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HomeMy WebLinkAbout2017 08-02 CCP Joint Session with Financial CommissioniL' i ML'A _ VM Operating Budget Policies The Operating Budget Policies provide a basic framework for the overall budget process. Operating independently of changing circumstances and conditions, these policies assist the decision making process of the City Council and Administration. A few of the considerations of the Operating Budget Policies include: 1)The total sum appropriated in the General Fund annual budget shall be equal to the total estimated General Fund revenue and any allocated General Fund balance. 2)The City will pay for all current expenditures with current revenues. The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future year's revenues, or rolling over short-term debt, or that rely on accumulated fund balances to meet current obligations. 3)The City will annually appropriate a contingency appropriation in the General Fund budget, not to exceed five percent of the total budget, to provide for unanticipated expenditures of a non-recurring nature. 4)The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. 5)The Operating Budget will describe the major goals to be achieved, and the services and programs to be delivered for the level of funding provided. 6)The City shall manage its cash flow needs by having a target unrestricted and unassigned General Fund balance at the close of each fiscal year of 50 to 52% of the next year's General Fund operating budget. Budget Goals & Outcomes The City Council has adopted the following six strategic priorities: Enhanced Community Image Our ability to attract and retain residents and businesses is directly influenced by the perception of the City. We will take specific actions to assure that Brooklyn Center is recognized by residents, businesses, stakeholders, and visitors as a high quality, attractive and safe community. Resources allocated in the 2018 Budget to achieve this strategic priority include: 1. Establishment of a Communication and Community Engagement Division a.Addition of a full-time Communication/Community Engagement position b.Website re-design c. Contracted media specialist/marketing Resident Economic Stability The economic stability of residents is essential to vibrant neighborhoods and to retail, restaurant, and business growth. We will lead by supporting collaborative efforts of education, business, and government sectors to improve income opportunities for residents. Resources allocated in the 2018 Budget to achieve this strategic priority include: 1.Creation of a Business Assistance Specialist position 2.Liveable wage objective for City employees JVJissioiz: Ensuring an attractive, clean, Safe community that enhances the quality of life and preserves the public trust 2 IhU I 4 I [[IA'A k'A I ifi O]&!i'LI) 1 C3fi (ikl Inclusive Community Engagement In order to provide effective and appropriate services, we must clearly understand and respond to community needs. We will consistently seek input from a broad range of stakeholders from the general public, non-profit, and for-profit sectors. Efforts to engage the community will be transparent, responsive, deliberately inclusive, and culturally sensitive. Resources allocated in the 2018 Budget to achieve this strategic priority include: 1. Establishment of a Communication and Community Engagement Division a.Addition of a full-time Communication/Community Engagement position b.Community events 2. Continued Inclusion & Diversity efforts 3.Brooklyn Bridge Alliance for Youth Support and transition of the BrookLynk youth internship program to City operations 4.Addition of a Recreation Program Supervisor at the Community Center Targeted Redevelopment Redeveloping properties to the highest value and best use will accomplish our goals regarding housing, job creation, and growth of the City's tax base. We will appropriately prepare sites and provide the necessary supporting infrastructure investments to guide redevelopment of publicly and privately owned properties. Resources allocated in the 2018 Budget to achieve this strategic priority include: 1.Opportunity Site, 57 0'and Logan, and Jerry's Food site redevelopment 2.Combining Business Development and Building & Community Standards departments into a single Community Development department Safe, Secure, Stable Community For residents and visitors to fully appreciate and enjoy a great quality of life it is essential that all neighborhoods are safe, secure and stable. We are committed to assuring compliance with neighborhood condition and building safety standards, providing proactive and responsive public safety protection, wise stewardship of City resources and policies that promote safety, security and lasting stable environment. Resources allocated in the 2018 Budget to achieve this strategic priority include: 1.Fully integrate body-worn cameras alongside existing squad car camera systems to enhance transparency and increase investigative effectiveness 2.Recruitment of additional firefighters and scheduling of additional duty crew hours 3. Continuation and expansion of proactive monitoring and customer education of code compliance Key Infrastructure Investments Proactively maintaining an efficient and effective infrastructure will meet the high level of community expectations. We will plan for and invest in critical infrastructure improvements that enhance safety, improve life quality, and support opportunities for redevelopment, while sustaining the natural environment. Resources allocated in the 2018 Budget to achieve this strategic priority include: Mission: Ensuring an attractive, clew,, Safe community that enhances the quality of life and preserves the public trust 3 MEMORANDUM COUNC]IIL/FI{NANCI{AL COMMSS]ION WORK SEM K)N 1.Solidifying funding partnership for Brooklyn Boulevard Corridor and TH 252 2.15year Capital Improvement Plan a.Neighborhood Reconstruction Project - Firehouse Park Area Improvements b.Brooklyn Boulevard Corridor Project (49th Avenue to Bass Lake Road) c.Water Tower 42 Painting d.Proposed 2018 Bond Issue In the upcoming work sessions, departments will be presenting their budget requests. Department heads will provide insight into annual accomplishments as well their goals for their budget. We will discuss how operating spending plans relate to strategic priorities and operating goals and anticipated operating results for 2018. Departments will also provide further analysis on trends that have budget implications. City Council will be asked to provide consensus on department goals or further guidance on the results desired, based on feedback from departments. Revenue Trends Changes in revenues can have a significant impact on the annual budget. Chart 1: General Revenues 000,003 800,030 700,000 €00,000 500,030 400,000 300,000 200,03*1 100,003 2013 Actual 2014 2015 2016 Actual 2017 Estimated' 2018 Actual Actual Budget —+--Excess Tax increment Local Government AId - - Interest lucerne > The City received a significant increase in local government aid (LGA) from 2013 to 2014. In 2014, the City Council adopted a policy that effectively limited the use of 50 percent of LGA for general operations, with the remaining 50 percent used for capital improvements. The City's 2018 General Fund budget includes $884,454 for LGA, which is a budgeted increase of $108,566. > Interest income has steadily increased since 2013. The City's 2018 budget includes $450,000 for interest income, which is an increase of $127,125. The City has emphasized managing their cash flows and investments over the past few years Mission: Ensuring an attractive, clean, safe coinnuwit' that enhances the quality of life and preserves the public trust 4 MEMORANDUM COUNC]IL/FI[NANCftAL COMMI{SSI{ON WORK SFSSK)N producing better investment results. However, changes to interest income in the future will be dependent upon interest rate changes. > The City received 2017 tax settlement information from Hennepin County. If all tax collections are received in the tax increment districts the City can anticipate total excess tax increment revenues of $361,971. The City budgeted $380,000 in excess tax increment revenues for the 2017 budget. The excess increment revenue is difficult to predict, because it is affected by a number of factors that include changes in market value; any delinquent tax payments; tax refunds; and changes in city, school and county tax rates. For 2018, we have budgeted $360,000 in excess tax increment revenue. Chart 2: Customer Revenues 2013 Actual 2014 2015 2016 Actual 2017 Estimated" 2018 Actual Actual Budget --la—Rental Dwelling Licenses Building Permits —i--Recreational- Charges forlenices —.--Court Fines $810,000 $700,000 $600,000 $507,000 $400,000 $300,000 $200,000 $100,000 > Rental license revenues peaked at $254,948 in 2013 and has since decreased to $218,320 in 2016. The 2018 budget anticipates $195,000 in rental license revenues. > Recreational - Charges for Services, which primarily consists of community center revenues experienced a decrease from 2013 to 2016. The 2018 General Fund budget includes $671,250 in revenues, which is a $18,705 budgeted decrease from the 2017 budget. The City experienced significant increases in building permit revenues from redevelopment activities in 2013 to 2014. These revenues were a large factor of the annual positive budget variances in the City's General Fund, The City received total building permit revenues over $700,000 in 2013 and 2014, before decreasing to $536,000 in 2015 and $637,000 in 2016. The City's 2018 General Fund budget includes $423,750 for building permit revenue, which is a budgeted decrease of $7,150. Mission: Ensuring wi attractive, clean, safe coinnus,,it' that eiiliances the qua/ill' of life wudpu'esei'ves the pub/ic trust 5 MEMORANDUM COUNCI[IL/HNANCJ{AIL COMMI[SSON WORK S]ESSHJN > Court fines have been on a downward trend over recent years. The City received an average of $265,000 in court fine revenue for 2013/14, but that decreased to $231,000 for 2015 and $183,000 in 2016. The 2018 General Fund budget includes $200,000 in revenue, which is a $31,000 budgeted decrease from the 2017 budget. Current year revenues are currently tracking to be just above $200,000 for the full year. Expenditure Trends Chart 3: Inflationary Costs (% Annual Change 7% 6%_\\ 3% 2014 2015 2016 2017 Actual 2018 budget Annual Actual Actual .---lnfIatjon -• -.Cafeteria Contribution —n--Cost of Living Adjustment The City's budget can be significantly impacted over time as a result of inflationary increases. The Implicit Price Deflator for State and Local Government expenditures averaged approximately a 1.22 percent increase from 2014 to 2016, and through June 2017 the Implicit Price Deflator had increased 0.96%. Personnel costs account for approximately two-thirds of the General Fund, which can be impacted by a number of factors, but most significantly cost of living adjustments and health insurance increases. The 2018 budget includes a two percent Cost of Living Adjustment and 6% increase in the employer cafeteria contribution (health insurance contribution). The health insurance contribution remained unchanged in 2017 as a result of a change in insurance providers. City health insurance rates are projected to increase 11.5% for 2018. Chart 4: Debt Service (paid from property tax levy) Debt Service Levy 2vCuv 1 - - - $Itomv -w_-- -V si,cotuo - 201 Actual 1014 Actual 2015 Actual 2015 Actual 2017 Actual 2Q1 gudgot 101v Fralsatad 2020 P,ujcctad 2021 Pral.gt.d Mission: Ensuring an attractive, clean, safe coinn mnitf that enhances the qn alilj' of life (i/id preserves the public tiiist 6 MEMORANDUM COUNCI{IL/HNANC]IAIL COMM]ISS]ION WORK SISSI{ON The 2018 budget includes an additional debt service levy of $292,159, which will provide the levy funding needed for the 2017 debt issue to fund the neighborhood reconstruction program. Based on the Capital Improvement Plan discussion, the City anticipates a $330,000 annual increase is needed over the next three years to continue to fund this program. The chart on previous page reflects the 2018 budgeted debt service levy increase and the future projectedID increases Market Value Trends Chart 5: Taxable Market Value (preliminary estimates) Taxable Market Value Payable Estimated 2017 2018 Change Commercial $ 299,718,000 $321,045,100 7.1% Farm Industrial 122,847,400 129,998,500 5.8% Residential 1,041,016,915 1,187,419,329 14.1% Apartment 213,457,800 235,949,040 10.5% Other 456,000 469,000 2.9% Totals $ 1,677,496,115 $ 1,874,880,969 11.8% Preliminary estimates from the County assessor's office shows continued growth in taxable market value. The City's taxable market value is estimated to increase by $197.4 million (11.8%) for taxes payable in 2018. The market value continues to across the board with double digit market value increases in residential and apartment. Chart 7: Tax Capacity Comparisons (preliminary estimates) Tax Capacity - Payable 2017 Other - 0.0% Apartment 12.0% Commercial Residential 27.6% 48.9% 4 Industrial AWW . -w Tax Capacity - Payable 2018 Apartment 12 0% 4 Commercial 26.7% Residential .50.3% Industrial Other 0.0% Mission: Ensuring an attractive, clean, safe connnuniti' that enhances the qualiO' of life and preserves the public trust 7 MEMORANDUM COUNCI[L/FI{NANCI{AL COMMISSKDN WORK SESSION The tax capacity charts provide a breakdown of tax capacity by classification. The comparison of this chart to last year shows that residential properties will pay 1.4% more of the share of total City property taxes in 2017, with commercial/industrial about 1.4% less. Chart 8: Median Value Home $200,000 80,400 $167,000 $153,600 S 137.400 $142,100 $150,000 $150,000 $133,800 $131,400 $119,800 $114,200 $100,000 $50,000 $0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Most residents have probably experienced an increase in the assessed value of their home over the past year. The Hennepin County's assessor's office estimated the median value home in the City of Brooklyn Center to be $167,000, compared to $150,000 in 2017. This is a $17,000 (11.3%) increase as assessed home values have reached their highest levels since 2009. Property Tax Implications Based on preliminary department requests the property tax levy is as follows: D escrip ti on General Levy 2017 Adopted $15,285,946 2 01 8IPropos edtU $16,327,734 I1ii,w $1,041,788 Im p act_____ 6.43% Abatement Levy 59,000 59,000 -0.00% Debt Service Levy 849,968 1,142,127 292,159 1.80% Total City Levy $16,194,914 $17,586,302 $1,391,388 8.24% HRA Levy $329,079 $345,978 $16,899 The next page outlines examples to illustrate the impact of levy changes on revenues and tax rates. The five examples are percentage levy increases of 1 percent, 3 percent, 5 percent, 7 percent, and 8.24 percent. It is important to note that the City is required to include an additional debt service levy of $292,159 for funding of this year's neighborhood reconstruction project. The debt service levy increase equates to a 1.8% increase in the City's levy for next year. The HRA levy, per state statute, is based on a percentage of taxable market value in the City and will increase in proportion to last year's total taxable market value increase. The maximum 2018 HRA levy is $345,978 which is a $16,899 or 5.14 percent increase from 2017. IWissioi,: Ensuring an attractive, clean, safe eonwwllh ^l , that enhances the qualifi' of life 1111(1 preserves the public trust 8 The following is based on our preliminary assessed value estimates: > A one percent increase, results in a total City levy increase of $162,213. General Fund operations would see a decrease of $129,946 (0.85%). The total City tax rate would see a decline of 5.629%. > A three percent increase, results in a total City levy increase of $486,213. General Fund operations would see an increase of $194,054 (1.26%), The total City tax rate would see a decline of 4.344%. > A five percent increase, results in a total City levy increase of $810,213. General Fund operations would see an increase of $518,054 (3.38%). The total City tax rate would see a decrease of 3.059%. > A seven percent increase, results in a total City levy increase of $1,134,213. General Fund operations would see an increase of $842,054 (5.49%). The total City tax rate would see a decrease of 1.774%. An 8.24 percent increase, results in a total City levy increase of $1,333,947. General Fund operations would see an increase of $1,041,788 (6.79%). The total City tax rate would see a decrease of 0.982%. Mission: Ensuring an attractive, clean, safe community that enhances the quality oft/fe and preserves the public trust 9 MEMORANDUM - COUNCIL/FINANCIAL C'' i oi WORK SESSION Chart 9: Preliminary Estimates (Based on department budget requests/prelimina,ry assessment values) Preliminary Estimates - 8.24 percent levy increase Tax Levies City Tax Rates Payable Estimated Change Payable Estimated 2017 2018 Oil 2017 2018 Change General Le $15344,946 $ 16,386,734 $1,041,788 6.79%66.798 64.987 (1.811)Debt Levy 849,968 1,142,127 292,159 34.37%3.700 4.529 0.829 Total City Le $16,194,914 $ 17,528,861 $1,333,947 8.24%70.498 69.516 (0.982) HRA Le $329,079 $ 345,978 $16,899 5.14%1.406 1.406 0.000 Property Tax Changes (Based on 8.24% Levy Increase & Market Value Changes) 2017 2018 Taxable Taxable 2017 2017 2018 2018 Market Market $%Tax City Tax City $Classification*Value Value Change Change Rate Taxes Rate Taxes Change Change Single Family Residential $ 126,260 $144,790 $ 18,530 14.68%71.904 $ 908 70.923 $ 1,027 $ 119 13.11% Multi Family Residential $ 2,200,000 $2,431,806 $ 231,806 10.54%71.904 $ 19,774 70.923 $ 21,559 $ 1,785 9.03% Commercial $ 1,700,000 $ 1,820,967 $ 120,967 7.12% 71.904 $ 23,908 70.923 $ 25,298 $ 1,390 5.81% Industrial $ 1,900,000 $ 2,010,601 $ 110,601 5.82% 71.904 $ 26,784 70.923 $ 27,987 $ 1,203 4.49% * 2018 Median Residential Estimated Market Value (Homestead) was $167,000 (Taxable Market Value $144,790). 2017 Median Residential Estimated Market Value (Homestead) was $150,000 (Taxable Market Value of $126,260). Multi Family Residential, Commercial, Industrial values reflect the average value from the Hennepin County Assessor's report. The hypothetical properties were assumed to increase in taxable market value at the same proportion of total taxable market value for that classification type. Tax rates and taxes include HRA amounts. Median Value Home Property Tax Changes (Based on 1%, 3%, 5%, 7% and 8.24% Levy Increase & Market Value Changes) Estimated Market Taxable 2017 2018 2018 Levy Market Value Market City Tax City $Classification Increase Value* Exclusion Value Taxes Rate Taxes Change Change Single Family Residential 1.00% $ 167,000 $ 22,210 $ 144,790 $ 908 66.275 $ 960 $ 52 5.70% Single Family Residential 3.00% $ 167,000 $ 22,210 $ 144,790 $ 908 67.560 $ 978 $ 70 7.75% Single Family Residential 5.00% $ 167,000 $ 22,210 $ 144,790 $ 908 68.845 $ 997 $ 89 9.80% Single Family Residential 7.00% $ 167,000 $ 22,210 $ 144,790 $ 908 70.130 $ 1,015 $ 108 11.85% Single Family Residential 8.24% $ 167,000 $ 22,210 $ 144,790 $ 908 70.923 $ 1,027 $ 119 13.11% * Estimated Market Value reflects change in market value from the preious year for the median value home, for taxes payable in 2017 the median value home was valued at $150,000 compared to the median value home valued at $167,000 in 2018. Projected residential property taxes based on the examples illustrated above, show the various impacts of changes in the tax rates and property taxes. At a 8.24 percent levy increase, the median value home (valued at $150,000 1112017 and $167,000 in 2018) would see a $119 annual property tax decrease. For every one percent levy increase, the median value residential property will increase in increments of approximately $9 in annual property taxes. ,1lission: Ensuring an attractive, clean, safe community that enhances the quality of life and preserves the public (lust 10 *Inflation was calculated by multiplying the 2017 budgeted General Fund expenditures of $20,448,010 by 0.96% (State and Local Government price deflator through June 2017), Description $ Amount Levy Impact % LPJt Service $292,159 1.80%I Inflation*196,301 1.21% I ncrease .for Operations 645,756 5.23% Requested Levy $1,134,213 8.24% IMEMORAND UM - COUNCIL/FINANCIAL C OM MISSI ON WORK SESSION City Council/Commission Considerations/Work session Objectives: This evening staff is seeking City Council/Commission input on the following considerations: 1)We are operating under the assumption that we currently have the necessary major programs in place and our 2018 budget requests will continue to provide the services needed, with additional enhancements as we work towards our strategic goals. Does City Council/Commission agree with this assumption? 2)A preliminary review of the 2018 budget, based on preliminary departmental requests, would require a levy increase of approximately 8.24 percent to maintain and enhance City service levels, provide additional revenue to pay for the debt service related to 2017 neighborhood infrastructure replacement, and move toward the achievement of our Strategic Priorities. What is the maximum levy adjustment that City Council/Commission would like to see proposed? 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CD I=-N--N- --E >< -0(I)CO t (N (N (0 -CO LU -CO I- o ç a N I(0 r V CD coCO(N C)CO N- im COIf)C)CO (00)C)CO _ C CcoCO(N (N-—0 _69 __C C)(D N-—Ci)—14 ga)C)(0 C)EN-CO a)CO co Cc CcCo4-çO (N (1) cm >cc Co 1-CO C)ci) cu >(N ('4 (0 10C)C)C)C)CDCOC)C)C)(0 C)(I)(0 -(N CD CD CD CcCcCcCcCc(N C)C)(LIcciU)(N N-a)-Cci)- S S cci__ 75 --- w Cc .2 72 2--(1)Q Cl)Ci)009-C (ciCc E -' co cu CE3—(1) IL (I) MIL E -COC _E (I)C)C 0 C (N(_)£____ =0o. = 0 E 0= 0 jj 0='E0 E0 0 o l NC') > oEC4-wUI2 DC0oEC#DFCD 7.'(1) 3: >CieLU> A1WLM LU co 0O 4-j) C ci) -: -.— -I- • cD.tOD (I) -.-•. CAL1 Ln OO 0 04U (1)D 0(N ICo 0(N jCi. rT CD iI Nate Rehadt Subject: OP budget work session: bridge follow up From: Mike Albers Sent: Wednesday, July 19, 2017 5:02 PM To: Curt Boganey Subject: CIP budget work session: bridge follow up Hi Curt, Below is a response to Council member Lawrence-Anderson's question regarding the 2018 Bridge Rehabilitation project at the CIP budget work session. Annually the City has a consultant perform bridge inspections of the City owned bridges (2 in odd years, 4 in even years). 2016 Bridge Inspections were: o Southbound Shingle Creek Parkway over Shingle Creek o Northbound Shingle Creek Parkway over Shingle Creek o 58th Place Box Culvert o Pedestrian Bridge on Co. Rd. 10 over Shingle Creek 2017 Bridge Inspections were: • Freeway Blvd. over Shingle Creek • 69th Ave. over Shingle Creek The 2018 Bridge Rehabilitation project includes improvements to the 69th Avenue bridge, the two Shingle Creek Parkway bridges and the Freeway Boulevard all spanning Shingle Creek. The proposed bridge rehabilitation includes concrete deck sealing, miscellaneous concrete repairs and railing repair/painting. Please let me know if you need additional information. Mike Albers, PE City of Brooklyn Center I Project Engineer 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 Engineering: 763.569.3340 I Direct: 763,569.3326 I Fax: 763.569.3440 malbers@ci.brooklyn-center.mn.us www.cityofbrooklyncenter.org 1 41 Nate Rekihad Subject: Questions from last night From: Bruce Ballanger Sent: Wednesday, July 19, 2017 2:04 PM To: Nate Reinhardt; Jim Glasoe Cc: Curt Boganey Subject: RE: Questions from last night Nate, Attached are three photos to help explain these items listed: 1) Estate Bypass (attachment #1) Would be an enclosed walk way around the Estate Room so events are not interrupted by other grou ParWnu 1 1 1 ft\1.l.j :ltcTANs L A B ' checlAn Pf<thg 2)Water towers would replace the 4 drinking fountains plus add one other location. It would be a source of water to fill cups and water bottles. 3)Expresso Station would be a portable station we could sell items to groups that are not purchasing breaks/food from EBHC. (Attachment 42) 1 42 4) Infused water stations are becoming more popular. We currently have 4 units but see the demand increasing and would create a location or portable location to have multiple types of water. (Attachment #3) 4i1 r Xj Z^ If Mayor Wilson has any other questions let me know Bruce Ballanger Bruce Ba!Inger C,- r,. General Manager 56 -6300\Vc'r (763 56-6302 Direct (763) 56-6323 Fax bbtIlancier@arIeLirowncorn 5155 Earle Brown Dr — Brooklyn Center, _MN! 55 - A30 -.,. 2 43 From: Nate Reinhardt Sent: Tuesday, July 18, 2017 8:09 AM o: Bruce Ballanger <bballanger(@earlebrown.com >; Jim Glasoe <jglasoeci.brooklyn-center,mn> Cc: Curt Boganey <cboganey@ci.brooklyncenter.rnn.us > Subject: Questions from last night I included the full EBHC in the Council packet and the Mayor asked a few questions on this. 1)Estate Bypass Walkway, what is this for? 2)What are the Water Towers through out Common Spaces and the Infused Water Stations? 3) Expresso/latte Station, how much would it cost to purchase and what would it cost to staff? roposeci Expendiwres to he Estimated and AssignedCourtyard Canopy Hotel Style Chairs ($90-S110 per chair)__________ Estate Bypass Walkway New $600.000.00 Water Tovers through out Common Spaces Infused Water Stations Espresso/Latte Station Nathan Reinhardt, CPA, MBA Finance Director City of Brooklyn Center '301 Shingle Creek Parkway Jrooklyn Center, MN 55430 Ph. 763-569-3345 nreinhardt(ci.brooklyncenter.nm.us 3 44