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HomeMy WebLinkAbout2018 06-14 PCM WSMINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION JUNE 14, 2018 1. CALL TO ORDER The Planning Commission meeting was called to order by Chair Christensen at 8:33 p.m. 2. ROLL CALL Chair Randall Christensen, Commissioners Alexander Koenig, Jack MacMillan, Stephen Schonning, Rochelle Sweeney, and Susan Tade were present. Commissioner Abraham Rizvi was absent. Planner and Zoning Administrator Ginny McIntosh and Carla Wirth, TimeSaver Off Site Secretarial, Inc. 3. 2040 COMPREHENSIVE PLAN PROCESS WITH JENNIFER HASKAMP OF SWANSON HASKAMP CONSULTING (SHC) Jennifer Haskamp of Swanson Haslcamp Consultants (SHC) reviewed the topics previously presented, discussed, and feedback received and stated her next task is to create land use designations for redevelopment areas and a set of goals. She explained the community image goals were drafted based on the 2030 Plan to structure this discussion as they remain relevant. Community Image, Land Use & Redevelopment, and Housing are the three big sections currently being tackled. Ms. Haskamp presented goal statements (not strategy statements) for each, noting it includes a vision and a goal as well as a glossary that will be included in the Comp Plan as an appendix. The glossary defines a goal and a strategy to create a common definition within the Comp Plan so the reader will understand what it means in the context of the Comp Plan. Ms. Haslcamp read the definition of a goal as follows: A general statement of community aspirations and desired objectives indicating broad social economic or physical conditions to which the community officially agrees to try to achieve in various ways, one of which is the implementation of the Comprehensive Plan. " She then read the definition of a strategy as follows: An officially adopted course of action or position to implement the community goals. (To be developed and refined as Plan components are developed.) Ms. Haslcamp noted these definitions are followed by a list of action words that are then defined and placed into three categories. She explained that goal statements are important to think about in context of money, which is not necessarily the exchange of dollars, but can be staff time, community investment, and/or the level of resources you are willing to dedicate. Ms. Haslcamp referred to the handout chart that followed the list of action words, noting it is split into three categories: No commitment of financial investment, staff resources, and policy PC Minutes — Work Session 06-14-18 -1- directives; May include financial investment, staff resources, and policy directives; and, Commitment to financial investment (if needed), staff resources and policy directives (meaning there is commitment today). Each of the three categories include a list of action words that have a common definition and match one of the three commitment levels. Ms. Haskamp referred to the second handout that listed goal statements for Community Image, Land Use & Redevelopment, and Housing, noting each has action words in bold that are prioritized based on SWAT, feedback from the Planning Commissioners, and community input received during Holly Sunday. This is her interpretation based on what she has heard. As homework tasks, Ms. Haskamp asked the Planning Commissioners to review and think about the action words, level of value associated with each, read the goal statements, determine if they match, and ask whether the level of importance is correct. Ms. Haskamp read the 2040 draft community image goals and asked the Planning Commissioners, after their homework review, to write comments about anything that was missed, write a new community image goal, and jot down the level of importance assigned to it. Ms. Haskamp noted the 2030 community image goals are also listed on the handout; however, that Comprehensive Plan did not include a glossary of action words to determine the level of importance and commitment. Ms. Haskamp stated the next step will be to create a strategy statement for each of the goal statements to make sure that goal comes to fruition. She encouraged Commissioners to jot down their ideas while keeping in mind the definition of strategy. Planner and Zoning Administrator Ginny McIntosh stated this topic will be considered again in two weeks, which will be their last meeting before the joint meeting with the City Council. Chair Christensen asked Ms. Haskamp to provide Community Image strategies from the 2030 Plan. Ms. Haskamp stated the 2030 Plan wasn't exactly structured that way but she will provide the information that was included as well as one draft 2040 strategy for Community Image, Land Use & Redevelopment, and Housing. Ms. McIntosh asked Ms. Haskamp if she would like to receive the Commissioner's homework feedback in advance of the next meeting date. Ms. Haskamp stated that would be very helpful. Chair Christensen asked staff to provide the two handouts in MSWord format so the Commissioners can type in their comments. Ms. McIntosh stated she will do that. In response to Commissioner Koenig, Ms. Haskamp clarified that the action word `promote' should be listed under the `commitment' category. She reviewed the homework assignment to review the action words and the level of commitment, ask whether the goal statements are using the appropriate action word and correctly reflect the intent. If not, then the Commissioner can make an edit or comment. Following that exercise, strategies will be built around each of the goals. The goal statements will be presented at the joint session with the City Council. PC Minutes — Work Session 06-14-18 -2- 4. ADJOURNMENT OF WORK SESSION There was a motion by Commissioner Koenig, seconded by Commissioner Sweeney, to adjourn the Planning Commission Work Session meeting. The motion passed unanimously. The meeting adjourned at 9:09 p.m. Ginny McIntosh, Secretary Randall Christensen, Chair PC Minutes — Work Session 06-14-18 -3-