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2017 09-18 CCP Joint Work Session with Financial Commission
AGENDA CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION Monday, September 18, 2017 6:30 p.m. City Hall - City Council Chambers Call to Order II.Approval of Agenda III.2018 City Manager Recommended Levy IV. Adjournment MEMORANDUM CifY COUNC]UL/HNANC]IAL COMMJISSHJN JOI(NT WORK SESSION DATE: September 18, 2017 TO: Curt Boganey, City Managei FROM: Nathan Reinhardt, Finance Director SUBJECT: 2018 General Fund Budget Recommendation: It is recommended that the City Council & Financial Commission consider providing direction to staff regarding the 2018 preliminary property tax levy and budget to be adopted Monday, September 18 "', 2017. Background: At the August 2, 2017 City Council-Financial Commission Joint Work Session a budget overview was presented that included legislative changes, operating budget policies, budget goals and outcomes, revenue/expenditure/market value trends and property tax implications based on preliminary department budget requests. The preliminary review of the 2018 budget, based on departmental requests, would have required a levy increase of approximately $1,333,947 (8.24 percent). The City Manager has further reduced the preliminary levy by $422,919 (2.61 percent). The budget adjustments include increases in budgeted revenues of $173,000 and a net decrease in budgeted expenses of $249,919. Despite the significant reductions the budget continues to include the additional enhancements that include the establishment of a Communication & Community Engagement division, branding and marketing contractual services, website re- design, creation of Business Assistance Specialist position, an additional Recreation Program Supervisor, a training simulator for the Police Department and funding for the transition of the BrookLynk youth internship program to City operations. The following is a summary of adjustment to the department budget requests: Revenues Building Permit Revenues Am46t $64,500 Lodging Tax Revenue 50,000 Police Training - State Funds 33,000 Rental Licenses 15,000 Property Re-inspection Fees 7,500 Police Liaison Reimb.3.000 Total Revenue Adjustments $173,000 Expense, S Contingency iiII1uIU (75,000) Admin, Services Reimbursement (67,669) Vacancy Savings (50,000) Fire Dept. Ford Explorer (to be funded by the central garage)(33,000) Building Maintenance/Capital (50,000) Fire Dept. Workers Comp 6,500 Fire Dept. Records Software 5,500 Convention & Tourism (lodging tax pass thru)$23,750 Total Expense Adjustments (S249,919) Mission: Ensuring an attractive, clean, safe, inclusive conuiii,iziti' that enhances the quality of life fbi all people and preserves the public trust MEMORANDUM C]ITY COUNCIIJL/FINANCI{AL COMMISSION JOINT WORK SESSION The City Manager's recommended property tax levy is provided as follows: I1)e s cr ip tion General Levy 2017 Adoptedu $15,285,946 ji:iProposed $15,904,823 Change $618,877 riImpact 3.82% Abatement Levy 59,000 59,000 -0.00% Debt Service Levy 849,968 1,142,127 292,159 1.80% Total City Levy $16,194,914 S17,1O5 $911,036 5.63% HRA Levy $329,079 S345 ,978 $16,899 5.14% The proposed 2018 property tax levy is being significantly impacted by the required increase in the debt service levy to fund the Neighborhood Reconstruction Program improvements. Of the $911,036 total levy increase, $292,159 is attributed to the debt service levy. For informational purposes a 1% change in the 2018 requested property tax levy is approximately $162,000. The Housing and Redevelopment Authority Levy is limited to .01813% of taxable market value of the City. 2018 General Fund Budgeted Revenues Total requested General Fund revenues/expenditures for 2018 are $21,346,036, which is an increase of $898,026 (4.39%) from the previous year. Significant General Fund revenue changes from the prior year budget are as follows: Revenues-- Description Change General Fund Property Tax Levy $633,750 Local Government Aid (LGA)108,566 Private Security Contract (Walmart contract offset by overtime expense)80,000 Building Permits 57,350 Lodging Tax 50,000 Police Training - State Reimbursement 33,000 Vacant Building Registration Fee (18,0()0) Excess Taxes (Tax Increments)(20,000) Special Assessments (30,000) Court Fines (31 ,000) Mission: Ensuring an attractive, clean, safe, inclusive conzinhiniti' /11(11 enhances the quality of ilfe flu all people (hid preseives Iii e public trust MEMORANDUM = CITY COUNCLJFI{NANC]IAL COMMISSION JQI{NT WORK SESSION 2018 General Fund Budgeted Expenses Significant General Fund expenditure changes from the prior year budget are as Wages & Benefits Description follows: Change Cost of Living Adjustment (2 percent increase)$180,200 Business Assistance Specialist 113,700 Health Insurance Contribution Increase (6 percent increase)100,700 Communications/Community Engagement Coordinator 86,500 Recreation Program Supervisor - Community Center 86,500 Workers Compensation Insurance (LMCIT Rate Adjustments)86,000 Contracted Services Overtime (Walmart contract offset by revenue)80,000 Vacancy Savings (120,000) crrii F i IT VTCharges Description Change BrookLynk Youth Internship Funding $50,000 Elections (election judges)40,652 Logis Software/Support Costs 37,689 Central Garage - Equipment Replacement Charges 33,000 Street Banner Replacement 28,150 Police Situational Training Simulator 27,000 Community Engagement Specialist (contract)25,000 Convention & Tourism (lodging tax pass thru)23,750 Planning & Zoning - 2040 Comp Plan Updates 20,000 Communication Media Specialist (contract)20,000 Website re-design 18,000 West Palmer & Northport Park Court Resurfacing 18,000 Legal (20,000) Administrative Services Reimbursement (67,670) 2018 General Fund Capital Outlay Capital outlay for the General Fund is budgeted to decrease by a net amount of $26,000. A complete capital outlay listing for the General Fund is as follows: rGeneralI rrm — Ca p ital Ou tla Location - Description Amount City Hall/Community Center - Annual maintenance $30,000 Police - Hard floor for entry, shower re-tile, misc.28,000 Community Center - Annual maintenance 13,000 Community Center - Equipment replacement 6,000 Community Center - Pool vacuum replacement 6,500 Total General Fund Capital Outlay $83,500 Mission: Ensuring an attractive, clean, safe, inclusive coinnuiniti' that enhances the qualitj' of life fn all people and preserves the public trust MEMORANDUM C]ITY COUNCW/I[1NANCJRL COMMISSION JOINT WORK SESSION Market Value Changes Property Tax Implications: Preliminary estimates from the County assessor's office shows continued growth in taxable market value. The City's taxable market value is estimated to increase by $197.6 million (11.8%) for taxes payable in 2018. The market value continues to be driven by residential and apartment property value increases. Commercial $299,718,000 $320,445,800 6.9% Industrial 122,847,400 131,139,800 6.8% Residential 1,041,016,915 1,187,127,519 14.0% Apartment 213,457,800 235,949,040 10.5% Other 456.000 469.000 2.9% Totals $1 .677.496.115 L475,131 .159 11.8% Tax Capacity - Payable 2017 I Tax Capacity- Payable 2018 Other tpartment ^ComMmerclal Other artment 12.0% ComrnercIa 26.7% Industrial Industrial The tax capacity charts provide a breakdown of tax capacity by classification. The comparison of this chart to last year shows that residential properties will pay 1.4% more of the share of total City property taxes in 2017, with commercial/industrial about 1.4% less. Mission: Ensuring (In attractive, c/caui, safe, inclusive comnuinitj' that enhances the quI(uliIJ' of life fbi' all people and preserves the pa b/ic trust MEMORANDUM CITY COUNCIIJFINANC]IAL COMMISSION JOINT WORK SESSION Median Value Home $200,000 $180,400 $167,000 $153,600 $150,000 8 137.400 $142,100$150,000 $133,800 $131,400 $119,800 $114,200 $100,000 $50,000 $0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Most residents have probably experienced an increase in the assessed value of their home over the past year. The Hennepin County's assessor's office estimated the median value home in the City of Brooklyn Center to be $167,000, compared to $150,000 in 2017. This is a $17,000 (11.3%) increase as assessed home values have reached their highest levels since 2009. General Levy $15,344,946 $15,963,823 $618,877 3.82% 66.798 63.288 (3.51) Debt Levy 849.968 1,142,127 292,159 1.80% 3.700 4.528 0.828 Total City Levy S16,194.914 17.105.95fl S911.036 563% 70.498 6L8.16 (2.68 HRA Levy $329,079 $345,978 $16,899 5.14% 1.406 1.406 0.00 The City's total proposed property tax levy of $17,105,950 is an increase of $911,036 (5.63%) from 2017. Of this increase, $292,159 is dedicated to repay the debt service for the 2017 bond issue to fund the Neighborhood Reconstruction Improvements. The remainder is comprised of a $618,877 increase to fund General Fund operations. As a result of the significant increase in taxable market value, the City will see a decline in the City tax rate of approximately 2.7%. )Wissio,,: Ensui'iiig an attractive, clean, safe, inclusive comnninitj' that en/sauces 1/ic qualitj' of life for all people and preserves the jnibhie trust i. çi tiçi iij i ' •rrjtu i Property Tax Changes (Based on 5.63% Levy Increase & Market Value Changes) 2017 2018 Taxable Taxable 2017 2017 2018 2018 Market Market $%Tax City Tax City $% Classification*Value Value Change Change Rate Taxes Rate Taxes Change Change Single Family Residential $ 126,260 $ 144,790 $ 18,530 14.68%71.904 $ 908 69.222 $ 1,002 $ 94 10.40% Multi Family Residential $ 2,200,000 $ 2,431,806 $ 231,808 10.54%71.904 $ 19,774 69.222 $ 21,042 $ 1,268 6.41% Commercial $ 1,700,000 $ 1,817,568 $ 117,568 6.92%71.904 $ 23,908 69.222 $24,644 $ 736 3.08% Industrial $ 1,900000 $ 2,028,253 $ 128,253 6.75%71.904 $ 26,784 69.222 $ 27,561 $ 777 2.90% The estimated impact based on the preliminary 5.63% property tax increase and the estimated market value changes are illustrated in the chart above. The median value home last year had an assessed value of $150,000, and a taxable market value of $126,260 (less the market value exclusion). The median value home's assessed value increased from $150,000 to $167,000, with a taxable market value of $144,790 (less the market value exclusion). As a result of the increase in that median value home's market value and City levy changes the property tax will increase by an estimated $94 or 10.40%. For informational purposes, a 1% change in the proposed levy calculates to approximately $9 per year in property taxes on the median value home. For multi-family residential, commercial and industrial we used hypothetical taxable market values (based on average values) and calculated the property taxes that would have been paid in 2017 on that value for that classification of property. For those hypothetical properties, we then increased the value in the same proportion that the total market value increased for that property classification type and calculated the estimated 2018 property tax based on the new valuation and tax rates. Based on these calculations, multi-family residential would see an increase of 6.41%, commercial a 3.08% increase and industrial a 2.90% increase. If a particular property has a valuation change of a different proportion from the previous year or additional value added, these values would be different. Strategic Priorities: The proposed preliminary budget is intended to maintain current levels of service and prioritize the accomplishment of the City Council's strategic priorities: • Enhanced Community Image • Resident Economic Stability • Inclusive Community Engagement • Targeted Redevelopment • Safe, Secure, Stable Community • Key Infrastructure Investments Mission: Ensuring (in attractive, clean, safe, inclusive coininhiiiity (11(1/ e;ilzances the quality of life for al/people aiul preserves tluepuiblic trust City of Brooklyn City Council/Financial Commissionlu [•) .jJoint WorkT•) IsM'uIIU ü1 iiirWZI1VA Table of Contents 2018 Preliminary Levy & Budget Powerpoint Presentation ............................................. Pages 1-23 General Fund Revenues Revenue Summary......................................................Page 24 Revenue Summary - Chart ..........................................Page 25 General Fund Revenue Detail .................................... Pages 26-27 General Fund Expenditures Expenditure Summary by Function............................Page 28 Expenditure Summary by Department - Chart..........Page 29 Expenditure Summary by Object ...............................Pages 30-31 Expenditure Summary by Object - Chart ................... Page 32 General Government Mayor-Council Narrative ........................................................Pages 33-34 Mayor-Council............................................................Page 35 Administration Narrative ........................................................Pages 36-10 CityManager ............................................................... Page 41 El ec ti ons ...................................................................... Page 42 CityClerk....................................................................Page 43 Communications & Engagement ................................ Page 44 Human Resources ......................................................Page 45 Information Tecimology.............................................Page 46 Fiscal & Support Services Narrative ........................................Pages 47-19 Finance........................................................................Page 50 Police Department Narrative ..................................................Pages 51-54 Police Administration .................................................Page 55 Police Investigation .....................................................Page 56 PolicePatrol................................................................Page 57 Police Support Services ..............................................Page 58 Police Station and Buildings.......................................Page 59 Fire Department Narrative......................................................Pages 60-62 Fire Department .........................................................Page 63 Emergency Preparedness ............................................ Page 64 Community Development Narrative ......................................Pages 65-71 Community Development Administration.................Page 72 Assessing..................................................................... Page 73 Planning and Zoning ................................................... Page 74 Building Inspections ...................................................Page 75 Code Enforcement Page 76 Business & Community Standards .............................Page 77 Public Works Narrative ..........................................................Pages 78-80 Public Works - Admin/Engineering ..........................Page 81 Public Works - Street Maintenance ...........................Page 82 Public Works - Traffic Control .................................Page 83 Public Works - Park Facilities ...................................Page 84 Public Works - Forestry.............................................Page 85 Community Activities, Recreation and Services Narrative .....Pages 86-88 CARS - Administration..............................................Page 89 CARS Recreation Administration ...........................Page 90 CARS - Adult Recreation ...........................................Page,91 CARS - Teen Programs.............................................Page 92 CARS - Youth Programs............................................Page 93 CARS - General Recreation.......................................Page 94 CARS - Community Center.......................................Page 95 CARS - Pool...............................................................Page 96 CARS - General Government Buildings ...................Page 97 Non-Departmental Accounts .................................................Page 98 Legal............................................................................Page 99 Joint Powers Payments................................................Page 100 Convention and Tourism ...........................................Page 101 Risk Management (Insurance) ....................................Page 102 Central Supplies and Support.....................................Page 103 Reimbursement from Other Funds............................Page 104 TransferOut...............................................................Page 105 Thic page has been Jell hkuik iiiteniionaJJ 'It' NiI -) [JIEETI r CO) L1 >1) •C) AMA Go IT- Qw E j LI EIIIIi OCJ o o o 0 0 0 )LU 0 C)0 0 0 DN00000 c 6 o 6 6cc0t-N 03N 0N ci)-I—. o 0 0 0 0 0 0oo00000 LI LU 0 0 0 LU 0colF6C6L6r---6 >N (D LU CO --02co 9-0 o 0 0 0 0 0LU00000N-0 0 0 LU 0 COG U)LUC1NLU-0)-03 t 0cft o 0 0 0 0 0o000000)0 0 0 LU 06d6c'.iCOU)(N s CO t 0 Nft ci) (I)-o L1 (I) (1)ci) LL (I) E C E a)>C /1%C . t :30 E Cl):3 k_.a) o (. 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E>U) _0x CN0-0 c..jOU)> £J — C >10U)— 0 (/)0 000 C)C .26 0 I-0 LO (13 7C3 CaU- Ct(0 °'N- -0 •c >' >00_O .4c2(nw U EE00II E-- U) .c 2.oE >>U) - (I) I- -4---Wa) I- I-U)Ct 0 -ccl)o (I)— D >0C C cl)cl)44cu (13 .N-fo C'- 'ct 0EEEU) ,, - U) - > --aa)I U)(t E XU)U) ci) DW W.E0'--o_c_•3 W)C))U)cc CO.C=>< -ODWa) -Ct Ct CoN-E/)U—C (I) --00 U)U_D>.4-'0U)C4- (1) ci)—m(\JC'•J Wa)a) CI- I- ><-c-c U)HF-H>U)0.D I- ci) 0 Z co C", F 0 0 Al > 0 0) CDci) - ry ) (Oct 7 U)0) 03 Ir-CC\1 U) CU)0 C -00 0 City of Brooklyn Center 2018 Budget - General Fund - Revenue Summary 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 10100 GENERAL FUND PROPERTYTAXES $ 14107,934 $ 14,553,884 $ 6,386,500 $ 15,278,667 $ 15,879,417 3.93%$ 15,879,417 TAX INCREMENTS 348,680 414,970 -380,000 360,000 -5.26%340,000 LODGING TAXES 1,075,425 1,159,519 404,950 1050,000 1,100,000 4.76%1,100,000 TOTAL TAXES 15,532,039 16,128,373 6,791,450 16,708,667 17,339,417 3.77%17,319,417 LICENSES 323,833 295,318 127,935 297,655 288,375 -3.12% 288,375 PERMITS 535,701 636,733 286,466 430,900 488,250 13.31% 488,250 TOTAL LICENSES & PERMITS 859,534 932,051 414,401 728,555 776,625 6.60% 776,625 FEDERAL -620 ---0.00% STATE 1,313,252 1,352,613 12,184 1,336,253 1,497,819 12.09%1,497,819 COUNTY 8,000 3,014 ---0.00%- LOCAL 89,443 110,094 37,376 94,000 97,000 3.19%97,000 TOTAL INTERGOVERNMENTAL 1,410,695 1,466,341 49,560 1,430,253 1,594,819 11.51%1,594,819 GENERAL GOVERNMENT 180,198 139,470 58,158 120,300 110,000 -8.56%110,000 PUBLIC SAFETY 12,968 18,789 24,661 15,250 95,250 524.59%95,250 COMMUNITY DEVELOPMENT 1,240 5,785 8,210 46,000 46,000 0.00%46,000 PARKS & RECREATION 232,707 224,771 110,919 257,775 267,300 3.70%267,300 COMMUNITY CENTER 322,456 377,016 186,142 394,770 403,950 2.33%403,950 TOTAL CHARGES FOR SERVICES 749,569 765,831 388,090 834,095 922,500 10.60%922,500 SPECIAL ASSESSMENTS 148,234 122,988 2,000 130,000 100,000 -23.08%100,000 FINES & FORFEITURES 268,116 211,712 112,873 262,500 231,500 -11.81%231,500 INVESTMENT EARNINGS 62,276 66,348 51,217 77,990 79,975 2.55%79,975 MISCELLANEOUS 142,800 298,154 23,254 125,950 151,200 20.05%151,200 TRANSFERS IN 201,684 134,605 -150,000 150,000 0.00%150,000 10100 GENERAL FUND REVENUES $ 19.374.947 $ 20126403 $ 7.832,845 -j--2Q,448,010 $ 21,346.036 4.39% $ 21,326,036 24 Gen,r kjid 20 IS F3dgeed eimes Summr By Charges for Other tax 7% services Intergovernmental 4% i irgancoc Q normitc 8% [ revenue Property taxes 74% 25 GENERAL FUND FUND - 10100 REVENUES Object Code /Description 2015 Actual 2016 Actual 2017 June 'YTD 2017 Budget 2018 Budget Change 2019 Budget 10100- GENERAL FUND 4101 - CURRENT AD VALOREM TAXES $ 14,151,507 $ 14,486,330 $ 6,386,500 $ 15,344,946 $ 15,963,823 403%$ 15,963,823 4102- ALLOWANCE FOR UNCOLLECTIBLE ---(147,287)(153,458)4.19%(153,458) 4120- DELINQUENT AD VALOREM TAXES (48,672)47,223 -73,644 61,380 -16.65%61,380 4154- PENALTIES & INT-DELINQ TAXES 5,099 20,331 -7,364 7,672 4.18%7,672 PROPERTYTAXES 14,107.934 14,553,884 6,386,500 15,278667 15,879,417 3.93%15,879,417 4150 -TAX INCREMENTS TAX INCREMENTS 4161 - LODGING TAX SALES & USE TAXES TOTAL TAXES 4201 - LIQUOR LICENSES 4202- BEER LICENSES 4203- GARBAGE HAULING LICENSES 4204- CIGARETTE LICENSES 4205- RENTAL DWELLING LICENSES 4207- MECHANICAL LICENSES 4209 - SERVICE STATION LICENSES 4210- MOTOR VEHICLE DEALER LICENSES 4211 - BOWLING ALLEY LICENSES 4212 -AMUSEMENT LICENSES 4213- MISCELLANEOUS BUSINESS LICENSE LICENSES 348,680 414,970 - 380,000 360,000 -5.26% 340,000 348,680 414,970 - 380,000 360,000 -5.26% 340,000 1,075,425 1,159,519 404,950 1,050,000 1,100,000 4.76%1,100,000 1,075,425 1,159,519 404,950 1,050,000 1,100,000 4.76%1,100,000 15,532,039 16,128373 6,791,450 16,708,667 17,339,417 3.77%17,319,417 64,200 49,875 1,858 52,350 50,850 -2.87%50,850 2,592 3,783 458 2,300 3,200 39.13%3,200 3,250 3,275 2,385 3,360 3,275 -2.53%3,275 2,638 2,550 450 2,850 2,550 -10.53%2,550 233,426 218,320 112,294 220,000 210,000 -4.55%210,000 9,320 9,400 5,895 9,000 9,000 0.00%9,000 2,190 2,220 -2,190 2,190 0.00%2,190 1,500 1,500 1,500 1,500 1,500 0.00%1,500 -----0.00%- 605 575 260 605 605 0.00%605 4,112 3,820 2,835 3,500 5,205 48.71%5,205 323,833 295,318 127,935 297,655 288,375 -3.12%288,375 4221 -SIGN PERMITS 6,559 3,394 549 5,000 5,000 0.00%5,000 4222-BUILDING PERMITS 329,882 450,309 139,109 307,150 320,000 4.18%320,000 4223- MECHANICAL PERMITS 87,950 67,809 64,496 45,000 55,000 22.22%55,000 4224- SEWER & WATER PERMITS 3,260 9,439 6,690 1,500 2,500 66.67%2,500 4225- PLUMBING PERMITS 53,104 67,075 35,289 35,000 40,000 14.29%40,000 4226- ROW PERMIT FEE 7,596 8,251 1,000 1,500 5,000 233.33%5,000 4227- ELECTRICAL PERMITS 46,666 27,882 38,174 35,000 60,000 71.43%60,000 4228-MISC BUSINESS PERMITS 684 2,574 1,159 750 750 0.00%750 PERMITS 535.701 636,733 286,466 430,900 488,250 13.31%488,250 TOTAL LICENSES & PERMITS 859,534 932,051 414,401 728,555 776,625 6.60% 776,625 4320- MISC FEDERAL GRANTS - 620 - - - 0.00% - FEDERAL - 620 - - - 0.00% 1,325,625 4341 - LOCAL GOVERNMENT AID 747,076 767,063 - 775,888 884,454 13.99%884,454 4345- PENSION AID-FIRE RELIEF 148,061 146,002 1,000 148,000 148,000 0.00%148,000 4346- PENSION AID-POLICE 360,232 383,810 - 360,000 380,000 5.56%380,000 4347- PENSION AID-PERA 34,365 34,365 - 34,365 34,365 0.00%34,365 4348- LOCAL PERFORMANCE AID --- --0.00%- 4352- POLICE TRAINING GRANT 15,993 15,608 - 15,000 48,000 220.00%48,000 4359- OTHER STATE GRANTS/AID 7,525 5,765 11,184 3,000 3,000 0.00%3,000 STATE 1,313,252 1,352,613 12,184 1.336,253 1,497,819 12.09%1,497,819 4362-COUNTY GRANTS/AID 8,000 3,014 - --0.00%- COUNTY 8,000 3,014 - --0.00%- 4373 - OTHER GRANTS/AID 4374- POLICE LIAISON / DARE LOCAL TOTAL INTERGOVERNMENTAL 4401 -VACANT BLDG REG FEE 4402- RENTAL CONVERSION FEE 4403- PLANNING APPLICATION FEES 4404- ZONING CHANGES/SPECIAL USE PER 4405- SALE OF MAPS & DOCUMENTS 4407- ASSESSMENT SEARCHES 4408- REINSPECTION FEES 4409-SECTION 8 INSPECTIONS 4410- REOCCUPANCY INSP FEE 4411 -FILING FEES 4412- ABATEMENT FEES 4413- FINAL PLAT & VACATION FEES 4415-TREE CONTRACTOR REGISTRATION 4416-ZONING LETTER 4417- ABATEMENT SVC CHG 4419- ONLINE CREDIT CARD SURCHARGE GENERAL 11,858 26,971 (9,356) 10,000 10,000 0.00% 10,000 77,585 83,123 46,732 84,000 87,000 3.57% 87,000 89,443 110,094 37,376 94,000 97,000 3.19% 97,000 1,410,695 1,466,341 49,560 11430,253 1,594,819 11.51%1,594,819 84,300 59,700 20,500 60,000 42,000 -30.00%42,000 26,000 21,500 6,500 17,000 17,000 0.00%17,000 10,110 5,800 3,100 6,000 6,000 0.00%6,000 2,100 75 250 2,500 2,500 0.00%2,500 434 18 6 --0.00%- -50 ---0.00%- 21,335 26,586 16,950 12,500 20,000 60.00%20,000 12,090 ----0.00%- 18,950 19,561 6,045 15,600 15,600 0.00%15,600 -175 --200 100.00%200 225 270 225 250 250 0.00%250 ---250 250 0.00%250 1,610 665 1,015 1,200 1,200 0.00%1,200 455 525 665 500 500 0.00%500 450 1,700 1,050 2,500 2,500 0.00%2,500 2,139 2,845 1,852 2,000 2,000 0.00%2,000 180,198 139,470 58,158 120,300 110,000 -8.56%110,000 2017 2015 2016 June 2017 2018 2019 Object Code /Desctiption Actual Actual YTD Budget Budget Change Budget 4421 - POLICE REPORT REVENUE 810 826 218 750 750 0.00%750 4422- LICENSE INVESTIGATIONS 1,750 1,600 -1,000 1,000 0.00%1,000 4423- ANIMAL CONTROL REVENUE 5,526 7,751 2,356 4,500 4,500 0.00%4,500 4424- FIRE ALARM FEES 140 ----0.00%- 4424.1 - FIRE INSPECTIONS 600 200 -500 500 0.00%500 4425- BURGLAR ALARM FEES 125 2,177 1,498 3,000 3,000 0.00%3,000 4426-TOWING REVENUE --11 --0.00%- 4427- POLICE SERVICE REVENUE 1,092 1,360 1,340 500 500 0.00%500 4428- PRIVATE SECURITY CONTRACTS 2,025 4,875 19,238 5,000 85,000 1600.00%85,000 4429- MISC POLICE REVENUE -----0.00%- PUBLIC SAFETY 12,968 18,789 24,661 15,250 95,250 524.59%95,250 4431 -WEED CUTTING CHARGES ---26,000 26,000 0.00%26,000 4434- DISEASED TREE REMOVAL ---14,000 14,000 0.00%14,000 4451 -NUISANCE ABATEMENTS 1,240 5,785 8,210 6,000 6,000 0.00%6,000 COMMUNITY DEVELOPMENT 1,240 5,785 8,210 46,000 46,000 0.00%46,000 4471 -ADULT RECREATION PROGRAMS 169,669 163,456 68,920 184,500 183,150 -0.73%183,150 4472- TEEN RECREATION PROGRAMS 8,525 ----0.00%- 4473-CHILDREN RECREATION PROGRAMS 54,163 55,615 37,114 58,275 66,350 13.86%66,350 4474-GENERAL RECREATION PROGRAMS 350 5,700 4,885 15,000 17,800 18.67%17,800 PARKS & RECREATION 232,707 224,771 110,919 257,775 267,300 3.70%267,300 4481 - MEMBERSHIPS-FAMILY 25,172 32,592 17,774 36,000 35,000 -2.78%35,000 4482- MEMBERSHIPS-INDIVIDUAL 25,392 31,879 16,607 32,000 33,000 3.13%33,000 4483- SILVER SNEAKERS TAXABLE 17,963 19,307 9,212 20,000 21,000 5.00%21,000 4485-GENERAL ADMISSIONS-INDIVIDUAL 71,594 74,585 46,287 95,000 93,500 -1.58%93,500 4486- GENERAL ADMISSIONS-GROUP -6,205 2,125 1,000 6,000 500.00%6,000 4487-SWIM LESSONS 148,493 173,990 81,938 170,000 175,000 2.94%175,000 4489- LOCKER RENTAL 4,889 5,099 2,101 6,000 6,000 0.00%6,000 4493- GAME ROOM 1,508 1,699 585 2,500 2,000 -20.00%2,000 4494-MERCHANDISE FOR RESALE 878 1,187 604 1,500 1,500 0.00%1,500 4495-CONSTITUTION HALL RENTAL 24,056 27,833 8,130 26,000 28,000 7.69%28,000 4496-GIFT CERTIFICATE (171)(60)-250 250 0.00%250 4497-CONCESSIONS & COMMISSIONS 2,682 2,700 779 4,520 2,700 -40.27%2,700 COMMUNITY CENTER 322,456 377,016 186,142 394.770 403,950 2.33%403,950 TOTAL CHARGES FOR SERVICES 749,569 765,831 388,090 834,095 922,500 10.60%922,500 4508- UNCLAIMED EVIDENCE 1,622 617 1,509 1,500 1,500 0.00%1,500 4511 -COURT FINES 230,949 183,430 101,024 231,000 200,000 -13.42%200,000 4512-ADMINISTRATIVE FINES 35,545 27,665 10,340 30,000 30,000 0.00%30.000 4513- RENTAL DWELLING FINES -----0.00%- TOTAL FINES& FORFEITURES 268,116 211,712 112,873 262,500 231,500 -11.81%231,500 4601 -SPECIAL ASSESSMENTS 148,232 122,970 2,000 130.000 100,000 -23.08%100,000 4607- SPEC ASSESS INTEREST 2 18 ---0.00%- TOTAL SPECIAL ASSESSMENTS 148,234 122,988 2,000 130,000 100,000 -23.08%100,000 4603- INTEREST EARNINGS 59,599 86,014 51,217 77.990 79,975 2.55%79,975 4605- UNREALIZED INVESTMENT GAIN/LOSS 2,677 (19,666)---0.00%- TOTAL INVESTMENT EARNINGS 62,276 66,348 51.217 77,990 79,975 2.55%79,975 4604- CHECK PROCESSING FEES 30 183 30 --0.00%- 4606- OTHER REVENUE 5,864 147,549 2,164 25,000 25,000 0.00%25.000 4612-DONATIONS & CONTRIBUTIONS 14,621 15,690 6,250 --0.00%- 4613-CARS DONATIONS & CONTRIBUTIONS -375 -21,000 12,500 -40.48%12,500 4812- FACILITY RENTALS 34,879 27,949 8,276 31,200 31,200 0.00%31,200 4921 - REFUNDS & REIMBURSEMENTS 87,406 106,408 6,534 48,750 82,500 69.23%82,500 TOTAL MISCELLANEOUS 142,800 298,154 23,254 125,950 151,200 20.05%151,200 4915- TRANSFERS IN 201,684 134,605 -150,000 150,000 0.00%150,000 TOTAL TRANSFERS IN 201,684 134,605 -150,000 150,000 0.00%150,000 REVENUES $ 19,374,947 $ 20,126,403 $ 7.832,845 1 20,448,010 $ 21,346,036 4.39%$ 21,326,036 27 anamw City of Brooklyn Center 2018 Budget - General Fund Expenditure Summary by Function 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 10100 GENERAL FUND 41110 MAYOR & COUNCIL $ 123,085 $ 107,560 $64,614 $ 123,686 $124,384 0.56%$ 137,434 41320 CITY MANAGER 349,570 312,189 213,162 448,006 359,807 -19.69%373,271 41410 ELECTIONS 75,709 108,324 40,104 93,958 134,520 43.17%102,000 41430 CITY CLERK 181,066 192,495 86,128 183,216 185,428 1.21%191,066 41520 FINANCE 524,400 584,600 310,603 588,757 617,724 4.92%631,276 41550 ASSESSING 202,443 190,136 205 206,000 206,025 0.01%205,200 41610 LEGAL 427,511 380,251 163,325 435,000 415,000 -4.60%415,000 41710 COMMUNICATION & ENGAGEMENT ----205,850 100.00%255,002 41810 HUMAN RESOURCES 327,229 430,235 170,002 354,361 417,107 17.71%412,328 41920 INFORMATION TECHNOLOGY 447,731 507,685 248,548 615,585 622,680 1.15%647,565 41940 GOVERNMENT BUILDINGS 709,588 805,736 419,585 848,964 866,117 2.02%877,796 GENERAL GOVERNMENT 3368332 3,619,211 1,716,276 3897,533 4,154,642 6.60%4,247,938 42110 ADMINISTRATION 320,245 296,559 157,932 316,399 353,861 11.84%341,870 42120 INVESTIGATION 845,986 917,947 459,782 938,538 965,995 2.93%990,083 42123 PATROL 5,253,688 5,433,430 2,691,780 5,692,685 6,092,825 7.03%6,181,112 42151 SUPPORT SERVICES 851,457 929,181 462,852 1,001,710 1,018,018 1.63%990,722 42170 STATION & BUILDINGS 228,932 209,945 103,704 233,101 230,400 -1.16%195,900 POLICE 7,500,308 7,787,062 3,876,050 8,182,433 8,661,099 5.85%8,699,687 42210 FIRE 1,099,745 1,157,691 606,888 1,419,669 1,404,389 -1.08%1,467,379 42510 EMERGENCY PREPAREDNESS 78,872 80,669 2,570 11,790 11,940 1.27%11,940 FIRE 1,178,617 1,238,360 609,458 1,431,459 1,416,329 -1.06%1,479,319 41910 PLANNING & ZONING 111,770 140,813 53,097 176,153 194,708 10.53%167,330 42410 BUILDING INSPECTIONS 526,144 471,042 210,636 527,716 --100.00%- 42411 CODE ENFORCEMENT 492,338 430,686 251,726 600,773 --100.00%- 42420 BUILDING & COMMUNITY STANDARDS ----1,021,953 100.00%1.053,938 46320 COMMUNITY DEVELOPMENT ADMIN ----194,847 100.00%201,150 COMMUNITY DEVELOPMENT 1,130,252 1,042,541 515,459 1,304,642 1,411,508 8.19%1,422,418 43110 ENGINEERING 742,067 807,314 428,422 902,899 899,529 -0.37%905,932 43220 STREET MAINTENANCE 1,307,517 1,291,375 614,585 1,496,275 1,535,993 2.65%1,575,737 43221 TRAFFIC CONTROL 207,237 230,971 114,023 233,246 267,175 14.55%264,655 45201 PARK FACILITIES 926,269 967,570 448,967 1,045,855 1,097,232 4.91%1,146,428 45204 FORESTRY 98,913 96.426 45,786 108.536 114,390 5.39%117,445 PUBLIC WORKS 3,282,003 3,393,656 1,651,783 3,786.811 3,914,319 3.37%4,010,197 45010 ADMINISTRATION 221,922 230,172 109,377 230,193 237,921 3.36%241,313 45110 REC ADMINISTRATION 466,231 504,845 230,758 507,642 519,918 2.42%519,494 45111 ADULT PROGRAMS 152,815 161,560 79,801 171,122 167,038 -2.39%167,256 45112 TEEN PROGRAMS 6,889 --6,928 6,600 -4.73%6,600 45113 YOUTH PROGRAMS 61,856 80,226 35,420 92,841 98,389 5.98%83,652 45119 GENERAL RECREATION 19,604 39,112 22,975 60,846 61,489 1.06%61,489 45122 COMMUNITY CENTER 205,978 171,530 65,272 221,095 259,814 17.51%265,767 45124 POOL 331.783 376,517 168,550 378,295 378,780 0.13%380,580 CARS 1,467,078 1,563,962 712,153 1,668,962 1,729,949 3.65%1.726,151 44110 JOINT POWERS 135,604 136,349 86,059 180,000 187,000 3.89%187,000 45310 CONVENTION & TOURISM 510,827 550,772 198,458 498,750 522,500 4.76%522,500 48140 INSURANCE 230,968 258,850 115,080 220,610 234,219 6.17%246,592 48150 CENTRALSUPPLIES 219,158 268,969 165,663 132,294 (2.375)-101.80%78,625 NON-DEPARTMENTAL 1,096,557 1,214,940 565,260 1,031,654 941 ,344 -8.75%1,034,717 48170 INTERFUND REIMBURSEMENT (66,591)(205,838)(519,748)(1,040,484)(1,083,154)4.10%(1,083,154) 48210 TRANSFERS OUT 267,552 202,536 -185,000 200,000 8.11%200,000 TRANSFERS 200,961 (3,302)(519,748)(855,484)(883,154)3.23%(883,154) 10100 GENERAL FUND EXPENDITURES $ 19,224,108 $ 19,856,430 __$___2A26 ,691 $ 20,448,010 $ 21,346,036 4.39%_1__21137,273 28 Gener ud 201 udg co Eoediithrres Surnrny 18v LLrmi Community development Public works 7% 118% Fire 7%\\ I 0 fl partmental 0% General government Police 19% 41% N . 29 City of Brooklyn Center 2018 Budget - General Fund - Expenditure Summary by Object Code 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 10100 GENERAL FUND 5586 COST OF SALES-MISC $ 394 $ 1 ,172 $ 117 $ 450 $ 500 11.11% $ 500 TOTAL COST OF SALES 394 1,172 117 450 500 11.11% 500 6101 WAGES & SALARIES-FT EMPLOYEES 8,128,997 8,303,891 4,163,934 8,787,955 9,153,680 416%9,460,978 6102 OVERTIME-FT EMPLOYEES 361,836 349,998 156,815 362,000 362,119 0.03%365,679 6103 WAGES-PART TIME EMPLOYEES 934,839 1,123,953 550,719 1,167,820 1,170,874 0.26%1146,348 6104 OVERTIME-PART TIMEEMPLOYEES 874 796 405 2,500 1,350 -46.00%1,350 6105 CONTRACTED SVCS OT 1,548 3,877 18,695 5,500 85,000 1445.45%85,000 6111 SEVERANCE PAY 113,018 120,029 48,367 --0.00%- 6112 CAR ALLOWANCE 5,700 6,050 2,750 6,000 6,000 0.00%6,000 6122 PERA COORDINATED PLAN 363,770 366,380 182,270 427,023 451,383 5.70%466,041 6123 PERA POLICE & FIRE PLAN 663,382 682,030 339,231 725,778 751,134 3.49%767,606 6124 PERA DEFINED CONTRIBUTION 869 907 462 1,529 1,560 2.03%1,590 6125 PICA - SOCIAL SECURITY 332,331 342,089 176,092 372,491 390,902 4.94%402,010 6126 PICA- MEDICARE 136,423 140,738 72,153 153,554 160,311 4.40%164,599 6127 FIRE RELIEF ASSOCIATION 148,061 146,002 1,000 148,000 148,000 0.00%148,000 6131 CAFETERIA PLAN CONTRIBUTIONS 1,357,552 1,468,874 767,512 1,642,839 1,779,977 8.35%1,896,773 6141 UNEMPLOYMENT COMPENSATION 2,822 11,758 10,383 --0.00%- 6151 WORKER'S COMP INSURANCE 315,404 374,818 196,981 297,639 390,197 31.10%402,753 TOTAL PERSONAL SERVICES 12,867,426 13,442,190 6,687,769 14,100,628 14,852,487 5.33%15,314,727 6201 OFFICE SUPPLIES 27,430 22,454 10,994 31,180 31,440 0.83%31,650 6203 BOOKS/REFERENCE MATERIALS 3,387 1,202 610 3,400 3,150 -7.35%3,150 6204 STATIONARY SUPPLIES ---300 300 0.00%300 6211 CLEANING SUPPLIES 13,646 8,486 9,762 17,000 16,500 -2.94%16,500 6212 MOTOR FUELS ---3,200 2,500 -21.88%2,500 6214 CLOTHING & PERSONAL EQUIPMENT 91,204 77,856 33,424 70,775 80,320 13.49%74,420 6216 CHEMICALS/CHEMICAL PRODUCTS 22,404 23,073 8,320 14,630 14,630 0.00%15,200 6217 SAFETY SUPPLIES 3,466 27,610 7,119 27,515 21,240 -22.81%26,475 6219 GENERAL OPERATING SUPPLIES 104,387 97,181 51,076 115,880 124,778 7.68%124,595 6219,1 GEN OP SUP-FIRE EDUCATION 1,920 3,020 94 2,000 4,000 100.00%4,000 6223 BUILDINGS & FACILITIES 2,278 524 1,819 3,200 7,775 142.97%19,775 6224 STREET MAINT MATERIALS 68,969 71,324 32,489 90,000 90,000 0.00%92,000 6225 PARK& LANDSCAPE MATERIALS 18,951 29,508 12,986 27,970 28,640 2.40%29,320 6226 SIGNS & STRIPING MATERIALS 29,703 29,893 18,383 31,510 59,150 87.72%39,830 6227 PAINT SUPPLIES 1,469 993 111 1,200 1,200 0.00%1,200 6231 ATHLETIC FIELD SUPPLIES 2,151 2,238 2,558 5,100 5,100 0.00%5,250 6233 COURT SUPPLIES -704 -750 18,000 2300.00%16,000 6239 OTHER REPAIR & MAINT SUPPLIES 52,614 56,312 28,248 50,600 54,600 7.91%54,750 6241 SMALL TOOLS 2,270 2,211 1,475 5,720 5,020 -12.24%5,040 6242 MINOR EQUIPMENT 105,132 52,678 18,843 58,340 38,140 -34.62%52,940 6243 MINOR COMPUTER EQUIPMENT 56,360 62,800 45,571 60,350 97,250 61.14%87,150 TOTAL SUPPLIES 607,741 570,067 283,882 620,620 703,733 13.39%702,045 6301 ACCTG, AUDIT& FIN'L SERVICES 39,330 51,019 37,624 35,100 47,000 33.90%50,000 6302 ARCH, ENG & PLANNING 7,067 16,898 2,343 21,000 24,500 16.67%19,500 6303 LEGAL SERVICES 411,984 376,026 162,575 440,000 415,000 -5.68%420,000 6305 MEDICAL SERVICES 8,852 7,478 6,212 20,000 16,100 -19.50%20,200 6306 PERSONNEULABOR RELATIONS --489 5,000 5,000 0.00%5,000 6307 PROFESSIONAL SERVICES 450,704 499,016 218,101 591,515 588,273 -0.55%524,605 6308 CHARTER COMMISSION 206 208 141 1,500 1,500 0.00%1,500 6321 TELEPHONE/PAGERS 29,475 27,122 9,677 37,959 47,825 25.99%47,825 6322 POSTAGE 45,249 42,005 19,426 52,500 52,500 0.00%58,300 6323 RADIO COMMUNICATIONS 26,544 30,857 13,682 29,000 30,000 3.45%30,000 6329 OTHER COMMUNICATION SERVICES 32,721 33,339 16,034 33,650 34,677 3.05%3,140 6331 TRAVEL EXPENSE/MILEAGE 4,260 4,493 1,905 6,195 6,595 6.46%6,645 6333 FREIGHT/DRAYAGE 9,458 10,571 5,087 10,330 10,780 4.36%10,780 6339 OTHER TRANSPORTATION EXPENSE 275 --1,500 1,000 -33.33%1,000 6341 PERSONNEL ADVERTISING 968 670 293 5,060 4,960 -1.98%5,060 6342 LEGAL NOTICES 9,608 16,719 1,975 8,350 8,500 1.80%8,500 6349 OTHER ADVERTISING 60 150 363 250 7,500 2900.00%10,000 6351 PRINTING 38,121 36,474 17,753 46,210 42,610 -7.79%44,960 6361 GENERAL LIABILITY INSURANCE 119,450 125,036 48,800 101,180 103,455 2.25%109,662 6362 PROPERTY INSURANCE 72,228 96,227 42,747 82,475 90,624 9.88%96,061 6364 DRAM SHOP INSURANCE 988 1,004 1,013 1,096 1,100 0.36%1,100 6366 MACHINERY BREAKDOWN INSURANCE 7,143 9,154 4,503 7,829 9,546 21.93%10,119 6368 BONDS INSURANCE 1,915 2,468 1,224 2,126 2,594 22.01%2,750 6369 OTHER INSURANCE -1,113 -2,700 1,200 -55.56%- 6381 ELECTRIC 267,463 313,104 140,975 289,400 303,900 5.01%308,400 6382 GAS 128,736 90,564 78,603 132,450 132,750 0.23%133,800 6383 WATER 36,164 56,073 7,536 60,700 61,050 0.58%62,500 6384 REFUSE DISPOSAL 34,116 32,526 10,304 40,500 39,500 -2.47%40,250 6385 SEWER 12,527 12,979 4,419 15,100 15,450 2.32%15,550 6386 STORM SEWER 55,269 55,269 27,634 65,400 67,300 2.91%69,100 6387 HEATING OIL 25 --5,000 5,000 0.00%5,000 30 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 6388 HAZARDOUS WASTE DISPOSAL 1,531 2,951 656 5,700 5,700 0.00%5,800 6389 STREET LIGHTS 19,641 19,641 9,821 23,550 24,250 2.97%24,850 6402 EQUIPMENT SERVICES 113,382 71,907 40,296 82,770 82,420 -0.42%83,420 6403 BLDGS/FACILITIES MAINT SERVICE 101,021 132,141 62,056 119,500 124,000 3.77%98,000 6404 STREET MAINT SERVICES 94,701 87,515 -110,000 110,000 0.00%112,000 6405 PARK & LANDSCAPE SERVICES 94,142 73,865 61,747 159,290 159,200 -0.06%161,800 6406 MULTI-FUNCTION MTNCE 27,484 33,011 7,909 30,870 31,805 3.03%10,325 6407 TRAFFIC SIGNALS MAINT 3,361 1,204 1,583 9,000 4,500 -50.00%4,500 6408 COMMUNICATION/INFO SYSTEMS 2,218 2,223 246 5,665 23,000 306.00%10,100 6409 OTHER REPAIR & MAINT SVCS 1,487 6,277 1,964 11,850 8,500 -28.27%10,500 6412 BLDGS/FACILITIES 14,538 15,677 9,936 21,300 19,000 -10.80%19,500 6415 OTHER EQUIPMENT 88 112 -510 215 -57.84%215 6417 UNIFORMS 1,564 506 205 3,630 3,750 3.31%3,850 6421 SOFTWARE LICENSE 864 596 342 20,600 3,000 -85.44%3,100 6422 SOFTWARE MAINT 67,700 75,405 50,879 80,100 94,400 17.85%56,000 6423 LOGIS CHARGES 379,139 464,458 195,849 451,524 489,213 8.35%449,626 6428 PROTECTION SERVICES 3,456 ----0.00%- 6431 SPECIAL EVENTS 6,274 6,728 975 8,300 11,300 36.14%13,300 6432 CONFERENCES AND SCHOOLS 96,508 97,227 53,754 136,070 172,100 26.48%149,300 6433 MEETING EXPENSES 6,919 6,786 3,588 12,835 15,485 20.65%16,685 6434 DUES & SUBSCRIPTIONS 65,679 63,612 31,237 68,920 68,925 0.01%70,975 6435 CREDIT CARD FEES 53,719 49,125 15,869 53,000 51,500 -2.83%52,000 6436 UNCOLLECTIBLE CHECKS/DEBTS -----0.00%- 6441 LICENSES, TAXES & FEES 5,684 3,739 18,801 6,400 6,900 7.81%6,900 6442 COURTAWARDS/SETTLEMENTS 22,808 18,671 17,806 15,000 20,000 33.33%20,000 6443 PRIZE AWARDS/EXPENSE REIMB 724 1,140 -1,500 1,500 0.00%1,500 6444 RELOCATION EXPENSES 3,000 ----0.00%- 6445 CONVENTION BUREAU PAYMENT 510,827 550,772 198,458 498,750 522,500 4.76%522,500 6446 CONTINGENCY ACCOUNT -2,500 -125,000 125,000 0.00%200,000 6447 TOWING CHARGES 829 264 378 750 750 0.00%750 6448 PRISONER BOARDING CHARGES 102,937 95,064 34,782 110,000 100,000 -9.09%100,000 6449 OTHER CONTRACTUAL SERVICE 575,949 660,291 319,839 724,840 700,240 -3.39%702,760 6491 MERCHANDISE FOR RESALE 3,448 5,897 1,614 2,250 3,500 55.56%3,500 TOTAL SERVICES & OTHER CHARGES 4,232,528 4,497,867 2,022,028 5,050549 5,160,442 2.18%5,035,063 6461 FUEL CHARGES 194,086 144,658 62,774 193,068 191,614 -0.75%197,364 6462 FIXED CHARGES 165,507 148,365 76,114 149,178 139,666 -6.38%143,857 6463 REPAIR & MAINT CHARGES 292,581 278,236 147,147 360,529 345,200 -4.25%355,762 6465 REPLACEMENT CHARGES 623,778 667,991 359,487 718,972 752,048 4.60%774,609 TOTAL CENTRAL GARAGE CHARGES 1,275,952 1,239,250 645,522 1,421,747 1,428,528 0.48%1,471,592 6520 BUILDINGS & FACILITIES 18,027 62,803 7,121 62,500 58,000 -7.20%60,000 6540 EQUIPMENT& MACHINERY 21,079 42,083 -40,500 19,000 -53.09%30,000 6545 OTHER EQUIPMENT -4,300 -6,500 6,500 0.00%6,500 6560 FURNITURE -----0.00%- 6580 INFORMATION SYSTEMS -----0.00%- TOTAL CAPITAL OUTLAY 39,106 109186 7,121 109,500 83,500 -23.74%96,500 6471 ADMINISTRATIVE SERVICE TRANSFER (599,323)(599,323)(295,230)(590,484)(658,154)11.46%(658,154) 6472 ENGINEERING SERVICE TRANSFER (376,029)(411,330)(224,518)(450,000)(425,000)-5.56%(425,000) 6473 STORM SEWER TRANSFER -----0.00%- 6480 GENERAL FUND REIMBURSEMENT -----0.00%- 6482 MISC TRANSFER OUT 1,176,313 1,007,351 -185,000 200,000 8.11%200,000 TOTAL TRANSFERS OUT 200,961 (3,302)(519,748)(855,484)(883,154)3.23%(883,154) 10100 GENERAL FUND EXPENDITURES $ 19,224,108 $ 19,856,430 $ 9,126,691 $ 20,448,010 $ 21,346,036 4.39% $ 21,737,273 31 Ftrnd It ucdged pediithrs F3y Object Services and other charges 20% Supplies [ Central garage rges YO Capital outlay 0% Personal services 70% 32 IMM 21^^u :rnru i-zi. rrnm Department Name: Mayor and City Council Department/Division Mission: The Mission of the Mayor and City Council is to provide visionary leadership to the organization and oversee the proper operation of the city through the City Manager. Department/Division Description: The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under the Council-Manager form of government as established by the City Charter, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Appeal and Equalization, the Economic Development Authority, the Housing and Redevelopment Authority, and the Canvassing Board for municipal elections. The City Council budget includes expenses related to interpreters for hearing impaired or non-English speaking persons who attend City Council meetings; the annual joint meeting of the City Council and advisory commissions; and a consultant to facilitate two City Council work sessions. Key Initiatives focused on the achievement of strategic priorities/value propositions Community Engagement: Initiated by the City Council, in 2018 the City will continue the Brooklyn Center Citizens Leadership Academy also known as BCU. The primary goal of the academy is to provide an in depth introduction of Brooklyn Center local government to 20 citizen volunteers reflective of our diverse community. These individuals will participate in eight successive weekly "classes" with City department leaders, and elected officials. They will have an opportunity to tour City facilities, and learn the history and future plans of their local government. The expected benefit of this engagement effort is to inform, educate and stimulate interest in the City Brooklyn Center. Through this effort we will foster an informed constituency and encourage greater participation in civic and community life. Staffing Levels Positions o Mayor • City Council Members Total FTEs 2017 2018 2019 33 Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels 2016 Actual Value 2018 Target Value Citizen Participation in BCU the leadership academy 8 20 participants BCU participants report the course as exceptionally valuable 100%100% BCU participants rated the overall quality as excellent 100%100% BCU participant will recommend program to a friend 100%100% 34 GENERAL FUND 41110- MAYOR COUNCIL Object Code I Description 2015 Actual 2016 Actual 2017 June YTD 2017 Budget 2018 Budget Change 2019 Budget 41110- MAYOR COUNCIL 6103- WAGES-PART TIME EMPLOYEES $ 46,121 $ 48,126 $ 24,544 $ 49,089 $ 50,070 2.00%$ 51,050 6124- PERA DEFINED CONTRIBUTION 869 907 462 1,529 1,560 2.03%1,590 6125- FICA - SOCIAL SECURITY 1,803 1,881 964 1,148 1,170 1.92%1,194 6126-FICA-MEDICARE 674 703 360 711 727 2.25%742 6151 -WORKER'S COMP INSURANCE 171 210 105 159 207 30.19%208 TOTAL PERSONAL SERVICES 49,638 51,827 26,435 52,636 53,734 2.09%54,784 6201 - OFFICE SUPPLIES -27 ---0.00%- 6203- BOOKS/REFERENCE MATERIALS -93 ---0.00%- 6219- GENERAL OPERATING SUPPLIES 860 227 54 350 350 0.00%350 TOTAL SUPPLIES 860 347 54 350 350 0.00%350 6301 - ACCTG, AUDIT & FIN'L SERVICES -----0.00%- 6307- PROFESSIONAL SERVICES 15,563 7,165 13,439 15,000 14,600 -2.67%24,600 6308- CHARTER COMMISSION 206 208 141 1,500 1,500 0.00%1,500 6331 -TRAVEL EXPENSE/MILEAGE -10 -100 100 0.00%100 6351 - PRINTING -149 149 300 300 0.00%300 6432- CONFERENCES AND SCHOOLS 11,633 2,230 1,634 8,000 8,000 0.00%8,000 6433- MEETING EXPENSES 2,541 1,276 565 2,800 2,800 0.00%2,800 6434- DUES & SUBSCRIPTIONS 42,644 44,348 22,197 43,000 43,000 0.00%45,000 TOTAL SERVICES & OTHER CHARGES 72,587 55,386 38,125 70,700 70,300 -0.57%82,300 TOTAL BUSINESS UNIT EXPENSES $ 123,085 $ 107,560 $ 64,614 $ 123,686 $ 124,384 0.56%$ 137,434 35 MIII:I :_ss fliiTflU iN :rrn 111111111111111 I ni iiii vi Department Name: Administration Department/Division Mission: The Mission of the Department of Administration is to provide cross-departmental support and city-wide leadership to both internal and external customers. Department/Division Description: The Department of Administration is composed of the City Manager's Office, The Office of the City Clerk, Division of Human Resources, Division of Information Technology, and Division of Communication and Community Engagement. The City Manager's Office is composed of the City Manager, Deputy City Manager Director of Administration. The primary responsibility of the City Manager is organizational leadership. The Deputy City Manager is the Director of the Administration Department The Office of the City Clerk is composed of the City Clerk, Deputy Clerk and Customer Service Representative. The Clerk's Office manages records, administers elections, business licenses and responds to public inquiries. The Division of Human Resources is composed of the HR Director, HR Specialist and Payroll Technician. This division manages human resource activities including labor relations, payroll and benefits administration and employee recruitment. The Division of Information Technology is composed of the IT Director a IT/GIS Specialist and an IT Technician. This division plans, manages and supports the City technology infrastructure. The Division of Communication and Community Engagement is composed of Communication Coordinator and Community Engagement Specialist. This division manages both internal and external communications, branding and marketing efforts, media relations, resident and community engagement. Key Initiatives focused on the achievement of strategic priorities/value propositions Customer Intimacy and Operational Excellence In 2018 we will continue to develop and adopt best of class quality performance practices to improve results and customer satisfaction. We will continue our monthly double dozen meetings with an increased emphasis on management training, introduction of best practices and strategic planning. Inclusive Community Engagement 36 In 2018 we will continue our Inclusion and Diversity efforts and implement a racial equity strategy. The long term goal is to establish an organizational culture that promotes participation, engagement and creativity for employees while developing an intimate understanding of and appreciation of our diverse customers/citizens. Our goal is to improve our ability to serve and encourage community ownership and public trust. In 2018 we will continue the work our Diversity and Inclusion Council established in 2015, facilitated by the vendor Inclusion Inc. In 2018 the efforts of the I and D Council will expand its external customer focus. The Council will continue to prioritize, organize and implement the recommendation of the client audit conducted by Inclusion Inc. System-wide Development and Operations In 2018, the department will work with all departments and at all levels of the organization in a systematic manner on key administrative operations including: branding, recruitment and hiring, technology planning, communication, employee evaluations, and electronic council affairs. Through coordination of communication, training and development of efforts with frontline staff, supervisors, and department management messages will be consistently communicated throughout the organization. The hope is that there is share understanding and unified action on key strategic directives throughout the entire organization. Staffing Levels Positions FTEs 2017 2018 2019 •City Manager 1 1 1 o Deputy City Manager 1 1 1 o City Clerk 1 1 1 Deputy City Clerk- Customer Service Representative 1 1 1 o Human Resources Director 1 1 1 o Human Resources Specialist 1 1 1 o Human Resources/Payroll Technician 1 1 1 o Information Technology Director 1 1 1 o Information Technology Specialist 1 1 1 o Information Technology Technician 1 1 1 •Communication Coordinator (Interim)0.5 1 1 •Community Engagement Specialist 0.0 0.5 1 Total 11.5 12.5 13.0 Strategic Functions/Division(s): o Effective and Responsive Organization Leadership o The City Manager with support from the Deputy City Manager is responsible to the City Council for the successful implementation of City Council Policy. As the Chief Administrative Officer the City Manager is expected to enforce the City Charter and all City ordinances. The City Manager prepares the Annual Budget as a means of implementing Council Policy. The City Manager provides advices and makes recommendations to the City Council with respect to Council policy. The City Manager is the sole employee of the City Council. All employees work under the general direction of the City Manager The City Managers' office is responsible for effective Intergovernmental Relations. The City Manager and his staff work with community members, other public and private agencies, organizations, schools and other stakeholders on all areas that affect the City. The City Managers' office is responsible for effective public communications primarily under the direction of the Deputy City Manager. The office handles and coordinates internal and external City communication activities. The office coordinates publication of the City Newsletter, creates newsletters, forms, flyers, handles information released to the media and develops other information packets as needed. The office handles coordination of cable TV activities in the organization, including broadcast of Council meetings. o Council Support, Records Management, Licensing and Elections Administration o The City Clerk is responsible for maintaining official City records, coordinating City Council and City Commission materials and activities, coordinating business licensing, producing and coordinating City employee newsletter, and supervision of secretarial support staff in the Administration Department. The City Clerk serves as the City's Election Official and administers elections. Ensures elections are handled in accordance with state, federal, and county regulations. Oversees all activities related to City elections including notices, candidate filing, absentee voting, testing voting equipment, materials, and certification of process. Coordinates polling places. Supervises the recruiting and training of election judges. The 2016 Elections Budget increase is a reflection of the scheduled General State and National Elections The City Clerk is responsible for Official City Records/Data Retention. The City Clerk maintains official City records, including storage and disposition. Coordinates Council correspondence, meetings, and other activities. Ensures coordination, maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law. Coordinates the nomination/appointment process for City advisory commissions. o Attraction and Retention of an Inclusive Quality Workforce o The Division of Human Resources is responsible for providing customer focused support to the mission of recruiting and retaining an inclusive quality workforce. The Division of Human Resources is responsible for the development of and effective customer focused administration of the employee compensation and benefit program. 38 The Division of Human Resources is responsible for providing leadership to effective Labor Relations Management and is a key member of the labor negotiations team along with the City Manager. The Division of Human Resources is responsible for Personnel Policy development and Personnel Policy training and enforcement. The Division of Human Resources is responsible for customer focused administration of the payroll process and other pay related activities i.e. pay/equity and EEO reporting Communication and Community Engagement o The Division Communication and Community Engagement support all departments in cross-departmental communication and coordinates city-wide communication efforts. The Division Communication and Community Engagement support all departments in cross-departmental communication and coordinates city-wide community engagement efforts. The Division provides ongoing maintenance and posting of city related information and stories on the City's website and social media platforms. Regular monitoring and updates to the website are provided by the Division in coordination with all departments. The Division provides ongoing development of the quarterly newsletter that goes out to all properties within the City limits. Regular communication is conducted via print, television, video streaming, and in-person communication. The Division coordinates events with residents including community dialogues and resident networking. The Division fosters relationships among residents, business owners, visitors and city staff. Consistent, Reliable, and Strategic Advancement of Information Technology o The Division of IT oversees the city-wide fiber optics system, which is available at all times and days. The fiber optics system connects all City owned and leased facilities with the exception of the Centerbrook Golf Course to an advance technology communications system. Centerbrook Golf Course is anticipated to be connected to the system in 2017. The fiber optics system allows the City to unify its intra-communications, security systems, and utility systems controls. The Division of IT procures, installs, maintains and replaces all hardware and software communication technology such as computers, cell phones, office phones, facility security cameras, body worn cameras, multifunctional equipment (i.e. copiers, plotters, and fax machines) and conference room visual and audio equipment. The Division also oversees the City's GIS system. 39 The Division of IT systematically plans with all departments on current and future technological needs. Technology funding is planned through the Division of IT. Research and investigations of future technological needs of the City is shared by departments and the Division of IT; however, implementation, majority of management and support rest on the Division of IT. uun.iitOnpiii flY 1[MT1 19 1 11 111 Performance Objectives Description of Performance Performance Levels Measure *A c t ua l Value Target Value Foster a culture of inclusion Activities ongoing Complete 100% of 2016 I and D throughout the organization approximately 50% complete Council priority activities including, staff learning, pipeline targets and strategies implemented, racial equity model adopted and implemented, community education and outreach initiatives implemented Inclusive Community Train staff on new branding Implement recommendations from Engagement Efforts guidelines, inventory branding branding process. points of impression and execute new branding on paper,Implement inclusive community electronic, facility and vehicles engagement strategy recommendations and within communications. Develop expanded Community Engagement Strategies and S events. Foster systematic Execute plans for social media Develop implementation plans and administrative approaches policy, branding, IT applicable policy for execution of throughout the organization development plan, employee social media policy, branding, IT appraisals, measurement of development plan, employee strategic initiatives, and appraisals, employee development and electronic council agenda.training, measurement of strategic initiatives progress, and electronic council agenda. 40 GENERAL FUND 41320 - CITY MANAGER 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual 'YTD Budget Budget Change Budget 41320- CITY MANAGER 6101 -WAGES& SALARIES-FT EMPLOYEES $262,960 $232,087 $130,745 $262,537 $258,079 -1.70% $268,649 6103- WAGES-PART TIME EMPLOYEES --840 --0.00%- 6111 - SEVERANCE PAY 7,681 5,132 ---0.00%- 6112- CAR ALLOWANCE 5,700 6,050 2,750 6,000 6,000 0.00%6,000 6122- PERA COORDINATED PLAN 19,722 17,407 9,806 20,890 19,806 -5.19%20,598 6125- FICA - SOCIAL SECURITY 14,107 12,217 8,163 14,098 13,624 -3.36%14,091 6126-FICA-MEDICARE 3,977 3,436 1,909 4,039 3,829 -5,20%3,983 6131 - CAFETERIA PLAN CONTRIBUTIONS 25,416 23,150 13,488 26,976 28,594 6.00%30,300 6151 -WORKER'S COMP INSURANCE 2,022 1,744 970 1,866 1,875 0.48%1,950 TOTAL PERSONAL SERVICES 341,585 301,223 168,671 336,406 331,807 -1.37%345,571 6203- BOOKS/REFERENCE MATERIALS 184 --250 400 60.00%400 6219- GENERAL OPERATING SUPPLIES 168 122 134 200 200 0.00%200 6242- MINOR EQUIPMENT 642 ----0.00%- 6243- MINOR COMPUTER EQUIPMENT -2,361 2,129 -200 100.00%200 TOTAL SUPPLIES 994 2,483 2,263 450 800 77.78%800 6307- PROFESSIONAL SERVICES --33,079 100,000 10,000 -90.00%10,000 6321 -TELEPHONE/PAGERS 498 382 132 600 1,400 133.33%1,400 6329- OTHER COMMUNICATION SERVICES --292 --0.00%- 6331 -TRAVEL EXPENSE/MILEAGE 13 37 -300 300 0.00%- 6351 - PRINTING -66 49 --0.00%- 6432- CONFERENCES AND SCHOOLS 4,400 5,043 6,397 6,000 10,000 66.67%10,000 6433- MEETING EXPENSES 160 610 328 250 500 100.00%500 6434- DUES & SUBSCRIPTIONS 1,920 2,317 1,951 4,000 5,000 25.00%5,000 6441 - LICENSES, TAXES & FEES -28 ---0.00%- TOTAL SERVICES & OTHER CHARGES 6,991 8,483 42,228 111,150 27,200 -75.53%26,900 TOTAL BUSINESS UNIT EXPENSES $349,570 $312,189 $213,162 $448,006 $ 359,807 -19.69%$ 373,271 41 GENERAL FUND 41410 - ELECTIONS 2017 2015 2016 June 2017 2018 2019 Object Code/Description Actual Actual YTD Budget Budget Change Budget 41410-ELECTIONS 6101 -WAGES& SALARIES-FT EMPLOYEES $45,157 $45,639 $23,664 $48,023 $51,763 7.79% $54,117 6102- OVERTIME-FT EMPLOYEES 336 2,835 1,019 -3,000 100.00%500 6103- WAGES - PART TIME EMPLOYEES -525 -7,000 41,000 485.71%7,000 6111 - SEVERANCE PAY 190 150 ---0.00%- 6122- PERA COORDINATED PLAN 3,412 3,636 1,851 3,602 3,882 7.77%4,059 6125- FICA - SOCIAL SECURITY 2,705 3,287 1,687 2,977 3,209 7.79%3,355 6126- FICA - MEDICARE 633 769 395 696 751 7.90%785 6131 - CAFETERIA PLAN CONTRIBUTIONS 10,590 13,488 6,744 13,488 14,297 6.00%15,150 6151 -WORKER'S COMP INSURANCE 350 357 179 322 368 14.29%384 TOTAL PERSONAL SERVICES 63,373 70,686 35,539 76,108 118 ,270 55.40%85,350 6219- GENERAL OPERATING SUPPLIES 1,896 917 88 5,700 5,700 0.00%5,700 6243- MINOR COMPUTER EQUIPMENT --1,352 1,900 --100.00%- TOTAL SUPPLIES 1,896 917 1,440 7,600 5,700 -25.00%5,700 6322- POSTAGE 2,879 820 -1,000 1,000 0.00%1,700 6331 -TRAVEL EXPENSE/MILEAGE 20 41 -150 150 0.00%150 6333-FREIGHT/DRAYAGE -529 -400 850 112.50%850 6342- LEGAL NOTICES -558 -450 600 33.33%600 6351 - PRINTING 24 2,356 -2,500 2,500 0.00%2,500 6402- EQUIPMENT SERVICES 2,978 460 2,965 3,500 3,500 0.00%3,500 6412-BLDGS/FACILITIES -636 -1,300 1,000 -23.08%1,000 6415- OTHER EQUIPMENT ---300 --100.00%- 6432- CONFERENCES AND SCHOOLS 280 60 -350 350 0.00%350 6433-MEETING EXPENSES -446 -200 500 150.00%200 6434- DUES &SUBSCRIPTIONS 155 20 160 100 100 0.00%100 6449- OTHER CONTRACTUAL SERVICE 4,104 30,795 ---0.00%- TOTAL SERVICES & OTHER CHARGES 10,440 36,721 3,125 10,250 10,550 2.93%10,950 TOTAL BUSINESS UNIT EXPENSES $ 75,709 $108,324 $40,104 $93,958 $ 134,520 43.17% $102,000 42 GENERAL FUND 41430 - CITY CLERK Object Code! Description 2015 Actual 2016 Actual 2017 June YTD 2017 Budget 2018 Budget Change 2019 Budget 41430- CITY CLERK 6101 - WAGES & SALARIES-FT EMPLOYEES $ 122,915 $ 114,269 $ 58,410 $ 127,388 $ 126,301 -0.85%$ 129,911 6102- OVERTIME-FT EMPLOYEES -206 28 --0.00%- 6111 -SEVERANCE PAY 2,048 2,360 ---0.00%- 6122- PERA COORDINATED PLAN 9,219 8,586 4,383 9,554 9,473 -0.85%9,744 6125- FICA - SOCIAL SECURITY 7,734 7,138 3,951 7,898 7,831 -0.85%8,054 6126-FICA-MEDICARE 1,809 1,669 924 1,847 1,832 -0.81%1,884 6131 - CAFETERIA PLAN CONTRIBUTIONS 25,468 22,843 13,488 26,976 28,594 6.00%30,300 6151 -WORKER'S COMP INSURANCE 945 859 432 853 897 5.16%923 TOTAL PERSONAL SERVICES 170,138 157,930 81,616 174,516 174,928 0.24%180 .816 6219- GENERAL OPERATING SUPPLIES 283 212 260 150 150 0.00%150 6242- MINOR EQUIPMENT 560 ----0.00%- 6243- MINOR COMPUTER EQUIPMENT --332 -1,450 100.00%1,200 TOTAL SUPPLIES 843 212 592 150 1,600 966.67%1,350 6307- PROFESSIONAL SERVICES -17,766 1,403 --0.00%- 6331 -TRAVEL EXPENSE/MILEAGE 69 --100 100 0.00%100 6342- LEGAL NOTICES 9,098 15,764 1,777 7,000 7,000 0.00%7,000 6351 - PRINTING 175 --200 200 0.00%200 6432- CONFERENCES AND SCHOOLS 478 593 545 1,000 1,350 35.00%1,350 6434- DUES & SUBSCRIPTIONS 265 230 195 250 250 0.00%250 TOTAL SERVICES & OTHER CHARGES 10,085 34,353 3,920 8,550 8,900 4.09%8,900 TOTAL BUSINESS UNIT EXPENSES $ 181,066 $ 192,495 $ 86,128 $ 183,216 $ 185,428 1.21%$ 191,066 43 GENERAL FUND 41710- COMMUNICATIONS & ENGAGEMENT 2017 2015 2016 June Object Code / Description Actual Actual YTD 2017 2018 Budget Budget Change 2019 Budget 41710 - COMMUNICATIONS & ENGAGEMENT 6101 - WAGES & SALARIES-FT EMPLOYEES $ - $ - $- $ - $ 62,319 100.00%$ 123,707 6122- PERA COORDINATED PLAN - -- - 4,674 100.00%9,272 6125- FICA - SOCIAL SECURITY - -- - 3,864 100.00%7,670 6126-FICA-MEDICARE - -- - 904 100.00%1,788 6131 - CAFETERIA PLAN CONTRIBUTIONS - -- - 14,297 100.00%25,737 6151 - WORKER'S COMP INSURANCE - -- - 442 100.00%878 TOTAL PERSONAL SERVICES - - -- 86 ,500 100.00%169,052 6219-GENERAL OPERATING SUPPLIES - -- - 1,500 100.00%2,500 6242- MINOR EQUIPMENT - -- - 2,500 100.00%2,500 6243- MINOR COMPUTER EQUIPMENT - -- - 1,650 100.00%- TOTAL SUPPLIES - - -- 5,650 100.00%5,000 6307- PROFESSIONAL SERVICES - -- - 60,000 100.00%25,000 6321 -TELEPHONE/PAGERS - -- - 700 100.00%700 6322- POSTAGE - -- - 15,000 100.00%20,000 6331 - TRAVEL EXPENSE/MILEAGE - -- - 500 100.00%750 6349- OTHER ADVERTISING - -- - 7,500 100.00%10,000 6351 - PRINTING - -- - 5,500 100.00%7,500 6408- COMMUNICATION/INFO SYSTEMS - -- - 18,000 100.00%5,000 6431 - SPECIAL EVENTS - -- - 3,000 100.00%5,000 6432- CONFERENCES AND SCHOOLS - -- - 2,000 100.00%4,000 6433- MEETING EXPENSES - -- - 1,500 100.00%3,000 TOTAL SERVICES & OTHER CHARGES - -- - 113,700 100.00%80,950 TOTAL BUSINESS UNIT EXPENSES $ - $ - $- $ - $ 205,850 100.00%$ 255,002 44 GENERAL FUND 41810 - HUMAN RESOURCES 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41810- HUMAN RESOURCES 6101 -WAGES& SALARIES-FT EMPLOYEES $205,120 $209,223 $102,863 $212,596 $234,313 10.22% $238,998 6111 -SEVERANCE PAY 2,249 2,079 ---0.00%- 6122- PERA COORDINATED PLAN 15,384 15,692 7,715 15,945 17,573 10.21%17,924 6125- FICA - SOCIAL SECURITY 12,665 12,845 6,336 13,180 14,527 10.22%14,818 6126-FICA-MEDICARE 2,962 3,004 1,482 3,083 3,397 10.18%3,465 6131 - CAFETERIA PLAN CONTRIBUTIONS 38,124 40,464 20,232 40,464 42,891 6.00%45,460 6151 -WORKER'S COMP INSURANCE 1,581 1,573 759 1,423 1,665 17.01%1,698 TOTAL PERSONAL SERVICES 278,085 284880 139,387 286 ,691 314,366 9.65%322,363 6219- GENERAL OPERATING SUPPLIES 1,358 911 227 820 2,773 238.17%1,015 6243- MINOR COMPUTER EQUIPMENT 1,116 980 --1,450 100.00%- TOTAL SUPPLIES 2,474 1,891 227 820 4,223 415.00%1,015 6305- MEDICAL SERVICES 1,991 1,758 497 3,000 3,100 3.33%3,200 6306- PERSONNEL/LABOR RELATIONS --489 --0.00%- 6307- PROFESSIONAL SERVICES 42,764 139,811 28,428 60,600 92,168 52.09%82,500 6331 -TRAVEL EXPENSE/MILEAGE 76 159 -100 100 0.00%100 6333- FREIGHT/DRAYAGE -57 80 50 50 0.00%50 6432- CONFERENCES AND SCHOOLS 1,275 845 745 2,000 2,000 0.00%2,000 6433- MEETING EXPENSES -70 ---0.00%- 6434- DUES & SUBSCRIPTIONS 564 764 149 1,100 1,100 0.00%1,100 TOTAL SERVICES & OTHER CHARGES 46,670 143,464 30,388 66,850 98,518 47.37%88,950 TOTAL BUSINESS UNIT EXPENSES $ 327,229 $ 430,235 $ 170,002 $ 354,361 $ 417,107 17.71% $ 412,328 45 GENERAL FUND 41920- INFORMATION TECHNOLOGY 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41920- INFORMATION TECHNOLOGY $ 170,756 $158,009 $104,845 $242,265 $ 244,559 103 1,208 654 1,500 2,000 308 15,878 --- 2,158 2,779 90 -- 12,838 13,132 7,912 18,283 18,455 10,829 10,792 6,524 15,114 15,256 2,533 2,524 1,526 3,535 3,568 25,416 22,480 14,628 40,464 42,891 1,318 1,315 778 1,633 1,747 226,259 228 ,117 136,957 322,794 328,476 6219- GENERAL OPERATING SUPPLIES 2,804 2,524 1,173 3,000 3,100 6243-MINOR COMPUTER EQUIPMENT 2,193 2,454 1,113 - - TOTAL SUPPLIES 4,997 4,978 2,286 3,000 3,100 0.95% $252,881 33.33%2,060 0.00%- 0.00%- 0.94%19,079 0.94%15,771 0.93%3,689 6.00%45,450 6.98%1,806 1.76%340,736 3.33%3,200 0.00%4,900 3.33%8,100 6101 - WAGES & SALARIES-FT EMPLOYEES 6102- OVERTIME-FT EMPLOYEES 6103- WAGES-PART TIME EMPLOYEES 6111- SEVERANCE PAY 6122- PERA COORDINATED PLAN 6125- FICA - SOCIAL SECURITY 6126- FICA - MEDICARE 6131 - CAFETERIA PLAN CONTRIBUTIONS 6151 -WORKERS COMP INSURANCE TOTAL PERSONAL SERVICES 6307- PROFESSIONAL SERVICES 6321 - TELEPHONE/PAGERS 6331 - TRAVEL EXPENSE/MILEAGE 6333- FREIGHT/DRAYAGE 6351 - PRINTING 6408- COMMUNICATION/INFO SYSTEMS 6421 - SOFTWARE LICENSE 6422- SOFTWARE MAINT 6423- LOGIS CHARGES 6432- CONFERENCES AND SCHOOLS 6433- MEETING EXPENSES TOTAL SERVICES & OTHER CHARGES TOTAL BUSINESS UNIT EXPENSES 6,316 6,192 8,096 9,800 10,000 2.04%10,500 1,369 1,556 396 1,800 2,100 16.67%2,100 736 669 205 1,000 1,000 0.00%1,000 11 48 -100 100 0.00%100 -51 24 --0.00%- 2,218 2,223 246 5,665 5,000 -11.74%5,100 ---16,000 3,000 -81.25%3,100 41,022 44,900 29,824 46,000 54,500 18.48%56,000 164,443 217,033 70,514 194,426 203,404 4.62%208,829 360 1,894 -15,000 12,000 -20.00%12,000 -24 ---0.00%- 216,475 274 ,590 109,305 289,791 291,104 0.45%298,729 $ 447,731 $ 507,685 $ 248,548 $ 615,585 $ 622,680 1.15% $ 647,565 46 Mliii :iisisi!1 t 1! rui Department Name: Fiscal & Support Services Department/Division Mission: To provide accurate and timely information to all users of financial information and to provide administrative and professional support in financial matters to all departments and divisions of the City. Department/Division Description: In the General Fund, the Finance Division of the Department assembles and processes documents which facilitate the daily financial operations of the City. The Finance Division oversees the administration of claims and risk management for the property and casualty portion of the City's insurance program. The Division manages investments of City funds as well as issuance and repayment of debt obligations of the City. The Utility Billing Division acquires and processes data which allow for the billing and collection of revenues for the City's five utilities. Key Initiatives focused on the achievement of strategic priorities/value propositions Key Infrastructure Investments e Maintain a positive financial position with a long term perspective In 2018 we will continue to implement long-term forecasting. This includes updating our future cash flow assumptions based on current information and review of potential financing options. An analysis will include reviewing the impact of projected new debt issuances on the property tax levy and utility rates. Enhanced Community Image o Customer focus In 2018 we will promote the use of the City's utility payment acceptance software (Invoice Cloud) that allows flexible payment methods for utility customers. Additionally, we will migrate remaining electronic bank payment customers (ACH) to the Invoice Cloud software (eliminating repetitive systems). 47 Staffing Levels Positions Finance Director o Assistance Finance Director Accountant o Accounting Technician o Utility Billing Technician o PT Utility Billina Technician I Total 5.5 5.5 5.5 I Strategic Functions/Division(s): o Finance Division o The Division provides for the collection, recording and deposit of all funds in bank accounts and reconciles those bank accounts to the General Ledger on a monthly basis. o The Division provides for the expenditure of funds for goods and services used by the City including the proper recording and documentation of such expenditures. o The Division prepares and distributes reports on the financial condition of the City. o The Division invests available funds in approved investment types. o The Division reports financial information to outside monitoring agencies o The Division leads and assists financial planning activities through coordination of the annual budget process and special analysis and reporting projects on specific programs. Utility Billing Division o The Division collects data for the preparation of utility bills, calculates, prints and mails the bills to customers. o The Division responds to customer inquiries by telephone, mail, e-mail and in person regarding the calculation of bills and the regulations, policies and practices affecting utility billing. o The Division oversees collection of bill payments and proper recording of those receipts. o The Division initiates such collection practices as might be necessary for the collection of all utility accounts receivable. 48 Annual Goal and Strategies: 1. Ensure the financial stability of the City. a.Review and analyze alternatives for funding City infrastructure investments b.Ensure appropriate financial policies and practices are in place C. Assure adequate cash flow and investment of idle cash 2. Enhance customer access to utility account information and actions a.Ensure on-line and phone system ability to accept payment b.On-line access to customer account history information C. On-line distribution option for quarterly bills d. Capture various customer payment options through an efficient and streamlined process Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels 2015 2016 Target Value GFOA's Certificate of Achievements for Financial Report Awarded Awarded Awarded Availability of financial reports to all users after month-end (including City Council monthly report)22.8 days 24 days 22 days Date of audit opinion May 23, 2016 May 18, 2017 June 1, 2018 City bond credit rating AA AA AA or better Rate of investment return on all cash/investments 0.616%1.134%1.250% Pay by text (registrations/payments)Obtaining baseline data Obtaining baseline data 200/50 Automated utility billing phone payments Obtaining baseline data 1,504 1,750 Utility billing online payments Obtaining baseline data 7,590 8,500 Paperless utility billing accounts Obtaining baseline data 585 600 (The City implemented the Invoice Cloud online payment acceptance software in November of 2015. Pay by text became available in December 2016 which allows the customer to receive billing amount and make payments through text messaging). 49 GENERAL FUND 41520- FINANCE 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual VTD Budget Budget Chance Budget 41520- FINANCE 6101 -WAGES &SALARIES-FT EMPLOYEES $345,997 $370,075 $185,521 $380,833 $ 394,497 3.59% $404,311 6102 -OVERTIME-FT EMPLOYEES 2,836 3,755 899 1,500 3,000 100.00%3,000 6103 -WAGES-PART TIME EMPLOYEES 4,375 13,712 7,726 17,329 18,381 6.07%19,218 6111 - SEVERANCE PAY 3,038 4,150 8,370 --0.00%- 6122- PERA COORDINATED PLAN 26,491 29,066 14,538 29,997 31,267 4.23%32,064 6125- FICA - SOCIAL SECURITY 21,616 24,340 12,752 24,587 24,839 1.02%25,500 6126-FICA-MEDICARE 5,055 5,693 2,982 5,795 6,045 4.31%6,198 6131 - CAFETERIA PLAN CONTRIBUTIONS 59,304 67,440 33,720 67,440 71,485 6.00%75,750 6151 -WORKER'S COMP INSURANCE 2,709 2,904 1,431 2,676 2,960 10.61%3,035 TOTAL PERSONAL SERVICES 471,421 521,135 267,939 530,157 552,474 4.21%569,076 6201 -OFFICE SUPPLIES 604 350 13 700 600 -14.29%700 6203- BOOKS/REFERENCE MATERIALS 110 --500 400 -20.00%400 6219- GENERAL OPERATING SUPPLIES 17 --300 100 -66.67%200 6242- MINOR EQUIPMENT 384 --500 300 -40.00%500 6243- MINOR COMPUTER EQUIPMENT 2,220 1,368 --5,500 100.00%- TOTAL SUPPLIES 3,335 1,718 13 2,000 6,900 245700%1,800 6301 - ACCTG, AUDIT & FIN'L SERVICES 31,267 42,491 32,534 35,100 37,000 5.41%40,000 6307-PROFESSIONAL SERVICES 961 2,175 1,412 1,000 1,000 0.00%1,000 6331 -TRAVEL EXPENSE/MILEAGE 263 320 66 500 500 0.00%500 6333- FREIGHT/DRAYAGE 9,208 9,832 4,926 9,500 9,500 0.00%9,500 6341 -PERSONNEL ADVERTISING 25 --300 200 -33.33%300 6351 -PRINTING 5,201 3,362 999 5,000 4,900 -2.00%5,000 6406- MULTI-FUNCTION MTNCE 1,009 1,258 471 1,200 1,250 4.17%- 6432-CONFERENCES AND SCHOOLS 1,010 1,698 1,768 3,000 3,000 0.00%3,100 6433- MEETING EXPENSES 70 49 15 300 300 0.00%300 6434- DUES & SUBSCRIPTIONS 630 562 460 700 700 0.00%700 TOTAL SERVICES & OTHER CHARGES 49,644 61,747 42,651 56,600 58,350 3.09%60,400 TOTAL BUSINESS UNIT EXPENSES $ 524,400 $ 584,600 $ 310,603 $ 588,757 $ 617,724 4.92% $ 631,276 50 iTI 1 111 iP1u1i1'1 iI 11,Tfl UF1 l it'Z Department Name: Police Department Mission: To protect and serve in a manner that preserves the public trust. Department Description: The police department is comprised of four divisions: Administration, Patrol, Investigations, and Support Services. The department pursues its mission by providing timely response to reports of criminal activity, medical emergencies, traffic safety, and natural disasters. This service is provided twenty-four hours per day, seven days per week. The department embraces the concept of community-oriented policing, which promotes residents and businesses to take an active role to reduce crime and the perception of crime. In an effort to expand community involvement, the department also has membership associations with the Brooklyn Center Crime Prevention Board, Brooklyn Alliance for Youth, Minnesota Police Explorer Post #888, and the Joint Community Police Partnership. The department also strategically partners with surrounding police agencies to share crime analysis data and collaboratively employ police staff resources to prevent the formation of crime patterns in key areas. Key initiatives focused on the achievement of strategic priorities/value propositions: In 2018, we will strive to complete the following: Enhance the image of the community by improving the perception of safety within the community; engage troubled youth with alternatives to court interventions by means of diversion services to improve outcomes; and engage all youth with positive and construction contacts with police. o Engage the media to include social media; highlighting stories that spotlight police efforts with crime reduction and citizen engagement. This effort may include allowing better and more frequent access to police personnel and activities. o Maintain a team of officers with a sergeant, whose primary focus is dedicated to constantly monitor criminal activity and address it in a proactive manner. This team's primary focus will be the commercial districts, including Shingle Creek Crossing and area hotels/motels. e Increase the opportunities for officers to engage the community in non-enforcement, positive, and informative ways, including but not limited to events such as: coffee/ice cream with a cop, Multi- cultural Advisory Committee (MAC) meetings, Safe Summer Nights events, and neighborhood area meetings. o Work to identify youth who have been exposed to domestic violence within their home in addition to potential sex trafficking victims. Provide resources available to the victim such as Cornerstone advocacy services. 51 20,118 2019 1 1 3 3 1 1 7 7 5 5 1 1 1 1 1 .5 1 1 1 1 28 28 1 1 1 1 1 1 1 1 7 7 4.64 1 4.64 65.64 65.14 Expand our youth outreach activities to build on our already existing open gym activities, Safety Academy, "Cop Talks" at elementary schools, and continued participation with Junior Achievement programs. o Fully integrate Body Worn Cameras (BWCs) alongside our existing squad camera systems to create an enhanced environment of transparency and increased investigative effectiveness. Staffing Levels: Positions FTEs 2017 •Chief 1 o Division Commanders 3 o Support Services Manager 1 o Sergeants 7 o Detectives 5 o School Resource Officer 1 o Juvenile Officer 1 o Auto Theft Officer (grant funded until 6/30/19)1 o Violent Offenders Task Force Officer 1 o Hennepin County Drug Task Force Officer 1 o Patrol Officers 28 •Crime Analyst 1 o Crime Prevention Specialist 1 •Administrative Assistant 1 • Records Specialist • Records Technicians 8 • Part-time Staff - Community Service Officers (10 - PT Staff) - Joint Community Policing Partnership (JCPP) Cadet Program (2 - 3 Cadets) 4.64 Total Number of Personnel 65.64 Strategic Functions/Division(s): o Administration Division We provide the overall leadership and management oversight of the police department. We ensure that proper funds and resources are allocated as efficiently as possible to aid in the reduction of crime and life-safety issues. We also deliver the highest level of professional service possible to all we serve. o Investigation Division We handle approximately one thousand felony-level cases that are in need of an advanced level of police investigation beyond field-level information gathering. Our work includes advanced-level evidence recovery and applying those results to aid in suspect identification, such as DNA and physical property evidence. We also work in direct partnership with Hennepin County Child Protection Services (CPS), the Hennepin County Attorney's Office (HCAO), and CornerHouse child interview services. 52 Patrol Division We are the primary responder to all public safety calls for service. Each year, the police department handles nearly 36,000 public safety incidents. The Patrol Division has three units that work together to ensure the best quality of service is delivered for each call. They are the Community Service Unit, the Emergency Operations Unit, and the Street Patrol Unit. Support Services Division We are responsible for preparing all police reports in a format that can be used for review and dissemination of crime information. We are also responsible for reporting accurate crime data to the state of Minnesota from the records we generate. Each year, the police department processes nearly 4,500 detailed reports. Annual Goals and Strategies: 1. Reduce domestic violence: a.Actively engage the city and county prosecutors' offices in their decisions when charging cases involving domestic violence. b.Educate the community on the signs of domestic violence and provide prevention resources. C. Expand the community knowledge of the domestic violence prevention services of Cornerstone Domestic Violence service center in Brooklyn Center. d. Utilize the Domestic Abuse Response Team (DART) to provide needed resources and follow-up to domestic abuse victims. 2. Reduce youth crime: a.Maintain a juvenile officer whose focus is to work directly with juvenile probation, family courts, as well as the juvenile and their family. b.Work regionally with all Hennepin County law enforcement agencies to develop a universal youth diversion program. C. Educate the community about gateway crimes, such as curfew, truancy, and drinking. Provide prevention resources for parents while partnering with Brooklyn Center area schools to enhance safety education. Reduce crime, and the perception of crime, at the city's commercial properties: a.Dedicate a patrol team and supervisor to the commercial center of the city. b.Engage business owners/managers to work together and maintain zero tolerance of nuisance crimes such as loitering, littering, and aggressive panhandling. C. Work in partnership with Metro Transit by keeping public transportation safe to and from the commercial area. 53 *A c tua l Value Target Value 363 Brooklyn Center No less than 10% below 486 Hennepin County the average of Hennepin (25% below County County 315 Brooklyn Center 457 Hennepin County (31% below County 85 referrals 37% success rate 185 Block Captains/39% of the City represented 100% No less than 10% below the average of Hennepin County Increase that success rate to -40 %-- 200 Block Captains! 50% of the City represented 100% Annual Operating Goal Performance Measures: Performance Objectives Performance Levels Description of Performance Measure Part One violent crimes compared to Hennepin County with a ratio of per 100,000 residents The crime of Burglary compared to Hennepin Co In a ratio of per 100,000 residents. Number of youth that complete diversion no repeat Number of residents engaged and actively involved in Crime Prevention Percentage of cases handled by DART 54 GENERAL FUND 42110- POLICE-ADMINISTRATION 2017 2015 2016 June 2017 2018 2019 Object Code! Description Actual Actual YTD Budget Budget Change Budget 42110- POLICE-ADMINISTRATION 6101 - WAGES & SALARIES-FT EMPLOYEES 6111- SEVERANCE PAY 6122- PERA COORDINATED PLAN 6123- PERA POLICE & FIRE PLAN 6125- FICA - SOCIAL SECURITY 6126- FICA - MEDICARE 6131 - CAFETERIA PLAN CONTRIBUTIONS 6151 - WORKER'S COMP INSURANCE TOTAL PERSONAL SERVICES $ 167,743 $170,406 $85,640 $ 181,052 $ 184,664 2.00% $188,358 2,541 4,199 ---0.00%- 3,673 3,898 1,934 4,024 4,104 1.99%4,186 19,240 19,185 9,696 20,639 21,052 2.00%21,473 3,331 3,412 1,709 3,326 3,392 1.98%3,460 2,419 2,590 1,301 2,625 2,677 1.98%2,731 18,948 26,754 13,488 26,976 28,594 6.00%30,300 5,282 6,417 3,184 4,907 6,638 35.28%6,772 223,177 236,861 116,952 243,549 251,121 3.11%257,280 284 204 -500 500 0.00% 1,038 762 1,680 450 500 11.11% -913 -- - 0.00% 2,722 1,430 -- - 0.00% 4,044 3,309 1,680 950 1,000 5.26% 5,399 2,397 3,887 4,000 5,000 25.00% ---5,000 5,000 0,00% 24,380 1,059 6,958 3,000 3,000 0.00% 498 406 132 600 640 6.67% 20 3 -100 100 0.00% 225 -35 2,000 2,000 0.00% -35 ---0.00% 7,250 7,500 5,780 8,000 8,000 0.00% 32,254 32,415 19,508 34,000 61,000 79.41% 1,239 1,402 550 3,500 4,000 14.29% 9,248 9,642 1,730 9,200 10,000 8.70% 2,627 1,530 720 2,500 3,000 20.00% 9,884 ----0.00% 93,024 56,389 39,300 71,900 101,740 41.50% $ 320,245 $ 296,559 $ 157 .932 $ 316,399 $ 353,861 11.84% $ 341,870 6214- CLOTHING & PERSONAL EQUIPMENT 6219- GENERAL OPERATING SUPPLIES 6242 - MINOR EQUIPMENT 6243- MINOR COMPUTER EQUIPMENT TOTAL SUPPLIES 6305- MEDICAL SERVICES 6306- PERSONNEL/LABOR RELATIONS 6307 - PROFESSIONAL SERVICES 6321 - TELEPHONE/PAGERS 6331 -TRAVEL EXPENSE/MILEAGE 6341 - PERSONNEL ADVERTISING 6342- LEGAL NOTICES 6412- BLDGS/FACILITIES 6432- CONFERENCES AND SCHOOLS 6433- MEETING EXPENSES 6434 - DUES & SUBSCRIPTIONS 6441 - LICENSES, TAXES & FEES 6448- PRISONER BOARDING CHARGES TOTAL SERVICES & OTHER CHARGES TOTAL BUSINESS UNIT EXPENSES 600 750 1,350 6,000 5,000 4,000 640 100 2,000 8,500 40,000 4,000 10,000 3,000 83,240 55 GENERAL FUND 42120 - POLICE-INVESTIGATION 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 42120- POLICE-INVESTIGATION 6101 - WAGES & SALARIES-FT EMPLOYEES $567,387 $600,889 $288,207 $614,486 $ 632,642 2.95% $646,433 6102- OVERTIME-FT EMPLOYEES 34,160 37,186 16,217 38,000 37,000 -2.63%38,000 6105- CONTRACTED SVCS OT 541 1,036 4,229 500 10,000 1900.00%10,000 6111 -SEVERANCE PAY 8,715 11,326 ---0.00%- 6123- PERA POLICE & FIRE PLAN 97,538 103,536 50,002 105,541 108,485 2.79%110,798 6125- FICA - SOCIAL SECURITY (1,388)----0.00%- 6126-FICA-MEDICARE 8,248 8,971 4,349 9,447 9,710 2.78%9,917 6131 - CAFETERIA PLAN CONTRIBUTIONS 78,470 85,284 47,208 94,416 100,079 6.00%106,050 6151 - WORKER'S COMP INSURANCE 24,463 31,969 15,095 23,258 32,212 38.50%32,895 TOTAL PERSONAL SERVICES 818,134 880,197 425,307 885 ,648 930,128 5.02%954,093 6201 - OFFICE SUPPLIES 203 -- --0.00% - 6214- CLOTHING & PERSONAL EQUIPMENT 5,087 4,601 3,237 6,000 6,000 0.00% 7,000 6219-GENERAL OPERATING SUPPLIES 151 82 - 500 500 0.00% 500 6243- MINOR COMPUTER EQUIPMENT -6,760 2,228 3,800 1,450 -61.84% - TOTAL SUPPLIES 5,441 11,443 5,465 10,300 7,950 -22,82% 7,500 6307- PROFESSIONAL SERVICES 5,037 5,380 13,662 14,500 4,500 -68.97%5,000 6321 -TELEPHONE/PAGERS 3,575 3,132 1,145 4,440 4,740 6.76%4,740 6329- OTHER COMMUNICATION SERVICES -706 420 900 927 3.00%- 6331 -TRAVEL EXPENSE/MILEAGE 156 -7 100 100 0.00%100 6432- CONFERENCES AND SCHOOLS -3,373 -2,000 2,000 0.00%2,000 6434 - DUES & SUBSCRIPTIONS 325 225 -650 650 0.00%650 6449- OTHER CONTRACTUAL SERVICE 13,318 13,491 13,776 20,000 15,000 -25.00%16,000 TOTAL SERVICES & OTHER CHARGES 22,411 26,307 29,010 42,590 27,917 -34.45%28,490 TOTAL BUSINESS UNIT EXPENSES $845,986 $ 917,947 $459 .782 $ 938,538 $ 965,995 2.93% $990,083 56 --145 -200 100.00%200 774 529 202 250 250 0.00%250 48,816 63,808 27,054 50,000 63,000 26.00%55,000 1,219 19,193 3,930 1,000 1,000 0.00%2,000 22,846 28,856 19,736 19,000 19,000 0.00%20,000 1,415 3,302 807 3,000 3,000 0.00%3,000 27,503 25,273 9,340 13,100 54,800 318.32%28,700 102,573 140,961 61,214 86,350 141,250 63.58%109,150 942 907 305 1,000 1,000 0.00%1,000 2,663 815 248 2,000 2,000 0.00%2,000 6,578 5,610 1,825 8,200 11,500 40.24%11,500 18,144 20,289 9,622 20,000 20,000 0.00%20,000 21,808 21,934 10,791 21,640 22,300 3.05%- 219 117 -100 100 0.00%100 27 ----0.00%- -110 ---0.00%- 10,584 6,408 795 6,500 6,500 0.00%6,500 -----0.00%- 1,625 2,850 -3,000 3,100 3.33%- 20,749 21,734 12,174 21,275 33,881 59.25%27,770 3,456 ----0.00%- 5,691 11,263 1,348 7,000 12,000 71.43%8,000 829 264 378 750 750 0.00%750 34,390 32,864 12,338 32,500 32,500 0.00%32,500 127,705 125,165 49,824 123,965 145,631 17.48%110,120 115,288 86,733 39,463 114,013 120,432 5.63%124,045 33,536 28,006 16,178 29,307 27,674 -5.57%28,504 100,379 84,807 52,948 123,518 118,000 -4.47%121,540 146,241 152,863 78,938 157,875 163,875 3.80%168,791 395,444 352,409 187,527 424,713 429,981 1.24%442,880 $ 5,253,688 $ 5,433,430 $ 2691,780 $ 5,692685 $ 6,092,825 7.03%$ 6,181,112 GENERAL FUND 42123 - POLICE-PATROL 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 42123- POLICE-PATROL 6101 - WAGES & SALARIES-FT EMPLOYEES 6102- OVERTIME-FT EMPLOYEES 6103- WAGES-PART TIME EMPLOYEES 6104- OVERTIME-PART TIME EMPLOYEES 6105- CONTRACTED SVCS OT 6111- SEVERANCE PAY 6122- PERA COORDINATED PLAN 6123- PERA POLICE & FIRE PLAN 6125- FICA - SOCIAL SECURITY 6126- FICA - MEDICARE 6131 - CAFETERIA PLAN CONTRIBUTIONS 6141 - UNEMPLOYMENT COMPENSATION 6151 - WORKERS COMP INSURANCE TOTAL PERSONAL SERVICES 6201 - OFFICE SUPPLIES 6203- BOOKS/REFERENCE MATERIALS 6214 - CLOTHING & PERSONAL EQUIPMENT 6217- SAFETY SUPPLIES 6219- GENERAL OPERATING SUPPLIES 6242- MINOR EQUIPMENT 6243- MINOR COMPUTER EQUIPMENT TOTAL SUPPLIES 6305- MEDICAL SERVICES 6307- PROFESSIONAL SERVICES 6321 - TELEPHONE/PAGERS 6323- RADIO COMMUNICATIONS 6329- OTHER COMMUNICATION SERVICES 6331 -TRAVEL EXPENSE/MILEAGE 6333- FREIGHT/DRAYAGE 6351 - PRINTING 6402- EQUIPMENT SERVICES 6409- OTHER REPAIR & MAINT SVCS 6422- SOFTWARE MAINTENANCE 6423- LOGIS CHARGES 6428 - PROTECTION SERVICES 6432- CONFERENCES AND SCHOOLS 6447- TOWING CHARGES 6449- OTHER CONTRACTUAL SERVICE TOTAL SERVICES & OTHER CHARGES $ 2,998,005 $ 3,111,917 $ 1,542,418 $ 3,364,956 $ 3,488,968 233,369 218,142 101,706 212,000 212,000 155,857 166,146 72,524 135,000 150,000 39 -167 -- 1,007 2,841 14,466 5,000 75,000 41,273 44,401 25,689 -- 17,961 15,699 7,985 20,220 22,290 519,021 523,430 260,464 558,467 578,956 16,681 15,803 7,958 16,715 18,427 48,984 49,538 25,733 53,897 56,129 465,415 503,975 255,279 566,496 600,474 2,213 1,476 --- 128,141 161,527 78,826 124,906 173,719 4,627,966 4,814,895 2 ,393 ,215 5,057,657 5,375,963 3.69%$ 3,564,381 0.00%217,000 11.11%160,000 0.00%- 1400.00%75,000 0.00%- 10.24%22,489 3.67%590,738 10.24%18,591 4.14%57,224 6.00%636,300 0.00%- 39.08%177,239 6.29% 5,518,962 6461 - FUEL CHARGES 6462- FIXED CHARGES 6463- REPAIR & MAINT CHARGES 6465- REPLACEMENT CHARGES TOTAL CENTRAL GARAGE CHARGES TOTAL BUSINESS UNIT EXPENSES 57 GENERAL FUND 42151 - POLICE-SUPPORT SERVICES Object Code I Description 2015 Actual 2016 Actual 2017 June YTD 2017 Budget 2018 Budget Change 2019 Budget 42151 - POLICE-SUPPORT SERVICES 6101 -WAGES& SALARIES-FT EMPLOYEES $ 398,728 $ 441,019 $ 213,463 $ 459,993 $ 478,564 4.04%$ 493,763 6102- OVERTIME-FT EMPLOYEES 1,770 1,049 523 2,000 2,000 0.00%2,000 6111 - SEVERANCE PAY 2,747 3,696 ---0.00%- 6122- PERA COORDINATED PLAN 29,784 33,156 16,050 34,649 36,044 4.03%37,182 6125- FICA - SOCIAL SECURITY 25,681 28,287 14,159 28,645 29,793 4.01%30,737 6126-FICA-MEDICARE 6,006 6,615 3,311 6,697 6,969 4.06%7,187 6131 - CAFETERIA PLAN CONTRIBUTIONS 85,947 104,954 58,288 121,392 128,673 6.00%136,350 6151 -WORKER'S COMP INSURANCE 3,055 3,318 1,674 3,105 3,327 7.15%3,431 TOTAL PERSONAL SERVICES 553,718 622,094 307 ,368 656,481 685,370 4.40%710,650 6201 - OFFICE SUPPLIES 6,248 6,200 2,787 6,000 6,000 0.00%6,000 6214- CLOTHING & PERSONAL EQUIPMENT 3,130 1,181 1,177 4,000 4,000 0.00%4,000 6219-GENERAL OPERATING SUPPLIES 3,564 1,064 3,372 3,300 3,300 0.00%3,500 6242- MINOR EQUIPMENT 11,766 9,708 4,720 5,000 5,000 0.00%5,000 6243- MINOR COMPUTER EQUIPMENT -589 7,071 10,300 2,250 -78.16%- TOTAL SUPPLIES 24,708 18,742 19,127 28,600 20,550 -28.15%18,500 6307- PROFESSIONAL SERVICES 797 733 839 1,000 1,000 0.00%1,000 6321 -TELEPHONE/PAGERS 1,898 1,643 627 1,965 1,900 -3.31%1,900 6322- POSTAGE --127 --0.00%- 6329-OTHER COMMUNICATION SERVICES 1,755 1,510 -1,560 1,610 3.21%- 6331 - TRAVEL EXPENSE/MILEAGE 23 143 80 50 50 0.00%100 6333- FREIGHT/DRAYAGE 212 105 60 200 200 0.00%200 6342- LEGAL NOTICES 50 ----0.00%- 6351 - PRINTING 5,920 2,815 2,858 8,000 8,000 0.00%8,000 6402- EQUIPMENT SERVICES 9,206 2,696 2,210 3,000 3,000 0.00%3,000 6406- MULTI-FUNCTION MTNCE 4,487 5,220 1,142 5,000 5,150 100%- 6421 - SOFTWARE LICENSE 269 100 -4,600 --100.00%- 6422- SOFTWARE MAINT 3,755 3,705 3,705 6,300 6,800 7.94%- 6423- LOGIS CHARGES 148,356 165,156 89,752 174,704 184,138 5.40%147,122 6441 - LICENSES, TAXES & FEES 430 444 175 250 250 0.00%250 6448- PRISONER BOARDING CHARGES 93,053 95,064 34,782 110,000 100,000 -9.09%100,000 6449- OTHER CONTRACTUAL SERVICE 2,820 9,011 ---0.00%- TOTAL SERVICES & OTHER CHARGES 273,031 288,345 136,357 316,629 312,098 -1.43%261,572 TOTAL BUSINESS UNIT EXPENSES $ 851,457 $ 929,181 $ 462,852 $ 1,001,710 $ 1,018,018 1.63%$ 990,722 58 GENERAL FUND 42170- POLICE-STATIONS AND BLDGS 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 42170- POLICE-STATIONS AND BLDGS 6101 - WAGES & SALARIES-FT EMPLOYEES $28,070 $- $ - $ - $- 0.00% $ - 6122-PERA COORDINATED PLAN 2,105 - - 75 - -100.00% - 6125- FICA - SOCIAL SECURITY 1,904 - - 62 - -100.00% - 6126-FICA-MEDICARE 445 - - 15 - -100.00% - 6131 - CAFETERIA PLAN CONTRIBUTIONS 10,590 - - -- 0.00% - 6151 -WORKER'S COMP INSURANCE 1,602 - - 49 - -100.00% - TOTAL PERSONAL SERVICES 44,716 - - 201 - -100.00% - 6211 - CLEANING SUPPLIES 1,540 468 2,506 2,000 2,000 0.00%2,000 6216- CHEMICALS/CHEMICAL PRODUCTS ---250 250 0.00%250 6219- GENERAL OPERATING SUPPLIES 4,427 6,269 26 2,000 5,000 150.00%5,000 6225- PARK & LANDSCAPE MATERIALS ---750 750 0.00%750 6239- OTHER REPAIR & MAINT SUPPLIES 7,935 4,718 2,951 5,000 6,000 20.00%6,000 6241 - SMALL TOOLS 80 --200 200 0.00%200 6242- MINOR EQUIPMENT 1,800 1,444 1,111 1,500 1,500 0.00%1,500 TOTAL SUPPLIES 15,782 12,899 6,594 11,700 15,700 34.19%15,700 6381 - ELECTRIC 66,263 66,140 34,970 67,000 68,000 1.49%68,500 6382- GAS 18,170 14,787 13,839 18,000 19,000 5.56%19,000 6383-WATER 2,334 2,186 553 4,000 4,000 0.00%4,000 6384- REFUSE DISPOSAL 1,969 1,978 656 2,500 2,500 0.00%2,500 6385- SEWER 689 644 428 2,000 2,000 0.00%2,000 6386- STORM SEWER 651 651 326 800 800 0.00%800 6387- HEATING OIL ---1,000 1,000 0.00%1,000 6388- HAZARDOUS WASTE DISPOSAL 372 375 161 2,500 2,500 0.00%2,500 6389- STREET LIGHTS 196 196 98 250 250 0.00%250 6402- EQUIPMENT SERVICES 8,643 8,901 8,259 6,000 8,000 33.33%8,000 6403- BLDGS/FACILITIES MAINT SERVICE 28,411 18,024 9,822 26,500 27,000 1.89%- 6405- PARK & LANDSCAPE SERVICES 3,925 3,925 4,320 6,000 5,500 -8.33%5,500 6409- OTHER REPAIR & MAINT SVCS 460 --2,000 1,000 -50.00%1,000 6441 - LICENSES, TAXES & FEES 110 110 -150 150 0.00%150 6449- OTHER CONTRACTUAL SERVICE 26,467 71,172 22,481 70,000 45,000 -35.71%45,000 TOTAL SERVICES & OTHER CHARGES 158,660 189,089 95,913 208,700 186,700 -10.54%160,200 6520-BUILDINGS & FACILITIES 9,774 7,957 1,197 12,500 28,000 124.00% 20,000 TOTAL CAPITAL OUTLAY 9,774 7,957 1,197 12,500 28,000 124.00% 20,000 TOTAL BUSINESS UNIT EXPENSES 8 228,932 $ 209,945 $ 103,704 $ 233,101 $ 230,400 -1.16% $ 195,900 59 MIII:. h sio ç i iii 111111111 Imi Department Name: Fire/Emergency Preparedness Department Mission: The mission of the Brooklyn Center Fire Department is to protect lives and property from the adverse effects of fire and other dangerous conditions, whether manmade or acts of nature. This will be accomplished through public education and a commitment to excellence in training and superior customer service. Department Description: The Brooklyn Center Fire Department is a progressive, full-service, paid-on call department which provides fire suppression, emergency medical response, public education programs, and inspections of buildings within the community. The department has an authorized strength of 40 paid-on call firefighters, who work out of two fire stations, and employ a full-time Fire Chief, who also serves as the Fire Marshal, and Emergency Management Coordinator, a full-time Deputy Fire Chief, a full-time Fire Inspector/Public Education Specialist, and an Administrative Coordinator. Key Initiatives focused on the achievement of strategic priorities/value propositions: In 2018, we strive to complete the following: • Increase the opportunities for firefighters to obtain outside training to enhance their skills. This would be achieved by offering the ability to attend conferences, symposiums and regional training sessions. • Increase the safety of the community by offering Home Safety Surveys, Hands Only CPR, and installation of Smoke and Carbon Monoxide Detectors. Visit all elementary schools during Fire Prevention Week and educate approximately 1250 school aged children on fire safety. Continue Fire and Fall safety for older adults. • Recruit 8 additional firefighters to bring the department to full strength. Staffing Levels Positions 2017 2018 2019 •Fire Chief 1 1 1 o Deputy Fire Chief 1 1 1 o Fire Inspector/Public Education Specialist 1 1 1 •Administrative Coordinator 1 1 1 o Paid On-Call Assistant Fire Chief 2 2 2 o Paid On-Call District Fire Chief 0 0 0 •Paid On-Call Captain 6 6 6 o Paid On-Call Firefighter 24 1 32 32 Total Number of Personnel 36 i 44 44 60 Strategic Functions/Division(s): • Administration Division This division is responsible for the management of the department. Functions in this division include budgeting, implementation and development of policies and procedures and ensuring that all records are maintained and updated. • Fire Prevention Division This division offers a variety of public education opportunities which focuses on fire prevention so people have the knowledge and skills they need to lead safer lives. Additionally the fire department conducts building inspections within the community making the community a safer place. Operations Division This division provides fire suppression, emergency medical services, mitigation of hazardous materials spills and leaks, and other rescue services to the citizens and visitors whom transverse our community. o Training Division This division is responsible for making sure all firefighters are trained to the appropriate certification level by offering weekly, monthly and yearly training opportunities. This division also oversees the Fire Explorer Program. o Emergency Management Helps to identify and mitigate risks within the community through individual and organizational preparedness. Through planning, training, conducting emergency management drills, and coordination of the city's response to disasters. Annual Goals and Strategies: o Emergency Response Reduce the loss of life and property from fire events. a.Achieve a 9 minute response time to a structure fire with 15 firefighters 90% of the time (NFPA Standard 1720). b.Confine fire to room of origin 75% of the time. c. Recruit and hire 8 additional firefighters. 0 Fire Prevention/Education Fire prevention reduces the loss of life and property from fire and emergency medical events through education. a.Conduct commercial property inspections throughout each district in accordance with the fire departments inspection cycle. b.Continue implementation of public awareness campaign for all residents by offering Home Safety Surveys. This campaign would also involve distributing and installing Smoke and Carbon Monoxide Detectors for those that are unable to on their own. This program would also involve battery replacements if needed for these devices. 61 c.Offer Hands Only CPR training to all residents, businesses and employees of the City. d.Conduct fire education training for all elementary schools in the City during Fire Prevention Week. e. Offer Fire Safety and Fall training to older adults. Emergency Management Prepare the community and city staff to respond to, recover from, and reduce the effects of natural or manmade disasters. a.Assure all leadership team members and key city staff is trained to the appropriate National Incident Management Level (NIMS). b.Conduct an annual emergency management tabletop exercise. Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels *Actual Value Target Value Achieve a 9 minute response time to a structure fire 37%with 15 firefighters 90% of the time (NFPA (10/27 occurrences)90% Standard 1720). Confine fire to room of origin 75% of the time.51.8%75% (14/27 occurrences) *2016 data Capital Outlay and Other Initiatives with Significant Budget Impact Staff Vehicle Replacement Allocate $33,000 to replace a non-funded staff utility vehicle with a Ford Explorer. This will ensure that all vehicles in the fleet are on a designated replacement schedule. This vehicle will be primarily used by a Chief Officer to allow faster response to emergency calls for service in the city. 62 GENERAL FUND 42210- FIRE 2017 2015 2016 June 2017 2018 2019 Object Code! Description Actual Actual YTD Budget Budget Change Budget 42210- FIRE 6101 -WAGES& SALARIES-FT EMPLOYEES $170,263 $222,150 $ 143,981 $308,883 $ 317,302 2.73% $330,500 6102- OVERTIME FTEMPLOYEES -538 163 2,500 500 -80.00%500 6103- WAGES-PART TIME EMPLOYEES 243,836 261,864 149,460 336,000 316,000 -5.95%323,000 6111 -SEVERANCE PAY 2,819 1,100 ---0.00%- 6122-PERA COORDINATED PLAN --1,983 4,124 4,206 1.99%4,290 6123- PERA POLICE & FIRE PLAN 27,583 35,879 19,069 41,131 42,641 3.67%44,597 6125- FICA - SOCIAL SECURITY 15,055 16,240 10,731 26,039 24,867 -4.50%24,397 6126-FICA-MEDICARE 5,938 6,963 4,223 9,772 9,633 -1.42%9,824 6127- FIRE RELIEF ASSOCIATION 148,061 146,002 1,000 148,000 148,000 0.00%148,000 6131 - CAFETERIA PLAN CONTRIBUTIONS 20,300 33,874 26,947 53,952 57,188 6.00%60,600 6151 - WORKER'S COMP INSURANCE 59,286 63,660 46,718 49,875 61,981 24.27%68,411 TOTAL PERSONAL SERVICES 693,141 788,270 404,275 980,276 982,318 0.21%1,014,119 6201 - OFFICE SUPPLIES 508 103 19 840 500 -40.48%500 6203- BOOKS/REFERENCE MATERIALS 316 375 408 800 500 -37.50%500 6211 -CLEANING SUPPLIES 20 100 390 -500 100.00%500 6214- CLOTHING & PERSONAL EQUIPMENT 32,037 6,325 1,847 8,000 5,000 -37.50%6,000 6217- SAFETY SUPPLIES -5,255 1,827 21,000 10,000 -52.38%14,000 6219- GENERAL OPERATING SUPPLIES 12,283 7,507 3,644 10,000 10,000 0.00%11,000 6219.1 - GEN OP SUP-FIRE EDUCATION 1,920 3,020 94 2,000 4,000 100.00%4,000 6239- OTHER REPAIR & MAINT SUPPLIES -179 ---0.00%- 6241 -SMALL TOOLS -746 341 1,600 1,000 -37.50%1,000 6242- MINOR EQUIPMENT 23,432 16,254 5,267 18,000 10,000 -44.44%11,000 6243- MINOR COMPUTER EQUIPMENT 4,283 7,466 3,322 4,300 6,900 60.47%36,850 TOTAL SUPPLIES 74,799 47,330 17,159 66,540 48,400 -27.26%85,350 6305- MEDICAL SERVICES 520 2,416 1,523 12,000 7,000 -41.67%10,000 6307- PROFESSIONAL SERVICES 3,566 4,764 12,135 1,660 7,000 321.69%5,000 6321 -TELEPHONE/PAGERS 4,282 4,130 1,500 5,890 5,260 -10.70%5,260 6323- RADIO COMMUNICATIONS 8,400 10,568 4,060 9,000 10,000 11.11%10,000 6329- OTHER COMMUNICATION SERVICES 5,477 5,653 2,925 5,820 6,000 3.09%- 6331 -TRAVEL EXPENSE/MILEAGE 558 105 28 600 600 0.00%600 6333-FREIGHT/DRAYAGE --21 --0.00%- 6341 -PERSONNEL ADVERTISING 40 150 -1,000 1,000 0.00%1,000 6351 - PRINTING 91 646 -600 500 -16.67%500 6369-OTHER INSURANCE -1,113 -1,200 1,200 0.00%- 6381 - ELECTRIC 20,381 23,360 10,228 23,000 23,000 0.00%23,000 6382-GAS 14,554 12,450 11,528 19,250 19,500 1.30%19,500 6383-WATER 1,942 1,942 587 4,100 2,000 -51.22%2,000 6385-SEWER 1,882 2,141 487 2,200 2,200 0.00%2,200 6386- STORM SEWER 941 941 470 800 1,000 25.00%1,000 6389- STREET LIGHTS 283 283 142 200 300 50.00%300 6402- EQUIPMENT SERVICES 10,013 12,205 3,220 9,000 10,000 11.11%10,000 6406-MULTI-FUNCTION MTNCE 527 450 104 500 525 5.00%- 6417-UNIFORMS ---2,000 2,100 5.00%2,200 6422- SOFTWARE MAINT 2,065 3,660 2,065 3,900 7,500 92.31%- 6432- CONFERENCES AND SCHOOLS 10,021 14,498 8,442 20,000 15,000 -25.00%16,000 6433- MEETING EXPENSES 79 276 195 500 500 0.00%500 6434 - DUES & SUBSCRIPTIONS 4,603 1,235 1,649 3,500 2,500 -28.57%2,500 6443- PRIZE AWARDS/EXPENSE REIMB 724 1,140 -1,500 1,500 0.00%1,500 6444 - RELOCATION EXPENSES 3,000 ----0.00%- 6449- OTHER CONTRACTUAL SERVICE 203 6,624 159 1,000 2,000 100.00%2,000 TOTAL SERVICES & OTHER CHARGES 94,152 110,750 61,468 129,220 128,185 -0.80%115,060 6461 -FUEL CHARGES 11,373 9,715 3,545 11,524 10,967 -4.83%11,296 6462- FIXED CHARGES 32,848 28,330 14,231 28,462 26,402 -7.24%27,194 6463- REPAIR & MAINT CHARGES 41,930 25,524 24,089 39,405 36,000 -8.64%37,080 6465-REPLACEMENT CHARGES 137,586 147,772 82,121 164,242 172,117 4.79%177,280 TOTAL CENTRAL GARAGE CHARGES 223,737 211,341 123,986 243,633 245,486 0.76%252,850 6540- EQUIPMENT & MACHINERY 13,916 ----0.00%- TOTAL CAPITAL OUTLAY 13,916 ----0.00%- TOTAL BUSINESS UNIT EXPENSES $ 1,099,745 $ 1,157,691 $ 606,888 $ 1,419,669 $ 1,404,389 -1.08% $ 1,467,379 63 GENERAL FUND 42510 - EMERGENCY PREPAREDNESS 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 42510- EMERGENCY PREPAREDNESS 6101 -WAGES &SALARIES-FTEMPLOYEES $ 51,811 $ 53,731 $ -$ -$ -0.00%$ - 6111 -SEVERANCE PAY 1,211 1,449 ---0.00%- 6122 - PERA COORDINATED PLAN 3,886 4,030 ---0.00%- 6125- FICA - SOCIAL SECURITY 3,346 3,501 ---0.00%- 6126-FICA-MEDICARE 783 819 ---0.00%- 6131 - CAFETERIA PLAN CONTRIBUTIONS 12,708 13,488 278 --0.00%- 6151 - WORKER'S COMP INSURANCE 399 404 ---0.00%- TOTAL PERSONAL SERVICES 74,144 77,422 278 --0.00%- 6201 - OFFICE SUPPLIES ---400 400 0.00%400 6203- BOOKS/REFERENCE MATERIALS ---500 500 0.00%500 6204 - STATIONARY SUPPLIES ---300 300 0.00%300 6219- GENERAL OPERATING SUPPLIES -4 -800 800 0.00%800 6242- MINOR EQUIPMENT ---3,000 3,000 0.00%3,000 TOTAL SUPPLIES -4 -51000 5.000 0.00%5,000 6381 - ELECTRIC 339 354 183 400 400 0.00%400 6402- EQUIPMENT SERVICES 2,109 2,109 2,109 3,000 3,150 5.00%3,150 6432- CONFERENCES AND SCHOOLS 2,020 650 -3,000 3,000 0.00%3,000 6434- DUES &SUBSCRIPTIONS 260 130 -390 390 0.00%390 TOTAL SERVICES & OTHER CHARGES 4,728 3,243 2,292 6,790 6,940 2.21%6,940 TOTAL BUSINESS UNIT EXPENSES $ 78,872 $ 80,669 $ 2,570 $ 11,790 $ 11,840 1.27%$ 11,940 64 iii:i : fi iii ti sii nrmI 1Tfl r Uiii i !l1.iJ rrnTil Department Name: Community Development Department Mission: The mission of the Community Development Department is to preserve and enhance the quality of life for the residents and businesses of Brooklyn Center by guiding development of the City with effective measures of planning, design review, construction plan approval, code compliance, housing and business assistance. Division Description: Administration The Administration Division supports the Department mission by providing friendly, quality, responsive and timely customer service to permit and program applicants, residents, businesses, and internal customers. The Division administers; homestead applications, contracted property assessing and housing assistance, coordinates the administrative process for diseased/dead trees, special assessments, and administrative penalty program. The Division provides staff liaison to the Housing Commission. The Administration Division is composed of a Director, two full-time and two part-time administrative assistant positions. The Director is responsible for providing overall department leadership and serves as primary support to the EDA' s efforts for Business Retention, Expansion, and Attraction: promoting development opportunities; and planning initiatives & budgeting associated with the use of Tax Increment Financing. The Director oversees the contract with Hennepin County for Assessing Services and assists as the staff liaison for the Board of Equalization Division Description: Business and Development The Business and Development Division supports a thriving local economy and resident economic stability by guiding development and redevelopment activities of the City by ensuring compliance with the City's ordinances and policies; and conformance with the City Comprehensive Plan. The Division collaborates with governmental, non-governmental organizations and customers to foster livable wage job and business opportunities for residents. The Business Development Division is composed of a City Planner/Zoning Specialist and a Business Assistance Specialist. The Planning & Zoning Specialist section is responsible for the processing of development reviews for all development activities, including site plans review, subdivisions, zoning applications, and development & performance agreements. This section also serves as the staff liaison to the Planning Commission and maintains the City's Comprehensive Plan. The Business Assistance Specialist supports the Director in the area of business retention, attraction and expansion by providing research, technical support and coordination with governmental and non-governmental organizations focused on resident economic stability. Division Description: Buildings and Community Standards The Building & Community Standards Division promotes clean, safe and attractive neighborhoods where people want to live and do business. Exceptional customer service is provided related to residential and commercial development and construction, property maintenance, housing, and community services. It is 65 through the use of modern technology, professional staff and collaboration with our customers that we efficiently and effectively serve the community. The Division monitors development and construction activities through consultation, plan review and site visits. Compliance with state and local building, fire, property maintenance, rental, zoning, and other codes is ensured for residential and commercial properties. (Building, plumbing, mechanical, fire suppression, electrical, water and sewer, sign permit applications, etc.) The Division also develops and implements community initiatives to address health/life safety hazards, public nuisances and various quality of life standards. Neighborhood preservation and good relations between neighbors and businesses are encouraged through proactive property maintenance sweeps, as well as response to complaints. Department staff works with various city departments, advisory groups, nonprofit agencies, businesses and citizens to help keep the environment clean, safe, attractive and prosperous. Neighborhood initiatives such as foreclosure related issues and the vacant building program are administered, along with other community improvement strategies. Public education and community engagement initiatives are developed and implemented to ensure strong residential and commercial neighborhoods. The Division is composed of a Deputy Director/HRA Specialist, Housing & Community Standards Supervisor, Building Official, two Building/Housing Inspectors, three Code Enforcement/Housing Inspectors, Seasonal Technicians, Contract Electrical Inspections and Contract Construction Specialty Inspections. Key initiatives focused on the achievement of strategic priorities/value propositions Targeted Redevelopment (2018-2020 Strategic Plan) Opportunity Site Redevelopment The desired Outcome is an inviting, attractive, and vibrant development. The Target is redevelopment of a variety of housing conforming to the City's Vision. The initiatives for 2018-2019 include: - The development of an Economic Principal Plan which will establish economic assistance parameters; economic feasibility factors; reviews of architectural concepts and conceptual designs to assure consistency with the City's Vision; confirmation of development parameters relating to infrastructure improvements; Tax Increment Rules and Regulations; and use of Pay-As-You-Go financing. Master Development Planning which will identify planning issues and considerations; market strengths and development opportunities; development options illustrating housing types and land uses; review of comparable development projects and potential developers; and preparation of a master development plan that conforms to the City's Vision and it's feasibility analysis meets the Economic Principal Plan. 66 57th and Logan Redevelopment The desired Outcome is an inviting, attractive, and vibrant development The Target is redevelopment of a 20,000 sf. retail use and 50 residential units by 2020. The initiatives include: The development of an Economic Principal Plan which examines potential programs for economic assistance, consideration of potential residential and commercial developers/business uses; and negotiation framework for the development of letter of intents/ purchase agreements. Master Development Planning which will identify planning issues and considerations; market strengths and development opportunities; development options illustrating housing types and land business uses; review of comparable development projects and potential developers; and preparation of a master development plan that conforms to the City's Vision and it's feasibility analysis meets the Economic Principal Plan. Jerry's Food Site The desired outcome is the Redevelopment of the 4.9 acre Jerry's Food Site. The Target is a redevelopment which conforms to the City's Vision for the Central Commerce District. The initiatives include: - The development of an Economic Principal Plan which identifies market land value for potential sales of the lot; identification of potential economic assistance programs; consideration to establishing a PUD zoning classification with potential development parameters and land uses. - Master Development Planning which will identify planning issues and considerations; consider market strengths and development opportunities; retain profession assistance to illustrate development features and qualities consistent with the City's vision for redevelopment of the site; assist the landowner in identifying perspective developers and/or businesses to achieve the Redevelopment Vision for the site. Resident Economic Stability Desired Outcome- Increase in skilled workforce Resident Empowerment Collaborative To achieve the desired outcome we will facilitate the creation of or become an active partner in an existing collaborative focused on developing skilled employment opportunities for underserved Brooklyn Center Residents Desired Outcome-Fostering Entrepreneurship o Entrepreneur Support 67 To achieve this outcome we will develop a program to support existing local and start-up business. The program will identify service gaps for local entrepreneur collaborative develop solutions and identify resources, reduce/eliminate local government barriers to local business success. Enhanced Community Image • We will stabilize and improve residential neighborhoods. a.Coordinate and inspect residential rental properties in accordance with city code requirements b.Monitor and inspect vacant properties C. Continue Code Enforcement activities with proactive inspection and focus on resolving ongoing and repeat violations. • We will ensure all buildings are designed, constructed and maintained in a safe and sound condition. a.Work with developers, architects, business owners and property owners to ensure building plans indicate compliance with all residential and commercial construction codes b.Develop system for delivering welcome and introductory information for newly remodeled or constructed businesses that can also be used for business retention strategies We will provide effective communications and public education about neighborhood and community initiatives. a.Develop or revise educational materials for department programs and projects b.Continue to review and improve letters and notices. We will provide accurate and timely information regarding property ownership and special assessments. a.Analyze and recommend efficient process for special assessments and searches b.Continue to update processes, systems and public information to provide efficient and clear processing of homestead applications and ownership documents Strategic Functions: Community and Neighborhood Initiatives Residential and commercial neighborhoods are monitored and evaluated for short-term and long-term needs using various resources in order to enhance the city's image and attract responsible residents and businesses. In addition to strategic planning and prevention efforts, community issues are analyzed and addressed to resolve problems. Programs and projects are developed in response to city priorities and determined needs. Projects include the Neighborhood Health Study and City Neighborhood Area Improvements as well as Public Safety Initiatives. Building and Construction Inspection Program The building and construction inspection program assists homeowners, contractors and businesses with their construction projects to ensure compliance with building and 68 construction codes (Building, Fire, Mechanical, Plumbing, Electrical, Energy, etc.). A variety of educational and communication tools are used to ensure buildings are safe and sound throughout the building's life. Inspection staff also coordinates the city's internal construction and plan review process. Rental Inspections Program The rental licensing program ensures rental housing is maintained in a safe and attractive manner, and an asset to the community. The performance-based program provides incentives for properties that are well-maintained and managed, as well as corrective tools for properties needing improvement. The program is carefully coordinated among several city departments. Along with the rental license inspections and monitoring activities, staff assist with license enforcement, Crime Prevention through Environmental Design inspections, education, and other activities. Vacant Building Program The vacant building program monitors mortgage foreclosures and vacant properties to ensure they are maintained in safe, healthful conditions, minimizing public nuisances and neighborhood blight. Staff works with responsible parties to maintain properties in accordance with property plans. Where necessary we initiate city-facilitated abatement actions to eliminate hazards. Re-occupancy inspections are performed to ensure the properties and environments are safe and in compliance with applicable regulations. In addition, staff identifies and refers unsafe or obsolete properties to the ReMove & ReBuild program. Property Maintenance and Code Enforcement Proactive monitoring efforts and responses to complaints about properties improve the conditions and appearance of the residential and commercial neighborhoods. Properties are reviewed for health/life safety hazards, property codes and public nuisances. The department may work independently or as part of multi-agency efforts on focused neighborhood initiatives and community problem-solving activities. Proactive sweep inspections are performed to address nuisances that are visible from the street or public area. Economic Development/HRA/Housing Programs The housing program develops housing policies and programs to promote high quality housing opportunities for a diverse community. Programs are established in collaboration with the private sector, public agencies, and Housing Commission in order to promote and market Brooklyn Center neighborhoods. Funding sources include federal funds such as Community Development Block Grant (CDBG), as well as Tax Increment Financing (TIF) Housing Fund. Programs may include ReNew and ReMove & ReBuild programs. The program also collaborates with non-profit organizations to provide services to residents in need such as low income, elderly and disabled persons. The department works with other departments regarding business attraction, promotion, development, and community initiatives. 69 Ownership Services Homestead applications, property ownership information, and special assessments are performed in order to ensure information is available to internal and external customers. Homestead credits ensure residents receive the allowed financial benefits for owner or relative-occupied homes. In addition, the special assessment system ensures the City obtains payment for certain services, and that current and future property owners have access to pending outstanding financial obligations to the City. Many departments depend on property ownership information for regular communication with property owners. Staffing Levels Positions FTEs 2017 2018 2019 • Director of Business and Development* • Director of Community Standards/ACM --- • Community Development Director*-0.25 0.25 • Deputy Di rec t or *0.25 .75 .75 • Planner /Zoning Specialist 1 1 1 • Housing and Community Standards S u p erv i sor *0.75 1 1 • Business Assistance Specialist*-0.25 0.25 • Building Official 1 1 1 • Building & Housing Inspectors 2 2 2 • Code Enforcement & Housing Inspector 3 3 3 • Administrative Assistants (2FT)*1.6 1.5 1.5 • Administrative Assistants (2PT)*0.8 0.75 0.75 • BrookLynk Interns (2-PT)0.1 0.1 0.1 • Seasonal Technicians (2-PT)0.3 0.3 0.3 • Contract Electrical Inspections --- • Contract Construction Specialty Inspections -- Total 10.8 11.9 11.9 *Notes regarding staffing levels are as follows: • The Director of Business & Development position was previously funded 100% from the Economic Development Authority (EDA), this position will be eliminated and replaced with the Community Development Director which will be 75% funded from the 2018 EDA budget. • The Director of Community Standards/Assistant City Manager position was replaced with the Deputy City Manager in 2017. Previous Building & Community Standards supervisory duties will be assumed by the Community Development Director. • The Deputy Director position was previously 75% funded from the EDA budget and will now be funded 25% from the 2018 EDA budget. IN The Housing and Community Standards Supervisor was previously 25% funded from the EDA budget and will now be 100% funded by the General Fund. 70 The Business Assistance Specialist is a new position proposed for 2018 and will be 75% funded from the 2018 EDA budget. The Administrative Assistants include two full-time and two part-time positions. The positions were previously 20% funded from the EDA budget and will now be 25% funded from the 2018 EDA budget. Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Performance Levels Measure Actual Value Target Value Customer Satisfaction all 100% of surveyed customers are Divisions satisfied or very satisfied Inspection Standards Inspection standards met 95% of the time Building and Site Plan Plan reviews completed within time Reviews standard 95% of the time Comprehensive Plan Update All element completed in a timely manner without extension request. Planning Commission Enhanced training provided to all Training Planning Commissioners 71 GENERAL FUND 46320 - COMMUNITY DEVELOPMENT ADMIN 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 46320-COMMUNITY DEVELOPMENT ADMIN 6101 - WAGES & SALARIES-FT EMPLOYEES $- $ - $ - $ - $ 108,187 100.00%$ 112,350 6103- WAGES-PART TIME EMPLOYEES - - - - 37,973 100.00%$ 38,380 6122 - PERA COORDINATED PLAN - - - - 10,962 100.00%11,306 6125- FICA - SOCIAL SECURITY - - - - 9,062 100.00%9,346 6126-FICA-MEDICARE - - - - 2,118 100.00%2,185 6131 -CAFETERIA PLAN CONTRIBUTIONS - - - - 25,020 100.00%26,513 6151 -WORKER'S COMP INSURANCE - - - - 1,525 100.00%1,070 TOTAL PERSONAL SERVICES - - - - 194,847 100.00%201,150 TOTAL BUSINESS UNIT EXPENSES $- $ - $ - $ - $ 194,847 100.00%$ 201,150 72 GENERAL FUND 41550 -ASSESSING 2017 2015 2016 June 2017 2018 2019 Object Code! Description Actual Actual YD Budget Budget Change Budget 41550-ASSESSING 6201 - OFFICE SUPPLIES $43 $ - $- $ 200 $200 0.00% $200 TOTAL SUPPLIES 43 -- 200 200 0.00%200 6307- PROFESSIONAL SERVICES 201,396 189,326 - 205,000 205,000 0.00%205,000 6329- OTHER COMMUNICATION SERVICES 380 -- --0.00%- 6406- MULTI-FUNCTION MTNCE 624 810 205 800 825 3.13%- TOTAL SERVICES & OTHER CHARGES 202,400 190,136 205 205,800 205,825 0.01%206,000 TOTAL BUSINESS UNIT EXPENSES $ 202,443 $ 190,136 $ 205 $ 206,000 $ 206,025 0.01% $ 205,200 73 GENERAL FUND 41910 - PLANNING AND ZONING 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 41910- PLANNING AND ZONING 6101 -WAGES & SALARIES-FT EMPLOYEES $81,166 $90,432 $25,517 $94,082 $ 107,253 14.00% $109,398 6102- OVERTIME-FT EMPLOYEES ---1,500 1,000 -33.33%1,000 6103- WAGES-PART TIME EMPLOYEES -10,759 7,145 11,635 --100.00%- 6111 -SEVERANCE PAY 382 1,105 9,392 --0.00%- 6122- PERA COORDINATED PLAN 6,088 7,589 2,415 8,041 8,119 0.97%8,280 6125- FICA - SOCIAL SECURITY 5,304 5,883 2,571 6,647 6,712 0.98%6,845 6126-FICA-MEDICARE 1,241 1,376 601 1,555 1,570 0.96%1,601 6131 -CAFETERIA PLAN CONTRIBUTIONS 12,708 16,182 3,536 16,186 17,871 10.41%18,938 6151 - WORKER'S COMP INSURANCE 624 761 240 722 768 6.37%783 TOTAL PERSONAL SERVICES 107,513 134,087 51,417 140 ,368 143,293 2.08%146,845 6219-GENERAL OPERATING SUPPLIES 60 48 21 50 50 0.00%50 6243- MINOR COMPUTER EQUIPMENT -2,368 ---0.00%- TOTAL SUPPLIES 60 2,416 21 50 50 0.00%50 6303- LEGAL SERVICES 571 50 -10,000 5,000 -50.00%10,000 6307- PROFESSIONAL SERVICES 1,433 1,595 1,241 20,000 40,000 100.00%5,000 6331 -TRAVEL EXPENSE/MILEAGE 10 --100 100 0.00%100 6342- LEGAL NOTICES 460 362 198 700 700 0.00%700 6351 - PRINTING -40 -400 1,000 150.00%1,000 6406- MULTI-FUNCTION MTNCE 668 868 220 900 930 3.33%- 6432- CONFERENCES AND SCHOOLS 710 1,050 -2,700 2,700 0.00%2,700 6433- MEETING EXPENSES ---100 100 0.00%100 6434- DUES & SUBSCRIPTIONS 345 345 -835 -835 0.00%835 TOTAL SERVICES & OTHER CHARGES 4,197 4,310 1,659 35,735 51,365 43.74%20,435 TOTAL BUSINESS UNIT EXPENSES $111,770$140,813$53,097$176,153$194,70810.53% $167,330 74 GENERAL FUND 42410 - BUILDING INSPECTIONS 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 42410 - BUILDING INSPECTIONS 6101 - WAGES & SALARIES-FT EMPLOYEES $301,277 $270,032 $113,933 $275,529 $- -100.00% $ - 6102- OVERTIME-FT EMPLOYEES 1,194 1,088 -4,000 - -100.00% - 6103- WAGES-PART TIME EMPLOYEES 1,850 14,899 9,672 17,650 - -100.00% - 6111 - SEVERANCE PAY 2,831 1,665 2,282 -- 0.00% - 6122-PERA COORDINATED PLAN 22,685 21,340 9,245 22,288 - -100.00% - 6125- FICA - SOCIAL SECURITY 19,393 18,070 7,894 18,425 - -100.00% - 6126- FICA - MEDICARE 4,536 4,226 1,846 4,309 - -100.00% - 6131 - CAFETERIA PLAN CONTRIBUTIONS 50,562 52,010 21,224 56,650 - -100.00% - 6151 -WORKER'S COMP INSURANCE 2,379 1,682 729 2,040 - -100.00% - TOTAL PERSONAL SERVICES 406 ,707 385,012 166,825 400,891 - -100.00% - 6201 -OFFICE SUPPLIES 902 537 171 1,500 - -100.00% - 6203- BOOKS/REFERENCE MATERIALS 1,506 98 -500 - -100.00% - 6214- CLOTHING & PERSONAL EQUIPMENT 852 453 -600 - -100.00% - 6219- GENERAL OPERATING SUPPLIES 1,093 208 137 -- 0.00% - 6241 -SMALL TOOLS -120 -600 - -100.00% - 6242- MINOR EQUIPMENT 2,111 (14)-500 - -100.00% - 6243- MINOR COMPUTER EQUIPMENT 6,899 1,428 --- 0.00% - TOTAL SUPPLIES 13,363 2,830 308 3,700 - -100.00% - 6307- PROFESSIONAL SERVICES 42,331 22,990 18,481 56,000 - -100.00% - 6321 -TELEPHONE/PAGERS 1,108 1,110 444 1,400 - -100.00% - 6329- OTHER COMMUNICATION SERVICES 1,260 1,260 525 1,300 - -100.00% - 6331 -TRAVEL EXPENSE/MILEAGE -47 -100 - -100.00% - 6341 - PERSONNEL ADVERTISING ---100 - -100.00% - 6351 - PRINTING 56 13 283 200 - -100.00% - 6406- MULTI-FUNCTION MTNCE 980 1,274 322 1,260 - -100.00% - 6421 - SOFTWARE LICENSE 595 ---- 0.00% - 6423-LOGISCHARGES 29,463 31,530 12,680 32,766 - -100.00% - 6432-CONFERENCES AND SCHOOLS 4,030 4,394 2,796 5,000 - -100.00% - 6433- MEETING EXPENSES 293 110 102 300 - -100.00% - 6434- DUES & SUBSCRIPTIONS 1,548 515 -900 - -100.00% - 6435- CREDIT CARD FEES 4,012 4,822 1,837 6,500 - -100.00% - 6441 - LICENSES, TAXES & FEES 66 ---- 0.00% - 6449- OTHER CONTRACTUAL SERVICES 1,900 ---- 0.00% - TOTAL SERVICES & OTHER CHARGES 87,642 68,065 37 ,470 105,826 - -100.00% - 6461 - FUEL CHARGES 3,144 2,284 982 3,625 - -100.00% - 6462- FIXED CHARGES 2,954 2,770 1,407 2,814 - -100.00% - 6463- REPAIR & MAINT CHARGES 5,784 3,531 369 4,310 - -100.00% - 6465- REPLACEMENT CHARGES 6,550 6,550 3,275 6,550 - -100.00% - TOTAL CENTRAL GARAGE CHARGES 18,432 15,135 6,033 17,299 - -100.00% - TOTAL BUSINESS UNIT EXPENSES $ 526,144 $ 471,042 $ 210,636 $ 527,716 $- -100.00% $ - 75 GENERAL FUND 42411 CODE ENFORCEMENT 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 42411 - CODE ENFORCEMENT 6101 - WAGES & SALARIES-FT EMPLOYEES $256,237 $226,988 $124,467 $302,685 $- -100.00% $ - 6102- OVERTIME-FT EMPLOYEES 14,436 10,351 7,189 10,000 - -100.00% - 6103- WAGES-PART TIME EMPLOYEES 38,454 63,389 32,647 56,897 - -100.00% - 6104- OVERTIME - PART TIME EMPLOYEES -33 --- 0.00% - 6111 -SEVERANCE PAY 2,293 2,835 2,544 -- 0.00% - 6122- PERA COORDINATED PLAN 22,393 21,076 9,740 27,867 - -100.00% - 6125- FICA - SOCIAL SECURITY 19,220 19,497 10,794 23,040 - -100.00% - 6126-FICA-MEDICARE 4,495 4,559 2,524 5,388 - -100.00% - 6131 - CAFETERIA PLAN CONTRIBUTIONS 55,068 42,498 25,340 59,347 - -100.00% - 6141 - UNEMPLOYMENT COMPENSATION --2,603 -- 0.00% - 6151 -WORKER'S COMP INSURANCE 2,404 2,685 1,484 2,558 - -100.00% - TOTAL PERSONAL SERVICES 415,000 393,911 219,332 487,782 - -100M0% - 6201 - OFFICE SUPPLIES 1,509 553 171 1,450 - -100.00% - 6203- BOOKS/REFERENCE MATERIALS 330 107 -300 - -100.00% - 6214- CLOTHING & PERSONAL EQUIPMENT 499 469 -500 - -100.00% - 6219- GENERAL OPERATING SUPPLIES 477 279 939 600 - -100.00% - 6241 - SMALL TOOLS ---400 - -100.00% - 6242- MINOR EQUIPMENT 449 239 320 500 - -100.00% - 6243- MINOR COMPUTER EQUIPMENT 3,375 952 3,564 6,000 - -100,00% - TOTAL SUPPLIES 6,639 2,599 4,994 9,750 - -100.00% - 6307- PROFESSIONAL SERVICES 11,224 2,810 4,092 2,955 - -100.00% - 6321 -TELEPHONE/PAGERS 1,319 997 227 1,660 - -100.00% - 6329- OTHER COMMUNICATION SERVICES 1,982 1,722 771 1,750 - -100.00% - 6331-TRAVEL EXPENSE/MILEAGE 6 --100 - -100.00% - 6341 - PERSONNELADVERTISING 115 -15 300 - -100.00% - 6351 - PRINTING 122 93 73 100 - -100.00% - 6405- PARK & LANDSCAPE SERVICES ---40,000 - -100.00% - 6406- MULTI-FUNCTION MTNCE 980 1,274 322 1,260 - -100.00% - 6423-LOGISCHARGES 1,680 1,680 560 1,680 - -100.00% - 6432- CONFERENCES AND SCHOOLS 2,806 1,045 2,545 3,500 - -100.00% - 6433- MEETING EXPENSES 38 12 -100 - -100.00% - 6434- DUES & SUBSCRIPTIONS 437 409 299 700 - -100.00% - 6441 - LICENSES, TAXES & FEES 343 225 178 -- 0.00% - 6449- OTHER CONTRACTUAL SERVICE 33,354 8,020 9,891 30,000 - -100.00% - TOTAL SERVICES & OTHER CHARGES 54,406 18,287 18,973 84,105 - -100.00% - 6461 - FUEL CHARGES 4,339 2,908 1,096 4,279 - -100.00% - 6462- FIXED CHARGES 3,688 3,573 1,811 3,621 - -100.00% - 6463- REPAIR & MAINT CHARGES 3,666 3,188 2,120 4,436 - -100.00% - 6465- REPLACEMENT CHARGES 4,600 6,220 3,400 6,800 - -100.00% - TOTAL CENTRAL GARAGE CHARGES 16,293 15,889 8,427 19,136 - -100.00% - TOTAL BUSINESS UNIT EXPENSES $ 492,338 $ 430,686 $251,726 $ 600,773 $- -100.00% $ - 76 GENERAL FUND 42420 - BUILDING AND COMMUNITY STANDARDS 2017 2015 2016 June 2017 2018 2019 Object Code! Description Actual Actual YTD Budget Budget Change Budget 42420- BUILDING AND COMMUNITY STANDARDS 6101 -WAGES &SALARIES-FTEMPLOYEES $- $ - $ - $ - $ 550,543 100.00% $570,569 6102- OVERTIME-FT EMPLOYEES - - - - 15,619 100.00%15,619 6103- WAGES-PART TIME EMPLOYEES - - - - 29,000 100.00%29,000 6122- PERA COORDINATED PLAN - - - - 44,637 100.00%46,141 6125- FICA - SOCIAL SECURITY - - - - 36,900 100.00%38,142 6126-FICA-MEDICARE - - - - 8,631 100.00%8,921 6131 - CAFETERIA PLAN CONTRIBUTIONS - - - - 107,228 100.00%113,625 6151 -WORKER'S COMP INSURANCE - - - - 3,295 100.00%3 ,405 TOTAL PERSONAL SERVICES - - - - 795,853 100.00%825,422 6201 - OFFICE SUPPLIES - - - - 2,950 100.00%2,950 6203- BOOKS/REFERENCE MATERIALS - - - - 800 100.00%800 6214- CLOTHING & PERSONAL EQUIPMENT - - - - 900 100.00%900 6219- GENERAL OPERATING SUPPLIES - - - - 600 100.00%600 6241 - SMALL TOOLS - - - - 900 100.00%900 6242- MINOR EQUIPMENT - - - - 1,000 100.00%1,000 6243- MINOR COMPUTER EQUIPMENT - - - - 7,550 100.00%11,650 TOTAL SUPPLIES - - - - 14,700 100.00%18,800 6307- PROFESSIONAL SERVICES - - - - 43,955 100.00%43,955 6321 -TELEPHONE/PAGERS - - - - 2,300 100.00%2,300 6329- OTHER COMMUNICATION SERVICES - - - - 3,140 100.00%3,140 6331 -TRAVEL EXPENSE/MILEAGE - - - - 200 100.00%200 6341 - PERSONNEL ADVERTISING - - - - 400 100.00%400 6351 - PRINTING - - - - 300 100.00%300 6405- PARK & LANDSCAPE SERVICES - - - - 40,000 100.00%40,000 6406- MULTI-FUNCTION MTNCE - - - - 2,600 100.00%2,600 6423- LOGIS CHARGES - - - - 39,838 100.00%36,983 6432- CONFERENCES AND SCHOOLS - - - - 8,000 100.00%8,000 6433- MEETING EXPENSES - - - - 400 100.00%400 6434- DUES & SUBSCRIPTIONS - - - - 1,600 100.00%1,600 6435- CREDIT CARD FEES - - - - 6,500 100.00%6,500 6449- OTHER CONTRACTUAL SERVICE - - - - 30,000 100.00%30,000 TOTAL SERVICES & OTHER CHARGES - - - - 179,233 100.00%176,378 6461 - FUEL CHARGES - - - - 6,512 100.00%6,707 6462- FIXED CHARGES - - - - 6,705 100.00%6,906 6463- REPAIR & MAINT CHARGES - - - - 5,600 100.00%5,974 6465- REPLACEMENT CHARGES - - - - 13,350 100.00%13,751 TOTAL CENTRAL GARAGE CHARGES - - - - 32,167 100,00%33,338 TOTAL BUSINESS UNIT EXPENSES $- $ - $ - $ - $ 1,021,953 100.00%$ 1,053,938 77 iii:i BrooklynR IiiCenter Departmen tiiiB udget Nar t' Department Name: Public Works Department Mission: The mission of the Brooklyn Center Public Works Department for the residents, business owners and visitors of the City is to responsibly provide for the maintenance and operations of 105 miles of City streets, 520 acres of parks and other natural areas, 67 miles of trails and sidewalks, municipal-owned buildings and grounds, as well as storm drains and all aspects of water and sewer operations in a quality, cost effective manner. Department Description: The Public Works Department is comprised of five divisions, including: Administration/Engineering; Street Maintenance; Park Maintenance; Public Utilities (water, sanitary sewer, storm sewer, street lighting); and Central Garage. The Public Works Department also assists with the capital asset management for the City's public buildings and facilities. The Engineering division provides administration, planning and oversight for the department. The Street Maintenance division provides for the maintenance and management of City's streets, sidewalks, trails, streetscaping, traffic signing and striping and traffic signals. The Park Facilities Maintenance division provides for the maintenance and management of City's parks facilities and the Citywide forestry program. Narrative information for Central Garage and Public Utilities are included under their funding sections. Key Initiatives focused on the achievement of strategic priorities/value propositions Infrastructure - Key Investments Brooklyn Boulevard Corridor and TH 252 In 2018 we will solidify the funding partnership for the Brooklyn Boulevard Corridor Phase 1 (49th1 Avenue to Bass Lake Road) and Phase 2 (Bass Lake Road to 1-94). We will also work with regional partners and jurisdictions to advocate the TH 252 conversion to a freeway to be placed in the Minnesota Highway Investment Plan (MnSHIP). o CIP Funding In 2018 we will implement the 25 year of the street and utility construction program by providing the needed capital improvements, which increase value to the public infrastructure and provide a catalyst towards other aesthetical improvements and value throughout neighborhoods Citywide. Staffing Levels Positions FTEs 2017 2018 2019 • Director of Public Works (43110)1 1 1• City Engineer (43110)-i 1• Deputy Director of Public Works (43220)1 1 1• Assistant City Engineer (43110)1 1 1 • Proj ect Engineer (4 3 110)1 1 1 • Supervisor of Streets and Parks (45201)1 1 1 78 • Engineering Technician 4 (43110)1 1 1 • Administrative Assistant (43110)1 1 1 • Engineering Technician 3 (43110)2 1 1 o Administrative Technician (43220)1 1 1 • Maintenance 11(5-43220, 2-43221, 5-45201 and 1-45204) 13 13 13 o Part Time/Summer Temporary Employees (7-3.343220, 6-45201) Engineering Aid/Intern (43110)0.3 0.3 0.3 TOTAL 26.6 26.6 26.6 Strategic Functions/Division(s): o Administration/Engineering (43110) o We provide technical and management services for infrastructure improvements; administration of the state aid street system; traffic engineering, mapping, review of proposed developments and plats; preparation of special assessments rolls; and general office and fieldwork services such as surveying, inspection and providing public information. Street Maintenance (43220) o We provide maintenance of city streets, sidewalks and trails. The activities include patching, sealcoating, crack sealing, sweeping, minor sidewalk repair, streetscape maintenance, trail system maintenance and snow/ice control. o Traffic Control (43221) o We provide maintenance, replacement, and inventory of signage and pavement markings and the operation and maintenance of traffic signals. Park Facilities Maintenance (45201) o We provide maintenance and repair of playground equipment, park shelter buildings, picnic shelters, athletic fields, tennis courts, skating/hockey rinks, irrigation systems, bleachers/benches, restroom and dumpster enclosures, park turf maintenance, park landscape and flower maintenance, litter pick-up, collection of refuse, administration of the Adopt-A-Park/Trail/Street program, manage gas and electric service to shelters and park lights, and manage rental/service charges for portable restroom facilities. • Forestry (45204) o We provide maintenance and reforestation of trees in parks, boulevards, and other public lands. This fund provides for a Registered Tree Contractor Program, support of the City's Diseased Tree Program and the services of a Certified Tree Inspector. 79 Annual Goal and Strategies: 1. Meet or exceed minimum infrastructure maintenance standards. a.Continue to utilize new pavement management system and establish a minimum pavement rating index. b.Continue streetscape asset management system. Click here to enter text. 2. Initiate improved, streamlined management strategies and techniques by use of refined methods and technologies. a. Implement and use digital record keeping/tracking in the field and improve project record keeping methods pertaining to the City's reconstruction projects. Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels Actual Value Target Value Pavement index rating 75 > or = 78 Amount of billable project time and overtime 66.6% billed to projects >60% billed to (Engineering staff time) projects Administration fees to project cost ratio (West 10.4%<15% Palmer Park project) Project construction cost per hour of staff time $661/hr >$600/hr billed to project (West Palmer Park project) Average period between receiving a pothole 4.3 days <4 days complaint and addressing the issue (to date as of 7/10/17) Streetscape maintenance cost per mile $15,454/mile $15,000 to $20,000/mile *2016 data Capital Outlay and Other Initiatives with Significant Budget Impact 2018 Engineering - None 2019 Engineering - None 80 GENERAL FUND 43110- PUBLIC WORKS-ENGINEERING 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 43110- PUBLIC WORKS-ENGINEERING 6101 - WAGES & SALARIES-FT EMPLOYEES 6102- OVERTIME-FT EMPLOYEES 6103- WAGES-PART TIME EMPLOYEES 6104 - OVERTIME-PART TIME EMPLOYEES 6111 - SEVERANCE PAY 6122 - PERA COORDINATED PLAN 6125- FICA - SOCIAL SECURITY 6126- FICA - MEDICARE 6131 - CAFETERIA PLAN CONTRIBUTIONS 6141 - UNEMPLOYMENT COMPENSATION 6151 - WORKERS COMP INSURANCE TOTAL PERSONAL SERVICES $ 487,511 $523,045 $ 277,442 $572,476 $ 585,885 33,300 23,879 12,452 40,000 35,000 -5,723 2,587 7,000 7,000 722 289 22 500 500 5,181 6,878 --- 39,061 41,019 21,742 45,937 47,091 31,857 33,866 18,276 37,124 37,920 7,506 8,042 4,274 8,881 9,104 74,899 88,656 49,488 94,416 100,079 -8,948 6,410 -- 4,028 3,342 1,738 4,216 3,485 684,065 743,687 394,431 810,550 826,064 2.34% $601,388 -12.50%35,000 0.00%7,000 0.00%500 0.00%- 2.51%48,292 2.14%38,751 2.51%9,337 6.00%106,050 0.00%- -17.34%3,574 1.91%849,892 6201 - OFFICE SUPPLIES 657 477 236 320 320 0.00%330 6203- BOOKS/REFERENCE MATERIALS 167 -- 200 200 0.00%200 6214- CLOTHING & PERSONAL EQUIPMENT 100 330 - 320 320 0.00%320 6217- SAFETY SUPPLIES --- -850 100.00%850 6219- GENERAL OPERATING SUPPLIES 19 198 - 540 540 0.00%540 6242- MINOR EQUIPMENT -106 - 640 640 0.00%640 6243- MINOR COMPUTER EQUIPMENT 2,217 5,205 11,378 15,500 --100.00%2,450 TOTAL SUPPLIES 3,160 6,316 11,614 17,520 2,870 -83.62%5,330 6302- ARCH, ENG & PLANNING 7,067 16,898 2,343 21,000 24,500 16.67%19,500 6307- PROFESSIONAL SERVICES 6,333 1,550 2,121 3,900 3,900 0.00%3,900 6321 -TELEPHONE/PAGERS 430 494 241 1,500 1,725 15.00%1,725 6329- OTHER COMMUNICATION SERVICES 59 554 310 680 700 2.94%- 6331 -TRAVEL EXPENSE/MILEAGE 1,237 1,918 1,218 1,000 1,000 0.00%1,000 6333- FREIGHT/DRAYAGE ---80 80 0.00%80 6341 -PERSONNEL ADVERTISING 348 --310 310 0.00%310 6342- LEGAL NOTICES ---200 200 0.00%200 6351 - PRINTING 420 583 -450 450 0.00%450 6402-EQUIPMENT SERVICES 140 --520 520 0.00%520 6406- MULTI-FUNCTION MTNCE 3,410 4,307 938 5,450 5,600 2.75%- 6422- SOFTWARE MAINT 8,455 8,455 3,470 8,900 9,200 3.37%- 6432- CONFERENCES AND SCHOOLS 4,515 4,590 2,939 3,900 4,100 5.13%4,200 6433- MEETING EXPENSES 101 38 -85 85 0.00%85 6434- DUES & SUBSCRIPTIONS 1,084 1,447 576 1,030 1,100 6.80%1,100 6449- OTHER CONTRACTUAL SERVICE -----0.00%- TOTAL SERVICES & OTHER CHARGES 33,599 40,834 14,156 49,005 53,470 9.11%33,070 6461 -FUEL CHARGES 2,261 2,449 846 2,283 2,570 12.57%2,648 6462- FIXED CHARGES 3,859 3,859 2,412 4,824 4,355 -9.72%4,486 6463- REPAIR & MAINT CHARGES 4,880 3,814 1,163 3,617 2,600 -28.12%2,678 6465- REPLACEMENT CHARGES 6,350 6,355 3,800 7,600 7,600 0.00%7,828 TOTAL CENTRAL GARAGE CHARGES 17,350 16,477 8,221 18,324 17,125 -6.54%17 ,640 6540- EQUIPMENT & MACHINERY 3,893 --7,500 --100.00%- TOTAL CAPITAL OUTLAY 3,893 --7,500 --100.00%- TOTAL BUSINESS UNIT EXPENSES $ 742,067 $807,314 $ 428,422 $ 902,899 $ 899,529 -0.37%$ 905,932 81 GENERAL FUND 43220 - PUBLIC WORKS-STREET MAINT 2017 2015 2016 June 2017 2018 2019 Object Code! Description Actual Actual YTD Budget Budget Change Budget 43220- PUBLIC WORKS-STREET MAINT 6101 - WAGES & SALARIES-FT EMPLOYEES 6102- OVERTIME-FT EMPLOYEES 6103- WAGES-PART TIME EMPLOYEES 6111 - SEVERANCE PAY 6122 - PERA COORDINATED PLAN 6125- FICA - SOCIAL SECURITY 6126- FICA - MEDICARE 6131 - CAFETERIA PLAN CONTRIBUTIONS 6141 - UNEMPLOYMENT COMPENSATION 6151 -WORKERS COMP INSURANCE TOTAL PERSONAL SERVICES $ 393,130 $368,592 $ 196,660 $427,077 $ 442,687 3.66% $455,314 9,327 10,942 2,170 12,000 12,000 0.00%12,000 43,882 49,987 19,150 48,400 47,400 -2.07%48,350 7,855 6,276 ---0.00%- 30,144 28,465 14,912 36,487 37,654 3.20%38,604 26,906 25,835 13,317 30,161 31,129 3.21%31,913 6,293 6,042 3,115 7,053 7,282 3.25%7,464 76,599 82,776 47,208 94,416 100,079 6.00%106,050 -1,206 1,370 --0.00%- 30,062 34,062 15,633 28,512 34,620 21.42%35,226 624,198 614,183 313,535 684,106 712,851 4.20%734,921 6201 - OFFICE SUPPLIES 6203- BOOKS/REFERENCE MATERIALS 6214 - CLOTHING & PERSONAL EQUIPMENT 6217- SAFETY SUPPLIES 6219- GENERAL OPERATING SUPPLIES 6224 - STREET MAINT MATERIALS 6225- PARK & LANDSCAPE MATERIALS 6226- SIGNS & STRIPING MATERIALS 6241 -SMALL TOOLS 6242- MINOR EQUIPMENT 6243- MINOR COMPUTER EQUIPMENT TOTAL SUPPLIES 388 64 -270 270 0.00%270 ---100 100 0.00%100 150 185 50 150 100 -33.33%100 1,418 1,504 860 2,330 5,300 127.47%5,450 1,303 1,676 1,273 2,340 2,340 0.00%- 68,969 71,324 32,489 90,000 90,000 0.00%92,000 -4,362 ---0.00%- 1,576 1,469 481 1,610 1,100 -31.68%1,130 705 524 -640 640 0.00%660 405 442 1,141 2,100 400 -80.95%600 1,107 ---2,250 100.00%1,200 76,021 81,550 36,294 99 ,540 102,500 2.97%101,510 6307- PROFESSIONAL SERVICES 6321 - TELEPHONE/PAGERS 6331 - TRAVEL EXPENSE/MILEAGE 6341 -PERSONNEL ADVERTISING 6351 - PRINTING 6384 - REFUSE DISPOSAL 6404 - STREET MAINT SERVICES 6405- PARK & LANDSCAPE SERVICES 6417- UNIFORMS 6421 - SOFTWARE LICENSE 6432- CONFERENCES AND SCHOOLS 6433- MEETING EXPENSES 6434 - DUES & SUBSCRIPTIONS 6449- OTHER CONTRACTUAL SERVICE TOTAL SERVICES & OTHER CHARGES 6461 - FUEL CHARGES 6462- FIXED CHARGES 6463- REPAIR & MAINT CHARGES 6465- REPLACEMENT CHARGES TOTAL CENTRAL GARAGE CHARGES TOTAL BUSINESS UNIT EXPENSES 5,807 1,393 1,421 1,700 1,700 0.00%1,700 1,369 1,181 378 1,730 2,600 50.29%2,600 -24 -45 245 444.44%245 190 295 243 300 300 0.00%300 293 350 271 300 300 0.00%300 2,558 648 -500 500 0.00%500 94,701 87,515 -110,000 110,000 0.00%112,000 44,415 34,176 25,204 58,600 60,000 2.39%61,000 940 305 123 1,000 1,000 0.00%1,000 -379 ---0.00%- 4,679 2,465 889 4,300 4,300 0.00%4,300 -110 -100 100 0.00%100 420 454 505 600 600 0.00%650 46,702 40,029 16,099 53,600 55,200 2.99%56,300 202,074 169,324 45,133 232,775 236,845 1.75%240,995 31,867 21,607 10,776 31,406 28,686 -8.66%29,546 61,356 54,679 26,132 52,264 48,939 -6.36%50,408 75,813 92,631 45,229 121,212 118,000 -2.65%121,540 236,188 257,401 137,486 274,972 288,172 4.80%296,817 405,224 426 ,318 219,623 479,854 483,797 0.82%498,311 $ 1,307,517 $ 1,291,375 $ 614,585 $ 1,496,275 $ 1,535,993 2.65% $1575,737 82 GENERAL FUND 43221 - PUBLIC WORKS-TRAFFIC CONTROL 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 43221 - PUBLIC WORKS-TRAFFIC CONTROL 6101 -WAGES & SALARIES-FT EMPLOYEES $106,201 $114,673 $57,014 $116,286 $ 121,264 4.28% $123,689 6102- OVERTIME-FT EMPLOYEES --42 --0.00%- 6111 -SEVERANCE PAY 394 1,777 ---0.00%- 6122- PERA COORDINATED PLAN 8,006 8,601 4,279 8,722 9,094 4.27%9,277 6125- FICA - SOCIAL SECURITY 6,812 7,343 3,689 7,210 7,518 4.27%7,669 6126-FICA-MEDICARE 1,593 1,718 863 1,686 1,759 4.33%1,794 6131 - CAFETERIA PLAN CONTRIBUTIONS 23,621 26,976 13,488 26,976 28,594 6.00%30,300 6151 -WORKER'S COMP INSURANCE 10,029 11,496 5,624 9,466 11,496 21.45%11,726 TOTAL PERSONAL SERVICES 156 ,656 172,584 84,999 170,346 179,725 5.51%184,455 6226- SIGNS & STRIPING MATERIALS 28,127 28,424 17,902 29,900 58,050 94.15%38,700 6242- MINOR EQUIPMENT -6,937 ---0.00%13,000 6243- MINOR COMPUTER EQUIPMENT 1,107 ----0.00%- TOTAL SUPPLIES 29,234 35,361 17 ,902 29,900 58,050 94.15%51,700 6381 - ELECTRIC 17,986 21,822 9,539 24,000 24,000 0.00%24,000 6407- TRAFFIC SIGNALS MAINT 3,361 1,204 1,583 9,000 4,500 -50.00%4,500 6422- SOFTWARE MAINT ----900 100.00%- TOTAL SERVICES & OTHER CHARGES 21,347 23,026 11,122 33,000 29,400 -10.91%28,500 TOTAL BUSINESS UNIT EXPENSES $ 207,237 $230,971 $ 114,023 $ 233,246 $ 267,175 14.55% $264,655 83 GENERAL FUND 45201 -PUBLIC WORKS-PARK FACILITIES 2017 2015 2016 June 2017 2018 2019 Object Code /Descilptlon AI ijI YFD Budget Budget Change Budget 45201 -PUBLIC WORKS-PARK FACILITIES 6101 -WAGES &SALARIES-FT EMPLOYEES $340,874 $341,536 $177,247 $369,771 $ 383,976 3.84% $391,653 6102 - OVERTIME-FT EMPLOYEES 12,493 16,390 5,473 18,000 18,000 0.00%18,000 6103 - WAGES-PART TIME EMPLOYEES 36,688 39,186 15,636 38,600 37,800 -2.07%38,500 6111 -SEVERANCE PAY 4,850 5,365 ---0.00%- 6122- PERA COORDINATED PLAN 26,500 26,726 13,704 31,919 32,981 3.33%33,559 6125- FICA - SOCIAL SECURITY 24,854 25,101 12,449 26,386 27,265 3.33%27,743 6126.-FICA-MEDICARE 5,812 5,870 2,912 6,169 6,379 3.40%6,490 6131 - CAFETERIA PLAN CONTRIBUTIONS 66,081 68,950 36,000 80,928 85,782 6.00%90,900 6141 -UNEMPLOYMENT COMPENSATION -114 ---0.00%- 6151 -WORKER'S COMP INSURANCE 13,821 17,131 8,465 13,188 18,423 39.70%18,734 TOTAL PERSONAL SERVICES 531,973 546,369 271,886 584,961 610,606 4.38%625,579 6214 - CLOTHING & PERSONAL EQUIPMENT 100 100 59 305 100 -67.21%100 6216 - CHEMICALS/CHEMICAL PRODUCTS 2,223 676 -2,380 2,380 0.00%2,450 6217- SAFETY SUPPLIES 472 800 409 1,100 2,500 127.27%2,575 6219- GENERAL OPERATING SUPPLIES 7,458 7,914 1,043 8,240 8,490 3.03%8,750 6223- BUILDINGS & FACILITIES 2,278 524 1,819 3,200 7,775 142.97%19,775 6225- PARK & LANDSCAPE MATERIALS 15,903 17,575 12,986 18,500 19,000 2.70%19,570 6227- PAINT SUPPLIES 1,469 993 111 1,200 1,200 0.00%1,200 6231 - ATHLETIC FIELD SUPPLIES 2,151 2,238 2,558 5,100 5,100 0.00%5,250 6233- COURT SUPPLIES -704 -750 18,000 2300.00%16,000 6239- OTHER REPAIR & MAINT SUPPLIES 9,636 8,309 1,414 10,100 5,100 -49.50%5,250 6241 -SMALL TOOLS 945 375 -1,280 1,280 0.00%1,280 6242- MINOR EQUIPMENT 8,825 1,929 2,569 3,100 --100.00%400 6243- MINOR COMPUTER EQUIPMENT -1,027 --2,250 100.00%- TOTAL SUPPLIES 51,460 43 ,164 22 ,968 55,255 73,176 32.43%82 ,600 6321 -TELEPHONE/PAGERS 207 184 57 265 640 141.51%640 6351 - PRINTING 145 300 182 160 160 0.00%160 6381 - ELECTRIC 28,567 28,222 13,124 33,000 34,000 3.03%35,000 6382-GAS 1,520 1,323 1,139 2,200 2,250 2.27%2,300 6383-WATER 21,881 38,531 3,451 39,100 40,300 3.07%41,500 6384 - REFUSE DISPOSAL 19,319 19,730 7,033 25,000 25,000 0.00%25,750 6385-SEWER 1,569 1,600 824 1,400 1,500 7.14%1,550 6386- STORM SEWER 49,369 49,369 24,684 57,800 59,500 2.94%61,300 6389-STREETLIGHTS 17,864 17,864 8,932 21,100 21,700 2.84%22,300 6405- PARK & LANDSCAPE SERVICES 1,781 2,028 491 2,890 3,000 3.81%3,100 6409- OTHER REPAIR & MAINT SVCS 632 6,277 1,964 4,850 5,000 3.09%7,000 6415- OTHER EQUIPMENT 88 112 -210 215 2.38%215 6417-UNIFORMS 624 201 82 630 650 3.17%650 6432- CONFERENCES AND SCHOOLS 2,099 3,470 1,224 2,120 2,200 3.77%2,200 6434- DUES &SUBSCRIPTIONS 92 92 50 115 100 -13.04%100 6449- OTHER CONTRACTUAL SERVICE 3,694 5,095 4,620 8,000 9,000 12.50%9,000 TOTAL SERVICES & OTHER CHARGES 149,451 174,398 67,857 198,840 205,215 3.21%212,765 6461 -FUEL CHARGES 24,648 18,094 5,703 24,437 20,906 -14.45%21,533 6462- FIXED CHARGES 25,388 25,380 12,475 24,950 22,951 -8.01%23,640 6463- REPAIR & MAINT CHARGES 59,186 63,075 20,888 63,033 64,000 1.53%65,920 6465- REPLACEMENT CHARGES 84,163 88,630 47,190 94,379 100,379 6.36%103,391 TOTAL CENTRAL GARAGE CHARGES 193,385 1951179 86,256 206,799 208,236 0.69%214,484 6540- EQUIPMENT & MACHINERY -8,460 ---0.00%11,000 TOTAL CAPITAL OUTLAY -8,460 ---0.00%11,000 TOTAL BUSINESS UNIT EXPENSES $ 926,269 $ 967,570 $ 448,967 $ 1,045,855 $ 1,097,232 4.91% $ 1,146,428 84 GENERAL FUND 45204 - PUBLIC WORKS-FORESTRY 2017 2015 2016 June 2017 2018 2019 Object Code I Descdptlon Actual Actual YTD Budget Budget Change Budget 45204-PUBLIC WORKS-FORESTRY 6101 -WAGES & SALARIES-FT EMPLOYEES $54,595 $58,299 $29,171 $59,703 $62,192 4.17% $63,436 6102 - OVERTIME-FT EMPLOYEES -----0.00%- 6111 -SEVERANCE PAY 545 779 ---0.00%- 6122- PERA COORDINATED PLAN 4,098 4,372 2,188 4,478 4,664 4.15%4,758 6125-FICA-SOCIAL SECURITY 3,506 3,926 1,940 3,702 3,856 4.16%3,933 6126-FICA-MEDICARE 820 918 454 866 902 4.16%920 6131 - CAFETERIA PLAN CONTRIBUTIONS 12,708 13,488 6,744 13,488 14,297 6.00%15,150 6151 -WORKER'S COMP INSURANCE 2,374 3,183 1,566 2,239 3,209 43.32%3,273 TOTAL PERSONAL SERVICES 78,648 84,965 42,063 84,476 89,120 5.50%91,470 6217- SAFETY SUPPLIES 80 28 46 85 90 5.88%100 6219-GENERAL OPERATING SUPPLIES 86 40 -105 110 4.76%115 6225- PARK & LANDSCAPE MATERIALS 3,048 3,048 -3,470 3,640 4.90%3,750 TOTAL SUPPLIES 3,214 3,116 46 3,660 3,840 4.92%3,965 6351 - PRINTING -26 ---0.00%- 6405- PARK & LANDSCAPE SERVICES 14,533 6,304 3,212 17,800 18,700 5.06%19,200 6449- OTHER CONTRACTUAL SERVICE 2,520 2,015 465 2,600 2,730 5.00%2,810 TOTAL SERVICES & OTHER CHARGES 17,053 8,345 3,677 20,400 21,430 5.05%22,010 TOTAL BUSINESS UNIT EXPENSES $ 98,913 $96.426 $45,786 $ 108,536 $ 114,390 5.39% $117,445 85 Aiii:i : sisi ! MiiTrT Ii U :1TflrEmi li 7iVJ TflY1 Department Name: Community Activities, Recreation & Services Division Mission: The mission of the Recreation and Community Center Divisions is to create a sense of community and enrich the quality of life for our residents, patrons and employees by providing a variety of high quality, inclusive programs and services. The mission of the Government Buildings Division is to provide quality, efficient service that results in safe, clean and healthy environments for people to work and recreate. Division Description: The Community Activities, Recreation and Services Department is comprised of the Government Buildings, Recreation and Community Center Divisions. These Divisions provide for the provision of maintenance and custodial functions for City-owned buildings, development and implementation of organized recreational activities, operation of the Community Center and swimming pool. The Department is also responsible for the operation of Centerbrook Golf Course and the Earle Brown Heritage Center conference and events facility. However, these operations are further identified in their respective Enterprise Fund accounts. Key Initiatives focused on the achievement of strategic priorities/value propositions Inclusive Community Engagement Brooklyn Bridge Alliance for Youth Support The 2018 budget continues support from the Brooklyn Bridge Alliance for Youth priorities and statistics tracking. We will also be actively involved in the transition of the Brooklynk Youth Internship program as it moves from the Alliance to City (Brooklyn Center, Brooklyn Park) operation. We will also be actively involved in the Alliance work group efforts related to strategy, data, access & outreach and program quality. Inclusive Community Engagement Strategic Resource Allocation We will align City resources, including financial, staff, facilities and equipment to most effectively support Brooklyn Center youth. 86 Staffing Levels Positions FTEs 2017 2018 2019 o CARS Director 1 1 1 o CARS Admin Assistant 1 1 1 o Recreation Receptionist 1 1 1 • Recreation Program Supervisor 3 4 4 o Maintenance Custodian 3 3 3 o Part-time Staff (70 - PT Staff)13 13 13 Total 22 23 23 Strategic Functions/Division(s): o Recreation Division o This division provides for the development and implementation of organized recreational activities for preschoolers, grade school age children, teens, adults, and seniors. *Ad u lt Programs- Recreation programs and activities for adults including basketball, volleyball and softball leagues and tournaments (Dudley Classic), exercise classes, pottery, dance and specialty classes. Typically, more than 2,500 adults participate each year. *youth/Teen Programs- Activities include dance, several summer camps, soccer and various classes such as after school, holiday and specialty. More than 3,000 young people participate in these activities per year. *General Recreation- Programs include concerts & movies in the park, special events (Earle Brown Days, Halloween Party, Holly Sunday) tennis, adaptive recreation, ice rinks and supervision costs associated with the use of elementary schools and Northview Jr. High School. *Collaborative Efforts- CARS works cooperatively with four area school districts, community organizations, and neighboring recreation departments. *School Districts- After school programs at elementary schools. Coordinate building supervision at four schools. *Recreation Departments- Plan and coordinate activity offerings with a variety of neighboring communities including Brooklyn Park, Crystal, Maple Grove, New Hope and Robbinsdale. *B roo kl yn Bridge Alliance for Youth- Joint Powers Agreement with Brooklyn Center, Brooklyn Park, School Districts #11, 4279, #286, Hennepin County, North Hennepin College, Hennepin Technical College. Community Center/Pool o This division is responsible for the operation of the Brooklyn Center Community Center, including the swimming pool and waterslide. More than 100,000 people visit the Community Center annually. *Offers swim lessons, lap swim, water slide, recreational swim, and aqua exercise. *F u ll range of aquatics classes offered for children, youth, teens and adults. Thirty to forty classes offered each quarter. *More than 3,000 children and adults participate in swim lessons annually. *M ore than 1,500 adults take part in the aqua exercise offerings. 87 Government Buildings o This activity provides for the ongoing cleaning, maintenance and repair of all Government Buildings including city hail, community center, city garage, and fire stations buildings and grounds. In addition, staff provides some maintenance support for the police building, liquor stores and Centerbrook Golf Course. These expenses are charged directly to their respective funds. Annual Goal and Strategies: 1. Continue improvements in area of customer service for all department functions. a.Refine computer based maintenance request system b.On-going Diversity/Inclusion & Customer Service training for staff C. Continue teclmology improvements to enhance communication 2. Continue ongoing assessment process to determine community needs and resources. a.Participant surveys b.Brooklyns Youth Council survey data C. Program evaluations, including quality metrics Annual Operating Goal Performance Measures: Performance Objectives Description of Performance Measure Performance Levels *Ac t ua l Value Target Value Number of Program Registrations 7,344 7,500 Households Participating in Recreation Programs 35%(2017)37% (Next Community Survey) Program, Offerings Meet Household Needs 94%(2017)95% (Next Community Survey) Customer Satisfaction Ratings (good, excellent)98% (2017)99% (Next Community Survey) Maint. Work Orders Processed (Within 15 days)617 650 Energy Consumption-City Owned Buildings $316,135 $310,000 *2016 data, unless noted otherwise Capital Outlay > $50,000 Misc. carpet/paint Community Center/City Hall > $28,000 Lobby floor, shower retile, low voltage, misc. carpet/paint- Police Station > $13,000 Annual maintenance shut down supplies > $ 6,000 Community Center equipment/furnishings replacement > $ 6,500 Pool vacuum replacement 88 GENERAL FUND 45010 - CARS ADMINISTRATION 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45010 - CARS ADMINISTRATION 6101 -WAGES& SALARIES-FT EMPLOYEES $164,557 $167,998 $82,030 $170,628 $ 174,035 2.00% $177,516 6111 -SEVERANCE PAY 4,715 5,298 ---0.00%- 6122- PERA COORDINATED PLAN 12,342 12,600 6,152 12,797 13,053 2.00%13,314 6125- FICA - SOCIAL SECURITY 9,655 10,097 4,682 10,375 10,441 0.64%10,509 6126- FICA - MEDICARE 2,258 2,361 1,095 2,474 2,523 1.98%2,574 6131 - CAFETERIA PLAN CONTRIBUTIONS 25,416 26,976 13,488 26,976 28,594 6.00%30,300 6151 -WORKER'S COMP INSURANCE 1,267 1,263 605 1,143 1,235 8.05%1,260 TOTAL PERSONAL SERVICES 220 ,210 226 ,593 108,052 224,393 229,881 2.45%235,473 6243- MINOR COMPUTER EQUIPMENT - 1,426 - - 1,200 100.00% TOTAL SUPPLIES - 1,426 - - 1,200 100.00% 6321 -TELEPHONE/PAGERS 477 406 132 600 640 6.67%640 6331 -TRAVEL EXPENSE/MILEAGE 29 --200 --100.00%- 6432- CONFERENCES AND SCHOOLS 732 671 491 3,000 5,000 66.67%4,000 6433- MEETING EXPENSES 87 689 -500 700 40.00%700 6434- DUES & SUBSCRIPTIONS 352 352 702 500 500 0.00%500 6441 -LICENSES, TAXES &FEES 35 35 -1,000 --100.00%- TOTAL SERVICES & OTHER CHARGES 1,712 2,153 1,325 5,800 6,840 17.93%5,840 TOTAL BUSINESS UNIT EXPENSES $ 221,922 $ 230,172 $109,377 $ 230,193 $237,921 3.36% $241,313 89 GENERAL FUND 45110- CARS-REC ADMINISTRATION Object Code / Description 2015 Actual 2016 Actual 2017 June YTD 2017 Budget 2018 Budget Change 2019 Budget 45110- CARS-REG ADMINISTRATION 6101 -WAGES & SALARIES-FT EMPLOYEES $ 258,761 $ 258,534 $ 124,624 $ 268,180 $ 267,630 -0.21%$ 274,763 6102- OVERTIME-FT EMPLOYEES -48 ---0.00%- 6103- WAGES-PART TIME EMPLOYEES 41,870 50,400 21,894 43,000 43,000 0.00%43,000 6111 -SEVERANCE PAY 6,461 4,182 ---0.00%- 6122- PERA COORDINATED PLAN 22,548 23,174 10,989 23,338 23,297 -0.18%23,832 6125- FICA - SOCIAL SECURITY 18,930 19,461 9,259 19,294 19,259 -0.18%19,701 6126-FICA-MEDICARE 4,427 4,551 2,165 4,512 4,505 -0.16%4,609 6131 - CAFETERIA PLAN CONTRIBUTIONS 50,832 51,704 26,976 53,952 57,188 6.00%60,600 6151 -WORKER'S COMP INSURANCE 2,492 2,672 1,220 2,084 2,204 5.76%2,255 TOTAL PERSONAL SERVICES 406,321 414 ,726 197,127 414,360 417,083 0.66%428,760 6201 - OFFICE SUPPLIES 3,240 2,547 2,252 2,000 2,500 25.00%2,600 6217- SAFETY SUPPLIES ---500 --100.00%- 6219- GENERAL OPERATING SUPPLIES 2,415 3,432 869 3,000 3,500 16.67%3,500 6242- MINOR EQUIPMENT ---500 300 -40.00%300 6243- MINOR COMPUTER EQUIPMENT -921 187 -7,150 100.00%- TOTAL SUPPLIES 5,655 6,900 3,308 6,000 13,450 124.17%6,400 6321 -TELEPHONE/PAGERS 211 184 57 265 2,900 994.34%2,900 6322- POSTAGE 6,772 4,228 275 6,500 6,500 0.00%6,600 6331 -TRAVEL EXPENSE/MILEAGE 764 900 301 1,100 1,100 0.00%1,150 6341 - PERSONNEL ADVERTISING 25 225 -750 750 0.00%750 6349-OTHER ADVERTISING 60 --250 --100.00%- 6351 -PRINTING 14,594 14,387 2,488 15,000 15,500 3.33%15,750 6402- EQUIPMENT SERVICES 170 --1,500 500 -66.67%500 6406- MULTI-FUNCTION MTNCE 6,376 7,431 2,182 7,000 7,200 2.86%- 6421 -SOFTWARE LICENSE -117 342 --0.00%- 6422- SOFTWARE MAINT 7,962 8,187 ---0.00%- 6423- LOGIS CHARGES -27,325 10,169 26,673 27,952 4.80%28,922 6432- CONFERENCES AND SCHOOLS 50 -120 500 1,000 100.00%1,000 6434- DUES & SUBSCRIPTIONS ---1,000 500 -50.00%500 6435- CREDIT CARD FEES 14,508 15,389 3,627 16,500 14,000 -15.15%14,500 6441 - LICENSES, TAXES & FEES 927 937 35 1,500 1,500 0.00%1,500 6449- OTHER CONTRACTUAL SERVICE 1,836 3,909 8,055 3,000 4,000 33.33%4,100 TOTAL SERVICES & OTHER CHARGES 54,255 83,219 27,651 81,538 83,402 2.29%78,172 6461 - FUEL CHARGES ---300 342 14.00%353 6462- FIXED CHARGES --545 1,090 986 -9.54%1,015 6463- REPAIR & MAI NT CHARGES ---100 400 300.00%412 6465- REPLACEMENT CHARGES --2,127 4,254 4,255 0.02%4,382 TOTAL CENTRAL GARAGE CHARGES --2,672 5,744 5,983 4.16%6,162 TOTAL BUSINESS UNIT EXPENSES $ 466,231 $ 504,845 $ 230,758 $ 507,642 $ 519,918 2.42%$ 519,494 90 GENERAL FUND 45111 - CARS-ADULT RECREATION 2017 2015 2016 June 2017 2018 2019 Object Code! Description Actual Actual YTD Budget Budget Change Budget 45111 - CARS-ADULT RECREATION 5586- COST OFSALES-MISC $ 394 $ 1,172 $ 117 $ 450 $ 500 11.11% $ 500 TOTAL COST OF SALES 394 1,172 117 450 500 11.11% 500 6103- WAGES-PART TIME EMPLOYEES 41,780 45,234 22,159 53,500 47,300 -11.59%47,400 6122- PERA COORDINATED PLAN 2,417 2,723 674 4,147 3,548 -14.44%3,556 6125- FICA - SOCIAL SECURITY 2,602 2,804 1,374 3,317 2,933 -11.58%2,939 6126-FICA-MEDICARE 608 656 321 777 686 -11.71%687 6151 -WORKER'S COMP INSURANCE 689 1,312 631 765 1,296 69.41%1,299 TOTAL PERSONAL SERVICES 48,096 52,729 25,159 62,506 55,763 -10.79%55,881 6219- GENERAL OPERATING SUPPLIES 14,147 8,099 7,367 11,820 12,525 5.96%12,525 TOTAL SUPPLIES 14,147 8,099 7,367 11,820 12,525 5.96%12,525 6307- PROFESSIONAL SERVICES 3,911 8,886 3,586 12,900 11,700 -9.30%11,700 6331 -TRAVEL EXPENSE/MILEAGE 66 ----0.00%- 6339- OTHER TRANSPORTATION EXPENSE 275 --1,500 1,000 -33.33%1,000 6364-DRAM SHOP INSURANCE 988 1,004 1,013 1,096 1,100 0.36%1,100 6384- REFUSE DISPOSAL 2,387 2,205 -3,000 3,000 0.00%3,000 6402- EQUIPMENT SERVICES ---750 750 0.00%750 6432- CONFERENCES AND SCHOOLS 271 125 268 500 600 20.00%600 6449- OTHER CONTRACTUAL SERVICE 80,364 85,376 42,229 76,100 79,600 4.60%79,700 6491 - MERCHANDISE FOR RESALE 1,916 1,964 62 500 500 0.00%500 TOTAL SERVICES & OTHER CHARGES 90,178 99,560 47,158 96,346 98,250 1.98%98,350 TOTAL BUSINESS UNIT EXPENSES $ 152 ,815 $ 161,560 $ 79,801 $ 171,122 $ 167 .038 -239% $ 167 ,256 91 GENERAL FUND 45112- CARS-TEEN PROGRAMS Object Code I Description 2017 2015 2016 June Actual Actual YTD 2017 Budget 2018 Budget Change 2019 Budget 45112- CARS-TEEN PROGRAMS 6102- OVERTIME-FT EMPLOYEES $ = $ $- $ 1,000 $ 1,000 0.00%$ 1,000 6103 = WAGES-PART TIME EMPLOYEES - -- 3,750 3,750 0.00%3,750 6122-PERA COORDINATED PLAN - -- 543 356 -34.44%356 6125- FICA - SOCIAL SECURITY - -- 434 295 -32.03%295 6126-FICA-MEDICARE - -- 101 69 -31.68%69 6151 - WORKER'S COMP INSURANCE - -- 100 130 30.00%130 TOTAL PERSONAL SERVICES - - -5,928 5,600 -5.53%5,600 6219 = GENERAL OPERATING SUPPLIES 631 1,000 1,000 0.00%1,000 TOTAL SUPPLIES 631 - -1,000 1,000 0.00%1,000 6307- PROFESSIONAL SERVICES 6,258 -- --0.00%- TOTAL SERVICES & OTHER CHARGES 6,258 -- --0.00%- TOTAL BUSINESS UNIT EXPENSES $ 6,889 $ - $- $ 6,928 $ 6,600 -4.73%$ 6,600 92 GENERAL FUND 45113- CARS-YOUTH PROGRAMS 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45113- CARS-YOUTH PROGRAMS 6103- WAGES-PART TIME EMPLOYEES $ 41,505 $ 56,502 $ 25,525 $ 55,870 $ 58,500 4.71%$ 46,000 6104- OVERTIME-PART TIME EMPLOYEES 20 88 4 --0.00%- 6122- PERA COORDINATED PLAN 747 461 231 3,385 4,009 18.43%3,071 6125- FICA - SOCIAL SECURITY 2,575 3,509 1,583 3,085 3,627 17.57%2,852 6126-FICA-MEDICARE 602 821 370 724 848 17.13%667 6151 - WORKER'S COMP INSURANCE 689 1,639 674 712 1,605 125.42%1,262 TOTAL PERSONAL SERVICES 46,138 63,020 28,387 63,776 68,589 7.55%53,852 6212- MOTOR FUELS - - - 3,200 2,500 -21.88% 2,500 6219- GENERAL OPERATING SUPPLIES 14,975 12,856 4,835 22,915 23,050 0.59% 23,050 TOTAL SUPPLIES 14,975 12,856 4,835 26,115 25,550 -2.16% 25,550 6331 -TRAVEL EXPENSE/MILEAGE (5) - - 350 250 -28.57% 250 6433- MEETING EXPENSES - - - 1,600 1,500 -6.25% 1,500 6449- OTHER CONTRACTUAL SERVICE 748 4,350 2,198 1,000 2,500 150.00% 2,500 TOTAL SERVICES & OTHER CHARGES 743 4,350 2,198 2,950 4,250 44.07% 4,250 TOTAL BUSINESS UNIT EXPENSES $ 61,856 $ 80,226 $ 35,420 $ 92,841 $ 98,389 5.98% $ 83,652 93 GENERAL FUND 45119- CARS-GENERAL REC 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 45119- CARS-GENERAL REC 6103 -WAGES-PART TIME EMPLOYEES $3,003 $4,124 $4,866 $7,100 $7,200 1.41% $7,200 6122-PERA COORDINATED PLAN 21 115 106 721 540 -25.10%540 6125- FICA - SOCIAL SECURITY 186 256 302 577 447 -22.53%447 6126-FICA-MEDICARE 44 60 71 135 105 -22.22%105 6141 - UNEMPLOYMENT COMPENSATION 609 14 ---0.00%- 6151 -WORKER'S COMP INSURANCE 53 101 136 133 197 48.12%197 TOTAL PERSONAL SERVICES 3,916 4,670 5,481 8,666 8,489 -2.04%8,489 6219- GENERAL OPERATING SUPPLIES -412 455 2,700 2,850 5.56%2,850 TOTAL SUPPLIES -412 455 2,700 2,850 5.56%2,850 6369-OTHER INSURANCE - -- 1,500 --100.00%- 6412- BLDGS/FACILITIES 7,288 7,541 4,156 12,000 10,000 -16.67%10,000 6431 - SPECIAL EVENTS - 2,000 - 2,300 2,300 0.00%2,300 6449- OTHER CONTRACTUAL SERVICE 8,400 24,489 12,883 33,680 37,850 12.38%37,850 TOTAL SERVICES & OTHER CHARGES 15,688 34,030 17,039 49,480 50,150 1.35%50,150 TOTAL BUSINESS UNIT EXPENSES $ 19,604 $ 39,112 $ 22,975 $ 60,846 $ 61,489 1.06% $ 61,489 94 GENERAL FUND 45122- CARS-COMMUNITY CENTER 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual - Actual YTD Budget Budget Change Budget 45122- CARS-COMMUNITY CENTER 6101 - WAGES & SALARIES-FT EMPLOYEES $- $- $- $-$ 62,319 100.00% $66,743 6103-WAGES-PART TIME EMPLOYEES 27,616 32,788 17,445 40,000 34,000 -15.00%34,000 6104- OVERTIME-PART TIME EMPLOYEES 10 94 212 1,000 250 -75.00%250 6122- PERA COORDINATED PLAN 2,072 2,466 1,324 3,675 7,749 110.86%8,081 6125- FICA - SOCIAL SECURITY 1,713 2,039 1,095 3,038 6,405 110.83%6,680 6126-FICA-MEDICARE 401 477 256 711 1,499 110.83%1,536 6131 -CAFETERIA PLAN CONTRIBUTIONS ----14,297 100.00%15,150 6151 -WORKER'S COMP INSURANCE 461 953 501 2,421 2,545 5.12%2,577 TOTAL PERSONAL SERVICES 32,273 38,817 20833 50,845 129,064 153.84%135,017 6219- GENERAL OPERATING SUPPLIES 3,057 2,169 655 2,000 2,250 12.50% 2,250 6239- OTHER REPAIR & MAINT SUPPLIES 736 6 - - - 0.00% - 6242- MINOR EQUIPMENT 48,510 9,304 2,908 18,000 8,500 -52.78% 8,500 6243- MINOR COMPUTER EQUIPMENT 1,618 ----0.00% - TOTAL SUPPLIES 53,921 11,479 3,56320,00010,750-46.25% 10,750 6384- REFUSE DISPOSAL ---1,000 --100.00%- 6402- EQUIPMENT SERVICES 12,151 1,411 1,017 2,000 2,000 0.00%2,000 6403- BLDGS/FACILITIES MAINT SERVICE 887 250 3,229 5,000 3,000 -40.00%3,000 6441 - LICENSES, TAXES & FEES --944 -1,000 100.00%1,000 6449- OTHER CONTRACTUAL SERVICE 105,214 82,017 34,134 107,500 92,000 -14.42%92,000 6491 - MERCHANDISE FOR RESALE 1,532 3,933 1,552 1,750 3,000 71.43%3,000 TOTAL SERVICES & OTHER CHARGES 119,784 87,611 40,876 117,250 101,000 -13.86%101,000 6540- EQUIPMENT & MACHINERY -33,623 -33,000 19,000 -42.42%19,000 TOTAL CAPITAL OUTLAY -33,623 -33,000 19,000 -42.42%19,000 TOTAL BUSINESS UNIT EXPENSES $205,978$171,530$65,272$221,095$259,81417.51% $265,767 95 GENERAL FUND 45124 - CARS-POOL 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 45124- CARS-POOL 6103- WAGES-PART TIME EMPLOYEES $207,694 $244,711 $116,899 $236,000 $ 240,000 169% $241,000 6104- OVERTIME-PART TIME EMPLOYEES 83 292 -1,000 600 -40.00%600 6122- PERA COORDINATED PLAN 7,551 8,096 4,086 17,775 17,775 0.00%17,775 6125- FICA - SOCIAL SECURITY 12,903 15,206 7,253 14,694 14,694 0.00%14,694 6126-FICA-MEDICARE 3,018 3,556 1,696 3,437 3,437 0.00%3,437 6151 -WORKER'S COMP INSURANCE 3,460 7,097 3,331 3,389 6,494 91.62%6,494 TOTAL PERSONAL SERVICES 234,709 278,958 133,265 276,295 283,000 2.43%284,000 6211 - CLEANING SUPPLIES -----0.00% 6216- CHEMICALS/CHEMICAL PRODUCTS 19,302 21,532 6,949 9,000 9,500 5.56% 6219- GENERAL OPERATING SUPPLIES 2,588 1,559 356 5,000 3,000 -40.00% 6239- OTHER REPAIR & MAINT SUPPLIES 4,341 7,320 640 5,500 7,500 36.36% 6243- MINOR COMPUTER EQUIPMENT --2,056 3,200 --100.00% TOTAL SUPPLIES 26,231 30,411 10,001 22,700 20,000 -11.89% 10,000 3,000 7,500 LU,OUU 6321 - TELEPHONE/PAGERS 6381 - ELECTRIC 6382 - GAS 6383 - WATER 6385- SEWER 6402- EQUIPMENT SERVICES 6403- BLDGS/FACILITIES MAINT SERVICE 6431 - SPECIAL EVENTS 6449- OTHER CONTRACTUAL SERVICE TOTAL SERVICES & OTHER CHARGES ----1,280 100.00% 22,251 29,685 11,865 24,000 24,500 2.08% 14,829 9,148 6,175 14,000 12,000 -14.29% 7,859 9,916 2,128 8,800 9,750 10.80% 7,093 6,755 2,101 7,500 7,750 3.33% 7,786 -811 4,500 2,000 -65.56% 688 667 -6,000 4,000 -33.33% 6,274 4,728 975 6,000 6,000 0.00% 793 1,949 1,229 2,000 2,000 0.00% 67,573 62,848 25,284 72,800 69,280 -4.84% 1,280 24,500 12,000 10,000 7,800 2,000 4,000 6,000 2,000 69,580 6540- EQUIPMENT & MACHINERY 3,270 - - - - 0.00% - 6545- OTHER EQUIPMENT - 4,300 - 6,500 6,500 0.00% 6,500 TOTAL CAPITAL OUTLAY 3,270 4,300 - 6,500 6,500 0.00% 6,500 TOTAL BUSINESS UNIT EXPENSES $ 331,783 $ 376,517 $ 168,550 $ 378,295 $ 378,780 0.13% $ 380,580 96 GENERAL FUND 41940- GENERAL GOVT BLDGS AND PLANT 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 41940- GENERAL GOVT BLDGS AND PLANT 6101 -WAGES & SALARIES-FT EMPLOYEES 6102- OVERTIME-FT EMPLOYEES 6103- WAGES-PART TIME EMPLOYEES 6111 - SEVERANCE PAY 6122- PERA COORDINATED PLAN 6125- FICA - SOCIAL SECURITY 6126- FICA - MEDICARE 6131 - CAFETERIA PLAN CONTRIBUTIONS 6151 - WORKER'S COMP INSURANCE TOTAL PERSONAL SERVICES $ 149,776 $154,348 $76,072 $158,526 $ 163,738 3.29% $168,150 18,512 22,381 8,280 18,000 20,000 11.11%20,000 ---4,000 2,500 -37.50%2,500 841 1,048 ---0.00%- 12,622 13,255 6,326 13,540 14,080 3.99%14,412 9,846 9,453 4,680 11,193 11,640 3.99%11,913 2,303 2,211 1,095 2,617 2,723 4.05%2,786 32,362 40,464 20,232 40,464 42,891 6.00%45,450 9,248 9,182 4,353 8,919 9,632 7.99%9,858 235,510 252,342 121,038 257,259 267,204 3.87%275,069 6201 - OFFICE SUPPLIES 6211 - CLEANING SUPPLIES 6214 - CLOTHING & PERSONAL EQUIPMENT 6216- CHEMICALS/CHEMICAL PRODUCTS 6217- SAFETY SUPPLIES 6219- GENERAL OPERATING SUPPLIES 6225- PARK & LANDSCAPE MATERIALS 6239- OTHER REPAIR & MAINT SUPPLIES 6241 -SMALL TOOLS 6242 - MINOR EQUIPMENT 6243- MINOR COMPUTER EQUIPMENT TOTAL SUPPLIES --15 --0.00%- 12,086 7,918 6,866 15,000 14,000 -6.67%14,000 149 200 -400 400 0.00%400 879 865 1,371 3,000 2,500 -16.67%2,500 277 830 47 1,500 1,500 0.00%1,500 3,169 6,723 -4,000 6,500 62.50%6,500 -4,523 -5,250 5,250 0.00%5,250 29,966 35,780 23,243 30,000 36,000 20.00%36,000 540 446 1,134 1,000 1,000 0.00%1,000 -2,114 -2,000 2,000 0.00%2,000 --698 1,200 1,200 0.00%- 47,066 59,399 33,374 63,350 70,350 11.05%69,150 6307- PROFESSIONAL SERVICES 6321 - TELEPHONE/PAGERS 6381 - ELECTRIC 6382- GAS 6383-WATER 6384 - REFUSE DISPOSAL 6385 - SEWER 6386 - STORM SEWER 6387- HEATING OIL 6388- HAZARDOUS WASTE DISPOSAL 6389 - STREET LIGHTS 6402- EQUIPMENT SERVICES 6403- BLDGS/FACILITIES MAINT SERVICE 6405- PARK & LANDSCAPE SERVICES 6409- OTHER REPAIR & MAINT SVCS 6422 - SOFTWARE MAINT 6432- CONFERENCES AND SCHOOLS 6434- DUES & SUBSCRIPTIONS 6441 - LICENSES, TAXES & FEES 6449- OTHER CONTRACTUAL SERVICE TOTAL SERVICES & OTHER CHARGES 1,253 3,548 1,779 3,500 3,750 7.14%3,750 1,164 997 321 1,800 2,100 16.67%2,100 111,676 143,521 61,066 118,000 130,000 10.17%133,000 79,663 52,856 45,922 79,000 80,000 1.27%81,000 2,148 3,498 817 4,700 5,000 6.38%5,000 7,883 7,965 2,615 8,500 8,500 0.00%8,500 1,294 1,839 579 2,000 2,000 0.00%2,000 4,308 4,308 2,154 6,000 6,000 0.00%6,000 25 --4,000 4,000 0.00%4,000 1,159 2,576 495 3,200 3,200 0.00%3,300 1,298 1,298 649 2,000 2,000 0.00%2,000 47,771 35,694 18,171 40,000 40,000 0.00%41,000 71,035 113,200 49,005 82,000 90,000 9.76%91,000 29,488 27,432 28,520 34,000 32,000 -5.88%33,000 395 --5,000 2,500 -50.00%2,500 2,816 3,648 11,815 12,000 12,400 3.33%- 320 -590 1,200 4,500 275.00%4,500 ---350 --100.00%- 548 430 68 1,000 1,000 0.00%1,000 48,428 29,837 31,906 63,860 63,860 0.00%64,000 412,672 432,647 256,472 472,110 492,810 4.38%487,650 6461 -FUEL CHARGES 1,166 868 363 1,201 1,199 -0.17%1,236 6462- FIXED CHARGES 1,878 1,768 923 1,846 1,654 -10.40%1,704 6463- REPAIR & MAINT CHARGES 943 1,666 341 898 600 -33.18%618 6465- REPLACEMENT CHARGES 2,100 2,200 1,150 2,300 2,300 0.00%2369 TOTAL CENTRAL GARAGE CHARGES 6,087 6,502 2,777 6,245 5,753 -7.88%5,927 6520- BUILDINGS & FACILITIES 8,253 54,846 5,924 50,000 30,000 -40.00%40,000 TOTAL CAPITAL OUTLAY 8,253 54,846 5,924 50,000 30 .000 40.00%40,000 TOTAL BUSINESS UNIT EXPENSES $ 709,588 $ 805,736 $ 419,585 $848,964 $ 866,117 2.02%$ 877,796 97 Mliii h ! niiTr si i ur ii :!rnrEF1 tzi rnm Department Name: Non-Departmental Accounts Department/Division Description: There are a number of budgeting/accounting divisions that provide benefits to all Departments of the General Fund under one set of accounts. Expenditures in these Divisions reside under the overall authority of the City Manager. Strategic Functions/Division(s): o These Divisions include: • Legal - budgeting and tracking payment of attorney services for civil and criminal matters of the City • Joint Powers Payments - budgeting and tracking of payment of services provided to the community in connection with other government agencies through joint powers agreements. • Convention and Tourism - budgeting and tracking of the portion of lodging tax proceeds paid to the Minneapolis Northwest CVB. • Insurance - budgeting and tracking of payments for property, casualty and liability insurance for the City organization. • Central Supplies and Support - budgeting and tracking of payments for bulk supplies and services used by all departments. Position Vacancy Factor and Contingency Allotment are included here. • Reimbursements from Other Funds - budgeting and tracking of amounts provided to by the General Fund departments to other funds of the City. • Transfers Out - budgeting and tracking for technology capital transfers. 98 GENERAL FUND 41610-LEGAL 2017 2015 2016 June 2017 2018 2019 Object Code I Desciiptlon Actual Actual YTD Budget Budget Change Budget 41610- LEGAL 6303-LEGAL SERVICES $ 411,413 $ 375,976 $162,575 $ 430,000 $ 410,000 -4.65%$ 410,000 6307- PROFESSIONAL SERVICES 1,650 4,275 750 5,000 5,000 000%5,000 6423-LOGIS CHARGES 14,448 ----0.00%- TOTAL SERVICES & OTHER CHARGES 427,511 380,251 163,325 435,000 415,000 4.60%415,000 TOTAL BUSINESS UNIT EXPENSES $ 427,511 $ 380,251 $163,325 $ 435,000 $ 415,000 4.60%$ 415,000 99 GENERAL FUND 44110- JOINT POWERS PAYMENTS 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 44110- JOINT POWERS PAYMENTS 6449- OTHER CONTRACTUAL SERVICE $ 135,604 $ 136,349 $ 86,059 $ 180,000 $ 187,000 3.89%$ 187,000 TOTAL SERVICES & OTHER CHARGES 135,604 136,349 86,059 180,000 187,000 3.89%187,000 TOTAL BUSINESS UNIT EXPENSES $ 135,604 $ 136,349 $ 86,059 $ 180,000 $ 187,000 3.89%$ 187,000 100 GENERAL FUND 45310- CONVENTION AND TOURISM 2017 2015 2016 June 2017 2018 2019 Object Code I Description Actual Actual YTD Budget Budget Change Budget 45310- CONVENTION AND TOURISM 6445- CONVENTION BUREAU PAYMENT $ 510,827 $550,772 $ 198,458 $ 498,750 $ 522,500 4.76% $522,500 TOTAL SERVICES & OTHER CHARGES 510,827 550,772 198,458 498,750 522,500 4.76%522,500 TOTAL BUSINESS UNIT EXPENSES $ 510,827 $550,772 $ 198,458 $ 498,750 $ 522,500 4.76% $522,500 101 GENERAL FUND 48140 - INSURANCE 2017 2015 2016 June 2017 2018 2019 Object Code! Description Actual Actual YTD Budget Budget Change Budget 48140- INSURANCE 6307- PROFESSIONAL SERVICES $7,424 $7,294 $- $12,000 $8,000 -33.33%$ 8,000 6361 -GENERAL LIABILITY INSURANCE 119,450 125,036 48,800 101,180 103,455 2.25%109,662 6362- PROPERTY INSURANCE 72,228 96,227 42,747 82,475 90,624 9.88%96,061 6366- MACHINERY BREAKDOWN INSURANC 7,143 9,154 4,503 7,829 9,546 21.93%10,119 6368- BONDS INSURANCE 1,915 2,468 1,224 2,126 2,594 22.01%2,750 6442- COURT AWARDS/SETTLEMENTS 22,808 18,671 17,806 15,000 20,000 33.33%20,000 TOTAL SERVICES & OTHER CHARGES 230,968 258,850 115,080 220,610 234,219 6.17%246,592 TOTAL BUSINESS UNIT EXPENSES $ 230,968 $ 258,850 $ 115,080 $ 220,610 $ 234,219 6.17% $ 246,592 102 GENERAL FUND 48150 - CENTRAL SUPPLIES AND SUPPORT 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 48150- CENTRAL SUPPLIES AND SUPPORT 6101 - WAGES & SALARIES-FT EMPLOYEES $- $- $- $ (230,000)$ (350,000)52.17%$ (350,000) TOTAL PERSONAL SERVICES --- (230000)(350,000)52.17%(350,000) 6201 - OFFICE SUPPLIES 13,128 11,596 5,185 17,500 17,500 0.00%17,500 6219- GENERAL OPERATING SUPPLIES 1,214 2,111 2,732 5,000 5,000 0.00%5,000 6242- MINOR EQUIPMENT 4,833 -- --0.00%- 6243- MINOR COMPUTER EQUIPMENT -792 801 1,050 --100.00%- TOTAL SUPPLIES 19,175 14,499 8,718 23,550 22,500 -4.46%22,500 6301 - ACCTG, AUDIT & FIN'L SERVICES 8,063 8,528 5,090 -10,000 100.00%10,000 6307 - PROFESSIONAL SERVICES 59,637 69,489 64,931 60,000 60,000 0.00%66,000 6321 -TELEPHONE/PAGERS 4,492 4,710 2,063 5,244 5,400 2.97%5,400 6322-POSTAGE 35,598 36,957 19,024 45,000 30,000 -33.33%30,000 6349- OTHER ADVERTISING -150 363 --0.00%- 6351 -PRINTING 11,080 11,127 10,377 13,000 3,000 -76.92%3,000 6402- EQUIPMENT SERVICES 1,831 2,023 739 2,500 2,500 0.00%2,500 6406-MULTI-FUNCTION MTNCE 8,423 10,119 2,003 7,500 7,725 3.00%7,725 6432- CONFERENCES AND SCHOOLS 6,874 4,855 1,505 8,000 8,000 0.00%8,000 6433- MEETING EXPENSES 2,311 1,674 1,833 2,500 2,500 0.00%2,500 6434- DUES & SUBSCRIPTIONS 787 525 614 --0.00%- 6435- CREDIT CARD FEES 35,199 28,914 10,405 30,000 31,000 3.33%31,000 6441 -LICENSES, TAXES &FEES 598 -16,681 --0.00%- 6446- CONTINGENCY ACCOUNT -2,500 -125,000 125,000 0.00%200,000 6449- OTHER CONTRACTUAL SERVICE 25,090 72,899 21,317 40,000 40,000 0.00%40,000 TOTAL SERVICES & OTHER CHARGES 199,983 254,470 156,945 338,744 325,125 -4.02%406,125 TOTAL BUSINESS UNIT EXPENSES $ 219,158 $ 268,969 $165,663 $132,294 $ (2,375)-101.80%$ 78,625 103 GENERAL FUND 48170 - REIMBURSEMENT FROM OTHER FUNDS 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 48170 - REIMBURSEMENT FROM OTHER FUNDS 6471 - ADMINISTRATIVE SERVICE TRANSFEF $ (599,323) $ (599,323) $ (295,230) $ (590,484) $ (658,154) 11.46% $ (658,154) 6472- ENGINEERING SERVICE TRANSFER (376,029) (411,330) (224,518) (450,000) (425,000) -5.56% (425,000) 6482- MISC TRANSFER OUT 908,761 804,815 - - - 0.00% - TOTAL TRANSFERS OUT (66,591) (205838) (519,748) (1,040,484) (1,083154) 4.10% (1,083,154) TOTAL BUSINESS UNIT EXPENSES $ (66591) $ (205,838) $ (519,748) $ (1,040,484) $ (1,083,154) 4.10% $ (1,083154) 104 GENERAL FUND 48210- TRANSFER OUT 2017 2015 2016 June 2017 2018 2019 Object Code / Description Actual Actual YTD Budget Budget Change Budget 48210 -TRANSFER OUT 6482- MISC TRANSFER OUT $ 267,552 $ 202,536 $- $ 185,000 $ 200,000 8.11%$ 200,000 TOTAL TRANSFERS OUT 267,552 202,536 - 185,000 200,000 8.11%200,000 TOTAL BUSINESS UNIT EXPENSES $ 267,552 $ 202,536 $- $ 185,000 $ 200,000 8.11%$ 200,000 105