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HomeMy WebLinkAbout2017 06-26 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY/WORK SESSION JUNE 26, 2017 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Pro Tem Dan Ryan at 6:00 p.m. ROLL CALL Councilmembers Marquita Butler, April Graves, Kris Lawrence -Anderson, and Mayor Pro Tem Dan Ryan were present. Mayor Tim Willson was absent and excused. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Finance Director Nate Reinhardt, Public Works Director/City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Lawrence -Anderson requested the following correction to the Joint Work Session with Financial Commission minutes of June 5, 2017. Page 1, Paragraph 2, Line 4: "Councilmember Kris Lawrence -Anderson was absent and excused." It was the majority consensus of the City Council to accept the correction to the June 5, 2017, Joint Work Session with Financial Commission minutes. Councilmember Lawrence -Anderson requested the following correction to the Work Session minutes of June 12, 2017. Page 2, Paragraph 5, Line 3: Strike the following sentence from the paragraph: "She stated she would like to see the State Statute and would like to see this changed and appeal to younger crowds." It was the majority consensus of the City Council to accept the correction to the June 12, 2017, Work Session minutes. 06/26/17 -1- Mayor Pro Tem Ryan requested discussion on Item 6f, in particular how the CDBG funds are distributed to the City. Mayor Pro Tem Ryan stated he has concerns about turning over the authorization to the County but he doesn't want to delay the process for funds to be awarded to recipients. Deputy Director of Building and Community Standards Jesse Anderson stated the next funding cycle starts July 2018 and stated they would want to make a decision within the next few weeks. City Manager Curt Boganey stated the County is the recipient of the funds so he doesn't believe the City has the right to change any decision the County makes; we either accept the terms or we don't participate in the program. He stated the other option would be to contact the County and ask them to consider their comments and concerns while making their decision on how to change their process. Councilmember Graves stated she isn't happy about the decision but she doesn't think it is worth pulling out of the program. She noted there is a representative from each City that will get to provide input so they will have some say in the process. Mr. Boganey stated that is correct; the County is proposing the City has input but that the County gets the final say on which organizations get the funding. Councilmember Graves stated she hopes they will take into consideration the programs that have gotten funding for a long time and look at other social service organizations to give new ones a chance to be funded. Mr. Boganey stated it is a significant change in the way things have been but he understands their desire to manage the programs being funded to each community. He stated that with each public service the County has the burden of administrative oversight. Mayor Pro Tem Ryan stated he understands as well and thinks the City Council should approve the Resolution this evening and give input at a later date as the process moves along. Councilmember Butler stated she is glad Mayor Pro Tem Ryan brought this item up and she does think they should keep an eye on the concerns expressed by the Councilmembers. She stated she hadn't thought of some of their questions and they are all valid. MISCELLANEOUS Councilmember Lawrence -Anderson stated she would like to know who is responsible for maintaining the rain gardens on 63`d Avenue. Public Works Director/City Engineer Steve Lillehaug stated the City is responsible for those. Mayor Pro Tem Ryan asked Mr. Lillehaug if it is correct that there are some like the rain gardens on Dupont Avenue, which by mutual agreement, the property owner maintains, even though it is owned by the City. Mr. Lillehaug stated that is correct and noted there is a mix of responsible parties for all of them. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS BROOKLYN CENTER HOUSING COMMISSION NEW NEIGHBOR PROGRAM COUPON POLICY — MR. ANDERSON 06/26/17 -2- Mr. Anderson introduced this item, provided background on this program and stated its purpose. He noted that Housing Commission Chairperson Goodell is present this evening if there are any questions for him. Councilmember Lawrence -Anderson asked if it is a cost to the City to print the coupons. Mr. Anderson stated yes, the City would print the coupons. He noted they are relatively small, about the size of a note card and will be put on a ring. Councilmember Lawrence -Anderson stated her biggest concern is the Housing Commission having enough help to hand these out. She stated they only had a few volunteers the week prior handing out bags to new residents in the City. She stated she hopes more people volunteer, noted it is fun and new residents get very excited to receive the bags. Councilmember Graves asked how the restaurants and businesses that get to have a coupon are determined and what that process looks like. She stated she would want to make sure every business is aware of this opportunity. Housing Commission Chairperson Goodell stated they planned to use the communication methods the City is currently using to do outreach, and they too want to ensure they reach all the business owners and people in the City. Mayor Pro Tem Ryan stated that is his one and only concern as well. Mr. Boganey stated it may be possible to include a message on all non-residential water bills to let them know about the program. Mayor Pro Tem Ryan stated that is a great idea. Councilmember Lawrence -Anderson stated if this program is adopted, Housing Commission Chairperson Goodell may want to consider reaching out to the Sun -Post Newspaper to put the program information in the paper and they could mention the new neighbor bags as well. Mayor Pro Tem Ryan stated that is a great source and he could also reach out to Dave Kiser about getting the information out to the public. Councilmember Butler stated she wanted to thank the Housing Commission for their time and efforts put into their work; she is very appreciative. She stated she had a conflict the last time, but would like to help hand out bags to new residents. She stated maybe the City Council and Housing Commission could plan a night that works for everyone and they could help hand those out. She asked how many bags are left to distribute. Chairperson Goodell stated there are about 200 left to hand out and stated that would be great if the City Council wanted to help do that. He stated people are so kind and say how happy they are to have moved to Brooklyn Center when they receive the bags. Councilmember Graves echoed Councilmember Butler's sentiments and Mayor Pro Tem Ryan agreed, stating they should arrange a time to do that. Councilmember Lawrence -Anderson stated she was happy that Mr. Boganey included the dates of upcoming events in the Friday newsletter as it was helpful and she would like him to continue to do that. Mr. Boganey stated that is not a problem. 06/26/17 -3- Mayor Pro Tem Ryan stated it would be good to have a representative of the Housing Commission present for the town hall dialogue meeting as well if someone could attend. Chairperson Goodell stated they would be happy to be there. There was a consensus to move forward with this item. Chairperson Goodell thanked the City Council for their support. WATER TREATMENT PLANT PROJECT FINALIZATION UPDATE — MR. LILLEHAUG Public Works Director/City Engineer Steve Lillehaug introduced this item, provided background and status of the project. He stated this project is coming to an end and they are hoping to close it out sooner than later. He stated the project is currently over budget and part of the reason is due to the Consultant going beyond the completion date by a year; which was partly due to issues on the Consultant's end and partly due to the additional work the City gave them. Mr. Lillehaug stated his recommendation is to close this project now, with the understanding that there was $30,000 in the budget to modify the chemical feed equipment system to feed ammonium sulfate, and if it is warranted in the future, they would proceed with adding the equipment by funding it directly out of the water fund budget. Additionally, he stated they are still working on some humidity and radon gas issues within the facility that may need further improvements. He stated his recommendation is the same as the chemical feed equipment, they should proceed with closing this project and should it require further investment, they should fund it directly out of the water fund budget. He noted he hopes they are able to close this out by the end of July. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL The study session was adjourned at 6:45 p.m. to the Informal Open Forum. RECONVENE STUDY SESSION Councilmember Lawrence -Anderson moved and Councilmember Graves seconded to reconvene the Study Session at 6:46 p.m. Motion passed unanimously. WATER TREATMENT PLANT PROJECT FINALIZATION UPDATE — MR. LILLEHAUG - continued Councilmember Lawrence -Anderson stated she supports closing it out as long as they continue to address any aesthetic issues. She asked if there have been any changes in residents' concerns or complaints regarding their drinking water. Mr. Lillehaug stated they have a consultant that will continue to review these items and they will have a report put together for the City Council to review. He stated the complaints are hit or miss. 06/26/17 4- Mayor Pro Tem Ryan stated the water department maintains a record of the complaints it receives and that the City's recent resident survey also provided information on the different aesthetic issues that some customers had with City water. He thanked Mr. Lillehaug for doing a great job managing such a complex project and exceeding the project's budget by such a small amount. Mr. Lillehaug stated the Consultant is absorbing a lot of the costs. Mayor Pro Tem Ryan stated he is very pleased to hear that. There was a consensus to move forward with this item. Mr. Boganey thanked Mr. Lillehaug for helping pull this together and informed the City Council that Mr. Lillehaug will be moving on to his new position with another city next week. The City Councilmembers echoed Mr. Boganey's sentiments. Mr. Lillehaug stated he is proud to have worked with everyone and thanked them for their support and kind words. ADJOURNMENT Councilmember Lawrence -Anderson moved and Councilmember Butler seconded to close the Study Session at 6:52 p.m. Motion passed unanimously. 06/26/17 -5- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study/Work Session of the City Council of the City of Brooklyn Center held on June 26, 2017. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its July 10, 2017, Regular Session. AA j jkAvm J A+,Z,;14X City Clerk 06/26/17 -6-