS SHALLTHEN BE SCARIFIED TO A MINIMUMDEPTH OF 6 INCHES, BROUGHT TOPROPER MOISTURE CONTENT ANDCOMPACTED TO AT LEAST 90% OFTHE MAXIMUM DENSITY, ASDETERMINED BY THE CURRENTUNIFORM BUILDING CODE.7. FILL SLOPES SHALL BECOMPACTED BY MEANS OF SHEEPFOOT COMPACTOR OR OTHERSUITABLE EQUIPMENT. COMPACTINGSHALL CONTINUE UNTIL SLOPES ARESTABLE AND THERE IS NOT ANAPPRECIABLE AMOUNT OF LOOSESOIL ON THE SLOPES.8. THE MAXIMUM CUT AND FILLSLOPES SHALL BE 2:1.9. CONTRACTOR SHALL MAKESURE ALL SURVEY STAKING ISPRESERVED AND PROTECTED BYMEANS OF OFFSETS OR WORKINGAROUND STAKES. CONTRACTOR SHALL BE RESPON S I B L E F O R REESTABLISHING S T A K E S I F T H E Y ARE DISTURBED B Y H I R I N G T H E ORIGINAL SURVEY O R 1 0 . T O P SOIL SHALL BE ST O C K P I L E D T O T H E EXTENT PRACTICA B L E O N T H E S I T E FOR USE ON AREA S T O B E REVEGATATED. A N Y A N D A L L STOCKPILES SHAL L B E L O C A T E D AND PROTECTED F R O M E R O S I V E ELEMENTS.11. TEMPORARY S I L T F E N C E S SHALL BE INSTALL E D A L O N G A L L BOUNDARIES OF T H E CONSTRUCTION LI M I T S A S S H O W N ON THESEDRAWINGS OR RE Q U I R E D B Y L O C A L CODES.12. MINIMUM BU I L D I N G P A D DRAINAGE SHALL B E 2 % . D R A I N A G E SHALL BEA MINIMUM OF 0.3’ D E E P A N D B E CONSTRUCTED A M I N I M U M O F 2 ’ FROMTHE TOP OF CUT O R F I L L S L O P E S . THE MINIMUM SLO P E O F S W A L E S SHALLBE 0.50%.13. IF ANY UNF O R E S E E N SUBSURFACE STR U C T U R E S A R E ENCOUNTEREDDURING CONSTRU C T I O N T H E Y S H A L L BE IMMEDIATELY B R O U G H T T O T H E ATTENTION OF TH E E N G I N E E R BEFORE PROCEEDI N G F U R T H E R . 14. ALL DEPRE S S I O N S W H E R E WATER MAY POND W I L L B E F I L L E D I N MADEEQUAL TO ADJACE N T G R A D E S , CREATING A LARG E R D R A I N A G E SCHEME FORTHE SITESERVICE NO T E S : A. ELECTRICAL P L A N S , D E T A I L S , AND DIAGRAMS AR E D I A G R A M M A T I C ONLY; VERIFY EXA C T L O C A T I O N S AND MOUNTING HE I G H T S W I T H OWNER; PLACEME N T A N D R O U T I N G OF ALL COMPONE N T S S H A L L B E I N ACCORDANCE WIT H A L L A P P L I C A B L E CODESB. SERVICE E Q U I P M E N T S H A L L HAVE A FAULT WIT H S T A N D R A T I N G EQUAL TO OR EXC E E D I N G T H E MAXIMUM AVAILAB L E F A U L T CURRENT AT THE S U P P L Y T E R M I N A L . INSTALLATION SHA L L B E F R E E F R O M ALL FAULTS AND G R O U N D S C. ALL ELECTR I C A L E Q U I P M E N T , CONDUITS, AND SU P P O R T S H A L L B E ABLE TO WITHSTA N D 8 0 M . P . H . W I N D SPEED; EXPOSURE C D. ALL ELECTR I C A L E Q U I P M E N T SHALL HAVE A PER M A N E N T L Y AFFIXED NEOPREN E P L A S T I C L A B E L – BLACK ON WHITE ; L E T T E R H E I G H T SHALL BE ¼”; ALL N A M E P L A T E S T O BE FASTENED WIT H ( 2 ) S T A I N L E S S STEEL SCREWS, N O T A D H E S I V E E. ALL WIRING S H A L L B E C O P P E R WITH THHN/THWN D U A L R A T E D 6 0 0 V , COLOR CODED, #1 2 A W G M I N I M U M UNLESS NOTED OT H E R W I S E CONDUIT NO T E S : F. RIGID COND U I T S H A L L B E U . L . LABEL GALVANIZE D Z I N C C O A T E D WITH GALVANIZED Z I N C I N T E R I O R AND SHALL BE USE D W H E N INSTALLED IN OR U N D E R C O N C R E T E SLABS, IN CONTAC T W I T H E A R T H , UNDER PUBLIC RO A D W A Y S , I N MASONRY WALLS, O R E X P O S E D O N B U I L D I N G E X T E R I O R G . E L E C T R I C A L M E T A L L I C T U B I N G S H A L L B E U . L . L A B E L ; F I T T I N G S H A L L B E G L A N D R I N G C O M P R E S S I O N T Y P E H . C O R I N G T H R O U G H F L O O R S A N D W A L L S S H A L L N O T B E D O N E W I T H O U T F I N A L A P P R O V A L O F B U I L D I N G O W N E R O R O W N E R R E P R E S E N T A T I V E I . C O R I N G S H A L L N O T B E P E R F O R M E D D U R I N G W O R K I N G H O U R S U N L E S S O T H E R W I S E A P P R O V E D B Y T H E O W N E R G E N E R A L N O T E S : J . S U B M I T T A L O F B I D I N D I C A T E S C O N T R A C T O R I S F A M I L I A R W I T H A L L J O B S I T E C O N D I T I O N S A N D W O R K T O B E P E R F O R M E D A S D E T A I L E D A N D O U T L I N E D I N T H E S E D R A W I N G S K . T H E E L E C T R I C A L P O R T I O N O F T H E S E D R A W I N G S I S O N L Y A P A R T O F T H E O V E R A L L D E S I G N . I T I S N E C E S S A R Y F O R T H E E L E C T R I C I A N T O C O N S I D E R A L L A S P E C T S O F T H I S P R O J E C T W H E N B I D D I N G A N D P L A N N I N G T H E W O R K L . I N T H E E V E N T O F A C O N F L I C T I N G D E S I G N O R N O T A T I O N , T H E C O N T R A C T O R S H A L L A S S U M E T H E M O S T E X P E N S I V E O R R E S T R I C T I V E M E T H O D U N T I L A C L A R I F I C A T I O N I S M A D E M . A L L T H I N G S , W H I C H I N T H E O P I N I O N O F T H E C O N T R A C T O R A R E D E F I C I E N C I E S , O M I S S I O N S , C O N T R A D I C T I O N S , O R A M B I G U I T I E S , I N T H E S E D E S I G N D R A W I N G S S H A L L B E B R O U G H T T O T H E A T T E N T I O N O F T H E E N G I N E E R B E F O R E W O R K P R O C E E D S ; A L L C L A R I F I C A T I O N S M U S T B E R E C E I V E D I N W R I T I N G I N O R D E R F O E T H E M A T T E R T O B E C O N S I D E R E D R E S O L V E D N . E L E C T R I C A L W O R K S H A L L I N C L U D E B U T N O T L I M I T E D T O A L L M A T E R I A L S A N D L A B O R T O C O M P L E T E A L L E L E C T R I C A L S Y S T E M S I N C L U D I N G L I G H T I N G , L O W V O L T A G E S Y S T E M S , P A N E L S , P O W E R A N D T E L E P H O N E D A T A S E R V I C E , C O N T R O L W I R I N G , A N D G R O U N D I N G O . A L L W O R K T O B E E X E C U T E D I N A W O R K M A N L I K E M A N N E R A N D S H A L L P R E S E N T A N E A T , U N I F O R M , A N D W E L L I N S T A L L E D A P P E A R A N C E ; T H E C O N T R A C T O R S H A L L B E R E S P O N S I B L E F O R A L L P R O T E C T I O N , C L E A N - U P A N D R E S T O R A T I O N O F O W N E R F A C I L I T I E S A S S O C I A T E D W I T H T H E W O R K P . S U B M I T T A L O F B I D I N D I C A T E S C O N T R A C T O R I S A W A R E A N D W I L L C O N F O R M T O A L L L O A D I N G A N D U N L O A D I N G R E S T R I C T I O N S , E L E V A T O R R E S T R I C T I O N S , A N D U N D E R S T A N D S O W N E R E X P E C T A T I O N R E G A R D I N G T O T H E S C H E D U L E O F C O R I N G A N D O T H E R T E N A N T I M P A C T I N G A C T I V I T I E S Q . C O N T R A C T O R T O V E R I F Y A C C E P T A N C E O F T H E S E P L A N S A N D D E S I G N S W I T H T H E L O C A L U T I L I T Y C O M P A N Y E N G I N E E R B E F O R E T H E S T A R T O F A N Y W O R K A N D O R D E R I N G O F A N Y M A T E R I A L R . C O N T R A C T O R T O V E R I F Y O W N E R A P P R O V A L O F A N Y P L A N N E D O U T A G E S P R I O R T O S U B M I T T A L O F B I D DESCRIPTION REVISIONS S H E E T N U M B E R S H E E T T I T L E D A T E : P R O J E C T # : C H E C K E D B Y : D R A W N B Y : NO.BYDATE A B C ISSUED FOR REVIEW REVISED PER COMMENTS REVISED PER COMMENTS 03/09/17 03/29/17 03/31/17 ML ML ML A 1 O 0 1 9 5 C B R O O K L Y N C E N T E R W T 5 4 0 1 V I N C E N T A V E . N M L D M 0 3 / 0 1 / 1 7 9 9 - 0 1 3 G E N E R A L N O T E S G N PAINTING NOTES:A. PAINTING OF ALL NEW ITEMS AND REPAIR OF ALL DAMAGED AREAS OF THE TOWER WILL BE REQUIRED.SURFACE PREPARATION AND PAINTING REQUIREMENTS ARE AS FOLLOWS.B. UNDER THE DIRECTION OF THE ENGINEER, SPOT REPAIR THE TANK AND TOWER SURFACES WHERE THECOATING HAS BEEN DAMAGED BY STRUCTURAL REPAIRS AND MODIFICATIONS, TO AN SSPC-SP-10 NEARWHITE METAL BLAST CLEAN. THIS WORK INCLUDES ALL NEW ITEMS AND AT OTHER AREAS DAMAGED BYSTRUCTURAL REPAIRS OR MODIFICATIONS. FEATHER EDGES OF EXISTING COATING, AT SPOT BLASTEDAREAS, USING SSPC-SP-3 POWER TOOL CLEANING METHODS.C. BEFORE ANY PRIMER OR COATING IS APPLIED, METAL SURFACES SHALL BE COMPLETELY DRY, DUSTFREE, INSPECTED, AND APPROVED BY THE ENGINEER.D. NO COATING SHALL BE PERMITTED WHEN THE RELATIVE HUMIDITY IS EXPECTED TO EXCEED 85% ORTEMPERATURE IS EXPECTED TO DROP BELOW 40 DEGREES WITHIN 8 HOURS AFTER THE APPLICATIONOF THE COATING. PROCEED WITH SURFACE PREPARATION AND COATING APPLICATION ONLY WHEN AIRAND SURFACE TEMPERATURES ARE ABOVE THE MANUFACTURER’S RECOMMENDED MINIMUM SURFACETEMPERATURE AND BELOW 100 DEGREES F, AND SURFACE TEMPERATURE IS AT LEAST 5 DEGREESABOVE WET BULB AIR TEMPERATURE READING. COATING SHALL NOT BE APPLIED TO DUSTY, WET, ORDAMP SURFACES, AND SHALL NOT BE APPLIED IN RAIN, SNOW, FOG, OR MIST. IF WORKING CONDITIONSARE QUESTIONABLE, THE ENGINEER SHALL MAKE THE DECISION AND THE CONTRACTOR SHALL ACCEPTTHE ENGINEER’S INTERPRETATION AS FINAL AND BINDING.E. PRIME COAT MUST BE APPLIED WITHIN 8 HOURS OF ABRASIVE BLASTING.F. APPLY BY BRUSH ONE (1) ADDITIONAL COAT OF PRIMER TO INSURE A UNIFORM COAT OF PRIMERTHOROUGHLY WORKED INTO AND AROUND ALL SEAMS, WELDS, BOLT ASSEMBLIES, PLATE OVERLAPSEAMS, AND OTHER IRREGULARITIES IN THE SURFACE.G. ANTENNAS, EXTERIOR COAX CABLES, AND EXTERIOR JUMPER CABLES TO BE PAINTED TO MATCHEXISTING TANK COLOR. ALL ITEMS ATTACHED DIRECTLY TO THE TANK, SUCH AS MOUNTING BRACKETSAND SUPPORTS, SHOULD BE PAINTED TO MATCH EXISTING TANK COATING SYSTEM AND COLOR.CABLES MAY REQUIRE SCARIFICATION PRIOR TO COATING.H. EXPOSED COAXIAL CABLES: SOLVENT WIPE ALL EXPOSED CABLES, PRIOR TO PRIMING WITH THERECOMMENDED SOLVENT. PRIME THE CABLES AND JUMPER CABLES WITH 2 COATS OF X-I-M PLASTICAND VINYL NT-100. MANUFACTURER’S PHONE NUMBER IS (800) 262-8469. AFTER PRIMING APPLY FINISHCOAT TO THE CABLES AS DIRECTED BY THE INSPECTOR.I. IF GALVANIZED MATERIALS USED, THE GALVANIZED SURFACES MUST BE SOLVENT WIPED ANDBRUSH-BLASTED PRIOR TO COATING.J. SPECIFICATIONS APPLY TO BOTH SHOP AND FIELD COATING.K. EXTERIOR SURFACE SPOT REPAIR AND RE-COATING:1. THE COATING REPAIRS SHALL MATCH THE EXISTING COATING SYSTEM ON THE TOWER. SPOT PRIMEAND FINISH COAT REPAIRED AREAS AS SPECIFIED BY MANUFACTURER. THE COATING SYSTEM SHALLMATCH THE EXISTING COATING SYSTEM ON THE TOWER. THE EXTERIOR PRIMER SHALL BE 2.0 - 3.5MILS DFT. THE DFT OF THE PRIMER AT ANY INDIVIDUAL SPOT MEASUREMENT LOCATION SHALL BE 3.0MILS MINIMUM. INTERMEDIATE COAT SHALL BE AT 4.0 – 6.0 MILS DFT. THE DFT OF THE PRIMER PLUSINTERMEDIATE COAT AT ANY INDIVIDUAL SPOT MEASUREMENT LOCATION SHALL BE 7.0 MILS MINIMUM.EXTERIOR FINISH COAT SHALL BE TNEMEC SERIES 700 HYDRO-FLON AT 2.0 – 4.0 MILS DFT. THE TOTALDRY FILM THICKNESS INCLUDING THE PRIMER AND THE FINISH COAT SHALL BE 9.0 MILS MINIMUM –13.5 MILS WITH AN AVERAGE OF 10.0 MILS DFT. THE MINIMUM DRY FILM THICKNESS OF THE COATINGAT ANY INDIVIDUAL SPOT LOCATION SHALL BE 9.0 MILS. THE COLOR SHALL MATCH THE EXISTINGWATER TOWER COLORED SURFACES (INTERIOR AND EXTERIOR). PLEASE NOTE THE EXTERIORTOWER WILL BE RECONDITIONED IN 2017 AND THE EXTERIOR COLOR HAS NOT BEEN CHOSEN.2. EXTERIOR COATING SHALL BE BY BRUSH AND ROLLER ONLY.INTERIOR DRY SURFACE SPOT REPAIR AND RE-COATING NOTES:A. SPOT BLAST THE INTERIOR AREA OF THE TANK AT LOCATIONS DAMAGED DURING INSTALLATION OFANTENNA SUPPORT BRACKETS AND PENETRATIONS THROUGH TOWER, TO AN SSPC-SP-10 NEAR WHITEMETAL BLAST. FEATHER EDGES OF EXISTING COATING, AT SPOT BLASTED AREAS, USING SSPC-SP-3POWER TOOL CLEANING METHODS.B. THE COATING SYSTEM SHALL MATCH THE EXISTING COATING SYSTEM ON THE TANK. IT IS BELIEVEDTHAT THE EXISTING COATING SYSTEM IS A TNEMEC SERIES 90-1K97 AROMATIC POLYURETHANE, ZINCRICH PRIMER 2.0 - 3.5 MILS DFT. THE DFT OF THE PRIMER AT ANY INDIVIDUAL SPOT MEASUREMENTLOCATION SHALL BE 3.0 MILS MINIMUM. INTERMEDIATE COAT SHALL BE TNEMEC SERIES N140, AT 4.0 –6.0 MILS DFT. THE DFT OF THE PRIMER PLUS INTERMEDIATE COAT AT ANY INDIVIDUAL SPOTMEASUREMENT LOCATION SHALL BE 6.0 MILS MINIMUM. THE FINISH COAT SHALL BE TNEMEC SERIESN140 AT 4.0-6.0 MILS. THE TOTAL DRY FILM THICKNESS INCLUDING THE PRIMER, INTERMEDIATE ANDFINISH COAT SHALL BE 9.0 MILS MINIMUM - 12.0 MILS WITH AN AVERAGE OF 10.0 MILS. THE MINIMUM DRYFILM THICKNESS OF THE COATING AT ANY INDIVIDUAL SPOT LOCATION SHALL BE 8.0 MILS. THE COLORSHALL MATCH THE EXISTING INTERIOR DRY COLOR.SHOP PAINTING SHALL FOLLOW THE ABOVE MENTIONED PROCEDURES.A. ANTENNA PANEL PAINTING INSTRUCTIONS:1. HAND SCARIFY WITH 120 GRIT SAND PAPER.2. SOLVENT WIPE THE ANTENNAS WITH DENATURED ALCOHOL.3. PRIME WITH TNEMC 115 PRIMER AT 2.0-4.- MILS DFT.4. FINISH COAT WITH TNEMEC SERIES 30 HIGH PERFORMANCE ACRYLIC AT 2.0-4.0 MILS DFT.5. COLOR TO MATCH THE EXISTING COLOR ON THE TOWER.WELDING INSTRUCTIONS:A. ALL AREAS WELDED SHALL BE GROUND SMOOTH OR RADIUSED AS DIRECTED BY THE ENGINEER. THEWELDING WILL BE WELDED BY A SKILLED, CERTIFIED WELDER UNDER THE DIRECTION OF THEENGINEER.B. THE WELDERS SHALL BE CERTIFIED IN CONFORMANCE WITH ASME SECTION IX AND SHALL SUBMITCURRENT COPIES OF THE WELDER’S CERTIFICATES TO THE ENGINEER AND THE OWNER.C. THE REPAIRED AREAS SHALL CONFORM TO THE SURFACE PREPARATION REQUIREMENTS OF NACESTANDARD SPO178-2007, NACE WELD PREPARATION DESIGNATION “C”.D. NO WELDING OVER COATED STEEL SURFACES IS PERMISSIBLE. THE CONTRACTOR IS RESPONSIBLE TOADEQUATELY REMOVE ALL COATINGS BEFORE WELDING.E. WELDING PROCEDURES: ALL FIELD WELDING SHALL BE IN ACCORDANCE WITH ASME SECTION VIII,DIVISION 1 AND AWWA D-100-05. THE LOCATION, TYPE, SIZE, AND LENGTH OF ALL WELDS SHALL BE ASSHOWN ON APPROVED DRAWINGS. ALL FIELD WELDS SHALL BE OF THE MANUAL SHIELDED METAL ARCTYPE. WELDING SHALL NOT BE DONE WHEN THE SURFACE TEMPERATURE IS LOWER THAN 35 DEGREESFAHRENHEIT, WHEN SURFACES ARE WET, OR WHEN WELDERS ARE EXPOSED TO INCLEMENTCONDITIONS. THE CONTRACTOR SHALL SUBMIT ALL WELDING PROCEDURES TO THE ENGINEER FORAPPROVAL PRIOR TO THE PRE-CONSTRUCTION MEETING.F. CERTIFICATION AND TESTS: CONTRACTOR SHALL, UPON REQUEST FROM OWNER, PROVIDECERTIFICATION IN WRITING THAT ALL WELDS ARE IN CONFORMANCE WITH THESE DRAWINGS AND THATANY WELD FAILURE, DEFECT AND/OR ALL DAMAGE RELATING THERE FROM WILL BE REPAIRED ORREPLACED TO THE SATISFACTION OF OWNER AT NO COST TO OWNER. OWNER RESERVES THE RIGHTTO HAVE ALL WELDS TESTED. TESTS WILL BE PAID FOR BY OWNER; HOWEVER, IN THE EVENT THATWORK IS DEFECTIVE, CONTRACTOR SHALL PAY FOR THE TESTS AND SHALL REPLACE ALL FAULTY WORKWITH WORK THAT COMPLIES WITH THIS SPECIFICATION.LANDS C A P I N G I N S T R U C T I O N S : LANDS C A P I N G A N D S I T E R E S T O R A T I O N . F U R N I S H , I N S T A L L A N D M A I N T A I N A S S H O W N O R R E Q U I R E D W I T H I N THE C O N S T R U C T I O N D R A W I N G S A N D S P E C I F I C A T I O N S . PROT E C T I O N : 1. P R O T E C T S E E D E D A R E A S F R O M E R O S I O N B Y S P R E A D I N G S T R A W T O A U N I F O R M L O O S E D E P T H O F ½ I N C H E S . S T A K E A N D T I E D O W N A S R E Q U I R E D . U S E O F E R O S I O N C O N T R O L , M E S H O R M U L C H W I L L B E A N A C C E P T A B L E A L T E R N A T I V E . 2. A L L T R E E S P L A C E D I N C O N J U N C T I O N W I T H A L A N D S C A P E P L A N W I L L B E W R A P P E D , T I E D D O W N W I T H H O S E P R O T E C T E D W I R E A N D S E C U R E D T O 2 I N C H B Y 2 I N C H B Y 4 F O O T S T E E L A N G L E E X T E N D I N G T W O F E E T I N T O T H E G R O U N D O N F O U R S I D E S O F T H E T R E E . 3. A L L E X P O S E D A R E A S S H A L L B E P R O T E C T E D A G A I N S T W A S H O U T S A N D S O I L E R O S I O N . INSTA L L A T I O N : 1. S E E D A N D F E R T I L I Z E R S H A L L B E A P P L I E D T O S U R F A C E C O N D I T I O N S W H I C H W I L L E N C O U R A G E R O O T I N G . R A K E A R E A S T O B E S E E D E D T O E V E N T H E S U R F A C E A N D L O O S E N T H E S O I L . 2. S O W S E E D I N T W O D I R E C T I O N S I N T W I C E T H E Q U A N T I T Y R E C O M M E N D E D B Y T H E S E E D P R O D U C E R 3. I T I S T H E C O N T R A C T O R ’ S R E S P O N S I B I L I T Y T O E N S U R E G R O W T H O F S E E D E D A N D L A N D S C A P E D A R E A S B Y W A T E R I N G U P T O T H E P O I N T O F R E L E A S E O F T H E C O N T R A C T . C O N T I N U E T O R E W O R K B A R E A R E A S U N T I L C O M P L E T E C O V E R A G E I S O B T A I N E D . TO PR E V E N T D A M A G E T O T H E L A N D S C A P I N G A R O U N D T H E T O W E R , C O N T R A C T O R S U S I N G A L I F T O R H E A V Y EQUIP M E N T M U S T P U T D O W N M I N I M U M 3 / 4 " P L Y W O O D U N D E R T H E T I R E S O F T H E E Q U I P M E N T . PAINTI N G / G A L V A N I Z I N G N O T E S : A L L E X T E R I O R E X P O S E D G A L V A N I Z E D P A R T S M U S T B E B R U S H B L A S T E D A N D PAINT E D T O M A T C H T H E E X I S T I N G T O W E R C O L O R . CONT R A C T O R T O F I E L D V E R I F Y T H E E X I S T I N G C O N D I T I O N A N D W E L D D E T A I L S O F T H E P I P E P E N E T R A T I O N S WITH T H E C I T Y T H I R D P A R T Y I N S P E C T O R . A L L E X I S T I N G P E N E T R A T I O N S S H O U L D B E 4 ” S C H 8 0 P I P E PENET R A T I O N S I F N E C E S S A R Y R E P A I R O R R E P L A C E T H E P E N E T R A T I O N S A S N E E D E D B Y W E L D I N G A N D PAINTI N G . THE D R A W I N G S S H O U L D I N C L U D E A N A D D I T I O N A L S E C T I O N T I T L E D A S - B U I L T P L A N S A N D S H O U L D R E A D A S FOLLO W S : A T T H E C O M P L E T I O N O F T H E I N S T A L L A T I O N , T - M O B I L E S H A L L B E R E S P O N S I B L E F O R P R O V I D I N G THE CI T Y O F B R O O K L Y N C E N T E R W I T H A S E T O F F I N A L S E T O F D R A W I N G S . T H E F I N A L P L A N S E T S H O U L D INCLU D E A L L C O N T R A C T O R R E D L I N E C O M M E N T S D U R I N G C O N S T R U C T I O N S O T H E W O R K I S A C C U R A T E L Y SHOW N O N T H E A S - B U I L T P L A N S . T H E F I N A L A S B U I L T P L A N S M U S T B E S I G N E D B Y A N P R O F E S S I O N A L ENGIN E E R L I C E N S E D I N T H E S T A T E O N M I N N E S O T A . THE G E N E R A L C O N T R A C T O R A N D H I S S U B C O N T R A C T O R S S H A L L S C H E D U L E A N D A T T E N D A PRE-C O N S T R U C T I O N M E E T I N G W I T H T H E O W N E R A N D O W N E R ’ S R E P R E S E N T A T I V E P R I O R T O T H E COMM E N C E M E N T O F W O R K A N D A F I N A L W A L K T H R O U G H A T T H E E N D O F T H E P R O J E C T . SITE C L E A N U P M U S T B E A P P R O V E D B Y T H E O W N E R ’ S R E P R E S E N T A T I V E , A L L L A N D I N G S , T H E C O N C R E T E FLOO R M U S T B E S W E P T C L E A N P R I O R T O F I N A L I N S P E C T I O N . IT SHO U L D B E N O T E D T H A T N O T H I N G I N S T A L L E D S H O U L D I N T E R F E R E W I T H N O R M A L O P E R A T I O N O R U S E O F THE T O W E R . A D D T H E F O L L O W I N G N O T E : P L E A S E P R O V I D E A L A B E L O N T H E D O O R O F T - M O B I L E ’ S EQUIP M E N T C A B I N E T S T O C L E A R L Y I D E N T I F Y T - M O B I L E ’ S C O N T A C T I N F O R M A T I O N . L A B E L S S H O U L D A L S O B E ADDE D O N T H E B O T T O M O F T H E N E W A N D E X I S T I N G A N T E N N A S , A N D T - M O B I L E ’ S E Q U I P M E N T N E A R T H E ANTE N N A S ( C O V P , R R U A N D T M A ’ S ) . T H I S W I L L H E L P T H E O W N E R I D E N T I F Y T - M O B I L E ’ S E Q U I P M E N T A N D CONT A C T I N F O R M A T I O N I F T H E R E B E C O M E S A N I S S U E W I T H T H E E Q U I P M E N T . T H E L A B E L S S H O U L D B E RATE D F O R O U T D O O R S A N D B E U V R E S I S T A N T . T H E O N L Y A C C E P T A B L E L A B E L S A R E T H E F O L L O W I N G : ( T U F F LABEL S W W W . T U F F L A B E L S . C O M P H O N E ( 8 6 8 ) 8 9 7 - 3 6 6 3 ) . A T A M I N I M U M T H E I N F O R M A T I O N O N T H E L A B E L SHOU L D I N C L U D E B U T I S N O T L I M I T E D T O T H E F O L L O W I N G : T - M O B I L E S I T E N A M E : B R O O K L Y N C E N T E R WATE R T O W E R Oiiy C©ll Agdi fl©rn N©0 6h [S1flhJ[iJ i N N Mk'A U'A I Mk"A (I) WJ1 DATE: April 6, 2017 TO: City Council FROM: Curt Boganey, City Managf SUBJECT: Sunday Liquor Sales Recommendation: It is recommended that the City Council consider accepting the City Manger's report recommending the commencement of Sunday sales at Brooklyn Center Liquor Stores. Background: Based upon the actions of the State Legislature, effective July 1, 2017, liquor stores may sell alcoholic beverages on Sunday in the State of Minnesota. I have attached a staff report recommending that we commence Sunday sales at our stores effective July 1, 2017. I concur with the staff findings and recommendations. Unless there is desire on the part of the City Council to review this question in greater detail at a work session, it is our intent to begin Sunday Liquor Sales at BC Liquor on July 1, 2017. It is our intent to closely monitor the results of this change over the balance of the year to determine the effect of this expansion of service hours. Budget Issues: We anticipate that this change should have neutral to beneficial effect on the profitability of the liquor store system. The results will be monitored. Strategic Values: o Customer Intimacy o This requires that we seek to understand the needs of each customer and deliver quality service that will be understood and appreciated Mission: Ensuring an attractive, clean, soft, inclusive community that enhances the quality of life ,for all people and preserves the public trust Memorandum I Date: April 10, 2017 To: Curt Boganey, City Manag From: Nathan Reinhardt, Finance Director/Tom Agnes, Liquor Operations Manager Re: Sunday Sales Background:Governor Dayton signed into law a bill that will allow the sale of liquor on Sunday's effective July 1, 2017. Liquor stores can choose to open their doors between 11 a.m. and 6 p.m. on Sundays. Brooklyn Center doesn't have any further local restrictions on Sunday sales, therefore BC Liquor will be allowed operate during these hours. The concern with not opening on Sunday is that it would provide customers with an incentive to shop other stores on Sundays. At this point in time we are aware that Robbinsdale municipal liquor will be open, however we are unsure about Columbia Heights and Fridley. We do anticipate most metro municipal liquor stores to be open on Sundays and many competitors in Brooklyn Park and Minneapolis, such as the big box stores that backed this legislation. To the best of our ability we have tried to identify the advantages/disadvantages/cost/ benefits of allowing Sunday Liquor Sales in Brooklyn Center: Advantages: • Potential for increased sales • If not open, customers would still likely purchase alcohol, only from competitors • Convenience for the customers to purchase their products on Sunday • Creates more opportunities to work for staff that have limited availability work during the week and would prefer to work Sunday hours • We know that 3.2 accounts such as grocers and convenience stores have significant sales on Sundays, these would be driven to our stores (possible advantage to our stores, but a disadvantage to these stores) • Some holiday weeks are currently negatively impacted from the busy day in the week having to be closed on Sunday (example: New Year's Eve 2017 is on a Sunday) • The 11am to 6am works great for scheduling staff for a full shift Disadvantages:• Unknown - don't really know what the sales on Sunday will be, no historical data • Could potentially spread out sales, may have received these same sales on Saturday or Monday (however, since these sales will now be allowed elsewhere the customers could go to our competition that are open on Sundays) • Scheduling issues for staff that aren't available or have a preference to not work Sunday hours • With our current staff structure we would be able to have 1 lead work once every 8 weeks and regular part-time once every 20 weeks • Segments of the population that may object to Sunday sales Cost:• Staffing from 11am to 6pm (2 staff at approximately $13.50) per store. Total additional cost approximately $216 per store. Sales for the day would have to be approximately $900 or more to break even. • No other incremental costs identified (rent, utilities, insurance all remain fixed) Benefits: • Potential for increased sales • May allow some flexibility with scheduling of store hours (potentially replace underperforming hours during a weekday with Sunday hours) Recommendation:Based on the above analysis, staff recommendation is to allow Sunday's sales in Brooklyn Center. Oity C©dli Agenda I[frm N©0 7 i1IJ[i1 I N I øIA L'A I DIY4 (I] 11fflhJhYA I DATE: April 4, 2017 TO: Curt Boganey, City Manag THROUGH: Steve Lillehaug, Director of Public Works/City Engineer FROM: Andrew Hogg, Assistant City Engineer SUBJECT: Proclamation Declaring April 22-29, 2017, as the Great Shingle Creek Watershed Cleanup Week Recommendation: It is recommended that the City Council consider adoption of a proclamation declaring April 22- 29, 2017, as the Great Shingle Creek Watershed Cleanup Week. Background: Brooklyn Center and five other cities that make up the Shingle Creek Watershed will celebrate the 16th annual "Great Shingle Creek Watershed Cleanup". Beginning Saturday, April 22, 2017, through Saturday, April 29, 2017, hundreds of volunteers from Plymouth to the Mississippi River will line the banks of Shingle Creek, as well as City parks, trails and streets, picking up everything from pop cans and auto parts to building materials and household appliances. The "Great Shingle Creek Watershed Cleanup" meets one of the public involvement and participation requirements of the federally mandated National Pollutant Discharge Elimination System (NPDES) permit for Brooklyn Center. The event not only educates people that trash and other contaminants in the streets, parks and shorelines eventually end up in our lakes, rivers and streams, but also provides opportunities for the public to become involved in the protection of water quality. Many of the groups affiliated with the Brooklyn Center Adopt-a-Park/Trail/Street/Flower Garden Programs will concentrate on a cleanup of their assigned sites during the week. Groups and individuals not already connected with a park, trail or street will be assigned to a nearby park, creek, open space or parkway to pick up trash and debris. On Saturday, April 22, 2017, Brooklyn Center City officials and employees will be distributing trash bags and cotton gloves as well as refreshments at the Brooklyn Center Public Works Facility to kick off the official cleanup and to commemorate Earth Day. More than 150 volunteers are expected to participate in the week-long event. Budget Issues: The American Legion and the Sons of the American Legion have provided a $150 contribution towards expenses for the Great Shingle Creek Watershed Cleanup event. Additional funding for the event is included in the 2017 budget under the Storm Drainage Utility operating budget. Strategic Priorities: . Enhanced Community Image Mission: Ensuring an attractive, clean, safe, inclusive co,,mnmitp that enhances the quality of life for all people and preserves the public trust PROCLAMATION DECLARING APRIL 22-29, 2017, TO BE THE GREAT SHINGLE CREEK WATERSHED CLEANUP WEEK WHEREAS, The City of Brooklyn Center is dedicated to preserving and protecting the water resources in our watersheds, and WHEREAS, Litter and trash can be washed into our lakes, rivers and streams, polluting the water and clogging the City's storm water drainage system, and WHEREAS, Citizens can take an active role in protecting water resources by picking up litter and trash and keeping our streets, parks, neighborhoods and community clean; and WHEREAS, The Shingle Creek and West Mississippi Watershed Management Commissions' annual event "The Great Shingle Creek Watershed Cleanup" will take place April 22, 2017. NOW, THEREFORE, I, ASMAYOR OF THE CITY OF BROOKL 1W CENTER, State ofMinnesota, with the consent and support of the Brooklyn Center City Council, do hereby proclaim: April 22-29, 2017, to be The Great Shingle Creek Watershed Cleanup Week. 2. The City Council hereby reaffirms its commitment to protecting and preserving our water resources and encourages residents, businesses and institutions to use The Great Shingle Creek Watershed Cleanup Week 2017 to help prevent water pollution andpreserve our watersheds byparticipating in a cleanup event or by using this time to pick up trash and cleanup our homes, businesses, streets, neighborhoods and community. •__April l0,2017 Date Mayor Council Members A TTEST: City Clerk Oty Council Agench llrn N©0 7b [i1IJ[SJ IR IV ak'4 L'A I Ik'A [I] 1I IlBJk'A I DATE: April 4, 2017 TO: Curt Boganey, City Mana THROUGH: Steve Lillehaug, Director of Public Works/City Engineer FROM: Andrew Hogg, Assistant City Engineer SUBJECT: Proclamation Declaring April 22, 2017, as Earth Day in Brooklyn Center Recommendation: It is recommended that the City Council consider adoption of a proclamation declaring April 22, 2017, as Earth Day in Brooklyn Center. Background: The name and concept of Earth Day was pioneered in 1970 in the United States. It is an annual day on which events are held worldwide to demonstrate support for environmental protection. This day of nature's balance was later sanctioned in a Proclamation at the United Nations, eventually going international in 1990. Today, more than 192 countries coordinate and celebrate Earth Day every year. Brooklyn Center recognizes Earth Day on Saturday, April 22, 2017, by taking part in celebratory events such as the Great Shingle Creek Watershed Cleanup. The Great Shingle Creek Watershed Cleanup takes place on Saturday, April 22, 2017, from 8 a.m. to noon and will commence by gathering at the Public Works Facility. In an effort to better help commemorate Earth Day nd encourage more participation, the cleanup event has expanded as follows: • Letters and flyers were sent to community businesses and organizations challenging and encouraging participation. • Funding for the event was included in the 2017 budget. • The event will be held at the Public Works Facility and will include an open house of the facility. • Environmental activities, demonstrations and displays will be incorporated into the event. • Learn about pollinators at the "Mason meets a Mason Bee" puppet show at 9:30 a.m. • A trash contest award ceremony will occur at approximately noon. Strategic Priorities: • Inclusive Community Engagement Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people an d preserves th epublic trust PROCLAMATION DECLARING APRIL 22, 2017, TO BE EARTH DAYIN BROOKLYN CENTER WHEREAS, A sound natural environment is the foundation of a healthy society and a robust economy,' and WHEREAS, Local communities can do much to reverse environmental degradation and contribute to building a healthy society by addressing such issues as energy conservation, waste prevention and sustainable practices,' and WHEREAS, Earth Day 2017 offers an unprecedented opportunity to commit to building a healthy planet andflourishing communities. NO THEREFORE, I, AS AM YOR OF THE CITY OFBROOKLYN CENTER, State ofMinnesota, with the consent and support of the Brooklyn Center City Council, do hereby proclaim.' I. April 22, 2017, to be Earth Day in the City of Brooklyn Center. 2.The City of Brooklyn Center commits itself to undertaking programs and projects that enhance the community's natural environment. 3.The City Council hereby reaffirms its commitment and encourages residents, businesses and institutions to use Earth Day 2017 to celebrate the Earth and to commit to building a sustainable society by initiating or expanding existing programs which improve energy efficiency, reduce or prevent waste and promote recycling. April 10, 2017 Date Mayor Council Members ATTEST' City Clerk Oty C©©ll Agendn H©rn N©0 City C©il Agendn lirn N©0 #11 IES1IJ[iJ I fl I I M'A U I 31'4 (I) 1I aii'i I DATE: April 10, 2017 TO: Curt Boganey, City Manag FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 1605 68th Ln N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 1605 68th Ln N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type I Rental License. This property qualifies for a Type IV Rental License based on ten (10) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 01-03-2017 The Owner, Pervej Alam, applied for renewal of the rental dwelling license for 1605 68th Ln N, a single family dwelling. 01-25-2017 An initial rental license inspection was conducted. 10 property code violations were cited, see attached rental criteria. 02-27-2017 A second rental inspection was conducted and passed. 03-07-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-07-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental JI1!ss!o,z: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [i1BJ(SJ I fl U V M'A Ih I Mh"A (I) 1I P]JJ I license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-15-2017 A Mitigation Plan was submitted. 03-16-2017 The Mitigation Plan was finalized. 03-31-2017 The previous rental license expired. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. If approved, after six months, a new rental license is required. The license process will begin within four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Codeviolations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust S[S1IJ[IJ IU I k"A U I MkA 0) 1WI i1SJ I consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust IES1SJ[iJ I U N Mk'A L'A I ah'4 (I) 7'WI I1IJYA I Rental License Category Criteria Policy - Adopted by City Council 0308-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. !'Iission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust S[I1IJ[iJ I V M'2 I I Dlk"4 0] 1I I1SJ'A I Property Code and Nuisance Violations Criteria Type III - 1 Year Type IV —6 Months 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 1-2 units Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category No Category Impact Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 1-2 0-1 Decrease 1 Category Decrease 2 Categories 5 or more units 1-2 5 or more units 1-2 3-4 units 5 or more units 0-0.35 Greater than 1 Greater than 0.25 Greater than 0.35 Greater than 3 Greater than 1 Greater than 0.50 but not more than 3 but not more than 0.50 I'lission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust EI1U[1 I R I I øk'A UhYA I ø4 0) 1II I1IJk I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust nuxLmG JND CO1VLMTJNfl' STANDARDSCity of N Rental Uonse iiUtlatEon Plan Type IV Licenso I-idwriflwi Mlrlgaikrn Plans will not he accepted. A 4 11able, form can be found on the City% vmWin at WwW tybrdclyneeriter.or or call 76) 569.330 to art ejecAronio c4py Writt you via enalL PrcIp?ry A dre 1G05 Slli L-:m North Brooklyn CEnler, MN Owna Nme(5) Pru-j Nm L.6 ca Aent) WA Owners Address -, I WAG, MVhele Lane, EdEn Pra1r ldr RIA MN 65345 OwPhe (73)3&)-24 Orner's Email pnij m@maI corn 'Agerifs Email Currant E>p1raLin Date 131T17 Pendrig ExpIration Data Based on property conditions ovatdteid pouce nuisanoe iôidents the above referenced property qualifies for a Type IV6 Month Rental Lcense Frlort apllioi approval by the City Council a fulJ c Wqatlon Plan tnust be completed and approved by City staff. A Mitigation Plan must be completed immediately In order to eist1te timely completion of the license applioati process. The MiIatior Plan should indicate the steps being taken to orret ideritified violaffons and the measure that will be taken to erst1rs Ohgoirkg cmpliaiire with City Ordinances and applicable codes. A Mitigation Plan allows the owner and the ClIi to review concerns and Identify possible eii,itirie to improve Qverall conditions o the property. If the MitIaUirt Plan is not submitted, and cU items are net comlted w0iri the pending Iiciia.e period or the above properly operates beyond the license expiration date enforcement actIons woh as citation, (oirr*aI complaint or License revIew may result, Before sbrnitting fill-out Sections A B and C located on pages 2.3,4. and Page f/d ? P)i1 Riv, 4$4 Cty of BrooldynCe-mar—BuIlUftg and CordmuLtty 51:&k Difmut 61 sNngi ar.Ei1,i MM _5 54 I M.711 I F876)5-33€ BUILDTMC AND COMMUNITY STANDARDS 15&1h lane 4gih BroDlcIyIb CenMN Rental License Mgatiori PlanMLBRNLYNefiC Typo IV License SodUon A —C&ne Free Housing Program Requkrnnf Phase I IZI 1) Use a w(itteri lease aeei-nent The lease aranent sfiav include the crime Free Housing Lease Addendum. A copy of the lease agreement and Crime Fe Housing Lease Addendum must be attached to the Mitigation Plan when submitted. PV I 2)Agree to pursue the termination or lease agreement or ev3cii of tenants who violate the terms of the Ia or any addend urns. 3)Conduct odminal bactcround check for an new prosiectkre tenants. If It Is a curcent tenant a new backgrour check is not required. Must be able to provide documentation LO City tf requested. 4) Attend a City approved eight-hour Crime Free Housing training course, hifornetion for approved courses can be fOLind at www,mriepamist under the TrinThg and Events tab, A copy of the Crime Free Housing Certificate must be attached to the Mlt]allo Pen wlieri submitted Crime Fe Housing training was completed o nIis scheduled for: Owner or agent a.ttendedFis planning to attend Ira lnin9 at city of; IZI 5) Submit Monthly Update by the lO day of each month, Phase II [] I) Complete a Security Assessment and Implement improvements requested, by the Brooklyn Cenler Police Department. To schedule an lniteI or ollowup Security Assessmer call (73) 56-3344. A follow-up assessment must be completed before the flcense expiration dale to verify the security Improvements have been implemented- if a Security Assessment has been prevbusly completed, write the cornpteiion date Seurily Assessment was completed on/is scheduled 1or, 1131117 Sevrty Assessment fcl!owup was completed onu1s scheduled for i2%4 CrtMue Sections A Phase Jill on pace 3. - 4.4445 City 101 4NlYB C Biiiidiig and Can2mmPAIty Sta ndards 11I.XLt wwwx40tr0d12ptein1er.i3r9eci Shine Ck Prkw, Wciktyn C8nr. MN 51J-2159 I Pharle:(7ft-3)w3-3wo I TTY. 711 I F (7) - BUILD ING AND COMMUMTV STANDARDS Bi ckrd= 1OSBth lane Noflh :HynCner, NIN Rental Lke Mitigation Plan Type IV Uaense Seclkrns A— Crim e rroe g Frog r.zn Re qw1rom on ts (cond) Phase III [] 1) Owner orgt VOW ttendatniinirnum5G%2)Mthe A.RM meeting The A.R.M meotingsmunt be rnptc within the rental license period and before the Pi.-nding Type IV Llc4mse expiration date, Registration is not requIred, hwvr you must slgti4n during tIe mfflig. Mite Iwo rneeftg dates an ommer Q1 agent plan to ttend. Owner or age ntwl1J attend kRM, meetings sebeduled orb: 11$177/1 WiT jj2) I-lava no repeat code violallans prvLcitisIy documented with the past year. The foIkwinj act1oi are, rurd for properffn with four or more Utiit. 1)Conduct resident training annuaUy that Ind- Wes crime prevention iechniqu, 2)Cop-duct regurar resident rrieetings Pe9c 2M V')AWL RW. 4415 ciy of 0 ro Orlyn Cove—ildi1 and Dp1mnt '1iCreek kQy, HrkFpi Ci1 )AN W104 109 1 Picn€c 3e3-3D I TTY- 711 I F E6-so BUILIMNG AND COMMull1T STANDARDSCity ofBRO 16061h lane KWh, Center. MN Rental License Mit1gat10 PlanCENTER -_- lypa IVUconse Se!Ios B—Long Thrri Capital Improvement PIwi Based on condition and age estimated rep1acernnt dates need to be provided for Common capital ftnis. Funding should be considered accordingly. l(ems that are brken worn . oroffierwlse in violation prlQr to the estimated replacement date "ed to be replaced sooner. All items must have a dare for Etid p!aernenI Date, Dates sudh as- "unsuro", "don't or wlien broken" will not be aa-td. If are unsure of when n Item will need to be replaced, you can make a predtjoi- based on the age, appearance, condition, or maufurefiriustry recornmandatlon, Addftiril inforrnalfon or Expected Uu1 Life can be found at WWI.hUdgOV. CcndItlof Epcted Rep1acemeid Date F may 2020 2030 2025 a 22 22 2025 - ____203 22 - G 2025 2025 G 2030 Item Data Last Replaced Example: WrHer May2010 Furnace Water Heater 2005 Kitchen Appliances 2005 Laundry Appriance 21X5 Smoke Alarms! Carb-ozi Monoxide Alarms 2005 - Ptflt/Sdir) 205 205 Roof Fne 2007 Shed 2005 Drfvawy 2005 Sidewalks 2005 Other Cdition Abbrev1elli NN Gcrnd=G Needs Rint=R Pee 4A - TJ WAa? Wsq JWivI Fkw Jw, 444-45 CiIy OtEMOR1171 Cen Ltd1j and Cninuaty Stiidard pntmemI 1 Ce.it, MN E543D-21$ I Phina:(7)535 I 1T(; ?ri 1 Fa765a53 BUILDING AND COMMUNITY STANDARDSIdIJYN 1cU68th tans Worth, BrIcJn Cm1er Type IV Lfzensq Sections CStps to Improve Conditions of Propr4 The items in this section have been proven to assist with property management and property images The folloMng oofions are required: [} 1)Gh,eck-ln with tenants every 30ays. 2)Drive by property to check for possible code viollatiou. 3)Evict tenants In violation of the tease or any dendujns, 121 4)Remain 'utnt on all utility fees, taxes, asses5ments, lines, penalties, and other firancial ci payrnMs due to the City, 5)Other- The following ac.tkns are opOonal unless required by the CIty. J 1) Provide lawn/snow service. Zi 2) Provkie garbage senilce, stai Security system, 4)Provide maintenance service plan for appliances. Narne of service company: Energy 5)Other: If the Type IV-13 Month Rental License is approved by the City Council, the Iloonsee must comply with the approved Miition Plan and all applicable City Codes, A written report rnut be submitted by the I OP day of wh month with an update if actions being taken by the owner and!oreert to comply with this Mifigatlon Plan. A copy of the Monthly Update can be found on page 7. A fillable form can be found on the City's website at %woixityofbirooRtynoenter.ar ir (78) 56-3O to have an electronic copy s ent t o you via emair. Phease atth additional Inlormatlor! if naceswry- 55 Type W Rswd Lcr Rni flay, 44445 City oktt wid cmmunfty Slandkrffis Dmeitt 4YWN. fbroc4Jynmn4-nr.M 8i1 Siñle 1r$cw rci CenLr, MN 4-D21 I Pt'cw 5&3-33O I TF; 711 1 Fc 7645159. BUILDING AND COMMUNITY STANDARDS IER Ti Rental Type IV License Sign and Vertly verify that all tnformatkn pro'idd is true arid accurate. I understand that ifl do not compfy with the pprd Mlt191on Man, comply with all items wlihr, the iene period, rpree beyond the license expiraffon die, rflert actions &iich as ciththn, brrn cornpfirit&, or Dense reviewmay reuli PRraJ Asm a nd ?ir (PaPxrn) DigNilly signed by Psnp) Almt i vcJ Alam Date: 2017.03.14 110 0 Ym a r or Agerj $iJ(ora Date A OdiW.i I c'icier orAte1'it iJtie a n d 7'11 Pfsm a P11) dde) Owr or Aw1 Sy7avr (if App k&) CStffQ1y (s - P(?c Gpatnenr .Ii & Da iLt,/ 71WO Vif Ute-M 1469ViM fb ROV. 414-15 City OfXWO M Yn CeMv—Buudi Oi 6MIngla Crea P2i1, Rrmklyn cr4r1 MN 4-2J I Fhr -M)663-3330 1 11Y: 711 I Fait (76 -33 Oty C©11 Agench Item No. ROP- #2 [iII1IJ[iJ I fl I I k'A L'A I 34 0) 1II 1SI'A I DATE: April 10, 2017 TO: Curt Boganey, City FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 2119 70l Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 2119 70th Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Rental License based on eleven (11) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific. to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 11-17-2016 The Owner, Ronen Shayari, applied for renewal of the rental dwelling license for 2119 70th Ave N, a single family dwelling. 12-08-2016 An initial rental license inspection was conducted. 11 property code violations were cited, see attached rental criteria. 01-27-2017 A second rental inspection was conducted and passed. 01-31-2017 The previous rental license expired. 02-08-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [i11JJ[iJ I fl N N DIhYA UhYA I Dk' (1) 1I 1SJ'A I 02-08-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-10-2017 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-10-2017 A Mitigation Plan was submitted. 03-16-2017 The Mitigation Plan was finalized. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust SII]JI(iJ I R V I 3k'4 L'A I Mk"A ES) UI )1IJhYA I consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for (11/people and preserves tile U b/ic trust S[I1IJ[Si I fl h'4 VA I ak'A 0] 1II WJ'A I Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: e At least 75% of units will be inspected for properties with 15 or less units. At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust iEI1SJ[iJ I fl I I thYA U I Dk'A 0) 1II I1Si'A I ___3+ units 0-0.75 Type 11-2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust kI1lJ[iJ I fl I N ak 1h!A I ak!4 (0) iii IlIJh'A i Budget Issues: There are no budget issues to consider. Strategic Priorities: • Enhanced Community Image Attachment - Mitigation Plan 1k!issioji: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust BunmNc AND COMMUNITY STANDARDS AMT c1Lyf]BROORLY-NCENTER Rental License Mitigation Plan Typo IV 1.1cerme Handwiitlen Mitigation P141fl$ will not be accepted. A filLable form can be found on the City website at www yofbr iynoenterorg or call (763) 56933O to have an electronic copy sent to YOU via email. Property Address: 2119 70th Ave N Omer Name(s): Efral 611 Rpnn Shyri Ownet% Address: Hamer2A 25077 Klryet AteIsrael Owner's Phone: Dwners Email: r. 1;eze Local Aen1(s): Kran,erlSsxl Group, LIC Robert Krn'or Agent's Address: Miall to:POS 62055 Miiln??polis, W 5542 Agent's Phone: 612 E6D250 AenL4s Email: obertremerLom Current Expiration Date - -Jan 312017 Pending Expiration Date Jiy 31 2Ol7 month0cenurrn1 epirntIon Based on property conditions and/or validated police nuisance incidents, the above referenced property qualirces for a Type IV8 Month Rental Llcee Pricr to application approval by the City Council a fully completed Mitigation Plan must be completed 2nd approved by City staff. A Mitigation Plan must be completed Immediately In order to ensure timely completion of the license eprication process. The Mitigation Plan should Indicate the steps being taken to correct Identified violations and the measures that will be taken to ensure oi1oing compliance with City Ordinances and applicable codes. A Mitigation Plan allows the Owner and the City to review concerns and kienlffy poshe solutions to improve overall conditions of the property. lithe Mitigation Plan 1V not submitted, and all items are not completed within the pending 1ioene period, or the above property operates beyond the license expiration date, enforcement actions such as citation, formal complaint, or license review may resulL Before submitting, fill-out SecUons A B and C located on pages L 3 0 4, and S. - 44445 BUILDZG AND COMMUNfl STAZWARDS Mj BROOKLYN N Rental LI Mitiatin PlanCENTER Type IV Utenra Sections A-07me ftee WcFusnçJ Progr a m ReqizJronieriic Phase I 01) Use a wtitten 10&se agreerneot, The lease agreement shall inciLide the Ciinie Free Housing Lease Mdnthtrn A copy of the tease agroarnent and Crim Free Housing Lease Addendum must be attathd to the MftigtAon Plan when submitted. IZI Z) Agree to pursue the termination or 'ease agreement Or eviction of tenants Who vialate the terms f the lee auny addendums. 171 3) Conduct crilminal Wag Lound check for all new prospective lenanis, It te current tenant a new :bad<grou rid check Is not tq,rjed. Must be able to provide documentation to Cy if requested ZJ 4) Attend a City approved eight-hour Crime Free Hoijslng training course. Information for approved courses w-n be fruJ at wiminnepamet under the Trefring and Erts W, A copy of tie Crime Free Housing Certificate must be attached to the MitIatkn Plan when submitted. Crime Free Housing trhiing was oornpieted onris scheduled for: Owner or agent attndediis planning to attend training at city [J 5) Submit Monthly Update by the I e day of each month. no l Phase II I) Coniptete a Security Assessment and implernent improvements requested by the Brooklyn Gjitet Police Dparbiient. To soliedure an initial orfolIv-up Security Assessment, call (73) -3344 A follow-up assessment must be compteted before the license ep1ratIon date to ijer1t Iha sec.urity improvements have been irnpIernnted, If a Sec*Jdy Assessment has been previously conipeted, write the competion date. Security Assassmarif was completed ordls schduied for Security Assessment follow-up was completed cnis sl,dued for Continue S ttn A, Phase Ill on page 3 P6V 215 Type 1V R6nF&' Lc tt9 ffm P4 Ri. 444.5 Cu7 I rk]yCanter—Building uid CQ darda1mett WWV 6301 Shingle Cr3 Fkw&y. BrwEPinOantar, 10455430-1199 r Prnn {783 I TW 711 I Fa E3 5-3IJ mJJLDING AND COMMUNITY STANDART)S $ tllh A Rental Lie Mi PiwiATIBBROOKLYNE itg LNTER Type lVLicGne SeUons A—Crime Free Housing Frgrwn Req uiremelle. (one) Phase Ill I) Owner or agent wifl attend t minimum % 2) of the ARM meetins The R.M. meotirigs must be completed within the rental liceinse period and before the pending Type IV Ucen.e ompiration date, Registration is not required, 1iQWeUr you must 1-in during the meeting, Write two meeting dates an oviner or agent plan lo aRend Owner oraen Will attend A.RM. meetings scbeduLad on: ________ [ 2) He no repeat code violiGiis previously documented with the past year. The !1Jow1iig ats are required for properties with four (4) or mrre wilts. F] 1) conduct resident traWng arinually lhat Ii-iludes crime prevention techniques. 2) Conduct regular resident tietlns. Page .115 Tipp R 9 Wa PA V. 444-15 City yftz1Lrt ind id aTd DQpaflmeit E2U1 SIinl Prki e'*Jjn Cn1&, tiN 654 -19 FPana: I iT"; 7fl I F Cnditiont Exp eatedReptacernant Data P May 2020 6 20,2 9 6 202 G 2020 2I2 G 202 G 2030 - 0 20 B UILDING A ND COMMUNM STANDAED mL JMLYN Rental Mitigation PianCENTER L Ty pe I V License SectIoi --Long Term Capffal Ip ovement Plan Based on oondition and age, estimated rpacment dates need to be provided for common apitat Funding sh ou ld be considered accordingly, Items that are broken worn, or otherwise k viola t ion poor to the estimated repl ace rnervi date need to be replaced sooner, Al! ite m must have a date for £ imated Pep1cemenI De. D a tes s uch a 'ui1eur&.,"don't ktiow' broken' will not b e accepted. If you are (insvre of when an item wi l l need to be repFacd, you can make a prediction based on the ag e, appearance, condUin, or, manutactuieJlndih-y recommendaion, Additional in formation on Expected U seful Life cert be found aLwhud.gov , Item Date Lst Replaced Exrnpe WrHeaer May 20 W Furnace vnknown-rwBr Caiirier Water Heater An 2011 Kitchen Applia nc es Viy'9?01f10 Laundry Appliances Smoke Ararmsl Carb o n Monoxide Alarm s r=x l&jqrj^rns PthittSklirtg Ur1kfln Windows UñIii Roof UhilflOWfl Fence unlcnawm none Garage Aftselbed Orway Uflkflfl none Other: NewN FRIFF NOedaRepl9rerner41 VRit.' 1 2a1Far1 Rv. 4-444 CiIy of BroikIy y—Euili td con tytaitda& Dzmt inteiorM. Sh i ngle Ore ekPsfkmq. atJ)1-i tçMN 541-21 FJiaii .5-.]D f TTY: 711 I F 5633U tJILINC AND COMMUNrrY STANDARDSIMEW,Cityuô! OKLyN AveN Rental License Mitigation PlanCENTER siiri cstepsta Improve Management and Cond1da n s o(Prperty Tie items In his section have been proven to assist with property managmanL and property lrtge The following actions are requIred: [E] 1) Check-in with tenants every 3c-days. [] 2) Dive by property to check for posibe code iiolaion. 1?] 3) Evict tenant voation of the lease or any addend urns. j 4) Remain current on all uflhibj fees, taxes assessments, ine iell, end other -financial clinisIpaymnts due to the Cfinancialy. i ) Other. The following aaUqns are optional unless required by the C1ty. j Provide tawnisnowFvlce. U 2 Provide garbage service, 0 3) IFkSbIl security system. LII 4) Prfida rnaIntenane service plan for applianoes, Name of sMce company: Fj 5) Other If the Type rV-6 Month Rental License is approved by the City Council, the Neensee nhiit Cornply with the approved Mitigation Plan and all applicaba City Cod. A written report must be submitted by the 1Q day of eah month with an update of actions being taken by the owner and/or agent to comply with this fl1tIa1Ion Plan k A copy of the Monthly Update can be found or pe 7. A flIIWe form be foid on the City's wthite at cityobrooklyncertteror or call (763) 69-3330 to have an eletror, cpy son[ to you ula emell, please attach ad-O.W*nal information if necessary. N99 W Type V-r ir)Jar R. 4444 City of riokyn Cener—Build1ng at Cc mmurifty nt1a Int ThcitQrg 6l1 5Imn Ck Fr1% flôk1 CenI±i HN 5ELJ.219 Rim (7O)SW-3330 I TT 711 I gc 7E3I 65-O mJILNG AND COM U4=STANDARDSATIBBJJL?N 2117Oth/ve'J RetLenMitIga!k FJdnENTER Type 51r a nd Vr1y rrify that all informatkn Prov id e d i5 true and accur ate , I un d erstand that If I do it comply with theapprownd Mon Plan, comply wi t h all Rerns within the li ce nse period, or operate beyo nd th elicense exp]raicn date, enforcement arAianr. sw o h as citaficin s , format Oornplainth. or license revi e wmay rstjIL Rob e rt Krni&1 rmoriSl Group, LIC rAntNane gnf7 AmJ 14.x-jj- O vine rorAge^?j Siaum MdiWia I Owrir 0r .1r1f n Tifila fff 4 pLaie, Pkas o P'foJ A( city staff only 1f;iX2 fS Pe Lpaqir 524 Dge XOMM __ uyJ71 page " 4-1445 Ci t y of Droo kly" li Thiildiajid Co udtyStbda D ep a rtment 6I1 Sl*i Ct Prk, Bro1cli CnLi, IAN 5421 Pflcrnc {73563230 I Th 711 1 Fa }-3I) Oty C©mr©ll AgendR IItm N©0 #3 IEI1IJ[iJ i I I Dk'A Uh'A I Dlk"A (I] 1'II I1IJ I DATE: April 10, 2017 TO: Curt Boganey, City FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 7015 Brooklyn Blvd Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 7015 Brooklyn Blvd. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a 2 building, 58-unit multifamily property. The previous rental license was a Type I Rental License. This property qualifies for a Type IV Rental License based on 195 (3.4/unit) property code violations found during the initial rental license inspection and three (.05) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 10-12-2016 The Owner, Q T Properties, applied for renewal of the rental dwelling license for 7015 Brooklyn Blvd, a multi-family property. 11-07-2016 An initial rental license inspection was conducted. 195 (3.4/unit) property code violations were cited, see attached rental criteria. 12-20-2016 A second rental inspection was conducted and initial corrections complete; however, additional violations were found during follow up inspection. A reinspection fee will not apply for those violations found. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [S[I1lJ(ii I fl I V *J UYA I Dk"A (I) 1BkA I 01-11-2017 A third inspection was not conducted as there was no access at time of inspection. A $100 reinspection fee was charged to the property. 01-25-2017 A fourth inspection was conducted and passed; however, the $100 reinspection fee remains. 01-26-2017 The $100 reinspection fee was paid and rental license passed. 01-31-2017 The previous rental license expired. 02-08-2017 City records indicate .05 validated police nuisance incidents occurred in the past twelvemonths. Incidents were 08-13-2016 disturbing peace, 11-04-2016 damage to property, 01-11-2017 disturbing peace. 02-08-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 02-28-2017 A Mitigation Plan was submitted. 03-16-2017 The Mitigation Plan was finalized. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. If approved, after six months, a new rental license is required. The license process will begin within one month. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [iLI1IJ[SJ I fl I I k'A UYA I MhI'A (I] 1I I1IA'A I Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhl(uulCeS the quality of life for all people and preserves the public trust S[i1IJ[iJ I N I I 014 Uh'A I ØI'4 0) 1I 1IJ'A I Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code On1v Type I -3 Year 1-2 units 0-1 3+ units 0-0.75 Type II —2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 5 18B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units I Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [l[I1IJ[iJ I N N D1 U'A I I4 (0) 1IhI I1IJ I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust BULMING AND COMMUNITY STANDARD SGuy ( Renta l License Mit i g a tion P la nCENTERTypo IV Li ce nse Nnthwitten Mfflgiion iThris will notbeircoptecL A flflb1e fm can be found .on the City 's webrt at wNI.ciyo brooklyn r.org or1I (703 ^ 660-3aH to have an alarli o nic copy sent -to you Via ern '91 L Property Address' 7i BrcckIn B1td. Biookyii Center, MN WATIDW Lane ates LWOwner's Narn&): 7015 Brótdi Mrd,Owners Address Briakyii Center, MN Ownero Phone; 612874 -0 7 8 Owrt'$ Emi1 Jason @qtcommercial.com Current Expiation Da te. k I I I I IL Lol Agent s): T nn1AvAntAIdres: Bron Park MN A ge nt's Mane; O274789 A g arifs Ernal PdlSEpiratton bate: fri(SIx morM pIzIin Beized o n property ciondillons a ndlor Vzilid a ted police nui s ance inc3den1, the be refer en c ed property quIifies fore Type IV -8 Month Rental Ucerteo, Por tpplatiori a pproval by the Cty Council a ful l y compLeted Mitiator Plan rnu1 be compLated and approved by City etafL A M1ti9t1 Plan FtLt be Wrnplete d im msd i st ely in order to ensure timely ornpot1n of the ftoense application pros. The Mitigetkn Plan sliculd indicate 11 he steps being taken to correct Iden t ified violatione end the Measu l eS that wilt be taken to en s ure on g oing compliance with Clt Ordin a nces and applicable codes. A Miti g ation Plan allows tlio owrLei et the City to review concerns a nd identify possible solu tiona to improve o effill cDndMons of the properly. If the Ivflttiort Pan is not bnlIed. and all [terns a r e not compWed within the petw in license period or the above pto perly opereteibeyond Ihe license expiration date r erdorcernent actions sucfi es cittion formal complain t , o r l i c ense revi ew may result . 13 of ore subaftCjng, fill-o u t Sectorie A B. a nd C toated anpa g es a 3 4, and Piij V - - 74m IvRenr5s, ArEa0P1 jy, $4444 ciiy ril1 and nnyndeM LItiI w,rneenier.rr' D1 shi geCf'ak Pcka, Eokin Center.1MN E51-21 Pliafl: 78l) 6MMO 1 ITY: 711 t Fav J763)15- of - XNTER f3rooXlyrl Crdr, MN Rentar Llrea Mit1jaUon PlanJType ]V License S uctions, A—Crime Fraa Kosng Program qUJFeIiiert Phase I [f 1) use a wrhten rease agreement. The Fee agreement shall incIide [he CrIme if reeHour-l'ing Lease Addendum, A copy of the Ioae *relTiei1L aridCrinia Free—lousingLease Addendum must be, ahed b the Mitfoiatfon Plan when aibrnittod,J 2) Aee to pursire the Iem1kLaten or reaae arreernert or ev[1lri of -tenants %vho vialale----- --- 3)Conduct criminal bewunii check for all new propeve tenants, If it is a currenttenant a new background chook 15 not required, Must he abletQ pwk1e documientaUun to City If requested. yj 4) AtLed a City approved eight-hour Crime Free Housing training ourse. Inmaioi for,approved ovurses czn he found at ww.mnparbet under the TrainIng a ndEvrlab.A copy of the Crime Free Hou!9ing Cortiete must be attached to The 1IftFgtion Plan when submitted. Crinie Free Hous1nci tr4fting was completed onris sobeduled for Owner or agent atteried?s plannino to attend training at city of,, LV 5) Submit Monthly Update by the 101h day of each month, Phe fl I?i 1) Conipee a Secuty Ase5sment andImplement lmpiovernn tequested b y t h e Brooklyn Center Pdice UeprtmenL To 1ieduIe an Initial or Iolkw-tip Security Assessrnent,,call (7O3 5i-3344, A fIkW4rp asnttsarnemt must be ornpIetd before the license expiration date to verify the eeourty Imprvements have beenirnpkinentcl. If a Security Asessrnent has been prevFusiy oompletd, write Theompletion date. Security Assessment Was compled orifls scheduled for SentyAssessmnt follw..irp was onip1eted on!1 shedu1ed r: 11,!2O1 CtInue Sealant. A, Phase IV on page 3 . F 2 - Typq V/ Rom's LI Rian, Roy 4-1445 Oily of ff11313E1y!i. C Ie—Thili CMt1mth11y SWnIaltA Ipitrnent I Fh 53-33I J T7Y71 l BUnMrNC. AND COMIVXWITY STANDARDS AITMOOKLYN 71rUc,Ml81Vd ij Plan _ Type [V LIce ctons A—Crbe Free H o using Program Rqkeneri (cllThiIe4J Phase HP 1) Chim e r or agerit will attend at minirnun 50% (2) of A.R.M. meeIings. The ARM. meetings must be completed wthhi the rental Mense prEod and before li pending Type IV Uwnso axplratfon date, RegistrEn Is it requrd, however you flilrst &nn during the meeting, Write two meatiq dates an owner or agent plan to Ownet or agent wIi atlend ARM, rneetings scheduled . 2017 E 2 Have no repeat code vfofa1kns prvu&y documented 'vi1h Ihe past y, Tho following actions arc rcqLJ]rd for pre3partiez with four (4) or more LmIt 1) Conduct rliittrai -iing annually that includes cilme prevention techniques. Jj 2) Confct regular resident meatir, Pagg ala TYPe WRom xpP"T, ftkr, 4-45 City f Broolglyrt c ter—ThJ3ldin!r i3md C nrnwily Standards fl -ideoi Ine n1 M1-21 Pnc{76) 5-J I TTY; 711 I Fa (TB) -O BtJILflING AND COMMUNITY STANDARDS 'BRQ&1{LY1 I000kJyn Blvd. 1 CENTER &aohyn centm 11N F Rental License TVitation PIn _J Type IV License SctIo fl—Lzig Temi,Capiral Improvement Plan Based on cori-40onand age, es1limaled replacement clatastleed to be provided for common oilta Jens. Funding houkI he coidered accordinr. Items that are broken, worn, or otherwe in Violation prior to the estimated replaoement date neon to be replaced 1ier, All fterns nwst lmve a date for Estimate d Repl rtD, Datev j3uch a: unsure, 14 don't knOW11, or when bwkri' will not be accepted. It you are unsure of wleri an Item wilt need to be r pacd, you cn make a predi c ti o n bed on the ap!r!nccpin1s)LmarIufaoLue/JridLrstry reoomrnendalFon. Additional informaffcin on Expected Useful Life can be found atwwwiiudov. Item Exa mple: Waterier Furnace Water Heater Kitchen Appliances Laundry Appliances Snioke A!arrnI Carbon Mode Aarrne Ext erIMjteml Fnt1$]dbj Windows Roof Fence Shed Garage Driveway Sidewalks Other: undlllan rilian: Date Lest RepIaod oridition* Exptd Rcpfacernt Date May 2010 May 2021) Boiler F aUrnr 2017 July 20143 N j$ Lmod ,d G G Q O30 2025 nia 2027 F C New-01 GdrG Flr=F Needs Replriint=R P496 4ffl T)Tv N iF Li a 444 City ci 1909]3yn Cter—BuIkling and CnimirnI1y Stavid6fds flep1rtett 'c 6301 Vilnpla Creek P MN 554D-21E5 j Piiw E81O I M,711 I Fn; 56-50 BUILDING AN D COMM, NI STAEWMDS BROOKLYN EBMta klyn Brc.iklyn Ivd, CENTER Cinbr, R e nt Lkenso MItit1Qn Man __________________________ Typo IV Uceno £iiOn C—S tops to Improve M omiUncI CamIJHons o fPmpoily The ts iq this section have b ee n proven to a&twth property muagement and property Im age, Tho following actlons are !E] 1) Check-]n with len ants every O4ays. jJ 2) )rive by property to che c k fo r pos s ible code 1tioris. _Z_^)_Evl ot inviatstior Qfihe lease or -a ny ddendus ----------- 4) Remain current on all u t il it y fees , taxes, a sSessments, fine s , penartims , a nd ether - TnaruIi olWrrisipayments dire 10 the Guy. LII 5) O t her' The foIIowfii *tion opfloraI ures reqtirod by the City.FVJ 1) Prnvlde IitiInow E?I 2) Provide ga Wge serve. ) JnsaIl sud1y rays i ern. 4) Provide main te nance eerv]co plan for appliance s . N a rrie of service ornpariy • 5) Mer. If the Type M6 Month Reifl1 Lleiie is approved by the City Couri0l 1, the licenses muslornp1y with the o pproved Mitigation Pran and all a ppl fbabl a City Cods. A wr(ter report must be mIted by the 10Th y of each mth with an update e1 ions bialing taken by [ho owner id/or ag entto c om p ly with this MitigatIon Plan A copy of tba MrthIy Update ca n be found on pe 7 A fillaWe tbnm can be found an the Ciivs website at wwd,c jty fbroeklynenIer,cir or call to have :an etctriic o py sent to you Vi a email. PJe attach additional horwation If neoes sary. Pap _______ rypvrU9'2/p% key. '4 45 CIy I økiym Ctic ithTh ad C uui.ft taId fluii 1 5hnICrck Pica, BIil' CiIr.iN 4-21O PhOr; I TT;71i Fx (7 -3D City of - BUILDILG AND COMM, IJN1T STANDARDS ATIBB%OOKLYN VOIS Bea okI p Efti, kfyn Center, WN Rental Lksa 1Utigat]or Pan Type IVLkerise SIUF1 nd Vrfy I vify that elI infrirrnion provided is true and Errate. I undersland that if I do not complywThth approved MiffaUQn Plan, comply wIh all items wLhIn the licensa peTlod, or operate beyond thelcte expiralfun date, siifcroement actions such as cFt1n, formfrnpairt., or rcense reiIIwmay reulL 'ahewMudPr__11lBri ____ntGnwiMne O wne r orAyorl PIme arid ThL9 (se Oftar orAgel?I S,190INUM Dare ALMh o MW DA-rwarAgenr Nawgpd Tdk g rAR$,ca pjEes s FthflJ AfloJ39J O pirAn( &Jiure (?tkb) vL B Id- 1 DV - dyli cc..k1h d C 1.rrLluiltV ta d&rd DpflmM E3D1 FuIECr&ç Pkwy BrDkICntr.1AN O-21U9 i Phr E3 ITY Tlf I fax; (713,3) 56Q413 CRY C©dli Agenda ll©rn N©0 #4 [Ls1IJJ I I ak!A u I th!A o ri ,in I DATE: April 10, 2017 TO: Curt Boganey, City Manag FROM: Sharon Knutson, City Clerk 2"4 /0u^ SUBJECT: Type IV 6-Month Provisional Rental License for 7143 France Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 7143 France Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type III Rental License. This property qualifies for a Type IV Rental License based on eleven (11) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 12-20-2016 The Owner, Yi LinlKhai Hong Lim Properties, applied for renewal of the rental dwelling license for 7143 France Ave N, a single family dwelling. 01-20-2017 An initial rental license inspection was conducted. 11 property code violations were cited, see attached rental criteria. 02-22-2017 A second rental inspection was conducted and passed. 03-07-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-07-2017 A letter was .sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [S[IJIk[IJ I fl I V Dk'A UhYA I Dk'A (I) 71I I1IJ I license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-14-2017 A Mitigation Plan was submitted. 03-16-2017 The Mitigation Plan was finalized. 03-31-2017 The previous rental license expired. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. If approved, after six months, a new rental license is required. The license process will begin within four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation pian. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [Eli IJ(SI I U U MYA Li I MT4 0) 1I I]JJhYiI consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [S[I1ik[iJ I I I 3kA UYA I Dk"4 (I] 1WI WJhYA I Rental License Category Criteria Policy - Adopted by City Council 0308-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life Jar all people and preserves the public trust [S[I1BMSJ I •V N MhYA I I MYA (I] 1hI I1IJ'A I Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year 1-2 units 0-1 3+ units 0-0.75 Type II —2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 _3+units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 8B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 04 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [iIJiI.J i u V u ak'A L!'4 i i'4 0 iwu Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan I'Iission: Ensuring on attractive, clean, safe, inclusive community that enhances the quality of life for all people andpreserves the public trust BUILDING AND C OMMUT'flTT STANDARDSCity ofBROOKLYN CENTER Rental Lene Mitigation Plan Type W Ha ndwritten Mitigation Plans will not be ccepw4. A fiflabt form can be bind on [he Cf ty's website at vWCi1y QkIyrOnftc.orQ or calf (7E3) 563330 to have n electrimip copy sent h you via email. Property Address: 7143 Prn AyA, PI FUtk!yri Cfltc. MN 5E430 I Owner's Name(s): 'ri Lin Owner 1 s Address: 1R276,Auk ,-YAD. MN 56425 Owneis Phone: (21J Locef Agent(s), Ki Lim A'ariFs Address: 174-5,10dMnerrryst ROnIMS, MN 55113 Agent's Phone: (612) 37-62i Owner's Eral: jonlam21 8@yahoo.'orn Agents Email: Current Expiration Date: 3x2in 7 Pending Expiatin Date: on rK1thz frcin eiirrrj eakin) as-d 011 prQpFty idihiis rd!or validated pke nui.ai-ie inclder's, the above reIeenoed property qu&ifles for a Type IV-6 Mnfh Renal License. Prar to pplicatloti approval by the City Courif a (wily wrnpleted Miigaton Plan roust I onip[eted anapprved by City staff. A Mitigation Rar musit be completed immadialely in order to ensure timely cmplekrb of the lIcense ?pplicalw4l process. The Mitigation Pian showld indicate the alops being taken k correct identified ''olations and the rnea*ves, that will be lakento ensuca ongoing compliance with City Odiarces and applicable codes. AN41tigatioft Pl a n Bliows the owier ard the City to review wricerns an identify O5ibE' 1utiOr to improe overall conditions of th property. If the Mitigation Prer is not submitted, and all items are not col11pieel within the pending license period, or the above pfopety operates beyond the 'icense expiration date, enforcement actions such as cilaliort, forma complalit or license reew may result Before submitting, 1iHotji Sections A B, iftrid C located on panes Z 3,4, aFld 5. iri R1v . City af. CL n±Ldig aA4 CO mByt1id.d5 3DqpqztmqjLt 6301 Shingle Crck Prkw. Vmaklyn cr.tj. MN 10-21 Phcn ]() i. TTY 711 1 (704j SE-9-3-HO BUILDING AND COMMUNITY STANDARDSCity rBROOEIYN 1 Renta Lie Mitigation PlanCENTER Type W License Setons A—C*n Free Frgrirn RqJri i) u written lease agreement. The lease agreamrit hH ircIude Itie Crime Free Housing Lease Addendum. A copy of the lease agreement and Cfinne free Housing Leso Addeidurn mist be attached to the Mtgation PIn when s uhm ifled, EZI 2) Agree to puirsue the tern1rtion or leaseagretment or eviction of tenants vobo violate the terms of the lease or any addenurns. 3 Conduci cirnnal background thek fQr all new prospeIive tenants, K its a current tenant a new bo grourFd cheek is riot required. Must be able to provide dcmenta1i to City F reqeskd R!J 4 AtteiW a City approved olgM-Iiaue Crime Free Housing training course. rnroriatio - for approved urse can be found at vmNvmmpa.neI under the Trainiylv arid Events A copy of tho Crime Free !-oulng Cettificate must be aVached to the Miatir Plan when Submitted. Crime Free Hing training was completed o&is scheduled for Owner or ngerit tendedis planning t attend trainino4at city of: I 2DIO ,'. 5) Submil Monthly Update by the 1OtJ day of each month - Phase II ptte a Surity Assessment and implement mprovernents requested by the roold'n Center Police Daririt, To schedutC an initial or follow-up Security Assessrneit. call (763) 569-3344, A follow-up assessment must be completed before tha Rtene expiration date to verily theseGafily Irnpoyernents have been impliened If e Seauity Assessment hs been previously ompleed, write the completion dts. Security Assessment was completed onus schedutecl for; L Secuty Assessment follow-up was cnpietad/istheduled for:1 Con thwe ctkri A. Fhase hi on page 3. Pchi fzd Y4. 4-45 City of Bxuaklyn Cn i..BifldJg Cmyxdd ptrnt 63M irg Creek P''r. Rrcuklyn Crlr, 1.N 40-2199 1 Piiirr [76) 50-33M I 1T, 111 1 Fax t7i34 5g536O BUILDINGFUND COfl STAND ARDS City of BrN Rni1 tj'enae MILILEfl PlanCENTER wvoklyii Cerftf, MN 55430 - Type IV L!n Jor A—Crrn Ft 1400sirig Program ReqIr?mzs (othw&) Phase I II 1)Owner or en1 iIL alt f minirrwrn 50% 2) of the maetrs. T110 A.R.M. niOth]g5 must be compItedwithk the rental Ikn pe rid and bafore the pending Type I'! License expiration date. Rtra1on is riot fecIvired, however vu must nin during tho r'e1inQ. Wrt two meeting dats en owner or gnt pin k Owrietor ayent will ttrd A. R.M. rneeLini$ chedu1e Or1 Vi1!1 7 and 711W1 7 2)Have no repat cado violalivas previously dournned with the pasl year. The fo1ownçj actlons are requLrd for properties with fo u r or more units. El 1) Conduct rsdrt training annually thai includes crime prveniiwi techniques. LII 2) Conduct rulr reJdent meetings. P490 jov Rev. 4-7475 ,City of lro1lyti C —ftdLha ty Stmiadsxd Dpwmemt it'tice icr rg 0301 Shrijie Ieli CjnIr. ri4 .3021 75634320 1 IT?: 7 11 Fax. 4763 BUILDING AND COMMUNITY STNDARD BROOKLYN Brvjklyn J RritaI License Mithkn P'anCENTER Sect1en BLQ7g Term Capi&iImprvcmcnt Ffar Based on ctidi1 and Etimtd re placement 4Late need to b provided for comrrn capial items. Finding ahould be considered accordingly. li''m$ that a re brciien WWr or ottwfwise In violation prior totha e5tirnated replacement date flood to ba replaced 500flCi. AN ftrns must have da!e FDr Esfrid Das suth 5: 4 rsure "don't know'", or when broken" will not be accepted If you afe unsure of wher ar item Will need to be replaced, you Can make a prediction based on the age., appearance. condiio, ot rnctun&indusry retriierdon. Addtioril or Expected useful Life can foin (wwvs.h1scLgor, Condition' F 0 G 6 F GoadnG FrF Item Date La--51 Replaced £xrrpf: WerHoer May 2010 Ftirnace Dee 20D5 Wager Heater Kic.heri Appflnces July 21U Laundry Applincs Jan 20P, Smoke Pris Carbon Monoxide Alarms Sept 2011 Exteriw hems FaintSidinj July 2008 wIriciciws July 2007 Root sepq 2011 Jay 2oo6 Sh ed -Sepi 2011 Driveway Jul, 1999 Skcewarks July 1999 Other. 'CUlidibuit Expected Replacement Date May 2020 Dec 2021 ?201 Ju' 2020 Jn 201 July 2021 July2015 2022 Sop2t41 July 2026 Jtjly 2021 SeçJ July 2C21 sept 2D1 Nueth Repl&einen=R Rag v 45 Typa i'V Renra c Mit'aOwl FJsi Rev. 4-4- C1y f D1dyn Crmrnwdy Sjandrudsg Ntpartment w,cirtyrntr 63)i I Fic :7&3]E •3i) rw 71 P - BUILDING AND CONW STDJRDS Gity of CENTER nir, MN 54 Rental License Mitigation Plan _______________________________ TypG IV License The following actions. are required: 1)Check-in with inants evr,1' 3O-dys. 2)Drive by proprty to check for possible rode Yfolatioas. E1 3) Evict tenants in violation of the tease or any 2dd1jrr. 4)Remain current ort all vtilfty fees. taxes. azes iMs, fines, pEntie, and other finarciaI dirn&paynents clue tc the CO. LII -- ---- - The blowing actiom are optional unIe required by the CLy. LII 1) pro w wo jawrlisnow D Z Provide garbage 3) hsta%i security 5ystem LII 4) Provide mS[r 1tQ10 1W0 service On for apptines Name of 5emice CompaMy; 5)Other Fl the Type IV-6 Ninth R0,101 Licerse is approved by t4o City Counil, the licensee must comply with the approved Mft tiri Fari and all appikribte City Cod. A written report must be ts ubrrittd by the 10 11 thy of eth mr,th with an update of actions bOlng takEn by the owner endlor agent to comply with this r1itgtOt1 PIeri A copy of IPW MuiThIy Update cri be found on page 7. A fitieble tom) can be found en the Citys wbsito w cityoibroT nfetg or call 76,'3) 5693330 to hve an Irnic topy sent to You vi F9es€ ttah a iitJona h,fôrmtoiiif noce!5sary. Atgo 5?5 T fkRnf2W Ueii g11 P&rL 4-4- 1ty o11yn —Bh1iktEtg aztd Ii1.Dg U1 lirle CkkW. 5rn cciIcir MW Phc7) Tfl: 711 I BD1Nc AND COMMtflE1Ty STANDARDSCity ofROOjMyN 7143 Frame Ave Repitall License Mitigation Plan Type IV License Sign ird Verily I verify iiii ail fIrn- Lion provided is true and cur1, 1 understand that If I do not co mply wth theapproved Mtigetion Plan, comply wilh all it-7,rna within the 1icri' period, or operato beyond the kcense epire&in deie such vz dtafrons, torm1 mptint, or Ikne review may resuJL (JIi him Pity Minlodo OLnrA00f1rNarm arcf TT IP Pr1? a4 --- !121D17 Owes 4cwAjr( Skwigure OMP Yi Liii (VA-MW) Adcr,ia Omier cTAg onl Mme and ThJ (I Appfiep Wai fic PthrJ flw iit fc'J City Ste!! Oflty Poe D3parU?irir Standards bepairmeI Dare P CPOnve. 4-I4-5 Cy1zkIyn c LeBuildiny IrLd CrrIxrLurLiy E1 Inkj rik ai Cikr, PM P1in: T3I S)-3O I 1T: 711 I F: (765e-i Oty Co©il Agenda Hem N©0 #5 [S[S1Sk[iJ I fl I ak'4 Ih I ak'A [I] 1SJhA I DATE: April 10, 2017 TO: Curt Boganey, City Mana FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5618 Hillsview Rd Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5618 Hillsview Rd. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Rental License based on ten (10) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 12-08-2016 The Owner, Nita Morlock, applied for renewal of the rental dwelling license for 5618 Hillsview Rd, a single family dwelling. 01-25-2017 An initial rental license inspection was conducted. 10 property code violations were cited, see attached rental criteria. 02-27-2017 A second rental inspection was conducted and passed with weather deferral. 03-07-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-07-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [i1i1IJ[iJ I fl M h'A I'A I IYA 0) 1II I1IA'kI license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-23-2017 A Mitigation Plan was submitted. 03-29-2017 The Mitigation Plan was finalized. 03-31-2017 The previous rental license expired. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. If approved, after six months, a new rental license is required. The license process will begin within one month. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people andpreserves the public trust :nsicsi i n v u s o 1IJLA I consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [EI]JJ(SJ I fl V N aIk'4 L'A I k'A 0) 1I I$JJ Rental License Category Criteria Policy - Adopted by City Council 03-08-10 Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust iiII1IJ(SJ I fl Mk'A Uh'A I DIYA (I) 1I 1BJhYA I Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Type I - 3 Year Type 11-2 Year Type III - 1 Year Type IV —6 Months Number of Units Property Code Violations per Inspected Unit 0-1 0-0.75 Greater than 1 but not more than 4 5 but not more than 1.5 I Greater than 4 but not more than 8 Greater than 1.5 but not more than 3 Greater than 8 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust S[I1BJ[iJ I • U I MA Uh'A I kVA (I) t1I 1UJ'A I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust E1T1LDG LND COVMTUKrrr STMDAEflS Ctty ofBR0O'YI( Rental LAcense Mitigation Plan Type W Lkeie nitWL M!1 IiJ7 plans wiIthr.t be Eiip±c4. Afihlable form be unc3 on the ity website vW1 fcTynce9te.Qf9 r'r tau 703 94330 to ha'e an ç'cn1C copy sent to i.viarnaiL Biased on "Ons and/or iidd p ucecn.thea\ r1renced pmperty quaIifie. bra Type IV-8 Mcnth Rethi Liiere Prior to applEaRftiri appirwal by the Gur afiiily rpieted Wl4n plan must be ompI and gpproved by City sthff.gd MtJJn PLai must be compfeLed mmediatØ/ in orde to ensure timet cimpiticn of the licenw process. The Miein Plan should indicate the etep' beingLketi to rect identified and the measures that wIi be 1akn toeiure ongoing compliance th City Or nnea rand app1icbte- codes. A MijgaboF Man aikw the owner and the 04 ti inW orem arid tdentlly posbre eofutcna b Irrip.rie overal c idins tIhe ty E the Mitlarioii Flail submitted, arid kill ierr are nJ cimpfeEed within the peim 1j pend or the -M prp&iy opre beyond the cens.e epira1nr dt enforcement aotioti SVdI e cllatktn fOTTT CU1llpI?IT11 or license ia'iev may reuiL 3eti* Thmttin fihI-oiit Seit on$ A . ;nd C ocated on pae L' 5,41 aDd S. e irt1 Crr PN 44 Phtw (T533D li I F PøI 171 1 tP a written te areannL The [ease anier hicIit the Cnme Free 1-iau&ng Le a se Addandurm A copy of the jease agramm nt a nd Cñ4Tie Frea IkuIrtg ,Lem Adddwn must be attached to the ilatlon Plan when ubrnittd. 2 Aiee to purne the tialiori or feaE6 agwmerkt or evidion of ten?nt,5 who v irilatO the erms of The cy&inthinis [i?] ) iidwt rmiiaI back9rund thek fo r oN rew prspecthte ten a nts. If it is a turrit rie whaftround check 14 rteqiiIietL MustLe able tprdiJrflMat0fl to, CUyrcqiiested.F-71 4)ALd a CI( ppvd cight-Iwur Cr4ne Free Ho using trnIrg cursa. Infriff nafion for approved cour s m can b 'ftund at w Arniipa.flt uridr the Tmfting hd EVerPJ5 tab. A copy of tho Crime Free Hvusilig Ci11kAtf must be atthed to th N1Itfgathn PJii wh e n submitted. Crie Free t4Liig tra ining w p1ted orths scheduled for Own er or en atterded1is plann4inq togtteild trelritng at city ct 5)Sit Monthly Update by the 10' dyit Eadi tno41h. Phe II 1) Complete a Security Anei and [niplernnt improveme11 reLe$ed by the Broktyn Center Foice eJ1thrL Th sthdu[e an ir0aiorfolkiW-1p SE1JthY AemrL tall 7) 56-S344. AfQ!!Qw4ip 099tk f sm e rd must be completed betQre RW lirs ecpIrtIo date b vettfy the Vo cuoty IMPMvements have bee n nimeritd. If a Security A5$O WMf3t tio been pei]ously campkted, write the cimpItJn dat e. secur^V Aim zsrfta ntw-as cornpIetd orTays c hedu W d for Security As sessment (allow-upwa op ete on!is sthiuIed fir.________ continu e ew$ A,. Phase III on page 3. r)yo V9'1r Jwi $iti Jr 4-14-15 City o &4y1! ndilg a iy wftnör *O1 jkyn Ci1, 1554D-2W I Ph73) S24 TM 711 FiC E-3O PIia UI 1)CKvriw or agentwiI attend itminirnuTh5O%I2) fthAR.M, &i'ig 1beARM, etn nit b8 tomplafed wIIhn the rental hce$a perivd U4 befOrD the pendIng Type IV Liconse expirationdate. ReiAtraftn trequIred, howeveryu jiiu.t I-Ir d6ring the neetir, Me WO mliuiq dates an owner or ierit plan to Ot'iner or ent will IARM- rneffffngs schedufed i; _________ 2 Have no repeat code vo p uy&duJMIted with the pat yr. Tha following actions are reqcrd fiX propwflos with four 0 Cndit feldtfl training annuaffy Mat TIJtkS thTE trnFon tethiIques 2)ContiuctreguLarmaldentmeeffngs. cfty dO3i CummunRy 13P4k1ttMTI I 1TY:711 I Ff3-U. mimTa MM COMLflJNITY STAMMOS C, 61 HiIw Rd -Plan - TYPO LV Lke€ Based ordft[iti and age, estirnaled rparnent dates need o I* prvtded for 'anirpOfl CaPhal item ma ehuId b ered riiiy ltrta that are warn-,r oth&ivise in tkici pbr to the !;Umated rpt mrt date need to be rap1ad sDmer. Al kern rmmt have a date for Etd Pe a- merit Date. Dales surh is: iwe dotiL know", or when brakf,mil will not be aiopepWd ifyu are une'ure rifwhian an [ternMq need to ba reptamd. you caii m aTe a pre based er the age. condr tion, orttIf&1rLdustrY recommendations, AddIUraI inforvrofiorl W Eited Useful Lffeaart W twtrJ atwaw.hudgQ- Dt List Replaced OordItJOnt Expectd lpameflt Date Firna 12 - !. Water Heater Kitchen Ap$anaeg Laundry ppl[arwee 2002 . . SrneAlami& n[de Alarms 2 . tl!enls Roof 2D 13 Fence Nor to wdlaze a 2032 shed --. ._____- -- cparaga 2NO. Rod Lrivevry - --G riopurcha se -G Fjir T L1r 4 KlYga WM F!ai, C tux4*y !andard Dx1md e301 tthig kFi1cw t MN 554D-2i9 I 1Th71 1 I FT) Tho fcillôwhig actions we reqi1td: E1 1) C1ik4 vAth tenants every 30-dy- y property to thti forcode 3)Evict tenants in iTatñiri of tho tease r any adderidums. IZ 4) Remain current on ali Wility 10ffs. taxeS ,, as sment fir tiEs1 idother flnnciaI claim paymrit$ due to kia City. 5) Othr_____________________ The following IIcii arc opt1r unlesS reqtArOd by thia C1tr+ 1) Provide lawnI&nw lsaiwe. U 2) Provide garbage r5tEtitytEfl 4)pmvide mafntenance Eerwim *A for appliarznL Name Of Semce crnp2ny; U i) Cthr,_. - If the Type t.& Month Rental Ucense Is oppmed by tha Oily Council, the Iicnsee mtrrpIy, with he approved M atior Plan and d Eppticable City Codes. Aiwttgn report mtht b subrnttd by the 10th day ofeah moth with an updato of actions beIng taken by the iWnr ridkr agemt W oomJiIr vith this Mitign6cm FLm. A ccpy of the Mnt1iIy 1JJale ri be Icund on Page 7. A 0.1lable finn an bo found m the CF/ website at n1erxmg or call (7$) Mt have an eIectroiio copy srnttO yu Via. eri1t. Pce attach additional infurrnatkn If UE$BJY PLe 5V T, I V Awa Linerse Mt%affon ftwL ROW. 4-14--l' City iiiI Canurmidly 53t11 5fflr rh Fa Qtym11tr 41 J TF: 111 1 F BVLDNG A)D COMMUNITY NAESr-' Po C1er, 543O Rental Ucem Mlil1on PlanI Type IV LTen r1ht1I iifrmatin prdEdudrd that 1!J do not TIipIy wlih the ?pptVd PlWpUork Pin, w mply vith 9 Rmw1Ui1n the er er1od, OT OPG rata bsyiond th l ice rize exp1rribn d ate, e nfomementais suh tiii form a l corrip taUtts, of limme revew m ay result M as cAnt IrJ2mE acd Tft (Peas P&O DateOvrrr4git - A ft-Eonaf Owrer or AQen STgrn3 (if A ppffare) ci -k- C-4 --7D)cvr ml /^ if 7 Ph 9PCfli Qa 1JLicviI Rp v. 44445 ct E1 t4 FiQL M1 543D21I PP Wr) 3I39 1 M-.711 F (7 -3 Oty Crndil Agendz llm N©0 #6 ii[I1IJ[iJ I U I N ak"A LA I hY4 0) 1I 1BIh'A I DATE: April 10, 2017 TO: Curt Boganey, City Manag6 FROM: Sharon Knutson, City Clerk a4w)14014^ SUBJECT: Type IV 6-Month Provisional Rental License for 6413 Perry Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 6413 Perry Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family property. This property qualifies for a Type IV Rental License based on eighteen (18) property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 09-29-2016 The Owner, King Daoheuang, applied for an initial rental dwelling license for 6413 Perry Ave N, a single family property. 10-21-2016 An initial rental license inspection was conducted. 18 property code violations were cited, see attached rental criteria. 11-23-2016 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 12-09-2016 The $100 reinspection fee was paid. 12-28-2016 A third inspection was conducted and failed. A $100 reinspection fee was charged to the property. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust :•1IJ[iJ I R V DWA U I Dk'A 0] UI 1IJ I 01-17-2017 A fourth inspection was conducted and failed. A $100 reinspection fee was charged to the property. 01-24-2017 A fifth inspection was conducted and corrections complete; however, the $100 reinspection fee remains. 02-06-2017 The $100 reinspection fee was paid and rental license passed. 02-22-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-10-2017 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-23-2017 A Mitigation Plan was submitted. 03-27-2017 The Mitigation Plan was finalized. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust ii[I1BI[iJ I U N N M'A UYA I MhYA (I) 1II WJ I 4.Council Consideration. The application with a proposed mitigation pian will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5.Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. II'Iission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [EI1IJh'[SJ I N V M4 U I kA 0] 1I WJk I Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: At least 75% of units will be inspected for properties with 15 or less units. . At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Eizsxiiiiig an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [i[I1IJ[i1 I fl I N aWA Uh'A I D4 0) UiflJJ'A I 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for all people and preserves the public trust iEI1IJ[iJ I I DWA U I D1'1 [I) 1I I1IJ I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust BUILDING AND COMMUNITY STANDARDS Ci!yvf BROOKLXN Rental License Mitigation PlanCENTER Type iv License Hnthvritezi MiÜgt Plans will not he aepted A tillable form can be found on the city's website at w dtyofbrklytieter.or or c1l 763 5693330 to have an elethonic copy sent to you via emaiL Based on property conditions aridtor validated police nuisance lincklents, the above referenced property qualifies for a Typo IV-6 Montb Rental Lkense. Prior to applicaliori approval by the City Council a fully completed Mitigation Plan must be completed and approved by City stalL A tiigat1Qn Plan nittat be completed immediately hi oi-derb ensure timely completion tLtre license application process. The Mfflgetn Plan should indicate the steps baln.9 taken to correct ldetilied violations and the measures that will be taken to ens.ire ongoing compliance with City Ordinances and applicable des A MiUation Plan allows the owner and the City to review concerns and identify poslb1s solutions to improve overall ondili the property. If the Mitigation Plan Is not submitted, and all items are not completed within The pending license period, or the above property opeiates beyond the ticense expiration date, enforcement aaons such as taLfori. formal comp1arLt, or license review may result. Before submiffing, fill-out Snctlons A1 B and C boated on pages 2,3,4, and 5. P78 fm rype R 4445 City Df 13maklyn tTIITh iudCrnnurn*y Siamdayds Department O1 5hinle C Psrky Cri1r1 MN 54O- 111 Phone; (763)%3-S330 TtY'. iti l F 76) 5U BUILDING AND COMMI3NITY STANDARDS Cx!y()f YN I - RentalBRoOKL 16413 Pny.AveN CENTER I Lien Mitigation Plan _______________________ Type IV Lkense Secth A—C1rne Free Kous(ig Frogrin Requirements Phase Lici 1) Use z written tease agreement The lease agreement shall include the Crime Free HovsThg Lease Addendum, A copy of the lease agreement and Crime Free Housing Lease Addendum be attached to the Mitigation FIri wliepi submitted. 2)Agree to pursue the termination or lease agreement or eviction of tenants who violate the terms of the Jeee or any addendums. 3)Conduct criminal background check for all new prospective tenants. [fit is a current -tenant a new background check is not required. Must be able to provide documentation to City If requested ) Attend a City approved eight-hour Crime Free Housing trainingcourse- information for approved courses can be found at w&wmncpanet under the Trfriing and Events tab. A copy of the Crime Free Housing Certificate must be attached to the ti1 itigation Plait when submitted. Crime Free Housing trairtIng was completed 0riJis scheduled for, MZT7 Owner or aetit sterded/is planning to attend training at city of 'Y' Z 5) Submit Monthly Update by the 1& day of each month Phase II I) Complete a Security Assessment and implement improvements requested by the Brooklyn Center Police Department, To schedule an initial or follow-up Security Assessment, call (763) 54344. A Mlwup assesrnent must be completed before the license expiration date to verity the security improvements have been Implemented. If a Security Assessment has been previously completed, write the completion dateS Security Assessment was completed or11s scheduled for: Security Assernent follow-up was completed onfI scheduled tar Continue Sections A, Phase III on page 3. -- Cty Of avo,oklyn t—Biiing and conimuidly 5drda Deparbmenl 8201 Shingle GrcckR3rkway,Brwk1yt1 Cnir, MN SEAW-21W l ?hc(1e 73) 5-O I TTY-.711 I Fx I7 BULLDXNG AND COMMUNITY STANDARDS G413 Perry Ave N Rental License Mitigation PlanCENTER Type IV Uoense Sections A-Crime Free Housing Program Require m e n ts (nWuei) tEc.,Iiil [] 1 Owner or agent will attend atiitiimLmi 50% (2' of the A.P.M.meetings. The ARM. meetings must be completed within the rentat license period and before the pending Type IV License expiration date, Registration is not required, however you mustsign-in during the meeting Write two meeting dates an owner or agent plan to attend, Owner or age.ritwll attend ARM meetings scheduled on: 21 Have no repeal code violationt previously documented with the past year. The following sietionsare required for properVes with four (4) or more units. 1) Conduct resident training annually that includes crime prevention techniques. 0 2) Conduct regular resident meetings. Cy ofiocty c ind tbaimwtHy 3Ot ShirlIr Cr Prwy rccklii OnIr MN 55I3D-21 Ph11: t763 I 11Y 711 I F BUT-TIDING AND COMMUNITY STANDARDScity of BROOKLYN 13PrryAva N Rental License Mitigation PlanCENTER Type IV License Sets —Lo-ig Tem Based on coricilUon and age, estimated repacernent dates need to be provided for common capital itrns, Funding should be considered acordinIy. Items that are broken, worn, or othennis in violation prior to the enaLed replacement date need to be replaced sooner, AI items must have date for Estimated Peplacemnt Date. Dates such as: 'unsur&'"don't know', or*'when bke' will not be acepted It you are unsure of when an item will need to be replaced, you can make a predkion based on the age, appearance, condition, or manufactireIIrtdustry Additional information on Expected Useful Life on be found at .liud,gOv, Item Date Last Replaced Condition Expected Replacement Date xrrrpt: Wo te r He May 20W F may 2020 Furnace 2013 Water Heater 201 6 2028 Kitchen Appliances G 2020 Laundry Appliances 201'N 2026 Smoke Alarms! Carbon Mox1e Alarms 6 2020 EJerior Items PaintISiding 2016 N 2021 windows 2015 N 2020 Roof 2DD5 20 Fence 6 2G0 Shed 22 Garage Driveway 2022 Sidewalks na Other Cnthtkn Abbria1iofl:Fair--F NEEds RepIcemBnL=R Poge 416 Type VR ke1ionP?'ii. F& 444-15 CLty of nEri4 rnk tid tpa21n4th alW shirtgle Creek Perlcway. Br4x'kJ1 CaIr, MN 6543M199 I Phie ?63i 5-33O I TTY: 711 I Fax: (73} -33t0 BUILOIN AND COMMIJNITY STANDARDS XBRICARLYN 413PenyAve Rental License Mitigation Plan Type 1V License Sections CStops to Upve M nment andCon ditfons of Propetfy The items In this section have been proven to assist with property management and properly 1mae. The following actions are required: [j 1) Qhec1-1n with tenarits every 30dais, 2), Drive by property to thec for possible code violalions. [] 3) EVId tenants in violation of (lie 10OSe or any addendums. 4) Remain current on all utility lees, taxes, assessments. fines, perallies, and other financial dainisIpayrients due to the City. El ) Other: The following actions are optional, Unless required by the Clty, [] 1) Provide Jawn/sncm service, 2) Provide garbage service. J 3) Install security system. 4) Provide rnahiteiirice service pan for appliances enie of service cotpany El 5) Other: If the Type P1-6 Month Rental License is approved by the City Council, the licensee must comply with the approved Mitigation Plan and all applicable City codes. A written report must be submitted by the 10 "' day of each month with an update or actions being taken by the owner and/or agent to comply with this Mitigation Plan. A copy of the Monthly Update can be found on page 7 A fil]able form can be fowid on tile Cits website at w,cttyifbrookFjncenter.xwg or call (763) 56-3330 to have an electronic copy sent to you via email. Please attach additional information if nery.. Page N Tpp rv A6nw Uc.e Miffpr t. City ofRktyn CenIeBulldhtg and Community SumdardsDepartmew w1icriiqr 6301 iinTs Greek Parkwy, BrynCntr MN 40-1 Phone: 755 5-s3b I T7Y: 711 I Px: E-33EO AIIIIIIIIIIIANOW BUILDING AND COMMUNITY STANDARDS A:LR Ctycf --RO I Rental Ucene Mitiathrn PlanCENTER ] Type IV Stgn and Verify verify that 211 nfrrttIor provided is true and accurate, I undertarid that if I do not cornpy with the approved Mitigation Plan comply with all items within the 1oeiise period, or operate beyond the license exph-aion date, enforcement a0ions such as dtationa, formal complaints ', or license review may result, 14"& vJ Do& rr Agen t Na m xI Ma (Ro F1inJ k S\-\ ----. :3 JL U_L OLt'J?fOTA?I Sir (3 Date 4ddi*we thiror Agent Narn tr Title (If ApplicaM Pr* Owner orA !7&nf Wgn a fvre afAk'ae) Date CyeffOe pVenr tYA'ng CICI ornrPunitysia ndardsELepaftenX TpWfLic,i n PMA R'. 44445 City of and Crnmiiiity Standards 31mi* tntrg 6301 Shingle Cck Pafltway, flrn ir, 430-21 90 1 Piior: (7E) 533O I TT?; 711 I Fax: (1€3) Oty C©wii©il Agdi I[tm N©0 H 447UN I [EI1IJ[iJ I I I ai LA I *k"4 0) t1I WJhÀ1 DATE: April 10, 2017 TO: Curt Boganey, City Mani FROM: Sharon Knutson, City Clerk SUBJECT: Type IV 6-Month Provisional Rental License for 5406 Sailor La Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6-Month Provisional Rental License for 5406 Sailor La. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type III Rental License. This property qualifies for a Type IV Rental License based on nine (9) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 12-27-2016 The Owner, James Waters, applied for renewal of the rental dwelling license for 5406 Sailor La, a single family dwelling. 01-23-2017 An initial rental license inspection was conducted. 9 property code violations were cited, see attached rental criteria. 02-27-2017 A second rental inspection was conducted and passed. 03-07-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-07-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of ilfe for all people and preserves the public trust I[.1SJ[iJ I fl I Mk'A U I ikYA (I) 1WI t1IJ I license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-21-2017 A Mitigation Plan was submitted. 03-27-2017 The Mitigation Plan was finalized. 03-31-2017 The previous rental license expired. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. If approved, after six months, a new rental license is required. The license process will begin within four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust :EI1BJJ I U I U MhY4 UhYA I Dk4 (I) 1I I1IJ'A1 consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [i[I1IJ[J IfliN k!A U I 3kYA (0) 1hI I1U I Rental License Category Criteria Policy - Adopted by City Council 0308-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust COUNCILITEMI MEMORANDUM (I) 1I I1Ih b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51 8B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [Eli IJ[J I fl N 3k4 Uh'A I MA O 1'WI $]JAVA I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust imu,niG AND co1M1rNtTT STANDARDS wity of -1 Manse MitigationEROOEXZN inCENTER Typia IV Hf'tn *g'' Pn wig øt bu incgpted. A flIbte frrm cm be found ci the C* bslLe trJflr (7& }5b9-3!i1 fen IIrn 131 yu a wiaII •. r 4c€. ørLn " Aiiri2 9n 4 2 - ant Owtr' Pht1 G12?D1 E2 ;- Aeflt Cwrrr)tIL B aIt1EtImn Crdn irit cdrseritEiIIraljon Det 1'17 PidI 11jL1 /:3t7 pmerty coradigans 3ndfr v1ieted pc-Alce nu1eaixa Inclnt's, ihe abce rfE1nC41 pr3erty quaMes 8 Tpa IV-4 Mt1i Rwitil L Prior licE FrY b1 1h ciy CurcIfuy uqrnpIejgdM1 rnjtd arejppre\ad hyCftystaff Mir9alhxL Man must be ccrInd Immediab3ty in rr tc nur irna& mnv. I1im 0 ft Iicn$ t1itthi process. The MiligalJciii PlarhouId Indicate Me slops being taken ttdntf1e wfalatws; and Uie measures t1it will W.Asn to imsura Oq.g*g cumiuliAace W,h Gi1Y OTh and appkzblc wdlm A MiI1Ji Plan ITüw the Owner eAd me Cy jo rew c11crrr9 and icrrI 4oiame to Iriproe m9rat wndifiorlG Of IM PrOPQrty.. If IhB MiIiai Plan is rA submitted, and 11D[ çciiçltd wiUiin 11* "M Eng pici4J. or The above prert/ byc1I tie %-ense eIra1lon date, nfo nei1iwuth Dr ficem mAm n ruE ifQT bIth, i1I!1t eet1efl8 dh arid C eaLed Qfl 2 3A and ArrI , AW-Pao 4-44 CEt7 Df B,aIk1Tfl .x-3L14Lq I4 CDth11zlSathZIAL 1±1 WtTfl2f ek Pñrb*. gii r,L1 54332i!r] I Ii1 I BUILDING lAND COMMUN1TT STANDARDS ReitI *naiiPn 1) W6 0 wriftq r lrp*rnL The lease a—weementEh1 include Th CrIme Vt J1ñ ArMJurm A copy , of the lease agreement end Crimere Hôub Lease, Adeiduwn MUM be attAthed t15 Ihi Mi1ig1cn wkçn uxn1tted, J 2) 10 JrsLJihe Piior cemi e4Uor enri1a '.thn the tefffm of Me Faa w WY aeuru, ) hIIF iiurrei1 tcna( El new 1accraunI check l n't reutre. Must te able b prie d1Liz3n to y if 4) Atteno a 10ftyapprDvM elptAour OrhnelRrea HouqlN 1reiIn iifnUcnfar ?pçwved co ursescanbe ftrai cps net uncle Trdhft aridEyen Lab. A copy *F th rrnv Ftft Mos3my EiJfi 1 1; nwa be oiftchad lo the tItn Plan when Saffilod, Crime Free HoInj'irnir %ovas cornpeted ori thdu1ed fareLv.IE71E Oiww ecgt okoftdfit tvinfikig 1Q;PI1qnd wirlinu a1iy of, ) Submit ?.iLhIy Update by te 10 ay of each mont ha.e 11. }07mplelmoSpq yAcmiiric1 In*rimrit irnpnYi . nrit &kym Owm Police DepartrnenL To deduFe an Inhial cq follow-up SecWty Asrn1. call (763) MO-344, A follwwup asmmsment must be cenipt'te b1tu& tho Ikenst it ôriFy Hid !ãJtiLy hhpMvtMjhnft h cn inpkiiiBned Ifa S Asniorii h been prwnousIycurnpIetedoffRW the &hpIeU Le. chedutefor. Wits scheduled Continue &tiOn A III T IV r& &ei p. -- ct and Cumrwm-qlq Mandal4is QrIl 5k xk Pr c*ii &riu 4 !&0-2 ) Th 711 1 P UThDll ) UObMnRUW STANVA1D BROVk ci f 508 13, &ikf Ln Rna1 Ucnse NINgstron PlamLYNCENTER________________________ Type IV Laie Phm-m IIIE?I i Qp i-i1II 4nrI irtminimum % t2 I thriiARM ni1ir, The MUiL mth thE bi mptd ilFin tt1 florito Poftd;-jhd befom the "ndlIng Too IV LkArirse upirstion date, REIZrUin I rt rqihed, must EIg(-lr1 db1ng the i1Ir 'Mite rwt metffig d1ei n Mirur nI plan iQ Bt5I1d O,-iir r er1 ilI tiind P1RM rrer sh Ieil i: _________ 2) Hw n rt cci&' 4iviu1y &uu m -a rdW with Me past year. QIW1fl içri Urd frF 11 w]Lh rôi (41 Or ui, I CQrsluc4 resIdent Irabirg nntraItr that lrLcuds cirie prvr1lior4 hrius Li 2) dU d rr dcr4 i1IRAS Type !knw - CuV nk11 ci BmULbif aml C4MMIRILT StwdaMr ?Dxtmn T?I1 p F9l BUBUDI NC AND CO IM uNnrY STMMARDS 4ibi L ^^C?ENTER ------ RLt1 Llcns :Mllatkn Plain LIce-ri se Bd tn zidit1ori id e. Liid rlirni dates need lo be provided for efa mmbh e-aolla l i1rri, F1ing -igli bii rlere l[ri 1h4 ore tmten worn, or thj1Ei3 vlc4aUüri pf lor to M4 e0m m aW mplaccrrivrL dale need to be rEIie1 i>q?. M o'ri mu ie B dabs fcr Eiefd ien ; uch as; "uire, -dn't Or will nt b cepteiL If you re un :wre DF.thn iirm wiM need to be repo, yiu tn rrikiz i predIcan based c n the age , appernce, rnufrA1rdua[iy AiJibnl lnfonnkin on Expected UM Life tm D a te L Reptaei Coditt RperieriLDae &Je WaerJ-1 F My22o Furnace =-Q___ W2LeTHetr P12 G F1 wiry 2U22 P51charl Appliances may 2012 LyAJii nike A] arm Ciutvri McAIrrr4 Uj lce Iteffit — FlalrMskitnp JLDIU Jurio 2)2!5 Rcof Jun El June Fonce El G IiPft1O na Other: F air-17 Needs RE P11R p&3w fm Tj,.,a MR61M LIC'mo LAY.,Uvwo PU4 R. 444-I5 lty rirraaI G1 EP1111D Ii CrAm9 f.P11-21 1 Pf* I flY?i I F^mz 17701 dM-324D TLDING 213Th COAMUNIM STANDARDSilty -mom NAL CENTER TyPik The i[eins in Lii iiojt Jae prp& m r19n1 end ç iht! f*NvwJnq actionstukd 1 ) Q-1 -404i with ten 2i g prqpyici thkfrptib E410 tat in -fioluliwt cKLh' lee or eny addendurns. 1) FtmaIrurrenI en all utility miri1 1in, perIs, Emd other firal I pmet! 'e hIy LI ThfIkiwtig tiôopt IDnaurI re qtf! r byth City. 0 1) Provide NWTVMOW Semcp--. U Pride garbage samue. fl 3) Li 4) Provide evie pkn for BPlIIce. Nar!18 !f service ornpny 5) OIhr Uih Type 1 V-6 114 o-Wt Rental' trenen se 1 s s ppb-' Lhe City Coun, Me Iii s v c carnp wIt1 rc'i1iaUon Plen 911d a 11 app 1 laM I e C It jCde.. AwrlAtentepwil must b ibiiIttid by tha I D f1hy pf wch rrw'nth wI4h an iupdate iffaclions W Ing taken by the aridMir ci cnpywith this MlIgali Pl'ib. d the i-ithIy- Upd1 'n b' ¶i,id on psge 7. A illiable fwrn can be found inn 1ho Cilr wabsita al or can (7 ) -3331) th h;m an &i Orhall, Please atih additicoal 14 1Ic4 If necessary. - - City qfftwliya eii 2ubS & rr I 1T?1 Ci cfIJRO&ELYN MMALO CENTER !tAiiz1rI) ui RQnd Lime Mitigafion pj Type Utema : vefirYfF&-1tamhfbrmsliw prn'.i1dE1 I VIJO Ind .1 urertar 1ha II' I çi nc4 mp1y with Ii2ppovMiliLfi PJri, rnyw1th all Iter thIn tho licameparlDd.Droperme LjIIirt 1riIi dab, emrofftrnprA ior s'jh BS clin Twini j Lcei.e rwrniyrt;fl1, Wtr MM ard - - Niti c4jysttff Cary I Lap F OEI cIt P!!1r3yn ufldi3RM Eni] p.rrrLE 001 Fixcjn I F43Z- I T]Y?1t Oty C©urdli Agenda I[trn N©0 Ha # [Ei1IJ(uJ I Ik LU Mk' CU 1I flhI I DATE: April 10, 2017 TO: Curt Boganey, City Manag FROM: Sharon Knutson, City Clerk bwtv^ -Yvl^ SUBJECT: Type IV 6-Month Provisional Rental License for 3000 62nd Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 3000 62nd Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on September, 12, 2016, on condition of adherence to the Mitigation Plan and City Ordinances. The property would qualify for a Type I Rental License based on zero (0) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings and complete security improvements. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Mission: Ensuring an attractive, clean, safe, inclusive community th at enhances the quality of life for al/people and preserves the public trust [S[S1IA[iJ I fl V N MI4 I k'A (I) 1IflIJk'1 Current rental license approval activities: 12-12-2016 The owner, Dan Soffa, applied for renewal of the rental dwelling license for 3000 62 d Ave N, a single family dwelling. 01-18-2017 An initial rental license inspection was not conducted; no access at time of inspection. 02-02-2017 A second inspection was conducted and passed. Zero property code violations were cited, see attached rental criteria. 02-08-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 02-08-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 02-28-2017 The previous Type IV Rental License expired. 03-14-2017 A Mitigation Plan was submitted. 03-27-2017 The Mitigation Plan was finalized. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. Previous Type IV Rental License approval activities: 05-19-2016 The owner, Dan Soffa, applied for renewal of the rental dwelling license for 3000 62' Ave N, a single family dwelling. 06-16-2016 An initial rental license inspection was conducted. Three property code violations were cited, see attached rental criteria. 07-18-2016 A second inspection was conducted and passed. 08-03-2016 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 08-03-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 08-18-2016 A Mitigation Plan was submitted. 08-23-2016 The Mitigation Plan was finalized. 08-31-2016 The previous Type IV Rental License expired. 09-02-2016 A letter was sent to the owner notifying that the hearing before the Council will be held September 12, 2016. Prior Type IV Rental License approval activities: 12-07-2015 The owner, Dan Soffa, applied for renewal of the rental dwelling license for 3000 62"' Ave N, a single family dwelling. 12-28-2015 An initial rental license inspection was conducted. Two property code violations were cited, see attached rental criteria. 01-28-2016 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 02-08-2016 The $100 reinspection fee was paid. 02-12-2016 A third inspection was conducted and passed with weather deferral. Mission: Ensuring on attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust IEI1IMSJIfl 02-28-2016 The previous Type IV Rental License expired. 03-08-2016 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-08-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-18-2016 A $125 Administrative Citation was issued for not meeting mitigation plan requirements. 03-30-2016 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 04-01-2016 A Mitigation Plan was submitted. 04-11-2016 The Mitigation Plan was finalized. 04-18-2016 A letter was sent to the owner notifying that the hearing before the Council will be held April 25, 2016. Prior Type IV Rental License approval activities: 06-04-2015 The Owner, Dan Soffa, applied for renewal of the rental dwelling license for 3000 62' Ave N, a single family dwelling. 07-28-2015 An initial rental license inspection was conducted. 9 property code violations were cited, see attached rental criteria. 08-31-2015 The previous rental license expired. 09-01-2015 A second rental inspection was conducted and passed. 09-04-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 09-04-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-22-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-30-2015 A Mitigation Plan was submitted. 10-01-2015 The Mitigation Plan was finalized. If approved, after six months, a new rental license is required. The license process will begin in three months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust EI1IJ[iJ I n V U ai LA I ak'A (I) t1I IIIJhYÀ I Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of ilfe for all people and preserves the public trust ii[I1H[iJ I fl N 3k'A tYA I k'4 0) 1I 1II I Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code( violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust IEI1Pk[SJ I fl I I ML'I ak'A (I) 1'Ih1 I1IJhYA I Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type I - 3 Year 1-2 units 0-1 3+ units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV - 6 Months 1-2 units Greater than 8 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust III]JJ[IJ I N I MA IhYA S QY4 [I) 1WI P1IJ'A I Budget Issues: There are no budget issues to consider. Strategic Priorities: a Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 3000 62' Ave N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 3000 62 " AVEN WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 3000 62nd Ave N, was issued a Type IV Rental License on September 12, 2016; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 3000 62 w' Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings and complete security improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 3000 62 nd Ave N, Brooklyn Center, MN. April 10, 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. EUUIDNG MW COM1UNITY STANDARD S ROOKLYNNTER Rita Ue MiUgto MnCE Type IV Ucen%e dLmiL WN geVon PIin Willacc epted. Afi2be f o rm ca n be found on IN Cit'fs website at %w4Av .dtyofbj.Jpwn ter.org or call (73) 9-3330 to have ark &drcinic copy sent toyou via emaiL Prope rty Addre ss : 3000 62ND AMME NEIR11I Owners 4nt) DA?1ELLOFA L'x1 Apen1} OwnersOlimees /'ddr: MM EVERGREEN LANE N ORTH Agent's Addre ss , i1!E Fre: 12)-23O wt ErnBrA: dsoffaicgrnaiLcim Current Eq*aliQri D: PLetft P2r; A genVs Ernal, Pend ing ExptrUn M Mwihs rram C^Wmeeg a "t Yn' 4_ on pro p e rty condiffons andkr va1idted pOlice nu1ance inoldo nle ,the above refereid prper1y qual ifies for a Type IV---6 Month Rental License. Po -t app&ation epprvi by the City Ciiund1 a fuiTyccmpieed Mi tori Plm rnLthe comp l e t ed and pprvd by City staff. A M1thjatki PfarL mt be ceqp1eted [nmediate1y In exdei t ensure tmeiy ob rop1 g l ibn of the llciarwva pcaci process, the Mt1igaion P1r Ejhwld rrdrcte tho sbt^ps bei ng taken to 4erili4ied vaone and. lbs menuresthat will be taken te el1Eue ortgu ffig twpliall ce with CiyOrdinans and applicable cad. A Miligpifon Ran alFow the *met O61 the City to riaw ccncenis ard iypcbie solutan s to Emprawa wera lfccnditfcns of the perly. If the Pl etkni Piwi Is n o t submiLt air [15; are not completed wlthtn the ndiri liceri pici, cw tha above proprty operates beyond the 16cow oKp ingilon date. enforcement act ions such as tticn, lomiel complaint, cm Irrw.e review may resuiL Before suhrniWng, ff1-out Sections A, 8, and C located on pn jg ers Z 4. and PVD 10V T V- IV Amfzf L ZiK 1T Fin 4-14- T5 My eff 2 ro DkIyA OeA I IzEn DejUiI 1 IiI I 'o'; I 11 urLflDG AND coMMUiITY STANDARDS - O2NbJW9JE NORTH BROO1WN Rertai Lktii Mitl9won Ptan Type N Lfoansa ttA—Crime Fei*ng FIOTW ki1n!S Phase J 1) Use a written leme agreornant.'The Lee armQrt shall incfvde 4ha Crim Free 14u& Lease MdeiidUm A copy of the leasm agreement and Orlm9 Free HOUSIng Lease Addendum must be ettiid 0 tbG M1111at1n Plan whn submitledi 2)Agee to pursue the termination or tease arernEtitoreV1O1Or) of t?nan1 whoviolate -the. ermaothe lerms or any addendurns, 3)conluct girninalbacgon uhdfir aH new proweavo tenants.It it fa a rutrat tenant n new bacgro'und check Is not rqirE. Must be able to prri? documentation to City if requested- 4)Mard .e City approved eih-hour Crime Free 1iEin9 tralni)nq ccurae 1t3orbfor apoved coir can be at ll.mnpaflot under tie T!af1ing dEveta tab. A copy oit-he Crime Froo Housing tiftMe must be atbhGd t the Mitigatioi Plan when ubmitteit C*iie Free Itouin r1rin was crnpetedri1Ti sthduled f on Onor or agent fldedJts plann[ng to atterd training at ty or. 5)Subn* Monthly Update by thB 'tO day of each rntwTh. Phase 11 1) Complete a 5ecithy Assessment and mpEement ImprovemarAs requested by Ue rixik1yrt Center PolEce Deprtrnert To ithedLIB an biItIl crfoIfow-Ep Security Amot 1 oaIJ (?) 5-44. AfeUow-up assmment must toe mplated before the IjreTjta expIrtfQrI date b veify the aeiity prOVemerbts Ihave tieer bplemeoted. Fa:SewalyAsmssment has ben previously completed, vMte The omp!et1r data. Seudty rerLt was completed onis 6,ofmdulend for 1 was mpted rinfls _________ Continue ZecUortr.A PJase Ill en pne 3. Pfiw Zs TwQ w nvnw LL-.ar." w4giw Ppa Ray.44-15- VIIy f Arociklyn c—Sbg rty idr ft1M JIt Cr€iFBrwrj flriicerM1 fl21.5 I PJinn; 3.33c TTPPaE903) -3 Btin1DThC rn COMMUNITY SJ)Mw Rental License Mitipti on pi l5nI ND AVENUE I Stkina A=CimeFrc Hou sijqq progpara jqeqvfMnj e njS (gd) pnl 1 Owner or 2flt will a itand at minimum C% (2) rt the &ftM. Th A.R.M.Meetings muEt Lie conpFeti within the renta l li cense pIQd and before thepndIri9 Type hi Ucerse e 1rkiu dt Re91 ion Is not required, wevo yOumust Ogr k-In durTh the Wiire twg meting d a tes an owner or agent pFirb Omer or at1id ag ent will tijf AftM, mefr dieduFJ i_________ 'tt {] 2) Ha ve no iropaatuocie v^olatho ns prevfously ifo cuma nted with the pest y ear. The f whig acti o ns am rquirBd fr p operliewth four (4) crrnere unit.0 1) ciu reeideit inin ermully th Ind*de crine pre'tentkjn technEus,LI 2) CandLrt retJlBr1corLfflBetjn. 1 Mngl kPcdd71 Etgin TTY7ti F Water H8r thar App1Iane Luridry ppIarc CarbwiMhiAIar1T5 PIcur WIndOws Roof Fefl Shed SIdew1}cs OtfEr - 2ilcta -- F4IA NA 190 -__ __ 2USD 1966F UN KNOWN TENNT TNNT&I MAY 2M MAY 2J2 MAY 2 217 2025 B1JLDING ND N1TiCOMM1 TJDDS frQjfl 2NDAVENU NORTHRC Type IV Licen-SIM S a cf! o ns D—L ng Thrii Cip1fI Imp wQmn' FIrn on condition and age, esumated replacement datos nond to be pried f(3r t inon cpIa trr Funding should be c=dared a rthg ILn that re bkr wum r orotheMw In 4oIatior prior tQ the EIrnatac replaer9nL data need to be rpaetf sconaf. Au flerns rnUt havO in date for Eshtrn-afed RoOaconwt Liore, Datim such as: wir&' dOn'L or broken" will not tat arepted if you ara unsure o vdin art Itxi will need to be rp1d1 you can tike a predicin bsed on the age, appearanca, oandWon, or mvfatundUs1Y MdUonat inforniaBon on Expected Lrir1 Litcan be found at wvALhUd.gOV KErn Dato Last Rp1sed Con li.ier ExpecLed Rüp1acrnant DatE Exm,* W-a tar Heater MY 21O Mey2Q Fumac JPQWN MAY 2i25 4 am thn Athr{ll; r4z=N FEIPF K000a R'pIrnsnLR Pap M Tpu V a.ppa aip ciiy Br]in c tLgit 1!Th$ty taidd Dpi1iw1 B3D1 ir nkPruy.B Jflntr ss4ao-1 t iT711 I - fflLDDc AND COMMThflT STAtIA1W CEWJM Rental Lie-ense Mitigation PI" Type IV Lretinse StbrI8 C=.Stp (o fipwe Mnge,t and Conditions fProprjy The Ftems hi this section have bon proven to assistith property memEt and property 1mae. ThfoIIñn9 actions are rqufred 1) ChIn with nan3daysfj 2 Drie by property to theck for pib1e cOde vioUas, Lin ikt Ien In violation of the lease or any Pddendums.J 4 Rürn1r currej on all uiiIty fees, taxs,smet. fine! pE[ie, an- irarbcir !1r yment d t the Ciry. Th1clt1iig ctkn1 optfünaI uriPess reqi1rd by t he City. 0 1} Pr!vk?e iavm/riowseM. 0 2) Provda g-arb&ge 3 Iri1I secutty Bytem 4 Provk fttiQ Mc pn for pp]iac& Name of ejvjce cripiiy;c ) Other -- f the Type lV Month "w LAcerwa i pprd by th City Courl, the r must complyti the picivI Ml!iban Plan ipprr1e City Codes, Awrittr repoit must be srn1tt byth 10 thty feah nidh with an upiaf 1acIIô bn tkati 13Yth ner'dfor ant to ccny with this WIV atbr PTn. A copy of the Monthly Update can be found cmpage 7. A Mabla form can b q found on thP CWs UlEbsite a thrrkIntrg o7) 5 G-Q to Piave an &!rini 'copy SPt W You Ffa email. Fle attach addtionl rifrrnaUon if neary+ I F {7]584 I T71I I F564 BtJILDNG AID COTMWUTY TDABDS City of )[i] 52ND AVENUE NORTHBROOKLYN Rental LTei,s MWg1,k1 Plan CEN Sign and Verify verify th.tt 1I iri(pimn provided is ru aud urnd thaLif I da rt comply with th ppi MIiaIari Plan, cmp1ywiUi 4 i6- ms within tho 1kna pedd oroperate beyorld th license axplratlon fete, enfrrnert aIins ith ae dtatioris formal wmpfaht2, or Ursa revew may rsuli L .5Cce- CAMBf wr AN ('Xi T (F Pifrt1 A si AiiYfrr1 QwJ N]18 eAd Th iApkc, F! AddiWa9d Ogwer cy Aawd S4ft fryd 0YAPPh0fe) Date OWSMYWY MM TIT- f'/. -445 CRY of iDI DpnL$ rttp € ']nIj. roik1yn c1r.iN I wa; 1T711 I F(75D Cy C©©ll Agd1 Hem No. 99 I[I]BJYSJ I U I I MhYA U I Dk'i (I) 1I )11A'A I DATE: April 10, 2017 TO: Curt Boganey, City Mani'h I —qFROM: Sharon Knutson, City Clerk WU*44WO SUBJECT: Type IV 6-Month Provisional Rental License for 6642 Dupont Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 6642 Dupont Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on May 23, 2016, on condition of adherence to the Mitigation Plan and City Ordinances. The property qualifies for a Type IV Rental License based on ten (10) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. Further, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings, turn in monthly updates, complete security improvements, and failed to complete the Crime Free Housing Training. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. 1'Jission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust ES1lJ[iJ I U U Dk"4 UhYA I D14 (I) 1I 1SJ4Y1 The following is a brief history of the license process actions. Current rental license approval activities: 09-02-2016 The owner, Kevin Motarjemi, applied for renewal of the rental dwelling license for 6642 Dupont Ave N, a single family dwelling. 10-03-2016 An initial rental license inspection was conducted. Ten property code violations were cited, see attached rental criteria. 11-15-2016 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 11-30-2016 The previous Type IV Rental License expired. 12-19-2016 A third inspection was not conducted; no access at time of inspection. A $100 reinspection fee was charged to the property. 0111-2017 A fourth inspection was not conducted; no access at time of inspection. A$100 reinspection fee was charged to the property. 01-27-2017 A $300 Administrative Citation was issued for renting without a license. 02-09-2017 A fifth inspection was conducted and corrections complete; however, the $300 in reinspection fee remains. 02-24-2017 The $300 in reinspection fees were paid and rental license passed. 03-07-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-07-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc.. 03-16-2017 A $600 Administrative Citation was issued for renting without a license. 03-23-2017 A Mitigation Plan was submitted. 03-27-2017 The Mitigation Plan was finalized. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. Prior Type IV Rental License approval activities: 07-21-2015 The Owner, Kevin Motarj emi, applied for an initial rental dwelling license for 6642 Dupont Ave N, a single family property. 09-03-2015 An initial rental license inspection was not conducted. No access at time of inspection. 11-16-2015 An initial rental license inspection was conducted. 13 property code violations were cited, see attached rental criteria. 12-16-2015 A second inspection was conducted and failed. 01-19-2016 A third inspection was not conducted. No access at time of inspection. A $100 reinspection fee was charged to the property. A $300 Administrative Citation was issued for operating without a license. 02-02-2016 A fourth inspection was not conducted. No access at time of inspection. A $100 reinspection fee was charged to the property. A $600 Administrative Citation was issued for operating without a license. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people end preserves the public trust [I1t1PJ[IJ I U I I IYA U I Ik"A 0) UI IlIJh'A1 02-24-2016 A fifth inspection was conducted; corrections complete. A total of $200 in reinspection fees still owed. 03-02-2016 The $200 in reinspection fees was paid and rental license passed. 03-08-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-30-2016 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 04-26-2016 A Mitigation Plan was submitted. 05-04-2016 The Mitigation Plan was finalized. 05-13-2016 A letter was sent to the owner notifying that the hearing before the Council will be held May 23, 2016. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [S1Sk[SJ I I V k"A U'A I 11111,1 1 [I) t1I I1IJ I opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [I11PJ[iJ I N I I k' U I a 0) 1I I1II I Rental License Category Criteria Policy - Adopted by City Council 03-0840 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust iIi]JJ(SJ I fli N kA L'A I økTA (I) t1.'II I1IJ I Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year 1-2 units 0-1 3+ units 0-0.75 Type II —2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Type IV —6 Months 1-2 units Greater than 8 3+ units b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.3 5 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves (lie public (just [EI]JJ(S1 I N I I k'4 L I Mk'A [I) 1WI 1BA I Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 6642 Dupont Ave N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 6642 DUPONT AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 6642 Dupont Ave N, was issued a Type IV Rental License on May 23, 2016; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 6642 Dupont Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings, turn in monthly updates, complete security improvement, complete the Crime Free Housing Training and/or other requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 6642 Dupont Ave N, Brooklyn Center, MN. April 10, 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City of= BROOKLYNCENTERAw IIU) i( PIt{sThIIi1 yIab&i '): Rental Ueense Mitigation Plan Type IV Ucense &ndwdtten Mitigation Plans will not be accepted A flUabe form can be found on the City's website at w'Av iyorookLyncenteLorg or call (76) 5693330 to have an electronic copy sent to you 'iia email. PAR 2 Proprrty Address: e642 OvPont Ave Owner's Name(s): DflnoIhed Pipperties. LLC Local Agent(s): Carrie Motrrrl wners Address: 11670 FuurLtaia Cr2O0 Mapin Grove ' MN 59 owners Phone: 445-2836 Owers Email kInmgrnall.crn Current Expitakn Date: 1 UOiW Agent's Address: 11670 Fiurilairi Dr200Maple Goe, MN Ant's FThcre; 612) 9520I34 Agent's Email: carnmo12rj'!rrigmaiLccm Pending E Wiration Date: $117 $h MWthr. fr,,n uircnt eglimliml Bawd on property conditions an4lor validated police nuisance incidents, the above referenced property qualifies for a Type IV-6 Month Rental License. Prior to application approval by the City Council fully completed Mitigation Plan must be completed end approved by City staff, A Mitigation Plan must be completed tnirneditely in order to ensure timely completion of the Iioet,se application process. The Mitigation Plan should indicate (lie steps being taken to correct identified violatioma end the measures that will The taken to ensure ongoing compliance with City Ordinances and applicable codes, A Mitigation Plan allows the owner and the City to review concerns and identify possible solutions to improve overall conditions of the property, If the Mitigation Plan is not submitted, and all items are not completed withir the ping lierse period, or the above property operates beyond the license expiration date enforcement actions such as citation, formal coniplaint or license review may result Before etb*iLtUng,, fill-out Sections A B and C located on pages 2 3, 4 and pxge TA TVsivtPrt, J 414.15 iy ôh1yn CeterBuJldij and m niiIfr Jpnxd D1 ah CieI Prkwa, 5rogkt Center MN 13O-i5 I Phi; (76) 4Q I 1TY; 711 fF 783) 5893&1 BUILDING AND COMMUNITY STANDARDS CityfBOKLYN56 42Dn1 Ave Rental License Mgation Plan Typo IV LIciis etons ACdme Free Housing Program Raqu1rmei* Phel J7} 1) Use wtittn le a se a gre e ment, The lease agre e ment 5ha11 I nclude the Ciime Free Housing Lea s e Mdendtirn. A copy of the Jase a g reement and crime r ree Houin Leasa Addendum must be attached to the Miti g ati on Plan wbn ubmtted J 2) Agree to pursue the terminati o n o r lease agreement or evictIon of tertanis who violate the terms of the lea se or any addendums. 3)Conduct C riminal background check for all new prospective tenants. If it is a current tenant a new background check s not req uired- Must be able to prorIde d ocum e n t ation to City if requ e sted . 4)Attend a City approved eight.liour C!irrie Free Housing training course. Information for approved courses can be found at www.rnncpaiiet under the Training oWEven ts tab. A copy of the Crime F ree Hou si ng Certificate must he attached to the Miti g ation Plan when submitted. Ciime Free Hotiing I tailning was completed on/is $ChdUlCd for: 511117 Owner or agent attended/is planning to attend trainfrio at city of bkJyn Park 5) Submit Monthly Update by the tO day or each month. Phase If 1) Complete a Security Asses sment and Imp l ement improvements reques ted by the B rooklyn center Police Department, To schedule an initial or follow-up Security Assessment, ca ll (78) 6-3344. A follow-up as s e ssment must be 0 0mpleted before the licen s e expiration date to verify the security imprvernent have been implemented. If a Security Assessment has been preViously completed, write the completion date, Security Aeme nt was completed o&ls scheduled for: 312 SecuIty A ss e ss ment follow-up was completed on/is scheduled for, Continue SeitFons A, Phase Ill en page 3 Pow 2M 7^,pe W ReRfal Lrcis-s Wpaikn P/ai 444-15 c ity io r B[.thdyn t1t—Biiildit and u&Uty Standards Depakiment 6301 ml q ie crr< PxKM, Broadyn Cember, iN 421 99 j F'ior.'a: I TTY: 711 1 Fax: BUILDING AND COThUTNEY STANDARDSdbkLYN 2DUPOflt Ave Rental Ucenae MtTation PlanCENTER -- Type IV LTccno Sections A—Crime Free Housing Program Requirements (contirned) Phase UI 17-7 1 1)Owner or agent will attend at m1ilrnuni 50% 2) of the AAM. meetinga. The A.R.M. meetings must be completed within the rental license period and before the pending Typo IV License expiration date Registration is not required, however you must sign-in during the meeting Write bvo meeting dates an owner or agent plan to Owner or agent will attend &RM meetings scheduled on: 5M 1117 ao1?] 2) Have no repeat code violations previously dournented with the past year. 1fifr /( The following actions are requIred for properthos with four (4) or more unIt, El 1) Conduct resident training annually that includes e4me prevention tethnlues. 2)Conduct regular resident meetings, Fge & Type ñen P.Iari. Rev, 4444 City of Brooklyn and Cenirtun1ty Standards Depar1rn1 6301 Shirfr Crevk Frwmy, riuk!n ciiI, r1lN r-21 I Phcne: 3-3 1 TTY; 711 1 F 73) 66MM BIThLDINC AND COMMUNITY STANDARDSCtyofBROOIiTh 42 OuPW Aye Rental 11-lone Mitigation PanCENTER Type IV License Sections BLong Term C apital trnpmvement Plan Based an condition and age, estimated replacement dte need to be provided for common capital items. Funding should be consideradvowridingly. Items that are broken, worn or otherwise in violation prior to the estimated replacement date need to be replaced sooner. All items must have a date for Es Onated Replacemeni Date. Dates eh as: '1MiUr&'1 d on 't know or when broken" wIll not be accepted. If you are unsure of when an item will need to be replaced, you can maRe a prediction based on the apperarie, condition, or menutacthrethduatry recommendations, Additioni information on Expected Useful Life can be found at w'r'shudov. Jjm Example, Water Heater Furnace Water Heat er Kitchen Appliances Laundry Appliances Srnole AiarniiJ Carbon Monoxide Alarms 111? ExktkLltem PalnUSFdIng 6116 Witidews 6116 Roof 6118 Fence SIlO Shed FA Garage 6/16 Driveway VVID Sidewalks Other: CondlfioW Expected Replacement Date F May 2020 G E2B 6 6124 6126 1120 N 6140 N 6140 N 6140 L3 140 a G14 G Date Last Replaced May 2010 5108 6i1 4 6102 5110 Cpnditian A1*e'vtiQn: N=N FirF Need* Ppift -P1gV 405 Type RiLfteise 60999m P'a. ?ev, 4-44 Cty Brktyi e tei—Bu1diztg and Cmmuthy tiidr Dep1mt 01 —%Ihflr6 Cre1< ftfPkYY, arnlyr' Center, P.44 44-20 P1icn (7) 568-380 I TTY-.711 I Fie; C7'Pi3? 49OQ BUILDING AND COMMUNITY STANDARDSCify of BLYN 6642 Duparil Ave CENTER Rental License Mitigation Plan Type IV Licenso Sections C5tops t o Improve M emenf and Con ditions of Prop e rty The items In this section have been proven to asst with property maaement and property image. The following actions are required: 1) Chock-In with terpants every 30-days. IZI 2) Drive by property to hk for poib1e code vl1aions, [?J 3) Evict tenants in violation of the lease or any addendums, 4)Remain current on all utility fees, taxes, assessments, fines, penalties, and other financial cIairnipayments due to the City. 5)Other: The foJowIrg actions are optional unless required by the Cty. 1)Provide lawninoweniice. 2)Provide garbage service.fl 3)Instil security system.U 4)Provide maintenance service pin for appliances. Name of seriis company: fl 5) Other If the Type IV-6 I'donih Rental License is approved by the City Council, the licensee must comply with the approved Mitigation Plan and aU applicable City Codes. A wrEften report, must be submitted bytho I W h day oteach month with an u plate of actions beIng taken by the owner andlor agent to comply with this Mitigation Ram A copy of the Monthly Update can be found on page 7. A fillabla form can be found on the City's website at ww.ctyothrookiyicenter.or or call (763) 5693330 to have an electronic copy sent to you via email. Please attach additional Inforrnaiion if necessary. Page Type fVR@MaWr:vnse AftqaOan P,'ar, Rev, 444- C4y of ETQt1 tuJnCommunity t]Thrd cpirmot 6301 Shirk Greek Pkwa, Brooklyn CenrIDT, MN 159 I Phgm:(763)5M330 I TTY; 711 I F; t7) -UD iItii I 1LtP iI'') i 'j jjj iJ,I i} PEFi Rental tLicanse Mitigation Plan Type LI4a iv T11 71 I vaiy that all infom mijon provided is true a nd aCcurate , I underd that if I do no t cGnVIY with th approved M WVkn Nan, comply with all M,ms within the 1ii1se Pe riod , or opera te byrd th e license expiration date d erfQrcernefl1 acians such as dlauns, formal crnpIab*1 O f 1texie review may rasulL -C^ww or Agshf TFniW J, Ovrnr IicJ Dwt ie and TeJu (pfW F1Ee PmIU AMA10P.9 Owner arAgerd Sgnaftue fMppabt DaI ow Suff only Pcice LJITJ1 IICMM ptnfg Rov. 4445 City O f BTOQklyU CeXdeX—BIIfl4Hft and xqnni 4AIt& Dztm*flt &1re ceelc py. BtqkIYTt Cr^?, MN Phf I7) 53$ I 'flY Th 1 E& (53 Cty C©ui©ll Agenda fim N©0 i© fl [EI1IJ[iJ IU I I 3Y4 U I aIh"A 0] UI USk I DATE: April 10, 2017 TO: Curt Boganey, City Mana3 FROM: Sharon Knutson, City Clerk bm*^ -Vn^ SUBJECT: Type IV 6-Month Provisional Rental License for 7033 Unity Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6-Month Provisional Rental License for 7033 Unity Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on August 11, 2016, on condition of adherence to the Mitigation Plan and City Ordinances. The property would qualify for a Type II Rental License based on four (4) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to turn in monthly updates. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust i1IJ[* I N V U Di'A U I 3k'A (I) UI I]JAI Current rental license approval activities: 08-31-2016 The previous Type IV Rental License expired. 09-16-2016 The owner, Matthew John Vetter, applied for renewal of the rental dwelling license for 7033 Unity Ave N, a single family dwelling. 10-06-2016 An initial rental license inspection was not conducted as there was no access to property. A $600 Administrative Citation was issued for renting without a license. 10-20-2016 A second inspection was conducted and failed. Four property code violations were cited, see attached rental criteria. A $100 reinspection fee was charged to the property. 11-03-2016 A third inspection was conducted and failed; violations not corrected, A $100 reinspection fee was charged to the property. 11-29-2016 A fourth inspection was conducted and failed; violations not corrected. A $100 reinspection fee was charged to the property. 12-13-2016 A fifth inspection was conducted and failed; violations not corrected. A $100 reinspection fee was charged to the property. 12-27-2016 A sixth inspection was conducted and failed; violations not corrected. A $100 reinspection fee was charged to the property. 01-10-2017 A seventh inspection was conducted and failed; violations not corrected. A $100 reinspection fee was charged to the property. 01-25-2017 A $1200 Administrative Citation was issued for renting without a license. 02-06-2017 An eighth inspection was conducted and failed; violations remain. A $100 reinspection was charged to the property. 02-27-2017 A ninth inspection was conducted and corrections completed; however, reinspection fees remain. 02-28-2017 The current pending rental license expired. 03-15-2017 The $700 in reinspection fees were paid and rental license passed. 03-22-2017 A Mitigation Plan was submitted. 03-29-2017 The Mitigation Plan was finalized. 04-03-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 04-03-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 04-03-2017 A letter was sent to the owner notifying that the hearing before the Council will be held April 10, 2017. Prior Type IV Rental License approval activities: 02-28-2016 The previous Type IV Rental License expired. 03-31-2016 The property was posted as unlicensed. 04-06-2016 A $125 Administrative Citation was issued for not submitting a mitigation plan. 04-29-2016 The owner, Matthew Vetter, applied for renewal of the rental dwelling license for 7033 Unity Ave N, a single family dwelling. 05-16-2016 An initial rental license inspection was conducted. 8 property code violations were cited, see attached rental criteria. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust [Ei1[S1 I N I N hYA IhYA I D (I) 1II I1IJ I 06-16-2016 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 07-07-2016 A $300 Administrative Citation was issued for renting without a license. 07-12-2016 A third inspection was conducted and failed. A $100 reinspection fee was charged to the property. 07-26-2016 A fourth inspection was conducted and passed. The $200 reinspection fee was paid. 08-02-2016 A Mitigation Plan was submitted. 08-02-2016 The Mitigation Plan was finalized. 08-03-2016 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 08-03-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 08-12-2016 A letter was sent to the owner notifying that the hearing before the Council will be held August 22, 2016. Prior Type IV Rental License approval activities: 08-14-2015 The owner, Matthew Vetter, applied for renewal of the rental dwelling license for 7033 Unity Ave N, a single family dwelling. 08-27-2015 An initial rental license was not conducted. No access was provided at time of inspection. 08-31-2015 The previous Type IV Rental License expired. 09-11-2015 An initial rental license inspection was conducted. Eleven property code violations were cited, see attached rental criteria. A $100 reinspection fee was charged to the property 09-29-2015 The $100 reinspection fee was paid. 10-01-2015 A $600 Administrative Citation was issued for renting without a license. 10-16-2015 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 11-02-2015 A third inspection was not conducted. No access was provided at time of inspection. A $100 reinspection was charged to the property. 11-05-2015 A $1200 Administrative Citation was issued for renting without a license. 11-18-2015 A fourth inspection was conducted and failed; corrections 'not complete. A $100 reinspection fee was charged to the property. 12-14-2015 A fifth inspection was conducted; corrections complete. A total of $300 in reinspection fees is still owed. 12-18-2015 The $300 in reinspection fees was paid and rental license passed. 01-28-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 01-28-2016 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 04-06-2016 A $125 Administrative Citation was issued for not submitting a plan. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust [S1i]IJ[iJ I • ak' U I 3M (I) 1Il aSJI 04-26-2016 A Mitigation Plan was submitted. 05-04-2016 The Mitigation Plan was finalized. 05-13-2016 A letter was sent to the owner notifying that the hearing before the Council will be held May 23, 2016. Previous Type IV Rental License approval activities: 02-28-2015 The previous Type IV Rental License expired. 03-02-2015 The owner, Matthew John Vetter, applied for renewal of the rental dwelling license for 7033 Unity Ave N, a single family dwelling. 03-17-2015 A $125 Administrative Citation was issued for not meeting mitigation plan requirements. 03-24-2015 An initial rental license inspection was conducted. Three property code violations were cited, see attached rental criteria. 04-27-2015 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 05-05-2015 A $300 Administrative Citation was issued for renting without a license. 05-06-2015 The property was posted as unlicensed. 05-20-2015 The $100 reinspection fee was paid. 05-29-2015 A third inspection was conducted and passed. 06-04-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 06-04-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-11-2015 A $250 Administrative Citation was issued for not meeting mitigation plan requirements. 06-29-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation pian, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-29-2015 A Mitigation Plan was submitted. 07-21-2015 The Mitigation Plan was finalized. 08-03-2015 A letter was sent to the owner notifying that the hearing before the Council will be held August 10, 2015. Previous Type IV Rental License approval activities: 08-18-2014 The owner, Matthew Vetter, applied for renewal of the rental dwelling license for 7033 Unity Ave N, a single family dwelling. 08-31-2014 The previous Type IV Rental License expired. 09-05-2014 An initial rental license inspection was conducted. Eight property code violations were cited, see attached rental criteria. 09-05-2014 The property was posted as unlicensed. 10-06-2014 A second inspection was conducted and failed. A $100 reinspection fee was charged to the property. 10-07-2014 A third inspection was conducted and passed. The posting was removed. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust ii[I1IJ[J I R U M4 Uh'A I Ok'4 (I) 1I 1SjA I 10-20-2014 A $300 Administrative Citation was issued for renting without a license. A$100 reinspection fee still owed. 10-28-2014 A $600 Administrative Citation was issued for renting without a license. A$100 reinspection fee still owed. 11-20-2014 A $1,200 Administrative Citation was issued for renting without a license. A $100 reinspection fee still owed. 12-04-2014 A $2,000 Administrative Citation was issued for renting without a license. A $100 reinspection fee still owed. 12-08-2014 The $100 reinspection fee was paid. 12-22-2014 The $2,000 Citation was dismissed after a meeting with the property manager. property manager stated that the owner is in the military and moves around frequently so the mail is lost or not deliverable. The property manager stated that the mail at the P0 Box address was getting lost and he did not receive the citations or notices. He called once he received the $2000 citation to discuss the options. 01-07-2015 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 01-07-2015 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 02-18-2015 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 02-27-2015 A Mitigation Plan was submitted. 03-03-2015 The Mitigation Plan was finalized. 03-16-2015 A letter was sent to the owner notifying that the hearing before the Council will be held March 23, 2015. Previous Type IV Rental License approval activities: 11-12-2013 The Owner, Matthew John Vetter, applied for renewal of the rental dwelling license for 7033 Unity Ave N, a single family dwelling. 12-05-2013 An initial rental inspection was not conducted. No one present for inspection. 12-19-2013 A second rental inspection was conducted and failed. 16 property code violations were cited, see attached rental criteria. 02-10-2014 A third inspection was conducted and passed. A $100 reinspection fee was charged 02-24-2014 A Fourth rental inspection was conducted and passed. 02-26-2014 Reinspection fee was paid. 02-28-2014 The previous rental license expired. 03-03-2014 A letter was sent to the owner(s) notifying of qualification for Type IV 6-Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. [14ission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust EI1IJ[J I U I lk'A I'A I MhYA (I) I1SJ!AI 06-04-2014 A second letter was sent to the owner(s) notifying of qualification for Type IV 6- Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases 1, II, and III of Crime Free Housing Program, etc. 06-16-2014 A Mitigation Plan was submitted. 07-01-2014 The Mitigation Plan was finalized. 07-17-2014 A letter was sent to the owner notifying that the hearing before the Council will be held July 28, 2014. If approved, after six months, a new rental license is required. The license process will begin in three months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1.Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2.The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. 3.Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4.Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police Mission: Ensuring on attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust I[I1IJ[IJ I N U I M"A Uh'A I D1TA (I) 1I WJ I and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people am/preserves the public trust [EI1UJ[iJ I U U Ih'A L'i I Ik'4 (I] 1aiI I1IJ!Ai Rental License Category Criteria Policy - Adopted by City Council 03-08-10 1.Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2.Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3.Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4.License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: • At least 75% of units will be inspected for properties with 15 or less units. • At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. JI'Jjssion: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust I1IJ[SJ I fl I Mk'A UYA I I'4 0) UI IIJJ I Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Inspected Unit Code Only) Type 1-3 Year 1-2 units 0-1 units 0-0.75 Type II - 2 Year 1-2 units Greater than 1 but not more than 4 3+ units Greater than 0.75 but not more than 1.5 Type III - 1 Year 1-2 units Greater than 4 but not more than 8 Type IV —6 Months 1-2 units Greater than 8 3+ units b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting 5ystem including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Number of Units I Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive coinnuinhly that enhances the quality of life for all people and preserves the public trust [EI1BJ(iJ I U I U Ih'A Sh'A I M [I) 1I WAJ Budget Issues: There are no budget issues to consider. Strategic Priorities: Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 7033 Unity Ave N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for al/people and preserves the public trust Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 7033 UNITY AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 7033 Unity Ave N, was issued a Type IV Rental License on August 22, 2016; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 7033 Unity Ave N, Brooklyn Center failed to turn in monthly updates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 7033 Unity Ave N, Brooklyn Center, MN. April 10. 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. t,4 ) iget Q Y1-!i!) I't'Ji Rantal License Mitigation Plan iyp V titter! M1ffgtfoii Fktns will not be pfd. A 11ab1 farm ar hfund the Citfs wabsllo at bHcynrenIerc'r 'r lF (763) 4330 to have an elernt=lo axpy seat t you via email. Property Addrew. 7032 Untty A* Empkljn Onter, MN 6543D Owwrls Hame(ey Up.thwo Vfer Ownef Mireee 04 Cc Dr Wt PA Ownere Phone: Cwrer% t "rakrl D Local Ant(): v Mdres; 13200 PerTf11}O Eden Nalrbe, MN MR At Phiie: 2-440 Agents Ernal IInterWc1?rn Pending ExphraUor Date; rj [St4 uwjm ñti, mm ntpxth eased on pmperly ,condvitlons ancYcrvalidated incfidents, thea.bove referorted property qualifies for Type Month Rental Ucerie Pr b hppii prv1 by the City fully it Mtiioii P1ii must be completed and apprwid by City staM A Mftatlon Plan must be p1ied himiteFy In order to ensure timely petioi of tho lcnsei appiieetii process. The Matin Par should indiaadA tho *1pa Wing taken to correct identl1lad vli?lpffons on4i the measures that wrill be taken to ensure iongalrog wmplianceW 10 City Ordinances and rnppicabie des. A Uetfori Plan e1kws the owner and the City to 'iew ccrm ar itfy peibie sojA*eis to improve iVrn'il ndiiors of the property. If the Nlxga1farr Plan JEi submitted. end alltoms ar riot crnpktod thlu the ttdr ense penod. TLh&CbOe priprty operates b yorid he license epli1on date, enorcamErt atiii GLrth as atwon, formal. complalnt or OcAnso rvw rneyresitt, Before umltIn fllvrt 5tL A B, and C located on pages 2,3,4, and 5. 4-44. - i til4 Cf f1 PitN 54lJ.2la9I F] {7 J T;?11 I i 5631 BUILDING ANI) COSWN1TY STAMARDS Cli7rf C'r. Pr1 RE11aI Lin(?"06 MIon Plan Type IV License Sd A—ClIme Free HousIng Prgrem RiiIrints Phase t El 1) Use a wtit1n lease ?gemIiL The lease agreement shell Include the , CrIme 5reo H ou si ng Le Addenum A copy ofth towa agraeffieW ad Citi Lee Addoridum nit he allehtd to the Wigaftni Plan when eubi1t-tM EE] ) Agree to pursue the terrbinatlo, oc lee aytlanwnt oreiiün bf tenanta who th terms of the lea or arty adeidurs 3) Corthrt mr1 backTond check for all new prospective, WTent tenant a nw binckgrousid thecl< ia not uequed. Must be able to prde &imeiIe1n to City Jrtiasld. nio 4) Attend a Gy approved elght-;hourCfta , Fra HJiig &aini9 %me. Info maUoi for approved courses cn be found at wyw.mricpamet under th 'DaWng smdEventc,tab. A copy of the Crime Free Housing Certificate must Fi t.chd ti the Mffigatlan Crime Free Hclr IraIrbin wa /J hedulf or / Owner or agent ateded!1e planning to attond trialning at efly iif. ) Submit McrbtIi Update bythe 10th day of each month. Phase II [] 1) Cmpree a Seriiy Asseasrnnt and FrnpIemert rMpTovernants requad by the Brok1yr Center Pcilice EMpartirnent, TO schedule an IrilUsi orfoUow.p Security Asesant cAll 763 4344 AtoIwup inlaessment msL be cornitad befr the Ii ptthn data to verityt11 ymprnerits have been Imp1eienI. Ife Sci yAe. neithes been prelous1ycomp1d, write the cortirilet]i idata. p ecirRyAmert mpIaad 1i heured for: _i LJ j 4 SecirlyseasmeritfIkiw-up wa pted ri1ie shA!ed for Conflnuia Sec1oa Af Phase lit mi pa papy Nil Too WtUMMIwoo 1i OIi I x*Iya Cm .flfldb 4Ca u*i4ty a1nwt E1 rrj1 lcy. o*J Cer. M1 ff54Z4I21 Pbcm 1} TD/ 71 Fa rTh 5i BJILDING AND COMMU1TY STANDARDS CE J7013 Uril FJTJCrrtEJ Rantal Ugense Mitigation Pan Typo IVUcn $octbt A—Cr1me Frim H o using Progra m RiM (Irn!f) phasib III J ¶) Owner or agent Iattend ftt mntmurn %2)thA.RM. meetings. The Jilr!g5 must bo comp11ed wftlihi the rentt ficarksia padod and beforE the ürdnj Type P/ Lkeno *xpfrtIon date, Rei*at3on is not requir4 however yo U mtInin dwing tho mpoting, Write two meaiMg dales t9r owner or eerg1n to 1iid, f7t 'Or or ag ent W 11 attend AM, rauelings scheduledon,.!jJ2 /! ari - I 2)HaYB no Itkr vIouEIy documented whhi tbe Ipmt yeer. The fcUowIr tik'n ae requimdfo proprtiar. with four (4) or mwd tmit*+ 1) Ootidtict reidrt tratning anrujEdty thatircctes 0 2) Co ndu ct TJ MLi Pii. av 444$5 ty Otbnoklyn&4 mm'Oftity Sb&udaxds Delparbnont &U 1, 1Th71 I F- EuILrnrqc WD COMMM STANDEMS no 0t fJy-7 TypiaMtcerkse SeitJai —Long Thtm p1fF Improvcment Phv7 13ased £lfl cciflfon and age, atirnatd moace ment dates nl to bo Provided for mmn "pltal Iterns, FunEring should be crs]dared ardIy. ltms that are brr 1 hirr, or othermso In violation çiricir to einL9ed replacement date rid to be replaced sower All 4ems. must have a thte o' E!mi Dai., Datae uh sure" know", when broken" will pa opted. If you am unsure of Wien an lrn will need t* re. piaced. you can prdiclkn basad -on The aM appearance, cridIilon,tmufro1iriusly Add tonaI lnformathi dirt Expetod Uofu Life an bftvnd atwvJudv, lthm Date Lt RJa4e Corjd]tlo td RepIaenierf Data Exampia: Waar Hair May 20W Furnace 17 Water Heater i<J1therApIiarLa Laundry Apnes Smoke Alarms! Carbwi MoncxTde Alarms P May 2O2 G 2019 G 206 - 202 6 2i8 Paint/siding Wltd OA Roof RCLA Fence HOA Shed HDA MA DiivEwy HOA Silk 1-OA NN thF Needs RepbcemMV-.R PQw4 Ty9 IIy 91BEIMkIYA CAUttz—HOLUCUMS at1i FP Shh tik Ppriy arxyn Center, FM 554-21 Pt'nm (Th3) 5-330 I 1T; 11 I Faxi {?1 E52 JILDfli4 AND CThtMUTTY 8TMDMWS R^C *, ' - p,' i .7 n i. r: u:,A 1hb Setis C=ps to imp ro ve Minmnt d CondW of Pprfy The A ams lriths ectkii hi en pro ven to asst 'Mtli property rnanamt and proparly 1n., The followling acillonsrqu1red: 1)Oiieck-In with tenants 3-dy 2)Nve by prope rty to for piMe code 1Ikri. ) E ylct Wanis Inviolati o n of Lh tease or ar vy addnthirn. 4 Rem ain curm ot on all lily feas , faxas., amssments, fines, p emffes, and Pther fin a ncial clahWp aym enta due to ths Ci ty, )O&er.. - The foltowiog a ctions ar& cpLknJ unless iequrd iiyuie City.EII 1) Prciv Ia nf w El 2) Provide gatha LI 3) I nsta ll sturIy El 4) Pr.yjde m a intemano Orvicepark for a pplian ces. N ame of sWca tom pa ny, If the Typ? tV6 Moflth Rr1t Lse is apprmd by the CiyCoridA, tho 1Inee mu st mply with th approvei M l1l9ft0ft FF3n wid all appflbJa City Cod. A written report mu s t bjjbM H 1&t by the joh cla y of each month with a n u Nate of actlons heing t1er by tho owner a ndlor agent to w nuiplywllhth1 Migtion FIrL Apy fth Monthly Udi b 1oj pi 7. AfRable form can ba fpurldon the QWs wbf4 at j%w w6c ltYOfbwqRlynzen1er.oT or ca ll 7) 662-3$30 to h a ve 1ys&,tto you vlo ?rniT. PlaiitiD a tta ch additfomil Warmation ifry. - P. &• - W r(ar R4$445 Gily i1a t&—tzifd 1 itUiy MiI i1m1 I J I a7)94 IIUILDI&G AND COMMUNITY TAD2UD Clt-d ENT Mt PXCC, Type IV L^cense I1R M ltigaSon TfltdVtu1fy I vari fY that iall provided is tm end amuraca , I unders tand that if I th ml Cii4y wJth pprvd MflfaVon Mn, comply Lh all heTns YkithEn the H as n pr1* oT opefA ta byonri theineexpkion dab rrnent acLla ns. EL11 as frmaI côrnpirt., o rmay -?L1It. NkJL 4P'etj Mrg€r) i2O17 ciew Date - At Qwn-r crAVd Nam an d effAppkAd le, P&s Pffr zm- y8ff 0* 17: Le— L / ^ --^—flx-^–^2zczd/Pth thTTt ON& Ng araris rnr Poe eA TJYIJtkr19Jj4444$ cixtfldm IF aM4 c MMUWfl! 1%Thr}Jynaritrr 1 TryT11 City C©wuril Agenda I[tm N©0 1111) [i[I1IiSJ S fl I l I lIY4 (I) 1IhI WJh!kI DATE: April 6, 2017 TO: Curt Boganey, City Mana FROM: Sharon Knutson, City Clerk SUBJECT: Mayoral Appointment of Member to Serve on Financial Commission Recommendation: It is recommended that the City Council consider ratification of the Mayoral appointment of Abate Terefe, 5101 Howe Lane, to the Financial Commission with term to expire December 31, 2019. Background: The Financial Commission is composed of a chairperson and six members. There are two vacancies on the Commission. Since August 16, 2016, notice of vacancy on the Commission continues to be posted at City Hall and the Community Center, on the City's website, Facebook, and Twitter, and airs on Cable Channel 16. A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission informing them of the vacancy and requesting that they call the City Clerk if they are interested in applying for the Commission. They were given the choice of either submitting a new application or having their application previously submitted considered. Notices were also sent to current advisory commission members. A copy of the application received was forwarded to City Council Members in the April 7, 2017, update. Attached for City Council Members only is a copy of the application received: Abate Terefe 5101 Howe Lane Mayor Willson recommends appointment of Abate Terefe to the Financial Commission. As previously requested by the City Council, the City Advisory Commission Bylaws are not included in the materials but can be found on the City's website at ww.cityofbrooklYncenterQ. The membership roster is also available at this site and in the City Council Reference Book. Budget Issues: There are no budget issues to consider. Mission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public trust I ?I I IllIMIMIMI-XII(I.-I AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION April 10, 2017 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the podium. ACTIVE DISCUSSION ITEMS 1.Water Meter Failure Update 2.Community Dialogue FENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1.Liquor License Regulations 2.South Opportunity Site Development 3.Branding & Identity Final Report 4.Water Tower Painting Project Update - April 24 5.Strategic Plan Update 6.Community Center HVAC Update 7. Conducting City Council Business Electronically Work Sskm Agenda IItem N©0 It MEMORANDUM COUNCI{IL WORK SESSIJON DATE: April 4, 2017 TO: Curt Boganey, City Manag' FROM: Steve Lillehaug, Director of Public Works/City Engineer SUBJECT: Water Meter Failure Update Recommendation: It is recommended that the City Council consider providing direction to staff regarding options to address the malfunctioning water meters as part of the City's automated water meter reading system installed in 2009. Background: In 2009, the City upgraded its water meter reading system to a digital automated meter reading system. The City changed out all of its meters including approximately 9,000 water customers, both residential and commercial. Since the change out and as of the end of 2016, the radio read part of the new meter has failed and has been replaced at an unusually high rate of 34.4 percent(3,095 meters of the 9,000 replaced for a second time and in some instances a third time). This has proven to be very time consuming on the City's end and a significant inconvenience for our customers. In response, Ferguson Water Works and Neptune, the installer and meter supplier, have provided several options to address the issue beyond their contractual warranty. TKDA, the City's original consultant for this project, provided the attached feasibility study for consideration of options to address this issue. Per the feasibility study, three options have been considered: Option I Do Nothing; Option 2 Replace Original Meter Interface Units (MIUs) with new MIUs (alternates A through D); or 3 Replace Entire System. The following provides a life cycle cost comparison for the options: Table 1. Water Meter Options - Life Cycle Cost Comparison Estimated Costs Upfront 2017 (Ferguson Life Cycle Cost Cost) (Through )-W Do Nothing, City replaces MIUs as they fail NA j $1396000 A Replace original MILJs with new R9001 V4 MIUs $520,000 I $920,000 8 Replace original MlUs with new R9001 V4 Pit MlUs $600,000 $1,000,000 Replace original MlUs with new R900i V4 MIUs, Transmitter mounted on outside of house eplace original MlUs with new R900i V4 Pit IOUs, transmitterD R mounted on outside of house $990,000 $1,390,000 $1,080,000 $1,480,000 Replace Entire System with a Fixed Network System $1,646,000 $2,054,000 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all peuph' awl preseives the public trust M EMORANDUMhIY4 0] i:1I )1IM COUNCIL WORK SE SS I ON(S1I Option 1 includes City staff replacing the MIUs at the City's cost beyond what is included in the warranty. Options 2, A though D, provide for a MIU replacement that would maintain the "drive by" data collection system but provides several MIU options pertaining to MIU type and the location that the MIU and transmitter would be mounted (inside the home vs. an external mounting of the transmitter for easier access for future battery replacement). Options 2A and 2B replace the MIUs with a new version MIU, keeping all components within the home attached directly to the meter, identical to the current meter and MIU installation. Options 2C and 2D include wiring and mounting the transmitter/battery to the outside of the home for ease of future change outs of the transmitter/battery, understanding that if the meter and/or register malfunctioned, the City would still need to access the meter in the home in those instances. This option would minimize the nuisance of access into residents' homes that would be experienced with the expected battery replacement in approximately 14 years. Options 2B and 2D ("Pit' MIUs) include a more environmentally contained encasement of the MIU, typically only used for outdoor type of installations (e.g. irrigation system meters). The reason for the consideration of installing the "Pit" MIU for all applications is that the City has eight years of experience with the Pit MIUs and have not experienced the high failure rate with the Pit MIU. The City has only had a couple of years of experience with the non-pit V4 MIU, so can only assume that we would not experience the higher failure rate with this new version. It should also be understood that under the original meter installation consideration, the batteries were expected to need to be routinely replaced at year 20-25 (approximately year 2030), based on the information included in the original project feasibility study and assumption from having a 20-year manufacturer warranty. However, we are now learning that based on actual experience and manufacturer testimony that actual battery replacement is needed to be scheduled at approximately year 14 (year 2023). The original cost of a system wide battery replacement was expected to be approximately $405,000 ($45 per meter battery). Under any new option, the now integral MIU/battery would need a routine replacement at approximately year 14. If we replace the meters now in 2017, a MlUlbattery replacement would be expected in approximately 2031 with a cost of approximately $1,080,000 ($120 per meter MIU/battery), due to the fact that it is no longer an option to replace only the battery as the new Neptune MIU versions only include an integrated battery. Note: All figures are in 2017 dollar amounts and do not reflect any construction cost index increases or other adjustments/inflation factors. While the expectations of the original project have not been realized as outlined above, staff recommends proceeding with Option 213, replacing the MIUs with a new V4 Pit MIU for the following reasons: Ensuring an allractive, clean, saft, lucius/re community that enhances the quality oflfr for all people and preserves the public trust k!4 I lWA (II )ISJhYA 1Ii[J I !'LI) 1 C M Na ØI11 [S]l 1.The "Do Nothing" Option 1 is a more costly option with significant continued staff time expected that would be needed to replace the malfunctioning meters over the next eight years at the current failure rate. 2.Option 2A is the most cost effective; however, we have had the 'V4 MIU in our system for only approximately two years and are not completely confident that all of the "bugs" have been worked out of this updated MIU. The pit MIUs have been used in our system since the original installation and we have not seen any significant malfunction of these units that are a more environmentally contained unit. Option 2B is only slightly more expensive compared to the 2A option ($80,000 more). 3.Proceeding with an alternate water meter replacement project on the open market would result in costs being more than double the Ferguson/Neptune proposal amounts. 4.Based on the current Water Fund cash flows and recent savings experienced with the 2017 Evergreen Area Reconstruction Project, the Water Fund would be able to absorb the proposed capital cost of $600,000 while maintaining the current estimated 2018 water rate. Policy Issues: What is the City Council's preferred option to proceed with to address the water meter failure issues as part of the City's automated meter reading system? Strategic Priorities: • Key Infrastructure Investments ,iission: E,,sui!ng an attractive, clean, safe, !IILIUSnC coininuiiltj that enhances the quality QJlfe fiI all people and preserves the public trust zTFR HETFR FEA 30WTY STUDY TY OF OOKLYH MHT IE H, WWAHMOTA Date: March 31, 2017 Project No. 16343.000 444 Cedar Street, Suite 1500 Saint Pau', MN 55101 651.292.4400 tkda.coni TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 SAINT PAUL, MINNESOTA tkda.com March 31, 2017 WATER METER FEASBUTY STUDY CTY OF BROOKLYN CENTER, WNHHESOTA TKDA FROJECT HO. 16343.000 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. fTJ k'. Matthew R. Ellingson, P.E. License No. 50352 Water Meter Feasibility Study i 16343.000 City of Brooklyn Center WATER1METER1FEASIBILITY STUDY [ii I 11') J :j (.I.] 1 Wdts I I WYj I I I I *1111 Vu I I1 .7.1 J 11!I I [i 1*!'I'I' I y :] I s] €s] I I I t Paae No. 1.EXECUTIVE SUMMARY .1 2.BACKGROUND AND PURPOSE ......................................................................................I 2.1 WATER METER HISTORY IN BROOKLYN CENTER ............................................................... ...I 2.2 SUMMARY OF 2007 STUDY ........................................................................................................ 1 2.3 2007 RECOMMENDATION ..........................................................................................................2 3.WATER METER REPLACEMENT PROJECT...................................................................3 3.1 SPECIFICATIONS ........................................................................................................................ 3.2 BIDDING....................................................................................................................................... 3.3 WATER METER INSTALLATION.................................................................................................3 4 .WATER METER FAILURES .............................................................................................4 4.1 YEARLY DATA ..................................... .. ....................................................................................... 4 4.2 WARRANTY ............................................................................................. ..................................... 4 4.3 MEETINGS WITH FERGUSON ............................. ....................................................................... 5 4.4 FERGUSON REPLACEMENT OPTIONS ....................................................................................5 4.5 COSTS FOR REPLACEMENT OPTIONS ...................................................................................... 7 5 .RECOMMENDATION ........................................................................................................8 6 .APPENDIX ITEMS ............................................................................................................9 6.1 OPTION COST COMPARISIONS ................................................................................................9 6.2 FERGUSON OFFERS DATED MARCH 17,2017 ........................................ .............................. 9 6.3 FERGUSON OFFER LETTER FOR FIXED NETWORK DATED JANUARY 17, 2017................9 6.4 MIU WARRANTY FROM NEPTUNE............................................................................................9 Water Meter Feasibility Study ii 16343.000 City of Brooklyn Center 1. EXECUTIVE SUMMARY This feasibility study will discuss the following: The history of water meters in Brooklyn Center o 2007 automated meter reading study and recommendations o 2009 water meter replacement project High failure rates of the radios with over 1/3 of the radios replaced since 2011 Evaluation of the short and long term options going forward BACKGROUND AND PURPOSE 2.1 WATER METER HISTORY IN BROOKLYN CENTER There are approximately 9,000 water meters in the City of Brooklyn Center's water system. Prior to 2009 all meters were manually read by either the property occupant or City staff. Residential accounts were asked to read their own meters, record the information on a City supplied postcard, and return this card by mail to the City. Commercial accounts had their water meters read by Utility staff. Finance staff sorted the cards and manually entered meter readings to create quarterly bills. 2.2 SUMMARY OF 2007 STUDY In 2007 the City hired TKDA to do a study to investigate upgrading the existing water meter reading system from a manual read system to an automatic read system and requested an evaluation of the different types of systems available, the financial costs of these systems, and the benefits of each system to the City. Water Meter Feasibility Study 1 16343.000 City of Brooklyn Center 2.2.1 Touchpad System. The first system was a touchpad, where a meter reader would have to walk to every property with a handheld device and read the touchpad mounted on the outside of the property. 2.2.2 Radio Read System. This system included a radio unit that transmits the current reading and could be mounted either on the water meter register in the basements of houses or on the outside of the property. The City would collect water consumption data by driving through a neighborhood with the radio receiver mounted within a City vehicle. 2.2.3 Fixed Network System. This is the most expensive metering system option and in 2007 it was a newer technology that not many cities were using. The radio transmitters mounted either outside or inside of properties send a signal directly to a data collector mounted on top of water towers and other high buildings or poles. This option does not require any meter readers. 2.3 2007 RECOMMENDATION After review of the different metering systems available for the city of Brooklyn Center it was recommended to bid a radio read water meter system at an estimated cost of $ 2,888,625. This is from the 2007 study; "The metering system should function during the 20 to 25 year life of the meter. Meter batteries usually have a 20 year life warranty, which is prorated after 10 years. The warranty is for the battery only and doesn't cover labor or installation of a new battery. Meter batteries would need to be replaced during the expected life of the meter system." This is significant as it was assumed there would need to be a system wide battery replacement at 20 years, when in actuality it is more typically needed at 14 years based on conversations with the vendor and what our experience has been with other radio read systems since then. Water Meter Feasibility Study 2 16343.000 City of Brooklyn Center 3. WATER METER REPLACEMENT PROJECT 3.1 SPECIFICATIONS In 2008 TKDA put together specifications for a mobile drive by radio read system for Brooklyn Center. The bid was to replace all of the 9,000 meters with the radio transmitter installed on the meter inside the property. 3.2 BIDDING. Bids were received from 3 different vendors in September 2008 and the low bidder was Northern Water Works Supply (today they are Ferguson Waterworks) with a total bid of $2,322,573.25. The meters included data logging that would help the City with customer service by being able to get hourly usage data to assist with customer leaks. 3.3 WATER METER INSTALLATION Starting in January 2009 all of the meters in the City were replaced with a new mobile drive by radio reading system and the work was completed by October 2009. The total contract amount at the end of the project was $2,135,621.17. The water meters are made up of three main components: 1.Brass meter body 2.E-Coder register with R900i meter interface unit (MIU). The "I" in the R900i means the radio unit is integrated on the meter register. 3. Replaceable battery (which is snapped onto the MIU) The R900 is the radio unit that operates in the 900 MHz frequency range. We will use 'MIU' throughout the rest of this report to describe the register and radio unit. Water Meter Feasibility Study 3 16343.000 City of Brooklyn Center 4. WATER METER FAILURES 4.1 YEARLY DATA The City of Brooklyn Center started experiencing failures in 2011 and had to replace many of the MIUs and battery packs on the water meters. Below are the numbers of the failures from 2011 to 2016: Year Number of Failures % Fail (Out of 9000) 2011 180 2.0% 2012 292 3.2% 2013 423 4.7% 2014 622 6.9% 2015 569 6.3% 2016 1009 11.2% Total To Date 3095 34.4% Average Failures per Year 516 5.8% Prior to August 2015 all of the replacement MIUs were the Neptune Version 3 (V3) or earlier MIU models. Starting in August 2015 the newest Neptune Version 4 (V4) MIUs were being installed. There have been over 1,000 V4 MIUs installed and only 10 have experienced a failure. One big difference with the V4 MIU is that the battery pack is no longer field replaceable, so when an MIU stops working the whole MIU is replaced, but the brass meter body can remain as long as that part is still working properly. Also, the V4 MIUs are 100% compatible with the existing reading equipment so you can read both the V3 MIUs and the V4 MlUs with the same equipment. 42 WARRANTY The MIUs have a 10 year full replacement warranty which goes until 2019 and then a prorated warranty so stating in year 11 and going to year 20. Usually the warranty does not include any labor or installation, but because of the number of Water Meter Feasibility Study 4 16343.000 City of Brooklyn Center failures Ferguson offered to do most of the repairs because City staff could not replace that many MlUs. 4.3 MEETINGS WITH FERGUSON Ferguson and City staff has held multiple meetings over the past couple of years to try and come to a resolution for the City. After reviewing the data provided by the City approximately 10% of the V3 MlUs that had already been replaced once after 2011 and before August 2015 were failing again and needed to be replaced. The City requested to get a proposal from Ferguson to address the MIUs that have been replaced at least once already. 4.4 FERGUSON REPLACEMENT OPTIONS There are three options provided from Ferguson for how to address the failing radios that we will discuss further. 4.4.1 Option 1: Do Nothing. Under this option when an MIU fails it will be replaced under the terms of the warranty (See Appendix). The City would be responsible for the field replacement labor costs and also starting in 2020 the MIUs will not be covered by the full 100% product warranty and the City would have to pay a discounted price for the future replacements based on the current contract price or the list price as follows: Year of Failure MIU Replacement Price Discount 1-10 Full Replacement 11 and 12 50% l3 and l4 40% lS and l6 30% l7 and l8 20% 19 and 20 10% Water Meter Feasibility Study 5 16343.000 City of Brooklyn Center Initial 2017 Estimated Total Costs to the Option System Type Ferguson Cost City (Including Staff Time) Through 2030 Maintain Existing System Under Existing 1 Warranty with City Responsible for the NA $1,395,964.56 Field Replacement Labor Maintain Existing Mobile Drive-By Radio 2A Read System, Replace 8,000 MIUs with $520,000 $919,807.58 R900iV4 MIUs Maintain Existing Mobile Drive-By Radio 2B Read System, Replace 8,000 MIUs with $600,000 $999,807.58 R900i Pit Register V4 MIUs Maintain Existing Mobile Drive-By Radio 2C Read System, Replace 9,000 MIUs with $990,000 $1,389,807.58R900 V4 MIUs mounted on the outside of properties Maintain Existing Mobile Drive-By Radio 2D Read System, Replace 9,000 MlUs with $1,080,000 $1,479,807.58R900 V4 MIUs mounted on the outside of properties Fixed Network System Total New 3 System - Replace all 9,000 MIU with a $1,645,920 $2,053,668.21 Hosted Server The estimated City staff costs of $302,120 are included in Option 1 and all of the Option 2 systems to drive and get the meter readings until the year 2030. Option 2C and 2D include an additional 1,000 meters from the Ferguson proposal in the appendix, because those alternatives are for installing all of the MIUs on the outside of the properties. The total costs for option 2C and 2D were prorated using the same unit price multiplied by 9,000 meters instead of 8,000. 5. RECOMMENDATIO11 After reviewing the proposals from Ferguson and meeting with City staff, TKDA's recommendation for the City of Brooklyn Center is Option 2B to continue with a mobile drive by reading system by replacing approximately 8,000 MlUs with the newest version of the Neptune MIU, the V4 R900i pit set MIU. The pit set MIU is best register available from Neptune and is believed to be the best option for the City. The pit set MIU costs $10 more than the inside set MIU, but compared to previously bid projects this cost difference is usually much higher than that and is a good value. Option 2A would be the second best option based on the cost. In our experience water meter MlUs have an expected life of approximately 14 years. Even though the MlUs are warrantied for full replacement for the first 10 years and Water Meter Feasibility Study 8 16343.000 City of Brooklyn Center prorated for years 11-20, it is unlikely that all of the MlUs would last for the entire 20 years. If the MlUs installed in 2009 lasted for 14 years a replacement project would have to be done by the year 2023 at a higher cost than the Ferguson proposal now. By replacing 8,000 MIUs in 2017 the expected life would last until 2030, which is why the future cost projections are calculated until 2030. Option I is not feasible because the rate of the failures has only been going up every year and it does not solve the future failure problems. Also, the City would be responsible for the labor to install the replacement MIUs. While the fixed network proposal is at a lower unit price than you would see in a competitive bidding environment, the costs at this time are not justifiable when the existing system was installed at a price of over two million dollars in 2009. Also the annual hosting fee (after the first three years) makes the future costs even higher, unless the City buys the equipment and hosts the data in house. 6. APPENDIX ITEMS 6.1 OPTION COST COMPARISIONS 6.2 FERGUSON OFFERS DATED MARCH 17, 2017 6.3 FERGUSON OFFER LETTER FOR FIXED NETWORK DATED JANUARY 17, 2017 6.4 MIU WARRANTY FROM NEPTUNE Water Meter Feasibility Study 9 16343.000 City of Brooklyn Center fl ,,1-i, 1 B rpr r,,,n \5/ilI rkd NAptprq Thrniiih ni Quantity Replaced Each Year Yearly City Labor Cost to Replace Each Meter Yearly City Cost Amount Replacement Register List Price Cost Warranty Prorated Percent Product Cost Per Register Total Yearly Product Cost 2017 1000 $65.00 4 65,000.00 $-0%$-$- 2018 1000 $65.00 65,000.00 $-0%$-$- 2019 1000 $66.95 $66,950.00 $-0%$-$- 2020 1000 $68.96 $68,958.50 $150.00 50%$75.00 $75,000.00 2021 1000 71.03 71,027.26 $154.50 5051.$77.25 $77,250.00 2022 1000 $73.16 73,158.07 $159.14 60%$95.48 $95,481.00 2023 1000 $75.35 -75,352.81 1 $163.91 60%$98.35 $98,345.43 2024 1000 $77.61 $77,613.40 $168.83 70%$118.18 $118,178.43 2025 45 79.94 $3,597.38 $173.89 70%$121.72 $5,477.57 2026 45 $82.34 $3,705.30 $179.11 80%143.29 $6,447.88 2027 45 $84.81 $3,816.46 $184.48 80%147.58 $6,641.32 2028 45 $87.35 $3,930.96 $190.02 90%171.01 $7,695.63 2029 45 $89.981 $4,048.88 $195.72 90%176.14 $7,926.50 2030 45 $92.67 $4,170.35 $201.59 100%201.59 $9,071.44 Mobile Drive-By Reading Costs Through 2030 $302,120.00 Total I I I $888,449.381 I $1,425.60 $507,515.19 Total City Cost Through 2030 $1,395,964.56 City Staff would install replacements Approximately 1,000 V4 MlUs have been installed since August of 2015 and do not need to be replaced By 2024 all remaining 8,000 original MlUs would be replaced The failure rate starting in 2025 is estimated at 0.5% for future replacements flntirn 2 Radio Rd Ontion - Ferguson to Replace 8000 original MlUs with new R900i V4 Pit MIIJ5 Quantity Replaced Each Year Product Price Per Meter ProductCost City staff cost for entering new data for eachMIU Total City staff Cost Total Cost 2017 8000 $65.00 $520,000.00 $ 5.00 $40,000.00 $ 560,000.00 2018 45 under warranty $ 65.00 $2,925.00 $ 2,925.00 2019 45 under warranty $ 66.95 $3,012.75 $ 3,012.75 2020 45 under warranty $ 68.96 $3,103.13 $ 3,103.13 2021 45 under warranty $ 71.03 $ 3,196.23 $ 3,196.23 2022 45 under warranty $ 73.16 $3,292.11 $ 3,292.11 2023 45 under warranty $ 75.35 $ 3,390.88 $ 3,390.88 2024 45 •under warranty $ 77.61 $ 3,492.60 $ 3,492.60 2025 45 under warranty 79.94 $ 3,597.38 $ 3,59738 2026 45 under warranty 82.34 $ 3,705.30 $ 3,705.30 2027 45 under warranty 84.81 $ 3,816.46 $ 3,816.46 2028 45 $ 80.77 $ 3,634.65 $ 87.35 $ 3,930.96 $7,565.61 2029 45 $83.19 $3,743.69 $89.98 $ 4,048.88 $7,792.58 2030 45 $102.83 $4,627.20 $92.67 4,170.35 $8,797.55 MobileDrive-ByReadingCostsThrough2030302,120.00 $302,120.00 RadioReadTotalCityCost Through 2030 $ 532,005.55 $ 387,802.04 $919,807.58 Notes: Assumes a 0.5% failure rate for the future replacements City Staff would install replacements starting in 2018 Approximately 1,000 V4 MIU5 have been installed since August of 2015 and do not need to be replaced Options 2B, 2C and 20 have the same City cost, the only difference is the initial product cost as listed in section 4.5 flr,1-k,r, Piycd r\Ipf,AIr,rl flntinn Quantity Replaced Each Year Product Price Per Meter Product Cost Software Hosted Charge City staff cost for entering new data for each MIU Total City staff Cost Total Cost 2017 9000 $ 116.70 $ 1,050,300.00 --- $ -$ 1,050,300.00 2017 9000 $ 66.18 $ 595,620.00 --$ 5.00 $ 45,000.00 $ 640,620.00 2018 45 under warranty $ -$ 75.00 $ 3,375.00 $ 3,375.00 2019 45 under warranty $ 21,000.00 $ 77.25 $ 3,476.25 $24,476.25 2020 45 under warranty $ 21,630.00 $ 79.57 $ 3,580.54 $ 25,210.54 2021 45 under warranty $ 22,278.90 $ 81.95 $ 3,687.95 $25,966.85 2022 45 under warranty $ 22,947.27 $ 84.41 $ 3,798.59 $ 26,745.86 2023 45 underwarranty $ 23,635.691 $ 86.95 $ 3,912.55 27,548.24 2024 45 under warranty $ 24,344.761 $ 89.55 $ 4,029.93 28,374.68 2025 45 under warranty $ 25,075.10 $ 92.24 $4,150.82 $ 29,225.92 2026 45 under warranty $ 25,827.35 $ 95.01 $4,275.35 $ 30,102.70 2027 45 under warranty $ 26,602.17 $ 97.86 $4,403.61 $ 31,005.78 2028 45 $ 80.77 $ 3,634.65 $ 27,400.24 $ 100.79 $4,535.72 $ 35,570.61 2029 45 $ 83.19 $ 3,743.69 $ 28,222.24 $ 103.82 $4,671.79 $ 36,637.72 2030 45 $ 102.83 $ 4,627.20 $ 29,068.91 $ 106.93 $4,811.94 $ 38,508.06 Fixed Network Total City Cost Through 2030 $ 1,657,925.55 $ 298,032.62 $ 97,710.04 $2,053,668.21 Notes: Assumes a 0.5% failure rate for the future replacements City Staff would install replacements starting in 2018 Year 11 and 12 (2028 and 2029) Warranty has a discount of 50% off of the current price which has been increased at 3% per year Year 13 (2030) Warranty has a discount of 40% off of the current price which has been increased at 3% per year Fixed Network City Staff Cost Reductions LaborType Reads Per Week Frequency Per Year Cost Per Hour YearlyCost Cost for 14 Years Misc.Reads 5 52 $65.00 $16,900.00 $236,600.00 LaborType jHoursPerRead Frequency Per Year Cost Per Hour YearlyCost MeterReads 3 24 $65.00 $4,680.00 $65,520.00 Total Fixed Network City Staff CostReductions Notes: Misc. reads include move in/move outs and reads not atregular billing cycle reads For Misc. reads sssume 1 hour per read at a cost of $65 per hour for staff and truck cost Meter reads include 6 reading cycles read each quarter for a frequency of 24 per year I$FERGUSON' Waterworks FERGUSON WATERWORKS #2518 1694 91ST AVE NE BLAINE, MN 55449-4311 Deliver To: From: Chris Dashieli Comments: Phone: 763-560-5200 Fax: 763-560-1799 12:34:56 MAR 17 2017 Page 1 of 1 FERGUSON WATERWORKS #2516 Price Quotation Phone: 763-560-5200 Fax: 763-560-1799 Bid No: B079664 Bid Date: 02/27/17 Quoted By: CTD Customer: CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MN 55430 Cust PO#: Cust Phone: 763-569-3300 Terms: NET 10TH PROX Ship To: CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MN 55430 Job Name: NEPTUNE AMR SYSTEM Item Description NRD2G23 REG 314 T10 V4 R900I USG INSIDE FNACC NEPTUNE -ACCESSORIES INSTALL TOTAL QUANTITY IS BASED ON REPLACEMENT OF ALL NEPTUNE NON V4 T10 ECODER R900i REGISTERS. THIS OFFER IS VALID THROUGH APRIL 30, 2017 Quantity Net Price UM Total 8000 65.000 PA 520000.00 8000 0.000 EA 0.00 Net Total: $520000.00 Tax: $0.00 Freight: $0.00 Total: $520000.00 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE ARE NOT FIRM UNLESS NOTED OTHERWISE. CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBEIMBE/WBE/SMALL BUSINESS REQUIREMENTS. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at http://wolseleyna.com/terms_conditionsSale.html. Govt Buyers: All items are open market unless noted otherwise. LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable watersystems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection. FERGUSON WATERWORKS #2516 Price Quotation Phone: 763-560-5200 Fax: 763-560-1799 Bid No:B079670 Cust Phone:763-569-3300 Bid Date:02/27/17 Terms:NET 10TH PROX Quoted By:CTD Customer:CITY OF BROOKLYN CENTER Ship To:CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PKWY 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MN 55430 BROOKLYN CENTER, MN 55430 Cust PO#:Job Name:NEPTUNE AMR SYSTEM Item Description Quantity Net Price UN! Total NRW2G23 REG 3/4 T10 V4 R900I USG PIT 8000 75.000 EA 600000.00 FNACC NEPTUNE - ACCESSORIES INSTALL 8000 0.000 EA 0.00 TOTAL QUANTITY IS BASED ON REPLACEMENT OF ALL NEPTUNE NON V4 TI ECODER R900i REGISTERS. THIS OFFER IS VALID THROUGH APRIL 30, 2017 Net Total: $600000.00 Tax: $0.00 Freight: $0.00 Total: $600000.00 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE ARE NOT FIRM UNLESS NOTED OTHERWISE. CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBEIWBE/SMALL BUSINESS REQUIREMENTS. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at http://wolseleyna.com/terms_conditionsSale.html. Govt Buyers: All items are open market unless noted otherwise. LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable watersystems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potableapplications. Buyer is solely responsible for product selection. Bid No:B080560 Cust Phone:763-569-3300 Bid Date:03/17/17 Terms:NET 10TH PROX Quoted By:CTD Customer:CITY OF BROOKLYN CENTER Ship To:CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PKWY 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MN 55430 BROOKLYN CENTER, MN 55430 Cust PO#:Job Name: Item Description NRH2G21 REG 314 T10 ECDR USG NEPTUNE ECODER INSIDE GALLON REG W/R900MIU FNACC NEPTUNE - ACCESSORIES INSTALL TOTAL QUANITIY IS BASED ON REPLACEMENT OF ALL NEPTUNE NON V4 T10 ECODER R900I REGISTERS. THIS OFFER IS VALID THROUGH APRIL 30, 2017 Quantity Net Price UNI Total 8000 110.000 EA 880000.00 8000 0.000 EA 0.00 Net Total: $880000.00 Tax: $0.00 Freight: $0.00 Total: $880000.00 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE ARE NOT FIRM UNLESS NOTED OTHERWISE. CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBE/\NBE/SMALL BUSINESS REQUIREMENTS. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at http://wolseleyna.com/terms_conditionsSale.html. Govt Buyers: All items are open market unless noted otherwise. LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection. OFERGUSON' Waterworks FERGUSON WATERWORKS #2518 1694 91ST AVE NE BLAINE, MN 55449-4311 Deliver To: From: Chris Dashiell Comments: Phone: 763-560-5200 Fax: 763-560-1799 12:48:39 MAR 17 2017 Page 1 of 1 FERGUSON WATERWORKS #2516 Price Quotation Phone: 763-560-5200 Fax: 763-560-1799 Bid No: B080561 Bid Date: 03/17/17 Quoted By: CTD Customer: CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MN 55430 Cust PO#: Cust Phone: 763-569-3300 Terms: NET 10TH PROX Ship To: CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MN 55430 Job Name: Item Description Quantity NRH2G21 REG 3/4T10 ECDR USG 8000 NEPTUNE ECODER INSIDE GALLON REG WI R900 MIU :NACC NEPTUNE -ACCESSORIES INSTALL 8000 TOTAL QUANITIY IS BASED ON REPLACEMENT OF ALL NEPTUNE NON V4 T10 ECODER R900I REGISTERS. Net Price UM Total 120.000 EA 960000.00 0.000 EA 0.00 THIS OFFER IS VALID THROUGH APRIL 30, 2017 Net Total: $960000.00 Tax: $0.00 Freight: $0.00 Total: $960000.00 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE ARE NOT FIRM UNLESS NOTED OTHERWISE. CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBEIWBE/SMALL BUSINESS REQUIREMENTS. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at http:I/wolseleyna.comlterms_conditionsSale.html. Govt Buyers: All items are open market unless noted otherwise. LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable watersystems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection. FERGUSON IMeter & Automation Group1 Waterworks January 17, 2017 Steve Lillehaug City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 We are pleased to submit this proposal for a Neptune AMI System Upgrade. NEPTUNE AMI SYSTEM UPGRADE Neptune 5/8" T10 Ecoder Pit Gallon Register Neptune R900 MIU Installation of Meter and MIU Neptune R900 Gateway Collector Installed Neptune N Sight Software (Hosted for 3 years) This offer is valid through March 31, 2017. Thank you, Steve Brush Midwest Sales Manager Ferguson Waterworks Meter & Automation Group Quantity Unit Cost Total Cost 9,000 $116.70 $1,050,300.00 9,000 9,000 $66.18 $595,620.00 3 No Charge No Charge 1 No Charge No Charge $1,645,920.00 -" a)i a)= - 0 C)o a) .- in 'in (0 a) C-)- 5 C) =niH in- S -c 0.-ES a a) a),in( a).0 'inu1I Q) .0 '= C) 0) in 5 - (0 0 'in.5,5cc a) cc_s a) 'in C-' in a)a) a)a)_a) a'0> .0 = 'O >= ° in a) a) a) a a ,S 'c a) 5i22 aa)a) (00a) C) ,0 - - 0).0 a) - ,, a) in a) 0 a) - ' 10 in'S Cl 0) 5 a) a)' (0 -'S c c' Sa) C(_'O 5- C-, 09 Cia) 0) - : S C$ - (0.0 2 a) -'9 'S CD co 00 5 a) a) 0 =) S C)o'09 .2 F9 .9-5'5 5)a)fl a) 0 ' a)C a) a a) S (I) 0 4- =0 = 4- 0 00= 0 4-=0 a-.L ' I , o"'o, RI c. 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'9<0)10 '9 H-cc cc4-C/) -1010 cc H- C/) cc10 cc 10 cc o > > <10 H- H- in) cc10cc1000) C))cc')C>WUJ 10 H- < '9"''10cc< - H-10 H- H-4'C0)cc CD'Scc2?ccH- <<10 <<10 C.) = OnE W©k §skrn Agenda I[tm N©0 2 DATE: February 27, 2017 TO: Curt Boganey, City Manag j FROM: Reggie Edwards, Deputy City Manager (J SUBJECT: BC Community Dialogue Concept Recommendation: It is recommended that the City Council consider hearing and discussing the proposed BC Community Dialogue Concept. It is further recommended that the City Council direct staff regarding next steps with a BC Community Dialogue Concept. Background: Historically, the City Council has structured council meetings in a manner that permitted residents to speak on various issues during the start of the City Council's meetings. This structure was created as a means to provide opportunities for citizens to communicate directly with the City Council. In 2012, the City Council established the City six strategic priorities of which the following two were included: • Citizen engagement • Improving the Image of the City The strategic priorities mentioned above were aligned with the structure of council meetings with regarding to citizen open podium time. On January 22, 2017 (see attachment A), the City Council and City Manager received an email from a citizen expressing her desire to partner with the Council to affect change in the City and improve its reputation. On February 13, 2017, the City Council expanded the time and structure for residents to discuss current issues. The Council discussed the need and desire to create a method for ongoing dialogue with residents outside of the City Council regular meeting structure. On February 27 t (see attachment E), the Council discussed their desire to engage citizens in a dialogue process. Various dialogue methods such as open forums, town hail meetings and open café were discussed by the Council. Council directed staff to develop a recommendation for moving forward with regard to a community dialogue process. In March, staff met and developed a recommended approach based upon the values of developing an authentically open and sustainable community dialogue process. The approach embodies four desired outcomes for residents including: 1.to inform 2.to listen for understanding Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust k"4 I DI4 (I) 1I )1PJhYA SIS1IJh'[iJ I ii'LI) 1 *'ii (SkI 3.to engage 4.to build ongoing trusted relationships The outcomes outlined for the process were developed and viewed in contrast to possible strategies of 1) adhering to the "squeaky wheel" and 2) being reactionary to events within the city. The outcomes outlined were based on Council's desire and charge to enact the City's strategic priorities. Based upon the outcomes outlined above staff developed a three-stage approach for engaging residents in a dialogue that may contribute to achieving two of City's six strategic priorities. Below is a diagram and description of the Community Dialogue Three Stage Approach. Community Dialogue Three Stage Approach Community Engagement Conversation - This first step is designed to authentically communicate and express to residents a desire by the City to engage them in ongoing meaningful and purposeful dialogue with the intent of achieving four key outcomes (e.g., to inform, to listening, to engage, and to build ongoing trusted relationships). This step will involve 2 to 3 meetings (times and day will vary) in order to maximize resident participation. The sessions will cover three core questions of: a)What does community dialogue success mean and look like in Brooklyn Center? b)What are the broad core issues that ought to drive a BC community dialogue process? c) How would Brooklyn Center be different, if we successfully engaged residents in a BC community dialogue? II. Development of Ongoing Dialogue Sessions - This second step would follow the initial community engagement dialogue. It is designed, premised on the concept of "not knowing" the end results of the initial dialogue. Therefore, its format is adaptable and flexible in order to appropriately meet the needs that will result from the initial dialogue discussion. Ongoing dialogue sessions may include a mixture of dialogue methods or structures including: 1 on 1 Discussion Sessions Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust I1'A I Q (0) 1I P1IJ ES1IJISJ I !A'LI) 1 I IJb1 (Skl • Small Group Focus Group Sessions • Large Community Group Dialogue • Neighborhood Base Conversations How the dialogues are facilitated will be based upon the subject matter and the specific outcomes desired. For example listening sessions may be desired outcome for on one occasion, while a dialogue may be desired for another. Thereby, the two outcomes would dictate a different method of facilitation. III. Social Media Engagement - This third step was designed to serve as an asymmetric supplemental strategy to the first and second steps. Through social media (i.e. Facebook, twitter, text messaging, etc.) message generation and feedback on issues may accompany various dialogues. This step may serve as pre-dialogue, real time dialogue, and post dialogue feedback loop to enhance the effectiveness and level of participation for the first two steps. Regular assessing, reporting and adjusting of the process will be established in order to continue striving toward broader and more resident engagement and achievement of the desired outcomes. Policy Issues: Staff request that the Council: 1.Is there a consensus of the Council regarding the values outlined for the proposed process? 2.Is there a consensus of the Council regarding the outcomes desired for the proposed process? 3.Is there a consensus of the Council regarding moving forward with the proposed process? 4.If there is consensus among the Council on three previous policy questions, is it the direction of the Council for staff to proceed forward with execution of the proposed community dialogue process? Strategic Priorities: • Citizen Engagement Packet Attachments Item Date Description A.January 22, 2017 Email from Ms. Sheilah to Mayor Willson, Councilmember Butler and City Manager Curt Boganey. Councilmembers Ryan, Lawrence- Anderson and Graves were copied. B.January 23, 2017 Excerpt of Minutes for City Council Study Work Session initial discussion (Miscellaneous Discussion Section) C.February 13, 2017 Excerpt of Minutes for City Council Study Work Session discussion of issue (Miscellaneous Section) D.February 23, 2017 Cover page for February 27th City Council Work Session discussion E.February 27, 2017 Excerpt of Minutes for City Council Study Work Session discussion Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of fife for al/people and preserves the public trust ACurt Boganey From: Kris Lawrence-Anderson Sent: Monday, January 23, 2017 4:06 PM To: Curt Boganey Subject: FW: City Council and City Manager I spoke wit and she said your email "bounced back". Sincerely, Kris Lawrence-Anderson Brooklyn Center Council Member 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 Voicemail (763) 569-3444 Councilmemberlawrence-anderson@clbrooklyn-center.mn .US City website: httr://www.cityofbrooklvncenter.orgl Fr. Sent: Sunday, January 22, 2017 3:48 PM To: cbogany@ci.brooklyn-center.mn.us ; Tim Willson; Marquita Butler Cc: Kris Lawrence-Anderson; April Graves; Dan Ryan Subject: City Council and City Manager Greetings, It is my desire to partner with the council and city manager to affect change in Brooklyn Center and to change the reputation of Brooklyn Center. I know it will take time to accomplish this and I'm willing to work at it but I have however experienced from a couple people disrespect of others and what seems to many a, we don't cared and don't want to listen to you attitude. We as citizens have the right to address the council on issues that we feel are lmportant,yes we need to be respectful of the council, but the council needs to be respectful to the citizens and visitors as well. How can we fix the relationship between council and citizens?? Is there a time that we as citizens can bring issues to you and have more time than 15 minutes? Is it better to email concerns? will they be responded to? What is the solution? PQ MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY/WORK SESSION JANUARY 23, 2017 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, City Attorney Troy Gilchrist, and Michaela Kujawa- Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Butler requested discussion on Item 6b, Rental Licenses for Council approval. She asked if the properties with higher numbers of violations had accumulated all the violations over the course of years or if they are from the current rental licensing period or year. Mayor Willson replied that the violations listed are all from the current year of the rental license period and noted those with higher violations will have a lower license level than those without violations. Councilmember Ryan requested the following change to the Study Session minutes of January 9, 2017: Page 2, 2nd Paragraph, 5th Line: "Councilmember Ryan stated he would not want to support sales tax." and to substitute it with the following language: "Councilmember Ryan stated he will not support Legislation authorizing a municipal sales tax for Brooklyn Center." It was the majority consensus of the City Council to accept the revision to the January 9, 2017 City Council Study Session minutes. MISCELLANEOUS Councilmember Lawrence-Anderson stated the Council had received an email regarding a request to conduct periodic town hall style meetings and asked if the Council would like to 01/23/17 -1- discuss that further at this time. Mayor Willson stated he has not had a chance to read the email yet but upon doing so, they will discuss the topic. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS BRANDING AND IDENTITY CAMPAIGN UPDATE - MR. EDWARDS Interim Assistant to the City Manager Reggie Edwards introduced this item and provided some background on this topic. He introduced Vitalink President Jeanne Frazer and Marketing Consultant Kathy Horn to provide a presentation on the findings of the branding and identity campaign they conducted for Brooklyn Center. Ms. Frazer asked for feedback from the Councilmembers on the potential branding logos presented. Mayor Willson stated his preference is the logo with the house and the person. Councilmember Graves stated she agrees with Mayor Willson that the first logo is her preferred choice as well. Councilmember Lawrence-Anderson stated she does not like the logo with the different size lettering in the word "Center" and she prefers the logo with the tree of life but has concerns about seeing the details in the tree from far away. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL The Study Session was recessed at 6:49 p.m. RECONVENE STUDY SESSION Councilmember Graves moved and Councilmember Lawrence-Anderson seconded to reconvene the Study Session at 6:53 p.m. Motion passed unanimously. BRANDING AND IDENTITY CAMPAIGN UPDATE - MR. EDWARDS - Continued Councilmember Butler stated she likes the tree of life logo the best but doesn't particularly love any of them. She asked how Vitalink would get feedback from residents on these options. Ms. Horn stated they would send out a survey to get input from the residents. Councilmember Graves stated she would like to get feedback from the residents before making a choice and noted she does like the catch phrase "Get closer". Mayor Willson stated his daughter-in-law is a graphic designer by trade and he would like to share these with her and get her feedback. Councilmember Ryan stated he would also like to get some input from a graphic designer he knows as well and noted he isn't really taken with any of these ideas. 01/23/17 -2- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION FEBRUARY 13, 2017 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Wilson and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Interim Assistant to the City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Planning and Zoning Specialist Tim Benetti, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS None at this time. MISCELLANEOUS City Manager Curt Boganey introduced this item, an email regarding a citizen request to improve Council/Citizen Communication. He stated it is recommended that the Councilmembers discuss this item and decide if a Work Session needs to be. scheduled for further discussion. Mayor Willson read the email from citizen Sheilah Miller. Ms. Miller expressed in her email to the City Councilmembers, her desire to build better communication between citizens and the Councilmembers. She stated that she would like to partner with the City Council to help better the community and look at ways to change the reputation of the City as well as gain better communication to and from the City Councilmembers. Mayor Willson stated he thinks having a town hall style meeting or creating a task force are options that would be helpful for this request. He noted the Citizen Task Force is something that has been helpful in the past. Councilmember Ryan stated having a town hall style meeting with a facilitator may be effective to have open discussions on important topics. Tammy Sathre, 6038 Lilac Drive, addressed the City Council. She stated she has felt disrespected by the Councilmembers at times and she knows others have expressed the same 02/13/17 -1- feelings. She stated some behaviors and actions on part of the Mayor at times have been upsetting to her. Mayor Willson stated he is always open to discussing ways to better the City and concerns of the citizens. Sheilah Miller, 3706 53' Avenue North, addressed the City Council regarding the email she sent. She felt having a facilitator would be a good idea. She stated the perception of the City Council isn't good, but stated if the Councilmembers were to make time to be available and open to hearing what residents think and feel, that may change some people's perception. Councilmember Lawrence-Anderson stated she has been approached via social media to engage in dialogue regarding issues an individual wanted to discuss. She requested instead of continuing the discussion via Facebook, either an in person meeting or a phone call to continue the discussion and on more than one occasion the individual declined to do so. Mayor Willson stated having an open forum has been something they have done in the past; however, there have been times when certain people within the crowed end up dominating the conversation and others don't get a chance to speak. He noted that is the main reason they haven't done that style meeting in a while. Brian Fellegy, 7005 Unity Avenue North, addressed the City Council. He stated he was present at a September 2016 meeting to address the water issue. He stated he was disappointed that upon leaving his name, phone number, and email address with Mr. Boganey, he wasn't ever contacted. Mr. Boganey replied he would like to apologize for the lack of response. He stated it was most likely his fault and the information must not have been passed on to his staff by accident. He stated if he had given the information to his staff, he is certain Mr. Fellegy would have received a response due to their high level of accountability. Mr. Fellegy stated he feels the issue of the water has been ignored. He noted every response regarding questions about the water on social media to the City or in person have been canned responses only. Mayor Willson stated he believes having a task force would be a good way to go with a particular issue such as the water issue. Mr. Fellegy asked if there would be staff members present to answer questions on the issues presented. Mayor Willson explained the Task Force would be a group of citizens appointed by the City Council who would offer some citizen insight into ideas and solutions to the water issue that they feel would help. Mayor Willson stated the City would be very happy to have some ideas for this issue because the City feels as if they have exhausted all their resources. Mr. Fellegy stated he would be happy to serve on the task force should they form one. Councilmember Ryan asked Mr. Fellegy if he has been to the new water plant. Mr. Fellegy stated he hasn't been there yet. Councilmember Ryan asked if he would like to have a tour sometime and learn about the process more in depth. He stated the City only has so much control 02/13/17 -2- over some things, and the water is one of those things right now. He stated the tests performed by the Minnesota Department of Health have shown the water is safer for residents now than before and safety is a priority. Mr. Fellegy stated the City has been saying the water issue has been in progress for over a year. He stated he has no doubt the new water plant is state of the art and great and noted the water plant isn't the issue. He stated there were 3 months when the water was being filtered before the new plant was filtering it and stated it was good then. He stated he believes it is the filtration system that is causing the water to be the way it is. Councilmember Lawrence-Anderson stated she encourages as many people as possible to get on social media and share their thoughts about having a task force or a town style hail meeting. She stated it is taken into account and they do want to know what they think. ADJOURNMENT Councilmember Lawrence-Anderson moved and Councilmember Butler seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. 02/13/17 -3- W EMORANDUMCOUNCI L WORK SESSION DATE: February 23, 2017 TO -.\ City Council FROM: Curt Boganey, City Mane SUBJECT: Study Session continued discussion regarding citizen engagement Recommendation: It is recommended that the City Council consider providing direction to staff regarding developing additional Council methods of engaging citizens in dialogue around issues of you choosing. Background: During the last study session the City Council invited residents to provide input regarding their interest in improving opportunities for communication with the City Council. I have enclosed a copy of the minutes excerpt from that discussion. There were a number of ideas put forward and there were several common themes expressed by the City Council daring the discussion. The purpose of the work session item is to provide the Council with an opportunity to conclude the discussion and ideally provide further direction to staff. Policy Issues: Does the Council choose to expand and/or change the methods of dialogue with residents? What potential methods for improved dialogue should we consider? Should staff provide additional information or report back with specific comments and alternatives in response to engagement concerns/options identified by the Council? Strategic Priorities: Inclusive Community Engagement JWIss!o,i: Ensuring an attractive, clan,:, safe, inclusive coininunij' that enhances the quality of 1fe Jr alipeopic and present's the J)ubIic trust can provide some cost comparisons to residents they could get a good consensus from the public about if this is something the majority wants to do. Mr. Boganey asked if Brooklyn Center chooses not to participate in this program, will that affect the other surrounding cities opportunity to participate or change the cost for them. Mr. Pratt stated it could affect either or both of those things. Mayor Willson asked if there would be another truck doing the pick-ups in addition to their regular garbage and recycling trucks. Mr. Pratt stated the City could decide how to handle that and contract with one company. Mayor Willson stated right now he thinks they should decline the service until they get input from citizens. Mr. Pratt stated they can request the pricing in the RFP. He noted doing an RFP doesn't commit them to entering a contract with the company, it would provide more information so they can decide if they want to proceed. It was the majority consensus of the City Council to have staff, through the RFP process, gather more information on costs and details on service, then bring it back to the Councilmembers for review and ultimately gather resident input to decide how to proceed. CONTINUANCE OF COUNCIL DISCUSSION REGARDING CITIZEN DIALOGUE - CITY MANAGER Mayor Willson asked the City Manager to share a concept that he and the City Manager had discussed to help facilitate citizen dialogue. Mr. Boganey described an approach where the City Council would identify topics for citizen discussion in a facilitated world café process. Mayor Willson stated he feels this approach would mostly work well and stated he would like to see the proposed idea for this meeting documented and then come back to the City Council for review. Councilmember Lawrence-Anderson stated she likes the idea of having small tables where topics are discussed at each table and a moderator would facilitate the meeting. She stated she would also like to see a yearly meeting that is open to any and all topics not based on specific topics. Councilmember Butler stated she likes the small group model as well but she doesn't necessarily like choosing the topics because she wants the citizens to choose the topics. She stated having a bigger meeting to address some of the issues on a broader scale and then breaking into small groups later would be ideal. Councilmember Ryan stated he is in favor of having a facilitator run a world café style meeting. He stated he would like to see an agenda on specific topics for a few meetings and then have a meeting that offers more of an open mic style where any topics could be addressed. Councilmember Graves stated she likes the idea of a facilitator and stated the youth council has a group that does that. She stated it would be great to incorporate the youth in this process, allow them to use the skills they are learning and to be involved in government meetings. Mayor Willson stated the idea is great and he would be in favor of that. 02/27/17 -3- Councilmember Lawrence-Anderson stated she would suggest the first meeting they hold be open forum and then, based on the level of interest the proceeding meetings be on specific topics raised by citizens from the first meeting. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. 02/27/17 -4- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION FEBRUARY 27, 2017 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:30 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissjoners Marquita Butler, April Graves, Kris Lawrence-Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CONTINUANCE OF COUNCIL DISCUSSION REGARDING CITIZEN DIALOGUE - continued Mr. Boganey stated he had enough information to develop options and alternatives for the City Council to consider at a future Work Session. Councilmember/Comnissioner Butler stated when staff is ready to communicate the meeting to the residents, she would like to know the methods of communication they plan to use. She stated they should keep in mind that different leaders of community groups have told them that providing personal invitations to the leader is the best way to reach out to them and then they communicate the event to the rest of their group. Councilmember/Conissioner Lawrence-Anderson stated she would like to get input from citizens at the meetings, gather data from the input, and then they will have a good idea and consensus on what the majority of citizens think on each particular topic. Mr. Boganey stated the intent would be to come back to the City Council with information on different options and ways to provide outreach to the various communities. Councilmember/Commissioner Ryan stated making sure we reach all citizens by using many different means to communicate what they are planning to do is important. The City Council/EDA agreed. 02/27/17 4- The majority consensus of the City Council/EDA was to direct staff to proceed organizing a world café style meeting for citizen input on City topics and to use the pending work session item list to start a list of topics for the meeting. ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissioner Graves seconded adjournment of the City Council/Economic Development Authority Work Session at 8:36 p.m. Motion passed unanimously. 02/27/17 -2- »It is recommended that the City Council consider hearing and discussing the proposed BC Community Dialogue Concept. »It is further recommended that the City Council direct staff regarding next steps with a BC Community Dialogue Concept. »Historically, the City Council has structured council meetings in a manner that permitted residents to speak on various issues during the start of the City Council’s meetings. »In 2012, the City Council established the City six strategic priorities of which the following two were included: ˃Citizen engagement ˃Improving the Image of the City »On February 13, 2017, the City Council expanded the time and structure for residents to discuss current issues. The Council discussed the need and desire to create a method for ongoing dialogue with residents outside of the City Council regular meeting structure. »On February 27th, the Council continued to discuss the desire to engage citizens in a dialogue process. Various dialogue methods such as open forums, town hall meetings and open café were discussed by the Council. Council directed staff to develop a recommendation for moving forward with regard to a community dialogue process. Authentically Open And Sustainable »To inform »To listen for understanding »To engage »To build ongoing trusted relationships with Residents 3 meetings 3questions i.What does community dialogue success mean and look like in Brooklyn Center? ii.What are the broad core issues that should drive a BC community dialogue process? iii.How would Brooklyn Center be different, if we successfully engaged residents in a BC community dialogue? Authentically communicate and express to residents a desire by the City to engage them in ongoing meaningful and purposeful dialogue »Follow-Up to Community Engagement Dialogue »It is designed, premised on the concept of “not knowing” the end results of the initial dialogue. »Dialogue structure and facilitation developed to meet the need. ˃1 on 1 Discussion Sessions ˃Small Group Focus Group Sessions ˃Large Community Group Dialogue ˃Neighborhood Base Conversations »An asymmetric supplemental strategy to the first and second steps. ˃Through social media (i.e. Facebook, twitter, text messaging, etc.) message generation and feedback on issues may accompany various dialogues. ˃This step may serve as pre-dialogue, real time dialogue, and post dialogue feedback loop to enhance the effectiveness and level of participation for the first two steps. »Is there a consensus of the Council regarding the values outlined for the proposed process? »Is there a consensus of the Council regarding the outcomes desired for the proposed process? »Is there a consensus of the Council regarding moving forward with the proposed process? »If there is consensus among the Council on three previous policy questions, is it the direction of the Council for staff to proceed forward with execution of the proposed community dialogue process?