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HomeMy WebLinkAbout2018 07-16 CCM Joint Work Session with the Financial CommissionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITYOF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION JULY 16, 2018 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and the session was called to order by Mayor Tim Willson at 6:41 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Marquita Butler, Kris Lawrence-Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Finance Director Nate Reinhardt, Public Works Director Doran Coate, City Engineer Mike Albers, and Deputy City Clerk Rozlyn Tousignant. Councilmember Kris Lawrence-Anderson was absent. Others present were Financial Commissioners David Dwapu, Tia Hedenland, Abate Terefe, Teneshia Kragness, and Dean Van Der Werf. Commissioners Jeffrey Dobbs was absent. APPROVAL OF AGENDA Councilmember Ryan moved for adoption of the July 16, 2018, agenda, Councilmember Graves seconded. Motion passed unanimously. OVERVIEW/INTRODUCTION Mayor Willson provided a brief welcome and overview, along with City Manager Curt Boganey and Finance Director Nate Reinhardt. Mr. Boganey informed the purpose of tonight's meeting was to discuss the long-range Capital Improvement Plan and the annual Capital Program for the various Capital Funds of the City. CAPITAL IMPROVEMENTS PLAN 2019 - 2033 Finance Director Nate Reinhardt provided a PowerPoint presentation and review of the Capital Improvements Plan 2019 - 2033. Mr. Reinhardt reviewed the project types and funding sources. Mayor Willson asked about Trunk Highway 252 being listed for the 2021 Capital Improvement Plan. Mr. Albers explained that MNDoT has requested that the City move the construction on the interchange at 66th to the year 2022 due to the construction on 35W. 07/16/18 -1- INDIVIDUAL CAPITAL PROJECTS FUNDS Mr. Reinhardt's presentation included information on the various Capital Projects Funds including Capital Improvements Fund, Municipal State Aid Fund, Street Reconstruction Fund, Special Assessments, Infrastructure Fund, Overview of Utility Fund, Technology Fund, EBHC Capital Fund, and BC Liquor Capital Fund. He provided an overview of CIP changes, costs, funds, and cash flow analysis. Mr. Reinhardt explained the City's Capital Improvement Fund Policies. Councilmember Graves inquired about whether the interstate area improvements were already scheduled or were a result of the plans for construction on Trunk Highway 252. Mr. Albers replied that the interchange projects had always been included in the CIP plans. Mr. Boganey noted that for 2020-2023 no proceeds from bonds are expected. Mr. Reinhardt explained that the large projects in 2017-2018 there was not the cash on hand, however, the City should have the cash-flow for future projects. Councilmember Ryan requested clarification on the payments for the Water Treatment facility. Mr. Reinhardt responded by explaining the process of a PFA loan and that 2035 is the estimate payoff date. Mr. Boganey highlighted the sanitary sewer system as an example of the payoff of the Capital Improvement Project fund in maintaining City infrastructure. Councilmember Ryan asked if the City is receiving good numbers from the Metro Environmental Services. Mr. Reinhardt explained that the Metropolitan Council manages the City's Sanitary Sewer flow and that the City will follow up in the meetings focused on the Operational Funds. Mayor Willson inquired about the pond-work behind EBHC. Mr. Reinhardt shared that the funding for the project has yet to be determined. Mayor Willson followed up about renovating Shingle Creek south of Kohis. Mr. Boganey stated that at this point the City is waiting on the developer to take the lead on that project. Mr. Boganey inquired what types of improvements will be made in 2022-2026 that would general capital costs to the Street Light Fund. Mr. Albers explained that in previous street reconstruction, and mill and overlay projects, the street lights had not been replaced. Mayor Willson asked what the expected life is for the street-lights replaced with LEDs. Mr. Coate responded that Xcel typically uses 10-year lights, though depending on the usage the lights can last up to 15-years. 07/16/18 -2- Councilmember Butler inquired about the City's entry-point displays and when those projects would be completed. Mr. Reinhardt and Mr. Boganey explained that those renovations would be included in the Brooklyn Boulevard CIP projects. Councilmember Graves asked how the City decides when and how to start a particular fund; in particular, how to target those funds to the strategic priorities of the City. Mr. Boganey stated that funds are create when there exists a unique operational need, where the cost of the project would not be covered by an existing fund or not appropriately paid out of the General Fund. Mr. Boganey added that the creation of a fund depends on the source of revenue. A discussion was held regarding Council priorities in regards to the General Fund. A discussion was held regarding whether the City should buy or lease space for the Liquor Stores, and potential relocation sites. ADJOURNMENT Councilmember Ryan moved and Councilmember Graves seconded to adjourn the Work Session at 8:29 p.m. Motion passed unanimously. 07/16/18 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1.That attached hereto is a full, true, and complete transcript of the minutes of the City Council from the City of Brooklyn Center Joint Work Session with Financial Commission held on July 16, 2018. 2.That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its July 23, 2018, Regular Session. City Clerk Mayor 07/16/18 -4-