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HomeMy WebLinkAbout2019 02-11 CCPCouncil Study Session City Hall Council Chambers February 11, 2019 AGE NDA 1.City Council Discussion of Agenda Items and Questions - 6 p.m. The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City C ounc il packet is available to the public . The packet ring binder is loc ated at the entrance of the council chambers. 2.M iscellaneous a.Discussion on L iquor L icense Violations - No Council Action at this time b.NovusAgenda Update - There is no council action at this time c.City Council Review of Comprehensive P lan 3.Discussion of Work S ession Agenda Item as T ime P ermits 4.Adjourn Council Study Sessi on DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:Disc ussion on Liquor Lic ense Violations Background: With the recent liquor violation, staff wanted to start a disc ussion to see if the counc il is interes ted in s etting a violation fee sc hedule. T his fee s chedule would be s omething similar to the tobacc o violation fee s chedule. Budget Issues: T here are no budget is s ues. S trategic Priorities and Values: O perational Exc ellenc e Brooklyn Center Past Practices of Liquor Sale Violation Penalties Occurrence Violation License Penalty Imposed Resolution No. August 2014 Reporting Error Earle Browne Lanes $1,000 2014-173 October 2012 Underage Sun Foods $1,000 2012-133 October 2012 Underage Global Kitchen $1,000 2012-132 July 2011 Underage Scoreboard Pizza $500 / 3-Day Suspension 2011-100 January 2010 Underage Super America $1,000 2010-11 December 2009 Underage American Legion $1,000 2009-159 22 Comparable Cities Practices of Liquor Sale To a Person Under 21 Years of Age Violation Penalties Underage Alcohol Sale Violation 1st Violation 2nd Violation 3rd Violation 4th Violation Comments Golden Valley $500 plus 1 day suspension $1,000 plus 3 day suspension $2,000 plus 10 day suspension Revocation 36 Reporting Period Roseville $1,000 $2,000 $2,000 Revocation 36 Reporting Period Fridley $250 $500 $750 12 Reporting Period New Hope $250 plus 3 day suspension $750 plus 15 day suspension $1500 plus 30 day suspension Revocation 24 Reporting Period License Renewal White Bear Class A/$175 Class B/$275 32 Brooklyn Center Liquor License Violation Fee Information October 8, 2018 Review City Council Meeting, 2/11/19 Request of Action Consider providing direction to staff regarding development of a fee structure for establishments that violate the City liquor license ordinance. 22 2 Background •The City Council held a public hearing for an establishment that had violated the City’s liquor license ordinance on January 14, 2019 for sale of alcohol to a person under the age of 21. •The City Council directed staff and the City Attorney to provide information on the penalties the City has previously imposed for liquor license violations and asked that two resolutions be prepared for its consideration –one imposing a civil penalty and the other not imposing any penalty. •The City Council determined a fine for the establishment on January 28, 2019. •Based upon Council’s deliberation during the process, staff is seeking direction from the Council regarding interest in establishing a violation fee structure similar to the tobacco violation fee structure. 32 Brooklyn Center Past Practices of Liquor Sale Violation Penalties Occurrence Violation License Penalty Imposed Resolution No. August 2014 Reporting Error Earle Browne Lanes $1,000 2014-173 October 2012 Underage Sun Foods $1,000 2012-133 October 2012 Underage Global Kitchen $1,000 2012-132 July 2011 Underage Scoreboard Pizza $500 / 3-Day Suspension 2011-100 January 2010 Underage Super America $1,000 2010-11 December 2009 Underage American Legion $1,000 2009-159 42 Comparable Cities Practices of Liquor Sale To a Person Under 21 Years of Age Violation Penalties Underage Alcohol Sale Violation 1st Violation 2nd Violation 3rd Violation 4th Violation Comments Golden Valley $500 plus 1 day suspension $1,000 plus 3 day suspension $2,000 plus 10 day suspension Revocation 36 Reporting Period Roseville $1,000 $2,000 $2,000 Revocation 36 Reporting Period Fridley $250 $500 $750 12 Reporting Period New Hope $250 plus 3 day suspension $750 plus 15 day suspension $1500 plus 30 day suspension Revocation 24 Reporting Period License Renewal White Bear Class A/$175 Class B/$275 52 Policy Issue What is the Council’s direction regarding development of a fee structure for establishments that violate the City liquor license ordinance. 6220 Council Study Sessi on DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:Novus Agenda Update Background: P rior to the January 28, 2019, C ity C ounc il meeting, it was brought to the C ity C lerk's attention that council members cannot open the second page of an attachment for an agenda item. As we worked the issue, we established that council can click on the Agenda P D F option and then scroll through the entire agenda packet. T he downside of this is when viewing the full agenda as a P D F, it eliminates the ability for council members add notes. S inc e the las t meeting s taff conduc ted s ome researc h regarding this issue and here are the findings . 1. After dis cus s ing the is s ue with Novus Agenda, cus tomer s ervic e explained they are aware of the issue and it is a is s ue with the us e of iP ads . S o es s entially, Novus Agenda staff are indic ating it is an Apple is s ue. 2. S taff tested this conclus ion with an iP ad us ing C hrome as the brows er. T hought being that maybe the is s ue was directly related to S afari whic h is Apple's brows er. S taff was not able to ac cess the sec ond page of an attac hment through C hrome. 3. S taff tested this conclus ion with two different devic es , a desktop computer and a Microsoft S urface and s taff was able to ac cess the sec ond page of an attac hment on both of thes e devices. With the completion of these tests , it confirmed the information that s taff was told by Novus Agenda. At this time the only work around is to view the agenda packet as a P DF. In trying to troubles hoot this is s ue, staff has some questions for the C ity C ounc il. 1. Do any of the counc il members acc es s Novus Agenda on their personal c omputers at home? 2. Would any counc il member want acc es s to a computer at city hall for ac cessing the agenda packet? 3. Would you as a body, be open to a devic e other than an iP ad? T his information will be helpful as we go forward in addres s ing this is s ue. Budget Issues: - T here are no budget issues at this time Council Study Sessi on DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Development Director S UBJ EC T:C ity C ouncil R eview of C omprehens ive P lan Background: O n, F ebruary 11, 2019, the public comment period of the C omprehensive P lan will end. In order to cons ider public c omments and provide direc tion to the P lanning C ommission, s taff is reques ting the C ity C ouncil s chedule a spec ial meeting to review the doc ument. To acc ommodate the P lanning C ommis s ion's s chedule, staff is requesting that the C ouncil cons ider a S pecial Meeting on March 11, 2019 at 5:00 p.m. for its review. S trategic Priorities and Values: S afe, S ecure, S table C ommunity C IT Y C O UNC IL M E E T I NG City Hall Council Chambers February 11, 2019 AGE NDA 1.Informal Open Forum with City Council - 6:45 p.m. Provides an opportunity for the public to address the C ounc il on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political c ampaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the C ounc il will be for c larific ation only. Open Forum will not be used as a time for problem solving or reac ting to the comments made but, rather, for hearing the c itizen for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business M eeting The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City C ounc il packet is available to the public . The packet ring binder is loc ated at the entrance of the council chambers. 4.Roll Call 5.P ledge of Allegiance 6.Approval of Agenda and Consent Agenda The following items are c onsidered to be routine by the C ity Council and will be enac ted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the c onsent agenda and considered at the end of Council Consideration I tems. a.Approval of Minutes - Motion to approve the following minutes: January 28, 2019 Study Session January 28, 2019 Regular Session January 28, 2019 Work Session b.Approval of L icenses - Motion to approve licenses as presented c.Resolution A mending S pecial A ssessment L evy Roll Nos. 19775 and 19776 to P rovide for the Deferral of S pecial A ssessments - Motion to approve a resolution amending Special Assessment Levy Roll Nos. 19775 and 19776 to provide for the deferral of special assessments. d.Resolution A uthorizing Primary Contract for Contract Coordination, MnD O T Community Roadside L andscape P artnership P rogram - Motion to approve a resolution authorizing primary contact for contract coordination, MnDOT Community Roadside Landscape Partnership Program e.Resolution Rejecting Bids, I mprovement P roject No. 2018-04, 2018 B ridge Rehabilitation - Motion to approve a resolution rejecting bids for Improvement Project No. 2018-04, 2018 Bridge Rehabilitation f.Resolution Relating to a Multifamily Rental Housing Facility and the I ssuance of Conduit Housing Revenue Bonds under Minnesota Statutes, Chapter 462C, as Amended; Granting P reliminary A pproval T hereto; Calling for a Public Hearing; Establishing Compliance with Certain Reimbursement Regulations Under the I nternal Revenue Code of 1986, as A mended; and Taking Certain Other Actions with Respect T hereto (R E E Xerxes Avenue Workforce) - Motion to Approve Resolution Relating to a Multifamily Rental Housing Facility and the Issuance of Conduit Housing Revenue Bonds under Minnesota Statutes, Chapter 462C, as Amended; Granting Preliminary Approval Thereto; Calling for a Public Hearing; Establishing Compliance with Certain Reimbursement Regulations Under the Internal Revenue Code of 1986, as Amended; and Taking Certain Other Actions with Respect Thereto (REE Xerxes Avenue Workforce) g.Resolution Relating to a Multifamily Rental Housing Facility and the I ssuance of Conduit Housing Revenue Bonds under Minnesota Statutes, Chapter 462C, as Amended; Granting P reliminary A pproval T hereto; Calling for a Public Hearing; Establishing Compliance with Certain Reimbursement Regulations Under the I nternal Revenue Code of 1986, as A mended; and Taking Certain Other Actions with Respect T hereto (R E E Xerxes Avenue Senior) - Motion to approve Resolution Relating to a Multifamily Rental Housing Facility and the Issuance of Conduit Housing Revenue Bonds under Minnesota Statutes, Chapter 462C, as Amended; Granting Preliminary Approval Thereto; Calling for a Public Hearing; Establishing Compliance with Certain Reimbursement Regulations Under the Internal Revenue Code of 1986, as Amended; and Taking Certain Other Actions with Respect Thereto (REE Xerxes Avenue Senior) 7.P resentations/Proclamations/Recognitions/Donations a.Brooklynk Program Update and Presentation - Motion to Receive the Report b.2018 1st Saturday Pop-Up Market Review - Motion to Receive the Report 8.P ublic Hearings a.An Ordinance A mending Chapter 1 and 35 of the City Code of Ordinances Regarding Beekeeping - Moti on to open public hearing, take public comment, and close public hearing - Motion to approve the second reading and adopt an ordinance amending Chapter 1 and 35 of the City Code of Ordi nances regarding Beekeeping with an amendment to the proposed ordi nances to allow the authori zed education course to be conducted by a Master Beekeeper or an accredited Minnesota i nstitution and approve a resoluti on amending the fee schedule relating to registration fee - Motion to approve the resolution for a Summary Publ icati on in the Sun Post b.A Public Hearing and Resolution Approving the P rojected Use of Funds for the 2019 Urban Hennepin County Community Development B lock Grant Program and Authorizing S ignature of a Subrecipient A greement with Hennepin County - Moti on to open public hearing, take public comment, and close public hearing - Motion to approve a resolution approvi ng the projected use of funds for the 2019 Urban Hennepin County Community Development Bl ock Grant program and authorizing si gnature of a subrecipient agreement with Hennepin County 9.P lanning Commission Items 10.Council Consideration Items a.Resolution A ppointing B rooklyn Center Representatives to Executive Committee and/or B oard of Directors of the Brooklyn B ridge Alliance for Youth, Hennepin Recycling Group, L ocal Government I nformation S ystems, Minneapolis Northwest Convention & Visitors B ureau, North Metro Mayors Association, Northwest S uburbs Cable Communications Commission, Pets Under P olice Security, and Twin L ake J oint P owers Organization - Motion to approve a resolution appointing Brooklyn Center Representatives to Executive Committee and/or Board Directors of the Brooklyn Bridge Alliance for Youth, Hennepin Recycling Group, Local Government Information Systems, Minneapolis Northwest Convention & Visitors Bureau, North Metro Mayors Association, Northwest Suburbs Cable Communications Commission, Pets Under Police Security, and Twin Lake Joint Powers Organization b.Resolution A ppointing Municipal Trustees to the B rooklyn Center Firefighters Relief A ssociation B oard of Trustees - Motion to approve a resolution Appointing Municipal Trustees to the Brooklyn Center Firefighters Relief Association Board of Trustees c.Resolution A ppointing City Council Members to S erve as L iaisons to City Advisory Commissions and as City Representatives/Voting Delegates for Other Organizations for 2019 - Approve a resolution appointing City Council Members to Serve as Liaisons to City Advisory Commissions and as City Representatives/Voting Delegates for Other Organizations for 2019 11.Council Report 12.Adjournment COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:Approval of Minutes Requested Council Action: - M otion to approve the following minutes: January 28, 2019 S tudy S ession January 28, 2019 R egular S ession January 28, 2019 Work S ession Background: S trategic Priorities and Values: O perational Exc ellenc e 01/28/19 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION JANUARY 28, 2019 CITY HALL – COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Mike Elliott at 6:00 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, Kris Lawrence-Anderson, and Dan Ryan. Councilmember April Graves was absent. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Finance Director Nate Reinhardt, Director of Public Works Doran Cote, Community Development Director Meg Beekman, Planner and Zoning Administrator Ginny McIntosh, Police Chief Tim Gannon, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS City Manager Curt Boganey requested that Regular Meeting Agenda Item 9b be removed as the applicant has withdrawn the request for a Special Use Permit. Mr. Boganey stated he had provided copies of a staff memo regarding Work Session Discussion Item 4 related to a proposed new cell phone for Mayor Elliott. He added the memo provides additional cost details. Mr. Boganey stated the City Council had received an updated list of rental licenses for approval, with the addition of a license for 7100 Summit Drive. Mayor Elliott requested that Consent Agenda Items 6c, 6d, 6e and 6g be removed for additional discussion and deferred decision. Councilmember Ryan stated the City Clerk’s appointments spreadsheet did not include City Council Liaison to the Minneapolis North Tourism Bureau, which has been one of his appointments. He added the 2018 appointments spreadsheet had a comprehensive list of all appointments and openings. Mayor Elliott requested that City Staff add the City Council Liaison to the Minneapolis North Tourism Bureau to the appointments spreadsheet. He added City Councilmembers should continue to serve in any committees to which they were appointed in 2018 until further notice. 01/28/19 -2- DRAFT There was a majority consensus among the City Council to omit Consent Agenda items 6c, 6d, 6e and 6g, and Regular Agenda item 9b. MISCELLANEOUS Councilmember Butler requested clarification regarding the “Sister City Meeting” on the City Council’s 2019 meeting schedule. Mr. Boganey stated the Sister City Commission, with support and guidance from City Staff Liaison Dr. Reggie Edwards, was established a year ago and began meeting regularly last month. He added the Commission was established to consider potential groups or cities that would like to form a relationship with the City of Brooklyn Center. He noted the City Council’s role will be to provide support for the Sister City Commission as they carry out their mission. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS CONCEPT DEVELOPMENT PROPOSAL FOR 5801 XERXES AVENUE N. FROM REAL ESTATE EQUITIES Community Development Director Meg Beekman reviewed a concept development proposal for 5801 Xerxes Avenue from Real Estate Equities (REE) real estate developers. She added the concept review relates to a proposal for the former Jerry’s Foods site, which has been vacant since 1999, and the building demolished in 2003. She noted the informal concept review process is important for developers to receive feedback and comment from the City Council as early as possible. The City Council’s discussion is non-binding, and there is no vote. Ms. Beekman reviewed the proposed development, consisting of 2 apartment buildings: senior living and affordable workforce units. She provided a breakdown of the number of units, sizes and rents affordability, as well as a broad overview of financing. She noted the applicant is requesting TIF financing of approximately $4.5 million as part of the application, and a public subsidy application would be required. Overall total development costs are approximately $58.8 million. Ms. Beekman requested City Council consideration of the concept review, including: whether the proposal is in keeping with the City’s 2040 future Land Use Plan; whether any aspects of the site plan or architecture are of concern to the City Council; whether the use of public subsidy is appropriate for redevelopment of this site; and whether the proposed use for the site will support the City’s strategic priorities of economic development and residents’ economic stability. Alex Bisanz, REE Director of Acquisitions, stated REE is a St. Paul-based, multi-family company that has been in business since 1972. He added REE takes great pride in full-scale ownership and development management. He noted the company’s current portfolio is approximately 4,000 units, with 75% of their properties in the Twin Cities and Rochester as well as a few properties in Indiana and Wisconsin. REE’s most recent project is the redevelopment of 01/28/19 -3- DRAFT the Pioneer Press building in downtown St. Paul into workforce apartments that are currently in lease phase. Mr. Bisanz stated the proposed site in Brooklyn Center is an exceptional location with access to transportation and surrounding Twin Cities amenities. The proposed project would be a $60 million investment that residents and the City of Brooklyn Center can be proud of, and REE will be committed long-term owners and managers. A leading local mortgage manager has indicated that over 6,000 workforce and affordable housing units will be needed in the Twin Cities by 2020. Mr. Bisanz reviewed the site plan’s combination of 5-story senior living and 4-story workforce housing. Parking of 345 stalls provides a 1.30 ratio which is appropriate given the senior housing component with fewer drivers. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Mayor Elliott adjourned the Study Session to Informal Open Forum at 6:38 p.m. RECONVENE STUDY SESSION Mayor Elliott reconvened the Study Session at 6:48 p.m. CONCEPT DEVELOPMENT PROPOSAL FOR 5801 XERXES AVENUE N. FROM REAL ESTATE EQUITIES (continued) Councilmember Ryan asked whether 5.3% is the percentage of market rate, under “Market Advisors” in the REE presentation. Mr. Bisanz stated that is the penetration rate, or the number of individuals in the City of Brooklyn Center who would qualify for this type of housing, and who need to lease to get to stabilization. Councilmember Ryan requested clarification regarding 50-60% Area Median Income (AMI) for the workforce housing portion of the project. Mr. Bisanz confirmed that 20% of the units are at 50% AMI. He added these are the 2-bedroom units with rent of $1013/month. Councilmember Butler asked why the developer is going with a mixed senior living and workforce housing project. Mr. Bisanz stated this is a very big investment, and it makes financial sense to bundle 2 different uses into one project. He added the local market is strong for both of these types of uses. He noted the two buildings would be separate but with some common spaces. Councilmember Butler stated proposed parking is lower than what is required in the City’s parking Ordinance. She added she understands that older residents might drive and park less. She expressed concern that there is no on-street parking in this area, and there will be limited parking for visitors. 01/28/19 -4- DRAFT Mr. Bisanz stated there will be a dedicated guest parking and accessible parking area. He added the proposed development uses a per bedroom ratio for parking, and CEE believes the parking will be sufficient due to the dominant mix of senior renters. Councilmember Butler stated the 2040 Comprehensive Plan does not include allocations for additional residential use. She asked whether City Staff has considered the appropriateness of changing the Comprehensive Plan to incorporate this amount of housing. Ms. Beekman stated the draft 2040 Comp Plan’s Land Use chapter identifies additional residential development as a permitted use. Discussion of this item continued and reached conclusion at the January 28, 2019, Work Session. ADJOURNMENT The Study Session was adjourned at 6:57 p.m. 01/28/19 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 28, 2019 CITY HALL – COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Mike Elliott at 6:45 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, Kris Lawrence-Anderson, and Dan Ryan. Councilmember April Graves was absent. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Finance Director Nate Reinhardt, Director of Public Works Doran Cote, Community Development Director Meg Beekman, Planner and Zoning Administrator Ginny McIntosh, Police Chief Tim Gannon, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. Mayor Mike Elliott opened the meeting for the purpose of Informal Open Forum. Francis Anderl, 7206 Halifax Avenue, stated he has been a homeowner in Brooklyn Center for 45 years. He added his street, Halifax Avenue, is an MTC bus route, and the street has always been plowed by the City after a snowfall. He added it is a big concern and bus routes need to be plowed. He expressed concern that he contacted City Staff this morning and his concerns were brushed off. Mayor Elliott thanked Mr. Anderl for his comments. He requested that City Staff follow up with Mr. Anderl to ensure that this issue is addressed. Mr. Boganey asked Mr. Anderl whether his street is not being plowed. Mr. Anderl stated his street was plowed this morning after the early City buses had gone through. He added the City usually plows the bus routes early, and all the surrounding streets were plowed but not his street. Mr. Boganey stated it is the City’s responsibility to ensure the streets are plowed. He added City staff will look into this issue and report back. Mayor Elliott apologized to Mr. Anderl for feeling that his concerns were not taken seriously by City Staff. He asked Mr. Boganey to look into these allegations. Mr. Boganey agreed. 01/28/19 -2- DRAFT Councilmember Graves moved and Councilmember Lawrence-Anderson seconded to close the Informal Open Forum at 6:48 p.m. Motion passed unanimously. 2. INVOCATION Mayor Elliott read from President Abraham Lincoln’s 1863 Gettysburg Address as an Invocation: “F our score and seven years ago our fathers brought forth on this continent, a new nation . . . that this nation, under God, shall have a new birth of freedom—and that government of the people, by the people, for the people, shall not perish from the earth.” 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Mike Elliott at 7:00 p.m. 4. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, Kris Lawrence-Anderson, and Dan Ryan. Councilmember April Graves arrived at 8:35 p.m. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Finance Director Nate Reinhardt, Director of Public Works Doran Cote, Community Development Director Meg Beekman, Planner and Zoning Administrator Ginny McIntosh, Police Chief Tim Gannon, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve the Consent Agenda, as amended, to remove Items 6c, 6d, 6e, and 6g, and the Regular Session Agenda, as amended to remove Item 9b, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1. January 14, 2019 – Study Session 2. January 14, 2019 – Regular Session 3. January 14, 2019 – Work Session 6b. LICENSES GAMBLING PERMIT – EXEMPT Organization Date of Event YMCA of the Greater Twin Cities March 9, 2019 01/28/19 -3- DRAFT 651 Nicollet Mall Earle Brown Heritage Center MECHANICAL Air Comfort Heating & A/C 19170 Jasper Street NW Anoka, MN 55303 Air Conditioning Associates, Inc. 55 Ivy Avenue W St. Paul, MN 55117 Armstrong Plumbing LLC 1327 2 nd Avenue Newport MN 55055 Faircon Service Co 764 Vandalia Street St. Paul MN 55114 Gallagher Heating & Air Cond. Inc. 5418 336 th Lane NW Cambridge MN 55008 Legacy Companies Inc. 8850 Wentworth Avenue S Bloomington MN 55420 Liberty Comfort Systems, Inc. 627 East River Road Anoka MN 55303 Minnetonka Plumbing, Inc. 520 River Street S PO Box 1080, Delano MN 55328 TEMPORARY LIQUOR LICENSE Organization St. Alphonsus Catholic Church Date of Event 7025 Halifax Avenue N March 2, 2019 RENTAL (7100 Summit Drive – added during Study Session) INITIAL (TYPE IV – one-year license) 7131 Ewing Avenue N Next Edison/Lori Meehan 1112 Emerson Lane N Bodhi Tree/Mark Ronea RENEWAL (TYPE IV – one-year license) 7018 Brooklyn Boulevard Nelia Schaff 6736 Perry Avenue N Mark Colville RENEWAL (TYPE II – two-year license) 5517 Knox Avenue N Roger Harris 6325 Kyle Avenue N Cuong Pham RENEWAL (TYPE I – three-year license) 4734 Twin Lake Avenue Elizabeth Becht 6316 Quail Avenue N Tim Xiong 1421 63 rd Lane N Gary Fraser 6230 Quail Avenue N Kurt Templin 4200 Joyce Lane Paul Yang 4207 Lakeside Avenue N #329 Sherry Hill 01/28/19 -4- DRAFT 6c. RESOLUTION APPOINTING BROOKLYN CENTER REPRESENTATIVES TO EXECUTIVE COMMITTEE AND/OR BOARD OF DIRECTORS OF THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH, HENNEPIN RECYCLING GROUP, LOCAL GOVERNMENT INFORMATION SYSTEMS, MINNEAPOLIS NORTHWEST CONVENTION & VISITORS BUREAU, NORTH METRO MAYORS ASSOCIATION, NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION, PETS UNDER POLICE SECURITY, AND TWIN LAKE JOINT POWERS ORGANIZATION (THIS ITEM WAS REMOVED) 6d. RESOLUTION APPOINTING CITY COUNCIL MEMBERS TO SERVE AS LIAISONS TO CITY ADVISORY COMMISSIONS AND AS CITY REPRESENTATIVES/VOTING DELEGATES FOR OTHER ORGANIZATIONS FOR 2019 (THIS ITEM WAS REMOVED) 6e. RESOLUTION APPOINTING MUNICIPAL TRUSTEES TO THE BROOKLYN CENTER FIREFIGHTERS RELIEF ASSOCIATION BOARD OF TRUSTEES (THIS ITEM WAS REMOVED) 6f. RESOLUTION APPROVING THE RESTORATION AGREEMENT RELATING TO HAZARDOUS CONDITIONS AT 6842 WEST RIVER ROAD 6g. RESOLUTION APPOINTING MEMBERS TO SERVE ON THE FINANCIAL, HOUSING AND PLANNING COMMISSION (THIS ITEM WAS REMOVED) Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS -None. 8. PUBLIC HEARINGS 8a. RESOLUTION NO. 2019-013 VACATING ALL DRAINAGE AND UTILITY EASEMENTS WITHIN TOPGOLF 2 ND ADDITION Public Works Director Doran Cote introduced the agenda item, which is related to Agenda Item 9a, Preliminary and Final Plat. The final Resolution under Item 9a is predicated upon the filing of Topgolf 2 nd Addition, Preliminary and Final Plat. Councilmember Ryan moved and Councilmember Butler seconded to open the Public Hearing at 7:08 p.m. 01/28/19 -5- DRAFT Motion passed unanimously. No one appeared to address this item. Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded to close the Public Hearing at 7:09 p.m. Motion passed unanimously. Councilmember Ryan moved and Councilmember Butler seconded to adopt RESOLUTION NO. 2019-013 Vacating all Drainage and Utility Easements within Topgolf 2 nd Addition. Motion passed unanimously. 8b. RESOLUTION NO 2019-014 VACATING ALL INGRESS/EGRESS EASEMENTS WITHIN LOT 1, BLOCK 1, CHRYSLER MOTORS CORPORATION 2ND ADDITION AND LOT 1, BLOCK 1 WANGSTAD’S BROOKLYN TERRACE Mr. Cote reviewed the agenda item, adding the drive aisle on the property was not included within the easement. A new easement is proposed that will encompass the drive aisle. Mayor Elliott asked whether the proposed easement will have a material impact on safety or traffic. Mr. Cote stated there will be no changes to traffic. Councilmember Lawrence-Anderson moved and Councilmember Ryan seconded to open the Public Hearing at 7:14 p.m. Motion passed unanimously. No one appeared to address this item. Councilmember Butler moved and Councilmember Ryan seconded to close the Public Hearing at 7:15 p.m. Motion passed unanimously. Councilmember Ryan moved and Councilmember Butler seconded to adopt RESOLUTION NO. 2019-014 Vacating All Ingress/Egress Easements Within Lot 1, Block 1, Chrysler Motors Corporation 2 nd Addition and Lot 1, Block 1 Wangstad’s Brooklyn Terrace. Motion passed unanimously. 9. PLANNING COMMISSION ITEMS 9a. RESOLUTION NO. 2019-015 APPROVING PLANNING COMMISSION APPLICATION NO. 2019-001 FOR A PRELIMINARY AND FINAL PLAT FOR 01/28/19 -6- DRAFT TOPGOLF 2 ND ADDITION, AND DEDICATION OF CERTAIN RIGHT-OF-WAY (LOCATED IN THE VICINITY OF 6420 CAMDEN AVENUE NORTH) Planner and Zoning Administrator Ginny McIntosh provided an overview of Planning Commission Application No. 2019-001 and advised the Planning Commission recommended approval of the applications at its January 14, 2019 meeting. Ms. McIntosh stated the replat of the existing Addition will allow the City to incorporate a parcel to the south and dedicate certain right-of-way. She added the owner of Soderberg Apartments, to the west of the subject property, contacted City Staff to ask whether the easement would affect their property, but no other comments were received. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve RESOLUTION NO. 2019-015 Approving Planning Commission Application No. 2019-001 for a Preliminary and Final Plat for Topgolf 2 nd Addition, and Dedication of Certain Right-Of-Way (Located in the Vicinity of 6420 Camden Avenue North). Motion passed unanimously. 9b. RESOLUTION APPROVING PLANNING COMMISSION APPLICATION 2019- 002 FOR A SPECIAL USE PERMIT (2800 FREEWAY BOULEVARD (THIS ITEM WAS REMOVED) 9c. RESOLUTION NO. 2019-016 APPROVING PLANNING COMMISSION APPLICATION 2019-003 FOR A PUD AMENDMENT (NORTHWESTERLY OF THE INTERSECTION OF SHINGLE CREEK PARKWAY AND FREEWAY BOULEVARD) Planner and Zoning Administrator Ginny McIntosh provided an overview of Planning Commission Application No. 2019-001 and advised the Planning Commission recommended approval of the applications at its January 14, 2019 meeting. Ms. McIntosh stated an amendment to the original 1995 Planned Unit Development (PUD) is necessary to address percentages of use types within the buildings in the PUD. The amendment is focused on 6601 Shingle Creek Parkway, but all buildings within the PUD are affected. The applicant hopes to lease the building and has requested the amendment to address types of use as well as request an outdoor storage area and showroom. Ms. McIntosh stated the original 1984 site and building plan approval allowed office tenants to use off-site street parking, and construction of a parking ramp was approved and authorized. In 1995, City Staff noted a full history of easement agreements that covered parking and access. The last PUD amendment in 1996 acknowledged certain percentages of allowances for each building. 01/28/19 -7- DRAFT Ms. McIntosh stated the 1996 amendment was reviewed by City Staff and the City Attorney to determine whether individual property requirements could be removed to allow more flexibility, while retaining limits of each building, including parking allowances. Ms. McIntosh stated the potential new tenant hopes to expand their space to include an indoor showroom. A Special Use Permit is required for retail sales. The applicant has requested re-use of an existing exterior concrete pad for outdoor storage. This would require a detailed site plan to ensure compliance with City regulations. Ms. McIntosh stated a neighboring business owner spoke at the public hearing, held at the Planning Commission’s January 14, 2019 meeting, and expressed concern that he would not want the PUD amendment to affect his parking allocation. She added the Planning Commission recommended City Council approval of the PUD amendment for Shingle Creek Parkway and Freeway Boulevard. Councilmember Lawrence-Anderson requested clarification regarding requirements for the proposed trash enclosure. Ms. McIntosh stated the enclosure would have to be screened properly following the guidelines of the I-1 Industrial Park Zone. Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve RESOLUTION NO. 2019-016 Approving Planning Commission Application 2019-003 for a PUD Amendment (Northwesterly of the Intersection of Shingle Creek Parkway and Freeway Boulevard) Motion passed unanimously. 10. COUNCIL CONSIDERATION ITEMS 10a. FOLLOW-UP TO JAMMIN WINGS PUBLIC HEARING CONCERNS Mr. Boganey stated the City Council requested more information from City Staff regarding the allegations of Wayne Brown, co-owner of Jammin Wings, that were made during a public hearing at the City Council’s January 14, 2019, meeting. Mr. Brown’s comments were not related to the violation in question, which related to sale of alcohol to a minor. Mr. Boganey introduced Police Chief Tim Gannon and asked him to address the City Council regarding Mr. Brown’s comments and allegations. Police Chief Gannon stated Mr. Brown alleged that the Police Department does not work collaboratively with his business. He provided examples of the cooperative relationship between Jammin Wings and the Police Department, including a statement from Sergeant Coleman, Mr. Brown’s point-of-contact, encouraging collaboration, safety and security. 01/28/19 -8- DRAFT Police Chief Gannon stated Mr. Brown alleged that the Brooklyn Center Police failed to protect his business when it was being vandalized. He added Mr. Brown called Emergency Dispatch when the property’s previous owner entered the property and began to remove items. Officers responded to the call for help but were not able to intervene until Mr. Brown obtained a restraining order. Police Chief Gannon stated Mr. Brown alleged that Jammin Wings had never had an alcohol compliance check failure. He added failed compliance checks occurred at Jammin Wings in 2016 and 2018. Police Chief Gannon stated Mr. Brown alleged that Jammin Wings has had more than one compliance check per year. He added Jammin Wings has had one compliance check per year, like all other businesses, except in 2015, when two compliance checks were conducted on all businesses. Police Chief Gannon stated Mr. Brown alleged that Jammin Wings requested and was denied security services from the Brooklyn Center Police Department. He added Jammin Wings has never made a request for contract services from the Police Department. Mayor Elliott asked why two compliance checks were completed on all businesses in 2015. Police Chief Gannon stated he wanted to do an additional compliance check when he assumed his current role in 2015. He added under-age drinking is a serious issue and his intent was to ensure that it was addressed promptly under his watch. Councilmember Butler thanked Police Chief Gannon for his report. She asked how police officers work collaboratively with businesses in their assigned area, and whether there is a process for calls and check-ins. Police Chief Gannon stated check-ins are set up on a case-by- case basis. He added, for instance, the Police Department maintains a close relationship with the City’s hotels and motels, as there might not be a manager on duty at all times. He noted each business is a little different. Mayor Elliott requested clarification regarding a notice sent to Jammin Wings that 1:00 a.m. compliance checks would no longer be conducted, and when that went into effect. Police Chief Gannon stated that was an email from Sergeant Coleman to Mr. Brown, indicating that 1:00 a.m. walk-throughs were no longer necessary at Jammin Wings. Councilmember Ryan thanked Police Chief Gannon for his report. He asked whether, under Minnesota law, patrons must vacate on-sale liquor locations at 1:00 a.m. Police Chief Gannon stated the service of alcohol must cease at 1:00 a.m. but businesses are not required to close at 1:00 a.m. Mayor Elliott requested clarification regarding the Mr. Brown’s allegation that police officers were removing drinks from tables at Topgolf. Police Chief Gannon stated Topgolf employs 01/28/19 -9- DRAFT uniformed security officers who are tasked with removing alcohol. He added Topgolf also employs uniformed officers but they do not remove alcohol. Mayor Elliott asked whether there have been compliance checks at Topgolf to determine whether alcohol is being served past 1:00 a.m. Police Chief Gannon stated officers employed by Topgolf are required to report violations so appropriate action can be taken. He added he is not aware of any reported violations. Mayor Elliot requested clarification regarding Mr. Brown’s request for increased patrols in the area. Police Chief Gannon stated Mr. Brown wanted to ensure that there was no drinking in the parking lot after hours. He added Mr. Brown has security for Jammin Wings, but he welcomed the opportunity to have police patrol the area. Mayor Elliott asked Mr. Boganey whether Mr. Brown has requested contract police services for his establishment. Mr. Boganey stated he is not aware of any requests for contract services. Mayor Elliott requested more information regarding Brooklyn Center’s penalties compared to other metro area communities. Deputy City Manager Reggie Edwards stated Jammin Wings paid the $300 administrative fee, but it was agreed that the $1,000 penalty would not be collected unless a second offense occurred during the same calendar year. City Attorney Gilchrist stated the $1,300 fine imposed on Mr. Brown and Jammin Wings seems disproportionate compared to fines imposed by other metro area communities. He added two resolutions have been prepared for the City Council’s consideration to address this issue. City Attorney Gilchrist reviewed the two potential resolutions. Councilmember Ryan stated he does not believe the penalty should be waived as there have been 2 violations. He added he supports the $1,000 penalty amount. Councilmember Butler stated the business owner has paid the $1,300 penalty and should not pay a higher amount. She expressed concern that both violations involved the same employee. She added she supports a $500 penalty which seems to be in line with neighboring communities. Councilmember Lawrence-Anderson stated she supports the existing penalty amount of $1,000. Mr. Boganey stated Jammin Wings’ first violation was related to operating without a license and not related to the time of sale. He added the $300 administrative fee addresses staff time and resources, and the $1,000 penalty is what has historically been applied. He noted the penalty was waived in this case as the City Council felt some forebearance was appropriate. Mr. Boganey stated the comment regarding lower penalties imposed by Minneapolis was made by Councilmember Ryan. 01/28/19 -10- DRAFT Councilmember Butler stated she supports a penalty of $500, withholding $500 if no additional violation occurs during a 12-month period. Councilmember Lawrence-Anderson agreed. Mayor Elliott stated $500 appears to be similar to what neighboring cities impose for similar occurrences and is in line with what is reasonable. Councilmember Lawrence-Anderson stated she hopes the establishment will train their employees sufficiently regarding sale of alcohol to a minor, to avoid further penalties. RESOLUTION NO. 2019-017 APPROVING A CIVIC PENALTY FOR JAMMIN WINGS Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded to approve RESOLUTION NO. 2019-017 approving a Civic Penalty for Jammin Wings in the amount of $1,000 with $500 due in penalty and suspension of the remaining $500 on condition that no liquor violations occur at Jammin Wings through December 31, 2019. Motion passed unanimously. Councilmember Graves arrived at 8:35 p.m. She stated she was attending a funeral and had left voicemail messages for the City Manager and Mayor Elliott. 10b. RESOLUTION NO. 2019-018 APPROVING AND AUTHORIZING THE EXECUTION OF A LETTER OF INTENT TO PURCHASE 1350 SHINGLE CREEK CROSSING Finance Director Nate Reinhardt reviewed this item, which is a letter of intent from the City of Brooklyn Center to purchase 1350 Shingle Creek Crossing, related to relocation of Liquor Store #1. He added the terms of the agreement include shared parking, use of a loading dock, and access to pylon signs. He noted City Staff recommends City Council approval of this item. Councilmember Ryan stated he is in favor of moving forward with plans to purchase the property. Councilmember Butler expressed concern regarding safety issues in the parking lot and shopping area. She stated the addition of a liquor store at such a prominent location in this location will create an unfavorable image and increase safety concerns. Mayor Elliott agreed, adding this is a high visibility area with proximity to the transit station. He expressed concern about walkability and a lack of crosswalks, as well as the image that will be projected. He added he feels it is difficult to move forward with the purchase of this property for reasons related to safety and image. 01/28/19 -11- DRAFT Councilmember Ryan stated this agenda item was discussed thoroughly at the City Council’s January 14, 2019 meeting, and the location was generally well-received. He added, in fact, moving the proposed store to an even more prominent location along Xerxes Avenue was discussed as a possibility. He noted the liquor store’s previous location was actually closer to the transit hub, and the Shingle Creek Crossing area offers increased walkability. Mayor Elliott stated he would like to see data on the distances of the current liquor store and proposed location from the transit hub. He added this is a high visibility area and it is difficult for him to approve the proposal. Councilmember Lawrence-Anderson stated she supports the proposal. She added the current location of liquor store #1 is bad, and she likes the idea of owning the building. She expressed concern regarding maintenance, which would be assumed by City staff. Mr. Reinhardt stated plowing and other types of maintenance would be shared with other tenants. Councilmember Butler stated the proposed location is close to the transit hub as well as a nuisance store that continues to require a police presence. She added she agrees the City should own the building, but there are many issues at this location which may or may not have an effect on customer traffic to the proposed liquor store. She noted she has complained before about the appearance of this area, adding she does not support the proposal. Councilmember Graves asked whether a crosswalk could be added near Applebee’s for pedestrian safety. She added she still thinks this is a good location for the liquor store and she does not believe there will be an increase in problems. She added she can support the proposal if a crosswalk can be added. Mr. Boganey stated a crosswalk can be raised as a consideration during negotiations with the building’s current owner. Councilmember Ryan agreed with Councilmember Butler that safety and site design issues need to be addressed, along with trash and exterior maintenance. Councilmember Ryan moved and Councilmember Graves seconded to approve RESOLUTION NO. 2019-018 Approving and Authorizing the Execution of a Letter of Intent to Purchase 1350 Shingle Creek Crossing. Mayor Elliott and Councilmember Butler voted against the same. Motion passed. 10c. RESOLUTION NO. 2019-019 AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE CONSTRUCTION OF A MUNICIPAL LIQUOR STORE 01/28/19 -12- DRAFT Mr. Reinhardt reviewed plans and specifications for advertising for bids for the construction of a municipal liquor store, to be built to the same specifications as other buildings in Shingle Creek Crossing. The City has contracted with David Hunt Design/Built to consult on this project, which includes an alternative bid cost for buildout of an additional building shell. The contract would be awarded in April 2019, with constructed to be completed by June 2020, when the lease expires on the liquor store’s current location. Councilmember Ryan expressed concern regarding traffic and pedestrian safety on the internal drive off Xerxes Avenue, and perhaps speed bumps could be considered at this location. Councilmember Graves moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2019-019 Authorizing the Preparation of Plans and Specifications and Authorizing Advertisement for Bids for the Construction of a Municipal Liquor Store. Mayor Elliott and Councilmember Butler voted against the same. Motion passed. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following events: • January 15, 2019 – attended Police Community Dialogue at Brooklyn United Methodist Church, hosted by Inner Hero organization • January 16, 2019 – filled in for Mayor Elliott at North Metro Mayors Association meeting in St. Paul • January 21, 2019 - attended Dr. Martin Luther King, Jr. Holiday Breakfast at Brooklyn United Methodist Church, featuring keynote speaker Don Lemon, and Local Legend Award presented to Mayor Elliott, accepted in his absence by his daughter, for his volunteer work on behalf of local youth • January 23, 2019 – attended “Housing for All” Forum at St. Joseph the Worker Catholic Church in Maple Grove • January 23, 2019 – attended Minneapolis Building Trades Council’s Annual Holiday Brunch • January 24, 2019 – attended Brooklyn Bridge Alliance for Youth meeting at which Mayor Elliott was elected Vice Chair • January 24, 2019 – attended Brooklyn Center Business Association Lunch, featuring Police Chief Tim Gannon as this month’s speaker • January 25, 2019 – attended Minneapolis Northwest Visitors Bureau breakfast and meeting at Topgolf Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: • January 15, 2019 – attended Police Community Dialogue at Brooklyn United Methodist Church, hosted by Inner Hero organization • January 15, 2019 – attended Parks and Recreation Commission meeting • January 16, 2019 – attended Brooklyn Middle School choir concert 01/28/19 -13- DRAFT • January 17, 2019 – attended Council for Minnesotans of African Heritage: “Conversations with the Council” at North Hennepin Community College • January 19, 2019 – attended fundraiser for Andrea Jenkins in Minneapolis • February 1-2, 2019 – will attend League of Minnesota Cities’ Experienced Officials Leadership Conference • Councilmember Graves stated she will be in Africa from February 21-March 5, 2019. Councilmember Lawrence-Anderson had nothing to report. Councilmember Butler reported on her attendance at the following events: • January 17, 2019 – attended Bank of America ribbon cutting ceremony • January 17, 2019 – attended Council for Minnesotans of African Heritage: “Conversations with the Council” at North Hennepin Community College • January 21, 2019 – led and participated in a Day of Service event dedicated to the legacy of Dr. Martin Luther King, Jr. at Mounds View Community Center Mayor Elliott reported on his attendance at the following event: January 23-25, 2019 – attended the Winter Meeting of the United States Conference of Mayors in Washington, D.C. He participated in various workshops, including efficient energy, opportunity zones, building a Smart City, and local solutions to housing challenges. Also in attendance were the Mayors of Minneapolis, St. Paul, Bloomington and Edina. Minneapolis Mayor Jacob Frey spoke about housing affordability, referencing a recent article in the New York Times about the City of Minneapolis’ successes in addressing affordable housing. Mayor Elliott stated he met with U.S. Senator Tina Smith to discuss Brooklyn Center’s Liberian community and the deportation of Liberians. Senator Smith indicated that she is currently working with U.S. Senator Jack Reed from Rhode Island to address this issue. Councilmember Ryan stated, regarding Liberians who face deportation, he sponsored a 2007 City Council Resolution to escalate this issue. He added the decision to omit Liberia from temporary protection status was ultimately overturned at the national level. Mayor Elliott stated the deportation of Liberians could affect 10,000 United States residents, including a significant portion of Brooklyn Center and Brooklyn Park. He thanked Councilmember Ryan for his comments. Councilmember Graves stated the deportation of Liberians would have a profound and devasting effect on the community, through the loss of workers, taxpayers, students, friends, colleagues and neighbors. She added she is currently working on a resolution and would be pleased to review this issue with Mayor Elliott. He agreed, adding there is a bill at the State level that the City can support. 12. ADJOURNMENT 01/28/19 -14- DRAFT Councilmember Ryan moved and Councilmember Lawrence-Anderson seconded adjournment of the City Council meeting at 9:24 p.m. Motion passed unanimously. 01/28/19 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION JANUARY 28, 2019 CITY HALL – COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Mike Elliott at 9:30 p.m. ROLL CALL Mayor/President Mike Elliott and Councilmembers/Commissioners Marquita Butler, April Graves, Kris Lawrence-Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Finance Director Nate Reinhardt, Director of Public Works Doran Cote, Community Development Director Meg Beekman, Planner and Zoning Administrator Ginny McIntosh, Police Chief Tim Gannon, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. CONCEPT DEVELOPMENT PROPOSAL FOR 5801 XERXES AVENUE N. FROM REAL ESTATE EQUITIES (cont’d) Mayor/President Elliott asked whether the water table in this area is an issue for underground parking. Ms. Beekman stated the developer will conduct an analysis as part of the development agreement. She added other developers have not had an issue with the water table in this area, but there are ways to engineer around it. Mr. Bisanz stated a solar component is being added into existing REE developments, to fuel common areas and solar gardens with solar energy, with assistance from REE’s partner company, Minnesota Solar Connection. He added solar energy will be considered for this project as well. He noted there could be a direct savings in the overall energy of the building, but it will not be used to provide energy for individual units. Patrick Ostrum, REE Development Partner, stated the development will meet Minnesota Green Communities standards and the Energy Star rating, which is a significant upgrade from normal criteria, and goes above and beyond building and energy Code requirements. Councilmember/Commissioner Graves asked whether REE has other developments that are a mix of workforce and senior living. Mr. Bisanz stated an affordable campus in St. Paul that is partially owned by REE property is not age-regulated, and there is a mix of young people and continuing care seniors. 01/28/19 -2- DRAFT Mr. Ostrum stated two separate buildings are planned as combining senior living and workforce housing in one building complicates financing. He added criteria is different for both types of housing, but each building will have community spaces and common areas. Councilmember/Commissioner Ryan stated he supports the development because of its mix of senior living and workforce housing. He added this is in keeping with the broad spectrum of housing choices in Brooklyn Center. He noted he was expecting a more upscale development since this parcel is in a prominent location. Mr. Ostrum stated this area is perfect for the mixed housing due to its proximity to the public transit hub and commercial areas. Mr. Boganey asked whether the development will be pet-friendly. Mr. Bisanz confirmed this, adding all REE communities welcome pets. Mayor/President Elliott stated the proposed design offers the potential for multi-generational housing, which is not often a part of residential developments. He asked whether there might be an opportunity to connect the two buildings, which are separated by the large parking lot. Mr. Ostrum stated REE is willing to look into that possibility, but more research would be required to ensure parking counts are adequate. Councilmember/Commissioner Lawrence-Anderson stated the location of the “tot lot” is not ideal, as it appears to be close to the pond. Mr. Ostrum stated that is a stormwater drainage pond that will not be filled all the time. He added the illustrations have not been finalized. Mayor/President Elliott asked whether REE can guarantee ownership for a minimum of 20 years. Mr. Ostrum confirmed this, adding it is a guarantee for their investor, and the tax credit requires it. Ms. Beekman requested feedback and comment from the City Council/EDA on this concept review, the proposed TIF financing and whether the land use is consistent with the desired use for the site. Councilmember/Commissioner Graves expressed her support of the proposed development. Councilmember/Commissioner Ryan stated he supports the development. He added the City will not receive revenue from this project. He noted market-rate housing has been discussed for the Opportunity Site, and this development fits well with that goal. Mr. Boganey stated the developer’s financial information has not been reviewed by City Staff or the City’s financial advisor. He added the amount of TIF financing is required to be consistent with the “But For” policy – that the project would not be feasible without the proposed TIF financing. 01/28/19 -3- DRAFT Mayor/President Elliott thanked the REE representatives for their time as well as their informational presentation, and for considering potential investment in the City of Brooklyn Center. COUNCIL RETREAT Mr. Boganey stated City Staff compiled a list of potential City Council retreat topics. He reviewed seven concepts for possible retreats, as well as room for additional topics. He added he hopes to reach a consensus on the types of retreats the City Council would like to have. He noted the City Council should consider the best and most valuable use of time, as well as ways to promote personal and professional development. Retreat Focus Areas for discussion: 1. Professional Development (Myers Briggs) 2. Leadership Skills (Strength Finder) 3. Team Building (Problem Solving) 4. Strategic Direction (collaborative review) 5. Annual Council Goal Setting 6. Special/Hot Topics (poverty) 7. Skill Building (public speaking) 8. ? 9. ? 10. ? 11. ? Mayor/President Elliott stated all topic areas are pertinent and will provide an opportunity for the City Council to explore what it means to lead the City of Brooklyn Center. He added he spent time at the Mayor Conference considering livable communities and quality of life for residents, as well as new economies for America’s mid-sized cities. He stressed the importance of consideration of measures that the City Council can take to ensure that the community is inclusive of the rich, diverse cultures present in Brooklyn Center. Councilmember/Commissioner Graves stated she is willing to defer to Mayor/President Elliott on whatever topics he would find the most helpful, as he is the newest person on the City Council. She added she would like “team building” to include “trust”, which also relates to leadership and strategic direction. She noted “hot topics” are important as they can inform strategic directions, and the City Council can collaborate with strategic partners in the community on issues related to “equity”. Team activities can be interspersed with reviews and presentation on hot topics like livable communities and quality of life. Councilmember/Commissioner Ryan agreed, adding team building is important to ensure best tactical approaches. He added he would like to see continuity in the City Council’s existing ambitious goals as well. 01/28/19 -4- DRAFT Councilmember/Commissioner Ryan stated the topic of “leadership skills” is an important one to explore, as it encourages each Councilmember/Commissioner to read and reflect on individual and collaborative goals. He added a facilitator would be helpful. Mayor/President Elliott stated quality of life and livable communities are especially important goals, and consideration of what kind of environment the City Council wants to shape for the community. He stressed the importance of addressing “inclusion”. He noted Brooklyn Center is an ever-evolving community in terms of governance, economic development and diversity. Councilmember/Commissioner Lawrence-Anderson stated she would support a “team-building” workshop, and she believes the issue of community image is still relevant. She stated she likes the top 3 items, but “hot topics” is a huge discussion, and she is unsure how the City Council can be successful in addressing poverty/wealth issues. Mayor/President Elliott stated the City Council can focus on policy and governance that will create a more even playing field and have an impact on the diverse communities that live in Brooklyn Center. Mr. Boganey stated “special topics” sessions are helpful for identifying issues facing the community and its future. He added an expert could provide data and historical background to help in fully understanding whatever that issue might be. He noted Mayor/President Elliott makes an excellent point about the importance of determining how the City can respond to an issue through the implementation of policies and actions. Councilmember/Commissioner Lawrence-Anderson stated a “special topic” session could be held to re-establish strategic proprieties. Councilmember/Commissioner Graves stated the City Council’s initial retreat could incorporate team building, a review of strategic priorities, and how to meet goals and objectives. She added the concept of equity is expansive across all strategic priorities and can be considered in terms of how the City Council interacts with City Staff and residents. Councilmember/Commissioner Butler agreed that team building should be the focus of the first City Council retreat and should be a priority for the City Council as well as City Staff. There was majority consensus among the City Council/EDA to hold more than one retreat in 2019. Councilmember/Commissioner Ryan stated the City Council retreats have been held on a Friday and Saturday. He added any upcoming weekend would be acceptable, except when Councilmember/Commissioner Graves is out of town, and when two upcoming League of Minnesota Cities events are being held. 01/28/19 -5- DRAFT Mr. Boganey stated the first retreat could be held in March 2019, which gives City Staff time to identify a facilitator, and have them draft a proposal for City Council review. He added the first retreat would include team building work and identify important issues that the City Council would like to explore. He noted facilitators often have great ideas too. Councilmember/Commissioner Ryan stated the City Council could do a skills inventory, like Myers-Briggs, that will give insight into profiles, problem-solving skills and individual styles. Mr. Boganey stated it would easy to incorporate that into the retreat session if desired by the Council. LEGISLATIVE PRIORITIES Mr. Boganey requested City Council/EDA consideration of issues and policies relevant to the City of Brooklyn Center, to be brought to the upcoming TwinWest Chamber of Commerce Legislative Breakfast. He added City Staff recommends consideration of three policies in addition to those approved and incorporated in 2018: transportation funding using motor vehicle lease sales tax; group homes and housing services policy; and encouraging “Tobacco 21” legislation at the State level. Councilmember/Commissioner Ryan stated there are unresolved issues related to sales tax and City purchases, which could result in a positive fiscal impact for the City. Mr. Boganey agreed, adding that item is listed as “Sales Tax Exemption” under “Financial”. Councilmember/Commissioner Ryan stated there are many potential policy issues for consideration in the Metro Cities policies and resources guide. Mayor/President Elliott stated, regarding the youth tax credit, that the City of Brooklyn Center could partner with other cities to advocate for funding that would build out the capacity of the various communities within Brooklyn Center. He added there is State funding available for cultural centers and other community enhancement opportunities. Councilmember/Commissioner Graves stated she has supported cultivating the idea of a cultural center. She added she would like to address immigration issues, and whether other cities view that as a legislative priority. She noted she would like to garner support for a resolution for the Liberian population. Mr. Boganey stated that is a federal issue but can be considered for advocacy at the State level if enough State legislators support these efforts. He agreed to provide some language regarding this and other issues, including cultural center funding, for City Council/EDA review, feedback and comment. CELL PHONE FOR MAYOR 01/28/19 -6- DRAFT Mr. Boganey stated Mayor/President Elliott has requested a smart phone be purchased for his use. Mayor/President Elliott stated he has a cell phone for personal use but he would prefer to separate personal and City communication. Councilmember/Commissioner Graves stated she does not have a problem with getting a cell phone for Mayor/President Elliott. Councilmember/Commissioner Ryan stated it is an expense that no other mayors have had in the past. He added the addition of a 2nd landline is a cheaper option. Councilmember/Commissioner Lawrence-Anderson stated she would support a basic feature phone under Option B, but she does not believe the expense of a new smart phone for the Mayor/President is an acceptable use of taxpayer funds. Mayor/President Elliott stated other mayors might have had different communication needs. He added a smart phone would be better for him so he can access his City emails. Councilmember/Commissioner Lawrence-Anderson stated the City purchased iPads for the City Council at considerable expense, to be used for City communication and emails. Councilmember/Commissioner Butler stated many City employees have cell phones issued to them and paid for by the City, for City business use. She added she would like to move away from comparing what has happened in the past with what is necessary for the Mayor/President to do an effective job of communicating with the community. Councilmember/Commissioner Lawrence-Anderson stated she is not opposed to change but rather unnecessary additional expenses. Mr. Boganey stated there is a majority consensus from the City Council/EDA to support purchase of a smart phone for Mayor/President Elliott. ADJOURNMENT Councilmember/Commissioner Graves moved and Councilmember/Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 11:00 p.m. Motion passed unanimously. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:R eggie Edwards, Deputy C ity Manager F R O M:Alix Bentrud, Deputy C ity C lerk S UBJ EC T:Approval of Licens es Requested Council Action: - M otion to approve licenses as presented Background: T he following bus inesses/pers ons have applied for C ity licens es as noted. Eac h busines s /person has fulfilled the requirements of the C ity O rdinanc e governing respec tive lic enses, submitted appropriate applic ations , and paid proper fees . Applicants for rental dwelling licens es are in compliance with C hapter 12 of the C ity C ode of O rdinances, unles s c omments are noted below the property address on the attac hed rental report. T he liquor license renewals are based on past practices of distance requirements and may require an amendment in the future. Mechanical License All Weather Heating and Air C ondition LLC 10216 5th Ave S , Bloomington, 55420 Elite R efrigeration Heating & Air C onditioning LLC 9324 November Dr, S t. Joseph, 56374 S ign Hanger License Albrecht S ign C ompany 7775 Main S treet NE, F ridley, 55432 MN Des ign S ys tem C orp 2600 F ernbrook Ln N, P lymouth, 55447 Twin C ities S ign Installations 8880 140th S t. N Hugo, 55038 S trategic Priorities and Values: S afe, S ecure, S table C ommunity COUNCIL ITEM MEMORANDUM Our Vision: We envision Brooklyn Center as a thriving, diverse community with a full range of housing, business, cultural and recreational offerings. It is a safe and inclusive place that people of all ages love to call home, and visitors enjoy due to its convenient location and commitment to a healthy environment Rental License Category Criteria Policy – Adopted by City Council 09-10-2018 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I – 3 Year 1-2 units 0-2 3+ units 0-0.75 Type II – 2 Year 1-2 units Greater than 2 but not more than 5 3+ units Greater than 0.75 but not more than 1.5 Type III – 1 Year 1-2 units Greater than 5 but not more than 9 3+ units Greater than 1.5 but not more than 3 Type IV – 6 Months 1-2 units Greater than 9 3+ units Greater than 3 License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Pr o p e r t y   A d d r e s s Dw e l l i n g Ty p e Re n e w a l or   I n i t i a l Ow n e r Pr o p e r t y Co d e Vi o l a t i o n s Li c e n s e Ty p e Po l i c e CF S   * Final License Type **Previous License Type *** 45 0 6   6 5 t h   A v e   N   Si n g l e   F a m i l y I n i t i a l V i r g i n i a   L a z o 8 I I I N / A I I I 22 0 8   6 9 t h   A v e   N S i n g l e   F a m i l y I n i t ia l E l i   M a s h   /   35 1 1   F r e m o n t   L L C 1 4 IV N/ A I V 42 2 0   L a k e s i d e   A v e 1  B l d g   2   U n i t s Re n e w a l R i c h a r d   A r n s t o n 1 I 0I I 64 2 5   F r e m o n t   A v e   N   S i n g l e   F a m il y R e n e w a l T r o y   J o n e s 2 I 0 I I I I 33 1 9   6 6 t h   A v e   N   S i n g l e   F a m i l y R e n e w a l I H 2   P r o p e r t y   I l l i n o i s   L P 2 I 0 II 51 0 1   E l e a n o r   L a   S i n g l e   F a m i l y R e n e wa l M a p   I n v e s t m e n t s   L L C 2 I 0 I I I 58 5 6   D u p o n t   A v e   N   S i n g l e   F a m i l y R e ne w a l J a c k   S t e v e n   F r o e l k e 2 I 0 I I I 32 0 0   6 3 r d   A v e   N   S i n g l e   F a m i l y R e n e w a l A d e d a m o l a   O g u n d i p e 1 I 0 I I I 59 3 1   Z e n i t h   A v e   N   S i n g l e   F a m i l y R e n e w a l I H 2   P r o p e r t y   I l l i n o i s   L P 5 II I 0 I I I I I I 53 0 0   F r a n c e   A v e   N   Si n g l e   F a m i l y R e n e w a l I H 2   P r o p e r t y   I l l i n o i s   L P 9 I V 0 I V I I I 56 0 1   C a m d e n   A v e   N   Si n g l e   F a m i l y R e n e w a l M i k e   P e d e r s o n / W e s t   P r o p e r t i e s 0 I 0 I I I 72 1 8   K y l e   A v e   N   Si n g l e   F a m i l y R e n e w a l P r o s p e r o u s   P r o p e r t i e s   L L C 0 I 0 I I 71 1 0   R i v e r d a l e   R d S i n g l e   F a m i l y R e n e wa l J a m e s   N e l s o n   /   A C R   H o m e s 1 I 0 I I I I *  C F S   =   C a l l s   F o r   S e r v i c e   f o r   R e n ew a l   L i c e n s e s   O n l y   ( I n i t i a l   L i ce n s e s   a r e   n o t   a p p l i c a b l e   t o   c a ll s   f o r   s e r v i c e   a n d   w i l l   b e   l i s t ed   N / A . ) **   L i c e n s e   T y p e   B e i n g   I s s u e d   T y p e   I I   =   2   Y e a r             T y p e   II I   =   1   Y e a r ** *   I n i t i a l   l i c e n s e s   w i l l   n o t   s h o w   a   p r e v i o u s   l i c e n s e   t y p e Al l   p r o p e r t i e s   a r e   c u r r e n t   o n   C i t y   u t i l i t i e s   a n d   p r o p e r t y   t a x e s Re n t a l   L i c e n s e s   f o r   C o u n c i l   Ap p r o v a l   o n   J a n u a r y   2 8 ,   2 0 1 9 COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Doran C ote, P ublic Works Director S UBJ EC T:R esolution Amending S pecial Assessment Levy R oll Nos . 19775 and 19776 to P rovide for the Deferral of S pecial Assessments Requested Council Action: - M otion to approve a resolution amending S pecial Assessment L evy R oll N os. 19775 and 19776 to provide for the deferral of special assessments. Background: O n Dec ember 11, 2017, the C ity C ouncil by R es olution 2017-205, approved S pec ial As s es s ment Levy R oll Nos . 19775 and 19776 for the F irehous e P ark Area S treet and S torm Drainage Improvements, P rojec t Nos . 2018-01 and 02. T he attached resolution amends the res pective levy rolls to provide for the deferral of s pecial as s es s ments on a property where the qualifying pers on is eligible bec ause they are at least 65 years of age or older, or permanently disabled and whos e household meets c ertain financ ial limitations . T he C ity of Brooklyn C enter c alculates and levies s pecial as s es s ments in ac cordance with S ection 2.10 of the C ity C ounc il C ode of P olic ies . T his doc ument outlines the proc es s and proc edures within the C ity’s S pec ial As s es s ment P olic y for funding of public improvement projects . S ubsec tion 4 of the S pec ial As s es s ment P olicy provides for a program to defer a portion of the s pecial as s es s ments for qualifying persons under the provisions of Minnesota S tatutes 435.193 through 435.195. A copy of s ubsec tion 4 of the S pec ial As s es s ment P olicy is attached to this memorandum. T he C ity received an applic ation for deferral of s pecial as s es s ments that met the required s tandards to qualify under the attached S pec ial As s es s ment P olic y s tandards . T his property is : 6707 C amden Avenue N T he applic ant provided income tax doc umentation meeting “very low inc ome” limits establis hed by HUD. Budget Issues: T he proposed s pecial as s es s ment deferral for said property totals $3,837.40 ($2,951.77 for street and $885.60 for storm drainage). T he amount to be c ertified for said property totals $1,821.60 ($1,401.10 for street and $420.39 for storm). T he total amount of spec ial assessments previous ly levied was $2,001,844.28. T he net reduc tion in short-term projec t revenue of less than one percent due to the proposed deferment does not c reate a subs tantial funding c onc ern bas ed on an analysis of the project c os ts to date. S trategic Priorities and Values: Key Transportation Inves tments Member introduced the following resolution and moved its adoption: RESOLUTION NO. _____________ RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 19775 AND 19776 TO PROVIDE FOR THE DEFERRAL OF SPECIAL ASSESSMENTS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met, heard and passed upon all objections to the proposed Special Assessment Levy Roll Nos.19775 and 19776 for the Firehouse Park Area Street and Strom Drainage Improvements, Project Nos. 2018-01 and 02; WHEREAS, Special Assessment Levy Roll Nos.19775 and 19776 were approved by the City Council on December 11, 2017; and WHEREAS, the City Council has established a program to defer a portion of the special assessments of qualifying persons who are at least 65 years of age or older or who are retired due to permanent and total disability whose households meet certain financial limitations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the following property is eligible to defer a portion of their special assessment for Improvement Project Nos. 2018-01 and 02, therefore amending Special Assessment Levy Roll Nos. 19775 and 19776 as noted below. Special Assessment Levy Roll No. 19775 is hereby amended to reduce the previous amount of $4,353 from the following assessments to the new amount as noted: Pid No. Levy Amount DeferredAmount Interest Rate (%) 36-119-21-21-0098 $1,401.10 $2,951.77 4.0 Special Assessment Levy Roll No. 19776 is hereby amended to reduce the previous amount of $1,306 from the following assessments to the new amount as noted: PID No. Levy Amount DeferredAmount Interest Rate (%) 36-119-21-21-0098 $420.39 $885.60 4.0 February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. SECTION II – GENERAL POLICIES City Council Code of Policies City of Brooklyn Center 05/09/11 Page 218 4. Assessment Deferral Program There shall exist a program to defer a portion of the special assessments of qualifying persons under the provisions of Minnesota Statutes 435.193 through 435.195. Said program shall defer the payment of a portion of certified special assessments by property owners who are at least 65 years of age or older or who are retired due to permanent and total disability whose households meet certain financial characteristics. A. Eligibility 1. The property upon which the assessment is deferred must be homesteaded; 2. The property is owned by a person at least 65 years of age on January 1st of the year in which payment of the first installment of the subject assessment levy is due; or is owned by a person who is retired due to permanent and total disability. 3. The applicant must have a "financial hardship" defined as: a. An annual income for the applicant’s household size which is at or below the “Very Low Income” limit established annually by HUD for the Minneapolis and St. Paul Metropolitan Area; and b. The aggregate total of special assessment installments from previously existing special assessment levies plus the first year of the current levy will exceed 1 1/2 percent of the applicant's annual income. B. Calculation 1. The portion of the current levy which will be deferred will be that portion of the levy against the applicant's property which requires a first year installment payment which, when added to the applicant's annual payments from previously existing special assessment levies, would result in an aggregate total of special assessment installments totaling more than 1 1/2 percent of the applicant's annual income. The portion of the current levy which can be paid without aggregating total installments above 1 1/2 percent of the applicant's annual income shall not be deferred. 2. Special assessments levied due to the applicant's failure-to-pay charges for City services or failure to comply to City codes (i.e. delinquent utility assessments, assessments for weed removals, assessments for nuisance abatement, etc.) shall not be deferred, and installment payments for existing levies for such services shall not be included in calculating the maximum 1 1/2 percent aggregate payment. SECTION II – GENERAL POLICIES City Council Code of Policies City of Brooklyn Center 05/09/11 Page 219 C. Interest Simple interest at the rate of that particular assessment levy shall be added to the deferred assessment, calculated from the date interest started to accrue on the original levy (usually the October 1 immediately following the certification date) to the date of payment of the deferred portion of the assessment. D. Termination The option to defer the payment of special assessments shall terminate and all amount accumulated plus applicable interest, shall become due upon the occurrence of one of the following events: 1. The death of the owner, provided that the spouse is otherwise not eligible for the benefits. 2. The sale, transfer, or subdivision of the property or any part thereof. 3. If the property should for any reason lose its homestead status. 4. The City Council determines that a hardship no longer exists. Reference: City Council Resolution Nos. 2005-17; 2001-122; 2000-195; 97-214; 97-118; 94- 274; 93-49; 90-138; 90-137; 85-34; 84-175; 83-190; 82-226; 81-244; 80-292 COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Doran C ote, P ublic Works Director S UBJ EC T:R esolution Authorizing P rimary C ontract for C ontract C oordination, MnDO T C ommunity R oadside Landsc ape P artnership P rogram Requested Council Action: - M otion to approve a resolution authorizing primary contact for contract coordination, M n D O T C ommunity R oadside L andscape P artnership P rogram Background: In May 2017, C ity staff was approac hed by a representative from F ellows hip Baptis t C hurch, 5840 Lilac Drive, to assist with beautifying the churc h by landsc aping the s mall median strip between their parking lot and Lilac Drive. T his property is actually MnDO T right-of-way so the c hurch representatives contac ted MnDO T who referred them to the MnDO T ’s C ommunity R oads ide Lands caping P artners hip P rogram. T his program is des igned to provide technic al and financ ial assistanc e to c ommunities that are interested in landsc aping state highway rights-of-way. T his is a reimburs ement program, not a grant and is limited to $10,000 to $12,000 per c ommunity per year. T he program has four goals : (1) roadside beautification, (2) c ommunity improvement, (3) environmental stewardship and (4) c ommunity engagement. F unds awarded under this program mus t be us ed for roads ide lands caping located on state trunk highway rights-of-way with fee or eas ement title. C omponents that support the goals of the program include, but are not limited to, the following: - Trees, shrubs, vines, perennial groundc overs, wildflowers and grasses. - S oil amendments, herbicides, edging, weed fabric, wood fiber blanket, mulch (wood c hip, roc k or other approved types ), rodent protection, staking and guying, gator bags and s eedling shelters. C omponents that s upport the goals of the program, whic h MnDO T can help design and locate, but are not funded by MnDO T ’s Landsc ape P artnership P rogram are: - C ommunity entranc e monuments. - Annual flowers, hanging baskets and bulbs. - R etaining walls, walkways, planters, benches , lighting, irrigation sys tems, bic yc le rac ks, etc. S inc e May 2018, s taff has been working with MnDO T on lands caping plans for the Lilac Drive boulevard and other areas along Trunk Highway (T H) 100 where the roads ide is rather barren. T he goal is the beautific ation of the entire corridor. T he c onc ept plans MnDO T developed builds on the lands cape theme along other stretc hes of T H 100 that have been improved under this program in other c ommunities, most notably R obbins dale. T he plans that have been developed (c opy attached) exceed the funding available under this program s o staff has propos ed to MnDO T that the project be s plit over four years. T he Lilac Drive boulevard in front of the churc h will be done in the third or fourth year due to other C ity cons truction projects in the area that will likely dis turb the boulevard. T he next step in MnDO T ’s program process is for the C ity C ouncil to authorize a primary c ontact for contrac t coordination. T his person is then res ponsible for making formal application for the funds , negotiating a Municipal Agreement and being the primary c ontact for project adminis tration. T he attached resolution identifies Doran C ote, P ublic Works Director, as the primary c ontact. Budget Issues: T he total es timated projec t cost is $39,181. MnDO T may provide funding up to $10,000 to $12,000 per year for materials and supplies and the C ity, c hurch, or other community organizations or volunteers are as ked to provide the labor to install the materials. T he propos ed first phas e would be as s hown on S heet No. 6 of the attached plans at John Martin Drive. T he es timated c os t for this phase is $10,996.50. S trategic Priorities and Values: Enhanc ed C ommunity Image Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION AUTHORIZING PRIMARY CONTACT FOR CONTRACT COORDINATION, MNDOT COMMUNITY ROADSIDE LANDSCAPE PARTNERSHIP PROGRAM WHEREAS, MnDOT’s Community Roadside Landscape Partnership Program is designed to provide technical and financial assistance to communities that are interested in landscaping state highway rights-of-way.; and WHEREAS, MnDOT’s program requires that the City Council authorizes a primary contact for contract coordination. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, act as the sponsoring unit for the project identified as State Project 2755-969 (T.H. 100) to be conducted during the period of February 11, 2019, through December 31, 2019 BE IT FURTHER RESOLVED that Doran Cote, Public Works Director, is hereby authorized to apply to MnDOT for funding of this project on behalf of the City of Brooklyn Center. February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. XC XC XC XC XC XC XC XC XC X C X C X C X C X C X C XC XC XC XC XC XC XC XC XC X C X C X C X C X C X C XC XC XC XC XC XC XC XC XC XC X C X C X C X C X C X C X C X C X C X C X C XC XC XC XC XC XC XC XC XC XC XC X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C XC X C X C X C XC XC XC XC XC XC XC XC XC X C X C XC XCX C XC XC XC X C X C X C X C X C X C X C X C X C X C XC XC X C XC X C XC XC XC XC XC XC X C X C X C X C X C X C X C X C X C X C X C X C XC XC XC XC XC XC XC CB CB P P P P P P P P P X C XW XW X C X C XC XC XC XC XCXCXCXCXC XC XC XC XC XC XC XC X C X C XC X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C XC XC XC X C X C X C X C CB CB CB WALL WALL WALL X C WALL WALL CB WALL WALL WALL WALL PPP P P P P P P P P P P P P P P X C X C X C X C X C X C X C X C X C X C X C X C XC XC XC XC XC X C X C X C X C XC XC XC X C XC X C X C X C X C X C X X X X X XC X X X X X X X X CB CB CB CB X C X C XC XC XC XC XC WALL X C X C X C XC XC XC XC XCXC X C X C X C X C X C X C WALL WALL P P P PC. 386+84.04 P C . 3 8 6 + 8 5 . 7 3 360 365 370 375 380 385 360 365 370 375 380 385 390 T.H. 100 J O H N M A R TI N D R LILAC DRIVE BASS LAKE RD BROOKLYN CENTER LIC. NO. SHEET NO. 4 SHEET NO. 5 SHEET NO. 6 SHEET NO. 7 10/16/2018 1:50:13 PM DATE PRINTED:TIME PRINTED:PROJECT MANAGER DRAWN BY CHECKED BY PHILIP ZENGE DENNIS MOLINE TODD CARROLL SIGNATURE LICENSED PROFESSIONAL LANDSCAPE ARCHITECT DATE $License_number$ SHEET NO.OF SHEETS10 GENERAL LAYOUT 2STATE PROJECT 2755-969 (T.H. 100) OFFICE OF ENVIRONMENTAL STEWARDSHIP ENV. PLANNING AND DESIGN UNIT TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155-1899 (T.H. 100)385+00STA. END S.P.2755-969 SCALE IN FEET 200 (T.H. 100)364+00STA. BEGIN S.P.2755-969 XC XC X C X C XC XC X C X C X C X C X C X C X C XCXC XC CB CUL ENDP P P P P P P P 840 8408 4 0 8 4 0 840 8 4 5 845 845 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 845 8 4 5 8 4 5 845 8 4 5 8 4 5 850 8 5 0 8 5 0 8 5 0 8 5 0 850 850 8 5 0 850 850 8 5 0 8 5 0 8508 5 5 8 5 5 855 855 8 5 5 8 5 5855 8 5 5 8 5 5 8 5 5 855 8 5 5 8 6 0 8 6 0 8 6 0 8 6 0 865 365 370 365T.H. 100 SOUTHBOUND T.H. 100 NORTHBOUND Ht._B&B (1) BHS_5' BA S S LAKE ROAD LIC. NO. (27) AWV_18" Ht._Cont. (3) PRC_1.25" Cal._Cont. (18) CRD_18" Ht._Cont. (5) MNJ_18" Ht._Cont. (1) BHS_5' Ht._B&B (2) RVB_1.25" Cal._Cont. (5) MNJ_18" Ht._Cont. (15) STS_18" Ht._Cont. (7) CPL_18" Ht._Cont. (15) STS_18" Ht._Cont. (5) MNJ_18" Ht._Cont. (1) PRC_1.25" Cal._Cont. (1) RVB_1.25" Cal._Cont. (5) MNJ_18" Ht._Cont. (1) SSC_1.25" Cal._Cont. (24) CRD_18" Ht._Cont. (2) PRC_1.25" Cal._Cont. (17) AWV_18" Ht._Cont. (2) AGS_1.25" Cal._Cont. (1) SKH_1.25" Cal._Cont. (13) CMN_18" Ht._Cont. (3) AUP_5' Ht._B&B (9) CPL_18" Ht._Cont. (2) AGS_1.25" Cal._Cont. (2) SSC_1.25" Cal._Cont. (13) CPL_18" Ht._Cont. (15) CPL_18" Ht._Cont. (13) CMN_18" Ht._Cont. (3) BHS_5' Ht._B&B (1) LLL_1.25" Cal._B&B (1) BHS_5' Ht._B&B (5) CPL_18" Ht._Cont. (15) STS_18" Ht._Cont. (3) PRC_1.25" Cal._Cont. (5) MNJ_18" Ht._Cont. (1) AUP_5' Ht._B&B (11) CPL_18" Ht._Cont. Cal._Cont. (2) AGS_1.25" E N T R Y R A M P T O T .H . 1 0 0 S O U T H B O U N D (22) AWV_18" Ht._Cont. Cal._Cont. (2) AGS_1.25" Cal._Cont. (2) SSC_1.25" COST ESTIMATE PLANT MATERIAL COST KEY SPECIES UNIT QUANT.PLANT COST PER TOTAL AUP_5'PINE, AUSTRIAN TREE 4 $192.00 $768.00 BHS_5'SPRUCE, BLACK HILLS TREE 6 $192.00 $1,152.00 RVB_1.25''BIRCH, RIVER TREE 3 $152.00 $456.00 SKH_1.25''HONEYLOCUST, SKYLINE TREE 1 $152.00 $152.00 LLL_1.25''LINDEN, LITTLELEAF TREE 1 $152.00 $152.00 PRC_1.25''CRABAPPLE, PRAIRIE FIRE TREE 9 $193.00 $1,737.00 SSC_1.25''CRABAPPLE, SPRING SNOW TREE 5 $193.00 $965.00 AGS_1.25''SERVICEBERRY, ALLEGHENY TREE 8 $193.00 $1,544.00 MNJ_18''JUNIPER, MANEY SHRUB 25 $27.00 $675.00 CRD_18''DOGWOOD, CARDINAL RED OSIER SHRUB 42 $22.50 $945.00 AWV_18''VIBURNUM, ARROWWOOD SHRUB 66 $22.50 $1,485.00 CPL_18''LILAC, COMMON PURPLE SHRUB 60 $22.50 $1,350.00 CMN_18''NINEBARK, COMMON SHRUB 26 $22.50 $585.00 STS_18''SUMAC, STAGHORN SHRUB 45 $22.50 $1,012.50 PLANT MATERIAL COST $12,978.50 NON-PLANT MATERIAL COST COMPOST GRADE 2 CU YD 98.5 $25.00 $2,462.50 MULCH MATERIAL TYPE 6 CU YD 98.5 $25.00 $2,462.50 RODENT PROTECTION EACH 31 $25.00 $775.00 NON-PLANT MATERIAL COST $5,700.00 TOTAL COST $18,678.50 10/16/2018 1:50:14 PM DATE PRINTED:TIME PRINTED:PROJECT MANAGER DRAWN BY CHECKED BY PHILIP ZENGE DENNIS MOLINE TODD CARROLL SIGNATURE LICENSED PROFESSIONAL LANDSCAPE ARCHITECT DATE $License_number$ SHEET NO.OF SHEETS10 LANDSCAPE PLAN 4STATE PROJECT 2755-969 (T.H. 100) OFFICE OF ENVIRONMENTAL STEWARDSHIP ENV. PLANNING AND DESIGN UNIT TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155-1899 SCALE IN FEET 50 XC XC XC XC XC X C X C CB CUL END CUL END CUL END CUL END CUL END CUL END P XC XC XC XC XCXCXCXCXC CUL END CUL END PPP P P 8 4 0 8 4 5 8 4 5 845 8 4 5 845 8 4 5 845 8 4 5 8 4 5 8 4 5 8 4 5 845 8 4 5 8 4 5 8 4 5 845 8 4 5 845 845 845 845 845 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 850850 8 5 0 8 5 0 8 5 5 8 5 5 8 5 5 8 5 5 8 5 5 855 855 855 855 8 5 5 8 5 5 8 5 5 8 6 0 8 6 0 8 6 0 860 860 860 8 6 0 8 6 0 8 6 0 8 6 0 865 8 6 5 370 375 T.H. 100 SOUTHBOUND T.H. 100 NORTHBOUND J O H N M A R TI N D RI V E (35) AWV_18" Ht._Cont. (17) CMN_18" Ht._Cont. (19) MNJ_18" Ht._Cont. (19) CPL_18" Ht._Cont. (15) STS_18" Ht._Cont. (3) PRC_1.25" Cal._Cont. (20) CMN_18" Ht._Cont. (15) STS_18" Ht._Cont. (3) SSC_1.25" Cal._Cont. (37) CPL_18" Ht._Cont. LIC. NO. ENTRY RAMP TO T.H. 100 NORTHBOUND EXIT RAMP FROM T.H. 100 SOUTHBOUND BASS LAKE RD FRONTAGE ROAD COST ESTIMATE PLANT MATERIAL COST KEY SPECIES UNIT QUANT.PLANT COST PER TOTAL PRC_1.25''CRABAPPLE, PRAIRIE FIRE TREE 3 $193.00 $579.00 SSC_1.25''CRABAPPLE, SPRING SNOW TREE 3 $193.00 $579.00 MNJ_18''JUNIPER, MANEY SHRUB 19 $27.00 $513.00 AWV_18''VIBURNUM, ARROWWOOD SHRUB 35 $22.50 $787.50 CPL_18''LILAC, COMMON PURPLE SHRUB 56 $22.50 $1,260.00 CMN_18''NINEBARK, COMMON SHRUB 37 $22.50 $832.50 STS_18''SUMAC, STAGHORN SHRUB 30 $22.50 $675.00 PLANT MATERIAL COST $5,226.00 NON-PLANT MATERIAL COST COMPOST GRADE 2 CU YD 57 $25.00 $1,425.00 MULCH MATERIAL TYPE 6 CU YD 57 $25.00 $1,425.00 RODENT PROTECTION EACH 6 $25.00 $150.00 NON-PLANT MATERIAL COST $3,000.00 TOTAL COST $8,226.00 10/16/2018 1:50:16 PM DATE PRINTED:TIME PRINTED:PROJECT MANAGER DRAWN BY CHECKED BY PHILIP ZENGE DENNIS MOLINE TODD CARROLL SIGNATURE LICENSED PROFESSIONAL LANDSCAPE ARCHITECT DATE $License_number$ SHEET NO.OF SHEETS10 LANDSCAPE PLAN 5STATE PROJECT 2755-969 (T.H. 100) OFFICE OF ENVIRONMENTAL STEWARDSHIP ENV. PLANNING AND DESIGN UNIT TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155-1899 SCALE IN FEET 50 X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C X C XC CB X C P P P P P 845 845 8 4 5 8 4 5 845 845 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 845 8 4 5 8 4 5 8 4 5 8 4 5 845 845 845 8 4 5 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8508 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 0 8 5 5 8 5 5 8 5 5 8 5 5 8 5 5 8 6 0 8 6 0 375 Ht._Cont. (14) AWV_18" Cal._Cont. (1) SSC_1.25" T.H. 100 SOUTHBOUND T.H. 100 NORTHBOUND J O H N M A R TI N D RI V E FRONTAGE ROAD (15) CRD_18" Ht._Cont. (1) LLL_1.25" Cal._B&B (11) CPL_18" Ht._Cont. (1) ABM_1.25" Cal._Cont. (2) SSC_1.25" Cal._Cont. (5) AWV_18" Ht._Cont. (21) AWV_18" Ht._Cont. (3) AGS_1.25" Cal._Cont. (1) SKH_1.25" Cal._Cont. (3) AUP_5' Ht._B&B (1) SSC_1.25" Cal._Cont. (15) STS_18" Ht._Cont. (15) STS_18" Ht._Cont. (3) BHS_5' Ht._B&B (10) CPL_18" Ht._Cont. (5) MNJ_18" Ht._Cont. (15) AWV_18" Ht._Cont. (2) AGS_1.25" Cal._Cont. (5) MNJ_18" Ht._Cont. (9) CPL_18" Ht._Cont. (15) CRD_18" Ht._Cont. (1) ACE_1.25" Cal._Cont. (3) PRC_1.25" Cal._Cont. (5) MNJ_18" Ht._Cont. LIC. NO. (1) ACE_1.25" Cal._Cont. R A M P COST ESTIMATE PLANT MATERIAL COST KEY SPECIES UNIT QUANT.PLANT COST PER TOTAL AUP_5'PINE, AUSTRIAN TREE 3 $192.00 $576.00 BHS_5'SPRUCE, BLACK HILLS TREE 3 $192.00 $576.00 ACE_1.25''ELM, ACCOLADE TREE 2 $152.00 $304.00 SKH_1.25''HONEYLOCUST, SKYLINE TREE 1 $152.00 $152.00 LLL_1.25''LINDEN, LITTLELEAF TREE 1 $152.00 $152.00 ABM_1.25''MAPLE, AUTUMN BLAZE TREE 2 $152.00 $304.00 PRC_1.25''CRABAPPLE, PRAIRIE FIRE TREE 3 $193.00 $579.00 SSC_1.25''CRABAPPLE, SPRING SNOW TREE 4 $193.00 $772.00 AGS_1.25''SERVICEBERRY, ALLEGHENY TREE 5 $193.00 $965.00 MNJ_18''JUNIPER, MANEY SHRUB 15 $27.00 $405.00 CRD_18''DOGWOOD, CARDINAL RED OSIER SHRUB 30 $22.50 $675.00 AWV_18''VIBURNUM, ARROWWOOD SHRUB 55 $22.50 $1,237.50 CPL_18''LILAC, COMMON PURPLE SHRUB 30 $22.50 $675.00 STS_18''SUMAC, STAGHORN SHRUB 30 $22.50 $675.00 PLANT MATERIAL COST $7,471.50 NON-PLANT MATERIAL COST COMPOST GRADE 2 CU YD 60 $25.00 $1,500.00 MULCH MATERIAL TYPE 6 CU YD 60 $25.00 $1,500.00 RODENT PROTECTION EACH 21 $25.00 $525.00 NON-PLANT MATERIAL COST $3,525.00 TOTAL COST $10,996.50Cal._Cont. (1) ABM_1.25" 10/16/2018 1:50:18 PM DATE PRINTED:TIME PRINTED:PROJECT MANAGER DRAWN BY CHECKED BY PHILIP ZENGE DENNIS MOLINE TODD CARROLL SIGNATURE LICENSED PROFESSIONAL LANDSCAPE ARCHITECT DATE $License_number$ SHEET NO.OF SHEETS10 LANDSCAPE PLAN 6STATE PROJECT 2755-969 (T.H. 100) OFFICE OF ENVIRONMENTAL STEWARDSHIP ENV. PLANNING AND DESIGN UNIT TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155-1899 SCALE IN FEET 50 X C XC X C X C X C X C X C X C X C CB WALL X X X XC X X WALL X C XC XC XC XC XCXC X C X C WALL P P P 8 4 5 8 4 5 8 4 5 8 4 5 845 845 845 845 845 845 845 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 8 4 5 845 845 8 4 5 845 845 8 4 5 PC. 386+84.04 385 385 T.H. 100 NORTHBOUNDT.H. 100 SOUTHBOUND (5) HUJ_18" Ht._Cont. (5) PSH_1.5" Cal._Cont. (5) HUJ_18" Ht._Cont. FRONTAGE ROAD K N O X A V E N PEDESTRIAN BRIDGE LIC. NO. LILAC DRIVE R A M P F R O M S U M M I T D R N 1) RODENT PROTECTION NOT REQUIRED AROUND PRAIRIE SENTINEL HACKBERRY. NOTE: COST ESTIMATE PLANT MATERIAL COST KEY SPECIES UNIT QUANT.PLANT COST PER TOTAL PSH_1.25''HACKBERRY, PRAIRIE SENTINEL TREE 5 $152.00 $760.00 HUJ_18''JUNIPER, HUGHES SHRUB 10 $27.00 $270.00 PLANT MATERIAL COST $1,030.00 NON-PLANT MATERIAL COST COMPOST GRADE 2 CU YD 5 $25.00 $125.00 MULCH MATERIAL TYPE 6 CU YD 5 $25.00 $125.00 NON-PLANT MATERIAL COST $250.00 TOTAL COST $1,280.00 10/16/2018 1:50:20 PM DATE PRINTED:TIME PRINTED:PROJECT MANAGER DRAWN BY CHECKED BY PHILIP ZENGE DENNIS MOLINE TODD CARROLL SIGNATURE LICENSED PROFESSIONAL LANDSCAPE ARCHITECT DATE $License_number$ SHEET NO.OF SHEETS10 LANDSCAPE PLAN 7STATE PROJECT 2755-969 (T.H. 100) OFFICE OF ENVIRONMENTAL STEWARDSHIP ENV. PLANNING AND DESIGN UNIT TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155-1899 SCALE IN FEET 50 COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Doran C ote, P ublic Works Director S UBJ EC T:R esolution R ejec ting Bids, Improvement P roject No. 2018-04, 2018 Bridge R ehabilitation Requested Council Action: - M otion to approve a resolution rejecting bids for Improvement P roject N o. 2018-04, 2018 B ridge R ehabilitation Background: Bids for the 2018 Bridge R ehabilitation, P roject No. 2018-04, were rec eived and opened on January 17, 2019. T he bidding res ults are tabulated below: Bidder Total Base Bid G lobal S pecialty C ontractors , Inc. $543,312.00 P C I R oads , LLC $544,317.70 T he updated es timated projec t cost provided by the cons ulting engineer prior to bidding was $330,377.50. Both bids were c onsiderably higher than the es timate. T he C ity’s des ign engineer, T KDA, has evaluated the bids and recommends that the bids be rejected based on bid amounts . S taff will bring forward a project to c omplete the rehabilitation of two bridges this year (F reeway Boulevard and 69th Avenue) and a separate projec t to rehabilitate two bridges next year (S hingle C reek P arkway) which will be bid later this year for c onstruc tion in 2020. Budget Issues: T he low bid amount of $543,312 exc eeds the engineer ’s estimate of $330,377.50. T he total es timated budget in the C apital Improvement P rogram for rehabilitation of four bridges was $226,000 inc luding contingencies, administration, engineering and legal. S trategic Priorities and Values: Key Transportation Inves tments Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION REJECTING BIDS, IMPROVEMENT PROJECT NO. 2018-04, 2018 BRIDGE REHABILITATION WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 2018-04, two bids were received, opened and tabulated by the City Engineer on the 17th day of January, 2019. Said bids were as follows: Bidder Total Base Bid Global Specialty Contractors, Inc. $543,312.00 PCI Roads, LLC $543,317.70 WHEREAS, the bids exceed the available budget for the project; and WHEREAS, the City desires to reduce the project cost and can potentially accomplish this by re-advertising and rebidding the project as two separate projects for completion in subsequent years. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The construction contract bids for Improvement Project No. 2018-04, 2018 Bridge Rehabilitation bids are hereby rejected. The City Clerk shall return all bid securities provided to the City in response to the solicitation of bids for said improvement project. 2. City staff shall proceed to re-advertise to solicit bids for revised Improvement Project No. 2018-04. February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Nate R einhardt, F inance Director S UBJ EC T:R esolution R elating to a Multifamily R ental Housing F acility and the Is s uance of C onduit Hous ing R evenue Bonds under Minnes ota S tatutes , C hapter 462C , as Amended; G ranting P reliminary Approval T hereto; C alling for a P ublic Hearing; Es tablishing C ompliance with C ertain R eimbursement R egulations Under the Internal R evenue C ode of 1986, as Amended; and Taking C ertain O ther Actions with R es pect T hereto (R EE Xerxes Avenue Workforc e) Requested Council Action: - M otion to Approve R esolution R elating to a M ultifamily R ental H ousing F acility and the Issuance of C onduit H ousing R evenue B onds under M innesota S tatutes, C hapter 462 C , as Amended; G ranting P reliminary Approval T hereto; C alling for a P ublic H earing; E stablishing C ompliance with C ertain R eimbursement R egulations U nder the Internal R evenue C ode of 1986, as Amended; and Taking C ertain O ther Actions with R espect T hereto (R E E X erxes Avenue Workforce) Background: R eal Es tate Equities, Inc. has ap p ro ached the C ity of Bro o klyn C enter req uesting authorizatio n fo r is s uance of conduit bonds to finance the ac quisition, cons truction, and equipping of an approximately 128 unit workforce rental housing facility and related amenities loc ated at 5801 Xerxes Avenue North. T he es timated maximum aggregate principal amount of the Bonds to be is s ued to financ e the p ro ject is $19,000,000. R eal Es tate Eq uities has s ubmitted an applic ation fo r c ond uit revenue b o nd projec t financing along with the applicable fee. C ity s taff and bond atto rney have reviewed the applic ation and c onc ur that meets the c riteria s et forth in the C ity’s c onduit debt administrative guidelines . If the resolution is approved a public hearing will be held at a subs equent C ity C ounc il meeting. A brief pres entation on the process will be prepared and pres ented as an introduc tion to the public hearing. Budget Issues: T he total administrative fee that the C ity will receive for the is s uance will be approximately $95,000. T he Bonds will not cons titute a charge, lien, or encumbranc e, legal or equitable, upon any property of Brooklyn C enter. T he issuanc e of the Bonds will not affec t the C ity’s credit rating. S trategic Priorities and Values: Targeted R edevelopment 554008v3 JSB BR291-395 Council Member introduced the following resolution and moved its adoption: RESOLUTION _______ RELATING TO A MULTIFAMILY RENTAL HOUSING FACILITY AND THE ISSUANCE OF CONDUIT HOUSING REVENUE BONDS UNDER MINNESOTA STATUTES, CHAPTER 462C, AS AMENDED; GRANTING PRELIMINARY APPROVAL THERETO; CALLING FOR A PUBLIC HEARING; ESTABLISHING COMPLIANCE WITH CERTAIN REIMBURSEMENT REGULATIONS UNDER THE INTERNAL REVENUE CODE OF 1986, AS AMENDED; AND TAKING CERTAIN OTHER ACTIONS WITH RESPECT THERETO (REE XERXES AVENUE WORKFORCE HOUSING PROJECT) NOW, THEREFORE, BE IT RESOLVED by the City Council (the “Council”) of the City of Brooklyn Center, Minnesota (the “City”), as follows: Section 1. Recitals. (a) The City is a home rule charter city and political subdivision duly organized and existing under the Constitution and laws of the State of Minnesota. (b) Pursuant to Minnesota Statutes, Chapter 462C, as amended (the “Act”), the City is authorized to carry out the public purposes described in the Act by providing for the issuance of revenue bonds to provide funds to finance or refinance multifamily rental housing developments located within the City. (c) Real Estate Equities, Inc. (or a limited partnership or other entity to be formed thereby or affiliated therewith the “Borrower”), has proposed that the City issue its revenue bonds, pursuant to the Act, in an aggregate principal amount not to exceed $19,000,000, in one or more series at one time or from time to time (the “Bonds”). (d) The proceeds of the Bonds are proposed to be loaned by the City to the Borrower to be applied by the Borrower to (i) finance the acquisition, construction, and equipping of an approximately 128 unit workforce rental housing facility and related amenities to be located on the southern portion of the property at 5801 Xerxes Avenue North in the City (the “Project”); (ii) fund one or more reserve funds to secure the timely payment of the Bonds, if necessary; (iii) pay interest on the Bonds during the construction of the Project, if necessary; and (iv) pay the costs of issuing the Bonds. (e) As a condition to the issuance of the Bonds, the City must adopt a housing program providing the information required by Section 462C.03, subdivision 1a of the Act (the “Housing Program”). (f) Prior to the issuance of the Bonds, a public hearing will be held and notice of the public hearing will be published in accordance with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”) and Section 462C.04, subdivision 2 of the Act. (g) Under Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of Minnesota. An application for such an allocation must be made pursuant to the requirements of Minnesota Statutes, Chapter 474A, as amended (the “Allocation Act”) and preliminary approval of the issuance of the Bonds by the Council is sufficient to authorize the submission of an 554008v3 JSB BR291-395 application to the State of Minnesota for an allocation of bonding authority with respect to the Bonds to finance the Project. Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to date, the Council hereby makes the following preliminary findings, determinations, and declarations: (a) The Project consists of the acquisition, construction, and equipping of a multifamily rental housing development designed and intended to be used for rental occupancy. (b) The proceeds of the Bonds will be loaned to the Borrower and the proceeds of the loan will be applied to: (i) the acquisition, construction, and equipping of the Project; (ii) the funding of one or more reserve funds to secure the timely payment of the Bonds, if necessary; (iii) the payment of interest on the Bonds during the construction of the Project, if necessary; and (iv) the payment of the costs of issuing the Bonds. The City will enter into one or more loan agreements between the City and the Borrower requiring loan repayments from the Borrower in amounts sufficient to repay the loan when due and requiring the Borrower to pay all costs of maintaining and insuring the Project, including taxes thereon. (c) In preliminarily authorizing the issuance of the Bonds and the financing of the acquisition, construction, and equipping of the Project and related costs, the City’s purpose is to further the policies of the Act. (d) The Bonds will be special, limited obligations of the City payable solely from the revenues pledged to the payment thereof under the loan agreements (or other revenue agreement) referred to above, and will not be a general or moral obligation of the City and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 3. Public Hearing. The City Council will conduct a public hearing on the Housing Program, the Project, and the issuance of the Bonds by the City at a regular or special meeting on a date to be determined by the City staff for which proper notice may be given as provided below. Notice of such hearing (the “Public Notice”) will be published as required by Section 462C.04, subdivision 2 of the Act and Section 147(f) of the Code. The City Clerk of the City is hereby authorized and directed to publish the Public Notice, in substantially the form attached hereto as EXHIBIT A as required by Section 462C.04. At the public hearing, reasonable opportunity will be provided for interested individuals to express their views, both orally and in writing, on the Project, the Housing Program, and the proposed issuance of the Bonds. Section 4. Housing Program. Kennedy & Graven, Chartered, acting as bond counsel with respect to the Project and the Bonds (“Bond Counsel”) shall prepare and submit to the Metropolitan Council for its review a draft Housing Program to authorize the issuance by the City of up to approximately $19,000,000 in revenue bonds in one or more series to finance the acquisition, construction, and equipping of the Project by the Borrower. Section 5. Submission of an Application for an Allocation of Bonding Authority. The City Council hereby authorizes the submission of an application for allocation of bonding authority pursuant to Section 146 of the Code and the Allocation Act in accordance with the requirements of the Allocation Act. The Mayor of the City or the City Manager and Bond Counsel are hereby authorized and directed to take all actions, in cooperation with the Borrower, as are necessary to submit an application for an allocation of bonding authority to Minnesota Management & Budget. 554008v3 JSB BR291-395 Section 6. Preliminary Approval. The City Council hereby provides preliminary approval to the issuance of the Bonds in the approximate aggregate principal amount of up to $19,000,000 to finance all or a portion of the costs of the Project pursuant to the Housing Program of the City, subject to: (i) review of the Housing Program by the Metropolitan Council; (ii) a public hearing as required by the Act and Section 147(f) of the Code; (iii) receipt of an allocation of the bonding authority from the State of Minnesota; (iv) final approval following the preparation of bond documents; and (v) final determination by the City Council that the financing of the Project and the issuance of the Bonds are in the best interests of the City. Section 7. Reimbursement of Costs under the Code. (a) The United States Department of the Treasury has promulgated regulations governing the use of the proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City or the Borrower for project expenditures paid prior to the date of issuance of such bonds. Those regulations (Treasury Regulations, Section 1.150-2) (the “Regulations”) require that the City adopt a statement of official intent to reimburse an original expenditure not later than 60 days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within 18 months after the later of: (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event more than 3 years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the Bonds. (b) To the extent any portion of the proceeds of the Bonds will be applied to expenditures with respect to the Project, the City reasonably expects to reimburse the Borrower for the expenditures made for costs of the Project from the proceeds of the Bonds after the date of payment of all or a portion of such expenditures. All reimbursed expenditures shall be capital expenditures, costs of issuance of the Bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also qualifying expenditures under the Act. Based on representations by the Borrower, other than (i) expenditures to be paid or reimbursed from sources other than the Bonds, (ii) expenditures permitted to be reimbursed under prior regulations pursuant to the transitional provision contained in Section 1.150-2(j)(2)(i)(B) of the Regulations, (iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150-2(f)(2) of the Regulations, or (iv) expenditures in a “de minimis” amount (as defined in Section 1.150-2(f)(1) of the Regulations), no expenditures with respect to the Project to be reimbursed with the proceeds of the Bonds have been made by the Borrower more than 60 days before the date of adoption of this resolution of the City. (c) Based on representations by the Borrower, as of the date hereof, there are no funds of the Borrower reserved, allocated on a long term-basis, or otherwise set aside (or reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside), to provide permanent financing for the expenditures related to the Project to be financed from proceeds of the Bonds, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the budgetary and financial circumstances of the Borrower as they exist or are reasonably foreseeable on the date hereof. Section 8. Costs. The Borrower will pay the administrative fees of the City and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the Project and the issuance of the Bonds, whether or not the Bonds are issued. Section 9. Commitment Conditional. The adoption of this resolution does not constitute a guarantee or a firm commitment that the City will issue the Bonds as requested by the Borrower. If, as a 554008v3 JSB BR291-395 result of information made available to or obtained by the City during its review of the Project, it appears that the Project or the issuance of Bonds to finance or refinance the costs thereof is not in the public interest or is inconsistent with the purposes of the Act, the City reserves the right to decline to give final approval to the issuance of the Bonds. The City also retains the right, in its sole discretion, to withdraw from participation and accordingly not issue the Bonds should the City Council, at any time prior to the issuance thereof, determine that it is in the best interests of the City not to issue the Bonds or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents for the transaction. Section 10. Effective Date. This Resolution shall be in full force and effect from and after its passage. February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _______________________ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. A-1 554008v3 JSB BR291-395 EXHIBIT A NOTICE OF PUBLIC HEARING ON A HOUSING PROGRAM AND THE ISSUANCE OF CONDUIT REVENUE BONDS FOR A MULTIFAMILY HOUSING PROJECT (REE XERXES AVENUE WORKFORCE HOUSING PROJECT) NOTICE IS HEREBY GIVEN that the City Council of the City of Brooklyn Center, Minnesota (the “City”) will conduct a public hearing on Monday, __________, 2019 at 7:00 p.m., or as soon thereafter as the matter may be heard, at the City Hall at 6301 Shingle Creek Parkway in the City on a proposal of Real Estate Equities, Inc. (or a limited partnership or other entity to be formed thereby or affiliated therewith the “Borrower”) that the City finance the acquisition, construction, and equipping of certain rental housing developments, hereinafter described, by the issuance of conduit revenue bonds or other obligations (the “Bonds”) pursuant to Minnesota Statutes, Chapter 462C, as amended, and that the City adopt a housing program for such bonds. The proceeds of the Bonds are proposed to be loaned by the City to the Borrower to be applied by the Borrower to (i) finance the acquisition, construction, and equipping of an approximately 128 unit workforce rental housing facility and related amenities to be located on the southern portion of the property at 5801 Xerxes Avenue North in the City (the “Project”); (ii) fund one or more reserve funds to secure the timely payment of the Bonds, if necessary; (iii) pay interest on the Bonds during the construction of the Project, if necessary; and (iv) pay the costs of issuing the Bonds. The Project will be owned by the Borrower. The estimated maximum aggregate principal amount of the Bonds to be issued to finance the Project is $19,000,000. The Bonds if and when issued will be special, limited obligations of the City, and the Bonds and interest thereon will be payable solely from the revenues and assets pledged to the payment thereof. No holder of any Bond will have the right to compel any exercise of the taxing power of the City to pay the Bonds or the interest thereon, nor to enforce payment against any property of the City except money payable by the Borrower to the City and pledged to the payment of the Bonds. Before issuing the Bonds, the City will enter into an agreement with the Borrower, whereby the Borrower will be obligated to make payments at least sufficient at all times to pay the principal of and interest on the Bonds when due. Following the public hearing the Council will consider a resolution approving a housing program prepared in accordance with the requirements of the Act and granting approval to the issuance of the Bonds. A copy of the housing program will be on file at City Hall, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota 55430, Monday through Friday until the date of the Public Hearing. At the time and place fixed for the Public Hearing, the City Council will give all persons who appear or submit comments in writing to the City Council prior to the hearing, an opportunity to express their views with respect to the proposal. In addition, interested persons may file written comments respecting the proposal with the City to the attention of Nate Reinhardt, City Finance Director at (763) 569-3300 at or prior to said public hearing. Publish _________, 2019. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Nate R einhardt, F inance Director S UBJ EC T:R esolution R elating to a Multifamily R ental Housing F acility and the Is s uance of C onduit Hous ing R evenue Bonds under Minnes ota S tatutes , C hapter 462C , as Amended; G ranting P reliminary Approval T hereto; C alling for a P ublic Hearing; Es tablishing C ompliance with C ertain R eimbursement R egulations Under the Internal R evenue C ode of 1986, as Amended; and Taking C ertain O ther Actions with R es pect T hereto (R EE Xerxes Avenue S enior) Requested Council Action: - M otion to approve R esolution R elating to a M ultifamily R ental H ousing F acility and the Issuance of C onduit H ousing R evenue B onds under M innesota S tatutes, C hapter 462 C , as Amended; G ranting P reliminary Approval T hereto; C alling for a P ublic H earing; E stablishing C ompliance with C ertain R eimbursement R egulations U nder the Internal R evenue C ode of 1986, as Amended; and Taking C ertain O ther Actions with R espect T hereto (R E E X erxes Avenue S enior) Background: R eal Es tate Equities, Inc. has ap p ro ached the C ity of Bro o klyn C enter req uesting authorizatio n fo r is s uance of conduit b o nds to finance the acquis ition, cons tructio n, and eq uipping o f an ap p ro ximately 140 unit senio r rental hous ing fac ility and related amenities located at 5801 Xerxes Avenue North. T he es timated maximum aggregate principal amount of the Bonds to be is s ued to financ e the p ro ject is $19,000,000. R eal Es tate Eq uities has s ubmitted an applic ation fo r c ond uit revenue b o nd projec t financing along with the applicable fee. C ity s taff and bond atto rney have reviewed the applic ation and c onc ur that meets the c riteria s et forth in the C ity’s c onduit debt administrative guidelines . If the resolution is approved a public hearing will be held at a subs equent C ity C ounc il meeting. A brief pres entation on the process will be prepared and pres ented as an introduc tion to the public hearing. Budget Issues: T he total administrative fee that the C ity will receive for the issuanc e will be approximately $95,000. T he Bonds will not cons titute a charge, lien, or encumbranc e, legal or equitable, upon any property of Brooklyn C enter. T he issuanc e of the Bonds will not affec t the C ity’s credit rating. S trategic Priorities and Values: Targeted R edevelopment 554047v3 JSB BR291-395 Council Member introduced the following resolution and moved its adoption: RESOLUTION _______ RELATING TO A MULTIFAMILY RENTAL HOUSING FACILITY AND THE ISSUANCE OF CONDUIT HOUSING REVENUE BONDS UNDER MINNESOTA STATUTES, CHAPTER 462C, AS AMENDED; GRANTING PRELIMINARY APPROVAL THERETO; CALLING FOR A PUBLIC HEARING; ESTABLISHING COMPLIANCE WITH CERTAIN REIMBURSEMENT REGULATIONS UNDER THE INTERNAL REVENUE CODE OF 1986, AS AMENDED; AND TAKING CERTAIN OTHER ACTIONS WITH RESPECT THERETO (REE XERXES AVENUE SENIOR HOUSING PROJECT) NOW, THEREFORE, BE IT RESOLVED by the City Council (the “Council”) of the City of Brooklyn Center, Minnesota (the “City”), as follows: Section 1. Recitals. (a) The City is a home rule charter city and political subdivision duly organized and existing under the Constitution and laws of the State of Minnesota. (b) Pursuant to Minnesota Statutes, Chapter 462C, as amended (the “Act”), the City is authorized to carry out the public purposes described in the Act by providing for the issuance of revenue bonds to provide funds to finance or refinance multifamily rental housing developments located within the City. (c) Real Estate Equities, Inc. (or a limited partnership or other entity to be formed thereby or affiliated therewith the “Borrower”), has proposed that the City issue its revenue bonds, pursuant to the Act, in an aggregate principal amount not to exceed $19,000,000, in one or more series at one time or from time to time (the “Bonds”). (d) The proceeds of the Bonds are proposed to be loaned by the City to the Borrower to be applied by the Borrower to (i) finance the acquisition, construction, and equipping of an approximately 140 unit senior rental housing facility and related amenities to be located on the northern portion of the property at 5801 Xerxes Avenue North in the City (the “Project”); (ii) fund one or more reserve funds to secure the timely payment of the Bonds, if necessary; (iii) pay interest on the Bonds during the construction of the Project, if necessary; and (iv) pay the costs of issuing the Bonds. (e) As a condition to the issuance of the Bonds, the City must adopt a housing program providing the information required by Section 462C.03, subdivision 1a of the Act (the “Housing Program”). (f) Prior to the issuance of the Bonds, a public hearing will be held and notice of the public hearing will be published in accordance with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”) and Section 462C.04, subdivision 2 of the Act. (g) Under Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of Minnesota. An application for such an allocation must be made pursuant to the requirements of Minnesota Statutes, Chapter 474A, as amended (the “Allocation Act”) and preliminary approval of the issuance of the Bonds by the Council is sufficient to authorize the submission of an 554047v3 JSB BR291-395 application to the State of Minnesota for an allocation of bonding authority with respect to the Bonds to finance the Project. Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to date, the Council hereby makes the following preliminary findings, determinations, and declarations: (a) The Project consists of the acquisition, construction, and equipping of a multifamily rental housing development designed and intended to be used for rental occupancy. (b) The proceeds of the Bonds will be loaned to the Borrower and the proceeds of the loan will be applied to: (i) the acquisition, construction, and equipping of the Project; (ii) the funding of one or more reserve funds to secure the timely payment of the Bonds, if necessary; (iii) the payment of interest on the Bonds during the construction of the Project, if necessary; and (iv) the payment of the costs of issuing the Bonds. The City will enter into one or more loan agreements between the City and the Borrower requiring loan repayments from the Borrower in amounts sufficient to repay the loan when due and requiring the Borrower to pay all costs of maintaining and insuring the Project, including taxes thereon. (c) In preliminarily authorizing the issuance of the Bonds and the financing of the acquisition, construction, and equipping of the Project and related costs, the City’s purpose is to further the policies of the Act. (d) The Bonds will be special, limited obligations of the City payable solely from the revenues pledged to the payment thereof under the loan agreements (or other revenue agreement) referred to above, and will not be a general or moral obligation of the City and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 3. Public Hearing. The City Council will conduct a public hearing on the Housing Program, the Project, and the issuance of the Bonds by the City at a regular or special meeting on a date to be determined by the City staff for which proper notice may be given as provided below. Notice of such hearing (the “Public Notice”) will be published as required by Section 462C.04, subdivision 2 of the Act and Section 147(f) of the Code. The City Clerk of the City is hereby authorized and directed to publish the Public Notice, in substantially the form attached hereto as EXHIBIT A as required by Section 462C.04. At the public hearing, reasonable opportunity will be provided for interested individuals to express their views, both orally and in writing, on the Project, the Housing Program, and the proposed issuance of the Bonds. Section 4. Housing Program. Kennedy & Graven, Chartered, acting as bond counsel with respect to the Project and the Bonds (“Bond Counsel”) shall prepare and submit to the Metropolitan Council for its review a draft Housing Program to authorize the issuance by the City of up to approximately $19,000,000 in revenue bonds in one or more series to finance the acquisition, construction, and equipping of the Project by the Borrower. Section 5. Submission of an Application for an Allocation of Bonding Authority. The City Council hereby authorizes the submission of an application for allocation of bonding authority pursuant to Section 146 of the Code and the Allocation Act in accordance with the requirements of the Allocation Act. The Mayor of the City or the City Manager and Bond Counsel are hereby authorized and directed to take all actions, in cooperation with the Borrower, as are necessary to submit an application for an allocation of bonding authority to Minnesota Management & Budget. 554047v3 JSB BR291-395 Section 6. Preliminary Approval. The City Council hereby provides preliminary approval to the issuance of the Bonds in the approximate aggregate principal amount of up to $19,000,000 to finance all or a portion of the costs of the Project pursuant to the Housing Program of the City, subject to: (i) review of the Housing Program by the Metropolitan Council; (ii) a public hearing as required by the Act and Section 147(f) of the Code; (iii) receipt of an allocation of the bonding authority from the State of Minnesota; (iv) final approval following the preparation of bond documents; and (v) final determination by the City Council that the financing of the Project and the issuance of the Bonds are in the best interests of the City. Section 7. Reimbursement of Costs under the Code. (a) The United States Department of the Treasury has promulgated regulations governing the use of the proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City or the Borrower for project expenditures paid prior to the date of issuance of such bonds. Those regulations (Treasury Regulations, Section 1.150-2) (the “Regulations”) require that the City adopt a statement of official intent to reimburse an original expenditure not later than 60 days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within 18 months after the later of: (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event more than 3 years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the Bonds. (b) To the extent any portion of the proceeds of the Bonds will be applied to expenditures with respect to the Project, the City reasonably expects to reimburse the Borrower for the expenditures made for costs of the Project from the proceeds of the Bonds after the date of payment of all or a portion of such expenditures. All reimbursed expenditures shall be capital expenditures, costs of issuance of the Bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also qualifying expenditures under the Act. Based on representations by the Borrower, other than (i) expenditures to be paid or reimbursed from sources other than the Bonds, (ii) expenditures permitted to be reimbursed under prior regulations pursuant to the transitional provision contained in Section 1.150-2(j)(2)(i)(B) of the Regulations, (iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150-2(f)(2) of the Regulations, or (iv) expenditures in a “de minimis” amount (as defined in Section 1.150-2(f)(1) of the Regulations), no expenditures with respect to the Project to be reimbursed with the proceeds of the Bonds have been made by the Borrower more than 60 days before the date of adoption of this resolution of the City. (c) Based on representations by the Borrower, as of the date hereof, there are no funds of the Borrower reserved, allocated on a long term-basis, or otherwise set aside (or reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside), to provide permanent financing for the expenditures related to the Project to be financed from proceeds of the Bonds, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the budgetary and financial circumstances of the Borrower as they exist or are reasonably foreseeable on the date hereof. Section 8. Costs. The Borrower will pay the administrative fees of the City and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the Project and the issuance of the Bonds, whether or not the Bonds are issued. Section 9. Commitment Conditional. The adoption of this resolution does not constitute a guarantee or a firm commitment that the City will issue the Bonds as requested by the Borrower. If, as a 554047v3 JSB BR291-395 result of information made available to or obtained by the City during its review of the Project, it appears that the Project or the issuance of Bonds to finance or refinance the costs thereof is not in the public interest or is inconsistent with the purposes of the Act, the City reserves the right to decline to give final approval to the issuance of the Bonds. The City also retains the right, in its sole discretion, to withdraw from participation and accordingly not issue the Bonds should the City Council, at any time prior to the issuance thereof, determine that it is in the best interests of the City not to issue the Bonds or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents for the transaction. Section 10. Effective Date. This Resolution shall be in full force and effect from and after its passage. February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _______________________ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. A-1 554047v3 JSB BR291-395 EXHIBIT A NOTICE OF PUBLIC HEARING ON A HOUSING PROGRAM AND THE ISSUANCE OF CONDUIT REVENUE BONDS FOR A MULTIFAMILY HOUSING PROJECT (REE XERXES AVENUE SENIOR HOUSING PROJECT) NOTICE IS HEREBY GIVEN that the City Council of the City of Brooklyn Center, Minnesota (the “City”) will conduct a public hearing on Monday, __________, 2019 at 7:00 p.m., or as soon thereafter as the matter may be heard, at the City Hall at 6301 Shingle Creek Parkway in the City on a proposal of Real Estate Equities, Inc. (or a limited partnership or other entity to be formed thereby or affiliated therewith the “Borrower”) that the City finance the acquisition, construction, and equipping of certain rental housing developments, hereinafter described, by the issuance of conduit revenue bonds or other obligations (the “Bonds”) pursuant to Minnesota Statutes, Chapter 462C, as amended, and that the City adopt a housing program for such bonds. The proceeds of the Bonds are proposed to be loaned by the City to the Borrower to be applied by the Borrower to (i) finance the acquisition, construction, and equipping of an approximately 140 unit senior rental housing facility and related amenities to be located on the northern portion of the property at 5801 Xerxes Avenue North in the City (the “Project”); (ii) fund one or more reserve funds to secure the timely payment of the Bonds, if necessary; (iii) pay interest on the Bonds during the construction of the Project, if necessary; and (iv) pay the costs of issuing the Bonds. The Project will be owned by the Borrower. The estimated maximum aggregate principal amount of the Bonds to be issued to finance the Project is $19,000,000. The Bonds if and when issued will be special, limited obligations of the City, and the Bonds and interest thereon will be payable solely from the revenues and assets pledged to the payment thereof. No holder of any Bond will have the right to compel any exercise of the taxing power of the City to pay the Bonds or the interest thereon, nor to enforce payment against any property of the City except money payable by the Borrower to the City and pledged to the payment of the Bonds. Before issuing the Bonds, the City will enter into an agreement with the Borrower, whereby the Borrower will be obligated to make payments at least sufficient at all times to pay the principal of and interest on the Bonds when due. Following the public hearing the Council will consider a resolution approving a housing program prepared in accordance with the requirements of the Act and granting approval to the issuance of the Bonds. A copy of the housing program will be on file at City Hall, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota 55430, Monday through Friday until the date of the Public Hearing. At the time and place fixed for the Public Hearing, the City Council will give all persons who appear or submit comments in writing to the City Council prior to the hearing, an opportunity to express their views with respect to the proposal. In addition, interested persons may file written comments respecting the proposal with the City to the attention of Nate Reinhardt, City Finance Director at (763) 569-3300 at or prior to said public hearing. Publish _________, 2019. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Development Director S UBJ EC T:Brooklynk P rogram Update and P resentation Requested Council Action: - M otion to R eceive the R eport Background: Brooklynk P rogram C oordinator, Luis S aldo-Herrera, will provide a program overview and update of the Brooklynk P rogram. He will pres ent the evaluation of the 2018 program year and provide an overview of the 2019-2020 P rogram P lan. S taff will be available for questions related to the Brooklynk P rogram as well. S trategic Priorities and Values: R es ident Ec onomic S tability B U S I N E S S N E E D S . Y O U T H E X P E R I E N C E . D i r e c t e d b y t h e C i t i e s o f B r o o k l y n C e n t e r a n d B r o o k l y n P a r k , B r o o k L y n k i s y o u t h e m p l o y m e n t p r o g r a m d e d i c a t e d t o a d d r e s s i n g o u r r e g i o n a l t a l e n t n e e d s b y p r e p a r i n g h i g h l y m o t i v a t e d y o u n g p e o p l e t o b e o u r f u t u r e w o r k f o r c e . S i n c e 2 0 1 5 , B r o o k L y n k h a s b e e n p r o u d t o p a r t n e r w i t h c o m m i t t e d e m p l o y e r s o f a l l s i z e s a n d i n d u s t r i e s - f r o m l a r g e m u l t i n a t i o n a l c o m p a n i e s t o s m a l l f a m i l y -o w n e d b u s i n e s s e s t o l o c a l g o v e r n m e n t a g e n c i e s a n d s c h o o l d i s t r i c t s - t o a d d r e s s o u r r e g i o n a l w o r k f o r c e n e e d s . J o i n i n d u s t r y l e a d e r s a n d i n v e s t i n t o o u r f u t u r e w o r k f o r c e b y h o s t i n g B r o o k L y n k I n t e r n s ! T h r o u g h t h e c o l l a b o r a t i v e e f f o r t s o f B r o o k L y n k a n d l o c a l e m p l o y e r s , y o u n g p e o p l e i n t h e B r o o k l y n s a r e c o n n e c t e d t o t h e e x p e r i e n c e , s k i l l s , a n d p r o f e s s i o n a l n e t w o r k s t h e y n e e d t o b e c o m e t h e f u t u r e g e n e r a t i o n s o f e n g i n e e r s , e n t r e p r e n e u r s , a n d c i v i c a n d b u s i n e s s l e a d e r s o u r r e g i o n n e e d s .  2 6 3 $2 5 0 ,0 0 0 + 2 0 1 8 B y t h e N u m b e r s 1 0 2 9 0 % I N W A G E S E A R N E D B Y Y O U T H I N T E R N S Y O U T H T R A I N E D W I T H E S S E N T I A L J O B S K I L L S I N T E R N S H I P S C O O R D I N A T E D O F S U P E R V I S O R S W O U L D P A R T I C I P A T E A G A I N L U I S S A L A D O -H E R R E R A B R O O K L Y N K C O O R D I N A T O R 6 1 2 -8 3 4 -6 1 0 8 | W W W .B R O O K L Y N K .W O R K S | Investing Into our Regions Workforce 96% Youth of Color 66% First or second generation immigrants  78% Qualify for free or reduced lunch BrookLynk Youth Represent... Our Regions Future Workforce! B e c o m e a B r o o k L y n k E m p l o y e r L U I S S A L A D O -H E R R E R A | B R O O K L Y N K C O O R D I N A T O R | 6 1 2 -8 3 4 -6 1 0 8 | L U I S .S A L A D O @ B R O O K L Y N K .W O R K S   Invest in Your Workforce, Host an Intern With BrookLynk This Summer! Amplifon USA, Inc. Anoka-Hennepin Area Schools Boston Scientific Brooklyn Center Community Schools City of Brooklyn Center City of Brooklyn Park Cummins Power Systems Design Ready Controls Hennepin County  Hennepin Technical College North Hennepin Community College Osseo Area Schools Robbinsdale Area Schools TopLine Federal Credit Union 2018 BrookLynk Employers  Meet with the BrookLynk team to plan internships and submit a pledge form  Pledge a job description and work-site agreement by March 8 Submit and select your intern  in May Interview  your  intern for their  first day on June 17 Welcome Why Employers Invest in BrookLynk Pledge Today! To Increase Talent Pipelines Strengthening the local workforce has substantial benefits to our local employers and economy Assistance on Projects BrookLynk interns contribute real work and each intern is responsible for a capstone project Professional Development Opportunities Supervising a BrookLynk intern is a great opportunity for organizations to build  their bench of leaders To Increase Diversity Many employers want to diversify their organization and industry to stay competitive and improve the quality of their work Brooklynk Team Charter Updated December 28, 2018 Brooklynk’s Mission and Core Values Brooklynk’s mission is to coordinate partnerships t hat prepare employers to engage the next generation of workers and to connec t young people in the Brooklyns facing barriers to employment with the sk ills, experience, and professional social networks needed to develop thei r pathway to college and career. Vision To achieve the economic health, equity and well-being of our community ensuring prosperity for all. Our workforce is awesome because we have ignited the aspirations of youth and this attracts employers to grow their business in the Brooklyns. Values • Leading with courage, trust and integrity • Igniting hope and optimism for young people • Keeping youth at the center of planning of decision making • Interrupting systems to realize racial equity and inclusion • Fostering inclusive relationships to transform com munity well-being • Acting with passion and urgency for deliberate results 2019 Strategic Focus 1) Sustainable revenue strategy 2) Manage business relationships (including, but not limited to 140 internships) 3) 50/50 split of youth participation between two cities Purpose of the Advisory Committee The Brooklynk Advisory Committee’s duties are laid out in the Cooperation Agreement between the Cities of Brooklyn Park and Brooklyn Center and their EDAs. The duties of the advisory committee are as follows: 1) To review and make recommendations on the annual budget; 2) Evaluate the progress and success of the program (including an annual written evaluation) to inform its strategic direction; 3) Review and recommend staffing of the program; 4) Develop and implement a funding plan; 5) Participate in special committees to advance work. Brooklynk Team Charter Updated December 28, 2018 Role of Committee The Brooklynk Advisory Committee will be a joint advisory committee, appointed annually to monitor and advance the work of Brooklynk. The chair alternates annually between the City Managers and secretary is annually elected by the committee on the first meeting of the year. The role of the committee is to guide the overall direction, workplan, and budget of the Brooklynk Program, provide support in the growth of fundraising and internships for the program, and be an advocate and “face” of the program by attending events and assist in marketing to networks. The Advisory Committee will review and make recommendations to the Program Management Team, who administers the day-to-day operations and delivery of the programming. 2019 Advisory Committee Composition The 2019 Brooklynk Advisory Committee shall include the below members. The Program Team and Committee discussed changes in the advisory committee composition to include more Brooklynk employer, business, and community representation, therefore the proposed 2019 appointments are proposed below (adding an employer representative, adding a community representative, and removing four staff members). The staff will serve on the Program Management Team. It is the intent of the committee to test this composition and recommend changes to the Cooperation Agreement mid-year 2019. The Brooklynk Program Manager solicits applicants for the Advisory Committee. The Program Management Team recommends a slate of appointees to the standing members who then jointly select the committee prior to the first meeting of the year. Meetings The Brooklynk Advisory Committee will meet every other month. Meetings will be held generally on the 4 th Friday of every other month at 10:30 a.m. the BrookLynk Program Manager publishes and distributes board packets to members no later Members Appointment Role Who makes Appt? Jay Strobel Curt Boganey City Manager or Designee – Brooklyn Park City Manager or Designee – Brooklyn Center Permanent Permanent Rebecca Gilgen Alliance Executive Director Permanent Prad Pathirana Brooklynk Employer Standing Members Vickie Erickson Brooklynk Employer Standing Members Sue Schmitz At Large Community Representative Standing Members Elena Favela At Large Community Representative Standing Members Francis Best Brooklynk Youth Alumni Standing Members Roseline Ameyaw Brooklynk Youth Alumni Brooklynk Team Charter Updated December 28, 2018 than the 3 rd Friday of the month. Requests for agenda items due to BrookLynk Coordinator no later than the 2 nd Friday of the month for that month’s meeting. • Meetings will begin and end on time and utilize best practices for meetings (agenda, notes, outcomes, requested action items etc.) • Member participation is required and everyone will have an equal opportunity. The facilitator will manage participation levels. • Members will affirm the value of other members of the team, offer support and encouragement, and provide honest feedback. • Members will regularly invite the perspectives, input, experience, and knowledge of individuals and teams within the organization. • Members will respect the considered perspective of the other individuals in the room. • The meeting will be run with a consensus based decision-making process. 2019 Program Management Team Composition The program team consists of staff who are responsible for the management and day- to-day operations of the program. The composition of the program management team includes a staff representative from Brooklyn Center, the Program Manager, the Brooklynk Coordinator, and Program Assistant, with other staff attending as needed. The Program Management Team will attend Advisory Committee meetings, and may participate in and contribute to discussion, but are non-voting members of the Advisory Committee. 1 BrookLynk Youth Employment Program Evaluation 2018 FINAL REPORT Rebecca Gilgen Executive Director The Brooklyn Bridge Alliance for Youth Ivan Lui Data and Quality Coordinator The Brooklyn Bridge Alliance for Youth Luis Salado-Herrera BrookLynk Youth Employment Coordinator Jocelyn McQuirter BrookLynk Youth Outreach Specialist November 6, 2018 2 Table of Contents Executive Summary…………………………………………………………………………… 3 Introduction………………………………………………………………………………….…… 6 Background…………………………………………………………………………………… 6 Program Description……………………………………………………………………… 6 Program Goals……………………………………………………………………………….. 7 Project Description………………………………………………………………………… 7 Evaluation Purpose………………………………………………………………...…………. 8 Core Evaluation Questions………………………………………………………………… 8 Evaluation Methods…………………………………………………………………………… 9 Results……………………………………………………………………………………………….. 10 Program Performance…………….……………………………………………………… 10 Program Benchmarks……….……………………………………………………… 10 Youth Outreach…….……….………………………………………………………..… 11 Youth Demographics………………………………………………………………… 11 BrookLynk Internship Pathway……………………...……………………………….. 13 Youth Process…………..……….……………………………………………………… 13 Employer Process…….…..………………………………………………………..… 15 Career Skills………….………………………………………………………………… 16 Process Evaluation……………………...………………………………………..……….. 17 Outreach…………..……….……………………………………………………………. 17 Work Readiness Training…….…..……………………………………………..… 18 Matching, Interviews, and Onboarding……………………………………… 19 Internships…………..……….…………………………………………………………. 20 Check-ins and Enrichment Opportunities…….……..…………………..… 22 Celebration……………………………………………………………………………… 23 Program Benefits………………………...………………………………………..……….. 24 Business Outcomes…………….……………………………………………………. 24 Youth Outcomes………………….…..……………………………………………..… 25 Program Value….………………………...………………………………………..……….. 29 Community Participation…………….……………………………….…………. 29 Job and Wealth Creation………………….…..………………………………..… 31 New Program Elements….………………………...…………………………..……….. 32 Youth Job Fair…………….……………………….……………………….………….. 32 Job Board………………….…..………………………………………….…………..… 33 Alumni Network………………….…..……………………………….……………… 34 Quality Assessment……………………………………………………………………….. 35 Management and Oversight………………………………………………………..….. 36 Management and Oversight Implementation Survey…………….…... 36 Management Feedback……………………………………………………….…... 39 Discussion…………………………………………………………………………………………. 42 Recommendations for Improving BrookLynk…………………………………. 42 Further Information…………………………………………………………………………… 44 Appendix……………………………………………………………………………………..……. 44 3 Executive Summary In November of 2014 the Brooklyn Bridge Alliance for Youth Board of Directors approved the launch of a 2-year project with two goals: 1) Customize the Minneapolis STEP-UP model for the cities of Brooklyn Center and Brooklyn Park and 2) Build capacity amongst the Alliance partners to sustain this program. BrookLynk serves youth 14-21 who live or go to school in the Brooklyns, have at least one barrier to employment, and/or are Opportunity Youth (out of mainstream school or county involved youth). Those goals were realized in 2017, and in 2018, the program transitioned to the Cities to manage and operate. The following is an internal evaluation focused on performance management, with evaluative elements for new aspects of the program. Data indicate that in Year 4, the program is performing well and the transition has been successful. What follows is a summary of results from the major goal areas: program performance, program benefits, program quality, and program management and oversight. Program Results Summary The success of BrookLynk hinges on participation from employers and youth. In the fourth year the program was close to reaching participation goals. Additional data on program quality and the impact on participants suggest that while there are areas for program quality to improve, both employers and youth were positively impacted. Program Performance How well is the program performing? • 516 youth applied for Get Ready! Work Readiness Training • 263 youth completed the Get Ready!, which is a 39% increase from 2017. • 106 internships were pledged by 14 employers. • 106 youth were matched to internships and 102 began summer internship opportunities. This year’s goal was 120. • 96 youth completed the entire summer internship (a 94% completion rate). • 174 youth attended the Youth Job Fair; receiving 95 interviews and 42 job offers • The Online Job Board launched with 9 employers and 883 website visits to date • The Alumni Network launched with 138 out of 160 alumni participating Program Benefits What are the benefits of the program? Youth Outcomes Participating youth gained work readiness and social-emotional learning skills, financial benefits, and social connections. The majority of youth were satisfied with their internship experiences. • 99% of interns would recommend BrookLynk to a friend 90% of supervisors would participate in BrookLynk again 99% of interns would recommend BrookLynk to a friend 4 • 87% of interns agreed that they received enough training and support to successfully complete their internships • 75% of interns stated that their internship helped them increase the number of professionals in their social network • Interns rated the BrookLynk program 4.5 out of 5 (1 being poor, 5 being excellent) • Interns rated supervisors 4.7 out of 5 (1 being poor, 5 being excellent) • 77% of interns were rated by their supervisors as having gained all 13 assessed career skills • The median internship salary was $2448 • Alumni from the years 2015 - 2017 who responded to our request for an update on their life success we learned that: o 100% of eligible seniors graduated o 93% of those that graduated will be in college o 74% were employed this summer Business Outcomes Employers were satisfied with the program and their intern(s). • 90% of supervisors would like to participate in the BrookLynk program again • 87% of supervisors reported that they were satisfied with the support they received from BrookLynk • 81% stated that their interns were good matches for their organizations • 79% of supervisors responded that their interns were the best part of their internship experiences • 77% of supervisors reported that their interns met or exceeded their expectations of job responsibilities and workload Program Value There were two significant ways to measure the value of the BrookLynk program to the Cities and its partners in growing economic vitality in the community. First, BrookLynk increases the partnership with many community organizations and businesses around workforce development. Second, those organizations and business participating in the internships provide jobs for youth and contribute the cost of the interns’ salaries into the local economy. Community Partners • 14 employers providing internships o 6 education partners o 5 business partners o 3 city and county partners • 2 grant funders • 49 partnering organizations contributing funding, in-kind donations, services, and volunteers. Job and Wealth Creation • 102 paid summer internships • $250,000 wealth creation from employers paying salaries (along with grants) “(Our intern) caught on quick; she was fast and accurate. The prep work and communication from BrookLynk was excellent.” 5 Quality Assessment Internships were assessed using an Internship Quality Assessment, and scores remained high in all of the domains. Management and Oversight The results of a mid-year survey regarding the Management and Oversight Goals from the Co-operation Agreement found that: • Program implementation, partnerships created, and overall quality of program staff were strengths. • More attention needed for creating a plan for sustainable longer-term funding and effective Advisory Board operation. Management feedback affirmed many of the same strengths and challenges mentioned in the survey. In addition, they mentioned the need to strengthen the cooperative leadership model, especially in light of staffing changes in both cities this past year. Business and youth recruitment efforts will also need to be revisited this coming year. Summary Results indicate the BrookLynk successfully transitioned to the Cities and is performing well and providing benefits to youth, businesses, and the Cities. As BrookLynk enters its fifth year of operation, staff will prioritize and implement suggestions for program improvement identified in this evaluation. These improvements range from strengthening the Advisory Board and joint management structure, to revisiting the fundraising plan and business outreach strategy, to thinking creatively about how to equally serve youth from both Cities. 6 INTRODUCTION Background In 2014, the Alliance staff was tasked with developing a youth employment program for middle and high school aged youth who live in or go to school in the Brooklyns that prepares them with skills, ignites their motivations, and creates social connections to employment and college. This program had three components: 21st century skill building, experiential employment opportunities, and local coordination. In its inaugural summer, the 2015 BrookLynk Youth Employment Program had 234 applicants, 80 youth completed work readiness training, and 29 interns in internships with employers. BrookLynk was designed to provide opportunities to youth with barriers to employment and/or were at risk of becoming disconnected: those experiencing homelessness, who were no longer enrolled in mainstream high schools, teen parents, and youth involved in the county foster care, teen parenting or juvenile corrections systems. The Alliance operated BrookLynk in 2015 and 2016, and in partnership with the cities of Brooklyn Center and Brooklyn Park in 2017. This was an intentional collaboration to create a smooth transition to the cities to take ownership of the program solely in 2018. This evaluation will help answer key questions about capacity building and program development to facilitate that transition. Program Description The BrookLynk Youth Employment Program has several main components that are all delivered with a positive youth development practice: work readiness training, a youth job fair, internships, and local coordination. Youth participate in work readiness training, mock interviews, and internship training. Some of those students are then matched with a local employer and supervisor to participate in a paid summer internship program. Students attend regular check-in’s to reflect and learn about their experiences. Local coordination involves promotion of the trainings, recruitment of businesses, continuous improvement efforts, and developing partnerships within the community. For 2018 the goals were set at 500 youth applying for training, 200 attending work readiness training, and 120 internships. There were several differences for this fourth year of BrookLynk compared to the last three. BrookLynk launched an online Job Board where local employers could post job postings specifically targeting youth 14-19 in the Brooklyns. The target in the first year was to have 20 businesses, and 150 jobseekers use the website. A second new project was the Alumni Network, which was launched to allow BrookLynk to stay connected to alumni, provide support and resources (including LinkedIn networking) on youth’s pathway to college and career, and provide employers with a diverse talent pool. The target in the first year was to have 100 of our 160 alumni connected to the network. For more information, please refer to the Youth Employment Program Logic Model and Process Map in the Appendix. 7 Program Goals Program Implementation 1. Successfully implement core programming elements and meet program benchmarks 2. Launch and evaluate new program elements a. Redesign the Job Fair b. BrookLynk Alumni Network to connect BrookLynk alumni to college, job, and career opportunities. Current goal: engage 95% of alumni as active participants c. Launch Job Board to connect greater population of young people to job opportunities 3. Pilot Get Ready! training during school-time or as an afterschool program 4. Expand Referral Partner program to include more organizations that can recruit youth and support them during the internships 5. Increase follow-up with supervisors and interns at the beginning of internships to identify potential issues early on; focus on supervisors who are new, or who have struggled in the past to create a high-quality experience. Management and Oversight 1. Execute joint management between two cities as per the Co-operation Agreement a. City of Brooklyn Park: Provide funding, be fiscal agent (hire/fire staff, enter into contracts, maintain financial reports), and lead fundraising. b. City of Brooklyn Center: Provide funding, advise on staffing, chair advisory, liaise with BC city council regarding financial reports, and lead fundraising. 2. Intentionally allocate necessary resources and supports to successfully implement program. 3. Use data regularly to ensure youth experience is at the center and that we continue to support the positive development of youth in the Brooklyns facing barriers to employment. a. Good faith effort to serve COBC and COBP 50/50 4. Establish and operate BrookLynk Advisory Board as outlined by the Co-operation Agreement 5. Establish and execute fundraising plan for sustainable programming Project Description The Brooklyn Bridge Alliance for Youth Board authorized the Alliance staff to implement a three-year capacity building project that would utilize best practices and technical assistance from Step-Up in Minneapolis to create a Youth Employment Program, to be managed and funded by the Alliance in 2015 and 2016, jointly managed and funded in 2017 by the Alliance and City partners, and to be transferred completely to City partners to manage and fund in 2018. This year was the first year that BrookLynk was managed and funded completely by the City partners. 8 EVALUATION PURPOSE BrookLynk will move from a comprehensive program evaluation to primarily performance measurement, with evaluative elements for new aspects of the program model (e.g. job fair, alumni network, and job board). Performance measure and program evaluation will be used primarily for continuous quality improvement and for reporting results to funders and city councils and to inform strategic planning. CORE EVALUATION QUESTIONS The core evaluation questions were from the BrookLynk 2018-19 Program Plan. How well is the program performing? 1. Did we reach our benchmarks? 2. How many pledges were made? 3. How many youth applied? 4. What were the demographics of youth? Were we successful at targeted Opportunity Youth and County-Involved Youth (CIY)? Were we successful reaching balanced numbers from both cities? 5. How many youth and employers completed applications, training, and started an internship? 6. What do youth and employers report regarding employment skills gained? 7. What did we learn? (monthly) 8. What will we do differently? (monthly) What are the benefits of the program; in what ways did new program elements expand benefits to the community? 1. What are the benefits to employers? 2. What are the benefits to the youth workforce? 3. What is the value of this program to the city and its partners in growing economic vitality in the community? 4. To what degree did new program elements benefit youth, employers, and partners? a. In what ways did the job fair reach its goals? b. In what ways did the Alumni network reach its goals? c. In what ways did the job board reach its goals? What was the level of quality for our program services? How well was the program managed? 1. How well was the program jointly executed between the two cities as per the Co-operation Agreement? 2. How well were the necessary resources and supports allocated to successfully implement the program? How well was a fundraising plan established and executed for sustainable programming? 3. How well did the BrookLynk Advisory Board operate as outlined by the Co-operation Agreement? 9 EVALUATION METHODS The following data collection methods and assessments were used during evaluation of each phase of the program. • Applications: Applications from participants will be accepted online via Survey Monkey at the beginning of the program to collect participation and demographic data. • Attendance: Attendance at Get Ready! Work Readiness Trainings, Mock Interviews, Youth Job Fair, Supervisor Training, and Check-Ins will be collected by program staff. • Work Readiness Training Survey o Youth Survey: Program evaluations will be completed by students on the trainings to collect outcome data and program experience data for quality and process evaluation. o Trainer Survey: Program evaluations will be completed by trainers to collect program experience data for quality and process evaluation. • Youth Job Fair Surveys o A sample of youth attendees will be surveyed to collect outcome and program experience data. o All employers and organizations will be surveyed to collect outcome and program experience data. • Community Participation: BrookLynk participation data by community partners will be collected by the program staff. • Intern Performance Reviews: At the end of the program, supervisors will rate interns on the MHA Labs Competencies and the results will be collected for use in outcome evaluation. • Internship Surveys: o Interns will be asked to complete surveys at the end of the program on their internships to track output and outcome data, and program experience data for quality and process evaluation. o Supervisors will be asked to complete surveys at the end of the program on their internships to track output and outcome data, and program experience data for quality and process evaluation. • Internship Quality Assessment: A modified YPQA assessment will be completed for internships using data collected during site visits and internship surveys. • Supervisor Quality Assessment: A modified Developmental Relationships assessment will be completed based on feedback from the interns. • Process Evaluation Questionnaire: The program staff will be asked to answer process evaluation questions during and on the entire Brooklynk Program. • Management Questionnaire: BrookLynk management will be asked to provide feedback about the management and oversight of the program. 10 RESULTS The following section details the results for each core evaluation question. Program Performance How well is the program performing? In this fourth year of the BrookLynk program, 516 youth applied to participate in the Get Ready! Work Readiness Training. Ninety-seven percent (97%) were students of color and 79% were from immigrant families. Two hundred sixty-three (263) youth completed work readiness training. All of the students had a least one barrier to employment and/or were recruited through our Referral Partner and BrookLynk Ambassador (alumni) recruiters. BrookLynk had 102 student interns this year and a 94% completion rate. “(I liked) the communication that I had with my team, especially my supervisor. It was important that they made me feel like I had a say in the work that I did. The project that I did, it was an ongoing project so the next person that is doing the project will be following the format that I created. Knowing that, it makes me feel that I did something important for the company and for my team.” – BrookLynk Intern _____________________________ Program Benchmarks Did we reach our benchmarks? How many pledges were made? Youth Served 2018 Goal 2018 Actual Get Ready! 200 263 Internships (16-19 yrs.) 120 102 Business Partnerships: Employers participating 18 14 Business Partnerships: Internships pledged 120 106 Job Fair Attendees 200 174 Job Board: Employers posting 20 9 Job Board: Job seekers (Website views) 150 883 Alumni Network 100 138 We reached and exceeded 3 of our program benchmarks: • Number of youth attending Get Ready! training (+63) • Number of job seekers on our job board (+733) • Number of youth participating in the alumni network (+38) 11 We did not reach 5 of our program benchmarks: • Number of employers offering internships (-4) • Number of internships pledged (-14) • Number of summer internships matched (-18) • Number of youth job fair attendees (-26) • Number of employers posting on the job board (-11) Youth Outreach How many youth applied? The application for BrookLynk Get Ready! Work Readiness Training is open from January 2018 through March 2018. The numbers of youth who applied and who were eligible for the program as listed below. 2015 2016 2017 2018 Applicants 234 399 529 516 Eligible 200 334 430 486 By the end of March 2018, 516 youth had applied to participate in the BrookLynk Get Ready! Work Readiness Training, which met the 2018 goal (500). Although the number of youth who applied this year was lower than 2017, there was actually in increase in the number who were eligible for the program. This increase may have been the result of better recruiting or improvements to the application process. Youth Demographics What were the demographics of youth? Were we successful at targeting County-Involved Youth (CIY)? Were we successful reaching balanced numbers from both cities? Demographic data of all (eligible and ineligible) applicants is summarized below: Grade 2015 2016 2017 2018 8th 10% 3% 3% 8% 9th 20% 22% 15% 19% 10th 28% 27% 24% 21% 11th 22% 28% 30% 25% 12th 16% 18% 26% 24% Graduated, no college 2% 1% 1% 2% Not currently enrolled in school 2% 1% 0% 0% Race/Ethnicity 2015 2016 2017 2018 Asian 7% 24% 20% 20% Hispanic or Latino 6% 14% 10% 12% Black or African American 56% 45% 40% 45% African 7% 23% 23% 32% American Indian or Alaskan Native 4% 3% 2% 4% 12 White or European American 13% 13% 8% 9% Other 2% 1% 2% 3% Estimates from the American Community Survey (5-Year Estimates 2010-2014) for Race/Ethnicity for the Brooklyns for Youth Under 18: Asian 19%, Hispanic/Latino 11%, African-American 18%, African 16%, Other 7%, White 29%. City of Residence 2015 2016 2017 2018 Brooklyn Park 56% 50% 57% 59% Brooklyn Center 36% 34% 32% 28% Minneapolis 3% 6% 4% 7% Other 5% 10% 7% 6% School 2015 2016 2017 2018 Park Center Senior High 22% 25% 23% 22% Osseo Senior High School 3% 15% 17% 21% Champlin Park High School 10% 16% 15% 12% Brooklyn Center High School 17% 21% 19% 9% Robbinsdale Cooper High School 2% 4% 3% 5% Brooklyn Center ECA 9% 3% 4% 3% Osseo Alternative Learning Center 0% 1% 2% 3% Robbinsdale Armstrong High School 0% 1% 3% 1% Other 32% 14% 15% 24% Barriers to Employment 2015 2016 2017 2018 Qualify for Free/Reduced Lunch 74% 85% 80% 78% Immigrant (Family or Youth) 26% 46% 39% 66% First in Family to Attend College 22% 22% 18% 29% First in Family to Graduate from HS 12% 12% 9% 20% Have an IEP or Disability 9% 15% 12% 11% English Language Learner 5% 5% 5% 11% Dropped out of High School/ALC 7% 1% 5% 8% Homeless or Highly Mobile 6% 10% 5% 7% Juvenile Probation 5% 3% 4% 4% Foster Care System Involvement 2% 1% 1% 3% Parenting Teen 1% 1% 2% 2% Opportunity Youth 17% 13% 17% 18% The youth who applied represented a total of 50 middle, junior high, and high schools in the Northwest Metro Area, mostly in Brooklyn Center and Brooklyn Park. The recruitment from Osseo Senior High has increased steadily over the past 4 years mostly due to their college and career staff and BrookLynk alumni. On the other hand, there was a large decrease in percentage of students who applied from Brooklyn Center High School. One change from previous years was that a long-time college and career readiness staff person at the school who served as the school’s Referral Partner left. Both examples show how important our Referral Partner and BrookLynk Ambassador programs are for recruiting applicants. 13 The race/ethnicity demographics remained similar to the previous year, again mirroring the Brooklyns population we are targeting. The top two barriers students reported were qualification for free or reduced lunch (78%), and immigrant families (66%) who may have limited experience in navigating new work cultures. The percentage of youth from immigrant families jumped over 50% from last year. Our recruiting strategies are connecting into the social networks of those communities. Opportunity youth (foster care, juvenile probation, teen parents, homeless, and drop-out/ALC) have been a priority target group for BrookLynk. We had slightly increased percentages of opportunity youth (disconnected youth) and county-involved youth from 2017. One of the goals from the BrookLynk Co-operation Agreement was to serve an equal number of youth from Brooklyn Center and Brooklyn Park. First, we need to define what it means for a youth to be “from” either city. In order to be invited to the training, applicants had to live or attend school in the Brooklyns. To calculate those percentages, applicants were first matched to their city of residence. If they lived in neither city, then they were matched to the city where they attended school. The program was not successful in 2018 in reaching balanced numbers from both cities for applicants, those who attended training, and interns. City of Residence or School Enrollment Applied Attended Training Interns Brooklyn Park 68% 69% 73% Brooklyn Center 32% 31% 27% Suggestions for Improvement • Consider new strategies to meet the needs of and attract (Opportunity) youth disconnected from educational and career pathways, and county-involved youth. • Consider new strategies to meet the goal of serving equal number of Brooklyn Center and Brooklyn Park youth. BrookLynk Internship Pathway How many youth and employers completed applications, training, and started an internship? Youth Process The BrookLynk process for youth starts with applying to the program, going through the Get Ready! Work Readiness Training and mock interviews, applying to the internship, getting matched with an internship, interviewing with the prospective employer, attending internship training, and starting and completing the summer internships. 14 The numbers of youth who participated in each part of the process are listed below. Number of youth who: 2015 2016 2017 2018 Were invited to work readiness training 200 334 430 486 Completed work readiness training 80 136 189 263 Retention rate from invitation to completion 48% 42% 44% 54% Attended mock interviews 55 84 116 67 Applied for internships 39 84 129 131 Matched with internships 29 65 104 106 Waitlisted 10 18 25 25 Began internships 29 62 96 102 Completed internships 25 58 91 96 Completion rate 86% 94% 95% 94% BrookLynk increased the number of youth completing training from last year by 39%. And for the first time in 4 years, over 50% of the youth who were invited to the trainings attended. The increase in attendance and retention rate may be attributed to the outreach strategy involving more trust adults and BrookLynk alumni. The numbers of youth who applied, were matched to internships, and were waitlisted were similar to 2017’s program. The number of youth who began internships increased slightly. Ninety-six (96) interns successfully completed their internship from the 106 who started for a completion percentage of 94%. Six (6) interns did not complete their internship because of life situations beyond their control, moving out of the area, and incompatibility with supervisors. Suggestions for Improvement • Identify ways to increase number of youth applying for internships. 15 Employer Process The employer and supervisor process starts with a pledge to host an intern, submitting a job description and signing a worksite agreement, getting matched with an intern, interviewing the prospective intern, attending the Supervisor Training, hiring and onboarding the intern, and starting and completing the summer internships. The numbers of employers and supervisors who participated in each part of the process are listed below. Number of: 2015 2016 2017 2018 Internship opportunities pledged 32 65 106 106 Internships matched with interns 29 65 104 106 Supervisors assigned to internships N/A N/A N/A 69 Supervisors who attended training N/A N/A N/A 52 Internships that started 29 62 96 102 This year, 14 employers pledged 106 internships, which is exactly the same amount from the previous year. As mentioned in an earlier section, these numbers did not reach out 2018 goals of 18 employers offering 120 internships. Seventy-five percent (75%) of the supervisors attended training. Suggestions for Improvement • Revisit employer outreach strategy to understand how to increase the number of employers and the number of internships pledged. • Create an “engagement ladder” for community partners to get involved with increasing progression of commitment, e.g. donating financial or in-kind support, participating in a training or event, providing internships, or joining a business advisory. • Consider new strategies to increase the participation rate of supervisors attending training. 16 Career Skills What do youth and employers report regarding employment skills gained? BrookLynk is using the Measures of Human Achievement (http://mhalabs.org) as a tool to gauge work readiness. The MHA framework is an excellent framework that gives both adults and youth shared language about 21st century work readiness skills. Staff have invested significant time to learn, research, and integrate MHA tools into our program design. This has helped to ensure that supervisors providing internships are using a strengths approach for interns personal and skill development. The MHA Labs’ Hireability Skills Performance Review asked the supervisors at the end of the internships to rate their interns’ competency in 13 basic skills in 5 separate skill sets listed below: • Professional Attitude o Brings energy and enthusiasm to the workplace o Takes responsibility for his or her actions and does not blame others o Stays calm, clearheaded and unflappable under stress o Graciously accepts criticism • Team Work Ethic o Actively looks for additional tasks when own work is done o Actively looks for ways to help other people • Problem Solving o Unpacks problems into manageable parts o Generates multiple potential solutions to problems o Identifies new and more effective ways to solve problems • Time Management o Manages time and does not procrastinate o Gets work done on time o Arrives on time and is rarely absent without cause • Verbal Communication o Communicates professionally The Hireability Skills framework includes basic work readiness skills that will allow young people to get hired and maintain an entry-level position. Interns who scored Standard, Skilled, or Expert in a skill area were deemed competent. The scoring options below Standard are Novice (lowest) and Emerging. Number of MHA Labs Work Core Skills Interns Rated Competent In % of Interns Rated Competent With Those Number of Skills 2016 2017 2018 Under 10 Career Skills 8% 5% 11% 10-12 Career Skills 23% 18% 14% 13 Career Skills 70% 76% 77% Overall, 77% of interns rated competent in all 13 out of 13 career skills by their supervisors, 17 which was similar to the previous year. Related measures of whether interns are work-ready include three statements also on the Performance Reviews (Completely True or Mostly True). 2016 2017 2018 If I had a job opening, I would hire this person 70% 76% 79% I would recommend this person to a colleague, for a similar position 73% 82% 82% I would seek out this person to be on my next project 68% 73% 75% Supervisors rated interns highly in these measures, which may be more predictive of the “hireability” of youth who complete the BrookLynk program. The interns also assessed their own career skill develop. They were asked how much they agree with the following statement: “My internship experience taught me valuable career skills.” The results are reported below for the percentage of interns who responded Completely True or Mostly True. 2016 2017 2018 My internship experience taught me valuable career skills. 95% 82% 89% The interns seemed to agree with their supervisor’s assessment that many of them were competent in work core skills as a result of their BrookLynk internship. PROCESS EVALUATION What did we learn? What will we do differently? Outreach The Referral Partner outreach program was continued for 2018. BrookLynk staff recruited contacts at 8 high schools with Brooklyns students (Brooklyn Center Academy, Brooklyn Center Secondary, Champlin Park High School, Osseo Area Learning Center, Osseo Senior High, Park Center High School, Robbinsdale Armstrong High School, and HTC Gateway to College). The program specialist did a good job connecting with referral partners and building partnerships where we were able to go in and present. However, the staffing transition during recruitment created some difficulties. BrookLynk Ambassadors (alumni) actively reached out at their own schools and communities also helped with recruiting efforts. A significant number of students that applied and then attended Get Ready! training were referred by alumni, which was evidence of its success. 18 Suggestions for Improvement • Social media wasn’t effectively utilized during outreach. With time and someone committed to planning out posts and managing accounts, we can increase our outreach. • Facilitate a training for Ambassadors to learn how to outreach, deliver presentations to their peers, and understand the need-to-know information about BrookLynk. • Give Ambassadors a tee-shirt, pin, or some other wearable that helps them stand out as a BrookLynk Ambassador. • Encourage greater commitment from referral partners completing follow-up with students that registered for Get Ready! Work Readiness Training Get Ready! Work Readiness Training consisted of 7.5 hours (including lunch) of instruction on communication, networking, professionalism, email and phone etiquette, resumes, applications, and interviews. Students were given the option of attending one of two Saturdays (March 24th and 31st). On each of the Wednesdays following the Get Ready! Training, mock interviews were scheduled at the Early Brown Heritage Center. An additional training for interns was held on June 11th at North Hennepin Community College. Year Attendance Rate 2015 48% 2016 42% 2017 45% 2018 54% This year, the attendance rate (number attended compared to number invited) increased significantly. On average, students rated the work readiness training a 4.6 out of 5.0. Students reported that they felt there was not enough time to cover all the material. The co-facilitation between youth and adult trainers went better this year as trainers were given more time to build a relationship work through their lesson plan. This year, trainers were introduced to one another one month in advance of the first training. It also helped that we had returning youth and adult trainers that were able to be leaders amongst other trainers. There were several BrookLynk alumni that were volunteering at training – helping with registration, supporting the computer lab, running materials to trainers, and floating around. For the most part, they were very helpful and provided a huge support to staff. Hennepin Technical College was accommodating for the training needs. They made sure to schedule out rooms that accommodated our needs and didn’t have training rooms across the campus. Hennepin Technical College partners played a critical role by being available before and during the training – getting log-ins, providing materials, connecting with caterer, and other supports. During registration, there was an interruption of Wi-Fi service, so volunteers had to switch to manual sign-ins. There were long lines due to students not registering beforehand, not having permission slip, or were noted as “ineligible”, which resulted in confusion on how to 19 manage those registrations. Towards the end of training, issuing certificates became a hassle to print and disperse. And there was not enough food at one of the trainings, which may have been because of students taking more than one serving. Suggestions for Improvement • Streamline check-in process with an assembly line set up for volunteers • Have a few volunteers designated to support students who register day of • Better talking points for “ineligible” youth and next steps or opportunities with the program (e.g. job fair, job board, etc.) • Have small process maps handy for students so they understand next steps. • Send e-certificates and/or print and drop off to schools for College and Career Center to hold for students • Trainers suggested creating standardized learning objectives at each tier of training. This way it would be clear what each trainer is responsible for delivering, but that they would have the liberty to prepare materials and use activities that are aligned with their teaching style. Matching, Interviews, and Onboarding In the middle of April, staff met together to match students to 106 internships. A scorecard for each intern was created with demographic information and personal interests. Similar scorecards were created for each position using the job descriptions sent in by employers. These were all considered, along with job requirements and descriptions submitted by employers. Employers and students were notified of the staff’s matches at the end of April, after which interviews were conducted. Employers were given a few weeks for their internal hiring processes to onboard their interns. On June 1st, supervisors gathered at North Hennepin Community Center to receive Supervisor Training. An Intern Orientation was held as a final preparation for students and parents. Interns were matched and communicated to in a timely manner, for the most part. The BrookLynk and Alliance staff matching students to internships had a fairly clear understanding of each employer and their needs, and with some of the young people who were applying, which made the process easier. Most interns and supervisors were satisfied with their match. Matching alumni to positions first allowed us to fit familiar youth with positions or employers who we were unsure of (i.e. didn’t know the difficulty of the position or what a young person could expect from the work environment) Some students did not have work documents or were not clear on which ones they needed in order to have a job. A handful of interns and supervisors were not responding in a timely manner during the interview process which causing frustrations. Some supervisors didn’t communicate with BrookLynk staff to confirm whether they had interviewed the student and if they were going to extend a job offer. The hiring coordinators at Amplifon, Hennepin County, Boston Scientific, Cummins Power Systems, Design Ready Controls, and Osseo Area Schools played critical and supportive roles in connecting with interns, supervisors, and BrookLynk staff to ensure the process 20 was moving along well. Staff were able to stay informed about supervisor changes, which prevented communication gaps during the summer. Communication with interns and employers after the match presented some issues. Some employers did not provide correct contact information for supervisors, and some interns were difficult to connect with. Some supervisors rejected their initial intern candidate, so re-matching became a long process. Eighty-one percent (81%) of the supervisors answered that at least one of their interns was a good match for their organizations and positions. Sixty-three percent (63%) of interns expressed that their internships helped them focus on specific career pathways that aligned with their life goals. Suggestions for Improvement • Work off one, filterable excel tab on the upfront to support changing intern and supervisor information. • Especially when talent pool is high, match up multiple interns to positions especially ones with OPP youth who may be more transient. • Create and communicate deadlines for accepting internship offer, so candidates have time to think about the opportunity, but understand their timeline to make a decision. • Provide interns a checklist of everything they’ll need to prepare for both the interview and onboarding. • The deadline for internship descriptions must be two weeks in advance of when matching takes place to allow enough time to prepare materials. • Provide a drop-down menu of career fields represented by the internships available that year. That way students can select and organize their application in a way that is consistent with what we need to hear for effective matching. • Establish a clear understanding of employer’s readiness to onboard interns with security clearances, payroll, pay cycles, and any system orientation. • Regular communication with employers about time cards. This can just be a general reminder. • Have a mid-way check-in with new supervisors. • Create a library of support for both interns and supervisors to use as reference guides. • Reimagine how to communicate the matches to all interns, possibly similar to how Genesys Works has their Draft Day event, where students and hiring coordinators meet on one day to find out their matches. • For the Cities of Brooklyn Center and Brooklyn Park, have a designated coordinator in HR that can help track the progress of onboarding for their interns. Internships Internships began mid-June and were completed 8-12 weeks later, depending on the employer. Supervisors, or someone they delegated to, were responsible for mentoring the students and helping them learn about career paths and work skills. The internships were the core experiential learning opportunity of the BrookLynk program. Ninety-six (96) out of the original 102 interns successfully completed their internships. 21 Supervisor and intern relations were overall positive. Many interns were oriented into their workplaces before the first day and knew what to expect. Interns overall had reliable transportation to and from their host sites. There were several challenges during the internship. During the onboarding process, some interns did not have access to their work documents and did not provide them in a timely manner. Another problem was interns not showing up to employer orientations or setbacks in their training. One internship site created distance challenges for both interns placed, creating an opportunity barrier. Some employers had inconsistent pay schedules, which created friction in the experience for youth and their families. Although many interns expressed they weren’t bothered by the inconvenience, it watered down their experience and put strains on the programs incentive of paid internship experience. Such issues are a top priority for next year in onboarding and management guidance offered to supervisors to fully support interns with positive outcomes. There were some behavioral issues with interns, which happens every year, but staff will evaluate proactive mentorship and counseling for youth so they can be their best selves. Additionally, standard operating procedures should be developed for intern behavior related to high impact issues (threats, abuse, major work violations). At one internship site, there were discrepancies between BrookLynk staff’s and the employer’s understanding of what an internship was, which lead to delays in onboarding and challenges in creating a high-quality internship experience. Suggestions for Improvement • Educate supervisors about what check-ins with their interns looks like (i.e. regular conversations on approving time cards, addressing behavioral issues, exposure opportunities, etc.). Add a note in weekly supervisor communications reminding supervisors. • Create an intern-led social media team designated to capture the internship experience over the course of the summer and responsible for posting to designated sites. • Recruit more staff to help with site visits to balance the workload. Reimagine how to create efficiencies in the Q&A and tour to focus on critical questions and needs. Allow more time for interns to show and tell (student centered experience). • Engage employers more consistently on social media to promote them as BrookLynk employers. Could be as simple as one post per employer and share throughout site visit weeks. • Partnering with the Minneapolis Youth Outreach team for on-call supports for youth that need additional supports (housing, challenging home environments, mentoring). For youth that show or express a need for additional supports, we need to provide them these supports early and often. Check-ins and Enrichment Opportunities Weekly intern check-ins occurred on six Fridays during the internship at North Hennepin Community College. Interns were assigned to one of two 2 hour long sessions designed to 22 provide additional support for interns. Interns had time to reflect on their experiences, discuss problems they faced and possible solutions, learn more about MHA Labs Building Block skills, and build community among each cohort through activities and collaborative work. Ninety-seven percent (97%) of students who attended responded that they thought the check-ins were valuable. Most interns attended although not regularly. Learning objectives created desirable outcomes (i.e. learned aspects of MHA Lab skill building including email writing, problem solving, collaboration, code switching, public speaking, small group communication, etc.) Many interns created LinkedIn profiles. The location was perfect and flexible to meet changing engagement needs. However, transportation exhausted a good 2 hours of the day and strained transitions between AM/PM cohorts. Interns were not showing up in the beginning and/or regularly and did not understand the attendance expectation. The Job Coaches ability to provide one-on-one support was stretched thin – designed more for group check-in than time for individual needs. Interns leaving early for prior commitments (i.e. prayer, vacation, job) – some of this is of course expected. Additionally, interns seemed more engaged and inspired when guest speakers were present. Unlike previous years, due to lack of capacity, only one enrichment opportunity (college and company visits) was available for students this year. On August 8th, BrookLynk brought interns to visit NHCC. Suggestions for Improvement • Explore the transportation process and if an employer partner (like discussed in advisory meetings) can support this time intensive critical need to take pressure off of staff. • Make check-ins paid professional development to incentivize attendance. Coaches track attendance and report back to supervisors. • Change check-ins to beginning of week Monday vs. Friday to apply learnings throughout week while fresh in mind. • Create more opportunities for all interns to connect and socialize versus split by industry. This would allow a diversity of thought and experiences, which can help interns enhance their exposure and understanding of various industries and career possibilities. • Enlist a catalog of guest speakers and volunteers to drive professional development during check-ins. Provide them with a base for educational outcomes and allow them the creative muscle to engage interns. • Recruit professional job coaches of color to support a smaller cohort of 5-7 interns to have unscripted conversations about their internship experiences. Could incentivize professionals by offering lunch in return for their time. • Make time for interns to write thank you letters to employers/supervisors, which could also assist in leveraging fundraising efforts. 23 Celebration On August 17th, interns, their families, and supervisors gathered from 6pm-8pm at the Earle Brown Heritage Center in Brooklyn Center to celebrate the end of the internships. The event started off with dinner, followed by a keynote address and presentations from interns and supervisors about their experiences, and then BrookLynk awards were given to interns, supervisors, and organizations. Participants thought it was a fun, relaxing experience and everybody came with a positive attitude to celebrate the internships. The fancy dinner (with vegetarian options) with table service was special for many students. It was inspiring to hear from interns’ sharing about the benefits of their experiences. However, it was much more expensive than in previous years. And there were not enough sponsors to help offset the costs incurred. Staff experienced some logistical challenges including interns and employers not picking up certificates. The photo booth was underutilized – likely due to the timing not allowing for a great deal of engagement. The bulk of the celebration planning was executed by a few dedicated interns with the support of staff, which put a lot of pressure on them. Feedback from participants found that some felt that the audience could have been involved more, provide more support for returning members and next steps for graduating members, the seating was crowded, and have assigned seating to encourage meeting new people. Suggestions for Improvement • Recruit sponsors for the event earlier in the season and set a budget. • Reimagine audience engagement for program where time is limited and people are sitting more than they are active. • Consider providing intern certificates the last check-in or an alternative day instead to ensure they are received. • Ensure that certificates are accurate (no spelling errors) and printed by early August. • Possibly have an alumni team lead the planning for the BrookLynk celebration and then after the final day of internship training, additional youth can be enlisted for the committee. • An earlier communication about awards and nominations in the beginning of summer and throughout to give interns and supervisors more time to make nominations. Evaluation After BrookLynk moved from being incubated at the Alliance to being operated by the Cities, we transitioned from a comprehensive program evaluation to primarily performance measurement, with evaluative elements for new aspects of the program model (e.g. job fair, alumni network, and job board). Most of the data collection was handled by the BrookLynk staff. 24 Towards the end of the internships, supervisors were asked to evaluate and provide feedback to the interns on career skills via an MHA Labs assessment tool. This year, 76% of supervisors filled out a performance review. Youth and supervisors provided honest and transparent feedback in their surveys and performance reviews. Seventy-six percent (76%) of interns and 75% of supervisors responded to the survey. Suggestions for Improvement • Create a checklist of evaluation tools and an online repository for data collection so that BrookLynk staff and the evaluator can be on the same page before, during, and after data collection during programming. • Continue to explore ways to increase the response rates for surveys and performance reviews. Program Benefits What are the benefits of the program; in what ways did new program elements expand benefits to the community? Business Outcomes What are the benefits to employers? Ninety percent (90%) of supervisors said that they would like to participate in the BrookLynk program again next year with another student. Eighty-seven percent (87%) of supervisors reported that they were satisfied with the support they received from BrookLynk and from their company or organization to be effective supervisors for the interns. Seventy-five percent (75%) said they had enough time this year for the hiring and onboarding processes. And 81% believed that their interns were good matches for their organizations. “Our organization was better as a team. We were able to focus more on our own jobs because our intern was able to do all the little jobs that took up a lot of our time. Our intern the last three weeks on the job was able to complete tasks for us that normally we never have done before school starts.“ -Brooklynk Supervisor _____________________________ At the end of the internships, supervisors were asked to fill out a survey about their experiences with the BrookLynk program. Out of the 69 supervisors, 52 responded (75% response rate). 2015 2016 2017 2018 Supervisor Training was helpful 70% 85% 89% 92% There was enough time to prepare for an intern N/A 88% 80% 75% Received the right support from company/organization N/A N/A 79% 87% Received the right support from BrookLynk 90% 92% 92% 87% 25 Expectations of internship matched what happened N/A 77% 81% 77% Intern was a good match for my company/organization 85% 85% 82% 81% Would participate in BrookLynk again next year 100% 92% 92% 90% Ninety-two percent (92%) of the supervisors that did attend the Supervisor Training thought it was helpful because they learned how to understand, set expectations, and work with youth as interns, learned about BrookLynk basics, and picked up tips and tools on how to be better supervisors through the workshops. Some supervisors thought the training was too basic or repeated information they were already familiar with as an experienced manager. We asked supervisors if they had enough time to prepare for their interns this year and 75% responded Completely True or Mostly True. Their satisfaction with this has decreased over the past 3 years. Seventy-nine percent (79%) of supervisors surveyed said that the interns were the best part of the internships. Supervisors said that interns were prepared to work with skills and professional attitudes, made significant contributions to the company, worked hard, were great to work with, and were a great match. A few liked everything about the internship experience and the opportunity to help youth gain valuable work experience. Ninety percent (90%) of the supervisors responded that they would like to participate in the BrookLynk program next year with another student. Suggestions for Improvement • Consider how to work with employers to more efficiently hire and prepare for their interns before the start of the internship. Youth Outcomes What are the benefits to the youth workforce? At the end of the internship, 77% of interns were rated by their supervisors as having gained all 13 work readiness skills they were assessed on. The median amount of net salary earned during the summer was $2448. Seventy-five percent (75%) of interns thought that the internships helped them increase the number of professionals in their social network. On average, the interns rated their internship experience a 4.5 out of 5. Ninety-nine percent (99%) of the interns responded that they would recommend BrookLynk to a friend and 91% said they would participate in BrookLynk again next year. “Being able to talk and work with my supervisors easily without being scared was the best part, and I even got to bond with them.” – BrookLynk Intern _____________________________ At the end of the internships, interns were also asked to fill out a survey about their experiences with the BrookLynk program. Out of the 96 interns who completed their internships, 81 responded (84% response rate). 26 Career Skills As reported above, 77% of interns rated competent in all 13 out of 13 career skills by their supervisors. And 89% of interns agree with the statement, “My internship experience taught me valuable career skills.” Finances Students reported their net earnings after their paid internships this summer. Net Earnings 2015 2016 2017 2018 Not Sure 9% 7% 5% 8% $0-$999 41% 16% 15% 9% $1000-$1999 50% 57% 20% 26% $2000-$2999 0% 22% 25% 22% $3000-$3999 0% 9% 25% 30% $4000+ 0% 0% 11% 5% The median net earning amount for BrookLynk interns in 2017 was $2448 (this does not include any taxes or other deductions, or benefits offered). For the second year, some of our internships were funded or subsidized via a Hennepin County grant, which required salaries to be $15/hr. so those salaries may have been higher than they would have been normally. Social Networks Research shows that having access to professional social networks increases the chances of landing a job. Many of our interns have limited professional social networks. One of BrookLynk’s goals through the internships was to increase the number of professionals in the young person’s network. 2015 2016 2017 2018 My internship helped me increase the number of professionals in my social network 96% 82% 77% 75% Seventy-five percent (75%) of interns reported (Completely true or Mostly true) that the internships helped them increase the number of professionals in their social network. The percentage of interns reporting that their professional networks increased are high, but that number has been slowly declining over the last four years. 27 Intern Customer Satisfaction 2015 2016 2017 2018 Rating for BrookLynk internship (scale 1 to 5) 4.4 4.3 4.3 4.5 Rating for their supervisors (scale 1 to 5) 4.4 4.5 4.5 4.7 Would participate in BrookLynk again, if possible 86% 95% 98% 91% Would recommend BrookLynk to a friend 100% 100% 99% 99% Received enough support from BrookLynk staff 100% 95% 86% 87% When asked about how they would rate their BrookLynk internships, the interns surveyed rated their experiences an average of 4.5 out of 5.0. This rating has increased over the past four years. Ninety-one percent (91%) of interns reported that they would participate in the BrookLynk program again if possible. And 99% of interns said that they would recommend BrookLynk to a friend. When asked about the support they received from BrookLynk staff, 87% of respondents stated that they received enough support during the internship, and the other 13% answered “Somewhat”. Interns rated their supervisors an average of 4.7 out of 5.0 (with 1 being poor and 5 being excellent). Developmental Relationships Another benefit that you experience with the internships is a connection with their supervisor. The Search Institute created the Developmental Relationships Framework that identified 5 elements (explained in 20 specific actions) that make relationships powerful in young people’s lives. Since supervisors were such an important aspect of the internships, we wanted to survey interns about the role that they played. Using this framework, we were able to quantify the impact of that relationship to the interns. Only 13 actions were surveyed since not all actions were relevant to our supervisor-intern relationship. The interns are asked to rate the following statements about their supervisors: • My supervisor is someone I can trust. • My supervisor really pays attention when we are together. • My supervisor makes me feel known and valued. • My supervisor lets me know he/she likes being with me or expresses positive feelings about me. • My supervisor praises me for my efforts and achievements. • My supervisor expects me to live up to my potential. • My supervisor pushes me to go further. • My supervisor insists I take responsibility for my actions. • My supervisor helps my understand what went wrong if I make a mistake and learn from it. • My supervisor guides me through hard situations and systems. • My supervisor builds my confidence to take charge of my life. • My supervisor defends me when I need it. • My supervisor puts in place limits that keep me on track. 28 • My supervisor takes me seriously and treats my fairly. • My supervisor involves me in decisions that affect me. • My supervisor works with me to solve problems and reach goals. • My supervisor creates opportunities for me to take action and lead. • My supervisor inspires me to see possibilities for my future. • My supervisor exposes me to new ideas, experiences, and places. • My supervisor introduces me to more people who can help me grow. The survey results are listed below: DEVELOPMENTAL RELATIONSHIP FRAMEWORK SCORES 2018 Supervisors Express Care 4.7 Be dependable 4.8 Listen 4.5 Believe in me 4.8 Be warm 4.6 Encourage 4.7 Challenge Growth 4.5 Expect my best N/A Stretch 4.5 Hold me accountable N/A Reflect on failures 4.5 Provide Support 4.6 Navigate N/A Empower N/A Advocate N/A Set boundaries N/A Share Power 4.6 Respect me 4.7 Include me 4.4 Collaborate N/A Let me lead N/A Expand Possibilities 4.5 Inspire 4.5 Broaden horizons 4.6 Connect 4.4 The interns scored their supervisors high in the 5 elements of the Developmental Relationships Framework. Overall, supervisors had a positive impact on their intern’s lives summer the summer internship. Long-Term Outcomes One hundred and sixty (160) interns participated in the first three years of the BrookLynk program. BrookLynk staff reached out to all of the alumni to track their academic and job outcomes and were able to follow-up with 78 of them. The remaining alumni either did not respond to emails and phone calls, or their contact information was out-of-date. 29 For the alumni who should have graduated after 4 years of high school, 100% had earned their diploma or GED. Of the remaining alumni who should still be in high school, all (100%) are in school for Fall 2018. The average high school graduation rate for Brooklyns high schools in 2016 was 85%, so the graduation rate for BrookLynk alumni is excellent, especially for our targeted population of youth who have barriers to pathways to college and career. Of the 64 students who had graduated from high school or received their GED, 60 (93%) were attending college during the 2018-2019 school year and 1 had already graduated (2%). The average college enrollment rate for Brooklyns high schools in 2015 was 78%, so the enrollment rate for BrookLynk alumni who graduated high school is much higher. Seventy-four percent (74%) of the alumni who were in the labor force were employed this summer. Note that many of the alumni who did not respond to us or had changed their contact information were opportunity youth. If we had included their data, the reported outcomes potentially would be different. Suggestions for Improvement • Design additional program activities to engage youth in developing their social networks. • Continue to work on connecting with our alumni to gather long-term outcome information. Program Value What is the value of this program to the Cities and its partners in growing economic vitality in the community? There were two significant ways to measure the value of the BrookLynk program to the Cities and its partners in growing economic vitality in the community. First, BrookLynk increases the partnership with many community organizations and businesses around workforce development. Second, those organizations and business participating in the internships provide jobs for youth and contribute the cost of the interns’ salaries into the local economy. Community Participation Alliance members and community partners provided in-kind donations for facility, transportation, and material needs, and staff or an organizational presence at our events. Funding for the program was also provided by grants from the Bremer Foundation and Hennepin County State Equity funds. Specifically, our community partners provided the following supports during the program: Get Ready! Work Readiness Trainings, Mock Interviews, and Internship Preparation Training: For the fourth year, Hennepin Technical College provided the space for the 30 trainings. Catch Your Dream Consulting/Coaching, Next Steps 2 Success, LLC and the YMCA provided trainers. CCX Media (TV) promoted the event on their station. The City of Brooklyn Center provided a room at the Earle Brown Heritage Center for the mock interviews. Representatives from many community partners volunteered as interviewers, including Amplifon, Three Rivers Park District, Metropolitan Council, Outsell LLC, Next Steps 2 Success, Panera Bread, TwinWest Chamber of Commerce, Brookdale Library, Cummins Power Generation, United Health Group, Hennepin Technical College, the City of Brooklyn Park, the Brooklyn Bridge Alliance for Youth, Design Ready Controls, the City of Brooklyn Center, and Hennepin County. Youth Job Fair: A grant from the Bremer Foundation funded the Youth Job Fair. The Alliance members provided staff to participate in the planning committee. North Hennepin Community College again provided their facilities for the Youth Job Fair. Osseo Area Schools provided bus transportation. Next Steps 2 Success provided a facilitator for the breakout session. Participating employers and organizations providing jobs and supports included: the City of Brooklyn Center, the City of Brooklyn Park Community Activities Recreation & Services Department, Walmart, McDonald’s, Lowes, Minneapolis Park and Recreation Board, Panera Bread, Go95 Radio, Hedberg Supply, ACR Homes, Zanewood Recreation Center, YMCA, Crystal Pizza Ranch, Americorps, Menards, Job Corps, College Nannies and Tutors, ACER Inc., Hennepin County, Protolabs, FedEx Ground, Osseo Area Schools, Mills Fleet Farm, Reading & Math Inc., UPS, Forever 21, H&M, Brooklyn Park Police, Hennepin Technical College, North Hennepin Community College, and the Brooklyns Youth Council. CCX Media (TV) promoted the event on their station. Intern and Parent Orientation: The City of Brooklyn Park provided a room at the Community Activity Center for the orientation. Metro Transit and Firefly Credit Union led workshops on how to take public transportation and financial literacy, respectively. Supervisor Training: North Hennepin Community College provided their facilities for the Supervisor Training. The BrandLab and the Brooklyn Bridge Alliance for Youth provided staff to help train the supervisors. Check-ins and Enrichment Opportunities: North Hennepin Community College provided their facilities for the weekly intern check-ins. College visits were also hosted NHCC. Internships: The following 14 employers provided internship opportunities this year (including number of internships): Education Partners • Anoka-Hennepin Area Schools (10) • Brooklyn Center Community Schools (10) • Hennepin Technical College (3) • North Hennepin Community College (5) • Osseo Area Schools (13) • Robbinsdale Area Schools (2) Business Partners • Amplifon, Inc. (2) 31 • Boston Scientific (6) • Cummins Power Generation (9) • Design Ready Controls (2) • Topline Federal Credit Union (1) Community Partners • City of Brooklyn Center (14) o Community Activities, Recreation & Services Department o Community Development o Engineering Department o Fire Department o Police Department o Operations Department o Public Works Department • City of Brooklyn Park (18) o Community Development Department o Community Engagement Department o Finance Department o Information Technology Department o Police Department o Recreation and Parks Department, Youth Services • Hennepin County (10) o Brooklyn Park Library o County Commissioner’s Office o Hennepin Health – Medical Administration o Human Resources Department o Human Services and Public Health Department o Resident and Real Estate Services Year-End Celebration: The City of Brooklyn Center provided a room in the Earle Brown Heritage Center for the celebration. Boston Scientific was the Presenting Sponsor and Topline Federal Credit Union was the Supporting Sponsor for the event. This year, there were a total of 50 partnering organizations that contributed funding and in-kind donations, and participated in BrookLynk trainings, internships, and events. In the past 4 years, BrookLynk has grown in the number and breadth of partnerships with organizations in the community around developing the youth workforce. Job and Wealth Creation Another way to measure economic growth due to the BrookLynk program is through the creation of 102 summer internships and the wealth via the salaries that organizations and businesses (some paid for by the Hennepin County Equity Grant) paid the interns. The average salary amount this summer was $2439, which when multiplied by the number of interns becomes an estimated $250,000 of wealth created for Brooklyns youth and their families. 32 New Program Elements To what degree did new program elements benefit youth, employers, and partners? • In what ways did the job fair reach its goals? • In what ways did the Alumni network reach its goals? • In what ways did the job board reach its goals? Youth Job Fair For the second year, BrookLynk organized a Youth Job Fair in April. 2017 2018 Number of youth who attended job fair 159 174 Number of employers who attended job fair 14 27 Number of organizations offering services 4 4 Number of interviews given due to Youth Job Fair 11 95 Number of job offers given due to Youth Job Fair 1 42 The Youth Job Fair was well-attended this year and it almost met goals for youth and employer participation. It exceeded expectations for number of youth interviewed and those receiving offers, especially when compared with the first year. Many youth were able to find summer jobs employers were able to fill their positions. Youth reported a satisfaction rate of 4.2 (on a scale from 1 to 5) which was 0.7 higher than 2017. Vendors reported a satisfaction rate of 4.5 (4.6 in 2017). Ninety percent (90%) of participating vendors would return and all (100%) said that information was clear from the planning committee. Attendees reported that they felt prepared and knowledgeable about the Job Fair process. There were still some challenges. Younger youth (ages 14 and 15) still found a lack of opportunities for them. A list/map of vendors hiring 14+ or volunteer opportunities was created but underutilized. There was some confusion about the folder contents and what was useful in them. Employers would have appreciated a map of vendors to support each other (including age minimums). The computer lab set aside for resume and other supports was not big enough and there was not enough one-on-one help provided. The Successful Interviewing workshop only had high attendance during the first workshop of the day. There was low attendance at Job Fair committee meetings leading up to event. Suggestions for Improvement • Explain the contents of the folders when handing to youth, including the map of vendors or organizations hiring 14+ age youth. • Reserve bigger computer lab to support students and provide one-on-one help. • Consider starting Resume Building Workshop earlier, so interns ready to go by the time the fair opens. • Consider starting the Job Fair earlier. 33 • Re-examine event layout and space for vendors based on high/low demand mix. • Provide clarity on the job fair AND resource fair, so that students are not confused. • Better communication on the campus location and navigation to enter for vendors and fair goers. • Bring back the job fair orientation workshop to help youth know how best to navigate the fair. • Provide two employer emails- one within a week of their registration simply confirming it was received and time/date/basic info and a 2nd a week prior to the event with full details. • Have a deadline for vendor participation to plan for day of marketing and helping youth prepare for positions. • Post participating employers on the Youth Job Fair BrookLynk page. • For vendor subcommittee, provide consistent access to the list of employers. • Create a vendor flyer for promoting fair to vendors/resources. Job Board An online BrookLynk Job Board was launched this year to provide Brooklyns youth a place to find jobs in their local communities. Brooklyn Park IT department provided technical assistance. There are currently 9 employers listing open positions on the site. And there have been a total of 883 visits to the website since its launch. What’s proved to be effective in the planning and implementation of the youth job board is solidifying buy-in from both users (employers and young people). Participating employers see value in the board promoting local employment opportunities to young people. The constant promotion of high demand, entry-level jobs enables employers to have a revolving door of access to local talent equipped to fill business needs. Young adults also benefit by having an increased awareness of employers and jobs available in their community. Youth outreach with the support of BrookLynk’s referral networks was successful in driving interest and traffic to the application. BrookLynk staff led outreach in partnering schools and community organizations to drive awareness of the site launch and giving youth a reason to believe in the site being a job resource. Prior to launch, school career resource managers promoted the job board with mass emails to students, which offered youth a timely reminder before the school year ended. To support pre-promotion messages, BrookLynk created a sign-up on their webpage for interested parties to subscribe for updates on the job board launch and exclusive information on new job/employer listings. The sign-up resulted in more than sixty-five subscribers prior to launch. BrookLynk interns also benefited, which increased communications to nearly 200 young people at the time of the job board launch. User experience testing provided both BrookLynk staff and IT with significant learnings on the future platform’s design. The feedback from BrookLynk alumni app testers informed site administrators on how we can anticipate youth interacting on the board and make adaptations to a next phase of the application. Additionally, the efficient partnership between BrookLynk staff and the IT team allowed for a primarily fluid implementation process. As timelines shifted due to configuration challenges, IT maintained constant communication of system changes and improvement recommendations to strengthen the job board’s internal operations. 34 For the BrookLynk youth job board to be successful, investment in more expansive operating systems and advanced technology are needed. Operating systems include but are not limited to data collection and management, marketing outreach planning (both youth and employers), and a more complex and interactive platform design. With any new initiative designed to be sustainable, systems require intentional consideration to optimizing efficiencies in the operating process. Systems change in how data is collected and managed have already begun to shift under advisement from the internal IT team. Such adaptations are necessary, but especially significant for employer data as the job board’s operation will rely solely on the information provided by participating organizations. Important will not only keeping the end-user in mind, but also making the sign-up process for employers as turnkey as possible to support as many organization participants as possible. Capacity building is also needed for the program assistant to fully dedicate the time needed to support planning and implementation. The platform launched in the middle of the summer internship programming, which is a time intensive period for BrookLynk. During the internship, the program assistant acts as a job coach, onboarding coordinator, and supervisor support to fifty interns, which requires a considerable amount of effort. In an ideal timeline, the job board launch would have occurred prior to the start of the summer programming, which would provide BrookLynk with time to focus on each initiative fully. The next phase of the platform will ensure intentional timing is outlined to avoid conflicts in job priorities. Suggestions for Improvement: ● Launch Summer Job Board before the start of summer programming for BrookLynk. ● Improve employer experience for posting jobs to the Job Board. ● Figure out how to track number of job seekers who use the Job Board. Alumni Network Another new project was the Alumni Network, which was launched to allow BrookLynk to stay connected to alumni, provide support and resources (including LinkedIn networking) on youth’s pathway to college and career, and provide employers with a diverse talent pool. The target in the first year was to have 100 of our 160 alumni connected to the network. Currently, we have 138 alumni participating in the network. Prior to a full transition of the role to Program Assistant, a great deal of engagement supported learning about alumni interests and opportunities for future support. Some of the plans included 3 events planned to include 2 webinars. A fall event is planned and will be the first one of the year. This summer, a survey was conducted on alumni needs and where they are now. Many interns expressed interest in the program and having opportunities to support career to college pathways. Although the network has been launched, there is a concerted ongoing effort to continue to create networking, professional development, and exposure opportunities for alumni. Staff need to establish ongoing messaging and communications to support such opportunities. Suggestions for Improvement: 35 • Consider what a limited oversight, opt-in mentorship program could look like to support alumni in their transitions. • Reimagine what it means to be a program alumnus and consider including program participants still in high school as part of alumni engagement. • Partner with affinity groups as a lever for engagement (e.g. TCBANDD https://www.tcbandd.com/who-we-are, Prospanica https://www.prospanica.org/members/group.aspx?code=MinneapolisStPaul, etc.) Quality Assessment What was the level of quality for our program services? The internships were again assessed this year using a modified quality assessment, and they scored high for quality across the board. “I loved my environment and how I actually felt my work was going toward something useful this year. I was proud to work each day and I was glad I got this internship.”– BrookLynk intern _____________________________ The YPQA is a validated instrument (grades 4-12) designed to measure the quality of youth programs and identify staff training needs. The Youth PQA evaluated the quality of youth experiences as youth attend workshops and classes, complete group projects, and participate in meetings and regular program activities. Domain categories are broken down into individual scales, which are rated 1, 3, or 5 (1 being the lowest and 5 being the highest). Since the internships are a core part of program the evaluation team created an Internship Quality Assessment that was informed by the Youth PQA. Of the four domains in the Youth PQA several were assessed during the site visits while the remaining areas were rated by surveying interns at the end of their summer experience. INTERNSHIP QUALITY ASSESSMENT SCORES 2016 Internships 2017 Internships 2018 Internships Safe Environment 5.0 4.8 4.9 Emotional Safety 5.0 4.5 4.8 Healthy Environment 5.0 5.0 5.0 Emergency Preparedness 5.0 4.4 5.0 Accommodating Environment 4.7 5.0 5.0 Nourishment 5.0 5.0 5.0 Supportive Environment 4.5 4.5 4.6 Warm Welcome N/A 4.6 4.8 Session Flow 4.1 4.4 4.6 Active Engagement 4.5 N/A 4.4 Skill-Building 4.5 4.4 4.6 Encouragement 4.6 4.6 4.7 Reframing Conflict N/A N/A N/A 36 Interaction 4.6 4.6 4.6 Belonging 4.6 4.4 4.5 Collaboration 4.6 4.5 4.7 Leadership N/A N/A N/A Adult Partners N/A 4.8 4.6 Engagement 4.3 4.3 4.5 Planning 4.3 4.4 4.4 Choice 3.9 4.3 4.6 Reflection 4.6 4.2 4.5 The scores were high across all of the domains and similar to the previous year. BrookLynk has been able to maintain a high level of quality in the internships. Suggestion for Improvement • Increase education to employers and supervisors about the elements of the Internship Quality Assessment to continue to improve the quality of the internships. Management and Oversight This section of the evaluation considers the Management and Oversight Goals from the Co-operation Agreement: • Intentionally allocate necessary resources and supports to successfully implement the program. • Use data regularly to ensure youth experience is at the center and that we continue to support the positive development of youth in the Brooklyns facing barriers to employment. • Good faith effort to serve the cities (and youth) of Brooklyn Center and Brooklyn Park 50/50. • Establish and operate the BrookLynk Advisory Board as outlined by the co-operation agreement. • Establish and execute a fundraising plan for sustainable programming. BrookLynk Management and Oversight Implementation Survey The Co-operation Agreement agreed upon by the City of Brooklyn Center, the City of Brooklyn Park, and The Brooklyn Bridge Alliance for Youth stipulates how BrookLynk is to be operated. The agreement details what the program goals are, and a subsection specifically addresses what the goals are around how the program is to be managed by the cities and how the Advisory Committee should be providing oversight. As part of the BrookLynk evaluation conducted by the Brooklyn Bridge Alliance for Youth, the management and oversight of the program will be assessed regularly and the results reported to the Advisory Board. The first survey was conducted in July of 2018 and a summary of the results follows. The full report can be found in the Appendix. 37 • A majority of Advisory Board members did not have enough information necessary to rate the completion of some of the goals, specifically related to Brooklyn Center’s role and to the allocation of resources and supports for BrookLynk. • Advisory Board members thought that the program implementation, partnerships created, and overall quality of program staff were strengths. • Good progress has been made in meeting funding goals short-term, but more work needs to be done around creating a co-operative fundraising plan. • Convening the Advisory Board meetings this year was a good start, but more intentional planning should be done to increase its effectiveness in providing management oversight as a collaborative effort between the two cities. Co-operation Agreement Goals Regarding the Joint Management of BrookLynk Met completely Partially met Not being met Not enough informa-tion The City of Brooklyn Park will provide funding. 58% 8% 8% 25% The City of Brooklyn Park will be the fiscal agent (hire/fire staff, enter into contracts, maintain financial reports). 67% 8% 8% 17% The City of Brooklyn Park will co-lead fundraising efforts. 75% 0% 8% 17% The City of Brooklyn Center will co-lead fundraising efforts. 33% 8% 8% 50% The City of Brooklyn Center will liaise with the Brooklyn Center City Council regarding financial reports. 33% 0% 8% 58% The City of Brooklyn Center will provide funding. 67% 0% 8% 25% The City of Brooklyn Center will advise on staffing. 58% 8% 0% 33% The City of Brooklyn Center will chair the Advisory Board. 75% 8% 0% 17% 38 BrookLynk's Management and Oversight Goals Met completely Partially met Not being met Not enough informa-tion Intentionally allocate necessary resources and supports to successfully implement the program. 50% 8% 0% 42% Use data regularly to ensure youth experience is at the center and that we continue to support the positive development of youth in the Brooklyns facing barriers to employment 75% 0% 0% 25% Good faith effort to serve the cities (and youth) of Brooklyn Center and Brooklyn Park 50/50. 55% 18% 0% 27% Establish and operate the BrookLynk Advisory Board as outlined by the co-operation agreement. 58% 25% 0% 17% Establish and execute a fundraising plan for sustainable programming. 50% 33% 0% 17% Summary • A majority of Advisory Board members did not have enough information necessary to rate the completion of some of the goals, specifically related to Brooklyn Center’s role and to the allocation of resources and supports for BrookLynk. • Advisory Board members thought that the program implementation, partnerships created, and overall quality of program staff were strengths. • Good progress has been made in meeting funding goals short-term, but more work needs to be done around creating a co-operative fundraising plan. • Convening the Advisory Board meetings this year was a good start, but more intentional planning should be done to increase its effectiveness in providing management oversight as a collaborative effort between the two cities. What has been working well? • Reaching BrookLynk’s primary goals of providing training and internships. • Forming the Advisory Board to provide management oversight. • The partnerships between the cities and with community partners to run BrookLynk. • Hiring the BrookLynk specialist and the overall quality of the BrookLynk staff. 39 What needs more attention? • Planning and preparation for Board Meetings to make them more effective. • Communication between staff, management, and Advisory Board. • More collaboration between the Cities. • Additional attention towards fundraising. What questions do you have? • Do we have sufficient capacity? • When are the advisory boards deliverable due? How can we best support the program? • If we don't have monthly board meetings for this first year, perhaps a monthly note to board meetings would be helpful. Assume things are going well with the BrookLynk interns, but don't really know. What do we need to do differently to realize our agreement? • Address issues surrounding funding and sustainability of the program. • Get the board meeting administration and communication sorted out. • Better preparation for advisory meetings; especially so that the youth liaisons can really participate. • Better communication between the City of Brooklyn Center, the City of Brooklyn Park, and the Alliance. • More involvement from community partners. • Consider program design changes to meet specific challenges faced this year. Management Feedback Managers and staff of the BrookLynk program also provided feedback on the Management and Oversight Goals. General Management of Program It seemed at times that the focus of this year was to survive the transition the program from the Alliance to the Cities. The transition was slowed a little by the staff changes at the City of Brooklyn Center, and within the BrookLynk staff. The City of Brooklyn Park realized that they needed to allocate an additional FTE staff to absorb the additional work created with BrookLynk coming to the city. In hindsight, the transition in January was probably not the best time. Having an earlier start (September) would have allowed a transition period that wasn’t right on top of program implementation in January. In part due to this timing, the program plan (and budget) had to be completed quickly, not necessarily in a thorough manner. It was universally agreed that the only reason the transition was as successful as it was, was due to the efforts of the BrookLynk staff. The additional program elements (Youth Job Fair, Job Board, and Alumni Network) expanded the scope of BrookLynk this year that stretched the staff’s ability to provide quality results. 40 It was not initially clear to the Cities the amount of work required for BrookLynk to be effectively managed and for staff to be supported. There was a learning curve for the Cities to learn effective co-operation of BrookLynk and to understand the nuances of BrookLynk programming. For example, the amount of time it takes to manage grants was more than expected. One of the bigger unanticipated challenges was the departure of Brooklyn Park’s Economic Development and Housing Director who was providing executive oversight and supervision support to BrookLynk staff. There will be expected transition hurdles when the new Economic Development and Housing Director starts. During BrookLynk’s transition, the City of Brooklyn Center hired their Community Development Director who has played a critical role in providing management and staff support. With more experience, the Community Development Director will be able to play a stronger role for the City of Brooklyn Center. Both cities felt that they needed to improve how this cooperative leadership structure works so that both sets of management have the information they need in a timely manner to make decisions and to contribute equally. Monthly meetings have been set up to address this issue. Overall, there was a feeling that this year that the BrookLynk Advisory Board was “building the plane as they were flying it”, but that eventually things settled down, and they are optimistic about taking the lessons learned to improve next year. Suggestions for Improvement: • Consider how to best implement the cooperative leadership model so that both Cities share the responsibility of managing the program together. • Consider all the programming elements that make up the BrookLynk program and streamline them to focus on only the most important ones and the ones most aligned to our goals. Advisory Board The BrookLynk Steering Committee was disbanded in 2017 and a new Advisory Board formed in January 2018 according to the Cooperation Agreement. The Advisory Board met every month through until July (no meetings June and August). However, since the Board was formed at the same time as the transition to the Cities, there was little time to develop the norms of operation and no momentum for group. There was a feeling that the Advisory Board never really got developed this year, didn’t meet regularly, and there wasn’t a clear understanding of who was on it (or who should have been on it), there was no overall strategic planning, and no idea of a calendar for the year. Specifically, there was a need to strengthen the voice of the private sector to hear what the needs of the business community are. Having only one business representative can mean that one voice gets lost in the meetings. The private sector partners should represent business that currently host BrookLynk internships. Organizations who are on the Advisory Board need to commit to send members who can attend meetings and be actively engaged. Also, there was a lot of turnover with the youth ambassadors, possibly because they didn’t always feel engaged and empowered to be full members. 41 Moving forward, the management team decided to reimplement management meetings two weeks before the Advisory Board meetings in order to better prepare for them. Pam McBride will play more of a leadership role with helping organize the Advisory Board. Suggestions for Improvement: • Consider having a group of private sector representatives on the Advisory Committee. • Understand how to better engage youth ambassadors. Program Outputs BrookLynk did not meet the business recruitment goals for this year. There need to be a more robust recruitment system for businesses, possibly including scheduled business retention and expansion visits, where people doing the visits have a script to use, for example, to explain how inexpensive the program is. Members of the Advisory Board might be called on to participate in this area as it isn’t feasible for the BrookLynk staff to take this on themselves. It seems that some of the problems of getting matched interns to actually start their internships can be addressed with training specifically focused on getting youth ready for Day 1 and providing the right supports. The goal to serve an equal number of Brooklyn Center and Brooklyn Park youth was not met this year. Understanding that the large difference in numbers of youth in each city make that goal difficult, the program should still consider how to use new approaches to see if more Brooklyn Center youth can be recruited for BrookLynk. The City of Brooklyn Center is ready to provide more support and resources to that end. Suggestions for Improvement: • Create a recruitment strategy for businesses to participate in the BrookLynk program. • Consider adding training to specifically address getting youth prepared for Day 1 of internships. • Rethink youth outreach strategies to better recruit Brooklyn Center youth. Fundraising The fundraising goal for this year was reached, but so much time and resources were directed at getting the State and County grants that all other funding sources were neglected. Some of those relationships established while the program was at the Alliance were not transitioned when the program when to the Cities. The fundraising goal for 2019 includes business funding, which will need to be addressed soon. Although grant funding is necessary to fill gaps in the budget, there was a belief that it should be used more for pilot and growth opportunities and not for ongoing support of the BrookLynk program. There should be more focus on grants that provide perpetual funding 42 than those that end in less than 3 years. Too much time and resources is spent applying for, managing, and reporting on multiple grants. This is especially true for BrookLynk staff who have to take away time from program implementation. Eventually, the Cities will have to relook at the current equal funding relationship. They can still be equal partners, and depending on how successful the 50/50 youth served in both cities goal can be reached, some other percentage split between the cities might be necessary. Moving forward, Meg Beekman will take on management of the grants through the Workforce Board, Rebecca Gilgen will head the fundraising efforts, and hopefully be able to address how to capture private funding. Suggestions for Improvement: • Create a fundraising plan that includes how to reach the goals for business funding for 2019 and long-term sustainability. • Allocate resources (i.e. intern) to assist with data collection and inputting into Workforce as part of the reporting requirements for State grants. DISCUSSION Recommendations for improving the BrookLynk program are discussed below. Recommendations for Improving BrookLynk The evaluation report generated over 86 suggestions to improve the BrookLynk Program. These recommendations are summarized below. 1. Consider new strategies to reach goal of serving equal number of youth in both cities. Even with the unequal number of qualified youth between both cities, there may be ways BrookLynk can work with Brooklyn Center to recruit differently in that city. 2. Continue to build the capacity of employers to improve internal processes and support supervisor development. Establish a clear understanding of employer’s readiness to onboard interns with security clearances, payroll, pay cycles, and any system orientation. Create a library of support for both interns and supervisors to use as reference guides. Have employers designate a coordinator in HR that can help track the progress of onboarding for their interns. Educate employers about the elements of the Internship Quality Assessment to continue to improve the quality of the internships. Consider new strategies to increase the participation rate of supervisors attending training. Educate supervisors about what check-ins with their interns looks like (i.e. regular conversations on approving time cards, addressing behavioral issues, exposure opportunities, etc.). 3. Prepare interns for success, starting with the onboarding process. Create and communicate deadlines for accepting internship offer, so candidates have time to think about the opportunity, but understand their timeline to make a decision. Provide interns a checklist of everything they’ll need to prepare for both the interview and onboarding. Consider adding training to specifically address getting youth prepared for Day 1 of internships. Design additional program activities to 43 engage youth in developing their social networks. 4. Continue to expand business outreach to engage more employers. Create a recruitment strategy for businesses to participate in the BrookLynk program especially to increase the number of internships pledged. Create an “engagement ladder” for community partners to get involved with increasing progression of commitment, e.g. donating financial or in-kind support, participating in a training or event, providing internships, or joining a business advisory. 5. Continue to build the youth outreach strategy with the BrookLynk Ambassadors. Facilitate a training for Ambassadors to learn how to outreach, deliver presentations to their peers, and understand the need-to-know information about BrookLynk. Provide Ambassadors a T-shirt, pin, or some other wearable that helps them stand out as a BrookLynk Ambassador. Encourage greater follow-up from Ambassadors and Referral Partners with students that registered for Get Ready! More effectively utilize social media during outreach, planning out posts and managing accounts. 6. Strengthen the Advisory Board. Sort out the board meeting administration and communication, and better prepare for advisory meetings. Consider having a group of private sector representatives on the Advisory Committee. Understand how to better engage youth ambassadors. 7. Continue to fine-tune new program elements (Youth Job Fair, Job Board, and Alumni Network). Consider starting the Job Fair earlier. Post participating employers on the Youth Job Fair BrookLynk page. Create a vendor flyer for promoting fair to vendors/resources. Reserve bigger computer lab to support students and provide one-on-one help. Bring back the job fair orientation workshop to help youth know how best to navigate the fair. Improve employer experience for posting jobs to the Job Board. Figure out how to track number of job seekers who use the Job Board. Consider what a limited oversight, opt-in mentorship program could look like to support alumni in their transitions. Reimagine what it means to be a program alumnus and consider including program participants still in high school as part of alumni engagement. 8. Continue to fine-tune existing program elements (Get Ready! Training, matching, check-ins, site-visits, celebration, evaluation). Create standardized learning objectives at each tier of training, so that it would be clear what each trainer is responsible for delivering. Streamline check-in process at training. Reimagine how to communicate the matches to all interns, as a one-time event. Explore how we might reimagine the transportation process for check-ins. Enlist a catalog of guest speakers and volunteers to drive professional development during check-ins. Recruit professional job coaches of color to support a smaller cohort of 5-7 interns. Recruit more staff to help with site visits to balance the workload. Engage employers more consistently on social media to promote them as BrookLynk employers. Continue to explore ways to increase the response rates for surveys and performance reviews. 9. Revisit fundraising plan. Create a fundraising plan that includes how to reach the goals for business funding for 2019 and long-term sustainability. 44 10. Strengthen the joint management of the program. Consider how to best implement the cooperative leadership model so that both Cities share the responsibility of managing the program together. Commit to better communication between the City of Brooklyn Center, the City of Brooklyn Park, and the Alliance. Consider all the programming elements that make up the BrookLynk program and streamline them to focus on only the most important ones and the ones most aligned to our goals. Allocate resources (i.e. intern) to assist with data collection and inputting into Workforce as part of the reporting requirements for State grants. FURTHER INFORMATION For further information on topics and data discussed in this report, please refer to the Youth Employment Program wiki site at the following address: https://sites.google.com/site/bbayouthemploymentprogram/ APPENDIX • BrookLynk Youth Employment Program Logic Model • BrookLynk Youth Employment Program Process Chart • 2018 BrookLynk Evaluation Plan • 2018 BrookLynk Outputs • 2018 BrookLynk Management and Oversight Implementation Quarterly Survey 1 BrookLynk 2018-20 Program Plan This document holds the agreements between Brooklyn Center and Brooklyn Park on how they will operationalize the BrookLynk Co-operation agreement. This program plan should result in both (1) successful implementation of the BrookLynk program in 2018 and (2) establishing new ways to manage the program. Luis Salado-Herrera 2 CONTEXT In November of 2014 the Brooklyn Bridge Alliance for Youth (the Alliance) Board of Directors approved a 2-year project with two goals: 1) Customize the Minneapolis STEP-UP model for the cities of Brooklyn Center and Brooklyn Park and 2) Build capacity amongst the Alliance partners to sustain this program. The Alliance has been successful in customizing the Step-Up model to serve the Brooklyns and also in building capacity in Brooklyn Center and Brooklyn Park to sustain BrookLynk. Beginning on January 1st of 2018, operations of the BrookLynk program will be transitioned to the cities of Brooklyn Center and Brooklyn Park for co-operation. Customizing the Step-Up model included: 1. Streamlining the model: removed element of subsidized internships for 14 and 15 year olds. 2. Utilizing Step-Up materials, processes, and technical assistance to re-design and improve outcomes for youth in the Brooklyns. 3. Centered positive youth development in program model by integrating Means and Measures for Human Achievement (MHA) Labs and focusing on employer quality. Capacity building included: 1. Degree of Supports - Alliance facilitated a high degree of support from community partners. Three dozen organizations provided in-kind donations, volunteers, and funding. 2. Program Costs - The BrookLynk multi-year budget has been created and was a critical step in creating the cooperation agreement. 3. Political Will - The co-operation agreement to transition BrookLynk to the Cities in 2018 is an important indication that political will is high among our partners, and that the primary goal of building capacity has been reached. (Appendix 1) PROGRAM MISSION, VISION, AND VALUES In the fall of 2016, BrookLynk brought together young people, employers, city leaders, and other key partners to create shared mission and vision statements and core values that would guide the work of BrookLynk. The BrookLynk mission, vision, and core values are representative of the many voices that make up BrookLynk and ensure that the work being done reflects those voices. BrookLynk Mission BrookLynk exists to coordinate partnerships that prepare employers to engage the next generation of workers and to connect young people in the Brooklyns facing barriers to employment with the skills, experiences and professional social networks needed to develop their pathway to college and career. BrookLynk Vision To achieve the economic health, equity and well-being of our community ensuring prosperity for all. Our workforce is awesome because we have ignited the aspirations of youth and this attracts employers to grow their business in the Brooklyns. 3 BrookLynk Core Values 1. Leading with courage, trust and integrity 2. Igniting hope and optimism for young people 3. Keeping youth at the center of planning of decision making 4. Interrupting systems to realize racial equity and inclusion 5. Fostering inclusive relationships to transform community well-being 6. Acting with passion and urgency for deliberate results PROGRAM GOALS Program Implementation 1. Successfully implement core programming elements and meet program benchmarks 2. Launch and evaluate new program elements o Youth Job fair to increase the number of jobs being offered at the job fair. In 2019, BrookLynk employers will be introduced to the Alumni Network so that alumni have access to entry-level employment opportunities, internships, and other employment opportunities. o BrookLynk Alumni Network to connect BrookLynk alumni to college, job, and career opportunities. Current goal: engage 70% of alumni as active participants. o Launch Job Board to connect greater population of young people to job opportunities 3. Develop comprehensive communications plan to ensure there are succinct and clear messages for stakeholders that articulate BrookLynk and its programming 4. Roll-out of Get Ready! trainings during school-time or as an afterschool program for schools with youth who face significant barriers to employment 5. Pilot and evaluate quality of Get Ready! training in the region 6. Expand Referral Partner program to include more organizations that can recruit youth and support them during the internships 7. Increase follow-up with supervisors and interns at the beginning of internships to identify potential issues early on; focus on supervisors who are new, or who have struggled in the past to create a high-quality experience. Management and Oversight 1. Execute joint management between two cities as per the co-operation agreement a. City of Brooklyn Park – Provide funding, be fiscal agent (hire/fire staff, enter into contracts, maintain financial reports), and lead fundraising b. City of Brooklyn Center – Provide funding, advise on staffing, chair advisory, liaise with BC city council regarding financial reports, and lead fundraising 2. Intentionally allocate necessary resources and supports to successfully implement program 3. Use data regularly to ensure youth experience is at the center and that we continue to support the positive development of youth in the Brooklyns facing barriers to employment a. Good faith effort to serve COBC and COBP 50/50 4. Operate and sustain BrookLynk Advisory Board as outlined by the co-operation agreement 5. Establish and execute fundraising plan that includes private funding for sustainable programming 4 PROGRAM OUTPUTS/BENC HMARKS Program Operation 2018 2019 2020 Funding Blend (philanthropy/City/private) 60/40 60/40 TBD Fundraising 65k 125k TBD Youth Served (Estimate) Get Ready! 268 300 350 Internships (16-19 yrs) 105 120 180 Business Partnerships (Employers/Internships) 15/105 18/120 25/180 Job Fair Attendees 174 250 350 Job Board (employers posting/job board visits) 20/800 40/2000 TBD Alumni Network 100 205 240 TARGET POPULATION Youth BrookLynk is designed to serve and meet the needs of young people in the Brooklyns who face barriers to employment. To be eligible for BrookLynk programming, young people must be: • Youth ages 14-21 for Get Ready! training • Youth ages 16-21 for internships • Live in or attend school in Brooklyn Center or Brooklyn Park • Youth facing barriers to employment: o Are low-income - eligible for free or reduced lunch at school. o Have an Individual Education Plan (IEP) or have a physical, mental, learning, emotional, or behavioral disability. o Are pregnant, an expecting father, or a parent. o Are/will be the first person in their immediate family to receive a high school diploma. o Are/will be the first person in their immediate family to attend college. o Them and/or their parents immigrated to the U.S. o Are currently taking English Language Learner (ELL) classes. o Have experienced homelessness or stayed in temporary housing in the last 6 months. o Have received or am currently receiving foster care services. o Have been involved with the juvenile justice system. o Have dropped out of high school before receiving a diploma or GED, or are attending an alternative learning center 5 Employers Understanding the needs and backgrounds of young people that BrookLynk serves in summer internships, it is important that BrookLynk partner with the right employers. Below are series of metrics that BrookLynk staff use to assess the readiness and capacity of an employer to host summer internships or other experiential employment opportunities. • Employers invested in building equitable pipelines to career (not just entry-level positions) • Employers that have staff capacity or are willing to allocate resources to provide high- quality internships • Employers that are located in the region and willing to support transportation needs for youth living in the Brooklyns • Employers with a workforce shortage or increased demand for talent; especially employers in high demand fields with projection for growth Alumni The BrookLynk Alumni are a tremendous asset to their families, our program, community and specifically the emerging workforce. Youth and employers who invest their time in participating in BrookLynk as a High School student, or by providing an internships for High School students, can be continually connected to this talent pool through the BrookLynk Alumni program. • Previously met target population requirements for both youth and employers • Youth and employers who have completed at least one summer internship with BrookLynk • Youth who no longer meet the schooling or age eligibility requirements for BrookLynk or are no longer participating in the program (have opted-out) PROGRAM EVALUATION BrookLynk will move from a comprehensive program evaluation to primarily performance measurement, with evaluative elements for new aspects of the program model (e.g. job fair, alumni network, and job board). Performance measures and program evaluation will be used primarily for continuous quality improvement and for reporting results to funders and city councils and to inform strategic planning. *it is recommended that the Advisory play a key role in interpreting performance data at every meeting, developing the messaging and communicating out results, as well as actively reflecting on implementation. The evaluation role of the Alliance will shift from embedded program staff .3, to external contractor. The deliverables for Alliance contract work will include: Evaluation plan 6 (Appendix 1), Technical Assistance on developing tools, processes and collecting data, and lastly, an analysis on collected data. What we want to know? Tasks How well is the program performing? 1. Did we reach our benchmarks? 2. How many pledges were made? 3. How many youth applied? 4. What were the demographics of youth? Were we successful at targeted CIY? Were we successful reaching balance numbers from both cities? 5. How many youth and employers completed applications, training, and started an internship? 6. What do youth and employers report regarding employment skills gained? 7. What did we learn? (monthly) 8. What will we do differently? (monthly) BrookLynk Program staff (Luis and Jolene) will own: a. Data Collection on all benchmarks b. Data entry on all benchmarks c. Weekly reporting during their team/staff meetings to make changes in order to reach benchmarks d. Learn, and maintain the data management system so that weekly data reporting can occur e. Manage the back-end and infrastructure of data collection; cleaning the data and reporting f. Manage subscription to tools and systems needed for data collection (SurveyMonkey, MailChimp, Zapier, etc.) What are the benefits of the program; in what ways did new program elements expand benefits to the community? 1. What are the benefits to employers? 2. What are the benefits to the youth workforce? 3. What is the value of this program to the city and its partners in growing economic vitality in the community? 4. To what degree did new program elements benefit youth, employers and partners? o In what ways did the job fair reach its goals? o In what ways did the Alumni network reach its goals? o In what ways did the job board reach its goals? Evaluation consultant(BBA / Ivan) owns: a. Create the evaluation plan (Appendix 1) b. Analyze cumulative performance data / benchmark data collected by Luis and Jolene. (if this is not collected, this analysis cannot be completed) c. Provide evaluative expertise on the development of new survey and data collection tools and advising on old stuff (setting and integrating system for measurement) d. Final report to the advisory that answers the evaluation questions. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Development Director F R O M:Brett Angell, Bus iness and Workforce Development S pecialist S UBJ EC T:2018 1st S aturday P op-Up Market R eview Requested Council Action: - M otion to R eceive the R eport Background: In Dec ember 2017, Lennie C hism brought forward an idea to create an open air market to the C ity C ounc il and requested funds to help make his idea a reality. T he C ity C ounc il put forward $25,000 from the EDA fund for the c reation of the 1s t S aturday Market and the operational costs for 2018. T he 1s t S aturday Market advances the establis hed s trategic priorities of R es ident Ec onomic S tability and Enhanc ed C ommunity Image. T he Market provides an opportunity for local entrepreneurs and small busines s es within the c ommunity to sell their products without a brick-and-mortar spac e. T his allows the busines s es a chanc e to tes t their product in the market and advanc e the pos s ibility of growth and gaining a new cus tomer bas e. T he event was also a way for the community to come together and provide an increased chanc e to meet other res idents of the C ity. T he original idea and plan was to hold the event at Brookdale Health’s parking lot due to the vis ibility of their s ite. Early in the planning stages for the event it was determined this s ite would not be feasible and the loc ation s ubsequently changed to the former Jerry’s F ood s ite at 5801 Xerxes Avenue N. T hroughout 2018, there was a total of four events that took plac e on July 7th, August 4th, S eptember 1st and O ctober 6th. Each of the events had a total of between 25 to 35 vendors and between 250 to 500 attendees. Vendor types ranged from thos e s elling handmade goods, food trucks , nonprofit organizations , and other organizations promoting job opportunities . Approximately 60% of the vendors who participated in the event were Brooklyn C enter res idents or busines s es . T here were a variety of entertainment options provided for free at eac h event. T he July event included: fac e- painting, balloon art, inflatables, live mus ic, and a live KMO J radio broadcast. T he August event included: face-painting, balloon art, inflatables , and a c art providing puppet shows. T he S eptember event inc luded: face- painting, inflatables , and an interactive T hree R ivers P ark District booth which included some reptiles. T he O c tober event had face-painting, balloon art, and inflatables . T here were c hallenges that occ urred throughout the event and numerous c hanges that were made to address thes e c hallenges. S ome of the challenges were with the budget and the rentals that were used, the dates and times of the event, diffic ulties with tras h, staffing, and parking. After the firs t event, the planning group was able to examine these challenges and make c hanges. T he number of barricades used around the s ite were reduc ed, a s maller generator was rented, a reduc tion in the number of inflatables and portable toilets were all c hanges which led to s ignificant cost savings at future events . T here was a s mall parking fee at the first event that was immediately eliminated for subs equent events. O ther is s ues that aros e were that the dates of the events coincided with the 4th of July and Labor Day holidays , which may have led to a decrease in attendance. Also, during the 3rd event, the contrac tor used for tras h and recycling did not s how up. T he P ublic Works department assisted in this is s ue and provided bins to collec t trash and disposed of the trash at the P ublic Works building dumpster. P lanning for the 2019 event will be beginning in late F ebruary 2019. S ome of the major changes that will oc cur in 2019 include: moving to a new loc ation (likely an EDA-owned property), broadening the bas e of s takeholders involved with planning for the event, and adjustments to the dates. A work session disc ussion is s cheduled for later this evening to disc uss changes to the 2019 1s t S aturday Market and get C ounc il feedbac k on how to best leverage the event for the C ity. Budget Issues: T he C ity C ouncil allocated $25,000 in 2018 for the creation and operating costs of the Market. T he total expens es for the event totaled $29,484, whic h is $4,484 over budget. A signific ant proportion of the costs was due to a total of $7,289 in one-time c os ts and s tart-up costs . T his includes the purc hase of tents , s ignage, location preparation and c los ure, and repairs to an inflatable. S ignificant s teps were taken to reduc e the cost of each event. T he rental and operations c os ts for eac h months’ event is as follow: • July: $6,221 • Augus t: $5,076 • S eptember: $2,958 • O c tober: $2,940 T he remaining amount of the budget was us ed for event insuranc e at eac h event, live mus ic, private s ecurity, workers ’ wages for the s et-up and take-down of tents , advertis ing, and a lic ensed electrician. T he approved 2019 budget inc ludes $25,000 for the Market from the EDA budget. In addition, S taff is working on a grant to Hennepin C ounty for an additional $25,000, which would be us ed to expand the draw of the event and provide resources to partic ipating entrepreneurs to assist them with growing their busines s es . S trategic Priorities and Values: Enhanc ed C ommunity Image, R es ident Ec onomic S tability COUNCI L ITEM M EM ORAN D U M DAT E:2/11/2019 T O :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Develo p ment Director F R O M:Jes se And erson, Deputy Directo r o f C ommunity Develo p ment S UBJE C T:An O rdinance Amending C hapter 1 and 35 of the C ity C o d e of O rdinanc es R egarding Beekeeping Requested Council Action: - M otion to open p u b lic h earing, take public commen t, and close public hearing - M otion to approve the second rea d ing and adopt a n ordinan ce a mendin g C hapter 1 and 3 5 of th e C ity C ode of O rd inances reg a rding B eekeepin g with a n amen d ment to th e p roposed ordin a n ces to allow th e a u thorized ed u cation course to b e conducted b y a M a ster B eekeeper or a n accred ited M innesota institution a n d approve a resolution amending the fee sched u le rela tin g to registration fee - M otion to approve the resolu tion for a S umma ry P u b lication in the S u n P ost B ackground: T he first reading of this ordinance was discussed and approved by C ity C ouncil on January 14, 2019. A the meeting, the C ity Council had questions relating to the required training for residents wishing to keep bees on their property. S taff has researched training options and is suggesting that the requirements for training be expanded to included courses taught by a certified M aster B eekeeper in addition to courses taught by an accredited institution. P ro p o sed c hange in the O rd inance: 1-140.2.h. T he initial application fo r registratio n mus t be acc o mpanied b y a certific ate of attendance ind ic ating the regis trant has completed a beekeep ing training and ed uc ation cours e c o nduc ted by an accredited Minnesota institutio n o r a certified Mas ter Beekeeper. T he follo wing table s hows a list of available beekeep ing cours es , there may b e other training opportunities available by Master Beekeepers that are no t lis ted. In addition to the lis t belo w, staff found o nline c las s es , taught b y Master Beekeepers which would be ab le to b e taken via web inar as well. C o urs e Next Available C oars e Length C os t Ac cred ited Institutio n or Master Beekeeper Beekeep ing in Northern C limates Year 1 (G etting S tarted in Beekeep ing) F eb ruary 23, 2019 8 Ho urs $135 Ac cred ited Institutio n C entury C ollege - Beyo nd Basics May 30, 2019 6 Ho urs $99 Ac cred ited Institutio n C entury C ollege - T he Art of Beekeep ing in Northern C limates F eb ruary 7, 2019 15 Ho urs $149 Ac cred ited Institutio n Ano ka Hennepin C ontinuing Educ atio n - Beekeeping the first 2 years. F eb ruary 6, 2019 12 Ho urs $89 Mas ter Beekeeper T he C ity C o unc il d isc us sed the regulatio n of bee keep ing at resid ential properties at their O ctober 8, 2018, wo rk s es s ion. T he C ity C o unc il d isc us sed the regulatio n of bee keep ing at resid ential properties at their O ctober 8, 2018, wo rk s es s ion. At the meeting S taff presented information to the C ouncil o n the C ity's exis ting regulatio ns related to the keeping o f bees. T he C ity Atto rney pro vid ed an opinion that the keep ing of b ees is not p ermitted und er the exis ting language of the C ity C o d e, which is s ilent on the topic. At the meeting the C ouncil direc ted s taff to p roceed with drafting ord inance language that wo uld permit the keeping of bees at res idential properties . T he C ouncil further d irec ted the Housing C ommis sion to take up the is sue, review the draft ordinanc e language, and provide a rec o mmendation on how to proc eed . T he Housing C o mmis s ion d isc us sed bee keeping at their O c tober and No vember meetings. T he following recommend atio ns were mad e b y the Housing C ommiss io n related to the ordinance: R equire p ro p erty owners who intend to keep b ees to regis ter their prop erties R equire training/certific atio n fo r ho me o wners who keep bees Allow for the ability to deny a regis tration due to a neighbor with a doc umented bee allergy R equire registratio n renewals every 2-3 years Not c harge a fee fo r registratio n renewals Not require an inspection for regis tration renewals O verview of O rdinanc e: Up to 4 Hives in an R 1 or R 2 zoning d istric t allowed R egis tration with city required Apiary site mus t be inspected as p art o f the initial registratio n Applicant mus t attend a training or receive c ertification in bee keep ing Neighbors within 200 feet would b e notified p rio r to approving a registratio n If neighbor pres ents a doc umented bee allergy regis tration may b e d enied R egis tration denials c an be ap p ealed to a hearing o fficer and then to C ity C ouncil 2 year renewal for regis trations C olony Location: Must be loc ated in rear yard Must be a minimum o f 30 feet from adjacent dwellings or a fly away barrier is req uired Water s o urc e required Bee keeping eq uip ment shall be pro p erly maintained and well kept Attac hed to this rep o rt is the propos ed ordinanc e, whic h was prepared by the C ity Attorney. Also attached to this report is the November 20, 2018, Housing C ommiss ion packet whic h includes the O c tober 8, 2018, C ity C o unc il rep o rt, background info rmatio n o n bee keep ing, and a copy of Brooklyn P ark's b eekeep ing ord inance. B udget Issues: T here will b e s taff time req uired fo r adminis tering the regis tration ap p lic ation pro cess . It is no t anticipated that ad d itio nal s taffing will be required d ue to the lo w number of antic ipated registratio ns . T he attached resolution sets the fee for the Beekeep ing registration at $40. S trategic Priorities and Values: S afe, S ecure, S table C o mmunity 1 549101v4 TJG BR291-4 ORDINANCE NO. ________ AN ORDINANCE AMENDING CHAPTER 1 OF THE CITY CODE OF ORDINANCES REGARDING BEEKEEPING THE CITY OF BROOKLYN CENTER DOES ORDAIN: Article I. Brooklyn Center City Code, Section 1-101 setting out definitions is amended as follows and by renumbering the provisions in this Section as needed: __. Accredited Minnesota Institution. Accredited Minnesota institution means an educational institution holding accredited status which has been licensed or registered by the Minnesota Office of Higher Education at the time a registrant obtained their certification . __. Apiary. Apiary means the assembly of one or more colonies of bees on a property . __. Apiary Site. Apiary site means the particular portions of a property upon which one or more hives are located. __. Beekeeper. Beekeeper means a person who owns or has charge of one or more colonies of honeybees or a person who owns or controls a property on which a colony is located whether or not the person is intentionally keeping honeybees . __. Beekeeping Equipment. Beekeeping equipment means anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards, and extractors. __. Colony. Colony means an aggregate of honey bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs, and honey . __. Flyway Barrier. Flyway barrier means a barrier that raises the flight path of bees as they come and go from a hive . __. Hive. Hive means the receptacle inhabited by a colony . __. Honey Bee or Bee. Honey bee or bee means all life stages of the common domestic honey bee , apis mellifera . This term does not include wasps, hornets, African subspecies, or Africanized hybrids. __. Nucleus Colony. Nucleus colony means a small quantity of honey bees with a queen housed in a smaller than usual hive box designed for a particular purpose , and containing no supers . 2 549101v4 TJG BR291-4 __. Registrant. Registrant is any registered beekeeper and any person who has applied for approval of a beekeeping registration. __. Rooftop. Rooftop means, for the purpose of regulating beekeeping, the uppermost section of a primary or accessory structure of at least one full story and at least twelve feet in height . Areas including, but not limited to, decks, patios and balconies shall not be considered a rooftop . __. Super. Super means a box that holds the frames where bees will store the honey. __. Swarming. Swarming means the process where a queen bee leaves a colony with a large group of worker bees in order to form a new honey bee colony. __. Unusual Aggressive Behavior. Unusually aggressive behavior means, for the purpose of regulating beekeeping, any instance in which unusual aggressive characteristics such as stinging or attacking without provocation occurs. For the purposes of this definition, “provocation” means an act that an adult could reasonably expect may cause a bee to sting or attack . Article II . Brooklyn Center City Code is amended by adding a new Section 1-140 regarding beekeeping as follows: Section 1-140. BEEKEEPING. 1. Restricted. No person shall keep, harbor, maintain, or allow to be kept any hive or other facility for the housing of honeybees on or in any property in the City unless the person is registered with the City as provided in this Section and the bees are kept at an approved apiary site on the registrant’s property . Hives may only be located on a single-family or two-family residential property in the R1 and R2 Zoning Districts and n o more than four (4) hives may be kept on a property. The keeping of any hives in any other zoning district in the City is prohibited. 2. Registration Process. a. A person seeking to register to keep bees must submit an application using the City’s approved form. All requested information must be provided along with the application fee in the amount set by the City Council. Incomplete applications will not be processed. b. The registrant shall live in the dwelling on the same property that is to serve as the apiary. If the registrant does not own the property, the property owner must provide a written statement to the City of permission for the registrant to keep bees on the property and acknowledging the City’s right to inspect the property as provided in this Section. 3 549101v4 TJG BR291-4 c. Submission of an application for registration constitutes consent by the registrant, and any other person who may have an interest in the property to which the application relates, for the City to inspect the apiary sites as provided in this Section. d. Apiary sites may only be located on a single-family or two-family residential property located in the R1 and R2 Zoning Districts. e. The property on which an apiary is to be located must be in compliance with all applicable City regulations. f. Each proposed apiary site must be identified on the application along with such additional information as may be required to demonstrate that each such site complies with the colony location restrictions in this Section. g. No bees may be brought to an apiary site until it is registered by the City. h. The initial application for registration must be accompanied by a certificate of attendance indicating the registrant has completed a beekeeping training and education course conducted by an accredited Minnesota institution. i. The City shall inspect the property on which a new apiary site is proposed before issuing a registration for the site. j. An application for registration shall be submitted to the Community Development Department and shall be acted on administratively. If the application proposes a new apiary site, the City shall send written notice of the proposed registration to the owners of property located within two hundred (200) feet of the property line of the property on which the new apiary site is to be located. Any owner within the notification area may submit a written objection to the registration to the City within fourteen (14) days of the date of the notice. The City shall consider the written objections received from within the notice area before acting on an application. If a resident living within the notice area submits a timely written objection that includes written medical documentation from a licensed physician that the person is allergic to honeybee venom, the City shall deny the application. k. The City shall provide written notice of its decision on the application to the registrant and to any owner within the notice area that submitted a written objection. Any such person may appeal the City’s decision by filing a notice of appeal with the City within fourteen (14) days of the date of the notice of decision. The notice of appeal must state the specific grounds for the appeal and identify the requested relief. Timely appeals shall be processed and acted on as provided in this Section. 4 549101v4 TJG BR291-4 l. An approved registration is limited to the particular person and the approved apiary sites only. Any proposed change in the beekeeper, apiary site, or the addition of a new apiary site shall require a new registration. m. A registration shall be valid until March 31 of the second calendar year following initial issuance and shall be renewed by the registrant prior to expiration every other year by submitting a renewal form to the Community Development Department on the form provided by the City. If the registration is not renewed, the beekeeper is required to remove all bees and beekeeping equipment from the property within ninety (90) days. 3. Inspections. a. If an application is for a new apiary site, the City shall inspect the property prior to acting on the registration. b. Upon prior notice to the owner of the apiary, City staff shall have the right to inspect any registered apiary. c. In the case of a complaint regarding an apiary, City staff may inspect the apiary at all reasonable times without prior notice to the owner of the apiary. 4. Colony Location Restrictions. A registrant shall locate hives in accordance with all of the following provisions. a. Entirely in rear yard of the property. b. At least five (5) feet from side or rear lot lines and shall not be erected, altered, or moved within six (6) feet of the principle building, as measured from exterior wall to exterior walls. c. At least thirty (30) feet from all dwellings on adjacent properties. d. Not located closer to an adjacent street than the dwelling on the property. This restriction does not apply to an alley that may be adjacent to a property. e. Except as otherwise provided in this paragraph, in each instance where any part of a hive is kept within thirty (30) feet of a lot line of the apiary site, a flyway barrier of at least six (6) feet in height must be constructed that complies with the following: 1) The flyway barrier must consist of a wall, fence, or dense vegetation that requires honey bees to fly over, rather than through, the barrier; 5 549101v4 TJG BR291-4 2) If a dense vegetation flyway barrier is used, the initial planting may be a minimum of four (4) feet in height, but the vegetation must reach a height of at least six (6) feet within two (2) years after installation; 3) If a wall or fence flyway barrier is used, the materials must be decay resistant, maintained in good condition, and constructed in accordance with Chapter 35 of this Code; 4) The flyway barrier must extend parallel to the lot line of the apiary site for at least ten (10) feet in both directions from the hive or must contain the hive or hives in an enclosure at least six (6) feet in height; and 5) A flyway barrier is not required if the hive is located on a rooftop. 5. Conditions. The following conditions and requirements apply to every registration issued by the City under this Section. Failure to comply with any of these conditions, or any other requirements of this Section, shall constitute sufficient grounds to suspend, revoke, or non-renew a registration. a. Compliance with all standards, requirements, and limitations contained in this Section. b. No more than four (4) hives may be kept at an approved apiary site. c. The hives shall be removed and the property restored if the keeping of bees is discontinued for more than six (6) months. d. A registrant is prohibited from keeping bees at any location in the City other than the apiary sites approved for a property as part of the registration. e. Honeybee colonies shall be kept in hives with removable frames which shall be kept in sound and usable condition. f. For each colony permitted to be maintained by this Section, there may also be maintained upon the same apiary, one nucleus colony in a hive structure not to exceed one standard nine and five-eighths (9 5/8) inch depth box, 10-frame hive body with a maximum of five (5) supers. g. Colonies within an apiary shall be provided with a convenient source of water, which must be located within ten (10) feet of each active colony. h. Beekeeping equipment must be maintained in good condition, including keeping the hives free of chipped and peeling paint (if painted), and any unused equipment must be stored in an enclosed structure. 6 549101v4 TJG BR291-4 i. Materials from a hive such as wax combs or other materials that might encourage robbing by other bees shall be promptly disposed of in a sealed container or placed within a building or other bee and vermin proof enclosure. j. Hives shall be continuously managed to provide adequate living space for their resident honeybees in order to prevent swarming. k. In any instance in which a colony exhibits unusual aggressive behavior, it shall be the duty of the beekeeper to promptly re-queen the colony. 6. Temporary Keeping. If a registered beekeeper serves the community by removing a swarm or swarms of honeybees from locations where they are not desired, that person shall not be considered in violation of the colony density restrictions in this Section if the following conditions are met: a. The beekeeper temporarily houses the honeybees at an apiary site of a beekeeper registered with the City; b. The bees are not kept for more than thirty (30) days; and c. The apiary site remains in compliance with the other provisions of this Section. 7. Suspension, Revocation, or Non-Renewal. a. The City may suspend, revoke, or non-renew any registration issued under this Section due to any of the following : 1) The keeping of honeybees in a manner which constitutes a nuisance to the health, safety, or general welfare of the public; 2) Fraud , misrepresentation, or a false statement contained in a registration or renewal application, or during the course of the registered activity ; or 3) Any violation of the conditions or requirements of this Section, or of any applicable provisions in this Code related to the property. b. The City shall provide the registrant written notice of a violation and identify the period in which the violation must be corrected. If the registrant fails to correct the violation in accordance with the notice, the City may provide the registrant a written notice of its intent to suspend, revoke, or non-renew the registration. The notice shall indicate the registrant has an opportunity to be heard before the City takes any action on the registration. If requested, the City shall schedule a hearing and provide notice to the registrant. The City Manager may elect to conduct the hearing or to assign the matter to a hearing officer appointed by the City. The decision of the City Manager or the hearing officer on the suspension, revocation, or non-renewal shall be issued in writing and provided to the registrant. The 7 549101v4 TJG BR291-4 registrant may appeal the decision by filing a notice of appeal with the City within fourteen (14) days of the date of the notice of decision. The notice of appeal must state the specific grounds for the appeal and identify the requested relief. Timely appeals shall be processed and acted on as provided in this Section. 8. Appeals. An appeal brought under this Section shall be heard by a hearing officer appointed by the City. The City shall provide the appellant at least ten (10) written notice of the hearing. At the hearing, the appellant may speak and present witnesses and other evidence. If the registrant is not the appellant, that person shall also be provided an opportunity to speak and present witnesses or other evidence at the hearing. Upon the conclusion of the hearing, the hearing officer shall issue a written decision that includes findings of fact . The City shall provide the appellant and the registrant (if not the appellant) a copy of the hearing officer’s decision. Article III. Section 35-310 of the Brooklyn Center City Code regarding R1 One Family Residence District is hereby amended as follows: Section 35-310. R1 ONE FAMILY RESIDENCE DISTRICT. 1. Permitted Uses a. One family dwellings. b. Accessory uses incidental to the foregoing principal uses or to the following special uses when located on the same property with the use to which it is accessory, but not including any business or industrial accessory uses. Such accessory uses to include but not be restricted to the following: 1) Offstreet parking and offstreet loading. 2) Renting of not more than two indoor parking spaces. 3) Accessory buildings or carports, either detached or attached to the dwelling building, subject to the limitations set forth in Section 35- 530. 4) Public recreational structures in parks, playgrounds and athletic fields. 5) Playground equipment and installations, including private swimming pools and tennis courts. 6) Home occupations not to include special home occupations as defined in Section 35-900. 7) Signs as permitted by the Brooklyn Center Sign Ordinance. 8 549101v4 TJG BR291-4 8) A temporary real estate tract office for the purpose of selling lots on the tract upon which it is located. 9) The renting of not more than two sleeping rooms in the principal building by a resident family, provided adequate offstreet parking is provided. 10) Tents, stands and other temporary structures for churches, charities, carnivals and similar purposes as provided by Section 35-800 of these ordinances. 11) Rummage sales as defined in Section 35-900. 12) The keeping of chickens, subject to the limitations set forth in Section 1- 130. 13) The keeping of bees, subject to the limitations set forth in Section 1-140. Article IV. Section 35-311 of the Brooklyn Center City Code regarding R2 Two Family Residence District is hereby amended as follows: Section 35-311. R2 TWO FAMILY RESIDENCE DISTRICT. 1. Permitted Uses a. One and two family dwellings. b. Accessory uses incidental to the foregoing principal uses or to the following special uses when located on the same property with the use to which it is accessory, but not including any business or industrial accessory uses. Such accessory uses to include but not be restricted to the following: 1) Offstreet parking and offstreet loading. 2) Renting of not more than two indoor parking spaces. 3) Accessory buildings or carports, either detached or attached to the dwelling building, subject to the limitations set forth in Section 35- 530. 4) Public recreational structures in parks, playgrounds and athletic fields. 5) Playground equipment and installations, including private swimming pools and tennis courts. 9 549101v4 TJG BR291-4 6) Home occupations not to include special home occupations as defined in Section 35-900. 7) Signs as permitted by the Brooklyn Center Sign Ordinance. 8) A temporary real estate tract office for the purpose of selling lots on the tract upon which it is located. 9) The renting of not more than two sleeping rooms in the principal building by a resident family, provided adequate offstreet parking is provided. 10) Tents, stands and other temporary structures for churches, charities, carnivals and similar purposes as provided by Section 35-800 of these ordinances. 11) Rummage sales as defined in Section 35-900. 12) The keeping of chickens, subject to the limitations set forth in Section 1- 130. 13) The keeping of bees, subject to the limitations set forth in Section 1-140. Article V. Licensing Deadline. Beekeepers currently operating in the City prior to the effective date of the Ordinance shall have until July 1, 2019 to apply for registration under Section 1-140. Any hives within the City that are not kept by a registered beekeeper at an approved apiary site shall be removed by September 1, 2019. Article VI. Effective Date. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this ___ day of __________, 2019. _______________________________ Mike Elliott, Mayor ATTEST: _________________________ City Clerk Date of Publication _________________________ Effective Date _____________________________ 10 549101v4 TJG BR291-4 (Strikeout indicates matter to be deleted, double underline indicates new matter.) Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION APPROVING SUMMARY PUBLICATION FOR ORDINANCE 2019-01 WHEREAS, the City Council of the City of Brooklyn Center has adopted the above referenced ordinance concerning Tenant Protection; and WHEREAS, Minnesota Statutes, section 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing maps or charts; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent of Ordinance 2019-01. NOW, THEREFORE, BE IT RESOLVED that: the following summary of Ordinance 2018-18 shall be published in the official newspaper in lieu of the entire ordinance. SUMMARY PUBLICATION Ordinance 2019-01 An Ordinance Amending Chapter 1, Sections 1-101, 1-140, 35-310, and 35-311 on February 11, 2019. The amended ordinance elements include: • Tenant protection for affordable rental housing • Relocation assistance for tenants February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. ___________ RESOLUTION AMENDING THE CITY OF BROOKLYN CENTER FEE SCHEDULE RELATING TO BEEKEEPER REGISTRATION WHEREAS, on February 11, 2019, the City Council adopted Ordinance No. 2019-01, which added a new Section 1-140 to the Brooklyn Center City Code regarding beekeeping; and WHEREAS, Section 1-140(2) requires, in part, that all beekeepers register with the City and submit with their application a registration fee, as determined by the City Council. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. The City of Brooklyn Center Fee Schedule is hereby amended by adding the following beekeeping registration fee to the “Miscellaneous Services” section: Service Fee Beekeeping Registration $40 2. The fee adopted herein shall be effective immediately and the City Clerk is hereby authorized and directed to update the City of Brooklyn Center Fee Schedule to incorporate said fee. February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COUNCIL ITEM MEMOR ANDUM DAT E:1/14/2019 TO :Curt Boganey, City Manager T HR O UG H:Meg Beekman, Community Development Director F R O M:Jesse Anderson, Deputy Direc tor of Community Development S UBJEC T:An O rdinance Amending Chapter 1 and 35 of the City C ode of Ordinances Regarding Bee Keeping Requested Council Action: M otion to approve the first reading of an Ordinance Amending Chapter 1 and 35 of the C ity Code of Ordinances regarding bee keeping and calling for a public hearing and second reading to be held on February 11, 2019 Background: The C ity C ounc il discuss ed the regulation of bee keeping at residential properties at their O ctober 8, 2018, work session. At the meeting S taff presented informatio n to the Council on the C ity's existing regulations related to the keeping of bees. T he C ity Attorney provided an opinion that the keeping of bees is not permitted under the existing language of the C ity Code, which is silent on the topic. At the meeting the C ouncil directed staff to proceed with d rafting ordinance language that would permit the keeping of bees at resid ential properties . T he C o uncil further directed the Housing C ommission to take up the issue, review the draft ordinance language, and provide a recommendation on how to proceed. The Housing C ommission discussed bee keeping at their O ctober and November meetings . T he following recommendations were made by the Housing Commission related to the ordinance: R equire property owners who intend to keep bees to register their properties R equire training/certification for home owners who keep bees Allow for the ability to deny a registration due to a neighbor with a documented bee allergy R equire registration renewals every 2-3 years Not charge a fee for registration renewals Not require an inspection for registration renewals Overview of Ordinance: Up to 4 Hives in an R1 or R 2 zoning district allowed R egistration with city required Apiary site must be inspected prior to approving registration Applicant must attend a training or receive certification in bee keeping Neighbors within 200 feet would be notified prior to approving a registration If neighbor presents a documented bee allergy registration maybe denied R egistration denials can be appealed to a hearing officer and then to City C ouncil 2 year renewal for registrations C olony Location: Must be located in rear yard Must be a minimum of 30 feet from adjacent dwellings or a fly away barrier is required Water source required Bee keeping equipment shall be properly maintained and well kept Attached to this report is the proposed ordinance, which was prepared by the City Attorney. Also attached to this report is the November 20, 2018, Housing Commission packet which includes the October 8, 2018, City C ouncil report, background information on bee keeping, and a copy of Brooklyn P ark's bee keeping ordinance. Budget Issues: There will be staff time required for administering the registration application process. It is not anticipated that additional staffing will be required due to the low number of anticipated registrations . A resolution adopting the fee for the registration will be included in the Council Report during the second reading. Strategic Priorities and Values: S afe, S ecure, S table C ommunity 1 549101v4 TJG BR291-4 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the ____ day of __________, 2019, at 7:00 p.m. or as soon thereafter as the matter may be heard at City Hall, 6301 Shingle Creek Parkway, to consider an ordinance related to beekeeping. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please notify the City Clerk at 763-569-3306 to make arrangements. ORDINANCE NO. ________ AN ORDINANCE AMENDING CHAPTER 1 OF THE CITY CODE OF ORDINANCES REGARDING BEEKEEPING THE CITY OF BROOKLYN CENTER DOES ORDAIN: Article I. Brooklyn Center City Code, Section 1-101 setting out definitions is amended as follows and by renumbering the provisions in this Section as needed: Accredited Minnesota Institution. Accredited Minnesota institution means an educational institution holding accredited status which has been licensed or registered by the Minnesota Office of Higher Education at the time a registrant obtained their certification . Apiary. Apiary means the assembly of one or more colonies of bees on a property . Apiary Site. Apiary site means the particular portions of a property upon which one or more hives are located. Beekeeper. Beekeeper means a person who owns or has charge of one or more colonies of honeybees or a person who owns or controls a property on which a colony is located whether or not the person is intentionally keeping honeybees . Beekeeping Equipment. Beekeeping equipment means anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards, and extractors. Colony. Colony means an aggregate of honey bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs, and honey . Flyway Barrier. Flyway barrier means a barrier that raises the flight path of bees as they come and go from a hive . Hive. Hive means the receptacle inhabited by a colony . 2 549101v4 TJG BR291-4 Honey Bee or Bee. Honey bee or bee means all life stages of the common domestic honey bee , apis mellifera . This term does not include wasps, hornets, African subspecies, or Africanized hybrids. Nucleus Colony. Nucleus colony means a small quantity of honey bees with a queen housed in a smaller than usual hive box designed for a particular purpose , and containing no supers . Registrant. Registrant is any registered beekeeper and any person who has applied for approval of a beekeeping registration. Rooftop. Rooftop means, for the purpose of regulating beekeeping, the uppermost section of a primary or accessory structure of at least one full story and at least twelve feet in height . Areas including, but not limited to, decks, patios and balconies shall not be considered a rooftop . Super. Super means a box that holds the frames where bees will store the honey. Swarming. Swarming means the process where a queen bee leaves a colony with a large group of worker bees in order to form a new honey bee colony. Unusual Aggressive Behavior. Unusually aggressive behavior means, for the purpose of regulating beekeeping, any instance in which unusual aggressive characteristics such as stinging or attacking without provocation occurs. For the purposes of this definition, “provocation” means an act that an adult could reasonably expect may cause a bee to sting or attack . Article II . Brooklyn Center City Code is amended by adding a new Section 1-140 regarding beekeeping as follows: Section 1-140. BEEKEEPING. 1. Restricted. No person shall keep, harbor, maintain, or allow to be kept any hive or other facility for the housing of honeybees on or in any property in the City unless the person is registered with the City as provided in this Section and the bees are kept at an approved apiary site on the registrant’s property . Hives may only be located on a single-family or two-family residential property in the R1 and R2 Zoning Districts and no more than four (4) hives may be kept on a property. The keeping of any hives in any other zoning district in the City is prohibited. 2. Registration Process. a. A person seeking to register to keep bees must submit an application using the City’s approved form. All requested information must be provided along with the 3 549101v4 TJG BR291-4 application fee in the amount set by the City Council. Incomplete applications will not be processed. b. The registrant shall live in the dwelling on the same property that is to serve as the apiary. If the registrant does not own the property, the property owner must provide a written statement to the City of permission for the registrant to keep bees on the property and acknowledging the City’s right to inspect the property as provided in this Section. c. Submission of an application for registration constitutes consent by the registrant, and any other person who may have an interest in the property to which the application relates, for the City to inspect the apiary sites as provided in this Section. d. Apiary sites may only be located on a single-family or two-family residential property located in the R1 and R2 Zoning Districts. e. The property on which an apiary is to be located must be in compliance with all applicable City regulations. f. Each proposed apiary site must be identified on the application along with such additional information as may be required to demonstrate that each such site complies with the colony location restrictions in this Section. g. No bees may be brought to an apiary site until it is registered by the City. h. The initial application for registration must be accompanied by a certificate of attendance indicating the registrant has completed a beekeeping training and education course conducted by an accredited Minnesota institution. i. The City shall inspect the property on which a new apiary site is proposed before issuing a registration for the site. j. An application for registration shall be submitted to the Community Development Department and shall be acted on administratively. If the application proposes a new apiary site, the City shall send written notice of the proposed registration to the owners of property located within two hundred (200) feet of the property line of the property on which the new apiary site is to be located. Any owner within the notification area may submit a written objection to the registration to the City within fourteen (14) days of the date of the notice. The City shall consider the written objections received from within the notice area before acting on an application. If a resident living within the notice area submits a timely written objection that includes written medical documentation from a licensed physician that the person is allergic to honeybee venom, the City shall deny the application. 4 549101v4 TJG BR291-4 k. The City shall provide written notice of its decision on the application to the registrant and to any owner within the notice area that submitted a written objection. Any such person may appeal the City’s decision by filing a notice of appeal with the City within fourteen (14) days of the date of the notice of decision. The notice of appeal must state the specific grounds for the appeal and identify the requested relief. Timely appeals shall be processed and acted on as provided in this Section. l. An approved registration is limited to the particular person and the approved apiary sites only. Any proposed change in the beekeeper, apiary site, or the addition of a new apiary site shall require a new registration. m. A registration shall be valid until March 31 of the second calendar year following initial issuance and shall be renewed by the registrant prior to expiration every other year by submitting a renewal form to the Community Development Department on the form provided by the City. If the registration is not renewed, the beekeeper is required to remove all bees and beekeeping equipment from the property within ninety (90) days. 3. Inspections. a. If an application is for a new apiary site, the City shall inspect the property prior to acting on the registration. b. Upon prior notice to the owner of the apiary, City staff shall have the right to inspect any registered apiary. c. In the case of a complaint regarding an apiary, City staff may inspect the apiary at all reasonable times without prior notice to the owner of the apiary. 4. Colony Location Restrictions. A registrant shall locate hives in accordance with all of the following provisions. a. Entirely in rear yard of the property. b. At least five (5) feet from side or rear lot lines and shall not be erected, altered, or moved within six (6) feet of the principle building, as measured from exterior wall to exterior walls. c. At least thirty (30) feet from all dwellings on adjacent properties. d. Not located closer to an adjacent street than the dwelling on the property. This restriction does not apply to an alley that may be adjacent to a property. e. Except as otherwise provided in this paragraph, in each instance where any part of a hive is kept within thirty (30) feet of a lot line of the apiary site, a flyway barrier 5 549101v4 TJG BR291-4 of at least six (6) feet in height must be constructed that complies with the following: 1) The flyway barrier must consist of a wall, fence, or dense vegetation that requires honey bees to fly over, rather than through, the barrier; 2) If a dense vegetation flyway barrier is used, the initial planting may be a minimum of four (4) feet in height, but the vegetation must reach a height of at least six (6) feet within two (2) years after installation; 3) If a wall or fence flyway barrier is used, the materials must be decay resistant, maintained in good condition, and constructed in accordance with Chapter 35 of this Code; 4) The flyway barrier must extend parallel to the lot line of the apiary site for at least ten (10) feet in both directions from the hive or must contain the hive or hives in an enclosure at least six (6) feet in height; and 5) A flyway barrier is not required if the hive is located on a rooftop. 5. Conditions. The following conditions and requirements apply to every registration issued by the City under this Section. Failure to comply with any of these conditions, or any other requirements of this Section, shall constitute sufficient grounds to suspend, revoke, or non-renew a registration. a. Compliance with all standards, requirements, and limitations contained in this Section. b. No more than four (4) hives may be kept at an approved apiary site. c. The hives shall be removed and the property restored if the keeping of bees is discontinued for more than six (6) months. d. A registrant is prohibited from keeping bees at any location in the City other than the apiary sites approved for a property as part of the registration. e. Honeybee colonies shall be kept in hives with removable frames which shall be kept in sound and usable condition. f. For each colony permitted to be maintained by this Section, there may also be maintained upon the same apiary, one nucleus colony in a hive structure not to exceed one standard nine and five-eighths (9 5/8) inch depth box, 10-frame hive body with a maximum of five (5) supers. g. Colonies within an apiary shall be provided with a convenient source of water, which must be located within ten (10) feet of each active colony. 6 549101v4 TJG BR291-4 h. Beekeeping equipment must be maintained in good condition, including keeping the hives free of chipped and peeling paint (if painted), and any unused equipment must be stored in an enclosed structure. i. Materials from a hive such as wax combs or other materials that might encourage robbing by other bees shall be promptly disposed of in a sealed container or placed within a building or other bee and vermin proof enclosure. j. Hives shall be continuously managed to provide adequate living space for their resident honeybees in order to prevent swarming. k. In any instance in which a colony exhibits unusual aggressive behavior, it shall be the duty of the beekeeper to promptly re-queen the colony. 6. Temporary Keeping. If a registered beekeeper serves the community by removing a swarm or swarms of honeybees from locations where they are not desired, that person shall not be considered in violation of the colony density restrictions in this Section if the following conditions are met: a. The beekeeper temporarily houses the honeybees at an apiary site of a beekeeper registered with the City; b. The bees are not kept for more than thirty (30) days; and c. The apiary site remains in compliance with the other provisions of this Section. 7. Suspension, Revocation, or Non-Renewal. a. The City may suspend, revoke, or non-renew any registration issued under this Section due to any of the following : 1) The keeping of honeybees in a manner which constitutes a nuisance to the health, safety, or general welfare of the public; 2) Fraud , misrepresentation, or a false statement contained in a registration or renewal application, or during the course of the registered activity ; or 3) Any violation of the conditions or requirements of this Section, or of any applicable provisions in this Code related to the property. b. The City shall provide the registrant written notice of a violation and identify the period in which the violation must be corrected. If the registrant fails to correct the violation in accordance with the notice, the City may provide the registrant a written notice of its intent to suspend, revoke, or non-renew the registration. The notice shall indicate the registrant has an opportunity to be heard before the City 7 549101v4 TJG BR291-4 takes any action on the registration. If requested, the City shall schedule a hearing and provide notice to the registrant. The City Manager may elect to conduct the hearing or to assign the matter to a hearing officer appointed by the City. The decision of the City Manager or the hearing officer on the suspension, revocation, or non-renewal shall be issued in writing and provided to the registrant. The registrant may appeal the decision by filing a notice of appeal with the City within fourteen (14) days of the date of the notice of decision. The notice of appeal must state the specific grounds for the appeal and identify the requested relief. Timely appeals shall be processed and acted on as provided in this Section. 8. Appeals. An appeal brought under this Section shall be heard by a hearing officer appointed by the City. The City shall provide the appellant at least ten (10) written notice of the hearing. At the hearing, the appellant may speak and present witnesses and other evidence. If the registrant is not the appellant, that person shall also be provided an opportunity to speak and present witnesses or other evidence at the hearing. Upon the conclusion of the hearing, the hearing officer shall issue a written decision that includes findings of fact . The City shall provide the appellant and the registrant (if not the appellant) a copy of the hearing officer’s decision. Article III. Section 35-310 of the Brooklyn Center City Code regarding R1 One Family Residence District is hereby amended as follows: Section 35-310. R1 ONE FAMILY RESIDENCE DISTRICT. 1. Permitted Uses a. One family dwellings. b. Accessory uses incidental to the foregoing principal uses or to the following special uses when located on the same property with the use to which it is accessory, but not including any business or industrial accessory uses. Such accessory uses to include but not be restricted to the following: 1) Offstreet parking and offstreet loading. 2) Renting of not more than two indoor parking spaces. 3) Accessory buildings or carports, either detached or attached to the dwelling building, subject to the limitations set forth in Section 35- 530. 4) Public recreational structures in parks, playgrounds and athletic fields. 5) Playground equipment and installations, including private swimming pools and tennis courts. 8 549101v4 TJG BR291-4 6) Home occupations not to include special home occupations as defined in Section 35-900. 7) Signs as permitted by the Brooklyn Center Sign Ordinance. 8) A temporary real estate tract office for the purpose of selling lots on the tract upon which it is located. 9) The renting of not more than two sleeping rooms in the principal building by a resident family, provided adequate offstreet parking is provided. 10) Tents, stands and other temporary structures for churches, charities, carnivals and similar purposes as provided by Section 35-800 of these ordinances. 11) Rummage sales as defined in Section 35-900. 12) The keeping of chickens, subject to the limitations set forth in Section 1- 130. 13) The keeping of bees, subject to the limitations set forth in Section 1-140. Article IV. Section 35-311 of the Brooklyn Center City Code regarding R2 Two Family Residence District is hereby amended as follows: Section 35-311. R2 TWO FAMILY RESIDENCE DISTRICT. 1. Permitted Uses a. One and two family dwellings. b. Accessory uses incidental to the foregoing principal uses or to the following special uses when located on the same property with the use to which it is accessory, but not including any business or industrial accessory uses. Such accessory uses to include but not be restricted to the following: 1) Offstreet parking and offstreet loading. 2) Renting of not more than two indoor parking spaces. 3) Accessory buildings or carports, either detached or attached to the dwelling building, subject to the limitations set forth in Section 35- 530. 9 549101v4 TJG BR291-4 4) Public recreational structures in parks, playgrounds and athletic fields. 5) Playground equipment and installations, including private swimming pools and tennis courts. 6) Home occupations not to include special home occupations as defined in Section 35-900. 7) Signs as permitted by the Brooklyn Center Sign Ordinance. 8) A temporary real estate tract office for the purpose of selling lots on the tract upon which it is located. 9) The renting of not more than two sleeping rooms in the principal building by a resident family, provided adequate offstreet parking is provided. 10) Tents, stands and other temporary structures for churches, charities, carnivals and similar purposes as provided by Section 35-800 of these ordinances. 11) Rummage sales as defined in Section 35-900. 12) The keeping of chickens, subject to the limitations set forth in Section 1- 130. 13) The keeping of bees, subject to the limitations set forth in Section 1-140. Article V. Licensing Deadline. Beekeepers currently operating in the City prior to the effective date of the Ordinance shall have until July 1, 2019 to apply for registration under Section 1-140. Any hives within the City that are not kept by a registered beekeeper at an approved apiary site shall be removed by September 1, 2019. Article VI. Effective Date. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this ___ day of __________, 2019. Mike Elliott, Mayor ATTEST: _________________________ City Clerk 10 549101v4 TJG BR291-4 Date of Publication _________________________ Effective Date _____________________________ Strikeout indicates matter to be deleted, double underline indicates new matter.) HOUSING COMMISSION MEMORANDUM Our Vision: We envision Brooklyn Center as a thriving, diverse community with a full range of housing, business, cultural and recreational offerings. It is a safe and inclusive place that people of all ages love to call home, and visitors enjoy due to its convenient location and commitment to a healthy environment DATE: November 20, 2018 TO: Housing Commission FROM: Jesse Anderson, Deputy Director of Community Development/HRA Specialist SUBJECT: Discussion on Honey Bee Keeping Recommendation: It is recommended that the Housing Commission provide direction to staff on a draft Bee keeping ordinance and/or a recommendation not to permit Bee keeping. Background: The City Code is largely silent on the keeping of bees, but that the language that did exist could be interpreted to prohibit the keeping of bees. However, the City’s past practice has been to not prohibit the keeping of honey bees. The City Council discussed bee keeping at the October 8, 2018 Council Work session an d has directed staff to work through he Housing Commission and the Planning Commission to provide a recommendation relating to the keeping of bees. It was discussed at the last Housing Commission Meeting that Staff would prepared a draft ordinance for review or modification. Further, Gary Reuter from the University of Minnesota Bee Lab has been invited to attend the Housing Commission meeting to provide additional input and answer question. Ordinance Overview: Allows for up to 4 Hives Must be located in backyard 30 feet from adjacent dwellings or provide a flyaway barrier License required and appeal process for denial Should it include beekeeper training? Attachments: Draft Ordinance Bee Keeping Proposal from Resident 10-8-2018 Work-session Memo Brooklyn Park Bee Keeping Packet Minneapolis Bee Keeping Information University of Minnesota Bee Keeping Ordinance Comparison BEEKEEPING DEFINITIONS APIARY. The assembly of one or more colonies of bees on a single lot . APIARY SITE. The lot upon which an apiary is located. BEEKEEPER. A person who owns or has charge of one or more colonies of honeybees or a person who owns or controls a lot on which a colony is located whether or not the person is intentionally keeping honeybees. BEEKEEPING EQUIPMENT. Anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards and extractors. COLONY. An aggregate of honey bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs and honey. FLYWAY BARRIER. A barrier that raises the flight path of bees as they come and go from a hive. HIVE. The receptacle inhabited by a colony. HONEY BEE. All life stages of the common domestic honey bee, apis mellifera. This definition does not include wasps, hornets, African subspecies or Africanized hybrids. NUCLEUS COLONY. A small quantity of honey bees with a queen housed in a smaller than usual hive box designed for a particular purpose, and containing no supers. BEE KEEPING LICENSE. Any registered beekeeper and any person who has applied for approval of a beekeeping license. ROOFTOP. The uppermost section of a primary or accessory structure of at least one full story and at least twelve feet in height. Areas including but not limited to decks, patios and balconies shall not be considered a rooft op. SUPER. A box that holds the frames where bees will store the honey. SWARMING. The process where a queen bee leaves a colony with a large group of worker bees in order to form a new honey bee colony. UNUSUAL AGGRESSIVE BEHAVIOR . Any instance in which unusual aggressive characteristics such as stinging or attacking without provocation occurs. Provocation is an act that an adult could reasonably expect may cause a bee to sting or attack . Section 1-130. BEE KEEPING. 1. No person shall keep, harbor, maintain or allow to be kept any hive or other facility for the housing of honeybees on or in any property in the City without an approved Bee Keeping License. 2. Keeping. Up to four(4) hives may be kept on a single-family or two-family residential property in the R1 and R2 Zoning Districts. The keeping of any hives in any other zoning district in the City is prohibited. 3. Requirements. Hives allowed by this Section shall be kept in accordance with all of the following: a. Honeybee colonies shall be kept in hives with removable frames which shall be kept in sound and usable condition b. For each colony permitted to be maintained in this section, there may also be maintained upon the same apiary lot, one nucleus colony in a hive structure not to exceed one standard nine and five-eighths (9 5/8) inch depth box, ten frame hive body with a maximum of 5 supers. c. Colonies on the apiary site shall be provided with a convenient source of water which must be located within 10 feet of each active colony. d. Beekeeping equipment must be maintained in good condition, including keeping the hives free of chipped and peeling paint if painted, and any unused equipment must be stored in an enclosed structure. e. Materials from a hive such as wax combs or other materials that might encourage robbing by other bees shall be promptly disposed of in a sealed container or placed within a building or other bee and vermin proof enclosure. f. Hives shall be continuously managed to provide adequate living space for their resident honeybees in order to prevent swarming. g. In any instance in which a colony exhibits unusual aggressive behavior, it shall be the duty of the beekeeper to promptly re-queen the colony. 4. The colony must be located in accordance with all of the following: a. Located Entirely in rear yard of the property; b. At least five (5) feet from side or rear lot lines and shall not be erected, altered, or moved, within six (6) feet of the principle building, as measured from exterior wall to exterior wall; c. At least thirty (30) feet from all dwellings on adjacent properties; and d. Shall not be located closer to an adjacent street than the owner’s dwelling. e. Shall be removed and the site restored if the keeping of bees is discontinued for more than six 6) months. f. Except as otherwise provided in this Section , in each instance where any part of a hive is kept within thirty feet of a lot line of the apiary site, a flyway barrier of at least six feet in height must be constructed . 1) The flyway barrier must consist of a wall, fence, or dense vegetation that requires honey bees to fly over, rather than through, the barrier. 2) If a dense vegetation flyway barrier is used, the initial planting may be a minimum of four feet in height, but the vegetation must reach a height of at least six feet within two years after installation. 3) If a wall or fence flyway barrier is used, the materials must be decay resistant, maintained in good condition and constructed in accordance with Sections 152.291- 152.293 of this code. 4) The flyway barrier must continue parallel to the lot line of the apiary site for at least ten feet in both directions from the hive or must contain the hive or hives in an enclosure at least six feet in height. 5) A flyway barrier is not required if the hive is located on a rooftop. 5. If any beekeeper serves the community by removing a swarm or swarms of honeybees from locations where they are not desired, that person shall not be considered in violation of the colony density restrictions in this section if the following conditions are met: a. The person temporarily houses the honeybees at an apiary site of a beekeeper licensed with the City, b. The bees are not kept for more than thirty days, and c. The site remains in compliance with the other provisions of this section. 6. Bee Keeping License Required a. The application for license must be upon a form provided by the City. All required information must be complete. b. Each apiary site must apply for a license and receive approval prior to bringing any honeybees into the City. c. If the beekeeper relocates a hive or colony to a new apiary site, the beekeeper shall apply for an updated license, prior to the relocation, on the form provided by the City. d. The beekeeping license shall be valid until March 31 of each calendar year following initial issuance and must be renewed by the registrant prior to expiration each year by submitting a renewal form to the Community Development Department on the form provided by the City. e. Upon receipt of an application for initial registration, the City will send written notice to all owners of properties located within 200 feet of the property line of the apiary site(s) identified on the application. Any objections to the license must be made in writing and received within fourteen (14) days of mailing the notice. If any written objection is received, the license application must be referred to the City Manager. 1) The license application must be denied if the City receives a written objection from a resident living within the designated notification area that includes medical documentation by a licensed physician of an allergy to honeybee venom. f. Beekeeping training and education is required for the beekeeper prior to the issuance of the initial beekeeping permit by the City. At the time of application for license, the beekeeper must submit a certificate of completion of a honeybee keeping course from an accredited Minnesota institution. g. The fees for the license will be determined by the City Council in the City's fee schedule. h. The property must be in compliance with all other applicable City regulations in order to receive approval and renewal. i. If the standards of practice are not maintained subsequent to issuance of a beekeeping permit, the permit may be revoked by the City Manager. j. Beekeepers operating in the City prior to the effective date of the Section will have until July 1, 2019 to apply for registration. k. Upon initial license, annual renewal or any updated license, each beekeeper must allow for an inspection of the site. l. Upon prior notice to the owner of the apiary site, City staff shall have the right to inspect any apiary. m. In the case of a complaint regarding the apiary, the apiary site may be inspected without prior notice. 7. APPEAL AND HEARING PROCEDURE a. Licenses issued under this Section may be denied, revoked or non-renewed due to any of the following: 1) The keeping of honeybees in a manner which constitutes a nuisance to the health, safety or general welfare of the public; 2) Fraud, misrepresentation, or a false statement contained in the license application or during the course of the registered activity ; 3) Any violation of the applicable provisions in this Chapter. b. Notice of approval, denial , revocation or non-renewal must be made in writing to the registrant and to any person opposing the application for initial license specifying the reason(s) for the action. The registrant or any person opposing the application may request a hearing within fourteen (14) days of the date of the notification letter. c. A hearing officer shall hold a hearing on a contested approval, denial, revocation, or non- renewal. The hearing officer shall be a person appointed by the City. At the hearing, the applicant and any person objecting to the application for initial license may speak and may present witnesses and other evidence. Upon the conclusion of the hearing, the hearing officer shall issue a written decision that includes findings of fact. The city shall provide the registrant and any objecting party with a copy of the hearing officer's decision. The registrant may appeal the hearing officer's decision in accordance with state law. 1. Purpose Honeybees are an asset to the community and important in the pollination of plants and production of honey and other products. The purpose of this ordinance is to allow for the hobby of keeping honeybees and to establish certain requirements for beekeeping within the City, to avoid issues which might otherwise be associated with beekeeping in populated areas. Urban beekeeping is the practice of keeping bee colonies in urban areas. It may also be referred to as hobby beekeeping or backyard beekeeping. Bees from city apiaries are said to be "healthier and more productive than their country cousins".[1 Their presence also provides cities with environmental and economic benefits. Most cities in North America at one time prohibited the keeping of bees, but in recent years beekeepers have had success in overturning bee bans. Bees pollinate a wide variety of plants, and the honey they produce is often sold to local restaurants and in local shops. 2. Definitions Apiary. The assembly of one or more colonies of bees on a single lot. Apiary Site. The lot upon which an apiary is located. Beekeeper. A person who owns or has charge of one or more colonies of honeybees or a person who owns or controls a lot on which a colony is located whether or not the person is intentionally keeping honeybees. Beekeeping Equipment. Anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom board and extractors. Colony. An aggregate of honeybees consisting principally of workers, but having, when perfect, one queen and at times drones, brook, combs and honey. Hive. The receptacle inhabited by a colony. Honeybee. All life stages of the common domestic honeybee, apis mellifera. This definition does not include wasps, hornets, African subspecies or Africanized hybrids. Nucleus Colony. A small quantity of honeybees with a queen housed in a smaller than usual hive box designed for a particular purpose, and containing no supers. Queen. An adult mated female that lives in a honeybee colony or hive that is usually the mother of most, if not all, of the bees in the beehive. A queen is developed from larvae selected by workers bees and specifically fed in order to become sexually mature. Residents on in Brooklyn Center may be permitted to keep and raise honeybees as a hobby and shall be limited to 4 colonies per property. Honeybee colonies shall be kept in hives with removable frames which shall be kept in sound and usable condition Hives must be located a minimum of 10 feet from any adjacent dwelling unit. If the front entrance of a hive faces a neighbors property and is less than 20 feet from your property line, a flyway barrier ( wall, fence, dense vegetation, or combination) must be installed. Beekeeping equipment must be maintained in good condition, including keeping the hives free of chipped and peeling paint if painted, and any unused equipment must be stored in an enclosed structure. Unused beekeeping equipment should be kept secure from weather,attracting varmints potential theft, or occupancy by swarms. If any Brooklyn Center beekeeper serves the community by removing a swarm or swarms of honeybees from locations where they are not desired, that person shall not be considered in violation of the colony density restrictions in this section if the following requirements are met: 1) The bees are not kept for more than thirty (30) days; and 2) The site remains in compliance with the other provisions of this section. Colonies on the apiary site shall be provided with a convenient source of water which must be located within 10 feet of each active colony. For each colony permitted to be maintained in this section, there may also be maintained upon the same apiary lot, one nucleus colony in a hive structure not to exceed one standard nine and five-eighths (9 5/8) inch depth box, ten frame hive body with a maximum of 5 supers. HOUSING COMMISSION MEMORANDUM Our Vision: We envision Brooklyn Center as a thriving, diverse community with a full range of housing, business, cultural and recreational offerings. It is a safe and inclusive place that people of all ages love to call home, and visitors enjoy due to its convenient location and commitment to a healthy environment DATE: October 16, 2018 TO: Housing Commission FROM: Jesse Anderson, Deputy Director of Community Development/HRA Specialist SUBJECT: Discussion on Honey Bee Keeping Recommendation: It is recommended that the Housing Commission provide direction to staff on a draft Bee keeping ordinance and/or a recommendation not to permit Bee keeping. Background: The City Code is largely silent on the keeping of bees, but that the language that did exist could be interpreted to prohibit the keeping of bees. However, the City’s past practice has been to not prohibit the keeping of honey bees. The City Council discussed bee keeping at the October 8, 2018 Council Work session and has directed staff to work through he Housing Commission and the Planning Commission to provide a recommendation relating to the keeping of bees. Ordinance Consternations: Should Honey Bee’s be a permitted use in residential districts? If so, should a license be required? How many hives should be allowed? What should the setback be? Attachments: 10-8-2018 Work-session Memo Brooklyn Park Bee Keeping Packet Minneapolis Bee Keeping Information University of Minnesota Bee Keeping Ordinance Comparison 10/11/2018 Ordinances | Bee Lab https://www.beelab.umn.edu/resources-beekeepers/ordinances 1/5 Bee Lab Ordinances Although we try to keep this as up to date and accutate as possible, we recommend that you connect with your local authority to verify all information regarding bee ordinances. If you have additions or changes that should be made to this information please email Gary at reute001@umn.edu (mailto:reute001@umn.edu) Fellow bee lovers, it seemed that it might be useful to have an index of local bee ordinances. As part of a summer clerkship at the Best & Flanagan law firm, University of Minnesota law student Ashleigh Leitch compiled the attached list including hyperlinks to ordinances and regulations where available along with city contact information. As you all continue to proselytize about urban beekeeping this list may be of some use. Ashleigh gets the credit for assembling in research supported by Best & Flanagan. Information current as of date shown. City County Ordinance Citation Ordinance Language Andover Anoka Title 5, Chapter 1, Section (d) Must be zoned R1, R2, or R3 and have at least two acres. Anoka Anoka Section 10- 2 Bees are not mentioned in the city code, but the city planner said she would consider honey bees to be "non-domesticated" animal. The code Apple Valley Dakota Currently, no ordinance on bees. However, code prohibits non-domestic animals, and City interprets bees as non-domestic. City is revising the Arden Hills Ramsey Chapter 13, 25.07 Bees are considered farm animals and are allowed within city limits as long as the lot meets the set back requirements (which depend upon ho Bayport Washington Section 14 Honey bees are not allowed within City limits. Blaine Anoka Section 14- 225 Areas zoned residential may not have honey bees. Areas zoned agricultural may have honey bees. Bloomington Hennepin Section 12.116(a) 2) Owners of bees, shall have at least one acre per bee hive not exceeding twenty-four (24) cubic feet in size. Farm poultry, farm animals and be of the farm poultry, farm animals and bees shall live in the dwelling on the property. Brooklyn Center Hennepin Section 1- 101 No mention of bees in ordinances, so honey bees are permitted. Brooklyn Park Hennepin Section 92.50 Honey bees are permitted in lots over 5 acres. Other require registration. Burnsville Dakota Section 6- 2-20 Honey bees are prohibited in all parts of Burnsville. Carver Carver Section 1005.02 Codicil 1 allows animals not listed under Section 1005.02 in city limits as long as they are not a nuisance. Therefore, honey bees are allowed a Centerville Anoka Chapter 90.02(B) Licensing Honey Bees. Notwithstanding other provisions of this chapter, a person may keep honey bee colonies on any premises after first ob except in compliance of this section. (1) Lot size shall be a minimum of one-half acre; (2) No more than two honey bee colonies shall be allowe Applicant must document at least 16 hours of training in beekeeping, and (5) the colony shall be maintained in good order and not be a nuisan Champlin Hennepin Honey bees are not mentioned within Champlin's ordinances. The City would allow honey bees as long as they were not a nuisance and the n Chanhassen Hennepin and Carver Chapter 20 Bees are considered a farm animal and are allowed on properties of 10 acres or more. Chaska Carver Chapter 5, Section 82 The Chaska Police Department is in charge of code enforcement. Police officer told me they would allow a honey bee hive as long as it didn't Circle Pines Anoka Section 320.02(B) Licensing Honey Bees. Notwithstanding other provisions of this chapter, a person may keep honey bee colonies on any premises after first ob except in compliance of this section. (1) Lot size shall be a minimum of one-half acre; (2) No more than two honey bee colonies shall be allowe Applicant must document at least 16 hours of training in beekeeping, and (5) the colony shall be maintained in good order and not be a nuisan Coon Rapids Anoka 6-502(2), 5) Non-domestic animals are defined as … bees. It shall be unlawful to keep, maintain, harbor, or feed any non-domestic animal within the City e Corcoran Hennepin Section 1020.020: bees are agricultural use. Allowed in areas zoned for agricultural use. 10/11/2018 Ordinances | Bee Lab https://www.beelab.umn.edu/resources-beekeepers/ordinances 2/5 Cottage Grove Washington Section 11- 3-7 Bees are considered a farm animal and are allowed on properties of 5 or more acres. Section defining "farm animal" is 11-1-3. Crystal Hennepin City ordinances do not cover bees. Therefore, bees are allowed. Dayton Wright and Hennepin Section 1001.42 subd.8(1) e) Honey bees are prohibited in areas zoned residential - Old Village, residential - mobile home, industrial and business, unless you have a cond Duluth St. Louis 1959-6-80 Ok in areas zoned rural;. Others require license. Eagan Dakota Section 10.12 Honey bees may be kept on properties in areas that are zoned agricultural and have a minimum of five acres. Or by permit. Edina Hennepin Section 300.11 Bees are allowed with permit. ordinance link http://edinamn.gov/edinafiles/files/Advisory_Boards/Planning_Commission/Staff%20Reports/2014/Nov12/Item%20VIII_%20A_% Elko New Market Scott Section 6- 4-5 Section 6-4-2 Honeybees are considered a farm animal. Section 6-4-5 states, "Farm animals shall be kept only in areas approved under the c Excelsior Hennepin Section 6-4 Ordinance defines "undomesticated animal" as "any animal, mammal, amphibian, or reptile, which is of a species which is wild by nature or of inherently dangerous to human beings." "Any person may own, keep, harbor, or maintain any nondomesticated animal, provided that it weighs Falcon Heights Ramsey Section 113-3 Honey bees are defined as a farm animal. Farm animals are not allowed to be harbored within the city. The Falcon Heights City Council looked Faribault Rice 2017-4 Bees allowed by permit Farmington Dakota 6-4-2 Allowed with restrictions http://sterlingcodifiers.com/codebook/index.php?book_id=463&chapter_id=2... (http://sterlingcodifiers.com/codebo Forest Lake Anoka Chapter 99 Bees are defined as a farm animal. City code allows farm animals in areas zoned for agricultural use and if the property is five acres or more. Fridley Anoka Section 101.05 Allowed by permit. application at FridleyMN.gov Golden Valley Hennepin Section 10.32 Honey bees are defined as a farm animal. Farm animals are not allowed to be harbored within the city. Hastings Dakota and Washington Chapter 91.01 Bees are not mentioned in the city code, so they are permitted. City planner warned that if the bees stung people or upset the neighbors, they Hibbing St. Louis Section 10.23 Honey bees are defined as a farm animal. Farm animals are not allowed to be harbored within the city. Hopkins Hennepin Hopkins Code of Ordinances does not address honey bees, so they interpret that to mean they are not permitted. Hugo Washington Although not expressly listed in the ordinance, honey bees are considered "farm animals," so they are allowed in areas zoned agricultural and Independence Hennepin 510.05 subd. 46 Defines bees as "livestock." Bees are allowed in areas which are zoned agricultural. Inver Grove Heights Dakota Section 10- 2-2 Bees are allowed in areas zoned agricultural or estate. Jordan Scott No ordinance, so bees are not allowed. Perhaps could apply for a conditional use permit stating beekeeping as a home occupation. Lake Elmo Washington Title 9, Chapter 95.71 Honey bees are allowed on property five acres or more. Permit required for under 5 acres. Lake St. Croix Beach Washington No online ordinances No one from the City returned my messages. Lakeville Dakota title 11-35- 3 Bees are classified as farm animals and are not allowed on residential property, Lauderdale Ramsey Section 5- 3-1 Bees are defined as a farm animal. City ordinance 5-3-4-1 requires a permit to have a farm animal. Lil d l D k t S ti It'l if b ll d t i th di d t th Cit t d h 10/11/2018 Ordinances | Bee Lab https://www.beelab.umn.edu/resources-beekeepers/ordinances 3/5 Lilydale Dakota Section 801.01 It's unclear if bees are allowed or not in the ordinances, and no one at the City returned my phone messages. Lino Lakes Anoka Zoning Restricted to agricultural zoned land Long Lake Hennepin Honey bees are not mentioned in the Code. City of Long Lake's general position is if it is not expressly allowed, it is prohibited. Lonsdale Rice S90.01 Beekeeping allowed by permit. Mahtomedi Washington Chapter 3.02 No person may keep within the City any of the following: any hive or other facility for the housing of bees." Maple Plain Hennepin Honey bees are not mentioned in the Code. City of Maple Plain's general position is that they are allowed, but are subject to the nuisance ordi Maplewood Ramsey Considering an urban agriculture ordinance, but so far no actual ordinance. Bees are allowed unless they become a nuisance. Marine on St. Croix Washington Chapter 5 City of Marine on St. Croix does not have an ordinance about honey bees. The City's position is that they are allowed unless they are a nuisan Medicine Lake Hennepin Section 200.2(7)(b) Bees are classified as farm animals. Must get a conditional use permit to have bees. Mendota Heights Dakota Ordinance 448, not yet codified Brand new ordinance: Bee keeping is allowed on properties of fifty (50) acres or more. Minneapolis Hennepin Section 74.80 Must get a permit from Minneapolis Animal Care and Control. Minnetonka Hennepin No ordinance on bees, so bees are allowed unless they are a nuisance. Village of Minnetonka Beach Hennepin Section 508(C)(28) b) No person shall keep or allow to be kept any hive or other facility for the housing of honeybees." Minnetrista Hennepin Section 1110.09 Bees are considered farm animals. "Farm animals may only be kept in A or AP zoning districts, or in a residential lot of at least ten acres in siz 300 feet of an adjoinin piece of property." Moundsview Ramsey Title 700 Chapt 701 Bees allowed by permit. Link to permit (http://www.ci.mounds-view.mn.us/vertical/sites/%7B9DACB450-86B3-4304-946D-6016EF70 New Brighton Ramsey Honey bees requrie permit link to pemit (//www.ci.new-brighton.mn.us/vertical/sites/%7B2CF34F28-6DFB-45DA-AF59-36896254F2 Newport Washington Section 600.21 Honey bees are considered a farm animal. Must have a permit from the City Council. Lot size must be at least four acres. Must provide written hive. Additional standards of practice listed in Section 600.21 subd. 3(F)(4). North St. Paul Ramsey Section 95.23 Honey bees are classified as a farm animal. No farm animals are allowed within city limits. Oak Park Heights Washington Section 602.02(B) Honey bees are classified as a farm animal. Farm animals are only permitted in areas zoned O - Open Space Conservation District and also n Oakdale Washington Section 4- 18 No person shall keep or allow to be kept any man-made or manufactured hive or other facility for the housing of bees within the city without a Orono Hennepin Section 62- 1 Honey bees are classified as a farm animal and are allowed in areas zoned for agriculture. Osseo Hennepin Chapter 93.18(z) City code states that any caring for any non-domestic animal is a public nuisance, so beekeeping currently is not allowed. However, City Attorn change the ordinance. Plymouth Hennepin Zoning Ordinance 21170.01 subd.3 Bees are only allowed in areas zoned future restricted development (rural). Prior Lake Scott No ordinance, so bees are allowed unless they are a nuisance. Richfield Hennepin Section 905.41 Bees are considered non-domestic animals. All non-domestic animals are prohibited. Robbinsdale Hennepin Section 915.37 It is unlawful to keep or maintain roosters or bees, without first having obtained a permit therefor." R H i S ti B l ifi d f i l d ll d i d i lt l 10/11/2018 Ordinances | Bee Lab https://www.beelab.umn.edu/resources-beekeepers/ordinances 4/5 Rogers Hennepin Section 125-1 Bees are classified as a farm animal and are allowed in areas zoned agricultural. Rosemount Dakota No ordinance on honey bees, so they are allowed. Roseville Ramsey No ordinance on honey bees, so they are allowed. The City reserves the right to regulate location and fencing in the future. Sauk Rapids Benton Section 4.10, Subd.22(C) Permits beekeeping limited to six hives. St. Anthony Village Hennepin No ordinance on honey bees, so City of St. Anthony Village's position is that they are not allowed. St. Francis Anoka Section 8- 3-5 Bees shall not be kept on parcels smaller than five (5) acres in size. No parcel shall have more than one hive or colony housing structure not use. All hives shall be of the removable frame type. All hives shall be kept one hundred (100) feed from any property line." St. Louis Park Hennepin Bees are not addressed in city ordinance, so they are allowed as long as they are not a nuisance. St. Paul Ramsey Chapter 198.02(d) No person shall keep or allow to be kept any hive or other facility for the housing of bees within the city without a permit." St. Paul Park Washington Ordinance 694 Honey bees are allowed; must get a permit and obey set back ordinance. Savage Scott Section 91.01(2) Bees are classified as a farm animal. Under Section 91.04, farm animals are "allowed only as a legal non-conforming use where a similar use consistently thereafter." Shakopee Scott Section 11.02(5)(B) Bees are classified as an "agricultural use" and allowed in areas zoned rural residential or agricultural. Shoreview Ramsey Section 601.020(E) Bees are allowed with restrictions and permit required Shorewood Hennepin Section 705.09 Bees are classified as an "urban farm animal." Section 705.09 subd 2(h) states, "The number of bee hives shall not exceed four." South St. Paul Dakota Section 15- 1(3) Bees are listed as a farm animal. Section 15-3 states, "It shall be illegal for any person to own, possess, harbor, or offer for sale, any farm anim Spring Park Hennepin Bees are not allowed in city limits. Stillwater Washington Section 27- 3 Bees are allowed in city limits as long as you have a permit. The ordinance sets forth a number of rules and regulations. Sunfish Lake Dakota Section 1225.01 Bees are considered farm animals. Only the farm animals expressly listed (such as bees) are allowed in the City of Sunfish Lake as long as yo Victoria Carver Chapter 30, Article VIII, Section 30- 313(13) Bees are only allowed in areas zoned agricultural and if you get a conditional use permit. Virginia St. Louis Honey bees are defined as a farm animal. Farm animals are not allowed to be harbored within the city. Waconia Carver Section 710.15 subd. 1 Bees are considered farm animals, so they are allowed in areas zoned agricultural. Wayzata Hennepin No ordinance, so bees are allowed unless they are a nuisance. West St. Paul Dakota Section 905.15 subd. 3 Bees are allowed. The only requirement is that the hives are at least 100 feet from neighboring houses. Some lots are too small to comply with White Bear Lake Ramsey and Washington Section 702.045 Bee keeping is allowed in City limits as long as you have a license. Woodbury Washington Section 24- 4 Bees are considered "livestock" and they are allowed on property of five or more acres in areas zoned rural residential or existing farmstead. 10/11/2018 Ordinances | Bee Lab https://www.beelab.umn.edu/resources-beekeepers/ordinances 5/5 U of M Bee Research Facility Department of Entomology 1634 Gortner Ave. St. Paul, MN 55113 2018 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. Privacy Statement Report Web Disability-Related Issue What’s all the buzz about? Since 2015, properties in Brooklyn Park can keep honeybees with an approved registration. Requirements The number of hives allowed is based on the size of the property; a typical residential lot is allowed 2 hives. Any hive on the property must be setback at least 10 feet from the property line. If a hive is located closer than 25 feet to the property line, a flyway barrier is required. The beekeeper applying for the registration must have attended a beekeeping class from an accredited Minnesota institution. Public notification The City will notify all residents living within 200 feet of the property line of a proposed apiary (beekeeping) site when an application is received. All apiary locations will be shown on a public information map. Registration period Registrations are valid from April 1 through the following March 31 and must be renewed each year. Apply for an apiary registration Submit a completed registration form with the following: The owner and beekeepers information A sketch of the property showing the location of the hives, water source, setbacks and flyway barrier (if required) A copy of the certificate of completion of a beekeeping course A one-time registration fee of $75.00 Michelle Peterson Neighborhood Health Specialist 763-493-8116 Michelle.Peterson@brooklynpark.org City of Brooklyn Park City Hall 5200 85th Ave. N. Brooklyn Park, MN 55443 www.brooklynpark.org/ codeenforcement Beekeeping in Brooklyn Park Date Application Received at City: ________________ City of Brooklyn Park Community Development Department / Code Enforcement & Public Health Division 5200 85th Avenue North / Brooklyn Park, MN 55443 / Phone: 763 493 8070 / Fax 763 493 8391 Application for Apiary Registration www.brooklynpark.org GOVERNMENT DATA PRACTICES ACT - TENNESSON WARNING: The data you supply on this form will be used to process the registration you are applying for. You are not legally required to provide this data, but we will not be able to process the registration without it. The data will constitute a public record if and when the registration is granted. The following information is required. All applications are subject to a 21-day approval period. Registration Period: April 1st –March 31st Completed Application / Beekeeping Course Certificate Registration Fee: $75 (Initial Registration Only) The undersigned hereby makes application to the City of Brooklyn Park, Hennepin County, Minnesota, for registration subject to the laws of the State of Minnesota and of the City of Brooklyn Park. Apiary Address:___________________________________________________________________________ Property Owner:___________________________________________________________________________ Owner Mailing Address:____________________________________________________________________ Owner Email Address:__________________________________ Owner Phone Number_________________ Is the apiary address located within the boundaries of a Homeowner’s Association? : Yes No If yes, is beekeeping allowed by the Homeowner’s Association? : Yes No Are there any bylaws, covenants, conditions or restrictions attached to your property which do not allow beekeeping to occur on the property? : Yes No Beekeeper’s Information Beekeeper’s Name (If different from above):_____________________________________________________ Contact Phone #:__________________________________________________________________________ Emergency Contact: ________________________________Emergency Phone #:______________________ I have completed a beekeeping course from an accredited MN Institution: Yes No Name of Minnesota Accred ited Institution that provided certificate :__________________________________ Please attach copy of certificate to registration form. Please check each box and then sign and date indicating that you have read and agree with the following: I have received, read and understand city code Chapter 92 (the Beekeeping ordinance) and will comply with all requirements of this ordinance. I understand the City of Brooklyn Park will notify all residents within 200 feet of the property line of my apiary site and i f a written objection is received within fourteen days of notification my application may be denied. (Chapter 92.56) I understand my apiary will be subject to an inspection upon initial registration, annually for renewal, with any update to my registration and if a complaint is received. (Chapter 92.57) I understand and agree that I may not engage in the practice of beekeeping within the City of Brooklyn Park until I have received notification that my apiary registration has been approved. I understand that my apiary location is public information and that a map showing all apiary locations is available to the public. Applicant’s Signature: ____________________________________________Date:____________________ CCIITTYY UUSSEE OONNLLYY -- AApppprroovvaallss:: Date Neighbor Notification Sent:______________________________________ Objections Received: Yes No Site Inspection Date: ______________________________________ Passed Failed APPROVED: YES NO Approved by: _________________________________________ Date Approved ___________ Maximum Number of Colonies/Hives Allowed:____________ Page 2 Page 2 Brooklyn Park Application for Apiary Registration Property & Apiary Diagram Please supply a scaled sketch of your property and apiary. The sketch must include the location of your house, accessory structures, your lot lines, all honeybee colonies, the required wat er source and the location of any required flyway barriers along . Please state how many feet each item is setback from the property’s lot lines. Examples For Office Use Only Zoning District:___________ Hives permitted:___________ Lot Size:________ ________ Acreage:_________________ Flyway Required Yes No Inspector Assigned:________________________________________ BEEKEEPING 92.50 DEFINITIONS ACCREDITED INSTITUTION. An educational institution holding accredited status which has been licensed or registered by the Minnesota Office of Higher Education at the time the registrant obtained their certificate. APIARY. The assembly of one or more colonies of bees on a single lot. APIARY SITE. The lot upon which an apiary is located. BEEKEEPER. A person who owns or has charge of one or more colonies of honeybees or a person who owns or controls a lot on which a colony is located whether or not the person is intentionally keeping honeybees. BEEKEEPING EQUIPMENT. Anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards and extractors. COLONY. An aggregate of honey bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs and honey. FLYWAY BARRIER. A barrier that raises the flight path of bees as they come and go from a hive. HIVE. The receptacle inhabited by a colony. HONEY BEE. All life stages of the common domestic honey bee, apis mellifera. This definition does not include wasps, hornets, African subspecies or Africanized hybrids. NUCLEUS COLONY. A small quantity of honey bees with a queen housed in a smaller than usual hive box designed for a particular purpose, and containing no supers. REGISTRANT. Any registered beekeeper and any person who has applied for approval of a beekeeping registration. ROOFTOP. The uppermost section of a primary or accessory structure of at least one full story and at least twelve feet in height. Areas including but not limited to decks, patios and balconies shall not be considered a rooftop. SUPER. A box that holds the frames where bees will store the honey. SWARMING. The process where a queen bee leaves a colony with a large group of worker bees in order to form a new honey bee colony. UNUSUAL AGGRESSIVE BEHAVIOR. Any instance in which unusual aggressive characteristics such as stinging or attacking without provocation occurs. Provocation is an act that an adult could reasonably expect may cause a bee to sting or attack. 92.51 PURPOSE Honey bees are an asset to the community and important in the pollination of plants and in the production of honey and other products. The purpose and intent of this portion of Chapter 92 is to permit and establish requirements for the keeping of honey bee colonies, hives, and equipment within the City. 92.52 BEEKEEPING LIMITED No person shall keep, harbor, maintain or allow to be kept any hive or other facility for the housing of honeybees on or in any property in the City without an approved registration unless otherwise exempted by Sections 92.54 A(5) and 92.56 (B). 92.53 COLONY LOCATION A) Hives cannot be located in the front yard and must be located a minimum of ten (10) feet from the rear or side property lines and 20 feet from public rights-of way unless further restricted elsewhere in this Code. A corner lot shall be considered to have two front yards. B) Hives must be located a minimum of ten feet from any adjacent dwelling unit. C) Except as otherwise provided in this Section, in each instance where any part of a hive is kept within twenty-five feet of a lot line of the apiary site, a flyway barrier of at least six feet in height must be constructed. 1) The flyway barrier must consist of a wall, fence, or dense vegetation that requires honey bees to fly over, rather than through, the barrier. 2) If a dense vegetation flyway barrier is used, the initial planting may be a minimum of four feet in height, but the vegetation must reach a height of at least six feet within two years after installation. 3) If a wall or fence flyway barrier is used, the materials must be decay resistant, maintained in good condition and constructed in accordance with Sections 152.291- 152.293 of this code. 4) The flyway barrier must continue parallel to the lot line of the apiary site for at least ten feet in both directions from the hive or must contain the hive or hives in an enclosure at least six feet in height. 5) A flyway barrier is not required if the hive is located on a rooftop. 92.54 COLONY DENSITY A) Every lot or parcel of land in the City shall be limited to the following number of colonies based on the size of the apiary lot: 1) One half acre or smaller is allowed two colonies 2) More than one half acre to three quarters of an acre is allowed four colonies 3) More than three quarter of an acre to one acre is allowed six colonies 4) More than one acre to five acres is allowed eight colonies 5) More than five acres, there is no restriction on the number of colonies and no registration is required. B) If any beekeeper serves the community by removing a swarm or swarms of honeybees from locations where they are not desired, that person shall not be considered in violation of the colony density restrictions in this section if the following conditions are met: 1) The person temporarily houses the honeybees at an apiary site of a beekeeper registered with the City, 2) The bees are not kept for more than thirty days, and 3) The site remains in compliance with the other provisions of this section. 92.55 REQUIRED CONDITIONS A) Honey bee colonies shall be kept in hives with removable frames, which shall be kept in sound and useable condition. B) Each colony on the apiary site shall be provided with a convenient source of water which must be located within ten feet of each active colony. C) Materials from a hive such as wax combs or other materials that might encourage robbing by other bees shall be promptly disposed of in a sealed container or placed within a building or other bee and vermin proof enclosure. D) For each colony permitted to be maintained, there may also be maintained upon the same apiary lot, one nucleus colony in a hive structure not to exceed one standard nine and five- eights (9-5/8) inch depth box, ten frame hive body with no supers. E) Beekeeping equipment must be maintained in good condition, including keeping the hives free of chipped and peeling paint if painted, and any unused equipment must be stored in an enclosed structure. F) Hives shall be continuously managed to provide adequate living space for their resident honeybees in order to prevent swarming. G) In any instance in which a colony exhibits unusual aggressive behavior, it shall be the duty of the beekeeper to promptly re-queen the colony. H) Honey may not be sold from any residential property unless a home occupation permit has been obtained and required conditions met in accordance with City Code 152.262(B). 92.56 REGISTRATION REQUIRED A) The application for registration must be upon a form provided by the City. All required information must be complete. B) Each apiary site must apply for registration and receive approval prior to bringing any honeybees into the City. Registration is not required for sites over 5 acres in size. C) If the beekeeper relocates a hive or colony to a new apiary site, the beekeeper shall apply for an updated registration, prior to the relocation, on the form provided by the City. D) The beekeeping registration shall be valid until March 31 of each calendar year following initial issuance and must be renewed by the registrant prior to expiration each year by submitting a renewal form to the Community Development Department on the form provided by the City. E) Upon receipt of an application for initial registration, the City will send written notice to all owners of properties located within 200 feet of the property line of the apiary site(s) identified on the application. Any objections to the registration must be made in writing and received within fourteen (14) days of mailing the notice. If any written objection is received, the registration application must be referred to the City Manager. 1) The registration application must be denied if the City receives a written objection from a resident living within the designated notification area that includes medical documentation by a licensed physician of an allergy to honeybee venom. F) Beekeeping training and education is required for the beekeeper prior to the issuance of the initial beekeeping permit by the City. At the time of application for registration, the beekeeper must submit a certificate of completion of a honeybee keeping course from an accredited Minnesota institution. G) The fees for the registration will be determined by the City Council in the City’s fee schedule. H) The property must be in compliance with all other applicable City regulations in order to receive approval and renewal. I) If the standards of practice are not maintained subsequent to issuance of a beekeeping permit, the permit may be revoked by the City Manager. J) Beekeepers operating in the City prior to the effective date of the Section will have until July 1, 2015 to apply for registration. 92.57 INSPECTION A) Upon initial registration, annual renewal or any updated registration, each beekeeper must allow for an inspection of the site. B) Upon prior notice to the owner of the apiary site, City staff shall have the right to inspect any apiary. C) In the case of a complaint regarding the apiary, the apiary site may be inspected without prior notice. 92.58 APPEAL AND HEARING PROCEDURE A) Registrations issued under this Section may be denied, revoked or non-renewed due to any of the following: 1) The keeping of honeybees in a manner which constitutes a nuisance to the health, safety or general welfare of the public; 2) Fraud, misrepresentation, or a false statement contained in the registration application or during the course of the registered activity; 3) Any violation of the applicable provisions in this Chapter. B) Notice of approval, denial, revocation or non-renewal must be made in writing to the registrant and to any person opposing the application for initial registration specifying the reason(s) for the action. The registrant or any person opposing the application may request a hearing within fourteen (14) days of the date of the notification letter. C) A hearing officer shall hold a hearing on a contested approval, denial, revocation, or non- renewal. The hearing officer shall be a person appointed by the City. At the hearing, the applicant and any person objecting to the application for initial registration may speak and may present witnesses and other evidence. Upon the conclusion of the hearing, the hearing officer shall issue a written decision that includes findings of fact. The city shall provide the registrant and any objecting party with a copy of the hearing officer's decision. The registrant may appeal the hearing officer's decision in accordance with state law. 10/11/2018 Minneapolis Beekeeping Rules and Regulations - City of Minneapolis http://www.minneapolismn.gov/sustainability/homegrown/WCMS1P-133195 1/2 Sign up for e-mail updates from Homegrown Minneapolis. Upcoming Homegrown Meetings Wednesday, October 10, 2018 5:30-7:30 pm Food Council meeting 5:00-5:30 pm SPARK-Y presentation SPARK-Y Casket Arts Building, Room 101 681 17th Ave NE, Minneapolis Meeting Agenda 2018 Meeting Schedule Homegrown Highlights Apply for the Food Council Farmers Markets Homegrown Newsletter 2017 Homegrown Highlights Food Council Members Homegrown Heroes Contact Tamara Downs Schwei Homegrown Minneapolis/ Local Food Policy Coordinator 612) 673-3553 | email Minneapolismn.gov Minneapolis Beekeeping Rules and Regulations This web page summarizes city policy related to beekeeping. The complete list of rules and regulations is located in the Minneapolis Code of Ordinances (Title 4, Chapter 63, Section 63.100). Before applying for a permit, you are advised to read the full ordinance language. What are the application requirements? Take a Class: Provide a certificate of completion of a honeybee keeping course from one of the following: University of Minnesota Century College Three Rivers Park District Provide Details: Specify the location and number of hives, colonies and/or facilities where honeybees will be kept. Minneapolis Animal Care and Control (MACC) is required to inspect the location. Notify Neighbors: Show proof that you have notified all your immediate neighbors that you plan to keep bees on your property. Your notification method must be approved by MACC. If you are a renter, you will also need approval from your property owner. Pay a Fee: The beekeeping permit application fee is $100 and annual renewals are free. All permits expire on January 31st of each year. What are the rules? Make sure to provide a water source while the colony is active outside the hive. Maintain beekeeping equipment – keep hives painted and secure unused equipment from weather, potential theft, or occupancy by swarms. Notify MACC immediately if you are no longer able or willing to maintain your beehives. MACC will make the hives available to an approved honeybee rescue entity or dispose of them if necessary. There is a fifty dollar ($50.00) hive disposal fee. Colonies must be located at least 20 feet away from neighbors’ homes. The apiary property must be enclosed by a latching fence. If a colony is less than 25 feet from your property line, a flyway barrier (wall, fence, dense vegetation, or combination) must be installed. The flyway barrier must be at least six feet tall and must continue 10 feet along the lot line in each direction from the hive. All other sides of the area around the colonies shall have a barrier (wall, fencing, dense vegetation, or a combination) at least four feet tall. No barrier is required if adjoining property is undeveloped, zoned for agriculture/industry, or is a wildlife management area with no horse and foot trails within 25 feet of the apiary lot line. No barrier is needed on rooftop hives if they are at least 5 feet from the side of the structure and at least 15 feet from adjacent occupied structures. For further information or to apply for a permit, please visit the Animal Care and Control permits page or contact Teila Zoller at Minneapolis Animal Care and Control: Phone: 612-673-6246 Email: teila.zoller@minneapolismn.gov Visit our Keeping Bees page to access additional resources and learn more about ways the City of Minneapolis supports beekeeping. 10/11/2018 Minneapolis Beekeeping Rules and Regulations - City of Minneapolis http://www.minneapolismn.gov/sustainability/homegrown/WCMS1P-133195 2/2 Last updated Dec 14, 2017 Page 1 MINUTES OF THE PROCEEDINGS OF THE HOUSING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND STATE OF MINNESOTA REGULAR SESSION November 20, 2018 COUNCIL COMMISSION ROOM CALL TO ORDER The Brooklyn Center Housing Commission was called to order by Chairperson Goodell at 7:00 p.m. ROLL CALL Chairperson – Mark Goodell - Present David Johnson - Present Tamika Baskin – Present Kathie Amdahl - Present Joan Schonning – Present Michael Stokes – Present Paul Oman - Present Also present was Staff Liaison Jesse Anderson and Council Liaison Marquita Butler. Sara Capers, Brooklyn Center Resident Gary Reuter, University of Minnesota Bee Lab APPROVAL OF AGENDA There was a motion by Commissioner Johnson and seconded by Commissioner Amdahl to approve the agenda as submitted. The motion passed. APPROVAL OF MINUTES There was a motion by Commissioner Schonning and seconded by Commissioner Baskin to approve the minutes of the Housing Commission meeting on October 16, 2018 as amended. The motion passed. BEE KEEPING DRAFT ORDINANCE Staff Liaison Anderson provided an overview. Commissioner Baskin: I would support a license for bees. Do any cities have density requirements? Staff Liaison Anderson: Yes, some cities have lot size requirement. However, no cities have restriction on how many properties can have bees in an area. Commissioner Stokes: Are bees territorial? Page 2 Mr. Reuter: They are not territorial, but in most cities there are a small number of people that have a colony. Commissioner Johnson: Is there training for bee keeping? Mr. Reuter: Yes, it is a 2 day class. Commissioner Johnson: Are honey bees being lost in large numbers? Mr. Reuter: There has been a 45% loss. Commissioner Johnson: Will allowing more hives have an impact? Mr. Reuter: Hobby bee keeping wouldn’t necessarily improve numbers overall, but would see advantages in pollination for the neighborhood. Another benefit would be by spreading out bees it may help decrease the likely hood of bees being wiped out. Commissioner Baskin: What is the process to get a license and a certificate? Mr. Reuter: The licenses are to make sure they are meeting the requirements and the education is important because bee keeping isn’t easy. There is work and care needed. There could be an impact if not properly handled. There are other classes out there as well. Ms. Capers: Multiple places offer classes with a similar message. What are the concerns and why does the Commission want a license since chickens, cats and dogs are not licensed? Commissioner Baskins: What is the impact to neighbors if they are not being cared for? Mr. Reuter: They could get a mean colony and it would have to be re-queened. If they are more than 10 feet from the property line a neighbor wouldn’t really notice that there are bees. Commissioner Johnson: Who would do the inspection and are staff qualified? Staff Liaison Anderson: We would need training, but it wouldn’t be too much work. Commissioner Goodell: There are concerns about bee allergies. Mr. Reuter: This issue has come up, I have had bees and my wife, who has allergies, has never been stung. If my neighbor was allergic, I maybe wouldn’t keep bees. Some cities say that if it is verified they could deny. About 1-2% of people are allergic. Ms. Capers: There is a lot of misinformation or perceived information about city regulation. There was misinformation that the city was allowing bees. Many of her neighbors have bees. It is important that the ordinance doesn’t create an added fear. For the most, honey bees are a docile, nurturing species. Page 3 Commissioner Baskin: 14 days. What if they can’t get documentation of allergies within 14 days. Staff Liaison Anderson: The city would give time to provide documentation. Ms. Capers: I have 2 hives and they typically fly up. Commissioner Johnson: Would a curious child be an issue? Ms. Capers: It could be. Commissioner Johnson: Would they swarm? Ms. Capers and Mr. Reuter: No. Mr. Reuter: If the hive is tipped over they may sting a few times. Ms. Capers: A bee can’t sting like a wasp. It is difficult for them to sting. Commissioner Baskin: We would have licenses to be transparent and the neighbors have a right to know. It is important to notify neighbors. Mr. Reuters: The education requirement can be an opportunity for education. Commissioner Johnson: If the council passes and it is in paper, how many people will go do it? Ms. Capers: Not too many because it is expensive, starting out can cost $1,000. Commissioner Schonning: This is an investment. Ms. Capers: It is an expensive and time consuming hobby; there would be less people who are interested. Commissioner Johnson: What happens if the bees aren’t cared for? Ms. Capers: The bees could die off. Commissioner Johnson: How much time is needed? Mr. Reuters: Need to check on them at least every 10 days. It is a considerable commitment. If not taken care of, in the first year they will die. U of M wants to get them to survive on own. Commissioner Johnson: How do they survive the winter? Mr. Reuter: Can survive any kind of winter with some loss. Commissioner Schonning: Training would help the bee keeper prevent mites or diseases that could affect them. Commissioner Johnson: Are there different breeds? Page 4 Mr. Reuters: There are two types that are popular in this area. They are much like a dog breed. Either one does well in this area with their own differences. You wouldn’t have a heard of killer bees, they are not here and it is thought they can’t survive here. Chairperson Goodell: Any other questions? Commissioner Johnson: Would you be ok with a site visit? It might be interesting. Ms. Capers: Yes. Ms. Capers: A few things that don’t make sense. Why would you require mapping of the hive location? What would happen if you move them? Chairperson Goodell: Is the purpose to check the site for proper location? Ms. Capers: Are you going to replicate Brooklyn Park’s program? Chairperson Goodell: We are using theirs as a template just to start the process. Ms. Capers: Why are we considering licenses? Commissioner Oman: The site plan would help to prevent them from putting it in the wrong place. Commissioner Baskin: What would happen with a neighbor complaint? Commissioner Johnson: We would recommend a permit rather than a license. Ms. Caper: It went to council because a person was told to remove their hive. It is not in the ordinance. I reached out to the Council and some friends. Four people were told they can have it. Commissioner Johnson: Do bees attract other animals? Ms. Capers: Possibly mice, but there are devices that can keep them out. Chairperson Goodell: Fees? Brooklyn Park charges a $75 reservation. Would there be a cost to renew? Commissioner Baskin: It could impact neighbors and there should be some procedure to review. Every 2-3 years. Staff Liaison Anderson: Closest is a rental license. Commissioner Schonning: I am in favor of the training. Would like to have an only one-time fee, but still renew. Commissioner Amdahl: Would it be a one-time fee. Commissioner Oman: Inform new neighbors. What if they move, can they find out first? Commissioner Amdahl: If they are registered, they could. Page 5 Commissioners Baskin, Stokes and Amdahl: Are in support of renewals without annual fees. Chairperson Goodell: I could go either way with renewals. You previously had to get a fire permit and get permission for each fire. Commissioner Baskin: Bees are less common than fires. There will be some concerns overall people are not as concerned. Chairperson Goodell: Add registration and education; try to not have too many hoops. There is busy work from the city for renewal. Could see some value in keeping it similar to chickens. Commissioner Schonning: Annual renewal is a way to take responsibility for the bee hive. Commissioner Johnson: City is aware when there is a registration, and can explain that it is permitted. Commissioner Goodell: What are next steps? As it is almost 8. Should we summarize recommendations? The commission agreed that no site plan should be required. They should renew every 2 years and not be required to pay for renewals. Also, an inspection should only be required for the initial license. Commissioner Amdahl: Complaints should result in an inspection. Commissioner Schonning: It would help the neighbors to know that the city has inspected it. Commissioner Schonning: Recommend going to council after attorney reviews ordinance. Commissioner Amdahl and Commissioner and Schonning: Moves to recommend bringing ordinance to council after reviewed by city attorney. Motion carries. There was a motion by Commissioner Amdahl and seconded by Commissioner Schonning to approve a recommendation that an ordinance to allow for bee keeping be modified with the Housing Commissions comments, reviewed by the City Attorney, then brought to City Council for approval. The motion passed with a unanimous vote. TENANT PROTECTION: Staff Liaison Anderson provided a summary of the tenant protection ordinance. Council Liaison Butler: Why won’t Earle Brown Terrace been affected by this ordinance. Staff Liaison Anderson: The property was sold as vacant. The tenants that were asked to move were asked to move out by the original owns and the property was sold as vacant. Page 6 Mr. Hamza: The lease can be modified after the 90 days. Chairperson Goodell: All focused on change of ownership. When a person purchases a property they have to give a 90 day notice. Mr. Hamza: This helps people who have a month to month lease stay in the property. Chairperson Goodell: If a landlord comes in and wants to change application requirements with higher standers they would have to wait the 90 day period. Staff Liaison Anderson: Other cities have only experienced requiring the 90 days. No city has experienced a tenant receiving relocation benefits or not complying with the 90 day notice. Mr. Hamza: The landlord can make the decision to pay relocation or give the 90 days. Commissioner Amdahl: What happens if there are shorter months with the requirement in 36a. Staff Liaison Anderson: I will have the attorney review that section for clarification. Commissioner Amdahl: The word provide needs a D added to be provided. Commissioner Oman: Should require notice if changes are accruing within 30 days after the 90 day tenant protection period. Also, the city should provide the translation. Chairperson Goodell: I like the change to 80% that was recommended by Homeline. Commissioner Oman: Page 4 c. Affidavit. How do they provide the notice? Change requirement to not require city notice at the same time. Same day it too restrictive and wouldn’t allow them to notify the tenants by hand delivery and then mail the notice to the city. Staff Liaison Anderson: Next steps, have attorney make updates, send to Homeline. Chairperson Goodell: Entertain a motion. Commissioner Amdahl: Housing Commission recommends that the council approve the ordinance with modification. 2nd by Commissioner Baskin. Unanimous vote. There was a motion by Commissioner Amdahl and seconded by Commissioner Baskin to approve the motion recommending the Council adopt the Tenant Protection Ordinance with the recommended changes. The motion passed with a unanimous vote. COUNCIL LIAISON REPORT Butler: New banners are being installed in phases with a focus on hope, children, seniors, and Page 7 multiple people on banners. There is a new snow emergency parking ordinance. Signs with flags and announced at meetings. T21 was passed last week. Eastbrook estates development in the area of 252 and 69th Avenue area was reviewed with 3 proposed developers. The council selected Centra homes. 35 3-4 bedrooms homes depending on market. The plan to start with 3 bedrooms and will be custom built. The thought was there is a need for step up housing in Brooklyn Center. Starting around 332,000. The Chicken ordinance passed. Minnesota housing finance agency approved a matching funds for the low interest fix up funds. The city is offering a home buyer workshop for free. It will be a 90 minute workshop. Lux apartment renovation is underway, 91 units and they have had a lot of interest. HOM Furniture will open mid-December. Bank of America opening up in late November. The city has tried to convince Target to stay; jobs are the biggest loss. CHAIRPERSONS REPORT Chairperson Goodell reported: Thanks everyone for attending. OTHER BUSINESS Chairperson Goodell: Should we meet in December? All commissioners agreed to cancel December meeting. ADJOURNMENT There was a motion by Commissioner Amdahl and seconded by Commissioner Baskins to adjourn the meeting. The motion passed. The Brooklyn Center Housing Commission adjourned at 8:35 p.m. Chairman 10d. ORDINANCE NO. 2019-01 AMENDING CHAPTER 1 AND 35 OF THE CITY CODE OF ORDINANCES REGARDING BEEKEEPING Ms. Meg Beekman presented this agenda item, related to the issue of bee keeping in the City of Brooklyn Center, to allow up to four hives in the R1 and R2 Zoning Districts. She reviewed requirements for bee keepers and registration of bees, as well as the application process. She added it is not anticipated that no extra staffing will be needed. Councilmember Graves requested clarification regarding inspection and certification. Ms. Beekman stated inspections would be conducted by City Staff, according to the City’s licensing procedures. She added the City of Brooklyn Park has an active bee keeping Ordinance, after which the proposed Ordinance was modeled. She noted the inclusion of a requirement that bee keeper must participate in an instructional class presented by the University of Minnesota. Councilmember Graves asked whether there is a cost related to certification. Ms. Beekman stated an application and fee of $75 is required, as well as registration in the U of M bee keeping class. Councilmember Graves noted that the Housing Commission did not recommend a registration process for chickens. She asked whether there is the potential difference between these two types of licenses. Ms. Beekman stated the Housing Commission recommended a registration policy for bees as well as notification for neighbors in case of a medically documented allergy. She added that will not be a problem with chickens. Councilmember Ryan expressed his support of the proposed Ordinance. He asked whether the application fee will cover administrative costs. Ms. Beekman stated the registration fee would defer processing time spent by City staff. She added the certification process would not be administered by the City. Mayor Elliott asked whether residents who are already keeping bees will be grandfathered in to this process. Mr. Boganey stated, in cases like this, when the City Council is considering new regulations, the requirements will also be applied to any resident who is already participating in the regulated activity. Ms. Beekman stated any residents who are already keeping bees will be notified that they must be registered and certified. Mr. Gilchrist agreed, adding it is always difficult to enforce a grandfather clause. Councilmember Ryan moved and Councilmember Graves seconded to adopt ORDINANCE NO. 2019-01 Amending Chapter 1 and 35 of the City Code of Ordinances Regarding Bee Keeping and calling for a public hearing and second reading to be held on February 11, 2019. Motion passed unanimously. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Development Director F R O M:Jesse Anders on, Deputy Direc tor of C ommunity Development S UBJ EC T:A P ublic Hearing and R esolution Approving the P rojec ted Us e of F unds for the 2019 Urban Hennepin C ounty C ommunity Development Block G rant P rogram and Authorizing S ignature of a S ubrecipient Agreement with Hennepin C ounty Requested Council Action: - M otion to open public hearing, take public comment, and close public hearing - M otion to approve a resolu tion approving the projected use of fu n d s for th e 2 0 1 9 U rban H en n ep in C ounty C ommunity D evelop men t B lock G ra n t prog ram and auth orizing signatu re of a subrecip ient a g reem en t with H ennepin C ounty Background: It is recommend ed that the C ity C o uncil c o nduct the P ublic Hearing and acc ep t inp ut fro m the public regarding use of fund s fo r 2019 Urban Hennepin C o unty C o mmunity Develo p ment Bloc k G rant P rogram. S taff has prepared a resolution alloc ating funds as dis cus s ed at the January 14, 2019, work session. Home O wners hip/Do wn P ayment As s is tance wo uld be a newly funded program. If the C o uncil wo uld like to make ad justments to the res o lutio n, s taff will revis e the resolution fo r approval at the F eb ruary 25, 2019 C ouncil Meeting. C DBG fund s are p ro vided b y the U.S . Dep artment of Hous ing and Urb an Develo p ment (HUD) to help with community d evelopment ac tivities that benefit low and moderate income persons . T he fund s are primarily intended for bric ks and mortar improvements, as oppos ed to public s ervic e ac tivities. Hennepin C ounty rec eives C DBG fund s d irec tly fro m HUD as part o f a c o nsolidated p o o l o f funds, which is administered on b ehalf of participating s uburb an Hennepin C o unty communities . Blo o mington, Eden P rairie, Minnetonka and P lymo uth d o not p artic ip ate in the c o ns olidated pool and receive C DBG funds direc tly from HUD. Brooklyn C enter is c o ns idered a Direc t Alloc ation C ity and is a s ub-rec ip ient of the funds through Hennepin C ounty. C D B G Statutory and Administrative Requirements T he F ed eral Autho rizing S tatute fo r the C DBG p ro gram requires that eac h funded C DBG ac tivity meet one of three national objec tives : 1. Benefiting low inc ome persons 2. P reventing or eliminating s lums and/or blight 3. Meeting urgent community needs. T he F ederal Law als o spec ifies that eac h recipient receiving funds must ins ure at leas t 70 perc ent of the C DBG expenditures during the program year be us ed for ac tivities b enefiting low and /or very lo w inc o me pers ons. Each c ity mus t meet this requirement at the local level. As p art of the ad ministration o f the C DBG funds, Hennep in C o unty ad o p ts a 5-year fund ing p lan, whic h further defines the goals of the program and c larifies what ac tivities are eligible for funding. T hes e include: 1. P res erving and creating multifamily rental hous ing 2. P res erving and creating single-family home ownership 3. (P ublic S ervic e fund s ) S up p o rting agenc ies that p ro vide pub lic ed uc ation and outreac h s ervic es fo r job training, homelessnes s p revention, fair hous ing, financial literacy, emergenc y assistanc e, d o mes tic abuse s helter and counseling, senio r c enters , senio r services, at-ris k yo uth counseling, youth ac tivities and trans portation s ervic es 4. Improved c ommunity fac ilities and infrastruc ture 5. Neighborhood revitalization 2019-2020 C D B G Allocation We do not yet kno w the exact amount of C DBG allo c atio n fo r the 2019-2020 c yc le. T herefore, we have been advised b y Hennepin C o unty to us e the estimate of $257,550 fo r the p urposes of d etermining the allo catio n of funds . However, this alloc ation amo unt could be ad justed o nc e HUD provides final amounts . Hennepin C ounty receives the lump s um from HUD and d etermines the alloc ation among the p artic ip ating cities based on a formula that takes into ac count population and need. P ro po sed Funding A llo catio n Pro grams C ode E nforcement and Neighborhood R evitalization - T he C ity's foreclosure and vacant property rate continues to decline. T he C ode E nforcement P rogram has been a highly effective tool to ensure property maintenance and to fight neighborhood blight. T he Vacant B uilding P rogram has been highly successful. S taff does not recommend reducing efforts towards code enforcement strategies. T hat being said, it may be appropriate to reallocate some C D B G funds back towards their core purpose, given the limited use of the funds; however, this would have a direct effect on the G eneral F und. D ue to the split calendar of the funding cycle, the first half of 2019 has already been allocated. T his means that any adjustment to the 2019-2020 C D B G allocation in relation to code enforcement would only affect the 2020 G eneral Fund B udget. Housing R ehab P ro gram - As C DB G fund s are the only s o urc e o f funding to maintain the C ity's exis ting s ingle family hous ing s toc k, it is recommend ed that ad d itional C DBG funds be made available for this purpose. T his program provides forgivable loans to low and moderate income res idents to fix-up their homes . Down P ayment/Ho me Buyer As s is tance - R ichfield and G olden Valley are in the p ro cess of allo cating a portion o f C DB G fund s toward s a d o wn p ayment as s is tance p ro gram to sup p o rt lo w and moderate income families to purchas e ho mes in the community. It is recommend ed that Bro o klyn C enter allo cate C DBG funds for a s imilar program to s up p o rt families with p urc hasing homes in the community. T he funds could be paired with the newly offered home owners hip classes. S pecific requirements relating to the Down P ayment As s is tanc e program will b e b ro ught b ack to C ity C ouncil at a later date. F uture disc ussion items will include: Minimum and Maximum amounts for assistanc e Terms for the funds such as 5 or 10 year forgivable loan C urrent R es idenc y requirements F irs t time home buyer requirements Buyer ’s minimum inves tment Acc eptable 1st mortgages Types of properties eligible Public Hearing T he attac hed P ub lic Hearing no tic e was p ublis hed in the January 31, 2019 ed ition o f the Bro o klyn C enter S un P os t news p ap er. Hennep in C ounty req uires a P ub lic Hearing b e held regarding the us e of C DB G funds. F urther, the 2019 C DBG p ro grams mus t b e s ubmitted to Hennep in C ounty b y F ebruary 28, 2019. F unding for the 2019 C D BG program wo uld b e made available by July 1, 2019 and C DBG fund s mus t b e spent no later than July 1, 2020. Resolution A res olution has been prepared for C ity C ounc il’s c onsideration to approve the 2019 C DBG program. Total p reliminary C ity Alloc ation fo r C D BG P ro gram Year 2019 is es timated $257,550. T he following allocation is based on the work s es s ion dis cus s ion. C D B G Activity City Council Requested Allocation C ity of Brooklyn C enter Neighborhood S tabilization/C ode Enforc ement $75,000 (2019 Reimbursement) Home R ehabilitation P rogram $132,550 Down P ayment/Home Buyer As s is tance $50,000 Total C D B G Funds $257,550 T he resolution inc luded with this memo randum als o authorizes s ignature o f a S ub recipient Agreement, whic h is the agreement b etween Hennep in C ounty and the C ity o f Brooklyn C enter relative to C DBG fund s . T his agreement is a s tand ard ized agreement d eveloped by Hennepin C o unty and will be sub mitted after ap p ro val of the C ity’s 2019 C DBG program. Attachments R es olution P ublic Hearing Notic e 1-14-2019 C ouncil Work session Memo Budget Issues: C DBG funds are exclus ively federal dollars . T he C ities 2019 Budget inc ludes C DBG grant funds for C ode Enforc ement Activity. With $75,000 allocated for C ode Enforc ement from the 2019-2020 C DBG funds, all code enforc ement alloc ated funds will be expended in 2019. S trategic Priorities and Values: R es ident Ec onomic S tability, S afe, S ec ure, S table C ommunity Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2019 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the City of Brooklyn Center held a Public Hearing on February 11, 2019 to obtain the view of citizens on housing and community development needs and priorities and the City’s proposed use of $257,550 from the 2019 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is a Subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the City agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 10 days, ending on February 11, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following project(s) for funding from the 2019 Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Urban Hennepin County. Project Budget City of Brooklyn Center Neighborhood Stabilization/Code Enforcement $75,000 Activity Home Rehabilitation Program (Rehabilitation of Private Property) $132,550 Housing Purchase Assistance $50,000 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its’ City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2019 Community Development Block Grant Program. BE IT FURTHER RESOLVED, that should the actual amount of FY2019 CDBG available to the city be different from the preliminary amount provided to the City, the City Council hereby authorizes the city manager to adjust the following activity budget(s) at this rate: Project Budget Adjustment City of Brooklyn Center Neighborhood Stabilization/Code Enforcement 0% Activity Home Rehabilitation Program (Rehabilitation of Private Property) 100% Housing Purchase Assistance 0% Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. NOTICE OF PUBLIC HEARING CITY OF BROOKLYN CENTER 2019 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the City of Brooklyn Center in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a Public Hearing on February 11, 2019, at 7 p.m. or as soon thereafter as the matter may be heard, at the Brooklyn Center City Hall, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota. The Public Hearing is about the housing and community development needs and the City’s proposed use of the estimated 2019 Urban Hennepin County Community Development Block Grant Program planning allocation of $257,550. The Public Hearing is being held pursuant to MS 471.59. The City of Brooklyn Center is proposing to undertake the following activities with 2019 Urban Hennepin County CDBG funds starting on or about July 1, 2019. Activity Budget Rehab of Private Property $132,550 Neighborhood Revitalization $75,000 Housing Purchase Assistance $50 ,000 For additional information about the priorities, proposed activities, level of funding and program performance, contact the City of Brooklyn Center at 763-569-3300 or the Hennepin County Housing Department at 612-348-2205. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. Mayor Elliott stated he would like to see funds allocated to areas other than home rehabilitation and down payment assistance. He requested cost vs. impact analysis on from City Staff on potential funding areas that would provide the most impact and benefit, as well as any negative impact that could result from redirecting funding away from Code enforcement. 01/14/19 -4- COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:R esolution Appointing Brooklyn C enter R epresentatives to Exec utive C ommittee and/or Board of Directors of the Brooklyn Bridge Allianc e for Youth, Hennepin R ecycling G roup, Loc al G overnment Information S ystems , Minneapolis Northwest C onvention & Vis itors Bureau, North Metro Mayors As s ociation, Northwes t S uburbs C able C ommunications C ommission, P ets Under P olice S ecurity, and Twin Lake Joint P owers O rganization Requested Council Action: - M otion to approve a resolution appointing B rooklyn C enter R epresentatives to E xecutive C ommittee and/or B oard D irectors of the B rooklyn B ridge Alliance for Youth, H ennepin R ecycling G roup, L ocal G overnment Information S ystems, M inneapolis N orthwest C onvention & Visitors B ureau, N orth M etro M ayors Association, N orthwest S uburbs C able C ommunications C ommission, P ets U nder P olice S ecurity, and Twin L ake Joint P owers O rganization Background: T he C ity of Brooklyn C enter has entered into several Joint and C ooperative Agreements with various organizations . Each of the joint powers agreements have been reviewed and the organizations whos e agreements provide that appointment of directors be made by the governing body or by C ity C ouncil res olution have been identified. S ome of the agreements require annual appointment, some provide that a direc tor is appointed until s uc ceeded, and s ome provide that a certain pos ition serve as the representative. A s ummary of each of the Joint and C ooperative Agreements can be found in the S ection VI I of the C ity C ouncil R eferenc e Book. Budget Issues: T here are no budget is s ues to cons ider. S trategic Priorities and Values: Enhanc ed C ommunity Image, O perational Exc ellenc e Member introduced the following resolution and moved its adoption: RESOLUTION NO. 2019 -________ RESOLUTION APPOINTING BROOKLYN CENTER REPRESENTATIVES TO EXECUTIVE COMMITTEE AND/OR BOARD OF DIRECTORS OF THE BROOKLYN BRIDGE ALLIANCE FOR YOUTH, HENNEPIN RECYCLING GROUP, LOCAL GOVERNMENT INFORMATION SYSTEMS, MINNEAPOLIS NORTHWEST CONVENTION & VISITORS BUREAU, NORTH METRO MAYORS ASSOCIATION, NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION, PETS UNDER POLICE SECURITY, AND TWIN LAKES JOINT POWERS ORGANIZATION WHEREAS, the City of Brooklyn Center entered into a Joint Powers Agreement for the establishment of the Brooklyn Bridge Alliance for Youth on November 24, 2008, and Article III, Section 3.2, of the joint powers agreement states that each member appoints one member of its governing body as a voting Director, one Alternate Director, one Director from the City’s Police Department, and one Director from the City’s Parks and Recreation Department; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of Hennepin Recycling Group on August 1, 1988, and Article IV, Section 2, of the joint powers agreement states that the governing body of a member appoints directors; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of Local Government Information Systems (LOGIS), on May 1, 1972, and Article IV, Section 1, of the joint powers agreement states that the governing body of a member appoints directors; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of the North Metro Convention and Tourism Bureau, now known as Minneapolis Northwest Convention & Visitors Bureau, on September 8, 1986, and Article IV, Section 2, of the bylaws states that each member City may appoint one Director and one Alternate Director to the Board of Directors. WHEREAS, the City of Brooklyn Center entered into a Joint Powers Agreement for the establishment of the North Metro Mayors Association on June 26, 1989, and the joint powers agreement states that the governing body of a member appoints two directors, one of whom shall be the City Manager or other designee; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of the Northwest Suburbs Cable Communications Commission on September 24, 1979, and Article VI, Section 1, of the joint powers agreement states that the City Council of a member appoints Commissioners; and RESOLUTION NO.______________ WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of Pets Under Police Security (PUPS) on September 10, 1990, and Article IV, Section 2, of the joint powers agreement states that the governing body of a member appoints directors; and WHEREAS, the City of Brooklyn Center entered into a Joint and Cooperative Agreement for the establishment of the Twin Lakes Joint Powers Organization on January 14, 1991, and Article IV, Section 2, of the joint powers agreement states that the governing body of a member appoints directors; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the following appointments are hereby approved: Brooklyn Bridge Alliance for Youth, Member Brooklyn Bridge Alliance for Youth, Alternate Member Brooklyn Bridge Alliance for Youth, Police Brooklyn Bridge Alliance for Youth, Parks and Recreation Hennepin Recycling Group, Director Hennepin Recycling Group, Alternate Director Local Government Information Systems (LOGIS), Director Local Government Information Systems (LOGIS), Alternate Director Minneapolis Northwest Convention & Visitors Bureau, Director Minneapolis Northwest Convention & Visitors Bureau, Alternate Director North Metro Mayors Association, Director – City Manager North Metro Mayors Association, Director Northwest Suburbs Cable Communications Commission, Council Northwest Suburbs Cable Communications Commission, Resident Pets Under Police Security, Director Pets Under Police Security, Alternate Director Twin Lakes Joint Powers Organization, Director Twin Lakes Joint Powers Organization, Alternate Director January 28, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:R esolution Appointing Municipal Trustees to the Brooklyn C enter F irefighters R elief Assoc iation Board of Trustees Requested Council Action: - M otion to approve a resolution Appointing M unicipal Trustees to the B rooklyn C enter F irefighters R elief Association B oard of Trustees Background: Annually the C ity C ounc il needs to appoint municipal trus tees to the Brooklyn C enter F irefighters R elief As s ociation Board of Trus tees. Artic le V of the Brooklyn C enter F irefighters R elief Assoc iation Bylaws states: Article V B O AR D O F T R US T E E S 5.1 C omposition. T he B oard of Trustees shall consist of nine (9) members. S ix (6) trustees shall be elected from the membership of the relief association. T here shall be three (3) officials drawn from the M unicipality. T he three (3) M unicipal Trustees must be one (1) elected municipal official and one (1) elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. T he M unicipal Trustees must be designated annually by the C ity C ouncil of the M unicipality. A res olution is attac hed for review and cons ideration. Budget Issues: T here are not budget issues to c onsider S trategic Priorities and Values: S afe, S ecure, S table C ommunity, O perational Excellence Member introduced the following resolution and moved its adoption: RESOLUTION NO. _________ RESOLUTION APPOINTING MUNICIPAL TRUSTEES TO THE BROOKLYN CENTER FIREFIGHTERS RELIEF ASSOCIATION BOARD OF TRUSTEES WHEREAS, Article V of the Brooklyn Center Firefighters Relief Association Bylaws states that the Board of Directors shall consist of three (3) officials drawn from the Municipality; and WHEREAS, the three (3) Municipal Officials must be one (1) elected municipal official and one (1) elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually, and the chief of the municipal fire department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the following appointments are hereby approved for 2019: Elected Municipal Official Elected or Appointed Municipal Official Fire Chief January 28, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COU N C IL ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:R esolution Appointing C ity C ouncil Members to S erve as Liaisons to C ity Advis ory C ommissions and as C ity R epresentatives/Voting Delegates for O ther O rganizations for 2019 Requested Council Action: - Approve a resolution appointing C ity C ouncil M embers to S erve as L iaisons to C ity Advisory C ommissions and as C ity R epresentatives/Voting D elegates for O ther O rganizations for 2019 Background: At the first meeting of the year, the C ity C ounc il Members are appointed to serve as C ouncil Liais ons to C ity Advisory C ommissions and as C ouncil repres entatives or voting delegates/alternates for boards, c ommittees , or organizations in which the C ity participates . T his item was postponed from the firs t meeting of the year to allow the new Mayor additional time to review the information and make the appointments . 2018 C ounc il Appointments were are as follows : Commission/Organization Council Member F inancial C ommis s ion Kris Lawrence-Anders on Housing C ommis s ion Marquita Butler P ark & R ecreation C ommis s ion April G raves Brooklyns Youth C ouncil April G raves C rime P revention P rogram Kris Lawrence-Anders on Earle Brown Days C ommittee Marquita Butler Tim Willson, Alternate League of Minnesota C ities Dan Ryan; Tim Willson Alternate Metro C ities Dan Ryan; Tim Willson Alternate T he 2019 appointments are defined in the attac hed res olution. Budget Issues: No budget issues . S trategic Priorities and Values: O perational Exc ellenc e Member introduced the following resolution and moved its adoption: RESOLUTION NO._______________ RESOLUTION APPOINTING CITY COUNCIL MEMBERS TO SERVE AS LIAISONS TO CITY ADVISORY COMMISSIONS AND AS CITY REPRESENTATIVES/VOTING DELEGATES FOR OTHER ORGANIZATIONS FOR 2019 WHEREAS, the City of Brooklyn Center City Council members are appointed to serve as liaisons to City Advisory Commissions and to serve as City Representatives/Voting delegates for other organizations annually; and WHEREAS, this resolution will ratify the appointments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the following appointments are hereby approved: Commission/Organization Council Member Financial Commission Housing Commission Park & Recreation Commission Brooklyns Youth Council Crime Prevention Program Earle Brown Days Committee League of Minnesota Cities Metro Cities January 28, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. E conomic Development Authority City Hall - Council Chambers February 11, 2019 AGE NDA 1.Call to Order The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full C ity Counc il packet, including E D A (E conomic Development Authority ), is available to the public. The packet ring binder is located at the entrance of the council chambers. a.Approval of Minutes - Approval of minutes from the January 14, 2019 2.Roll Call 3.Approval of Consent Agenda The following items are considered to be routine by the Economic Development Authority (E D A) and will been acted by one motion. There will be no separate disc ussion of these items unless a Commissioner so requests, in whic h event the item will be removed from the c onsent agenda and considered at the end of Commission Consideration I tems. 4.Commission Consideration Items a.Resolution Terminating a Preliminary Development A greement with T hor L iving, L L C, and Approving a P reliminary Development Agreement with Coalition Development, L L C. - Motion to approve a resolution terminating a Preliminary Development Agreement with Thor Living, LLC, and approving a preliminary development agreement with Coalition Development, LLC 5.Adjournment ED A ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:Approval of Minutes Background: S trategic Priorities and Values: O perational Exc ellenc e 01/14/19 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 14, 2019 CITY HALL – COUNCIL CHAMBERS 1. CALL TO ORDER The Brooklyn Center Economic Development Authority (EDA) met in Regular Session called to order by President Mike Elliott at 10:20 p.m. 2. ROLL CALL President Mike Elliott and Commissioners Marquita Butler, April Graves, and Dan Ryan. Commissioner Kris Lawrence-Anderson was absent and excused. Also present were Executive Director Curt Boganey, Deputy Executive Director Reggie Edwards, Community Development Director Meg Beekman, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. 3. APPROVAL OF CONSENT AGENDA Commissioner Ryan moved and Commissioner Graves seconded to approve the Consent Agenda, and the following consent item was approved: 3a. APPROVAL OF MINUTES December 10, 2018 – Regular Session Motion passed unanimously. 4. COMMISSION CONSIDERATION ITEMS 4a. RESOLUTION NO. 2019-01 ELECTING OFFICERS FOR THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF BROOKLYN CENTER Mr. Boganey stated EDA Officers are elected on an annual basis, and previous officers continue to serve in their position until replaced. He added there is currently a vacancy for the position of EDA President. He noted the EDA can vote to elect a President or elect all Officers in one motion. 01/14/19 -2- DRAFT Commissioner Graves moved and Commissioner Butler seconded to nominate Mike Elliott for President of the Brooklyn Center Economic Development Authority. Motion passed unanimously. Commissioner Butler moved and Commissioner Graves seconded to approve RESOLUTION NO. 2019-01 Electing Officers for the Economic Development Authority in and for the City of Brooklyn Center. Motion passed unanimously. 4b. RESOLUTION NO. 2019-02 OPTING NOT TO WAIVE LIMITED TORT LIABILITY FOR 2019 Mr. Boganey reviewed this item, and stated the Resolution protects the EDA to continue to be protected from excessive liability and provides statutory protection. Commissioner Graves moved and Commissioner Ryan seconded to approve RESOLUTION NO. 2019-02 Opting not to Waive Limited Tort Liability for 2019. Motion passed unanimously. 5. ADJOURNMENT Commissioner Ryan moved and Commissioner Graves seconded adjournment of the City Council/Economic Development Authority Work Session at 10:32 p.m. Motion passed unanimously. ED A ITEM MEMOR ANDUM DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Development Director S UBJ EC T:R esolution Terminating a P reliminary Development Agreement with T hor Living, LLC , and Approving a P reliminary Development Agreement with C oalition Development, LLC . Background: O n November 26, 2018, P atrick C ruikshank of T hor Living, LLC , pres ented a concept proposal for a multi- family development on three EDA-owned lots at 61s t Avenue N and Brooklyn Boulevard, just south of the S anc tuary development. T he concept proposed 80-110 units of workforce hous ing units . T he November 26, 2018, EDA report is attac hed with detailed information about the concept proposal. O n Dec ember 10, 2018, the EDA entered into a P reliminary Development Agreement (P DA) with T hor Living, LLC . T he P DA allowed T hor Living to explore the development of the projec t, and would have expired on July 30, 2019, and provided T hor Living with the time to c onduct due diligenc e and put together a financial s ubsidy applic ation to the C ity for the development. Attached to this report is the December 10, 2018, report to the EDA, along with related concept drawings and s ite layout for the propos ed development c onc ept. O n January 21, 2019, the owners of T hor Living, LLC , R avi Norman and R ichard C opeland sent a letter to the EDA reques ting that the P DA be terminated. T he company has s inc e been dissolved and the development s taff of T hor Living, LLC have parted ways with the c ompany, branching off and creating their own development company, C oalition Development, LLC . T he owners of T hor Living indic ated in their letter that they are transferring any exis ting development rights that T hor Living had to C oalition Development. C oalition Development, LLC is now reques ting to enter into a P reliminary Development Agreement with the EDA to take over the development project as originally propos ed. T he terms of the agreement would remain the same. C oalition Development would have exc lusive rights to prepare a development plan and financ ial s ubsidy applic ation for the EDA's cons ideration. Budget Issues: T here are no budget is s ues to cons ider at this time. S trategic Priorities and Values: Targeted R edevelopment Commissioner introduced the following resolution and moved its adoption: EDA RESOLUTION NO. RESOLUTION TERMINATING A PRELIMINARY DEVELOPMENT AGREEMENT WITH THOR LIVING, LLC AND APPROVING A PRELIMINARY DEVELOPMENT AGREEMENT WITH COALITION DEVELOPMENT, LLC WHEREAS, on November 26, 2018, the Economic Development Authority of Brooklyn Center, Minnesota (the “Authority”) received a proposal from Thor Living, LLC, a Minnesota limited liability company (the “Former Developer”) regarding the development of land owned by the Authority for the creation of a multifamily workforce housing apartment building, which proposal contemplated the Authority’s conveyance of the Authority Property to the Former Developer; and WHEREAS, the Authority’s Board of Commissioners reviewed the Former Developer's development concept and on December 10, 2018, entered into a Preliminary Development Agreement to allow the Former Developer to negotiate the purchase of the Authority Property, conduct due diligence, obtain the necessary financing and commitments to construct the development, apply for and gain approval from the City for the development and any necessary public subsidy; and WHEREAS, on January 21, 2019, the Authority received a letter from the owners of the Former Developer firm, requesting that the Preliminary Development Agreement be cancelled and further indicating that the Former Developer was transferring any ongoing development projects to Coalition Development, LLC, a Minnesota limited liability company (“Developer”); and WHEREAS, the Developer has requested to enter into a Preliminary Development Agreement with the Authority under the same terms and conditions as the Former Developer, and for the same development concept; and NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Economic Development Authority of Brooklyn Center, Minnesota (the “Board), as follows: 1. The EDA hereby approves the Preliminary Development Agreement substantially in accordance with the terms set forth in the form presented to the Board, together with any related documents necessary in connection therewith (collectively, the "Preliminary Development Documents") and hereby authorizes the President and Executive Director to negotiate the final terms thereof and, in their discretion and at such time as they may deem appropriate, to execute the Preliminary Development Documents on behalf of the Authority, and to carry out, on behalf of the Authority, the Authority’s obligations thereunder. 2. The approval hereby given to the Preliminary Development Documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and Resolution No. appropriate and approved by legal counsel to the Authority and by the officers authorized herein to execute said documents prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the Authority. The execution of any instrument by the appropriate officers of the Authority herein authorized shall conclusive evidence of the approval of such document in accordance with the terms hereof. In the event of absence or disability of the officers, any of the documents authorized by this Resolution to be executed may be executed without further act or authorization of the Board by any duly designated acting official, or by such other officer or officers of the Board as, in the opinion of the City Attorney, may act in their behalf. 3. Upon execution and delivery of the Preliminary Development Documents, the officers and employees of the Authority are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the Authority to implement the Preliminary Development Documents. 4. The Board hereby determines that the execution and performance of the Preliminary Development Documents will help realize the public purposes of the Act. February 11, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 199559v1 PRELIMINARY DEVELOPMENT AGREEMENT PRELIMINARY DEVELOPMENT AGREEMENT dated this 11th day of February, 2019, by and between the Economic Development Authority of Brooklyn Center, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 (the “Authority”) and Coalition Development LLC, (the “Developer”). WHEREAS, the Authority is the fee owner of property located in the City of Brooklyn Center (the “City”) at 6101, 6107 Brooklyn Blvd and 3600 61 st Ave North (the “Property”) which Property the Authority is willing to consider selling for purposes of development of an approximately 80-110 unit multi-family workforce housing apartment building (the “Development”); WHEREAS, the Developer desires to explore the possibility of acquiring the Property together with additional adjoining private property (“Additional Property”) to combine with the Property (together, the “Property” and “Additional Property” are referred to herein as the “Development Property”) for development of the Development; WHEREAS, the Authority’s Board of Commissioners has reviewed the Development concept and is interested in development of the Property as proposed by the Developer; WHEREAS, if the Developer is successful in obtaining the necessary financing and commitments to construct the Development and agrees to construct the Development, then the Authority would be willing to enter into an agreement with the Developer for the conveyance of the Property and construction of the Development at a mutually agreed upon price together with other negotiated conditions for conveyance of the Development Property; WHEREAS, Developer has requested that the Authority execute this Preliminary Development Agreement (“PDA”) agreeing to work solely with Developer during the term hereof on negotiations for acquisition of the Development Property by Developer to provide Developer with time to conduct review of the Development Property, obtain financing for the proposed Development, prepare appropriate plans for the Property, obtain necessary City approvals for the Development, and negotiate with the Authority on an agreement for the sale of the Development Property; WHEREAS, the Authority is willing to enter into this PDA for such purposes upon the terms and conditions provided herein. NOW THEREFORE the parties agree as follows: 1. In consideration of the processing of the Development under the terms of this PDA, the Authority agrees that it will negotiate and work solely with Developer on negotiations for sale of the Property to Developer for Developer’s proposed Development until July 30, 2019 (“Term”). 2. During the Term of this PDA, Developer agrees to use its best efforts to: 199559v1 2 (i) complete site planning and site engineering; (ii) complete architectural concept plans; (iii) submit application for a Public Subsidy request and all necessary financial documentation needed for review; (iv) submit application, and receive all necessary City approvals related to the subdivision and development of the Development Property; (v) secure construction financing necessary to construct a project consistent with the terms of this PDA; (vi) negotiate a Contract for Private Development for acquisition and development of the Development Property and construction of an approved Development. 3. During the Term of this PDA, Developer and the Authority agree to use their best efforts to resolve property acquisition issues related to the Development Property and to attempt to bring fruition to the proposed Development through a Contract for Private Development for conveyance of the Property and development of the Development Property; provided, however, that the Developer acknowledges that the Authority will not exercise the power of eminent domain with respect to the acquisition of any property in connection with the Development or this PDA. 4. Developer may assign this PDA to an affiliate or Authority approved successor upon written notification and approval by the City. 5. The Developer will provide the City with a written progress report on the status of the goals identified in Paragraphs 2 and 3 every 30 days following the date of this PDA. 6. This PDA represents the entire understanding of the parties regarding the Development Area and any amendment to this PDA shall be in writing and be executed by both parties. 7. Both Parties are aware of and acknowledge that contingencies and unknowns presently exist, any one or more of which could make the Development cost prohibitive, and that both parties are expending sums of money and time with full knowledge of the risks involved and that neither party shall be liable for any of the other party’s expenses in any event, except (i) as otherwise provided pursuant to a separate agreement between the parties, (ii) in connection with an application for a Public Subsidy, or (iii) pursuant to required fees or costs related to applications made to the City or under City Code. 8. The parties agree that this PDA is not intended to bind the parties to enter into an agreement for the sale and acquisition of the Property, but is merely intended to set forth the parties’ intent to proceed with the process of (i) negotiating an agreement for the sale of the Development Property and development of the Development Property and (ii) resolving certain pre-development issues related to the Development Property and Development. 9. No approval given by the Authority hereunder or in connection herewith shall be deemed to constitute an approval of the Development for any purpose other than as stated herein and the process outlined in this Agreement shall not be deemed to supersede any concept review, 199559v1 3 conditional use permit, vacation, subdivision, or other zoning or planning approval process of the Authority or the City relative to the development of real estate. 10. This PDA may be amended by mutual written agreement of the parties. 11. If any portion of this Agreement is held invalid by a court of competent jurisdiction, such decision shall not affect the validity of any remaining portion of this Agreement. 12. Notice, demand, or other communication from one party to the other shall be deemed effective if sent by certified mail, postage prepaid, return receipt requested or delivered personally to a party at its address in the first paragraph of this Agreement, or at such other address as such party may designate in writing to the other party. 13. The Authority and Developer agree that this Agreement is intended to be preliminary in nature and will be superseded by one or more definitive contracts, mutually satisfactory to the Authority and the Developer, which shall be negotiated, approved and executed by the Authority and the Developer and no obligation regarding the conveyance of property or provision of any Public Subsidy shall exist with respect to the Development prior the approval and execution of such definitive contract(s). IN WITNESS WHEREOF , the Authority has caused this Agreement to be duly executed in its name and behalf and the Developer has caused this Agreement to be duly executed in its name and behalf on or as of the date first above written ECONOMIC DEVELOPMENT AUTHORITY OF BROOKLYN CENTER, MINNESOTA By__________________________________ Its President By__________________________________ Its Executive Director Coalition Development, LLC By__________________________________ Its _________________________________ 0 1 0 2 00 3 0 0 0 4 2 5 3 0 0 5 1 2%2,00 6,0 0 5 3 2 3 0 2 2 3 0 2#0 2 25 0 3 5 1 3 0 10 4 2 3 5 7 5 3 0 0 0 89 2 3 2% 0 3 00 2 3 0 0 0 00 0 3 1,1 10 3 2 0 0 2 3 0 0 0 2 3 2 1 1 00 2% 1 0 3 2%2 0 3 2#5 2 3 5 3 0 5 0 0 3 2#0 5 0 @ 3 0 2 0 4 0 0 2,0 5 0 2%3 5 00 2 4 0 0 3 0 2 3 1 0 0 2 A 0 00 5 3 2,5 0 2%3 B1 0 0 5 3 0 3 0 0 0 0 0 3 2 2 A 5 0 3 B 0 2 0 2 10 3 0 2 0 00 3 C 0 3 0 D,0 2%2,3 D, 0 3 4 0 2%2, 4 0 2 D,2%0 2 3 BROOK L Y N B L V D N 61 S T A V E N ST ST 1 B D 1 B D ST 2 B D 3 B D 2 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with Thor Living •January 21,2018 –Thor Living is dissolved and request for termination of PDA is requested •Coalition Development,LLC –Taking over Thor Living’s development projects •Request is to terminate PDA with Thor Living and approve PDA with Coalition Development 2 3 •6101 Brooklyn Blvd •6107 Brooklyn Blvd •3600 61st Ave N 4 5 Project Proposal •Four -story, 80-110-unit multi- family development •Mix of studios, to 3-bedroom units •Mix of underground and surface parking; Ratio of 1 stall/bedroom •Affordable at 60-80% AMI •Anticipated Rents: Studios:$940 1-bdrm:$1260 2-bdrm:$1568 3-bdrm:$1755 Financing –Current Estimate •Total Project Costs:$14,656,094 •Land Acquisition (For Four Parcels):$595,000 •Soil Correction and Demolition:$200,000 •Total Soft Costs:$3,052,344 •Total Hard Costs:$10,808,750 •TIF Requested (GAP):$2,685,000 •Estimated Taxes Generated:$234,000 •Current Taxes Generated:$3,018 6 Process •PDA –Expires July 30,2019 •Sale of EDA-owned property •Purchase Agreement •EDA (Public Hearing) •Planning Case Application:Preliminary and Final Plat,Rezoning,possible PUD,Site and Building Plan Review •Planning Commission (Public Hearing) •City Council Review •Public Subsidy Request •Review by public finance consultants •Formal Review by City/EDA (Public Hearing) •Development Agreement 7 Recommendation •Motion to approve a resolution terminating a Preliminary Development Agreement with Thor Living, LLC and approving a Preliminary Development Agreement with Coalition Development, LLC 8 Council/E D A Work S ession City Hall Council Chambers February 11, 2019 AGE NDA The City C ounc il requests that attendees turn off cell phones and pagers during the meeting. A copy of the full C ity Council pac ket is available to the public. The packet ring binder is located at the entrance of the council chambers. AC T I V E D I S C US S IO N I T E M S 1.Concept Proposal F ollow-up 5801 X erxes Avenue N. 2.E D A -owned Property Discussion 3.2019 S aturday Market Discussion P E ND I NG L I S T F O R F UT URE WO RK S E S S IO NS 1.Pending I tems Cities United Membership L ivable Wages Affordable Housing Recommendations On-Street P arking Conditions Public Subsidy Policy discussion with E hlers Consulting - 3/11 Brooklyn Center Beautification and P ublic Art MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Development Director S UBJ EC T:C oncept P roposal F ollow-up 5801 Xerxes Avenue N. Recommendation: - C onsider a concept development proposal for 5801 X erxes Avenue N . from R eal E state E quities and provide feedback Background: At the January 28, 2019, C ity C ouncil work session, R eal Estate Equities presented a c onc ept development propos al for the former Jerry's F ood property at 5801 Xerxes Avenue N, which has been vacant s inc e 2003. T he developer presented development plan for the s ite, whic h inc ludes 267 units of housing in two buildings ; a four-story, 104-unit affordable workforce multi-family building; and a five-story, 163-unit affordable independent senior multi-family building. T he development would inc lude 345 parking s talls; a combination of underground and s urfac e. As part of their application, Real E state E quities anticipates submitting an application for Tax Increment F inancing for the project, which they are in the process of preparing. T hey have also submitted an application for conduit debt financing. T his requires a call for a public hearing, which will be on the Council agenda this evening. G iven the significance of the project, and since the developers will be in attendance at the meeting this evening, staff wanted to provide an opportunity for the C ouncil to ask any additional questions about the project or the subsidy request. F urthermore, as the developers prepare their land use application to the C ity, it would be useful to know if there are any concerns that the C ouncil has regarding the project or areas to focus on. Policy Issues: Is the C ounc il generally supportive of the proposed development concept? S trategic Priorities and Values: Targeted R edevelopment Brooklyn Center Project Narrative Project Type New Construction: Senior Affordable & Workforce Apartments Location 5801 Xerxes Ave North, Brooklyn Center, MN Site Size 4.79 acres Building Height Workforce Apartments: Four stories Senior Apartments: Five stories Unit Mix Workforce Apartments Unit Type SF # of Units Gross Rent Utility Allowance Net Rent 1 Bed/ 1 Bath 716 37 $1,062 $61 $1,001 2 Bed/ 2 Bath 994 26 $1,089 $76 $1,013 2 Bed/ 2 Bath 994 6 $1,273 $76 $1,197 3 Bed/ 2 Bath 1,441 35 $1,471 $91 $1,380 Senior Apartments Unit Type SF # of Units Gross Rent Utility Allowance Net Rent 1 Bed/ 1 Bath 716 108 $1,062 $61 $1,001 2 Bed/ 2 Bath 994 55 $1,273 $76 $1,197 Parking Underground Parking: 204 stalls Surface Parking: 141 stalls Real Estate Equities Background Real Estate Equities is a residential property management and ownership company based in St. Paul currently operating mainly in Minnesota, Indiana, and Wisconsin. REE is a premier property management company with a mission of providing housing, building communities and enhancing lives, all while instilling our values of Ownership, the Right Attitude, Knowledge, and Integrity. REE has developed and managed more than 70 projects in excess of 10,000 housing units with projects spanning from Minnesota, Wisconsin, Ohio, Missouri, South Dakota as well as Indiana. REE has over 700 units currently under development today. REE will develop and operate all aspects of the property and will remain as owners for 20+ years. Direct/Indirect Financial Benefit Analysis In addition to the considerable social benefits generated from the two-hundred and sixty-seven senior and workforce housing units there are also significant direct and indirect financial benefits for the city of Brooklyn Center as listed below: • As part of the development process the city will also be entitled to several fees paid at the closing of the land acquisition and start of construction. We are currently projecting the building permit fee to be approximately $3 20,400 and issuer fees for the tax-exempt bonds of $119,000 for a total of $439,400. Based on the average amount of spending per household, that would generate an additional $2,535,739 in consumer spending that would benefit the local businesses within the city. • The proposed project will also generate more indirect financial benefits to th e city. In order to quantify this, REE reached out to Marquette Advisors to gain further insight into how the proposed project would affect consumer spending within the city of Brooklyn Center. After thorough analysis Marquette Advisors concluded that approximately 65% of the tenants residing in the proposed development will come from outside the city of Brooklyn Center. In addition, Marquette Advisors concluded that of the population in Brooklyn Center that makes less than 60% of the Area Median Income (AMI), the average annual spending per household, excluding mortgage/insurance/investments, comes to $14,611/year. Based on this data it could be expected that there would be approximately 174 new households living, working and spending money in Brooklyn Center. Development Summary The site is located at the 5801 Xerxes Ave N at the corner of County Road 10 and Xerxes Ave North in Brooklyn Center, MN. The land is currently owned by the ILEX Group Inc. Real Estate Equities plans to acquire the site and develop 267 senior and workforce affordable apartments. For this project to be feasible REE has asked the city to provide Tax Increment Financing throughout the life of the project. When analyzing the project REE understood that there is a gap in financing of $4.4 million, which REE hopes to fill with the help of Tax Increment Financing. REE will be responsible for coordinating the predevelopment efforts including: due diligence, securing financing, design coordination with architects, project bidding and g eneral contractor selection and city entitlements. Once completed REE will continue to own and manage the property and provide compliance and asset management services. The 267 affordable senior and workforce apartments will be 100% affordable and will consist of one, two, and three bedrooms apartments. The project will have a full-time onsite management team to manage the property and service the tenants to the best of their ability. Some of the amenities of the project will include: clubroom and fitness center, arts and crafts room, dedicated package storage, and underground parking. On top of these amenities each unit will be furnished with in-unit washer & dryer, solid surface countertops, nine-foot ceilings, and stainless-steel appliances. Real Estate Equities plans to continue its due diligence on the site and hopes to work with the city of Brooklyn Center to provide the city with an investment that the city and its residents can be proud of. kw kaas wilson architects Xerxes Apartments Brooklyn Center, MN TOT LOT POND WORKFORCE BUILDING 4 STORIES - 103 UNITS S EN I OR L IV I NG 5 ST O RI E S - 16 3 UN I TS NO RTH WAY DR X E R X E S A V E N BASS LAKE RD kw kaas wilson architects REE Brooklyn Center - Xerxes Affordable Housing Xerxes Ave & Bass Lake Rd, Brooklyn Center, MN # of Apartments/ Families 267 Percent of Tenants Coming from Outside Brooklyn Center 65% # of New Families for Brooklyn Center 174 Estimated Annual Spending per Household $14,611 Total Additional Consumer Spending in Brooklyn Center 2,535,739$ In Addition to Direct Financial Benefits Brooklyn Center also Benefits from Significant Indirect Financial Benefits MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Development Director F R O M:Brett Angell, Bus iness and Workforce Development S pecialist S UBJ EC T:EDA-owned P roperty Disc ussion Recommendation: - C onsider an update on the status E D A-owned properties and staff's recommendation on the future use of 6500 C amden Avenue, and provide direction. Background: O ver the pas t s everal months, C ity s taff has s een an inc reas ed interest in c ertain sites that are currently owned by the Ec onomic Development Authority of Brooklyn C enter. In order to better market the s ites and to provide better direc tion to potential developers , an in-depth dis cus s ion on thes e sites would be us eful to better determine how they can c omplement their s urroundings and what uses would best serve the C ity. Two properties , in partic ular, have drawn a signific ant interest and have not been disc ussed in detail with the C ity C ounc il rec ently. 6500 C amden Avenue N, which is directly adjacent (north) to Topgolf, is a 1.62 ac re property currently being used as a park-n-ride loc ation for Metro Trans it. T his property is zoned P UD/C 2 and guided in the future land use plan of the 2040 C omprehensive P lan as C ommercial. To date, s taff has fielded interest from developers interes ted in multi-family hous ing, s elf-s torage, and food/beverage uses. T here are cons traints with the property due to a utility eas ement running through the center of the property. T his easement would not be able to be vacated, therefore the s ize of a potential building would be limited by this easement. 1601 James C ircle N is a 4.93 acre property loc ated next to the F BI R egional O ffice building. T he property zoned C 2 and guided for Bus iness Mixed Use in the 2040 C omprehens ive P lan. T his property has rec eived interes t from developers for high-dens ity residential, hotel, self-storage, offic e, warehouse, and event spac e. Both of these s ites provide key advantages which have been driving developer interes t. Both sites have great acc es s and vis ibility to key major highways – 94, 252, and 100. Both of the s ites are also located within the F ederally-designated O pportunity Zone. W hile the full rules for O pportunity Zones have not been fully releas ed by the I R S , in order to be eligible for the maximum tax incentive, inves tors must have eligible projects in the ground by 2020. O pportunity Zones are cens us trac ts which have been identified by the F ederal G overnment to be eligible for s pecial tax incentives . T he tax inc entive allows for investors to plac e c apital gains within an O pportunity Zone F und and shelter any taxes on thos e gains. If the inves tor holds the money in a qualified O pportunity Zone project for 5 years they receive a 10% exclus ion of the deferred gain. F or 7 years, the exc lusion goes up to 15%. If the qualified investment is held for 10 years, the inves tor receives the 15% exclus ion and is able to s ell the investment and not pay any taxes on the c apital gains from the investment. P rojects eligible for this program inc lude the purchas e and rehabilitation of exis ting buildings, new cons truction, bus iness s tart-ups, and inves tment in existing bus inesses. T he timing for O pportunity Zone incentives means that it is likely in the C ity's best interest to ac t s ooner rather than later in identifying goals for the s ites and marketing them. G iven the proximity to Top G olf, and the phys ical limitations of the s ite, staff believes that the bes t future use for 6500 C amden Avenue is one that compliments Top G olf while leveraging the number of people attrac ted to the area. In addition, a us e that c an utilize the benefits of the O pportunity Zone inc entives and does not require the us e of other C ity s ubsidy in the form of T I F would be a goal of the s ite. An example of an appropriate us er might be a restaurant and bar with some kind of entertainment or event component. Ideally the end user would be a loc al c hain with name rec ognition, but with more authentic ity than a national chain. A brewery with a food c omponent may als o be an appropriate use. G iven the s pecific ity of what would fit there and the narrow market, s taff is rec ommending engaging with a broker who s pecializes in thes e types of uses to market the s ite on the EDA's behalf. 1601 James C ircle is a property that has also drawn interest from a variety of users. Mos t recently staff has been in communic ation with a developer and inves tment group looking to c onstruc t a tech start-up incubator for small but growing busines s es . T hey have spec ifically been looking for s ites in O pportunity Zones for the inc entives they offer. T here may also be interest in underutilized s ites near 1601 James C ircle that could be combined into a larger redevelopment. T his is a topic that c an be disc ussed more fully at the work s es s ion. S taff believes that the highest and best us e for this site is a us e that fits within the 2040 C omprehens ive P lan guided land us e of Mixed Busines s . T his would allow a variety of manufacturing, light industrial, and commerc ial us es . S taff's recommends a vision for the site that either creates high quality jobs or c ontributes signific antly to the C ity's tax bas e. G iven the high vis ibility of the site and the level of interest, S taff is not recommending engaging a broker at this time for the property at 1601 James C irc le, but rather waiting a few more months to see if the market brings any s ubstantive projects forward. If not, then a broker may be useful to engage the market more fully. Policy Issues: W hat is the highest and best us e of 6500 C amden Avenue N given its loc ation, visibility, and phys ical cons traints? Does the C ity C ounc il agree with hiring a broker to help market the s ite? W hat are the C ity C ounc il's goals for the redevelopment of 1601 James C ircle? Is the C ity C ouncil comfortable waiting a few months before hiring a broker to market that s ite? S trategic Priorities and Values: Targeted R edevelopment Property Visioning – Locational Map EDA-Owned Property Discussion EDA of Brooklyn Center, 2/11/2019 Brett Angell, Business and Workforce Development Specialist Purpose 2018 •Discuss the impact of Opportunity Zones; •Further evaluate EDA-owned sites; •Provide direction on desired uses. 2 Opportunity Zones •What are Opportunity Zones? •Tax incentive offering capital gain tax deferment •Rewards long-term investments •Building and business funding possibilities •How does this affect Brooklyn Center? •Increased interest in sites for sale •Investment interest in projects 3 6500 Camden Avenue N •Zoning: C2 Commerce •Future Land Use Guidance: •Size: 1.62 Acres •Current Use: Metro Transit Park-N-Ride •Interested Received: Self-Storage; Multi- family housing; Restaurant; Event Space 4 6500 Camden Ave N Site Advantages •Located in the Opportunity Zone •Visibility from Highway 252 •Adjacent to Topgolf •Vacant •Utility easement through the center of the property Site Challenges 5 6500 Camden Avenue N •Desired outcomes from this conversation: •Determine ideal use(s) for the site. •What uses compliment Topgolf? •Determine if a broker should be hired. •Determine if public subsidies should be considered for specific projects. 6 1601 James Circle N •Zoning: C2 Commerce •Future Land Use Guidance: Business Mixed Use •Size: 4.93 acres •Current Use: Vacant •Previous Use: Restaurant •Interest Received: Self-Storage; Multi-Family Housing; Office/Event; Tech Incubator; Warehouse; Hotel 7 1601 James Circle N Site Advantages •Located in the Opportunity Zone •Visibility from I-94 •Proximity to I-94, 252, and 100 •Vacant (previously buildings torn down) •Site Access via James Circle •Property Shape Site Challenges 8 1601 James Circle N •Desired outcomes of this conversation: •Determine redevelopment goals of this site. •Give direction which type of use best suits the site. •Determine if a broker should be hired now or in a few months. 9 MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Development Director F R O M:Brett Angell, Bus iness and Workforce Development S pecialist S UBJ EC T:2019 S aturday Market Dis cus s ion Recommendation: - C onsider proposed changes to the S aturday M arket and provide input to staff on how best to leverage the M arket for the C ity. Background: As planning will be beginning shortly for the 2019 S aturday Market event, disc ussion on c ertain aspec ts of the event will help ensure that this year ’s events build on the s uc cesses of 2018 and make nec es s ary changes to inc reas e attendanc e of both attendees and exhibitors . Two main dis cus s ion points for the 2019 S aturday Market inc lude both the date and location of the event. Date(s) During 2018, the S aturday Market was held on the 1st S aturday of each month between July and O c tober. T his led to the events falling on the 4th of July and Labor Day holiday weekends . T he firs t S aturday of eac h month als o c onflic ts with an Asian Night Market whic h is hos ted by the As ian Economic Development As s ociation, a group whic h has expressed an interes t in partnering with the C ity on the event. S taff recommends c hanging to the sec ond S aturday of eac h month, whic h avoids thes e c onflic ts. Location All of the 2018 events were held at the former Jerry’s F ood site loc ated at 5801 Xerxes Ave N. W hile this site has great vis ibility and on-s ite parking, there was a rental charge of $400 for eac h event and the site is currently under c onsideration for a development project. S inc e there are nearby locations which are currently owned by the EDA, there would be advantages to moving the location. O ther points of dis cus s ion or c hange related to the 2019 events inc lude: planning of the event, marketing, hours , and entertainment options. Additional dis cus s ion or c omments on ways to improve the event will help guide the s haping of the event. S taff has reached out to the As ian Economic Development Assoc iation, C AP I, C EAP, and the Liberian Bus iness Assoc iation to explore opportunities for partnerships that would expand the reach to potential vendors and the draw of the Market. I n addition, S taff is exploring ways to incorporate more food trucks into the event, as well as add opportunities for local artists to participate in the Market. O ther opportunities for improvements will be to begin advertising for vendors earlier in the year, and to develop a more broad-reaching marketing plan to advertise the events themselves. Policy Issues: Does the C ouncil have sugges tions for how to broaden the reach of the event as well as increase the draw for participants? S trategic Priorities and Values: Enhanc ed C ommunity Image, R es ident Ec onomic S tability MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:2/11/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Barb S uciu S UBJ EC T:P ending Items Recommendation: C ities United Members hip Livable Wages Affordable Hous ing R ec ommendations O n-S treet P arking C onditions P ublic S ubs idy P olicy disc ussion with Ehlers C ons ulting - 3/11 Brooklyn C enter Beautific ation and P ublic Art Background: