HomeMy WebLinkAbout2017 05-22 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY/WORK SESSION
MAY 22, 2017
CITY HALL — COUNCIL CHAMBERS
The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson
at 6:00 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Marquita Butler, April Graves, Kris Lawrence -
Anderson, and Dan Ryan were present. Also present were City Manager Curt Boganey, Deputy
City Manager Reggie Edwards, Public Works Director/City Engineer Steve Lillehaug, Director
of Business and Development Gary Eitel, Director of Community Activities, Recreation and
Services Jim Glasoe, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver
Off Site Secretarial, Inc.
CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS
None at this time.
MISCELLANEOUS
Councilmember Graves stated she would like to add the Council Policy 2.06, Request for
Advance Council Approval to Attend Out of State Conference, to the agenda for this evening.
She stated she would like to request travel to the Young Elected Officials Network National
Conference in San Francisco, California. It was the consensus of the City Council to add this
item to the Regular Agenda this evening as item l Oc.
Councilmember Graves stated on Broadway Avenue they have a lane specifically for food trucks
to come a few times a week and line-up there to sell their products. She stated it is a great
opportunity for local businesses as well as the community and suggested Brooklyn Center look
into doing something similar. Mayor Willson and the other City Councilmembers echoed her
sentiments. Mr. Boganey stated he will look at what other cities are doing for this and get some
information for the City Council to review on the topic.
DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS
COMMUNITY CENTER HVAC UPDATE — MR. LILLEHAUG
Mr. Lillehaug stated that in November 2016, the Community Center rehabilitation project
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occurred and the City issued final payment to the contractor, Stantec. He stated prior to issuing
the final payment, it was discovered that the pool HVAC system was significantly undersized
due to a design error. Stantec stated their professional liability insurance will cover a
replacement unit to compensate for the incorrect sized unit they installed. Mr. Lillehaug stated
after discussion, the City Attorney advised them to negotiate with Stantec instead of pursuing
litigation. The consensus was that the City will pay part of the new work costs and Stantec will
pay a portion.
Mr. Boganey noted the idea is that the City shouldn't pay any more than they would have
originally for the correct system.
Mayor Willson asked if the Community Center will need to be closed while they install the new
unit. Mr. Lillehaug stated they will need to close the Community Center down for a second time
to make these changes but it will provide safer, better air quality for the Community Center, and
they will do this work in the fall when they usually do a routine shut down of the Community
Center for maintenance purposes. Mr. Lillehaug stated they are getting bids for the project and
will make sure they have a quality solution in place that will work for a long time.
Councilmember Ryan stated he is pleased to hear the City intends to pay no more than they
would have to begin with. He stated he is upset that Stantec indicated they used the appropriate
building codes because they either misinterpreted the code or they didn't follow it.
Councilmember Graves asked if the electric usage and impact on the environment would be less
if they had done the correct repairs. Mr. Lillehaug stated one unit would have been more efficient
as far as electricity goes.
Councilmember Lawrence -Anderson stated she thinks they should pay more now to get it done
for as long as possible instead of putting an expensive band-aid on the issue every few years. She
noted she just wants to make sure the City has the best information needed to make the best
decision for this situation.
Councilmember Butler stated she would like to see the cost of maintenance on the unit for a
lifetime at the time of bidding, if possible. Mr. Lillehaug stated he believes they can do that.
Mayor Willson stated he thinks it may be best if they get a second opinion after Stantec makes
the repairs this time around. Mr. Lillehaug stated they could have a second peer review to look
over the sizing and make sure it is correct, noting it shouldn't cost much to have someone review
it.
ADJOURNMENT
Councilmember Ryan moved and Councilmember Graves seconded to adjourn the Study Session
at 6:42 p.m.
Motion passed unanimously.
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STATE OF MINNESOTA)
COUNTY OF HENNEPIN) ss. Certification of Minutes
CITY OF BROOKLYN CENTER)
The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn
Center, Minnesota, certifies:
1. That attached hereto is a full, true, and complete transcript of the minutes of a
Study/Work Session of the City Council of the City of Brooklyn Center held on May 22
2017.
2. That said meeting was held pursuant to due call and notice thereof and was duly held at
Brooklyn Center City Hall.
3. That the City Council adopted said minutes at its June 12, 2017, Regular Session.
Lulk
City Clerk
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Mayor