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HomeMy WebLinkAbout2018 04-12 PCMMINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA APRIL 12, 2018 1. CALL TO ORDER The Planning Commission meeting was called to order by Chair Christensen at 7:06 p.m. 2. ROLL CALL Chair Randall Christensen, Commissioners Alexander Koenig, Jack MacMillan, Stephen Schonning, Susan Tade and Abraham Rizvi were present. Commissioner Rochelle Sweeney was absent and excused. Also present were Planning and Zoning Administrator, Ginny McIntosh, Community Development Director, Meg Beekman, and Michaela Kujawa-Daniels, TimeSaver Off Site Secretarial, Inc. 3. APPROVAL OF AGENDA — APRIL 12, 2018 There was a motion by Commissioner Tade seconded by Commissioner MacMillan to approve the agenda for the April 12, 2018 meeting as submitted. The motion passed unanimously. 4. APPROVAL OF MINUTES — MARCH 29, 2018 REGULAR SESSION AND MARCH 29, 2018 WORK SESSION There was a motion by Commissioner Koenig, seconded by Commissioner MacMillan, to approve the minutes of the March 29, 2018 Regular Session meeting as submitted. The motion passed unanimously. There was a motion by Commissioner Koenig, seconded by Commissioner Rizvi, to approve the minutes of March 29, 2018 Work Session meeting as submitted. The motion passed unanimously. 5. CHAIRPERSON'S EXPLANATION Chair Christensen explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. 6. PLANNING APPLICATION ITEMS 6a). APPLICANT NO. 2018-004 STEPHANIE ALSTEAD (BWBR) PROJECT ADDRESS: 6800 SHINGLE CREEK PARKWAY PC Minutes 04-12-18 -1- City Planner and Zoning Administrator Ginny McIntosh introduced Application No. 2018-004. She reviewed the background and purpose of this application. Stephanie Alstead, Applicant addressed the Commission. She stated the review that was done and provided by Ms. McIntosh was thorough and covered all the information she would like to share. Chair Christensen asked if the ramp on their plan is being removed to be replaced by another ramp or if it isn't needed. Ms. Alstead stated they don't have a use for the ramp and are replacing it with a loading dock. ACTION TO RECOMMEND APPROVAL OF PLANNING COMMISSION RESOLUTION NO. 2018-005 REGARDING THE DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2018-004 SUBMITTED BY STEPHANIE ALSTEAD OF BWBR, REQUESTING SITE AND BUILDING PLAN APPROVAL FOR A 13,427 -SQUARE FOOT DRY ROOM ADDITION TO THE MEDTRONIC NORTH BUILDING (LOCATED AT 6800 SHINGLE CREEK PARKWAY) There was a motion by Commissioner Koenig, seconded by Commissioner Schonning, to approve Planning Commission Resolution No. 2018-005 as submitted. Voting in favor: Chair Christensen, Commissioners Koenig, MacMillan, Schonning, Tade, and Rizvi. And the following voted against the same: None The motion passed unanimously. 6b). APPLICANT NO. 2018-005 NEAL THAO (NOBLE ACADEMY) PROJECT ADDRESS: 6201 NOBLE AVENUE NORTH City Planner and Zoning Administrator Ginny McIntosh introduced Application No. 2018-005. She reviewed the background and purpose of this application. She highlighted the recommendations regarding access and parking proposed by City staff as part of the approval process. Commissioner Tade asked if the surrounding properties were notified about this site plan. Ms. McIntosh stated this is a building and site plan approval so it does not require a public hearing and therefore does not require anyone be contacted prior to approval. Chair Christensen asked what the 3 parking spots were for initially. Representative for Noble Academy addressed the Commission and stated they were for visitor parking and noted the hammerhead was initially created the way it is laid out due to the trees in that area. He also noted a statute that states the R1 district is excluded from the drive aisle width regulations. PC Minutes 04-12-18 -2- Commissioner Schonning stated while the applicant may be generous with the width in the drive aisle, he stated the issue would be with fire trucks and emergency vehicles trying to get through those areas would be problematic. Chair Christensen stated he feels due to the triangle space available there would be adequate space to turn the emergency vehicles around. He stated he would like the discussion to go back to the staff so the applicant can at least look at other options. The Commission was in agreement with Chair Christensen. Ms. Beekman stated the Commission can add a friendly amendment to the draft resolution proposed this evening which would provide an overview of what the Commission wishes to see for the resolution. ACTION TO ACCEPT AN AMENDMENT TO PROPOSED APPROVAL OF CONDITIONS AND RECOMMENDATIONS OF PLANNING COMMISSION RESOLUTION NO. 2018-006 REGARDING DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2018-005 SUBMITTED BY NEAL THAO OF NOBLE ACADEMY, REQUESTING SITE PLAN APPROVAL FOR A PARKING LOT AND DRIVEWAY EXPANSION (LOCATED AT 6201 NOBLE AVENUE NORTH) TO ALLOW STAFF AND APPLICANT TO FURTHER REVIEW THE LAST BUS STALL OPTIONS REGARDING WIDTH AND SIZE. WITH AMENDMENT ALLOWING APPLICANT TO FURTHER REVIEW WITH STAFF OPTIONS ON THE WIDTH OF THE DRIVE AISLE TO MEET BOTH THE APPLICANTS DESIRES AND CITY RECOMMENDATIONS WHILE REVIWING THE LAST BUS STALL. There was a motion by Commissioner Tade, seconded by Commissioner Koenig to approve Planning Commission Resolution No. 2018-006 as submitted. Voting in favor: Chair Christensen, Commissioners Koenig, MacMillan, Schonning, Tade, and Rizvi. And the following voted against the same: None The motion passed unanimously. 7. DISCUSSION ITEMS 7a) INTERIM USE PERMITS Ms. Beekman introduced this item and provided some background on this topic. She stated the City Council was addressed by Luther Auto inquiring about needing to find some extra space for a 6 month — 2 -year time period for storage of extra new vehicles. Chair Christensen stated he isn't sure if the maximum time length should be included in the ordinance. Ms. Beekman stated generally interim use permits don't have a maximum time length due to the varied use of these permits. PC Minutes 04-12-18 -3- Commissioner Schonning stated he would like to see a minimum distance requirement from any Rl districts be included in this ordinance. He stated they should also have requirements on how they are allowed to store the vehicles regarding the placement and pattern of parking them to allow easy accessibility to all vehicles at all times. He noted as long as it is done in a nice ecstatically pleasing way with potential fencing or guarding it could look ok. Ms. Beekman noted if they would want to require screening for all lots regardless of the type then they would want to include that in the ordinance. Commissioner Tade asked why the City would want to allow this at all. Ms. Beekman stated the City Council has approved this to move forward due to Luther Auto being a very large tax paying business in the City and it would help the business and the City. Chair Christensen stated the wording should include something along the lines that this should only be used as an overflow lot for Luther Auto dealerships inside of Brooklyn Center_ and not as a lot for any cars at their other dealerships. Commissioner Koenig asked if this ordinance would apply only to the City owned spaces or if this for privately owned spaces as well. Ms. Beekman stated it is for both. Commissioner Tade clarified that any space Luther Auto would be using would be leased and payment would be received from Luther Auto for using the lot. Ms. Beekman stated that is correct. Commissioner Koenig stated it is important to accommodate the dealership but they do need to make sure there are regulations and that those are adhered to on some level. Commissioner Schonning stated they have a Volkswagen dealership that has a ramp and that may be what they will need to look at long term to solve this problem due to the amount they need to store. Chair Christensen stated signage would need to be addressed because he would like that very limited to a small sign on the gates maybe or something stating their name and no trespassing. He stated lighting will be difficult to place due to the vacant lots most likely not having power hook-ups. Commissioner Koenig stated the main issue will be the City maintaining control of the property should they need to overturn it due to any issues. Ms. Beekman stated they will review and redraft the ordinance based on their feedback and then it will be reviewed again by the Planning Commission and the City Council. S. OTHER BUSINESS Ms. McIntosh provided the SWOT analysis survey to the two Commissioners Tade and Schonning due to their absence at the last meeting. She asked them to review the survey and choose which items were most important to them within all categories. Chair Christensen stated the conversation went well at the last meeting regarding the 2040 Comp Plan. Commissioner MacMillan stated there was a lot of open conversation which was good. Commissioner Rizvi stated the conversation on transportation seemed long and that was surprising. Chair Christensen stated there are two sides to the transportation discussion that is why it is a lengthy conversation but noted it was a good balanced discussion regarding mass transit and normal transportation. PC Minutes 04-12-18 -4- Commissioner Koenig stated he was surprised that the education portion of discussion was not as long or as prioritized as he thought it would be and it was not discussed until the end of the meeting. Chair Christensen stated he equates the lack of discussion on education to the age ranges and limitations of those on the Commission but stated it is equally important and does need to be discussed because it is important to the growth of the City and residents. Ms. Beekman stated at the next meeting Jennifer Haskamp will go over the scoring and do some exercises on mapping and applying work to the physical areas of the plan. She stated the map will be provided to the Housing Commission, MAC and Parks and Recreation boards. She stated then in August they will bring the map to a City Council meeting for their review. She noted they want to get one or two joint meetings with the Planning Commission and the City Council to review it prior to the August meeting where it will be finalized and noted they may be looking at replacing a second meeting of the Planning Commissions to schedule those joint meetings sometime after May. Commissioner Tade noted she will be gone the week of July 26tH 9. ADJOURNMENT There was a motion by Commissioner Tade, seconded by Commissioner MacMillan, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 7:57 p.m. _ Ginny McIntosh, Secretary PC Minutes 04-12-18 -5- Randall Christensen, Chair