HomeMy WebLinkAbout2018 08-20 CCP Joint Work SessionAGENDA
CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION
Monday, August 20, 2018
6:30 p.m.
City Hall – City Council Chambers
I. Call to Order
II. Approval of Agenda
III. 2019 General Fund Department Budget Requests
a. Administration
b. Fire
c. Police
d. Public Works
IV. Future Budget Discussions
a. September 17, 2018 – Recommended Preliminary Levy
b. September 24, 2018 (Regular City Council Meeting) – City Council Adopts
Preliminary Budget and Levy
c. October 15, 2018 – Special Revenue/Debt Service/Internal Service Funds
V. Adjournment
Administration
2019 Budget Request
1
2019 Brooklyn Center Department Budget Narrative by Fund
Department Name: Mayor and City Council
Department/Division Mission:
The Mission of the Mayor and City Council is to provide visionary leadership to the organization and
oversee the proper operation of the city through the City Manager.
Department/Division Description:
The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under
the Council-Manager form of government as established by the City Charter, the City Council exercises
the legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Appeal and
Equalization, the Economic Development Authority, the Housing and Redevelopment Authority, and the
Canvassing Board for municipal elections.
The City Council budget includes expenses related to interpreters for hearing impaired or non-English
speaking persons who attend City Council meetings; the annual joint meeting of the City Council and
advisory commissions; and a consultant to facilitate two City Council work sessions.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Community Engagement:
Staffing Levels
P o s i t i o n s FTEs 2018 2019 2020
Mayor
City Council Members
1
4
1
4
1
4
Total 5 5 5
2
2019 Brooklyn Center Department Budget Narrative by Fund
Department Name: Administration
Department/Division Mission:
The Mission of the Department of Administration is to provide citywide support and leadership to internal
and external customers.
Department/Division Description:
The Department of Administration is composed of the City Manager’s Office, The Office of the City
Clerk, Division of Human Resources, Division of Information Technology, and Division of
Communication and Community Engagement.
The City Manager’s Office is composed of the City Manager and the Deputy City Manager. The primary
responsibility of the City Manager is organizational leadership. The Deputy City Manager is the Director
of the Administration Department and in the absence of the City Manager the Acting City Manager.
The Office of the City Clerk is composed of the City Clerk, Deputy Clerk and Customer Service
Representative. The Clerk’s Office manages records, administers elections, business licenses, citywide
customer service coordination, and responds to public inquiries.
The Division of Human Resources is composed of the HR Director, HR Specialist and Payroll
Technician. This division manages human resource activities including labor relations, staff
development, payroll and benefits administration, compensation planning and development, and
employee recruitment.
The Division of Information Technology is composed of the IT Director, IT/GIS Specialist and an IT
Technician. This division plans, manages and supports the City technology infrastructure.
The Division of Communication and Community Engagement is composed of Communication and
Community Engagement Coordinator, Community Engagement Specialist (part-time) and Neighborhood
Engagement Liaisons (part-time). This division manages both internal and external communications,
branding and marketing efforts, media relations, resident and community engagement.
Key Initiatives focused on the achievement of City values and strategic priorities
● Customer Intimacy and Operational Excellence
In 2019, we will continue to develop and adopt quality performance practices to improve results and
customer satisfaction. We will strengthen the development of staff at all levels of the organization and
align performance of all staff with the strategic direction and values of the City. All staff will be
uniformly and consistently evaluated on the areas customer service and operational excellence via a newly
implemented electronic employee appraisal system. Strategic actions including strategic plan
performance assessment, and the study of a 311 call systems are specific efforts will be explored in the
coming year to enhance customer intimacy and operational excellence.
3
● System-wide Development and Operations
In 2018, the department will work with all departments and at all levels of the organization in a systematic
manner on key administrative operations including community engagement, policy processing and
recording, branding, recruitment and hiring, technology planning, communication, employee evaluations,
and electronic council affairs. Through coordination of communication, training and development of
efforts with frontline staff, supervisors, and department management messages will be consistently
communicated throughout the organization. The hope is that there is share understanding and unified
action on key strategic directives throughout the entire organization.
● Inclusive Community Engagement
In 2019, we will expand organizational capacity and reach into community in an effort to increase
inclusive community engagement. In 2018, the City established the Division of Communication and
Community Engagement, which increased social media outreach strategies, volunteer opportunities,
community dialogues, community partnerships and media outreach endeavors. In partnership with
community partners, the City defines community engagement in terms of hearing all voices, active
involvement, mutual benefit of the engaged and engager, collective vision, actively living and behaving
engaged, building relations, being intentional, mutual understanding and the existence of a culture of
community engagement.
The City will continue to develop internal capacity with regard to Inclusion and Diversity efforts. In 2018,
we will continue the work our Diversity and Inclusion Council established in 2015. Our intent is to
establish an organizational culture that promotes participation, engagement and creativity for employees
while developing an intimate understanding of and appreciation of our diverse customers/citizens.
Ultimately, our goal is to improve our ability to serve and encourage community ownership and public
trust.
4
Staffing Level
Positions FTE
2017 2018 2019
City Manager 1 1 1
Deputy City Manager 1 1 1
City Clerk 1 1 1
Deputy City Clerk 1 1 1
Customer Service Representative 1 1 1
Human Resource Director 1 1 1
Human Resource Specialist 1 1 1
Human Resource Payroll Technician 1 1 1
Human Resource Training/Development
Specialist
0 0 .5
Information Technology Director 1 1 1
Information Technology Specialist 1 1 1
Information Technology Technician 1 1 1
Communication and Community
Engagement Coordinator
.5 1 1
Community Engagement Specialist 0 .5 1
Neighborhood Engagement Liaison (4) 0 0 .5
Total 11.5 12.5 14
Strategic Functions/Division(s):
● Effective and Responsive Organization Leadership
o The City Manager with support from the Deputy City Manager is responsible to the City
Council for the successful implementation of City Council Policy. As the Chief
Administrative Officer, the City Manager is expected to enforce the City Charter and all
City ordinances. The City Manager prepares the Annual Budget as a means of
implementing Council Policy. The City Manager provides advices and makes
recommendations to the City Council with respect to Council policy. The City Manager is
the sole employee of the City Council. All employees work under the general direction of
the City Manager
The City Managers’ office is responsible for effective Intergovernmental Relations. The
City Manager and his staff work with community members, other public and private
agencies, organizations, schools and other stakeholders on all areas that affect the City.
The City Managers’ office is responsible for effective public communications primarily
under the direction of the Deputy City Manager. The office handles and coordinates internal
5
and external City communication activities. The office coordinates publication of the City
Newsletter, creates newsletters, forms, flyers, handles information released to the media and
develops other information packets as needed. The office handles coordination of cable TV
activities in the organization, including broadcast of Council meetings.
● Council Support, Records Management, Licensing and Elections Administration
o The City Clerk is responsible for maintaining official City records, coordinating City Council
and City Commission materials and activities, coordinating business licensing, producing and
coordinating City employee newsletter, and supervision of secretarial support staff in the
Administration Department.
The City Clerk serves as the City’s Election Official and administers elections. Ensures
elections are handled in accordance with state, federal, and county regulations. Oversees all
activities related to City elections including notices, candidate filing, absentee voting, testing
voting equipment, materials, and certification of process. Coordinates polling places.
Supervises the recruiting and training of election judges. The 2018 Elections Budget increase
is a reflection of the scheduled State and Federal elections.
The City Clerk is responsible for Official City Records/Data Retention. The City Clerk
maintains official City records, including storage and disposition.
Coordinates Council correspondence, meetings, and other activities. Ensures coordination,
maintenance, and accuracy of Council minutes, resolutions, and other official documents.
Oversees the City Council agenda preparation process. Posts Council/Commission notices as
required by Open Meeting Law. Coordinates the nomination/appointment process for City
advisory commissions.
● Attraction and Retention of an Inclusive Quality Workforce
o The Division of Human Resources is responsible for providing customer-focused support to
the mission of recruiting and retaining an inclusive quality workforce.
The Division of Human Resources is responsible for the development of and effective
customer focused administration of the employee compensation and benefit program.
The Division of Human Resources is responsible for providing leadership to effective Labor
Relations Management and is a key member of the labor negotiations team along with the
City Manager.
The Division of Human Resources is responsible for Personnel Policy development and
Personnel Policy training and enforcement.
The Division of Human Resources is responsible for customer focused administration of the
payroll process and other pay related activities i.e. pay/equity and EEO reporting
6
● Communication and Community Engagement
o The Division Communication and Community Engagement support all departments in
cross-departmental communication and coordinates citywide communication efforts.
The Division Communication and Community Engagement support all departments in
cross-departmental communication and coordinates citywide community engagement
efforts.
The Division provides ongoing maintenance and posting of city related information and
stories on the City’s website and social media platforms. The Division in coordination
with all departments provides regular monitoring and updates to the website.
The Division provides ongoing development of the quarterly newsletter that goes out to all
properties within the City limits. Regular communication is conducted via print,
television, video streaming, and in-person communication.
The Division coordinates events with residents including community dialogues and
resident networking. The Division fosters relationships among residents, business owners,
visitors and city staff.
● Consistent, Reliable, and Strategic Advancement of Information Technology
o The Division of IT oversees the citywide fiber optics system, which is available at all times
and days. The fiber optics system connects all City owned and leased facilities with the
exception of the Centerbrook Golf Course to an advance technology communications
system. Centerbrook Golf Course is anticipated to be connected to the system in 2017.
The fiber optics system allows the City to unify its intra-communications, security
systems, and utility systems controls.
The Division of IT procures, installs, maintains and replaces all hardware and software
communication technology such as computers, cell phones, office phones, facility security
cameras, body worn cameras, multifunctional equipment (i.e. copiers, plotters, and fax
machines) and conference room visual and audio equipment. The Division also oversees
the City’s GIS system.
The Division of IT systematically plans with all departments on current and future
technological needs. Technology funding is planned through the Division of IT.
Departments and the Division of IT share research and investigations of future
technological needs of the City; however, implementation, majority of management and
support rest on the Division of IT.
7
Annual Operating Goal Performance Measures:
Performance Objectives
Description of
Performance Measure
Performance Levels
*Actual Value Target Value
Foster a culture of inclusion
throughout the organization
100% related inclusive
educational and events
executed
occurrence of educational and
training for organization
execution of 4 related events
for employees
Foster a culture of Inclusive
Community Engagement
Efforts
Inclusive related
educational and
training to be
development
100% of related
inclusive events
executed
occurrence of educational and
training for community
execution of 10 related events
for community
Increase resident
engagement
Benchmark TBD % of residents annually physically
engaged
Increase resident
engagement
Benchmark TBD % percent of residents annually
signed for connect
Increase resident
engagement
Benchmark TBD % of community survey respondents
indicating a sense of engagement,
awareness, and part of decision-
making
Foster systematic
administrative approaches
throughout the organization
71.42% or 5 of 7 systematic
approaches executed
Develop implementation plans and
applicable policy for execution of
social media policy, branding, IT
development plan, employee
appraisals, employee development
and training, measurement of strategic
initiatives progress, and electronic
council agenda.
Account for gender equity in
hiring process
2017 – 38% female
applicants (including
full and part time)
2017 – 40.3% females
hired from applicant
pool (including full and
part time)
Receive 44% of females in
applicant pool
Hire >44% of female in
applicant pool
8
Account for racial equity in
hiring process
2017 – 44% people of
color applicants
2017 – 54.5% people of
color hired from
applicant pool
Receive 20% people of color
applicants
Hire >20% people of color
applicants
Achieve customer service
excellence
2012 – 94% good and above
rating of staff courtesy
2017 - 94% good and above
rating of staff courtesy
95% good and above rating of staff
courtesy
Note – applicant and hiring goals were based on five-year goals timeframe.
9
GENERAL FUND
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
41110 - MAYOR COUNCIL
6103 - WAGES-PART TIME EMPLOYEES 48,126$ 49,087$ 31,293$ 50,070$ 51,072$ 2.00% 52,095$
6124 - PERA DEFINED CONTRIBUTION 907 925 590 1,560 1,591 1.99% 1,623
6125 - FICA - SOCIAL SECURITY 1,881 1,920 1,218 1,170 1,194 2.05% 1,218
6126 - FICA - MEDICARE 703 717 456 727 742 2.06% 754
6151 - WORKER'S COMP INSURANCE 210 196 139 207 213 2.90% 218
TOTAL PERSONAL SERVICES 51,827 52,845 33,696 53,734 54,812 2.01% 55,908
6201 - OFFICE SUPPLIES 27 - - - - 0.00% -
6203 - BOOKS/REFERENCE MATERIALS 93 - - - - 0.00% -
6219 - GENERAL OPERATING SUPPLIES 227 434 193 350 350 0.00% 350
6243 - MINOR COMPUTER EQUIPMENT - 253 6,620 - - 0.00% -
TOTAL SUPPLIES 347 687 6,813 350 350 0.00% 350
6301 - ACCTG, AUDIT & FIN'L SERVICES - - 832 - - 0.00% -
6307 - PROFESSIONAL SERVICES 7,165 21,764 14,874 14,600 9,500 -34.93% 9,500
6308 - CHARTER COMMISSION 208 189 109 1,500 1,500 0.00% 1,500
6329 - OTHER COMMUNICATION SERVICES - - 1,066 - 2,600 100.00% 2,600
6331 - TRAVEL EXPENSE/MILEAGE 10 10 - 100 100 0.00%100
6349 - OTHER ADVERTISING - 335 - - - 0.00%-
6351 - PRINTING 149 149 228 300 300 0.00%300
6422 - SOFTWARE MAINT - - 234 - - 0.00%-
6423 - LOGIS CHARGES - - - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 2,230 4,692 8,283 8,000 8,000 0.00%8,000
6433 - MEETING EXPENSES 1,276 1,232 594 2,800 2,800 0.00%2,800
6434 - DUES & SUBSCRIPTIONS 44,348 44,099 22,461 43,000 45,000 4.65% 45,000
TOTAL SERVICES & OTHER CHARGES 55,386 72,470 48,681 70,300 69,800 -0.71% 69,800
TOTAL BUSINESS UNIT EXPENSES 107,560$ 126,002$ 89,190$ 124,384$ 124,962$ 0.46%126,058$
41110 - MAYOR COUNCIL
10
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
41320 - CITY MANAGER
6101 - WAGES & SALARIES-FT EMPLOYEES 232,087$ 291,365$ 149,307$ 258,079$ 264,100$ 2.33% 272,022$
6103 - WAGES-PART TIME EMPLOYEES - 5,850 1,725 - - 0.00% -
6111 - SEVERANCE PAY 5,132 5,364 - - - 0.00% -
6112 - CAR ALLOWANCE 6,050 6,000 3,750 6,000 6,000 0.00% 6,000
6122 - PERA COORDINATED PLAN 17,407 21,853 11,198 19,806 20,257 2.28% 20,852
6125 - FICA - SOCIAL SECURITY 12,217 16,545 9,280 13,624 13,905 2.06% 14,098
6126 - FICA - MEDICARE 3,436 4,343 2,170 3,829 3,916 2.27% 4,031
6131 - CAFETERIA PLAN CONTRIBUTIONS 23,150 32,596 17,775 28,594 28,866 0.95% 30,604
6151 - WORKER'S COMP INSURANCE 1,744 2,050 1,151 1,875 1,945 3.73% 2,002
TOTAL PERSONAL SERVICES 301,223 385,966 196,356 331,807 338,989 2.16% 349,609
6203 - BOOKS/REFERENCE MATERIALS - - 573 400 400 0.00% 400
6219 - GENERAL OPERATING SUPPLIES 122 706 381 200 200 0.00% 200
6242 - MINOR EQUIPMENT - 6,800 - - - 0.00% -
6243 - MINOR COMPUTER EQUIPMENT 2,361 2,423 2,798 200 - -100.00% 1,600
TOTAL SUPPLIES 2,483 9,929 3,752 800 600 -25.00% 2,200
6307 - PROFESSIONAL SERVICES - 50,879 - 10,000 10,000 0.00% 10,000
6321 - TELEPHONE/PAGERS 382 1,253 1,155 1,400 1,275 -8.93%1,275
6329 - OTHER COMMUNICATION SERVICES - 292 - - 950 100.00%950
6331 - TRAVEL EXPENSE/MILEAGE 37 15 16 300 - -100.00%-
6351 - PRINTING 66 281 - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 5,043 10,304 10,749 10,000 10,000 0.00% 10,000
6433 - MEETING EXPENSES 610 391 504 500 500 0.00%5,000
6434 - DUES & SUBSCRIPTIONS 2,317 3,045 3,466 5,000 5,000 0.00%5,000
6441 - LICENSES, TAXES & FEES 28 - - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 8,483 66,460 15,890 27,200 27,725 1.93% 32,225
TOTAL BUSINESS UNIT EXPENSES 312,189$ 462,355$ 215,998$ 359,807$ 367,314$ 2.09%384,034$
41320 - CITY MANAGER
GENERAL FUND
11
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
41410 - ELECTIONS
6101 - WAGES & SALARIES-FT EMPLOYEES 45,639$ 49,529$ 30,290$ 51,763$ 54,648$ 5.57% 57,594$
6102 - OVERTIME-FT EMPLOYEES 2,835 2,070 449 3,000 500 -83.33% 3,000
6103 - WAGES - PART TIME EMPLOYEES 525 - - 41,000 7,000 -82.93% 43,000
6111 - SEVERANCE PAY 150 40 - - - 0.00% -
6122 - PERA COORDINATED PLAN 3,636 3,870 2,305 3,882 4,099 5.59% 4,327
6125 - FICA - SOCIAL SECURITY 3,287 3,558 2,122 3,209 3,388 5.58% 3,577
6126 - FICA - MEDICARE 769 832 496 751 792 5.46% 837
6131 - CAFETERIA PLAN CONTRIBUTIONS 13,488 13,488 8,888 14,297 14,433 0.95% 15,302
6151 - WORKER'S COMP INSURANCE 357 352 233 368 393 6.79% 415
TOTAL PERSONAL SERVICES 70,686 73,739 44,783 118,270 85,253 -27.92% 128,052
6219 - GENERAL OPERATING SUPPLIES 917 5,257 6,178 5,700 1,600 -71.93% 5,700
6243 - MINOR COMPUTER EQUIPMENT - 1,605 - - 500 100.00% -
TOTAL SUPPLIES 917 6,862 6,178 5,700 2,100 -63.16% 5,700
6322 - POSTAGE 820 1,638 - 1,000 1,000 0.00% 1,800
6331 - TRAVEL EXPENSE/MILEAGE 41 - - 150 100 -33.33% 200
6333 - FREIGHT/DRAYAGE 529 - - 850 100 -88.24%200
6342 - LEGAL NOTICES 558 - 351 600 300 -50.00%600
6351 - PRINTING 2,356 - - 2,500 500 -80.00%2,500
6402 - EQUIPMENT SERVICES 460 5,943 - 3,500 3,500 0.00%3,500
6412 - BLDGS/FACILITIES 636 - 96 1,000 300 -70.00%1,000
6415 - OTHER EQUIPMENT - - - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 60 - 445 350 500 42.86%500
6433 - MEETING EXPENSES 446 - - 500 200 -60.00%500
6434 - DUES & SUBSCRIPTIONS 20 - 40 100 500 400.00%600
6449 - OTHER CONTRACTUAL SERVICE 30,795 - - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 36,721 7,581 932 10,550 7,000 -33.65% 11,400
TOTAL BUSINESS UNIT EXPENSES 108,324$ 88,182$ 51,893$ 134,520$ 94,353$ -29.86%145,152$
GENERAL FUND
41410 - ELECTIONS
12
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
41430 - CITY CLERK
6101 - WAGES & SALARIES-FT EMPLOYEES 114,269$ 122,522$ 91,322$ 126,301$ 121,224$ -4.02% 129,504$
6102 - OVERTIME-FT EMPLOYEES 206 28 - - - 0.00% -
6111 - SEVERANCE PAY 2,360 2,175 13,652 - - 0.00% -
6122 - PERA COORDINATED PLAN 8,586 9,191 6,849 9,473 9,092 -4.02% 9,713
6125 - FICA - SOCIAL SECURITY 7,138 8,281 6,887 7,831 7,516 -4.02% 8,029
6126 - FICA - MEDICARE 1,669 1,937 1,611 1,832 1,757 -4.09% 1,877
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,843 26,976 19,138 28,594 28,866 0.95% 30,604
6151 - WORKER'S COMP INSURANCE 859 851 696 897 872 -2.79% 933
TOTAL PERSONAL SERVICES 157,930 171,961 140,155 174,928 169,327 -3.20% 180,660
6219 - GENERAL OPERATING SUPPLIES 212 445 71 150 150 0.00% 150
6242 - MINOR EQUIPMENT - - - - - 0.00% -
6243 - MINOR COMPUTER EQUIPMENT - 332 1,843 1,450 1,200 -17.24% -
TOTAL SUPPLIES 212 777 1,914 1,600 1,350 -15.63% 150
6307 - PROFESSIONAL SERVICES 17,766 1,403 915 - 12,000 100.00% -
6331 - TRAVEL EXPENSE/MILEAGE - - 52 100 100 0.00% 100
6342 - LEGAL NOTICES 15,764 7,005 9,291 7,000 5,000 -28.57%5,000
6351 - PRINTING - - 223 200 200 0.00%200
6432 - CONFERENCES AND SCHOOLS 593 545 275 1,350 1,700 25.93%1,700
6434 - DUES & SUBSCRIPTIONS 230 415 245 250 500 100.00%500
TOTAL SERVICES & OTHER CHARGES 34,353 9,368 11,001 8,900 19,500 119.10%7,500
TOTAL BUSINESS UNIT EXPENSES 192,495$ 182,106$ 153,070$ 185,428$ 190,177$ 2.56%188,310$
GENERAL FUND
41430 - CITY CLERK
13
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
41710 - COMMUNICATIONS & ENGAGEMENT
6101 - WAGES & SALARIES-FT EMPLOYEES -$ -$ 41,983$ 62,319$ 74,812$ 20.05% 78,982$
6103 - WAGES-PART TIME EMPLOYEES - - - - 43,571 100.00% 45,444
6122 - PERA COORDINATED PLAN - - 3,149 4,674 8,878 89.94% 9,332
6125 - FICA - SOCIAL SECURITY - - 2,779 3,864 7,339 89.93% 7,714
6126 - FICA - MEDICARE - - 650 904 1,718 90.04% 1,805
6131 - CAFETERIA PLAN CONTRIBUTIONS - - 8,888 14,297 14,433 0.95% 15,302
6151 - WORKER'S COMP INSURANCE - - 321 442 852 92.76% 896
TOTAL PERSONAL SERVICES - - 57,770 86,500 151,603 75.26% 159,475
6219 - GENERAL OPERATING SUPPLIES - - 638 1,500 2,500 66.67% -
6242 - MINOR EQUIPMENT - - - 2,500 2,500 0.00% -
6243 - MINOR COMPUTER EQUIPMENT - - 1,718 1,650 1,800 9.09% 1,800
TOTAL SUPPLIES - - 2,356 5,650 6,800 20.35% 1,800
6307 - PROFESSIONAL SERVICES - - 2,406 60,000 53,000 -11.67% 43,000
6321 - TELEPHONE/PAGERS - - - 700 640 -8.57% -
6322 - POSTAGE - - 4,899 15,000 22,000 46.67% 22,000
6331 - TRAVEL EXPENSE/MILEAGE - - - 500 750 50.00%750
6349 - OTHER ADVERTISING - - 296 7,500 18,200 142.67% 18,200
6351 - PRINTING - - 5,344 5,500 9,500 72.73%9,500
6408 - COMMUNICATION/INFO SYSTEMS - - - 18,000 500 -97.22%-
6431 - SPECIAL EVENTS - - 1,982 3,000 30,000 900.00% 30,000
6432 - CONFERENCES AND SCHOOLS - - 2,083 2,000 4,000 100.00%-
6433 - MEETING EXPENSES - - 457 1,500 3,000 100.00%-
TOTAL SERVICES & OTHER CHARGES - - 17,467 113,700 141,590 24.53% 123,450
TOTAL BUSINESS UNIT EXPENSES -$ -$ 77,593$ 205,850$ 299,993$ 45.73%284,725$
GENERAL FUND
41710 - COMMUNICATIONS & ENGAGEMENT
14
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
41810 - HUMAN RESOURCES
6101 - WAGES & SALARIES-FT EMPLOYEES 209,223$ 229,719$ 139,686$ 234,313$ 241,341$ 3.00% 248,580$
6103 - WAGES-PART TIME EMPLOYEES -$ -$ -$ -$ 22,979$ 100.00% 24,852$
6111 - SEVERANCE PAY 2,079 2,123 - - - 0.00% -
6122 - PERA COORDINATED PLAN 15,692 17,229 10,477 17,573 19,824 12.81% 20,508
6125 - FICA - SOCIAL SECURITY 12,845 14,154 8,590 14,527 16,388 12.81% 16,938
6126 - FICA - MEDICARE 3,004 3,310 2,009 3,397 3,833 12.83% 3,964
6131 - CAFETERIA PLAN CONTRIBUTIONS 40,464 40,464 26,663 42,891 43,299 0.95% 45,906
6151 - WORKER'S COMP INSURANCE 1,573 1,593 1,065 1,665 1,904 14.35% 1,969
TOTAL PERSONAL SERVICES 284,880 308,592 188,490 314,366 349,568 11.20% 362,717
6219 - GENERAL OPERATING SUPPLIES 911 834 1,696 2,773 910 -67.18% 1,954
6243 - MINOR COMPUTER EQUIPMENT 980 - 1,535 1,450 - -100.00% 1,050
TOTAL SUPPLIES 1,891 834 3,231 4,223 910 -78.45% 3,004
6305 - MEDICAL SERVICES 1,758 980 638 3,100 3,200 3.23% 3,300
6306 - PERSONNEL/LABOR RELATIONS - 489 - - - 0.00% -
6307 - PROFESSIONAL SERVICES 139,811 43,757 43,449 92,168 88,720 -3.74% 91,400
6331 - TRAVEL EXPENSE/MILEAGE 159 52 - 100 100 0.00%100
6333 - FREIGHT/DRAYAGE 57 80 - 50 50 0.00%50
6432 - CONFERENCES AND SCHOOLS 845 795 434 2,000 2,000 0.00%2,000
6433 - MEETING EXPENSES 70 - 89 - - 0.00%-
6434 - DUES & SUBSCRIPTIONS 764 348 349 1,100 1,200 9.09%1,200
TOTAL SERVICES & OTHER CHARGES 143,464 46,501 44,959 98,518 95,270 -3.30% 98,050
TOTAL BUSINESS UNIT EXPENSES 430,235$ 355,927$ 236,680$ 417,107$ 445,748$ 6.87%463,771$
GENERAL FUND
41810 - HUMAN RESOURCES
15
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
41920 - INFORMATION TECHNOLOGY
6101 - WAGES & SALARIES-FT EMPLOYEES 158,009$ 226,562$ 116,628$ 244,559$ 253,713$ 3.74% 264,936$
6102 - OVERTIME-FT EMPLOYEES 1,208 1,842 7,564 2,000 2,000 0.00% 2,000
6103 - WAGES-PART TIME EMPLOYEES 15,878 - - - - 0.00% -
6111 - SEVERANCE PAY 2,779 2,823 19,798 - - 0.00% -
6122 - PERA COORDINATED PLAN 13,132 17,130 9,314 18,455 19,178 3.92% 20,020
6125 - FICA - SOCIAL SECURITY 10,792 14,157 8,698 15,256 15,854 3.92% 16,358
6126 - FICA - MEDICARE 2,524 3,311 2,034 3,568 3,708 3.92% 3,871
6131 - CAFETERIA PLAN CONTRIBUTIONS 22,480 30,396 16,301 42,891 43,299 0.95% 45,906
6151 - WORKER'S COMP INSURANCE 1,315 1,582 947 1,747 1,841 5.38% 1,922
TOTAL PERSONAL SERVICES 228,117 297,803 181,284 328,476 339,593 3.38% 355,013
6219 - GENERAL OPERATING SUPPLIES 2,524 2,954 749 3,100 3,200 3.23% 3,200
6243 - MINOR COMPUTER EQUIPMENT 2,454 1,200 224 - 4,350 100.00% 2,175
TOTAL SUPPLIES 4,978 4,154 973 3,100 7,550 143.55% 5,375
6307 - PROFESSIONAL SERVICES 6,192 8,096 6,892 10,000 10,500 5.00% 10,500
6321 - TELEPHONE/PAGERS 1,556 1,504 927 2,100 2,000 -4.76% 2,000
6331 - TRAVEL EXPENSE/MILEAGE 669 742 192 1,000 1,000 0.00%1,000
6333 - FREIGHT/DRAYAGE 48 13 - 100 100 0.00% 100
6351 - PRINTING 51 24 - - - 0.00% -
6402 - EQUIPMENT SERVICES - 210 1,128 - 600 100.00% -
6408 - COMMUNICATION/INFO SYSTEMS 2,223 886 50 5,000 5,000 0.00% 5,000
6421 - SOFTWARE LICENSE - 1,579 9,538 3,000 14,450 381.67% 12,450
6422 - SOFTWARE MAINT 44,900 47,915 21,866 54,500 52,000 -4.59% 53,000
6423 - LOGIS CHARGES 217,033 192,398 113,650 203,404 216,459 6.42% 223,716
6432 - CONFERENCES AND SCHOOLS 1,894 84 - 12,000 12,000 0.00% 12,000
6433 - MEETING EXPENSES 24 - - - - 0.00% -
TOTAL SERVICES & OTHER CHARGES 274,590 253,451 154,243 291,104 314,109 7.90% 319,766
TOTAL BUSINESS UNIT EXPENSES 507,685$ 555,408$ 336,500$ 622,680$ 661,252$ 6.19%680,154$
GENERAL FUND
41920 - INFORMATION TECHNOLOGY
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32
Fire/Emergency Preparedness
2019 Budget Request
33
2019 Brooklyn Center Department Budget Narrative
Department Name: Fire/Emergency Preparedness
Department Mission:
The mission of the Brooklyn Center Fire Department is to protect lives and property from the adverse effects
of fire and other dangerous conditions, whether manmade or acts of nature. This will be accomplished
through public education and a commitment to excellence in training and superior customer service.
Department Description:
The Brooklyn Center Fire Department is a progressive, full-service, paid-on call department which provides
fire suppression, emergency medical response, public education programs, and inspections of buildings
within the community. The department has an authorized strength of 40 paid-on call firefighters, who work
out of two fire stations, and employ a full-time Fire Chief, who also serves as the Fire Marshal, and
Emergency Management Coordinator, a full-time Deputy Fire Chief, a full-time Fire Inspector/Public
Education Specialist, and an Administrative Coordinator.
Key Initiatives focused on the achievement of strategic priorities/value propositions:
In 2019, we strive to complete the following:
Increase the safety of the community by offering Home Safety Surveys, Hands Only CPR, and
installation of Smoke and Carbon Monoxide Detectors. Visit all elementary schools during
Fire Prevention Week and educate approximately 1250 school aged children on fire safety.
Continue Fire and Fall safety for older adults.
Recruit 10 additional paid on call firefighters.
Staffing Levels
P o s i t i o n s 2018 2019 2020
Fire Chief 1 1 1
Deputy Fire Chief 1 1 1
Fire Inspector/Public Education Specialist 1 1 1
Administrative Coordinator 1 1 1
Paid On-Call Assistant Fire Chief 2 2 2
Paid On-Call Captain 5 6 6
Paid On-Call Firefighter 22 30 32
Total Number of Personnel 33 42 44
34
Strategic Functions/Division(s):
Administration Division
This division is responsible for the management of the department. Functions in this division
include budgeting, implementation and development of policies and procedures and ensuring
that all records are maintained and updated.
Fire Prevention Division
This division offers a variety of public education opportunities which focuses on fire
prevention so people have the knowledge and skills they need to lead safer lives. Additionally
the fire department conducts building inspections within the community making the community
a safer place.
Operations Division
This division provides fire suppression, emergency medical services, mitigation of hazardous
materials spills and leaks, and other rescue services to the citizens and visitors whom
transverse our community.
Training Division
This division is responsible for making sure all firefighters are trained to the appropriate
certification level by offering weekly, monthly and yearly training opportunities.
Emergency Management
Helps to identify and mitigate risks within the community through individual and
organizational preparedness. Through planning, training, conducting emergency management
drills, and coordination of the city’s response to disasters.
Annual Goals and Strategies:
Emergency Response
Reduce the loss of life and property from fire events.
a. Achieve a 9 minute response time to a structure fire with 15 firefighters 90% of the time
(NFPA Standard 1720).
b. Confine fire to room of origin 75% of the time.
c. Recruit and hire 10 additional firefighters.
Fire Prevention/Education
Fire prevention reduces the loss of life and property from fire and emergency medical events
through education.
35
a. Conduct commercial property inspections throughout the city.
b. Continue implementation of public awareness campaign for all residents by offering Home
Safety Surveys. This campaign would also involve distributing and installing Smoke and
Carbon Monoxide Detectors for those that are unable to on their own. This program would
also involve battery replacements if needed for these devices.
c. Offer Hands Only CPR training to all residents, businesses and employees of the City.
d. Conduct fire education training for all elementary schools in the City during Fire
Prevention Week.
e. Offer Fire Safety and Fall training to older adults.
Emergency Management
Prepare the community and city staff to respond to, recover from, and reduce the effects of
natural or manmade disasters.
a. Assure all leadership team members and key city staff is trained to the appropriate National
Incident Management Level (NIMS).
b. Conduct an annual emergency management tabletop exercise.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Achieve a 9 minute response time to a structure fire
with 15 firefighters 90% of the time (NFPA
Standard 1720).
31.8%
(7/22 occurrences met
both time and personnel)
81.8% (18/22 met for
response time)
59% (13/22 met for
personnel if mutual aid
considered)
90%
Confine fire to room of origin 75% of the time. 63.6%
(14/22 occurrences)
75%
*2017 data
Capital Outlay and Other Initiatives with Significant Budget Impact
Training for 10 new Fire Department Recruits
The department would need to increase our training budget to allocate enough dollars to
train 10 new recruits. This line item has increased due to less money being made available
from the State and previous grants the department has received.
36
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42210 - FIRE
6101 - WAGES & SALARIES-FT EMPLOYEES 222,150$ 299,481$ 185,300$ 317,302$ 326,821$ 3.00% 343,755$
6102 - OVERTIME FT EMPLOYEES 538 1,443 443 500 1,000 100.00% 1,000
6103 - WAGES-PART TIME EMPLOYEES 261,864 294,733 167,598 316,000 334,000 5.70% 344,020
6111 - SEVERANCE PAY 1,100 2,912 - - - 0.00% -
6122 - PERA COORDINATED PLAN - 4,124 2,508 4,206 4,333 3.02% 4,463
6123 - PERA POLICE & FIRE PLAN 35,879 39,842 24,674 42,641 45,943 7.74% 50,668
6125 - FICA - SOCIAL SECURITY 16,240 21,310 12,169 24,867 24,290 -2.32% 25,018
6126 - FICA - MEDICARE 6,963 8,587 5,112 9,633 9,611 -0.23% 10,002
6127 - FIRE RELIEF ASSOCIATION 146,002 154,366 - 148,000 155,000 4.73% 155,000
6131 - CAFETERIA PLAN CONTRIBUTIONS 33,874 53,836 35,650 57,188 57,732 0.95% 61,208
6151 - WORKER'S COMP INSURANCE 63,660 64,669 52,505 61,981 65,413 5.54% 66,608
TOTAL PERSONAL SERVICES 788,270 945,303 485,959 982,318 1,024,143 4.26% 1,061,742
6201 - OFFICE SUPPLIES 103 142 18 500 500 0.00% 500
6203 - BOOKS/REFERENCE MATERIALS 375 408 485 500 500 0.00% 500
6211 - CLEANING SUPPLIES 100 799 20 500 - -100.00%-
6214 - CLOTHING & PERSONAL EQUIPMENT 6,325 8,824 1,186 5,000 24,200 384.00% 24,600
6217 - SAFETY SUPPLIES 5,255 14,784 3,130 10,000 - -100.00%-
6219 - GENERAL OPERATING SUPPLIES 7,507 12,882 10,695 10,000 17,500 75.00% 17,500
6219.1 - GEN OP SUP-FIRE EDUCATION 3,020 2,548 215 4,000 - -100.00%-
6239 - OTHER REPAIR & MAINT SUPPLIES 179 - - - - 0.00%-
6241 - SMALL TOOLS 746 2,569 175 1,000 - -100.00%-
6242 - MINOR EQUIPMENT 16,254 10,873 - 10,000 12,000 20.00% 12,000
6243 - MINOR COMPUTER EQUIPMENT 7,466 4,334 5,653 6,900 30,475 341.67%3,500
TOTAL SUPPLIES 47,330 58,163 21,577 48,400 85,175 75.98% 58,600
6305 - MEDICAL SERVICES 2,416 5,614 448 7,000 10,000 42.86% 10,000
6307 - PROFESSIONAL SERVICES 4,764 12,799 4,491 7,000 7,350 5.00%7,700
6321 - TELEPHONE/PAGERS 4,130 4,228 2,460 5,260 5,600 6.46%5,600
6323 - RADIO COMMUNICATIONS 10,568 9,663 5,106 10,000 11,000 10.00% 11,000
6329 - OTHER COMMUNICATION SERVICES 5,653 7,681 4,176 6,000 8,000 33.33%8,000
6331 - TRAVEL EXPENSE/MILEAGE 105 28 - 600 500 -16.67%500
6333 - FREIGHT/DRAYAGE - 21 22 - - 0.00%-
6341 - PERSONNEL ADVERTISING 150 - 42 1,000 1,000 0.00%1,000
6351 - PRINTING 646 77 350 500 500 0.00%500
6369 - OTHER INSURANCE 1,113 1,113 1,113 1,200 1,200 0.00%1,200
6381 - ELECTRIC 23,360 21,460 12,535 23,000 24,000 4.35% 24,000
6382 - GAS 12,450 14,504 13,030 19,500 20,500 5.13% 20,500
6383 - WATER 1,942 3,263 782 2,000 4,000 100.00%4,000
6385 - SEWER 2,141 2,203 637 2,200 2,300 4.55%2,300
6386 - STORM SEWER 941 941 480 1,000 1,000 0.00%1,000
6389 - STREET LIGHTS 283 283 142 300 300 0.00%300
6402 - EQUIPMENT SERVICES 12,205 11,743 3,281 10,000 10,500 5.00% 11,025
6406 - MULTI-FUNCTION MTNCE 450 552 264 525 575 9.52%575
6417 - UNIFORMS - 107 294 2,100 - -100.00%-
6422 - SOFTWARE MAINT 3,660 3,760 3,860 7,500 4,000 -46.67%4,000
6431 - SPECIAL EVENTS - 75 - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 14,498 21,710 18,995 15,000 53,000 253.33% 20,000
6433 - MEETING EXPENSES 276 231 - 500 500 0.00%500
6434 - DUES & SUBSCRIPTIONS 1,235 2,291 895 2,500 2,500 0.00%2,500
6443 - PRIZE AWARDS/EXPENSE REIMB 1,140 180 376 1,500 1,500 0.00%1,500
6444 - RELOCATION EXPENSES - - - - - 0.00%-
6449 - OTHER CONTRACTUAL SERVICE 6,624 411 115 2,000 - -100.00%-
TOTAL SERVICES & OTHER CHARGES 110,750 124,938 73,894 128,185 169,825 32.48% 137,700
6461 - FUEL CHARGES 9,715 9,627 7,548 10,967 11,967 9.12% 12,326
6462 - FIXED CHARGES 28,330 28,462 15,401 26,402 20,095 -23.89% 20,698
6463 - REPAIR & MAINT CHARGES 25,524 64,048 54,525 36,000 46,000 27.78% 47,380
6465 - REPLACEMENT CHARGES 147,772 164,242 100,401 172,117 187,611 9.00% 193,239
TOTAL CENTRAL GARAGE CHARGES 211,341 266,379 177,875 245,486 265,673 8.22% 273,643
6540 - EQUIPMENT & MACHINERY - - - - - 0.00%-
TOTAL CAPITAL OUTLAY - - - - - 0.00%-
TOTAL BUSINESS UNIT EXPENSES 1,157,691$ 1,394,783$ 759,305$ 1,404,389$ 1,544,816$ 10.00%1,531,685$
GENERAL FUND
42210 - FIRE
37
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42510 - EMERGENCY PREPAREDNESS
6101 - WAGES & SALARIES-FT EMPLOYEES 53,731$ -$ -$ -$ -$ 0.00% -$
6111 - SEVERANCE PAY 1,449 - - - - 0.00% -
6122 - PERA COORDINATED PLAN 4,030 - - - - 0.00% -
6125 - FICA - SOCIAL SECURITY 3,501 - - - - 0.00% -
6126 - FICA - MEDICARE 819 - - - - 0.00% -
6131 - CAFETERIA PLAN CONTRIBUTIONS 13,488 278 - - - 0.00% -
6151 - WORKER'S COMP INSURANCE 404 - - - - 0.00% -
TOTAL PERSONAL SERVICES 77,422 278 - - - 0.00% -
6201 - OFFICE SUPPLIES - - - 400 200 -50.00% 400
6203 - BOOKS/REFERENCE MATERIALS - - - 500 500 0.00% 500
6204 - STATIONARY SUPPLIES - - - 300 - -100.00% 300
6219 - GENERAL OPERATING SUPPLIES 4 - - 800 500 -37.50% 800
6242 - MINOR EQUIPMENT - - - 3,000 1,500 -50.00% 3,000
TOTAL SUPPLIES 4 - - 5,000 2,700 -46.00% 5,000
6381 - ELECTRIC 354 361 208 400 400 0.00% 400
6402 - EQUIPMENT SERVICES 2,109 2,109 2,214 3,150 3,000 -4.76% 3,300
6432 - CONFERENCES AND SCHOOLS 650 - - 3,000 2,300 -23.33% 2,300
6434 - DUES & SUBSCRIPTIONS 130 130 - 390 300 -23.08% 300
TOTAL SERVICES & OTHER CHARGES 3,243 2,600 2,422 6,940 6,000 -13.54% 6,300
TOTAL BUSINESS UNIT EXPENSES 80,669$ 2,878$ 2,422$ 11,940$ 8,700$ -27.14%11,300$
GENERAL FUND
42510 - EMERGENCY PREPAREDNESS
38
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Police
2019 Budget Request
51
2019 Brooklyn Center Department Budget Narrative
Department Name: Police
Department Mission:
To protect and serve in a manner that preserves the public trust.
Department Description:
The police department is comprised of four divisions: Administration, Patrol, Investigations, and Support
Services. The department pursues its mission by providing timely response to reports of criminal activity,
medical emergencies, traffic safety, and natural disasters. This service is provided twenty-four hours per day,
seven days per week.
The department embraces the concept of community-oriented policing, which promotes residents and
businesses to take an active role to reduce crime and the perception of crime. In an effort to expand
community involvement, the department also has membership associations with the Brooklyn Center Crime
Prevention Board, Brooklyn Alliance for Youth, Minnesota Police Explorer Post #888, and the Joint
Community Police Partnership. Police staff maintain an ongoing volunteer centered partnership with Special
Olympics of MN, which has built positive and lasting community engagement.
The department also strategically partners with surrounding police agencies to share crime analysis data and
collaboratively employ police staff resources to prevent the formation of crime patterns in key areas.
Key initiatives focused on the achievement of strategic priorities/value propositions:
In 2019, we will strive to complete the following:
Enhance the image of the community by improving the perception of safety within the community;
engage troubled youth with alternatives to court interventions by means of diversion services to
improve outcomes; and engage all youth with positive and constructive contacts with police.
Engage the media to include social media; highlighting stories that spotlight police efforts with crime
reduction and citizen engagement. This effort may include allowing better and more frequent access
to police personnel and activities.
Maintain a team of officers with a sergeant, whose primary focus is dedicated to constantly monitor
criminal activity and address it in a proactive manner. This team’s primary focus will be the
commercial districts, including Shingle Creek Crossing and area hotels/motels.
Increase the opportunities for officers to engage the community and specifically the youth in non-
enforcement, positive, and informative ways, including but not limited to events such as: coffee/ice
cream with a cop, Multi-cultural Advisory Committee (MAC) meetings, and neighborhood area
meetings, local school educational talks (violence prevention, drug awareness, and positive decision
making).
Work to identify youth who have been exposed to domestic violence within their home in addition to
potential sex trafficking victims. Provide resources available to the victim such as Cornerstone
52
advocacy services. Continue to use Cornerhouse as an investigative resource for youth victims and
witnesses.
Review and enhance investigative resources regarding sexual assault investigations and prosecutions.
Insure we are using a best practices model and employing all resources available both internally and
externally to examine these crimes.
Insure staff compliance with use of new Body Worn Cameras (BWCs) alongside our existing squad
camera systems to create an enhanced environment of transparency and increased investigative
effectiveness.
Staffing Levels:
P o s i t i o n s FTEs 2018 2019 2020
Chief 1 1 1
Division Commanders 3 3 3
Support Services Manager 1 1 1
Sergeants 7 7 7
Detectives 5 5 5
School Resource Officer 1 1 1
Juvenile Officer 1 1 1
Auto Theft Officer (grant funded until 7/2019) 1 .5 0
Violent Offenders Task Force Officer 1 1 1
Hennepin County Drug Task Force Officer 1 1 1
Patrol Officers 28 28 28
Crime Analyst 1 1 1
Crime Prevention Specialist 1 1 1
Administrative Assistant 1 1 1
Records Specialist 1 2 2
Records Technicians 7 6 6
Part-time Staff
- Community Service Officers (10 – PT Staff )
- Joint Community Policing Partnership (JCPP)
Cadet Program (2 – 3 Cadets)
4.64
4.64
4.64
Total Number of Personnel 65.64 65.14 64.64
Strategic Functions/Division(s):
Administration Division
We provide the overall leadership and management oversight of the police department. We
ensure that proper funds and resources are allocated as efficiently as possible to aid in the
reduction of crime and life-safety issues. We also deliver the highest level of professional
service possible to all we serve.
Investigation Division
We handle approximately one thousand felony-level cases that are in need of an advanced
level of police investigation beyond field-level information gathering. Our work includes
advanced-level evidence recovery and applying those results to aid in suspect identification,
53
such as DNA, physical property evidence, computer and cell phone forensics. We also work in
direct partnership with Hennepin County Child Protection Services (CPS), the Hennepin
County Attorney’s Office (HCAO), and CornerHouse child interview services.
Patrol Division
We are the primary responder to all public safety calls for service. Each year, the police
department handles nearly 37,000 public safety incidents. The Patrol Division has three units
that work together to ensure the best quality of service is delivered for each call. They are the
Community Service Unit, the Emergency Operations Unit, and the Street Patrol Unit.
Support Services Division
We are responsible for preparing all police reports in a format that can be used for review and
dissemination of crime information. We are also responsible for reporting accurate crime data
to the state of Minnesota from the records we generate. Each year, the police department
processes nearly 4,500 detailed reports.
Annual Goals and Strategies:
1. Reduce domestic violence:
a. Actively engage the city and county prosecutors' offices in their decisions when charging
cases involving domestic violence with a victim –centered approach.
b. Educate the community on the signs of domestic violence and provide prevention resources.
c. Expand the community knowledge of the domestic violence prevention services of
Cornerstone Domestic Violence service center in Brooklyn Center.
d. Utilize the Domestic Abuse Response Team (DART) to provide needed resources and
follow-up to domestic abuse victims.
2. Reduce youth crime:
a. Maintain a juvenile officer whose focus is to work directly with juvenile probation, family
courts, as well as the juvenile and their family.
b. Work regionally with all Hennepin County law enforcement agencies to develop a universal
youth diversion program.
c. Provide prevention resources for parents while partnering with Brooklyn Center area
schools to enhance safety.
d. Potentially partner with Brooklyn Park, Crystal, and Hennepin County on a Diversion Pilot
program using a Cities United model.
3. Reduce crime, and the perception of crime, at the city's commercial properties:
a. Dedicate a patrol team and supervisor to the commercial center of the city.
b. Engage business owners/managers to work together and maintain zero tolerance of nuisance
crimes such as loitering, littering, and aggressive panhandling.
c. Work in partnership with Metro Transit by keeping public transportation safe to and from
the commercial area.
d. Educate citizens on ways to communicate with police staff in addition to the traditional 911.
Citizens have expressed reluctance in calling 911, which can delay response and resolution
to problems.
* Crime trends and pattern mapping attached
54
Annual Operating Goal Performance Measures:
Performance Objectives
Performance Levels
Description of Performance Measure *Actual Value Target Value
Part One violent crimes compared to Hennepin
County with a ratio of per 100,000 residents
399.9 Brooklyn Center
463 Hennepin County
( 14% below average)
No less than 10% below
the average of Hennepin
County
The crime of Burglary compared to Hennepin Co.
In a ratio of per 100,000 residents.
396.7 Brooklyn Center
460 Hennepin County
(14% below average)
No less than 10% below
the average of Hennepin
County
Number of youth that successfully complete
diversion.
103 referrals 30% success
rate
Increase that success rate
to 40%
Percentage of cases handled by DART 100% 100%
Insure use of BWC’s and or policy compliance New for 2019 Less than 5% failure rate
55
56
57
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42110 - POLICE-ADMINISTRATION
6101 - WAGES & SALARIES-FT EMPLOYEES 170,406$ 178,994$ 110,087$ 184,664$ 190,204$ 3.00% 195,909$
6103 - WAGES-PART TIME EMPLOYEES - - 300 - - 0.00% -
6111 - SEVERANCE PAY 4,199 4,405 - - - 0.00% -
6122 - PERA COORDINATED PLAN 3,898 4,023 2,446 4,104 4,227 3.00% 4,354
6123 - PERA POLICE & FIRE PLAN 19,185 20,307 12,550 21,052 22,687 7.77% 24,401
6125 - FICA - SOCIAL SECURITY 3,412 3,554 2,174 3,392 3,494 3.01% 3,599
6126 - FICA - MEDICARE 2,590 2,718 1,662 2,677 2,758 3.03% 2,841
6131 - CAFETERIA PLAN CONTRIBUTIONS 26,754 26,976 17,775 28,594 28,866 0.95% 30,604
6151 - WORKER'S COMP INSURANCE 6,417 6,259 4,283 6,638 6,978 5.12% 7,187
TOTAL PERSONAL SERVICES 236,861 247,236 151,277 251,121 259,214 3.22% 268,895
6214 - CLOTHING & PERSONAL EQUIPMENT 204 135 248 500 500 0.00% 500
6219 - GENERAL OPERATING SUPPLIES 762 2,362 1,496 500 500 0.00% 500
6242 - MINOR EQUIPMENT 913 - - - - 0.00% -
6243 - MINOR COMPUTER EQUIPMENT 1,430 - - - - 0.00% 2,650
TOTAL SUPPLIES 3,309 2,497 1,744 1,000 1,000 0.00%3,650
6305 - MEDICAL SERVICES 2,397 6,407 1,897 5,000 6,000 20.00%6,000
6306 - PERSONNEL/LABOR RELATIONS - 9,995 2,450 5,000 5,000 0.00%5,000
6307 - PROFESSIONAL SERVICES 1,059 9,984 255 3,000 4,000 33.33%4,000
6321 - TELEPHONE/PAGERS 406 511 365 640 640 0.00%640
6331 - TRAVEL EXPENSE/MILEAGE 3 88 4 100 100 0.00%100
6341 - PERSONNEL ADVERTISING - 35 58 2,000 1,000 -50.00%1,000
6342 - LEGAL NOTICES 35 - - - - 0.00%-
6412 - BLDGS/FACILITIES 7,500 9,779 5,390 8,000 8,500 6.25%9,000
6432 - CONFERENCES AND SCHOOLS 32,415 26,542 55,555 61,000 45,000 -26.23% 45,000
6433 - MEETING EXPENSES 1,402 2,041 431 4,000 6,000 50.00%6,000
6434 - DUES & SUBSCRIPTIONS 9,642 10,866 1,749 10,000 10,000 0.00% 10,000
6441 - LICENSES, TAXES & FEES 1,530 904 2,250 3,000 3,000 0.00%3,000
6448 - PRISONER BOARDING CHARGES - - - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 56,389 77,152 70,404 101,740 89,240 -12.29% 89,740
TOTAL BUSINESS UNIT EXPENSES 296,559$ 326,885$ 223,425$ 353,861$ 349,454$ -1.25%362,285$
42110 - POLICE-ADMINISTRATION
GENERAL FUND
58
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42120 - POLICE-INVESTIGATION
6101 - WAGES & SALARIES-FT EMPLOYEES 600,889$ 606,082$ 433,959$ 632,642$ 667,308$ 5.48% 687,329$
6102 - OVERTIME-FT EMPLOYEES 37,186 31,243 21,586 37,000 37,000 0.00% 37,000
6105 - CONTRACTED SVCS OT 1,036 15,766 11,033 10,000 10,000 0.00% 10,000
6111 - SEVERANCE PAY 11,326 10,707 - - - 0.00% -
6123 - PERA POLICE & FIRE PLAN 103,536 105,875 75,586 108,485 121,076 11.61% 129,976
6125 - FICA - SOCIAL SECURITY - - - - - 0.00% -
6126 - FICA - MEDICARE 8,971 9,140 6,574 9,710 10,358 6.67% 10,649
6131 - CAFETERIA PLAN CONTRIBUTIONS 85,284 94,688 62,213 100,079 101,031 0.95% 107,114
6151 - WORKER'S COMP INSURANCE 31,969 29,995 23,714 32,212 35,073 8.88% 36,057
TOTAL PERSONAL SERVICES 880,197 903,496 634,665 930,128 981,846 5.56% 1,018,125
6201 - OFFICE SUPPLIES - - - - - 0.00% -
6214 - CLOTHING & PERSONAL EQUIPMENT 4,601 4,834 2,870 6,000 11,600 93.33% 6,000
6219 - GENERAL OPERATING SUPPLIES 82 269 76 500 500 0.00% 500
6243 - MINOR COMPUTER EQUIPMENT 6,760 2,842 2,685 1,450 1,600 10.34% 6,400
TOTAL SUPPLIES 11,443 7,945 5,631 7,950 13,700 72.33% 12,900
6307 - PROFESSIONAL SERVICES 5,380 17,263 10,030 4,500 9,500 111.11%9,500
6321 - TELEPHONE/PAGERS 3,132 4,129 2,618 4,740 4,500 -5.06%4,500
6329 - OTHER COMMUNICATION SERVICES 706 849 360 927 900 -2.91%900
6331 - TRAVEL EXPENSE/MILEAGE - 22 - 100 100 0.00%100
6432 - CONFERENCES AND SCHOOLS 3,373 - - 2,000 2,000 0.00%2,000
6434 - DUES & SUBSCRIPTIONS 225 - - 650 650 0.00%650
6449 - OTHER CONTRACTUAL SERVICE 13,491 13,816 13,582 15,000 17,000 13.33% 17,500
TOTAL SERVICES & OTHER CHARGES 26,307 36,079 26,590 27,917 34,650 24.12% 35,150
TOTAL BUSINESS UNIT EXPENSES 917,947$ 947,520$ 666,886$ 965,995$ 1,030,196$ 6.65%1,066,175$
GENERAL FUND
42120 - POLICE-INVESTIGATION
59
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42123 - POLICE-PATROL
6101 - WAGES & SALARIES-FT EMPLOYEES 3,111,917$ 3,188,394$ 1,929,676$ 3,488,968$ 3,614,342$ 3.59% 3,772,454$
6102 - OVERTIME-FT EMPLOYEES 218,142 241,725 133,949 212,000 245,000 15.57% 245,000
6103 - WAGES-PART TIME EMPLOYEES 166,146 181,381 89,822 150,000 180,000 20.00% 180,000
6104 - OVERTIME-PART TIME EMPLOYEES - 167 26 - - 0.00% -
6105 - CONTRACTED SVCS OT 2,841 31,634 32,015 75,000 75,000 0.00% 75,000
6111 - SEVERANCE PAY 44,401 46,625 3,166 - - 0.00% -
6122 - PERA COORDINATED PLAN 15,699 34,111 28,343 22,290 29,338 31.62% 29,644
6123 - PERA POLICE & FIRE PLAN 523,430 543,509 326,727 578,956 631,079 9.00% 686,263
6125 - FICA - SOCIAL SECURITY 15,803 16,764 9,906 18,427 24,252 31.61% 24,506
6126 - FICA - MEDICARE 49,538 52,777 31,848 56,129 59,657 6.29% 61,945
6131 - CAFETERIA PLAN CONTRIBUTIONS 503,975 507,843 341,933 600,474 606,186 0.95% 642,684
6141 - UNEMPLOYMENT COMPENSATION 1,476 - 5,999 - - 0.00% -
6151 - WORKER'S COMP INSURANCE 161,527 154,225 102,630 173,719 185,193 6.60% 192,773
TOTAL PERSONAL SERVICES 4,814,895 4,999,155 3,036,040 5,375,963 5,650,047 5.10% 5,910,269
6201 - OFFICE SUPPLIES - 145 - 200 200 0.00%200
6203 - BOOKS/REFERENCE MATERIALS 529 470 774 250 1,000 300.00%1,000
6214 - CLOTHING & PERSONAL EQUIPMENT 63,808 60,086 42,840 63,000 55,000 -12.70% 55,000
6217 - SAFETY SUPPLIES 19,193 4,510 1,410 1,000 2,000 100.00%2,000
6219 - GENERAL OPERATING SUPPLIES 28,856 27,330 22,861 19,000 20,000 5.26% 21,000
6242 - MINOR EQUIPMENT 3,302 1,832 465 3,000 17,000 466.67%3,000
6243 - MINOR COMPUTER EQUIPMENT 25,273 11,822 4,834 54,800 32,200 -41.24% 17,600
TOTAL SUPPLIES 140,961 106,195 73,184 141,250 127,400 -9.81% 99,800
6305 - MEDICAL SERVICES 907 926 426 1,000 1,000 0.00%1,000
6307 - PROFESSIONAL SERVICES 815 859 220 2,000 5,000 150.00%2,000
6321 - TELEPHONE/PAGERS 5,610 7,384 6,391 11,500 28,600 148.70% 28,600
6323 - RADIO COMMUNICATIONS 20,289 23,537 12,845 20,000 20,000 0.00%-
6329 - OTHER COMMUNICATION SERVICES 21,934 28,244 16,263 22,300 30,000 34.53% 30,000
6331 - TRAVEL EXPENSE/MILEAGE 117 - 117 100 100 0.00%100
6333 - FREIGHT/DRAYAGE - 27 99 - - 0.00%-
6351 - PRINTING 110 295 - - - 0.00% -
6402 - EQUIPMENT SERVICES 6,408 6,011 508 6,500 9,000 38.46% 9,000
6409 - OTHER REPAIR & MAINT SVCS - - - - - 0.00% -
6422 - SOFTWARE MAINTENANCE 2,850 3,000 1,500 3,100 4,000 29.03% 4,000
6423 - LOGIS CHARGES 21,734 24,618 20,554 33,881 26,792 -20.92% 27,495
6428 - PROTECTION SERVICES - - - - - 0.00% -
6432 - CONFERENCES AND SCHOOLS 11,263 7,985 6,957 12,000 12,000 0.00% 12,000
6447 - TOWING CHARGES 264 378 625 750 750 0.00% 750
6449 - OTHER CONTRACTUAL SERVICE 32,864 30,932 18,378 32,500 32,500 0.00% 32,500
TOTAL SERVICES & OTHER CHARGES 125,165 134,196 84,883 145,631 169,742 16.56% 147,445
6461 - FUEL CHARGES 86,733 99,198 70,741 120,432 120,432 0.00% 124,045
6462 - FIXED CHARGES 28,006 32,355 17,788 27,674 25,053 -9.47% 25,805
6463 - REPAIR & MAINT CHARGES 84,807 124,435 56,517 118,000 118,000 0.00% 121,540
6465 - REPLACEMENT CHARGES 152,863 157,875 95,594 163,875 175,786 7.27% 181,059
TOTAL CENTRAL GARAGE CHARGES 352,409 413,863 240,640 429,981 439,271 2.16% 452,449
6550 - MOTOR VEHICLES - - - - 85,000 100.00%-
TOTAL CAPITAL OUTLAY - - - - 85,000 100.00%-
TOTAL BUSINESS UNIT EXPENSES 5,433,430$ 5,653,409$ 3,434,747$ 6,092,825$ 6,471,460$ 6.21%6,609,963$
GENERAL FUND
42123 - POLICE-PATROL
60
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42151 - POLICE-SUPPORT SERVICES
6101 - WAGES & SALARIES-FT EMPLOYEES 441,019$ 440,546$ 249,656$ 478,564$ 502,629$ 5.03% 522,113$
6102 - OVERTIME-FT EMPLOYEES 1,049 2,351 1,224 2,000 2,000 0.00% 2,000
6111 - SEVERANCE PAY 3,696 4,239 3,635 - - 0.00% -
6122 - PERA COORDINATED PLAN 33,156 33,218 18,816 36,044 37,848 5.00% 39,310
6125 - FICA - SOCIAL SECURITY 28,287 29,281 16,585 29,793 31,287 5.01% 32,495
6126 - FICA - MEDICARE 6,615 6,848 3,879 6,969 7,317 4.99% 7,602
6131 - CAFETERIA PLAN CONTRIBUTIONS 104,954 116,174 68,730 128,673 129,897 0.95% 137,718
6141 - UNEMPLOYMENT COMPENSATION - 762 - - - 0.00% -
6151 - WORKER'S COMP INSURANCE 3,318 3,053 1,911 3,327 3,546 6.58% 3,681
TOTAL PERSONAL SERVICES 622,094 636,472 364,436 685,370 714,524 4.25% 744,919
6201 - OFFICE SUPPLIES 6,200 6,166 4,068 6,000 6,000 0.00% 6,000
6214 - CLOTHING & PERSONAL EQUIPMENT 1,181 3,383 1,591 4,000 4,000 0.00% 4,000
6219 - GENERAL OPERATING SUPPLIES 1,064 3,829 1,713 3,300 4,000 21.21% 4,000
6242 - MINOR EQUIPMENT 9,708 4,720 261 5,000 10,000 100.00% 5,000
6243 - MINOR COMPUTER EQUIPMENT 589 10,681 1,731 2,250 - -100.00%-
TOTAL SUPPLIES 18,742 28,779 9,364 20,550 24,000 16.79% 19,000
6307 - PROFESSIONAL SERVICES 733 1,291 669 1,000 1,000 0.00%1,000
6321 - TELEPHONE/PAGERS 1,643 1,680 998 1,900 2,050 7.89%2,050
6322 - POSTAGE - 127 - - - 0.00%-
6329 - OTHER COMMUNICATION SERVICES 1,510 - - 1,610 - -100.00%-
6331 - TRAVEL EXPENSE/MILEAGE 143 195 - 50 100 100.00%100
6333 - FREIGHT/DRAYAGE 105 176 192 200 200 0.00%200
6342 - LEGAL NOTICES - - - - - 0.00%-
6351 - PRINTING 2,815 6,687 2,099 8,000 7,000 -12.50%7,000
6402 - EQUIPMENT SERVICES 2,696 2,255 2,638 3,000 3,000 0.00%3,000
6406 - MULTI-FUNCTION MTNCE 5,220 5,457 3,449 5,150 5,500 6.80%5,500
6421 - SOFTWARE LICENSE 100 4,240 100 - - 0.00%-
6422 - SOFTWARE MAINT 3,705 3,840 3,705 6,800 31,000 355.88%6,800
6423 - LOGIS CHARGES 165,156 174,720 115,707 184,138 149,332 -18.90% 154,531
6436 - UNCOLLECTIBLE CHECKS/DEBTS - - 272 - - 0.00%-
6441 - LICENSES, TAXES & FEES 444 295 420 250 250 0.00%250
6448 - PRISONER BOARDING CHARGES 95,064 119,929 66,258 100,000 110,000 10.00% 110,000
6449 - OTHER CONTRACTUAL SERVICE 9,011 - - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 288,345 320,892 196,507 312,098 309,432 -0.85% 290,431
TOTAL BUSINESS UNIT EXPENSES 929,181$ 986,143$ 570,307$ 1,018,018$ 1,047,956$ 2.94%1,054,350$
42151 - POLICE-SUPPORT SERVICES
GENERAL FUND
61
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
42170 - POLICE-STATIONS AND BLDGS
6101 - WAGES & SALARIES-FT EMPLOYEES -$ -$ -$ -$ -$ 0.00% -$
6122 - PERA COORDINATED PLAN - - - - - 0.00% -
6125 - FICA - SOCIAL SECURITY - - - - - 0.00% -
6126 - FICA - MEDICARE - - - - - 0.00% -
6131 - CAFETERIA PLAN CONTRIBUTIONS - - - - - 0.00% -
6151 - WORKER'S COMP INSURANCE - - - - - 0.00% -
TOTAL PERSONAL SERVICES - - - - - 0.00% -
6211 - CLEANING SUPPLIES 468 5,129 4,263 2,000 5,000 150.00% 5,000
6216 - CHEMICALS/CHEMICAL PRODUCTS - - 338 250 250 0.00% 250
6219 - GENERAL OPERATING SUPPLIES 6,269 26 - 5,000 4,000 -20.00% 4,000
6225 - PARK & LANDSCAPE MATERIALS - - - 750 750 0.00% 750
6239 - OTHER REPAIR & MAINT SUPPLIES 4,718 8,493 7,061 6,000 8,000 33.33% 8,000
6241 - SMALL TOOLS - - - 200 200 0.00% 200
6242 - MINOR EQUIPMENT 1,444 1,780 700 1,500 1,500 0.00% 1,500
TOTAL SUPPLIES 12,899 15,428 12,362 15,700 19,700 25.48% 19,700
6381 - ELECTRIC 66,140 73,724 41,457 68,000 70,000 2.94% 71,000
6382 - GAS 14,787 22,350 16,108 19,000 21,000 10.53% 22,000
6383 - WATER 2,186 3,819 688 4,000 4,000 0.00%4,000
6384 - REFUSE DISPOSAL 1,978 1,641 1,149 2,500 2,500 0.00%2,500
6385 - SEWER 644 780 359 2,000 2,000 0.00%2,000
6386 - STORM SEWER 651 651 332 800 800 0.00%800
6387 - HEATING OIL - - - 1,000 1,000 0.00%1,000
6388 - HAZARDOUS WASTE DISPOSAL 375 396 290 2,500 1,000 -60.00%1,000
6389 - STREET LIGHTS 196 196 98 250 250 0.00%250
6402 - EQUIPMENT SERVICES 8,901 9,664 - 8,000 9,000 12.50%9,000
6403 - BLDGS/FACILITIES MAINT SERVICE 18,024 30,829 32,859 55,000 42,000 -23.64% 44,000
6405 - PARK & LANDSCAPE SERVICES 3,925 4,320 6,622 5,500 5,500 0.00%5,500
6409 - OTHER REPAIR & MAINT SVCS - - - 1,000 1,000 0.00%1,000
6441 - LICENSES, TAXES & FEES 110 110 100 150 150 0.00%150
6449 - OTHER CONTRACTUAL SERVICE 71,172 54,423 30,003 45,000 50,000 11.11% 50,000
TOTAL SERVICES & OTHER CHARGES 189,089 202,903 130,065 214,700 210,200 -2.10% 214,200
6520 - BUILDINGS & FACILITIES 7,957 8,574 - - 28,950 100.00%-
TOTAL CAPITAL OUTLAY 7,957 8,574 - - 28,950 100.00%-
TOTAL BUSINESS UNIT EXPENSES 209,945$ 226,905$ 142,427$ 230,400$ 258,850$ 12.35%233,900$
GENERAL FUND
42170 - POLICE-STATIONS AND BLDGS
62
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91
Public Works
2019 Budget Request
92
2019 Brooklyn Center Department Budget Narrative
Department Name: Public Works
Department Mission:
The mission of the Brooklyn Center Public Works Department for the residents, business owners and
visitors of the City is to responsibly provide for the maintenance and operations of 105 miles of City
streets, 520 acres of parks and other natural areas, 62 miles of trails and sidewalks, municipal-owned
buildings and grounds capital projects, as well as storm drains and all aspects of water and sewer
operations in a quality, cost effective manner.
Department Description:
The Public Works Department is comprised of five divisions, including: Administration/Engineering;
Street Maintenance; Park Maintenance; Public Utilities (water, sanitary sewer, storm sewer, street
lighting); and Central Garage. The Public Works Department also assists with the capital asset
management for the City’s public buildings and facilities. The Engineering division provides
administration, planning and oversight for the department. The Street Maintenance division provides for
the maintenance and management of City’s streets, sidewalks, trails, streetscaping, storm drainage, traffic
signing and striping and traffic signals. The Park Facilities Maintenance division provides for the
maintenance and management of City’s parks facilities and the Citywide forestry program. Narrative
information for Central Garage and Public Utilities are included under their funding sections.
Key Initiatives focused on the achievement of strategic priorities/value propositions
Transportation – Key Investments
Brooklyn Boulevard Corridor and TH 252
In 2019 we will complete the Brooklyn Boulevard Corridor Phase 1 project (49th Avenue to Bass Lake
Road) and solidify the funding partnership for Phase 2 (Bass Lake Road to I-94). We will also work with
regional partners and jurisdictions to develop an environmental study for the TH 252 conversion to a
freeway and MnPASS lanes on TH 252 and I-94. This project was selected for Corridors of Commerce
funding in 2018 ($163M).
CIP Funding
In 2019 we will implement the 26th year of the street and utility construction program by providing the
needed capital improvements, which increase value to the public infrastructure and provide a catalyst
towards other aesthetical improvements and value throughout neighborhoods Citywide.
Staffing Levels
P o s i t i o n s FTEs 2018 2019 2020
Director of Public Works (43110)
City Engineer (43110)
Deputy Director of Public Works (43220)
Assistant City Engineer (43110)
Project Engineer (43110)
Principal Engineer
1
1
1
1
-
-
1
1
1
1
-
1
1
1
1
1
-
1
93
Supervisor of Streets and Parks (45201)
Engineering Technician 4 (43110)
Administrative Assistant (43110)
Engineering Technician 3 (43110)
Administrative Technician (43220)
Maintenance II (5-43220, 2-43221, 5-45201 and
1-45204)
Part Time/Summer Temporary Employees (7-
43220, 6-45201)
Engineering Aid/Intern (43110)
TOTAL
1
1
1
2
1
13
3.3
0.3
26.6
1
1
1
2
1
13
3.3
0.3
27.6
1
1
1
2
1
14
3.3
0.3
28.6
Note – During 2018 Engineering Technician 4 moved to Principal Engineer
Strategic Functions/Division(s):
Administration/Engineering (43110)
o We provide technical and management services for infrastructure improvements;
administration of the state aid street system; traffic engineering, mapping, review of
proposed developments and plats; preparation of special assessments rolls; and general
office and fieldwork services such as surveying, inspection and providing public
information.
Street Maintenance (43220)
o We provide maintenance of city streets, sidewalks and trails. The activities include
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair, streetscape
maintenance, trail system maintenance and snow/ice control.
Traffic Control (43221)
o We provide maintenance, replacement, and inventory of signage and pavement markings
and the operation and maintenance of traffic signals.
Park Facilities Maintenance (45201)
o We provide maintenance and repair of playground equipment, park shelter buildings, picnic
shelters, athletic fields, tennis courts, skating/hockey rinks, irrigation systems,
bleachers/benches, restroom and dumpster enclosures, park turf maintenance, park
landscape and flower maintenance, litter pick-up, collection of refuse, administration of the
Adopt-A-Park/Trail/Street program, manage gas and electric service to shelters and park
lights, and manage rental/service charges for portable restroom facilities.
Forestry (45204)
o We provide maintenance and reforestation of trees in parks, boulevards, and other public
lands. This fund provides for a Registered Tree Contractor Program, support of the City's
Diseased Tree Program and the services of a Certified Tree Inspector.
94
Annual Goal and Strategies:
1. Meet or exceed minimum infrastructure maintenance standards.
a. Continue to utilize new PASER pavement management system and establish a minimum
pavement rating index.
b. Continue streetscape asset management system.
2. Initiate improved, streamlined management strategies and techniques by use of refined
methods and technologies.
a. Implement and use digital record keeping/tracking in the field and improve project
record keeping methods pertaining to the City’s reconstruction projects.
Annual Operating Goal Performance Measures:
Performance Objectives
Description of Performance Measure Performance Levels
*Actual Value Target Value
Average PASER pavement condition rating
PASER rating <= 3 (poor to failed)
PASER rating = 4-5 (fair)
PASER rating = 6-7 (good)
PASER rating = 8-10 (very good to excellent)
7
2 miles (2.25%)
17 miles (15.98%)
39 miles (37.83%)
47 miles (44.39%)
>= 8
0 miles (0%)
5 miles (5%+-)
30 miles (30%+-)
70 miles (65%+-)
Amount of billable project time and overtime
(Engineering staff time)
67.0% >60%
Administration fees to project cost ratio (Evergreen
Park project)
9.9% <15%
Project construction cost per hour of staff time
billed to project (Evergreen Park project)
$1,047/hour >$600/hour
Average period between receiving a pothole
complaint and addressing the issue
2.5 days
< 4 days
Streetscape maintenance cost per mile $16,219/mile $15,000 to
$20,000/mile
Snow plowing response time per event 8.5 hours 10 hours
*2017 data (2018 PASER data)
Capital Outlay and Other Initiatives with Significant Budget Impact
2019
Engineering – Add 1 Engineering Technician 4 position plus vehicle and computer
Street Maintenance – Brine Making Equipment ($70,000)
Traffic Control – OSHA Approved Pavement Grinding/Vacuum Unit ($13,000)
Park Maintenance – Garbage Truck with Packer and garbage bins ($130,500)
Forestry - None
2020
Engineering – None
Street Maintenance – None
Street Maintenance – None
Park Maintenance – Add 1 Maintenance II Position
95
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
43110 - PUBLIC WORKS-ENGINEERING
6101 - WAGES & SALARIES-FT EMPLOYEES 523,045$ 494,393$ 329,243$ 585,885$ 684,983$ 16.91% 718,562$
6102 - OVERTIME-FT EMPLOYEES 23,879 19,975 17,401 35,000 35,000 0.00% 35,000
6103 - WAGES-PART TIME EMPLOYEES 5,723 6,050 6,838 7,000 7,000 0.00% 7,000
6104 - OVERTIME-PART TIME EMPLOYEES 289 310 823 500 500 0.00% 500
6111 - SEVERANCE PAY 6,878 3,521 - - - 0.00% -
6122 - PERA COORDINATED PLAN 41,019 38,576 25,999 47,091 54,561 15.86% 57,080
6125 - FICA - SOCIAL SECURITY 33,866 32,414 21,994 37,920 44,049 16.16% 45,470
6126 - FICA - MEDICARE 8,042 7,581 5,144 9,104 10,548 15.86% 11,036
6131 - CAFETERIA PLAN CONTRIBUTIONS 88,656 86,612 59,790 100,079 115,464 15.37% 122,416
6141 - UNEMPLOYMENT COMPENSATION 8,948 10,154 - - - 0.00% -
6151 - WORKER'S COMP INSURANCE 3,342 2,946 2,278 3,485 4,097 17.56% 4,285
TOTAL PERSONAL SERVICES 743,687 702,532 469,510 826,064 956,202 15.75% 1,001,349
6201 - OFFICE SUPPLIES 477 596 285 320 330 3.13% 550
6203 - BOOKS/REFERENCE MATERIALS - 186 21 200 200 0.00% 200
6214 - CLOTHING & PERSONAL EQUIPMENT 330 226 - 320 320 0.00%320
6217 - SAFETY SUPPLIES - - 150 850 850 0.00%850
6219 - GENERAL OPERATING SUPPLIES 198 1,157 30 540 540 0.00%540
6242 - MINOR EQUIPMENT 106 - 348 640 640 0.00%640
6243 - MINOR COMPUTER EQUIPMENT 5,205 9,866 - - 4,175 100.00%4,350
TOTAL SUPPLIES 6,316 12,031 834 2,870 7,055 145.82%7,450
6302 - ARCH, ENG & PLANNING 16,898 17,567 8,870 24,500 19,500 -20.41% 19,500
6307 - PROFESSIONAL SERVICES 1,550 24,264 1,742 3,900 3,900 0.00%3,900
6321 - TELEPHONE/PAGERS 494 1,192 991 1,725 1,600 -7.25%1,600
6329 - OTHER COMMUNICATION SERVICES 554 1,219 323 700 1,200 71.43%1,200
6331 - TRAVEL EXPENSE/MILEAGE 1,918 1,873 656 1,000 1,000 0.00%1,500
6333 - FREIGHT/DRAYAGE - - - 80 80 0.00%80
6341 - PERSONNEL ADVERTISING - (17) - 310 310 0.00%310
6342 - LEGAL NOTICES - - - 200 200 0.00%200
6351 - PRINTING 583 879 225 450 450 0.00%450
6402 - EQUIPMENT SERVICES - - - 520 520 0.00%520
6406 - MULTI-FUNCTION MTNCE 4,307 4,354 2,422 5,600 5,000 -10.71%5,000
6422 - SOFTWARE MAINT 8,455 8,645 - 9,200 5,500 -40.22%5,500
6432 - CONFERENCES AND SCHOOLS 4,590 3,964 1,460 4,100 4,200 2.44%4,300
6433 - MEETING EXPENSES 38 - - 85 85 0.00%85
6434 - DUES & SUBSCRIPTIONS 1,447 685 1,140 1,100 1,100 0.00%1,350
6449 - OTHER CONTRACTUAL SERVICE - - - - - 0.00%-
TOTAL SERVICES & OTHER CHARGES 40,834 64,625 17,829 53,470 44,645 -16.50% 45,495
6461 - FUEL CHARGES 2,449 2,492 1,758 2,570 3,070 19.46%3,162
6462 - FIXED CHARGES 3,859 4,824 2,540 4,355 3,368 -22.66%3,469
6463 - REPAIR & MAINT CHARGES 3,814 6,356 1,025 2,600 5,600 115.38%5,768
6465 - REPLACEMENT CHARGES 6,355 7,600 4,433 7,600 7,800 2.63%8,034
TOTAL CENTRAL GARAGE CHARGES 16,477 21,272 9,756 17,125 19,838 15.84% 20,433
6540 - EQUIPMENT & MACHINERY - - - - 28,000 100.00%-
TOTAL CAPITAL OUTLAY - - - - 28,000 100.00%-
TOTAL BUSINESS UNIT EXPENSES 807,314$ 800,460$ 497,929$ 899,529$ 1,055,740$ 17.37%1,074,727$
43110 - PUBLIC WORKS-ENGINEERING
GENERAL FUND
96
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
43220 - PUBLIC WORKS-STREET MAINT
6101 - WAGES & SALARIES-FT EMPLOYEES 368,592$ 422,352$ 260,905$ 442,687$ 462,539$ 4.48% 480,934$
6102 - OVERTIME-FT EMPLOYEES 10,942 6,448 15,946 12,000 12,000 0.00% 12,000
6103 - WAGES-PART TIME EMPLOYEES 49,987 54,983 44,101 47,400 47,400 0.00% 48,400
6111 - SEVERANCE PAY 6,276 6,631 - - - 0.00% -
6122 - PERA COORDINATED PLAN 28,465 32,135 20,763 37,654 39,144 3.96% 40,524
6125 - FICA - SOCIAL SECURITY 25,835 29,573 19,539 31,129 32,360 3.95% 33,499
6126 - FICA - MEDICARE 6,042 6,916 4,569 7,282 7,568 3.93% 7,836
6131 - CAFETERIA PLAN CONTRIBUTIONS 82,776 94,416 62,213 100,079 101,031 0.95% 107,114
6141 - UNEMPLOYMENT COMPENSATION 1,206 2,002 - - - 0.00% -
6151 - WORKER'S COMP INSURANCE 34,062 32,640 24,269 34,620 36,489 5.40% 37,547
TOTAL PERSONAL SERVICES 614,183 688,096 452,305 712,851 738,531 3.60% 767,854
6201 - OFFICE SUPPLIES 64 171 148 270 270 0.00% 270
6203 - BOOKS/REFERENCE MATERIALS - - - 100 100 0.00% 100
6214 - CLOTHING & PERSONAL EQUIPMENT 185 200 - 100 100 0.00% 100
6217 - SAFETY SUPPLIES 1,504 2,374 2,962 5,300 5,450 2.83%5,600
6219 - GENERAL OPERATING SUPPLIES 1,676 1,812 933 2,340 2,300 -1.71%2,300
6224 - STREET MAINT MATERIALS 71,324 72,551 46,010 90,000 92,000 2.22% 94,000
6225 - PARK & LANDSCAPE MATERIALS 4,362 - 1,141 - - 0.00%-
6226 - SIGNS & STRIPING MATERIALS 1,469 1,207 996 1,100 1,000 -9.09%1,000
6241 - SMALL TOOLS 524 786 274 640 660 3.13%660
6242 - MINOR EQUIPMENT 442 1,690 - 400 600 50.00%500
6243 - MINOR COMPUTER EQUIPMENT - - 2,135 2,250 1,050 -53.33%1,050
TOTAL SUPPLIES 81,550 80,791 54,599 102,500 103,530 1.00% 105,580
6307 - PROFESSIONAL SERVICES 1,393 1,421 1,234 1,700 1,700 0.00%1,700
6321 - TELEPHONE/PAGERS 1,181 1,896 1,479 2,600 2,550 -1.92%2,550
6331 - TRAVEL EXPENSE/MILEAGE 24 - - 245 245 0.00%250
6341 - PERSONNEL ADVERTISING 295 243 - 300 300 0.00%300
6351 - PRINTING 350 271 684 300 300 0.00%300
6384 - REFUSE DISPOSAL 648 - 480 500 500 0.00%500
6404 - STREET MAINT SERVICES 87,515 96,732 87,394 110,000 112,000 1.82% 112,000
6405 - PARK & LANDSCAPE SERVICES 34,176 46,647 31,667 60,000 61,000 1.67% 61,000
6417 - UNIFORMS 305 305 129 1,000 4,150 315.00%4,275
6421 - SOFTWARE LICENSE 379 - - - - 0.00%-
6432 - CONFERENCES AND SCHOOLS 2,465 2,549 1,683 4,300 4,300 0.00%4,400
6433 - MEETING EXPENSES 110 36 - 100 100 0.00%100
6434 - DUES & SUBSCRIPTIONS 454 562 421 600 650 8.33%650
6449 - OTHER CONTRACTUAL SERVICE 40,029 37,095 15,582 55,200 51,300 -7.07% 58,000
TOTAL SERVICES & OTHER CHARGES 169,324 187,757 140,753 236,845 239,095 0.95% 246,025
6461 - FUEL CHARGES 21,607 25,025 27,982 28,686 28,686 0.00% 29,547
6462 - FIXED CHARGES 54,679 52,264 28,548 48,939 37,890 -22.58% 39,026
6463 - REPAIR & MAINT CHARGES 92,631 85,013 97,687 118,000 108,000 -8.47% 111,240
6465 - REPLACEMENT CHARGES 257,401 274,972 168,100 288,172 307,308 6.64% 316,528
TOTAL CENTRAL GARAGE CHARGES 426,318 437,274 322,317 483,797 481,884 -0.40% 496,341
6540 - EQUIPMENT & MACHINERY - - - - 70,000 100.00%-
TOTAL CAPITAL OUTLAY - - - - 70,000 100.00%-
TOTAL BUSINESS UNIT EXPENSES 1,291,375$ 1,393,918$ 969,974$ 1,535,993$ 1,633,040$ 6.32%1,615,800$
GENERAL FUND
43220 - PUBLIC WORKS-STREET MAINT
97
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
43221 - PUBLIC WORKS-TRAFFIC CONTROL
6101 - WAGES & SALARIES-FT EMPLOYEES 114,673$ 118,572$ 72,177$ 121,264$ 124,902$ 3.00% 128,648$
6102 - OVERTIME-FT EMPLOYEES - - - - - 0.00% -
6111 - SEVERANCE PAY 1,777 1,834 - - - 0.00% -
6122 - PERA COORDINATED PLAN 8,601 8,893 5,413 9,094 9,367 3.00% 9,647
6125 - FICA - SOCIAL SECURITY 7,343 7,665 4,645 7,518 7,744 3.01% 7,976
6126 - FICA - MEDICARE 1,718 1,793 1,086 1,759 1,811 2.96% 1,866
6131 - CAFETERIA PLAN CONTRIBUTIONS 26,976 26,976 17,775 28,594 28,866 0.95% 30,604
6151 - WORKER'S COMP INSURANCE 11,496 10,977 7,398 11,496 12,078 5.06% 12,440
TOTAL PERSONAL SERVICES 172,584 176,710 108,494 179,725 184,768 2.81% 191,181
6226 - SIGNS & STRIPING MATERIALS 28,424 28,516 16,390 58,050 38,700 -33.33% 30,000
6242 - MINOR EQUIPMENT 6,937 - - - 13,000 100.00% -
6243 - MINOR COMPUTER EQUIPMENT - - - - - 0.00% 1,250
TOTAL SUPPLIES 35,361 28,516 16,390 58,050 51,700 -10.94% 31,250
6381 - ELECTRIC 21,822 22,710 13,076 24,000 24,000 0.00% 24,000
6407 - TRAFFIC SIGNALS MAINT 1,204 8,066 1,699 4,500 4,500 0.00%4,500
6422 - SOFTWARE MAINT - - - 900 - -100.00%900
TOTAL SERVICES & OTHER CHARGES 23,026 30,776 14,775 29,400 28,500 -3.06% 29,400
TOTAL BUSINESS UNIT EXPENSES 230,971$ 236,002$ 139,659$ 267,175$ 264,968$ -0.83%251,831$
GENERAL FUND
43221 - PUBLIC WORKS-TRAFFIC CONTROL
98
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
45201 - PUBLIC WORKS-PARK FACILITIES
6101 - WAGES & SALARIES-FT EMPLOYEES 341,536$ 370,023$ 228,354$ 383,976$ 395,495$ 3.00% 470,027$
6102 - OVERTIME-FT EMPLOYEES 16,390 8,710 15,658 18,000 18,000 0.00% 18,000
6103 - WAGES-PART TIME EMPLOYEES 39,186 42,318 29,969 37,800 39,300 3.97% 40,500
6111 - SEVERANCE PAY 5,365 6,088 - - - 0.00% -
6122 - PERA COORDINATED PLAN 26,726 28,405 18,301 32,981 33,846 2.62% 39,436
6125 - FICA - SOCIAL SECURITY 25,101 26,420 17,546 27,265 27,980 2.62% 32,599
6126 - FICA - MEDICARE 5,870 6,179 4,103 6,379 6,543 2.57% 7,625
6131 - CAFETERIA PLAN CONTRIBUTIONS 68,950 72,000 47,111 85,782 86,598 0.95% 107,114
6141 - UNEMPLOYMENT COMPENSATION 114 - - - - 0.00% -
6151 - WORKER'S COMP INSURANCE 17,131 16,992 12,210 18,423 18,781 1.94% 22,552
TOTAL PERSONAL SERVICES 546,369 577,135 373,252 610,606 626,543 2.61% 737,853
6214 - CLOTHING & PERSONAL EQUIPMENT 100 159 - 100 100 0.00% 100
6216 - CHEMICALS/CHEMICAL PRODUCTS 676 1,702 850 2,380 2,450 2.94% 2,450
6217 - SAFETY SUPPLIES 800 1,269 1,198 2,500 2,575 3.00% 2,600
6219 - GENERAL OPERATING SUPPLIES 7,914 7,175 13,363 8,490 8,750 3.06%8,750
6223 - BUILDINGS & FACILITIES 524 1,946 - 7,775 19,775 154.34%1,000
6225 - PARK & LANDSCAPE MATERIALS 17,575 18,910 16,461 19,000 29,500 55.26% 24,000
6227 - PAINT SUPPLIES 993 1,123 226 1,200 1,200 0.00%1,200
6231 - ATHLETIC FIELD SUPPLIES 2,238 5,087 7,259 5,100 5,250 2.94%5,400
6233 - COURT SUPPLIES 704 688 13,640 18,000 16,000 -11.11% 16,000
6239 - OTHER REPAIR & MAINT SUPPLIES 8,309 8,740 2,007 5,100 5,250 2.94%5,400
6241 - SMALL TOOLS 375 796 1,092 1,280 1,280 0.00%1,000
6242 - MINOR EQUIPMENT 1,929 2,868 6,309 - 400 100.00%450
6243 - MINOR COMPUTER EQUIPMENT 1,027 - 2,135 2,250 - -100.00%-
TOTAL SUPPLIES 43,164 50,463 64,540 73,175 92,530 26.45% 68,350
6321 - TELEPHONE/PAGERS 184 411 590 640 640 0.00%-
6351 - PRINTING 300 182 329 160 160 0.00%160
6381 - ELECTRIC 28,222 27,488 16,860 34,000 35,000 2.94% 35,000
6382 - GAS 1,323 1,756 1,715 2,250 2,300 2.22%2,300
6383 - WATER 38,531 48,308 13,469 40,300 42,000 4.22% 44,000
6384 - REFUSE DISPOSAL 19,730 20,259 10,541 25,000 27,000 8.00% 21,000
6385 - SEWER 1,600 1,648 907 1,500 1,550 3.33%1,650
6386 - STORM SEWER 49,369 49,369 27,975 59,500 60,000 0.84% 61,000
6389 - STREET LIGHTS 17,864 17,864 9,964 21,700 20,000 -7.83% 20,600
6405 - PARK & LANDSCAPE SERVICES 2,028 2,778 1,500 3,000 3,100 3.33%3,200
6409 - OTHER REPAIR & MAINT SVCS 6,277 4,792 2,644 5,000 7,000 40.00%7,000
6415 - OTHER EQUIPMENT 112 210 - 215 215 0.00%225
6417 - UNIFORMS 201 204 89 650 2,750 323.08%3,200
6432 - CONFERENCES AND SCHOOLS 3,470 1,949 1,050 2,200 2,200 0.00%2,200
6434 - DUES & SUBSCRIPTIONS 92 92 85 100 100 0.00%100
6449 - OTHER CONTRACTUAL SERVICE 5,095 12,789 4,978 9,000 9,000 0.00%9,000
TOTAL SERVICES & OTHER CHARGES 174,398 190,099 92,696 205,215 213,015 3.80% 210,635
6461 - FUEL CHARGES 18,094 19,273 14,235 20,906 20,906 0.00% 21,533
6462 - FIXED CHARGES 25,380 24,950 13,388 22,951 17,569 -23.45% 18,096
6463 - REPAIR & MAINT CHARGES 63,075 56,435 36,722 64,000 64,000 0.00% 65,920
6465 - REPLACEMENT CHARGES 88,630 94,379 58,555 100,379 103,708 3.32% 106,820
TOTAL CENTRAL GARAGE CHARGES 195,179 195,037 122,900 208,236 206,183 -0.99% 212,369
6540 - EQUIPMENT & MACHINERY 8,460 - - - 120,000 100.00% 11,000
TOTAL CAPITAL OUTLAY 8,460 - - - 120,000 100.00% 11,000
TOTAL BUSINESS UNIT EXPENSES 967,570$ 1,012,734$ 653,388$ 1,097,232$ 1,258,271$ 14.68%1,240,207$
45201 - PUBLIC WORKS-PARK FACILITIES
GENERAL FUND
99
2018
2016 2017 June 2018 2019 2020
Object Code / Description Actual Actual YTD Budget Budget Change Budget
45204 - PUBLIC WORKS-FORESTRY
6101 - WAGES & SALARIES-FT EMPLOYEES 58,299$ 60,707$ 37,076$ 62,192$ 64,058$ 3.00% 65,979$
6102 - OVERTIME-FT EMPLOYEES - - - - - 0.00% -
6111 - SEVERANCE PAY 779 928 - - - 0.00% -
6122 - PERA COORDINATED PLAN 4,372 4,553 2,781 4,664 4,804 3.00% 4,948
6125 - FICA - SOCIAL SECURITY 3,926 4,039 2,460 3,856 3,972 3.01% 4,091
6126 - FICA - MEDICARE 918 945 575 902 929 2.99% 957
6131 - CAFETERIA PLAN CONTRIBUTIONS 13,488 13,488 8,888 14,297 14,433 0.95% 15,302
6151 - WORKER'S COMP INSURANCE 3,183 3,059 2,067 3,209 3,369 4.99% 3,470
TOTAL PERSONAL SERVICES 84,965 87,719 53,847 89,120 91,565 2.74% 94,747
6217 - SAFETY SUPPLIES 28 77 - 90 100 11.11% 100
6219 - GENERAL OPERATING SUPPLIES 40 - 60 110 115 4.55% 115
6225 - PARK & LANDSCAPE MATERIALS 3,048 846 170 3,640 3,750 3.02% 5,750
TOTAL SUPPLIES 3,116 923 230 3,840 3,965 3.26% 5,965
6351 - PRINTING 26 - - - 30 100.00% -
6405 - PARK & LANDSCAPE SERVICES 6,304 10,285 1,975 18,700 19,200 2.67% 24,200
6449 - OTHER CONTRACTUAL SERVICE 2,015 2,100 500 2,730 2,810 2.93%3,900
TOTAL SERVICES & OTHER CHARGES 8,345 12,385 2,475 21,430 22,040 2.85% 28,100
TOTAL BUSINESS UNIT EXPENSES 96,426$ 101,027$ 56,552$ 114,390$ 117,570$ 2.78%128,812$
GENERAL FUND
45204 - PUBLIC WORKS-FORESTRY
100
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