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2017 07-17 CCP Joint Session with Financial Commission
AGENDA CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION Monday, July 17, 2017 6:30 p.m. City Hall - City Council Chambers I.Call to Order II.Approval of Agenda III.Overview/Introduction IV.Capital Improvements Plan 2018 - 2032 V. Individual Capital Projects Funds a.Capital Improvements Fund b.Municipal State Aid Fund c.Street Reconstruction Fund d.Infrastructure Fund e.Overview of Utility Funds f.Technology Fund g.EBHC Capital Fund h.BC Liquor Capital Plan VI. Adjournment 2018 2032 Capital Improvement Plan Introduction ................................................................Pages 1-2 Charts.........................................................................Page 3 ProjectListing.............................................................Pages 4-6 Individual Capital Projects Funds Capital Improvements Fund CashFlows..................................................................Page 7 Municipal State Aid Fund CashFlows ..................................................................Page 8 Street Reconstruction Fund CashFlows ........................................................... Page 9 Infrastructure Fund CashFlows ........................................... Page 10 Water Utility Fund CashFlows........................................... Page 11 Sanitary Sewer Utility Fund CashFlows ........................................... Page 12 Storm Water Utility Fund CashFlows ........................................... Page 13 Street Light Utility Fund r', j-. 1UV' ................................................... Page 14 Technology Fund Technology Capital Plan..................... Page 15 CashFlows .......................................... Page 16 EBHC Capital Fund EBHC Capital Plan............................. Pages 17-19 CashFlows .......................................... Page 20 BC liquor BC Liquor Capital Plan ...................... Page 21 Attachments: 2018-2032 CIP Power Point Presentation LI City of Brook(yn Center MIThrK CAPITAL i U tIA I I PROGRAMI The 2017-31 Capital Improvement Plan (CIP) is a planning document that presents a fifteen-year overview of scheduled capital projects to address the City's goals for maintaining public infrastructure. The CIP includes a long-term financing plan that allows the City to allocate funds for these projects based on assigned priorities. The fifteen-year horizon of the CIP provides the City with an opportunity to evaluate project priorities annually and to adjust the timing, scope and cost of projects as new information becomes available. The information contained in this plan represents an estimate of improvement costs based on present knowledge and expected conditions. Changes in community priorities, infrastructure condition and inflation rates require that adjustments be made on a routine basis. A capital improvement is defined as a major non-recurring expenditure related to the City's physical facilities and grounds. The 2017-2031 CIP makes a concerted effort to distinguish between major maintenance projects contained in the City's operating budgets and capital improvement projects financed through the City's capital funds and proprietary funds. Typical expenditures include the cost to construct roads, utilities, parks, or municipal structures. The CIP is predicated on the goals and policies established by the City Council, including the general development, redevelopment, and maintenance policies that are part of the City's Comprehensive Plan. A primary objective of the CIP is to identify projects that further these goals and policies in a manner consistent with funding opportunities and in coordination with other improvement projects. CIP Project Types The Capital Improvement Plan proposes capital expenditures totaling approximately $203 million over the next 15 years for improvements to the City's streets, parks, public utilities, and municipal buildings. A brief description of the four functional areas is provided below. Public Utilities The City operates four utility systems, all of which have projects included in the CIP —water, sanitary sewer, storm drainage, and street lighting. A vast majority of the public utility improvements are constructed in conjunction with street reconstruction projects. The remaining portion of public utilities projects include improvements to water supply wells, water towers, lift stations, force mains and storm water treatment system. Street Improvements Street improvements include reconstruction or resurfacing of neighborhood (local), collector and arterial streets. Proposed improvements include the installation or reconstruction of curb and gutter along public roadways. As noted earlier, street improvements are often accompanied by replacement of public utilities. Park Improvements Park improvements include the construction of trails, shelters, playground equipment, athletic field lighting and other facilities that enhance general park appear, ice and increase park usage by providing recreational facilities that meet community needs. 2017-2031 Capital Improvement Program P a 1 e I I Capital Maintenance Building linprovenients Capital maintenance building improvements include short and long term building and facility improvements identified in the 18-year Capital Maintenance Building Program approved in 2007. CIP Funding Sources Capital expenditures by funding source for the fifteen-year period are shown in Table I and Figure 1. Major funding sources are described below. Public Utility Funds Customers are billed for services provided by the City's water, sanitary sewer, storm sewer, and street lighting public utilities. Fees charged to customers are based on operating requirements and capital needs to ensure that equipment and facilities are replaced to maintain basic utility services. Annually the City Council evaluates the needs of each public utility system and establishes rates for each system to meet those needs. Special Assessments Properties benefiting from street and storm sewer improvements are assessed a portion of the project costs in accordance with the City's Special Assessment Policy. Every year the City Council establishes special assessment rates for projects occurring the following year. Rates are typically adjusted annually to maintain the relative proportion of special assessments to other funding sources. Street Reconstruction Fund The Street Reconstruction Fund provides for the cost of local street improvements along roadways that are not designated as municipal state aid routes. The revenue for this fund is generated from franchise fees charged for the use of public right-of-way by natural gas and electric utility companies. Debt was issued in 2015 to supplement this fund and is expected to again be issued in future years to maintain the current reconstruction plan. Municipal State A (MSA) Fund State-shared gas taxes provide funding for street improvements and related costs for those roadways identified as MSA streets. The City has 21 miles of roadway identified as MSA streets and is therefore eligible to receive funding based on this designation. The annual amount available in 2017 is estimated to be $1,019,000 and provides for maintenance and construction activities within the City's MSA street system. Capital Projects Funds The City Council adopted a Capital Project Funding Policy in January 2014, to provide reoccurring sources of funding for the City's Capital Projects Funds. The Policy specifically identifies three main funding sources including: audited year-end General Fund unassigned fund balance above 52% of the next year's General Fund operating budget; audited year-end Liquor Fund unrestricted cash balance that exceeds three and a half months of the next year's operating budget and one year of budgeted capital equipment needs; and Local Governmental Aid (LGA) received in the amount of $650,000 or half of the amount received by the City (whichever is greater). Other funding sources in this category include grants, park district funding, watershed funding, federal and state funding, and county funding as determined on a project by project basis. Typically the City Council has directed these funds towards municipal facilities such as parks, trails, public buildings and other general purpose needs. 2017-2031 Capital Improvement Program P a g e 12 TABLE 1. 2017-2031 Capital Improvement Plan - Summary by Funding Source Total Funding Need 15-yr Average Annual Funding Need Percent of Total Need Water Utility $22,453,000 $1,496,867 11% Sanitary Sewer Utility $20,155,000 $1,343,667 10% Storm Drainage Utility $17,671,000 $1,178,067 9% Street Lighting Utility $2,272,000 $151,467 1% Municipal State Aid $10,655,000 $710,333 5% Street Reconstruction Fund $35,014,000 $2,334,267 17% Capital Projects Funds $71,115,000 $4,741,000 35% Special Assessment Collections $23,984,000 $1598933 12% TOTAL [ $203,319,000 $13,554601 100% FIGURE 1. 2017-2031 Capital Improvement Plan - Overview of Project and Funding Sources Cap mproiement Plan by Funding Source Special Assessments, 44 9% Water -, Storm Drainage, Capital Projects, Street \..Light, 1% %W w' MSA, 5% 2017-2031 Capital Improvement Program Page 13 0 0.''-0)0.0 0H U) 0I) LL 0.(110 (4) to 0(N EN. 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Reader Boards for Inside/Outside NewI 15 2012 $128,000.001 Grey Chair Replacement 1989 - 20071 10 2018 $183,000.00 Booking & Reservation Sysytem 2000 15 2018 $91,000.00 Phone System 1998 $32000.00 10 2018 $40,000.00 Dewatering Well & I-leader 1995-2012 20 2018 $47,000.00 Energy Management System (HVAC)19991 $15,500.00 10 2018 $23,000.00 Parking Lot Seal Coat (Main Lot)20131 $10,718.00 6 20181 $15,000.001 $399,000.00 Hippodrome Roof (EDPM)1990 $91,575.00 20 2019 $205,000.00 Multifunction Copier Main Office 2012 $15,000.00 7 2019 $20,000.00 Tack/Morgan/Hall Carpet 2011 $27,000.00 8 2019 $32,000.00 Replace Harvest/Garden City Carpet 2013 $40,000.00 7 2019 $50,000.00 GO/Harvest Prefunction/Link Carpet 2012 7 2019 $60,000.00 $367,000.00 Carriage Hall RTU (Pre #1 & OH A #2)1989 25 2020 $200,000.00 Facility Security System Server 2012 ___8 2020 $50,000.00 Main Kitchen Dishwasher 2005 $75,000.00 15 2020 $95,000.00 $345,000.00 Carriage Hall RTU (LL #4 & OH B #3)1989 25 2021 $200,000.00 Parking Lot Seal Coat (East Lots)2015 $17,264.68 6 2021 $20,000.00 Inn Carpet at Earle Brown House 2011 9 2021 $30,000.00 Captains/Estate/Loft Carpet 2014 $18,000.00 7 2021 $25,000.00 Replace 2 Boilers Convention Center 2010 10 2021 $15,000.00 Replace Admin Office Carpet 20061 $18,000.00 16 2021 $23,000.001 $313,000.00 Air Handling Unit #5 and #6 1989 27 2022 $73,000.00 D Barn Remodel 2011 10 2022 $325,000.00 Replace Harvest Divider Walls 1999 15 2022 $20,000.00 Man Lift - Small 2005 $15,000.00 15 2022 $20,000.00 Replace One Boiler 2007 $15,000.00 15 2022 $15,000.00 $453,000.00 Main Large Marquee and Electronics 1989 15 2023 $30,000.00 Prefunction & Carriage Hall Carpet 2015 6 2023 $92,000.00 Replace Combi Oven 1990 $14,165.00 12 2023 $40,000.00 Stable Remodel 1989 2023 $200,000.00 Carriage Hall Carpet 2017 $50,000.00 6 2023 $50,000.00 ____ Replace Compactor 2008 $11,375.00 15 2023 $17,775.00 $429,775.00 Parking Lot Seal Coat (Main Lot)20181 1 6 1 20241 $15,000.00 Replace S. Carriage Hall Door/Windows 20091 1 15 1 20241 $45,000.00 $60,000.00 19 iLILI1h1 áa'iiLii PLAN (revisedMav 2017) Estimated Acquisition or Subtotals Acquisition Acquisition Useful Replacement Estimated and Capital Item Year Cost Life Year Cost Totals Parking Lot Mill and Overlay (East Lots)2000 25 2025 $100,000.00 Tack/Morgan/Hall Carpet 20191 $30,000.00 1 8 1 2025 $32,000.00 1 $132,000.00 Multifunction Copier Main Office 1 2019 $15,000.00 7 2026 $20,000.00 Replace Harvest/GC/Link Carpet L-20191 $30,000.00 7 2026 $30,000.001 $50,000.00 Replace Harvest/GC Carpet I 20201 $40000001 7 I 20271 $50000001 $50,000.00l Prefunction Tile or Carpet Carriage Hall 2022 6 2028 $92,000.00 Rotunda Roof& CH Metal Work 1989 20 2028 $91,000.00 HVAC EMS 2018 $15,500.00 10 2028 $49,300.00 Facility Security System Server 2020 8 2028 $50,000.00 Captain's/Estate/Loft Carpet 2021 $18,000.00 7 2028 $30,000.00 $312,300.00 Phone System 20191 $32,000MI 10 20291 $40,000.001 Inn Carpet 20201 9 20291 $30,000.001 Carriage Hall Carpet 20231 $50,000.001 6 1 20291 $50,000.001 $120,000.00 Replace Stable Roof 1990 20 2030 $28,000.00 Parking Lot Mill and Overlay (Main Lot)2005 $70,000.00 25 2030 $100,000.00 Replace 2 Convention Center Boilers 2020 10 2030 $15,000.00 Replace Harvest Blacksmith Roof 1990 20 2030 $20,000.00 Replace Chiller 1989 20 2030 $160,000.00 $323,000.00 Parking Lot Seal Coat (East lots)20251 $17,264.681 6 1 20311 $20,000.00 Hippodrome Roof (EDPM)19901 $91,575.00 17 1 2031 $100,000.00 $120,000.00 Carriage Hall Wall Panels 19891 $72,000.001 20 1 20321 $99,000.00 Alto-Shaam (2)20171 $14,000.001 15 1 20321 $21,000.00 $120,000.00 Multifunction Copier 2026 $15,000.00 7 2033 $20,000.00 Replace 2 Steam Jacket Kettles 1989 20 2033 $30,000.00 Replace GC/Harvest/Link Carpet 2026 $30,000.00 7 2033 $30,000.00 Replace One Boiler 2018 $10,000.00 15 2033 $15,000.00 $95,000.00 Replace Inn Roofs 1989 20 2034 $50,000.00 Replace 0 Barn Roof 2009 $24,000.00 20 2034 $24,000.00 Prefunction Tile or Carpet Carriage Hall 2028 6 2034 $92,000.00 Harvest /Garden City Carpet 2027 $40,000.00 7 2034 $40,000.00 $206,000.00 Main Kitchen Dishwasher 2005 $75,000.00 15 2035 $75,000.00 Man Lift - Small 2005 $15,000.00 15 2035 $20,000.00 Replace Harvest Divider Walls 2020 15 2035 $20,000.00 Replace 2 Boilers (Inn)1989 20 2035 $24,000.00 Tack/Morgan/Hall Carpet 2027 $30,000.00 8 2035 $30,000.00 Replace Carriage Hall Carpet 2029 $50,000.00 6 2035 $50,000.001 Replace Combi Oven 2023 $14,165.00 12 2035 $40,000.00 __ Captain's/Estate/Loft carpet 2028 $30,000.00 7 2035 $30,000.00 $289,000.00 all '{S V5'AI$I.1I11 J I VI ha I J I 3111:1-WI ,tl1'A r I i7l FVP'1Sk Va Estimated Acquisition or Subtotals Acquisition Acquisition Useful Replacement Estimated and lGavital Item I Year I Cost I Life I Year I Cost I Totals This report encompasses all anticipated capital expenditures (items exceeding $10,000) from 2015-2035. All dollar amounts are shown in 2012 dollars, with appropriate yearly increases projected where possible. 21 0) 0) a)0 U' a CL. .0U)a) C-) •0C 'LL. C'.)0)0) a)0.000. 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Acquisition or Subtotals Replacement Estimated and Capital Item Year Cost Totals Blvd. Signage at Store #2 20181 $25,0001 Business Site/Location Feasibility Analysis 20181 $25,0001 20181 $50,000 Business Site/Location Feasibility Analysis -2019 $1,000,000 Implementation _of_Results 2019 $1,000,000 Business Site/Location Feasibility Analysis -2020 $2,000,000 Implementation _of_Results 2020 $2,000,000 This report encompasses all anticipated capital expenditures (items exceeding $25,000) from 2018-2032. 23 0Csl bO Uci) I L.] 0 00 EL cj ci) E CO ci) L cj c) cu w ==0 &) ,n -=c 0o=1]- 1 0 poEU S 0 0 =LL-tII_I)U -=1 fli UA 2 0 = L 0 0 0 0 0 0 D 22=1 cd o ?&=U CIJ )[L CO&) =)0= = - = =) (d u -F U =)wE o jE C u ) 0 qjo 3=2(010 0 i =c 0 L &) 0 =0 === 0 Ub S 0 UA ML U E1 COL 0= 0 0 w _ E 0=MJ P0! c DC d 0=0 G\ 0= o o U U 0 0 0 CoU0000>0 CC E 0 — CL U 'C• 0 =oo0 = 00 U)0 • Ol CO 0 (to 0 I 0 o 'I(C a 00)NIl 0)C0 0 00<0 C-.<Q Z ZO ____Z 0 0000000000000000000 o0 ooaooSl30000000000l00000 0 C C C U)C (0 U) C00 C 0-C 0 C C-) 0CC00QQ00Q C 'JOC')N-U) CO-O0000NJC1U)CN-(C)(r)6,6 (0 NU)C)O)U)1U)U)NJC flo U)U)U)U)000NJNJ,1jU)U)U)U)U)U)U)(9 -02 U) -U)U)(N U) U))CO -oA)U)U)0U)U)0 --------- 000000000000069-U)U)U)U)U)0 00 U)U)00000000000000U)U)U)U)O 0o C 0 0) 0 0 0 (ON-N) 0 0 0 0CC) 0 0,0=0CO NJ U)0)LCDLCD U)c-U) -o 0U)CC)U)U)U)UUJOU) 0 (0 - - C C C 0U)U)U)U)U)0U)U)U))U)U)U)0 0 00 0 0 0 C 0 C C 0 C 0 0 0 C-U)C0 CCU 0 0 0 0 U) 0(6 C 0ci 0ci 0 ciU) U) NJNi6)) N-CD(A E 113 '° CC-U)C') CI) CC) 000U0U)0U)U)U)U) - 0 C 0 00000000000000CU)CU)U)U)U)0U)0U)U)0 0 0 U) - CC 0 0 N- 0 00000000000 qC 0 C00 LU o C-N- 0 00 0(A 0)0)NJU)N-U)0 0NJ CDCD 0 0U)(0 C')'C--0)0 (U SC-(A C U U)U) a C 00 0 E 0 00 0 0 000U)0U)U)U)Se-o&0U)U)U)0 0 0 0 0 0 0 C 0 0 C000U)U)U)U)0U)U)0C C 0 0 0 0 0 0 dd 0 0 C 0 U) 0 (C)0 0 coo 0 0 0 r- 0 r- 1 —(N (A U)U)CC)N-0.U)U)C)CC)NJ RU)U)c-iU) T 7.I o0)0 0000000000000 0 00000000000 00CU)0C0 U)U)U)SLCU)U)U)0G90 00 >-0 1 0 0 C0000U)U)0GU0U)0C0 =C U 0)ci ci ci ci ci cicicici ci 6 0 C°o 0Oct U)N-U)N-NC 0CD 0 0)U)CON-0)(0 U)NJC')C') (ACU = c-j 0 2 H -- - 0CCC CU)0 C C 0 0 0 0 0 0 0 C CC) C 0 0 0 0 0 C C C C C NJCaCCC U)U)U)C Cl U)U)U)U)U)0N-(AC C00 U)U)U)U)U)U)U) 1<0 0 0 U)U)CL (6 IU) IL U)NJ U) NJ 5)) 0COU) 00 U) U)U) CC)U)UC a 0 CUNJ 0) C- (AU).---CCCCCC CCCCC0 C I CCC000CCCCCU)N--- 00U)00U)00 U)U)U)U)U)U)C0 00 0U)0U)C--U)U)U)U)UCU)0 00U)U)U)U)U)U)U)(A-0 N a0 0 0 0 U)U)0 0 0 (A'CC '-'(A 0 00)0(0 '0 NJNJ NJ U)0)-CC-N-(0(C)0 =LU CJ)(6U)(AU)C <U)<CEo 1 U) 0 -_L ( U) N- U)U)0' 0 0 0 0 0z 0 0) 0 0 0 =0 0 0 0 0 0 0 0 0 0 0 00 =0 0 0 U)(ft U)U) U)U)0 000 U)U)U)U) U)0 I- a 0 dd c U) 0 ci'0 t32 - 'C- CCcio 0 cicid 0 0 N-- 0 U)d131 0 U) U)C)0 0 C-,-U)'0 =0=-0 a '0 CC) CC)-=0 0aU) LU U) 20 -0 c-iU)o U)U) 0,c-iD 2U) a C- 0 0 C )i_ CL)--J 0, 209E'2 (J -'0 U) (C- U) ) N- 0 2 0CC--U) JiC -0CC,0 CC 2 -a U) <:U))CU a 2 —0 0 2C')0 C U) 0 -:' c 0 0)=9 NC U) o 0 C-4- 0 c-i • 0 2 NC- ,2 -o 000 OC -- U)W -U)0.0- 2 '2,,IL2,IOU)C2 L0 'C.EU) •EOo2ftoJ(tQU) 2_U)=O) •_-uo • aco 0U)00 Lu co)0)cm)(ACI)I00,CJ)JN-cm) I CD r14 r4 CD -oC]) a) ci) v)_ C])> > > >0 0 00 a) (I)z z E Z Z C C Cl C C ' ' C C C C C C C C C C Cl C C C C CD C C Cl C CC C Cl C C C C CD C C Cl C C 666c.6 LrCLC) CQLfl C 0 C N N C Ln 03 N N CN N - rn N - N C- C C C C C C C C C C C C C C C Co C C C C C C C C C C H C C C C C C C C C C C C C r C C 't- N - N Lfl CO Lfl Lf) coo' - O - N rn N - -o C C,) C C (I) a) —E Nu C - 9 -CL C1^0 Cd(1 a) - - cc - ..0 C - b.O C C. _j N U -) - -J - Eo - a) a) -E C]) c 0 0 CD -L Ct) 2CL co c( a) C rn a)E > L 6 E o 0 't -' ca) O L>0 U) C])0 E -a , R ct-° L a) L - E > -a 0a> — a) U c CL _00 a) Cd 71 -15 I - C 0 COa - CL L o a () U 0 - Z - - —rd a 0 Z o L -o C E c 0o rd CL 0Co a) C]) r aU, c c - • '- ' - C 0= C]) a) CO i— > C — c > 0 - . 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