HomeMy WebLinkAbout1997-112 CCRadoption: 1Member k-91 L6t5m4n introduced the following resolution and moved its
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RESOLUTION NO.
RESOLUTION AUTHORIZING AND APPROVING PARTICIPATION IN
COOPERATIVE ACTIVITIES OF MINNESOTA POLICE RECRUITMENT
SYSTEM
WHEREAS, the City of Brooklyn Center is a defendant along with the Minnesota
Police Recruit System, a Minnesota joint powers organization ("MPRS"), and 35 other Minnesota
cities in two companion civil actions in Henenpin County District court entitled Fields v. MPRS et
al. and Starks v. MPRS. et al., District Court File Numbers EM 93-213 and EM 93-219 (collectively
refereed to as the "Action"); and
WHEREAS, by order of the court dated November 7, 1996 (the "Order") in the
action, the defendants are obligated to undertake certain activities relating to the recruitment and
hiring of minority persons; and
WHEREAS, the MPRS has offered to undertake certain of such activities on behalf
of defendant cities which wish to act cooperatively to fulfill their obligation as set forth in the Order,
on terms and conditions established by the MPRS; and
• WHEREAS, the city council has determined that it is in the best interests of the city
to participate cooperatively in the MPRS program; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that:
1. The City authorizes and approves participation in the cooperative activities
of the MPRS in accordance with the terms and conditions established for
such participation by the MPRS.
2. The City of Brooklyn Center is authorized and directed to take such actions
as are necessary to participate in the MPRS program.
3. Data provided by the City to the MPRS are to be administered in accordance
with Minnesota Statutes, Chapter 13, and the MPRS shall maintain data on
individuals in accordance with statutory provisions applicable to that data.
4. The city clerk is directed to file a certified copy of this resolution with the
president of the MPRS.
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RESOLUTION NO. -1 ' 11
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r Date
ATTEST: %��
City Clerk
Mayor
The motion for the adoption of the foregoing resolution was duly seconded by member
Rorer+ P-ePrt and upon vote being taken thereon, the following voted in favor thereof.
f'h jrna �rAgr%eS51 -D26ro, )41'IS;rorn) VAI L6gsn-bm, Robert eepfx
and the following voted against the same: ylon2
whereupon said resolution was declared duly passed and adopted.
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MINNESOTA POLICE RECRUITMENT SYSTEM
TERMS AND CONDITIONS OF PARTICIPATION
IN
MPRS COOPERATIVE AFFIRMATIVE ACTION ACTIVITIES
Draft of 1/30/97
Background and Purpose. The Minnesota Police Recruitment System (MPRS) and thirty-
six named Minnesota cities are defendants in two companion civil actions in Hennepin
County District Court entitled Fields v. MPRS, et al. and Starks v. MPRS, et al., District
Court File Numbers EM93-218 and EM93-219 (hereinafter -collectively referred to as the
"Action"). Pursuant to order of the court dated November 6, 1995 in the Action, thirty-
four of the defendant cities submitted to the court a proposed Affirmative Action Program
(hereinafter the "Program"). The Program was approved by the court with certain
modifications and the defendant cities were ordered to undertake certain other activities
relating to the recruitment and hiring of minority persons by order of the Court dated
November 7, 1997 (hereinafter the "Order"). The MPRS Board of Directors has
determined that it would be more efficient and economical to undertake certain of these
activities on a cooperative basis including any of the defendant cities who wish to
participate in accordance with the terms established from time to time by the MPRS
(hereinafter the "Participating Cities").
2. Description of Activities and Services. The MPRS will undertake to provide for
Participating Cities the following services. In the event it is determined that it is
impractical or undesirable for any reason for the MPRS to provide any one or more of
the listed services, Participating Cities will be so advised in writing.
2.1. Develop, update and maintain, for use by Participating Cities checklists and
descriptions of affirmative action activities discussed in the Program and the
Order. Such activities generally include:
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2.1.1. maintain a list of recruiting resources and periodicals, publications and
organizations to be notified of job openings and career opportunities
2.1.2. identify Minority Persons and extend offers of employment or participation
in either "pipeline" or entry level police positions
2.1.3. prepare and transmit introductory public relations materials to specified
community groups, agencies, DARE and police liaison officers, etc.
2.1.4. publish information about ride -along programs or mentoring programs to
minority persons and organizations
2.1.5. offer speakers on the subject of law enforcement careers
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2.1.6. participate in career days or fairs
02.1.7. make efforts on the part of DARE officers, police liaison officers and
others to encourage minority youth to consider a career in law enforcement
2.1.8. collect and maintain data on the racial makeup of such positions or
organizations as police reserves or Explorer Scouts and make efforts to
encourage greater participation by minority persons
2.1.9. follow specific procedures, as outlined in the Program, for recruitment and
selection of "pipeline" and entry level police positions
2.2. Develop for use by the Participating Cities, reporting forms to be used to
document compliance with the Program and the Order. Forms will be developed
to facilitate reporting the relevant activities to the court in complete and orderly
submissions. Such forms would document such activities as:
2.2.1. identification of minority persons and extension of offers of employment
or other participation in both "pipeline" and entry level police positions
including detailed documentation of the city's action, the identity, race and
number of interested and eligible persons identified for positions and the
identity race and number of offers of such positions extended to applicants
for such positions.
• 2.2.2. distribution of written materials on law enforcement careers to community
groups, agencies, DARE officers, police liaison officer, etc.
2.2.3. dissemination of information on ride -along or other mentoring programs
to minority persons and organizations
2.2.4. extension of offers to provide speakers on law enforcement careers and
providing such speakers
2.2.5. participation in career days or fairs
2.2.6. outreach by DARE and police liaison officers- to minority youth
encouraging them to consider a career in law enforcement
2.2.7. collection of data on racial makeup of such positions or organizations as
police reserves or Explorer. Scouts and outreach efforts to encourage
greater minority participation
2.2.8. procedures followed in recruitment and selection of both "pipeline" and
entry level police positions
2.2.9. other activities, whether or not included in the Affirmative Action
• Program, which are unique to the reporting city
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2.3. Collect and retain reporting forms from Participating Cities together with any other
• materials which Participating Cities direct to be retained or submitted to the court.
2.4. Collect from the Participating Cities relevant statistics on selection of minorities
for entry level police positions.
2.5. Make such periodic reports to the court on behalf of the Participating Cities as are
required by the Order.
2.6. Undertake certain affirmative action activities on behalf of Participating Cities
which are more economically or effectively accomplished by the cooperative effort
of the cities than by each or all of the cities acting independently. Such activities
include the following:
2.6.1. develop relationships through outreach activities with recruiting resources
and individuals who can be helpful in disseminating information and
recruiting activities.
2.6.2. develop brochures or literature relating to law enforcement careers and
career opportunities generally and provide for distribution of such
information to various community groups,agencies, publications, etc. and
specifically to appropriate offices of Minneapolis and St. Paul pubtic
schools.
• 2.6.3. maintain a list of persons who are willing to provide speakers in law
enforcement careers and providing this information to interested
community groups, schools, etc.
2.6.4. collect information on the availability of financial assistance to persons _
who wish to pursue education in law enforcement and provide for the
distribution of such information to the cities, community groups, high
schools, etc.
2.7. Seek modification of, or release from the Order. No such modification shall be
undertaken without prior notification to Participating Cities; and Participating
Cities are free to decline to participate in any submission to the court, and to
secure and provide their own representation in any such proceeding.
3. Election to participate. Any city which is a defendant in the Action and which does not
have due and unpaid financial obligations to the MPRS may apply to become a
Participating City by filing with the secretary of the MPRS a certified resolution of its
city council authorizing such participation and agreeing to share in the costs of providing
such services. Each such city shall become a Participating City upon approval and
acceptance of the form of the city's resolution by the MPRS Executive Committee.
• 4. Termination of Participation by the MPRS. The Executive Committee may terminate
participation by any city upon a determination that the financial obligations of that city
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• to the MPRS are unpaid and delinquent. Such termination shall not release the city from
its obligation to meet its financial commitment to the MPRS.
5. Allocation of Costs and Payment. All costs of providing services shall be shared by the
Participating Cities on the following basis: twenty (20) percent of such costs shall be
divided equally among the participating cities and eighty (80) percent of such costs shall
be divided pro rata on the basis of the population served by the cities' police departments
as of April 1, 1993 (population to be determined on the basis of Metropolitan Council
estimate for cities in the metropolitan area and on the basis of the State Demographer's
estimate for cities outside the metropolitan area.) Costs include but are not limited to
consultant fees, printing and publication costs, insurance premiums, accounting and audit
fees, attorney's fees, and administration costs incurred by the MPRS in connection with
such activities and services. Invoices from the LMCD to Participating Cities shall be paid
within sixty (60) days of the date of mailing of such invoices.
6. Withdrawal from Participation. Any City may withdraw from participating at any time
by filing with the President of the MPRS a resolution of its city council providing for
such withdrawal, stating therein the effective date of withdrawal which may be any date
on or after the date of adoption of the resolution. Such resolution shall be filed within
ten (10) days of its adoption. The obligation of a withdrawing city to pay its share of
costs incurred by the MPRS will cease beginning with costs incurred by the MPRS on or
after the next January 3 I st occurring sixty (60) days or more after the effective date of
• withdrawal; a withdrawn city will be obligated to pay its share of all costs incurred by the
MPRS prior to said January 31st. Any city may elect to provide its own representation
in court or to make substitute or supplementary reports to the Court either by withdrawing
from participation or without withdrawing from participation.
7. Compliance with Minnesota Data Practice Act. Data provided by Participating Cities or
any of the defendant cities shall be administered in accordance with Nfinnesota Statutes
Chapter 13 and the MPRS shall maintain data on individuals in accordance with statutory
guidelines.
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8. The MPRS will not undertake to represent cities which are defendants in the Action but
which are not Participating Cities.
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