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HomeMy WebLinkAbout2017 06-12 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION June 12, 2017 6:00 p.m. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the podium. 1. City Council Media Training (6:00 p.m.) 2. City Council Discussion of Agenda Items and Questions 3. Miscellaneous 4. Adjourn CITY COUNCIL MEETING City of Brooklyn Center June 12, 2017 AGENDA 1. Informal Open Forum with City Council — 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation — 7 p.m. 3. Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. May 22, 2017 — Study/Work Session 2. May 22, 2017 — Regular Session 3. May 22, 2017 — Work Session b. Licenses C. Resolution Adopting Comprehensive Annual Financial Report of the City of Brooklyn Center for the Calendar Year Ended December 31, 2016 d. Resolution Providing for the Redemption of Certain Outstanding General Obligation Improvement Bonds, Series 2008B of the City e. Resolution Approving a Master Partnership Contract Between the Minnesota Department of Transportation and the City of Brooklyn Center CITY COUNCIL AGENDA -2- June 12, 2017 f. Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 2016-05, 57th Avenue Street Improvements g. Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project Nos. 2017-10 and 2017-11, 2017 Pavement, Traffic Signal System and Trail Rehabilitation Improvements (69th Avenue and France Avenue) h. Resolution Authorizing the Execution of a Limited Use Permit Agreement for the Evergreen Park Area Safe Routes To School Trail and Sidewalk Improvements within State Right -of -Way Between the City of Brooklyn Center and the Minnesota Department of Transportation i. Resolution Authorizing Execution of the Brooklyn Bridge Alliance for Youth Joint Powers Agreement for the Period 2018-2022 j. Resolution Adopting a New City Logo and Tagline 7. Presentations/Proclamations/Recognitions/Donations None. 8. Public Hearings None. 9. Planning Commission Items None. 10. Council Consideration Items a. Consideration of Type IV 6 -Month Provisional Rental Licenses 1. 6728 Grimes Ave N 2. 5719 Halifax Ave N 3. 5321 James Ave N 4. Resolution Approving a Type IV 6 -Month Provisional Rental License for 1307 65th Ave N 5. Resolution Approving a Type IV 6 -Month Provisional Rental License for 3300 67th Ave N Requested Council Action: —Mayor poll audience for applicants to address Council. Receive staff report. Motion to open hearing. —Receive testimony from applicants. —Motion to close hearing. —Take action on rental license applications and mitigation plans. CITY COUNCIL AGENDA -3- June 12, 2017 b. Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 2016-17, Contract 2016-K, City Hall, Community Center and Public Works Parking Lot Improvements Requested Council Action: —Motion to adopt resolution. 11. Council Report 12. Adjournment AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION June 12, 2017 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the podium. ACTIVE DISCUSSION ITEMS 1. Liquor License Regulations 2. Discussion of the Brooklyn Center Strategic Plan PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1. South Opportunity Site Development 2. Conducting City Council Business Electronically 3. Water Meter Failure Update 4. Community Dialogue 5. Panhandling Regulations 6. Food Trucks Update 7. New Neighbor Program Coupon Policy — June 26, 2017 City Council Agenda Item I�To. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY/WORK SESSION MAY 22, 2017 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence - Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS None at this time. MISCELLANEOUS Councilmember Graves stated she would like to add the Council Policy 2.06, Request for Advance Council Approval to Attend Out of State Conference, to the agenda for this evening. She stated she would like to request travel to the Young Elected Officials Network National Conference in San Francisco, California. It was the consensus of the City Council to add this item to the Regular Agenda this evening as item l Oc. Councilmember Graves stated on Broadway Avenue they have a lane specifically for food trucks to come a few times a week and line-up there to sell their products. She stated it is a great opportunity for local businesses as well as the community and suggested Brooklyn Center look into doing something similar. Mayor Willson and the other City Councilmembers echoed her sentiments. Mr. Boganey stated he will look at what other cities are doing for this and get some information for the City Council to review on the topic. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS COMMUNITY CENTER HVAC UPDATE — MR. LILLEHAUG Mr. Lillehaug stated that in November 2016, the Community Center rehabilitation project 05/22/17 -1- DRAFT occurred and the City issued final payment to the contractor, Stantec. He stated prior to issuing the final payment, it was discovered that the pool HVAC system was significantly undersized due to a design error. Stantec stated their professional liability insurance will cover a replacement unit to compensate for the incorrect sized unit they installed. Mr. Lillehaug stated .after discussion, the City Attorney advised them to negotiate with Stantec instead of pursuing litigation. The consensus was that the City will pay part of the new work costs and Stantec will pay a portion. Mr. Boganey noted the idea is that the City shouldn't pay any more than they would have originally for the correct system. Mayor Willson asked if the Community Center will need to be closed while they install the new unit. Mr. Lillehaug stated they will need to close the Community Center down for a second time to make these changes but it will provide safer, better air quality for the Community Center, and they will do this work in the fall when they usually do a routine shut down of the Community Center for maintenance purposes. Mr. Lillehaug stated they are getting bids for the project and will make sure they have a quality solution in place that will work for a long time. Councilmember Ryan stated he is pleased to hear the City intends to pay no more than they would have to begin with. He stated he is upset that Stantec indicated they used the appropriate building codes because they either misinterpreted the code or they didn't follow it. Councilmember Graves asked if the electric usage and impact on the environment would be less if they had done the correct repairs. Mr. Lillehaug stated one unit would have been more efficient as far as electricity goes. Councilmember Lawrence -Anderson stated she thinks they should pay more now to get it done for as long as possible instead of putting an expensive band-aid on the issue every few years. She noted she just wants to make sure the City has the best information needed to make the best decision for this situation. Councilmember Butler stated she would like to see the cost of maintenance on the unit for a lifetime at the time of bidding, if possible. Mr. Lillehaug stated he believes they can do that. Mayor Willson stated he thinks it may be best if they get a second opinion after Stantec makes the repairs this time around. Mr. Lillehaug stated they could have a second peer review to look over the sizing and make sure it is correct, noting it shouldn't cost much to have someone review it. ADJOURNMENT Councilmember Ryan moved and Councilmember Graves seconded to adjourn the Study Session at 6:42 p.m. Motion passed unanimously. 05/22/17 -2- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MAY 22, 2017 CITY HALL — COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WI'T'H CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence - Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Project Engineer Mike Albers, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Tammy Sathre, 6038 Lilac Drive, addressed the City .Council. She stated she has concerns regarding the panhandlers as well as has some questions about apartments. She stated she thinks the City should do a study and see what is really going on with panhandlers, because she doesn't believe they are homeless. She stated the City says they want the panhandling to stop but she doesn't believe they enforce the loitering laws enough to stop it. Ms. Sathre stated there are safety concerns about panhandlers being in the street and getting injured, noting an accident where a woman was hit on 57th Avenue. She also inquired about the Opportunity Site, but noted she will ask her son about this topic because he is on the Planning Commission. Cynthia Minder, 5211 Newton Avenue N, Minneapolis, addressed the City Council. She stated she heard about the lady who was hit on 57th Avenue North in Brooklyn Center and wanted to express her concerns regarding panhandling. Councilmember Ryan moved and Councilmember Lawrence -Anderson seconded to close the Informal Open Forum at 6:53 p.m. Motion passed unanimously. 05/22/17 -1- DRAFT 2. INVOCATION Councilmember Butler read a quote by Maya Angelou as the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence - Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Project Engineer Mike Albers, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Ryan moved and Councilmember Lawrence -Anderson seconded to approve the Agenda as amended to add Item l Oc and Consent Agenda, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1. May 1, 2017 - Board of Appeal and Equalization Reconvene 2. May 1, 2017 - Work Session 3. May 8, 2017 - Study Session 4. May 8, 2017 - Regular Session 6b. LICENSES AMUSEMENT DEVICE Metro Coin of Minnesota, Inc. 6301 Shingle Creek Parkway dba: City of Brooklyn Center Community Center Theisen Vending Company 20155 1h Avenue North dba: Family Dollar Store #5110 Theisen Vending Company 6211 Brooklyn Blvd dba: Family Dollar Store #4514 Theisen Vending Company 2590 Freeway Blvd dba: Jammin Wings MECHANICAL 05/22/17 -2- DRAFT Damyan's Heating & Cooling Dean's Professional Plumbing GTS HVAC, Inc. Heatpro Heating & Air Conditioning Marsh Heating & Air Conditioning Metro Heating & Cooling, LLC MN Plumbing & Appliance Owen's Companies, Inc. U.S. Mechanical, Inc. United Heating & A/C, Inc. SIGN HANGER Topline Advertising RENTAL INITIAL (TYPE III — one-year license) 4100 Lakebreeze Ave 6907 Logan Ave N INITIAL (TYPE II — two year license) 6117 Beard Ave N 7231 Oliver Ave N RENEWAL (TYPE III— one-year license) 3614-16 50th Ave N Northwest Residence 4408 69th Ave N Riverwalk II 5601 Lyndale Ave N 5245-47 Drew Ave N 5200 63rd Ave N 5333 Dupont Ave N 5 807 Dupont Ave N 2406 Ericon Dr 6012 Kyle Ave N 7085 Unity Ave N RENEWAL (TYPE II — two-year license) 7206-12 West River Rd 2006 55th Ave N 5313 62nd Ave N 6018 Admiral PI 2240 Chippewa Rd, Medina 7400 Kirkwood Ct N, Maple Grove 4018 Joyce Lane, Brooklyn Center 2185 67th St E, Inver Grove Heights 6248 Lakeland Ave N, Brooklyn Park 255 Roselawn Ave E, Suite 41, St Paul 14105 Rutgers St NE, Prior Lake 930 East 80th St, Bloomington 3526 88th Ave NE, Blaine 1295 Hackamore Rd, Medina 11775 Justen Circle, #A, Maple Grove PBK Properties, LLC Paul Gathumbi Michael Welch Kathleen Kane Kjirsten Bjerke-Keenan Eugene & Diane Wright Dragon Property Management Mai Xiong Roger Bonny RHA 3, LLC Todd Havisto/Dave Baumann (Missing 2 ARM meetings and CPTED follow-up) Crystal Brummer James Hager (missing 1 ARM meeting) Swendia, LLC Jason ingbretson Mathias Bingaman Chao Vang & Duoa Yang (Missing CFMH certificate) Lutheran Social Service of MN 05/22/17 -3- DRAFT 5 025 Ewing. Ave N 6039 Girard Ave N 5 603 Knox Ave N 6124 Lee Ave N RENEWAL (TYPE I — three-year license) Riverwalk 5547 Lyndale Ave N 1605 56th Ave N 4507 66th Ave N 4119 71 st Ave N 5 801 Irving Ave N 5332 Knox Ave N 4201 Lakeside Ave #212 Motion passed unanimously. Julie Kazmierkoski Terri Siebrasse Paul Johnson Jeniffer Kuria Dragon Property Management RHA 3, LLC Cathy Steinke Nazir Moghul Invitation Homes Ira Kovalsky First House LLC 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. 2016 MINNESOTA RECREATION & PARKS ASSOCIATION AWARD OF EXCELLENCE City Manager Boganey introduced this item. Kathy Korum with Minnesota Recreation & Parks Association provided a presentation on the Award of Excellence to Brooklyn Center for the "Recreation on the Go" Program. Councilmember Ryan moved and Councilmember Graves seconded to accept the 2016 Minnesota Recreation and Parks Association Award of Excellence. Motion passed unanimously. 7b. RESOLUTION NO. 2017-75 EXPRESSING APPRECIATION FOR THE DONATION BY THE BROOKLYN CENTER AMERICAN LEGION AND SONS OF THE AMERICAN LEGION POST 630 IN SUPPORT OF PURCHASING TELEVISIONS FOR THE CITY HALL AND PUBLIC WORKS FACILITY BREAK ROOMS Mayor Willson read in fall a Resolution expressing appreciation for the donation by the Brooklyn Center American Legion and Sons of the American Legion Post 63 0 to purchase televisions for the City Hall and Public Works break rooms. Councilmember Lawrence -Anderson moved and Councilmember Butler seconded to adopt RESOLUTION NO. 2017-75 expressing appreciation for the donation by the Brooklyn Center American Legion and Sons of the American Legion Post 630 in Support of Purchasing Televisions for the City Hall and Public Works Facility Break Rooms. 05/22/17 -4- DRAFT Motion passed unanimously. S. PUBLIC HEARINGS Sa. IMPROVEMENT PROJECT NO. 2016-05 (57TH AVENUE STREET IMPROVEMENTS) AND IMPROVEMENT PROJECT NOS. 2017-10 AND 2017- 11 (69TH AVENUE AND FRANCE AVENUE PAVEMENT, TRAFFIC SIGNAL SYSTEM AND TRAIL REHABILITATION IMPROVEMENTS) City Manager Curt Boganey introduced Project Engineer Mike Albers, who discussed the item and history, and stated the purpose of the Public Hearing and proposed Resolutions. Councilmember Lawrence -Anderson asked if this project will address the potholes near Super America. Mr. Albers stated the referenced street belongs to the County; Mr. Lillehaug stated he received some emails today that addressed the referenced street and noted that the County plans to work on that street. Councilmember Ryan moved and Councilmember Graves seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Butler moved and Councilmember Graves seconded to close the Public Hearing. Motion passed unanimously. 1. RESOLUTION NO. 2017-76 ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR IMPROVEMENT PROJECT NO. 2016-05, 57TH AVENUE STREET IMPROVEMENTS, AND IMPROVEMENT PROJECT NOS. 2017-10 AND 2017- 11, 2017 PAVEMENT, TRAFFIC SIGNAL SYSTEM AND TRAIL REHABILITATION IMPROVEMENTS (69TH AVENUE AND FRANCE AVENUE) Councilmember Ryan moved and Councilmember Lawrence -Anderson seconded to adopt RESOLUTION NO. 2017-76 Ordering improvements and authorizing preparation of plans and specifications for improvement project No. 2016-05, 57th Avenue street improvements, and improvement project Nos. 2017-10 and 2017-11, 2017 pavement, traffic signal system and trail rehabilitation improvements (691h Avenue and France Avenue). Motion passed unanimously. 2. RESOLUTION NO. 2017-77 CERTIFYING SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NO. 2016-05, 57TH AVENUE STREET IMPROVEMENTS, AND IMPROVEMENT PROJECT NO. 2017-10, 2017 05/22/17 -5- DRAFT PAVEMENT REHABILITATION IMPROVEMENTS (69TH AVENUE AND FRANCE AVENUE) TO THE HENNEPIN COUNTY TAX ROLLS Councilmember Ryan moved and Councilmember Graves seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Lawrence -Anderson moved and Councilmember Butler seconded to close the Public Hearing. Motion passed unanimously. Councilmember Graves moved and Councilmember Butler seconded to adopt RESOLUTION NO. 2017-77 Certifying Special Assessments for Improvement Project No. 2016-05, 57th Avenue Street Improvements, and Improvement Project No. 2017-10, 2017 Pavement Rehabilitation Improvements (69th Avenue and France Avenue) to the Hennepin County Tax Rolls. Motion passed unanimously. 9. PLANNING COMMISSION ITEMS None. 10. COUNCIL CONSIDERATION ITEMS 10a. CONSIDERATION OF TYPE IV 6 -MONTH PROVISIONAL RENTAL LICENSES Mayor Willson explained the streamlined process used to consider Type IV 6 -Month Provisional Rental Licenses. Mayor Willson polled the audience and asked whether anyone was in attendance to provide testimony on any of the rental licenses as listed on tonight's meeting agenda. Seeing no one coming forward, Mayor Willson called for a motion on Agenda Items 10a1 through 10a4. 10a1. 4100 61ST AVENUE NORTH 10a2. 6710 ORCHARD LANE NORTH 100. RESOLUTION NO. 2017-78 APPROVING A TYPE IV RENTAL LICENSE FOR 2006 BROOKVIEW DRIVE 10a4. RESOLUTION NO. 2017-79 APPROVING A TYPE IV RENTAL LICENSE FOR 6900 NEWTON AVENUE NORTH Councilmember Ryan moved and Councilmember Lawrence -Anderson seconded to approve the 05/22/17 -6- DRAFT issuance of a Type IV six-month provisional rental license and mitigation plan for the following: 4100 61" Avenue North; 6710 Orchard Lane North; adopt RESOLUTION NO. 2017-78 Approving a Type IV Rental License for 2006 Brookview Drive; and, adopt RESOLUTION NO. 2017-79 Approving a Type IV Rental License for 6900 Newton Avenue North, with the requirement that the mitigation plans and all applicable ordinances must be strictly adhered to before renewal licenses would be considered. Motion passed unanimously. 10b. COMMITTEE TO REVIEW FINANCIAL ADVISOR RFP'S Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed committee. Mayor Willson stated he would like to be one of the Financial Advisors and Cotmcilmember Butler stated she would also like to serve as a Financial Advisor.. Councilmember Ryan moved and Councilmember Graves seconded to ratify the appointment of Mayor Willson and Councilmember Butler to the Financial Advisor Review Committee. Motion passed unanimously. 10c. PER COUNCIL POLICY 2.06 REQUEST FOR ADVANCE COUNCIL APPROVAL TO ATTEND OUT OF STATE CONFERENCE Councilmember Graves introduced the item, discussed the history, and stated the purpose of the proposed request. Councilmember Butler moved and Councilmember Ryan seconded to approve Councilmember Graves' request for advance Council approval to attend out of state Conference; the 2017 Young Elected Officials Network National Conference. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: ® May 11, 2017: Attended Town Hall Meeting hosted by Congressman Keith Ellison at the Civic Center ® May 16, 2017: Attended Brooklyn Center Community Schools Choir Performance and Awards Ceremony ® May 17, 2017: Attended News Conference with Mayor Coleman ® May 18, 2017: Attended Neighborhood Meeting in the Park ® May 23, 2017: Attending the MAC Meeting 05/22/17 -7- DRAFT Councilmember Lawrence -Anderson reported on her attendance at the following and provided information on the following upcoming events: ® May 13, 2017: Odyssey Academy Strategic Planning Meeting ® May 18, 2017: Attended Neighborhood Meeting in the Park ® May 23, 2017: Attending the MAC Meeting ® May 24, 2017: Attending Odyssey Academy Board Meeting ® May 26, 2017: Attending BCBA Luncheon Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: ® May 11, 2017: Attended Town Hall Meeting hosted by Congressman Keith Ellison, at the Civic Center ® May 17-21: Attended the Tri College NEW Leadership Development Institute event in Moorhead, MN. Councilmember Butler reported on her attendance at the following and provided information on the following upcoming events: ® May 11, 2017: Attended Town Hall Meeting hosted by Congressman Keith Ellison at the Civic Center ® May 16, 2017: Attended Equity and City Employment Meeting ® May 23, 2017: Attending the MAC Meeting Mayor Willson reported on his attendance at the following and provided information on the following upcoming events: ® May 9, 2017: Attended Rotary Lunch ® May 11, 2017: Attended Town Hall Meeting hosted by Congressman Keith Ellison at the Civic Center ® May 17, 2017: Attended North Metro Mayors Board Meeting ® May 18, 2017: Attended Neighborhood Meeting in the Park Mayor Willson stated he is very excited to announce that Topgolf is coming to Brooklyn Center, and noted it will bring a lot of great business to the City. Councilmember Ryan stated there is an article in the Star Tribune about Topgolf and what they will bring to the City. 12. ADJOURNMENT Councilmember Lawrence -Anderson moved and Councilmember Graves seconded adjournment of the City Council meeting at 8:09 p.m. Motion passed unanimously. 05/22/17 -8- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION MAY 22, 2017 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:35 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Marquita Butler, April Graves, Kris Lawrence -Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. BRANDING & IDENTITY CAMPAIGN— MR. EDWARDS Mr. Edwards provided a presentation on the background and purpose of this item. He also provided the new logo options to the Council/EDA to rank their preferences, reviewed the results, and conclusion that logo 41 ranked the highest. Councilmember/Commissioner Lawrence -Anderson stated she likes the logo but does not like the font. She stated she prefers a clean and crisp font. Councilmember/Commissioner Graves stated she agrees and does not like that some of the letters are cut off. Mr. Edwards provided the tagline options to the Council/EDA to rank their preferences for a tagline. He reviewed the results, noting "At the Center" was unanimously chosen as the tagline. Mr. Boganey asked if some of the Council/EDA would like to see alternative options for the font and/or font color. No one had an issue with the font color, but there was a consensus to move forward with getting options for another font style. Mr. Boganey stated he will request and bring that information to the Council/EDA at its next meeting. ADJOURNMENT Councilmember/Commissioner Graves moved and Councilmember/Commissioner Butler seconded adjournment of the City Council/Economic Development Authority Work Session at 9:04 p.m. 05/22/17 -1- DRAFT Motion passed unanimously. 05/22/17 -2- DRAFT City Council Agenda Item Noe 6b DATE: June 6, 2017 TO: Curt Boganey, City Manaovy FROM: Rozlyn Tousignant, Deputy City Clerk<�?-1 SUBJECT: Licenses for City Council Approval Recommendation: It is recommended that the City Council consider approval of the following licenses on June 12, 2017. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. FIREWORKS Renaissance Fireworks GARBAGE HAULER Allied Waste Services of North America LLC LePage & Sons Inc MECHANICAL 2 Cool 2 Heat, LLC Air Comfort Heating & A/C Air Express, Inc Air Rite Mechanical Systems Freedom Heating & A/C Linn Star Transfer Optimum Mechanical Systems, Inc River City Sheet Metal, Inc Sunburst Heating & Air Conditioning, Inc RENTAL See attached report. SIGN HANGER VEO Sign, LLC 5801 Xerxes Ave N 8661 Rendova Street NE, Circle Pines 23602 University Avenue NW, Bethel 852 86th Ln NW, Coon Rapids 19170 Jasper St NW, Anoka 1010 118th Ave NE, Blaine 6935 146th St W # 3, Apple Valley 2500 Highway 88, Suite 107 9440 Wright Bros Ct SW, Cedar Rapids 3030 Centerville Rd, Little Canada 8290 Main Street NE, Suite 39, Fridley 1556 Oakways St, Wayzata 6353 Martin Ave NE, Otsego Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Rental License Category Criteria Policy — Adopted by City Council 03-08-10 License Category No Category Impact Decrease 1 Category Decrease 2 Categories Budget Issues: Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 There are no budget issues to consider. 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Background: On June 5, 2017 the City Council and Financial Commission met in a joint work session to hear from James Eichten of Malloy, Montague, Karnowski, Radosevich & Co. (MMKR), the City's auditors, about the results of their audit of the City's financial statements for the period ended December 31, 2016. During the session Mr. Eichten reviewed the purpose of the audit process and the results of his firm's audit of the 2016 Comprehensive Annual Financial Report (CAFR). Most importantly, the City received an unmodified opinion, which is commonly referred to as a "clean audit opinion". This means that, in the auditor's opinion, the financial statements conform with applicable accounting standards. In addition to formulating an opinion on the City's financial statements, the auditors reviewed the City's internal controls, legal compliance and financial management practices. Those results were included in the Special Purpose Report which is issued under a separate cover. Overall, the information in the 2016 CAFR continues to show the City is in excellent financial condition and should continue to monitor itself to ensure its continued fiscal good health. The attached resolution ratifies the work done by City staff and accepts the CAFR, Audit Opinion and related materials. Budget Issues: The 2016 CAFR conveys the fiscal condition of the City as of December 31, 2016 and lays the groundwork for understanding the financial resources available to the City when planning for the future. Strategic Priorities: • Financial Stability Mission: Ensuring an attractive, clean, safe, innchisive community that enhances the qualify of life for all people and preserves the public burst its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION ADOPTING COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR ENDED DECEMBER 31, 2016 WHEREAS, the City of Brooklyn Center is required by State Statute and City Charter to annually produce financial statements for submission to the Office of the State Auditor by June 30 each year; and WHEREAS, the City of Brooklyn Center is required to provide an auditor's opinion as to the representations in the annual financial statements; and WHEREAS, the financial statements have been audited by the independent CPA firm of Malloy, Montague, Karnowski, Radosevich & Co., P.A. as required; and WHEREAS, Malloy, Montague, Karnowski, Radosevich & Co., P.A. opined that the general purpose financial statements present fairly, in all material respects, the financial position of the City of Brooklyn Center as of December 31, 2016. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the Comprehensive Annual Financial Report for the City of Brooklyn Center for the calendar year ended December 31, 2016, and all supporting documentation, is hereby adopted as the official financial record for the 2016 fiscal year. June 12 2017 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item Noa 6d DATE: June 12, 2017 TO: Curt Boganey, City ManW3 FROM: Nathan Reinhardt, Finance Director SUBJECT: Redemption of 2008B General Obligation Improvement Bonds Recommendation: It is recommended that the City Council consider approval of the attached resolution providing for the redemption of $390,000 Genera] Obligation Improvement Bonds, Series 2008B. Background: The City issued its General Obligation Improvement Bonds, Series 2008B, dated December 15, 2008, in the original aggregate principal amount of $2,390,000. The Bonds maturing on February 1, 2018 and February 1, 2019, in the aggregate principal amount of $390,000 are subject to redemption and prepayment on February 1, 2017 and any date thereafter at a price of par plus accrued interest. The bonds are being repaid from special assessment revenue that is currently collected and accounted for in a separate debt service fund that is dedicated for the repayments of these bonds. Previously collected special assessments, including prepayments of special assessments, and additional current year special assessment collections are anticipated to exceed the remaining principal balance of these bonds as of August 1, 2017. In other words, the City will pay off these bonds entirely from collected special assessment revenue. The average interest rate remaining is 4.22% and the total interest remaining is $14,973. The total cost of the redemption is $1,250 leaving a net savings of $13,723. The interest savings achieved are significantly higher than what could be achieved if the same dollar amount were invested over an equivalent period. If this resolution is approved, a notice of redemption will be provided to investors and the Finance Director will be authorized to complete the redemption on August 1, 2017. Strategic Priorities: ® Key Infrastructure Investments 111ission: Ensuring an attractive, clean, safe, inclusive coamanhty that enhances the quality) of life for all people raid preserves the public trust Extract of Minutes of Meeting of the City Council of the City of Brooklyn Center, Hennepin County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the Council of the City of Brooklyn Center, Minnesota, was duly held in the City Hall in the City of Brooklyn Center, on Monday, June 12, 2017, commencing at 7:00 P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption the reading of which was dispensed with by unanimous consent: RESOLUTION NO. RESOLUTION PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2008B OF THE CITY BE IT RESOLVED By the City Council of the City of Brooklyn Center, Hennepin County, Minnesota (the "City"), as follows: 1. The City has issued its General Obligation Improvement Bonds, Series 2008B, dated December 15, 2008 (the "Bonds"), in the original aggregate principal amount of $2,390,000. The Bonds maturing on February 1 in the years 2018 and 2019, in the aggregate principal amount of $390,000 (the "Callable Bonds"), are subject to redemption and prepayment on February 1, 2017 and any date thereafter at a price of par plus accrued interest. 2. It is determined that it is in the sound financial management of the City that the Callable Bonds be prepaid and redeemed on February 1, 2017, or such later date for which proper notice of redemption may be given, and such bonds are hereby called for redemption on such date. 499898v1 JSB BR291-378 3. The City Finance Director is authorized and directed to request that U.S. Bank National Association, the paying agent and bond registrar (the "Registrar"), mail the Notice of Call for Redemption in substantially the form attached hereto as EXHIBIT A to the registered owners of each Bond to be redeemed at the addresses shown on the registration books kept by the Registrar. The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against: whereupon said resolution was declared duly passed and adopted. 499898v1 JSB BP291-378 2 STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. CITY OF BROOKLYN CENTER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Brooklyn Center, Minnesota (the "City"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council held on Monday, June 12, 2017, with the original thereof on file in my office and the same is a full, true and complete transcript therefiom insofar as the same relates to the prepayment and redemption of a portion of the General Obligation Improvement Bonds, Series 2008B, of the City. WITNESS My hand as City Clerk this day of June, 2017. City Clerk City of Brooklyn Center, Minnesota 499898v1 JSB BR291-378 EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2008B CITY OF BROOKLYN CENTER HENNEPIN COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Brooklyn Center, Hennepin County, Minnesota, there have been called for redemption and prepayment on August 1, 2017 all outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2008B, issued in the original aggregate amount of $2,390,000, dated December 15, 2008, having stated maturity dates of February 1 in the years 2018 and 2019, totaling $390,000 in principal amount, and with the following CUSIP numbers: Year of Maturity Amount CUSIP 2018 $230,000 113835 E65 2019 160,000 113835 E73 The bonds are being called at a price of par plus accrued interest to August 1, 2017, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the main office of U.S. Bank National Association, in St. Paul, Minnesota, on or before August 1, 2017. U.S. Bank National Association Attention: Corporate Trust Operations 111 Fillmore Avenue East St. Paul, MN 55107 Important Notice: In compliance with the Jobs and Growth Tax Relief Reconciliation Act of 2003, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form, which may be obtained at a bank or other financial institution. Dated: June 12, 2017. BY ORDER OF THE CITY COUNCIL 499898v1 JSBBR291-378 A-1 City of Brooklyn Center, Minnesota Redemption of Series 20O8B Bonds Table of Contents Report Sources& Uses........................................................................................................................................................................................ 1 PriorOriginal Debt Service........................................................................................................................................................................ 2 TotalRefunded Debt Service.................................................................................................................................................................... 3 DebtService To Maturity And To Call....................................................................................................................................................... 4 DetailCosts Of Issuance........................................................................................................................................................................... 5 20/7Ca110l2008R / SINGLEPURPOSE / 5/16/2017 / 1:23P.N City of Brooklyn Center, Minnesota Redemption of Series 2008B Bonds Sources & Uses Redemption Date: 08/01/2017 Sources Of Funds CityFunds................................................................................................................................................................................. $391,250.00 TotalSources.......................................................................................................................................................................... $391,250.00 Uses Of Funds Depositto Redemption Fund.................................................................................................................................................... $390,000.00 Costsof Redemption................................................................................................................................................................. 1,250.00 TotalUses................................................................................................................................................................................ $391,250.00 2017CRIW20086 / SINGLEPURPOSE / 5/16/2017 / 1:23AVI pringsfed Page 1 $2,390,000 City of Brooklyn Center, Minnesota General Obligation Improvement Bonds, Series 2008B Post Sale Prior Original Debt Service Date Principal Coupon Interest Total P+I 02/01/2009 - - - 08/01/2009 - - 55,594.43 55,594.43 02/01/2010 275, 000.00 3.250% 44,278.75 319,278.75 08/01/2010 - - 39,810.00 39,810.00 02/01/2011 260, 000.00 3.250% 39,810.00 299,810.00 08/01/2011 - - 35,585.00 35,585.00 02/01/2012 255,000.00 3.250% 35,585.00 290,585.00 08/01/2012 - - 31,441.25 31,441.25 02/01/2013 250, 000.00 3.500% 31,441.25 281,441.25 08/01/2013 - - 27,066.25 27,066.25 02/01/2014 245,000.00 3.750% 27,066.25 272,066.25 08/01/2014 - - 22,472.50 22,472.50 02/01/2015 240,000.00 4.000% 22,472.50 262,472.50 08/01/2015 - - 17,672.50 17,672.50 02/01/2016 240,000.00 4.000% 17,672.50 257,672.50 08/01/2016 - - 12,872.50 12,872.50 02/01/2017 235, 000.00 4.000% 12,872.50 247,872.50 08/01/2017 - - 8,172.50 8,172.50 02/01/2018 230,000.00 4.150% 8,172.50 238,172.50 08/01/2018 - - 3,400.00 3,400.00 02/01/2019 160,000.00 4.250% 3,400.00 163,400.00 Total $2,390,000.00 - $496,858.18 $2,886,858.18 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation............................................................................................................... 8/01/2017 AverageLife........................................................................................................................................................................... 0.910 Years AverageCoupon.................................................................................................................................................................... 4.2176056% Weighted Average Maturity (Par Basis)................................................................................................................................. 0.910 Years Weighted Average Maturity (Original Price Basis). .............. ............ .................................................................................... 0.909 Years 20088 GO bnp Bonds -- Pu / SLNGLEPURFOSE / 5/16/2017 / 1:23 PN Springsted Paget $2,390,000 City of Brooklyn Center, Minnesota General Obligation Improvement Bonds, Series 2008B Post Sale Total Redeemed Debt Service Date Principal Coupon Interest Total P+I 02/01/2018 230,000.00 4.150% 8,172.50 238,172.5C 02/01/2019 160,000.00 4.250% 6,800.00 166,800.00 Total $390,000.00 - $14,972.50 $404,972.5C Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation................................................................................................................ 8/01/2017 AverageLife........................................................................................................................................ ............................... 0.910 Years AverageCoupon..................................................................................................................................................................... 4.2176056% Weighted Average Maturity (Par Basis).................................................................................................................................. 0.910 Years Weighted Average Maturity (Original Price Basis).................................................................................................................. 0.909 Years 2008B GO Imp Bonds -- Po / SINGLEPU6POSE / 5116/2017 / 1:23 Pbf Sprin(js'Led Page 3 $2,390,000 City of Brooklyn Center, Minnesota General Obligation Improvement Bonds, Series 20088 Post Sale Debt Service To Maturity And To Call Date Refunded D/S To Call Principal Coupon Interest Refunded D/S Bonds 08/01/2017 390,000.00 390,000.00 - -. - - 02/01/2018 - - 230,000.00 4.150% 8,172.50 238,172.50 08/01/2018 - - - - 3,400.00 3,400.00 02/01/2019 - - 160,000.00 4.250% 3,400.00 163,400.00 Total $390,000.00 $390,000.00 $390,000.00 - $14,972.50 $404,972.50 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation .... ................................................................................. :.......................... 8/01/2017 AverageLife........................................................................................................................................................................... 0.910 Years AverageCoupon..................................................................................................................................................................... 4.2176056% Weighted Average Maturity (Par Basis).................................................................................................................................. 0.910 Years Weighted Average Maturity (Original Price Basis) ....................................... ........ .................. ....... .......................................... 0.909 Years 2008B GO Gnp Bonds -- Po / ANGLEFURFOSE / 5/16/2017 / 1:23 PM pri(` gste- d Page City of Brooklyn Center, Minnesota Redemption of Series 2008B Bonds Detail Costs Of Redemption Dated 08/01/2017 1 Delivered 08/01/2017 COSTS OF REDEMPTION DETAIL MunicipalAdvisor............................................................................................................................................................................ $750.00 BondCounsel................................................................................................................................................................................ $500.00 TOTAL........................................................................................................................................................................................... $1,250.00 2017Callo(200S6 / SINGLEEURPOSE / 5/16/2017 / 1:23RD Sprincjsted Page City Council Agenda Item No. 6e ►M I � N I K 0 4 1l: a a U01 a I- 7.11A1 &I DATE: June 6, 2017 TO: Curt Boganey, City Ma FROM: Steve Lillehaug, Director of Public Works/City Engineer S if SUBJECT: Resolution Approving a Master Partnership Contract Between the Minnesota Department of Transportation and the City of Brooklyn Center Recommendation: It is recommended that the City Council approve the resolution for a Master Partnership Contract between the Minnesota Department of Transportation (Mn/DOT) and the City of Brooklyn Center (City). Background: In 2013, the City entered into a four year Master Partnership Contract agreement with Mn/DOT that is used as the basis for technical assistance and work orders that would be performed by Mn/DOT for the City. The current agreement expires June 30, 2017, and a new agreement is needed to continue to use Mn/DOT's services as such. Typical services used by the City include traffic signal operations assistance and materials testing on Municipal State Aid construction projects. These services are essential and needed to support the City's mission. City staff closely works with Mn/DOT on a case by case basis to monitor any services needed by them. Budget Issues: All ongoing assistance is budgeted and paid for under the Traffic Control Fund, Municipal State Aid Fund and individual Capital Improvement Projects. Budget Issues: There are no budget issues to consider. Strategic Priorities: ® Key Infrastructure Investments Mission: Ensuring an attractive, clean, safe, inclusive conununitp that enhances the quality of life for all people and preserves the public trust Member moved its adoption: RESOLUTION NO. introduced the following resolution and RESOLUTION APPROVING A MASTER PARTNERSHIP CONTRACT BETWEEN THE MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF BROOKLYN CENTER WHEREAS, the Minnesota Department of Transportation (Mn/DOT) wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and WHEREAS, Mn/DOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02 and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write "work orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a Master Partnership Contract with Mn/DOT in the name of Brooklyn Center. 2. The proper Mayor and City Manager are authorized to execute such contract and any amendments thereto. 3. That the City Manager and/or the Director of Public Works/City Engineer are authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from Mn/DOT, and that the City Manager and/or Director of Public Works/City Engineer may execute such work order contracts on behalf of the City of Brooklyn Center without further approval by this City Council within the limits of the City's purchase policy. June 12 2017 Date ATTEST: City Cleric Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. �� I DEPARTMENT OF TRANSPORTATION MnDOT Contract Number: 1028119 STATE OF MINNESOTA AND CITY OF BROOKLYN CENTER MASTER PARTNERS7I8 CONTRACT This master contract is between the State o£Minnesota, acting ttv�ovgh its Commissioner of Transportation in this contract referred to as the "State" and the City of Brooklyn Center, acting through its City Council, in this contract referred to as the "Local Government'• R¢citals 1- The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471-59 and 174-02. 2. Minn. Stat. § 16120, subd. 2, authorizes the Commissioner o£Transportation to mak¢ arrangements with and cooperate with any governmental authority £or the purposes of consh'ucting, maintaining and improving the trunk highway system- a- Each party to this contraar is a "road authority" as defined by Minn. Stat. §160.02, subd. 25. 4. Minn. Stat. § 161.39, subd- 1, authorizes a road authority to perform work for another road authority. Such work may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway maintenance. 5. Minn. Stat. §174.02, subd- 6, authorizes the Commissioner o£Transportation to enter into contracts with other governmental entities £or research and experimentation; £or sharing facilities, equipment, staff, data, or other means of providing transportation -related services; or for other cooperative programs that promote efficiencies in providing governmental services, or that further development of irmovation in transportation £or the benefit of the citrons of Minnesota. 6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the efficiency of delivering governmental services a[ all levels. This Master Partnership Contract (h�C) provides a framework for the efficient handling of such requests- This MPC contains terms generally governing the relationship between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a "Work Order" contracts. 7. Ager the execution o£this MPC, the parties may (but are not required to) entav- into "Work Order" contracts. These Work Orders will specify the work to be done, timelines for completion, and compensation to ba paid for the specific work - 8. The parties era entering into this MPC to establish terms that will govern all of the Work Ord¢rs subsequently issued under the authority o£this Contract. Master Partn¢rship Contract 1. Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms 1.1. Effectspe Date: This contract will be effective on the date last signed by the Local Govarrunent, and all State officials as required under Minn. Stat. § 16C.05, subd- 2- 1.2. A party must not accept work under this Contract until it is fully executed. 13. Expiration Date. This Contract will expire on Sune 30, 2022. Page 1 of 13 CM Master PartnersLip Contract (CM Rev. 09/102010) MnDOT Contract Number: 1028119 1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the Local Government) for each particular engagement, except for Technical Services provided by the State to the Local Government as specified in Article 2. The work order contract must specify the detailed scope of work and deliverables for that project. A party must not begin work under a work order until the work order is fully executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in the work order. The Local Government understands that this MPC is not a guarantee of any payments or work order assignments, and that payments will only be issued for work actually performed under fully -executed work orders. 1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All teens of this MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC. 1.6. Sample Work Order. A sample work order contract is available upon request from the State. 1.7. Definition of `Providing Party" and "Requesting Party". For the purpose of assigning certain duties and obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC. "Requesting Party" is defined as the party requesting the other party to perform work under a work order contract. "Providing Party" is defined as the party performing the scope of work under a work order contract. 2. Technical Services 2.1. Technical Services include repetitive low-cost services routinely performed by the State for the Local Government. These services may be performed by the State for the Local Government without the execution of a work order, as these services are provided in accordance with standardized practices and processes and do not require a detailed scope of work. Exhibit A — Table of Technical Services is attached. 2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract. 2.2. The Local Government may request the State to perform Technical Services in an informal manner, such as by the use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request may be made via telephone, but will not be considered accepted unless acknowledged in writing by the State. 2.3. The State will promptly inforrn the Local Government if the State will be unable to perform the requested Technical Services. Otherwise, the State will perform the Technical Services in accordance with the State's normal processes and practices, including scheduling practices taking into account the availability of State staff and equipment. 2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will charge the Local Government the State's then -current rate for performing the Technical Services. The then -current rate may include the State's normal and customary additives. The, State will invoice the Local Government upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties. The invoice will provide a summary of the Technical Services provided by the State during the invoice period. 3. Services Requiring A Work Order Contract 3.1. Work Order Contracts: A party may request the other party to perform any of the following services under individual work order contracts. Page 2 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 3.2. Professional and Technical Services. A party may provide professional and technical services upon the request of the other party. As defined by Minn. Stat. § 16C.08, subd. 1, professional/technical services "means services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and result in the production of a report or completion of a task." Professional and technical services do not include providing supplies or materials except as incidental to performing such services. Professional and technical services include (by way of example and without limitation) engineering services, surveying, foundation recommendations and reports, environmental documentation, right-of-way assistance (such as performing appraisals or providing relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final construction plans, graphic presentations, public relations, and facilitating open houses. A party will normally provide such services with its own personnel; however, a party's professional/technical services may also include hiring and managing outside consultants to perforin work provided that a party itself provides active project management for the use of such outside consultants. 3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party. Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be performed by an employee with sufficient skills, training, expertise or certification to perforin such work, and work must be supervised by a qualified employee of the party performing the work. 3.4. Construction Administration. A party may administer roadway construction projects upon the request of the other party. Roadway construction includes (by way of example and without limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and channelization. These services may be performed by the Providing Party's own forces, or the Providing Party may administer outside contracts for such work. Construction administration may include letting and awarding construction contracts for such work (including state projects to be completed in conjunction with local projects). All contract administration services must be perfornned by an employee with sufficient skills, training, expertise or certification to perform such work. 3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man-made disaster, natural disaster or other act of God. Emergency services includes all those services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations. These services include, without limitation, planning, engineering, construction, maintenance, and removal and disposal services related to things such as road closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. If it is not feasible to have an executed work order prior to performance of the work, the parties will promptly confer to determine whether work may be commenced without a fully -executed work order in place. If work commences without a fully -executed work order, the parties will follow up with execution of a work order as soon as feasible. 3.6. When a need is identified, the State and the Local Government will discuss the proposed work and the resources needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. , Generally, a work order contract will be limited to one specific project/engagement, although "on call" work orders may be prepared for certain types of services, especially for "Technical Services" items as identified section 2. L. The work order will also identify specific deliverables required, and timeframes for completing work. A work order must be fully executed by the parties prior to work being commenced. Page 3 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 The Local Government will not be paid for work performed prior to execution of a work order contract and authorization by the State. Responsibilities of the Providing Party 4.1. Terns Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order contracts. 4.1.1. Each work order will identify an Authorized Representative for each party. Each party's authorized representative is responsible for administering the work order, and has the authority to make any decisions regarding the work, and to give and receive any notices required or permitted under this MPC or the work order. 4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order contract. For services not requiring an engineer, the Providing Party will furnish and assign another responsible employee to be in charge of the project. The services of the Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting Party's authorized representative. This written consent will in no way relieve the Providing Party from its primary responsibility for the work. 4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in writing specific engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The work order Contract will require the Local Government to deposit payment in advance. The costs and expenses will include the current State additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work order contract is fully executed are considered unauthorized and undertaken at the risk of non-payment. 4.1.5. In connection with the performance of this contract and any work orders issued, the Providing Agency will comply with all applicable Federal and State laws and regulations. When the Providing Party is authorized or permitted to award contracts in connection with any work order, the Providing Party will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 4.2. Additional Ternis for Roatbvay Maintenance. The terms of section 4.1 and this section 4.2 will apply to all work orders for Roadway Maintenance. 4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits and sanctions that may be required for the proper and lawful performance of the work. 4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals, policies and operations. 4.2.3. The Providing Party must use State -approved materials, including (by way of example and without limitation), sign posts, sign sheeting, and de-icing and anti -icing chemicals. 4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to all work order contracts for construction administration. 4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance with state law. Page 4 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Providing Party will take all necessary action to make claims against such bonds in the event of any default by the contractor. 4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. 4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify and hold the State harmless against any loss incurred with respect to the performance of the contracted work, and must be required to provide evidence of insurance coverage commensurate with project risk. 4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law. 4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally -assisted contracts. 4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights of way, easement, and construction permits for its portion of the improvements. Each party will, upon the other's request, furnish copies of right of way certificates, easements, and construction permits. 4.3.8. The Providing Party may approve minor changes to the Requesting Party's portion of the project work if such changes do not increase the Requesting Party's cost obligation under the applicable work order contract. 4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the Requesting Party's written approval, and the execution of a proper amendment to the applicable work order contract when necessary. The Local Government will tender the processing and defense of any such claims to the State upon the State's request. 4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities with the State's Utilities Office. 4.3,11. The Providing Party must coordinate all necessary detours with the Requesting Party. 4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk highway right-of-way, the following will apply: 4.3.12.1 The Local Government will have a permit to perform the work on the trunk highway. The State may revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if the contractor is violating the terms of any law, regulation, or permit applicable to the work. The State will have no liability to the Local Government, or its contractor, if work, is suspended or stopped due to any such condition or concern. 4.3.12.2 The Local Government will require its contractor to conduct all traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 4.3.12.3 The Local Government will require its contractor to comply with the terms of all pen -nits issued for the project including, but not limited to, National Pollutant Discharge Elimination System (NPDES) and other environmental permits. 4.3.12.4 All improvements constructed on the State's right-of-way will become the property of the State. 5. Responsibilities of the Requesting Party Page 5 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in its possession relating to the project that may be of use to the Providing Party in performing the work. 5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be promptly returned upon the Requesting Party's request or upon the expiration or termination of this contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other applicable law). 5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the Requesting Party before proceeding with the part of the project affected. The Providing Party will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 5.4. The State will provide to the Local Government copies of any Trunk Highway find clauses to be included in the bid solicitation and will provide any required Trunk Highway find provisions to be included in the Proposal for Highway Construction, that are different from those required for State Aid construction. 5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the work is found to have been completed in accordance with the work order contract, the Requesting Party will promptly release any remaining funds due the Providing Party for the Project(s). 5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party. 6. Time In the performance of project work under a work order contract, time is of the essence. 7. Consideration and Payment 7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State's normal and customary additives will apply to work perforined by the State, unless otherwise specified in the work order. The State's normal and customary additives will not apply if the parties agree to a "lump sum" or "unit rate" payment. 7.2. State's Maximum Obligation. The total compensation to be paid by the State to the Local Government wider all work order contracts issued pursuant to this MPC will not exceed $500,000.00. 7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing Party's services, and unless otherwise specifically set forth in an applicable work order contract, the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the Providing Party in performing any work order contract. In those cases where the State agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than provided in the current "MnDOT Travel Regulations" a copy of which is on file with and available from the MnDOT District Office. The Local Government will not be reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has received the State's prior written approval for such travel. 7.4. Payment. 7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work order, and will make prompt payment in accordance with Minnesota law. 7.4.2. Payment by the Local Government. Page 6 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 7.4.2.1. The Local Government will make payment to the order of the Commissioner of Transportation. 7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE "MNDOT CONTRACT NUMBER" SHOWN ON THE FACE PAGE OF THIS CONTRACT AND THE "INVOICE NUMBER" ON THE INVOICE RECEIVED FROM MNDOT. 7.4.2.3. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1028119 and Invoice Number ###### Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7.4.3. Payment by the State. 7.4.3.1. Generally. The State will promptly pay the Local Govermnent after the Local Government presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted as specified in the applicable work order, but no more frequently than monthly. 7.4.3.2. Retainage for Professional and Technical Services. For work orders for professional and technical services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been reviewed by the State's authorized representative. The balance due will be paid when the State's authorized representative determines that the Local Government has satisfactorily fiilfilled all the terms of the work order contract. 8. Conditions of Payment All work performed by the Providing Party under a work order contract must be performed to the Requesting Party's satisfaction, as determined at the sole and reasonable discretion of the Requesting Party's Authorized Representative and in accordance with all applicable federal and state laws, rules, and regulations. The Providing Party will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal or state law. 9. Local Government's Authorized Representative and Project Manager; Authority to Execute Work Order Contracts 9.1. The Local Government's Authorized Representative for administering this master contract is the Local Government's Engineer, and the Engineer has the responsibility to monitor the Local Government's performance. The Local Government's Authorized Representative is also authorized to execute work order contracts on behalf of the Local Government without approval of each proposed work order contract by its governing body. 9.2. The Local Government's Project Manager will be identified in each work order contract. 10. State's Authorized Representative and Project Manager 10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the responsibility to monitor the State's performance. 10.2. The State's Project Manager will be identified in each work order contract. Page 7 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 11. Assignment, Amendments, Waiver, and Contract Complete 11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or: any work order contract without the prior consent of the other and a frilly executed Assignment Contract, executed and approved by the same parties who executed and approved this MPC, or their successors in office. 11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party's right to subsequently enforce it. 11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts between the State and the Local Government. No other understanding regarding this master contract or any work order contract issued hereunder, whether written or oral may be used to bind either party. 12. Liability. Each party will be responsible for its own acts and omissions to the extent provided by law. The Local Government's liability is governed by Minn. Stat. chapter 466 and other applicable law. The State's liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any legal remedies a party may have for the other party's failure to fulfill its obligations under this master contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of the other party. A Providing Party under any work order is acting only as a "Contractor" to the Requesting Party, as the term "Contractor" is defined in Minn. Stat. § 115B.03 (subd. 10), and is entitled to the protections afforded to a "Contractor" by the Minnesota Environmental Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. la will apply to any work undertaken under this MPC and any work order issued hereunder. 13. State Audits Under Minn. Stat. § 16C.05, subd. 5, the party's books, records, documents, and accounting procedures and practices relevant to any work order contract are subject to examination by the parties and by the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC. 14. Government Data Practices and Intellectual Property 14.1. Government Data Practices. The Local Government and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this MPC and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Local Government or the State. 14.2. Intellectual Property Rights 14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under work order contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing Party, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes, Page 8 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the Requesting Party and all such Documents must be immediately returned to the Requesting Party by the Providing Party upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Providing Party Government assigns all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The Providing Party must, at the request of the Requesting Party, execute all papers and perform all other acts necessary to transfer or record the Requesting Party's ownership interest in the Works and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an irrevocable and royalty -free license to use such intellectual property for its own non-commercial purposes, including dissemination to political subdivisions of the state of Minnesota and to transportation -related agencies such as the American Association of State Highway and Transportation Officials. 14.2.2. Obligations with Respect to Intellectual Property. 14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Providing Party, including its employees and subcontractors, in the performance of the work order contract, the Providing Party will immediately give the Requesting Party's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain any interest in and to the Works and Documents. 15. Affirmative Action The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Government is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the Local Government lets a contract for the performance of work under a work order issued pursuant to this MPC, it must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof: 15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more than 40 frill -time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 15.2. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota Commissioner of Human Rights ("Commissioner") as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 15.3. Minn. R. Parts 5000.3400-5000.3600. Page 9 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor's compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non-compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. 15.3.2. Disabled iforkers. The Contractor must comply with the following affirmative action requirements for disabled workers: 15.3.2.1. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 15.3.2.2. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. 15.3.2.5. The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. 15.3.3. Consequences. The consequences for the Contractor's failure to implement its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of this contract by the Commissioner or the State. 15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 16. Workers' Compensation Each party will be responsible for its own employees for any workers compensation claims. This MPC, and any work order contracts issued hereunder, are not intended to constitute an interchange of government employees under Minn. Stat. § 15.53. To the extent that this MPC, or any work order issued hereunder, is determined to be Page 10 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict between the contract and the statute. 17. Publicity 17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the Requesting Party must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Local Government individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 17.2. Data Practices Act. Section 17.1 is not intended to override the Local Government's responsibilities under the Minnesota Government Data Practices Act. 18. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. Prompt Payment; Payment to Subcontractors The parties must make prompt payment of their obligations in accordance with applicable law. As required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any work order, the Local Government must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contact on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 21. Termination; Suspension 21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this MPC and any work order contracts at any time, with or without cause; upon 30 days written notice to the Local Government. Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.2. Termination by the Local Government for Convenience. The Local Government may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Page 11 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if finding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination or suspension must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of tennination or suspension. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that finds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other firnding source, not to appropriate Rinds. The State must provide the Local Government notice of the lack of finding within a reasonable time of the State's receiving that notice. 22. Data Disclosure Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 23. Defense of Claims and Lawsuits If any lawsuit or claim is filed by a third party (including but not limited to the Local Government's contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under this MPC, the Local Government will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Local Government will, however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Local Government will not purport to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Local Government, and will not be bound by the terms of any settlement entered into by the Local Government except with the written approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law. 24. Additional Provisions [The balance of this page has intentionally been left blank — signature page follows] Page 12 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028119 LOCAL GOVERNMENT COMMISSIONER OF TRANSPORTATION The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable ordinance, resolution, or charter provision. By: By: (with delegated authority) Title: Title Assistant Commissioner or Assistant Division Director Date: Date: COMMISSIONER OF ADMINISTRATION By: As delegated to Materials Management Division Title By: Date: Date: Page 13 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) Page 1 of MPC Program FY 2017-2022 Date: 04/20/2017 Exhibit A - Table of Tech Sery Used with TA98 Project IDs If a source code is not on this list, a work order is headed. Business Unit Management All expenses of business/office managers for general management and administration of support functii central facilities maintenance and facilities capital budgets. Support Services Work that supports general office management, system management such as entering data into SWIFT, or on construction projects. All costs (time, registration, materials, travel expenses, etc.) 1182 Soils/Foundation Field/Laboratory Tests All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals for ! use in the development of Final Design Plans and Special Provisions. Lab work includes R -value, resilient modulus, soil classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability and or data entry. Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks relat x to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and Used by manic operations start for all tasks mat support the Rl MC's operations center (or TOCC) providing traveler information, managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables, monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use when providing traffic operations technical assistance external to MnDOT. 513 Traffic Management System (TMS) For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other Integration existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation. pavement management system, including development and maintenancehechnical support. ! 1716 Record Sampling Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and i checking inspectors equipment during project construction as required by FFIWA. Use when performing field tests on split sample. 1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation M90081). 1 If a source code is not on this list, a work order is needed. Page 2 of 4 MPC Progra, f 2017-2022 Jere: 04/20/2017 Exhibit A - Table of Tech Sery Used with TA98 Project IDs If a source code is not on this list, a work order is needed. 1732 Material Testing & Inspection Performing construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling weight deflectometer WD testing. 1733 Concrete Plant Inspections Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigatingplant discrepancies; and other technical services in the plant or office associated with stationary concrete plants or mobile concrete paving plant inspection. 1734 Construction Materials Inspections Performing construction phase material inspection and engineering, for structural steel, precast and prestressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings famished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices). 1735 Bituminous Plant Inspection Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with i bituminous plant inspection. 1738 -State Project - Specific Materials Performing material inspection for materials designated for a specific construction project (SP). Generally applies to inspection of. Inspection such things as structural steel, prestressed concrete items, and most precast concrete items and for SP specific tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical services in the field and offices). 11800 Field Inspection Occasional construction project field inspection (not cyclical inspection of assets); Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air testsand collecting and transporting samples for lab tests, but not the actual laboratory verifications. 1870 Traffic Signal Maintenance This work will not substitute for or alter existing cooperative construction agreements or traffic signal maintenance agreements. Work related to the occasional repair and replacement of traffic signal system structures and all electrical maintenance for traffic signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public inquiries. j 1871 Lighting Maintenance & Utilities All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing, maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting structures, electrical service for highway lighting, relamping, pump stations, anti -icing systems, truck roll-over warning systems and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for mks related to public inquiriestcomplaints, review utility billings, provide data, and conduct field reviews. 1875 Locate One Call Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic management system, signal systems, or roadway lighting systems. If a source code is not on this list, a work order is needed. Page 3 of 4 MPC Program FY 2017-2022 Date: 04/20/2017 Exhibit A - Table of Tech Sam Used with TA98 Project His If a source code is not on this list, a work order is needed. 1876 Traffic Counting Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities, collecting field data, processing data, and developing new techniques for collection. 12102 Patching Related source typecodes: 2103 -Heavy patching,2104-Bituminous pavinz 2105 -Blow, patching 12142 Overhead Sign Panel Maintenance Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I -beams, and overhead sign structures. Includes related cable locates and traffic control. Does not include structural work. 2210 Guardrail-Install/Repair/Maintenance Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control. 2222 Sign/Delineation/Marker Repair Replacing, repairing, and washing signs (including temporary stop signs). Includes re -sequencing intersection signing and repair/replace overhead and extrude signs mounted on I -beams. Includes related cable locates and traffic control. j2316 Brush & Tree Removal Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump 12624 removal/grincling. Includes related traffic control. Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment. 2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly chared to a mobile equipment trait. 2819 Bridge Curb, Walk And Railing Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected tothe rail. Includes glaze screen and median barriers on bridges. Includes related traffic control. 2820 Bridge Deck Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck or slab overlays and replacements and underside deck delamination. Includes related traffic control. 2822 Miscellaneous Bridge Maintenance This source code does not include replacement or major repair. Miscellaneous maintenance tasks performed on a specificbridge or structure not covered by other source codes. Includes minor repairs and simple fixes on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering materials, and picking up equipment. Includes related traffic control. 2824 Bridge Inspection -Non -Federal All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments. Includes related inspection reports and deck condition surveys. 2827 Bridge Expansion, Relief Joints All maintenance tasks associated with bridge expansionjoints, exceptjoint reestablishment. Includes tightening expansion device bolts and replacing seal glands. Includes related traffic control. 2828 Bridge Inspection -Federal Fund All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture -Critical Bridge Program (Project Code will begin with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources (DNR) use Source Code 2824. If a source code is not on this list, a work order is needed. Page 4 of MPC Progra f 2017-2022 Jate: 04/20/2017 Exhibit A- Table of Tech Serv, Used with TA98 Project IDs If a source code is not on this list, a work order is needed. repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all types If a source code is not on this list, a work order is needed. of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t -beams, precast channels, and box girders. Includes related traffic control 12830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion -bearing assemblies on bridges. Includes related traffic 12834 Waterway Maintenance All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and channel rotection repair that is not part of sloe protection. Includes related traffic control. 2838 Bride Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control. 2863 Traffic Signal Inspection Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal systems/strucr=s. Includes labor,, equipment, materials and traffic control. 3000 Class Of Frequency Coordination Use for frequency coordination done with APCO. AASHTO or FCCA. 3002 Radio/Electronic Infrastructure Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of Criminal I Apprehension (BCA). Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project 3005 Radio - Mobile Equipment Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. 13009 Radio/Blectronic System Upgrade & Use for the installation and other services needed to provide major system upgradesor improvements to wireless or electronic Installation systems. Use for all work performed to coned or repair deficiencies found in a new installation. 3025 Tower/Building Maintenance Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing, landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC. 3027 Radio Program ming Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios used as fixed base radios as part of the Inter -OPS stem se 3009). 3049 On Call Electronic Communications To be used by Statewide Radio Communications personnel to record on-call time. Infrastructure Maintenance If a source code is not on this list, a work order is needed. City Council Agenda Item No. 6f COUNCIL ITEM MEMORANDUM DATE: June 6, 2017 TO: Curt Boganey, City Manaf _ THROUGH: Steve Lillehaug, Director of Public Works/City Engineer $f FROM: Mike Albers, Project Manager SUBJECT: Resolution Approving Plens and Specifications and Authorizing Advertisement for Bids, hnprovement Ptnj ect No. 2016-05, 57th Avenue Street Improvements R¢comm¢ndation: It is aecommended that the City Council consider approval of the attached resolution approving plans and specifications and authorizing advertisement for bids, Improvement Project No. 2016- 05, 57th Avenue Street Improvements. Background: On May 22, 2017, the City Council conducted a series of two public hearings on the proposed 57`h Avenue Street Improvements- At that meeting, the City Council ordered the improvements and directed staff to prepare plans and specifications for the project. Construction plans, specifications and contract documents have be¢n prepazed for the project. The overall scope of the project remains consistent with the improvements outlined in the £easibiliTy study. Staff is prepared to begin the project bidding process upon authorization from the City Council. The bidding process would involve advertisement of the project in the City's official newspaper and in Finance and Commerce. Sealed bids would ba collected, opened on a scheduled bid opening date and tabulated by the City Clerk and City Engineer. Staff anticipates that the bid results will be presented to the City Council for consideration at the August 28, 2017, City Council meeting. Budget Issues: The total project cost is estimated to be $460,000. Funding sources for the project are proposed from a variety of sources as described in the feasibility report. Strat¢gic Priorities: • Key Infrastructure Investments Missrmu EusnsJrtg an nttrac!/ve, Nome, sy , rchrs/ve c nigi lhnt enlemrces tl a qua/tsy of/Zf f + n/!Pe Y!e marlP+eserves 1lm PrrBlic (rns/ Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 2016-05, 57TH AVENUE STREET IMPROVEMENTS WHEREAS, the Brooklyn Center City Council, by Resolution No. 2017-76, ordered Improvement Project No. 2016-05 and authorized the preparation of plans and specifications for the 57tn Avenue Street Improvements; and WHEREAS, said plans and specifications have been prepared under the direction of the City Engineer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City .of Brooklyn Center, Minnesota, that: ATTEST: The plans and specifications for Improvement Project No. 2016-05 are hereby approved and filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and in Finance and Commerce an advertisement for bids for the making of such improvements in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City of Brooklyn Center for five percent of the amount of such bid. June 12, 2017 Date City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER GOVERNRIC SPECEUCATIONS HENNEPIN COUNTY. MINNESOTA P NS FOR BITUMINOUS RESURFACING, CONCRETE CURB AND CUTTER, 'muoam AND MISCELLANEOUS CONSTRUCTION wwnc�Ms sm c 2017 57TH AVENUE PAVEMENT REHA]3=ATION INDEX SAP. 109-103-002 LOCATED ON 5] AVENUE N FROM HUMBOWT AVENUE N TO 2W EAST OF CAMOEN AVENUE N SM07 NG C.111ON CITY PROJECT NUMBER 2018-05 m 5 RX w .... _ �I IIJJ 8 gg� AN...... ."µ. mi__�# CITY OF CENTER wnc noawiwux'o �9ROOKLYN rwxLNu muNm, ww+¢ora —_Il %1 yr nuT mmsruv.w wiesrer w.� smL 1 wwe vim urue ua ra.+_ s oFSW orvwlAnox [ca uE N.oaroraoz rtMrnawa �rp4Ecrtp winx uo aimmirta armmEYmn +wnEx � h ¢us ls,�[wo wSW � mMrzrm dmsm metu im mw.da wm m+rt ��M � y2Mw wIDw +nom x/+ atm�Mxm pATF� SAP 109-103-002 w uMm w.urc mxwa mmp�w wrw.`wwre.M "mme w�`"....a, A.vum+wnw we �,w. w mwo saw[a unm uu srdew a®.e.e. �,.muem w'^w �dm�r reams ummua mweowwxrw ann.aw �wumr wu. w. ww mrz oe.... m..w�a.w..'_�wamxs e[ar�n� 3= NO....... L....... OF. ...... 19......Sf3EET3 - I a w s E — o�1. 0 1. 1. T CRY OF i ccxcau uvaur BROOKLYN CENTER xeewp• arrm. MAffiP mp mac_ o ®ID M I r I I 1 I 1, OLD ion Jl ........... Jj -'W- CIN OF 19 MIPING City Council Agenda Item No_ 6g CK�1�1�C�J 1� Y_Y���_I�U [U_ 7��I��JU 1 DATE: June 6, 2017 TO: Cur[ $oganey, City Mane THROUGH: Steve Lillehaug, Director of Public Works/City Engineer STS FROM: Mike Albers, Project Manager SUBJECT: Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids hnprovement Project Nos. 2017-I O and 2017-1 1, 2017 Pavement, Traffic Signal System and Trail Rehabilitation Improvements (69°h Avenue and France Avenue) Recomm¢ndation: It is recommended that the City Council consider approval of the attached resolution approving plans and specifications and aukhorizing advertisement £or bids Improvement Project Nos- 2017- 10 and 2017-11, 2017 Pavement, Traffic Signal System and Trail Rehabilitation Improvements (69i6 Avenue and France Avenue). Background: On May 22, 2017, the City Council conducted a series of two public hearings on the proposed 2017 Pavement, Traffic Signal System and Trail Rehabilitation Improvements (69`^ Avenue and France Avenue). At that meeting, the City Council ordered the improvements and directed staff to prepare plans and specifications for the project. Construction plans, specifications and contract documents have been prepared for the project. The overall scope of the project remains consistent with the improvements outlined in the feasibility study. Staff is prepared to begin the project bidding process upon authorization from the City Council. The bidding process would involve advertisement of the project in the City's official newspaper and in Finance and Commerce. Sealed bids would be collected, opened on a scheduled bid opening date and tabulated by the City Clerk and City Engineer. Staff anticipates that the bid results will be presented to the City Council for consideration at the July 24, 2017, City Council meeting - Budget Issues: The total project cost is estimated to be $1,872,000. Funding sources For the project are proposed from a variety of souroes as described in the feasibility report. Strategic Priorities: Key Infrastructure Investments Mlsslon: Snsurb,g nn onrnc/ive, dens+, sr{je, idN:sive conennenip� thai enhances i/is 9:�nNty l!(%a jor n!/Pe Y/e nnrlPreserres tHePnb(ic 1:nsl Member moved its adoption: RESOLUTION NO. introduced the following resolution and RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS, 2017-10 AND 2017-11, 2017 PAVEMENT, TRAFFIC SIGNAL SYSTEM AND TRAIL REHABILITATION IMPROVEMENTS (69'-" AVENUE AND FRANCE AVENUE) WHEREAS, the Brooklyn Center City Council, by Resolution No. 2017-76, ordered Improvement Project Nos. 2017-10 and 2017-11 and authorized the preparation of plans and specifications for the 2017 Pavement, Traffic Signal System and Trail Rehabilitation Improvements (69t" Avenue and France Avenue); and WHEREAS, said plans and specifications have been prepared under the direction of the City Engineer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: ATTEST: 1. The plans and specifications for Improvement Project Nos. 2017-10 and 2017-11 are hereby approved and filed with the City Clerk. 2. The City Cleric shall prepare and cause to be inserted in the official newspaper and in Finance and Commerce an advertisement for bids for the making of such improvements in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City of Brooklyn Center for five percent of the amount of such bid. 12, 2017 Date Mayor City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER GOVERNDlG SPECIFICATIONS HENNEPIN COUNTY, MINNESOTA PLANS FOR BITUMINOUS RESURFACING, CONCRETE CURB AND SUTTER. STORM SENIIC SANITARY SEWER, WATERMAIN, TRAMC SIGNAL AND MISCELLANEOUS CONSTRUCTION mwo.wa>rzm enau wsEGc rvRE��' 2017 PAVEMENT, TRAFFIC SIGNAL SYSTEM AND TRAIL REHABILITATION IMPROVEMENTS (FRANCE AVENUE AND 89TH AVENUE) INDEX - 9HEEfxO. ecscemnox S.A.P. 109-117-003 LOCATED ON FRANCE AVENUE ROM 697H AVENUE TO 73RD AVENUE NORM m rt S.A.P. 109-125-015 LOCATED ON 697H AVENUE FROM SHINNE CREEK PARKWAY TO DUPONT AVE EE CITY IMPROVEMENT NO. 2017-10 AND 2017-11; CITY CONTRACT NO. 2017-B xo _. TTM eNo .woxm °um -.. ........ nwn[xfw namE <��mnn` � EB:: ..... TwG m.w cm!Tuem I. IBT- -------- Eo o.rz+EA---- EMx.m OnuR Rae wNT rac-_....----- P,Ea CITY OF 1iBROOKLYN 6ENiER 00w E.0 x.E w.xoolEol ..... —a Y W,EmRmEGxD1- ,RmNmE DwmceuGxoT. s ', �; / �mmEi w.,.° %S SEH � ----__----- �.1 ✓ EKAU ExpMR.[I.n,E. r,E.1 m.IKOAm A �' Il 6PP tn9-fAmS gym. PPNID) KID ME N. 1. TIE. H0. BE BE, GIKiM uo mv.¢me uavwf mefm—K w:mm µo vssms eum axRm2w ua:x MSG, Tm"ATWFOR 89TIT Al4NVE MSM D6IWUnON IO PKI. AVENGE 6EKE E GN OEA RUBON: M-R= TtM OAtf� /nmm warm mna rngamr xw saav ___ 6TA. 18t2M1 lO 6HW _ IE, ue ([v.ntvM AKTI-1-)ma ue (su_ ye mn aT puma Ea) mn omal G9�N mrt To ervmN 2mo �mwuW[nm mrtTn nueTPmEn wu (m) iYim. Rua IIDI tNiw rc nNR vmm_uy m[tEn T 4A1E SAP 109-117—CDs "°°e',.� mE:m zwev OmoEm wa aE murnm mm�w,mxm,.w em.,,wa,..,x,..m, w.mmm E»n< SAP 109-1zs—o1s oaw. ml°mram. nc wvuvrc uelmmm wwwilEwx mm,,,m m..,..w,.,E m,,,..°E, „.,.m.. SHEEP NO......_L5�......SHEET3 m,.,.�.mm. r.w-.+.�omn w�mun�amweweoa.om SEE PROJECT NO.BR141881 ..... ..OF.... .. E xi 9 rt rz�.u� 5 N F abY n SVFKG IS 3 RR,ROOOOKLYN CENTER six wrt� sx m � 4 o � R B . � JI _ I IT I li x s k x x s a o i ,aoo FT 11 o ..� ma�aaawa.a� CItt OF 3RwwM wOKLYN CEN ER /, J SEH ""'•••— owl. . : Rp vosz-. • wrt� m w w w r. 3 52 er aexsm mut.faexanv¢wu[ City Council Agenda Item No. 6h �.r•���.c.� r. w_� r-�u-��� ��►� �•� �sti���� DATE: June 6, 2017 TO: Cur[ Boganey, City Man THROUGH: Steve Lillehaug, Director of Public Works/Engineer S'F'F- FROM: Miles Albers, Project Engineer SUBJECT: Resolution Authorizing the Execution of a Limited Use Permit Agreement for the Evergreen Park Area Safe Routes To School Trail and Sidewalk Ianprovements Within State Right -of --Way Between the City of Brooklyn Center and the Minnesota Department of Transportation Recommendation: It is recommended that the City Council consider approval of the resolution authorizing the execution of a Limited Use Permit for the Evergreen Park Area Safe Routes To School Trail and Sidewalk Improvements within State Right -of --Way Between the City o£ Brooklyn Center and the Minnesota Department of Transportation (Mn/DOT). Background. On November 28, 2016, the City Council ordered the Evergreen street improvements and the Evergreen Park Area Safe Routes To School Trail and Sidewalk Improvements and directed staff to prepare plans and speciFcations for the projects. Much of the Evergreen Park Area Safe Rouses To School Trail and Sidewalk Lnprovements fall within City right -o£ --way or City park land. However, a portion of the eastea9y 220 -it of the proposed sidewalk on 70°i Avenue falls within Mn/DOT right-of-way (see attached Fgure). Once constructed, the trail and sidewallc improvements included under this project will remain the responsibility of the City. In accordance with Mn/DGT policy, a limited use permit is required to construct, maintain and operate a sidewalk and trial that fall within State right -of --way. The attached limited use permit outlines the responsibilities of each party. The conditions of the permit are straight forward, standard and complimentary to City practices that are already in place. The permit has been a-eviewed by the City At[oaney. Budget Issues: There are no budget issues to consider. Strat¢gic Priorities: Key Infrastructure Investments Mission: Ensv+3+rg m+ neh�nNlve, Glenn, sem, inclusive comnrunity fhrs! enbmrces Me 4nrz!/fJ• l/IJe for ni/people n+erlpreserves /lm public h'usl Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF A LIMITED USE PERMIT AGREEMENT FOR THE EVERGREEN PARK AREA SAFE ROUTES TO SCHOOL TRAIL AND SIDEWALK IMPROVEMENTS WITHIN STATE RIGHT-OF-WAY BETWEEN THE CITY OF BROOKLYN CENTER AND THE MINNESOTA DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Brooklyn Center is a political subdivision, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Brooklyn Center has approved a plan to construct a pedestrian sidewalk facility along 70th Avenue in the right-of-way of Trunk Highway 252; and WHEREAS, the State of Minnesota, Department of Transportation (Mn/DOT) requires a Limited Use Permit for the construction and utilization of said pedestrian sidewalk facility, under the provisions of Minnesota Statute, Section 161.434. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The provisions of the Mn/DOT Limited Use Permit No. 2748-0185, between the City of Brooklyn Center and Mn/DOT are hereby accepted and approved, and the Mayor and City Manager are hereby authorized and directed to execute said agreement. ATTEST: June 12 2017 Date City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 70TH AVENUE NORTH -SIDEWALK W 0 50 Im Cm OF fgr O toa-SnN BROOKLYN CENTER CITY PRO.IEU CT N0. 2017 -OS I ddL. HENNFfMV CONM, NOIN6pTa STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION LIMITED USE PERMIT C.S. 2748 ('1". H. 252) n County of Hennepin D � 'p, � � LUP # 2748-0185 IN U Permittee: City of Brooklyn Center Terminates: 5/25/2027 In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its Commissioner of Transportation, ("MnDOT"), hereby grants a Limited Use Permit (the "LUP") to City of Brooklyn Center, ("Permittee'), to use the area within the right of way of Trunk Highway No. 252 as shown in red on Exhibit "A", (the "Area") attached hereto and incorporated herein by reference. This Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is attached hereto as Exhibit B. Non -Moto rized Recreational Trail The Perm ittee's use of the Area is limited to only the constructing, maintaining and operating a nonmotorized recreational trail ("Facility") and the use thereof may be fiurther limited by 23 C.F.R. 652 also published as the Federal -Aid Policy Guide. In addition, the following special provisions shall apply: SPECIAL PROVISIONS TERM. This LUP terminates at 11:59PM on 5/25/2027 subject to the right of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days written notice of such cancellation. This LUP will not be renewed except as provided below. Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up to ten (1 O) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to the Expiration Data, a written request to extend the term. Any extension of the LUP term will be under the same terms and conditions in this LUP, provided: (a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and Area are compatible with the safe and efficient operation of the highway and the Facility and Area are in good condition and repair. If, in MnDOT's sole determination, LUP — Stantlartlizetl LUP Form Paga 1 of 5 LW 001 6/8/20tt modifications and repairs to the Facility and Area are needed, Permittee will perform such work as outlined in writing in an amendment of this LUP; and (b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable governmental body authorizing the Permittee's use of the Facility and Area for the additional term. If Permittee's written request to extend the term is not timely given, the LUP will expire on the Expiration Date. 2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee's sole cost and expense Permittee will: (a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District Engineer; and (b) Surrender possession of the Area to MnDOT. If, without MnDOT's written consent, Permittee continues to occupy the Area after the Expiration Date or earlier termination, Permittee will remain subject to all conditions, provisions, and obligations of this LUP, and further, Permittee will pay all costs and expenses, including attorney's fees, in any action brought by MnDOT to remove the Facility and the Permittee from the Area. 3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no cost or expense to MnDOT. Before construction of any kind, the plans for such construction shall be approved in writing by the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be required for any changes from the approved plan. The Permit{ee will construct the Facility at the location shown in the attach ad Exhibit "A", and in accordance with MnDOT-approved plans and specifications. Further, Permittee will construct the Facility using construction procedures compatible with the safe and efficient operation of the highway. Upon completion of the construction of the Facility, the Permittee shall restore all disturbed slopes and ditches in such manner that drainage, erosion control and aesthetics are perpetuated. The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation. Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of, the highway and shalt provide and ensure reasonable and adequate stopping sight distance. LUP—Slanda�tllzetl LUP Fortn Page 2 of 5 LU1001 6/8/201] D G3 G1 [� `� 4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at its sole cost and expense, including, but not limited to, plowing and removal of snow and installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other governmental agency sign post within the Area. MnDOT will not mark obstacles for users on trunk highway right of way. 5. USE. Other than as identified and approved by MnDOT, no permanent structures or no advertising devices in any manner, form or size shall be allowed on the Area. No commercial activities shall be allowed to operate upon the Area. Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the property for highway and transportation purposes. This LUP does not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterFowl refuge Facility that would become subject to Section 4 (f) of the Federal -Aid Highway Act of '1968, nor does this permit establish a Bikeway or Pedestrian way which would require replacement pursuant to Minnesota Statutes Section 160.264. No rights to relocation benefits are established by this LUP. This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited to public utilities which may occupy the Area. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations relating thereto and any necessary permits relating thereto shall be applied for and obtained by the Permittee. Permittee at its sole cost and expense, agrees to provide and maintain the Area, Facilities and Amenities for persons with disabilities meeting code requirements, including, but not limited to: Title II and III ofi the American with Disabilities Act (ADA), all applicable laws, rules, ordinances and regulations issued by any federal, state or local political subdivisions having jurisdiction and authority in connection with said Area. If additional right ofi way is required in order to maintain compliance with the ADA, Permittee shall acquire such additional right of way at its sole cost and expense. 7. CIVIL RIGHTS. The Permittee, for itself, its successors, and assigns, agrees to abide by the provisions of Title VI Appendix C of the Civil Rights Act of '1964, which provides in part that no person in the United States, shall on the grounds of race, color, or national origin, be excluded from, or denied use of any Facility. 8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking of vehicles and assemblage ofi Facility users, on the highway right of way over which this LUP is granted, so as to maintain the safety of both the motoring public and Facility users. LUP—Stentlartllzetl LUP Farm Paga 3 W 5 LUt001 8/8/201) ©QGa1C�'�' 9. ASSIGNMENT. No assignment of this LUP is allowed_ 10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties, or agreements have been made by MnDOT or Permittee to one another with respect to this LUP. 11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any governmental or regulatory agency onto the ground, or into any body of water, or into any container on the State's right of way. In the event of spillage of regulated materials, the Permittee shall notify in writing MnDOT's District Engineer and shall provide for cleanup of the spilled material and of materials contaminated by the spillage in accordance with all applicable federal, state and local laws and regulations, at the sole expense of the Permittee. 12. MECHANIC'S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen, and all other persons acting for, through or under it or any of them), covenants that no laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed or maintained by it or by any subcontractor, materialmen or other person or persons acting for, through or under it or any of them against the work and/or against said lands, for or on account of any work done or materials furnished by it or any of them under any agreement or any amendment or supplement thereto. 13. NOTICES. Ali notices which may be given, by either party to the other, will be deemed to have been fully given when served personally on MnDOT or Perm ittea or when made in writing addressed as follows: to Permittee at: and to MnDOT at: City of Brooklyn Center State of Minnesota City Hall Department of Transportation 630'1 Shingle Creek Pkwy Metro District Right of Way Brooklyn Center, MN 55430 '1500 W. County Road B2 Roseville, MN 55113 The address to which notices are mailed may be changed by written notice given by either party to the other. 14. INDEMNITY. Permittee shall defend, indemnify, hold harmless and release the States of Minnesota, its Commissioner of Transportation and employees and its successors and assigns, from and against: (a) all claims, demands, and causes of action for injury to or death of persons or loss of or damage to property (including Permittee's property) occurring on the Facility or connected with Permittee's use and occupancy of the Area, regardless of whether such injury, death, loss or damage is caused in part by the negligence of State of Minnesota or is deemed to be the responsibility of State of Minnesota because of its failure to supervise, inspect or control the operations of Permittee or otherwise discover or prevent actions or operations of Permittee � giving rise to liability to any person. LUP — S[antla/tlized LUP Forth Page 4 of 5 LU'IOOt WB/201] DG°3Ga1G��' (b) claims arising or resulting from the temporary or permanent termination of Facility user rights on any portion of highway right of way over which this LUP is granted; (c) claims resulting from temporary or permanent changes in drainage patterns resulting in flood damages; (d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever filed or maintained for or on account of any work done or materials furnished; and (e) any damages, testing costs and clean-up costs arising from spillage of regulated materials attributable to the construction, maintenance or operation of the Facility. MINNESOTA DEPARTMENT CITY OF BROOKLYN CENTER OF TRANSPORTATION RECOMMENDED FOR APPROVAL Its District Engineer Its APPROVED BY: COMMISSIONER OF TRANSPORTATION By: Acting Director, Office of Land Management Date The Commissioner of Transportation by the execution of this permit certifies that this permit is necessary in the public interest and that the use intended is for public purposes. LUP — Standattlizatl LUP Forth Paga 5 0(5 LU1001 6/8/201 City Council Agenda Item No. 6i DATE: June 7, 2017 TO: City Council FROM: Curt Boganey, City Mana W j SUBJECT: Resolution authorizing execution of the Brooklyn Bridge Alliance for Youth join powers agreement for the period 2018-2022 Recommendation: It is recommended that the City Council consider approval/adoption of the subject resolution. Background: The Mission of the Brooklyn Bridge Alliance for Youth (BBA) is to coordinate a system of high- quality accessible and fully resourced opportunities that lead to an increase in high school graduation, pathways to college or career and youth safety and well-being. I have enclosed a copy of the 2017-2020 strategic plan that describes in greater detail how the partners of this Joint Powers Agreement (JPA) continue to work together to achieve this mission. Since 2008 the partners of the JPA have worked together to more efficiently and effectively share time and resources to achieve a common goal. This common goal has always been to improve the lives of youth in the two communities of Brooklyn Center and Brooklyn Park. In 2009 the JPA was formed. It was renewed in 2012 and again in 2015. The action before the Council is the third renewal of the JPA for a period ending December 31 st 2022. Under the leadership of Mayor Willson the Board of Directors continue to support this effort and have indicated a desire to renew participation because they believe that it has been a very effective organization. Over the years The Alliance has attracted numerous grants, facilitated leadership development, fostered internship opportunities, helped improve program quality, identified service gaps, helped to coordinate partner resources and so much more. On numerous occasion the Alliance has been recognized as a State and National model for its' work. The latest iteration of the JPA makes very few modifications to the current agreement. The most substantive change increases the term from three to five years and budgeted partner contributions have increased by 15%. For Brooklyn Center our contribution is proposed to increase from $50,000 to $57,500 annually. A copy of the new agreement along with a red -line (showing changes) version of the current agreement is enclosed for your review. Mission: Ensurhig an attractive, clean, safe, inclusive eonanztarrit., that entrances the qualiq, of life fior all people and preserves the puhlic trust =� � , Participation in the JPA will increase future budgeted cost by $7,500 per year. Strategic Priorities: o Strengthened and Empowered Youth Hission: Ensuring an attractive, clean, safe, inclusive eommunitp that entrances the quality, of life fin, all people and preserves the public trust Member moved its adoption: RESOLUTION NO. introduced the following resolution and RESOLUTION AUTHORIZING EXECUTION OF THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH JOINT POWERS AGREEMENT FOR THE PERIOD 2018-2022 WHEREAS, the City of Brooklyn Center has been a member of the Brooklyn Bridge Alliance for Youth since January of 2009; and WHEREAS, the current agreement adopted June 23, 2014, will expire December 31, 2017; and WHEREAS, it is our belief and expectation that goals of improving outcomes for youth in Brooklyn Center and Brooklyn Park can be best achieved through the joint efforts of the members of the Alliance along with partnerships with private citizens and others; and WHEREAS, it has been determined that a new Joint Powers Agreement is required to implement the strategies and action steps of the Alliance's Strategic Plan; and WHEREAS, the City of Brooklyn Center remains committed to providing funding as required by the JPA and providing continued use of office space at the Earle Brown Heritage Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the revised 2018-2022 Brooklyn Bridge Alliance for Youth Joint Powers Agreement is approved and the Mayor and City Manager are authorized to execute said agreement on behalf of the City of Brooklyn Center. ATTEST: June 12, 2017 Date Mayor City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. � /�� ALL�i4Nd�E � `� YOUTH y'�/' a Accelerating Youth Success - BBAY Strategic Plan zoite-zozo Shared Vision - The Brooklyn Bridge Alliance assures the success of all youth by challenging the conditions that diminish their hope, by assuring that all youth are connected to a trusted adult who is vested in their healthy development as measured by educational success and mastery of essential life sKills. Our Mission To coordinate a system of high-quality, accessible and fully resourced opportunities that lead to an increase in high school graduation, pathways to college or career and youth safety and well- being. Core Values Courageous Leadership and Action Positive Development for Each Young Person, in All Places Individual and Collective Learning, Growing, Assessing and Celebrating - Youth Engagement, Voice and Leadership • Authentic, Timely and Respectful Communication Inclusive Processes to Maximize our Resources Strategies 1. Increase Coordination amongst Alliance members and broader community 2. Increase Equitable Access to opportunities 3. Increase Resources io accomplish our mission 4. Increase Quality of existing programs S. IncreaseYouth Engagement across our systems Goals Short-term: 1. Youth are connected to a network of: resources, trusted adults and peers 2. Youth will demonstrate fewer risK-taking behaviors that negatively impact their safety and well-being 3. Youth will master essential life sKills: perseverance, hope, positive mindset and other social emotional sKills Long-term: 1. Increase in High School Graduation 2. Increase in Pathways to College and Career 3. Increase in Youth Safety and Well -Being Approvetl January 25, 2017 Tactics 1) We will increase COORD1NATlON [o decrease competition, duplication and maximize impact. a. Create amulti-year action plan by committed leadership of Alliance partners. b. Host community events to advance aur goals. c. Coordlnaie data sharing to make decisions to increase participation for youth 10-19 who are off track for graduation, college, career, safety and well-being. d. Develop and share data related to both community and youth indicators that measure our collective impact and inform development efforts. e. Build capacity for Alliance partners to establish consistent data collection efforts in their organization. f. Coordinate the development of a system wide initiative that increases youth safety and well- being: Scan, build resources and launch an initiative to mobilize a network of adults to greet, meet, and get to know young people so that we can prevent violence, and promote connections to a network of: resources, trusted adults and peers. 2) We will increase 6QUITABL6 ACCESS to opportunities. a. Conduct a community -wide needs assessment to identify gaps, barriers, and assets to expand access to programming and opp oriunities. b. Establish a measure and set benchmarks for participation rates in our community. c. Utilize a variety of efforts to increase participation and connection: youth to youth marketing, web -based hub/program locators, social networks and coordinated outreach. 3) We wlll optimize, leverage and maximize the use of public and pr[va[e RESOURCES to enhance the Infrastructure and systems that advance positive youth development. a. Identify and advocate for sustainable financial strategies that expand access. b. Lead development projects or incubate efforts that make change. c. Advocate for dedicated funding screams for afterschool opportunities through a coordinated policy agenda. d. Huild a strong, data -informed governance structure thaC can respond quickly to opportunity as well as sustain long-term projects. 4) We will increase the QUALITY of afterschool, summer, enrichment and Out -of -School opportunities. a. Strengthen the capacity of Alliance members and community based organizations to build intentional programs that are designed to ensure racial equity, grow quality, integrate healthy food and snacks, where appropriate enhance literacy and STEM skills, and includes evaluation. b. Support and provide technical assistance for partners to use quality assessment tools such as the YPQA (Youth Programs Quality Assessment). c. Develop and lead trainings as requested through our community network of youth program and service providers, both free and fee-for-service. 5) We will expand YOUTH HNGAGEMENT in leadership opportunities to support their own growth and to vitalize the work of our community. a. Provide support and technical assistance to integrate youth voice into the structures and systems of Alliance members. b. Mobilize the efforts of the Broohlyns Youth Council to expand youth leadership. c. Ensure youth input is integrated into each of the Alliance teams and where needed establish youth leadership teams. d. Hire youth for internships opportunities. e. Implement the Youth to Youth community survey every 2 -years. Approved January 25, 2037 i The parties to this Agreement may include the City of Brooklyn Center, City of Brooklyn Park, Hennepin County, Anoka -Hennepin School District, Brooklyn Center Schools, Osseo Area Schools and Robbinsdale Area Schools, all of which are governmental units within the State of Minnesota. This Agreement is made pursuant to Minnesota Statutes, Section 471.59. The general purpose of this Agreement is to create a collaborative initiative through which the parties may cooperatively create a community -wide vision that will focus on developing a detailed action plan to collaborate in support of positive youth development opportunities for all youth in Brooklyn Center and Brooklyn Park. The parties hereby form a joint powers organization for that purpose, which shall be named The Brooklyn Bridge Alliance for Youth (herein referred to as the "Alliance"). The Alliance will concentrate on encouraging community partnerships that will improve the factors building positive youth development and diminish or eliminate influences that limit healthy youth development. The Alliance will serve as a formal collaborative structure to assemble permanent partnerships within and across member organizations that will be responsible for implementing this action plan. Section 2.1. Eligible Members. The governmental units that are eligible to become parties to this Agreement are the City of Brooklyn Center, the City of Brooklyn Park, Hennepin County, Anoka -Hennepin School District, Brooklyn Center Schools, Osseo Area Schools, Robbinsdale Area Schools and such other governmental units as are admitted in accordance with Section 2.2. Section 2.2. Additional Members. Any additional governmental unit desiring to enter into this Agreement shall seek approval of the Alliance Board of Directors. If the Board approves the addition of the proposed Member it shall specify the contribution to be made by the proposed Member in accordance with Section 5.1. Section 2.3 Membership Process. Government units authorized to become a Member under Section 2.1 or 2.2 will become a Member upon filing of a duly executed copy of this Agreement, together with a certified copy of the authorizing resolution or other action, with the fiscal agent. ARTICLE 111. MEETINGS, ELECTIONS9 1 DUTIES OF COMMITTEE Section 3.1. Fiscal Agent. The City of Brooklyn Park will act as the fiscal agent of the Alliance unless otherwise specified by the Board of Directors. The fiscal agent may be authorized by the Board to hire employees or contract for services as necessary to carry out the functions of the Alliance. The Alliance shall defend and indemnify the fiscal agent by, and to the extent of, insurance coverage, to protect against claims arising out of the actions and inactions of the fiscal agent in providing financial services and hiring employees or contracting for services to the Alliance under this Section. Section 3.2. Alliance Board Members. Each Member will appoint one member of its governing body as a voting Director of the Alliance Board of Directors. Each Member shall appoint an Alternate Director who may participate in Board meetings but may only vote in the absence of that Member's Director. The city managers of the cities of Brooklyn Center and Brooklyn Park shall each appoint two additional Directors, one from each city's police department and one from each 2 city's parks and recreation department. Such additional Directors shall each have one vote. Board members shall serve at the pleasure of the appointing authority. Section 3.3. Ex -Officio Board Members. The Board will also include ex officio, non-voting Directors and Alternate Directors appointed by Hennepin Technical College and Forth Hennepin Community College, which are not Members of the Alliance. Such ex officio Directors will receive notice of meetings of the Board and may participate in Board meetings as Directors, but may not make, second or vote on motions, and may not serve as officers. Section 3.4. Officers. At the first organizational meeting of the Alliance, the Board shall elect from its members a Chair and Nice Chair or co -Chairs, a Secretary and a Treasurer. The office of Secretary and Treasurer may be combined. The new officers shall take office for the calendar year in which they are elected. An officer may serve only while a Director. The Board may appoint a Recording Secretary and Assistant Treasurer who need not be Directors. Section 3.5. Meetings. At the first organizational meeting, or as soon thereafter as may reasonably be done, the Board shall determine its procedures, including the time, place, and frequency of its meetings. The Chair shall ensure that notice by email, mail or personal delivery shall be given of the time and place of the meeting to all Directors. The Alliance shall comply with the requirement of the Minnesota Open Meeting Law, Minn. Statutes, Chapter 13D. Section 3.6. Duties of Alliance Members. The Alliance and its Members will work to support the shared vision and implement strategies that best leverage resources, both human and financial, to improve access and quality of positive youth development opportunities. Section 4.1. Employment. The Board may employ permanent and 3 temporary employees, as it may require, and determine their qualifications, duties and compensation. Section 4.2. Local Services. The Board may use the services of staff of any Member on such terms and conditions as are agreed upon by the Board and the Member. Section 4.3. Contracts. The Board may execute contracts or other instruments as are necessary for the purposes of this Agreement. Section 4.4. Task Force Members. The Board may appoint such task forces or committees as it deems necessary. The task forces or committees so appointed may include persons who are not Directors and representatives of parties that are not Members, but must include a representative of at least one Member. Section 4.5. Expenditures. The Board may receive and expend funds from public and private sources for its purposes. The Board may accept gifts or grants of money or other property for its purposes. Section 4.6. Insurance. The Board shall procure public liability insurance with such limits as it deems appropriate. However, such insurance shall provide coverage for at least the amount of the liability limits set forth in Minnesota Statutes, Section 466.04. In addition, the Board shall procure insurance for the benefit of the fiscal agent to cover the indemnification obligation of the Alliance under Section 3.1. Section 4.7. General. The Alliance may take all such other actions as are necessary or convenient to carry out its purposes. Section 5.1. Funding. Operating funds of the Alliance shall be provided and furnished in each calendar year by each of the Members in accordance with the following schedule: ►j For each calendar year, funds shall be provided by the Alliance Members within thirty (30) days of receipt of a copy of the budget approved by the Board, submitted on an annual basis. With the support of two-thirds of Directors, the Chair may request that the Members make a voluntary payment of up to an additional 15 (fifteen) percent for each year this Agreement is in effect. Section 5.2. Base Budget. For the each calendar year, the Board shall prepare a budget as soon as is practicable after its organization. Each year thereafter, the Board shall prepare an annual base budget for the ensuing calendar year. The budget shall show estimated expenses of operation and the amount to be paid by each of the Members, to be apportioned among them, up to the amount specified in Section 5.1. If a majority of the Directors vote in favor of the budget and if those voting in favor include representatives of half or more of the Members, the budget shall be approved. After the base budget has been approved, the Chair shall give written notice to each of the Members of the amount owing for the base budget. The funds for such budget shall be provided by Members within thirty (30) days of written notice. If the amount of the budget is less than the sum of the contributions of the Member listed in Section 5.1, the contribution of each Member shall be prorated on the basis of the amounts listed in Section 5.1. Section 5.3. Supplementaryget. The Chair may prepare and provide a supplementary budget in addition to the base budget. Any funding of the supplementary budget shall be by voluntary s 2018 2019 2020 2021 2022 City of Brooklyn Center $ 57,500 $ 57,500 $ 57,500 $ 57,500 $ 57,500 City of Brooklyn Park $ 57,500 $ 57,500 $ 57,500 $ 57,500 $ 57,500 Hennepin County $ 57,500 $ 57,500 $ 57,500 $ 57,500 $ 57,500 Anoka -Hennepin School District $ 5,750 $ 5,750 $ 5,750 ,750 $ 5,750 Brooklyn Center Schools $ 5,750 $ 5,750 $ 5,750 t$5,7 50 $ 5,750 Osseo Area Schools $ 11,500 $ 11,500 $ 11,500 1,500 $ 11,500 Robbinsdale Area Schools $ 5,750 $ 5,750 $ 5,750 $ 5,750 $ 5,750 For each calendar year, funds shall be provided by the Alliance Members within thirty (30) days of receipt of a copy of the budget approved by the Board, submitted on an annual basis. With the support of two-thirds of Directors, the Chair may request that the Members make a voluntary payment of up to an additional 15 (fifteen) percent for each year this Agreement is in effect. Section 5.2. Base Budget. For the each calendar year, the Board shall prepare a budget as soon as is practicable after its organization. Each year thereafter, the Board shall prepare an annual base budget for the ensuing calendar year. The budget shall show estimated expenses of operation and the amount to be paid by each of the Members, to be apportioned among them, up to the amount specified in Section 5.1. If a majority of the Directors vote in favor of the budget and if those voting in favor include representatives of half or more of the Members, the budget shall be approved. After the base budget has been approved, the Chair shall give written notice to each of the Members of the amount owing for the base budget. The funds for such budget shall be provided by Members within thirty (30) days of written notice. If the amount of the budget is less than the sum of the contributions of the Member listed in Section 5.1, the contribution of each Member shall be prorated on the basis of the amounts listed in Section 5.1. Section 5.3. Supplementaryget. The Chair may prepare and provide a supplementary budget in addition to the base budget. Any funding of the supplementary budget shall be by voluntary s contributions by Members, income, gifts, grants and sources other than public funds provided under subsections 5.1 and 5.2. The supplementary budget shall be approved in the same manner as the base budget. Section 5.4. Interest. Interest accrued on Alliance funds may be used by the Board for any lawful purpose. Any Member may at any time give written notice of withdrawal from the Alliance. Withdrawal after January 1 st of any year shall not relieve the Member from its obligation to contribute its share to the budget for that year in accordance with Article V. Section 7.1. Dissolution. The organization shall be dissolved upon adoption of resolutions of dissolution by a majority of all remaining Members of the Alliance. Section 7.2. Assets Upon Dissolution. Upon dissolution, the remaining non-cash assets of the organization, after payment of all obligations, shall be distributed among the remaining Members as determined by the Board. Cash assets shall be distributed among remaining Members prorated by their cumulative contributions made in accordance with Sections 5.1 and 5.2. This Agreement shall continue in effect until December 31, 2022 unless the parties agree upon an Agreement extension. Upon termination, assets shall be distributed in accordance with Section 7.2. E This Agreement shall become effective upon approval and execution by the following parties: City of Brooklyn Center, City of Brooklyn Park, Hennepin County, Anoka -Hennepin School District, Brooklyn Center Schools, Osseo Area Schools and Robbinsdale Area Schools. By: Its: And by: _ Its: City of Brooklyn Park By: Its: And by: Its: Hennepin County By: Its: And by: Its: Anoka - Hennepin School District By: Its: And by: Its: Brooklyn Center Schools By: Its: And by: Its: Osseo Area Schools By: Its: And by: Its: Robbinsdale Area Schools By: Its: And by: Its: THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH A JOINT POWERS AGREEMENT 2015-2022 The parties to this Agreement may include the City of Brooklyn Center, City of Brooklyn Park, Hennepin County, Anolca-Hennepin School District, Brooklyn Center Schools, Osseo Area Schools and Robbinsdale Area Schools, all of which are governmental units within the State of Minnesota. This Agreement is made pursuant to Minnesota Statutes, Section ^ 3 a-,-u�_ T�� ARTICLE I. GENERAL PURPOSE The general purpose of this Agreement is to create a collaborative initiative through which the parties may cooperatively create a community -wide vision that will focus on developing a detailed action plan to collaborate in support of positive youth development opportunities for all youth in Brooklyn Center and Brooklyn Park. The parties hereby form a joint powers organization for that purpose, which shall be named The Brooklyn Bridge Alliance for Youth (herein referred to as the "Alliance"). The Alliance will concentrate on encouraging community partnerships that will improve the factors building positive youth development and diminish or eliminate influences that limit healthy youth development. The Alliance will serve as a formal collaborative structure to assemble permanent partnerships within and across member organizations that will be responsible for implementing this action plan_ ARTICLE IIe PANTIES Section 2.1. Eligible Members. The governmental units that are eligible to become parties to this Agreement are the City of Brooklyn Center, the City of Brooklyn Park, Hennepin County, Anoka -Hennepin School District, Brooklyn Center Schools, Osseo Area Schools, Robbinsdale Area Schools and such other governmental units as are admitted in accordance with Section 2.2. Section 2.2. Additional Members. Any additional governmental unit desiring to enter into this Agreement shall seek approval of the Alliance Board of Directors. If the Board approves the addition of the proposed Member it shall specify the contribution to be made by the proposed Member in accordance with Section 5.1. Section 2.3 Membership Process. Government units authorized to become a Member under Section 2.1 or 2.2 will become a Member upon filing of a duly executed copy of this Agreement, together with a certified copy of the authorizing resolution or other action, with the fiscal agent. ARTICLE . MEETINGS, DDUTIES O COMMITTEE Section 3.1. Fiscal Agent. The City of Brooklyn Park will act as the fiscal agent of the Alliance unless otherwise specified by the Board of Directors. The fiscal agent may be authorized by the Board to hire employees or contract for services as necessary to carry out the functions of the Alliance. The Alliance shall defend and indemnify the fiscal agent by, and to the extent of, insurance coverage, to protect against claims arising out of the actions and inactions of the fiscal agent in providing financial services and hiring employees or contracting for services to the Alliance under this Section. Section 3.2. Alliance Board Members. Each Member will appoint one member of its governing body as a voting Director of the Alliance Board of Directors. Each Member shall appoint an Alternate Director G who may participate in Board meetings but may only vote in the absence of that Member's Director. The city managers of the cities of Brooklyn Center and Brooklyn Park shall each appoint two additional Directors, one from each city's police department and one from each city's parks and recreation department. Such additional Directors shall each have one vote. Board members shall serve at the pleasure of the appointing authority. Section 3.3. Ex -Officio ^ �'-•=--�--• Board Members. The Board will also include ex officio, non-voting � "''"' "'"' �, —---�--�cc �• __r==° �• �-'_�•,Directors and Alternat irectors appointed by Hennepin Technical College and North Hennepin Community College, which are not Members of the Alliance. Bat�i S3+ate��Such ex officio ^ a-•= -- n�_-a ,..re.... a.o_� irectors will receive notice of meetings of the Board and may participate in Board meetings as - � �� D"""'' �^�`^i'�"s77irectors, but may not make, second or vote on motions, and may not serve as officers. Section 3.4. Officers. At the first organizational meeting of the Alliance, the Board shall elect from its members a Chair and Vice Chair or co -Chairs, a Secretary and a Treasurer. The office of Secretary and Treasurer may be combined. The new officers shall take office for the calendar year in which they are elected. An officer may serve only while a Director. The Board may appoint a Recording Secretary and Assistant Treasurer who need not be Directors. Section 3.5. Meetines. At the first organizational meeting, or as soon thereafter as may reasonably be done, the Board shall determine its procedures, including the time, place, and frequency of its meetings. The Chair shall ensure that notice by email, mail or personal delivery shall be. given of the time and place of the meeting to all Directors. The Alliance shall comply with the requirement of the Minnesota Open Meeting Law, Minn. Statutes, Chapter 13D. Section 3.6. Duties of Alliance Members. The Alliance and its Members will work to support the shared vision and implement strategies that best leverage resources, both human and financial, to improve access and quality of positive youth development opportunities.. Section 4.1. Employment. The Board may employ permanent and temporary employees, as it may require, and determine their qualifications, duties and compensation. Section 4.2. Local Services. The Board may use the services of staff of any Member on such terms and conditions as are agreed upon by the Board and the Member. Section 4.3. Contracts. The Board may execute contracts or other instruments as are necessary for the purposes of this Agreement. Section 4.4. Task Force Members. The Board may appoint such task forces or committees as it deems necessary. The task forces or committees so appointed may include persons who are not Directors and representatives of parties that are not Members, but must include a representative of at least one Member. Section 4.5. Expenditures. The Board may receive and expend funds from public and private sources for its purposes. The Board may accept gifts or grants of money or other property for its purposes. Section 4.6. Insurance. The Board shall procure public liability insurance with such limits as it deems appropriate. However, such insurance shall provide coverage for at least the amount of the liability limits set forth in Minnesota Statutes, Section 466.04. In addition, the Board shall procure insurance for the benefit of the fiscal agent to cover the indemnification obligation of the Alliance under Section 3.1. Section 4.7. General. The Alliance may take all such other actions as are necessary or convenient to carry out its purposes. An ARTICLE V. FINANCING Section 5.1 . Funding. Operating funds of the Alliance shall be provided and furnished in each calendar year by each of the Members in accordance with the following schedule: FimdsFor ea h calendar vea_ fi3nds shall be provided by the Alliance Members within thirty (30) days of receipt of a copy of the budget approved by the Board, submitted on an annual basis. With the support oftwo-thirds of Directors, the Chair may request that the Members i' VIII �Oi l� i �il I ii ILII FimdsFor ea h calendar vea_ fi3nds shall be provided by the Alliance Members within thirty (30) days of receipt of a copy of the budget approved by the Board, submitted on an annual basis. With the support oftwo-thirds of Directors, the Chair may request that the Members make a voluntary payment of up to an additional 15 (fi$een) percent for each year this Agreement is in effect. Section 5.2. Base Budget. org tion F'a h year tl,ereaRer, the Board shall prepare an annual base budget for the ensuing calendar year. The budget shall show estimated expenses of operation and the amount to be paid by each of the Members, to be apportioned among them, up to the amount specified in Section 5.1 . If a majority of the Directors vote in favor of the budget and if those voting in favor include representatives of half or more of the Members, the budget shall be approved. Ager the base budget has been approved, the Chair shall give written notice to each of the Members of the amount owing for the base budget. The funds for such budget shall be provided by Members within thirty (30) days of written notice. If the amount of the budget is less than the sum of the contributions of the Member listed in Section 5.1, the contribution of each Member shall be prorated on the basis of the amounts listed in Section 5.1. Section 53. Supplementary Budget. The Chair may prepare and provide a supplementary budget in addition to the base budget. Any funding of the supplementary budget shall be by voluntary contributions by Members, income, gifts, grants and sources other than public fiords provided under subsections 5.1 and 5.2. The supplementary budget shall be approved in the same manner as the base budget. Section 5.4. Interest. Interest accrued on Alliance funds may be used by the Board for any lawful purpose. ARTICLE VI. WITHDRAWAL Any Member may at any time give written notice of withdrawal from the Alliance. Withdrawal ager January 1st of any year shall not relieve the Member from its obligation to contribute its share to the budget for that year in accordance with Article V. ARTICLE VII. DISSOLUTION Section 7.1. Dissolution. The organization shall be dissolved upon adoption of resolutions of dissolution by a majority of all remaining Members of the Alliance. Section 7.2. Assets Upon Dissolution. Upon dissolution, the remaining non-cash assets of the organization, after payment of all obligations, shall be distributed among the remaining Members as determined by the Board.. Cash assets shall be distributed among remaining Members prorated by their cumulative contributions made. in accordance with Sections 5.1 and 5.2. ARTICLE VIII. DURATION This Agreement shall continue in effect until December 31, 2�'F� unless the parties agree upon an Agreement extension. Upon termination, assets shall be distributed in accordance with Section 7.2. ARTICLE IX. EFFECTIVE DATE. This Agreement shall become effectiv -�-- '�-�--"^' ' "^' a ^" upon approval and execution by the following parties: City of Brooklyn Center, City of Brooklyn Parlc, Hennepin County-a;td_ Anoka -I Ienner�in School District_ Brooklvn�Center Schools_ Osseo Area Schools; City o£ Brooklyn Center By: Its: And by: Its: City of Brooklyn Park By: Its: And by: Its: ennenin County - Anoka -Hennepin School District �� Its: And by: Its: Brooklyn Center Schools By: Its: And by: Its: Osseo Area Schools By: Its: And by: Its: obbinsdale Area Schools By: Its: And by: Its: Document comparison by Workshare Compare on Wednesday, May 17, 2017 5-0249 PM Input: Document 1 ID Powerpocs://DOCS OPEN/493441/1 Description DOCSOPEN-#493441-v1-Brooklyn_Park Alliance_JPA Document 2 ID Powerpocs://DOCSOPEN/493441/3 Description DOCSOPEN-#493441-v3-Brooklyn_Park_Alliance_JPA Rendering set Standard cell Statistics: Count Insertions 63 Deletions 35 Moved from 1 Moved to 1 Style change O Format changed 0 Total changes 100 City Council Agenda Item No_ 6j COUNCIL ITEM MEMORANDUM DATE: June 7, 2017 TO: Curt Boganey, City Manag FROM: Reggie Edwards, Deputy City Managea�r—� SUBJECT: RESOLUTION ADOPTING A NEW CITY LOGO AND TAGLINE Recommendation: It is recommended that the Ciry Council consider adoption of a resolution adopting a new City logo and tagline. Background: In October, 2016 the City entered into an agreement with Vitalinit Inc. to execute the City's Branding Fc Identity Campaign. On Monday, January 23rd, Vitalinit Inc. presented an update on the Branding � Identity Campaign to the Council. Vitalink Inc. shared fo+,.. top chaz'acteristics and most notable attributes (i.e. diversity, great location proximity, affordability of housing, and paz-k/trails/sidewalks) developed via community electronic survey. On February 27°i, the Council received a presentation by the Morris and Leatherman Company on the 2017 City Survey. During the presentation Mr. Peter Leatherman presented a graph depicting responses of residents of what they "lilted most" about the City including: location, housing and neighborhoods, and quiet/peacefulness. These attributes were considered during the Council's ranking of themes and taglines. Vitalink Inc. developed five logo and three message options, which were reviewed by the Council on January 23rd and Febmary 13°h. The Council narrowed the five logo opflons down to three for public review. Council directed staff to conduct a public review of the three logo and message options. On April 1 Oth, staff presented the results of the public review of the logo and message options (i.e. At the Center, Within Rcach and Get Closer) per the direction of the Council. The community survey ranking resulted in 'fli the Center" being rated as the most favorable tagline. At the conclusion of the April 1 Ot6 Council meeting staff was directed to work with Vitalink Inc. in develop additional logo options for consideration. On April 24+" and May lr` the Council listened to the presentation on and discussed the top themes and taglines for purposes of ranking and guiding the development of additional city logo options by Vitalinh Inc. On May 22^d the Council reached consensus on a new logo and tagline- Staff was directed to bring back the new logo to the Council after the font for Center had been adjusted and the tagline had been made a little more prominent. Embedded below is a copy of the new city logo and tagline: Mlrr/ors: Enmml»8 me ntlr»ctivq e/enrs, s 1. s+eb+rne con.».+.»rn• rbm a»b»»oer me va»ari• 1/1 far rs//pe Ple nnrlPrererves rbe P+.b/lc Lzsf COCINCIL ITEM MEMORANDUM � O O K L Y CE.,,; _ R A T - T H E� C E N T E R E Budget Issues: None Policy Issues: 1. The City Council considers adoption o£ a resolution adopting a new City logo and tagline. Strategic Priorities: Enhanced Community Image Mlss/wr: Ensxu'/ng nn ntb'nctivg c/enn, sr�, bfNusl✓r conanrzuriry� rhn) efxhmmes the Qursllty 1!1 far nI/Pcop/e rufrlPresen�es aLe Pnb/!c hzrst Member moved its adoption: RESOLUTION NO. introduced the following resolution and RESOLUTION ADOPTING A NEW CITY LOGO AND TAGLINE WHEREAS, in 2012 the City of Brooklyn Center City Council established `Enhanced Community Image" as one of its six strategic priorities; and WHEREAS, through a public engagement process four top themes representing the "best" of the City of Brooklyn Center were identified including: proximity/location, affordability, diversity, and parks and trails; WHEREAS, based upon the four top themes representing the "best" of the City of Brooklyn Center a new City logo was developed; and WHEREAS, based upon the four top themes representing the "best" of the City of Brooklyn Center a new City tagline was developed; and WHEREAS, the new city logo and tagline represents via image and words the "best" of the City of Brooklyn Center and conveys a positive message about the City to those who may choose to live, work, do business, or visit Brooklyn Center; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Brooklyn Center, Minnesota adopts the new City logo and tagline. ATTEST: June 12, 2017 Date City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Iter City Council Agenda Item No. lOa #1 COUNCIL ITEM MEMORANDUM DATE: June 12, 2017 TO: Curt Boganey, City Man�g� FROM: Shaz'on Knutson, City Clerk `�+a """"" � `� -- �— SUBJECT: Type IV 6 -Month Provisional Rental License for 6728 Chimes Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6 -Month Provisional Rental License for 6728 Grimes Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepaz'e proposed Findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single £amily property. The previous rental license was a Type I Rental License. This property quali£es for a Type IV Rental License based on sixteen (16) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administaation, Building Fc Commaussty Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance For a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recarnniending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief histoay of the license process actions: 12-12-2016 The Owner., Charles Jing Bright, applied for renewal of the rental dwelling license for 6728 Grimes Ave N, a single family dwelling. 01-19-2017 An initial rental license inspection was conducted. 16 property code violations were cited, see attached rental criteria. 02-28-2017 The previous rental license expired. 03-02-2017 A second rental inspection was conducted and failed. An additional violation was found at reinspection; therefore, reinspection fees were waived. 03-23-2017 A third inspection was conducted and passed with weather defearal. M)sslmv snsbr/nq nn n/nvrcAve, c/enn, snfc, lnc/nrive cmrormnlN thn/ erahrmcer tl r /rm/Iry fl;l jnr' n//Pe P/r n/er)lsmsc+'ver the pqh/tc burs/ 04-04-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 04-04-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 04-21-2017 A second letter was sent to the owner(s) notifying of qualification for Type IV 6 - Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 05-03-2017 A Mitigation Plan was submitted. 05-22-2017 The Mitigation Plan was finalized. 06-05-2017 A letter was sent to the owner notifying that the hearing before the Council will be held June 12, 2017. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terns of the mitigation plan must also be met. Excerpt from Chapter 12. of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council Mission: Ensuring an attractive, clean, safe, inclusive cormuunio, that enhances the quality of life for all people card preserves the public trust �l 1l \l _* ► 1 1111`) disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. !Mission: Ensnring an attractive, clear, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Mental License Category CriterPolicy Adopted 103-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units arc not inspected, the minimum inspection standards will be established as follows: ® At least 75% of units will be inspected for properties with 15 or less units. ® At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clear, safe, inclusive eonnnnnity that enhances the gnality of life for all people turd preserves the public trust Property Code and Nuisance Violations Criteria Number of Units 1-2 Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 0-1 No Category License Category Dumber of Units Property Code Violations per (Based on Property 5 or more units 1-2 Inspected Unit Code Only) Category 3-4 units Type 1— 3 Year 1-2 units 0-1 Greater than 0.35 but not more than 0.50 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 Greater than 1 3+ units Greater than 0.75 but not more 'than '1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3+ units" Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category Number of Units 1-2 Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 0-1 No Category Impact 3-4 units 0-0.25 5 or more units 1-2 0-0.35 Greater than 1 but not more than 3 Decrease 1 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensnrina an attractive, clean, safe, inchrsive connunnio, that enhances the quality, of life for all people and preserves the puhlic trust Budget Issues: There are no budget issues to consider. Strategic Priorities: ® Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring ng an attractive, clean, safe, inclusive comm unix, that enhances the quality of life for all people and preserves the public trust BUILDING AN T-HUROOKLYNRoMat Llcen.5e Mitigatlon Plan CENTER Type IV Liaernssi Ifillabie form c� l� fcrur�d pan ale Citi Wobsite at or call t56.9.3KKi. to h we era DIocirOnie coFaY Uertt to you, vle arnaLl. 'Ploperty kddriss_ 6728 Girirm-,s AVO P-4, E1rooklyn Comer, 554 a� cr's Adam s : liarfea Brd�ht LoCat gent p: ld�, �r��; F7t� ��la��mr r C-eeojp, Vo, �i Anly fefles C�ainp� Address: 74 �.en'ibean t Dr P.1a ham,raarh, Ot+lV5R41fh'S Canada Owner's F*I-Otte: ({j47) 973,B7w?�D saner } �:wll: cIl> afts,bTight@)yahco, oa Curr--ntExpiral;loti Date;yrf s ; 1le' ADenrs Addr s -s: 5707 gg,-,oklor Blvd St, Laui,,� Pari, MN ,r>5410 Agenfs Phano' laS2j 250-1223 Agent'sErnail: ar`ny@-nct'rtgi,Cord1 Pending Expiratt6m3 Late: 2,'Z Y �,y(Six arranWd Rat) ��,rrert aeFdrafion�' [used on, PMPUtY c onditiininS antl,'tsr validated polLce uisence incidents, the above referenced prapert} qualifies for a 'Type IV -6 lat th Dental UcerVse, Prlor to appfio:40a approval by the (�,itY C,OLIn0i1 e fall} crmpletW Mitictation HIM Must be compteked and approved by 01ty staff. A h jitigation Plan roust be completed Immediately In order to ensure tirnely completion of the license application process. The hAikigallan Ran should-rndicate the steps beteg taken to correct, iderfliflad tint�l ki�r�$ and the mag, 3kires that will be tekon to ensure ongaLng compliano vAL11'City Ordinarmw end appkable odes Mi0gation Plan nlicAv:a tho owner and the City to re -view 00incnwis and id-nfify possible &olutiMs (0 irnpr-Ove ovorall conditiwq of the property. If the Mltfga3 on Mord is rrct Submitted, Ond all items are not Completed! W liln, tale pendo" Ilcakise perfacl, or tha above. property operates beynrnd tlhe keense expiration date, enfc rctni ant. actions Such as cltalion, faunal complaint, or li erist raview mey result before s ubmitting, frill-atkk S actlon% A, S, end C I+ac,5fd�d t o pages 2, a, 4, 2nd ao P.kp 7,rY 711�a J4 POr'ar LeO.129 7tPefal'OD Plan, REV 4-i4is _ i4yf a��x��li��rtA{:o-,9�t�sa �llidl a ae,41d;43,. UjkjKySSabLela d-4Dalw(RI—t SPF,�'f�rpLa"�r��cFlpy,s�rr�r€i7 �a3�74 841ng4: CfeEkfi' A"A'OY, Bn30-.J f'purt.7r, MR 5500-2199 1 PFor.8(M3) TTY. 711 1 Pam-47163)EMF -31.01 BUIMING AND - -- ST D S ik 6729 Grirna ,dw�rd,'9raakJyn Ganty, 55129. i Rental License Mitigation plan TES• Type IV License ectilOtis A—CHate Free Housing Program Requfremertfs Phase i JVJ 7) Use a wi1ften tease agreernarGt, The lease agreement shall include than CrImn Frau Housing Leese Addendum.. A copy of the lense agreement and Crime Fico Housing Lcasa Addendum rrltrst h atllgche€i to this Mitigation Plan whoa su-b ilttsde 2) Ageo to purse the twrnlriatlon aid leasa aDreement or emotion or teriants 11410 violade (lie termsof the lease or any addendurns, ° 3) Gonduco ori min -al ba fti--±urPd ahem for all neve prospeofive tenants. If it is a cuirent tonant a now background cliac c Is not required. Must bo able to proyida docurrientalion to City ur requested,. 4Y Atta'nd a City approved elght=Dour Crime Free Housing tralning course. Inforrriatlan for approved courses oen be found at %PAvvaxnncpn.net urtd ar the 7'r9r`nrrng and EI vents tab. A copy of tho Crlmo Fran Housing Cartiffeato tnarst Ixt+ attache, d to tha &litigation Man vihen :!;wk?matted. Crim -a Free Housing training suss completed ones scheduled for, At2a i a Owrmr or agant attondedlls pla nirrtg to aua nd tri inino at city of; MHA ® h) Submit Moni-bly Update, by the 1011' day of each month. l�}lass II ® j Ccmplctc e: Sewrity Assossmant and imp9antont Imprc jernants roguestcd by Ihe BroDklyn Center Poliue Department. To eohedule an initial or follow-up Semrrily seesmontr will (763) 569-144_ A fall&tit-up assDs&rnont must had c&mpletod iiefGre the license expiration Aare to veriry the security imiarwernents have been I mpf€rnented. If a Security Assessrnerrt fhas been previously completed. wpfite the Completion date- �PC�Jrity� �tssepsment �t�s o�mpteted vrrliq soheda�led fvr-. _ d 13eoiIrih/A5sessment fal1cw-up was ewnplated orifit scheduled fer--502�1- contrnuo Suctions A, Pilaw 111 on page , Pago 2fV Tpr�q 0VR9 r"MIr -LflSeAW-)tillaq N&L 19's v. 4 f4' 15 City of Hraaldym Uhd CORI 13RItY glilfld O -a DripaYtMont 6301 Ohin je- Cre--h PaAv6 n,, I Phone -17.0)5C-0-03,311 I Tri; 711 I Fax; (753}5GD-'MAI BMLDING AND COMMMITY STANDARDS X ty of _ __- -- R24Grlrr7es Ave tdP Carax*lyn CONK, 5542D Rental License IAltlgation Plan ENTER Typo IV Uaonse Sectlans.A—CrMio Free Mousing Proffram Rt,%qgfroniangs (conrraaved) P 1) The .RAT, mectIngs must be completad wiffiln the rental 11censa par.lad .and beforo the pon&ng T pc, IV Lilcen:sa explratlon d-am�. RegIs-Lrakion fs mot aequ red, hiowewer you xr u:&I alga -lit d uring Mo raae41nq. Writo Wo meeting date . an owner or agent plea to Btiend. -Owner or agent will atland A.RJA.. meee inga scheduled on, ill V17 artd7 l31i7 2) Hava no repeat code violations prevlo usly d-ocura wad vAth tho ;fast YeLIL LD The falloxvlr g nctfon!5.9re r -squired for roper#te!.% with, faw (4) or more units. F] 1) Conduct resident training annuallythat includes ceIme pratrneAbnteclinEques. 2) c argouct requfa9" re -silent meetings. City of Droll 1pgCent@"aUAIt,4) aMa C(; —C#Uh4 f St rtdiard.- DCjLkRa`tFft(1ItC 1hwuH54fLtirLxjM,S r�nkKr ons t;3�i�hln�b�Cr��kPsii,���p,�ntiul+fpt�I�Srile�F�iFd�C���-�1;?� I Pht�'�a;{7�j�5��u4 I 1Ti'":�91 ( F�3h�(8����G;�a�5f.1 BUILDING AND COMMUNITY STAM, ARDS ATERCOOKLTN .672B GrImea Ave rf, uruoklp-n Center, 4219 C1 Rental Ltreinse INIffigaff-on Plan CENTER Type IV License Sections B—Lupq Term Cap1ta1!m;irov&waj?f.PJan BA-5nd on condfifu7i and ago, osilmatO mplac-emut dates need' :a Inn pro-Vided for corrimon capitat items. Furkdin� slid0d be ovn5fderfad acoudingly. Itp-ms that are broken, worn, -or otheryk5e iR vlolation parr to the estirnati,,c] roplacofflent date need tri be raplauid sooner. AJI items must have a dMo for Esknateaf?epla-cemert Date, Dat -07s such 95' "uns ura", "d6n'k know", or when brakE�n" w11I not be aer-optn& If youl are un:5uTe of when an itom W31 need to be repraci9d, yriv can msL�e is prediction Based on the age., appearance, candlilcm, or MarwfLqGture,1indLjsl:ry recomm,andatlono. Addificinzl Information on E*ect-ed Useful Life cart be fourudat wA%hud.gav, Item J5,vomp?a; WL9�erHeater Funia,co Water He@tar Kitchen Appljarj,�es LauridkyApp1inncA,8 Date Last Replacud MaY2010 d -Eft 20DD Jan 2005 Jin 2009 April 2W4 Smoke Alawisl Carbon Monoxlde.Alar m April 2012 i :� RFiQ�jn-L.q Palriusiding V&Ddovvs Roof Fence Shed sidevraw's Jeri 2000 hri 20DO Jan Jen 2000, M-0 �afl 2000 Jan 2W We F-1 G �=d F-1 Expa�tad Reptacenievit Dam May 2020 Jan 2025 Jan 20-V Jan 20-24 Apra 2024 April Z)Tg� Jan 2030 din 2020 Jan 2025 Jan 200 F Jan 2000 Jan 203a Tanditlon AbKreviion s: Haw --N Gond=G; Fair --F NE -:ds Replamanie.rit=Ft T' ,ppv JV Reniu' LL-nvso lAro'garion Mo. Rev- f, 1445 C ,0301 GHrp]lo Owl< "may, BrboRlyil Ouhlt!r, NIN 554213.2f99 I KOM (753) 5&3-233D I TFY, 7111 1 Far, (TE -0) 569-3360 BUILIDINO AND C-C)MMVNITr STANDARDS TcitBRopI�fiYireS.,�,vv tl; �roGklr CEnier��d�} ittym Recital t_icen5e h4iligat[on Plan CENTER%D IV Ltccri5e actions -�=-fGps to Impra-va Uaoaqpmpjqt aj7d Conditions of Pro'ly IPGJ `aha Ftp -me- in, I1144 sei:llon have been proven to assistviitli property MA agarnent and d property inna€go. The following actions are requ [rcde t) cher-wn, Wi1d7 tarinn5 s EWOry 3-dayse b} Drive by property to check for po:�slble mda vialarmns. 4) Evict t�,nants in vfbIalion of th.elaase or any oddendurr 4) Ramabti crirm.nt an all Lrtilitys fees, taxes, assessments, fides., ponalSos, and other rinan.6,9e clagimsJpayrrents due to the Glb, 5) Othe n Ti e fetlolming actlDnis aro optional unless r"Wrod lhy the City, 1) Provide Jn4tnt2rirjw see- Jre, 2 ] F'rrJvide gairbargrs service, 3) Iri stall secatr ly system, 4) Provide malntenanca sorvIce plan for appliances. Dame of aervice ccmpanT. Huse &Ervlce Plug- Ccnierpalfit ) Other. If the Type IV -6 Month Rental License Is apf.Dvad by the City COU0 11, the MiMensee must comply will ilia apprnvEAd Mifi�a# nn Plan and &.l1 applicable Citj Oodes. A wurlffi§n rep -ort must be !jub iltted by the ,torn day of oach month vilth an rip(iate of actloris befn!g taken by t11 -o owner an Nor agent to coi rely with this tfitipatl= Mar. A oupy of the Monthly Update can the found nra page T A fillahle form can he fa i -W an Rha City's vieb5ite at iM- r%nN,cltyafbrooklw most-Ar.rirrit (763) a631.1-33-:0 to have an electronic copy sent to you via trnall'. Phase agtach additlonai fnformotilon If necassary. PF3r,a1505 �ir,� �f�Fr��1g���aaR�a° _.dJ�adl+�tRa�t�iia); w147iiii911711etg Vt®1�9Y�[� �b��itxi'eru�ni T7AASu rllg�rhrgp�,tyll^9n�ar,or� W 0 1 114 Irglo r, rank i'o6w.9}, Rrccjbiyri CE�ntof, ?AN 55 4 -30-2T90 PhcLAL. (713:3)519-9&30 I M,711 11 MILDING AND COMD"NITY STANDARDS F,,72,q GfmBs MB N, Bruab-Jyrk GonLor, 554ZD 13RO LYN Rental Licanso hlilffgatfon Mao CENTER Type W License 61,gn andlVertf� I vr,,rlfy that all information pmVided Js true and accurate. I undem-tod that If I do riot comply Mth the a pproved biMpliom. Flan, comply wilh all itr-,rnu wlthln iho 11conse perlod, or operate boyorLd the licanse eypiration date, enforcernant actions such as -cjtatj-un3, (�rmal complaints, or licanse may MSUIL Amy Jones, PrppaNy Manager Chvei ig r a r enf m9 s n d TAa Pea tO �ir) Q DaM A *qM Frvv o ofti ej, a e Agan! Kam e -&r;*!' 7ftrp VP, P& a ,12 PAk 0) city suff On y PI'k,1 NjVi fmlll Ed 21 A , ;�jwv,,Wy Slaidards DopMmON - Ar. WPonfaf tfceme.k 019t.lUl A'Aq, Rov, 44445 ttg fRybotdva Cop! a-alelfa-v=1 GD.—cl-wh[ty FtwidardIg p9paltment I I Try. 711 I FAx.,q&')9F�NK' City Council Agenda Item No. lOa #2 1 DATE: June 12, 2017 TO: Curt Boganey, City Man FROM: Sharon Knutson, City Clerlc SUBJECT: Type IV 6 -Month Provisional Rental License for 5719 Halifax Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6 -Month Provisional Rental License for 5719 Halifax Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous rental license was a Type II Rental License. This property qualifies for a Type IV Rental License based on nine (9) property code violations found during the initial rental license inspection and zero (0) validated police nuisance incidents for the past twelve months. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 01-23-2017 The Owner, Yang Yang (Paul) Zheng, applied for renewal of the rental dwelling license for 5719 Halifax Ave N, a single family dwelling. 03-07-2017 An initial rental license inspection was conducted. 9 property code violations were cited, see attached rental criteria. 04-30-2017 The previous rental license expired. 05-10-2017 A second rental inspection was conducted and passed. 05-17-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. Mission: Ensuring an attractive, clean, safe, inclusive eoinwuni07 that enhances the quality of life for all people and preserves the public trust 05-17-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases 1, II, and III of Crime Free Housing Program, etc. 05-25-2017 A Mitigation Plan was submitted. 06-02-2017 The Mitigation Plan was finalized. 06-05-2017 A letter was sent to the owner notifying that the hearing before the Council will be held June 12, 2017. If approved, after six months, a new rental license is required. The license process will begin within three months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chanter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan Mission: Ensuring an attractive, clean, safe, inchisive communioy that enhances the quality? of life for all people and preserves the public trust submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive conununit3, that enhances lite gualio3 of life for all people and preserves the public trust Dental License Category Criteria Policy — Adopted by City Council 03-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. -A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: ® At least 75% of units will be inspected for properties with 15 or less units. ® At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive com mind y that enhances the quality of life for all people and preserves the public trust Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Type I — 3 Year Type II — 2 Year Number of Units 1-2 units Property Code Violations per Inspected Unit 0-1 3+ units 1-2 units 0-0.75 Greater than 1 but not more than 4 3+ units 1-2 units Greater than 0.75 but not more than 1.5 Greater than 4 but not more than 8 Type III — 1 Year 3+ units 1-2 units Greater than 1.5 but not more than 3 Greater than 8 Type IV — 6 Months 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.0 1, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.0 1, Subd. 2 (a). License Category No Category Impact Decrease 1 Category Decrease 2 Categories Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 NTissiou: Ensuring an attractive, Glenn, safe, inchrsive conunnuit{ fhnf en6nnces f6e ¢unlif� of life for all people and preserves fire public frust Budget Issues: There are no budget issues to consider. Strategic Priorities: ® Enhanced Community Image Attachment - Mitigation Plan Hission: Ensuring an attractive, clean, safe, inclusive communify that enhances the quality of life for all people and preserves the public trust EMLDLNG AND COMMUNUY STANDARDS � bt Rental Ltoonse Wigation Purr CENTER -Type IV Uzense Ha ndwri Esti ,fir Vgalfon Plans; will nGt be acce,pred. A fellable farm M be Wuni 031110 CiLy's w-eb qe at %%rt t,cltyolbcaoMynoanter.ug or call, (76a) 2330 to have On el tronit -copy sent to you via emall, PrapisrlyAddr W. 6710 Hel%xAve. N. Oroa-1 rn tenter, WJ 55129 mner,s Narrw(s). 571,9rfortokA'LLG ounere mdrass: 22ee Praw"m s� Apt 3 Si, POW, MN 5510$ t uner's Phone: (320) 295-0724 Ohmar°s, Ernall: pat.thn1315 gmail.xo t Current Expiration [date, 413CV-17 Local Agent(s), Petr Zkeng AgerafSAddr s, MPs1s6Vas ui, Apt, 3 .S4, Pauk MR W1 d5 Agents Phan$_ (=) 2§&0736 Agenra Ernwlo Wrrin131-5Um-;W1l.cGrn Pending Expiration Date: ifl19111.7 tSbr manatiafmm mwwLeWW6* eased on property cont0ons andloar valkiailed pallce nuisance Incidents, the 8bove referenced properly plAelifies for a Typo IV-$ Month Rantat License. Friar to applicalian approval by the City ancil a fully eoralpleted Mi090on Plan must be completed and approved by City staff. A htiligaticrr Plan mask be completed Immediately in order to onsurr timely completion of (he license application pr ;35, The M itioatisn Plait' should Indicate the steps being taken to correct identified viollafions and the measures that will 'I Wen to onsure ongoing comptlanoavA1h Gity Ordinarr-es and applicable wdes, A Mitigation Plan allows thL% mvner and the Clay to revlmav concerns and ec nllfy possible solutions to improve overall c-anditions of %0 propertY, If tha htlilgatiim Plan is not submllteA arad all Items are not completed: within the pending license period, or 1:11-0° abOvQ propartY -operates beyond the license expiration date, enfgrcementaoffons such as dtalion, 1+e0al comPlalm, or license reylew may rssull Before subrlitUng, Dill-outSeCtion5 A, 13, and C Waited on pagea 2, 3i 4, and S. POGM 1r5 Ty} A? RudafLit Mta didNft0 F1art. ROY 4-44-i-� '•�ntVX®iq gandCan=anitySI-andmMsDejp&HrALen1 uwW 4 r4�d}mr nter.oma 63f Shirk Cao�kPnrkr.�}". Brk1}nenit4.r.�f�5rria-2f9$ ( I $1Y; 711 I t=ar 1763}x+89.3996 BVILDING AND COAMUNnTSTANDAMS City Qf -()0EMT 571! alifarrwe.ft IC BrdaWyn Center, h0l s5429 Rental Lieensa MINgallon PCain CENTER T�rpe 9� Liceese Phare l 1) Use a written tease agreement 7f) lea -so agraement Oall iwlude the Crime Free Housing Leaso Addendum. A c-opy of #lie lease agreement and Crime Freef Housing Lease Addendum :must he aime t -ad to the rfi #talion Ran when submitted. 2) .Agree to pursua the termination or leasa agreement or eviction of tenants who wiolato the terms of tho lease or any addendurns. a} Conduct ctirrunat beck�rwnd ckfor 01 nee prespeclive tenants. It It is a currani tenant a nerd backgrcMlyd Oi?ck io rpt acquired, Must bo able to pro4ide dcourmntation to CitV it tegubesled, 4) Atter4 a City approved eight-hour Crime Free Housing tralnln� emrse, Information for appmve'd courses mai 'be found at. Ykww.mncpa.nat under the Trar'rr V artd ,15venla tab, A copy of the Crime Free Housing Cer0fleate InList be altachEdto the W19atlon Plan when sut7mItted. true Free Housing training was completed onks scliedule-d for; Owner or agant attend Ws plarmIng to attarO 1raJnJV, at city of, St, Paid 5} Submit Monthly Update by the W qday of each moral's. Phase Il 1 j t;ompleta a Security Assessment and implement imrpfDvernents requested by the Brooklyn Lente PoliW impar Merin, To schedule an inidial or follow-up Socurity Acsessrrretil, call (7 63) 569L-3344, A foitow-up assessment must ba completed before the license expiry lon date to wiify the security Impfovemenis have been Irtioarnonted, Its 5mrity Assessment has been pr€vlcuvy complelo, writs tKQ eompletlor, date. Security assessment ups completed onl1S hQc[uled for, W&17 Security Assussmffifollow-lip was completed arnfis Scheduled fcc. 626117 Contlnue Sections A, Phase III ori pa.ga ;3, Page Xd: 7]')5?he RdrgalLiatifted{fl:Vabbr;P1.rr5 Rev. d-1415 CtlyofBraaklynCcsiter-8uildisrgAndCowitounttg$I&ndzrdsDa,p;Amanl; w�wr�p� r�dFfSner�tea_ar� l 1 Strin�re rank P kaaa, E rurJdy� C�7trr. ria 55�3�.i1�A5 1 Rime! (763 5&&S330 I Tly, 711 I Face; (43105 -3M BUnMING AND CO=UNrrr STANDARDS XBRO viLYr;19H811r3xAv h�I' `�'E 8raalyn nter, )AM €54n Dental License MitigaUon titan ,pe IV License Sectlnris itle Fore Housing Program Requimmoot fconfla a FbAse ill 21 1) owner or ap. nt will allen d at minimum 501% (2} of t1 e A.R. Iul- meetings. The , ,R M, rneetln-gs Mum be completed wlthln ibe ital lJowse period and Wore the pending Type IV License exp Eratlon date, Regiztrat-an Is not requlfaA hoviver you must sl gn-In clu iq 1he rneeffng- 1Nrite eno mastirtg nate$ an oymer or agrani plan to attend. Ouneroragerlt will attend A.R.K11. miaetings 5aheduled on: 7M" d,WM 2� Have rio repeat coda ti iaWils proViOuSly dvAir>nenled wlth the pasl yomr. The I'aEtavtrlIng actions are required for propettit will four (4, or more units. 1) Conduct fo0clerit 4dalr'tiilg arinually that inctudas Orne prevention techniques. 2) Conduct regular resident meetfngs. Page Z56 Type IVRenraLLKgsswirtpt47nP-b&Rev 4.14-f5 MyofBxoOdynComter®BuildirLy aSdCauimvnity$1;Andaad4 Depwlntefll w�var.cir{ r aify bnk r.�r+� Q301 51�11�15 Cie®kFarke4�� eyq Cj$�ytgF; r�N'$513Q SiN I Mune, t763) `i "39U I TTY!711 I €w: ( )a"%4 RUUMING ADM COMMINM STANDARDS G1k� �f — Int 5719 HalifaxA-ea. N, ENTER 'Brooklyn Center, MR $5429 Rental Ucense W09ation Plan Type IV License Seattenn Lamp Term CapffalImprovemerifPlan mesad orl cendilon and age, ev,,ftat-ed repleoerniant dates meed to he Piouid-ad for e rtlon pital items_ Funding should hHa coRsldared neorarlgly. Items that are hrekarl, vmrne -or MerwIse in oiolatian Po'lor10 IfVa OSOMajed fVlaC4ment date need to be replaced sooner. All items !must bave a data for LS11-mcfed Replriceanerrl Date. Dates such as: "UnSUW'p "don't knurl,, or d%vhen Mkon" vuilll riot be eccepted. If you arra tinsuraL of when an iter, 6111 need to be reo ced. you can rnaXe a predieliore based -Orl the age; appearance, mndlllon, or r0a wle-tivrelindus" r tttrmnda ions, Additional indformatiGn Drl Fper-ted Useful Wo sari be bound at vemv, hud_gov, ItOFn tate Last Replaced Ek�€7 pr e. Wafer Heatar kfay 2M Furnace Fehruary 2010 Water HGaier Wreh 2013 Kitchen -Appllanmas W [ch 2013 LaundryApptinnUs uA Smoke Alarmsf Caroli Moiyorade ,damns blanch 2118 Z1062LNM,MS PairitISIdIng March 201.1 Wndcr§vs March 2D7J. 8061 Ft4"Yy2010 F rr Februsry201D shed NA Garage FobluwY 2010 Driveway Fet4uary2018 sides valks NA Other; Conditiorr' Expected R4aplarernent Date F May 2O 13 Fsbauerlr 2028 G Panda 2025 .0 Aprl 2025 G MarrO 2026 G March 2025 r.iarch Febauery 2035 G Febmary 202B -G Februery2036 5 Februarys 202B 'd ardltlQn b�lfe4`i8ti ,ns. Cd S4mF# QQv&G IFaI-F Needs ReplaoementaR Pages Ova iTyp& W RerW Ums4 AW94 on Fran_ ,hex Cay of RZOAlyn Canter-- Hwffi Lmg amd. CaNmunity Uandayds De nwil wlw.dvrtxwHyncenhmugi $x:11 rin � naak perktrsYe �reuki}fi l� r�tero f�lr �5d3�� e I Phw.a.1 J7 ) 1,%3-WX I TTY: 711 I FAc [F$B] 58P MD BVMDING MM COMMUNrTY STANDARDS 1112 ' 87'19 Hallaxkm.,1. '` OrwUp Center, Mr -1 -55429 R. entail License Mitigahlon Plan NTER Typo IV ILS,conse soctlons Sfeps 11DIMproyGlWaN ment.and Cwdlffons O(Noperty The item in this mctiion have �een pmvc-n to assisi wilh property rrian%em ent and property Imap. The folloyAng actions are required. p ChacRdn wilti giants ewry 30 -days. KI } Driva fyy propaq to check for possible w violations. ] Uot tenants In lAolatlon of the tease or any adderidums. IV I 4) Romafn cxurfent on all vsiily foe -S. taxes, assassr $ ts, h -S, penalties, and other financial CjaIMsjPOYMC-MtSr due to time Oily. ilia Following motions are optional ionless required by the city. 1) Provide ImYrVsrmww sono, 0 2) Provide gartmga service, 3) Irmtali sorority system, 4) Ptovlda rne(intenance sertltoa plart For appliances. Me of service company; 6f the Type W-6 Motilfi RerktaIl tioerrse is apprawad by the City Cvtrndi, the Lcansee musl. comp]y %ft ft approved Mitigation Plan and ell applicable City Codes, as wiftten report must dna submitted her the idh day o>: each month with an update of aotions being taken by the owner anWor agent to comply wkh khjs Migafion Plan. A copy of lino Monthly Update can ba found on pap 7. A Pablo form can be fend on the CIVe weber to a4xvmv.c4yofi>maJynwnter.org or carl (?W), $:�30 to have an otactmnlc cepa seat to you via orn2 l• Please aitath Adtliii nal irlfermatlon if neae5sary. pw 7k dV ftcrtaP �rcer�s d�i�;5v1 firma. d���� 444•15 CRT aBrock1yxQ. hhm—ay.Qad4AErand Comnitaft4Siathdard!;DORaMMOnt ,�yrr.r;tyoft iyn��n�r. d3Di hln�l$ r akPa ay, &fbaid��rr` rsiter,ilF] #3� �9a I PWnec470a) -Wo 1 rw 711 l Faic{7d3] M"350 city -of BROORBUIMING AND COMMUNITY STAMARDS I M F191-1allfaxAvaA. 3n(- 8MDKPY� Cdhlc-r, PINS54241) Rental Limse mQuoAvon plan CENTER Typo IV 1-1conse 5190 and Verify I veffy 1hatt an irlamujjon, pruided is (we and ar-mirate. I undarslaid 1hat if 10 mt comply wh1h the SaPProliad VIUP5un PLqnI. omiply wiUl. 911 iteMs within Pia 11censo par i1, or aperala bay,nrid iho license expiration oete, off0mgmeril goilons suGh at, dEatiWO, f0rnlid -DDrriplaWt. ix Fwnse revim may resull- Pvul 2hrmg. PTopurly rdflnger jpYttva r N- A ya n I Alla, rim a- a, red r& tPle Sa S N' r, Owtleie cirAqvM Vqvarwe Dalp 2- 5 -1 � AcUM,i,g OpT.orcrAoir Kqrmo wid rW6 ffAppYrofg, Aes;3s pe&.p AdOqk". 0 KY1 ef OT A p 8 rkr S:Vfl &kL.Yd (ff Apj%VYmh?i7-) ogre / 10 c- Fbk-a OOP MMOA Fz- T09 ; V R wri f a f Z icens E AS69 0 64r, -FAn, R0 V� 4 - J 4, 0 5 DWArbCW--.MN Phone: M1,111 I Fw! (763&5j-Nso City Council Agenda Item No. lOa #3 DATE: June 12, 2017 TO: Curt Boganey, City Man FROM: Sharon Knutson, City Clerk jwwwr� SUBJECT: Type IV 6 -Month Provisional Rental License for 5321 James Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan and issuance of a Type IV 6 -Month Provisional Rental License for 5321 James Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a new rental license. This is a single family property. This property qualifies for a Type IV Rental License based on thirteen (13) property code violations found during the initial rental license inspection. Staff from Administration, Building & Community Standards and Police Departments worked with the property owner regarding a mitigation plan, which requires Phase I, II and III of the Crime Free Housing Program, and other items included by City ordinance for a Type IV Rental License. A Mitigation Plan has been developed addressing the requirements of the ordinance and any issues specific to the property. Therefore, staff is recommending approval of the Type IV Rental License on condition of adherence to the Mitigation Plan. Please refer to the attached copy of the Mitigation Plan for more information. The following is a brief history of the license process actions: 02-15-2017 The Owner, Tou Vue, applied for an initial rental dwelling license for 5321 James Ave N, a single family property. 03-10-2017 An initial rental license inspection was conducted. 13 property code violations were cited, see attached rental criteria. 04-10-2017 A second inspection was conducted and passed. 04-19-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 05-05-2017 A Mitigation Plan was submitted. Mission: Ensuring an attractive, clean, safe, inclusive communio, that enhances the quality of life for all people and preserves the public frust UNINVUL � 05-16-2017 The Mitigation Plan was finalized. 06-05-2017 A letter was sent to the owner notifying that the hearing before the Council will be held June 12, 2017. If approved, after six months, a new rental license is required. The license process will begin in approximately four months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time flame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. Mission: Ensuring an attractive, clean, safe, inclusive coinnnijdo) that enhances the qualio, of life for all people and preserves the public bust 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive com uniol that enhances the qualify of life for all people and preserves the public trust Dental License Category Criteria Policy — Adopted by City Council 03-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perforin a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: e At least 75% of units will be inspected for properties with 15 or less units. ® At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clean, safe, inclusive conunnnh)j that enhances the quality of life for all people and presewes the public trust Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Type I — 3 Year Type II — 2 Year Number of Units 1-2 units Property Code Violations per Inspected Unit 0-1 3+ units 1-2 units 0-0.75 Greater than 1 but not more than 4 3+ units 1-2 units Greater than 0.75 but not more than 1.5 Greater than 4 but not more than 8 Type III — 1 Year 3+ units 1-2 units Greater than 1.5 but not more than 3 Greater than 8 Type IV — 6 Months 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category No Category Impact Decrease 1 Category Decrease 2 Categories Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Mission: Ensin-ing an attractive, clean, safe, inchisive community that enhances the quaiin, of fife for ail people and preserves the public trust Budget Issues: There are no budget issues to consider. Strategic Priorities: ® Enhanced Community Image Attachment - Mitigation Plan Mission: Ensuring an attractive, dean, safe, inclusive cote n wio) that enhances the quality of life for all people and preserves the public trust i F" AND 1F F i .E §� ey City of o ++1MYN Rental e. an CENTER Typo IV Lleanni-i Handw fiffan MiSgag 5n 4ans 01 net he = ted, Afillabie form, can; be fbund an Vie Ciity'& tiveb:Mte at ivviw.elryofbrookrkrantE�r_org or call (70) !mig-U0 to have ars electronic copy sent to YQu via b ll� �rrn�r's.,�tfd I Winer$ hey; �urrentl - resp Ano.®; MH S53e3 i I ' M11-rtvueO228@gMall.com ending: piratlDnb:7 WIN �ror� �urranl $e�r�llb� Fused on prop-nrty onnd'itlans. andfor validated police nuisance taetdenlse the above referenced perty grrallflets lav a Tyrpa IV-$ Month: Eternal Lkoense.. Rrgarte epplicatuon approval by the City Cou+neil a fbIty cornplel 14111-getim Plan must be, wrinpteled and approved by City staff. A M atlion Man masl be oornpleted tnr fined a.telyr ler order to ensure firmly completion of the lil-ris-8 applicakn pracsss, The PAR19aftn Plan shoutd Indicate the sleps being taken to correct Identifind vIolaftins 9M lhe rnea5ore5 that wi11 be taken to ensura'ongoIN comptlance with C11yOrdinances and applt0041e codes. Ar M tvgalion R on alla+wYs the owner and the City to review concerns and id'enlify po5sible solutions to improve overall cundiffons of the pro,partyy.. if the Miligetion Putti is not subnrrittred, and sfl iter -is ara not completed Within W pending licarmo period, or the ab-aveproperty operates beyond the Iicerim expiration date enrarcement a51lorwia suah as eikatnorr, foriinaluamp%inil. or license revi-w may re -Suit. Before submittini. lilt -out Sections A, B, and C Iocatad on pages 2 3, 4, arid ;5. �ii�or8����I�nr���ar-�ra�ldin�rmvniig6ta�d��ap�rts�.lent-- �vwn.��Q�r�vkll+n�n�vrro►y 36i Shin�v vk P ns , F� t ra G�rlgr,# i9 #19 j Pt*tw jM653.3W3 I, TfYMI its �f — -- 3 RROO 3 "? AmN C2f]r, *60_'m1tra M SU30 mental Liicense P R1,9ation Plan Typo IV License- s6cffort4 A Crime FnO Houslog i uglam Requiramwfs Phase M yj 1) Use a written lease agreenmnL The lease agreement sitall indude the Cdmin Ffea Housin Lease Addendum A Copy of the laasa agmement and Cftma Froe i -Io slag, Laas� Addendum rurai be attached -to tho .WO' tiD0 Plan rehon submitt+ cL Q2) Agorae to pumue the term na:flan or 1e�ase agreement or e'iietlon of tenants who rialxite Ihi':� terms of the lease or any addendurns, 3) Conduct rximrnar back�rotrlld check for all Ina, pmt pecre tonanls, if h is a currem tenant a new',ba&l r*-_Urd. cheot~ is not requlmd, Must be ably to prOWe dccumentatiidn to City if requastoti. 4) ,attend a C ty approved elgbt-hoar Orime, Fme Housing tfainkig coo, se. rriformaliian for approved comes can be found at YAvw.rnncpgmet under the Training and.Ewa4ty tab, A -copy of the Crima Rae Houging Certificate imust'be attached to ths Vif gatla n Platt when submitted. Crlm-!� Free b-la"ing tralrkIng was tornpleted ondls sr doled for WW17 OovrteT cw agenl alarl lstlris pranning to attend tralnlr[� at city of, :St PB,r SUbmrt Monthly Upda4E� by 14e Um day of each W. 1itfi, Phase .lE 'r) Complete a &cold Asse rnent and Implam-nt improwenil;nis mquouled byrthe Brooklyn Conlar Ponce Depertmenl: To sehodOo an inkiai or follow-up purity sass nt, cell (763) 569-334.4- A foltout -up assassr nit mu-stbD comptatad Jhr}i a ficanse expiration data to vela the serurityr improvements hava b ri impren nlad_ If a Security A!ssessrnant has boen preViously campWted, write the co p9ati m date, curiby Assessment was car Mp ' oris schi3duled for. Socun%r Aasessrmnt,f6flnwup was compreccd orkhr. scheduled' for; � � �- GDOTnue Seeders A. Phme III on ;paga, 3, PEIN Z93 T" W OVO th—W 9e ARVAMW P',%�, ftV. 4-14-15 CRY01.0rooAl CeLter—mun in MIA e4iYkiituftftjSt=rlmr rpopa"Fnent %W?Ad: tyftrm1Pjnfmnrpraarg 1 £tyrtala rC 1C �81�ia1r�jfeBr�bkl}1��enYef�61kE ' 4 i 1917 I Pharm jm!�%{. J I TM -711 I BVILDING A= commnaff STMMARDS RO 1 ---- X321 Jearne�,�� Fa E �eael � CeAker, NIN 6'5430 Rental Lkerme M igatton Plan --- - -7 phaae III 1) Domer or agentwill aUend at minimum 510A () of lfteA,R.hr4, the &RA, meetings mLmt be completed w[thin tM rental :I[conse peflod and hefbra the pending Type IV I -_Dense expiration date. Registration I not requlredp hrvvev r you; moist sign -In durIng the m-eelf , Mlta tura r eting dates an a aaer+�r ®gent plan to attend. Owner or agent witl attend AAA, m"- Ungs snKadvW on; 711 W17 nd n1E Hawno repeat coda afetatlens prewieuslY docunvnfed with th a past }roar. The foTIGtiving actlot a are required for PrO ritles with four (4) or mora :ur im, 9) CondiJot resident training annually thal includes eras prevention tachniq", S, 2) Conduct regular resMent rmafl r s, P43ffa 3i9 tvf?atvYi ;o fmaAm Fmm, Bek-. gr—Toa CAY 0I0M)M C&sd®e—EnftV &ad Com rutfr Saandarda bepaHment wAW:t4,;fts-NWynwn4er org �3f]1 �mng�®�Cr�ek��kw�y, far �dryr,��tvr, NIS 3 7:r] F1B� I pia:1YWj583.&4330 I TrY.711 I Fay fM3)M-Wm H _ M AND COAMIMMSTANDARDS aCity BREGOIWN U21 hmos Ave F? CENTER WoOt" 04nIer, h1 WA3a ]Rental .Ucerkso W9i ption Ilan Type W 1110ense Lased on candillon and age, osftated °replacdmord deter need to be provided fir camn>on capllat items. Funding shourd be caomsldored acor&rkgfy. Items that: are brDken, wnrn. orothervAte in violation prior fa the astlmaled repta mmnt�d,ate need to be repanred monsr; All Wm must have a date for � mated Rep-Wi5=oN date. Dates such an., " nturEh, " don't know', or "(when broken'° W]il not be: nuveptedl fFyou ars unsure laf when on item win need to be repraced, frau Can mot a PmWictaon rased on the age, appearance, eondikn, or man:ufenta_Irerinduslry recorr7r orkdatimia. Additional inlorrnafrin an Expected Usinful Lifei can be fouaad aI:1VV ay.inud,goV. Item Data Lnst.'RDpracod i=xarrWa. WaterHaafer nday2010 t'usnaeo Water Iaale�r f{Itchen Appfianoas Laun4 Appliarwes Smnke AlE amid Carbon Monoxide Alarms ASI 2017 fixterb-Elie s PalnUSItihng Wanrfam fZ(3Qf Persue Shed Garage Drive way sidevialks Oonditl*n} Exprrctad RoP92ea3rraent fate may 2020 F May 20U MBY 2030 G NW2035 F "M5 F May 2,D25 F Ayr d7�b a kloy O F h1a724,5 6 NIa72080 *C-andfrmAbbm,rialiam: F W=M Good -G FaW6-F Nwds Replwmwt-@R Mtyofnraa yrs CUntgT�VW11ftA!!FOMd Comm" Zllaadmda Depadmont WW -Y r€�ok�7Ye�1IPf.(ir� 4301 StiMVacra�A P.3r3MW.P_ uolynCCrLwr,LN 654X-2190 1 Mcwd763)6M3 38a I IRY,7$1 1 Fax; rofr31 M3 3W TNBRIOC LYM G3 i Jaams Ave n T RrO�hPia Canter, Mw SSw3D Ramal Lace MlEgattr� Plan Type IV I_i-cerise 7:4-671' dfi�rrs rs� Tho item irethis smtjan hava hmn pxouen to asslstvoilh Rioperty managernew EniJ prOpffly irrkage. The following .actions are roquiredi 1I) Cheri" with tenants every 3D -days, 2) 'give by property to ohonk furpossEbre cobs vidiations, 3) Evict lenanh Iri'Iaalation of thft leaaia� or any addemd'ums_ 4) Reruin ourrenton all umay f"s, iaxea, assaswnnt5, fines. ponaltiaa; and other rinarioral claimsfpaymerL{s due to the Oily. 6) Other. The following patlons am oplional urileas required by the GK.y. 1) Provide lawndsnow servica, 2) NOVIdu gawbage servrc e— 3p Install security syalem. 4) Proyida mainte.rianre aerv]ce plan for e�pliances. Warne of aerviae camp;inr. 5) mor If the Type IV -6 &WIh igen ai License is approwd .4y the Cit} Council, the fusee must Comply vrith Iho apptoved Mi5galion Plan and all app5cabre City Code, A Writtan Mpott m Haat be aPLthmittr d by the I It's day of eaoFi rrronth uw6tFr an update of aotIons. Wtiq t4en .by the owner a.n f nr agE�rrt to c prY with MTS MRIBation Plan. A copy of the MonLhly Update can be found on page 7. A I>llabre fuTrn can be found on the CiiVs websito at vA.vw,oityctbrooklynrenler.org or ca Ii (763) -SMD to have an elentron1c: copy sent to yap Wra email, Please attach adrlitianar. information iftiegaasary. T}W WR&ff3f-Ur-gfn4 kN2,00F FaPK Ravi 4-14-15 �tg aI ®e�t�tTgn $af�ding �amxna�9� +laat$rtriP� a9eP"Mnlj�-M bv�x.slfylgfta�aoldyRe nleF cry lawl 5th Villa crea Psrkaay, l-fM Genre, htN 6543F3.2159 !I I M;711 t Far [T6;I) :W-3°64 ::.11 IMMING AND COMM= STAMARDS city of BOO __CENUV 1 �$ Ave 4 a tin Fl Rental 1.Icerrs- MItlaation Plan Type IV license Egn an.' 'Verify I ve ft lhut all infdrrnatlu pravfded Is trua and accurate, I uodemtaind tf>:at if I do rtof ecrJplyr with the appprmd M[Iiga5un Plan, contpC r with all Ilems vullhrn the Iloeue period. or aparate beyond tho license expfratbDn data, onfartamcnt adrons suds as OuWns, formal complaints, or Gtanse roview a•nay ruavlL Tau Vue � Ownw OwnvorAproMamand Tdh(Pkase PMi OwnerorAge!pi Si paliffe .�ua1�5���xri� 42r.�kr�att l�J �d I-ifhx �lF,,di:aihfe� �7'ess$ �n'nr;� afMG17 Pars Arkift raiChwnsrur.GenrS4mtwsrffAXN,-ehte) Dade r-,��errt Data J //-7 �d �;r•;�aa Jaa�arrr�erhP JWB r. P02 -P" rypipJVPonrdMum UAVaUanPWL Rau -4-14-42Y City .01BrOiAlynCorefer®Rvu33agandCQmmwdty5[aAd-ndeIDepartme l wNwj;fvP,roak anter.w f. Al rryis GYeHc�brkway, 9�aN+lyn Cenlep�hdil :0^$1 r � TidY, FI1 I F3 (7Mj569-'I City Council Agenda Item No. lOa #4 DATE: June 12, 2017 TO: Curt Boganey, City ManagM FROM: Sharon Knutson, City Clerk avw 4vvz� SUBJECT: Type IV 6 -Month Provisional Rental License for 1307 65th Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6 -Month Provisional Rental License for 1307 65tI' Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for a renewal rental license. This is a single family property. The previous license was a Type IV Rental License issued on November 14, 2016, on condition of adherence to the Mitigation Plan and City Ordinances. The property would qualify for a Type I Rental License based on zero (0) property code violations found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program. City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Mission: Ensuring an attractive, cleat, safe, inclusive community that enhances the quality of life for all people and preserves the puuhlic trust Current rental license approval activities: 03-15-2017 A Mitigation Plan was submitted. 03-17-2017 The owner, Chia Thao, applied for renewal of the rental dwelling license for 1307 65"' Ave N, a single family dwelling. 03-17-2017 The Mitigation Plan was finalized. 04-24-2017 An initial rental license inspection was conducted and passed. Zero property code violations were cited, see attached rental criteria. 05-03-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 05-03-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 05-31-2017 The previous Type IV Rental License expired. 06-05-2017 A letter was sent to the owner notifying that the hearing before the Council will be held June 12, 2017. Prior Type IV Rental License approval activities: 07-12-2016 The Owner, Chia Thao, applied for an initial rental dwelling license for 1307 65t�' Ave N, a single family property. 08-01-2016 An initial rental license inspection was conducted. 15 property code violations were cited, see attached rental criteria. 09-01-2016 A second inspection was conducted and passed. 09-06-2016 A letter was sent to the owner(s) notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 09-23-2016 A second letter was sent to the owner(s) notifying of qualification for Type IV 6 - Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 10-13-2016 A Mitigation Plan was submitted. 10-19-2016 The Mitigation Plan was finalized. 11-07-2016 A letter was sent to the owner notifying that the hearing before the Council will be held November 14, 2016. If approved, after six months, a new rental license is required. The license process will begin in three months. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. Hi.ssion: Ensuring an attractive, clean, safe, inclusive communify that enhances the quality of life for all people and preserves the public trust Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive communnio, that enhances the quality of life for all people and preserves the public trust Rental License Category Criteria Policy — Adopted by City Council 03-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: ® At least 75% of units will be inspected for properties with 15 or less units. ® At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Enstuiug an attractive, clear, safe, inclusive comnua of that enhances the quali4i of life for all people and preserves the public trust Property Code and Nuisance Violations Criteria License Category Number of Units Property Code Violations per (Based on Property Service & Part I Crimes Inspected Unit Code Only) (Calls Per Unit/Year) No Category Type 1— 3 Year 1-2 units 0-1 3-4 units 3+ units 0-0.75 Type II — 2 Year 1-2 units Greater than 1 but not more than 4 1-2 3+ units Greater than 0.75 but not more than 1.5 Type III — 1 Year 1-2 units Greater than 4 but not more than 8 5 or more units 3+ units Greater than 1.5 but not more than 3 Type IV — 6 Months 1-2 units Greater than 8 3-4 units 3+ units Greater than 3 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Number of Units Validated Calls for Disorderly Conduct Category Service & Part I Crimes (Calls Per Unit/Year) No Category 1-2 0-1 Impact 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 1-2 Greater than 1 but not more than 3 Category 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 1-2 Greater than 3 Categories 3-4 units Greater than 4 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clear, safe, inclusive cornnnnudoJ that enhances the gnali07 of life for all people and preserves the public trust Budget Issues: There are no budget issues to consider. Strategic Priorities: ® Enhanced Community Image Attachment - Mitigation Plan - Resolution Approving a Type IV Rental License for 1307 65" Ave N Mission: Enswing an attractive, clean, safe, inclusive community that enhances the gnality of life for all people and preserves the public trust Member moved its adoption: RESOLUTION NO. introduced the following resolution and RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 1307 65th AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 1307 65th Ave N, was issued a Type IV Rental License on November 14, 2016; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 1307 65th Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that a TYPE IV Rental License is hereby approved for the property at 1307 65th Ave N, Brooklyn Center, MN. ATTEST: June 12 2017 Date City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. HUI=ING AND COMMUMMY STATMARDS City of Ciit X� Rontal Licanse MMU. ation Flan EES TypoIV 1ulconsa Harrdwilrton Mdrigaldon ,Pram w10 not be -a-ccepted A fiIlable form can be found on the! City's uiobslte alit -Av,6tyDfbrook1y nGenter,org or call (763) 569=.3.330, to have on eleGtronic copy sent to you vfa emali- Prc,pertyAddress. 1307 6.;rhAbs N Owner's NameN): Ghia Thea focal ent s}: Nalee Veng OwneCs Address, 16177 Narcissus 5t NW Agert s Address:' 11 x$ Br dk:,, S1reeE1 Andr aer, r,1rr 55504 S1. Paul, mr+t 551 Owners Phone;(763)1 -87LIg AQnVS Phone: (05.1) 231-1266 {J!�lflCr'� �fltiall: ji�I��tih�hC�frF1�iL��arrn enYs Emal1: naleel,tf�ink'ji1_�¢rra Current Expiration Date, 5131197 RG-118ing''Explration Date. ; 11) 301,1-1 .. , . _ . ..',• , ti�L' h10n1}Yi Iran #utre� cxp6�allon) .. Based con property corttdltloria awor vallidated polies nuisance Incidents, th.o above referenoed property qualifies for a Type Nz6 l),Aanth Rental Liconse, Prior to application approval by the Uty ooitioil a fully corrtipleted Millgatiort Plan must: be completed and approved - by City staff. A Mitigation Plan rinust be complated ilrnmedlatelyr in order toensure timaly carnpletlon of -they limnse application process, The Mitigation Plan should fndiicata the steps being taken to correct identified VE-Olakns and lige t -aures that will be taken to ensure ongoing complianca, awfth City Ordine.rraes and applicable codes- A Mitigation Plan allows the owner and the City to review Concerns and identify Fssible solulions to improve overall conditions of the properly. If the Mitigation Plan is not submitted, and all litems are not Completed Witbin the pending license period, or )fie above property operates beyond the license explrasi;an data, enforoemeait eotiartis suet as citation, formal complaint, or license reviews may result. Before submitting, fill -out Bectu ns k Sp and C IooaAed ern pages. 2, 3, 4, and 5, PaD9 i!e T)V(t J VRenrt� t bimse A%M�7afiW FWMLw 44,1,15 City ofWoollynOenfeF--ftlldi51gand C6rnxnaT&gS't=dazd;snevarlmeni wAty.dtjarbmnb-lymmnb,4rctr4I Bach Shiga Creek Ruh -way, Bmmklyn Coror, ?X;.11j , 1sa p Phone: (763) 1589,3,-330 1 TTY; 711 1 F,ax; (763) 56D- 60 BUM It AND CO Y®ll ST Cil )HRO�t f LyN CENTER Rental lalconse ME09ation Flan TypD IV Lioense Sections A 4raa Free Houslnq Prograrrr Raquirowents Phase 1 1) use a writtart lease a0reemen1l. The lease acdraGment, shall include the Grim Free Housing Lease Addendum. A copy of tho Iaase agreement and CrErnin Fri Housing Lease Addendum must haN attached tG the Mlflgatlan Plan when srahnnittod. 2 AgraL, to pursue the terminalfan or lease agreement or eviction of'te�nants who violate the terms of the. lea" or any addendums. 3) Conduct ertr Inal baiclkzground ctdeck for 211 Deur prospective tenants_ If IE Is a current tenant a neer ha ftraiind chook Is net required. Must ba able to ,provide documonlation to City JI requested. 4) ,AttGnd a City approved eight-hour CrInne Frvo lousing training course, Information for approved cou ryes cats be Bu nd at ww.mncpa_rrL�t under the Training) and Evonlip tab. A copy of the Oriwe ,Free H'ouaing Certificate mkist he attached to tho Mitigation Plan w herr submitted. Crime F -fee Homj%ing training veal compleled $nils scheduled for: 3,`2W1 7 wer or agerkt attendedlis planning to attend training at city of Er-D01:1YA Gentef Submit L', onthly :ljpd ale by the 10th day of $ach morilh, Phase 11 Q 1) Complete a Security Assessrneat and implement improvements requested by the Brooklyn Ceder Police Department. To srheduto an Initial or follow-up SacuNty Aszessmanl, call (763) 6%-3344, Afollow-u.p assersmentmust 'be completed before the license expiration dat-D to veru the securil.y Emprovements have beim implemented- If a Security Asse$sment has been prevlouasN completed, write the completion date. Security Assessment was. completed orirm scheduled for. 1(A &I6 Seourity Assessment follotlr-tip was completed onfis scheduled for 1 112Wiu Continue Sections A, Phase llt on page 3. RigaM TapeJVF1enbJtic cmBOhlyannP'b-a,Rwo.4444-5 City ofWoGklynCeatei--�HulldrnganlCarnmwniI7. 5i$-adwAs DepaAmont ��gti .cllyalLreakt„� nh .vrfl 'MOT. ShlNle creak parkw;ly, uroca l Winter. FAN 554214,221139 1 PhPmN -gP W3 -=O l TrY. 31 f I Fak?cj70) M -&MO ' Awl i O _... ,.TY STANDARDS TB tg�il -----. — L 1'307 Mh Ave 1d N'� _ . Rental License Mitigation Plan Type IV Uronse --�-- Sections A -Crime Frear HousIng Program Requirvrnents (continued) Phase III 1) owner or a.gent win attend .at MInImum 50% .(2y 0 the AR. M meetings, iha kF ,M, meetings must he complated within the rental Incense period and bofore tho panding Ty�pa IV rwen5e expiration, plate, Registration Is fnat tequlred, however you rr usl sugrid a daring the meeting, Wrloo turn meeting dates an ourner or ageni plan to nttand, Oviner or agent brill attend ARM. meetings scha7duled ion_ 7113;17 ---_— --end W14117 2) Have no reveat oode Violations previously documanind vtlth the past year. The foflol dno a0ons are required for propartles with four �4) or mere units. 1) Conduct reside 'it Irairl ng arnnuallythat includes c(rne pravenl3oft tleohniques, 2-) Conduct ranular. ms Went nweth9s. aaaga a -y Type rv'Rej,mar Lkojitia JMO&r vi Fern, Rev, 4.14 -JS Crity 15fEknO Y31 Cdntding imd Community StafidaAaDepaitittast ,ra+,t,,cityc,fbroakllnc-ano3r. W 1 SHrx3lux CmNk Parkxwy, BrooM n, Center, LIN 5543D•Mg l PFAna; (; 03) 663-3134 I T : 711 I Fax: (, d3.)55B,338D R V. AND CGIVIMUNITY STA=ARDS amity of— T 1307 95th Ame tJ ENTER Ramal License �11tigation Plan zy IV Lioense ; o g�ns rig berm Ca�Jfal Improvai ant Plan Based -on cond Ilion and age, estimated repRaoernent dates need to be provided for to;r7mon tap[tal itenns. Items that are broken, wDrn® or Gthenviise In vlol'alion prior to the eslimated replacement date gleed to be replaced seiner, ,All items must have a dale fer Date- Dates P. Lich a ,4 "LInS'Urell, 41donIt knoVel7 or M%%Then brolton" wIlI rr«t be aacepted. If you are unsure of when -on Rem %%Uneed to be raplaoe4.. you carr make a prediction based on the age, appeararn , Wndituon, or man ufaeturetndustry recommendallons, Additional information on, Expected Useflul Life can be found atvNAv- ud,gov. ItOM Exampl a_ Wafer Healer Furnace Wat.ar ldoater Kitchen AppliianGc�S Laundry Applianogs Date Last Repixed May20f0 2010 2010 W14 2012 Condit oW Epeoted Replacement Date F. May 2020 Ca 2030 6 2030 N 2030 F 2.030 Smoke Alarrnsf Cetbon Monoxide Alarrltis 2OT6 N 2018 laxt�r"aor 1Lerils Fla inUSideng 200U G 2030 Wind'Utius 2009 F 2030 Roof 20O9 0 .21130 Fence -SNed Garage 2010 G, 2030 Driveway 2010 G 20W Sidewalks 2009 G 20,10 Other: ` onr abn Abbreitlatioms; NOW -PE GcmdaG Fair --F W—,Eds R4�p1scem eilz-R F'ep 4a TjT9 Wmlar Lkawa 1&�t7u5Do Rare Am, city ofBmoldyn Glister— wilding and CoiilmimilySdandardr,Dapaatmeal tir�uu.�r►5e+br�,c�lYrc�ar�iar.�+�7 LOT 5hirx]I@ Cn+ek ParB�Aw, Hrtoklyrr Ct!rs$±r, MN 55430-21M I f IYam: �T69) 59&&2— I TTY,* 711 .1 Fad€ 0763) SE9.326D BUIMMO AND COMMNITY S S JTB,RCC0 th �i' A: IL ��;'ssrrr�r� NTR-ental L,icome MMoation Flan Type IV Lleeme $eoflons C feps to Improve Manag'amant and condwans ofprapody The lioms- in this seg tion have been proven to assist wllh praperty rnalnagelriant and properly Imago, The following actions are required - 1) Cheek -in vrith tenant: every 3.MaVk.. 2) DTtvo by -property to check for pimsiblah cede violations. Z 37 Euiet tenants in violation of the lease or any Weridurns, ® 4) Remain current on all utility fees, taxes, asses-Sments. fines:, penalties, and other financial clailislpaymeuls due to the City. Otilef, the following actions areoptional unless roquired by the City, ® 1 ) Prouido lawn/snow service. F] 2} Provide garbaga cervi, LJ' 3) Install security system, 4) Provide niaintenanoe semce plan for appliances - Name of Beelike krpany; E] 6) Other. tr the Type IV -ti Month Rental License is approved by the City Council, the licanseo must cornply tiwlth the approved !Mitigation Paan and at] .applicable City Codes, A written report most be submitted by the 100 day iaf each month with ars updam of actions Wing taken by the owttar andfor agent to coni ply w1th this M Itioation Plain. A copy of the Mangily Update can be found on page 7- A lollabLa, form aan be found on the +pity's wehsito at%oAutivaatyofbr�+al;lync-enter.org or call C763) 569-3330 to have an afectroMr, copy seat to your via ernail, Please attach additional Information if n,"-eesary. Frye 5A� TIT.,q fVRePlar bmrrs-9 ii55:lp011) FUrX Rev. 4=fa'-7.5 Cliff Of RF-aQ4tllyn CentOf—BUtiding Offid antirci it 5landardsTxepaxiTnenl YAV&di1yiNbr4ddynQonWr:crg 63D1 Shirals Creek Parkw*y, Dronklyn Cant.7r, &W U430-21011 I Rona: (733) 503 3330 I 7TH'- 711 1 Fax: 476315559-9MW rBUILDING AND COMMUNOTY STANDARDS I �1�l�f —� t2ET ental l�itTls4iti�irr PlanPlan �y�� i+I 6Et:,ahse fry and Verff I votrofy [hat a II information proulded is true a nd accurato. f underslan(I that of l do trot comply kvith ttw appruirett Mitigglfon Flan, corn 'ly Wh aH items YiAl ii the licenso pfAkd, cur operate h-myandi the litense erpirti9tion chat, entmr eMent V ctdons surf; as Qikedians, Formal uGmplaints., or b --n a revleut mav tosult. — Additbm? Owwcw Agra? Now and Tak 4.IIA y,q, gbEt., € t9asa PA1k a Oran ev fir• � �'`;� "�•i �r-��'�' �;_ ';' � ���� '''� •� .�� �u.' �. nd r�m�urt`�'}rirt rljarag Dap ,udMC-N, A3rU F},�a WPWAILketi- OAW4 �Xd fimFa%Rav, 4 -f4 -f5 :-,..-., :__--• P--:-,-�,_ �.�..y,.�.--�r-..ter,-.-.- ..,,..,-�-, _;�-_v�...---- �---�-_._a-.._..._: ,.- .,,_„ 3��.:,._� �...,..�� �.,,�.;.—,-,. Caly6fBit"k15mCumtor—BuJI Ag and Gem Rifvsu gdard¢Degaskmont—0tiMrooYJIneerrk:r,Qrrg FOD1 shir. i -Creek paAw'-wi, Bray''P)nCOi .ar.AINSE-i9Lti M3 I Mona! (M)WWWO i M-. 711 1 Fax: (70)569 .Z City Council Agenda Item No. lOa #S DATE: June 12, 2017 TO: Curt Boganey, City M FROM: Sharon Knutson, City ny�" SUBJECT: Type IV 6 -Month Provisional Rental License for 3300 67th Ave N Recommendation: It is recommended that the City Council consider approval of the Mitigation Plan, Resolution and issuance of a Type IV 6 -Month Provisional Rental License for 3300 67th Ave N. The applicant or representative has an opportunity to present evidence regarding the submitted Mitigation Plan. If the Council chooses to modify or disapprove the Mitigation Plan, it is recommended that the motion be to direct staff to prepare proposed findings for disapproval of the Mitigation Plan and notify the license applicant of any pending license actions to be taken at a subsequent Council Meeting. Background: This owner is applying for renewal of two rental licenses. This is a single family property. The property would qualify for a Type I Rental License based on one (1) property code violation found during the initial rental inspection and zero (0) validated police nuisance incidents for the past twelve months. However, the owner failed to comply with the Mitigation Plan and applicable Ordinances, specifically failed to attend Owners/Managers Association Meetings. According to City Ordinances, if the requirements of the license category and the Mitigation Plan are not met, the license renewal category remains a Type IV. Under this license action, the property owner will receive two successive Type IV Rental Licenses- one that will have expired on May 31, 2017 and one that will expire on November 30, 2017. City Ordinance Section 12-901.2 requires a licensee of a Type IV Rental Property to complete Phase II of the Crime Free Housing Program, City Ordinance Section 12-914.3.c requires an owner (or authorized representative) to attend a minimum of 50 percent of Owners/Managers Association Meetings. Staff is recommending approval of the continued Type IV Rental License in lieu of denial, revocation or suspension because the owner is working with staff to meet the license requirements and the property is currently in compliance with the ordinance. The following is a brief history of the license process actions. Mission: Ensuring an attractive, clean, safe, inclusive conur:unity that enhances the anality of life for all people and preserves the public trust Current rental license approval activities:. 03-28-2017 The owner, Sergey Kunin, applied for renewal of the rental dwelling license for 330067 th Ave N, a single family dwelling. 04-20-2017 An initial rental license inspection was conducted. One property code violation was cited, see attached rental criteria. 05-16-2017 A $125 Administrative Citation was issued for not submitting a mitigation plan. 05-22-2017 A Mitigation Plan was submitted. 05-31-2017 The previous Type IV Rental License expired. 06-01-2017 The Mitigation Plan was finalized. 06-01-2017 A second inspection was conducted and passed. 06-05-2017 City records indicate 0 validated police nuisance incidents occurred in the past twelve months. 06-05-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 06-05-2017 A letter was sent to the owner notifying that the hearing before the Council will be held June 12, 2017. Current Type IV Rental License approval activities: 11-30-2016 The previous Type IV Rental License expired. 12-12-2016 The owner, Sergey Kunin, applied for renewal of the rental dwelling license for 330067 1h Ave N, a single family dwelling. 01-17-2017 An initial rental license inspection was conducted. 24 property code violations were cited, see attached rental criteria. 01-27-2017 A $300 Administrative Citation was issued for renting without a license. 03-07-2017 City records indicate zero validated police nuisance incidents occurred in the past twelve months. 03-07-2017 A letter was sent to the owner(s) notifying of qualification for Type IV 6 -Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, II, and III of Crime Free Housing Program, etc. 03-24-2017 A second letter was sent to the owner(s) notifying of qualification for Type IV 6 - Month Provisional Rental License, including additional requirements to obtain a rental license. I.e. submit mitigation plan, completion of Phases I, 11, and III of Crime Free Housing Program, etc. 05-22-2017 A Mitigation Plan was submitted. 06-01-2017 The Mitigation Plan was finalized. 06-05-2017 A letter was sent to the owner notifying that the hearing before the Council will be held June 12, 2017. If approved, after six months, a new rental license is required. The license process will begin immediately. The new license will be based on the property code violations found during the initial renewal license inspection and the number of validated police calls for services for disorderly activities and nuisances as defined in 12-911. The terms of the mitigation plan must also be met. Mission: Ensuring an attractive, cleat, safe, inclusive community that enhances the quality of life for all people and preserves the public trust ►� a ►� M UVOI Excerpt from Chapter 12 of City Code of Ordinances: Section 12-913. TYPE IV PROVISIONAL LICENSES. 1. Rental properties that meet the provisional licensing criteria as described in Section 12- 901 are eligible only for provisional licenses. 2. The City will provide by mail to each licensee a monthly report of any police and fire calls and incidents and applicable property Code violations as described in Section 12- 901. Mitigation Plan. The applicant for a provisional license must submit for Council review a mitigation plan for the license period. The mitigation plan shall describe steps proposed by the applicant to reduce the number of police and fire calls and/or the property Code issues described in Section 12-901 and 12-911 to a level that qualifies for a Type I, II, or III license. The mitigation plan may include such steps as changes in tenant screening procedures, changes in lease terms, security measures, rules and regulations for tenant conduct, security personnel, and time frame to implement all phases of the Crime Free Housing Program. 4. Council Consideration. The application with a proposed mitigation plan will be presented to the City Council together with a recommendation by the City Manager or the Manager's designee as to the disposition thereof. After giving the applicant an opportunity to be heard and present evidence, the Council shall approve, disapprove, or approve with conditions the application and the mitigation plan. If the Council disapproves an application and mitigation plan or approves it with conditions, it shall state its reasons for so doing in writing. In evaluating a mitigation plan, the Council will consider, among other things, the facility, its management practices, the nature and seriousness of causes for police and fire incidences and/or property Code issues and the expected effectiveness of measures identified in the plan to reduce the number of police and fire incidences and/or property Code violations. In evaluating a mitigation plan submitted by an applicant already under a provisional license, the Council will also consider the effectiveness of measures identified in the applicant's previous mitigation plan and the need for different or additional measures to reduce police and fire incidences and/or property Code violations. 5. Compliance with Mitigation Plan. The licensee shall comply with the mitigation plan as approved or modified by the Council. No later than the tenth day after each calendar month, the licensee shall mail or deliver to the City Manager a written report describing all steps taken in furtherance of the mitigation plan during the preceding month. Mission: Ensuring an attractive, clean, safe, inclusive conununity that enhances the quality of life for all people and preserves the public trust Dental License Category Criteria Policy — Adopted by City Council 03-08-10 1. Determining License Categories. License categories are based on property code and nuisance violations noted during the initial or renewal license inspection or for a category verification inspection, along with excessive validated police service calls occurring over a year. License categories are performance based and more accurately depict the condition of the property and the City costs of service. 2. Fees. Fee amounts are determined by the costs of the city to license, inspect, monitor and work with the property to ensure category conditions are met. License fees do not include reinspection fees, late fees, charges for criminal or civil enforcement actions, or other penalties. 3. Category Conditions. The licensee or designated agent must meet the category conditions in the time period specified by the City. A licensee must meet all original conditions required by the License Category, even if a subsequent license category is achieved. 4. License Category Criteria. a. Property Code and Nuisance Violations. Property code violation rates will be based on the average number of property code violations per unit identified during the licensing inspection or category verification inspection. Property code violations for purposes of determining licensing categories shall include violations of property code and nuisances as defined in Chapter 12, 19, 7 and other applicable local ordinances. The City may, upon complaints or reasonable concerns that the establishment no longer complies with the license category criteria, perform a category verification inspection to the same standards as the license renewal inspection as indicated below. Inspections will be conducted in conjunction with established department policies. In cases where 100% of the units are not inspected, the minimum inspection standards will be established as follows: ® At least 75% of units will be inspected for properties with 15 or less units. ® At least 25% of units, to include a minimum of 12 units, will be inspected for properties with 16 or more units. Mission: Ensuring an attractive, clew:, safe, inclusive community that enhances the quality of life for all people and preserves the public trust b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are "Family or household members" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (b) and where there is a report of "Domestic Abuse" as defined in the Domestic Abuse Act, Minnesota Statutes, Section 51813.01, Subd. 2 (a). License Category No Category Impact Decrease 1 Category Decrease 2 Categories Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 1-2 Greater than 1 but not more than 3 3-4 units' Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 1-2 Greater than 3 3-4 units Greater than .l 5 or more units Greater than 0.50 Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Budget Issues: There are no budget issues to consider. Strategic Priorities: ® Enhanced Community Image Attachment - Mitigation Plan -Resolution Approving Two Type IV Rental Licenses for 3300 67th Ave N Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the qualify of life for all people and preserves the public trust Member moved its adoption: RESOLUTION NO. introduced the following resolution and RESOLUTION APPROVING A TYPE IV RENTAL LICENSE FOR 3300 67 T11 AVE N WHEREAS, City Ordinance Sections 12-900 to 12-916 set forth requirements for licensed rental properties; and WHEREAS, the property located at 3300 67th Ave N, is issued a Type IV Rental License with an expiration date of May 31, 2017; and WHEREAS, the property located at 3300 67th Ave N, is issued a subsequent Type IV Rental License with an expiration date of November 30, 2017; and WHEREAS, City Ordinance Section 12-901.2 requires a property owner who receives a Type IV Rental License complete Phase I, II and III of the Crime Free Housing Program; and WHEREAS, City Ordinance Section 12-914.3.c establishes the requirement for Phase II of the Crime Free Housing Program including attendance at a minimum of 50 percent of Owners/Managers Association Meetings and completion of Crime Prevention Through Environmental Design Requirements; and City Ordinance Section 12-913 requires submittal of monthly updates; and WHEREAS, the property owner of 3300 67th Ave N, Brooklyn Center failed to attend Owners/Managers Association Meetings. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that two TYPE IV Rental Licenses are hereby approved for the property at 3300 67th Ave N, Brooklyn Center, MN. ATTEST: June 12 2017 Date City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 3 r5RCOE of al Reaital Uuen5e Mitigation Pian _ _ R Type IV Lluerise Handwrkiea Midgation Plans wi f not be scceptarl. A flllahle ferm can be found orti the Citys websfte at www-eityofbrodfdyneen1er,,or0 or call (76$) M-3aaO to have an electranic copy sera to you via ernall. Based on property conditions and/or validated police nuisance fneldentA, the above referenced property qualifies for a Type IV-$ Month ReMol License, Frfvrto application approval by the City Council a fully completed MiflgaUon Plan must be minpleled andapproved by City staff, A Mitigation Plead must be eorrnpleted hi-nediate4ly in order to ensure timely eompWorw of the Iluense application process. The Mitlgaffon Plan should Indicate the steps being taken to corredt identified vIolalions and the w. that wRI be taken to ensure onoing compifarice with City Ordinances and appriicable cod -&s_ A Mltfpalion Plan allows the owner and the City to review cancers end fdentiFy passible solutions to improve overall conditfans of 11he property, If the lVi figation Plan Is not srlhrn.itted, and all horns are not completed Within the pending license period, or the above property operates beyond 1hte Ifaansa expf atlen dale, etlforcern.ent actions such as citation, formal carrtiplalnt, or lioense my ew may result. Refer$ submitting, Rout Seetlons A, I% altd 0 located an pages 2, 3, 4, and 5. Pepe f'v TYP6, A' Amrw Yeeas& AWOao Rerr, Ra Y. 4.1415 City bfBYowdp1-tr--H-UjRLg-34Comm �t�i�g�514?ti1 si1epailxlccm1 4at-tw,ti1yahrpgkyMr(j6r.Gig gni Shlr+]�a�CfaS F'aPkwaF, fro ,rn enter, �ih155#341- 13B I Phone: �TS3j 56a.3330 1 TTY -,711 I FaX {7fr3j65"38D BMMING AND COM411MM STANDARDS XBRCy" 33DD siih Jive N TER Rental License Mitigation Plan CEN Type Iii License a t,nn A rime o �raiislr�� fftram Requirr`ernents Rhas 1 1) use a written lease agreement. The lease ag reernent shall include the Corn- Free Housing Lease Addendum. A copy of tip* lease sgream-ant and Crinne Free Housing Leaso Addendum Must be attached to the Mitigation Dian when submitted, 2) Agree to ;pursue tho torrninalion or lease agreement or evlction of lenants who Walate the terms of the tease or any addendums. 3) Conduct orirnina l bac%rourHi check for all noir prospective tenants. tf It K a Durant tenant a now background chook Is not required. M ust be able to provide documentailon to City if requested, A) Attend a City approved elght=%aur Crime Free Housing training course. Information for aliproved courses can be found at xnvw.mnepaxet under the -training and Evongs talo, A copy sof the Crime t=ree Houaing Certificate rnList be attached to the Mitigation Plan when submittetL Mime Free 1-tafasing training was csrnpleletf onlis scheduled for: Owner or agent a tendedfis planning to attend training at city of; — 6) Sutxmit Monthly Update by the I& day of each (month. Elias II 1 template a Security Assessment arnd implement improvenro. nts requested by the BrooMyrn Center police Department. To rchodule an initial or fallow -up Secority Assessment, call (763) 569-3344. A fo]Iow,tup &iwvsment roust be completed before the Ift-anse expiration date to verify the security Improvements have been implemented. It a Sewrity Assessment has been ,pmvicusly completed, unite the eiumpletiDrt date. Security As.sessmant was completed oni-rs schedured for; l't SecurityAssessm nt follow-up was completed onlis scheduled ¢or CofWrrue Sections A, Phase lli on page 3. r W Ranh? terse MSTVffod AWL rte_ 4-14-15 City of Aroaldyh and Con> nmttyStamAakd' DepaA meat wKvtAtydf rrgk�nv,nW.org 63D1 $Nngfe Cms$ Parkmy. OrookNit Canter, Mfr 5MM-2194 I Phmel {163p 563-333D I TrY; 711 1 Fax (IM) %9-33W BUUMING AND COMNnJNM STANDARDS XC1BRTCjLYX$30o670Avc Ret#Al Ucense Mitigatf�an Plan Type IV License � llOr-s A 0dme 1zreeHeus1ngr"rant R@ ulre eats(c6nUhired); Phase III 1) Owner or agent will attend at minimum 5501k {2j of Iha A,R,M1. meeting_ The AM.MI: _— meetiolgs must be completed within the rental Iilonse pedod and before tho pending TyRH� IV Licansa axpiratfon date, Registra(ian is not required, however yutl must sign -in during the meeting, Write two meeting data ai.1 owner or agent plan to attend. {tuner �r agent will attend A.I�M, rneetings scheduled an: � ) f :odj l 7 2) Have na repeat cads �rlofat or►s prauiousiy docur>nented wills ilye past raaP, The following actions are require -di, f*r propeTties with four (4) or mora uNts. 1) Conduct resident training annually that Includes carne prevention technlqut--, Ej2) Conduct regular resident rme etings_ pogoU Typq rVRWKW Ucen$eftaffmAsa Rtq.4=44=15 __.. itgoi�ra�klga eater—Su�IdisgaAdG&ivinonitgStandardr, Depar meali wmxxitynik Wiur7t norg &30t SahiPr ILL CtLak %dcwayf, Brmklyn Cantor, PM 55430-2198 I Phcne: (793) MMMO I TTY; 714 I Fax {763} 56A MD BUILDING O STAMAIMS 1 :3300 FF41 Ave N Eternal Llcen$n Mitigation plan X TER Typo -W Llconse eticrri 6—ir�i %rr �Arsa lrrr+t� Ve-ed on wndilion and age, estimated repla-cement nates rieod 10 be provided for cohnrrwn capital items. Fundiftj should be c4nSidered accordingly. Iaerrri<s that are 6rokdr,, wo[a, DP otl erviise in viii lation prior to the estimated replata hent date need Ic be replaced sooner. All items must have a plate for Ea trrafed Rep�racement Dafo. Dates such i3s ''urasur i`P " don't kn °, or {alien broken" will not W acuepted. If you are unsure of whan an Item will n6ed to be reptaced, you can make a predictian based on'thla age, appearance, eendition, or manufactturetindustry Peoorr mendetien-s. Additional information on Expectod Useful Life Oars be found at vmne.hild,gov. Item WaterKeater Kltehan Applianm Laundry Apliencea Dam Last Reply: d l► y 2016 2DD. 2095 5 Smoke Alarmst carbon Monoxide. Alarms 2010 Exterior Items PainlfSiding WindDws- Roof Fence Shed tame Driveways Sidevialka Other; C%64-iiiW Expetted Replaciritent Date P mai 2#120 a 2020 ra 20D to 2016 (done) G 2020. 2019 F 2017 (dpf,4) P , 2017 �donia) 2020 20W F d=G Faff=F Ni t e?ne i1_=R �n,e'nti T}pe tVRa,araI Lk-0nsn f i%aim Pla% Rev. 4-74-f6 City Of BF003dyn Contex-7Building aad Continuity Bland nin Deparim+m# wMwchyu bmnklyncenter aro t330� Shll ]I�1;�i k R3ik:553�, tri ri enter, AIN 65490= i l PhanQ t t ! � ( TTY: 771 1 Fax'. (7763) B89423ei5 XCBRC FJi> _ ' + ST S 1' 330 Nih Av$ TIER Ronial Uccrisie Mitlgati€xn Plan Ta IV License Sedtl0 . Sfop� ter lti��.r6VO araagemen and Curjtlrtr`oas �f P�cr�rtrt�. The items in this section have been proven to assist with property management and prop arty Irna e The follovring actions are required: 1) Check-in with sararrls every �days, ® 2} Drive by property to Oect for pu55ibte code violalicns, 3) evict tenants in vlolalbon of the lease or any atlendums, 4) Remain current oft all utility fees, taxes, assessments, fines, penalties, and ether finanolal clairnsfpayrnents clue to the City, El 5) other: The fcllow[ng actions are optional unless reqUired by the City. 1) Provide lawn/snaw service, 2) Provide oarbage service. 3) insla0 sacurity eystern. ® 4) PrOvIde =intenarice service pian for applianoes, Nampa of service wrnpany. F] 5) Other: If the Type W-6 Month Pt*ntal Lioense is €pproved by the City Council, the licensee must comply W th the appruved Mitigation Flan and all applirabfe City Codes, A ' Herr report must he subrninfed by the I Vh day of each month with an update of actions bi�lnq taken by the € caner andfor agent to comply With thle Mitigation Plan. A copy of the Monthly Update can be found on ,pagB 7. A fflleble form can be found on the City's, Website at v►t v.cityolbr"klyno0nter.org ar call (763) 51319•3333 to have an clectr'eri c grapy sent to you via email, Please attach ad€ ltional information If n-acessary, eff?Z ?lope rVRerdaf Warm eMW2a�on Phien, Rev 4-. 4-r� � Y� 9 an,d�4m�Ruzliiy��BHd&1'�Dey�tr� �,�a•.t�t}�ttii�kFln�s,ar� E3�77 5hirt}]I� ^i k Parkua�, klyn er�ar, M�iH 5�43�1-2139 I Ph4v,a; d l S 3 w�39�1 I Tri., 711 BUIMING AND CO STANDARDS XIB ty l�f --3aoo 67th Ave H Rental Lfoeme� Mitigation Plan Type IV Licortse ;sign and Verify I ve that all informatlon provided is true and accurate. I urtdersland that if I CIO not comply with the approved Mitigation Plan, comply wilh all items within tate (cense period, or operate beyond the license explralion date, enf xcement actions such as .s talions, formal complaints, or lfcen&e review may result SergBy Kunln f wnigrarAenf n !ura AddittyTat 0wrrorApenI Harms ond Tdk (i`f Applicable. P1-sse afa AWWWW OwnararAgent SVnakfre (If, , aaN) - V ro Date li Staff rrfy T, ..a.......�.._. = �5A Pdice Npad eril Jaafi VBm rrr rare Standard pt9tf�7i rif - — Dada — 'age 6z F'YPe JV Rmnfa1 Lfr6ixm A.WeRo F 2D. Jjir, 4-14-45 illy ofjofaoulyn Centex—Building amd Commun 1p Slandw-ds DmpaAmant W"-tHydfbFQQk1yrkwr1Wr.vrq 6301 Center, MN 55430.2799 1 Kvne: QW) 563-3,330 I TTY, 711 I Fay s7E3} 55$,536i} MAY 2 2 C; Alsm COMMEMWSTA S G,y gf BF -C 3 Rontal License Mitigation Plan CENTER Type IV l .l'c nse Handwrftfarr Mi ltloa an Pians will not accepiad A fiIlabte fora can be found On the Cityrs vrebslto at %vvAv.ci Dfbrcoklyn nter,org or call (703):569-3330 to have an etacironia copy sent to you via email, 0000 67lh ,Ave N Sorgey Mnln 3.3 Thoreau Circle, eevefly, MA c 41015 Dina Kunin 4 67th Ave H Bru6klyn Cjintw, MN &A29 is7ap{#'18,2951 t skuninl comcastnet i f5 to V/ g nYa f'tt4ne {fit?p {#74 5056 r' . [SG47$Mh3,rmm`cugQN QxD�'Bl�,j :. ; Based on propeity candit ons anftr Vla—Wate'd police nuisance ineldehts, the above refer+ n ed property q ualirias for a Type IV -6 Month Rental License, Pilot to application approval by the City -Council a. fully cornpMad Ntill9ati�n Plan mint be completed and approved by City staff. A PJlitigalion plat trust be completed fmMediately in drder to ensure "lly -completion of the license opplication process, The Mitigation Plan should Mdiaata the steps being taken to vorrecft id entiPed violations and the measures that wlH talon to ensure (in ofng compWrice with City Ordinarices and applicable codit A Mitigation Plan allover the owner ar` l the G-fV tm rayleW concerns acid identify possIle salutlons to improve overall c ndillians of the property, If tate Mlle gation Plan is rwot sulgmlttad, and aft hems are not completed 4witlrin the pending license period, �rrthe above property operates b5yond the license expiration data, erifvrcement arbores such as citation, formal 6omplant, or lieeml. review may result, I oforhuhtnitEie�g,1311-c fill -out Saco l� A. 6r aerd C located on stage. 2, 3, 4, and S. Pap TM Type tv R-imit-V d. W_%9 rhM"uWAW1 Ptyi, An, 444-113 G#Y ofBioa7clyA flent'iY—BLt11Hi3i rdi� omnMiliiy si idnsd$I�9patiit3eat �YWi.�it�� Fbrockl� lce�t�.ai� 001 Shingle Creek Parkway, 9ri3pVin Cern r,1~IN 55430.2199 1 Phone: (71M) 13ULMING AND COAMWIT STANDARDS XCB t�I 35W Z7th Aft rr �#att#afi Lierrse ItflitiQatlan Pfau EWER Type IV Licenrso .�-c��-iricea�wazv—�:s s..� s.v.+erras�amcQev - —� ��,+rsaL �_e+e+aslura e�aarr_.1rss�u±rrF4'?1r'ir� eciions A— rime Free ffo'Ug1 rg Frcggm ,k8" r4 Mera�;' Pefi-1) Use a twitten lease agreement The lease agreement shalt include the Crime Free I-tcusing Lease Addendum, A copy of tho lease agreement and Crime Froa Housing Lasa Axidand urn rri cast be aiWched to tho Mitfgatiaa Plan when .submitted. I,J' 2) Ag rob to pursue the terrntfiaVon or lease agreement. or eviction of tenants who violate the terms of the lease or any ad-dandumr 3) c.vnduct criminal background chack for all new prespeotpie tenants. If it Is a current lenant a now bast-groLrnd check is not required. Must be able to pry ide dGcumentaQian, to City If reclueslad. 4) ,attend a City approved elght-bout Crime Free Housfng training eggs, Information for apprcaved courses can be found at u _tnncpa,insi Under the Training and Euanls tab, A uupy of the CrImo Free Housing Cartfficale bi USt be attached to tha Mitlgaii6n Plan when submitted. T– Grirne Free Housing training was completed Dmfs scheduled for JL Oviner or agent attendedlis planning to attend tt ining at city of: _ b) Submit Monthly Update by the t Ou' day of as th month, pe 1 j Complaie a SecurdV Assessment and imolernent fmpmveman s mquested by the Brooklyn Center Pollee Department. To schedule an inttiai orfollGw-up Security Assessment, call 0763) 569-3344. A fallow -up assessment must bo complated boom O)o hearse axptra'Vern date to verily the secu ity Improvements have tin hplemented. If a Security Assessment has hoan previomslyd oampteted, write the ccmpleliart dater 1ecr Security As ssmenl was toMpleted orths schedulad for: 4i Security Asse merit f*itcw-up was completed antis scheduled cr. Continue Sections A, Phase III on page 3. Pigq Z's TXiw W Penni-,' L.rM MW98f�W PIK REV. 4-4¢-15 V� Cityoffaroaklyn,c ;ems aAd C%3&ibihjftit Standw-ftD$p; ent wdm-cryddhmktlncmtvxrfl X 11 Sh rcGk Park�rraFBrQa n nlsr�1h� 5 - 1 I I TTY, 711 1 Faye (753)-Zs9--3Wo BUILDING AND COMM= ST BF - -3M0 6-71h-Ava-N Rental 1-1conse Miffgation Plan C Typo IV License Sektibns OAMV` 1x09_ Houis'Ing Pratrrq#! wrm*a ts 6." an U e Photo W 1} Chinner or agent will attend at minimum 50% (2) of the A, R.M. meetings. The AAR. mootinqi3 rnurt be completed w NhTn the rtntal liffonew period and before &-a pandIng Typo IV Uaonr� expirOon date. Registratian is not raqulre4l, 111OV,*"T YOU rnal sign -in duag the meeting. Wede two rneeftg dates an Oviner or agent plan to attend - Owner or agent will attend AA.M. meetings scheduled en,d Al l 2) Have no repeat coda violations previously documented with th pas yvear, The follovoin-9 notions are required for prioperttes wTth four (4) ior more U,.nit!5. E] 1) Conduct ral.;ldent tralnirig annually that include:5 crime prevention tachiques. r] 2) Conduct regular resIdont meeUnga, rYPff OVAMN19 U-Mte AMPOftn PMR, MN, 4-1445 City 9111zoWyn SUMdarda 1134*&AIheml F3mlShin$ec,rakParFv�ay,Brookifnc--nt&,IKINS5430-21911 1 Ptipm(alk EW -3331) I TrY:711 I Fes: (7Esj)M-jXO BIMING AND COM =-- STANDAMS C, o€ -- -- MCMAmM -Rental Utense Mitigatlon Plan CENTER -- 'Type IV Llceinse o,.a�, a-�=-�.•-.• ��,r.....;egra_�_�a--r-�-w-�.-n-s-.�s�..R�-,•��-u��,.,-.-:.�,�t...��.-.�_.___-u•��.;�.:�-.+-4>_,-r_-.-..-n.,-a...V .�� Se ions ng TrtrrapFtaf rroven� Pim Used on conditron and age, estimated replaoern nt dales need to be prcvidled for common capital ite rn.s. FuMing should be considered accordingly, !Wn.s that are broken, sworn, or otherwise in violation priorto the estimated replacement date need to be replued sooner. All ilerns must have a date for Eslime€eor-Nplocemenf Data. Dates such as, "untrrW'T "don`t knovu'', or "whalti broken" will not be accepted. If you are unsure of vihen an Item will need to be replaced, ycu can makm o prediolion based on the age, appearance, corWilion, or manufacturelindustry recommendations, Addillbriol Information on Expected useful Life can be found at www hud_-g-ov, Gtem Date Last Roplaced Condition" Expected RaplecE Ment Date Ec6�r-O!w l�l.@Mp leaf r 14}� .ZC77�. F s 20. FU ace inns 204 Water Heater 2005 N Kitchen Appliapees. 2018 � Laundry Appliance. 2005 G Smoke Alarrnsf Carbon MonOdde Alarms 2018 N Ueriar Marne PainUSiding 1��5 r Orkdows Roof Fence Stied Driveway 11395 F sidewalks 011e-er., 2M 020 20119 2017 Wft) 2017 (done) 2020 2 Tandit>Gn i evlolion , Nc+r-ht GDD1-G Fair-tF Meds Rep[acemenigR. P;i5g A-)$ _ Typo ty,ordar Lkerrse Jfir19af'on Pry. Pe,r. 44445 My of BmAlyn Oerler—Buitdtnq and CemmusjFf st&-tLdazU Department � �wmv.dtjdFbm4kr ncGi 1Fr erg- GSD1 SFlIng3e Cree;R PukwAy+, BwAflri cd,I, ` iN t5 I Phone_ (763} SM,3330 I ; 711 I ftc 176-:�9 9�,MD Ci R 1114ntal License Mitfgation Plan ENTER Type W License Soctlons 16 s to Improve anade rrenf �nd Condfdlons of pe�y The items in this, sectlon hava been proven to asslst with prop -arty management and prop" image, The fall Ing actions are requilmd: yj 1) CheA-In wilh tenants every n -days: 2) brave by property to check fear passible Goch vEalatlons. $) Ujol tenants in violation of the lease or any addendumi-s. 4) Remain current on all utility fees, taxes., assassmonts, fines, penalties, and other finandal claftsipaMents &0 to Ce Cityr. O!mr-: The falter lno sotions are optional unless required by the City. t) Provids laurnisnow servi , 2) Pro% ida garbage servico, ) In -stall security systern- ® 4} Provide malntenarma servica plan for appliances. Name of service Company; E] -5) other.. If the Type W-5 Month Rental License is opprovcd by 1ba C. Council, the licenseemust comply with the approved helititgation Plan and all applicabfc City Cedes, A WHtten report must be subv'i 1fiDd by the 100' day -of each month with an Update of actions being talon by tho Owner andfor agent to comply with this Mitlgailon Plena A oupy of Une Monthly Update oan be found on Page i. A fillable form can be fo nd on the CiVs ivebsite at wmi.cllyolbrooklyneenler.org or r*fl (r 63) 56,9-333-0 to have an i3lactronle copy sant to you via emall. [Tease attach addiklQnal information If oeoessary. Pa2s V5 T}pp JV RGard ilwmq J,irgmdm Phm,Apo, 4-1445 City ofSrookiya Center®—Bi ilding*nd 03tr iiivitp$#4v.daadsDaparlment wa4Y,o�vftt�gktp?1ee�it�F.or� 63ai shirgle Qmjk Rarh31p}r Br4dVyn C&nter, IAN W30-2 W I Rhone: (M) EB3- MO I TFY, 711 BUIMING AND COMMUNTrY STANDARDS Oifg 19R 57th AvePJ O 16YN X70 57th Rontal Ucense MWDatlon Plan C. CENnR Type IV L-tceme Sign' u1nd verify I verlfy that all informatan provided is true and accurata. I understand that of I do not comply with the approved Mll'tgalion Plan, -comply with all Remo within ilia kPonse pedod, of Opemteeyo b nd the Ifoense expliratin date, onforcerflent arflons s-ucfi as citatlorts, formal complainis, or Roense review may Msuft. Serge} KUf9ft QYMOrLCTANnj Marne j5rjCr &(E) (FYqa5q j3finj) Omler OrAgeof &gfratum AcWiarW Omer of Apnf Name aW TW (d Appficobts, P.19we Rini) AMbnaf Owner rjrAganf s-§Murs ff ApgUM-) Date —_.....„.........4, 1--- -- -- 1-1 — afy 9 (off Only C L>"-- Pdkle DIWIftem 694e BUA&g mimy slws Depa*MJ4 P&O” Typ" rV F?grff,4 Lkl?a&% w7m&v Mr; Aqv. 4-11 1-5 City OZ01 MnOa OreekRarkomy, Erm se 3330 Try 7 1 Wyn Cis -iter, IM 554M -211J9 I FIN)w CT63) 3� � I - 1 1 Me (M$)GG"30 City Council Agenda Item No. lOb COUNCIL ITEM MEMORANDUM DATE: June 6, 2017 TO: � Curt Boganey, City Man THROUGH: Steve Lillehaug, Dit�ctor of Public Works/CiTy Engineer �"f� FROM: Andrew Hogg, Assistant City Engineef SUBJECT: Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 2016-17, Contract 2016-K, City Hall, Community Center and Public Works Parking Lot Improvements Recommendation: It is recommended that the City Council consider approval of the lowest responsible bid and award a contract to Bituminous Roadways, Inc. for Improvement Project No. 2016-17, Contract 2016-K, City Hall, Community Center and Public Works Parking Lot Improvements. Background: Bids {or the City Hall and Public Works Parkivg Lot Improvements, Project No- 2016-17, Contract 2017-K, were received and opened on June 2, 2017. The project bid included the base bid for parking lot work at City Hall campus and Public Works facility, trail work throughout Centennial Park East and trail/sidewalk improvements around the amphitheater (see attached Figure 1). In addition, there was an alternative bid £or work in the upper turn -around adjacent to City Hall to convert the majority of this area to green space in lieu of rehabilitating the concrete and pavement in this area (see attached Figure 2). Two bids were received and results are tabulated below: BIDDER TOTAL BASE BID ALTERNATE 1 BID Bituminous Roadways, Inc. $564,699.12 $134,780.03 Hardrives, Inc. $631.237.96 $160,872.38 Of the two (2) bids, the lowest base bid for completion was of $564,699.12 from Bituminous Roadways, Inc. and the lowest alternate bid for the upper mrn-around was from Bituminous Roadways, Inc. amounting to $134,780.03. Based on the prescribed bidding guidelines, the City may accept and award the contract based on any combittation of the base bid and/or alternate bid, which best serves the interest of the City. In consideration of these points, it is staff's recommendation to proceed with an award of the project based on the total base bid plus alternate bid that was submitted by Bituminous Roadways, Inc. of Mendota Heights, Minnesota. This contractor has the experience, equipment and capacity to qualify as the lowest responsible bidder for the project. M)sslan: EnsnripB m+ nfn'ncttva, c/e+ s f r L+c/a+sly¢ r+]ty q of ¢nhnnc¢s fh¢ 4nn/lly af/ f jor n//peoP/e andP+e-rerves t/ ePe+btic h�nsf � ► 1h 1h 1/ C��7s\\1111/ I Budget Issues: The overall bid and alternate bid amount of $699,479.15 is over the 2016-17 budgeted amount for the work. The total estimated budget including contingencies, administration, engineering and legal was $693,000 and is amended to $746,479.15 (see attached Resolution — Costs and Revenues tables). The overall project cost reflects a 7.7 percent increase to the originally budgeted amount due to the addition of the alternate bid. Funding for this project is under the Capital Improvements Fund, which has enough cash balance to absorb the additional cost. Strategic Priorities: ® Key Infrastructure Investments Mission: Ensuring an attractive, clean, safe, inchisive connnunity that enhances the quality of life for all people aid preserves the public trust Member moved its adoption: RESOLUTION NO. introduced the following resolution and RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 2016-17, CONTRCT 2016-K, CITY HALL, COMMUNITY CENTER AND PUBLIC WORKS PARKING LOT IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 2016-17, Contract 2016-K, bids were received, opened and tabulated by the City Clerk and Engineer on the 2nd day of June, 2017. Said bids were as follows: Bidder Total Base Bid Alternate 1 Bid Bituminous Roadways, Inc. $564,699.12 $134,780.03 Hardrives, Inc. $631,237.96 $160,872.38 WHEREAS, Bituminous Roadways, Inc. of Mendota Heights, Minnesota is the lowest responsible bidder, based on the total base bid amount; and WHEREAS, the City Engineer recommends that the contract be awarded based on the base bid phis the Alternate 1 bid total. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Bituminous Roadways, Inc., of Mendota Heights, Minnesota in the name of the City of Brooklyn Center, for Improvement Project No. 2016-17, Contract 2016-K, according to the plans and specifications on file in the office of the City Engineer. 2. The estimated project costs and revenues are as follows: Amended COSTS Estimated per Low Bid Base Contract $581,000.00 $564,699.12 Contingency $65,000.00 Alternate 1 $134,780.03 Subtotal Construction Cost $646,000.00 $699,479.15 Admin/Legal/Engr. $ 47,000 $ 47,000 Total Estimated Project Cost $693,000.00 $746,479.15 RESOLUTION NO. ATTEST: REVENUES Capital Projects Fund Total Estimated Revenue June 12, 2017 Date City Clerk Estimated $ 693,000.00 $ 693,000.00 Mayor Amended per Low Bid $ 746,479.15 $ 746,479.15 The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. � f a§ !| /*!: � §§�\§� mo,i ! [§,| )) � \ § � &'§ � k k)§ e���// � - � » § � �;��� _ § :a �(|§(�). �� - � �■§§||§§!�. f �nmm:e« �� «\\©. � �� .� �� � � � � � � � / \� \ w\y��-> � ~ \ %� \\� Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 2016-17, Contract 2016-K, City Hall, Community Center and Public Works Parking Lot Improvements June 12, 2017 Project Summary Spot replacement curb and 2” mill and • bituminous overlay at Public Works. Crack and spot bituminous repairs at City Hall • and Community Center parking lots. Concrete sidewalk and curb repairs at City Hall • and Community Center including curb ramps. Trail replacement at Centennial Park East. • City Hall Campus-South City Hall Campus-North Centennial Park West Trails Public Works Facility Amphitheater Remove existing trail • 10’ concrete walk in front • of stage 15’x20’ concrete • accessible seating pad Pool Side Plaza Protect 10’ concrete outside walk adjacent to pool. • Remove trees and planters along with existing concrete plaza. • Re-establish area with sod. • Upper Turn Around Remove half of existing loop and • replace with hammerhead. Remove curb and sidewalk. Re-establish area with sod. Replace sidewalk and install curb • ramp and cross walk directing pedestrians to front of Community Center. Alternate 1 -$134,780.03. • Budget COSTS Amended Estimatedper Low Bid Base Contract$581,000.00$564,699.12 Contingency$65,000.00 Alternate 1$134,780.03 Subtotal Construction Cost $646,000.00$699,479.15 Admin/Legal/Engr.$ 47,000 $ 47,000 Total Estimated Project Cost$693,000.00$746,479.15 REVENUES Amended Estimated per Low Bid Capital Projects Fund$693,000.00$746,479.15 Total Estimated Revenue $693,000.00$746,479.15 Work Session Agenda AGENDA CITY OF BROOKLYN CENTER CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION June 12, 2017 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Hall Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the podium. ACTIVE DISCUSSION ITEMS 1. Liquor License Regulations 2. Discussion of the Brooklyn Center Strategic Plan PENDING LIST FOR FUTURE WORK SESSIONS Later/Ongoing 1. South Opportunity Site Development 2. Conducting City Council Business Electronically 3. Water Meter Failure Update 4. Community Dialogue 5. Panhandling Regulations 6. Food Trucks Update 7. New Neighbor Program Coupon Policy — June 26, 2017 Work Session Agenda Item No. 1 DATE: June 5, 2017 TO: Curt Boganey, City Manavos FROM: Reggie Edwards, Deputy City Manager k4k. SUBJECT: Liquor License Regulations Recommendation: It is recommended that the City Council consider discussing the liquor license regulations for on -sale liquor license permit applicants and their competiveness within the regional market. It is recommended that the City Council provide direction to staff regarding the current city on -sale liquor license fees, seating regulations, and food to liquor ratio. Background: In May of 2016, the City Planning Commission discussed the issue of factors that affect a business from opening a restaurant in Brooklyn Center including the effect of liquor license regulations. In the past 12 months several businesses have inquired about the liquor license fees and requirements, which may influence their decision to expand and/or remain in Brooklyn Center. Representatives of Chipotle, Wingstop, and Qdoba have inquired about obtaining either a wine license or an on -sale intoxicating liquor license, as they would like to add craft beers and margaritas to their menu. Due to the 75 minimum seating requirements for a wine license and/or the 150 minimum seating requirements for an on -sale intoxicating liquor license, these establishments do not meet the requirements to obtain either liquor license in Brooklyn Center. Currently, Chipotle and Wingstop hold 3.2 beer licenses. A combination wine/3.2 beer license would allow the sale of craft beers and an on -sale intoxicating liquor license would allow the sale of margaritas. Another restaurant establishment located in the City determined not to renew their liquor license for the coming year. While there is no documentation of the reason for the decision; it is the belief and understanding of staff that the wine sales volume at the establishment was not sufficient to justify the $2,000 (statutory minimum) cost of the license. We believe such decisions could negatively impact the value of the business to some customers and the long-term viability of the business. In 2016, staff reviewed and compared the number of on -sale liquor license establishments, fees, and types of requirements for twelve cities within the regional market place of Brooklyn Center. The twelve cities reviewed for comparison included: • Champlin • Coon Rapids • Crystal • Golden Valley • Maple Grove • Maplewood • New Hope • Plymouth • Richfield • Robbinsdale • Roseville • St. Louis Park In 2017, staff completed an assessment of police call per type of liquor license establishment within Brooklyn Center. Mission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust � �. There are six classes to which liquor license are issued by the City. For purposes of this discussion the focus was placed on the following five: 1. On -Sale Class A (hotel/restaurant) 2. On -Sale Class B (hotel/restaurant) 3. On -Sale Class C (hotel/restaurant) 4. On -Sale Class D (hotel/restaurant) 5. On -Sale Class D (hotels only) While none of the cities reviewed for comparison purposes utilize the same classification system as Brooklyn Center, comparisons made for this report were based upon general similarity of alcohol type served. The City of Brooklyn Center does have an additional Class F license, which applies to the Earle Brown Heritage Center (EBHC). However, the EBHC was not included in this report. Factors that affect restaurant establishments opening may vary widely, but for purposes of this report the factors focused upon were as follows: ® Fees (See Attached License Fees) ® Food to Liquor Sales Ratio ® Seating Capacity to Square Footage Ratio (See Attached Ordinance) The data gathered in this report revealed that fees varied among the cities, particularly for the intoxicating on -sale fees. The average fee cost for intoxicating on -sale license among the cities reviewed in this report was $8,800. Due to the stratified classification of liquor license types (A -F) used by Brooklyn Center the fees go as high as $14,000. Only the City of Richfield had a higher fee of $15,036 and the next highest was the City of Maplewood at $11,000. Fees for the City of Brooklyn Center are as follows: 1. On -Sale Class A (hotel/restaurant — 80% food sales - $8,000) 2. On -Sale Class B (hotel/restaurant — 50% - 79% food sales - $11,000) 3. On -Sale Class C (hotel/restaurant — 40% - 49% food sales - $14,000) 4. On -Sale Class D (hotel/restaurant —All new applicants - $14,000) Five of the 12 cities reviewed that utilizes a food to liquor sales ratio as a license qualifying criteria, the highest food sales requirement was 60%. There were no cities, other than Brooklyn Center, reviewed in this study that tied food to liquor sales ratio to the fee structure. The factors typically used to adjust the fee structure were based on the type of establishment (i.e. restaurants and hotels). Brooklyn Center has a seating requirement for on -sale intoxicating liquor license of no less than 150 seats for guest at one time. Of the cities reviewed, the majority defer to state statutes with regards to regulations; thereby, having no specified policy on seating/square footage or food/sales ratios. Most of the cities reviewed do not have a seating requirement. Four of the 12 cities reviewed have a seating requirement with the lowest being 30 seats for guest at one time. Alission: Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public trust Three of the 12 cities employ a square footage requirement. While Brooklyn Center applies the square footage to both restaurants and hotels, the other two cities apply the requirement only to hotels. Brooklyn Center requires a restaurant to have a total minimum floor area of 1,800 square feet that is open to the general public. The other 9 cities in the report do not have square footage requirements specified in their ordinances. It is not the intent of this report to show a causal relationship between the factors used for comparison purposes and market behaviors such as the number of new establishments or public safety calls. Nevertheless, the number of liquor license establishments was used in this analysis for comparative purposes. The total number of establishments licensed to sell liquor (i.e., 3.2 malt liquor, beer, intoxicating liquor, on -sale and off -sale) varied from city to city with 81 establishments within the City of Maplewood and 7 in the City of New Hope. Brooklyn Center has one of the lower counts with 21 licensed establishments. Key Findings: ® Businesses consider the factors of liquor license fee and regulations (i.e. seating and food/liquor sales ratio) as factors in determining to locate, expand, and/or remain in Brooklyn Center. ® Brooklyn Center has one of the lower number of establishments licensed to server intoxicating liquor among the cities reviewed in this study. ® Brooklyn Center has a higher fee structure than the average fee structure of the cities reviewed in this study. Only one city among those reviewed had a higher fee structure. ® Brooklyn Center has more restrictive seating capacity regulations than the cities reviewed in this study. ® Brooklyn Center has a higher food to liquor sales ratio regulation than the cities reviewed in this report. ® Data does not reveal a significant difference in police calls among the Brooklyn Center liquor license classes. The classes are distinguished primarily by food to liquor sales ratio. Policy Issues: 1. Is there a consensus of the Council to amend the City's current liquor license fees, seating regulations, and food to liquor sales ratio? 2. What is the direction of the Council to staff regarding amending the City's current liquor license fees, seating regulations, and food to liquor sales ratio? Strategic Priorities: ® Targeted Redevelopment Mission. Ensuring an attractive, clean, safe, inclusive community that enhances the quality of life for all people and preserves the public bust License Fees On -Sale Club $300 — up to 200 members $500 — 201-500 members $650 — 501-1,000 members $800 —1,001-2,000 members $1,000-2,001-4,000 members $2,000 — 4,001-6,000 members $3,000 — over 6,000 members On -Sale Wine — $2,000 On -Sale Class A — $8,000 On -Sale Class B — $11,000 On -Sale Class C — $14,000 On -Sale Class D — $14,000 On -Sale Class E — $2,500 On -Sale Class F — $5,000 On -Sale Brewer Taproom — $600 On -Sale Sunday — $200 Optional 2 A.M. Closing Special Liquor License $500 — On -Sale Intoxicating Liquor (Classes A -F) No Fee — On -Sale Club No Fee — On -Sale Wine $200 — On -Sale Wine; 3.2 Percent Malt Liquor; Taproom Questions ®® To obtain an intoxicating liquor license application or for more information on liquor licensing, please call: City Cleric (763)569-3306 Monday — Friday 8:00 a.m. — 4:30 p.m. Upon the City Clerk's receipt of a completed Intoxicating Liquor License Application (club, wine, intoxicating, brewer taproom), Personal Information Forms(s), investigation fee, Certificate of Insurance, Proof of Workers' Compensation Insurance Coverage form, Minnesota Business Tax Identification Number form, lease agreement, site plan, Minnesota Certification of Liquor License or Application for Optional 2 A.M. Closing License (Classes A -F intoxicating license only), Minnesota Application for County/City On -Sale Wine License and/or Optional 2 A.M. Closing License (wine license only), Minnesota Application for Club On -Sale Retail Liquor License (club license only), Minnesota Certification of an On Sale Brewer's Taproom License (licensed brewer only); Minnesota Buyer's Card Application and buyer's card fee (excludes taproom), the Police Department will conduct any and all investigations to verify the information on the application, including ordering a computerized criminal history inquiry obtained through the Criminal Justice Information System and/or a driver's license history inquiry as recorded by the State Department of Public Safety on the applicant. Based on the investigation, the Police Department will recommend approval or denial of the license application. If approved by the Police Department, the license application will be presented to the City Council for consideration at its next regular meeting. The City Council meets the 2nd and 4th Monday of the month. Application materials must be submitted at least 30 days prior to City Council approval. City of ICL .3 CENTS 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 Telephone (763) 569-3300 TTY/Voice 711 Fax (763) 569-3494 www.cityojbrooklyncenter.org I-- Liquo L 0 ice-usill F9 Wl=& H=,& - _." Revised 4/13 License Requirements The City of Brooklyn Center requires the licensing of on - sale intoxicating liquor establishments (club, wine, intoxicating, brewer taproom) as defined in Chapter 11 of its City Code. The license period is the calendar year, January 1 through December 3 L On -Sale Club licenses shall only be granted to clubs, which mean and include any incorporated organization organized under the laws of the state for civic, fraternal, social, or business purpose or for intellectual improvement, or for the promotion of sports, or a congressionally chartered veterans' organization, which has more than 30 members; has owned or rented a building or space in a building for more than one year that is suitable and adequate for the accommodation of its members; and is directed by a board of directors, executive committee, or other similar body chose by the members at a meeting held for that purpose. No member, officer, agent, or employee shall -receive any profit from the distribution or sale of beverages to the members of the club, or their guests, beyond a reasonable salary or wages fixed and voted each year by the governing body. On -Sale Wine licenses may be issued only with the approval of the Commissioner of Public Safety. This license may be issued only to a Restaurant that has a dining area that is open to the general public and has seating for not less than 75 guests at one time. The Restaurant's business must be conducted in such a manner that a significant part of the revenue for a license year is the sale of food. Only the sale of wine not exceeding 14 percent alcohol by volume for consumption on the licensed Premises in conjunction with the sale of food shall be permitted. The number of on -sale wine licenses shall be unlimited. On -Sale Intoxicating Liquor licenses shall be issued only to a Restaurant that is open to the general public, with a total minimum floor area of 1,800 square feet and seat not less than 150 guests at one time. The number of on -sale liquor licenses issued by the City of Brooklyn Center shall be limited to 18. The following are the classes of On -Sale Intoxicating Liquor Licenses that may be issued by the City: On -Sale Class A — A Hotel or Restaurant that has 80% or more of its applicable revenue derived from the serving of food for consumption on the Premises. On -Sale Class B — A Hotel or Restaurant that has 50% to 79% of its applicable revenue derived from the serving of food for consumption on the Premises. On -Sale Class C — A Hotel or Restaurant that has 40% to 49% of its applicable revenue derived from the serving of food for consumption on the Premises and derives a considerable part of its revenue from sources other than Liquor or food. On -Sale Class D — A Hotel or Restaurant that is a new Liquor license applicant that has not established a ratio between food and Liquor revenue for the Premises. Twelve months of documentation of food and Liquor sales shall be presented by the licensee to the City Clerk on or before the date of renewal in order to determine the appropriate license class for the following year. On -Sale Class E — This license is only available to Hotels that serve food and liquor in a dining room that is open to the general public that has a total minimum floor area of 1,200 square feet and seating for 100 people; and that is conducted in such a manner that a significant part of the revenue for a license year is the sale of food for consumption on the Premises. On -Sale Class F — This license is available only to the Earle Brown Heritage Center. Brewer Taproom — This license is available only to a licensed brewer. Sunday On -Sale Liquor — establishments to which on -sale liquor licenses have been issued may file an application with the City Clerk to serve intoxicating liquor during set hours on Sundays in conjunction with the sale of food. Hours and Days of Sale — no intoxicating liquor shall be sold nor consumed nor permitted to be consumed within the licensed premises between 2 A.M. and 8 A.M. on the days of Monday through Saturday. Establishments to which on -sale liquor licenses have been issued for the sale of intoxicating liquors may serve intoxicating liquor between the hours of 10 A.M. Sunday and 2 A.M. on Monday in conjunction with the serving of food (Minnesota Statute 340A.504). No licensee may sell intoxicating liquor on -sale between the hours of 1 A.M. and 2 A.M. unless the licensee has obtained a permit from the Commissioner. Please complete or provide the following information: City Form — License Application — completed information as required in Section 11-111 of the City Code City Form — Optional 2 A.M. Closing Special Liquor License Application — this form must be completed if the intoxicating liquor establishment chooses to stay open.until 2 A.M. Investigation Fee — non-refundable $500 (checks made payable to City of Brooklyn Center) City Form — Personal Information Form(s) — this form must be completed by the sole owner, by each partner, by each manager, proprietor, or other person with management responsibilities for the premises, by each person who by combined ownership or control has an interest in a corporation or association in excess of five percent Certificate of Insurance — certificate that there is in effect an annual aggregate insurance policy for dram shop insurance of not less than $300,000 per policy year as required in Section 11-121 of the City Code; the policy shall be effective for the entire license year Site Plan — submit a plot plan of the area showing dimensions and location of buildings and include a floor plan of the dining room(s) which shall be open to the public and the number of persons intended to be served in each of said rooms Lease Agreement — submit copy of lease agreement, if applicant does not own building Proof of Workers' Compensation Insurance Coverage Form — completed form as required by Minnesota Statute Section 176.182 Minnesota Business Tax Identification Number — completed form as required by Minnesota Statute Section 270.72 Minnesota Form 9011 — Certification of an On Sale Liquor License, 3.2% Liquor License, or Sunday Liquor License — completed form as required by Minnesota Statute Section 340A.404 subd. 3 (for Classes A -F intoxicating liquor licenses only) Minnesota Form 9114 — Application for County/City On -Sale Wine License — completed form as required by Minnesota Statute Section 340A.404 subd. 3 (for wine license only) Minnesota Form 9016 — Application for Club On -Sale Retail Liquor License — completed form as required by Minnesota Statute Section 340A.404 subd. 3 (for club license only) Minnesota Certification of an On Sale Brewer's Taproom License and Sunday License — completed form as required by Minnesota Statute Section 340A.301 subd. 6b (for licensed brewer only) Minnesota Form 2AM—Application for Optional 2 AM Liquor License — this form must be completed if the intoxicating liquor establishment chooses to stay open until 2 A.M. and the appropriate fee must be submitted (check made payable to AGED) Minnesota Buyer's Card Application and Fee — completed buyer's card application and $20 buyer's card fee (excludes taproom; check made payable to AGED) Affidavit/Statement of Financial Claims to City, County, and State — this form must be completed by the owner of the property ISSUEISSUE Does the City desire to continue discouraging the development of the number, particular size and types of liquor license establishments in Brooklyn Center? STORYSTORY Representatives of Chipotle, Wingstop, and Qdoba • have inquired about obtaining either a wine license or an on-sale intoxicating liquor license. In the past 12 months several businesses have • inquired about the liquor license fees and requirements, which may influence their decision to expand and/or remain in Brooklyn Center. RECOMMENDATIONRECOMMENDATION It is recommended that the City Council consider • discussing the liquor license fees and regulations as it relates to City competiveness. It is recommended that the City Council provide • direction to staff regarding the current city on-sale liquor license fees, seating regulations, and food to liquor ratio. BACKGROUNDBACKGROUND In May of 2016, the City Planning Commission discussed the • issue of factors that affect a business from opening a restaurant. In 2016, staff reviewed and compared the number of on-sale • liquor license establishments, fees, and types of requirements for twelve cities within the regional market place of Brooklyn Center. BACKGROUNDBACKGROUND In 2017, staff completed an assessment of police call • per type of liquor license establishment within Brooklyn Center. It was not the intent of this study to show a causal • relationship. THE STUDY REVEALED THAT THE CITY LIQUOR LICENSE FEES AND REGULATIONS MAY POSITION THE CITY AT A COMPETITIVE DISADVANTAGE FOR SOME TARGETED REDEVELOPMENT. STUDY COMPARISON CITIESSTUDY COMPARISON CITIES ChamplinNew Hope Coon RapidsPlymouth CrystalRichfield Golden ValleyRobbinsdale Maple GroveRoseville MaplewoodSt. Louis Park 12 ComparisonCities Comparison CitiesDirectionDistancePopulation Brooklyn CenterCenter30,729 GroupAverage10.1137,140 ChamplinNorth11.223,089 Coon RapidsNorth9.261.476 CrystalWest4.322,151 Golden ValleySouth8.520,371 Maple GroveWest8.061,567 MaplewoodEast17.338,018 New HopeWest5.620.339 PlymouthWest13.970,576 RichfieldSouth16.335,228 RobbinsdaleSouth3.813,953 RosevilleEast12.333,660 St. Louis ParkSouth10.945,250 12 ComparisonCities Comparison PopulationNumberof All RankEstablishments CitiesOn-Sale Liquor Per Capita Establishments Brooklyn Center30,7292181,463 GroupAverage37,140411,281 Champlin23,08917101,358 Coon Rapids61.4765931,041 Crystal22,151357633 Golden Valley20,3711991,072 Maple Grove61,5673761,664 Maplewood38,018811469 New Hope20.339711a2,906 Plymouth70,5763761,907 Richfield35,228495718 Robbinsdale13,953711b1,993 Roseville33,660662510 St. Louis Park45,2504141,104 BROOKLYN CENTERBROOKLYN CENTER TYPES OF LIQUOR LICENSETYPES OF LIQUOR LICENSE On-Sale Class A (hotel/restaurant) • On-Sale Class B (hotel/restaurant) • On-Sale Class C (hotel/restaurant) • On-Sale Class D (hotel/restaurant) • BROOKLYN CENTERBROOKLYN CENTER REGULATIONS REGULATIONS ––FOOD SALES RATIOFOOD SALES RATIO On-Sale Class A (hotel/restaurant –80% food sales) On-Sale Class B (hotel/restaurant –50% -79% food sales) On-Sale Class C (hotel/restaurant –40% -49% food sales) On-Sale Class D (hotel/restaurant –All new applicants) NONE OF THE CITIES REVIEWED FOR COMPARISON PURPOSES UTILIZED THE SAME CLASSIFICATION SYSTEM AS BROOKLYN CENTER. 12 ComparisonCities–Regulations –Food and Liquor Sales Ratio Comparison CitiesFood SalesPercentageLiquor SalesSeatsfor Guest Percentage(At One Time) Brooklyn CenterVaries with ClassVaries with Class State StatuteRegularly Prepared & Served Tables ChamplinN/AN/AN/A Coon RapidsN/AN/A75 CrystalN/A N/AN/A Golden ValleyN/AN/AN/A Maple Grove60%40%N/A MaplewoodN/AN/AN/A New Hope50%50%N/A PlymouthN/AN/AN/A Richfield20%of Total BusinessN/AN/A RobbinsdaleNo less than 30%No more than 60% Roseville50% or 25%50% or 75%100 or 175 St. Louis ParkN/AN/A 12 ComparisonCities –Regulations –Number of Establishment Cap Comparison CitiesCapon Number of Establishments Brooklyn Center18 ChamplinN/A Coon RapidsN/A CrystalN/A Golden ValleyN/A Maple GroveN/A MaplewoodN/A New HopeShallbe determined from time to time PlymouthN/A Richfield15 Robbinsdale12State Statute RosevilleN/A St. Louis ParkN/A 12 ComparisonCities –Regulations –Seats and Square Footage Ratio Comparison CitiesSeatsfor GuestSquareFootageTables (At One Time) Brooklyn Center150 (restaurants)1,800 (restaurant) StateStatuteCity Establish/ 30 (hotel) Champlin30N/AN/A Coon Rapids75 (restaurant) / 17510,000 sq.ft. (hotel) / 2 ball room Crystal30/ 30 (hotels)N/AN/A Golden ValleyN/AN/AN/A Maple Grove25N/AN/A MaplewoodN/AN/AN/A New Hope30 / 200 (hotel)N/AN/A PlymouthN/AN/AN/A Richfield40N/AN/A Robbinsdale60/ 150 (hotel)N/AN/A Roseville100 or 175 1,800 (Dining Room)Adequate St. Louis Park30N/AN/A FEE STRUCTURE BY CLASS AND REGULATIONS On-Sale Class A (hotel/restaurant –80% food sales -$8,000) On-Sale Class B (hotel/restaurant –50% -79% food sales -$11,000) On-Sale Class C (hotel/restaurant –40% -49% food sales -$14,000) On-Sale Class D (hotel/restaurant –All new applicants -$14,000) 12 ComparisonCities –Fee Structure Comparison CitiesLowestCostHighest CostRanking Brooklyn Center$8,000$14,0002 GroupAverage$8,148$8,511 Champlin$6,500$6,5009a Coon Rapids$9,600$9,6004 Crystal$6,500$6,5009b Golden Valley$8,000$8,0007a Maple Grove$8,000$8,0007b Maplewood$7,000$11,0003 New Hope$6,000$6,00010 Plymouth$8,240$8,2406 Richfield$15,036$15,0361 Robbinsdale$5,500$5,50011 Roseville$7,000$7,0008 St. Louis Park$8,750$8,7505 Call Type Comparison On-sale liquor licenses (only A-F) Top 20 Call Types Call Type# of Calls HANGUP 911119 TRAFFIC STOP66 UNWANTED PERSON64 CUSTOMER TROUBLE51 SUSPICIOUS ACT45 FIGHT42 THEFT/RPT38 ALM FIRE/BUSINESS35 DRUNK PROBLEM35 SPOT CHECKING31 NO PAY30 DISTURBANCE27 ASSIST/POLICE24 THFT FRM AUTO RP22 DOMESTIC19 CIVIL MATTER17 PHONE CALL17 WELFARE CHECK14 ASSAULT/RPT13 SEX CRIME13 Part 1 and 2 Crime Comparison by Crime Type On-saleliquor licenses Crime Type (only A-F) AGG ASSAULT3 ALL OTHER OFFENSES14 ARSON1 BURGLARY1 CONT SUBST3 DISTURBANCE5 DUI5 FORGERY3 FRAUD6 LIQUOR3 OTHER ASSAULT5 PROSTITUTION16 ROBBERY1 SEX OFFENSES1 STOLEN PROPERTY1 THEFT50 THEFT VEHICLE3 VANDALISM6 WEAPON1 Grand Total128 PART 1 AND 2 CRIME COMPARISON BY CRIME TYPEPART 1 AND 2 CRIME COMPARISON BY CRIME TYPE 60 50 40 30 20 10 A-F Three Two 0 BURGLARYFORGERYROBBERYSTOLEN PROPERTY AGG ASSAULTALL OTHER OFFENSESARSONCONT SUBSTDISTURBANCEDUIFRAUDLIQUOROTHER ASSAULTPROSTITUTIONSEX OFFENSESTHEFTTHEFT VEHICLEVANDALISMWEAPON STUDY FINDINGSSTUDY FINDINGS Businesses consider the factors of liquor license fee and • regulations (i.e. seating and food/liquor sales ratio) as factors in determining to locate, expand, and/or remain in Brooklyn Center. Brooklyn Center has one of the lower number of establishments • licensed to server intoxicating liquor among the cities reviewed in this study. Brooklyn Center has a higher fee structure than the average fee • structure of the cities reviewed in this study. Only one city among those reviewed had a higher fee structure. STUDY FINDINGSSTUDY FINDINGS Brooklyn Center has more restrictive seating regulations • than the cities reviewed in this study. Brooklyn Center has a higher food to liquor sales ratio • regulation than the cities reviewed in this report. Data does not reveal a significant crime problem related • specifically to liquor licensed establishments. However, there are some liquor license establishments that due to poor business practices have resulted in excessive police calls. POLICY OPTIONSPOLICY OPTIONS Leave ordinance and license fees as it • stands Amend ordinance • Amend license fees • Amend both ordinance and license fees • POLICY ISSUESPOLICY ISSUES Does the Council need additional information • in order to provide staff direction? If so, what information is needed? What is the direction of the Council to staff • regarding amending the City’s current liquor license fees, seating regulations, and food to liquor sales ratio? Work Session Agenda Item No. Z MEMORANDUM -COUNCIL WORK SESSION DATE: June 7, 2017 - TO: Curt Boganey, City Mona FROM: Reggie Edwards, Deputy CiTy Manager �- SUBJECT: Discussion of the Brooklyn Center Strategic Plan Recommendation: It is recommended that the City Council consider the statements of mission, vision, and values for the Brooklyn Center Strategic Plan. It is further recommended that the Council consider establishing consensus on the 2018-2020 Strategic Plan. BacKground: In March of 2015, the City Council developed the 2016-2018 Strategic Plan. That plan identified various planning elements including: mission statement, SWOT analysis, six strategic priorities, key outcome indicators, and action initiatives. The six strategic priorities outlined in the 2016-2018 Strategic Plan were: 1. Resident Economic Stability 2. Targeted Redevelopment 3. Enhanced Community Image 4. Inclusive Community Engagement 5. Strengthened and Empowered Youth 6. Key Infrastructure Investments In February of 2017, the City Council, City Manager, .Interim Assistant City Manager and Department heads met for the 2018-2020 Strategic Planning Retreat, which was facilitated by Mr. Craig Rapp of CRAIGRAPP, LLC. During the retreat the elements of city vision was discussed. In addition, census was reached with regards to a mission statement, value statement, SWOT analysis, suategic priorities, key outcome indicators, and action initiatives during the retreat. In the previous 2016-2018 Strategic Plan there was nota "vision" statement included as part of the plan; however, one was drafted for the 2018-2020 strategic plan (see attachment vision statement). Using the drag language discussed during the retreat it is recommended that the Council consider developing a vision statement. A vision statement describes an "aspirational desired future state of the community" or "at its best where the community wants to be in the future". The six strategic priorities outlined in the 2018-2020 Strategic Plan were: 1. Enhanced Community Image 2. Resident Economic Stability 3. Inclusive Community Engagement 4. Targeted Redevelopment 5. Safe, Secure, Stable Community M)sslan: SxssrrJng m. mm�cnve, c)ersn, sem. inc)usNe cammnn)ry u,rtr eu)rmrres JAe 4nNJry of?j for «)IPcoyle naadPreserves rbc P«b)ic nesr t 6. Key Infrastructure Investments The new strategic priority of "Safe, Secure, Stable Community" was added to the new strategic plan, while the previous plan strategic priority of " Strengthened and Empower Youth" was folded into the new strategic plan priority of "Inclusive Community Engagement". In April of 2017, the City Manager, Deputy City Manager, Department Heads and Supervisors met in a facilitated setting with Craig Rapp to develop actions for each of the outcomes and action initiatives developed during the February retreat to address the six strategic priorities. Budget Issues: None Policy Issues: 1. Is there a consensus of the Council regarding the 2018-2020 Strategic Plan? Strategic Priorities: Foundational to All Strategic Priorities Mission: Ensw ing an attractive, clear, safe, inclusive commnsio, that enhances the quality of life for all people and preserves the public trust City of Brooklyn Center Strategic Plan Report zoa 6-zozo I May zop Mission: "The mission of the City of 6rooklyn Center is to ensure an attractive, clean, safe, and inclusive community that enhances the quality of life for all people and preserves the public trust." Vision: "The City of Brooklyn Center will be a thriving, diverse community with a full range of housing, business, cultural and recreational offerings. It is a safe and inclusive place that people of all ages love to call home, and visitors enjoy due to its convenient location and commitment to a healthy environment." Values: Customer Intimacy Our primary value proposition is a commitment to serving each customer with dignity and respect. This requires that we seek to understand the needs of each customer and deliver quality service that will be understood and appreciated_ Operational Excellence In addition, we will commit ourselves to delivering quality services in a cost effective and efficient manner. We will be good stewards of the limited resources made available to us by the citizens we serve. 2o18-2020 Strategic Plan --�� ��• � •sem -���_ �. CRNGRAPPILC Envisioning the possible. Making it achievable. May 16, 2017 RE: FY 2o18-2o2o Strategic Plan- City of Brooklyn Center City of Brooklyn Center — Strategic PL _,ng Report May 2014 Dear Mayor Wilson, I am pleased to present this FY 2018-2020 Strategic Plan and Summary Report to the City of Brooklyn Center. The plan reflects the organization's commitment to strategic thinking, measurable results and the delivery of quality services. Thank you for the opportunity to once again assist the City with this project. You, the City Council and senior staff demonstrated openness, persistence and a commitment to creating a great community. I wish to offer a special thanks to City Manager Curt Boganey and Deputy City Manager Reggie Edwards for the help and support provided during the process. Yours truly, Craig R. Rapp President <�o East Chicalgc ���-55'=-�5gz^ ww�n,�_crai�rai_�p.com City of Brooklyn Center Strategic Plan Report 2o18-2020 I May 2017 Table of Contents Executive Summary....................................................................................................3 Strategic Plan Summary 2018-2020................................................................................... 4 Mission, Vision, Values...................................................................................................... 8 City of Brooklyn Center Strategic Planning Process........................................................ 9 Setting Direction, Culture and Value Proposition....................................................... to Reviewing the Environment, Setting Strategic Priorities................................................12 Defining Strategic Priorities..............................................................................................16 Key Outcomes, Indicators, Targets by Priority................................................................17 Implementing the Vision: Developing Strategic Initiatives and Action Plans................18 Strategic Planning Participants.........................................................................................21 Appendix I: Strategic Initiatives -Action Plans......................................................... 22-53 Enhance Community Image..............................................................................................23 Resident Economic Stability..............................................................................................26 Inclusive Community Engagement...................................................................................2g Targeted Redevelopment.................................................................................................36 Safe, Secure, Stable Community.......................................................................................44 Key Transportation Investment........................................................................................51 City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 Executive Summary On January zo, n, and April tt, 2017, the City of Brooklyn Center's leadership team engaged in a strategic planning process. The process yielded a strategic plan for the three-year period 2018-2020. The strategic plan consists of a set of six strategic priorities, which are the matters of greatest concern for the next three -- years. Within each strategic priority is a set of desired outcomes, key outcome indicators, and performance targets, which describe expected results and how the results will be measured. To ensure the follow-through, the plan also includes a list of strategic initiatives that define the actions which will be taken to achieve the targeted outcomes. At the initial planning meeting on January zo, the group discussed effective governance, and their vision for the future. On January n, they continued with a review of their purpose, culture, and value proposition. In addition, they reviewed their operating environment and identified a list of challenges facing the community. Based upon those challenges, the group identified a set of strategic priorities for the performance period. This was followed by the development of a set of desired outcomes and performance targets each priority, defining successful achievement of. On April tt, the senior staff met and developed a set of strategic initiatives and action plans to address the priorities and achieve the key outcomes. The strategic priorities, key outcome indicators, and strategic initiatives are summarized on the following page. The group also reviewed the City's purpose and long-term vision for the community—revising the Vision Statement and reaffirming the Mission and Values Statements: City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 City of Brooklyn Center- Strategic Plan Summary 2018-2020 Strategic Priority Desired Outcome Key Outcome Target Strategic Initiatives Indicator (KOI) Enhanced Community BC is perceived in -Survey =/>85% positive a) Develop a marketing strategy Image a positive way -Formal b) Establish a branding & image feedback campaign c) Create &host BC experiential Positive -City FB posts ->50% positive- events comments about -Friends of BC City FB d) Create a comp education the City posts -10% improvement- program re: BC Friends of BC e) Develop a negative press posts response strategy BC is a desirable -Home vacancy -20% decrease - place to live and rates avg. time on do business -Shingle Creek mkt -houses vacancyrate - %decrease -SC vacancy rate Resident Economic More livable wage BC low wage =/> Hennepin a) Collaborative resident Stability jobs job data County avg. empowerment program b) Employee livable wage project More highly skilled Residents with =/> Hennepin workforce requisite skills/ County avg. c) City job pipeline initiative training d) Develop entrepreneur support program City of Brooklyn Center Strategic Plan Report 2018-20201 May 2017 A community that Locally owned _ new startup fosters businesses businesses by entrepreneurship 2020 Inclusive Community Enhanced citizen -Website visits 20% increase in a) Dev/deploy comp Engagement communication -FB visits website and FB communications plan visits by 2020 b) Devldeploy comp social media plan c) Build relationships/partnerships Strengthened and -BBA priorities -Graduation up empowered youth -BBA tracking 2% w/ multicultural media outlets stats -Employment up d) Align resources to more 2%, —Viol. effectively support youth prev.-down 5% e) Dev comp recruitment strategy -Leadership-50 for attracting diverse applicant Pool staff, -Recruitment _2o% increase in Commissions, processes number of Volunteers reflect -Applications diverse the community applicants by 2020 City of Brooklyn Center Strategic Pian Report 2018-20201 May 2017 Targeted Redevelopment Opportunity site is inviting, attractive, -Masterplan -Dev. - Redevelopment a) Create a project development plan—Jerry's site vibrant agreement -Approvals of variety of housing conforms to b) Update Damon Farber master development plan -57'h & Logan site vision c) Update Damon Farber/ESG master development plan - Opportunity site 57`" & Logan- -Dev. -2ok sq. ft. retail inviting, attractive, agreement -5o resident vibrant mixed use -Approvals units by 2020 site 4 ac. Jerry's site -Dev. Development developed agreement conforms with -Approvals vision Safe, Secure, Stable Community Trusting Police- Community relationship -Surveys -Formal feedback Maintain/excee d 85% approval rating a) Body worn camera program b) Crime prevention— neighborhood & business watch c)Police-Community engagement Continued -Violent crime =/>to%less than reduction: violent stats Hennepin initiative crime County avg. d) Violent crime initiative City of Brooklyn Center Strategic Plan Reportzoi8-zozo I May 2017 Well-maintained -Block watch Increase: and vibrant captains -5%- Block neighborhoods -Business watch watch captains -10%-Business watch Key Transportation - Safer, aesthetically -Funding -foo%funding, a) T.H. 252 Freeway conversion Investments pleasing Brooklyn approvals prelim plan b) Brooklyn Blvd. reconstruction & Blvd. -Project completed by implementation plan milestones zozo Safer, enhanced -Funding -foo%funding, multi -modal TH apprdvals prelim plan 252 -Project completed by milestones 2020 City of Brooklyn Center Strategic Plan Report 2o18-2020 I May 2017 Mission: "The mission of the City of Brooklyn Center is to ensure an attractive, clean, safe, and inclusive community that enhances the quality of life for all people and preserves the public trust" Vision: "The City of Brooklyn Center will be a thriving, diverse community with a full range of housing, business, cultural and recreational offerings. It is a safe and inclusive place that people of all ages love to call home, and visitors enjoy due to its convenient location and commitment to a healthy environment." Values: Customer Intimacy Our primary value proposition is a commitment to serving each customer with dignity and respect. This requires that we seek to understand the needs of each customer and deliver quality service that will be understood and appreciated. Operational Excellence In addition, we will commit ourselves to delivering quality services in a cost effective and efficient manner. . We will be good stewards of the limited resources made available to us by the citizens we serve. City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 Strategic Planning Process Strategic planning is a process that helps leaders examine the current state of the organization, determine a desired future state, establish priorities, and define a set of actions to achieve specific outcomes. The process followed by the City was designed to answerfour key questions: (1) Where are we now? (2) Where are we going? (3) How will we get there? (4) What will we do? Development Where we are Where we're going Implementation How we'll get there What we'll do Effective Governance and Community Vision- Establishing a Foundation for Excellence The City Council and senior staff began the strategic planning process on January zo with a facilitated discussion and training program on governance and visioning. The group discussed roles and responsibilities, as well as best practices in Board governance. They also discussed the role of politics in collaborative decision-making, how teamwork will be fostered, strategies for resolving conflict, and working relationships with staff. City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 The session concluded with community vision brainstorming effort. The group reviewed a variety of sample vision statements, discussed their aspirations for the city, and identified key characteristics future characteristics. A draft vision statement emerged: The City of Brooklyn Center will be a welcoming, safe, close-knit community—a "hidden -gem" in the metropolitan area. It is a thriving, healthy city with a variety of natural amenities, convenient shopping and excellent schools. It is a great place to live at all stages of life. Setting Direction, Value Proposition and Organizational Culture On Saturday, January 2.1, the group turned its attention to the City's operating environment, and a strategy for the next three years. First up was a discussion of the organization's culture and value proposition. The culture and value proposition provide the foundation for the way in which services are delivered and strategic direction is set. Four core cultures and three value propositions (including strengths and weaknesses) were presented and summarized: Three Value Propositions Operational Excellence (Wal-Mart, Southwest Airlines) ® They adjust to us (command and control) Product/Service Leadership (Apple, Google) ® They `ooh and `ah' over our products/services (competence) Customer Intimacy (Nordstrom, Ritz-Carlton) ® We get to know them and solve their problems/satisfy their needs (collaborative) 10 City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 Four Core Cultures Control Culture (Military - command and control) Strengths: Systematic, clear, conservative Weaknesses: Inflexible, compliance more important than innovation Competence Culture (Research Lab — best and brightest) Strengths: Results oriented, efficient, systematic Weaknesses: Values can be ignored, human element missing, over planning Collaboration Culture (Family -teams) Strengths: Manages diversity well, versatile, talented Weaknesses: Decisions take longer, group think, short-term oriented Cultivation Culture (Non-profit/religious group-mission/values) Strengths: Creative, socially responsible, consensus oriented Weaknesses: Lacks focus, judgmental, lack of control The Council and staff engaged in a discussion regarding the organization's value proposition- coming to a consensus that their previous choice of operational excellence as the primary value proposition - with the secondary emphasis on customer intimacy was appropriate. The group agreed to continue this discussion to determine whether any changes were necessary to achieve their desired state or equilibrium amongst the three value propositions, and to align the supporting culture. The group then reviewed the City's current Mission and Vision Statements to ensure alignment with the culture and value proposition, along with the previously developed draft vision. After a brief review, the group agreed that the current statements were appropriate, and reaffirmed them: 11 City of Brooklyn Center Strategic Plan Report 2018-2010 1 May 1017 Mission Statement To respond to the ever-changing needs of our community and its residents and to ensure their financial and personal security through guided quality growth, innovation, and the efficient use of resources. Organizational Values Trust Confidence in the ability and character of our colleagues Honesty Be sincere and truthful in our work Fin_ Be serious about our work without taking ourselves too seriously .Integrrty- Be committed to our values 6.cc2unt_abiU Be responsible for our actions Reviewing the Environment, Setting Strategic Priorities Following the culture, value and mission discussion, the leadership team continued the process of assessing the operating environment. This was done via a SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis: a process that examines the organization's internal strengths and weaknesses, as well as the opportunities and threats in the external environment. To facilitate this, a SWOT questionnaire was distributed to the City Council and senior staff in advance of the planning session. The SWOT process revealed the most frequently mentioned characteristics in each area: STRENGTHS • Staff attributes • Council -staff passion, commitment • Leadership 12 City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 • Fiscal stability & planning WEAKNESSES • Diversity—understanding the evolution & responding appropriately in the community; time and resources related to changing resources; how to improve relationships • Limited resources—budgeting limits, staff age, • Messaging—social media; public perception; • Staff diversity—lack of diversity and OPPORTUNITIES • Communications strategies • Development/redevelopment • Diverse demographics • Image & branding THREATS • Attracting and retaining quality employees • Negative public perception • Economic disparities • Challenges in redevelopment The group then engaged in an exercise using the summarized SWOT data. They compared strengths with opportunities and weaknesses with threats, to determine which opportunities would maximize strengths, and which weaknesses would be exacerbated by the threats. This effort helped to crystalize the current challenges and opportunities facing the community. The results of this analysis are listed below: 13 City of Brooklyn Center Strategic Plan Report 2018-2020 I May 2017 STRENGTH S-OPPORTUN ITI ES (Make good things happen) • Engage & inform citizenry via interpersonal relationship building • Expand residential options—diversify, housing, street • Diversify commercial base • Improve staff diversity • Maximize value of demographic diversity • Implement branding strategies/campaign • Shift perceptions WEAKNESSES -THREATS (Keep bad things from happening) • Community image • Neighborhoods—keep • Loss of economic opportunity • Attract/retain key opportunities & staff • City infrastructure maintenance • Capital infrastructure Following this exercise, the group examined the results, and then engaged in additional brainstorming to identify abroad set of issues and/or challenges facing the community: 14 City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 ISSUES/CHALLENGES • Image • C/I & redevelopment • Maximize opportunities—demographicdiversity • Sustainable residential development • Diversifying housing base • Staffing—retain & diversify • Leverage/engage diversity assets • Residential/citizen economic stability • Crime/safety perception • Transportation investments • Connecting with the community once the current challenges were identified, the group discussed the issues that were most important to the community over the next three years. From that discussion, a set of five Strategic Priorities emerged. They are: STRATEGIC PRIORITIES 1. Enhanced Community Image z. Resident Economic Stability 3. Inclusive Community Engagement 4. Targeted Redevelopment 5. Safe, Secure, Stable Community 6. Key Transportation Investments 15 City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 Defining the Strategic Priorities To clarify the meaning of each priority in the context of Brooklyn Center, the group identified key concepts for each. The concepts are listed below, and will be used by the group to establish the final definitions. t. Enhanced Community Image • Financial management plan, budgeting, resources/revenues, asset management, operational controls, service levels 2. Resident Economic Stability • Sewer, water, streets, storm sewer, parks, facilities, natural resources, State and County roadways 3. Inclusive Community Engagement • Marketing/branding, promotion, resident satisfaction, perception, citizen engagement, sense of urgency, community events 4. Targeted Redevelopment • District development, neighborhood, residential and neighborhood commercial, redevelopment, financing 5. Safe, Secure, Stable Community • District development, neighborhood, residential and neighborhood commercial, redevelopment, financing 6. Key Transportation Investments Succession, training, service expectations, recmit/attract/retain Determining Success: Defining the Desired Outcomes, Key Indicators, and Targets After identifying strategic priorities, the group developed a set of desired outcomes for each. Once established, Key Outcome Indicators (KOI's) were defined and Performance Targets were developed. KOI's are items that are measured, tracked, or monitored to judge progress toward desired outcomes. Performance Targets define successful outcomes, expressed in measureable terms. 16 City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 The alignment created between priorities, outcomes and targets is important, not only for clarity, but also for maintaining a disciplined focus on the desired results. Key Outcomes, Indicators, and Targets, by priority are: t. Enhanced Community Image a. Outcome: SC is perceived in a positive way; KOI: Survey, formal feedback; Target: =/> 65% positive b. Outcome: Positive comments about the City; KOI: City Facebook posts, Friends of BC posts; Target: >50% positive -City FB, 1 o% improvement -Friends of BC posts c. Outcome: BC is a desirable place to live and do business; KOI: Home vacancy rates, Shingle Creek vacancy rates; Target: 20% decrease -average time on market—houses, _% decrease—Shingle Creek vacancy rate z. Resident Economic Stability a. Outcome: More livable wage jobs; KOI: BC low wage employment data; Target: => Hennepin County average b. Outcome: More highly skilled workforce; KOI: Residents with requisite skills/training, Target: => Hennepin County average c. Outcome: A community that fosters entrepreneurship; KOI: Locally owned businesses; Target: _# new startup businesses by 202.0 3. Inclusive Community Engagement a. Outcome: Enhanced citizen communication; KOI: Website visits, City FB visits; Target: 20% increase in website and Facebook visits by 2020 b. Outcome: Strengthened and empowered youth; KOI: BBA priorities, BBA tracking statistics; Target: Graduation up z%, Employment up 2%, Violence down- 5%, Leadership -5o more c. Outcome: Staff, Commissioners, Volunteers reflect the community; KOI: Recruitment processes, Applications; Target: 20% increase in number of diverse applicants by zozo 17 City of Brooklyn Center Strategic Plan Report 2018-2020 1 May 2017 4. Targeted Redevelopment a. Outcome: Opportunity site is inviting, attractive, vibrant; KOI: Masterplan, developer agreement, approvals; Target: Redevelopment of a variety of housing conforms to vision b. Outcome: 57th & Logan is inviting, attractive, vibrant mixed use site; KOI: Developer agreement, approvals; Target: 20,000 sq. ft. retail, 5o residential units—by 2020 c. Outcome: 4 -acre Jerry's site developed; KOI: Developer agreement, approvals; Target: Development conforms with vision 5. Safe, Secure, Stable Community a. Outcome: A trusting Police -Community relationship; KOI: Surveys, formal feedback; Target: Maintain/exceed 85% approval rating b. Outcome: Continued reduction: violent crime; KOI: Violent crime statistics; Target: =>10% less than Hennepin County average c. Outcome: Well-maintained and vibrant neighborhoods; KOL Block watch captains, business watch captains; Target: Increase block watch captains by 5%, increase business watch captains by 10% 6. Key Transportation Investments a. Outcome: Safer, more aesthetically pleasing Brooklyn Blvd.; KOI: Funding approvals, project milestones; Target: t00% funding, preliminary plan completed by 2020 b. Outcome: Safer, enhanced multi -modal TH 252; KOI: Funding approvals, project milestones; Target: too%funding, preliminary plan completed by zozo Implementing the Vision: Developing Strategic Initiatives and Action Plans To successfully address the strategic priorities and achieve the intended outcomes expressed in the performance targets, it is necessary to have a focused set of actions, including detailed implementation steps to guide organizational effort. The City of Brooklyn Center will accomplish this through strategic initiatives for each priority. Strategic initiatives are broadly 18 City of BrooMyn Center Strategic Plan Report 1018-1010 1 May 1017 described, but narrowly focused activities that are aligned with the priorities, and targeted to the achievement of the targeted performance. On April n, and at subsequent internal meetings, senior staff developed a set of strategic initiatives, and detailed action steps: 1. Enhanced Community Image a. Develop a marketing strategy b. Establish a branding and image campaign c. Create and host BC experiential events d. Create a comprehensive education program regarding BC e. Develop a negative press response strategy z. Resident Economic Stability a. Collaborative resident empowerment program b. Employee livable wage project c. City job pipeline initiative d. Develop entrepreneur support program 3. Inclusive Community Engagement a. Develop and deploy comprehensive communications program b. Develop and deploy comprehensive social media plan c. Build relationships/partnerships with multicultural media outlets d. Align resources to more effectively support youth e. Develop comprehensive recruitment strategy for attracting diverse applicant pool 19 City of Brooklyn Center Strategic Pian Report 2018-20201 May 2017 4. Targeted Redevelopment a. Create a project plan—Jerry's site b. Update Damon Farber master development plan -57t' & Logan c. Update Damon Farber/ESG master development plan -Opportunity site 5. Safe, Secure, Stable Community a. Body worn camera program b. Crime prevention—neighborhood and business watch c. Police -community engagement initiative d. Violent crime initiative 6. Key Transportation Investments a. T.H. 252 freeway conversion b. Brooklyn Blvd. reconstruction and implementation plan 20 City of Brooklyn Center strategic Plan Report 2018-2020 1 May 2017 Strategic Planning Participants The strategic plan was developed with the hard work and dedication of many individuals. The City Council, with its foresight and dedication led the way, taking time out their schedules to commit to long-term thinking. They defined a direction and a set of outcomes that are important to the community. The senior staff supported the City Council and offered challenges to conventional thinking, and provided implementation initiatives and action plans. Elected Officials Tim Wilson, Mayor Marquita Butler, Councilmember April Graves, Councilmember Kris Lawrence -Anderson, Councilmember Dan Ryan, Councilmember City Administration -Department Staff Curt Boganey, City Manager Reggie Edwards, Deputy City Manager Troy Gilchrist, City Attorney Tim Gannon, Police Chief Jeremy Hulke, Fire Chief Director Nate Reinhardt, Director of Fiscal and Support Services Gary Eitel, Business and Development Director Steve Lillehaug, City Engineer/Director of Public Works Jim Glasoe, Community Activities, Recreation and Services Director 21 /_1»:ILIQ:�I Strategic Initiatives -Action Plans Enhance Comminuty Image Strategic Priority: Outcomes: Target: Enhance Community . The City Will Be • 85% or greater positive survey response rate of the perception of the Image Positively Perceived City. • The City Will Be • 50% or greater positive comments or posting by people on Facebook Positively Talked About and other Social Media about the City. or Referenced • 20% or greater decrease in time a vacant home is on the market. • People Will Move to BC • 20% or greater decrease in Shingle Creek Shopping Area vacancies. to Live and Do Business Initiative 1: Develop a Marketing Strategy and Develop a Negative Press Response Strategy (Branding & Identity Campaign) Actions Measure of Success Who's Responsible 1. Develop and implement a "tell our story" 2017: Communication mechanism on website and other (i.e. • Mechanism in place on website Coordinator, paper/social media/phone) mechanism for and city Facebook pages Communication soliciting stories. • 15 stories told Team ^and Deputy 2. Develop and implement a "digital welcome" message for our website and social media. Target Date 2017 2017; Communication 2017 • Mechanism in place on website, Coordinator, city Facebook pages Communication • 5 video loop showings at fairs (i.e. Team and Deputy open house, job fairs, or City Manager 3. Develop and implement a "negative 2017: Communication response opportunity" strategy for • 5 standard predeveloped negative Coordinator, electronic media, print and/or community responses Communication informal communication channels in order • 50% of nnnne tive response Team and Depu 2017 23 _ to reframe or counters_ negative --opportunities opportunities delivered for into a positive message. negative comments/stories • Share 5 standard predeveloped negative responses reviewed with Double Dozen then all staff Strategic Priority: Outcomes: Enhance Community • The City Will Be Positively Image Perceived • The City Will Be Positively Talked About or Referenced • People Will Move to BC to Live and Do Business City Manager Target: • 85% or greater positive survey response rate of the perception of the City. • 50% or greater positive comments or posting by people on Facebook and other Social Media about the City. • 20% or greater decrease in time a vacant home is on the market. • 20% or greater decrease in Shingle Creek Shopping Area vacancies. Initiative 2: Create a Comprehensive Education Program on Brooklyn Center (Brooklyn Center Advocate Recruitment and Educational Campaign) Actions Measure of Success Who's Target Date 24 Responsible 1. Develop and host informational events 2017: Co -responsible: 2017-2018 about the City for groups that have • 3 hosted events Communication networks, constituent or followers who • Marketing of 3 events Coordinator and may visit, work or live in Brooklyn Center in • Video and digital picture album of Department the future such as realtors, bankers, event 3 events representative planners, tourism coordinators, hotel (i.e. Business & marketers, etc. Development and CARS Directors) 24 Strategic Priority: Outcomes: Target Enhance Community • The City Will Be Positively • 85% or greater positive survey response rate of the perception Image Perceived of the City. • The City Will Be Positively • 50% or greater positive comments or posting by people on Talked About or Referenced Facebook and other Social Media about the City. • People Will Move to BC to Live • 20% or greater decrease in time a vacant home is on the and Do Business market. • 20% or greater decrease in Shingle Creek Shopping Area vacancies. Initiative 3: Create and Host Brooklyn Center Experiential Events (Experience Brooklyn Center Campaign) Actions Measure of Success Who's Target Date - 1. Develop and hos -events -in -the City that Will 2017: Communication 2017-2018 appeal to visitors throughout the • 10 hosted events per year Coordinator, region/metroarea. • Marketing of 10 events outside of Communication the City Team and Deputy • Video and digital picture album of City Manager 10 events 25 Resident Economic Stability Strategic Priority: Resident Economic Stability Initiative: City Employee Livable Wages Actions Implement a plan to ensure that all City Employees are paid a livable age for the work performed Assess wages of all city employees to determine if livable wages are paid Strategic Priority: Resident Economic Stability Initiative: Employee Livable Wages Provided Outcome: Increase in livable wage jobs Target: %=/>Hennepin County Measure of Success Who's Target Date Who's Target Date Responsible loo percent of City Employees are paid a Deputy City 12/31/2018 livable wage Manager Complete assessment and provide Deputy City 04/30/2017 recommendations Manager Outcome: Increase in City livable wage jobs Target: %=/>Hennepin County Actions Measure of Success Who's Target Date Responsible Implement a plan to ensure that all City Employees loo percent of City Employees are paid a Deputy City 12/31/2018 are paid a livable age for the work performed livable wage Manager Asses wages of all city employees to determine if Complete assessment and provide Deputy City 04/30/2017 livable wages are paid recommendations Manager To _...._._ Strategic Priority: Resident Economic _. ..-. Stability Outcome: Fostering Entrepreneurship Target: _additional startup businesses Initiative: Entrepreneur Support Actions Measure of Success Who's Target Date Responsible A program to support local start up and existing 30 local start up and existing business will CD Director 1213112018 businesses will be established to identify the needs be supported by the efforts of the City of of local businesses, reduce governmental barriers Brooklyn Center and to facilitate the support required for business success. Strategic Priority: Resident Economic Stability Outcome: Increased Livable Wage Jobs Target: _/> Hennepin County Initiative: City Job Pipeline Actions Measure of Success Who's Target Date Implement a comprehensive "pipeline" strategy 20 unemployed/underemployed Deputy City 1213112018 to provide greater opportunities for employees will be provided an Manager unemployed/underemployed residents to be opportunity to participate in a "readiness employed by the City in Livable Wage Jobs pipeline" program so they will qualify for full time City employment earning a livablewa e. — Develop or participate in an existing a "readiness First "class" of readiness training will Deputy City 12131/2017 pipeline' program targeted to commence. Manager unemployed/underemployed Brooklyn Center 27 Strategic Priority: Resident Economic Stability Outcome: Increase in skilled workforce Target:=/> Hennepin County Initiative: Resident Empowerment Collaborative Actions Measure of Success Who's Target Date Responsible Develop or join an existing employment Collaborative is implemented and BC CD Director 12/31/2017 collaborative focused on developing skilled participants improve skills, improve job employment opportunities for Brooklyn Center access and opportunities for success in Residents achieving their career and income goals; thereby reducing the income and skill gap between Brooklyn Center and Hennepin County residents 0.3 Inchisive Commiutity Engagement Strategic Priority: Inclusive Community Engagement Outcome: Enhanced Citizen Communication Target: Web site visits, social media enhancements Initiative: Develop/Deploy Comprehensive Communications Plan Actions Measure of Success Target Date Responsible —— Operationalizestrategy implementation Meet with all city leaders and department Communications Complete heads to identify comprehensive consultant, City communications strategy. Manager, Deputy Develop key message production materials Distribute keymessages to Social Media Communications Drafted week of Team for use. consultant 3/27/17, On-going Develop communications team manual Distribute to communications team Communications Week of 517197 members and train them on content once consultant complete. _ _ -- Develop Newsletter content Generate based upon list of all citywide City staff Quarterly, On - activities per department. going Create communication innovation team and social media team Website article posting Identify representatives from each City department to enhance internallexternal communication opportunities. Provide guidelines to Social Media Team representatives. Deputy City Manager, Communications Coordinator, Department Heads Communications consultant Complete Week of 6/28/97 (bi-weekly), On - 29 Coordinate City website training Schedule Social Media Team representatives to attend three 4 -hour blocks of training for a total of 12 -hours. Spokesperson message/media training Communications consultant coordinate special training for department heads to include assistance from Communication & Engagement innovation Team. Deputy City Manager, Communications Coordinator, CivicPlus Rep City Manager, Deputy City Manager, Communications Coordinator, Department Headsand #1. 5/15117 #z. 6/28/17 #3. 7/7117 5/U17-7111+7 TBA 30 designated staff Establishment of the Division of Communication Meet with all DOA members as a team to City Manager, As needed, On - within the Department of Administration (DOA) include IT, HR and the Office of Clerk. Deputy City going Manager Hire Interim Communications Coordinator and Identify special projects to complete. City Manager, Complete Planning Specialist Deputy City Manager Contract with communication consultant to assist Receive projects and trainings. City Council, City 2o16, On-going in early stages of implementation Manager, Deputy _ _ __ _City Manager _L Press Releases Provide guidelines to Deputy City Communications On-going Manager and Communications consultant Coordinator. Website Homepage redesign Schedule meetings with CivicPlus account Deputy City 12/31117 representative to discuss options, fees Manager, and project schedule. Communications Coordinator, CivicPlus Representative 30 Strategic Priority: Inclusive Community Engagement Target: Web site visits, social media enhancements Initiative: Develop/Deploy Comprehensive Social Media Plan outcome: Enhanced Citizen Communication Actions Measure of Success Who's Target Date Responsible Create Social media policy Gather all policies currently used citywide Communications Complete for review. Coordinator Implement Social media policy Schedule employee review, feedback and Communications Week of 5115117 training dates of social media policy. Coordinator Set-up Social media channel(s) Initial set-up of FB and Twitter for Communications Week of 5/22/17 - designated departments. Internal roll-out. Coordinator, IT Director, Social media Team Establish Social Hold brief meeting(s) with social Media CommumG Team and Communication and consultant, 4/27/7, Complete Engagement Innovation Team to discuss Deputy City social media do's and don'ts. Manager, Communications Coordinator Develop departmental social media content Gather a list of all citywide activities per Communications Week of 511/17, calendars department, combine and share with consultant, On-going each city department. Deputy City Manager, Communications Coordinator, Social Media Team 31 Social media postings/content Department social media representatives post twice a week to social media page, if one exists. Communications Coordinator, Social Media Twice a week, On- going Team Representative(s) Coordinate and monitor social media Department social media representatives Communications Daily, On-going monitor social media pages daily to Coordinator, ensure appropriate content and dialogue. Social Media Team __.. Strategic Priority: inclusive Community Engagement - -_ .......... ............ .........—._._ -_ -.. -._ ....__-... Outcome: Enhanced Citizen Communication Target: Web site visits, social media enhancements Initiative: Build Relationships/Partnerships With Multi -cultural Media Outlets Actions Measure of Success Who's Target Date Responsible Create Media list Revise current media list. Identify Communication On-going journalist and reporters representing s consultant, multi -cultural media outlets and add Deputy City to current list. Manager, Communication s Coordinator _ Establish City "Media Day" Schedule face-to-face meeting with Deputy City End of June 2017, on-going journalist and reporters representing Manager, multi -cultural media outlets. Communication 32 Strategic Priority: Inclusive Community Engagement Outcome: Staff, Commissions, Volunteers Reflect the Community Target: zo% Increase in Diverse Applicants Initiative: Develop Comprehensive Recruitment Strategy for Attracting a More Diverse Applicant Pool Actions Measure of Success Who's Target Date Responsible_ __ __ Develop and implement Inclusion &Diversity Short and long term goals are developed Department 12/31117 workforce goals Heads Revise position descriptions to attract a wide Job descriptions designed to reflect HR, Department On-going. range of applicants equitable opportunities for diverse Heads candidates_------_—.- - Market and advertise vacancies through non- Review and assess the effectiveness of City Manager, On-Going traditional methods such as Facebook, Twitter, current methods of marketing and Deputy City MAC, utility billing, and the Brooklyn Center soliciting volunteers to serve on Manager, City Business Association etc. Commissions and Volunteers. Implement Clerk or designees non-traditional methods of soliciting participation which hold promise of reaching all segments. of the communi _ ^ _ Screening and Interview processes revised to Screening tools and interview selection HR, Department On-going include more diverse applicants criteria revised to eliminate unconscious Heads bias _ __..-------- --- .. Evaluate results and make necessary adjustments Do the implemented measures make HR, Department On-going progress towards workforce goals? Heads Develop and implement Commission/Volunteer Short and long term goals are developed City Clerk, City On-going inclusion & diversity goals Liaisons —_ Review and potentially rewrite the Commission Review the commitment terms and City Manager, City 08/01/2017 commitment term. Change the term to 9-3 years. determine if a modification would help Clerk or designees Send Recommendations to Council. broaden the applicant pool without diminishing the effectiveness of the 33 Screening and appointment processes revised to Screening tools and appointment City Clerk, City On-going include more diverse applicants selection criteria revised to eliminate Liaisons unconscious bias ._.__._......-----..._._ .................--- .._._. _..._......_. __.._.__....._...._.._.... v._.._.,-_ ......__..._........_..._.... ......... ..__.........__...._........._._.......__.....__.....__..._..._.__._...._..._.._...._.....- ... _..___._._..._.__........--_......._...............___................._......_......_.._.,,._.__......._..._.......... Establish exit interviews with candidates who Develop and implement exit survey to City Manager, City 08/01/2017 leave as well as solicit annual feedback from receive annual feedback from commission Clerk or designees committee members via a survey. The goal is to members and volunteers to help retain Non -Traditional volunteers. determine ways to retain volunteers from all community segments. ................. .___....- _ _,_ __ _. __. _ ...... _._ _-_. - . _._ .,_.._,_.- , _..,_ ........... .-_ _ __..__..._.... _....... Adopt community engagement policy/ordinance Policy/Ordinance Adopted City Manager or September 2018 to provide direction and consistency outreach designee efforts. 34 Strategic Priority: Inclusive Community Engagement Outcome: Strengthened 8c Empowered Youth Target: Brooklyn Bridge Alliance Support/Statistics Tracking initiative: Align City Resources to Most Effectively Support Brooklyn Center Youth Actions - - --Measure of Success - Who's Actively support the transition of the BrookLynk Internship Program to the cities. Identify job internship opportunities within Brooklyn Center BrookLynk Program is successfully transitioned to BC/BP in 2018 Number of job internships maintained or increased for 2018. Deputy City Manager, CARS Department Heads Target Date Support for the Brooklyn Bridge Alliance is Monetary allocations and staff support City Manager, 12131/17 maintained/enhanced. for the Brooklyn Bridge Alliance is CARS Director maintained and/or improved for 2018. Align city programs and resources to best serve Improve alignment and allocations as CARS Director 12/31117 Brooklyn Center Youth needed Increase equitable access to programs Conduct community wide needs BBA Executive 12131/18 assessment to identify gaps, barriers and Director, CARS assets to expand access to programming Director Youth leadership opportunities maintainedlimproved City Wide Youth Crime Analysis Continue Brooklyn's Youth Council and LWA ]tart, c Youth in City Government Day activities. Director Youth crime reports map and analyzed Police Chief and on annual basis. 12131/10 Evaluate results Develop annual "scorecard" to evaluate BBA Executive On-going, effectiveness of efforts. Director, CARS annually Director C& Targeted Redevelopment Strategic Priority: Outcome: 57th & Logan Redevelopment is Inviting, attractive, & vibrant Target: redevelopment of 20,00o sf. retail and 5o residential units by 2020. Initiative: Develop an Economic Principal Plan Actions Measure of Success Who's Target Date Responsible Identify potential programs for economic Contact DEED, Metro Council, and Gary 6/15/17 assistance. Hennepin County on potential grant programs for the potential redevelopment concepts. Identify potential for Tax Increment Financing. _ Determination of eligibility for the Gary and Jenny 6/15117 development concepts. Boulton Identify residential developer and commercial Letter of Intent accepted by EDA Gary and City 6/30 — 9/1/17 developer/business use Attorney Prospective Developers and / or Business Use Draft purchase agreement accepted by Gary and City 7/151-10/1/17 begin negotiations. EDA Attorney PUD processed, Site Plan and Gary & City 10/15-12/15/17 Developers and / or Business Use submit development plans Development Agreement approved. Planner/Econ. Specialist _ Purchase Agreements are executed Closing date is scheduled. Gary & City 12/15/17 Planner/ Econ. Specialist, City Attorney & Title 36 EDA public hearing on terms of the land sales r EDA holds hearing, adopts resolution as a Econ. Specialist, 311/18 condition to proceeding with Real estate City Attorney closing & property conv�yance. . _ _._...._.. Site Developments are financed and building plans Building Permit is issued Dan 4h/18 submitted. Construction is completed and ready for Certificate of occupancy permits are Dan 4h/19 occupancy issued __......... Strategic . Pnor_— ity: Targeted Ree.d_ eve lopment Outcome: Redevelopment Jerry's Food Site (4.8 acres) Target: Redevelopment which conforms to City's Vision for Central Commerce District Initiative: Develop an Economic Principal Plan Actions Measure of Success Who's Target Date Work with the land owner to Identify market land Land value is established with potential value for the potential sale of the land. terms identified provided to the City. programs for economic assistance. Identify potential for Tax Increment Contact DEED, Metro Council, ano Hennepin County on potential grant programs for the potential development concepts. Gary & City Planner / Econ. Specialist Land Owner's Real Economic Specialist Gary and Jenny Boulton Work with land owner to prepare the site for PUD rezoning application is processed & City Planner / 7/15/18 redevelopment. approved to establish development Econ. Specialist parameters & land uses. _. --- Lan - d —land Owner and Prospective Developer and / or Purchase. Agreement is executed. Land owner's real 10/1/18 Business Use begin negotiations. estate agent 37 Developer and / or Business Use submit Site Plan process and Development City Planner/ development plans Agreement approved. Econ. Specialist Final site acquisition is completed Real estate closing & property Title Company Certify the approved Tax Increment Plan conveyance and Land owner's Financing District with the State and Hennepin County. real estate agent Site Development is financed and building plans Building Permit is issued Dan submitted. 6/30/17 Opportunity Site redevelopment. Construction is completed and ready for Certificate of Occupancy issued Dan occupancy Confirm development parameters Gary, Jenny Strategic Priority: Targeted Redevelopment Outcome: Opportunity Site Redevelopment is inviting, attractive, & vibrant Target: Redevelopment of a variety of housing conforming to the City's Vision Initiative: Develop an Economic Principal Plan Actions Measure of Success Who's Target Date Responsible Establish a Redevelopment Tax Increment Certify the approved Tax Increment Plan Gary 6/30/17 Financing District with the State and Hennepin County. Establish economic assistance parameters for the Establish parameter for% of TIF available Gary and Curt 6/30/17 Opportunity Site redevelopment. and terms forthe conveyance of land. Identify economic feasibility factors for the Confirm development parameters Gary, Jenny 7/30/17 redevelopment. relating to Infrastructure improvements, Boulton, and Tom Tax Increment Rules and Regulations, and Denaway use of Pay -As -You Go Financing Letter of Intent / Preliminary Development EDA approval. Gary, City Planner 9/15/17 Agreement. /Econ. Specialist, City Attorney WE Developer submits conceptual development plans EDA / City Council finds the conceptual Gary 10/15/17 for phased development development consistent the City's Vision Developer and EDA process an Environmental 90 day review process is completed with Gary, City Planner, 11-15-17 thru Assessment Worksheet (if required) a determination of no environmental and consultant. 3-15-18 Developer & EDA Submit PUD application, 1" phase City Council approval. J Econ. Specialist, 3115118 (if EAW) site plan, and subdivision request City Planner Purchase Agreement and Tax Increment EDA Approval Econ. Specialist, 511/18 (if EAW) Agreement Finalized. City Attorney, Jenny Boulton, _ Tom Denaway. Final Plat & EDA Public Hearing on Sales EDA conducts a public hearing on the Econ. Specialist 6/15118 terms of the land sales and adopts and Jenny Resolution Boulton City Council adopts Resolution approving Final Plat. Real Estate Closing/ property conveyance 711118 Land conveyance for phase one is Econ. Specialist, completed. City Attorney, & Title Company_ __...... _... __........... _ Strategic Priority: Targeted Redevelopment Outcome: 57t &Logan Redevelopment is Inviting, attractive, &vibrant Target: redevelopment of 20,000 sf. retail and 5o residential units by zozo. Initiative: Master Development Plan _ — -- Actions Measure of Success Who's Target Date __ Resp_onsible Identify Planning Issues: zoning requirements Preparation of Planning Issues Map& Gary & City 6115117 (land uses, setbacks, development standards, supported information. Planner/ Econ. access drives, public & private utilities, storm Specialist water management re uirements,—.------------ 39 uses, unique restraints. ..... ........ ._.-._._ Assemble existing residential and commercial Report on market strengths and market reports (McCombs Group & Maxfield Inc.) development opportunities and information from Everybody In's Socioeconomic Opportunity Profile & Business Interviews & Survey Results; review data; identify market stren hs & o ortunities. -- -g ----per_---_.....------------___.........._._...------ Review prior development concepts ( Damon Assemble a report illustrating Farber Design Opportunity Site Concepts, Steiner development options for the 8 acre site. Gary & Angel Gary & Angel 8/1/17 RFP approval, Told Development concept, prior Gary & City 10/1/17 plans which illustrate the City's Vision for concepts by the EDA & City Council concept fora grocerystore redevelopment Specialist Identify redevelopment projects that have Presentation of projects that illustrate Gary & Angel 8/1/17 similarities to the development features identified development features and qualities that in the report on market strengths and builds upon market strengths and opportunities. opportunities that would provide the framework for the City's vision for the redevelopment of the site. Identify perspective developer and/or business ---- Developer and/or business user Gary & City 9/1117 user interest in the Redevelopment Vision for the identified. Planner / Econ. site. Specialist Retain a consultant to prepare conceptual site Presentation & approval of planning Gary & City 10/1/17 plans which illustrate the City's Vision for concepts by the EDA & City Council Planner / Econ. redevelopment Specialist Prepare Master Development Plan illustrating the Master Development Plan is approved. Gary 12/15117 redevelopment of the site consistent with the land owner & City's vision for this 8 acre site. 40 - ---- ----------------- Strategic Priority: Targeted Redevelopment Outcome: Redevelopment Jerry's Food Site (4.9 Target: Redevelopment which conforms to City's Vision for Central Commerce District initiative: Master Development Plan Actions - -� Measure of Success Who's Target Date Identify Planning Issues: zoning requirements Preparation of Planning Issues Map & Gary & City Econ. 2-3 months (land uses, setbacks, development standards, supported information. Planner/ 10115/17 access drives, public & private utilities, storm framework for the City's vision for the Specialist ite.---___- -- redevelopment of the site.-- ----- water management requirements, adjacent land --- Presentation & approval of planning Gary &City 12/15/17 plans which illustrate the City's Vision for concepts by the land owner & City Council Planner/ Econ. uses, unique features and/or development Gary & Angel z months _restraints. Assemble existing residential and commercial Report on market strengths and market reports (McCombs Group & Maxfield Inc.) development opportunities 715/17 and information from Everybody In's Socioeconomic opportunity Profile & Business Interviews & Survey Results; review data; identify Establish a working owner & real estate base mapping (ALTs relationship with the property A Civil Engineering firm is retained and Gary & City agent in the preparation of a Pre. Plat is prepared. Planner/ Econ. Identify redevelopment projects that have Presentation of projects that illustrate Gary & Angei 011511/ similarities to the development features identified development features and qualities that in the report on market strengths and builds upon market strengths and opportunities. opportunities that would provide the framework for the City's vision for the ite.---___- -- redevelopment of the site.-- ----- -----------.-.____......_- co Retain a consultant to prepare conceptual site --- Presentation & approval of planning Gary &City 12/15/17 plans which illustrate the City's Vision for concepts by the land owner & City Council Planner/ Econ. 41 Identify perspective developer and/or business Developer and/or business user identified. Economic '4/1/18 user interest in the Redevelopment Vision for the Specialist site. Prepare Master Development Plan illustrating the Master Development Plan is approved. 6/30/18 redevelopment of the site consistent with the land Economic owner & City's vision for the 4.9 acre site. Specialist ......__..------ ----- .. _. Strategic Priority: Targeted Redevelopment Outcome: Opportunity Site Redevelopment is inviting, attractive, & vibrant Target: Redevelopment of a variety of housing conforming to the City's Vision Initiative: Master Development Plan Actions Measure of Success Who's Target Date - - Responsible Identify Planning Issues: zoning requirements Preparation of Planning Issues Map& Gary & City 6/30/17 (land uses, setbacks, development standards, supported information. Planner/ Econ. access drives, public & private utilities, storm water Specialist management requirements, adjacent land uses, un>que features and/or development restraints. Assemble existing residential and commercial Report on market strengths and Gary & Angel 7/15/17 market reports (McCombs Group & Maxfield Inc.) development opportunities and information from Everybody In's Socioeconomic Opportunity Profile & Business Interviews & Survey Results; review data; identify market strengths & 0000rtunities. 42 Review prior development concepts ( Damon Farber Design Opportunity Site Concepts, ESG Revised Design Concept and development concepts by Flaherty & Collins, Sand Development, Devean George Group Identify redevelopment projects that have similarities to the development features identified in the report on market strengths and opportunities. identify developer interests and capabilities to serve as a Master Developer of the overall project. Developer's conceptual development and feasibility analysis is presented to the EDA. Developer provides a Master Development Plan for the phased development of the Opportunity Site. City Council processes a PUD Rezoning and/or Zoning Ordinance Amendment to allow residential uses within the Central Commerce Overlay District. Assemble a report illustrating Gary & Angel 7/15/17 development options illustrating housing types and land uses. Presentation of pro11 jects that illustrate Gary & Angel 8/1/17 development features and qualities that builds upon market strengths and opportunities that would provide the framework for the City's vision for the redevelopment of the site. ....--11-1-1-11- ..... ... . _ _...., _. _._ _.._._ _ ........_ . _...._. Review development concepts and Gary, Econ. 9/1/17 feasibility projections. Specialist, and Springsted Financial EDA finds the conceptual development ._.......... Gary, Econ 10/15/17 plan conforms to the City's Vision and the Specialist, and feasibility analysis meets the economic Springsted principal plan. Financial EDA approves the Master Development Gary, Econ. 11/15117-12/15/17 Plan (if necessary an EAW is processed Specialist and City before proceeding with a PUD Attorney. Application) ...._. ... ...... .............. PUD is approved City Planner/ City 3/15/18 Attorney Central Commerce Overlay District is amended. 43 Safe, Secure, Stable Conuniuuty Strategic Priority: Safe, Seco[e,Stable Commulnity_ Target: to%Jnccease_hOde_Compliattce Initiative: code_ERforcetneutfagagemEAtpxog[am Actions Outcome WeM-aintainedand Vibrantneighborhoods Measure of Success Who's Target Date -------- - --- ' -- _ ._._...-------- Make resident contact when possible at properties Increase in positive interactions with Xiong Thao Ongoing with code violations. Explain, offer solution, and citizens timetable. Deliver notice directly to occupant at time of visit. Provide educational information at 1" visit.. This Decrease in the number of notices Xiong Thao Ongoing includes possible resources to remedy violations. required. Reviewing and modify code enforcement Increase in violation corrected without Xiong Thao Ongoing procedures to be more effective to achieve enhanced enforcement. desired outcome. _______ _ __ __ When a violation is present at a rental property, Decrease in response time Xiong Thao Ongoing contact is made with the landlord and/or property Increase landlords involvement in manager on file. properties 44 Strategic Priority: Safe, ecure, Stable commumty_ outcome: Well Maintained_and Vibrant neighborhoods Target: tmpro_v_ed_Market_Value Initiative: Enhanced_Proactive Code EnforcemeatPLogca¢L Actions Measure of Success Who's Target Date Responsible Immediately address inspector observed code Reduction in complaints. Xiong Thao Ongoing violations that would likely result in a citizen Positive feedback from residents. complaint and can be resolved quickly with resident contact. _ _ Identify residential or commercial areas with high Reduction in complaints. Xiong Thao J Ongoing levels of repeat violationslongoing violations. Positive feedback from residents. Daily sweeps of major thoroughfares. Reduction in complaints. Xiong Thao Ongoing Positive feedback from residents. During code enforcement inspections, sweep J Reduction in complaints. Xiong Thao Ongoing block for same, similar, or obvious violations. Positive feedback from residents. ---------------- Strategic _- ---___ Strategic Priority Safe, Secure, Stable Community Outcome: Target: Initiative: Crime Prevention through neighborhood and business watch Actions Measure of Success Who's Target Date Responsible Verify Neighborhood Watch contact info and . Minimal bounce backs from Becky Bole and 7/21/2017 update database communication transmissions 2017 Interns . 2o% increase in registered email addresses from watch captains who currently are not registered with an email address. 45 Regular communication from Sector Sergeants to ® Track the transmissions — at least Sector Sergeants / On-going; Neighborhood Watch captains monthly Becky Boie beginning NNO — ® Baseline survey with watch captains 8/1/2017 / Annual to assess police -watch captain Review communication and identify areas for _........ .... .... ...... .. .. .. . . _... _._._ ._ ...._ ..... _ ... _....... _. _ .... improvement _ ..._ ..... _..._ . ..._._......_....._ _ ..._ ...p ... .................... ...... ....... ......_ _. _ .._ ... ... _._ :.. ,._.... Create business watch database to enable future y_ geography ® Abilityto search b eo rah or g y Beck Boie and Y Dec 2017; communications similar to neighborhood watch business type(s) SCU May 15, 2018; ® 25% of businesses registered by end of NNO 2018 2017 ® 50% businesses registered by May 15, 2018 ® 75% of businesses registered by NNO 2018_._._..._.__......____...._......_....._...................._..._..........._............................_..._.._.................._._._._..........__....._........_............___.._.........._............. _._ ..............._ _...._...._.._._..._..._.__......_.....__..._.._......._..._..........----------- ..._..___.................................._............._......_.._......._.__......._.....__,_.._..._.._.._......._. Proactively contact businesses who are victim to ...._...._.._........_........_.,..._...__.._............_.... go% of victim business are contacted by Becky Boie and Beginning burglary or robbery to offer CPTED Crime Prevention Specialist Records Division 5/15/2017 W Strategic Priority: Safe, Secure, Stable Community initiative: Police - Community engagement Actions - - Quarterly workshops on various crime trends or crime prevention info (partnering Sector Sergeants and Crime Prevention Specialist) Maintain "with a Cop" event series Continuing inclusion of the MAC (Multi-Cultw Advisory Community) within the department. park meetings/ NNO/ Kick-off party / etc. Outcome: Target: Measure of Success Who's Target Date Responsible Tracking the frequency (each Sector Becky Bole and On-going / Semeant should "host / coordinate" one Sector 1-4 Quarterly • Minimum 4 coffee/cone "with a cop" events annually. • Ongoing partnership with Wal-Mart Community on-going/ Liaison and Sector Monthly Review Sergeants for Shop With a Cop .... _— • Provide updates to staff regarding Community Monthly Updates MAC dialogues via internal newsletter Liaison / BCPD • Continue to update MAC members via Administration email of significant community events. • Include MAC members in department hiring and promotional processes • Encourage MAC member ride along • Promote events through Social Media to increase attendance. • Utilize city communications group to promote events Bcvu Administration 1 Crime Prevention Specialist/ Community vn-going Continue to evolve our Social Media footprint to • Increase Facebook followers by io% BCPD weeKiy promote a higher level of transparency • Expand Social Media to include Administration Twitter • Exoand usage of Facebook to solicit _ 47 tips on solving crimes • Disseminate too%of Media Releases to social media outlets Strategic Priority Safe, Secure, Stable Community Outcome: Initiative: Violent Crime Actions Measure of Success Continue Crime Reduction Strategy (CRS) • Weekly meeting meetings focused on violent crime activities / • Earmark for CRS follow up all crime trends / emerging "hot spots" strategies to assess effectiveness Approximately monthly crime number review and trend analysis by sector sergeants Proactive details to combat current significant trend or crime "hot spots" (directly or in -directly related to Violent Crime) Target: Who's Target Date Responsible BCPD Admin and On-going/Weekly Crime Analyst /additional resources • Crime Analyst attends timely training Updates to Patrol Commander and Sector Sergeants On-going/Weekly Community Services Commander for (with help from inclusion in each scheduled CRS meetinn Crime Analyst) Each sergeant puts together at least two Sergeants 12/31/2017 details a year (with After Action Reports) Increase analytics/software/training for Crime • Crime Analyst attends timely training BCPDAdmin Proposal for 2018 Analyst and/or receives new software. budget • Request and approval for new analMics software into 2018 budget Send a detective to visit a regional agency to Each detective visits a unique agency Investigation 12/31/2017 explore different and/or emerging crime fighting during the year Commander strategies and technologies Continued distribution of Nate Report / Sector Sergeants actively talk about the contents Sergeants On-going / Brief Sheets/ Weekly Crime Statistics throughout during roll calls Weekly departmentasaresource Increased enforcement of "community nuisance Dissemination of school calendars to Sergeants / Crime June 1, 2017 and offenses" (Ex: curfew, truancy, underage drinking, assess for special events Analyst / SRO on-going M 12-911 ordinance violations) in alignment with (Prom/Homecoming/last Day of results of 2008 PERF Study School) and for increases in juvenile community meeting regarding BWC programs and "down time" command staff • Crime Analyst tracking of targeted oliP cies. Seek Council input and approval of BWC program, offenses Chief • Increased proactive enforcement in vendor selection, and operating policy. pre -identified "hot spots" ,__ Development of "Safe Exchange Zones" for __ • Development of signage indicating BCPD Admin Sept. i, 2017 private online transactions at city buildings such zones Chief • Marketing of initiative through proposed BWC implementation. Facebook and City Communications • Reduction of private online Develop a vendor relationship and select a product "craigslist" robberies Strategic Priority: Safe, Secure, Stable Community Outcome: Full implementation Target: Initiative: Body worn camera program Actions Measure of Success Who's Target Date Seek community input -social media, polling, The number of community members Chief and April 2017 community meeting regarding BWC programs and making recommendations and giving command staff oliP cies. Seek Council input and approval of BWC program, in Complete an open meeting in front of the Chief March 2017 vendor selection, and operating policy. City Council. Insure staff/Union involvement and ownership of Present policy and product information in Chief First quarter of proposed BWC implementation. front of all sworn staff. _ 2017 Develop a vendor relationship and select a product Selection of cost effective and reliable Commander January 2017 after testing and evaluating. product while gaining the support of Flesland 49 Implement next generation squad cameras to support of BWCs Purchase and outfit BWCs to all uniform BCPD officers. __.._____._._..__._._.._.._..__._._.....__......._.. _................._._..._._.._._._..__.__.__.__.__.._.__._.._....._.-- Ongoing review of operation and compliance with BWC policy. Fully implement all vehicle in car camera systems All sworn uniformed officers wear a BWC while on -duty. . -------------- -.------...-_.._.._..._.-_.-___._..___...__..............._._ ____.__...___..._........ Less than 5 %failure rate of BWCs and or policy compliance Commander Flesland ......................._...__.._......_._. Command Staff Patrol sergeants January 2017 August 2017 November 2017 a Key Transportation Investment Strategic Priority: Key Transportation Investment outcome: Safer, more aesthetically Target: t00% funding, preliminary plan pleasing Brooklyn Boulevard completed by 2020 Initiative: Implementation Plan for Brooklyn Boulevard Reconstruction Projects Actions Measure of Success Who's Target Date Responsible Brooklyn Boulevard Phase 1(49"' Ave to Bass Lake Road) Develop a Level i geometric layout for approval by Obtain municipal consent and Mn/DOT Project Engineer July 2017 Henn CO Brooklyn Center and MnDOT _ and Hennepin County approval Collaborate with other stakeholders to develop Fully funded project City Engineer August 2017 funding package (Hennepin Co, Brooklyn Center, Three Rivers Park District, Metro Transit and Minneapolis) Coordinate Easement Acquisition for the project Submittal of R/W Certification for project Project Engineer December 2017 construction Plans City Council authorization to bid the Project Engineer January 2018 _ PJect_ Award. the project to a Contractor City Council authorization to award the Project Engineer March 2018 _ project Completion of project Issue final payment, close out project Project EngineerFall22019 Brooklyn Boulevard Phase 2 (Bass Lake Road to 1-94) Collaborate with other stakeholders to develop Fully funded project funding package (Hennepin Co, Brooklyn Center and Metro Transit _ Finalize roject scope with Hennepin County Issue RFP for design Select design consultant for the project___._ City Council awards Coordinate Easement Acquisition for the project Submittal of R/W Ce for City Engineer Project Engineer October zozo 51 Develop final construction Plans City Council authorization to bid the ------ -- Award the project to a Contractor City Council authorization to award the project Complete project. _ Issue final payment, close out project Strategic Priority: Key Transportation Investments Outcome: Safer, enhanced multimodal TH 252 Initiative: TH 252 Freeway Conversion Actions Measure of Success Completion of Hennepin County Freeway Approval of MnIDOT, Hennepin County, Conversion Study _ Brook lyn_Park and Brooklyn Center Lobby State to include TH 252 corridor (in its Include on States transportation plan Project Engineer January 2021 Project Engineer March 2021 Project Engineer Fall 2022 Target: l00% funding, preliminary plan completed by 2020 Henn CO, Brooklyn Center and MnDOT who's Target Date Responsible Implement environment process City Engineer July 2018 City Engineer July 2018 entirety) in State's Transportation Plan Collaborate with other stakeholders to develop Fully funded project City Engineer January 2019 funding package (Hennepin Co, Brooklyn Center, Brooklyn Park, Metro Transit MnDOT, Metropolitan Council, others) Select design consultant forthe project Consultant hired City Engineer -City March 2019 Develop a Level 1geometric layout for approval by Obtain municipal consent and MnIDOT Engineer November 2019 Henn CO, Brooklyn Center and MnDOT and Hennepin County approval Implement environment process Environment process approved by City Engineer February 2020 Federal Highway Administration _. Research and evaluate enhanced multimodal Multimodal transportation plans City Engineer February 2020 transportation improvements developed_ _ Develop a property acqulsitionplan Property acquired _ City Engineer _ November 2020. Develop final construction Plans City Council authorization to bid the Project Engineer January 2021 project Award the project to a Contractor City Council authorization to award the Project Engineer March 2021 52 Complete project __ Issue final payment, close out project _ ___ Project Engineer Fall 2022 53 Brooklyn Center 2018 –2020 Strategic Plan Monday, June 12, 2017 Council Recommendation It is recommended that the City Council • consider the new Vision Statement. It is further recommended that the Council • consider establishing consensus on the 2018- 2020 Strategic Plan. Background In March of 2015, the City Council developed the 2016- • 2018 Strategic Plan. In February of 2017, the City Council, City Manager, • Interim Assistant City Manager, and Department Heads met for the 2018-2020 Strategic Planning Retreat. In the previous 2016-2018 Strategic Plan there was not • a “vision” statement included as part of the plan. In April of 2017, the City Manager, Deputy City • Manager, Department Heads, and Supervisors met to develop strategic initiative actions (operational). Draft Vision: “The City of Brooklyn Center will be a thriving, diverse community with a full range of housing, business, cultural and recreational offerings. It is a safe and inclusive place that people of all ages love to call home, and visitors enjoy due to its convenient location and commitment to a healthy environment.” Strategic Plan Priorities 20162016--2018 2018 Strategic Plan Strategic Plan 20182018--2020 Strategic Plan 2020 Strategic Plan 1.Resident Economic Stability1.Resident Economic Stability 2.Targeted Redevelopment2.Targeted Redevelopment 3.Enhanced Community 3.Enhanced Community ImageImage 4.Inclusive Community 4.Inclusive Community EngagementEngagement 5.Strengthened and 5.Safe, Secure, Stable Empowered YouthCommunity 6.Key Infrastructure 6.Key Infrastructure InvestmentsInvestments 2018-2020 Strategic Plan Elements Vision Values Mission SWOT Analysis Strategic Priorities Desired Outcome Key Outcome Indicators Key Outcome Targets Strategic Initiatives Strategic Initiative Actions (Operational) Policy Issues Is there a consensus of the Council • regarding the new Vision Statement? Is there a consensus of the Council • regarding the 2018 –2020 Strategic Plan?