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HomeMy WebLinkAbout2019 05-13 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MAY 13, 2019 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Mike Elliott at 6:00 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence - Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Community Development Director Meg Beekman, Business and Work Force Development Coordinator Brett Angell, and City Attorney Jason Hill. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS City Manager Curt Boganey stated City Staff had provided a revised budget meeting schedule for the City Council's review. He added there were conflicts on a few dates in October. Mr. Boganey stated he met with Mayor Elliott earlier that day to discuss an agenda item related to an LCDA grant application. He added the deadline for the pre -development grant submittal was May 1, 2019, and the proposed application requires Council action at tonight's meeting. He noted the City Council could decide not to submit the grant application. Mr. Boganey stated there would be another round of grant applications in Fall 2019. He added the application requires a commitment of 25%, or $15,000, from the City, which can be provided in cash or staff time. City Staff believes this is a unique concept proposal, and if the City participates, valuable market information will be gained that can be used for other potential developments. Councilmember Ryan requested the following correction to April 22, 2019, Regular Session minutes: -Page 5, under "License Type IV", replace "1 year" with "6 months." MISCELLANEOUS Commissioner Lawrence -Anderson stated she spoke with Mr. Boganey earlier regarding IT support for the City Council. She asked whether the City Manager's approval is required before City Councilmembers can contact City Staff for IT support. Mr. Boganey stated it is not 05/13/19 -1- necessary to contact him, and employees may deliver Council services directly to the City Council members as needed. Councilmember Lawrence -Anderson stated she would like to have the 7 -day password reset reminder added back to the Novus portal. She added she would prefer not to need a login name and password to access the portal, but at the very least her login name should be shortened. Mr. Boganey agreed to check into that. Councilmember Lawrence -Anderson stated all the documents and information on Novus are public record, and available for viewing, so login password data is not necessary. Councilmember Ryan stated a light pole is on the ground at the intersection of 65th Avenue N and Indiana Avenue and was tagged by the Police Department on April 11, 2019. He added he believes this is an Excel Energy issue. Mr. Boganey agreed to follow up. Mayor Elliott stated he agrees with the comments of Councilmember Lawrence -Anderson, that Novus usernames should be shorter, and no password should be required. Councilmember Graves stated she maybe unable the attend the budget meeting on July 29, 2019, as she will be camping. Councilmember Graves stated registration for the Young Elected Officials Conference is open, and she would like to register soon to get the early bird price and book her flights, and then submit for reimbursement. Councilmember Graves stated many communities around the United States are planning "400 - year" events, to mark the first enslaved African being brought to Jamestown. She added some events are being planned in the City of Minneapolis in August 2019, and it might be interesting to have an event in Brooklyn Center. Mr. Boganey stated City Staff could do some research and schedule a discussion at an upcoming work session. Mayor Elliott agreed. Councilmember Butler asked whether the budget meetings all start at the same time. Councilmember Ryan stated the meetings have always started at 6:30 p.m. with no set end time. Mr. Boganey agreed to confirm that. Councilmember Graves stated it would be difficult for her to attend the August 7, 2019, meeting, due to work conflicts and her daughter's 11th birthday. She added she would try to attend the meeting. Councilmember Butler asked whether a quorum is required for the budget meetings. Mr. Boganey stated a quorum is necessary only if action is taken, which does not generally happen at 05/13/19 -2- budget meetings. Councilmember Butler stated she would not be able to attend on August 7, 2019, as she will be in London. Councilmember Graves stated the August 7, 2019 meeting is the week before National Night Out. Mr. Boganey stated a neighborhood meeting is scheduled for Thursday, May 23, 2019, in the Garden City neighborhood. He added Mayor Elliott is on the agenda to give a word of welcome. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS COUNCIL RETREAT Mr. Boganey stated City Staff had requested proposals from consultants to lead the City Council retreat that is being planned. He added there were five respondents. He requested the Council's consideration of the approach, proposals, and qualifications of the respondents and any preferences. He requested City Council feedback and commented on what they would like to get out of the proposed retreat, as well as a potential date. Deputy City Manager Reggie Edwards gave a presentation on the results of the request for proposals from consultants to lead the City Council retreat. He added City Staff is considering a 1'/2 -day retreat at Earl Brown Center, with one day of City Council/City Manager interaction followed by half-day with City Staff Department Heads. Mr. Edwards stated potential consultants were told to focus on team building and relationships, inclusion and equity, and personal and team values. He added the facilitator is required to have experience in leading similar projects. He noted the short list would be asked to meet with the City Manager and then meet with the City Council. Discussion of this item continued and concluded the May 13, 2019, Work Session. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Mayor Elliott adjourned the Study Session at 6:45 p.m. 05/13/19 -3- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on May 13, 2019. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its May 28, 2019, Regular Session. &AA5vv� Barbara Suciu, City Clerk 05/13/19 -4- (Z,;i- Mike Elliott, Mayor